Resolution 2001-57 ITesolution Creating the Posit; of Police Records Clerk
COUNTY OF KENDALL )
) ss
�-' STATE OF ILLINOIS )
RESOLUTION NO.app\-5`1
AN RESOLUTION CREATING THE POSITION OF
POLICE RECORDS CLERK IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, THE UNITED CITY OF YORKVILLE, through its City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Police Records Clerk; and
WHEREAS, the job position for Police Records Clerk will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF POLICE RECORDS CLERK IS HEREBY CREATED
That said position will be directed by the Office Supervisor and shall work directly under
the Office Supervisor. The job description for Police Records Clerk is attached hereto and is
made part hereof as Exhibit"A". The hiring of a person to fill the position Police Records Clerk
should be subject to all probationary rules and regulations as set out in the current employee
manual.
Repealer. All ordinances, resolutions or orders, or parts thereof, in conflict with the
provisions of this ordinance are to the extent of such conflict hereby repealed, and this resolution
shall be in full force and effect forthwith upon its adoption.
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Resolution Creating the Posit^n of Police Records Clerk
PAUL JAMES y MARTY MUNNS
RICHARD STICKA \ MIKE ANDERSON __
VALERIE BURD ROSE SPEARS
LARRY KOT _ JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this�_day of C'):� A.D. 2001.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this Day of -� � , A.D. 2001.
Attes
CITY CLERK.
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United City of Yorkville Job Des ription
POLICE RECORDS CLERK
Date Issued: October 3, 2001
Department: Police
Reports To: Office Supervisor
Status: Full-Time
Positions Supervised: None
Position Description Overview
This position is responsible for a wide variety of secretarial duties and a minimum amount of administrative functions.
This position also involves considerable independent judgement in daily work activities.
Essential Job Functions
1. Responsible for the timely data entry of all police records.
2. Responsible for the timely maintenance(filing, organizing) of all police records.
3. Act as a contact for the public,other agencies and police department personnel for information dissemination
following departmental rules and guidelines.
4. Responsible for proper distribution of all incoming telephone calls and mail.
5. Adhere to all departmental and City safety policies.
,,Additional Job Functions
1. Develop and maintain knowledge of City procedures, events and activities.
2. Assist Office Supervisor in any projects and/or activities as necessary.
3. Perform other duties as required or assigned.
Basic Requirements - Knowledge, Skills and Abilities
1. Knowledge of business English, grammatical construction, spelling, punctuation, arithmetic and possess a
businesslike vocabulary.
2. Knowledge of word processing, spreadsheet application software, basic desk top publishing and other
software programs.
3. Knowledge of legal, administrative, operational and procedural regulations and practices applicable to the
organization or assignment and/or the ability to learn them quickly.
4. Strong writing and proofreading skills.
5. Strong interpersonal skills to interact with elected and appointed officials,employees,other agencies and the
public, as well as the ability to direct work and assume responsibility.
6. Ability to operate a variety of office equipment including a typewriter,personal computer,facsimile machine
and transcribing equipment proficiently and accurately.
7. Ability to type a minimum of sixty-five (65)words per minute.
8. Ability to develop work methods and procedures with initiative and good judgement and to use
resourcefulness and tact in meeting new challenges.
`-9. Must maintain strict confidentiality.
10. Will assemble,organize and communicate,statistical,financial and factual information derived from a variety
of sources.
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Basic Requirements - Experience and Education
'. Minimum of two (2) years secretarial experience, including relevant prior work experience.
�. High School Degree preferably supplemented by at least 60 credit hours of college level courses in business
administration or public administration and/or related subjects.
3. Must have successfully completed a background investigation with findings of good character and no felony
convictions.
4. Must be able to be bonded.
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