Economic Development Packet 2014 04-01-14
AGENDA
ECONOMIC DEVELOPMENT COMMITTEE MEETING
Tuesday, April 1, 2014
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: December 3, 2013
New Business:
1. EDC 2014-05 Building Permit Reports for November 2013, December 2013, January 2014, and
February 2014
2. EDC 2014-06 Building Inspection Reports for November 2013, December 2013, January 2014, and
February 2014
3. EDC 2014-07 Foreclosure Tracking
4. EDC 2014-08 RFP for Retail Study
5. EDC 2014-09 RFP for Comprehensive Plan
Old Business:
Additional Business:
2013/2014 City Council Goals – Economic Development Committee
Goal Priority Staff
“Economic development (tourism, commercial development, other
people’s money” 3.5 Krysti Barksdale-Noble & Bart Olson
“Downtown improvement (public & private; downtown property
cleanup” 4 Krysti Barksdale-Noble & Bart Olson
“Stricter code enforcement on all property maintenance” 5 Pete Ratos & Krysti Barksdale-Noble
“Public riverfront improvement (bridges to river islands)” 9 Krysti Barksdale-Noble
“Tourism” 10 Krysti Barksdale-Noble
“Metra extension (Oswego & Yorkville)” 10 Krysti Barksdale-Noble & Bart Olson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
UNITED CITY OF YORKVILLE
WORKSHEET
ECONOMIC DEVELOPMENT COMMITTEE
Tuesday, April 1, 2014
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR APPROVAL:
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1. December 3, 2013
□ Approved ________
□ As presented
□ As amended
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NEW BUSINESS:
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1. EDC 2014-05 Building Permit Report for November 2013 thru February 2014
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
2. EDC 2014-06 Building Inspection Report for November 2013 thru February 2014
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
3. EDC 2014-07 Foreclosure Tracking
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
4. EDC 2014-08 RFP for Retail Study
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
5. EDC 2014-09 RFP for Comprehensive Plan
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Economic Development Committee – December 3, 2013
EDC – April 1, 2014
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
ECONOMIC DEVELOPMENT COMMITTEE
Tuesday, December 3, 2013, 7:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
In Attendance:
Committee Members
Chairman Ken Koch
Alderman Joel Frieders
Alderman Carlo Colosimo
Absent: Alderman Teeling
Other City Officials
City Administrator Bart Olson
Community Development Director Krysti Barksdale-Noble
Code Official Peter Ratos
Administrative Intern Jeff Weckbach
Alderman Chris Funkhouser (arr. 7:05pm)
Other Guests:
Dave Gravel, V.P. Green Organics Paul Mitchell, Attorney
Jessie Sexton, Green Organics Gregg Ingemunson, Attorney
The meeting was called to order by Chairman Ken Koch at 7pm.
Citizen Comments None
Previous Meeting Minutes November 5, 2013
Minutes approved on a motion by Alderman Colosimo and second by Alderman Frieders.
New Business
1. EDC 2013-40 Building Permit Report for October 2013
No comments--for information.
2. EDC 2013-41 Building Inspection Report for October 2013
For information--no comments. Mr. Ratos noted that a job offer will be made soon for an additional
inspector.
Page 2 of 3
3. EDC 2013-42 Green Organics Annexation Agreement Amendment
This property is part of the Westbury East subdivision approved in 2004 (at Galena and Beecher). The
petitioner is seeking to reconfigure a 14 acre site on which Green Organics is located. They will
reconfigure their space to 9 acres and make their site more compact allowing them to increase the
volume of material they accept. There is a 1/8 mile boundary around the entire property. With the
additional operation, staff calculated about 9 additional vehicles per day will enter the property. A
Special Use permit is also being sought from the County for the west side.
Dave Gravel, V.P. Of Green Organics gave a presentation of his company. It was established in the
1990's when the State banned landscape materials from landfills. Grass, leaves and brush are brought
to them from March to December and in 2010, food scraps were allowed which they also process
separately. The product is bagged and sold to Home Depot, Lowe's etc. for organic gardeners/farmers.
Ms. Barksdale-Noble said the IPA inspects these facilities twice a year and she detailed the various
standards required. She said the City has worked with the County for consistency of the required
standards. The facility needs State permits and must have a 24-hour contact in addition to the lockbox
on the gated premises. Soil and water samples are taken throughout the year to meet IEPA
requirements. Possible odor issues were mentioned as well. She said that staff is requesting a 5-year
term while the company is petitioning for 10 years. Mr. Gravel noted that, as part of the Annexation
Agreement, Green Organics will cease operations when the nearby parcel to the west is developed.
Alderman Colosimo said this is a great use of the area while the area is undeveloped, but he does not
want a conflict between 2 entities. Ms. Barksdale-Noble answered that when staff did a concept
drawing, the property was in the northwest corner and that the southwest corner is the only platted area.
Alderman Koch also noted that the City lost a large sum of money when developers abandoned the
area, making that a far bigger issue.
Attorney Paul Mitchell was present and said his clients have contracts on a couple parcels. One is a 96-
acre parcel in the southeast corner that closes December 16th. He is concerned that Green Organics will
affect the portion that falls in the Westbury site. He said there are some odor complaints already and he
is concerned it will affect the development. However, Alderman Colosimo noted that the property
purchaser already knew the compost facility was there and that the Green Organics site is becoming
smaller. Mr. Mitchell replied that he did not know the composter was signing a contract for an
additional 5 or 10 years or this location.
Ms. Barksdale-Noble said this matter will go to the December 10th Council meeting for a Public
Hearing. All nearby property owners were notified, though it is not necessary in this case. Mr.
Mitchell also provided a 2006 soil sample report for an adjacent property. Comments included that the
Green Organics property had not significantly impacted the area. However, some carcinogenic
material were found in the soil and thought to be from an old burn pile or possibly from an old nearby
landfill. It was noted the landfill is west of the City limits. Mr. Gravel said a major compost benefit is
that is helps minimize water runoff and helps to break down some of the petro-chemical materials.
In summary, the matter will move to Public Hearing on January 10th and then to the Council on January
14th.
Page 3 of 3
Old Business: None
Additional Business:
Alderman Colosimo asked about the status of the B.U.I.L.D. Program. It will end March 24th. He said
he understood that some of the permits would not be paid for the entire amount. This matter will be
discussed at the upcoming Council meeting.
Alderman Frieders asked if any further information was available regarding the Hoover de-annexation,
however, there is no new information.
Mr. Gravel provided the Green Organics website (greenorganicinc.com) if further information is
needed by the committee. Alderman Koch asked if the City organic waste is taken to the this site.
Some of that waste is taken to Batavia, however, leaves are taken to a site on Immanuel Road where
they are ground and then burnt. Administrator Olson will research this.
There was no further business and the meeting was adjourned at 7:49pm.
Minutes respectfully submitted by
Marlys Young
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
EDC 2014-05
Building Permit Report for November 2013 thru February 2014
EDC – April 1, 2014
N/A
N/A
N/A
Informational
None
All permits issued in November 2013 thru February 2014.
D. Weinert Community Development
Name Department
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
EDC 2014-06
Building Inspection Report for November 2013 thru February 2014
EDC – April 1, 2014
N/A
N/A
N/A
Informational
None
All inspections scheduled in November 2013 thru February 2014.
D. Weinert Community Development
Name Department
D
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DATE
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DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 1DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:59:43 CALLS FOR INSPECTION REPORT
ID: PT4A0000.WOW
INSPECTIONS SCHEDULED FROM 02/01/2014 TO 02/28/2014
INSPECTOR SCHED. COMP.
TIME TYPE OF INSPECTION PERMIT ADDRESS LOT DATE DATE
------------------------------------------------------------------------------------------------------------------------------------
PR _____ 012-FIN FINAL INSPECTION 20130136 208 W MAIN ST 4 02/06/2014
Comments1: COY
PR _____ 013-PLF PLUMBING - FINAL 02/06/2014
PWK _____ 014-EFL ENGINEERING - FINAL INSPE 02/06/2014
PR _____ 015-REI REINSPECTION 02/14/2014
Comments1: RE FINAL
PR _____ 013-FIN FINAL INSPECTION 20130519 2392 AUTUMN CREEK BLVD 263 02/13/2014
Comments1: AC
PR _____ 014-PLF PLUMBING - FINAL 02/13/2014
Comments1: AC
PWK _____ 015-EFL ENGINEERING - FINAL INSPE 02/10/2014
Comments1: AC BBOX MUST BE OPERABLE OK FOR TEMP
PR _____ 014-FIN FINAL INSPECTION 20130520 2263 OLIVE LN 285 02/10/2014
Comments1: AC
PR _____ 015-PLF PLUMBING - FINAL 02/10/2014
Comments1: AC
PWK _____ 016-EFL ENGINEERING - FINAL INSPE 02/10/2014
Comments1: BBOX MUST BE OPERABLE AC, ok FOR TEMP
BH _____ 004-REL ROUGH ELECTRICAL 20130525 1112 AUBURN DR 87 02/19/2014
Comments1: HLC
BH _____ 005-RFR ROUGH FRAMING 02/19/2014
RE _____ 006-PLR PLUMBING - ROUGH 02/19/2014
BH _____ 007-RMC ROUGH MECHANICAL 02/19/2014
RE _____ 008-PLU PLUMBING - UNDERSLAB 02/19/2014
PR _____ 005-FIN FINAL INSPECTION 20130537 1537 SIENNA DR 79 02/21/2014
Comments1: AC BASEMENT FINISH
PR _____ AM 006-PLF PLUMBING - FINAL 02/21/2014
Comments1: BASEMENT AC
PR _____ 011-GAR GARAGE FLOOR 20130554 1122 MIDNIGHT PL 306 02/07/2014
Comments1: AC
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DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 2DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:59:43 CALLS FOR INSPECTION REPORT
ID: PT4A0000.WOW
INSPECTIONS SCHEDULED FROM 02/01/2014 TO 02/28/2014
INSPECTOR SCHED. COMP.
TIME TYPE OF INSPECTION PERMIT ADDRESS LOT DATE DATE
------------------------------------------------------------------------------------------------------------------------------------
PR _____ 012-FIN FINAL INSPECTION 02/14/2014
Comments1: AC
PR _____ 013-PLF PLUMBING - FINAL 02/14/2014
Comments1: AC
PWK _____ 014-EFL ENGINEERING - FINAL INSPE 02/14/2014
Comments1: BBOX KEYABLE OK FOR TEMP
PR _____ 006-STP STOOP 20130555 2447 SAGE CT 25-1 02/07/2014
Comments1: AC
PR _____ 007-RFR ROUGH FRAMING 02/06/2014
Comments1: AC
PR _____ 008-REL ROUGH ELECTRICAL 02/06/2014
Comments1: AC
PR _____ 009-RMC ROUGH MECHANICAL 02/06/2014
PR _____ 010-PLR PLUMBING - ROUGH 02/06/2014
PR _____ 011-INS INSULATION 02/10/2014
Comments1: AC
PR _____ 003-SUM SUMP 20130556 2103 OLIVE LN 291 02/24/2014
Comments1: AC
PR _____ 005-REL ROUGH ELECTRICAL 02/24/2014
Comments1: AC
PR _____ 006-RFR ROUGH FRAMING 02/24/2014
PR _____ 007-PLR PLUMBING - ROUGH 02/24/2014
Comments1: AC
PR _____ 008-RMC ROUGH MECHANICAL 02/24/2014
Comments1: AC
PR _____ 009-INS INSULATION 02/26/2014
Comments1: AC
PR _____ 004-INS INSULATION 20130563 2438 SAGE CT 28 02/04/2014
Comments1: SUNROOM AC
PR _____ AM 005-FIN FINAL INSPECTION 02/18/2014
Comments1: SUNROOM AC
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DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 3DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 14:59:43 CALLS FOR INSPECTION REPORT
ID: PT4A0000.WOW
INSPECTIONS SCHEDULED FROM 02/01/2014 TO 02/28/2014
INSPECTOR SCHED. COMP.
TIME TYPE OF INSPECTION PERMIT ADDRESS LOT DATE DATE
------------------------------------------------------------------------------------------------------------------------------------
PR _____ 004-RFR ROUGH FRAMING 20130581 247 WINDETT RIDGE RD 43 02/28/2014
Comments1: WR
PR _____ 005-REL ROUGH ELECTRICAL 02/28/2014
Comments1: WR
PR _____ 006-RMC ROUGH MECHANICAL 02/28/2014
Comments1: WR
PR _____ 007-PLR PLUMBING - ROUGH 02/28/2014
Comments1: WR
PR _____ 004-RFR ROUGH FRAMING 20130582 278 WINDETT RIDGE RD 18 02/24/2014
Comments1: WR
PR _____ 005-REL ROUGH ELECTRICAL 02/24/2014
Comments1: WR
PR _____ 006-RMC ROUGH MECHANICAL 02/24/2014
Comments1: WR
PR _____ 007-PLR PLUMBING - ROUGH 02/24/2014
Comments1: WR
PR _____ 008-INS INSULATION 02/26/2014
Comments1: WR
PR 10:30 001-PPS PRE-POUR, SLAB ON GRADE 20130584 1510 N BRIDGE ST 02/14/2014
Comments1: HARDEE'S
PR _____ AM 006-ELE ELECTRIC SERVICE 20130600 101 SARAVANOS DR 02/05/2014
Comments1: SCC
PR _____ 007-REL ROUGH ELECTRICAL 02/26/2014
Comments1: SCC
PR _____ 001-FIN FINAL INSPECTION 20130613 1958 WILD INDIGO LN 83 02/10/2014
Comments1: WINDOWS PR MDW
PR _____ 001-PLU PLUMBING - UNDERSLAB 20130623 932 N BRIDGE ST 02/03/2014
Comments1: JAVA JILLS
PR _____ 002-RFR ROUGH FRAMING 02/28/2014
Comments1: JAVA JILLS
PR _____ 003-REL ROUGH ELECTRICAL 02/28/2014
PR _____ 004-RMC ROUGH MECHANICAL 02/28/2014
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DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 4DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 14:59:43 CALLS FOR INSPECTION REPORT
ID: PT4A0000.WOW
INSPECTIONS SCHEDULED FROM 02/01/2014 TO 02/28/2014
INSPECTOR SCHED. COMP.
TIME TYPE OF INSPECTION PERMIT ADDRESS LOT DATE DATE
------------------------------------------------------------------------------------------------------------------------------------
PR _____ 005-PLR PLUMBING - ROUGH 02/28/2014
PR _____ 001-PLR PLUMBING - ROUGH 20140002 204 BEAVER ST 02/10/2014
Comments1: FIP
PR _____ 002-REL ROUGH ELECTRICAL 02/10/2014
Comments1: FIP
PR _____ 003-RFR ROUGH FRAMING 02/10/2014
PR _____ 004-RMC ROUGH MECHANICAL 02/10/2014
PR _____ AM 001-FIN FINAL INSPECTION 20140004 1524 STONERIDGE CT 52 02/27/2014
Comments1: WINDOWS FOX HILL
PR _____ AM 001-PLU PLUMBING - UNDERSLAB 20140005 482 E VETERANS PKWY 02/25/2014
PR _____ 002-PPS PRE-POUR, SLAB ON GRADE 02/26/2014
Comments1: TAI KWON DO
PR _____ 001-REL ROUGH ELECTRICAL 20140008 1372 CORALBERRY CT 114 02/19/2014
Comments1: GB
PR _____ 002-RFR ROUGH FRAMING 02/19/2014
PR _____ PM 001-PHF POST HOLE - FENCE 20140014 2297 CRYDER CT 436 02/14/2014
Comments1: GR
PR _____ 002-FIN FINAL INSPECTION 02/28/2014
Comments1: GR FENCE
PR _____ AM 001-FIN FINAL INSPECTION 20140020 1510 N BRIDGE ST 02/14/2014
Comments1: OCCUPANCY HARDEE'S temporoary
PR _____ 001-RFR ROUGH FRAMING 20140024 337 PENSACOLA ST 1142 02/19/2014
Comments1: BRISTOL BAY
PR _____ 002-REL ROUGH ELECTRICAL 02/19/2014
Comments1: PARTIAL BASEMENT FINISH
PR _____ 003-INS INSULATION 02/20/2014
Comments1: BRISTOL BAY
PR _____ 001-FIN FINAL INSPECTION 20140027 175 E VETERANS PKWY 02/26/2014
Comments1: OCCUPANCY CHOCOLATE SHOPPE
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DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 5DATE: 03/21/2014 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 14:59:43 CALLS FOR INSPECTION REPORT
ID: PT4A0000.WOW
INSPECTIONS SCHEDULED FROM 02/01/2014 TO 02/28/2014
INSPECTOR SCHED. COMP.
TIME TYPE OF INSPECTION PERMIT ADDRESS LOT DATE DATE
------------------------------------------------------------------------------------------------------------------------------------
PERMIT TYPE SUMMARY: ADD ADDITION 2
BDO COMMERCIAL BUILD-OUT 9
BIP BUILD INCENTIVE PROGRAM SFD 28
BSM BASEMENT REMODEL 5
CCO COMMERCIAL OCCUPANCY PERMIT 2
CRM COMMERCIAL REMODEL 4
ESN ELECTRIC SIGN 1
FNC FENCE 2
REM REMODEL 2
SFD SINGLE-FAMILY DETACHED 12
WIN WINDOW REPLACEMENT 2
INSPECTION SUMMARY: EFL ENGINEERING - FINAL INSPECTION 4
ELE ELECTRIC SERVICE 1
FIN FINAL INSPECTION 11
GAR GARAGE FLOOR 1
INS INSULATION 5
PHF POST HOLE - FENCE 1
PLF PLUMBING - FINAL 5
PLR PLUMBING - ROUGH 7
PLU PLUMBING - UNDERSLAB 3
PPS PRE-POUR, SLAB ON GRADE 2
REI REINSPECTION 1
REL ROUGH ELECTRICAL 10
RFR ROUGH FRAMING 9
RMC ROUGH MECHANICAL 7
STP STOOP 1
SUM SUMP 1
INSPECTOR SUMMARY: BH BRIAN HOLDIMAN 3
PR PETER RATOS 60
PWK PUBLIC WORKS 4
RE RANDY ERICKSON 815-498-3771 2
STATUS SUMMARY: C PR 4
I BH 3
I PR 39
I RE 2
T PR 17
T PWK 4
REPORT SUMMARY: 69
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Informational item. See attached memo.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #3
Tracking Number
EDC 2014-07
Foreclosure Tracking
EDC/April 1, 2014
N/A
N/A
N/A
Informational
None
Update on foreclosures in Yorkville for 2013 and 2014.
Chris Heinen Community Development
Name Department
Below are the yearly foreclosure reports for 2012 and 2013 provided by
http://www.public-record.com. The total number of newly filed foreclosures in 2013 was 147.
The number of newly filed foreclosures in 2012 was 252. Based on these results, the total
number of foreclosures has decreased by approximately 42%. The following graphs illustrate the
trend in foreclosures month by month for 2012 and 2013. It also breaks down the amount of
foreclosures by ward, subdivision and property type (residential, commercial, vacant land, etc).
The last set of graphs indicates the comparison from year 2012 to 2013 and 2009 to 2013.
Month Breakdown:
In 2012, there were a total of 252 newly filed foreclosures with the highest month being
August totaling 34 foreclosures.
In 2013, there were a total of 147 newly filed foreclosures with highest month being
April totaling 21 foreclosures.
Memorandum
To: Economic Development Committee
From: Chris Heinen, Planner
CC: Krysti Barksdale-Noble, Community Development Director
Bart Olson, City Administrator
Date: February 10, 2014
Subject: Foreclosure Update 2012 & 2013
Ward Breakdown:
In 2012, of the 252 newly filed foreclosures, Ward 4 had the highest amount totaling 139
foreclosures.
In 2013, of the 147 newly filed foreclosures, Ward 4 had the highest amount totaling 82
foreclosures.
Subdivision Breakdown:
There were numerous subdivisions throughout the City that recorded newly filed
foreclosures. Staff took the top five subdivisions for a comparison and grouped all other
subdivisions into the “Other” category.
In 2012, of the 252 newly filed foreclosures, Bristol Bay had the highest amount totaling
77 foreclosures.
In 2013, of the 147 newly filed foreclosures, Bristol Bay had the highest amount totaling
34 foreclosures.
Property Type Breakdown:
In 2012, of the 252 newly filed foreclosures, Single Family Residences had the highest
amount totaling 147 foreclosures.
In 2013, of the 147 newly filed foreclosures, Single Family Residences had the highest
amount totaling 91 foreclosures.
Comparison:
Below is a month by month breakdown of the newly filed foreclosures from 2012 to 2013.
As you can see from the chart, the overall trend of foreclosures is declining.
Below is a breakdown of the overall newly filed foreclosures from 2009 to 2013.
Summary
Month Breakdown:
There are no trends based on a month by month analysis over the two years, 2012 and
2013. Based on the data provided and the graphs depicted above, it is clear, however, that the
overall trend in foreclosures is decreasing.
Ward Breakdown:
Ward 4 has the highest amount of newly filed foreclosures of all the wards. Bristol Bay,
Grande Reserve and Autumn Creek are a few of the larger subdivisions within Ward 4, which
would indicate the reason for the higher amount of foreclosures. Ward 2 had the fewest amount
of newly filed foreclosures in 2012 & 2013. Ward 2 is generally located within the
downtown/older part of town and would indicate a stronger stability in the foreclosure market.
Subdivision Breakdown:
Bristol Bay had the highest amount of newly file foreclosures in 2012 & 2013. Bristol
Bay has a mix of single family residences and townhomes, as well as a large amount of
condominiums within the subdivision, which indicates a large amount of homeowners.
Therefore, it would point towards a higher rate of foreclosures compared to other subdivisions.
Property Type Breakdown:
The largest amount of newly filed foreclosures in 2012 & 2013 was single family
residences. Since a majority of the housing stock in Yorkville is single family detached, this
statistic is anticipated. Condominiums were the second highest and would correspond with the
large amount of newly filed foreclosures in the Bristol Bay development.
Future Trends:
Newly filed foreclosures are likely to play a smaller role in the housing market in 2014.
September 2013 was the 36th consecutive month with a year-over-year decrease in foreclosure
activity. The total number of newly filed foreclosures in January of 2014 was 13, down from
2013. National expectations are concurrent with what is forecasted in Illinois. A steady decline in
foreclosures should continue with the overall housing recovery.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
EDC 2014-08
RFP for Retail Study
Economic Development – April 1, 2014
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an RFP for a retail study for the south side of Yorkville.
Background
The City Council’s goal setting session in November identified south side economic
development as the second highest priority goal, and the FY 15 budget proposal includes money to
complete a south side retail study.
The attached RFP seeks consultants to conduct a market study for retail uses on the south side of
Yorkville. The scope of the authorized study will include the following:
1) the consultant will review all available market data on Yorkville and coordinate with the
comprehensive plan update consultant
2) a demand analysis, which will estimate total consumer spending for various retail uses within
Yorkville and the south side
3) a competitive supply analysis, which will analyze the south side’s competitiveness compared to
other areas
4) a leakage analysis, which will estimate the which types of businesses are underutilized in the
south side
5) a retailer needs analysis, which will focus on specific needs for various industries to locate in
Yorkville – this section will be focused on grocery stores
6) an opportunity site inventory, which will evaluate sites within the south side for the various retail
uses studied in the sections above
7) overall recommendations for seeking new commercial and retail development in the south side
The RFP asks for each firm to explain why they are qualified for the project, what their
organization looks like, who from their organization would be tasked with our project, how they plan on
completing our project, and what their schedule for our project would be. We are also asking for three
previous examples of plans completed for other municipalities.
The attached RFP must be approved by City Council before it can be sent to prospective
consultants. While the RFP would be publicly available to all qualified companies, we will also be
sending it directly to several companies.
Recommendation
Staff recommends approval of the RFP for a south side market study.
Memorandum
To: Economic Development Committee
From: Bart Olson, City Administrator
CC:
Date: March 27, 2014
Subject: South Side Retail Study - RFP
REQUEST FOR PROPOSALS
THE UNITED CITY OF YORKVILLE
SOUTH SIDE COMMERCIAL DEVELOPMENT
MARKET STUDY
SUBMITTAL DEADLINE:
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DEPARTMENT
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
630-553-8573
www.yorkville.il.us
TABLE OF CONTENTS
I. INTRODUCTION
A. TARGET AREA
B. KEY QUESTIONS
II. SCOPE OF SERVICES
A. BACKGROUND REVIEW
B. DEMAND ANALYSIS
C. COMPETITIVE SUPPLY ANALYSIS
D. OPPORTUNITY GAP/LEAKAGE ANALYSIS
E. RETAILER NEEDS ANALYSIS
F. OPPORTUNITY SITE INVENTORY & ANALYSIS
G. RECOMMENDATIONS
III. PROPOSAL CONTENT & EVALUATION
A. SUBMISSION REQUIREMENTS
B. SUBMISSION FORMAT
C. REVIEW OF SUBMISSIONS
D. PROJECT TIMELINE
IV. GENERAL INFORMATION
A. PROFESSIONAL SERVICES CONTRACT
B. SUBLETTING OF CONTRACT
C. CHANGES IN SCOPE OF SERVICES & PERSONNEL
D. RIGHT TO REJECT PROPOSALS AND WAIVE
INFORMALITIES
E. CONTACT INFORMATION
I. INTRODUCTION
The purpose of this Request for Proposal (RFP) is to contract with a
qualified consultant to perform an independent market analysis evaluating the
potential for new commercial development with an emphasis on a full-service
retail grocery store located on the south side of the City of Yorkville.
A. TARGET AREA
The City of Yorkville is a rural suburban community located in Kendall
County, Illinois. With a population of nearly 17,000 residents, the City boasts
amenities such as a new state-of-the art whitewater course in the heart of our
downtown area on the Fox River; Raging Waves, Illinois’ largest Waterpark;
Kendall Marketplace, a 740,000 square foot commercial retail development; NCG
Cinemas, a new 38,000square foot theater complex; and over 6,500 residential
units. The City’s only continuous north/south arterial roadway is IL Route 47
which is currently part of a widening and reconstruction project. The main
east/west arterial roadway is US 34 (Veterans Parkway).
These roadway systems divide the City into nearly equal quadrants
generally characterized as follows: Northwest – large master-planned residential
development (Whispering Meadows, Caledonia, Fox Hill), strip retail and large-
scale commercial planned unit developments (Kendall Marketplace and NCG
Cinemas); Northeast – large master-planned residential developments (Grande
Reserve, Bristol Bay, Autumn Creek), strip retail and small scale commercial,
recreation destination (Raging Waves) and large manufacturing sites; Southwest –
predominately residential and small scale commercial; and finally the Southeast -
residential, strip retail and neighborhood commercial, manufacturing and large
master-planned residential developments (Raintree Village, Windett Ridge and
Prestwick of Yorkville).
While the northern quadrants of the City, specifically the areas north of the
Fox River, are adequately serviced by retail uses and in-town retail grocery stores
(Jewel, Aldi’s, Target), the southern quadrant, south of the Fox River, appear to be
underserved by retail uses in general. The target area for this study will focus on
the area located south of the Fox River, east of the Harris Farm, west of IL 126
(Schoolhouse Road) and north of the Towns at Windett Reserve, as illustrated on
the attached map and focusing on properties contained within Yorkville’s
corporate boundaries.
B. KEY QUESTIONS
Key questions which should be addressed in the market study shall include,
but not be limited to, the following:
To what extent are existing retail uses within the City meeting local
demand for residents located within the target area?
Is there sufficient unmet demand to support new commercial
development in the target area?
Are there appropriate sites within the target area to locate
commercial development?
Are there appropriate sites within the target area to locate a new full-
service retail grocery store?
II. SCOPE OF SERVICES
A. BACKGROUND REVIEW
Consultant shall review existing market data, community planning
documents, and other written materials provided by the United City of Yorkville
and the Yorkville Economic Development Corporation (YEDC). The Consultant
shall also conduct a walking tour of the target area jointly with City staff and
officials, YEDC and any other key community stakeholders in order to become
familiar with the current conditions and community goals for the study.
An RFQ for Comprehensive Plan Update 2014 will also be sent out
simultaneously with this market study proposal. The firm chosen for this project
will work closely with the firm conducting the Comprehensive Plan Update 2014
to ensure the findings are integrated into the study.
B. DEMAND ANALYSIS
The Consultant shall provide estimates of total consumer spending for retail
uses within the United City of Yorkville and the target area. In addition to these
retail uses, the Consultant shall provide estimates related to full-service retail
grocery stores. The demand analysis shall incorporate potential spending by
individuals employed within the target area, as appropriate.
C. COMPETITIVE SUPPLY ANALYSIS
The Consultant shall analyze the target area’s competitive position in
relation to other local (within the City and outside) commercial districts, shopping
centers, and full-service retail grocery stores. Consultant will produce a map
identifying competitive destinations, and a narrative description of the competitive
environment and the relative strengths of each competing destination.
The Consultant shall also provide estimates of the total sales by retail uses
and food stores within the indentified competitive destinations (within the City
and outside).
D. OPPORTUNITY GAP/LEAKAGE ANALYSIS
The Consultant shall provide detailed estimates of retail sales opportunity
gaps or leakage (comparing estimated spending with sales of area businesses) in
the retail uses identified as underutilized and the grocery store category.
The Consultant shall also estimate the approximate number of square feet
of commercial development and full-service retail grocery space that could be
supported assuming that the target area were to succeed in capturing a reasonable
share of the identified retail leakage.
E. RETAILER NEEDS ANALYSIS
The Consultant shall research retailer requirements and conduct brief
interviews with full-service retail grocery store operators in order to provide an
outline of likely physical, demographic, and economic requirements for
appropriate tenants, including, but not limited to:
Lot size requirements
Parking requirements
Traffic/foot traffic
Site visibility requirements
Demographic/economic requirements
Population/household density
Income level (median income/concentrated buying power)
Age composition
Ownership rate
F. OPPORTUNITY SITE INVENTORY & ANALYSIS
Consultant shall evaluate a short list of key real estate development
opportunity sites provided by the City and/or YEDC and shall independently
identify sites that could potentially be appropriate for new commercial
development and a full-service retail grocery store. For each of the most promising
sites, the Consultant shall compile a brief site assessment that provides
photographic images, an aerial map identifying the site, and the following basic
information:
Size
Description of physical features
Existing building on site
Potential retail configurations for reuse of the site
G. RECOMMENDATIONS
Based on the above analysis, the Consultant shall, at a minimum, provide
the City with the following recommendations:
Types of commercial uses and food retailers that would be most
likely to succeed in the target area given the existing and expected
market conditions.
Steps that community stakeholders and local government could take
to improve the competitive position of the target area and its
marketability to prospective food retailers of the recommend types.
III. PROPOSAL EVALUATION
A. SUBMISSION REQUIREMENTS
Proposals will be considered only from qualified firms with a preference to
firms that are based in Illinois and familiar with the local economy.
Each proposal will consist of a maximum of 25 pages (excluding
appendices) and should include the following:
Letter of Transmittal – prepared on company letterhead identifying the
name of the key contact, address, phone number and email address.
Executive Summary – succinct explanation of the Consultant’s interest in
the project and why the firm is uniquely qualified for this project.
Organizational Profile - brief description of the firm’s structure and
capabilities, length of time in business, and previous work experience.
Previous Project Summaries – list including reference contact
information, for a minimum of three (3) projects which are similar in scope
to the project described also identifying key personnel who worked on each
project listed. The City reserves the right to contact any references provided
herein or otherwise obtained.
Proposed Project Team - provide resumes of all personnel, including
outside consultants that will be assigned to the project including specific
experiences each team member will contribute to the project. Identify and
define their individual roles.
Methodology – explanation of general technical approaches and processes
to be employed for executing the requirements of the Scope of Services
provided herein, which includes a detailed outline of the proposed
deliverables.
Project Schedule – the proposed amount of time presented in months and
as a percentage of total workload, for each component of the Scope of
Services. Indication of proposed milestones can/should also be included.
The City reserves the right to negotiate work tasks prior to finalizing a
contract with the selected firm.
Project Cost – provide a cost breakdown for the proposed costs of the
research project, with appropriate explanatory detail and justifying costs
and calculations. If applicable, please submit hourly rates for each
individual as well.
Signature/Certification – proposal must be signed by an official
authorized to bind the offer and shall contain a statement that the proposal
is a firm offer guaranteed for a ninety (90) day period from the submittal
deadline. The proposal shall also provide the following information: name,
title, address, telephone number and e-mail address of the person(s) with
authority to contractually bind the company and also who may be contacted
during the period of proposal evaluation for the purpose of clarifying
submitted information.
B. SUBMISSION FORMAT
Interested firms/consultants should submit four (4) paper copies and one (1)
digital copy (CD) of the proposal requirements by the deadline of _____.
The hardcopy proposals shall be submitted in a sealed envelope marked
“REQUEST FOR PROPOSALS, SOUTH SIDE COMMERCIAL
DEVELOPMENT MARKET STUDY,” addressed to:
UNITED CITY OF YORKVILLE
COMMNUNITY DEVELOPMENT DEPARTMENT
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60586
The proposals submitted by fax or e-mail will not be accepted. All
submittals shall be retained by the City and will not be returned.
C. REVIEW OF SUBMISSIONS
Selection criteria are outlined below and will be used to evaluate proposals
for invitation to interview/presentation. This RFP does not commit the City to
award a contract or to pay any costs incurred in the preparations or submission of
proposals. The City reserves the right to reject any or all proposals received in
response to this RFP.
Selection of the successful proposal for interview/presentation will be made
based upon the following criteria:
Responsiveness and proposed approach to work scope and project needs.
Although City has identified a general nature of services to be provided, the
consultant is given leeway toward the approach to the methodology to
provide the requested services. Innovative strategies and creativity are
desired.
Demonstrated experience and technical competence in similar projects.
Past record of performance of the firm with respect to such factors as
working relationship with sub-consultants or peer consultants on the same
project, control of costs, quality of work, and ability to meet schedules.
Cost-effectiveness.
Capacity and capability of the firm/team to perform the work in question,
including specialized services.
Quality of key personnel assigned: bios, qualifications.
Understanding of local conditions related to the completion of the services.
D. PROJECT TIMELINE
The overall project timeline will be no longer than 120 days to complete the
task and to meet with City officials, conduct public meetings and receive input.
The consultant will work closely with City staff and provide a final report to the
City Council for formal presentation.
IV. GENERAL INFORMATION
A. PROFESSIONAL SERVICES CONTRACT
A Professional Service Contract is required.
B. SUBLETTING OF CONTRACT
The Consultant will agree, after the contract is awarded, not to assign or sublet the
whole or any part of the contract without the prior written consent of the City.
C. CHANGES IN SCOPE OF SERVICES & PERSONNEL
The Consultant will agree that any change of scope in the work to be performed
after the original contract has been signed shall be documented as a written change
order, be accepted by all parties, and made a part of the original contract by
addendum.
The personnel identified in the proposal shall work on the project until
completion. Any substitution of personnel shall require the approval of the City in
writing. Personnel changes shall only be considered for valid reasons, such as an
employee leaving the firm, major illness or accident. Only persons determined by
the City to be well qualified shall be approved.
D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The City reserves the right to reject any or all proposals, to waive any nonmaterial
irregularities or information in any RFP, and to accept or reject any item or
combination of items.
E. CONTACT INFORMATION
If you have any questions regarding this RFP, please contact Krysti J.
Barksdale-Noble, Community Development Director:
Mail: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60586
Phone: 630-553-8573
E-Mail: knoble@yorkville.il.us
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Parcel Data and Aerial Photography
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“Requester” to determine accuracy, timeliness, completeness, and
appropriateness of its use. The United City of Yorkville makes no
warranties, expressed or implied, to the use of the Data.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
EDC 2014-09
RFP for Comprehensive Plan
Economic Development – April 1, 2014
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an RFP for the City’s comprehensive plan update.1
Background
The City’s last comprehensive plan update was in 2008 and updates should be undertaken every
4-5 years. The City Council’s goal setting session in November identified a comprehensive plan update
as one of the top goals, and the FY 15 budget proposal includes money to complete a comprehensive
plan update.
The attached RFP is a standard form for comprehensive plan consultants. It asks each firm to
explain why they are qualified for the project, what their organization looks like, who from their
organization would be tasked with our project, how they plan on completing our project, and what their
schedule for our project would be. We are also asking for three previous examples of comprehensive
plans completed for other municipalities.
The attached RFP must be approved by City Council before it can be sent to prospective
consultants. While the RFP would be publicly available to all qualified companies, we will also be
sending it directly to several companies.
Recommendation
Staff recommends approval of the RFP for a comprehensive plan update.
Memorandum
To: Economic Development Committee
From: Bart Olson, City Administrator
CC:
Date: March 27, 2014
Subject: Comprehensive Plan Update - RFP
REQUEST FOR PROPOSALS
THE UNITED CITY OF YORKVILLE
COMPREHENSIVE PLAN UPDATE 2014
SUBMITTAL DEADLINE: (Insert Deadline)
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DEPARTMENT
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
630-553-8573
www.yorkville.il.us
TABLE OF CONTENTS
I. BACKGROUND
A. THE CITY OF YORKVILLE
B. PROJECT SUMMARY
II. SCOPE OF SERVICES
A. PROPOSAL REQUIREMENTS
B. PROJECT COMPONENTS
C. DELIVERABLES
D. PROJECT TIMELINE
III. PROPOSAL EVALUATION
A. REVIEW OF SUBMISSIONS
B. SUBMISSION FORMAT
IV. GENERAL INFORMATION
A. PROFESSIONAL SERVICES CONTRACT
B. SUBLETTING OF CONTRACT
C. CHANGES IN SCOPE OF SERVICES & PERSONNEL
D. RIGHT TO REJECT PROPOSALS AND WAIVE
INFORMALITIES
E. CONTACT INFORMATION
I. BACKGROUND
A. THE CITY OF YORKVILLE
The Kendall County and Yorkville area was first settled around 1829-1832.
The first reported permanent structure in the area was built in 1833 by Earl
Adams. The structure was located south of the Fox River, atop of the hill which is
now home to the Kendall County Courthouse. During the same time, Lyman and
Burr Bristol began to develop property north of the Fox River. During the years
1834-1836 the communities of Bristol (north of the Fox River) and Yorkville
(south of the Fox River), were platted. These communities continued to grow as
similar, but separate, entities for over 100 years with Bristol incorporating as a
village in 1861 and Yorkville in 1873. The two communities merged as the United
City of Yorkville, a non-home rule community with a mayor-council form of
government, in 1957.
For the next almost twenty (20) years, Yorkville maintained its rural
community heritage cornerstoned by the Fox River and the factories and saw mill
industry which took advantage of this natural resource. A prosperous downtown
business district, located along Illinois Route 47 (also known as Bridge Street),
helped to facilitate the areas first growth of residential and commercial
development. Then in 1972, the Countryside Center opened north of the River at
the intersection of US 34 and Route 47 creating a secondary hub of commercial
and retail businesses in the area.
The City of Yorkville’s municipal boundaries grew in 1990 as far west as
Eldamain Road, as far north as Galena Road, south past Legion Road and east past
Route 71. During this time, manufacturing development began to thrive with the
establishment of the Fox Industrial Park on the south end of town and the Wrigley
Corporation opening its headquarters of the Amurol Confection Division just north
of Route 47 and Cannonball Trail. Over the next twenty (20) years, the United
City of Yorkville would expand to cover approximately 20 square miles and
experience tremendous increase in population. A 2008 report by the United States
Census Bureau identified Kendall County, Illinois, in which the United City of
Yorkville is the county seat, as the fastest growing county in the nation from 2000
to 2007 with a 77.5% increase in population during this time. According to the
U.S. Census data, Yorkville’s population has increased approximately 273%
between 2000 and 2010, from 6,189 residents to 16,921 residents. Current
population for Yorkville is estimated to be 17,495 residents, according to the
United States Census Bureau QuickFacts™ report.1
As the boom of residential development continued, the United City of
Yorkville reached its peak of new home starts in 2006, issuing 753 new home
construction building permits. In 2007, Kendall Marketplace – a 17-acre acre
multi-tenant regional lifestyle center development opened followed by the Rush
Copley Medical Center, both located west of Bridge Street on US 34 (also known
as Veterans Parkway). Several new ordinances and codes were adopted at this
time to help guide the long-term development of the city, such as Architectural
Design Guidelines, Integrated Transportation Plan (ITP), and the United City of
Yorkville 2008 Comprehensive Plan Update.
However, in 2008 the economic downturn slowed the pace of residential
development around the country and particularly in Yorkville. While new home
starts hit a low of 42 and 43 permits in 2010 and 2011, respectively, the United
City of Yorkville decided to implement an innovative residential construction
incentive program to spur new home starts. The Buyers of Undeveloped Infill Lot
Discount (B.U.I.L.D.) program has contributed to the steady increase of new home
constructed on vacant lots within existing subdivision, helping the market to
absorb 150 of the over 9,500 vacant lot inventory in just two (2) years. With new
residential development slowly recovering in Yorkville, commercial
redevelopment has also been spurred with the opening of a new 38,500 square foot
cinema complex in 2012 located in the former Countryside development, now
known as Kendall Crossing.
Additional community and government information can be found about the
United City of Yorkville on our website at http://www.yorkville.il.us/.
B. PROJECT SUMMARY
The United City of Yorkville is requesting proposals from qualified firms
with considerable experience in community design, land use and environmental
planning, economic analysis and civic engagement strategies to update its
Comprehensive Plan. Interested consultants must submit proposals as described
herein no later than (insert deadline).
A Comprehensive Plan should be a collaborative effort and written
expression of the community’s long-term vision for the growth of the city. It is
expected that the Comprehensive Plan guides this vision through a set of agreed
1 http://quickfacts.census.gov/qfd/states/17/1784038.html
upon goals, objectives and strategies against which future actions and policy
decisions are measured. In order for this visionary document to remain relevant
and be effective, the Comprehensive Plan must be updated periodically to reflect
the changing demographics as well as the social, physical and economic
conditions of the community it represents.
In that regard, the United City of Yorkville (“City”) seeks a qualified
consultant to take lead in the research, preparation and adoption of an update to
the Comprehensive Plan Update of 2008. The selected consultant with work under
the direction of the City’s Community Development Director, with assistance
from the Plan Commission and City Council. The planning horizon for the
updated plan will be twenty (20) years.
II. SCOPE OF SERVICES
A. PROPOSAL REQUIREMENTS
Proposals will be considered only from qualified firms with a preference to
firms that are based in Illinois and familiar with Illinois law.
Each proposal will consist of a maximum of 25 pages (excluding
appendices) and should include the following:
Letter of Transmittal – prepared on company letterhead identifying the
name of the key contact, address, phone number and email address.
Executive Summary – succinct explanation of the Consultant’s interest in
the project and why the firm is uniquely qualified for this project.
Organizational Profile - brief description of the firm’s structure and
capabilities, length of time in business, and previous work experience.
Previous Project Summaries – list including reference contact
information, for a minimum of three (3) projects which are similar in scope
to the project described also identifying key personnel who worked on each
project listed. The City reserves the right to contact any references provided
herein or otherwise obtained.
Proposed Project Team - provide resumes of all personnel, including
outside consultants that will be assigned to the project including specific
experiences each team member will contribute to the project. Identify and
define their individual roles.
Methodology – explanation of general technical approaches and processes
to be employed for executing the requirements of the Project Components
provided herein, which includes a detailed outline of the proposed services.
Project Schedule – the proposed amount of time presented in months and
as a percentage of total workload, for each component of the civic
engagement program; the individual elements of the Comprehensive Plan;
the map reproduction program; and the preparation of the draft and final
versions of the Comprehensive Plan. Indication of proposed milestones
can/should also be included. The City reserves the right to negotiate work
tasks prior to finalizing a contract with the selected firm.
Project Cost – provide a cost breakdown for the proposed costs of the
research project, with appropriate explanatory detail and justifying costs
and calculations. If applicable, please submit hourly rates for each
individual as well.
Signature/Certification – proposal must be signed by an official
authorized to bind the offer and shall contain a statement that the proposal
is a firm offer guaranteed for a ninety (90) day period from the submittal
deadline. The proposal shall also provide the following information: name,
title, address, telephone number and e-mail address of the person(s) with
authority to contractually bind the company and also who may be contacted
during the period of proposal evaluation for the purpose of clarifying
submitted information.
B. PROJECT COMPONENTS
The Comprehensive Plan Update 2014 shall include short, mid and long-
term planning strategies relative to the identified elements. An implementation
plan should include potential funding sources for recommendations, a designation
of responsible parties to implement each recommendation, and a suggested
timeframe. The implementation plan should help to frame options for budget
programming and prioritization of action items.
The structure of the Plan will address the following matters and others
identified through civic engagement and discussion:
Vision and Goals – The United City of Yorkville routinely surveys its
residents and local stakeholders on general and specific topics via mailings
and social media. These efforts can be used to supplement an extensive
civic engagement process to formulate current goals and objectives for the
community and focus areas.
Demographics – Kendall County, the United City of Yorkville and its
surrounding municipalities has experienced significant physical expansion
and residential development since 2003; however the previous
Comprehensive Plan Update completed in 2008 had only the 2000
decennial census data and a subsequent 2005 Special Census report as
population data references. The Comprehensive Plan Update 2014 will
compile the latest demographic information on a broad-range of social and
economic topics.
Community Inventory – The Comprehensive Plan will update relevant
background information regarding community facilities, assets and
systems.
Transportation Plan – The Comprehensive Plan Update 2014 should
evaluate the City’s existing transportation system independently and
integrally as part of the regional and state wide system. The Plan shall
assess multimodal and multipurpose transportation options as adopted in
the 2009 United City of Yorkville’s Integrated Transportation Plan (ITP).
The ITP is a guide to improve and encourage bicycle and pedestrian
transportation in Yorkville and should be reviewed and incorporated as
appropriate into the Comprehensive Plan update.
Utilities Plan – The Comprehensive Plan Update 2014 should address
future needs for utility services in Yorkville, which includes: sanitary
sewer, water distribution, refuse, electrical, natural gas, telephone, cable
and internet services. Additional alternative energies should also be
considered such as solar and wind.
Land Use Plans – The Comprehensive Plan Update 2014 will assess future
land use needs of the city and provide illustrative land use plan details in
vignette form to demonstrate nodes of development opportunities.
Mapping – The Comprehensive Plan Update 2014 will create a series of
maps depicting existing conditions and future planning objectives. The
United City of Yorkville utilizes an engineering consulting firm for some
of its GIS mapping services; however ESRI® ArcMap™ and ArcView™
platforms are used by internal department staff.
Branding – The United City of Yorkville would be interested in branding
the City’s Comprehensive Plan Update process in a similar manner to the
recent Zoning Code Update process which used the brand “Visualize
Yorkville Zoning” (http://www.civicartworks.com/projects/visualizing-
yorkville-zoning/ideas). The Consultant would be required to develop a
brand and logo for all distribution materials to be provided as part of the
civic engagement process and social media.
Placemaking – The Plan shall set out policies that address community
gateways, community image, and integration of major roadway corridors
and the preservation of community attributes.
Downtown Master Plan – Community interest and development inquires
within Yorkville’s downtown is rising due to recent renovations and reuse
of iconic buildings as well as the effects of the widening of Illinois Route
47. The roadway reconstruction project will require the existing buildings
to reorient their entrances to the rear of the structure and lose on-street
parking. The downtown is also located within a Tax Increment Finance
District (TIF). Engagement of downtown business and stakeholders
utilizing innovative participation techniques is essential.
IL Route 47 Corridor Master Plan – IL Route 47 is an 8.40 mile corridor
which serves as the only major north/south thoroughfare within the City of
Yorkville. The current widening and reconstruction roadway project, which
began in 2013, extends from IL Route 71 to the south to US 34 to the
north, and is scheduled to conclude in 2015-2016 construction season. The
Comprehensive Plan Update will address the land uses and provide nodes
of development opportunities for the properties immediately adjacent to the
roadway. An assessment of retail, office and industrial markets will be
required of the Consultant to fuel discussion of economic development and
land use polices and strategies.
Eldamain Road Corridor Master Plan – This Kendall County arterial
roadway forms the most western boundary of Yorkville’s corporate limits.
A proposed extension of Eldamain Road from U.S. 34 to Walker Road will
create the only continuous north/south route across Kendall County. The
Comprehensive Plan Update will reassess future development
opportunities along this corridor.
Fox Riverfront Development – The United City of Yorkville embraces the
Fox River as a viable amenity capable of attracting businesses and new
development along its waterfront. The new Marge Cline Whitewater
Course is a state-of-the-art kayak/canoe chute located in the heart of the
downtown on the Fox River at Bicentennial Riverfront Park. The City
recently was awarded an Open Space Land Acquisition and Development
(OSLAD) grant from the Illinois Department of Natural Resources for the
Bicentennial Riverfront Park which will include a new playground, trail,
fishing pier, boat launch, canoe beach, etc… The Comprehensive Plan
Update 2014 will provide guiding principles and land planning strategies
for re-imagining ways in which visitors and residents interact with
Yorkville’s waterfront.
Neighborhoods – The core of the City has established residential
neighborhoods with limited areas for infill development. The Consultant
will identify the unique characteristics of these neighborhoods and create a
set of objectives for future land use which will be reflected in the goals and
strategies.
Redevelopment Area Plans – During the boom of residential development
in the early 2000’s, the United City of Yorkville approved and entitled
several commercial and residential developments which were never
constructed and remain vacant. The identification of targeted future land
uses and design elements for these redevelopment sites is essential to
marketing those properties and advancing reinvestment.
BNSF/Metra Railroad Line – Located north of the Fox River, this
east/west railroad Burlington Northern Santa Fe (BNSF) line is also part of
the Metra Railroad network. The City has been identified in a study by
Metra as a potential future commuter rail stop. Although, Kendall County
is not part of the six-county Regional Transportation Authority, the
Comprehensive Plan Update 2014 should provide future land use and
transportation plan recommendations surrounding the area of the proposed
future train station depot.
Illinois Railway Railroad – Located south of the Fox River, this east/west
railway meanders through existing residential developments and through
the City’s Downtown, along the riverfront. The Comprehensive Plan
Update 2014 will address land planning strategies surrounding this
transportation route.
Blackberry Creek Watershed Action Plan – The United City of
Yorkville is one of several municipalities in Kane and Kendall Counties
located within the Blackberry Creek Watershed. In 2012, the City adopted
the Blackberry Creek Water Shed Action Plan which identifies
opportunities to protect and improve surface water and groundwater quality
by implementing best management practices and programs. The
Comprehensive Plan Update 2014 will incorporate these practices in
assessing future land use designations for properties located within the
Blackberry Creek watershed area.
Economic Development Strategic Plan – A market study for economic
development on the City’s south side will also be sent out for RFQ
simultaneously with the Comprehensive Plan Update 2014. The firm
chosen for this project will work closely with the firm conducting the
market study to ensure the findings are integrated into the Comprehensive
Plan Update 2014. The Comprehensive Plan Update 2014 shall address a
range of policies that preserve and strengthen business and commerce in
the City. This element shall characterize the unique attributes and provide
an evaluation of underutilized commercial and retail space opportunities
with the City. Projected employment and ratios of employment to housing
units should also be discussed.
Innovative Civic Engagement – The Comprehensive Plan Update 2014
will engage residents through focus groups, public open houses, steering
committees as well as and non-traditional methods (social media) to gain
input from and shape a community vision that benefits from and provides
for Yorkville’s growing population. The civic engagement should have a
particular focus on the City’s senior, youth, families, tourism and business
communities during this process.
C. DELIVERABLES
The City of Yorkville will be responsible for reproduction of the final plan
document in hardcopy form.
The Consultant will be responsible for providing the draft and final
documents in both electronic formats (Microsoft Word and Adobe PDF)
allowing reproduction, revision, and web posting by City staff.
The Consultant will format the document in 8½” x 11” (vertically oriented)
format. Maps shall be produced in ArcGIS™ format of 36” x 60”, with the
capability of being legibly reduced to 11”x17” format for inclusion into the
final hardcopy form
Prepare Key Plan Element drafts for citizen and Planning Commission
review.
Digitize new maps, input data and create new GIS layers, and incorporate
selected maps from existing work products to produce new GIS Maps.
All final maps and source data files will be provided to the City.
Produce all materials for public presentations.
Provide digital, web ready drafts of the Plan for posting on the City’s
website and other social media.
Produce final copies for approval and adoption by the City Council.
D. PROJECT TIMELINE
The overall timeline for the development of the Comprehensive Plan
Update 2014 is anticipated to be 9-12 months, not including the adoption process.
As a submittal requirement, the applicant will provide a project schedule showing
key task target dates, including public meeting and hearings with estimated task
duration. Variations from the City’s established timeline should be discussed in
the RFP.
III. PROPOSAL EVALUATION
A. REVIEW OF SUBMISSIONS
Selection criteria are outlined below and will be used to evaluate proposals
for invitation to interview/presentation. This RFP does not commit the City to
award a contract or to pay any costs incurred in the preparations or submission of
proposals. The City reserves the right to reject any or all proposals received in
response to this RFP.
Selection of the successful proposal for interview/presentation will be made
based upon the following criteria:
Responsiveness and proposed approach to work scope and project needs.
Although City has identified a general nature of services to be provided, the
consultant is given leeway toward the approach to the methodology to
provide the requested services. Innovative strategies and creativity are
desired.
Demonstrated experience and technical competence in similar projects.
Past record of performance of the firm with respect to such factors as
working relationship with sub-consultants or peer consultants on the same
project, control of costs, quality of work, and ability to meet schedules.
Cost-effectiveness.
Capacity and capability of the firm/team to perform the work in question,
including specialized services.
Quality of key personnel assigned: bios, qualifications.
Understanding of local conditions related to the completion of the services.
B. SUBMISSION FORMAT
Interested firms/consultants should submit four (4) paper copies and one (1)
digital copy (CD) of the proposal requirements by the deadline of _____.
The hardcopy proposals shall be submitted in a sealed envelope marked
“REQUEST FOR PROPOSALS, COMPREHENSIVE PLAN UPDATE
2014,” addressed to:
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DEPARTMENT
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60586
The proposals submitted by fax or e-mail will not be accepted. All
submittals shall be retained by the City and will not be returned.
IV. GENERAL INFORMATION
A. PROFESSIONAL SERVICES CONTRACT
A Professional Service Contract is required.
B. SUBLETTING OF CONTRACT
The Consulting Firm will agree, after the contract is awarded, not to assign
or sublet the whole or any part of the contract without the prior written consent of
the City.
C. CHANGES IN SCOPE OF SERVICES & PERSONNEL
The Consulting Firm will agree that any change of scope in the work to be
performed after the original contract has been signed shall be documented as a
written change order, be accepted by all parties, and made a part of the original
contract by addendum.
The personnel identified in the proposal shall work on the project until
completion. Any substitution of personnel shall require the approval of the City in
writing. Personnel changes shall only be considered for valid reasons, such as an
employee leaving the firm, major illness or accident. Only persons determined by
the City to be well qualified shall be approved.
D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The City reserves the right to reject any or all proposals, to waive any
nonmaterial irregularities or information in any RFP, and to accept or reject any
item or combination of items.
E. CONTACT INFORMATION
If you have any questions regarding this RFP, please contact Krysti J.
Barksdale-Noble, Community Development Director:
Mail: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60586
Phone: 630-553-8573
E-Mail: knoble@yorkville.il.us