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City Council Minutes 2014 02-25-142/25/2014 1 United City of Yorkvilley FY 15 Budget Presentation #2 City Council February 25, 2014 Budget schedule Two presentations at City Council February 11, 2014 February 25, 2014 One mandated public hearing March 11, 2014 City Council must approve budget before April 30, 2014 2/25/2014 2 Tonight’s schedule The Small Picture General FundGeneral Fund SSA Funds MFT City-wide capital Vehicle and Equipment Debt Service Water Sewer Land Cash Parks and Recreation (79 budget) Library Operations TIF Funds Reminder City Council approves the FY 15 budget proposal only FY 16 and beyond are planning tools 2/25/2014 3 General Fund -Revenues Property Taxes –Corporate Levy (pg.66) Grow by CPI but overall property tax Grow by CPI, but overall property tax decrease Property Taxes –Police Pension (pg.66) FY 15 is expected to meet actuarial recommendations Municipal Sales Tax and Non-Home Rule Sales Tax (pg.66) Conservative projections 2/25/2014 4 General Fund -Revenues Amusement Tax (pg.66) Increase due to Movie TheaterIncrease due to Movie Theater No impact on budget (rebated to developer) Admissions Tax (pg.66) No impact on budget (rebated to Raging Waves) State Income Tax (pg.66) No increase each year due to uncertainty of state initiatives General Fund -Revenues Video Gaming Tax (pg.66) Generated from Java Jillsand Rosati’s Building Permits (pg.66) Any above $150,000 is put into CW Capital Reimbursement –Engineering Expenses (pg.67) Offset line item engineering expenses 2/25/2014 5 General Fund –Expenses All Departments Salaries 3% increase in FY15 Undetermined in FY16 –FY 19 Health Insurance Assumes 8% increase each year through FY19 IMRF Conservative increases through FY19 Training and Travelg Same as last year Commodities Graduated increases in gasoline, electricity, natural gas, and simple contractual services General Fund -Expenses Professional Services -varies based on department, detailed examples are in the budget narrative and simple examples blare below: Administration – Expenses for the minute taker and safety deposit box. Finance Fees for municipal aggregation, utility billing and bond renewalbond renewal. Police Expenses for onsite shredding, Laserfiche, and RADAR Certifications. 2/25/2014 6 General Fund -Expenses Administration and Finance Salaries –City Treasurer (pg.69) Represents normal salaryRepresents normal salary Salaries and Part Time Salaries (pg.69) Discontinue NIU Internship and hire Management Analyst 4th of July Contribution (pg.69) No funding level proposed for FY15 Costs approximately ~ $15,000 -$20,000 Auditing Services (pg.72) 2 of 5 years of current contract completed General Fund –Expenses Police (pg. 76) Salaries –Police Officers Hire 2 officers in FY 15 and 2 in FY 16Hire 2 officers in FY 15 and 2 in FY 16 Police Commission Spikes reflect applicant testing years Vehicle and Equipment Chargeback Gap between vehicle costs and impact feespp Legal Services Cost for union negotiations, assuming outside counsel will be required 2/25/2014 7 General Fund –Expenses Community Development (pg. 79) Salaries Increase due to hire of Planner I Professional Services Comp. Plan update South Side commercial market study Economic Development Inflationary increase in YEDC annual commitment General Fund –Expenses Public Works (pg. 81) Vehicle and Equipment Chargeback Gap between vehicle costs and impact feespp Sidewalk Program Moved to Citywide Capital Fund Mosquito Control Treatment of stormsewerinlets only Tree and Stump RemovalTree and Stump Removal Increase to continue to remove EAB infected trees Hanging Baskets Proposing to re-implement and pay through donations 2/25/2014 8 General Fund –Health and Sanitation (pg. 82) Garbage Services –Senior Subsidy Phase out of current subsidy FY 14FY 15FY 16FY 17 General Cost per Month$17.61$18.14$18.69$19.25 Current Senior Price per Month$0.50$0.50$0.50$0.50 Proposed Price per Month$0.50$9.07$14.95$15.40 Proposed Senior Circuit Breaker Price per Month$0.50$4.54$9.34$9.62 General Fund –Expenses Admin. Services (pg. 84) Amusement Tax Rebate Rebated to the Movie Theater offset by revenueRebated to the Movie Theater, offset by revenue KenCom Best estimate of annual cost based on inflationary factor and usage First full payment in FY 15 IT SiIT Services $30,000 –Website $20,000 –Online Streaming of meetings $30,000 –Phone system 2/25/2014 9 General Fund –Expenses Admin. Services (pg. 84) Engineering Services Gross cost of all non-capital engineering expensesGross cost of all non capital engineering expenses Business District Rebate Offset by revenue and rebated to Kendall Marketplace developer Admissions Tax Rebate Offset by revenue and rebated to Raging Waves Contingencies Removed due to updated fund balance policy, the fund balance serves as the contingency General Fund –Expenses Admin. Services (pg. 84) Transfer to CW Municipal Building For maintaining and improving municipal buildings Transfer to CW Capital None needed until FY 19 Transfer to Debt Service Covers the gap between 2005A bond property taxes and debt service for the bond 2/25/2014 10 General Fund –Expenses Admin. Services Transfer to Sewer (pg. 84) Transfer of non home rule sales tax to pay Transfer of non-home rule sales tax to pay for 2011 refinancing bond Transfer to Parks and Recreation (pg. 85) Operational transfer for expenses Transfer to Library Operations (pg. 85) Transfer to cover liability and unemployment insurance Fox Hill and Sunflower Estates SSA Fox Hill (pg. 87) Trail Maintenance In FY 15 and FY16 Paid off over 10 years Increased SSA taxes from $17 to $39 Sunflower Estates (pg. 89) dPond Maintenance Naturalization of pond in FY 15 Paid off over 10 years Increased SSA taxes from $64 to $149 2/25/2014 11 MFT Fund (pg. 91) Illinois Jobs Now Proceeds (revenue) Received 4 of 5 supplemental MFT disbursements Should receive one more, but not budgeted for Material Storage Building Construction (expense) State grant funded Baseline Road Bridge Repairs (expense) Deck repairs scheduled to occur in FY 15 Route 47 Expansion (expense)p(p) At end of FY 15, City will have made 31 of 120 payments Cannonball LAFO Project (expense) Accelerated to occur in FY 15 and engineering was incurred in FY 14 City-Wide Capital Fund Revenues (pg.95) Federal Grant –ITEP Downtown Funding for street light programFunding for street light program Reimbursement to be received in FY 15 and FY 16 Building Permits Excess over the cost of building dept. expenses, budgeting at zero Road Infrastructure Fee Proposing no changes through FY 19 Reimbursement –Pulte (Autumn Creek) Reimbursement for Kennedy Rd 2/25/2014 12 City-Wide Capital Fund Revenues (pg.95) Bond Proceeds Game Farm Rd Project Transfer from General –CW B&G To pay for municipal building expenses Transfer from General –CW Capital Not projecting any transfers for capital projects until FY 19 City-Wide Capital Fund Expenses (pg. 95) Property & Bldg Maintenance Services d Sliand Supplies Formerly line items in street dept. $30,000 for City Hall rehab (carpet, paint, etc.) $25,000 for Beecher Center kitchen Kennedy Rd –Autumn Creek Offset by Pulte Reimbursements Net Cost -$277,732 2/25/2014 13 City-Wide Capital Fund Expenses (pg. 96) Road to Better Roads Program Pavement portion of projectPavement portion of project $1.153 million total investment in all funds Sidewalk Construction Lump sum funding of entire blocks on worst-first basis Dt Stt It Downtown Streetscape Improvement Engineering completed in FY 15 Construction completed in FY 16 Funding also included in Downtown TIF City-Wide Capital Fund Expenses (pg. 96) RT 71 (RT 47 –Orchard Rd Project) Bridge replacement and expansion of 1.5 miles of roadwaygppy Project to begin in FY 16 and be completed in FY19 US 34 (RT 47 –Orchard Rd Project) Bridge replacement and expansion of 3.5 miles of roadway Land acquisition is to begin in FY14, construction and completion are not listed on state website Game Farm Rd Project (pg. 96) Engineering to conclude in FY15 and construction to begin around April 2015 Completed in FY 17 2/25/2014 14 City-Wide Capital Fund Expenses (pg. 96) Kennedy Rd Bike Trail Assuming Push for the Path hits their targets and Assuming Push for the Path hits their targets and there will be no net costs to the City Principle and Interest Payment –Game Farm Rd 20 year debt service for bond issued for Game Farm Rd Project Principle Payment -River Rd Bridge 6 bk f Cit’ ti t 0% itt6 year payback of City’s portion at 0% interest Transfer to General Coincides with close out of Municipal Building Fund Vehicle and Equipment Revenue (pg. 98) Police Chargeback Public Works ChargebackPublic Works Chargeback Parks & Recreation Chargeback Represents transfers to cover gap between vehicle purchases and available funds Reimbursement –Park Capital Funds from previous development payments for improvements to the park Sale of Capital Assets –PW Capital $30,000 from disposal of dump truck $30,000 from disposal of skid steer 2/25/2014 15 Vehicle and Equipment -Expenses Police Equipment and Vehicles (pg.98) Replacement and outfit of 3 squad carsReplacement and outfit of 3 squad cars Public Works Equipment (pg. 99) Purchase of a skid steer Public Works Vehicles (pg. 99) Purchase of Single axle dump truck PW 185 Wolf St Principle and Interest (pg. 99) Annual payments for PW building, should decrease by $9,260 per year in FY 15 –FY 19 (interest rate adjustment from 6.26% to 4.430% Vehicle and Equipment Expenses (pg. 99) Parks Equipment Two new mowers for parks department Bridge Park Fourth baseball field, shelter improvements and parking ppg Parks Vehicles New utility truck for parks department 2/25/2014 16 Debt Service Fund (pg. 102) Property Taxes –2005A Bond Represents non-abated property taxes Scheduled to be eliminated in FY 19 Water Fund Revenues (pg. 107) Water Sales Increase in water rates from minimum of $13.11 to $14$$ Rate increase from $2.38 per 100 cubic feet to $2.97 per 100 cubic feet Water Infrastructure Fee No changes through FY 19 Water Connection Fees Budgeting for 65 new housing starts Rental Income Rental and Lease fees from cellular companies on City Water Towers 2/25/2014 17 Water Fund Expenses (pg. 108) Road to Better Roads Program Ability to pay through FY 19Ability to pay through FY 19 Needed costs are much higher Route 71 Water main Relocation Cost of $1,000,000 and paid off over 3 years Requesting an extension of payment Route 47 Expansion All water costs with the project By end of FY 15, 31 of 120 payments made Sewer Fund Revenues (pg. 118) Sewer Maintenance Fees Graduated increase in fees of 3%Graduated increase in fees of 3% $18 to $18.54 bi-monthly Similar increases in FY 16 and FY 17 Sewer Infrastructure Fee Final payment of Rob Roy was in FY 13 $4 per month fee, no changes through FY 19 Transfers from General Fund Transfer of non-home rule sales tax to pay for 2011 refinancing bond 2/25/2014 18 Sewer Fund Expenses (pg. 119) Road to Better Roads Program Ability to pay through FY 19 Needed costs are much higher Vehicles Cost of a new vactor truckCost of a new vactor truck Net cost of $229,000 Sale of old for $105,000 Land Cash Fund (pg. 129) Transfer from Vehicle and Equipment (revenue)(revenue) Developer funds for RaintreePark C Mosier Holding Costs (expense) Cost for Corlandsto hold Blackberry Creek/Grande Reserve property Riverfront Park (expense) Coincides with OSLAD grant Tentative completion in FY 16 2/25/2014 19 Land Cash Fund Expenses (pg. 129) Grande Reserve Park A Must be started by Jan 2015Must be started by Jan. 2015 Must be completed in 2 years as part of OSLAD agreement Grande Reserve Park B Must be started by May 2014 Must be completed in 2 years as part of OSLAD ageementagreement RaintreePark C Cost for construction of Park paid out of the IMET Escrow Parks and Recreation Revenue (pg. 131) Special Events Child Development Athletics and Fitness No projected growth in order to remain conservative Rental Income Generated from leased buildings on Hydraulic, in Riverfront Park and the cell tower at Wheaton Woods Park 2/25/2014 20 Parks and Recreation Revenue (pg. 131) Park Rentals Generated from Baseball and Soccer field rentals for tournaments Hometown Days FY 14 took a hit due to weather Revenue fluctuates but we are projecting normal level of revenue collection in FY 15 Parks and Recreation Expenses Vehicle & Equipment Chargeback (pg. 131) Gap between vehicle costs and impact fees Salaries and Wages (pg. 131) Proposing to fill the vacant Parks and Recreation Director position and split the cost between Parks and Recreation Property Tax Payment (pg. 133) Final property tax payment for RecCenter 2/25/2014 21 Library Operations Fund Revenue (pg. 138) Property Taxes We are assuming EAV will drop, therefore decreasing library property tax revenues Estimation through FY 19 and may in fact be lower than anticipated Transfer from General Fund Transfer to cover liability and unemployment insurance No transfer to offset losses in property taxes TIF Funds Countryside TIF -Property Taxes (pg. 149) First full property tax payment for movie theater in ppypyFY 16 Downtown TIF (pg. 157) Property Taxes Increase in FY 15 and beyond due to recent improvements Legal Servicesg Related to TIF incentive projects TIF Incentive Payout Difficult to estimate each year Council must approve any and all appropriations 2/25/2014 22 TIF Funds Downtown TIF (pg. 157) Project CostsProject Costs City initiated costs –Streetscape improvements and repairs Downtown Streetscape Improvements Engineering completed in FY 15 Construction completed in FY 16 Funding also included in Citywide CapitalFunding also included in Citywide Capital Route 47 Expansion All TIF eligible costs associated with the project By the end of FY 15, 31 of 120 payments made Next meeting –March 11 Public Hearing This is a State required opportunity for the public to speak on our budget proposal 2/25/2014 23 Budget schedule March 11 City Council Public hearing March 25 City Council April 8 City Council (date likely to change)(date likely to change) April 22 City Council Debate and potential approval at any of these meetings