Resolution 2002-19 STATE OF ILLINOIS )
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COUNTY OF KENDALL )
RESOLUTION-NO. 2002- k`�'%
RESOLUTION APPROVING UNITED CITY OF YORKVILLE FULL-TIME
PARK AND RECREATION DEPARTMENT JOB DESCRIPTION
FOR PROGRAM SUPERVISOR AND
ADMINISTRATIVE ASSISTANT
WHEREAS, THE UNITED CITY OF YORKVILLE, through its City Council, Mayor,
and City staff, after careful consideration have found and deemed it necessary for the benefit of
the United City of Yorkville Park Department to create the positions of Administrator's Assistant
and Program Supervisor; and
WHEREAS,the job positions for Administrator's Assistant and Program Supervisor will
have the duties and responsibilities as set forth in the attached Exhibits "A" and`B"; and
WHEREAS,the positions of Administrator's Assistant and Program Supervisor will
greatly assist with the operational efficiency of the City of Yorkville Park and Recreation
Department;
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE
THAT THE POSITIONS OF ADMINISTRATOR'S ASSISTANT AND PROGRAM
SUPERVISOR FOR THE PARK AND RECREATION DEPARTMENT ARE HEREBY
CREATED.
MIKE ANDERSON JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this ay of 7-1V-NA, ,A.D. 201��--
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this day of ,A.D. 20�y
Atte .
CI Y CLERK
Law Offices of Daniel J. Kramer
1107A S. Bridge Street
Yorkville, Illinois 60560
630.553.9500
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programsupervis.desc.FINAL 6-25-02
Yorkville Parks & Recreation Department
Program Supervisor
Job Description
Department: Recreation
Reports to: Superintendent of Recreation
Status: Full Time; non-exempt
Positions Supervised: InstructorsNolunteers/Coaches
Position Description Overview
Under the supervision of the Superintendent of Recreation, the Program Supervisor is responsible in
assisting with the organization, operation and supervision of all recreation facilities, programs,
participants and seasonal/contractual instructors, volunteers and coaches under their jurisdiction. The
Program Supervisor shall represent the recreation department at meetings and in other situations, as
assigned in the absence of the Superintendent of Recreation, as it relates to recreation.
Essential Job.Functions
1. .Assist with the planning and organization of recreation programs and special events.
2. Create and maintain the seasonal quarterly catalog for programs and events.
3. Manage security procedures; opening and ,closing of all facilities; including shared
facilites with Yorkville School District 115 and other organizations as needed.
4. Assist in the coordinating of programs and special events, including recruitment of
seasonal staff, inventory and purchasing of recreation equipment.
5. Assist in the moving, lifting, coordination and inventory of facility and program
equipment.
6. Directly supervise and monitor recreation programs and events during daily, after school
hours, evenings and weekends.
7. Supervise and evaluate recreation instructors, volunteers and coaches during activities,
programs and special events.
8. Provide instructor payment reports, pre/post reports, pertaining to programs, facilities and
instructor evaluation.
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9. Assist in registration for programs and rental of facilities when needed, maintaining
confidentiality of personal information received from patrons.
10. Oversee the recording of data pertaining to recreation programs and opereations for
quarterly reporting.
11. Contact and schedule instructors/coaches and referees quarterly for activities and league
events.
t ' e preparation of e annual "activity calendar pertaining usage
12. Asses in the the a ty to hours and 0 of
the Yorkville School District's facilities and other organizations as needed.
13. Create and oversee a Volunteer Recongnition Program including recruitment and awards
given on an annual basis.
1y �LMay regularly be required to lift and/or move up to 10 pounds; frequently lift and/or
move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
15. Perform other duties and functions as directed by the Superintendent of Recreation.
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Basic Requirements -Knowledge, Skills, and Abilities
1. Must posses the knowledge and ability to organize and supervise coaches, instructors, and
volunteers as it relates to recreation curriculum.
2. Will have the ability to resolve problems and mediate when necessary.
3. Will have strong adminstrative skills, experience in training and supervision.
4. Must establish and maintain good relationships with community, school district and
administration.
5. Work record, references shows reliability, inititative, tact and productivity.
6. Will have the ability to calculate utilizing basic math skills.
7. Will have the ability to administer and supervise computer programming, networking and
overall telecommunications.
8. Has the ability to schedule and implement duties in a effective and efficient manner.
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9. Possess good communication and writing skills, trustworthiness, and a will to work.
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10. Will have working knowledge of the park and recreation system.
11. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle
policy and the City of Yorkville's vehicle policy.
12. Must comply with all rules, policies, regulations and procedures related to the City of
Yorkville's employee manual.
Minimum Preferred Experience and Education
1. Bachelor's degree in Recreation Programming, Physical Education, Leisure Services or other
related field from a college or university. Advanced education and recreation experience
preferred, CPRP preferred.
2. Must have expeience in computer skills; data entry, registration software, publisher software
and word processing, RecTrac preferred.
3. Must have outstanding communication skills, must be highly organized and motivated.
4. Must have successfully completed a background investigation with findings of good character
and no felony convictions.
The duties listed.above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position. The job description does not
constitute an employment agreement between the employer and employee and is subject to change by
the employer as the needs of the employer and requirements of the job change.
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Adminstnassist-des FINAL 6-25-02
Yorkville Parks & Recreation Department.
Administrative Assistant-Recreation
Job Description
]Department: Recreation
Reports to: Superintendent of Recreation
Status: Full Time; non-exempt
Positions Supervised: None
Salary Schedule: Administrative Support Staff
Position Description Overview
Under the direction of the Superintendent of Recreation, the Administrative Assistant
administers and assists with the operations and activities of the recreation office. Duties consist
of general office operations, but not limited to, office reception, program registration,rental of
facilities, telephone reception, word processing, maintaining file system, payroll; and mail
distribution The Administrative Assistant shall attend meetings, workshops and conferences
assigned.
Essential Job Functions
1. Oversee and organize computer registration for programs and rental of facilities,
maintaining confidentiality of personal information received from patrons.
2. Prepare and deposit weekly program and rental revenues.
3. Records, prepares and balances deposits and registration fees in conjunction with the city
accounting department.
4. Assist in monitoring and entering data for activities and programs`using software.
5. Is responsible for rentals of the Beecher Community Building, Skate Park, Town S_ quare
Gazebo and other parks.
6. Prepares and updates computer calendar for rentals and programs needing facilities.
7. Assists in the training of new staff within job related duties. Cross train employees when
appropriate per Superintendent.
8. Manages office and facility supplies in conjunction with bulk purchasing within the city.
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9. Assist in the moving, lifting, coordination and inventory of facility and program
equipment.
10. Prepares and maintains employee time sheets and administrative files with guidance from
the Superintendent for submittal to the city accounting department.
11. Prepare necessary mailings and correspondence as directed by the Superintendent.
12. Record and file financial and registration files pertaining to the daily operations of the
department.
13. May be regularly required to lift and/or move up to 10 pounds, frequently lift and/or
move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
13. Perform other duties and functions as directed by the Superintendent of Recreation.
Basic Requirements—Job Knowledge
1. Will have strong administrative skills, experience in training, and supervision. �..
2. Must have knowledge of office procedures, typing skills a minimum of 45 wpm,
familiarity with office machines, and office software.
3. Will have excellent communication_and writing skills.
4. Will have the ability to calculate utilizing basic math skills.
5. Will have the ability to organize the workload of a wide and varied position.
6. Will have the ability to administer and supervise computer programming,networking
and overall telecommunications.
7. Will have working knowledge of the park and recreation system.
S. Will have strong personnel skills and the ability to have a good working relationship
with staff and public, a friendly people person with the ability to communicate in a
positive manner.
9. Must maintain a valid driver's license and abide by the Park and Recreation Board
vehicle policy and/or the City of Yorkville's vehicle policy.
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10. Must comply with all rules, policies, regulations and procedures related to the city of
Yorkville's Employee Manual.
Minimum and Preferred Experience and Education
1. High school diploma and 30 hours of advanced education in business or related
curriculum and/or three years of experience. Recreation office organizational duties
preferred.
2. Must have outstanding communication-skills, must be highly organized, motivated, and
possess strong computer skills; using database related software.
3. Experience with computer programs such as; windows, lotus, and publisher. Rectrac
preferred.
4. Must have successfully completed a background investigation with findings of good
character and no felony convictions.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
`-' from the position if the work is similar, related or a logical assignment to the position. The
job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
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