Ordinance 2001-41 'Ordinance Establishing the O' of Director of Finance
COUNTY OF KENDALL )
ss
STATE OF ILLINOIS )
ORDINANCE NO. `A
AN ORDINANCE ESTABLISHING THE OFFICE OF
DIRECTOR OF FINANCE IN THE
UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE have, in
the City Code, established the office of Director of Finance; and
WHEREAS,the Corporate Authorities of the UNITED CITY OF YORKVILLE
recognize that the Director of Finance has significant responsibilities and duties in relationship to
the management of public funds; and
WHEREAS, the Corporate Authorities of the UNITED CITY OF YORKVILLE
recognize it is vital that the Director of Finance be highly trained and qualified in the area of
public finance; and
WHEREAS, the Corporate Authorities of the UNITED CITY OF YORKVILLE want to
ensure that its City Code enumerates in greater detail the necessary duties and qualifications of
the Director of Finance.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS:
Section 1: That there shall be added to Title 1 of the City Code in Chapter 7 entitled
"Municipal Finances"which shall provide as follows:
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Ordinance Establishing the Q of Director of Finance
Section 1-7-4:Office Created: The office of Director of Finance is hereby created.
Wherever in this Code or other ordinances of the City the term "Office of Director of
Finance" shall appear, it shall mean and it shall be synonymous with the term"Director
of Finance."
Section 1-7-5:Appointment, Term,Removal:
A. The Director of Finance shall be appointed by the Mayor, by and with the advice
and consent of the City Council.
B. The Director of Finance shall be appointed on an annual basis.
C. The Mayor,with the approval of the City Council, may remove the Director of
Finance at any time pursuant to the requirements for removal of appointed officers
established by the Illinois Municipal Code.
Section 1-7-6:Compensation; Bond: The Director of Finance shall receive such
compensation as shall be fixed from time to time by ordinance, resolution, or vote of the
City Council. The Director of Finance shall furnish a bond in such amount and with such
surety as may be approved by the Mayor and City Council, conditioned upon the faithful
performance of the Director's duties, and shall indemnify the City for any loss suffered
by reason of neglect of such duty or failure to perform the same. The City shall pay the
cost of the bond.
Section 1-7-7:General Duties: The Director of Finance shall exercise
general supervision over and be the executive manager for planning, organizing and
directing the activities of the Finance Department and assisting in the short and long
range planning for the City and shall perform such other duties as may be prescribed by
ordinance or directed by the City Council.
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Ordinance Establishing the 0 3f Director of Finance
Repealer. All ordinances, resolutions or orders, or parts thereof, in conflict with the
provisions of this ordinance are to the extent of such conflict hereby repealed, and this ordinance
shall be in full force and effect forthwith upon its adoption.
PAUL JAMES MARTY MUNNS
RICHARD STICKA MIKE ANDERSON
VALERIE BURR 1 ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day o , A.D. 2001. I
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this Day of A.D. 2001.
Atte .
CITY CLERK.
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Rev.6/27/01
or
UNITED CITY OF YORKVILLE
DIRECTOR OF FINANCEBUDGET OFFICER
JOB DESCRIPTION
Department: Administration
Reports To: City Administrator
Status: Full Time
Position Description Overview
This position acts as a professional administrative employee that works under the general
direction of the City Administrator. Performs a variety of complex supervisory,professional,
administrative and technical accounting and finance functions in directing, supervising and
participating in the activities of the Finance Department.
Essential Job Functions
1. Manages and supervises assigned operations to achieve goals within available resources;
plans and organizes workloads and staff assignments; trains, motivates and evaluates
assigned staff, reviews progress and directs changes as needed.
2. Provides leadership and direction in the development of short and long range plans;
gathers, interprets, and prepares data for studies, reports and recommendations;
coordinates departmental activities with other departments and agencies as needed.
3. Provides professional advice to supervisors; makes presentations to supervisors,boards,
committees, civic groups and the general public.
4. Communicates official plans,policies and procedures to staff and the general public.
5. Assures that assigned areas of responsibility are performed within budget,performs cost
control activities; monitors revenues and expenditures within assigned areas to assure
sound fiscal control; prepares annual budget requests; assures effective and efficient use
of budgeted funds,personnel, materials, facilities and time.
6. Determines work procedures,prepares work schedules, and expedites work flow; studies
and standardizes procedures to improve efficiency and effectiveness of operations.
7. Issues written and oral instructions; assigns duties and examines work for exactness,
neatness and conformance with policies and procedures.
8. Maintains harmony among workers and resolves grievances; performs or assists
subordinates in performing duties; adjusts errors and complaints.
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t Rev.6/27/01
9. Performs a variety of studies, reports and related information for decision-making
purposes.
10. Prepares the Tax Levy for City Council approval.
11. Performs periodic financial studies and analysis.
12. Serves as chief financial advisor to the City Administrator.
13. Establishes and maintains internal control procedures and assures that state and federal
standard accounting procedures are maintained.
14. Supervises the collections of taxes, fees and other receipts in accordance with laws and
regulations.
15. Maintains financial records.
16. Prepares all financial reports including state and federal and tax reports
17. Oversees the central computerized financial system for the City.
• 18. Assists City Administrator with the preparation and execution of the annual operation
budget and capital improvement programs.
19. Oversees the posting and reconciliation of ledger and accounts.
20. Develops financial studies and plans, ordinances and resolutions; forecasts, estimates and
monitors the financial condition of the City to assure the fiscal well being of the City.
21. Trains and develops financial staff.
22. Oversees payroll and accounts payable processing; utility and other billings; investment
of City funds in accordance with state regulations and City's investment policy.
23. Performs other related duties as assigned.
Basic Requirements -Job Knowledge
1. Ability to communicate clearly and concisely in both oral and written format.
2. Ability to establish and maintain effective accounting procedures; ability to maintain
effective working relationships with employees and the public; ability to carry out
® assigned projects to completion.
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3. Thorough knowledge of the functions of various municipal/business services and of
personnel and financial management functions.
4. Ability to understand, follow general instructions, and carry out policy decisions and/or
recommendations quickly and accurately.
5. Possess the initiative to seek out and define problem areas, analyze situations,provide
alternatives and recommend solutions.
6. Skill in the operation of tools and equipment such as; personal computer, including
spreadsheet and work processing software, central financial computer system, telephone,
10-key calculator, typewriter, copy machine, fax machine, shredder.
Minimum and Preferred Experience and Education
1. Bachelor's degree in Business Management,Finance, Accounting or a closely related
field is required, CPA preferred.
2. Five (5) years of progressively responsible municipal finance work.
3. Must have successfully completed a background investigation with findings of good
character and no felony convictions.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
® jdescfindir
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-RESOLUTION CREATING JOB DES PTION FOR DIRECTOR OF FINANCE/BUDGET OFF'
STATE OF ILLINOIS )
ss
COUNTY OF KENDALL )
RESOLUTION NO. 2001-�"3
RESOLUTION CREATING THE JOB DESCRIPTION FOR THE
POSITION OF DIRECTOR OF FINANCEBUDGET OFFICER
IN THE UNITED CITY OF YORKVILLE
WHEREAS, the UNITED CITY OF YORKVILLE, through its City Council, Mayor,
and City staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Director of Finance/Budget of
Officer; and
WHEREAS, the job position for Director of Finance/Budget Officer will have the duties
and responsibilities as set forth in the attached job description;
WHEREAS, the position of Director of Finance/Budget Officer will greatly assist with
the operational efficiency of the UNITED CITY OF YORKVILLE;
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE
THAT THE POSITION THE DIRECTOR OF FINANCE/BUDGET OFFICER IS HEREBY
CREATED.
That said position will be directed by the City Administrator and shall work directly
under the City Administrator. The job description for Director of Finance/Budget Officer is
attached hereto and made a part hereof as Exhibit"A".
The hiring of a person to fill the position of Director of Finance/Budget Officer should be
subject to all probationary rules and regulations as set out in the current employee manual.
PASSED AND APPROVED THIS _ DAY OF , 2001.
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RESOLUTION CREATING JOB DF 'TION FOR DIRECTOR OF FINANCE/BUDGET OF
PAUL JAMES MARTY MUNNS
RICHARD STICKA MIKE ANDERSON
VALERIE BURD ROSE SPEARS
LARRY KOT y JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2001.
MAYOR
PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois,
this Day o , A.D. 2001.
Attes .
ITY CLERK
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