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Public Works Packet 2014 04-15-14 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, April 15, 2014 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: March 18, 2014 New Business: 1. PW 2014-24 Autumn Creek – Unit 2C Bond Reduction 2. PW 2014-25 Double Drum Vibratory Roller RFP 3. PW 2014-26 Cannonball Trail LAFO Agreements a. IDOT Joint Agreement b. Phase III Engineering Agreement c. MFT Resolution 4. PW 2014-27 Kennedy Road Shared-Use Path – ITEP Phase II Engineering Agreement 5. PW 2014-28 Raintree Village – Completion of Improvements Bid Award 6. PW 2014-29 Rt 47 Sanitary Sewer Lining – Bid Award 7. PW 2014-30 Kennedy Road Improvements (Autumn Creek) – Bid Award 8. PW 2014-31 TAP Grant Intergovernmental Agreement Old Business: 1. PW 2014-13 Parking Restrictions – Whispering Meadows Additional Business: 2013/2014 City Council Goals – Public Works Committee Goal Priority Staff “Road improvement maintenance program” 2 Eric Dhuse “Capital Improvement Planning (River Road Bridge in 2013)” 6 Rob Fredrickson, Eric Dhuse, Bart Olson “Sidewalk improvement maintenance program” 8.5 Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, April 14, 2014 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. March 18, 2014 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-24 Autumn Creek – Unit 2C Bond Reduction □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2014-25 Double Drum Vibratory Roller RFP □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-26 Cannonball Trail LAFO Agreements □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-27 Kennedy Road Shared-Use Path – ITEP – Phase II Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-28 Raintree Village – Completion of Improvements Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-29 Rt 47 Sanitary Sewer Lining – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2014-30 Kennedy Road Improvements (Autumn Creek) – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2014-31 TAP Grant Intergovernmental Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-13 Parking Restrictions – Whispering Meadows □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – March 18, 2014 Public Works – April 15, 2014 Majority Committee Approval Minute Taker Name Department Page 1 of 4 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, March 18, 2014, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Superintendent Parks Scott Sleezer Superintendent Recreation Tim Evans Other Guests: Dave Gravel, Green Organics The meeting was called to order at 6:00pm by Chairman Diane Teeling. Citizen Comments: None Previous Meeting Minutes: February 18, 2014 The minutes were approved as presented. New Business: 1. PW 2014-14 MFT General Maintenance Resolution for Electricity for Street Lights Mr. Dhuse said MFT funds will be used in a new way this year--for electricity for streets lights. Mr. Olson commented that there will be paperwork to be completed, however, it is easier than for roadwork. Chairman Teeling asked if the funds could be used for sewer. These funds can't be used for sewer, however, it does free up other money for projects. This moves to the Council consent agenda. Page 2 of 4 2. PW 2014-15 2014 Parkway Tree Replacement Program Mr. Dhuse has proposed 36 new trees for this year and he noted 43 were planted last year. He said his department will assist residents in determining what trees will fit their area. Ms. Teeling asked about the possibility of the City having their own tree nursery. Mr. Sleezer said the Parks Dept. has been able to purchase trees in the Fall for about $50 each and offer them to the residents in the Spring. He said some trees withstand the winter better than others such as maples. He said there are now 40 trees in the Fox Industrial Park. He proposed that the City approach a tree nursery in the Fall and purchase trees for the Spring. 3. PW 2014-16 License Agreement for Green Organics Mr. Olson said this agreement is required by the stormwater management ordinance and will allow the City to enter the temporary easement over the temporary drainage basin, if the developer is not maintaining the property. The committee approved this action and it will move to the Council consent agenda. 4. PW 2014-17 Walsh Drive Update Mr. Sanderson stated that phone calls have been made and letters have been sent to owners on either side of Walsh Drive regarding flooding issues in Sunflower Estates and there has been no response. The property owners are non-local families and it's believed the properties are in trusts. Without their cooperation, no permanent solution can be undertaken, so alternatives were explored. One idea is to replace a flared end pipe and replace it with a larger pipe. The other possible solution is to add inlets at the low point making the capacity greater. Either recommendation is about $40,000 and could be done quickly. He said EEI is working with IDOT on Phase 2 involving stormwater discharge. Alderman Kot asked if the City is getting their money's worth with these 2 solutions. Mr. Dhuse said yes and that the solutions would definitely help remedy the problem. The City Attorney has advised sending property owners another letter stating the easement is needed quickly. If there is no response, the Attorney said the City could fix the problem using eminent domain. Ms. Teeling said it would be a waste of money for the temporary fixes and the City should push harder for the easement. Other committee members were in agreement. Mr. Sanderson also commented that the Rt. 71 project will be adding more discharge into this area. It is not known if the State has contacted the owners, but the State will take land for right-of-way. The Rt. 71 project will end at Walsh Drive. Mr. Koch said that if there is a big rain, the property could flood with the temporary solution and urged immediate action. In summary, a letter to property owners will be drafted by the City Attorney, Brad will contact DOT and there will be further discussion at the committee level next month. 5. PW 2014-18 Road to Better Roads Program – Heustis Street Improvements Engineering Agreement Mr. Olson stated this is the first of 4 agreements for road improvements and any changes should be made at this time. It was noted that the engineering is valid for 3-4 years. Repair of Countryside subdivision roads was discussed, however, the method of funding is not known at this time. Engineering and the permit process for this project would each take about 2 months. Alderman Milschewski discussed Heustis St. sidewalks and it was stated that sidewalks would be straight in the parkway. The committee recommended approval of this plan and this moves forward to the City Council. Page 3 of 4 6. PW 2014-19 Road to Better Roads Program – State Street Sanitary and Adrian Street Watermain Improvements Engineering Agreement This is similar to the engineering agreement in item #5. The committee recommended approval. 7. PW 2014-20 Riverfront Park Engineering Agreement This agreement would help the redevelopment project associated with the Oslad grant. Mr. Olson said a plan consultant will not be needed and some work will be done in-house. If changes are needed, a consultant might be hired in the future. The committee recommended approval of this agreement. 8. PW 2014-21 Grande Reserve Park B Engineering Agreement Mr. Olson stated this is an Oslad grant project and the park was a land donation match in a previous grant. It must be completed in a certain time or money will be lost. It should be paid for by the existing developer with whom the City has an upcoming meeting and it is hoped to have an Annexation Agreement amendment in the next 2 months. If all goes well in the developer negotiations, the City would be reimbursed for part or all of the park. To meet deadlines, the Agreement approval is needed now. Alderman Koch asked if the previous developer front-funded the projects. Developers had an obligation to do so, but funded the projects as they built them. Alderman Kot asked about the outcome if the negotiations did not go favorably. In that case the City would pay for the project and negotiate with the developer as part of a package or, as a last resort, the City would take legal action. The committee recommended approval of this agreement. 9. PW 2014-22 ComEd Recreational Lease Renewal This is an extension of a recreational lease in a tree/power line section from Rte. 126 to Riverfront Park. Mr. Olson recommended approval should the City ever decide to construct a trail in this location. The committee approved this recommendation. 10. PW 2014-23 2014 Capital Improvement Program Project/Letting Schedule Mr. Sanderson said this is an informational schedule and that some bids have already been let. The projects are: Rt. 47 sewer lining, Raintree Village completion of improvements, Kennedy Rd. improvements by Autumn Creek and Cannonball Trail. These will be discussed at the April meeting. Projects for Walsh Dr., Adrian St., State St., Baseline Rd. bridge deck repair and Heustis will be let later this summer. Game Farm Rd. is scheduled for bids in November. Alderman Kot asked if Sugar Grove is under any obligation to assist with the Baseline bridge, however, the City is responsible for the entire bridge. The committee gave these projects a favorable recommendation. In a related matter, Ms. Teeling asked if Mill Rd. is the developer's responsibility. Mr. Olson said the developer is not required to improve that road until there are a certain number of residences. It was noted that a railroad quiet zone will be requested when the improvements are made. Old Business: 1. PW2014-06 Road to Better Roads 5-Year Plan Update Mr. Olson said this material was for review since it has been discussed previously. Mr. Dhuse added that the road damage from the winter is not totally known yet. Page 4 of 4 Alderman Kot asked if the city had communication with the State regarding a sizeable road project to be undertaken and the needed funding assistance. Mr. Olson said he was probably referring to 2 grants, one being the STP grant program through the Kane Kendall Council of Mayors and would be for Mill St. Mr. Kot commented that the citizens will view the proposed 15% water rate increase unfavorably and hoped other funding could be found since it would be difficult for those on a fixed income. Ms. Milschewski explained this increase would translate to $5 per month. Alderman Koch stated the 15% increase would be difficult for many and that it will not be enough money for all the proposed projects. Specifically he said the 3-year, 45% water rate increase will not fund the entire repair cost of the Countryside streets. If there is a future water fund surplus, the 15% increase could be reduced according to Mr. Olson. Alderman Teeling referenced an existing document detailing all the upcoming projects. She requested a new worksheet showing all unfunded projects to publicize for residents in the newspaper. She said it is clear that the residents want the roads repaired and the publication will help justify the increase. A referendum was briefly discussed, however, it was agreed that it would be voted down. Mr. Olson said 2 possible future revenue sources are permit/building fees and sales tax. He said the tax incentive agreement for Kendall Marketplace will be expiring and staff will research when the Jewel shopping area incentive agreement will expire. Commenting about the In-Town Road program, Alderman Kot said it was a good project and much work was completed, however, the funding has to be found and it keeps getting pushed off to another Council. Alderman Koch asked if staff can speak with anyone in Springfield about funding but, Mr. Olson replied that the State legislators must be convinced to expand capital projects. Additional Business: Alderman Kot asked how the rising gasoline prices have affected the budget. With conservative planning, the City was ahead of budget early in the year. Regarding the Rt. 47 project, Alderman Kot asked if left turns were currently permitted onto Hydraulic when traveling north. There is a lighted sign prohibiting those turns and eventually there will be a 6 inch barrier. The Kennedy Road path was also discussed. Applications for State money can be submitted at the end of the design engineering. There is currently $130,000 in donations and fund-raising continues. Alderman Koch said he had seen a hot/cold patch truck doing road repairs at Fermi Lab with recyclable material that is reheated and reapplied. Mr. Dhuse said his department has also researched this option. Chairman Teeling inquired if River City Roasters will be open this summer. They will open in April with more regular hours according to Mr. Sleezer. There was no further business and the meeting was adjourned at 7:12pm. Minutes respectfully transcribed by Marlys Young Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2014-24 Autumn Creek – Unit 2C Bond Reduction PW Committee – April 15, 2014 Consideration of Approval Bond Reduction Consideration Brad Sanderson Engineering Name Department Attached, please find a request from Pulte Homes to reduce the bond for the above referenced development. At this time, we recommend a reduction in the amount of $1,302,894.78. The amount of the reduction is based upon the value of improvements that have been completed to date in relation to the existing bond value. The new value of the bond shall be $1,097,255.72. Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: April 1, 2014 Subject: Autumn Creek –Unit 2C JOB NAME: AUTUMN CREEK SUBDIVISION - UNIT 2C LOCATION: UNITED CITY OF YORKVILLE HRG JOB NO.: PULT-040024.14 APPROVED EOPCC DATE: 09/04/13 LATEST REVISION DATE: 03/26/14 CALC BY: KMH LETTER OF CREDIT REDUCTION #1 - UNIT 2C PERCENT QUANTITY TOTAL TOTAL 1.00 ROADWAY CONSTRUCTION UNITS QUANTITY UNIT COST TOTAL COST COMPLETE COMPLETE COMPLETE REMAINING LOCAL ROADS 1.01 AGGREGATE BASE COURSE MATERIAL (CA-6), 10" TYPE B OR APPROVED EQUAL SQ. YD.15,298 7.35$ 112,440.30$ 89%13,612 100,048.20$ 12,392.10$ 0.01 RUBERIZED ASPHALT JOINT SEALER FOOT 9,143 0.50$ 4,571.50$ 0%0 -$ 4,571.50$ 1.02 BITUMINOUS MATERIALS (PRIME COAT, MC-30) (O.25 GAL/SQ YD)GAL 3,825 1.40$ 5,354.30$ 89%3,403 4,764.20$ 590.10$ 1.03 HOT MIX ASPHALT BINDER COURSE CL 1, IL 19.0,N50, 2.5"SQ. YD.15,298 9.50$ 145,331.00$ 89%13,612 129,314.00$ 16,017.00$ 1.04 CLEAN & PRIME COAT (SS-1)SQ. YD.15,298 0.25$ 3,824.50$ 0%0 -$ 3,824.50$ 1.05 HOT MIX ASPHALT SURFACE COURSE, MIXTURE C, N50, 1.5"SQ. YD.15,298 6.05$ 92,552.90$ 0%0 -$ 92,552.90$ 1.06 AGGREGATE BASE COURSE CRUSHED STONE(CA-6), TYPE B 4" (UNDER CURB)SQ. YD.2,571 3.40$ 8,741.40$ 89%2,286 7,772.40$ 969.00$ 1.07 AMOCO 4551 GEOTEXTILE FABRIC OR EQUAL SQ. YD.17,869 1.25$ 22,336.25$ 91%16,183 20,228.75$ 2,107.50$ 1.08 FINE GRADE ROADWAY SQ. YD.17,869 0.40$ 7,147.60$ 91%16,183 6,473.20$ 674.40$ TOTAL 402,299.75$ 268,600.75$ 133,699.00$ PERCENT QUANTITY TOTAL TOTAL 2.00 ROADWAY ALTERNATES UNITS QUANTITY UNIT COST COST COMPLETE COMPLETE COMPLETE REMAINING 2.01 BACKFILL CURB FOOT 9,143 0.65$ 5,942.95$ 89%8,116 5,275.40$ 667.55$ TOTAL 5,942.95$ 5,275.40$ 667.55$ PERCENT QUANTITY TOTAL TOTAL 3.00 CONCRETE CONSTRUCTION UNITS QUANTITY UNIT COST TOTAL COST COMPLETE COMPLETE COMPLETE REMAINING 3.01 COMBINATION CONCRETE CURB AND GUTTER, TYPE (B-6.12)FOOT 9,118 9.65$ 87,988.70$ 89%8,116 78,319.40$ 9,669.30$ 3.02 COMBINATION CONCRETE CURB AND GUTTER, TYPE (B-6.18)FOOT 25 16.70$ 417.50$ 0%0 -$ 417.50$ 3.03 P.C.C. SIDEWALK 5" WITH 2" AGG. SUBBASE (6" THRU DRIVE WITH 5" AGG. SUBBASE) - HOUSELINE SQ. FT.38,187 6.00$ 229,122.00$ 38,187 0 -$ 229,122.00$ 3.04 P.C.C. SIDEWALK 5" WITH 2" AGG. SUBBASE (6" THRU DRIVE WITH 5" AGG. SUBBASE) - COMMON AREA SQ. FT.1,789 6.00$ 10,734.00$ 1,789 0 -$ 10,734.00$ 3.05 SAWCUT CURB DEPRESSION (DRIVEWAYS-AVERAGE WIDTH = 26.0')FOOT 1,950 10.00$ 19,500.00$ 1,950 0 -$ 19,500.00$ TOTAL 347,762.20$ 78,319.40$ 269,442.80$ O:\040024.14\Design\Calc\EOPCC\040024.14-AC_UNIT2C_LOC-Reduction-032614 Page 1 of 4 JOB NAME: AUTUMN CREEK SUBDIVISION - UNIT 2C LOCATION: UNITED CITY OF YORKVILLE HRG JOB NO.: PULT-040024.14 APPROVED EOPCC DATE: 09/04/13 LATEST REVISION DATE: 03/26/14 CALC BY: KMH LETTER OF CREDIT REDUCTION #1 - UNIT 2C PERCENT QUANTITY TOTAL TOTAL 4.00 STORM SEWER CONSTRUCTION UNITS QUANTITY UNIT COST TOTAL COST COMPLETE COMPLETE COMPLETE REMAINING 4.01 STONE RIPRAP, CLASS A3 SQ. YD.60 15.30$ 918.00$ 0%0 -$ 918.00$ 4.02 TRENCH BACKFILL CY 564 25.00$ 14,100.00$ 100%564 14,100.00$ -$ 4.03 HDPE PERF STORM SEWERS, 10"FOOT 387 27.50$ 10,642.50$ 100%387 10,642.50$ -$ 4.04 HDPE PERF STORM SEWERS, 12"FOOT 864 31.50$ 27,216.00$ 100%864 27,216.00$ -$ 4.05 HDPE PERF STORM SEWERS, 15"FOOT 524 38.50$ 20,174.00$ 100%524 20,174.00$ -$ 4.06 HDPE PERF STORM SEWERS, 21"FOOT 684 42.00$ 28,728.00$ 100%684 28,728.00$ -$ 4.07 HDPE PERF STORM SEWERS, 24"FOOT 392 44.00$ 17,248.00$ 100%392 17,248.00$ -$ 4.08 STORM SEWERS, CLASS A, TYPE 2, 12"FOOT 1,173 24.00$ 28,152.00$ 100%1,173 28,152.00$ -$ 4.09 STORM SEWERS, CLASS A, TYPE 2, 15"FOOT 834 26.00$ 21,684.00$ 100%834 21,684.00$ -$ 4.10 STORM SEWERS, CLASS A, TYPE 2, 18"FOOT 600 30.00$ 18,000.00$ 100%600 18,000.00$ -$ 4.11 STORM SEWERS, CLASS A, TYPE 2, 21"FOOT 263 32.00$ 8,416.00$ 100%263 8,416.00$ -$ 4.12 STORM SEWERS, CLASS A, TYPE 2, 24"FOOT 471 34.00$ 16,014.00$ 100%471 16,014.00$ -$ 4.13 STORM SEWERS, CLASS A, TYPE 2, 30"FOOT 333 48.00$ 15,984.00$ 100%333 15,984.00$ -$ 4.14 STORM SEWERS, CLASS A, TYPE 2, 36"FOOT 385 62.00$ 23,870.00$ 100%385 23,870.00$ -$ 4.15 STORM SEWERS, CLASS A, TYPE 2, 42"FOOT 45 75.00$ 3,375.00$ 100%45 3,375.00$ -$ 4.16 CATCH BASINS, TYPE A 4' DIAMETER EACH 28 1,575.00$ 44,100.00$ 100%28 44,100.00$ -$ 4.17 INLETS, TYPE A 2' DIA EACH 36 870.00$ 31,320.00$ 100%36 31,320.00$ -$ 4.18 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 15" W/ GRATE EACH 1 800.00$ 800.00$ 100%1 800.00$ -$ 4.19 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 42" W/ GRATE EACH 1 1,800.00$ 1,800.00$ 100%1 1,800.00$ -$ 4.20 MANHOLES, TYPE A, 4' DIAMETER EACH 14 1,560.00$ 21,840.00$ 100%14 21,840.00$ -$ 4.21 MANHOLES, TYPE A, 5' DIAMETER EACH 18 2,100.00$ 37,800.00$ 100%18 37,800.00$ -$ 4.22 MANHOLES, TYPE A, 6' DIAMETER EACH 8 2,900.00$ 23,200.00$ 100%8 23,200.00$ -$ 4.23 TEMPORARY SILTATION FABRIC INSTALLATION BETWEEN INLET FRAME AND LID (ROADWAYS)EACH 50 31.80$ 1,590.00$ 100%50 1,590.00$ -$ 4.24 TEMPORARY STRAW BALE SEDIMENT TRAP (REAR YARDS)EACH 28 79.00$ 2,212.00$ 100%28 2,212.00$ -$ 4.25 4" PVC SUMP CONNECTION EACH 75 270.00$ 20,250.00$ 100%75 20,250.00$ -$ 4.26 TV VIDEO PIPE FOOT 6,955 2.00$ 13,910.00$ 0%0 -$ 13,910.00$ TOTAL 453,343.50$ 438,515.50$ 14,828.00$ O:\040024.14\Design\Calc\EOPCC\040024.14-AC_UNIT2C_LOC-Reduction-032614 Page 2 of 4 JOB NAME: AUTUMN CREEK SUBDIVISION - UNIT 2C LOCATION: UNITED CITY OF YORKVILLE HRG JOB NO.: PULT-040024.14 APPROVED EOPCC DATE: 09/04/13 LATEST REVISION DATE: 03/26/14 CALC BY: KMH LETTER OF CREDIT REDUCTION #1 - UNIT 2C PERCENT QUANTITY TOTAL TOTAL 5.0 WATER MAIN CONSTRUCTION UNITS QUANTITY UNIT COST COST COMPLETE COMPLETE COMPLETE REMAINING 5.01 TRENCH BACKFILL CY 300 25.00$ 7,500.00$ 100%300 7,500.00$ -$ 5.02 8 - INCH WATER MAIN FOOT 5,725 44.00$ 251,900.00$ 100%5,725 251,900.00$ -$ 5.03 FIRE HYDRANTS EACH 16 3,500.00$ 56,000.00$ 100%16 56,000.00$ -$ 5.04 AUTOMATIC FLUSHING FIRE HYDRANTS EACH 1 5,000.00$ 5,000.00$ 0%0 -$ 5,000.00$ 5.05 8" VALVE AND VALVE BOX EACH 13 1,400.00$ 18,200.00$ 100%13 18,200.00$ -$ 5.06 1" SINGLE FAMILY WATER SERVICE INCLUDING TRENCH BACKFILL (LONG)EACH 28 1,600.00$ 44,800.00$ 100%28 44,800.00$ -$ 5.07 1" SINGLE FAMILY WATER SERVICE INCLUDING TRENCH BACKFILL (SHORT)EACH 47 550.00$ 25,850.00$ 100%47 25,850.00$ -$ TOTAL 409,250.00$ 404,250.00$ 5,000.00$ PERCENT QUANTITY TOTAL TOTAL 6.00 SANITARY SEWER CONSTRUCTION UNITS QUANTITY UNIT COST COST COMPLETE COMPLETE COMPLETE REMAINING 6.01 TRENCH BACKFILL CY 1,142 25.00$ 28,550.00$ 100%1,142 28,550.00$ -$ 6.02 8" SANITARY SEWER, PVC SDR-26 (0'-15' DEEP)FOOT 2,210 30.00$ 66,300.00$ 100%2,210 66,300.00$ -$ 6.03 8" SANITARY SEWER, PVC DR-18 (0'-15' DEEP)FOOT 1,646 32.00$ 52,672.00$ 100%1,646 52,672.00$ -$ 6.04 12" SANITARY SEWER, PVC DR-18 C-900 (0'-15' DEEP)FOOT 190 45.00$ 8,550.00$ 100%190 8,550.00$ -$ 6.05 4' SANITARY MANHOLES (0'-15' DEEP)EACH 19 1,800.00$ 34,200.00$ 100%19 34,200.00$ -$ 6.06 6" SINGLE FAMILY SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (LONG) (WATER QUALITY)EACH 41 2,000.00$ 82,000.00$ 100%41 82,000.00$ -$ 6.07 6" SINGLE FAMILY SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (SHORT)EACH 34 615.00$ 20,910.00$ 100%34 20,910.00$ -$ 6.08 TV VIDEO PIPE FOOT 4,046 1.60$ 6,473.60$ 0%0 -$ 6,473.60$ TOTAL 299,655.60$ 293,182.00$ 6,473.60$ PERCENT QUANTITY TOTAL TOTAL 7.00 MISC. IMPROVEMENTS UNITS QUANTITY UNIT COST COST COMPLETE COMPLETE COMPLETE REMAINING 7.01 STREET LIGHTS / WIRING EACH 18 3,500.00$ 63,000.00$ 0%0 -$ 63,000.00$ 7.02 STREET NAME SIGNS EACH 5 250.00$ 1,250.00$ 0%0 -$ 1,250.00$ 7.03 STOP SIGNS (COMPLETE)EACH 5 250.00$ 1,250.00$ 0%0 -$ 1,250.00$ 7.04 THERMOPLASTIC PAVEMENT MARKINGS (STOP BARS AND CROSSWALKS)LUMP 1 600.00$ 600.00$ 0%0 -$ 600.00$ 7.05 3 X 4" PVC SLEEVES FOR COMED/SBC/COMCAST (EACH CROSSING) (1 PER INTERSECTION ESTIMATED)EACH 9 700.00$ 6,300.00$ 100%9 6,300.00$ -$ 7.06 1 X 4" SLEEVE FOR GAS (EACH CROSSING) (1 PER INTERSECTION ESTIMATED)EACH 9 300.00$ 2,700.00$ 100%9 2,700.00$ -$ 7.07 BIKE PATH 8' WIDTH (2" HMA SURFACE COURSE WITH 8" AGGREGATE BASE)SQ. YD.1,922 15.00$ 28,830.00$ 0%0 -$ 28,830.00$ 7.08 TEMPORARY SEEDING (EROSION CONTROL)ACRE 18 1,000.00$ 18,000.00$ 0%0 -$ 18,000.00$ 7.09 SILT FENCE FOOT 6,300 2.00$ 12,600.00$ 100%6,300 12,600.00$ -$ 7.09 STABILIZED CONSTRUCTION ENTRANCE EACH 1 2,000.00$ 2,000.00$ 100%1 2,000.00$ -$ SUB-TOTAL 136,530.00$ 23,600.00$ 112,930.00$ PERCENT QUANTITY TOTAL TOTAL 8.00 LANDSCAPE IMPROVEMENTS UNITS QUANTITY UNIT COST COST COMPLETE COMPLETE COMPLETE REMAINING 8.01 SEE ATTACHMENT PROVIDED BY GARY WEBBER & ASSOCIATES (DATED 09-05-13)LUMP 1 127,171.00$ 127,171.00$ 0%0 -$ 127,171.00$ SUB-TOTAL 127,171.00$ -$ 127,171.00$ O:\040024.14\Design\Calc\EOPCC\040024.14-AC_UNIT2C_LOC-Reduction-032614 Page 3 of 4 JOB NAME: AUTUMN CREEK SUBDIVISION - UNIT 2C LOCATION: UNITED CITY OF YORKVILLE HRG JOB NO.: PULT-040024.14 APPROVED EOPCC DATE: 09/04/13 LATEST REVISION DATE: 03/26/14 CALC BY: KMH LETTER OF CREDIT REDUCTION #1 - UNIT 2C PERCENT TOTAL TOTAL SUMMARY OF PROBABLE CONSTRUCTION COSTS COST COMPLETE COMPLETE REMAINING 1.0 ROADWAY CONSTRUCTION 402,299.75$ 67%268,600.75$ 133,699.00$ 2.0 ROADWAY ALTERNATES 5,942.95$ 89%5,275.40$ 667.55$ 3.0 CONCRETE CONSTRUCTION 347,762.20$ 23%78,319.40$ 269,442.80$ 4.0 STORM SEWER CONSTRUCTION 453,343.50$ 97%438,515.50$ 14,828.00$ 5.0 WATER MAIN CONSTRUCTION 409,250.00$ 99%404,250.00$ 5,000.00$ 6.0 SANITARY SEWER CONSTRUCTION 299,655.60$ 98%293,182.00$ 6,473.60$ 7.0 MISC. IMPROVEMENTS 136,530.00$ 17%23,600.00$ 112,930.00$ 8.0 LANDSCAPE IMPROVEMENTS 127,171.00$ 0%-$ 127,171.00$ SUB-TOTAL 2,181,955.00$ 1,511,743.05$ 670,211.95$ CONTINGENCY (10%)218,195.50$ TOTAL COST WITH CONTINGENCY - APPROVED BOND AMOUNT 2,400,150.50$ 1,511,743.05$ 670,211.95$ 15% RETAINED OF APPROVED BOND AMOUNT $360,022.58 Project Notes/Comments:110% RETAINED OF REMAINING COSTS $737,233.15 1 TOTAL RETAINED (NEW BOND / L.O.C. AMOUNT) =$1,097,255.72 2 EARTHWORK COMPLETED DURING A SEPARATE PHASE OF CONSTRUCTION 3 BASIN 6 HAS BEEN FINISH GRADED AND SEEDED TOTAL AMOUNT OF LOC TO BE REDUCED = 1,302,894.78$ 4 VERIFICATION OF COMPLETED QUANTITIES PROVIDED BY PULTE HOMES 5 OFF SITE WATERMAIN ACROSS KENNEDY ROAD NOT INCLUDED IN ORIGINAL EOPCC SIDEWALK COSTS INCLUDE DETECTABLE WARNINGS O:\040024.14\Design\Calc\EOPCC\040024.14-AC_UNIT2C_LOC-Reduction-032614 Page 4 of 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2014-25 Roller RFP Public Works April 15, 2014 Majority Approval RFP Request to Purchase a New Asphalt Roller Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #3 Tracking Number PW 2014-26 Cannonball Trail LAFO PW Committee – April 15, 2014 Consideration of Approval Joint and Phase III Agreement and MFT Resolution Consideration Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update on the project schedule as well as introduce copies of the proposed IDOT Joint Agreement, the Phase III Engineering Agreement and the MFT Resolution. The general schedule associated with the construction of the project is listed below:  Bid Letting June 13th  Construction Start August 2014  Construction Complete October 2014 As noted above, we have received the IDOT Joint Agreement. The agreement specifies the funding for the project, which is 75% Federal and 25% Local. The funding is for both the construction and construction engineering. Also attached is our Phase III Engineering Agreement for review and consideration. IDOT has requested that both the Joint Agreement and Phase III Engineering Agreement be processed at the same time. This is typical for State/Federal funded projects. Please place this on an upcoming Public Works Committee Agenda for consideration of approving the Joint Agreement and Phase III Engineering Agreement. If you have any further questions or need additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 25, 2014 Subject: Cannonball Trail LAFO Printed on 4/7/2014 Page 1 of 5 BLR 05310 (Rev. 02/13/14) Local Agency City of Yorkville State Contract x Day Labor Local Contract RR Force Account Local Agency Agreement for Federal Participation Section 13-00044-00-RS Fund Type STU ITEP and/or SRTS Number Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-93-022-14 M-4003(250) This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”. Location Local Name Cannonball Trail Route FAU 3791 Length 0.81 Mi Termini Amanda Lane to Blackberry Shore Lane Current Jurisdiction City of Yorkville TIP Number 09-09-0050 Existing Structure No Project Description Project consists of resurfacing, hot-mix asphalt surface course removal, pavement patching, hot-mix asphalt binder course, hot-mix asphalt surface course, aggregate wedge shoulder, and pavement marking. Division of Cost Type of Work STU % % LA % Total Participating Construction 262,500 ( * ) ( ) 87,500 ( Bal ) 350,000 Non-Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 37,500 ( * ) ( ) 12,500 ( Bal ) 50,000 Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 300,000 $ $ 100,000 $ 400,000 *75% STU funding NTE $300,000. NOTE : The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA’s total cost. Method of Financing (State Contract Work) METHOD A---Lump Sum (80% of LA METHOD Monthly Payments of METHOD C---LA’s Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 4/7/2014 Page 2 of 5 BLR 05310 (Rev. 02/13/14) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 4/7/2014 Page 3 of 5 BLR 05310 (Rev. 02/13/14) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. ` Printed on 4/7/2014 Page 4 of 5 BLR 05310 (Rev. 02/13/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please register at https://governmentcontractregistration.com/sam-registration.asp. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application Printed on 4/7/2014 Page 5 of 5 BLR 05310 (Rev. 02/13/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Name of Official (Print or Type Name) Ann L. Schneider, Secretary of Transportation Date By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number i Michael A. Forti, Chief Counsel Date conducting business as a Governmental Entity. DUNS Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a authorizing said appointed official to execute this agreement is required.required. Bridge Cannonball Center Alice Veterans Kendall Faxon Alan Dale S u m ac Countryside Northland T w i n l e a f Redbud Boomer Yellowstone Marketview C a n y o n C atalpa Blackberry Shore H o n e y s u c k l e Strawberry Red Tail Hickory Lexington Meadowview D i c k s o n P a t r i c i a Naden Western P a l m e r A m a n d a Menard Mulhern Carpenter K e n n e d y B l a c k b e r r y P ow ers A n d e r s o n 07001,400 Feet Engineering Enterprises 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 CANNONBALL TRAIL LAFO LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: October 2013 YO1332 YO1332-Location.mxd H:\GIS\PUBLIC\YORKVILLE\2013\ KKP ³ US 34 (FAP 591) C a n n o n b all Trail (F A U 3 7 9 1)I L 4 7 ( F A P 3 2 6 ) Project Ends Project Begins Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2014-27 Kennedy Road Shared-Use Path - ITEP PW Committee – April 15, 2014 Consideration of Approval Agreement Consideration Brad Sanderson Engineering Name Department As you are aware, the City was awarded an Illinois Transportation Enhancement Program (ITEP) Grant for a shared-use path along Kennedy Road in the amount of $1,387,280 on October 29, 2010. In addition, the Joint Agreement for funding of the Phase I and II engineering for the project was approved on June 8, 2012 (attached). At this time we are near obtaining final approval for the Phase I Engineering from IDOT and are looking to move forward with Phase II engineering later this year. Accordingly, we have attached our Phase II Engineering Agreement (Supplement #1) for consideration. Please note that the grant will cover 80% of the Phase II engineering expenditures. It is anticipated that we would complete Phase II engineering by late summer/early fall 2015. Please place this on an upcoming Public Works Committee Agenda for consideration of approving the Engineering Agreement (Supplement #1). If you have any further questions or need additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Krysti Barksdale-Noble, Community Development Director Eric Dhuse, Director of Public Works Date: April 8, 2014 Subject: Kennedy Road ITEP – Shared-Use Path Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2014-28 Raintree Village Units 4, 5 & 6 – Completion of Improvements PW Committee – April 15, 2014 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Raintree Village Units 4, 5 & 6 – Completion of Improvements at 1:00 p.m., April 5, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the bid and approval of award be made to the low bidder, Hardin Paving Services, 4413 Roosevelt Road, Suite 108, Hillside, IL 60162 in the amount of $599,999.00, which is approximately 11% under the Engineer’s Estimate of $676,207.75. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: April 8, 2014 Subject: Raintree Village Units 4, 5 & 6 –Completion of Improvements Page 1 of 2 BID TABULATION RAINTREE VILLAGE UNITS 4, 5, & 6 COMPLETION OF IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 4/4/2014 52 Wheeler Road Sugar Grove, IL 60554 Aurora, IL 60507 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 CONSTRUCTION DEBRIS REMOVAL LS 1 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 11,000.00$ 11,000.00$ 8,000.00$ 8,000.00$ 2 STRUCTURE ADJUSTMENT - SANITARY EACH 4 300.00 1,200.00 500.00 2,000.00 615.00 2,460.00 775.00 3,100.00 3 CHIMNEY SEAL REPLACEMENT - SAN EACH 5 500.00 2,500.00 500.00 2,500.00 360.00 1,800.00 440.00 2,200.00 4 FRAME ADJ/REALIGN - SANITARY EACH 3 300.00 900.00 500.00 1,500.00 615.00 1,845.00 1,210.00 3,630.00 5 INSTALL, REINSTALL OR REPAIR FILLETS IN STORM STRUCTURE EACH 299 75.00 22,425.00 55.00 16,445.00 65.00 19,435.00 330.00 98,670.00 6 FRAME REPLACEMENT - STORM EACH 2 750.00 1,500.00 1,200.00 2,400.00 725.00 1,450.00 334.00 668.00 7 STRUCTURE CLEANING - STORM EACH 56 100.00 5,600.00 300.00 16,800.00 155.00 8,680.00 225.00 12,600.00 8 PIPE GROUTING - STORM/VALVE VAULT EACH 35 150.00 5,250.00 150.00 5,250.00 155.00 5,425.00 330.00 11,550.00 9 BENCH REPAIR - STORM EACH 2 100.00 200.00 200.00 400.00 410.00 820.00 330.00 660.00 10 FRAME ADJ/REALIGN -STORM EACH 9 200.00 1,800.00 533.00 4,797.00 725.00 6,525.00 330.00 2,970.00 11 SILT BASKET REMOVAL EACH 1 75.00 75.00 20.00 20.00 25.00 25.00 110.00 110.00 12 INLET BASKET PROTECTION EACH 2 250.00 500.00 223.00 446.00 175.00 350.00 275.00 550.00 13 MANHOLE REPAIR - STORM EACH 1 750.00 750.00 1,600.00 1,600.00 925.00 925.00 335.00 335.00 14 MANHOLE LID REPLACEMENT - STORM EACH 2 500.00 1,000.00 200.00 400.00 1,025.00 2,050.00 335.00 670.00 15 PAINT FIRE HYDRANTS EACH 63 120.00 7,560.00 100.00 6,300.00 105.00 6,615.00 275.00 17,325.00 16 FIRE HYDRANT REPAIR EACH 1 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 17 FIRE HYDRANT ADJ/ALIGN LS 1 5,000.00 5,000.00 548.00 548.00 5,640.00 5,640.00 780.00 780.00 18 VALVE BOX ADJUSTMENT/RESETTING EACH 14 300.00 4,200.00 300.00 4,200.00 205.00 2,870.00 330.00 4,620.00 19 VALVE BOX REPAIR EACH 8 200.00 1,600.00 300.00 2,400.00 410.00 3,280.00 330.00 2,640.00 20 VAVLE VAULT CLEANING EACH 2 500.00 1,000.00 300.00 600.00 205.00 410.00 225.00 450.00 21 WHIP REMOVAL EACH 2 100.00 200.00 88.00 176.00 105.00 210.00 275.00 550.00 22 FRAME ADJ/REALIGN - VALVE VAULTS EACH 8 200.00 1,600.00 340.00 2,720.00 615.00 4,920.00 330.00 2,640.00 23 COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 718 35.00 25,130.00 29.00 20,822.00 39.75 28,540.50 40.00 28,720.00 Hillside, IL 60162 "D" CONSTRUCTION, INC. 1488 South Broadway Coal City, IL 60416 Route 25 & Indian Trail GENEVA CONSTRUCTION HARDIN PAVING SERVICES 4413 Roosevelt Road P.O. Box 998 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Page 2 of 2 BID TABULATION RAINTREE VILLAGE UNITS 4, 5, & 6 COMPLETION OF IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 4/4/2014 52 Wheeler Road Sugar Grove, IL 60554 Aurora, IL 60507 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT Hillside, IL 60162 "D" CONSTRUCTION, INC. 1488 South Broadway Coal City, IL 60416 Route 25 & Indian Trail GENEVA CONSTRUCTION HARDIN PAVING SERVICES 4413 Roosevelt Road P.O. Box 998 24 SAWCUTTING AND CAULKING CRACKED COMBINATION CONC CURB & GUTTER LS 1 10,000.00 10,000.00 2,200.00 2,200.00 1,000.00 1,000.00 2,750.00 2,750.00 25 CLASS "D" PATCHES, 6"SY 1,472 40.00 58,880.00 38.00 55,936.00 44.00 64,768.00 45.00 66,240.00 26 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SY 300 20.00 6,000.00 6.75 2,025.00 6.50 1,950.00 12.00 3,600.00 27 BITUMINOUS MATERIALS (PRIME COAT)GAL 8,860 1.50 13,290.00 0.01 88.60 0.05 443.00 0.01 88.60 28 HOT-MIX ASPHALT SURFACE COURSE, MIX C.N50 TON 5950 70.00 416,500.00 73.80 439,110.00 58.50 348,075.00 58.30 346,885.00 29 ROADWAY EDGE CRACK ROUTING AND SEALER LF 36115 0.85 30,697.75 0.50 18,057.50 0.50 18,057.50 1.00 36,115.00 30 PAVEMENT MARKINGS LS 1 1,250.00 1,250.00 2,400.00 2,400.00 2,200.00 2,200.00 2,750.00 2,750.00 31 TREE REMOVAL AND REPLACEMENT EACH 13 400.00 5,200.00 450.00 5,850.00 430.00 5,590.00 490.00 6,370.00 32 INSTALL COMMON LANDSCAPING AREA TREES - UNIT 6 EACH 66 N/A N/A N/A N/A N/A N/A N/A N/A 33 UNIT 6 BUFFER AREA MAINTENANCE LS 1 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 34 RESTORATION - 4" TOPSOIL, SEED, FERTILIZER & HYDROMULCH LS 1 5,000.00 5,000.00 1,500.00 1,500.00 3,100.00 3,100.00 8,250.00 8,250.00 35 CONCRETE BARRIER EACH 22 650.00 14,300.00 1,035.00 22,770.00 1,020.00 22,440.00 620.00 13,640.00 36 PAVEMENT GRINDER MOBILIZATION LS 1 3,500.00 3,500.00 1,100.00 1,100.00 700.00 700.00 1,100.00 1,100.00 37 HMA SURFACE REMOVAL, VARIABLE DEPTH SY 3000 2.20 6,600.00 2.85 8,550.00 2.00 6,000.00 2.50 7,500.00 TOTAL 676,207.75 669,911.10 599,599.00 708,726.60 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Bu d g e t 1 , 1 0 9 , 4 6 3 . 0 0 $ Im p r o v e m e n t s by Ci t y St o p Si g n s 2 , 3 0 0 . 0 0 $ Se e KT M li s t . 23 ea c h at $1 0 0 / e a c h (p e r ED ) . (N o t e 2 of si g n s ad j a c e n t bu t ou t s i d e limits of Units.) Ot h e r Si g n s 1 , 6 0 0 . 0 0 $ Se e 2/ 2 5 / 1 4 ED E‐ma i l . 16 ea c h @ $1 0 0 / e a c h . St r e e t Li g h t In s t a l l a t i o n 2 2 5 , 0 0 0 . 0 0 $ Es t i m a t e d . 45 ea c h @ $5 0 0 0 / e a c h . St r e e t Li g h t Re p a i r s 7 , 5 0 0 . 0 0 $ Es t i m a t e d En g i n e e r i n g De s i g n 2 0 , 6 0 0 . 0 0 $ PS A Co n s t r u c t i o n 8 2 , 7 3 4 . 0 0 $ PS A Co n s t r u c t i o n Co s t 5 9 9 , 9 9 9 . 0 0 $ Lo w Bi d as su b m i t t e d by Ha r d i n Pa v i n g on 4/ 5 / 1 4 Ba l a n c e 1 6 9 , 7 3 0 . 0 0 $ As of 4/ 8 / 1 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2014-29 Sanitary Sewer Lining – Route 47 Improvements PW Committee – April 15, 2014 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Sanitary Sewer Lining – Route 47 Improvements at 1:15 p.m., April 5, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the bid and approval of award be made to the low bidder, Visu-Sewer, 9014 S. Thomas Avenue, Bridgeview, IL 60455 in the amount of $29,510.00, which is approximately 3% over the Engineer’s Estimate of $28,500.00. This work is part of the overall Rt 47 improvements. It has been determined during the construction process that lining is a better option that removal and replacement. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: April 8, 2014 Subject: Sanitary Sewer Lining –Route 47 Improvements ENGINEER'S ESTIMATE SANITARY SEWER LINING - ROUTE 47 IMPROVEMENTS 52 Wheeler Road UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 CURED-IN-PLACE PIPE LINING, 8"FOOT 256 $83.00 $21,248.00 $115.00 $29,440.00 $65.00 $16,640.00 $98.00 $25,088.00 $75.00 $19,200.00 2 CURED-IN-PLACE PIPE LINING, 10"FOOT 42 $200.00 $8,400.00 $228.00 $9,576.00 $235.00 $9,870.00 $125.00 $5,250.00 $150.00 $6,300.00 3 RAILROAD FLAGGER L. SUM 1 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 TOTAL BID $32,148.00 $41,516.00 $29,510.00 $35,338.00 $28,500.00 BID TABULATION SANITARY SEWER LINING - ROUTE 47 IMPROVEMENTS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS INSITUFORM TECHNOLOGIES, LLC. BIDS RECD BID TABULATION Chesterfield, MO 63005 580 Goddard Avenue INFRASTRUCTURE SOLUTIONS, INC. 312 Illini Drive Yorkville, IL 60560 HOERR CONSTRUCTION, INC. 1601-D W. Luthy Drive P.O. Box 10195 VISU-SEWER 9014 S. Thomas Avenue Bridgeview, IL 60455 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2014-30 Kennedy Road Widening – Autumn Creek PW Committee – April 15, 2014 Consideration of Award Contract Award Consideration Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Kennedy Road Widening adjacent to Autumn Creek at 11:30 a.m., April 7, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the bid and approval of award be made to the low bidder, Hardin Paving Services, 4413 Roosevelt Road, Suite 108, Hillside, IL 60162 in the amount of $1,005,500.00, which is approximately 17.5% under the Engineer’s Estimate of $1,218,851.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: April 8, 2014 Subject: Kennedy Road Widening –Autumn Creek Page 1 of 2 BID TABULATION UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE HARDIN PAVING SERVICES GENEVA CONSTRUCTION "D" CONSTRUCTION, INC.H.LINDEN & SONS SEWER & WATER BIDS RECD 4/7/2014 52 Wheeler Road 4413 Roosevelt Road P.O. Box 998 1488 South Broadway 722 E. South Street Sugar Grove, IL 60554 Hillside, IL 60162 Aurora, IL 60507 Coal City, IL 60416 Plano, IL 60545 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TEMPORARY EROSION CONTROL SEEDING POUND 300 4.00$ 1,200.00$ 6.70$ 2,010.00$ 5.00$ 1,500.00$ 5.50$ 1,650.00$ 1.00$ 300.00$ 2 SILT FENCE FOOT 2,750 2.50 6,875.00 1.85 5,087.50 1.50 4,125.00 2.20 6,050.00 3.00 8,250.00 3 INLET FILTER BASKET EACH 20 125.00 2,500.00 125.00 2,500.00 185.00 3,700.00 200.00 4,000.00 140.00 2,800.00 4 SILT DYKE DITCH CHECK FOOT 120 7.00 840.00 13.65 1,638.00 8.00 960.00 15.00 1,800.00 12.00 1,440.00 5 TREE ROOT PRUNING EACH 3 90.00 270.00 108.25 324.75 160.00 480.00 175.00 525.00 140.00 420.00 6 TREE REMOVAL (6-15)UNIT 82 25.00 2,050.00 25.50 2,091.00 32.00 2,624.00 35.00 2,870.00 45.00 3,690.00 7 TREE REMOVAL (>15)UNIT 20 30.00 600.00 27.10 542.00 42.00 840.00 46.00 920.00 52.00 1,040.00 8 EXPLORATORY TRENCH FOOT 50 50.00 2,500.00 38.00 1,900.00 35.00 1,750.00 40.00 2,000.00 20.00 1,000.00 9 FOUNDATION MATERIAL CU YD 35 50.00 1,750.00 43.25 1,513.75 40.00 1,400.00 50.00 1,750.00 35.00 1,225.00 10 PIPE CULVERT REMOVAL FOOT 71 10.00 710.00 16.25 1,153.75 15.00 1,065.00 12.00 852.00 1.00 71.00 11 SIDEWALK REMOVAL SQ FT 237 2.00 474.00 1.25 296.25 1.00 237.00 2.00 474.00 3.00 711.00 12 CONNECT TO EXISTING MANHOLE EACH 5 1,000.00 5,000.00 750.00 3,750.00 700.00 3,500.00 500.00 2,500.00 1,200.00 6,000.00 13 TRENCH BACKFILL CU YD 1,078 30.00 32,340.00 39.00 42,042.00 36.00 38,808.00 42.00 45,276.00 35.00 37,730.00 14 STORM SEWERS, PVC, CLASS B, TYPE 1, 12"FOOT 68 40.00 2,720.00 34.50 2,346.00 32.00 2,176.00 42.00 2,856.00 35.00 2,380.00 15 STORM SEWERS, RCP, CLASS A, TYPE 2, 12"FOOT 1,155 45.00 51,975.00 30.25 34,938.75 28.00 32,340.00 42.00 48,510.00 35.00 40,425.00 16 STORM SEWERS, RCP, CLASS A, TYPE 2, 15"FOOT 924 50.00 46,200.00 32.50 30,030.00 30.00 27,720.00 46.00 42,504.00 38.00 35,112.00 17 STORM SEWERS, RCP, CLASS A, TYPE 2, 18"FOOT 161 60.00 9,660.00 33.50 5,393.50 31.00 4,991.00 51.50 8,291.50 41.00 6,601.00 18 STORM SEWERS, RCP, CLASS A, TYPE 5, 18"FOOT 692 70.00 48,440.00 59.50 41,174.00 55.00 38,060.00 108.00 74,736.00 155.00 107,260.00 19 STORM SEWERS, RCP, CLASS A, TYPE 5, 21"FOOT 198 75.00 14,850.00 62.75 12,424.50 58.00 11,484.00 115.00 22,770.00 162.00 32,076.00 20 CATCH BASIN, 4' DIA, TY A W/ TY 8 GR EACH 2 2,000.00 4,000.00 2,060.00 4,120.00 1,900.00 3,800.00 1,700.00 3,400.00 2,200.00 4,400.00 21 CATCH BASIN, 4' DIA, TY A W/ TY 11 FR & GR EACH 4 2,000.00 8,000.00 2,220.00 8,880.00 2,050.00 8,200.00 1,700.00 6,800.00 2,200.00 8,800.00 22 CATCH BASIN, 4' DIA, TY A W/ TY 11V FR & GR EACH 2 2,000.00 4,000.00 2,220.00 4,440.00 2,050.00 4,100.00 1,700.00 3,400.00 2,200.00 4,400.00 23 CATCH BASIN, TY C W/ TY 8 GR EACH 2 1,800.00 3,600.00 1,300.00 2,600.00 1,200.00 2,400.00 1,400.00 2,800.00 2,200.00 4,400.00 24 MANHOLE, 4' DIA W/ TY 1 FR, OL EACH 1 3,500.00 3,500.00 2,490.00 2,490.00 2,300.00 2,300.00 3,200.00 3,200.00 2,000.00 2,000.00 25 MANHOLE, 4' DIA W/ TY 1 FR, CL EACH 4 3,500.00 14,000.00 2,490.00 9,960.00 2,300.00 9,200.00 3,200.00 12,800.00 4,700.00 18,800.00 26 MANHOLE, 4' DIA W/ TY 11V FR & GR EACH 1 3,500.00 3,500.00 2,600.00 2,600.00 2,400.00 2,400.00 3,200.00 3,200.00 4,700.00 4,700.00 27 MANHOLE, 4' DIA W/ TY 11V FR & GR EACH 2 3,500.00 7,000.00 2,600.00 5,200.00 2,400.00 4,800.00 3,200.00 6,400.00 4,700.00 9,400.00 28 INLET, TY A W/ TY 1 FR & CL EACH 1 1,200.00 1,200.00 1,140.00 1,140.00 1,050.00 1,050.00 1,100.00 1,100.00 1,000.00 1,000.00 29 INLET, TY A W/ TY 8 GR EACH 7 1,500.00 10,500.00 1,030.00 7,210.00 950.00 6,650.00 1,100.00 7,700.00 1,000.00 7,000.00 30 INLET, TY A W/ TY 11 FR & GR EACH 2 1,500.00 3,000.00 1,190.00 2,380.00 1,100.00 2,200.00 1,200.00 2,400.00 1,000.00 2,000.00 31 INLET, TY A W/ TY 11V FR & GR EACH 2 1,500.00 3,000.00 1,190.00 2,380.00 1,100.00 2,200.00 1,200.00 2,400.00 1,000.00 2,000.00 32 INLET, TY B W/ TY 8 GR EACH 2 1,200.00 2,400.00 1,465.00 2,930.00 1,350.00 2,700.00 1,500.00 3,000.00 1,800.00 3,600.00 33 INLET, TY B W/ TY 11 FR & GR EACH 2 1,200.00 2,400.00 1,625.00 3,250.00 1,500.00 3,000.00 1,600.00 3,200.00 1,800.00 3,600.00 34 INLET, TY B W/ TY 11V FR & GR EACH 2 1,200.00 2,400.00 1,625.00 3,250.00 1,500.00 3,000.00 1,600.00 3,200.00 1,800.00 3,600.00 35 METAL END SECTIONS, 12"EACH 2 750.00 1,500.00 270.00 540.00 250.00 500.00 300.00 600.00 350.00 700.00 KENNEDY ROAD WIDENING ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Page 2 of 2 BID TABULATION UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE HARDIN PAVING SERVICES GENEVA CONSTRUCTION "D" CONSTRUCTION, INC.H.LINDEN & SONS SEWER & WATER BIDS RECD 4/7/2014 52 Wheeler Road 4413 Roosevelt Road P.O. Box 998 1488 South Broadway 722 E. South Street Sugar Grove, IL 60554 Hillside, IL 60162 Aurora, IL 60507 Coal City, IL 60416 Plano, IL 60545 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT KENNEDY ROAD WIDENING 36 PRECAST REINFORCED CONCRETE FES 15" W/GRATE EACH 1 1,000.00 1,000.00 975.00 975.00 900.00 900.00 800.00 800.00 1,000.00 1,000.00 37 STONE RIP RAP, CLASS A3 SQ YD 6 65.00 390.00 70.00 420.00 65.00 390.00 100.00 600.00 65.00 390.00 38 PAVEMENT PATCHING, 6 INCH SQ YD 648 45.00 29,160.00 50.25 32,562.00 44.15 28,609.20 42.00 27,216.00 55.00 35,640.00 39 COMBINATION CURB AND GUTTER REMOVAL FOOT 304 8.00 2,432.00 3.00 912.00 2.50 760.00 4.00 1,216.00 4.00 1,216.00 40 EARTH EXCAVATION (SPECIAL)CU YD 4,955 25.00 123,875.00 13.25 65,653.75 11.00 54,505.00 20.00 99,100.00 25.00 123,875.00 41 SUBGRADE REMOVAL AND REPLACEMENT, PGE (SPECIAL)CU YD 285 50.00 14,250.00 43.75 12,468.75 38.00 10,830.00 60.00 17,100.00 48.00 13,680.00 42 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 845 2.00 1,690.00 4.00 3,380.00 3.50 2,957.50 1.80 1,521.00 2.00 1,690.00 43 PAVEMENT REMOVAL, FULL DEPTH SQ YD 945 12.00 11,340.00 4.75 4,488.75 4.00 3,780.00 11.00 10,395.00 10.00 9,450.00 44 HOT-MIX ASPHALT SURFACE REMOVAL, DEPTH VARIES SQ YD 7,963 2.50 19,907.50 1.50 11,944.50 2.95 23,490.85 2.35 18,713.05 1.75 13,935.25 45 SUB-BASE GRANULAR MATERIAL, TYPE B, 10"SQ YD 5,185 10.00 51,850.00 9.15 47,442.75 13.00 67,405.00 10.00 51,850.00 10.00 51,850.00 46 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 5,470 16.00 87,520.00 15.50 84,785.00 15.00 82,050.00 15.00 82,050.00 15.00 82,050.00 47 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 425 8.00 3,400.00 6.75 2,868.75 7.00 2,975.00 5.60 2,380.00 6.00 2,550.00 48 DETECTABLE WARNINGS SQ YD 100 30.00 3,000.00 22.50 2,250.00 20.00 2,000.00 25.00 2,500.00 21.00 2,100.00 49 HOT-MIX ASPHALT BASE COURSE, 4"SQ FT 5,185 15.00 77,775.00 14.00 72,590.00 16.00 82,960.00 12.50 64,812.50 16.00 82,960.00 50 STRIP REFLECTIVE CRACK CONTROL TREATMENT FOOT 3,089 1.50 4,633.50 1.30 4,015.70 1.20 3,706.80 2.00 6,178.00 1.75 5,405.75 51 BITUMINOUS MATERIALS (PRIME COAT)GALLON 22,146 1.00 22,146.00 0.01 221.46 0.01 221.46 0.01 221.46 0.01 221.46 52 AGGREGATE (PRIME COAT)TON 501 20.00 10,020.00 0.04 20.04 1.00 501.00 0.01 5.01 0.08 40.08 53 LEVELING BINDER (MACHINE METHOD), N50 TON 1,565 75.00 117,375.00 65.00 101,725.00 72.00 112,680.00 58.00 90,770.00 72.00 112,680.00 54 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 166 10.00 1,660.00 27.50 4,565.00 7.00 1,162.00 10.00 1,660.00 35.00 5,810.00 55 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 1,980 65.00 128,700.00 60.50 119,790.00 64.00 126,720.00 52.25 103,455.00 68.00 134,640.00 56 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,190 70.00 83,300.00 66.00 78,540.00 76.00 90,440.00 58.00 69,020.00 72.00 85,680.00 57 ROADWAY EDGE CRACK ROUTING AND SEALING FOOT 5,470 1.00 5,470.00 1.35 7,384.50 1.25 6,837.50 2.00 10,940.00 4.00 21,880.00 58 DRIVEWAY PAVEMENT REMOVAL, 2"SQ YD 12 15.00 180.00 3.50 42.00 3.00 36.00 30.00 360.00 10.00 120.00 59 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 45 90.00 4,050.00 150.00 6,750.00 135.00 6,075.00 97.00 4,365.00 250.00 11,250.00 60 DRAINAGE AND UTILITY STRUCTURES TO BE ADJUSTED EACH 1 400.00 400.00 760.00 760.00 500.00 500.00 600.00 600.00 500.00 500.00 61 TRAFFIC CONTROL AND PROTECTION L SUM 1 40,000.00 40,000.00 13,289.70 13,289.70 60,000.00 60,000.00 75,000.00 75,000.00 35,000.00 35,000.00 62 THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 406 4.00 1,624.00 4.25 1,725.50 3.85 1,563.10 4.40 1,786.40 10.00 4,060.00 63 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 12,438 1.00 12,438.00 0.55 6,840.90 0.60 7,462.80 0.75 9,328.50 2.00 24,876.00 64 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 1,158 1.50 1,737.00 0.90 1,042.20 1.35 1,563.30 1.11 1,285.38 3.00 3,474.00 65 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 512 3.00 1,536.00 1.75 896.00 1.85 947.20 2.22 1,136.64 8.00 4,096.00 66 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 98 6.00 588.00 3.75 367.50 3.95 387.10 4.60 450.80 12.00 1,176.00 67 SEEDING, FERTILIZER, & HYDROMULCH SQ YD 14,000 3.50 49,000.00 4.00 56,000.00 1.75 24,500.00 2.20 30,800.00 3.00 42,000.00 68 SHORT TERM PAVEMENT MARKING FOOT 1,100 1.00 1,100.00 2.55 2,805.00 1.00 1,100.00 1.00 1,100.00 3.00 3,300.00 69 WORK ZONE PAVEMENT MARKING REMOVAL SQ FT 350 1.00 350.00 4.15 1,452.50 1.00 350.00 2.00 700.00 5.00 1,750.00 TOTALS 1,218,851.00 1,005,500.00 1,046,625.81 1,125,350.24 1,289,276.54 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB # 8 Tracking Number PW 2014-31 TAP Grant Intergovernmental Agreement Public Works – April 15, 2014 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an intergovernmental agreement with Kendall County for acceptance of a Transportation Alternatives Program grant in the amount of $5,000. Background For the second year in a row, the City Council was approved for a $5,000 Kendall County Transportation Alternatives Program grant for construction of Route 47 sidewalks. The attached intergovernmental agreement is the same agreement the City approved last year. We have recently submitted for reimbursement for last year’s grant, and would expect quick payment by Kendall County. With City Council approval of the new agreement, we would immediately submit for reimbursement, as we have incurred more than enough sidewalk related expenses on the Route 47 project. Recommendation Staff recommends approval of the attached intergovernmental agreement with Kendall County for the Transportation Alternatives Program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 10, 2014 Subject: TAP Grant Page 1 of 13 INTERGOVERNMENTAL AGREEMENT FOR KENDALL COUNTY TRANSPORTATION ALTERNATIVES PROGRAM (“KC-TAP”) FUNDING TO THE UNITED CITY OF YORKVILLE TO CONSTRUCT MULTI-USE TRAILS AND SIDEWALKS ALONG ROUTE 47 IN YORKVILLE, ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between the County of Kendall, a unit of local government of the State of Illinois (“Kendall County”) and the United City of Yorkville (the “Grantee”), a municipal corporation of the State of Illinois. WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Grantee and Kendall County (the “parties”) are units of local government within the meaning of Article VII, Section 1 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved, provided that the unit of local government contracting with Kendall County has authority to perform the service; and WHEREAS, pursuant to the Illinois Highway Code under 605 ILCS 5/9-101 and 605 ILCS 5/4-409, the State, its municipalities and the counties may form cooperative agreements Page 2 of 13 with each other for the construction, maintenance and improvement of streets, highways and any portions thereof; and WHEREAS, the Illinois Highway Code (605 ILCS 5/1 et seq.) and the Illinois Bikeway Act (605 ILCS 30/1 et seq.) each encourage the funding and the creation of bicycle paths, multi- use trails and sidewalks along roadways within the State of Illinois; and WHEREAS, on July 17, 2012, the Kendall County Board passed Resolution Number 12- 33 entitled “Resolution for the Creation of the Kendall County Transportation Alternatives Program (“KC-TAP”)”, which authorizes Kendall County to provide financial assistance to qualified applicants for the grantee’s construction of multi-use trails and sidewalks in Kendall County, Illinois; and WHEREAS, on or about December 26, 2013, Grantee submitted an application pursuant to the KC-TAP. Grantee’s application sought financial assistance to construct multi-use trails and sidewalks along Illinois Route 47 within Grantee’s city limits. Grantee’s construction project is identified in the attached Exhibit A and shall be referred to herein as “the Project”; and WHEREAS, the Kendall County Board approved Grantee’s KC-TAP application for financial assistance on March 19, 2014; and WHEREAS, the parties wish to enter into this agreement for the benefit of local pedestrians and bicyclists and to provide a safe and efficient pathway for the residents of the United City of Yorkville and Kendall County; and WHEREAS, pursuant to the terms of this agreement, Kendall County will grant money to Grantee to partially fund the building of multi-use trails and/or sidewalks as described in the Grantee’s application for funds, which is attached to this agreement as Exhibit A and Page 3 of 13 incorporated by reference, and the referenced Intergovernmental Agreement between Grantee and the Illinois Department of Transportation; and WHEREAS, it is understood that in no case shall Kendall County provide more than 50% of the funding for any approved project and a local government agency cannot obtain more than $50,000 in KC-TAP Funds per fiscal year; and WHEREAS, it is the understanding of the parties that at all times, including after completion of the project, Grantee alone will own, construct, maintain, repair and/or replace the subject improvements, and that Kendall County will have no duties to construct, maintain, repair and/or replace the subject improvements at any time in the future. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this paragraph 1; 2. Kendall County’s Obligations: a. Kendall County agrees to grant an amount not to exceed $5,000.00 in Fiscal Year 2014 (December 1, 2013 to November 30, 2014) to Grantee for the purpose of partially funding construction of the Project; b. The final amount of this Grant, which shall not exceed $5,000.00, will be determined at the time the Grantee submits its final request for reimbursement for the Project; c. The final Grant amount shall not exceed 50% of the funding for said Project. Should the submitted reimbursement request constitute an amount above 50% of Page 4 of 13 the Project’s costs, then the County shall, in its sole discretion, choose to reimburse an amount below $5,000.00 and equal to 50% of the Project’s costs; d. Kendall County shall disburse the Grant funds under this agreement within sixty (60) days of the submission of Grantee’s final request for reimbursement and the necessary supporting documentation supporting the request; e. Kendall County shall have no ownership interest in the Project and/or the subject improvements under this agreement, nor shall it have any obligations beyond the granting and disbursement of KC-TAP grant funds as described herein. 3. Grantee’s Obligations: a. Grantee understands and agrees that only qualified units of local government within Kendall County who have statutory authority to provide lands or facilities for multi-use trails or sidewalk purposes are eligible for assistance under the KC- TAP program and eligible projects must be located within the geographical boundaries of Kendall County, as well as located along a State or County Highway and Grantee herein assures Kendall County that it and its Project qualifies for funding pursuant to this understanding and pursuant to all other terms of the KC-TAP as set forth in Kendall County Resolution Number 12-33 and Grantee’s application; b. Grantee shall use the funds set forth in this Agreement to construct the Project at the locations and pursuant to the specifications as set forth in the attached Exhibit A and in conformance with all plans and designs previously supplied by Grantee as part of the KC-TAP application process. Grantee understands and agrees that the funds provided by Kendall County pursuant to this Agreement shall not be Page 5 of 13 used for any other purpose including, but not limited to, future maintenance of the multi-use trails or sidewalks (e.g., sealing, patching or crack filling). In the event that Grantee uses the funds for an improper purpose, Grantee shall immediately reimburse Kendall County the full amount of funds provided to Grantee under this Agreement; c. At all times, the Project, and all of its resulting improvements, shall be the exclusive property of Grantee, who shall exercise complete control, responsibility and ownership of said property. At no time shall Kendall County be deemed to have adopted said Project or its resulting improvements or the responsibility for the ownership, construction, maintenance, care, and demolition of the improvements that are subject to the Project and this Agreement; d. Grantee and its consultants, employees, contractors, subcontractors and agents agree to comply with the following state and federal laws and Grantee shall ensure that all of their contracts include provisions incorporating the following: i. The Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq. Grantee agrees to (a) fully comply with all applicable requirements of the Prevailing Wage Act and (b) notify all contractors and subcontractors that the work performed pursuant to this Agreement shall be subject to the Illinois Prevailing Wage Act. In the event that Grantee fails to comply with the notice requirements set forth in the Illinois Prevailing Wage Act, Grantee shall be solely responsible for any and all penalties, fines and liabilities incurred for Grantee’s, contractors’ and/or subcontractors’ violations of the Prevailing Wage Act. Page 6 of 13 ii. The Employment of Illinois Workers on Public Works Act, 30 ILCS 570/0.01 et seq. (“Employment Act”). iii. The Substance Abuse Prevention on Public Works Act, 820 ILCS 265/1 et seq. and the Illinois Drug Free Workplace Act, 30 ILCS 580/1 et seq. iv. The Illinois Public Construction Bond Act, 30 ILCS 550/1 et seq. v. The Illinois Human Rights Act, Title VI of the Civil Rights Act of 1964, as amended, the Americans with Disabilities Act, the Age Discrimination in Employment Act, Section 504 of the Federal Rehabilitation Act, and all applicable rules and regulations. e. Grantee shall ensure that Grantee and each contractor and/or subcontractor performing work on the Project shall obtain and continue in force during the term of the Project, all insurance necessary and appropriate and that each contractor and/or subcontractor contracted with to perform work on the Project shall name Kendall County as an Additional Insured on a Primary and Non-Contributory basis with respect to the general liability, business auto liability and excess liability insurance, as well as a waiver of subrogation with respect to the general liability and workers’ compensation in favor of Kendall County. Further, Grantee shall require each contractor and/or subcontractor to provide indemnification and hold harmless guarantees to Kendall County during the construction of this Project; f. Grantee shall comply with all competitive bidding and selection requirements necessary for construction and completion of the Project pursuant to applicable state and federal laws. Grantee shall obtain certifications from all contractors and Page 7 of 13 subcontractors who perform work on the Project, which certify the contractors and subcontractors are not barred from performing the work as a result of a violation of either 720 ILCS 5/33E-3 or 5/33E-4 (bid rigging or bid rotating) or as a result of a violation of 820 ILCS 130/1 et seq. (the Illinois Prevailing Wage Act); g. It is agreed by the Grantee that the maintenance, both physical and financial of the Project and its resulting improvements will be the responsibility of Grantee, and Grantee alone. Further, Grantee shall be responsible for any future repair or replacement deemed necessary for the Project and its resulting improvements (notwithstanding any agreements with third-parties in this regard). Nothing in this Agreement shall be construed as to create a duty or responsibility on behalf of Kendall County to finance, maintain, repair, replace, or otherwise control the subject improvements; h. During, and following completion of the Project, Grantee shall defend, with counsel of Kendall County’s own choosing, indemnify and hold harmless Kendall County, including Kendall County’s past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which Kendall County, its past, present and future board members, elected officials, insurers, employees, and/or agents may hereafter sustain, incur or be required to pay relating to, or arising in any manner out of the use, ownership, construction, maintenance, repair, replacement and/or condition of the Page 8 of 13 subject facilities built during this Project, or claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating to and arising in any manner out of Grantee and Grantee’s Contractors and Subcontractors construction of this Project or Grantee’s alleged failure to perform its obligations pursuant to this Agreement. Any attorney representing Kendall County shall be approved by the Kendall County State’s Attorney and shall be appointed a Special Assistant State’s Attorney, as provided in 55 ILC 5/3-9005. Kendall County’s participation in its defense shall not remove Grantee’s duty to indemnify, defend and hold Kendall County harmless, as set forth above; i. Grantee understands and agrees that construction of the Project must begin within 24 months of signature of this Agreement by the Kendall County Board. If the subject project does not begin construction within 24 months, Grantee will be in default of this Agreement and at that time the Agreement, as well as any obligations of Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; j. Grantee understands that Construction of the Project must be completed and a request for reimbursement must be submitted to the County within 60 months after the signature of this Agreement. If Grantee is unable to complete the Project and seek reimbursement within that time, Grantee will be in default of this Agreement and at that time the Agreement, as well as any obligations by Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; Page 9 of 13 k. If Grantee is unable to begin construction of the Project within 24 months after the parties’ execution of this Agreement, or is unable to complete the Project and request reimbursement within 60 months after the parties’ execution of this agreement, Grantee may submit a request in writing to Kendall County requesting an extension of time to commence or complete the construction, as the case may be. Grantee must file its request for an extension of time with Kendall County on or prior to expiration of the 24 month period in the case of it beginning construction or on or prior to expiration of the 60 month period in the case of completing construction and seeking reimbursement. Requests for extensions shall not be valid if made after the expiration of the above deadlines. Kendall County retains sole discretion whether to approve Grantee’s request for an extension of time; l. Grantee understands and agrees that prior to Kendall County disbursing the above listed KC-TAP funds as described herein, Grantee must submit final project costs, along with a written request for reimbursement to the Kendall County Engineer or his designee, who shall then determine the appropriateness of the costs and expenses claimed and determine if all obligations have been met prior to approving the disbursement of Grant funds. If requested by Kendall County, the Grantee must also submit any and all further documentation to verify completion of the Project, the costs incurred by Grantee and Grantee’s compliance with the terms of this Agreement; m. Grantee understands and agrees that it shall submit its request for reimbursement to the County within the same fiscal year that the Project is completed. Failure to Page 10 of 13 timely request reimbursement as outlined in this Agreement will result in Grantee being in default of this Agreement and at that time the Agreement, as well as any obligations by Kendall County, shall immediately cease and be considered null and void with no further obligation upon Kendall County to provide the Grant funding as described above; n. Grantee understands and agrees that reimbursement requests cannot exceed the amount originally awarded by the Kendall County Board and described in Section 2(a); o. Grantee understands and agrees that under no circumstances shall cost overruns be considered nor shall KC-TAP Funds under this Agreement be advanced to the Grantee prior to project completion and submission of a request for reimbursement. 4. It is mutually agreed by Kendall County and Grantee that at no time shall Kendall County be inferred to, or obligated to, have a duty to provide insurance for the subject improvements or otherwise indemnify and hold harmless Grantee in connection with the use, enjoyment, ownership, maintenance, construction, repair or replacement of the Project improvements and any property where the Project has been completed; 5. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. Nothing in this Agreement, express or implied, is intended to confer upon any party, other than the parties and their respective successors and assigns, any rights, remedies, obligations or liabilities under or by reason of such agreements; Page 11 of 13 6. Any notice required or permitted to be given pursuant to this Agreement shall be duly given if sent by fax, certified mail, or courier service and received. As such, all notices required or permitted hereunder shall be in writing and may be given by either (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt. If to the County: County Engineer Kendall County Highway Department 6780 Route 47 Yorkville, Illinois 60560 With copy to: Kendall County State’s Attorney 807 John Street, Yorkville, Illinois, 60560 If to the Grantee: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Or such address or counsel as any party hereto shall specify in writing pursuant to this Section from time to time; 7. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from Page 12 of 13 this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby; 8. This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement; 9. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties; 10. Nothing contained in this Agreement, nor any act of Kendall County or the Grantee pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, a gent, limited or general partnership, joint venture, or any association or relationship involving the County and the Grantee; 11. This Agreement shall be in full force and effect upon signature by both parties and will terminate upon either (a) payout by the County of Grant funds as described herein, or (b) default by Grantee, whichever occurs first. However, the duty to defend and indemnify shall survive the term of this agreement; 12. In the event Kendall County is in default under the Agreement because funds ar e not appropriated for a fiscal period subsequent to the one in which the Agreement was entered into which are sufficient to satisfy all or part of the County’s obligations under Page 13 of 13 this Agreement during said fiscal period, the County agrees to provide prompt written notice of said occurrence to Grantee. In the event of a default due to non -appropriation of funds, Grantee and County have the right to terminate the Agreement upon providing thirty (30) days written notice to the other party. No additional payments, penalties and/or early termination charges shall be required upon termination of the Agreement; 13. Kendall County and Grantee each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the above date. County of Kendall, a unit of local government United City of Yorkville, Kendall County, of the State of Illinois Illinois, a municipal corporation By: ____________________________ By: ____________________________ Chair, Kendall County Board Mayor Date: ____________________________ Date: ____________________________ Attest: Attest: ____________________________ ____________________________ County Clerk City Clerk Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number OB #1 Tracking Number PW 2014-13 Parking Restrictions – Whispering Meadows Public Works – April 15, 2014 Majority Approval See attached memo. Jeff Weckbach Administration Name Department Summary: A discussion related to off-street parking in the Whispering Meadows subdivision on Alan Dale Ln from Faxon Rd to Alice Ave. Background: This item was last discussed at the March 11th City Council meeting. At that meeting the City Council directed staff to draft and mail a letter to all residents who would be affected by this parking change in order to inform them of the changes. Citizens were asked to attend this meeting to express their opinions on this matter. The proposed ordinance would restrict parking on the Eastern portion of Alan Dale Lane from Alice Ave to Faxon Road at all times. Recommendation: Staff recommends approval of the ordinance that would restrict parking from Alice Ave to Faxon Road on Alan Dale Lane at all times. Memorandum To: Public Works From: Jeff Weckbach, Administrative Intern Bart Olson, City Administrator Date: April 7, 2014 Subject: Parking in the Whispering Meadows Subdivision BNSF RR Spur Faxon B r i d g e Alice Beecher Alan Dale Cannonball Sumac E l d e n M c M u r t r i e Twi nl eaf Redbud Iroquois Canyon High Ridge Yellowstone Gol denr od Wi nt er ber r y Catalpa Northland Honeysuckl e WhitePlains P a t ri c i a A m anda Meadowview Denise Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 / www.eeiweb.con LOCATION MAP DATE:FEBRUARY 2014United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 (630) 553-4350 http://www.yorkville.il.us WHISPERING MEADOWS PARKING UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATEREVISIONS PROJECT NO.:YO1400 PATH:H:/GIS/PUBLIC/YORKVILLE/2013/ YO1400-PARKING.MXDFILE: hhhää NORTH 05001,000 Feet Legend Area of Restricted Parking Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: ALAN DALE LANE A “no parking” zone shall be created on the east side of Alan Dale Lane from Faxon Road to Alice Avenue. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, A.D. 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, A.D. 2014. ____________________________________ MAYOR