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Library Board Packet 2014 03-10-14 I Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees March 10, 2014 - 7 : 00 P. M . 902 Game Farm Road i 16 Roll Call 2 . Recognition of Visitors 3 . Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 7 . Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 90 Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Finance Community Relations Personnel I 12. Unfinished Business Library Survey Building Siding Library 5K/10/K Race I i 13. New Business Health Insurance 14. Executive Session (if needed ) 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . New Business (con't) 16. Adjournment I i i DRAFT V'® rkville Public Library Board of Trustees i Monday, February 10 , 2014 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : 02pm by President Beth Gambro Roll Call: Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes, Susan Chacon-yes, Sandy Lindblom-yes , Barb Johnson-yes, Jo Ann Gryder-yes i Absent : Judy Somerlot Others Present: City Finance Director Rob Fredrickson i Recognition of Visitors : President Gambro recognized Mr. Fredrickson. Amendments to the Agenda : None Minutes : January 13 , 2014 Jo Ann Gryder moved to approve the minutes as presented and the motion was seconded by Barb Johnson. Unanimous voice vote approval . i Correspondence: An email was read from Ms . Somerlot who was out of town. She asked that the Board members and Library Director Michelle Pfister be recognized for their efforts at the recent mini-golf fundraiser. The profit was $ 1 ,855 . 79 . Ms . Johnson noted that some sponsorships are already secured for next year. Public Comment: None Staff Comment: None I i Report of the Treasurer: Ms . Lindblom presented the report. Check Register Page 2 : Fox Valley Fire & Safety—annual inspection including $666 for a new battery j Page 4 : Nicor bill was higher due to weather Page 4 : OCLC—this is the on-line Library catalog at a cost of $491 , down from $ 862 Page 4 : Overdrive--$3 ,000 annual fee for e-books, taken from development fees L Page 5 : RJ Kuhn--$ 500 for burst water pipe, a second bill will be coming for additional insulation Page 5 : Today's Business Solutions—invoice for $ 1 ,397 . 50 for annual services and license renewal Page 1 of 4 Ms . Lindblom questioned the $ 15 charge on the City Bill List. Mr. Fredrickson explained that it is broker charges for HRA fees . Budget The Library is currently at 73 % of the budget. Ms . Lindblom noted that the subscription fees were lower than anticipated, but increasing slightly. A small amount of tax revenue was received, however, no development fees . Gifts and Memorials show $2 , 101 . 99 with $955 from mini-golf. Some people also made donations on the day of the mini-golf. Payment of Bills Trustee Johnson moved to pay the bills as follows and Ms. Gryder seconded the motion : Payroll : $345686 . 80 j Accounts Payable : $ 19,944 . 14 City Bill List: $ 105369 . 03 TOTAL : $649999.97 Roll Call Vote : Walter-yes, LaChance-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes . Passed 7-0 . i Report of the Library Director: In Ms . Pfister's absence, Ms . Lindblom presented the Library report. 1 . A Prairiecat meeting was attended and a report is included in the agenda packet. 2 . "Express Lane" might be alternative for self checkout 3 . Library can now send text messages, (if a book is ordered by a patron, a text can be sent) 4 . Noted by Ms . Pfister that President Gambro had brought Valentine's candy from the Board, to the Friends 5 . The per capita grant has increased to $21 , 151 .25 , but won't be received until next FY. City Council Liaison : No report Standing Committees : President Gambro noted that the Library Director evaluation will be done in March. Policy Ms . Gryder moved to adopt the scanner policy as read in the meeting. Mr. Walter seconded the motion and it was approved unanimously on a voice vote . Finance The proposed budget is the same as the previous one with property taxes projected to be much lower. In order to balance the budget, a $46,037 transfer from the General Fund was included in the budget given to the Library Board. Following a similar transfer last year, the City had informed the Library they would not be able to make such a payment again. Another figure of $32 ,000 was also included and it represents the amount the City reimburses the Library for unemployment insurance and liability. Mr. Fredrickson noted that the $46,037 is not included in the budget presented to the Council and the Library Board would need to appear before the Council with that request. The committee then studied the options in the event they are not granted the $46,037 . They include cutting hours, staff and programs. A suggestion was made to use part of the reserve rather than cut hours and staff, however, Ms . Johnson said it was not good policy to use the savings for the daily bills . Mr. Fredrickson added that right now there is a projected surplus of $ 8 ,200 and it could increase. Page 2 of 4 i I I No raises are included in the proposed budget and it was noted that all City employees with health insurance pay a certain percentage of that cost. Currently, there are 5 full time Library employees who have the health insurance . Trustee LaChance suggested looking at increased employee insurance contributions and Ms . Gryder suggested asking Michelle for staff input regarding staff cuts vs . increased contributions. President Gambro said the schools are offering HMO's and that PPO's are available if the employee pays for it. Mr. Fredrickson will determine the costs of HMO vs . PPO and report back to the Board. i Trustee Walter suggested that the Board explore the new Affordable Care Act insurance for cost savings . He said there would most likely be federal subsidies and the City could provide a set amount. Assistance would be provided on finding the appropriate insurance. Rob will consult the insurance broker regarding re-entry into the City health insurance if needed . Ms. LaChance suggested having a meeting with the full time employees to explain this action. Mr. Walter will arrange for a "navigator" to talk with the Board first. Ms . Johnson commented that the Library should not have to conduct fundraising, when tax money should be supporting it. Ms . Gambro said library hours should not be cut further. i Board members agreed they do not wish to appear before the Council to request extra money. Ms. Johnson suggested a letter to Council asking for recommendations on handling the budget deficit. Ms . Grambro asked Rob about the wisdom of using some reserve for bills . He indicated a small withdrawal would be OK. He also detailed the Fund Balance and surpluses from previous years and said the Library has exceeded projections in the past. The budget must be finalized in April and it was noted that Mr. Pfister said she could cut an additional $ 5 ,00046,000 . Ms. Lindblom noted that the Library Director and her staff work many additional hours without pay. Ms . Lindblom asked if the Library can approve a deficit budget. This can be done, however, Ms . Johnson suggested that the Library should turn in a budget of what is really needed. Motion: Ms . Johnson moved to accept the budget as presented to the Finance Committee. Mr. Walter seconded the motion. Discussion: It was questioned why the budget given to the City is not balanced and Ms . Gryder objected to the budget being given to the City before the Library receives it. The rest of the Board agreed and asked that the budget be given to the Library first next year. Mr. Fredrickson said he would recommend this to the City Administrator and he will also send the budget to the entire Board. I Ms . Johnson then amended her original motion to accept the budget as presented to the City Council. Following short comments, she then withdrew her motion. I New Motion : Ms . Johnson moved to approve the deficit budget as presented to the Finance Committee . Ms . LaChance seconded the motion. Discussion—The Board stated that in effect, they are approving a deficit budget without the $46,000 added to balance the budget. Roll call : LaChance-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter- yes . Passed 7-0 . Unfinished Business . - Building Siding No discussion Page 3 of 4 I i i New Business : Library 5KIIOK Dace Russ Walter suggested a race as a fundraiser for the Library. He had spoken with Tim Evans of the Parks Department who has coordinated prior races . Mr. Walter said it could be held on the Saturday of Hometown Days and Mr. Evans would help with the planning and mapping of the course. There cided that more money would be would be a $25 entry fee and T-shirts would be provided. It was de raised with a 5K run/walk. It is expected to attract 200-350 people with races for kids and adults . A theme of "Run to Read" was suggested by Mr. Walter. Sponsors would be needed and the Library would receive all the proceeds . The Board felt this would be a good idea and Mr. Walter will explore further with consideration given to the book sale that morning. Liability will also be determined. Additional Business : None i i Adjournment: There was no further business and the meeting was adjourned at 8 :27pm on a motion by Ms . Lachance and second by Mr. Walter. Minutes respectfully submitted by Marlys Young i Page 4 of 4 I i I i i I i DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - --- - - - - - - - - - - - - - - - -- - - -- - - - - - - - - - - - - - - - - - - - 103629 ALLVAC MICHAEL C . GOLICH 50663 01 / 31 / 14 01 FLAT BELT , V-BELT , ROLLER 82 - 820 - 54 - 00 - 5495 66 . 92 INVOICE TOTAL : 66 . 92 CHECK TOTAL : 66 . 92 103630 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0498897 - IN 01 / 24 / 14 01 LAMP BULBS ' 82 - 820 - 56 - 00 - 5620 277 . 20 INVOICE TOTAL : 277 . 20 0499288 - IN 01 / 27 / 14 01 LAMP 5ULB481 82 - 820 - 56 - 00 - 5620 166 . 74 INVOICE TOTAL : 166 . 74 0500568 - IN 02 / 07 / 14 01 BALLAST : 82 - 820 - 56 - 00 - 5620 66 . 34 INVOICE TOTAL : 66 . 34 0500823 - IN 02 / 04 / 14 01 LIGHT BALI;ASTS ;82 - 820 - 56 - 00 - 5620 493 . 50 , INVOICE TOTAL : 493 . 50 CHECK TOTAL : 1 , 003 . 78 103631 ATT AT & T 312Z891936 - 0214 02 / 16 / 14 01 02 / 16 - 03 / 15 ':_CHARGE9 82 - 820 - 54 - 00 - 5440 274 . 96 INVOICE TOTAL : 274 . 96 CHECK TOTAL : 274 . 96 103632 ATTLONG AT & T LONG DISTANCE 828932136- 8 - 0113 02 / 01 / 14 01 JANUARY 2014 LONG DISTANCE 82 - 820 - 54 - 00 - 5440 98 . 85 INVOICE TOTAL : 98 . 85 CHECK TOTAL : 98 '. 85 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84840 LIBRARY CAPITAL DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - -- - - - - - - -- - - - - - - - - - - -- -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -- - - - - - - - - - -- - - - - - - - - -- - - - -- - - - 103633 AUTOBC AUTOMATIC BUILDING CONTROLS SD404 02 / 13 / 14 01 REPLACED VAV CONTROLLER 82 - 820 - 54 - 00 - 5495 11158 . 75 INVOICE TOTAL : 7„ 158 . 75 CHECK TOTAL : 1 , 158 . 75 103634 BAKTAY• BAKER & TAYLOR 2029019233 01 / 29 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 216 . 11 INVOICE TOTAL : 216 . 11 2029057552 02 / 10 / 14 01 BOOKS . :* 84 - 840 - 56 - 00 - 5686 240 . 32 INVOICE TOTAL : 240 . 32 2029058924 02 / 10 / 14 01 BOOKS , 84 - 840 - 56 - 00 - 5686 723 . 97 INVOICE TOTAL : 723 . 97 2029090412 02 / 19 / 14 01 BOOKS i84 - 840 - 56 - 00 - 5686 294 . 43 INVOICE TOTAL : 294 . 43 2029105977 02 / 24 / 14 01 BOOKS . `' - 86 84 840 - 56 - 00 - 56 550 . 39 INVOICE TOTAL : 550 . 39 CHECK TOTAL : 2 , 025 . 22 103635 CHITRIB CHICAGO TRIBUNE 10394737 - 020714 02 / 07 / 14 01 SUBSCRIPTION RENEWAL 82 - 820 - 54 - 00 - 5460 195 . 00 INVOICE TOTAL : 195 . 00 CHECK TOTAL : 195 . 00 103636 JEWEL JEWEL 021014 02 / 10 / 14 01 STORYTIME SNACKS 82 - 820 - 56 - 00 - 5671 80 . 29 INVOICE TOTAL : 80 . 29 CHECK TOTAL : 80 . 29 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 2 - r DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - -- - - - - - - - - - --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - -- - - - - - -- - - - - - - - - - - - - - - -- - -- - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - -- - - - - - - - - - - - 103637 KONICAMI KONICA MINOLTA BUSINESS 227896246 02 / 19 / 14 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 28 . 50 INVOICE TOTAL : 28 . 50 CHECK TOTAL : 28 . 50 103638 MIDWTAPE MIDWEST TAPE 91607844 02 / 10 / 14 01 AUDIO BOOKS , ' DVDS 84 - 840 - 56 - 00 - 5683 57 . 98 INVOICE TOTAL : 57 . 98 91625509 02 / 17 / 14 01 AUDIO ,:BO:OKS , ,DVDS 84 - 840 - 56 - 00 - 5685 138 . 95 INVOICE TOTAL : 138 . 95 91639305 02 / 21 / 14 01 DVDS' `_ir' 82 - 000 - 24 - 00 - 2480 68 . 97 Ip } INVOICE TOTAL : 68 . 97 • CHECK TOTAL : 265 . 90 103639 NICOR NICOR GAS di 91 - 85 - 68 - 4012 8 - 0114 02 / 11 / 14 01 01 / 07 =02 / 07 902 ,GAMEFP.RM' RD . 82 - 820 - 54 - 00 - 5480 3 , 347 . 37 INVOICE TOTAL : 3 , 347 . 37 CHECK TOTAL : 3 , 347 . 37 103640 PRAIRCAT PRAIRIECAT 2867 02 / 07 / 14 01 PRAIRIECAT DELEGATES ASSEMBLY 82 - 820 - 54 - 00 - 5468 13 . 00 02 MEETING FOR ONE PERSON * * COMMENT * * INVOICE TOTAL : 13 . 00 CHECK TOTAL : 13 . 00 103641 RJKUHN R . J . KUHN • INC . 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL _ 3 _ DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 _ WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103641 RJKUHN R . J . KUHN INC . 0000016742 02 / 10 / 14 01 INSULATE PIPING LINE 82 - 820 - 54 - 00 - 5495 345 . 00 INVOICE TOTAL : 345 . 00 CHECK TOTAL : 345 . 00 103642 SOUND SOUND INCORPORATED D1287341 02 / 21 / 14 01 REPLACED BATTERY IN:BURG-L 82 - 820 - 54 - 00 - 5462 199 . 00 02 ALARM * * COMMENT * * T. INVOICE TOTAL : 199 . 00 R126648 02 / 13 / 14 01 VOICEMAI:L° SERVICE A:GREEMENT. , . °•;;y 82 - 820 - 54 - 00 - 5495 291 . 00 02 FOR 03 %0'1 /:24 - 05 / 31' .4.^a" ,. * * COMMENT * * VA „ INVOICE TOTAL : 291 . 00 CHECK TOTAL : 490 . 00 103643 SUBURBAN SUN— TIMES MEDIA 119138 - 021014 02 / 10 / 14 01 SUBSCRI--PTION ; RENEWAL 82 - 820 - 54 - 00 - 5460 104 . 00 INVOICE TOTAL : 104 . 004 * CHECK TOTAL : 104 . 00 103644 THYSSEN THYSSENKRUPP ELEVATOR CORP - 3000905503 02 / 01 / 14 01 FEBRUARY ELEVATOR -MAINTENANCE 82 - 820 - 54 - 00 - 5462 231 . 87 INVOICE TOTAL : 231 . 87 CHECK TOTAL : 231 . 87 103645 TRICO TRIC70 MECHANICAL SERVICE GROUP 3303 01 / 31 / 14 01 REPLACED BLOWER INDUCER 82 - 820 - 54 - 00 - 5462 2 , 697 . 20 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL - 4 - DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - -- - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - 103645 TRICO TRICO MECHANICAL SERVICE GROUP 3303 01 / 31 / 14 02 ASSEMBLY , PC BOARD REPAIR , * * COMMENT * * 03 IGNITOR , GAS VALVE * * COMMENT * * INVOICE TOTAL : 21697 . 20 3306 02 / 08 / 14 01 CHECK UNITS & REPLACE FILTERS 82 - 820 - 54 - 00 - 5462 2 , 022 . 56 INVOICE TOTAL : 2 , 022 . 56 3307 02 / 08 / 14 01 REMOVED AND � REELACE'D .FA'ILED 82 - 820 - 54 - 00 - 5462 977 . 88 02 GAS VALVE ' . .., * * COMMENT * * INVOICE TOTAL : 977 . 88 3318 02 / 22 / 14 01 REPLACED.;,;FAILED WATER . PROBE; ..:: '': 82 - 820 - 54 - 00 - 5462 1 , 031 . 49 INVOICE TOTAL : 1 , 031 . 49 ; CHECK TOTAL : 61729 . 13 103646 VISA VISA .' 022414 -LIB 02 / 24 / 14 01 02 / I0 - 03 109 ; INTERNET, SERVICE.. .. 82 - 820 - 54 - 00 - 5440 129 . 85 INVOICE TOTAL : 129 . 85 CHECK TOTAL : 129 . 85 103647 WALDENS WALDEN ' S LOCK SERVICE ` 15602 02 / 10 / 14 01 SERVICE CALL. 82 - 820 - 54 - 00 - 5495 54 . 00 INVOICE TOTAL : 54 . 00 CHECK TOTAL : 54 . 00 103648 WAREHOUS WAREHOUSE DIRECT 2237863 - 0 02 / 21 / 14 01 INK CARTRIDGES , PENS , STAMP 82 - 820 - 56 - 00 - 5610 142 . 04 02 PADS , MARKERS , POST- IT NOTES , * * COMMENT * * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE : 03 / 04 / 14 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 14 : 58 : 26 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 10 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - - 103648 WAREHOUS WAREHOUSE DIRECT 2237863 - 0 02 / 21 / 14 03 TAPE * * COMMENT * * INVOICE TOTAL : 142 . 04 CHECK TOTAL : 142 . 04 103649 YOUNGM MARLYS J . YOUNG 021014 02 / 22 / 14 01 FEB . 10 MEET ING-,,+MIND-TES ; • .. 82 - 820 - 54 - 00 - 5462 70 . 50 INVOICE TOTAL : 70 . 50 CHECK TOTAL : 70 . 50 `'.. TOTAL AMOUNT PAID : 16 , 854 . 93 Id ra 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY February 14, 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 085 .22 - 16 , 085 .22 11086 . 86 17199416 18, 371 .24 TOTALS $ 167085 .22 $ - $ 162085 .22 $ 11086 . 86 $ 1 , 199 . 16 $ 185371 .24 PAYROLL SUMMARY February 28 , 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15, 669 . 30 - 15 , 669. 30 11086 . 86 11167. 34 17, 923. 50 TOTALS $ 15 , 669 . 30 $ - $ 15 ,669.30 $ 11086 .86 $ 1 , 167.34 $ 17, 923 .50 TOTAL PAYROLL $ 36, 29434 YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, March 10 , 2014 PA YROLL DATE BI-WEEKLY 2/14/2014 $ 18, 371 .24 BI-WEEKLY 2/28/2014 $ 17, 923 . 50 TOTAL PAYROLL $36,294. 74 ACCOUNTS PAYABLE BILL LIST - FY14 3/10/2014 $ 16, 854.93 . TOTAL BILLS PAID $ 16, 854.93 CITY BILL LIST GUARDIAN -, FEBRUARY 2014 DENTAL INSURANCE 2/11 /2014 $424. 35 GUARDIAN -. FEBRUARY 2014 LIFE INSURANCE 2/11 /2014 $82.24 EYE MED-FEBRUARY 2014 VISION INSURANCE 2/11 /2014 $ 53.60 GLATFELTER LIABILITY INS. INSTALLMENT #2 2/11 /2014 $809. 19 IPRF - MARCH WORKERS COMP. INS. 2/11 /2014 $977. 19 CALL ONE - DECEMBER CHARGES 2/11 /2014 $92 .57 DAC - FEBRUARY 2014 HRA ADMIN FEES 2/25/2014 $ 15 .00 BCBS - MARCH 2014 HEALTH INSURANCE 2/25/2014 $6, 350.00 TOTAL BILLS PAID ON CITYRUN $8, 804. 14 TOTAL DISBURSEMENTS $61 ,953.81 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING FEBRUARY 28, 2014 ACCUALS BY MONTH(Cub Boob) % o/F@cal )ew 8% )7% 25. 33% 42% 50% 58% 670A 75% 83^/, Yeoo-ta-Date Totob FISCALYEAR204 IACCOUNTKUMBER DESCRIPTION M 13 Jmo 13 Jatv-13 A -I3 Se temberv13 Octobervl3 November13 Deeember13 January-14 lichma X14 Totnle BUDGET hofBudget LIBRARY OPERATIONS REVENUES TtIrer 82-000.40-00-4005 PROPERTY TAXES - LIBRARY 49,980 283,907 7.085 23, 104 258,243 10.204 8,662 - 1.655 - 642.838 670.415 95.89% Inter ovcmmental 82-00041-00-4120 PERSONAL PROPERTY TAX 1,056 - L032 108 - 754 - 275 931 - 4, 158 51000 83. 15% 82-000.41-00-4170 STATE GRANTS 17,389 - - - - - - - - 17.389 17,200 101. 10% Fines & Forfeits 82-00043-004330 LIBRARY FINES 796 1 1.112 1 1, 134 756 1 754 1 746 1 649 1 594 1 658 1 715 7,915 9,300 85. 10% Char es or Service 82.000.44-004401 LIBRARY SUBSCRIPTION CARDS 1,033 893 550 397 119 - 225 289 696 1.064 5,266 10.000 52.66% 82-000-44-004422 COPY FEES 214 267 352 182 259 145 138 209 131 262 2,158 3.000 71.94% 82-00044-004440 PROGRAM FEES 51 164 73 - 90 141 32 54 73 43 721 1,000 72. 10% Investment Famin s 82-00045-004500 INVESTMENT EARNINGS 99 98 110 116 108 117 110 116 121 106 1.101 1 ,300 1 84,71% iscelloneous 82-00048-004820 RENTAL INCOME 150 150 295 100 166 200 250 245 167 100 1,823 2,000 9L0 82-00048-004824 DVD RENTAL INCOME 333 423 478 305 360 363 359 320 399 388 3,728 i'000 74.56% 82-00048-004832 MEMORIALS & GIFTS - - - - - - - - - - - 2,000 0.00% 82-00048-004850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 119 65 52 1,120 250 448. 18% Other Finaacin Sources 82-00049-004901 TRANSFER FROM GENERAL 23.477 4,375 1.987 1,509 3, 147 L987 1.159 2, 125 3.444 1.760 44,971 52, 174 86. 19% TOTAL REVENUES: LIBRARY 94,642 291435 13,155 269590 263.291 15,063 11,717 4,347 8.340 4,490 733,189 778,639 94.16 LIBRARY OPERATIONS EXPENDITURES Saltines & 1Fa es 82420-50-0 0-5010 SALARIES & WAGES [2,408 19.907 18,707 28.060 18,707 18,707 18,707 18.707 28,060 18,707 206,974 252,540 81 .96% 82-820-50-00-5015 PART-TIME SALARIES 13,067 12,757 19.933 13,097 13,391 13,192 12,850 16,856 13,048 141,759 195,000 72.70% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2.136 2,007 3,011 2,007 2,007 2,007 2,007 3,261 2.174 22,625 27,988 80.84% 82-820-52-00-5214 FICA CONTRIBUTION 2,461 2.346 3.621 2,377 2.400 2,384 2,353 3,373 2,367 26,,089 33.572 77.71% 82-820-52-00-5216 GROUP HEALTH INSURANCE 6,387 1 ,637 11,784 6,633 5,685 5,608 5,586 5,979 9,669 72 302 94, 116 76.93% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 44 44 44 44 437 595 73.46% 82-820-52-00-5223 DENTALINSURANCE (563) 424 424 424 424 424 424 424 424 4.243 5,926 71.61% 82.820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 536 643 83.36% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 681 - - - - - 1,259 2,500 50.37% 82-820-52-00-5231 LIABILITY INSURANCE 1,987 4.375 1.987 828 3. 147 1,987 1, 159 2, 125 3.444 1,760 22.800 28. 184 80.909 Contractual Services 82.820.54-00-5412 TRAINING & CONFERENCES - - 26 137 26 - - 13 30 - 232 500 46.40° 1 YORR:N'ILLE PUBLIC LIBRARY BUDGETREPORT FOR THE PERIOD ENDING FEBRUARY 28, 2014 ACFUALS BY MONTH (Cash Bass) %o/Fiscal laar 8% 17% 35% 33% 42% 50% 58% 67% 75% 83% Year-to•Dute Tales FISCALYEAR2014 CCOUNT NUMBER DESCRIMON Mxy,13 Jm 13 July,13 A -13 Se hmberll Octobcr13 Nuvemberll Decembeo-13 January-14 Februu -14 Total+ BUDGET % orBudprt 82-820-54-00-5415 TRAVEL & LODGING - 37 - 139 186 37 - 72 - 46 517 600 86. 15% 82.820.54-00-5426 PUBLISHING & ADVERTISING - - - 25 - - - - - - 25 100 25.05/ 82-820-54-00-5440 TELECOMMUNICATIONS - 952 692 1,315 883 859 1,090 855 986 11007 8,638 11,000 78.52% 82.820-54-00-5452 POSTAGE & SHIPPING - - - 2 - 14 143 19 184 - 362 500 72.45 82.820-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 3.271 1,085 3.222 93 497 8,168 12,000 68.07/ 82-820-54-00.5462 PROFESSIONAL SERVICES 752 717 1.914 3,614 1,126 948 2.874 2,228 1,773 5,106 21,053 29.000 72.60% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 2,558 - 3,514 - - 3,514 - - 3,514 13,098 35,000 37.42% 82-820-54-00-5480 UTILITIES - 564 232 203 198 778 798 1.332 2,344 6.449 12.600 5L18% 82.820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 671 - - - - 65 503 1,238 5,000 24.77/ 82420-54-00-5499 PAYING AGENT FEES - - 562 - - - - - - - 562 749 75,07% 5u lies 82-820-56-00-5610 OFFICE SUPPLIES - 944 1 .764 95 592 988 622 196 225 5,425 8,000 67.82% 82-820-56-00.5620 OPERATING SUPPLIES - - 117 1.453 1,240 978 762 178 742 - 5.470 8,000 68.38% 82-820-56-00-5671 LIBRARYPROGRAMMING - 68 52 25 38 19 89 104 68 49 512 1,000 51 .22% 82-820-56-00-5685 DVD'S - - - - 112 926 853 439 - - 2.329 2.000 116.45% 82-820-56-00-5698 MEMORIALS & GIFTS 395 (395) - - - - - - - - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - - - - - - - 250 0.00% TOTAL FUND REVENUES 94,642 291,535 13,155 26,590 263,291 159083 11,717 41347 8,340 49490 733,I89 778,639r 94.16% TOTAL FUND EXPENDITURES 57,903 50,191 43,890 81,329 50,399 52,540 55,755 52,701 66,963 61535 573,205 771,363 . 74.31 FUND SURPLUS (DEFICIT) 369740 241,344 (30,735) (54,740) 212,892 1 (37,457) _ . (44,038) (48,355) (58,623) (57,044) 159,984 .7,276` BEGINNING FUND BALANCE 446,136 FUND SURPLUS (DEFICIT) 159,984 ENDING RESERVED FUND BALANCE 334,776 ENDING UNRESERVED FUND BALANCE 271,344 ENDING TOTAL FUND BALANCE 606,120 LIBRARY DEBT SERVICE REVENUES 83-000-40.00-4015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8.227 26,828 299,871 11.849 10,058 - 1,921 - 746.464 771,763 96.72% 83-00045-00.4500 1NVESTMENTEARNINGS - - t 2 11 10 46 0 0 70 200 35.24% TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 8427 26,829 299,873 11,860 10,067 46 1,921 0 746,534 771,963 96.71 % 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING FEBRUARY 28, 2014 ACIUALS BY MONTH(Ceab Hark) % ofFinal Fear 8% J7% 2591 33% 42% 50% 58% 6716 75% 83% Yvnrvto-Dote Totak FISCALYEAR2014 1ACCOUNT NUMBER DESCRIPTION -13 Jme13 J*-13 A t-13 Sekmberv13 OMber-13 November-13 Deeamben13 Jsau=3X14 Februo -14 Totak ;BUDGET 71f 8;9 LIBRARY DEBT SERVICE EXPENDITURES 2005B Bond 83.830-83400-8000 PRINCIPAL PAYMENT - - - - - - - 335,000 - - 335,000 335.000 1 100.000%. 83.830.83-00.8050 INTEREST PAYMENT - 6,700 _ _ _ _ 6,700 - - 13,400 13,4001 100.00% 2006 Bond 83.830.84-00.8000 PRINCIPAL PAYMENT - _ _ _ - - 100,000 - - 100,000 100,000 100.00% 83-830-84-00-8050 INTEREST PAYMENT - 19,619 _ _ - 19.619 - - 39,238 39.238 100.00% 2013 Refunding ndin Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - - 155,000 - - 155,000 170,000 91. 18% 83-930-99-00-8050 INTERESTPAYMENT - 27,615 - - - - - 97,466 - - 125.OR2 112,000 1 ( 1 .68% TOTAL FUND REVENUES 58,037 329,673 8,227 26,829 299,873 11,860 10,067 46 1921 0 746,534 771963 96.71% TOTAL FUND EXPENDITURES - 53,934 - - - - - 713,785 - - 767,719 769,638. 99.75% FUND SURPLUS (DEFICIT) 581037 275,739 81227 26,829 299,873 11,860 10,067 (713,739) 1921 1 0 1 (21,185) 2,325 LIBRARY" CAPITAL REVENUES 84.00042-00-4214 DEVELOPMENT FEES 29.500 3,000 7,350 3,000 800 2. 150 31450 - - 650 49,900 20,000 249.50% 84-00045-004500 INVESTMENT EARNINGS 1 1 1 2 2 7 1 2 2 2 I 1 14 20 71.85% TOTAL REVENUES: LIBRARY CAPITAL 29.501 3,001 7,352 3,002 802 2,152 3,452 2 2 651 49,914 20,020 249.320/. LIBRARY CAPITAL EXPENDITURES 84.840.54-00-5460 E-BOOK SUBSCRIPTIONS - _ _ _ _ - 3,000 3,000 3,500 85.71% 84-840 46-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,061 - 144 1, 144 - - 850 2,395 - 6,594 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - 145 354 277 310 - 50 308 1,443 - 0.00% 84-840.56-00-5684 COMPACT DISCS & OTHER MUSIC - 393 273 - - - _ _ - 666 - 0.00 84.840-56-00-5685 DVD'S - 446 273 333 222 - - - 277 153 1,703 - 0.00% 84-840-56-00-5696 BOOKS 538 1 2,154 4,476 3,640 1 ,640 4,607 2,295 2.601 3,287 25,238 35,350 71,39% TOTAL FUND REVENUES 29,501 31001 7,352 3,002 802 2,152 39452 2 2 651 49,914 20,020 249.32 TOTAL FUND EXPENDITURES - 31437 21845 5,307 5,283 1 19950 4,607 31145 5,323 69748 38,645 - 38,850 99.47 FUND SURPLUS (DEFICIT) 29,501 (437) 41506 1 (2,305) (4,482) 202 (14155) (3,144) (5,321) (6,097) 11,270 ' (18,830) 3 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF FEBRUARY 28, 2014 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library PSecond $ 150,787 $ 12 1,960 $ 374,743 $ 296,839 $ 533,232 $ 485,919 $ 431,194 $ 376,515 $ 315,861 $ 262,647 $Operations Building 15,690 41,753 41 ,809 43,955 41,673 40,525 38,070 38,377 33,055 26,309 Development Fees Library Operations IMET 333,913 334,003 334,097 334,198 334,291 334,385 334,477 334,576 334,681 334,776 - Reserve Library E111inois 17,425 283,945 40 23, 143 0 10,204 18,866 0 1,655 - Operations Library Debt - 81,309 89,536 116,365 416,238 428,099 438, 166 5 1,926 0 - - Service Library Earthmover 25 25 25 25 25 25 25 25 25 - Operations Total: $ 5179840 $ 8629996 s 840,251 $ 8149526 $ 1,3259460 $ 1,299458 $ 1,260,799 $ 749,498 $ 6879203 $ 623,732 $ $ PAYROLL 1sT PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ 18, 159 $ 17,903 $ 18,254 $ 18,554 $ 17.542 $ 16,864 $ 18,371 $ $ 2N° PAY PERIOD 18,288 18,492 17,581 18,280 18,286 18,250 17,806 18,375 16,732 17,924 - - 3RD PAY PERIOD 18,185 17,954 Total $ 36,689 $ 379572 $ 35,817 $ 54,624 s 36,188 $ 36,504 $ 36,360 $ 359917 $ 519551 $ 36495 $ - $ - RE : 14 : 21 : 56 GENERAL LEDGER ACTIVITY REPORT F-YR : 14 GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 10 t . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT - 000 -24 - 00 -2480 ( L ) ESCROW - MEMORIALS & GIFTS L 05 / 01 /2013 BEGINNING BALANCE 4 , 063 . 86 GJ- 130619RC 06 / 20 /2013 02 RC MAY DEP . TO MEMORIAL & GIFT 722 . 00 TOTAL PERIOD O1 ACTIVITY 0 . 00 722 . 00 GJ- 130530LB 07 / 05 / 2013 02 JUNE DEPOSITS 69 . 00 GJ- 130605RC 06 / 10 / 2013 01 RC MEMORIAL & GIFT EXPENSE 11543 . 88 TOTAL PERIOD 02 ACTIVITY 11543 . 88 69 . 00 3 AP- 130712 07 / 02 / 2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211 . 18 07 / 02 / 2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106 . 52 GJ- 130731LB 07 / 31 / 2013 10 JULY DEPOSITS 25 . 00 TOTAL PERIOD 03 ACTIVITY 317 . 70 25 . 00 1 AP- 130812 08 / 06 / 2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30 . 00 08 / 06 / 2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30 . 00 GJ- 130831LB 08 / 22 / 2013 10 AUGUST DEPOSITS 100 . 00 TOTAL PERIOD 04 ACTIVITY 60 . 00 100 . 00 3 AP- 130909 09 / 05 / 2013 01 4 GIFT CARDS , SUMMER PRIZES VISA 103496 082713 -LIB 193 . 33 GJ- 130930LB 09 / 19 / 2013 10 SEPTEMBER DEPOSITS 644 . 31 TOTAL PERIOD 05 ACTIVITY 193 . 33 644 . 31 5 AP- 131014 10 / 08 / 2013 01 ANNUAL SUBSCRIPTION RENEWAL WALL STREET JOURNAL 103517 091313 413 . 40 GJ- 131031LB 10 /29 / 2013 10 OCTOBER DEPOSITS 855 . 00 TOTAL PERIOD 06 ACTIVITY 413 . 40 855 . 00 7 AP- 131111 11 / 08 / 2013 01 EXTERIOR WINDOW AMD GUTTER AURORA WINDOW CLEANI 103522 50252 1 , 075 . 00 11 / 08 / 2013 02 BOOKS BAKER & TAYLOR 103523 2028611806 181 . 18 11 / 08 / 2013 03 BOOKS BAKER & TAYLOR 103523 2026618215 451 . 06 11 / 08 /2013 04 REIMBURSEMENT FOR MATERIALS DOUGLAS SOMERLOT 103533 110613 654 . 96 11 / 08 / 2013 05 BANQUET TABLE VISA 103537 102713 -LIB 155 . 52 GJ- 131130LB 12 / 03 /2013 10 NOVEMBER DEPOSITS 585 . 00 TOTAL PERIOD 07 ACTIVITY 2 , 517 . 72 585 . 00 3 GJ- 131231LB 01 / 02 / 2014 10 DECEMBER DEPOSITS 355 . 52 TOTAL PERIOD O8 ACTIVITY 0 . 00 355 . 52 AP- 140113 01 / 07 /2014 01 CARPET CLEANING SERVICEMASTER OF AUR 103595 118930 443 . 17 GJ- 140131LB 02 / 03 /2014 10 JANUARY DEPOSITS 171 . 50 TOTAL PERIOD 09 ACTIVITY 443 . 17 171 . 50 GJ- 140228LB 02 / 28 / 2014 10 FEBRUARY DEPOSITS 371 . 00 TOTAL PERIOD 10 ACTIVITY 0 . 00 371 . 00 TOTAL ACCOUNT ACTIVITY 51489 . 20 3 , 898 . 33 ENDING BALANCE 2 , 472 . 99 GRAND TOTAL 0 . 00 2 , 472 . 99 TOTAL DIFFERENCE 0 . 00 21472 . 99 February 2014 Circ By Transaction Type Date: February 2014, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types Check-out All Check- All Holds Holds Transactions + outs Renewals placed Filled Check-ins Usage Renewals or o r nh f i us Yorkville Public yk Library-YKBB-3 16267 7715 6520 1195 422 1673 6457 0 Yorkville borrowed 1431 items from other libraries in February. Yorkville loaned 772 items to other libraries in February. Reciprocal borrower transactions in February=578 New patrons added =85 New items added = 217 e-books checked out=379 e-audio books checked out= 57 February OMNI users= 129 i February Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting — EBook Debord-Augustine Programs, Activities Number Attending Adult Programs Adult Book Discussion 4 Lunch Time Book Club 6 Men' s Book Club 5 Friends Meeting 8 j Threads and More 9 Drop-In-Job and Resume 5 E Books Drop In 1 Affordable Care Act Open Enrollment 10 Young Adult Programs Teen Meeting -TAG 8 Pre-Teen Meeting -HELP 24 YHS Visit 120 Teens meet at Hillside Nursing home to pass out valentines made by our young patrons. I Children Programs Open Story Time 12 Tot' s & Toddlers (4 Times) 96 Middle Reader Book Group 4 Little Readers 2 Big Kids Book Club 5 Culture Club 14 Read with Paws 12 High School Class 62 Patron Count 5806 Meeting Room Library 12 Rent 2 Teens Volunteers Scott Stevens — Michele Kush-Jazmin Filippi-Anna Halsey Volunteers Gifts and Memorials j I I I I� 0 . 01A Memorandum To : City Council EST. ' 1836 From : Jeff Weckbach, Administrative Intern I � tE CC : Bart Olson, City Administrator .� e�.,d �at 0 Date : February 28 , 2014 Kcra;.� County tp , Subject : Library Survey Ike i i Summary i A proposed library survey to be distributed to all Yorkville residents and library patrons . I Background This item was last discussed at the September 9"' Library Board meeting. At that time the Board recommended moving forward with the adoption of the Library Survey committee ' s proposed library survey, which was a consolidation of a City proposed library survey and a Library Survey committee proposed survey. Attached is a copy of the online version of the survey. i Staff did leave in the passcode component of the survey, in order to generate validity. Having a passcode for survey takers to enter- will ensure that individuals only take the survey once and do not take the survey multiple times , thereby distorting results . Further details on the passeode are given below . The Library Board ' s most recent recommendation was to remove three questions ( listed below) that we strongly encourage the Board to reconsider. Ultimately, if the Library Board chooses not to accept our recommendations on the three questions below, we will proceed with the survey as you ' ve previously authorized : i For purposes of assisting the library in their long term vision and planning, what items are important for the library to address? (Choose the three most important) 1 . More study rooms 2 . More storytime/craft space 3 . More study carrels 4 . Meeting room (s) 5 . More computer training rooms 6 . Enhanced young adult area 7 . Larger children ' s room 8 . Senior area 9 . More parking 10 . More word processing computers 11 . More Internet computers 12 . Separate reading area for magazines 13 . Improved drive up book drop off This question can provide information that could be used for long term strategic planning. While there may not be anything that the Board can do in this fiscal year or next to address these items, it is important to track these responses over time in order to determine any changes in preferences or to plan �I i for future programs . The City still plans for unfunded programs based on the results of their survey. Road improvements were one such example of the City planning for an unfunded program . While the City was not able to initially fund this goal , the survey information revealed how important road improvements were to residents . Also , if funding were to unexpectedly come available for major projects, then this question could provide information on how to spend those funds . Please rate your satisfaction with the following services . 1 ) Quality of book collection 2) Quantity of book collection 3 ) Quality of media collection 4) Quantity of media collection 5 ) Quantity of E-books 6) Reference section Quality i 7) Telephone service 8 ) Children's programming 9) Foreign language materials 10) Adult programming 11 ) Displays Including this question would provide more insight into which areas of the library that individuals would like to see improved . If individuals are not happy with the book collection, then you would be able to determine if they are unhappy with the quantity or the quality. In addition, this could provide information as to which types of materials the Library should focus on purchasing or updating as funds become available. Which of the following best describes your race/ethnicity? 1 . White/Caucasian 2 . African American/Black 3 . Latino 4 . Asian/Pacific Islander 5 . Native American/Eskimo 6 . Mixed Race This information will help to determine how representative the information collected is of the entire population . A lack of adequate representation of Yorkville ' s population could mean that certain groups are left out of the data . This would mean that their needs would not be considered by the Board and would partially devalue the survey data. . Delivery Methodology The City will assist with the survey distribution, response collection and data analysis . There are two ways in which the survey can be distributed which should generate a response rate high enough for the analysis to be valid . The first is identical to how the City distributed its City Services Survey. Staff will draft a FAQ related to the Library survey and insert the FAQ , which will contain the individual resident ' s passcode and instructions on how to use the survey, into the April utility bill . In addition , the Library staff will be able to hand out the survey in person at the Library. They can either hand out the FAQ instructing people on how to take the online survey, hand them a hard copy and have them complete it in the Library, or hand them a hard copy and tell them to mail it back . In order to maintain confidentiality, any hard copies turned in at the library will have to be placed in a seal envelope by the survey responder and staff should be sure to instruct the person that they need to answer question one in order for their responses to be counted . These hard copies will then be delivered to City staff, still in their signed envelope for entry. This will ensure that the staff member entering responses into the online survey will have no prior connection with the individual who took the survey. If an individual wish to mail the survey back to the library, staff should be sure to instruct the person to put "Attention : Library Survey" on the outside of the envelope and to include their passcode or library number on the actual survey. These will also be delivered to the City and manually entered by staff. The only staff members who will have access to the written responses will be Bart Olson, Jeff Weckbach , and Bonnie Olsem . After the survey is closed, staff will then verify the various entries for legitimacy and remove any duplication . The individual passeodes , which will be a 7 or 8 digit, randomized sequence, or library card numbers will be cross referenced to detennine if an individual took the survey multiple times . Staff will then analyze the results and present the findings to the Library Board . Tentative Schedule for Completion Tentatively, staff would make the survey available in mid-April . At that time, a link to the survey would be made available on the City ' s website , Facebook page , and Twitter account with instructions for individuals to either use their Library Card Number or wait until they receive their access code in their utility bill . Hardcopy versions of the survey will also be available at the Library ' s main desk for individuals to pick up or they can retrieve the link to the online version of the survey from the main desk. The survey FAQ will be mailed out to all Yorkville residents with their April utility bills . The FAQ will contain the link to the survey, as well as the individual passcode for each user. i I Staff is then anticipating closing the survey mid-June, if over 400 responses have been collected . Staff will then analyze the results of the survey throughout June and July. This will be followed by a presentation at the August Library Board meeting. i i Recommendation Staff recommends adoption of the attached survey with suggested additional questions . 211. I E; tv��..A..:e, ,'^ ,3riea�,at. "'u"". . r w . " � . > ,%�.f "r'�-.-M,t,xis" ✓p. ,,p v., .✓ r,, , ..� ��, � 'I. I In order to serve the needs of our community, the Yorkville Public Library is seeking input on a variety of issues . Your response will help us greatly in our planning process . I i i i i i I i I i i i i I I I I I Jill' 11111�1 Jill 1111111 Iiiiiii ® • lid , I I i Jill i Jill �i.v , / ., r, T. ..{j ��,� .' ; L y* :-<' J'Yv � s .. � � U ,+ rFv , rr `,'r""'''"'% r�','yr."'✓1�„b Jrw ;�"^"X r r z, Y m- � �'pu 5„� � a- +.. � r' � � �"w: ,o, r ra d u.✓s+r' x /s. r«�r v r ' r".e'. i 1 . What is your survey passcode or library card number? i I i i i I I I i I I I I I i I I i i 11 Im 2. How often do you use the library? O Never OLess than once a month O1 -2 times per month O3-5 times per month ! O5+ times per month Comments : I I i i i i i I I I i I I I i i i i I i i �I i I i ��x t ,5g°T .:5i✓ :. ry J' _ . ,((i�� 1. Ftn .u. d �, �. '� �U lbp r N^ � '�� l�' ;� � Ali i i oil i 3 . Since you do not use the library regularly, please tell us why. i I get my information from the internet I use another library EJI am new to the area I do not know what the library offers 1 buy my own books/magazines/DVDs F—I I do not have time The library is too far from my home El I am unable to due to a disability I do not have a library card Parking at the library is difficult i Not sure I do not have transportation I do not know the library's location F1 The library hours are not convenient I I am not a reader I I Comments : i i I, i I i I i I I i I i I i i i i i I i i ( i i I i I I i ® t • IN IL y i i 4. When is the most convenient time for you to visit the library? Please rank from most convenient to least with 1 representing the most convenient . Weekday mornings Weekday afternoons i i Weekday evenings (after 7 :00pm) i Weekday evenings (after 7:00pm ) i Saturdays i Sundays i i I ( j_ j ( i I i I I i i I i ® I I SI1, 219MMU , , I , 4✓ r 5. Which three of the items listed below are your main reasons for using the library? (Choose the three most important) To meet friends or business associates To read newspapers To get information for school To attend children's programs F] To borrow audio books To use the copy machine FTo use word processing computers To read/borrow magazines To find a quiet place to work F] To use the young adult area To get genealogy information F] To use the children's area F] To borrow other fiction books El To borrow bestsellers F] To borrow videos/DVDs EJ To use reference materials nTo borrow nonfiction books ❑ To use the Internet F] To attend meetings or programs N/A - I do not use the library Comments: i I I i i i i I I I i i i i i f u +r r F F M .1 �r < f r 6 . Wow often is the material you are looking for available? Always Most of the time Some of the time Rarely Never NIA O O O O O O Comments: 7. In instances where the material you were looking for was not available , what is typically the reason ? OLibrary had material was in the library's database but was checked out OLibrary had the material but the staff could not find it OThe library did not have the material , but they used interlibrary loan to order it OThe library did not have material on the subject Comments : i I I i I i I i I i I I I i ' 0 r i Jill fia-K;• k�e'9 %�' .s��F .e"m;'.4'��:�:': r rt+ „i' _ 8. Please rate your satisfaction with the follow components of the library's facility. Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied N/A Condition of the outside of O O O O O O the library j Condition of the inside of the library I i Ease of access entering the O O O O O O building Ease of access inside the O 0 0 0 0 0 library I Signs and signage 0 0 0 0 0 0 Layout and arrangement 0 0 0 0 0 0 Provision of seating and 0 0 0 0 0 0 tables Cleanliness 0 0 0 0 0 0 Lighting 0 0 0 0 0 0 Acoustics/ Noise level 0 0 0 0 0 0 Quiet reading room 0 0 0 0 0 0 Small group study rooms 0 0 0 0 0 0 Large meeting room rental 0 0 0 0 0 0 Local History room 0 0 0 0 0 O Comments : i i I i i i I I i i i I I i I i I �;. '`� ' �' ✓ � s ��, r" - , �Aa m +ua � ' .�''�. . z mss . � ''� ,lF-� w °"r . " 71-.t �,.,.,., ,,, � I 9 . Please rate your satisfaction with the following services : Very satisfactory Satisfactory Neutral Dissatisfied Very dissatisfied N/A Voters registration O O 0 O O O Copy machines O O O O O O Summer reading programs O O O O O O Test proctoring O O O O O O i Interlibrary loan O O O O O O Microfilm reader O O O O O O i Self checkout machines O O O O O O i Magnifying reading O O O O O O machine i Adult book discussion O O O O O O groups Children's programs O O O O O O Teen programs O O O O O O Adult programs O O O O O O Comments : i i i i i I I i i i I I i i i 'I 10 . Please rate your level of agreement with the following statements regarding library i staff: Strongly Agree Agree Neutral Disagree Strongly Disagree N/A Friendly and courteous O O O O O O i i Answer phone calls in a O O O O O O professional manner Informed and Professional O O O O O O Approachable and helpful O O O O O O Respectful of my privacy O O O O O O Able to find what I need O O O O O O Available when needed O O O O O O i Comments : i I I i i I i i i i I i i i i i i I 11 . Which of the following are ways you would like to receive information about library issues , services, programs , and events? ( Choose the three most important) Newsletter ElWebsite Facebook Twitter I FKendall County Record j ElBeacon News Yorkville Patch WSPY Radio I Other (please specify) i i i i I i I III i I I • e - 1 e e 1 1 H � „x`f �� ✓`� ,i ^ f'FU�iy . . MFvM s r p .„�„„, .. ,y'"Pz.7g7'rt .'. , sue' r ,r i r ;f ,„. r F ��, T .1,� u ,� -,� :a"`i'. !af � j, �`f 3 .. x„ - � Asa. ., s<` 12 . How many times in the past year have you used the Library's website to access the catalog and databases? i O ° I O 1 -2 times i O 3-5 times i i 5+ times O Comments : 13 . Please rate your satisfaction with the use of the following parts of the online catalog ( PrairieCat) . Very satisfactory Satisfactory Neutral Unsatisfactory Very unsatisfactory N/A Search for an item O O O O O O Place a hold on an item O O O O O O Renew an item O O O O O O Review my account O O O O O O Comments : i i i I I I I i I I i i i i MMMZMMMMM e o IF i t 14. Which of the Library's databases offered thru our website have you used ? (Check all that apply) F1PrairieCat catalog (your access to our consortia-wide collection ) FirstSearch (access to a state-wide catalog ) ElAncestry (Genealogy- available only inside the library) I FOMNI Overdrive (e-book and a-audio book downloads) F1Gale Reference Center (full text newspaper and magazine articles ) F1Novelist (reader's advisory too]) F1Illinois Legal Aid Comments: 15 . What other types of digital content and databases would you use if funding became available ? (Check all that apply) Reference USA Language Learning Learning Express Library (test prep. and improvement) Automotive how to (Chilton's or other) F1Downloadable magazines ElDownloadable movies Downloadable music Comments : I I I, i i ® - tit • - 1 • e N Y 16 . The library's homepage (http :llyorkville . lib. il . us/) is an interactive gateway to the library and its services . Please rate your satisfaction with the library's website. Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied N/A The layout and design of O O O O O O the library's homepage Information on the library O O O O O O homepage The use of the library O O O O O O catalog through the website Program information and O O O O O O availability on the website Emailing the library O O O O O O I Comments: I I I i I i i i i i I I I i i • - • - 1 Ri SUM 9• 17 . Indicate your interest in the following types of Adult programming . (Choose the three j most important) ElSpeakers and lecturers El Personal Finance FlEntertainers and performers Job search and resume writing nHealth and wellness Craft and hobby Comments : I 18 . Indicate your interest in the following types of classes . (Choose the three most important) I How to use our databases Microsoft Word How to download an a-book to my device Microsoft Excel ElBasic computer management Digital photography management FSocial media use Genealogy F1Email management Comments : ICI I i i i e ai,"`.r , „y''�r '"S ,,•n ��"' "`' �.�'°B��v "rY �a s�,�'%,:: . 01', ,N pa'&„ �" 4: ��°`r� Y� i, , � A � .a. ' ',. LLLL I 19 . Indicate your interest in the following types of Children 's programming . (Choose the three most important) F] Story limes El Family Programs Book clubs F] Educational/enrichment Cultural El Craft and hobby Computer use El Gaming Comments: i 20 . What program or programs are not currently offered by the library that you would like to see offered ? i I I I 21 . Would you be willing to pay a nominal fee for programs and classes ? i OYes O No i Comments : i i I I I i i i Igi 1!1!1111; 22 . Please write any additional comments or list any issues that you would like to see the I library consider as it plans for the future. I i i 23 . Is there any way in which this survey can be improved ? i I I i i i I I i I I i i I I I in 47MOT III 1k , 24. Do you live within Yorkville City limits ? O Yes ONo 25 . How many persons in your household , including yourself, are in the following age groups ? i Under age 10 i 10-19 20-29 i 30-39 40-49 50-59 i 60-60 70+ 26 . What is your age group ? j O 10-19 O 20-29 O 30-39 O 40-49 O 50-59 O 60-69 O 70+ I 27 . What is your gender? I O Male I OFemale 28 . What local clubs and/or organizations do you belong to ? 29 . What do you do for entertainment or enjoyment9 i i i i II