Resolution 2002-16 STATE OF ILLINOIS )
�.. )ss
COUNTY OF KENDALL )
RESOLUTION 02--OE;7
RESOLUTION APPROVING CITY CREDIT CARD POLICY
WHEREAS, the Mayor and City Council deem it in the best interest of the United City of
Yorkville to develop a policy regarding the use of City credit cards; and
WHEREAS,the purpose of such a policy is to provide for proper accounting and security for
the use of City credit cards; and
WHEREAS, after extensive study and review, the City Staff, Mayor and City Council
developed a policy regarding the use of City credit cards which is attached hereto as Exhibit"A";
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,upon
motion duly made, seconded, and approved by a majority of those Alderman voting, that the City
hereby adopts the United City of Yorkville Credit Card Policy attached hereto as Exhibit"A".
PAUL JAMES MARTY MUNNS
RICHARD STICKA MIKE ANDERSON
VALERIE BURD L_,g� ROSE SPEARS
LARRY KOT � JOSEPH BESCO
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APPROVED by me, as Mayor of the United City of Yorkville,Kendall County,Illinois,this
day of A.D. 2002.
YOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this
_day of , A.D. 2002.
1
Attest:
CITYtLgRK
Prepared by:
`-� Law Offices of Daniel J. Kramer
1107A S. Bridge Street
Yorkville, Illinois 60560
630.553.9500
I
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FIF s/28/o2
UNITED CITY OF YORh'VILLE
CITY CREDIT CARD POLICY
1. All credit cards are to be secured in the City's safe. (Due to the City's office
hours, the Police Chief is authorized to keep a credit card(s) in his possession for
any after-hour emergencies.)
2. There shall be one City credit card account for all departments. Any new cards
must have approval by the Finance Director and the Mayor.
3. Department Heads, Elected Officials, and City employees (with a Department
Head's approval) are authorized to make City purchases.
4. Any purchaser must have a valid City ID card, as stated on the back of the credit
card.
5. Purchases for personal use are prohibited.
6. When a credit card is needed, the individual may sign out the credit card from
either the Accounting Clerk or the Finance Director. (The Accounting Clerk or
Finance Director must have prior approval from the Department Head for any
City employee.)
7. The current Purchase Order policy applies to all credit card purchases.
8. After any purchase is made, a purchase order, along with the credit card receipt
(when applicable) must be turned into the Accounting Clerk for processing.
9. If a credit card is lost or stolen, the Finance Department must be contacted
immediately in order for them to notify the credit card company. If the
occurrence should be after hours, the purchaser should contact the city's credit
card company directly. ELAN's phone number is 1-866-552-8855.
"Attachment: Credit Card Sign Out Sheet
UNITED CITY OF YORKVILLE
CREDIT CARD SIGN OUT
�-' APPROVED CREDIT BUDGET DATE
DATE EMPLOYEE BY CARD ACCOUNT DESCRIPTION RETURNED