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Library Board Packet 2014 04-14-14 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees April 14, 2014 - 7 : 00 P. M . 902 Game Farm Road 10 Roll Call 2 . Recognition of Visitors 3 . Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 79 Staff Comment 88 Report of the Treasurer Financial Statement Payment of Bills 98 Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Finance Community Relations j Personnel i 129 Unfinished Business Library Survey Building Siding Library 5K/ 10/K Race Health Insurance 139 New Business Public Notice F/Y 2014-2015 Participants in Public Act 92-0166 Non Resident Card Email and Open Meeting Act 149 Executive Session ( if needed ) 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . New Business ( con't) 16. Adjournment i i DR-AFT Yorkville Public Library Board of Trustees Monday, March 10, 2014 , 7pm 902 Game Farm Road — Library Historic Wing i The meeting was called to order at 7 : OOpm by President Beth Gambro Roll Call: Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes, Susan Chacon-yes (arr. 7 : 05pm), Judy Somerlot-yes Absent : Sandy Lindblom Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson Alderman Diane Teeling Administrative Intern Jeff Weckbach Recognition of Visitors : President Gambro recognized Alderman Teeling, Rob Fredrickson and Jeff Weckbach. Amendments to the Agenda : None i Minutes : February 10, 2014 As an FYI, Ms . Johnson noted that under 'Correspondence' she had said the Lions Club and Jr. Women's Club had already been secured as sponsors for next year's mini-golf. These 2 will be included to the original minutes . A motion to approve the minutes with this addition was made by Ms . Johnson and seconded by Ms . Gryder. Minutes approved on a voice vote. Correspondence: None Public Comment: Alderman Teeling said she was aware the Board had discussed the possibility of a coffee shop in the Library and said she had spoken with the coffee shop manager at the Sugar Grove Library who is willing to give a presentation to Yorkville. She said the Sugar Grove location brought income into the Library and increased foot traffic by 50%. The manager pays rent and a percentage of the sales, though the exact revenue is not known. The shop is open before and after regular library hours. Ms. Teeling said food to sell was brought in from other businesses in town. Ms . Somerlot commented that the Denver Public Library, where she previously worked, had a very successful food area. Staff Comment: None Page 1 of 4 i Report of the Treasurer : Library Director Michelle Pfister presented the Treasurer's report : Check Register Page 1 : Electric supplies totaled $ 1 ,003 . 78 for light bulbs and ballasts. City personnel changes bulbs as time permits . Page 2 : Automotic Building Controls : this company was called in when Trico could not repair a VAV controller, cost of $ 1 , 158 . 75 Page 3 : Nicor invoice was over $3 ,000 Page 3 : R. J. Kuhn installed insulating pipe lining for $345 Page 4 : Sound Inc. : $490 for maintenance agreements Page 4 : Sun Times Media: $ 104 for Beacon News subscription Page 5 : Trico : repairs for malfunctioning heat, blowers blew out, invoice total $6,729. 13 Page 5 : Walden's Lock Service : repaired a malfunctioning lock Page 5 : Visa: for Comcast internet service Page 8 : Ms. Pfister questioned the payment to Guardian—it is for liability insurance Ms. Pfister also discussed the following: 1 . 2 months remain in the current FY budget, expenses are within budget j 2 . Subscription cards are down 3 . Automation was budgeted for $35 ,000, part of which was 3M . Instead, the money will be used to pay IT person 4. Received $656 in development fees 5 . $2,472 in Gifts/Memorials : $518 is for adopt a magazine, $955 is from mini-golf 6 . Mr. Walter noted the building development fee fund down about $6,000 . Approximately $3 ,000 was spent on e-books and other miscellaneous. Payment of Bills Russ Walter moved to pay the bills as follows and Carol LaChance seconded the motion: Payroll : $36929434 Accounts Payable : $ 16,854 . 93 City Bill List: $ 85804 . 14 TOTAL: $61 ,953.81 f Roll call vote: Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes. Passed 7-0 . Report of the Library Director: Library Director Pfister reported the following : 1 . Presented the library stats which included 129 e-book users 2. Two staff members attended e-book training meeting 3 . Men's book club celebrated 1 year 4 . Friends brought Valentines treat for staff 5 . 100-year celebration next year. As part of committee, Michelle showed old-fashioned library card for occasion, committee members also donated money 6 . Friends have given $2,000 toward celebration, Judy said Friends will give additional $500 from Fall used book sale 7 . Michelle asked for Board members help with kickoff breakfast Page 2 of 4 I i Friends of the Library Report by Judy Somerlot: 1 . Requested book donations for used book sale 2 . Thanked all for assistance at mini-golf Michelle' s report continued : 8 . Library sponsored resume' and Affordable Care Act assistance, will have in March also 9. Teens handed out Valentine cards to Hillside senior center 10 . 5 , 806 patrons in library for month Ms. Pfister also told the Library Board that Matt, the IT person, has found other employment. Trustee Walter recommended another candidate, Lloyd, who was hired and Mr. Walter has also offered his own assistance at no charge. City Council Liaison : No report Standing Committees , Personnel The Personnel Committee will be meeting on March 19th. No other committee reports. Unfinished Business : I Library Survey Administrative Intern Jeff Weckbach discussed the revisions for the Library survey and said all were accepted by the City. The password code will be used to insure valid survey results . He also recommended 3 additional questions : 1 . Long term planning, especially if grant funds become available. Surveys can help justify the receipt of grants 2 . People's perceptions of services 3 . Race, ethnicity questions helpful for validity of survey Ms . Somerlot said the committee felt some of these questions ask people to rate services which is very subjective with no standard on which to base the answer. Mr. Weckbach said the City feels these questions will average out and said that year-over-year results should be considered. Ms. Johnson also suggested a survey question relating to having a coffee shop in the library. i Mr. Weckbach said a FAQ will be sent in the City utility bill with information on the survey, where it can be taken, etc. If the survey is approved at this meeting or in April, it will be sent out in April and an analysis presented to the Board in August. A few changes to questions were discussed by Board members and it was suggested the Board would like to have a final editing of the questions . Ms . Gryder made a motion to submit the survey as previously authorized and it was seconded by Ms . Johnson. The demographics/ethnicity question was discussed and it was noted that most surveys include this type of question. Ms. Gryder amended her motion to add the demographic question. Ms. Somerlot seconded this amended motion. All approved via voice vote. The survey will be submitted to the City to make the revisions and it will be brought back in April for a final review. i Building Siding Ms . Pfister said she had not received a response from former Board member Mr. Pranga regarding any further information he may have gathered. Page 3 of 4 I Library 5K/10K Dace Mr. Walter reported the race is scheduled for Saturday, August 30' ' . A timekeeper has been scheduled and Trinity Church has committed to provide breakfast following the race. The race will begin about Sam and will be finished before the used book sale . A slogan is needed such as "Run to Read" . Runners will receive t-shirts and sponsors/donations are needed. Mr. Walter will coordinate with Tim Evans of the Parks Department who will arrange for volunteers, water stations, etc. No streets will be closed for the race. New Business : Health Insurance Mr. Walter said all had copies of the slides of the health insurance presentation on March 3 by Mr. Tim Schaeffer. Mr. Fredrickson said he had contacted the City Attorney regarding the library employees having their own insurance . The Attorney's opinion was that, because the Library is part of the City, the employees only have the option of choosing the plans offered by the City and could not "drop out" unless they are covered by another City plan. Ms . Gryder said she had written a letter to an Illinois library attorney with no response as of yet, but she encouraged the Board to consider contacting the Yorkville library attorney. Mr. Walter added the Library could realize a significant savings of about $40,000 by purchasing alternate insurance. Ms . Chacon noted that in her experience working with W 2's, the per-person cost the Library pays is in proportion to other companies . She said the average co-pay for single coverage is $ 14,000 . Other possible solutions noted were cutting all full time library employees to part time, eliminate 1 full time person or have employees pay a higher portion for family coverage. Ultimately, $48 ,000 is necessary annually for Library-paid insurance premiums . Mr. Fredrickson said City employees who elect family coverage pay 9- 10% of the premium with the City paying for the rest. It was noted that employees also have $6,000 on a HRA card to help pay medical bills. Those bills are paid as they are incurred and appear on the monthly financial report for the library. Ms. Pfister was asked if there was staff feedback regarding the proposed insurance plan. She said the staff did not have a positive feeling about this possible change. i In summary, Ms . Pfister was authorized to contact the Library Attorney with pre-determined questions . Additional Business : None Adjournment : There was no further business and the meeting was adjourned at 8 : 02pm on a motion by Barb Johnson and second by Carol LaChance . Minutes respectfully submitted by Marlys Young Page 4 of 4 DATE : 04 / 09 / 14 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 37 : 21 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 14 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103650 ABRAHAM ABRAHAM LINCOLN 09679 04 / 01 / 14 01 KENDALL CO . RECORD 07 / 05 / 12 82 - 820 - 54 - 00 - 5460 48 . 00 02 THROUGH 08 / 30 / 12 * * COMMENT * * INVOICE TOTAL : 48 . 00 CHECK TOTAL : 48 . 00 103651 ATT AT &T 312Z891936 - 0314 03 / 16 / 14 01 03 / 16 - 04 / 15 CHARGES 82 - 820 - 54 - 00 - 5440 274 . 96 INVOICE TOTAL : 274 . 96 6305534354 - 0214 02 / 25 / 14 01 02 / 25 - 03 / 24 SERVICE 82 - 820 - 54 - 00 - 5440 408 . 37 INVOICE TOTAL : 408 . 37 6305534354 - 0314 03 / 25 / 14 01 03 / 25 - 04 / 24 CHARGES 82 - 820 - 54 - 00 - 5440 411 . 34 INVOICE TOTAL : 411 . 34 CHECK TOTAL : 1 , 094 . 67 103652 ATTLONG AT &T LONG DISTANCE 828932136 - 8 - 0314 03 / 01 / 14 01 FEBRUARY LONG DISTANCE 82 - 820 - 54 - 00 - 5440 99 . 36 INVOICE TOTAL : 99 . 36 CHECK TOTAL : 99 . 36 103653 BAKTAY BAKER & TAYLOR 2029144369 04 / 08 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 213 - 98 INVOICE TOTAL : 213 . 98 2029181687 03 / 17 / 14 01 BOOKS 82 - 000 - 24 - 00 - 2480 683 . 74 INVOICE TOTAL : 683 . 74 2029202518 03 / 21 / 14 01 BOOKS 82 - 000 - 24 - 00 - 2480 375 . 99 INVOICE TOTAL : 375 . 99 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL Page 1 of 8 DATE : 04 / 09/ 14 UNITED CITY OF YORKVILLE PAGE _ 2 TIME : 10 : 37 : 21 CHECK REGISTER PRG ID : AP21500D . WOW CHECK DATE : 04 / 14 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103653 BAKTAY BAKER & TAYLOR 2029230645 03 /31/ 14 01 BOOKS 82 - 000 - 24 - 00 - 2480 342 . 64 INVOICE TOTAL : 342 . 64 CHECK TOTAL : 1 , 616 . 35 103654 BUGGITER BUG GIT-ERS LLC 1973 03 / 11/14 01 BI -MONTHLY PEST CONTROL 82 - 820 -54 - 00 - 5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 103655 CAMBRIA CAMBRIA SALES COMPANY INC . - 34858 03 /24 / 14 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 54 - 00 - 5462 1 , 010 . 41 02 BOWL. .CLEANER,. URINAL BLOCK, * * COMMENT * * 03 GLOVES , SOAP , DOOR STOP , * * COMMENT * * 04 WINDEX * * COMMENT * * INVOICE TOTAL : 1 , 010 . 41 * 34879 03 / 31/14 01 HAND SOAP 82 - 820 - 56 - 00 - 5620 65 . 88 INVOICE TOTAL : 65 . 88 * CHECK TOTAL : 1 , 076 . 29 103656 ELEVATOR ELEVATOR INSPECTION SERVICE 44500 03 / 06/ 14 01 02 / 07 / 14 ELEVATOR INSPECTION 82 - 620 - 54 - 00 - 5495 60 . 00 INVOICE TOTAL : 60 . 00 CHECK TOTAL : 60 . 00 103657 IWANSKIS SHARYL IWANSKI 032514 03 /25 /14 01 CUB MEETING MILEAGE 82 - 820 - 54 - 00 - 5415 24 . 37 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 8 DATE : 04 / 09 / 14 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 37 : 21 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 14 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103657 IWANSKIS SHARYL IWANSKI 032514 03 / 25 / 14 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 24 . 37 CHECK TOTAL : 24 . 37 103658 JEWEL JEWEL 030514 03 / 05 / 14 01 CANDY , BACON , CRACKERS 82 - 820 - 56 - 00 - 5671 14 . 64 INVOICE TOTAL : 14 . 64 031114 03 / 11 / 14 01 JELLO , MILK 82 - 820 - 56 - 00 - 5671 7 . 75 INVOICE TOTAL : 7 . 75 031114 - 2 03 / 11 / 14 01 JELLO , MILK 82 - 820 - 56 - 00 - 5671 7 . 83 INVOICE TOTAL : 7 . 83 031114 - C 03 / 11 / 14 01 RETURNED .MERCHANDISE CREDIT 82 - 820 - 56 - 00 - 5671 - 7 . 83 INVOICE TOTAL : - 7 . 83 CHECK TOTAL : 22 . 39 103659 LLWCONSU LLW CONSULTING INC . 10344 03 / 19 / 14 01 ON - SITE IT SUPPORT 82 - 820 - 54 - 00 - 5462 360 . 00 INVOICE TOTAL : 360 . 00 CHECK TOTAL : 360 . 00 103660 MENLAND MENARDS - YORKVILLE 63729 03 / 17 / 14 01 BATTERIES , NAPKINS , DISH SOAP , 82 - 820 - 56 - 00 - 5620 62 . 72 02 DUSTER , AIR FRESHNER , WINDEX * * COMMENT * * INVOICE TOTAL : 62 . 72 65523 04 / 02 / 14 01 BATTERIES , STORAGE BAGS , FORKS 82 - 820 - 56 - 00 - 5620 85 . 61 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 8 DATE : 04 / 09 / 14 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 37 : 21 CHECK REGISTER PEG ID : AP215000 . WOW CHECK DATE : 04 / 14 /14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103660 MENLAND MENARDS - YORKVILLE 65523 04 / 02/ 14 02 PLATES , SNIFFER REFILL , CLOROX * * COMMENT * * 03 WIPES * * COMMENT * * INVOICE TOTAL : 85 . 61 * CHECK TOTAL : 148 . 33 103661 MIDWTAPE MIDWEST TAPE 91659912 02 /28/ 14 01 DVDS , AUDIO BOOK 82 - 820 - 56 - 00 - 5665 160 . 92 - INVOICE TOTAL : 160 . 92 * 91681792 03 / 10/ 14 01 DVD , AUDIO ,BOOK - 84 - 840 - 56 - 00 - 5685 63 . 96 INVOICE TOTAL : 63 . 98 * 91699660 03 / 17 /14 01 DVD , AUDIO , BOOK 84 - 840 - 56 - 00 - 5685 62 . 96 ' INVOICE TOTAL : 62 . 98 * 91704618 03 / 16 / 14 01 DVDS - - 84 - 840 - 56 - 00 - 5685 23 . 99 INVOICE TOTAL : 23 , 99 * 91717422 03 /21/14 01 DVDS - 84 - 840 - 56 - 00 - 5685 23 . 99 INVOICE TOTAL : 23 . 99 91734338 03 /26 /14 01 DVDS 84 - 840 - 56 - 00 - 5665 40 . 98 INVOICE TOTAL : 40 . 98 CHECK TOTAL : 376 . 84 103662 NICOR NICOR GAS 91 - 85 - 6S - 4012 8 - 0214 03 /10 /14 01 02 / 07 - 03 / 07 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 31905 . 86 INVOICE TOTAL : 31905 . 86 CHECK TOTAL : 3 , 905 . 86 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 8 DATE : 04 / 09 / 14 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 37 : 21 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 14 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103663 OLSSON OLSSON ROOFING COMPANY , INC . 1400631 02 / 28 / 14 01 REMOVED ICE & SNOW FROM ROOF 82 - 820 - 54 - 00 - 5495 325 . 00 02 TO PREVENT FURTHER LEAKING * * COMMENT * * INVOICE TOTAL : 325 . 00 CHECK TOTAL : 325600 103664 STERLIFP STERLING FIRE PROTECTION , LLC 100825 03 / 21 / 14 01 INSPECT & TEST WET SYSTEM 82 - 820 - 54 - 00 - 5462 374 . 00 INVOICE TOTAL : 374 . 00 CHECK TOTAL : 374 . 00 103665 TARGET TARGET BANK 032114 03 / 21 / 14 01 KITCHEN . TOWELS , PLATES , TISSUE 82 - 820 - 56 - 00 - 5620 84 . 01 INVOICE TOTAL : 84 . 01 CHECK TOTAL : 84 . 01 103666 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000933602 0.3 / 01 / 14 01 MARCH ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 231 . 87 INVOICE TOTAL : 231 . 87 * 3000955317 04 / 01 / 14 01 APRIL ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 231 . 87 INVOICE TOTAL : 231 . 87 * CHECK TOTAL : 463 . 74 103667 VISA VISA 032714 - LIB 03 / 27 / 14 01 GIFT CARD PRIZES FOR ADULT 82 - 000 - 24 - 00 - 2480 100 . 00 02 READING PROGRAM * * COMMENT * * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 8 DATE : 04/ 09 /14 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 37 : 21 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 04 / 14 /14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103667 VISA VISA 032714 - LIB 03 /27/14 03 03 / 10 - 04 / 09 INTERNET 82 - 820 - 54 - 00 - 5440 129 . 85 04 BOOKS 84 - 840- 56 - 00 - 5686 117 . 35 INVOICE TOTAL : 347 . 20 * CHECK TOTAL : 347 . 20 103668 YOUNGM MARLYS J . YOUNG - 030314 03 / 08/ 14 01 MARCH 3 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 76 . 25 INVOICE TOTAL : 76 . 25 * 031014 03 / 21/ 14 01 MARCH 10 MEETING MINUTES. 82 - 820 - 54 - 00 - 5462 60 . 75 INVOICE TOTAL : 60 . 75 * CHECK TOTAL : 137 . 00 TOTAL AMOUNT PAID : 10 , 638 . 41 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84840 LIBRARY CAPITAL Page 6 of 8 YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY March 14 , 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 162 .24 - 167162.24 11086 . 86 11205 .04 187454. 14 TOTALS $ 16 , 162 .24 $ - $ 165162.24 $ 11086 . 86 $ 11205 . 04 $ 18 ,454. 14 PAYROLL SUMMARY March 28 , 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15 ,935 . 98 - 157935 .98 17086 . 86 11187.73 18 ,210 .57 TOTALS $ 157935 . 98 $ - $ 152935 . 98 $ 11086 . 86 $ 11187 .73 $ 18 ,210 . 57 TOTAL PAYROLL $ 36 , 664.71 Page 7 of 8 Dl�� EST. rz YORKVILLE LIBRARY BOARD LIBRARY BOARD BILL LIST SUMMARY i Monday, April 14, 2014 PAYROLL DATE B i-weekly 3/14/14 $ 18, 454 . 14 Bi-weekly 3/28/14 $ 18, 210 . 57 TOTAL PAYROLL: $ 36, 664 . 71 i ACCOUNTS PAYABLE Library Bill List 4/ 14/ 14 $ 10, 638 . 41 Guardian - March 2014 life insurance 3/11/2014 $424 . 35 Guardian - March 2014 dental insurance 3/11/2014 $ 82 . 24 Eye Med - March 2014 vision insurance 3/11/2014 $ 53 . 60 IPRF - April 2014 Worker' s Comp . ins . 3/11/2014 $977 . 19 Call One - January 2014 charges 3/11/2014 $ 89 . 67 Glatfelter liability ins . Installment #3 3/25/2014 $ 809 . 19 Call One - February 2014 charges 3/25/2014 $ 89 . 55 DAC - March 2014 admin fees 3/25/2014 $ 15 . 00 BCBS - April 2014 health ins . 3/25/2014 $ 6, 350 . 00 Guardian - April 2014 life insurance 4/8/2014 $424 . 35 Guardian - April 2014 dental insurance 4/8/2014 $ 82 . 24 i Eye Med - April 2014 vision insurance 4/8/2014 $ 53 . 60 IPRF - May 2014 Worker' s Comp . ins . 4/8/2014 $ 977 . 19 TOTAL BILLS PAID : $ 10,428 . 17 TOTAL DISBURSEMENTS , $47, 092 . 88 I I YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MARCH 31, 2014 ACTUALS BY MONTH (Cwh Basis) % ofFlacal Ymr 8% 17% 25Y. 33% 42% 50% 58% 67% e5% 83% 92% Yrw Dem Tulle FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION Moe-13 3mtall my-13 A W3 6 aaubcN13 Ocwb 13 November-13 Domino 13 3 -14 Febr •14 hlatdt 4 Tomb BUDGET : of Bud4 t LIBRARY OPERATIONS REVENUES Tales 82-000 4U-00-4005 PROPERTY TASTES - LIBRARY 49,980 283,907 7,085 23.104 258,243 10,204 8.662 - 1,655 - - 642.838 670,415 95,89°/ me "ammental 82-00041 -00-4120 PERSONAL PROPERTY TAX 1056 - 1,032 108 754 - 275 931 - 276 4,434 5,000 88.68% 82-000.41-00.41711 STATE GRANTS 17,389 - - - - - - - - - 17,389 17.200 101. 10% Fines & For/sirs 82-000-43-004330 LIBRARY FINES 796 1,112 1,134 756 754 748 649 594 658 715 983 8,897 9,300 95.67% Char es or Servme 82.000.44-00-4401 LIBRARY SUBSCRIPTION CARDS 1.033 893 550 397 119 - 225 289 696 1.064 649 5,916 10.000 59.16% 82.000-44-00-0422 COPY FEES 214 267 352 182 259 145 138 209 131 262 225 2,383 3,000 79.44% 82-000.44-00-4440 PROGRAM FEES 51 164 73 - 90 141 32 54 73 43 95 816 1.000 81 .60% ImestmentEarnin s 82-000-05-00-0500 INVESTMENT EARNINGS 99 98 110 116 108 117 110 116 121 106 109 1.210 1,300 93.08% Miscellaneous 82-000.48-00-4820 RENTAL INCOME 150 150 295 100 166 200 250 245 167 IUO 75 1,898 2,000 94.9b% 82-000-48.00-0824 DVD RENTAL INCOME 333 423 478 305 360 363 359 320 399 388 484 4,212 5,000 84.24% 82-000.48.00-4832 MEMORIALS & GIFTS - - - - - - - - - - - - 2,000 0.00% 82-00048-00-4850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 119 65 52 79 1.199 250 479.74% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 23,477 4,375 1,987 1.509 3,147 1,987 1,159 2,125 3,444 1,760 - 44,971 52,174 86.19% TOTAL REVENUES: LIBRARY 94,642 291,535 13,155 26.590 263,291 159083 11,717 4,347 8,340 4,490 21976 736,164 778,639 '34.55 LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 19,907 18,707 28,060 18.707 18,707 18,707 18,707 28,060 18.707 18.707 225,681 252.540 89.360/6 82420.50-00.5015 PART-TIME SALARIES 13,567 13,067 12,757 1 19.933 1 13,097 13.391 1 13, 192 1 12,650 1 16.856 13,048 13,392 155.151 195,000 7956% Benc rs 82-820-52-00.5212 RETIREMENT PLAN CONTRIBUTION 2.007 2, 136 2,007 3,011 2.007 2,007 2.007 2,007 3,261 2.174 2.174 24,798 27,988 88.60% 82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 2,346 3,621 2.377 2,400 2,384 2,353 3,373 2,367 2,393 28,482 33,572 84.84% 82-620-52-00-5216 GROUP HEALTH INSURANCE 13.435 6.387 1,637 11,784 6.633 5,685 5,608 5.586 5,979 9.669 7,086 79.488 94,116 84.46% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 44 44 44 44 44 44 481 595 80.81% 82-820.52-00.5223 DENTAL INSURANCE 1,411 (563) 424 424 424 424 424 424 424 424 424 4,668 5.926 78.77% 82420.52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 54 54 590 643 9170% 82-820-52.00-5230 UNEMPLOYMENT INSURANCE 579 - - 681 - - - - - - - 1.259 2,500 50.370/a 82-820-52-00.5231 LIABILITY INSURANCE 1,987 4,375 1,987 828 3,147 1,987 1,159 2,125 3,444 1,760 977 23.777 28,194 84.37/o Contractual Services 82-820-54-00.5412 TRAINING & CONFERENCES - - 26 137 26 - 13 30 - 232 $00 46.40% 82.820.54-00-5415 TRAVEL & LODGING - 37 - 139 186 37 - 72 - 46 - 517 600 86. 15% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 25 - - - - - - - 25 100 25.05% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MARCH 3L 2014 AC IJALS BY MONTH (Cmh Bodo) % y(Ferca/ Tear 8% 17% 25% 33% 42% 50% 58% 6F1, IS% 8304 92% YcaMt Delc To We FISCAL YEAR 2014 ACCOUNT NUNMER DESCRIPTION Mo-13 3w 13 Ju1vA3 A W3 S 0cmber•13 Ocmbm+13 Nmembtt-13 Dccmben13 J -W Fcbw ry.14 MurdH4 To We BUDGET % of B,Wget 82.820-54400-5440 TELECOMMUNICATIONS - 952 692 1.315 883 959 1,090 855 986 1.007 683 9,320 11.000 84.73% 82.820-54-00-5452 POSTAGE & SHIPPING - - - 2 - 14 143 19 184 - - 362 500 72,45% 82-820-54-00.5460 DUES & SUBSCRIPTIONS _ _ _ _ _ 3,271 1,085 3,222 93 497 299 8,467 12,000 70.56% 82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 1,914 3,614 1,126 948 2.874 2.228 1,773 5.106 7,259 28.312 29,000 97.63% 82-820-54 N5466 LEGAL SERVICES - - _ _ _ _ _ _ _ _ _ - 2,000 0.U(% 82.820-54-00-5468 AUTOMATION 2,558 - 3,514 - 3.514 - - 3,514 13 13, 111 35.000 37.46% 82-820-54-00-5480 UTILITIES - 564 232 203 198 778 798 1,332 2,344 3,347 9,797 12,600 77.75% 82.820-54-00.5495 OUTSIDE REPAIR & MAINTENANCE - - - 671 - - - - 65 503 1,916 3.154 5,000 63.08% 82-820-5411(1-549R PAYING AGENT FEES - - 562 - - - - - - - _ 562 749 75.07°/ S'u lies 82-820-56-00-5610 OFFICE SUPPLIES 944 - 1,764 95 592 988 622 196 225 142 5,567 8,000 6959% 82-820-56-00-5620 OPERATING SUPPLIES - 117 1,453 1.240 978 7G2 178 742 - L004 6,474 8.000 80.92% 82-820-564)0-5671 LIBRARY PROGRAMMING - 68 52 25 38 19 89 104 68 49 80 592 1.000 59.25% 82.820-56-00.5685 DVD'S - _ - _ 112 926 853 439 - - - 2,329 2,000 116.45% 82.820-56-00-5698 MEMORIALS & GIFTS 395 (395) - - _ 2.000 0,00% 82.820-56-00-5699 MISCELLANEOUS - _ _ _ _ _ _ _ - 250 000% TOTAL FUND REVENUES 94,642 291,535 139155 26,590 263,291 159083 11,717 4,347 81340 4,490 21976 736,164 7789639 9455% TOTAL FUND EXPENDITURES 57903 50,191 439890 81,329 50,399 52,540 . 55,755 52,707 66,963 61535 59993 633,198 . . 771;363 82.09 FUND SURPLUS (DEFICIT) 36,740 241,.344 (30,735) (54,740) 212,892 1 (37,457) (44,038) .(48955) (58,623) _. . . ..(57,044) (57,017) 102966 . 7,276 BEGINNING FUND BALANCE 446,136 FUND SURPLUS (DEFICIT) 102,966 ENDING RESERVED FUND BALANCE 333,875 ENDING UNRESERVED FUND BALANCE 214,227 ENDING TOTAL FUND BALANCE 549,102 LIBRARY DEBT SERVICE REVENUES 83-00040-004015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8.227 26,828 299,87E 11 .849 10.058 - 1,921 - - 746,464 771,763 96.72% 83-00045-004500 INVESTMENT EARNINGS - - - 1 2 11 10 46 0 0 - 70 200 35.24% TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 81227 26,829 299,873 11,860 10,067 46 1,921 0 - 746,534 771.963 9671 % LIBRARY DEBT SERVICE EXPENDITURES 20038 Band 83.830-83-00.8000 PRINCIPAL PAYMENT - - _ _ - _ - 335,000 - - - 335.000 335.000 100.00% 83-830-83-00-8050 INTEREST PAYMENT - 6,700 - _ _ _ _ 6,700 - - - 13,400 13,400 100.00% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MARCH 31, 2014 ACTUALS BY MONTH (CsA Bab) 06 ofFwal Frur 8% />% 2JY. 33% 42% JOY 58% 6M 75% 83% 92% Yemnto Duh Tomb FISCAL YEAR 2014 ACCOUNT NUTIBER DESCRIPTION M •13 J,v,e-tJ JvN-13 A t•IJ 6 hmber-13 Ocrobervll November-13 Decembrnl3 Jm,v. •14 Febru -14 bi.rrlrl4 Tomb .BUDGET 71, Budot 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT' - _ _ _ _ _ - 100,000 - - - 100,000 100.000 100.00% 83-830-84-00-8050 INTEREST PAYMENT - 19,619 _ _ - 19.619 - - - 39,238 39.238 100.00% 1013 Re din Bond dd 83-830.99-00-8000 PRINCIPAL PAYMENT _ _ _ _ _ _ - 155,000 - - - 155,000 170.000 91.18% 83-830-99-0U-8050 INTEREST PAYMENT - 27,615 - - _ - 97,466 - - - 125,082 112.000 111.68% TOTAL FUND REVENUES 58,037 329,673 8,227 26,829 299,873 11.860 10,067 46 1921 0 - 746,534 771,963 96.71% TOTAL FUND EXPENDITURES - 53934 _ _ _ _ - 713,785 - - - 767,719 769,638 99.75% FUND SURPLUS (DEFICIT) 58,037 2751739 8,227 26,829 299,873 119860 10,067 (713,739) 1.921 U - (21,185) 2325 LIBRARY CAPITAL REVENUES 84-000-42-00.4214 DEVELOPMENT FEES 29,500 3,000 7,350 3,000 800 2,150 3.450 - - 650 2,450 52.350 20.000 261 .75% 84-00045-004500 INVESTMENT EARNINGS 1 1 2 2 2 2 2 2 2 1 I 15 20 76.85% TOTAL REVENUES: LIBRARY CAPITAL 29,501 30001 71352 31002 802 2,152 31452 2 2 651 2,451 52.365 20,020 261.57% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS WWm - _ _ _ _ _ _ _ 3,000 - 3.000 3.500 85.71% 84-840-56-00-5635 COMPUTER EQUIPMENT &. 2,061 - 144 1,144 - - 850 2,395 - - 6,394 - 0.00% 84-840-56-00-5683 AUDIO BOOKS 145 354 277 310 - - 50 308 58 1,501 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHE 393 273 _ _ _ _ _ _ _ 666 - 0.00% 84.840-56-00.5655 DVD'S 446 273 333 222 - - - 277 153 139 1,842 - 0.00% 84-840-3G-00-5686 BOOKS 538 2.154 4.476 3,640 1 .640 4.607 2,295 2,601 3,287 2,025 27.263 35,350 77. 12% TOTAL FUND REVENUES 29,501 37001 7,352 3,002 802 2,152 3,452 2 2 651 2,451 52,365 20,020 261.57% TOTAL FUND EXPENDITURES - 3,437 21845 5,307 5,283 19950 41607 31145 51323 - 6,748 2,222 40,867 380850 105.19% FUND SURPLUS (DEFICIT) 29,501 (437) 49506 (21305) (4,482) 202 (1,155) (3444) (51321) (69097) 229 11,499 (189830) 3 DATE : 04 / 04 / 2014 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 12 : 43 : 19 GENERAL LEDGER ACTIVITY REPORT F-YR : 14 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 11 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 -24 - 00 -2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2013 BEGINNING BALANCE 41063 . 86 GJ- 130619RC 06 / 20 / 2013 02 RC MAY DEP . TO MEMORIAL & GIFT 722 . 00 TOTAL PERIOD O1 ACTIVITY 0 . 00 722 . 00 02 GJ- 130530LB 07 / 05 / 2013 02 JUNE DEPOSITS 69 . 00 GJ- 130605RC 06 / 10 /2013 01 RC MEMORIAL & GIFT EXPENSE 1 , 543 . 88 TOTAL PERIOD 02 ACTIVITY 1 , 543 . 88 69 . 00 03 AP - 130712 07 / 02 / 2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211 . 18 07 / 02 / 2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106 . 52 GJ- 130731LB 07 / 31 / 2013 10 JULY DEPOSITS 25 . 00 TOTAL PERIOD 03 ACTIVITY 317 . 70 25 . 00 04 AP- 130812 08 / 06 / 2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30 . 00 08 / 06 / 2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30 . 00 GJ- 130831LB 08 / 22 / 2013 10 AUGUST DEPOSITS 100 . 00 TOTAL PERIOD 04 ACTIVITY 60 . 00 100 . 00 05 AP- 130909 09 / 05 / 2013 01 4 GIFT CARDS , SUMMER PRIZES VISA 103496 082713 -LIB 193 . 33 GJ- 130930LB 09 / 19 / 2013 10 SEPTEMBER DEPOSITS 644 . 31 TOTAL PERIOD 05 ACTIVITY 193 . 33 644 . 31 06 AP- 131014 10 / 08 / 2013 01 ANNUAL SUBSCRIPTION RENEWAL WALL STREET JOURNAL 103517 091313 413 . 40 GJ- 131031LB 10 / 29 / 2013 10 OCTOBER DEPOSITS 855 . 00 TOTAL PERIOD 06 ACTIVITY 413 . 40 855 . 00 07 AP- 131111 11 / 08 / 2013 01 EXTERIOR WINDOW AMD GUTTER AURORA WINDOW CLEANI 103522 50252 11075 . 00 11 / 08 / 2013 02 BOOKS BAKER & TAYLOR 103523 2028611806 181 . 18 11 / 08 / 2013 03 BOOKS BAKER & TAYLOR 103523 2028618215 451 . 06 11 / 08 / 2013 04 REIMBURSEMENT FOR MATERIALS DOUGLAS SOMERLOT 103533 110613 654 . 96 11 / 08 / 2013 05 BANQUET TABLE VISA 103537 102713 -LIB 155 . 52 GJ- 131130LB 12 / 03 / 2013 10 NOVEMBER DEPOSITS 585 . 00 TOTAL PERIOD 07 ACTIVITY 2 , 517 . 72 585 . 00 08 GJ- 131231LB 01 / 02 / 2014 10 DECEMBER DEPOSITS 355 . 52 TOTAL PERIOD 08 ACTIVITY 0 . 00 355 . 52 09 AP- 140113 01 / 07 / 2014 01 CARPET CLEANING SERVICEMASTER OF AUR 103595 118930 443 . 17 GJ- 140131LB 02 / 03 / 2014 10 JANUARY DEPOSITS 171 . 50 TOTAL PERIOD 09 ACTIVITY 443 . 17 171 . 50 10 GJ- 140228LB 02 / 28 / 2014 10 FEBRUARY DEPOSITS 371 . 00 TOTAL PERIOD 10 ACTIVITY 0 . 00 371 . 00 11 AP- 140310 03 / 04 / 2014 01 DVDS MIDWEST TAPE 103638 91639305 68 . 97 GJ- 140331LB 03 /28 / 2014 10 MARCH DEPOSITS 11296 . 00 TOTAL PERIOD 11 ACTIVITY 68 . 97 11296 . 00 TOTAL ACCOUNT ACTIVITY 51558 . 17 5 , 194 . 33 ENDING BALANCE 3 , 700 . 02 YORKVILLE PUBLIC LIBRARY CASK S'T'ATEMENT AS OF MARCH 31 , 2014 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library Old Second $ 150,787 $ 121 ,960 $ 374,743 $ 296,839 $ 533,232 $ 485,919 $ 431 ,194 $ 376,515 $ 315,861 $ 262,647 $ 207,761 $ - Operations Building Old Second 15,690 41 ,753 41 ,809 43,955 41 ,673 40,525 38,070 38,377 33,055 26,309 24,738 - Development Fees Library Operations IMET 333,913 334,003 334,097 334,198 334,291 334,385 334.477 334,576 334,681 334,776 334,875 Reserve Library Illinois Funds 17,425 283,945 40 23, 143 0 10,204 18,866 0 1 ,655 - - Operations Library Debt Illinois Funds - 81 ,309 89,536 116,365 416,238 428,099 438, 166 5 1 ,926 0 0 Service Library Earthmover 25 Operations 25 25 25 25 25 25 25 25 25 25 ` Total: $ 517,840 $ 862,996 s 8409251 s 814,526 s 1 ,3257460 s 1,299,158 $ 1,2601799 s 749,498 s 687,203 s 623,757 $ 567,399 $ PAYROLL 1 sT PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ 18, 159 $ 17,903 $ 18,254 $ 18,554 $ 17,542 $ 16,864 $ 18,371 $ 18,454 $ - 2ND PAY PERIOD 18,288 18,492 17,581 18,280 18,2B6 18,250 17,806 18,375 16,732 17,924 1 8,21 1 - 3Ru PAY PERIOD - - 18, 185 - - - 17,954 - Total $ 36,689 $ 37,572 $ 35,817 $ 54,624 $ 36,188 $ 36,504 s 36,360 $ 35,917 1 s 51,551 $ 36,295 1 $ March Transaction Location by Transaction Type Date : 03/01/2014 - 03/31/2014, Location All Locations, Patron Type All Patron Types, Item Type: All Item Types All Check-out Check- All Holds Holds - Renewals placed Holds Check-ins ' Usage Transactions + outs 9e Renewals Yorkville Public Yk Libra - YKBB-3 19,309 91494 81280 19214 477 1 ;694 7,644 0 Yorkville borrowed 1435 items from other libraries in March . Yorkville loaned 793 items to other libraries in March .. Reciprocal borrower transactions in March = 642 . New patrons added = 127 New items added = 185 e-books checked out = 446 e-audio books checked out = 92 March OMNI users = 153 March Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting Catalog—Debord Circulation—Iwanski E-Books- Augustine Programs, Activities Number Attending Adult Programs Adult Book Discussion 5 Lunch Time Book Club 6 Men' s Book Club 5 Friends Meeting 10 Threads and More 9 Drop-In-Job and Resume 5 E Books Drop In 1 Affordable Care Act Open Enrollment 10 Cabaret — Friends Program 40 Young Adult Programs Teen Meeting -TAG 8 Pre-Teen Meeting -HELP 47 Art Show Fund Raiser for Food Pantry 45 i Children Programs Open Story Time 7 Tot' s & Toddlers (4 Times) 101 Middle Reader Book Group 10 Little Readers 3 Big Kids Book Club 12 Culture Club 14 Read with Paws 7 Art Lady 25 Bristol Bay School Night 45 Patron Count 6543 Meeting Room Library 11 Rent 2 i Teens Volunteers Scott Stevens — Michele Kush-Jazmin Filippi-Anna Halsey Mary Preigel — Naytona Faedtke Volunteers Friends cleaning shelves and Searching Miro-Film Reader for Newspaper articles Gifts and Memorials $56 . 50 Magazine Donation — Kim Law Offices $ 100 Magazine Donation — Yorkville Garden Club $ 50 . 00 in memory of Byan Ream from : Sherrie and Bill Davis Ray and Karen Muellner i t1*0 s- Y � • 1 r� a� v 01 J t„ C +-.., -b ikr o � O XA a a IN VA c � �, o •� �` S F_ , ta ac J is ■ _x ■ i Cir Memorandum � � To : Library Board EST _ leas From : Jeff Weckbach , Administrative Intern CC : Bart Olson , � rt City Administrator � , v1 0 Date : April 7 , 2014 `� lG � � c� �o� Subject : Library Survey < E ��- I Summary I A proposed library survey to be distributed to all Yorkville residents and library patrons . i Background This item was last discussed at the March 10`x' Library Board meeting. At that time the Board recommended moving forward with the adoption of the library survey with minor changes . Staff has performed these minor changes and attached a clean copy of the proposal for your review. If the Board approves this final version of the survey, staff will begin the preparation of the survey materials in order to have the survey information placed on the next utility bills . Please note that any questions which have an asterisk next to them will not have the asterisk when the survey is taken . In the printed format it simply specifies that the question is mandatory. j Recommendation i Staff recommends adoption of the attached survey. I i i i E i i I ?: ax F h-- ,�' f� .. s•.TY/., :' �r ':.7 rw.mr s ' n / v n .;r r'^ '';. .,n',1.p-"t%l frrjry(i`c ,¢r /`v"�i�' .t,1 r^'r '•. Y"�E �, 5'r r1 ` ur"fyS-X r!-Y tai ; IN k v bv..rl^G' r ,Y.r i✓`.•,"SV !.3'" ",,N.- / J Y '/ ,' _. Y ✓ k 11 R,'X^a`""� ! r r i = .r v ,s , b� r a.Yr s.�� a i In order to serve the needs of our community, the Yorkville Public Library is seeking input on a variety of issues . Your response will help us greatly in our planning process. I I i I I i i i i i i i I i i i I I I I I i w rw :1 rrl ' r,.i `fi `R, ' ,s?r�s,'* '+'i �' " . X45' .$" F;�` '> ' ': `' rS :.. a >f t ' k :2- s"y 4. Jr° F ,-� �✓ t�'�fi° � ..��>'. t' ✓ -.`r y a' �' J'— d r` 1, '%r ✓ `,i .t 4v `•;.,X�� , s,';f `� yr f yf ,t�'°`'� '.t !P '3`�✓r '�"r* cry' J �. "r�',1..� r-' z; � r k m t �k "'+.r" rm'»�fi k' �r #'F3 r dr .r u-r n ,,> '.,.,. v v-A r '. � ., - h r t r'T' r1,rr. <r ,.�fi .-:;r-`fir' r& �tx�� f., t. 2Yut ar hrF ins a ! r� ( ✓ � i'z' ,'r ,r .,,r" -� i ^r - � .; r i_,A k JK � _" "ID r '`' : f t� f' S, �i �Aa � r . � � ^'+h 'r sr r'il fib{+ ,. - n ✓" r_i.Wm.�✓h �ardL+',r �:r��rt�Z_». _ .. Y`r e�.r,w'' I * 1 . What is your survey passcode or library card number? I i i I i i i I i I i I i i i i I I i i L i I 7 Sz�:Lxr.,..,emm },P/„e", £ },'..r,-' L i" r�uJ '.'� '�- a .. � � � � r '¢�.,�"`�✓.:�'Yr,L ' 5-; ,,. ly�t'',f -;k^r,.,,� i�.'�F/ � .,." n'+ Y � � xl Ir 3r x'x �a� F "'�r�w' w ,,;.i�„r� �1 �� 2g'� 5;�4"�""C✓�� eL-r��x�r3 r �' r _ �J.aer s �' ,v .sue..,* rh f x a.. jr ^�^;' -� �zil'r' �?�, w�' r ix' � r ,., ".xtr',�r�'" tyry:sr'�'� J'�`X'{z�"�^'�-��Xt�'P.1rl 1�yf^>•r '�' N � ��[r% f*e' ' r ' I'll jjj� 111111111111 2. How often do you use the library? ONever OLess than once a month O1 -2 times per month O3-5 times per month O5+ times per month I ff Comments: I I I I I I I I I I I I I II I I i I ® ® Y ae� �- �� ?✓i rP.Aw^: j`" r ry .: ', s'�1-., � ac�z` .� yy?'� � � � , �; �5y `"' ..,, ' o kf i * 3 . Since you do not use the library regularly, please tell us why. I am unable to due to a disability I do not have transportation FI use another library The library is too far from my home F] I am new to the area Parking at the library is difficult I do not have a library card Not sure I, F] I do not know what the library offers El I get my information from the internet I do not know the library's location The library hours are not convenient I buy my own books/magazines/DVDs F1 I do not have time i I am not a reader I Comments: I i i I I I I i i i i I i i i I i 77�a �fw-.>~c ,. . ,., t ✓i of nr. �3 l S„'�Sn c..°' ,1 .E v 3 v �Y' "'u a. �?'"�j: '�„_' "r�S.>3S,n6L?�f`° .°'�k I 4. When is the most convenient time for you to visit the library? Please rank from most convenient to least with 1 representing the most convenient. Weekday mornings Weekday afternoons I Weekday evenings (after 7:00pm) I I Weekday evenings (after 7 :00pm) Saturdays Sundays I I I I I i I I l I I i i I i I i i i ® TIM - 1 0 o 111 HIM u .,X ar~ '�+,' .� y:c' • �` 1 Pig �/h. a ' s t tm^'"rP++'r`� " �..'s � a' -. ✓ n 6o r�^`` n ar � te.; f z+ x�'A '. .. '-' I �, Sia.�a"^� "` ., ' -.�',si r� xly �r�y r --4s„ �" '�q- -� �ty -�,'m �rf,"'9'`�'» "l�q'y;;oaf ;��„5��' r .��' ,;xr`ter r': ,'7 a �r,�'✓>'X�`Cf�� 'v:+yy`.. "vi . �}', "v-.r '�'� r' � �,r_` ' t �' 7 pp � a- r rr ,r- �.. � 7 ,'r ,1'rt� F�y, is 1 y' #„i” �'r�", � '-�'-" $r .,.r nr�'� .G' ;,�) iag4g ,r s,r sr• ... , yrs,. .: � si .� � »�4 �' ✓% ru r1 k: *' �' ,� �',r 7 rya ;=.kv'�'l.{ a Trm �,,z frr 3 ,+» : '1.,-� �tlr� :r " 5' -- '" "� r�i� ._y�-x' Jr zo� "'•al�+r�"��'''Pr/ro 4"-"� �'a^ �"f3 �s �J� r t.�'M`i'y �' , .�'1vP f^ k:«. ;� c`�'k Y� � 4.✓'r x r -`r> "° .4 "`'� t „ . _. ..�... r� �.o:s� r,,. �.A ...:.. �.✓r�..v� '..n�L..,.�� ers✓?.'�"c,✓s�L��,.c. �� .��ia"-a�n'fi..,,, �r�� . r,�Tr' .ur,.�n.&.:...,��..� ti.�uw.,`,�a��' r�.m �." �' �;"M��' .�., 5 . Which three of the items listed below are your main reasons for using the library? (Choose the three most important) To borrow fiction books F—I To use the young adult area To borrow nonfiction books F] To attend meetings or programs To use reference materials 1-1 To read/borrow magazines ElTo meet friends or business associates El To use the copy machine F] To find a quiet place to work To get information for school To borrow audio books To use word processing computers I To use the children's area FJ To use the Internet i To borrow bestsellers To read newspapers To attend children 's programs To get genealogy information I To borrow videos/DVDs N/A - I do not use the library Comments: i ( i I i I i i i i i I i I i i I i MOORE rrrr 6 . How often is the material you are looking for available? Always Most of the time Some of the time Rarely Never N/A O O O O O O Comments: 7. In instances where the material you were looking for was not available, what is typically the reason? I OMaterial was in the library's database but was checked out j I OMaterial was new with a long wait list i OLibrary did not own material on the specific subject OLibrary did not own the specific material Comments : I I I I I I I I I i I i i i ® e Ill 191 � s;.a N y, u� ,y r' � ,�{✓' Y' ,,,' (y�"�JfJ� R^ r YX 72� ,��"✓�y ? �� T sY, � . T .. � I 8 . Please rate the following components of the library's facility. Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied N/A Condition of the outside of O O O O O O the library j Condition of the inside of O O O O O O the library Ease of access entering the O O O O O O building Ease of access inside the O O O O O O library Signs and signage O O O O O O Layout and arrangement O O O O O O Provision of seating and O O O O O O tables Cleanliness O O O O O O Lighting O O O O O O Acoustics/ Noise level O O O O O O Quiet reading room O O O O O O Small group study rooms O O O O O O I Large meeting room rental O O O O O O Local History room O O O O O O Comments : I i I i i i A tt' � � ' - 3 � �" r, '- r � r,�-�`ad `x � r :,'" i 3 .;- it y> .* � ° ;ta-+ ,r s e . ✓ /'s'r ��y � � .�`�, i � � � � - `"' ✓'''L 7" -s �6r`, ,ar �f`�r�' ,, • .:. �� ✓ :; ,..�� a'`ra"'(:�f° s a; . m '�.c' "� , f. `" �rf I IN 9. Please rate the following services. Very satisfactory Satisfactory Neutral Dissatisfied Very dissatisfied N/A Voters registration O O O O O O i Copy machines O O O O O O Summer reading programs O O O O O O Test proctoring O O O O O O Interlibrary loan O O O O O O I Microfilm reader O O O O O O I Self checkout machines O O O O O O O O O O O Magnifying reading machine O Adult book discussion O O O O O O groups Children's programs O O O O O O Teen programs O O O O O O Adult programs O O O O O O i Comments: i i i I I i I i i i i I i I I I i �rt �iz...m„'uas�^u:..�,r..M,�Y�^ . a. ✓�'.�:U.r=.:?a.%�2r, „�. .�. .,� .:&/,>ar ' "rs»_ , ,. s..';, ".' r��. f,i.: � sH�'�":ro �., .W °�- ..o = ,mow` i&�w,ra: "r ' ., .3; ?%'�m. �z. i 10 . Please rate your level of agreement with the following statements regarding library staff: Strongly Agree Agree Neutral Disagree Strongly Disagree N/A Friendly and courteous O O O O O O Answer phone calls in a O O O O O O professional manner Informed and Professional O O O O O O Approachable and helpful O O O O O O Respectful of my privacy O O O O O O Able to find what I need O O O O O O Available when needed O O O O O O Comments: i i i i I I i i i I i I i i i I I I i I u ., , � _.. .�.>�.,��•$v'�/ _ "*�. _� -clvj�.Xa'r,�" ""'rrr v'm"' V � ��, `."s�'�"n+. � i 11 . Which of the following are ways you would like to receive information about library issues, services , programs , and events ? ( Choose the three most important) ElNewsletter ElWebsite ElFacebook I ❑ Twitter I I ElKendall County Record Beacon News Yorkville Patch F] WSPY Radio I F] Other (please specify) I I i i I i I I I i I i L f I ® - ® - i e ?'d rte+ p. � ^'y '�2� ry ,r,%r a �` `^'-�. . �'�e� �1." i " �.� 2' a..,. '° "` � � '�'�� -" �✓ yrs ew . fir., ;,.xr r ✓,.1;az„s �.�r`,s E5 a5%.da ,�e`�-3'�,.�; '�€" •� ;Ls ,u:�.'%i�'N.`^' f r'., �,s, ,�,a ,r � ,.. -ze;, -y `1 .,..;z, ,,. i 12 . How many times in the past year have you used the Library's website to access the catalog and databases? O ° O1 .2 times O3-5 times O5+ times i rComments : t 13. Please rate the following parts of the online catalog ( Prairie Cat) . Very satisfactory Satisfactory Neutral Unsatisfactory Very unsatisfactory N/A Search for an item O O O O O O Place a hold on an item O O O O O O Renew an item O O O O O O Review my account O O O O O O Comments: , I i I I I i i I i i i l I i i '•r ,2k � 'ti� � 1F':r � �1 zr 'W/mw�,yL , � ��`�� '� ° ? 1 r�% r �ri�•r ^`�* � few,` a d � rr�a r ^' � �r �r 23 �' .,w . -F �� ,• f"uY ^��,fi r fc. ;& ! r' .e �- �, �,. gat . - ^ . .'A..".�m,3e:'��` .tatx:' .� ,-�.r,'m� .-_'a '�9'.'aa?",'`w,> x� '�;J .., _. � .�aa. a%r^�" :.arcea.rcz�. N'`: ; !�^�''r csr.,�^i''r�vY'�r�.x"3'-d� .✓�lnr.�a�s�c""r �Su _ roe>"_'". � ,,."'�s'-' 14. Which of the Library's databases offered through our website have you used ? (Check i all that apply) PrairieCat catalog (your access to our consortia-wide collection ) F1FirstSearch (access to a state-wide catalog ) Ancestry (Genealogy- available only inside the library) OMNI Overdrive (e-book and a-audio book downloads) I Gale Reference Center (full text newspaper and magazine articles ) i Novelist (reader's advisory tool ) i F] Illinois Legal Aid Comments: 15. What other types of digital content and databases would you use if funding became available? (Check all that apply) Reference USA I Language Learning F] Learning Express Library (test prep. and improvement) RAutomotive how to (Chilton's or other) F] Downloadable magazines FDownloadable movies Downloadable music Comments: i I I i I I I I� �I i i i i I i MIA FA v - 3 xir u"+ ;yt a a..,a a s , � r" I- ✓�, .r' r - ter # °r rx.. .�unr1- �i aY „r _ .2f"' .' ,m.M'.S<yi�cu✓ §„ro� , ;Nir � 16. The library's homepage (http://www.yorkville. lib. il . us/) is an interactive gateway to the library and its services. Please rate your satisfaction with the library's website. Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied I The layout and design of O O O O O O the library's homepage Information on the library O O O O O O homepage The use of the library O O O O O O catalog through the website Program information and O O O O O O availability on the website Emailing the library O O O O O O Comments: F i i I I i i I i I i i i I I, i i ® NMI i 17 . Indicate your interest in the following types of adult programming . (Choose the three most important) I FSpeakers and lecturers Personal Finance j El i FlEntertainers and performers Job search and resume writing Health and wellness El Craft and hobby i Comments : — � I 18 . Indicate your interest in the following types of adult classes . ( Choose the three most important) ElHow to use our databases Microsoft Word How to download an e•book to my device Microsoft Excel ElBasic computer management F-1 Digital photography management E] Social media use Genealogy ElEmail management Comments : L i I i i it I I I I I i i 1 y �� 1 x6,(1 �; has �' �✓�,# rt-=' > -t ✓+ �� ,��, ''� a � s r Q a .. dk*r:-°J.:r_ x�4 ,�;'and" Yr;,'�°sk'Pr'.' .x,.� ,,.�„v+ed nE3"�S_ r 'd '�'i`awli�"i�' ., __ "'roi%n�',r s 'e!W^��`� ��-,•�s*#�^�s �„ec.,%' �-3-Y � x', ,gC,tim '�v�#'.'."�`k�a.cv2.-v�:u�� ..eY" lit Jill 1111111110i !,!!1 11: ging'! 111ili;!1 111111111111 11 1 111 MIAMI! i 19. Indicate your interest in the following types of children's programming . ( Choose the three most important) Story limes El Family Programs ElBook clubs Educational/enrichment Cultural Craft and hobby F] Computer use El Gaming Comments: 20. What program or programs are not currently offered by the library that you would like to see offered .) i I i 21 . Would you be willing to pay a nominal fee for programs and classes ? O Yes ONo Comments : l I i i i i I i I i IL I k !I!; ill! iiiiijilli 1 11 11 1!, 11111ilill will 22. Please write any additional comments or list any issues that you would like to see the library consider as it plans for the future. i 23. Is there any way in which this survey can be improved? I I i I i i I I II • � � � 1 r f �� E 'u }pN '+ lS '+ rr "Sx o3`rry' >, ✓jr,- '. r� ,,!J';., „ '.. ' , , „a,.r., ff �H F' 7' ls m r r; r' rte..✓' 7x ro ,. F '3s". 24. Do you live within Yorkville City limits ? O Yes O No 25 . How many persons in your household , including yourself, are in the following age groups? Under age 10 10-19 �- I 20-29 —� 30-39 40-49 j 50-59 I 60-60 _ I 70+ 26. What is your age group? j O 10-19 O 20-29 O 30-39 I 40-49 O I 50-59 O O 60-69 O 70+ 27. What is your gender? O Male OFemale j j i 28 . Which of the following best describes your race / ethnicity? OWhite/Caucasian OAfrican American/Black OAsian/Pacific Islander ONative American/Eskimo OMixed Race Other (please specify) 29 . What local clubs and/or organizations do you belong to? i 30. What do you do for entertainment or enjoyment? I I I I i I i i i i Ph UBLIC NOTICE i By action of the Yorkville Public Library Board of Trustees , the Library Board will meet on the second Monday of each month at 7 : 00 P . M . at the Library located at 902 Game Farm Road . Fiscal Year 2014 / 2015 . i 2014 May 12 June 9 July 14 August 11 September 8 October 13 November 10 December 8 2015 January 12 February 9 March 9 April 13 i PUBNOTIC I i i i i PUBLIC 1VU lut: I By action of the Yorkville Public Library Board of Trustees , the Library will be closed the following holidays for the fiscal year 2014 / 2015 2014 Memorial Day May 26 Monday Independence Day July 4 Friday Labor Day September 1 Monday Veteran ' s Day November 11 Tuesday Thanksgiving Eve November 26 closing at 5 : 00 p . m . Thanksgiving November 27 Thursday Christmas Eve December 24 Wednesday Christmas Day December 25 Thursday New Year' s Eve December 31 Wednesday 2015 New Year' s Day January 1 Thursday Martin Luther King Day January19 Monday Presidents Day February 16 Monday Good Friday April 3 Closing at 1 : 00 p . m . i I i PUBNOTIC II i I . REMEMBER THE OMA WHEN COMMUNICATING BY E-MAIL . Using e-mail to conduct business may result in a violation of the OMA. The OMA requires that meetings be open to the public: All meetings of a public body shall be open to the public and shall be held in a place available to the general public. All persons shall be permitted to attend any meeting except as otherwise provided in this Act. The right of a person to attend a meeting of a public body includes the right to tape-record , to videotape, to broadcast live on radio, and to telecast live on television the proceedings of a public body at a public meeting . MCL 15 .263(1 ) . A "meeting" is "the convening of a public body at which a quorum is present for the purpose of deliberating toward or rendering a decision on a public policy." In addition , all decisions have to be made at a meeting open to the public. If municipal board members are discussing or seeking a consensus on board issues, such an action must be made in an open meeting . Using e-mail to communicate with other Board members about policy and other Board decisions may violate the OMA. Generally, two members of a board (unless they are considered a quorum of a subcommittee or other "public body") are not prohibited from discussing board issues with one another; however, if a quorum of the board or subcommittee discusses matters via e-mail , then the board might find itself in violation of the OMA. By way of example, if an e-mail was sent to several board members regarding an issue and board members replied to all recipients of that e-mail , there may be a tendency for a "discussion" to take place. Even if only one or two members responded , messages and responses from other board members may be forwarded to other members so that it may look as though a "round robin" type of discussion is occurring. The OMA requires that all decisions of public bodies be made in the open . Since there is no notice and no opportunity for the public to participate in e-mail discussion , this type of "meeting" does not comply with the OMA. To avoid this common mistake, the municipality should develop an e-mail policy that addresses both use of e-mail and the retention of e-mail records . I I I I i I I I i