Resolution 2003-42 r•
STATE OF ILLINOIS )
�.. ) ss
COUNTY OF KENDALL )
RESOLUTION-NO. 2003- �a
RESOLUTION CREATING THE POSITION OF FULL TIME RECEPTIONIST AT
THE UNITED CITY OF YORKVILLE
WHEREAS, THE UNITED CITY OF YORKVILLE, through its City Council, Mayor,
and City staff, after careful consideration have found and deemed it necessary for the benefit of
the City of Yorkville to create the position of full time Receptionist; and
WHEREAS, the job position for the full time Receptionist will have the duties and
responsibilities as set forth in the attached job description; and
WHEREAS,the position of full time Receptionist will greatly assist the with the
operational efficiency of the City of Yorkville;
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE
THAT THE POSITION OF FULL TIME RECEPTIONIST IS HEREBY CREATED.
That said position will be directed by the designated supervisor and shall work under the
Administration an#aor-s and Recreation Departments. The job description for the full time
Receptionist is attached hereto and is made a part hereof as Exhibit "A".
The hiring of a person to fill the position of the full time Receptionist should be subject to
all probationary rules and regulations as set out in the current employee manual.
L
WANDA OHARE v1 JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
��APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this ;LlOd,ay of NW4�� , A.D. 2
MAYOR
PASSED by the City uncil of the United City of Yorkville, Kendall County, Illinois
this w— day of , A.D. 200
Att --
CITY LERK
Prepared by:
Law Offices of Daniel J. Kramer
1107A S. Bridge Street
Yorkville, Illinois 60560
630.553.9500
UNITED CITY OF YORKVILLE
�. JOB DESCRIPTION
TITLE: RECEPTIONIST
STATUS: FULL—TIME (NON-EXEMPT)
DEPARTMENT: ADMINISTRATION / PARK AND RECREATION
REPORTS TO: ADMINISTRATIVE ASSISTANT/DESIGNATED
SUPERVISOR
POSITION DESCRIPTION OVERVIEW
The main responsibility is to establish and maintain good public relations through the
telephone and with visitor contact. Assist with the overall functions of the general
office. Performs a variety of general office and receptionist tasks, including filing,
registration,typing,cashier,computer work. Must communicate well on the telephone
t and in person in an appropriate manner.
ESSENTIAL FUNCTIONS
1. Act as primary contact for answering phones and greeting public, residents and
staff with providing information, answering questions and support as needed.
Disburse calls, schedule building use, prepare messages and provide general
office support.
2. Sort and disburse mail.
3. Act as receptionist for visitors and direct them to appropriate personnel for
appointments and inquiries.
4. Perform the office preparation through daily opening and closing.
5. Maintain a balanced cash drawer assist with daily deposits.
6. Perform data entry and general office work.
7. Maintain schedule of office activities and staff
8. Provide data related reports
9. Assist with accounts payable and receivable duties.
10. Keep a systematic file of records, reports, correspondence, etc.
11. Perform other related duties as may be assigned by Supervisor
�—' JOB DESCRIPTION PAGE 2
RECEPTIONIST
BASIC REQUIREMENTS- KNOWLEDGE, SKILLS, AND ABILITIES
• Ability to communicate with and assist both the public and staff in a friendly,
helpful manner
• Regular and predictable attendance
• Knowledge of office priorities, correct punctuation, spelling and grammar
• Ability to do sustained typing/data entry/word processing at speed accuracy of 40
words per minute
• Ability to perform usual secretarial tasks such as filing and operating office
equipment
• Must be detail oriented and have excellent organizational skills
• Ability to handle cash accurately.
• Ability to handle confidential issues.
• Operating computer and software specific knowledge
• Phone operation
• Driving
• Lifting supplies up to 501bs
• Communicate with co-workers, supervisors and outside visitors
• Performs work indoor and outdoors
• Be able to follow directions and perform described work activities independently
maintaining files and records
MINIMUM AND PERFERRED EDUCATION AND EXPERIENCE
• High school graduate or equivalent
• Experience in computer data entry and word processing(Microsoft Word, Access,
Excel, and Publisher).
• Typing ability of 40 wpm
• A minimum of one year experience in general office duties
• Job-related experience in dealing with the public in person or on the phone
• Successfully complete a background investigation with findings of good character
and no felony convictions.