Resolution 1995-25 I�riots r�errt Highway Safety
Of T Project Agreertr>Ien
Division of Traffic Safety
3215 Executive Park Drive/P.O. Box 19245
Springfield. Illinois 62794-9245
Applicant Agency: Yorkville Police For Office Use Only
Department Project Number: PT6-6405-076
IInte rated Mini-Grant Enforcement
Address: 131 East Hydraulic Avenue Project Title: P12-09 am
Year Of 2
Yorkville, Illinois 60560 PSP/Task: 04/05 Funding
TIN/FEIN: 36-6006169 PSPTiitle: Police Traffic Services
2. Govemmental Unit: City of Yorkville 3. Starting Date: October 1, 1995
4. Expiration Date: September 30, 1996
Address: 131 East -Hydraulic Avenue
Yorkville, Illinois 60560 5A-E. Project Description (attached)
i
TIN/FEIN: 36-6006169 0 Yes E] No
5F. Project Description Summary:
This project provides funds for the agency to hireback officers during selected
"integrated enforcement" periods. During these periods, certified officers working
overtime will concentrate on enforcement of all traffic laws with special emphasis
on occupant restraint, impaired driving, and speed violations.
5G.Pro'ect Budget: Federal Local Total
Personal Services $15,640 T15,640
Frin a Benefits 1,326 1,326
Social Security 1,196 1,196
Travel
Contractual Services
Printing
Commodities
Equipment
Ooer/Auto/E ui ment 1,200 I 1,200
Totals $19,362 $19,362 —1
0. .L Accecfancs•�t s urdestocd and agreed-y 719 ir4WVgr0C_s 716 MPC*is SLCOC:c:,e aaaa*d Agreenwi;cndnors
3. 'Obl'yauorl of the SWO shall=aSe.mrraCLOety rrtrlott peralty a tuM*r payrrlert ceng recunid 1.n any f sc rear.tto 7irl06 General ASSWMty or'ederal funding source'as:c
^vmpiate or cthwws.9 make avaiable!undo for 71s coroac'
7A. Project Director: 76. Authorizing Official:
Name: Harold 0. Martin, III Name: Tony Graff
Title: Sergeant Title: Chief of Police
Address: 131E Hydraulic Ave. Yorkville, IL Address: 131 E. Hydraulic Ave. , Yorkville, IL
60560
Telephone: 708/553;14340 Fax: 708/553-1141 Telephone: 708/553-43,40 Fax: 708/553-1141_
nature: _ ITr• Date: Signature: Date: Z7
7C. Division of Traffic Safety Approval and Authorization to Expend Funds:
Roger D. Sweet, Governor's Rep. for Highway Safety
Name Tide Signaue Date
TS 1980(Rev.3/94)
INTEGRATED MINI-GRANT ENFORCEMENT
(IMaGE)
1
BUDGET
PERSONAL SERVICES
Total Project Hours (include travel, surveys,
patrol, etc.) 680
Average Rate (include overtime and/or
straight time rates, which-
ever is appropriate) $ 23.00
TOTAL Total Hours X Average Rate = S 15,640
FRINGE BENEFITS
Pension $ 15,640 (total salaries) X 8.48 % = $1,326
SOCIAL SECURITY
7.65 % X $ 15,640 (total salaries) _ $ 1,196
OPERATION OF AUTOMOTIVE EQUIPMENT
S.30 X 4,000 (total miles) = S 1,200
GRAND TOTAL S 19,362
IMaGE CAMPAIGN GENERAL REQUIREMENTS
Week 1&2: Pre-Campaign Safety Belt Survey
1. Pick two to four separate sites, 100 cars per site, not to exceed two
hours,during daylight hours.
Pre-Public Information and Education (PI&E)Press Campaign
1. Press release stating purpose and dates of enforcement campaign,
stressing the following:
a. Purpose.
b. Serious/certain enforcement(perception of risk).
C. Injury prevention.
d. Importance of obeying traffic laws.
e. Cost of traffic ticket fines.
2. Optional:
a. Displays (library,health providers, etc.).
b. Presentations (schools).
Week 3&4: Enforcement Period
1. Outline all phases of the program to officers.
2. Daily roll call announcement.
3. Stress that all officers must wear safety belts.
4. Conduct a minimum of 40 hours increased/overtime enforcement.
5. Distribute educational materials to non-users of safety belts.
6. Rewards for compliance to laws (donated by local merchants, if
possible).
Week 5&6: Post-Campaign Safety Belt Survey
1. Same sites,time of day, and days of the week as pre-survey in
Week 1.
Post-PI&E Press Release on Results
1. Tell how the community did.
2. Show change in safety belt usage.
3. Inform will conduct more increased enforcement campaigns
sometime in the future.
INTEGRATED MINI-GRANT ENFORCEMEN=(MaGE)
LOCAL AGENCY OBLIGATIONS
The following activities will be performed between October 1, 1995 and September 30, 1996.
The Local Agency agrees to the following:
1. To conduct four integrated mini-grant enforcement campaigns with special
emphasis on occupant restraint, impaired driving and speed laws.
2. To provide overtime traffic enforcement for a minimum of 40 hours per
enforcement period with an emphasis on occupant restraint, impaired
driving and speed violations.
3. To utilize only ILETSB certified police officers for the surveys and
overtime enforcement.
4. Officers will be permitted, and encouraged,to issue multiple citations to
drivers who have committed several violations; such as, exceeding
maximum speed and failure to wear safety belt, or improper child
restraint.
5. Local Agency will select target enforcement areas and conduct pre-
campaign safety belt surveys. Post-safety belt surveys will be conducted
at the same tune, day and sites at the end of each enforcement campaign.
6. Local Agency will inform the news media of the special program and keep
them apprised of enforcement campaign periods and their results.
7. Local Agency will report after each campaign to DTS, listing all traffic
enforcement activity, including both overtime and regular patrol
activity (Attachment A).
8. Reimbursement Agreement:
Local Agency shall submit claims for reimbursement to DTS no later than
the tenth of the month following each enforcement campaign. DTS
will not be able to honor claims for reimbursement received after
November 1, 1996. This deadline is crucial as the federal government
requires that all paperwork for the entire state program to be completed by
December 31.
9. Eligible costs include:
Overtime pay for enforcement and conducting pre/post surveys at officer's
actual overtime rate. including pension and social security, and operation
of automotive equipment.
Cost records and accounts pertaining to the work covered by this agreement shall be kept
available for inspection for a period of five (5)years following the date of final payment.
Copies of such records shall be made available, upon request, to DTS representatives.
FILING CLAIMS FOR REIY[BURSEMENT AND REPORTS FOR
INTEGRATED MINI-GRANT ENFORCEMENT PROJECTS
After each enforcement campaign, a claim for reimbursement must be submitted along
with a report on the activities of the campaign. The claim and report are due on the tenth
day of the month following each enforcement campaign.
CLAIMS FOR REIMBURSEMENT:
The following expenditure documentation must accompany the completed"Highway
Safety Project Claim for Reimbursement"form:
1. Attachment B -- "Overtime Hire-Back Cost Documentation."
a. Complete Attachment B for each officer who participated in the
campaign and surveys (fill in all blanks).
b. List date and beginning/ending odometer readings.
C. Ensure all signatures are affixed(employee, supervisor and
chief/sheriff).
2. Attachment C--"Claim for Reimbursement Cover Sheet."
a. Complete a separate"cover sheet"for each line item(i.e. personal
services, fringe benefits, social security and oper/auto/equipment).
However, check numbers need not be duplicated if they have been
listed on the "personal services"cover sheet, or are included on a
payroll printout.
b. Attach proof of payment of officers --payroll printout or indicate
check number by officer on"cover sheet."
ACTIVITY REPORT:
The report of activities during the campaign period should include the following:
1. Attachment A--"Summary of Activity."
a. This form, including the section regarding "Regular Patrol,"must
be completed for each IMaGE period. All activity is to be
compiled and submitted on one form for the campaign period.
b. Remember that written warnings are also required per project
agreement.
Page L of 2
Filing R , is ante -,aims for Reimbursement
for MUGS projects
Page-2
2. Attachment D --"Driver Safety Belt Usage Survey"form.
a. This form must be completed for both pre and post surveys.
3. Copies of press releases and newspaper articles which appeared regarding
the pre-survey, enforcement period, and post-survey must also be attached
to your report.
DE ipt_ -i of Integrated Mini- ant Enforcem t Program
(][MaG1E)
Problem Statement
Motor vehicle crashes are the leading cause of death for Americans between the ages of 5
and 34, and the fifth leading cause of death overall. In Illinois, during 1994, 1551
persons were killed in fatal crashes. In 1993, 155,590 persons were injured in non-fatal
crashes. The total estimated cost of all crashes in Illinois for 1993 was $5.95 billion.
Many lives could be saved by changing public attitudes regarding risk taking behaviors
such as speeding, impaired driving, and the non-use of safety belts and child safety seats.
It has been shown that visible enforcement programs focusing on these violations offer
the greatest potential for changing these behaviors.
eject Objectives
The purpose of the integrated mini-grant enforcement (IMaGE) activity is to reduce the
incidence of motor vehicle crashes, and the resulting injuries and fatalities, through
increased enforcement of occupant restraint, impaired driving and speed laws. In order to
achieve this purpose, the following goals have been defined:
1. To achieve a higher use of safety belt and child safety seats.
2. To increase enforcement of occupant restraint, impaired driving, and speed
laws.
3. To reduce the number of fatal traffic crashes.
Methods of Procedure
1. Conduct at least four integrated mini-grant enforcement campaigns with
special emphasis on occupant restraint, impaired driving, and speed laws. The
increased enforcement activity conducted by the local agency will coincide wi th
the timetable to be 'provided by IDOT by October 1, 1995.
2. The increased "integrated mini-grant enforcement"campaign must follow a six-
week schedule which consists of the following:
a. Week 1&2 Pre-campaign safety belt survey, conducted at two to four
(2 to 4) separate sites, during daylight hours.
Public information campaign and press releases announcing
the enforcement campaign and a media event.
b. Week 3&4 Conduct of integrated enforcement campaign for a minimum
of forty (40) overtime hours.
c. Week 5&6 Post-campaign safety belt survey conducted at same sites and
times as Week 1.
Press releases on results of program- include media event.
Page t of 2
3. At the beginning of the integrated mini-grant enforcement campaign,
inf ation outlining all phases of 0 program shall be giv +.o police
dep,..anent personnel, news media, court(prosecutors —,.judges)
personnel.
4. Daily instructions shall be given at roll call, outlining program goals and
encouraging officers' participation. i
5. Local agencies shall utilize only Illinois Law Enforcement Training and
Standards Board(ILETSB) certified police officers or deputies for the surveys
and overtime enforcement.
6. DTS will reimburse expenditures for personal services, the employer's share of
fringe benefits(pension and social security), and operation of automotive
equipment by hireback officers in performing surveys and conducting overtime
enforcement.
7. DTS will provide, upon request, materials to assist the local agency in preparing
public information campaigns and press releases.
Reporting
A progress report must be submitted to DTS after each integrated enforcement
campaign. The report is due by the tenth of the month following the campaign, and
shall consist of
1. Completed summary of activity (Attachment A).
2. Completed survey forms (Attachment D).
3. Copies of public information and education campaign materials,news releases,
articles, etc., that were published.
The final report is due no later than November 1, 1996, and should be accompanied by
the final claim for reimbursement. The final report should include a narrative describing
the project's accomplishments (goals met and not met);problems encountered and
successes; and a year end summary of activity Attachment A).
Attachment E,"IMaGE Enforcement Campaign Planning Form", is for local use in
planning the six week enforcement campaigns. By completing this form for each
campaign, you can keep an accurate account of surveys, citations,press releases and
events for reporting to DTS after each campaign and for the final report.
Reimbursement
A claim for reimbursement form and documented expenditures (Attachment B) must be
submitted after each enforcement campaign. The claim is due by the tenth of the month
following the campaign. The final claim is due November 1, 1996.
Monitoring
The DTS will conduct on-site visits to observe project activities and progress toward
completion of stated goals, as well as to provide assistance as needed. Failure to maintain
operation of the project at the level agreed upon in the approved Highway Safety
Agreement may result in the termination of funding.
Page 2 of 2
Agreement Conditions
The following are general conditions of approval and procedural guidelines to which all projects are subject. Signators of this
iement certify that these conditions and procedures will be adhered to unless amended in writing.
f
A. Media:
1. All articles, publications, news releases, exhibits, video or audio materials prepared by the agency shall iderttify the
Illinois Department of Transportation (IDOT) as the funding source.
2. TOD. All printed, visual, and auditory materials which contain a phone number must also contain a TOD number. The
Ameritech relay number-800-526-0844 (TDD only)—may be used to fulfill this requirement.
3. Closed Captioning. All public service announcements funded, in whole or in part, through this federal highway safety
program must be closed-captioned for the hearing impaired.
B. Anti-discrimination: Recipient hereby agrees to observe and comply with all provisions of Federal and State
constitutions, laws and regulations pertaining to non-discrimination and equal employment opportunity including, but not
limited to:
1. Title VI of the Civil Rights Act of 1964, Sec. 601 (Nondiscrimination in Federally-Assisted Programs): No person in the
United States shall, on the grounds of race, color, sex or national origin, be excluded from participation in, be denied
the benefits of or be subjected to discrimination under any program or activity receiving federal financial assistance.
49 CFR 21 through Appendix H and 23 CFR 710.405(b) are incorporated and made part of this agreement by
reference.
2. The Illinois Human Rights Act (775 Illinois Compiled Statutes, 5/1-101 et. seq.)
C. Disadvantaged Business Enterprises:
1. Policy- It is the policy of the U.S. Department of Transportation that disadvantaged business enterprises as defined in
49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole
or in part with federal funds under this agreement. Consequently the DBE requirements of 49 CFR Part 23 apply to
this agreement.
2. DBE Obligation -The recipient or its contractor agrees to ensure that disadvantaged business enterprises as defined
in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts
financed in whole or in part with federal funds provided under this agreement. In this regard all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49 CFA Part 23 to ensure that
disadvantaged business enterprises have the maximum opportunity to compete for and perform contracts. Recipients
and their contractors shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of Department of Transportation-assisted contracts.
3. Illinois Department of Transportation Program Requirements for Recipients of Grants -All recipients shall comply with
the requirements of 49 CFR Part 23.43. These recipients which are required under Part 23.41 to develop a program
shall either adopt the Department DBE Program as the minimum to which they will adhere or develop their own DBE
Program pursuant to 49 CFR Part 23. This requirement will be a specific condition of grant or contract approval. The
Department will provide assistance to recipients in the setting and enforcement of goals for DBEs. The Department
will provide its certified DBE directory to recipients at no charge.
4. Subcontracts -The recipient shall include the provisions of this"Policy" in every subcontract, including procurement of
materials and leases of equipment.
D. Laws of Illinois: This contract shall be governed in all respects by the laws of the State of Illinois.
E. Procurement Procedures: All procurement transactions for contractual services, commodities and equipment shall be
conducted in a manner that provides maximum open and free competition. The applicant agency shall also meet the
following minimum procedural requirements, as well as any specific procedures written into the narrative of this
agreement.
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1; Solicitations of offers ill include a description of the ter"nical requirements for 0-- rnoduct or service to be
procured.
2. Awards shall be made only to responsible bidders that can meet the preceding requirements.
3 Small purchase procedures, which consist of obtaining price or rate quotations from at least three qualified sources,
may be used for products or services having a total value of not more than $5,000. {
4. Formal advertising procedures shall be used for products, which may include associated nonprofessional services
having a total value of more than $5,000. An invitation for bids, with item specifications and supplier requirements,
shall be publicly advertised. In addition, bids shall be solicited from an adequate number of known suppliers. Bids
shall be opened publicly and a fixed-price contract award made to that responsible bidder whose bid most closely
conforms to the best interest of the project.
5. Competitive negotiation procedures shall be used to procure services having a total value of more than $5,000. The
Request for Proposal shall be publicized and proposals shall be solicited from an adequate number of qualtfled
sources. Negotiations are normally conducted with more than one source and a costreimbursement contract shall be
awarded based on a technical evaluation of the proposals received. Award may be made to the responsible bidder
whose proposal will be most advantageous to the procuring party, price and other factors considered. Unsuccessful
bidders should be notified promptly.
6. Non-competitive negotiation, the procurement through solicitation of a proposal from one source, is allowed if the
products or services are available only from a single source or, if after a number of sources have been solicited,
competition is determined inadequate. The Division of Traffic Safety must authorize this procedure.
7. The applicant agency will take all necessary affirmative steps to assure that minority firms, women's business
enterprises and labor surplus area firms are used when possible.
8. The applicant agency shall maintain records sufficient to detail the significant history of a procurement. These records
shall include, but are not necessarily limited to, information pertinent to: rationale for the method of procurement,
selection of contract type, contractor selection or rejection and basis for the cost or price.
9. No employee or representative of the Illinois Department of Transportation or the applicant agency shall participate in
the procurement of products or services if a conflict of interest, real or apparent, would be involved. Nor shall such
persons solicit or accept anything of monetary value from bidders or suppliers.
10. The applicant agency must comply with any special conditions detailed in the contract, the State Purchasing Act and
any local ordinances or regulations.
F. Consultant Contracts: After a consultant is selected in accordance with the requirements of Condition E (Procurement
Procedures) as detailed herein, the consultant contract shall be submitted to the Division of Traffic Safety for approval
prior to execution. The applicant agency is subject to all regulations in the"Requirements for Consultant Contracts"which
will be furnished by the Division of Traffic Safety.
G. Supporting Documentation: Funds shall not be advanced to an applicant agency but rather reimbursed for actual
expenditures upon submission of proper supportive documentation. Copies of the original or source records which
evidence all expenditures (federal and local) shall be submitted with claims for reimbursement of costs. Only those costs
incurred within the approved project period and budget are eligible for reimbursement. Supporting documentation to verify
the amounts, uses, and recipients of all disbursements of funds shall be retained for a period of five years after the final
claim has been paid and shall be available for audit at any time during this period.
1. Proper supportive documentation required for costs incurred is described in the guidelines entitled, "Procedures for
Submittal of Claims for Reimbursement."
2. Claims for reimbursement should be submitted on a monthly/quarterly basis. The final claim for reimbursement must
be received by the Division of Traffic Safety within 30 days following the expiration of the grant to receive payment.
H. Equipment Inventory: An inventory of nonexpendable personal property having an acquisition cost of$5,000 or more is
subject to periodic inspection by the Division of Traffic Safety. "Property Management Standards"will be furnished by the
Division of Traffic Safety. These standards provide requirements relative to equipment inventory, use and disposition
procedures.
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I. Project Monitoring: The Division of Traffic Safety will conduct periodic on-site reviews of all ongoing highway safety
projects to monitor '•erem the project agreement and to w project progress ar ' -laim for reimbursement
procedures.
J. Reports: Progress reports by objective shall be submitted to the Division of Traffic Safety as stipulated in this agreement.
The final project report shall be submitted to the Division of Traffic Safety within 30 days after the expiration date of the
-oject or as stipulated in this agreement. {
K. Alterations: All alterations shall be requested in writing and shall be authorized in writing by the Division of Traffic Safety
before work is started. No oral understanding or agreement not incorporated herein will be binding on either of the
parties.
L Termination/Cancellation: "Obligation of the State shall cease immediately without penalty or further payment being
required if, in any fiscal year, the Illinois General Assembly or federal funding source fails to appropriate or otherwise
make available funds for the contract."
This agreement may be terminated/cancelled by either party upon 30 days written notice. Failure to carry out the
conditions set forth herein shall constitute a breach of the agreement and may result In termination of the agreement or
such remedy as appropriate. Upon termination, the applicant agency will be paid for work satisfactorily completed prior to
the date of termination.
M. Approval and Ownership of Data and Creative Material: All documents including reports and all other work products
produced by the applicant agency under this contract shall be submitted to the Division of Traffic Safety for approval prior
to development and same shall become and remain the property of the Division of Traffic Safety.
N. Audits: The records and supportive documentation for all completed projects are subject to an on-site audit by the Illinois
Department of Transportation, Bureau of Accounting and Auditing. The Bureau of Accounting and Auditing reserves the
right to inspect and review during normal working hours the workpapers of the independent auditor in support of their audit
report.
The Single Audit Act of 1984 (Public Law 98-502) requires the following:
1. State or local governments that receive$25,000 or more a year in federal financial assistance shall have an audit
made in accordance with the Office of Management and Budget (OMB) Circular No. A-128.
State or local governments that receive less than $25,000 a year shall be exempt from compliance with the Act and
other federal audit requirements.
3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance
or from providing access to such records to Federal Agencies, as provided for in Federal law or in Circular A-102
"Uniform Requirements for Grants to State or Local Governments."
4. A copy of the audit report must be submitted to the Division of Traffic Safety within "30 days after completion of the
audit, but no later than one year after the end of the local government's fiscal year."
5. One copy of the audit report shall be provided to the Division of Traffic Safety and one copy sent to: Bureau of
Census, Data Preparation Division, 1207 East 10th Street, Jefferson, IN 47132, Attn: Single Audit Clearinghouse.
O. Safety Belt Use Requirements:
1. In accordance with the Illinois Mandatory Seat Belt Law (625 Illinois Compiled Statutes, 5/12-603.1) the grantee will
establish a safety belt use policy requiring employees to use the appropriate occupant restraint protection devices as
provided in the vehicle being driven while on official business.
2. A copy of the safety belt policy will be forwarded to the Division of Traffic Safety within the first month of the project.
P. Bribery Clause Certification:
1. The undersigned agency certifies that it has not been convicted of bribery or attempted to bribe an officer or employee
of the State of Illinois, nor has the agency made an admission of guilt of such conduct which is a matter of record, nor
has any official, officer, agent or employee been so convicted nor made such an admission.
Further, the agency is not in violation of Section 10.1 of the Illinois Purchasing Act, nor barred from bidding under
Section 33E-3 or 33E-4 of the Criminal Code of 1961.
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Q. .Certification P -lardir `ebarment and Suspension: Ir —ordance with the pro, 'in of 49 CFR Part 29, the
undersigned , -y ce. es that it shall not knowingly er ,to any agreement orl .ract with a person or agency that
is barred, suspended, declared ineligible, or voluntarily excluded from participation in a contract with any Federal
department or agency.
A. Certification Regarding Lobbying - Certification for Contracts, Grants, Loans an j Cooperative Agreements:
The undersigned agency certifies to the best of its knowledge and belief, that:
1. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee
of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement or the extension, continuation, renewal,
amendment or modification of any federal contract, grant, loan or cooperative agreement
2. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying,"in accordance with its instructions.
3. The undersigned agency shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject taa civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
S. Certification Regarding Default on an Education Loan:As provided in the Education Loan Default Act (5 Illinois
Compiled Statutes, 385/0.01 et. seq.),the undersigned agency certifies that all parties of the contract are not in default on
an education loan.
�'. Drug Free Workplace Act-Certification for Drug Free Workplace:
1. As required by the Drug Free Workplace Act (30 Illinois Compiled Statutes, 580/2 et seq.), no grantee or contractor
shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any
property or services from the State, unless the grantee or contractor has certified to the State that the grantee or
contractor will provide a drug-free workplace.
2. Submission of this certification is a prerequisite for making or entering into this transaction imposed by the Drug Free
Workplace Act. False certification or violation of the certification may result in sanctions including, but not limited to,
suspension of contract or grant payments, termination of the contract or grant and debarment of contracting or grant
opportunities with the State for at least one (1) year but not more than five (5) years.
U. Conflict of Interest:The undersigned agency agrees to comply with the provisions of the Illinois Purchasing Act
prohibiting conflict of interest (30 Illinois Compiled Statutes, 505/11.1-11.5). All the terms, conditions and provisions of
those Sections apply to this contract and are made a part of this contract the same as though they were incorporated and
included herein.
V. Document Retention: The undersigned agency certifies that it will comply with the provision requiring that every contract
for goods or services entered into shall provide that the contractor (subcontractor) maintain certain records and
documentation relating to the grant and/or contract for a minimum of five years after contract completion (30 Illinois
Compiled Statutes, 57501).
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