The URL can be used to link to this page

City Council Minutes 2014 03-25-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,MARCH 25.2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward 11 Milschewski Absent Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present(called in) Teeling Present Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Deputy Chief of Police Hilt,EEI Engineer Sanderson QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item#4 on the consent agenda,Road to Better Roads Program- Heustis Street Improvements Engineering Agreement(PW 2014-18), Item#5 on the consent agenda Road to Better Roads Program—State Street Sanitary and Adrian Street Watermain Improvements Engineering Agreement(PW 2014-19), and Item#7 on the consent agenda Grande Reserve Park B—Agreement for Professional Services(2014-21)be moved to the regular agenda under the Public Works Committee Report. /1 Amendment approved unanimously by a viva voce vote. PRESENTATIONS Swearing-in of Patrol Officer Christopher Kuehlem Mayor Golinski swore in patrol officer Christopher Kuehlem. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Resolution 2014-06 MFT General Maintenance Resolution for Electricity for Street Lights- authorize City Clerk to execute (PW 2014-14) 2. Resolution 2014-07 Approving a Revised Parkway Tree Program-authorize Mayor and City Clerk to execute (PW 2014-15) 3. License Agreement for Green Organics Compost Facility-authorize Mayor and City Clerk to execute (PW 2014-16) 4. Riverfront Park—Agreement for Professional Services-authorize Mayor and City Clerk to execute (PW 2014-20) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Spears-aye,Frieders-aye, Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—February 25,2014(CC 2014-18) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for February 25,2014 as presented. So moved by Alderman Frieders; seconded by Alderman Kot. The Minutes of the Regular Meeting of the City Council—March 25,2014—Page 2 of 5 Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT $1,008,105.15. REPORTS MAYOR'S REPORT Proclamation for National Service Recognition Day (CC 2014-19) Mayor Golinski read a proclamation for National Service Recognition Day. Ordinance 2014-09 Renewal of Aggregation Program for Electrical Load (CC 2014-20) Mayor Golinski entertained a motion to approve an ordinance authorizing renewal of aggregation program for electrical load and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye, Teeling-aye,Koch-aye,Kot-aye I Benefit Insurance Program Renewal—FY 15 (ADM 2014-19) Mayor Golinski entertained a motion to renew a contract with Guardian for dental insurance and to renew a contract with Blue Cross Blue Shield for health insurance for current HMO and PPO plans with no change from the previous fiscal year for non-union employee contribution rates and with employee contribution rates in the amounts as authorized by the Police Department unions and Public Works union contracts. So moved by Alderman Koch; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye n PUBLIC WORKS COMMITTEE REPORT Road to Better Roads Program—Heustis Street Improvements Engineering Agreement (PW 2014-18) Alderman Teeling made a motion to approve the Road to Better Roads Program-Heustis Street improvements engineering agreement; seconded by Alderman Koch. Alderman Funkhouser pulled this off due to scheduling. The bigger issue is with the budget and if the City wants to get this going.His understanding was that the City would go ahead with the engineering. The project would be ready to go once the City had its funding.Alderman Kot asked how long the engineering study is valid and he was told it is valid for two years. Heustis Street is one of those roads the City has to fix over the next two years. He has no problem moving ahead.Alderman Funkhouser wanted to make sure the Council is comfortable authorizing engineering without having a budget solidified as to how the City is going to accomplish the project. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Teeling-aye, Koch-aye,Kot-aye,Frieders-aye, Spears-aye Road to Better Roads Program—State Street Sanitary and Adrian Street Watermain Improvements Engineering Agreement (PW 2014-19) Alderman Teeling made a motion to approve the Road to Better Roads Program- State Street sanitary and Adrian Street watermain improvements engineering agreement; seconded by Alderman Colosimo. Alderman Kot stated State Street is the road the City had the problem with last spring with flooding.He thinks there is some urgency getting this resolved sooner rather than later. Engineering will not go to waste.He would like to see the Council move ahead with this. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Teeling-aye,Koch-aye, Kot-aye,Frieders-aye, Spears-aye,Colosimo-aye Grande Reserve Park B—Agreement for Professional Services (PW 2014-21) The Minutes of the Regular Meeting of the City Council—March 25,2014—Page 3 of 5 Alderman Teeling made a motion for Grande Reserve park B -agreement for professional services; seconded by Alderman Funkhouser. Alderman Funkhouser wanted the Council to be clear on this process.This park is a piece of City property.The developer did not complete their obligations. The City has to spend money to bring it to an acceptable piece of property for park development.He wanted know the contracts for the park will be handled separately and that the City can recoup the cost from the developer.He assumed the City was going to try to recoup the funds. City Administrator Olson stated that is correct.Alderman Funkhouser asked City Administrator Olson if the developer had given any indication when they might reimburse the City. The answer was no.Alderman Funkhouser asked if the developers understood the importance of this project and why the City is moving forward.He asked if they knew that the City would be asking for reimbursement on the fees that the City is going to spend. City Administrator Olson stated absolutely. Alderman Funkhouser asked if there should be any potential problems with the City doing this work on their own and if the developer is going to come up with some kind of issue to say the City stepped out of bounds. City Administrator Olson doesn't think so and that has not been indicated. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye,Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye,Funkhouser-aye, Teeling-aye Fox Hill and Sunflower Estates SSA Mowing and Maintenance—Bid Award (CC 2014-21) There was discussion before a motion was made to decide on a one or three year term. Alderman Teeling made a motion to award the contract for the Fox Hill and Sunflower Estates SSA mowing and maintenance to Yorkville Mowing and Landscaping for a term of three years; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Colosimo-aye,Funkhouser-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. . ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Meals On Wheels Mayor Golinski stated this month is March for Wheels Month for Meals on Wheels.Meals on Wheels is looking for volunteers and donations this month. This is based out of the Beecher Center. STAFF REPORT No report. MAYOR'S REPORT(cont'd): Ordinance Approving Fiscal Year 2014-2015 Budget (CC 2014-12) The Minutes of the Regular Meeting of the City Council—March 25,2014—Page 4 of 5 Mayor Golinski said the staff needs to be given direction on many items before approving the budget.The big issues are the water fund, sewer fund, and the Road to Better Roads Program. The big questions are what the City wants to do for rates for water and sewer.Alderman Teeling and City Administrator Olson discussed the funded and unfunded projects.Alderman Teeling said every year the City nickels and dimes residents. She suggested looking at this situation globally. The City doesn't have a revenue stream for this. A tax bill revenue stream would definitely fix the problem. She would like to find out how much it would be on a tax bill,for a tax bill revenue stream would fix the problem.Alderman Kot's biggest sticking point in this budget is the water rate. The City is looking at 15%per year.He wished there was another way to accomplish this.He would like the 15%to be scaled back to something more manageable.Mayor Golinski said that would have to be made up somewhere.He asked if Alderman Kot was in favor of raising property taxes. Alderman Kot said the City budgets very conservatively. It seems like the last few years there has been a little more money at the end of the year than anticipated. He hates to impose a 15%water rate increase to find out the City didn't need it because of additional tax revenues or revenues the City didn't expect. He would like to keep that in mind and if the City has to delay a project or two, he thinks the City needs to live within its means. There is no easy answer, but he doesn't think a 15%increase over the next three years is the answer. Mayor Golinski stated even with the increase it doesn't get the City much. The City has to fix the roads. City Administrator Olson said the City would still need a 5%annual increase for five years due to the existing debt obligations. Alderman Funkhouser discussed the budget and the fact that a decision needs to be made on how to fix the roads.Alderman Teeling, City Administrator Olson and Mayor Golinski discussed the agreements that the City has with some of the developers in regards to rebating the sales taxes.Alderman Colosimo, Mayor Golinski, and City Administrator Olson discussed the Route 71 million dollar project.Alderman Koch and EEI Engineer Sanderson discussed the widening of Route 71.Alderman Funkhouser and EEI Engineer Sanders discussed the Route 71 project and the water main.Alderman Funkhouser asked what kind of an economic impact will the improvements of Route 71 have for the south side.Mayor Golinski mentioned that the City is talking about an RFP for development on the south side.He wanted an answer from the Council as to what it wanted to do going forward with the Route 71 project. City Administrator Olson stated it is possible for the project to get delayed. Mayor Golinski said to keep this conversation on n the backburner. In the meantime petition IDOT and state reps to see if the City could do a ten year payback. Then bring this issue back to Council. Alderman Frieders understands a million dollars is a lot of money but said let the State be its own beast and get that part fixed.He thinks it makes more sense to worry about how the City is going to tackle the things that the residents will notice.Mayor Golinski understands what Alderman Frieders is saying. Alderman Kot believes residents would prefer to get the infrastructure and roads fixed before doing Route 71.Mayor Golinski stated one of the other problems is when the City does Route 47,Route 34, and Route 71 residents look at the City saying that is a state project. It is costing the City millions of dollars that the Council doesn't get credit for in the eyes of the residents.Alderman Colosimo is starting to have second thoughts on the roads program. The problem is the City is holding up about every road program because of the sewers underneath.He is leaning to the City fixing the roads.As the water main projects come up then the City has to deal with those.This has to be balanced as a Council. Mayor Golinski asked how many water main breaks did the City have this year and where did they concentrate. City Administrator Olson said Countryside is the main portion of all water main breaks.Alderman Frieders issue with going to bond is that the life of the road will expire before the City hits the balloon payments. Then the City is back where it started and back with a fatter amount of debt. If the City were to go about this to get the most for its money then it makes sense to fix the under and the over.It makes more sense to find a way to fund the roads now or strategically accept the debt as the City goes.Mayor Golinski agrees. Alderman Teeling stated the City has to raise fees on some things. It can't pretend that the money is going to appear.Mayor Golinski asked City Administrator Olson how many scenarios can be given by next meeting. The answer was the possibilities are endless. City Administrator Olson stated the Council has two scenarios on the table. The Council needs to set a dollar amount for the City needs a plug number for /1 the budget. One option is the scaled back version of the road to better roads. The second option is a water rate option Countryside. City Administrator Olson stated for an overall increase the City is looking at about$17 per month for water and road infrastructure fee increases to get the road to better roads plan done and Countryside. Option two was discussed among the aldermen and City Administrator Olson.In option three the City could go to the zero option and do 5%annual increases for five years in a row. Option four is anywhere in-between.Mayor Golinski summarized that the City is proposing$35 per month for just the water charges. To include Countryside and everything that's included right now it would be about$200 a year.Alderman Frieders stated this isn't just a five year project. Every five years the City is going to have another lump of five million to spend.Alderman Funkhouser stated with these options the City is only funding a third of the roadways,and is not addressing all the issues that the City's road study says it should be doing.The City is still pushing the problems down the road.He proposes the The Minutes of the Regular Meeting of the City Council—March 25,2014—Pa2e 5 of 5 City looks at the rates.Alderman Kot said the City's commercial development has become very stagnant. That is where the sales tax comes from to pay for some of these projects.The City should try to get new commercial development into the City to generate revenue.Alderman Funkhouser stated the City has seen increases in sales tax revenues. Mayor Golinski asked City Administrator Olson to bring back some hard numbers for the next meeting.Alderman Colosimo asked if the amount stays steady or goes up each year. City Administrator Olson stated that it goes up each year. Mayor Golinski said this will be back at the next Council meeting. ADDITIONAL BUSINESS n None. EXECUTIVE SESSION 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 2. Litigation. Mayor Golinski stated that the Council will adjourn for executive sessions. The City Council entered Executive Session at 8:15 p.m. The City Council returned to regular session at 8:52 p.m. CITIZEN COMMENTS Bill Gockman,Whispering Meadows,discussed the subdivision's roads and his desire to get to a resolution quickly on fixing them. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:57 p.m. Minutes submitted by: 49 4`�� Beth Warren, City Clerk, City of Yorkville,Illinois :d%� � ��/•,ii�1��/ �� \��I•�ii� \��/ �� \��/ i \��/ �ii��,�/•1ii� \��/ ,ice! \��/ `ii \��/ `� \��/ 1 \��/ �,`�\ii: ..;�,.:►.:a 121 i.: :.�121 i.:...�121 i.: ..�12 l i.: ..�121 i.: ..�12 1 i.: ..�Z 21 Nm i.. ..�Z 21 i.: ..�1 2 f i.:...�121 i.: ..�121 i.: ..�1 2 ease - `'' ' ll�111111'� Il— 1111►1�/�.,� 1;•�,1�11 UNITED CITY OF YORKVILLE ;.:,;►,� 111.-, � ►'-11111 11111►1�•;�, �;•�,1�� ►j'�� WHEREAS, service to others is a hallmark of the American character, and central to E ��111�111 111111�i.i. how we meet our challenges;and '�►i': �: Cam:i�t WHEREAS,national service expands economic opportunity by creating more ►��1111 1111N►��!y sustainable resilient communities and providing education career skills and ` 'L1.111 ��...• : leadership abilities for those who serve; and .�•e..�ll 1/j/jlhi• � :.• 1111 WHEREAS,national service participants serve in more than 60,000 locations across the ►�� :� country,bolstering the civic,neighborhood, and faith-based organizations that are so 111 ►.-`; 11111111��, vital to our economic and social well-being; and WHEREAS,national service participants increase the impact of the organizations they �IIP��; ;•:iD111 11111.x, serve with,both through their direct service and by recruiting and managing millions /11111 '►�►._•,., of additional volunteers;and �`•=�.►11 111111 WHEREAS,national service represents a unique public-private partnership that ',►,;:..,� invests in community solutions and leverages non-federal resources to strengthen `;.• ,�,' 11►j►1�� community impact and increase the return on taxpayer dollars; and E!%1'lll 11111111,;; .:.111111111 ',;;;:..•:� WHEREAS,national service participants demonstrate commitment, dedication, and � ,;;;,' 11►1'1�' patriotism by making an intensive commitment to service, a commitment that remains t!:��1�11111 k-:•NI 11►1;1;�r with them in their future endeavors; and '►iii° :�e�i►U 1111 „ WHEREAS, the Corporation for National and Community Service shares a priority t%�1111 11111,•=., 11►1:1; with mayors nationwide to engage citizens,improve lives,and strengthen ►�.,=• communities; and is joining with the National League of Cities, City of Service, and ..,,►) 111'1'i ri'/1�11 1111111.x, mayors across the country to recognize the impact of service on the Mayors Day of ►11111 ►-,0111 Recognition for National Service on April 1,2014. ::;;1' 11111111/�f; THEREFORE,BE IT RESOLVED that I, Gary J. Golinski, Mayor of the United City of �.r�111111 '►;;:= � Yorkville, do hereby proclaim April 1,2014, as National Service Recognition Day, and 111►1rP�i encourage residents to recognize the positive impact of national service in our city;to !•��1.1�11 thank those who serve;and to find ways to give back to their communities. ►''• �' Dated this 25� day of March, 2014, A.D. €�►i'1�1��1 ; �11N11 Affu' Mayor !•�'�111 Gar . Golinski,Ma y �.r�11111 e�lj"\`••a�/��\`i��/��\`iai�/��\`i��/��\`i�i�/��\` i��/��\`iii�/��\` i��/��\`i��/��\`i��►1I�,.. _ lIti ___ IIL____ lI1 ___ lT1 _ lIt lIl lTt lT1 1TL lIL \uu•♦�Iuun._/�Inun•�_�Iuun•�_�Iunu•��Iuuu.��Iinu.J/�IinuM��1uuO•��1uup•/�1/..%ail//I, �_ /�_ Imo_ �� Imo_ /�_ Imo_ /�_ /�_ /�_ I\..■I/� REGULAR CITY COUNCIL MEETING 2 - Z4 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: ('Ian �� r6 � � 6444 At Stt,h I &—— ev, I L - C✓\ SIGNIN REGULAR CITY COUNCIL MEETING Public Comment s- � PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: SIGNM