Resolution 2001-54 Resolution Creating the Posit; -)f Office Assistant
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COUNTY OF KENDALL )
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STATE OF ILLINOIS )
RESOLUTION NO.
AN RESOLUTION CREATING THE POSITION OF
OFFICE ASSISTANT IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS,THE UNITED CITY OF YORKVILLE,through its City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Office Assistant; and
WHEREAS,the job position for Office Assistant will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE,BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF OFFICE ASSISTANT IS HEREBY CREATED
That said position will be directed by the City Administrator and shall work directly
under the City Administrator. The job description for Office Assistant is attached hereto and is
made part hereof as Exhibit"A". The hiring of a person to fill the position Office Assistant
should be subject to all probationary rules and regulations as set out in the current employee
manual.
Repeal All ordinances, resolutions or orders, or parts thereof,in conflict with the
provisions of this ordinance are to the extent of such conflict hereby repealed, and this resolution
\..f shall be in full force and effect forthwith upon its adoption.
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Resolution Creating the Positi -)f Office Assistant
PAUL JAMES MARTY MUNNS �{
RICHARD STICKA MIKE ANDERSON
VALERIE BURD — ROSE SPEARS y
LARRY KOT y JOSEPH BESCO V
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this ��1 day o , A.D. 2001.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this a 1 Day o ,A.D. 2001.
Attest: ° a
C Y CLERK.
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UNITED CITY OF YORKVILLE
Office Assistant
JOB DESCRIPTION
Department: Administration
Reports To: Administrator's Assistant
Status: Part-Time 20 hours per week not to exceed 1000 hours annually
Positions Description Overview
This individual assists the administration and engineering departments in a variety of general
office tasks including, but not limited to, typing, response requests, project tracking, filing and
some accounting. This position requires an individual who has the ability to organize and
prioritize multiple tasks.
Essential Job Functions
1. Prepare and send out monthly billing statements. Prepare and send initial bills for outside
consulting services, engineering, weed mowing, and other expenditures.
2. Respond to all response requests for streets, streetlight outages,property standard issues
and weed violations routing them to the correct department. Notify PW and/or issue
required notices. Follow progress and prepare weekly up date reports. Send certified
letters for violations. Contract for weed mowing.
3. Maintain project tracking for all capital improvement projects,private/public
development projects, fiscal management projects and any other contractual or planning
projects or studies as determined by the City Administrator.
4. Type correspondence, faxing and copying as requested by the City Engineer.
5. Act as backup relief to answer phones and provide customer service at the front counter.
6. Provide assistance to Administrator's Assistant with day-to-day operations such as
mailings,preparing meeting packets and filing.
7. Assist in other areas as requested.
8. Participate in cross-training with other job functions within the department.
9. Develop a thorough knowledge of the Windows Programs including office
software and project tracking software along with networking within Novell.
10. Other duties as directed by your supervisor or City Administrator.
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Requirements - Knowledge, Skills and Abilities
1. Ability to type a minimum of fifty (50)words per minute.
2. Ability to organize,prioritize and handle multiple tasks.
3. Ability to maintain confidentiality.
4. Ability to calculate utilizing basic math skills.
Minimum and Preferred Experience and Education
1. Previous experience in an office setting.
2. Previous computer experience in a Windows setting.
3. Must be willing to attend training classes to increase knowledge of job related
knowledge.
3. Must successfully complete a background investigation with findings of good character
and no felony convictions.
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