Library Board Packet 2014 02-10-14 i
Agenda
Yorkville Public Library / Historical Meeting Room
Board of 'Trustees
February 10, 2014 - 7 : 00 P. M .
902 Game Farm Road
1. Roll Call
2 . Recognition of Visitors
I Amendments to the Agenda
4. Minutes
5 . Correspondence
6. Public Comment
7 . Staff Comment
g. Report of the Treasurer Financial Statement
Payment of Bills
90 Report of the Library Director Statistics
10. City Council Liaison
11 . Standing Committees Policy
Finance Community Relations
Personnel
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12 . Unfinished Business Building Siding
139 New Business Library 5K/10/K Race
2014/15 Budget
Self Service Scanner and Fax Policy
14. Executive Session ( if needed )
1 . For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15 . New Business (con't)
16. Adjournment
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]DRAFT
Yorkville Public Library
Board of Trustees
Monday, January 13 , 2014 , 7pm
902 Game Farm Road — Library Historic Wing
The meeting was called to order at 7 : 02pm by President Beth Gambro
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Roll Call:
1P 4
Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes,
Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes j
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Absent : Dale Pranga
Others Present :
Library Director Michelle Pfister
Alderman Carlo Colosimo
City Finance Director Rob Fredrickson
Recognition of Visitors :
President Gambro recognized Mr. Fredrickson and Alderman Colosimo .
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Amendments to the Agenda * None
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At this time, Ms . Gambro stated that Trustee Dale Pranga will be resigning from the Board due to work
commitments/schedule.
Minuteso December 9, 2013
Ms . Johnson moved to accept the minutes as presented and Ms. LaChance seconded the motion.
President Gambro suggested a change of words on page 3 under Additional Business, to read
"unreleased" rather than "outstanding". Voice vote approval of minutes with this change.
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Correspondence :
The Library Director received a request from the Kendall County Record asking to be notified in the
event of any meeting cancellations or rescheduling. It was also noted that the Library is a designated
warming center and many persons were appreciative of being able to come into the Library during the
extreme cold .
Public Comment: None
Staff Comment* None
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Page 1 of 4
Report of the Treasurer.
Ms . Lindblom presented the Treasurer's report :
Check Register
Page 1 : Check for $ 827 . 40 for ACI for annual fire monitoring.
Page 4 : Servicemaster bill for $443 . 17 for carpet cleaning in historic room, storytime room, elevator
(funds from Trivia event--funds now all used)
Page 5 : $2 ,000 for scanner purchase, Friends also contributing $2 ,000
Summary Sheet
It was noted there are 3 pay periods in December.
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Budget
Treasurer Lindblom reported the budget is at 67% of the year and 92 . 5 % of the total revenue. No
development fees were received in December, but the library is 2- 1 /2 times ahead of the budget.
Cash Statement
Ms. Lindblom noted that the debt service bond payment was made, but the library still has the reserve.
Payment of Bills
Russ Walter moved to pay the bills as follows and Susan Charon seconded the motion :
Payroll : $ 525780 . 89
Accounts Payable : $ 16, 863 . 71
City Bill List : $ 115437 . 75
Debt Service $461 ,318 . 75
TOTAL , $542.401 . 10
Discussion: Ms . Lindblom noticed that the bills listed on the check register showed $ 11 ,233 . Mr.
Fredrickson noted that an apparent error had been made in the reporting and will be addressed. Ms .
Chacon said a payroll figure had been used twice.
Mr. Walter amended the motion to reflect $ 11 ,233 .77 for Accounts Payable and a change to
$536,771 . 16 for the total. The final figures as amended are :
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Payroll : $525780. 89
Accounts Payable : $ 11 ,233 . 77 * revised
City Bill List : $ 113437 . 75
Debt Service : $4615318 . 75
TOTAL * $536,771 . 16 * revised
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Ms . Chacon seconded the amended motion. Roll call :
Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes,
Johnson-yes. Passed 8-0 .
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Page 2 of 4
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Re Dort of the Libra ry Director:
Library Director Pfister reported the following :
1 . Presented the monthly statistics
2 . Cookies were provided for the adult reading clubs and men's club and parties were enjoyed
3 . A flier was designed for the mini golf "fun" raiser and a bookmark was made
Friends of the Library Deport by Judy Somerlot:
1 . Judy and Jo Ann reported on the practice run for mini-golf
2 . Setup for event will be January 25th at 4pm
3 . Additional volunteers needed
4. Steering committee asked if Friends members are eligible for prizes and/or raffle items . The
opinion was that all should be allowed to purchase raffle tickets and be eligible for prizes when
paying for golf participation. The Steering Committee will make the final decision.
5 . Friends will provide snacks to Library staff each day of Valentine's week
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Michelle's report continued :
4 . Completed the annual state certification on the computer
5 . A pipe broke during the cold weather and a plumber was called. Extra insulation has been
added each year with no positive result.
6 . Shelley compiled a winter reading program . Will also be a vocal music program in March with
Friends sponsorship.
7 . A grant application for $ 5 ,000 was submitted and awaiting results . Grant is sponsored by
Secretary of State .
8 . Scanner/fax is installed and working well . Michelle wrote a policy and asked the Policy
Committee to review. The committee will meet %2 hour prior to next Board meeting.
9. Library will be closed on January 20th for Martin Luther King day.
In conjunction with the January 20th closing, Ms. Johnson gave an explanation of a current program
involving the library on Mondays. The library is a drop-off point/warming center for PADS (homeless
shelter) guests on Mondays and Thursday with transportation provided by KAT (Kendall Area Transit) .
She commended the staff for welcoming the 3 - 5 guests . Ms . Johnson also noted that Ms. Pfister
personally purchased computer passes for the guests.
City Council Liaison :
Alderman Colosimo noted that the City bond rating has improved which is good news for interest rates
on improvements such as Game Farm Road. Some recent development has also occurred.
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Ms . Somerlot asked about the status of the Library survey. Mr. Fredrickson thought a tentative date of
February was scheduled for including the survey in utility bills.
Mr. Colosimo offered the use of a cotton candy machine for the mini-golf, however, it was decided it
will be used for a summer program.
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President Gambro asked Liaison Colosimo to make others aware the Board is in need of a new Trustee .
Page 3 of 4
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Standing Committees :
Mr. Lindblom said a proposed budget has been received from Mr. Fredrickson and the Finance
Committee will need to meet. Ms. Johnson volunteered to be on the committee to replace Mr. Pranga.
The budget will need to be worked on soon to meet an April 30t" budget completion date .
Unfinished Business :
Building Siding
Russ Walter will be handling the building paint/siding inquiry for Mr. Pranga. Mr. Walter said Hardie
instructed Mr. Pranga to deal with Henry Brothers and ask them to submit a warranty claim on the
paint. Several calls had been made by Mr. Pranga with no response.
Executive Session :
The Board did not enter into Executive Session since several Board members had already reviewed the
unreleased Executive Minutes. Barb Johnson made a motion, seconded by Jo Ann Gryder, to release
the following Executive Session minutes from "Packet 2" :
September 9, 2013
August 12, 2013
July 8, 2013 (session 1 only) (session 2 NOT to be released)
It was recommended to release nothing from the "Non-Release Packet". Unanimous voice vote
approval .
New Business : None
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Additional Business : None f
Adjournment:
There was no further business and the meeting was adjourned at 7 : 52pm on a motion by Russ Walter
and second by Carol LaChance .
Minutes respectfully submitted by
Marlys Young
Page 4 of 4
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DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 1
TIME : . 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-- - - - - - - - - - - -- - -- - -- - - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - - - - - - - --- - -- - - - - - - - -- - ---- - - - - - - - - - - - -- -- - - - -- - -- --- - - - -- -- - -- -- - - - - - - - - - - - - - - - -
103605 ACI ACI SYSTEM CORP
E01320 02 / 01 / 14 01 COMMERCIAL BURGLAR MONITORING 82 - 820 - 54 - 00 - 5462 299 . 40
INVOICE TOTAL : 299 . 40
CHECK TOTAL : 299 . 40
103606 ATT AT & T
312Z891936 -0114 01 / 16 / 14 01 01 / 16 - 02 / 15 ' ,SERVICE' ' ,;: .• . ;" r:, 82 - 820 - 54 - 00 -5440 274 . 96
INVOICE TOTAL : 274 . 96
6305534354 - 0114 01 / 25 / 14 01 01 / 25y"02 /;2'4 ;S'ERVICE ,:; 82 - 820 - 54 - 00 - 5440 407 . 97
INVOICE TOTAL : 407 . 97
CHECK TOTAL : 682 . 93
103607 ATTLONG AT & T LONG DISTANCE NN
NN
" ..-
828932136 - 1213 01 / 01 / 14 O1 DECEMBER ' Z0I7G; bISANCE ,' °" - 82 - 820 - 54 - 00 - 5440 101 . 54
i ;< INVOICE TOTAL : 101 . 54
CHECK TOTAL : 101 . 54
103608 BAKTAY BAKER & TAYLOR
2028918206 12 / 30 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 380 . 91
INVOICE TOTAL : 380 . 91
2028931611 01 / 02 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 577 . 89
INVOICE TOTAL : 577 . 89
2028960404 01 / 10 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 506 . 54
INVOICE TOTAL : 506 . 54
2028983396 01 / 17 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 839 . 89
INVOICE TOTAL : 839 . 89
CHECK TOTAL : 21305 . 23
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
_ 1 _
DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - -- -- - - -- - - - - - - - - - - = - - - - - - - - --- - - - - - -- - -- - - - - - - - - - - - - - - -- - - - - - - -- - - -- - -- - -- - - -- - -- - - - - - - -- - - - - --- --
103609 BUGGITER BUG GIT-ERS LLC
1913 01 / 08 / 14 01 MONTHLY PEST CONTROL TREATMENT 82 - 820 - 54 - 00 - 5462 75 . 00
. INVOICE TOTAL : 75 . 00
CHECK TOTAL : 75 . 00
103610 DEBORDD DEBORD , DIXIE
012414 01 / 31 / 14 01 DELEGATES ASSEMBLY . 'tmy AGE 82 - 820 - 54 - 00 - 5415 45 . 79
02 REIMBURSEM�T.•, . t': * * COMMENT
INVOICE TOTAL : 45 . 79
CHECK TOTAL : 45 . 79 .
103611 DEMCO DEMCO , INC .
5174687 01 / 03 / 14 01 ENVET,TOPES ;: BOOK ; TA•PE ; ' `PAPER; ,: . :t > #182 - 820 - 56 - 00 - 5610 155 . 24
02 TAP ; * * COMMENT * *
-;INVOICE TOTAL : 155 . 24
pt
CHECK TOTAL : 155 . 24
103612 EBSCO EBSCO INDUSTRIES , INC .
0053709 01 / 13 / 14 01 SUBSCRI`PTIbN:.;•,REN'EWAI; 82 - 820 - 54 - 00 - 5460 5150
INVOICE TOTAL : 5 . 50
CHECK TOTAL : 5 . 50
103613 FVFS FOX VALLEY FIRE & SAFETY
805447 12 / 27 / 13 - 01 ANNUAL FIRE ALARM INSPECTION 82 - 820 - 54 - 00 - 5462 1 , 009 . 00
INVOICE TOTAL : 11009 . 00 *
811361 01 / 24 / 14 01 FIRE ALARM REPAIR , BATTERY 82 - 820 - 54 - 00 - 5462 660 . 00
INVOICE TOTAL : 660 . 00 *
CHECK TOTAL : 1 , 669 . 00
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL
' DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - ........ ........ ........ ....... - - - - - - - - - ..... ..... .....- - - - - --- - -- - -- - - ........ ......... ........ - - - - - - - - -- - - ........ ........ ........ ........ - - -- -- - - - -..... .... ..... - - - ..... - - - -- - - - .. . . . .— .. .. . . - - . . .. . .. . — ....... ........ ........ ........ -- - ...... ........ ................
103614 JEWEL JEWEL
010814 01 / 08 / 14 01 NAPKINS , BAGS 82 - 820 - 56 - 00 - 5671 12 . 26
INVOICE TOTAL : 12 . 26
CHECK TOTAL : 12 . 26
103615 KONICAMI KONICA MINOLTA BUSINESS
227433796 1 01 / 04 / 14 01 10 / 04 - O1•%:0'4• COPIER y CHARGE 82 - 820 - 54 - 00 - 5462 312 . 53
11 dd . INVOICE TOTAL : 312 . 53
227440061 01 / 06 /414 01 10 / 04 ; .:01' '03•"COPIER 'CHARGE`,q '?,
, 82 - 820 - 54 - 00 - 5462 8 . 78
µ III INVOICE TOTAL : 8 . 78
227564169 01 / 21 / 14 01 12 / 18 - 01 /.1,8. COPI 2 OH7? RGEj . 82 - 820 - 54 - 00 - 5462 28 . 62
: INVOICE TOTAL : 28 . 62
CHECK TOTAL : 349 . 93
103616 MIDABOOK MIDAMERICA BOOKS
303163 12 / 30 / 13 - 01 BOOKS 84 - 840 - 56 - 00 - 5686 927 . 60
INVOICE TOTAL : 927 . 60
CHECK TOTAL : 927 . 60
103617 MIDWTAPE MIDWEST TAPE
91525511 01 / 03 / 14 01 AUDIO BOOKS , DVDS 84 - 840 - 56 - 00 - 5683 143 . 95
INVOICE TOTAL : 143 . 95
91541690 01 / 13 / 14 01 DVDS 84 - 840 - 56 - 00 - 5685 116 . 96
INVOICE TOTAL : 116 . 96
91558737 01 / 20 / 14 01 AUDIO BOOKS , DVDS 84 - 840 - 56 - 00 - 5683 163 . 94
INVOICE TOTAL : 163 . 94
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84840 LIBRARY CAPITAL
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' _ DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - -- - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - -- --- - -- - - - - -- - - - - - - - - - -- - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - ---- - - -- - - -- - - - - -- - - - -- - - - - - - - - -- - - - - - - -
103617 MIDWTAPE MIDWEST TAPE
91571869 01 /24 / 14 01 DVDS 84 - 840 - 56 - 00 - 5685 35 . 98
INVOICE TOTAL : 35 . 98
CHECK TOTAL : 460 . 83
103618 NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 1213 01 / 08 / 14 01 12 / 05 - 01 / 07 "9,0 >•, GAME, iARM RD 82 - 820 - 54 - 00 - 5480 2 , 344 . 05
INVOICE TOTAL : 2 , 344 . 05
CHECK TOTAL : 21344 . 05
103619 OCLCIHLS OCLC- IHLS
1296 12 / 31 / 13 01 FY 2014 SERVLCE FEES: 82 - 820 - 54 - 00 - 5460 491 . 05
:INVOICE TOTAL : 491 . 05
' CHECK TOTAL : 491 . 05
103620 OVERDRIV OVERDRIVE
H- 0020117 01 / 27 / 14 01 ANNUAL *W, RTICIPATI;ON" FEE 84 - 840 - 54 - 00 - 5460 3 , 000 . 00
02 RENEWAL : ... : :: u ; ; >' * * C * *
OMMEN T
INVOICE TOTAL : 3 , 000 . 00
CHECK TOTAL : 31000 . 00
103621 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
2822 01 / 13 / 14 01 JAN . -MARCH 2014 PARTICIPATION 82 - 820 - 54 - 00 - 5468 3 , 513 . 61
02 FEES * * COMMENT * *
INVOICE TOTAL : 3 , 513 . 61
CHECK TOTAL : 31513 . 61
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE • INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - -- - - - - - - - - - - - - - - - - -- --- - - - - - -- - - - - - - - - - - - - - - - -- - --- - - - - - - - - - - - - - - - - -- - - -- - - - - -- - - - -- - -- -- - - - - -- - - - - - - - --- -- - - - - - - - - - - - - - - - - - - - -
103622 RJKUHN R . J . KUHN INC .
0000016623 01 / 23 / 14' 01 REPAIRED BURST WATER PIPE 82 - 820 - 54 - 00 - 5495 502 . 88
INVOICE TOTAL : 502 . 88
CHECK TOTAL : 502 . 88
103623 SOUND SOUND INCORPORATED
R126039 01 / 10 / 14 01 FEB . -APRIL .;2O14%+ MAI'NTENANCE 82 - 820 - 54 - 00 - 5462 752 . 07
02 CONTRACT.,. CHARGI. " * * COMMENT * *
INVOICE TOTAL : 752 . 07 I.
W:
Pm
POP
POP 40
CHECK TOTAL : 752 . 07
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Or: POP
103624 THYSSEN THYSSENKRUPP ELEVATOR CORP
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3000867837 01 / 01 / 14 01 JAN: 201;4 ,, EZEVA'TORt-•MAINTENAL`TCE;�,. °;82 - 820 - 54 - 00 - 5462 231 . 87
:INVOICE TOTAL : 231 . 87
P.6000054777 01 / 15 / 14 01 ELEVATOR REPAIR t. 0" 82 - 820 - 54 - 00 - 5462 275 . 00
PP . INVOICE TOTAL : 275 . 00 POP. 4 POP
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CHECK TOTAL : 506 . 87
103625 TODAYS TODAY ' S BUSINESS SOLUTIONS INC
011314 - 27 02 / 01 / 14 01 ANNUAL BASIC. . SERVICE AGREEMENT 82 - 820 - 54 - 00 - 5462 1 , 397 . 50
02 AND P - COUNTER M'AINTE'NANCE & * * COMMENT * *
03 LICENSING RENEWAL * * COMMENT * *
INVOICE TOTAL : 1 , 397 . 50
CHECK TOTAL : 1 , 397 . 50
103626 UPSTART HIGHSMITH , LLC
5181954 01 / 14 / 14 01 , BOOKMARKS 82 - 820 - 56 - 00 - 5610 28 . 35
INVOICE TOTAL : 28 . 35
CHECK TOTAL : 28 . 35
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
DATE : 02 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 11 : 49 : 32 CHECK REGISTER
PRG ID : AP215000 : WOW
CHECK DATE : 02 / 10 / 14
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - - - - - -- - - - - -- - - - --- - - - - - - - - - - - - - -- - - - - -- -- - - - - - - - - - - - --- - - - - - - - - - - - - - - - - - - -
103627 VISA VISA
012714 - LIB 01 / 27 / 14 01 USB FLASH DRIVES 82 - 820 -56 - 00 - 5610 40 . 99
02 DECEMBER INTERNET 82 - 820 - 54 - 00 - 5440 129 . 85
03 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 36 . 97
04 KENDALL COUNTY PLAT BOOK 84 - 840 - 56 - 00 - 5686 53 . 95
INVOICE TOTAL : 261 . 76
CHECK TOTAL : 261 . 76
103628 YOUNGM MARLYS J . YOUNG . ' ..
011314 01 / 27 / 14 01 JAN . 13 •` MEZTING MINUTE`S':I,.,4 82 - 820 - 54 - 00 - 5462 55 . 75
INVOICE TOTAL : 55 . 75
CHECK TOTAL : 55 . 75
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_: .:;: .. •.. ...:. : . . . . . . . ::TOTAL AMOUNT PAID
'• • � `` _ _ 19 , 944 . 14
11
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
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: YORKVILLE PUBLIC LIBRARY
PAYROLL SUMMARY
January 17, 2014
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 14, 562. 89 - 14, 562. 89 12,086.86 1 , 082.71 16,732.46
TOTALS $ 143562.89 $ - $ 141562.89 $ 1 , 086 . 86 $ 1 , 082.71 $ 16 , 732.46
PAYROLL SUMMARY
January 31 , 2014
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 15 ,668. 82 - 15 , 668 . 82 1 , 086 . 86 11198 . 66 17,954:34
TOTALS $ 15 , 668. 82 $ - $ 15 , 668. 82 $ 11086 . 86 $ 11198.66 $ 17,954.34
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TOTAL PAYROLL $ 34, 686 .80
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YORKVILLE PUBLIC LIBRARY
BILL LIST SUMMARY
Monday, February 10 , 2014
PA YROLL DATE
BI-WEEKLY 111712014 $ 16 ,732.46
BI-WEEKLY 1131 /2014 $17, 954.34
TOTAL PAYROLL' $34;686 ,80 ,
ACCOUNTS PA YABLE
BILL LIST - FY14 2/10/2014 $19 , 944. 14
TOTAL BILLS PAID $19 , 944. 14
cirY 'ffmL LIST
DAC - JANUARY 2014 HRA ADM IN•FEES 1114/2014 $15 . 00
GUARDIAN - JANUARY. 2014 DENTAL INSURANCE 1 /14/2014 $42435
GUARDIAN - JANUARY 2014 LIFE INSURANCE 1 /14/2014 $82.24
EYE MED-JANUARY 2014 VISION INSURANCE 1 /14/2014 ; $53 .60
GLATFELTER LIABILITY INS , INSTALLMENT-#1 111412014 $2,466.65
IPRF - FEBRUARY WORKERS COMP. INS . 1 /1412014 $977. 19
BCBS -. FEBRUARY 2014 HEALTH INSURANCE 1 /28/2014 $61350 . 00
TOTAL BILLS PAID ON CITY RUN $ 10 ,369403
TOTAL DISBURSEMENTS $64,999. 97 .
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JANUARY 31, 2014
ACTUALS BY MONTH (Cash Bush)
fFucat i"aar 8% 17% 25% 33% 42% 50% 58% 67% 75% Ycar-to-Date Totvh FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Ju _13 August-13 Setembco-13 October-13 November-13 Decembenl3 Janua -N Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
razes
82-000110-00.4005 PROPERTY TAXES - LIBRARY 49,980 283,907 7,085 23, 104 258,243 10,204 8,662 - 1 ,655 642,838 670,415 95.89%
Imc overnmental
82-00041 -00-4120 PERSONAL PROPERTY TAX 1 ,056 - 1 ,032 108 - 754 - 275 931 4, 158 5,000 83. 75%
82-00041-00-4170 STATE GRANTS 17,389 - _ _ _ _ _ _ - 17,389 17,200 101. 10°%
Fines & For cits
82-00043-004330 LIBRARY FINES 796 1, 112 1 , 134 756 754 748 649 594 658 7,200 9,300 77.42°%
Charges or Service
82-00044-004401 LIBRARY SUBSCRIPTION CARDS 1 ,033 893 550 397 119 - 225 289 696 4,202 10,000 42,02%
82-00044-004422 COPY FEES 214 267 352 182 259 145 138 209 131 1 ,897 31000 63.22°%
82-00044-004440 PROGRAM FEES 51 164 73 - 90 141 32 54 73 678 1 ,000 67.80%
Invesmtew Eamrn s
82-00045-004500 rNVESTMENTEARNINGS 99 98 110 116 ! O8 177 110 116 121 995 1 ,300 76.53%
ssccllaneous
82-00048-004820 RENTAL INCOME 150 150 295 100 166 200 250 245 167 1 ,723 2,000 86. 15%
82-00048-004824 DVD RENTAL INCOME 333 423 478 305 360 363 359 320 399 3,340 5,000 66. 80%
82-00048-00-4832 MEMORIALS & GIFTS - _ _ _ _ _ _ _ _ - 2,000 0.00°%
82-00048-004850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 119 65 1 ,068 250 427.28%
Other Financin Sources
82-00049-004901 TRANSFER FROM GENERAL 23,477 4,375 1,987 1,509 3 ,147 1 ,987 1, 159 2,125 3,444 43,211 52, 174 82.82%
TOTAL REVENUES: LIBRARY 94,642 291,535 13,155 26,590 263,291 15,083 114717 4,347 8,340 728,698 778,639 93.59%
LIBRARY OPERATIONS EXPENDITURES
Salanes & Wages
82-820-50-00-5010 SALARIES & WAGES 18,707 19,907 18,707 28,060 18,707 18,707 18,707 18,707 28,060 188,268 252,540 74,55%
82-820-50-00-5015 PART-TIME SALARIES 13,567 13,067 12,757 19,933 13,097 13,391 13, 192 12,850 16,856 128,711 195,000 66.01%
Rene a
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2, 136 2,007 3,011 2,007 2,007 2,007 2,007 3,261 20,451 27,988 73.07%
82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 2,346 3,621 2,377 2,400 2,384 2.353 3,373 23,723 33,572 70,66%
82-820-52-00-5216 GROUP HEALTH INSURANCE F13,435 6,387 1 ,637 11,784 6,633 5,685 5,608 5,586 5,979 62,733 94, 176 66.66%
82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 44 44 44 393 595 66. 12%
82-820-52-00-5223 DENTAL INSURANCE (563) 424 424 424 424 424 424 424 3,819 5,926 64,45%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 482 643 7502°82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 681 - - - - - 1 ,259 2,500 5037%
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WAMA.4 I . ,
ALS BY MONTE (Cash Basis)
Ycor�W-Datc Totals FISCAL YEAR 2014
'61 0/6 of Budget
.14 BUDGET
June
111 VA
1: 1•
1 Contractual x11
�TRAINING & CO FERENCES
1 � 11 • • 1 7 • 1 . 4.�®®®®® 1 ' 1 ®® `® 111
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DUES & SUBSCRIPTIONS
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• 1 11 1 . -� ��������® >:� : 111
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1 A
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT -
FOR THE PERIOD ENDING JANUARY 31, 2014
ACTUALS BY MONTH (Curb Basis)
% a/Fuca( ➢ear 8% 17% 15% 33% 42% 50% 58% 67% 75% Ycanto-Datc Totals FISCAL YEAR 2014
CCOUNT NUMBER DESCRIPTION Ma -13 June-13 July-13 Au A-13 September-13 October-13 November-13 Decemben13 January-14 Totals BUDGET %of Hudgct
LIBRARY DEBT SERVICE REVENUES
83-00040-0013015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8,227 26,828 299,871 11 ,849 10,058 - 1,921 746.464 771 ,763 96.72%
83-00045-00-4500 INVESTMENT EARNINGS - - - 1 2 11 10 46 0 70 200 35.23%
TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 8,227 26,829 299,873 11,860 10,067 46 1 19921 746,534 771,963 96.71 %
LIBRARY DEBT SERVICE EXPENDITURES
2005B Band
83-830-83-00-8000 PRINCIPAL PAYMENT - _ _ _ _ _ _ 335,000 - 335,000 335,000 100.00%
83-830-83-00-8050 INTEREST PAYMENT - 6,700 - - _ _ _ 6,700 - 13,400 13,400 100.00%
2006Band
83-830-84-00-8000 PRiNCiP.AL PAYMENT - - - - - - - 100,000 - 100,000 100,000 100.00%
83-830-84-00-8050 INTERESTPAYMENT - 19,619 - - - - 19,619 - 39,238 39,238 100.00%
2013 Refunding Band
83-830-99-00-8000 PRINCIPAL PAYMENT _ _ _ _ _ _ _ 155,000 - 155,000 170,000 91 . 18%
83-830-99-00-8050 INTEREST PAYMENT - 27,615 _ _ _ _ - 97,466 - 125,082 112,000 11168%
TOTAL FUND REVENUES 58,037 329,673 89227 26,829 299,873 11,860 10,067 46 1$21 746,534 771,963 96,71%
TOTAL FUND EXPENDITURES - 53,934 - _ _ _ - 713,785 - 767,719 769,638 99.75%
FUND SURPLUS (DEFICIT) 58,037 275,739 8,227 264829 299,873 11,860 10,067 (713,739) 1,921 (219185) 21325 '.
LIBRARY CAPITAL REVENUES
84-000.42-00-4214 DEVELOPMENT FEES 29,500 3,000 7,350 3,000 800 2,150 3,450 - - 49,250 20,000 246.25%
84-00045-00-4500 INVESTMENT EARNINGS I 1 2 2 2 2 2 2 2 13 20 66.50%
TOTAL REVENUES: LIBRARY CAPITAL 29,501 3,001 7,352 31002 802 2,152 31452 2 2 49,263 20,020 246.07%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - _ _ _ _ _ _ d2,3 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 2,061 - 144 1 , 144 - - 850 6.594 - 0.00%
84-840-56-00-5683 AUDIO BOOKS - - 145 354 277 310 - - 1 ,135 - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTTHER MUSIC - 393 273 - - _ _ _ 666 - 0.00%
84$40-56-00-5685 DVD'S - 446 273 333 222 - - - 1 ,550 - 0.00%
3
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JANUARY 31, 2014
ACTUALS BY MONTH (Crib Bmb)
% fF'ISCal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% Yeanto-➢ate Totals FISCAL YEAR 2014
IACCOUNT NUMBER DESCRD?TION Mu -13 Juna13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET aloof Buclact
84-840-56-00-5686 BOOKS - 538 2.154 4,476 1 3,640 1 1 ,640 4,607 1 2,295 2,601 1 21 .951 35.350 62. 10°/
TOTAL FUND REVENUES 29,501 31001 7,352 3,002 802 2,152 3,452 2 2 49,263 20,020 246.07%
TOTAL FUND EXPENDITURES - 3,437 2,845 59307 51283 1,950 4,607 31145 5,323 31,897 38,850 82.10%
FUND SURPLUS (DEFICIT) 29,501 (437) 49506 (29305) (41482) 202 (19155 3,144
( ) (5,321) 17,366 (18,830)
4
DATE : 02 / 06 / 2014 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 11 : 15 : 02 GENERAL LEDGER ACTIVITY REPORT F-YR : 14
ID : GL440000 . WOW
ACTIVITY THROUGH FISCAL PERIOD 09
PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS
01 05 / 01 / 2013 BEGINNING BALANCE 4 , 063 . 86
GJ- 130619RC 06 / 20 / 2013 02 RC MAY DEP . TO MEMORIAL & GIFT 722 . 00
TOTAL PERIOD 01 ACTIVITY 0 . 00 722 . 00
02 GJ- 130530LB 07 / 05 / 2013 02 JUNE DEPOSITS 69 . 00
GJ- 130605RC 06 / 10 / 2013 01 RC MEMORIAL & GIFT EXPENSE 1 , 543 . 88
TOTAL PERIOD 02 ACTIVITY 1 , 543 . 88 69 . 00
03 AP- 130712 07 / 02 / 2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211 . 18
07 / 02 / 2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106 . 52
GJ- 130731LB 07 / 31 / 2013 10 JULY DEPOSITS 25 . 00
TOTAL PERIOD 03 ACTIVITY 317 . 70 25 . 00
04 AP- 130812 08 / 06 / 2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30 . 00
08 / 06 / 2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30 . 00
GJ- 130831LB 08 / 22 / 2013 10 AUGUST DEPOSITS 100 . 00
TOTAL PERIOD 04 ACTIVITY 60 . 00 100 . 00
05 AP- 130909 09 / 05 / 2013 01 4 GIFT CARDS , SUMMER PRIZES VISA 103496 082713 -LIB 193 . 33
GJ- 130930LB 09 / 19 / 2013 10 SEPTEMBER DEPOSITS 644 . 31
TOTAL PERIOD 05 ACTIVITY 193 . 33 644 . 31
06 AP- 131014 10 / 08 / 2013 01 ANNUAL SUBSCRIPTION RENEWAL WALL STREET JOURNAL 103517 091313 413 . 40
GJ- 131031LB 10 / 29 / 2013 10 OCTOBER DEPOSITS 855 . 00
TOTAL PERIOD 06 ACTIVITY 413 . 40 855 . 00
07 AP - 131111 11 / 08 / 2013 01 EXTERIOR WINDOW AMD GUTTER AURORA WINDOW CLEANI 103522 50252 11075 . 00
11 / 08 / 2013 02 BOOKS BAKER & TAYLOR 103523 2028611806 181 . 18
11 / 08 / 2013 03 BOOKS BAKER & TAYLOR 103523 2028618215 451 . 06
11 / 08 / 2013 04 REIMBURSEMENT FOR MATERIALS DOUGLAS SOMERLOT 103533 110613 654 . 96
11 / 08 / 2013 05 BANQUET TABLE VISA 103537 102713 -LIB 155 . 52
GJ- 131130LB 12 / 03 / 2013 10 NOVEMBER DEPOSITS 585 . 00
TOTAL PERIOD 07 ACTIVITY 2 , 517 . 72 585 . 00
08 GJ- 131231LB 01 / 02 / 2014 10 DECEMBER DEPOSITS 355 . 52
TOTAL PERIOD 08 ACTIVITY 0 . 00 355 . 52
09 AP- 140113 01 / 07 / 2014 01 CARPET CLEANING SERVICEMASTER OF AUR 1035'95 118930 443 . 17
GJ- 140131LB 02 / 03 / 2014 10 JANUARY DEPOSITS 171 . 50
TOTAL PERIOD 09 ACTIVITY 443 . 17 171 . 50
TOTAL ACCOUNT ACTIVITY 51489 . 20 3 , 527 . 33
ENDING BALANCE 2 , 101 . 99
GRAND TOTAL 0 . 00 2 , 101 . 99
TOTAL DIFFERENCE 0 . 00 21101 . 99
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF JANUARY 31 , 2014
FISCAL YEAR 2014
May June July August September October November December January February March April
2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014
Library Old Second $ 150,787 $ 121 ,960 $ 374,743 $ 296,839 $ 533,232 $ 485,919 $ 431 ,194 $ 376,515 $ 315,861 $ - $ - $
Operations
Building Old Second 15,690 41 ,753 41 ,809 43,955 41 ,673 40,525 38,070 38,377 33,055 - - -
Development Fees
Library
Operations IAIET 333,913 334,003 334,097 334, 198 334,291 334,385 334,477 334,576 334,681 - -
Reserve
Library Illinois Funds 17,425 283,945 40 23, 143 0 10,204 18,866 0 1 ,655 -
Operations
Library Debt Illinois Funds - 81 ,309 89,536 116,365 416,238 428,099 438, 166 5 11926 - -
Service
Library Earthmover 25 25 25 25 25 25 25 25 25
Operations
Total: $ 517,840 $ 862,996 $ 840,251 $ 814,526 $ 1,3251460 $ 1,299,158 $ 1,2609799 $ 749,498 $ 687,203 $
PAYROLL
Isr PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ 18,159 $ 17,903 $ 18,254 $ 18,554 $ 17,542 $ 16,864 $ $ - $ -
2 W PAY PERIOD 18,288 18,492 17,581 18,280 18,286 18,250 17,806 18,375 16,732 - -
3R° PAY PERIOD - 18, 185 - 1 11 - 17,954 - - -
Total $ 36,689 $ 37,572 $ 35,817 $ 54,624 $ 36,188 $ 36,504 $ 36,360 1 $ 35,917 1 $ 51,551 1 $ - $ - $ -
JANUARY 2014 CIRC BY TRANSACTION TYPE
Date: January 2014, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types
Check-
All Check- All Holds Holds Check-
Transactions out+ outs Renewals Placed Filled ins Usage
Renewals
or o r nh € i us
Yorkville
Public Library- yk
YKBB-3 16957 8446 7402 1044 474 1829 6208 0
Yorkville borrowed 1526 items from other libraries in January.
Yorkville lent 882 items to other libraries in January.
Reciprocal borrower transactions in January=596
New patrons added =93
New items added =341
e-books checked out=582
e-audio books checked out=76
January OMNI users=483
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January
Public Relations Articles — Photos - Kendall Country Record - Beacon News
Patch - Sun Times Web Site
Meetings, Workshop Staff Meeting — Prairie- Cat Delegates Assembly DeBord
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Programs, Activities Number Attending
Adult Programs Adult Book Discussion 4 j
Lunch Time Book Club 7
Men' s Book Club 5
Friends Meeting 15
Threads and More 4
Drop-In-Job and Resume 7
E Books Drop In 4
Mini Golf 252
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Young Adult Programs Teen Meeting -TAG 11
Pre-Teen Meeting -HELP 28
YHS Visit 100
Children Programs Open Story Time 9
Tot' s & Toddlers (4 Times) 43
Middle Reader Book Group 6
Little Readers 3
Big Kids Book Club 10
Art Lady 22
Culture Club 7
Boy Scout Tour 18
Patron Count 6076
Meeting Room Library 8 Rent 5 j
Teens Volunteers Scott Stevens — Michele Kush
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Volunteers
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Gifts and Memorials
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PrairieCat Delegates Assembly Meeting Notes
Jan 29, 2014 — Attended by Dixie
OCLC FEES
OCLC membership is required for members of PrairieCat . All of the records we input to our catalog
originate in OCLC .
The State of Illinois entered into a contract with OCLC around 2003 for services including bibliographic
records to member libraries, cataloging input and use of cataloging software by member libraries and ILL
through First Search . At that time OCLC took a snap shot of what our library holdings were, our
cataloging activity in OCLC and our ILL requests . We are charged annually based on that snap shot. We
have been informed that that State contract with OCLC is coming up for renewal and our fee will be
based on a new snap shot. Each year we sign a membership agreement with OCLC. The bill comes at a
later date . Currently our fee to OCLC is low ( based on 2003' s snap shot) . It will be much more in the
future .
We have been paying $862 .00 annually. It looks as though this would be at least $ 1395 .00 for us for
FY15 .
PRAIRIECAT FEES
I also have Good news : Because of depreciation of equipment including software our fees to PrairieCat
will be less in FY15 . In FY14 they were $ 14,054 .46 . As per the draft budget for FY15 they will be
$ 13, 565 .07 .
Reminder: Annual Fees are based on number of users, number of circulations, and size of collection plus
a per full member library charge of $ 2800.00, plus a $400.00 per library contribution to the general
fund .
ILLINET
The State is trying to rewrite the ILLINET CODE . They want to put the same circulation parameters on all
ILL materials across the state . If they do this that would mean that any item that comes to our library
would follow those circ parameters, even items from our own neighboring libraries . So our items would
circ to our patrons our current way and other library materials would circ to our patrons according to
what the ILLINET CODE says. A general consensus was that this won't work . If they say things circ for 4
weeks that would slow the movement of items down and we would get less cires out of an item .
( Especially bad for small libraries) Also not every library gets daily delivery so just that would throw a
wrench in that plan . Also it may not be possible with Sierra . We were encouraged to email and let this
ILLINET committee know our concerns .
TRAINING COMMITTEE
A newly formed Training Committee is working on providing libraries with brochures, cheat sheets, and
videos that will be shared via the PCat support site . They are also charged with requesting and voting on
enhancements to Encore and Sierra via the Innovative User Group . Dixie is part of this committee .
MARC TESTING
PrairieCat staff has come up with a test that library tech service people will have to pass to become a
MARCLite library. It is mostly an individual decision along with the blessings of the library as it requires a
lot of independent study. The MARC catalogers have all taken and passed this test. MARCLite people
will be able to bring records into the catalog from OCLC but will not be able to do original records or do
database cleanup . That is left up to MARC catalogers to do . Dixie is a MARC cataloger. In the future
there will be an additional test developed for those who want to become MARC catalogers. Yes Dixie
will have to take that test too to demonstrate her abilities . Currently the libraries who have MARC
catalogers are Reddick, Sycamore, Coal City, Kankakee, Homer, and Yorkville .
EXPRESS LANE
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A PowerPoint of Express Lane Check out station was presented . It requires each library to supply its own
hardware . It would require a PC, a monitor plus mouse ( or touch screen monitor), a barcode scanner
and a receipt printer per station . The software is an Innovative product and works much the same way
as managing your account in Encore with the added ability to check items out . Yes it also includes E-
commerce for patrons to pay their fines and bills the PrairieCat PayPal account. Then quarterly j
payments are made to the individual libraries.
The cost of the software is mostly taken care of by PrairieCat but there would be an annual maintenance
fee of $ 1080.00 split between those libraries who want to use it plus an annual fee of $384 .00 for each
additional station plus $ 1740. 00 per year split between libraries for those who use E-commerce on
those stations. So ( if I am reading it right) if 10 libraries use Express Lane our cost would be around
$660 .00/year for two Express Lane stations. They said they could get this pricing down even further if
PrairieCat has over 25 stations in use and down even more if 1/3 of the members use it .
To see the Screen Shots of what the interface looks like go to the PrairieCat Secure site and go to the
meeting documents for the Jan . 29 Delegates assembly.
QUICK CLICK
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Shelly- The quick click acquisitions is available to use for those who use Baker & Taylor. However we will
not be using it because there would be a fee we would have to pay B&T for the electronic transfer of
carts into the database as temporary bib records .
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SIERRA ISSUE
Everyone-
We got more insight into why we need to close out of patrons accounts after each transaction . That
comes from the Millenium users who didn't like the way that Millenium locked records that were in use .
Doesn't look like there will be a fix. Keep using the close button after patron transactions and I would
also use the close button once in awhile at the book drop desk to complete those transactions. Until
you use the close button those transactions only stay on your PC because it thinks you are not done .
When you use the close button those transactions go to the server to enter the transaction .
That is all . Thank you,
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Dixie
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To begin receiving text messages:
Access your account at www.yorkville.lib.il.us — click on
PrairieCat icon on the right or Catalog on the left.
Click on Log In at the upper right corner.
Enter your full library card number (with no spaces) in the
top box and the last four digits of your card number in the
bottom box.
Click submit.
Click on Modify Personal Information on the left side of
the screen.
Add a mobile number.
Check the box for Opt In.
Scroll down to be sure your cellular service provider is
listed as compatible.
Click Submit at the bottom of the page.
(Please be aware that standard text message rates will
apply for this service.)
FY 2012 FY 2013 FY 2014 FY 2014 FV 2015 FY 2016 FY 2017 FY 2018 FY 2019
Account Number Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Library Operations
82-000-40-00-4000 PROPERTY TAXES 673, 145 691 ,905 670,415 670,415 646,010 650,000 650,000 650,000 650,000
82-000-40-004012 PROPERTY TAXES - FOX INDUSTRIAL TIF 19,331 - - _ _ _ _ _
82-000-41 -00-4120 PERSONAL PROPERTY TAX 4,981 5,272 5,000 5,000 5,000 5,000 5,000 5,000 5,000
82-000-41-00-4170 STATE GRANTS 17,231 18,852 17,200 17,389 17,200 17,200 17,200 17,200 17,200
82-000-42-00-4211 DEVELOPMENT FEES - BOOKS 4,681 - - - _
82-000-43-004330 LIBRARY FINES 12,864 9,404 9,300 91300 9,300 9,300 9,300 9,300 9,300
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 11,814 10,434 10,000 10,000 10,000 10,000 10,000 10,000 10,000
82-000-44-00-4422 COPY FEES 3,444 2,748 3,000 3,000 3,000 3,000 3,000 3,000 3,000
82-00014-00-4440 PROGRAM FEES 110 1,008 1 .000 1,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000
82-000-45-00-4500 INVESTMENT EARNINGS 393 1 ,257 1 ,300 1,300 1 ,300 1 ,500 1 ,500 1 ,500 1,500
82-000-46-00-4670 REIMB - EMPLOYEE INS CONTRIBUTIONS - 8,685 - - _ _ _ _ _
82-000-46-00-4671 REIMB - LIFE INSURANCE - 711 - -
82-000-48-00-4820 RENTAL INCOME 2,695 1 ,556 2,000 2,000 2,000 2,000 2,000 2,000 2,000
82-000-48-00-4824 DVD RENTAL INCOME 5,416 4,884 5,000 5,000 5,000 5.000 5,000 5,000 5,000
82-000-48-00-4832 MEMORIALS & GIFTS 6, 119 5,201 2,000 - - - - -
82-000-48-00-4850 MISCELLANEOUS INCOME 815 848 250 1 ,003 500 500 500 500 500
82-000-49-00.4901 TRANSFER FROM GENERAL - - 21 .490 21 ,490 46,037 - - - -
82-000-49-00-4901 TRANSFER FROM GENERAL 332,500 26,819 30,684 30,684 32,375 34, 168 36,068 38,082 38,082
Revenue 1 ,095,539 789,584 778,639 777,581 7789722 7389668 740,568 7429582 742,582
82-820-50-00-5010 SALARIES & WAGES 244,695 244,847 252,540 252.540 252,540 252,540 252,540 252.540 252,540
82-820-50-00-5015 PART-TIME SALARIES 187,313 175,436 195,000 195,000 195,000 195,000 195,000 195,000 195,000
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,387 26, 152 27,988 27,988 30. 117 32,325 34,270 36,315 38,512
82-820-52-00-5214 FICA CONTRIBUTION 32,384 31 ,483 33,572 33,572 33,484 33,484 33,484 33,484 33,484
32-820-52-00-5216 GROUP HEALTH INSURANCE 86,334 85,076 94, 116 949116 101,904 110,056 118,860 128,369 138,639
32-820-52-00-5222 GROUP LIFE INSURANCE 760 1 ,027 595 595 559 565 571 577 583
32-820-52-00-5223 DENTAL INSURANCE 6,061 5,950 5.926 5,926 5,347 5,614 5,895 6, 190 6,500
32-820-52-00-5224 VISION INSURANCE 686 643 643 643 662 682 702 723 745
32-820-52-00-5230 UNEMPLOYMENT INSURANCE - 2,435 2,500 2,500 2,500 2,500 2,500 2,500 2,500
FY 2012 FY 2013 FY 2014 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Account Number (Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected
82-820-52-00-5231 LIABILITY INSURANCE 24,947 28. 184 28. 184 29,875 31 ,668 33,568 35,582 35,582
82-820-54-00-5412 TRAINING & CONFERENCES - - 500 500 500 500 500 500 500
82-820-54-00-5415 TRAVEL, & LODGING 215 798 600 600 600 600 600 600 600
82-820-54-00-5426 PUBLISHING & ADVERTISING - 22 100 100 100 100 100 100 100
82-820-54-00-5440 TELECOMMUNICATIONS 8,609 10.982 11 ,000 11,000 11 ,000 11 ,000 11 .000 11 ,000 11 .000
82-820-54-00-5452 POSTAGE & SHIPPING 538 244 500 500 500 500 500 500 500
82-820-54-00-5460 DUES & SUBSCRIPTIONS 7,495 8,379 12,000 12,000 12,000 12,000 12.000 12,000 12.000
82-820-54-00-5462 PROFESSIONAL SERVICES 29.909 38,778 29,000 29,000 29,000 29,000 29,000 29,000 29,000
82-820-54-00-5466 LEGAL SERVICES - 360 2,000 2,000 2,000 2.000 2,000 2.000 2,000
82-820-54-00-5468 AUTOMATION 28,210 30, 199 35,000 35,000 35,000 35,000 35.000 35,000 35.000
82-820-54-00-5480 UTILITIES 8,872 10.508 12.600 12,600 14,490 15,359 16,281 17,258 18,293
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 4,276 31632 5,000 5,000 5,000 5,000 5,000 5,000 5,000
82-820-54-00-5498 PAYING AGENT FEES - 749 749 749 749 749 749 749 749
82-820-56-00-5610 OFFICE SUPPLIES 5,005 5,497 8,000 8,000 8.000 8,000 8,000 8,000 8,000
82-820-56-00-5620 OPERATING SUPPLIES 4,694 7,738 8,000 81000 8,000 8,000 8,000 8,000 8,000
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,550 - _
82-820-56-00-5640 REPAIR & MAINTENANCE _ 881 _ _ _ _ _ _ -
82-820-56-00-5671 LIBRARY PROGRAMMING 225 875 1 ,000 L000 1 ,000 1 ,000 1,000 11000 1,000
82-820-56-00-5676 EMPLOYEE RECOGNITION _ _
82-820-56-00-5680 ADULT BOOKS _ _
82-820-56-00-5681 JUVENILE BOOKS
82-820-56-00-5682 REFERENCE BOOKS
82-820-56-00-5683 AUDIO BOOKS
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC _ _
82-820-56-00-5685 DVD'S 1 ,260 2,421 200 2,000 2,000 2,000 2,000 2,000 2.000
32-820-56-00-5686 DEVELOPMENT FEES 4,681 - _ _
32-820-56-00-5698 MEMORIALS & GIFTS 5,627 5,201 2,000 - -
32-820-56-00-5699 MISCELLANEOUS 289 - 250 250 - - - - -
32-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE - 5,469 - -
82-820-99-00-9984 TRANSFER TO LIBRARY CAPITAL 332,519 - _
Expenditures 1,024,044 732,279 771,363 769,363 7819927 795,242 809320 823,987 837,827
Surplus(Deficit) 719495 57,305 7.276 8,218 (31205) (569574) (68,552) (819405) (95,245)
Fund Balance 388,831 4469136 407,430 454,354 451,149 394,575 326,023 244,618 149373
37.97% 60.92% _51.82% 59. 06% 57. 70% 49.62% 40.29% 29. 69% 17.83%
FY 2012 FY 2013 FY 2014 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Account Number Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Library Debt Service
83-000-40-00-4000 PROPERTY TAXES 718,839 791 .640 771 ,763 771 ,763 731 ,321 749,846 752,771 760,396 792, 101
83-000-45-00-4500 INVESTMENT EARNINGS 140 200 200 30 30 30 30 30 30
83-000-49-00-4982 TRANSFER FROM LIBRARY OPS - 5,469 - - - - -
Revenue 718,979 797,309 771 ,963 771,793 731 ,351 749,876 752,801 760,426 792,131
Debt Sereiee - 20056 Bond
83-830-83-00-8000 PRINCIPAL PAYMENT 175,000 290,000 335,000 335,000 - - - - -
83-830-83-00-8050 INTEREST PAYMENT 316, 125 309, 125 13,400 13,400 - - - - -
Debt Service - 2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT 175,000 150,000 100,000 100,000 50,000 50,000 50,000 50,000 50,000
83-830-84-00-8050 INTEREST PAYMENT 54,675 46363 39.238 39,238 34,488 32, 113 29,738 27,363 24,988
Debt Service - 2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT - - 170,000 155,000 455,000 485,000 500,000 520,000 565,000
8-3-810-90-00-8050 INTEREST PAYMENT 112,000 125,082 191 ,833 182,733 173,033 163,033 152, 113
Expenditures 720,800 795,488 769,638 767,720 731,321 749,846 752,771 760,396 7924101
Surplus(Deficit) (1,821 ) 1,821 2,325 4,073 30 30 30 30 30
Fund Balance (11821) - 2.325 49073 49103 4,133 41163 41193 4,223
FY 2012 FY 2013 FY 2014 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Account Number Description Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Library Capital
84-000-42-00-4214 DEVELOPMENT FEES 17,669 35,200 20,000 55,000 20.000 20,000 20,000 20,000 20,000
84-000-45-00-4500 INVESTMENT EARNINGS 71 8 20 15 20 20 20 20 20
84-000-49-00-4982 TRANSFER FROM LIBRARY OPS 332,519 -
Revenue 3509259 35,208 204020 559015 20,020 20,020 20,020 20,020 20,020
84-840-54-00-5460 E-BOOKS SUBSCRIPTION - 3,500 3,500 3,500 3,500 3.500 3,500 3,500
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 3, 153 - - - _ _ _ _
84-840-56-00-5683 AUDIO BOOKS _
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC
84-840-56-00-5685 DVD'S - 1 ,768 - - - - - -
84-840-56-00-5686 BOOKS - 21.391 35,350 32,209 51 ,515 16,520 16,520 16,520 16.520
84-840-60-00-6020 BUILDINGS & STRUCTURES 10,965 - - _
84-840-99-00-9901 TRANSFER TO GENERAL 332,500 - - _ _ _ _ _ _
]Expenditures 3439465 26,312 38.850 35,709 55,015 20,020 20,020 20,020 20,020
Surplus(Deficit) 61794 89896 (189830) 19,306 (34,995)
Fund Balance 61794 1509 34,995