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Ordinance 2002-38 COUNTY OF KENDALL ) ) ss STATE OF ILLINOIS ) ORDINANCE NO. 2002 - 3`6 AN ORDINANCE ESTABLISHING THE OFFICE OF EXECUTIVE DIRECTOR OF PARKS&RECREATION IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE have, in the City Code, established the office of Executive Director of Parks&Recreation; and WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE recognize that the Executive Director of Parks&Recreation has significant responsibilities and duties in relationship to the activities of the Director's Office,Recreation Department and Parks Department; and WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE recognize it is vital that the Executive Director of Parks&Recreation be highly trained and qualified in the area of Parks&Recreation,Physical Education,Leisure Services or related fields; and WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE want to ensure that its City Code enumerates in greater detail the necessary duties and qualifications of the Executive Director of Parks&Recreation. NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS AS FOLLOWS: That there shall be added to Title 2 of the City Code in Chapter 5 entitled"Park Board" which shall provide as follows: Page I of 3 Section 2-5: Office Created: The office of Executive Director of Parks &Recreation is hereby created wherever in this Code or other ordinances of the City the term"Executive Director of Parks&Recreation" shall appear, it shall mean and it shall be synonymous with the term "Director of Parks &Recreation". Section 1-7-5: Appointment,Term,Removal: A. The Executive Director of Parks&Recreation shall be appointed by the Mayor with recommendation by the Park Board,by and with the advice and consent of the City Council. B. The Executive Director of Parks &Recreation shall be appointed on an annual basis. C. The Mayor, with the approval of the City Council,may remove the Executive Director of Parks&Recreation at any time pursuant to the requirements for removal of appointed officers established by the Illinois Municipal Code. Section 1-7-6: Compensation: The Executive Director of Parks&Recreation shall receive such compensation as shall be fixed from time to time by ordinance,resolution, or vote of the City Council. Section 1-7-7: General Duties: It shall be the duty of the Executive Director of Parks& Recreation to administer and direct the operations and activities of the Director's Office, Recreation Department, and Parks Department. The Director shall represent the Park Board at meetings, workshops, conferences and other relationships assigned. Repealer: All ordinances,resolutions or orders,or parts thereof, in conflict with the provisions of this ordinance are to the extent of such conflict hereby repealed,and this ordinance shall be in full force and effect forthwith upon its adoption. PAUL JAMES � MARTY MUNNS RICHARD STICKA MIKE ANDERSON , VALERIE BURD � ROSE SPEARS LARRY KOT _ JOSEPH BESCO' Page 2 of 3 APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this 'Z'" day of� xJ, ,A.D. 2002. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois, this day of , A.D. 2002. CITY CLERK Page 3 of 3 . Dec '16 03 12: 54p Yorkville Recreation 630-553-4347 P• 3 pirwor.dm FINAL rev.6.25.02 Yorkville Parks&Recreation Department Director of Parks &RCCrC2ti0n Job Description Department: Parks& Recreation Reports to: Park Board/Mayor Status: Full Time, Salary, Exempt Positions Supervised: Superintendent of Parks, Superintendent of Rccrcation Position Description Overview Under the direction of the Mayor and the Park Board, the Executive Director of the Yorkville Parks and Recreation Department, administers and directs the operations and activities of the administration office, recreation department, and parks department. In addition, the Executive Director shall maintain communication, cooperation, and shall take administrative direction from the city administrator. The Director shall represent the Park Board at meetings, workshops, conferences and in other situations, as assigned. Essential Job Functions 1. Formulate and recommend to the Park Board policies and procedures pertaining to the Yorkville Parks and Recreation Departments and employees. 2, Execute policies as directed by the Park Board. 3. Oversee the development and maintenance of the park and recreation system to meet the needs of the community. 4. Recommend the acquisition and direct the development of park and playground areas and of appropriate structures and facilities so as to best serve the widest interests of the community. 5. Oversee the development of a diversified recreational program; including all formats, groups, ages and interests in the community. 6. Oversee the development of a diversified park plan; including maintenance, development and preservation of all park land, facilities and properties. 7. Establishes goals and objectives pertaining to the needs of the community. I Dec 1,6 03 12: 54p Yorkville Recreation 630-553-4347 p. 4 uim-,ctc,..dm.rlNALrov.6-z5-oz 8. Prepare, support, control, and administer the annual budget and related materials for the Park and Recreation Department. 9. Prepare and/or direct the preparation of reports on such subjects including, but not limited to personnel, finances, recreation programs, participation, capital projects and park planning and maintenance scheduling. 10. Initiate and prepare requests for grants from various state, federal and local programs related to parks and recreation. 11. Initiate and supervise a public relations program to enhance the understanding, support, and participation of the citizens of the community, 12. Annually review the intergovernmental Agreement with the Yorkville School District and other community organizations. 13. Recruit, employ, supervise and evaluate the Superintendents of the park and recreation departments, reviewing the employee manual, evaluation procedures and policies of the city. 14. Attend conferences, workshops and seminars pertaining to the growth and needs of the departments, as approved by the Park Board, 15. Perform other duties and functions as directed by the Park Board and Mayor. Basic )acquirements—Job Knowledge 1. Will have strong administrative skills, experience in strategic master planning. 2. Will have grant writing experience. 3. Will have excellent communication and writing skills. 4. Will have the ability to administer and supervise computer programming, networking and overall telecommunications. 5. Will have the ability to calculate utilizing basic math skills. 6. Will have working knowledge of the park and recreation system. 7. Work record, references shows reliability, initiative, tact and productivity. 2 Ilec 16 03 12: 55p Yorkville Recreation 630-553-4347 p• 5 Viratw.den.ONAL rcv.c-23-02 8. Will have strong personnel skills and the ability to have a good working relationship with staff, public, Park Board and City Council. 9. Will have the ability to be a"self motivator" and"mediator" in necessary situations. 10.Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and/or the City of Yorkville's vehicle policy. 11. Must comply with all rules, policies,regulations and procedures related to the city of Yorkville's Employee Manual. 12.No outside jobs will be accepted that will conflict and compromise the success of the Park and Recreation Departments. Minimum and Preferred Experience and Education 1. Bachelor's Degree in Parks&Recreation, Physical Education, Leisure Services or related field with 5 years field experience in administration, CPRP preferred. 2. Must have outstanding administrative and communication skills, must be highly organized, motivated, and possess strong leadership skills. 3. Must have experience in computer and programming skills, database, spread sheet format and word processing.Recreation software experience preferred. 4. Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 3 l)eCIIG 03 12: 54p Yorkville Recreation 630-553-4347 p• 2 Z) , o United City of Yorkville County 0 APMOVED..n of K-mdalt County r'r 800 Grime Farm Road (j) Yorkville.Illinois 60560 'J 0 h I.I 0 Phonn:630.553-d350 Fox:6:10-553.7575 ��•ae•ba JOINT POLICY STATEMENT The F,xecuti.ve Director is a Department Head for the United City of Yorkville and as an Employee ultimately is responsible to and rcceiv_ts direction from the Mayor of Yorkville. As a Department Head for the United City of Yorkville, the lxecutive Director of Park and Recreation shall be responsible f.br administering and directing the operations and activities of the Recreation Department and the Park Department. in addition, the Executive :Director shall maintain communication, cooperation and receive administrative direction from the United City of Yorkville Admiristrator. '111,e Director sh,ll provide the auldance Ind direction for the development of the Park and Recreation Department as established by the Park and Recreation .Board. A representative appointed by the Fark do Recreation Board and the Mayor of Yorkville will evaluate the Director on an annual basis.