Park Board Minutes 2014 01-09-14Page 1 of 3
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
January 9, 2014 at 6:30 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:42 p.m.
Roll Call: Deb Horaz – yes; Kelly Sedgwick – yes; Seaver Tarulis – no; Mark Dilday – no; Amy Cesich
– no; Dan Lane – yes; Matt Konecki – yes.
Introduction of City Official and Staff:
Tim Evans – Superintendent of Recreation
Scott Sleezer – Superintendent of Parks
Other Guests: None.
Public Comment: None.
Presentation: None.
Approval of Minutes: The minutes from the November 14, 2013 minutes were approved. Motion to
approve the minutes was made by Dan Lane and seconded by Kelly Sedgwick.
Bills Review:
November 21, 2013 – Dan asked about marking paint. Scott said it is for baseball and soccer fields.
Scott said it was the cost for the year at a discount. Dan asked about Windy City Lights. Scott said the
city purchased new LED lights, they are more pricy, but last longer and use less energy.
December 12, 2013 – Dan asked about the concrete cost. Scott said it was for the baseball fields they
are building. They poured the concrete around the dugouts across the back at Cannonball Park. Scott
said the city saves money doing it themselves.
January 9, 2014 – Dan asked what background checks are for. Tim said it was for basketball coaches
there were 30. Tim said the city had some issues in the past and had to tell people they cannot coach.
Scott said there was a large slide repair at Heartland Park a section of tube was cracking and coming
away it was noticed on inspection by city staff. The manufacturer sent a new one at no cost. Scott said it
was fixed and done very well.
Dan asked about where the 40 trees are going. Scott said he contacted a nursery they work with and got
a great price for trees for Cannonball Park and there are quite a bit of dead trees that the city is going to
replace. Scott said in the upcoming year budget, the city asked for more manpower for watering trees,
so more do not die. Scott said he purchased a wide variety of trees some are flowering to add color to
the parks.
October 2012 – Budget Report – Informational purpose.
October 2013 – Budget Report – Informational purpose.
November 2012 – Budget Report – Informational purpose.
APPROVED 2/13/14
Page 2 of 3
November 2013 – Budget Report ‐ Informational purpose.
Scott said be aware that some of the equipment maintenance is going to go over and seasonal help, but
it will be covered by other means. Scott said parks has never come in over budget, on line items we
have, but not our budget and Tim and I watch that and talk about it regularly.
Scott said he and Tim give back what we don’t use. Scott said he and Tim did meet with Bart and Rob
and put our requests in and talked over our plans for the next few years.
Old Business: None.
New Business:
YYBSA – City Concession Lease Agreement – Tim said this is a rough draft to look over. Tim said in his
discussion with YYBSA in fields in general this upcoming year we have given each team their own home
field. Tim said schedules will be submitted to him. Dan asked if those can be modified. Tim said instead
of sharing and fighting, they have their own fields.
Tim said the only one that might have crossover is Bridge, but they submit their schedules to us. Tim
said YYBSA talked about managing the concession stand by providing staff and the city doesn’t have to
move our staff around. Tim said it is a benefit to us and it will bring in revenue to both the city and to
them. YYBSA is going to look over their agreement also and the board needs to look it over.
Tim said this is so that there are minor legal things to go through and all of us by the next meeting we
can all have our changes, so it can be done by April. The board agreed that this is a good idea and Deb
said this can be a test to see how this goes. Tim said it will be $250.00 per week YYBSA pay. Deb asked
if there was a percentage. Tim said a flat fee of $250.00 is what the city suggested. Tim said that
Beecher has not even made money for us.
Tim said Bridge will still be the city staff and supervision because of tournaments. The board asked who
will be inspecting things and making sure things are clean and taken care of. Scott said they will inspect
and film and everything before to make sure that everything stays the same. Tim said will have their
own health permit and they will carry their own insurance.
Matt asked about a security deposit. Scott said he doesn’t feel that is necessary because the city has so
much control and the city can terminate this agreement with a 30 day notice. Tim said he does not for
see a problem. The board thinks that it should be parents running concessions and no kids. Tim said by
the March meeting we need to have the suggestions for changes to be able to get this done.
Deb said eliminate issues before they happen. The board discussed different ideas that can be added to
the agreement. Tim said it will be a more limited menu than the city had pop, water, candy. Tim said
they have to buy Pepsi products because we still have a contract with them. The board generally agrees
it is a good idea. Dan said YYBSA will do well because they are making money too. Deb said if you have
changes or suggestions email them to Tim.
Reports:
Page 3 of 3
Recreation Report – Tim said they are getting ready for the spring and summer events. Tim said the big
thing the city is adding this year is a golf outing on Friday, May 30th at Blackberry Oaks. Tim said it will
begin at 8am and lunch at noon. Dan asked how much the cost will be. Tim said $70.00 to $75.00 per
person. Scott said the city wanted this to be cut back to bring the cost down and attract people to come
play enjoy golf and socialize. Tim said it used to be an all‐day event. Scott said there might be a 50/50
and a couple small things. Tim said it will be a buffet style lunch.
Parks Report – We will begin getting Christmas stuff down. Scott said they are repainting the office
space to make it look good. Scott said he and Tim would like to do an event every three months that
involves the board and staff after hours even family oriented maybe a picnic in the park. Scott said that
he and Tim would like to come together as a team. Deb said she thinks that would be great.
Additional Business: Deb said the board needs to talk about land cash. Deb said she has been looking
up other cities and see what they are doing. Deb said the board needs to come up with ideas to get the
best bang for a buck. Scott said taking the land would be the best.
Scott said his understanding of land cash is land that is not wanted cannot be sold it has to go back to
the developer. Deb asked about requirements of parcels that are donated. Scott said the developer
comes in with a design and tell us where the city could have and then the city has a master plan that
tells the developer what we would like and the city has negotiated those things and usually got what we
wanted.
Scott said there were decisions made by past boards that we might not like, but they had their reasons.
Scott said he will research land cash and see what the options are about either selling or trading it for
something else. Deb said the county has a good ordinance on their land cash we should look at. Deb
asked if other cities have a standard on how many acres they receive by population. Scott said yes also
the size of homes and there is a formula to establish how much should be given to the city. In the past it
was 50 percent land and 50 percent cash.
Deb said the distance between parks needs to be discussed and in the future think about regional parks
instead of small community parks. Scott said in the last master plan the city realized we have enough 2
acre sites and now the city would like 5 acre or more parks. Deb said she went through the master plan
and it needs updating. Scott agreed it needs to be looked at. Scott said Yorkville has a lot of highways
to take into account.
Deb said she feels it needs to be updated and Scott said he agrees. Deb said we need to have an extra
meeting in the next couple months to throw out ideas. Scott said he is not in a big hurry to rush away
from how the city built things. Scott said the city approved the master plan. Deb said there are things
that could be changed. Scott said from a park standpoint, there are natural barriers and boundaries.
Deb said there could be more green areas. Dan said he would like to be taken around as a board to all
the parks and see improvements being made.
Adjournment: There being no further business, the meeting was adjourned at 7:48 p.m. Motion was
made by Kelly Sedgwick and seconded by Dan Lane.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker