Park Board Packet 2014 05-08-14
Yorkville Parks & Recreation Department
ARC Building – 201 W. Hydraulic Ave.
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:30 p.m.
May 8, 2014
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests, City Officials and Staff:
Director of Parks and Recreation – Tim Evans, Superintendent of Parks – Scott Sleezer, Superintendent of Recreation
Shay Remus, and City Council Liaison to Park Board – Ken Koch, Ward 1 Alderman
Public Comment:
Presentations:
Approval of Minutes:
April 10, 2014*
Bills Review:
May 8, 2014 Bill List
March 2013 – Budget Report
March 2014 – Budget Report
Old Business:
Parks and Recreation Survey *
Riverfront Rentals *
New Business:
Yorkville Youth Tackle Football Agreement *
Ken Miller Field Naming at Cannonball Park *
Heartland Meadows – Rezoning & Special Use for Planned Unit Development *
Reports:
Recreation Report
Parks Report
Executive Session:
Additional Business:
Adjournment:
Next meeting: June 12, 2014 @ 6:30pm
*Items needing Board approval or recommendation
2014/2015 City Council Goals – Park Board
Goal Priority Staff
“Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer
“Increased Seasonal Special Events and Special Event Awareness” 14 Tim Evans
“Park Acquisitions” 15 Bart Olson
“Park Development” 15 Scott Sleezer & Krysti Barksdale-Noble
“4th of July Involvement” 20 Tim Evans
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Approval of Minutes
Tracking Number
Park Board – May 8, 2014
Majority
Board Approval
Minute Taker
Name Department
Minutes of the Park Board – April 10, 2014
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Yorkville Parks and Recreation Department
ARC Building
201 W. Hydraulic Avenue
April 10, 2014 at 6:30 p.m.
Call to Order: Kelly Sedgwick called the meeting to order at 6:35 p.m.
Roll Call: Deb Horaz – yes(6:40 p.m.); Kelly Sedgwick – yes; Seaver Tarulis – yes; Mark Dilday – no;
Amy Cesich – yes (7:09 p.m.); Dan Lane – yes; Matt Konecki – yes.
Introduction of City Official and Staff:
Tim Evans – Superintendent of Recreation
Scott Sleezer – Superintendent of Parks
Shay Remus – Recreation Manager
Diane Teeling ‐ Alderman
Other Guests: None.
Public Comment: None.
Presentation: None.
Approval of Minutes: The minutes from the March 13, 2014 minutes were approved. Motion to
approve the minutes was made by Seaver Tarulis and seconded by Matt Konecki.
Bills Review: April 10, 2014 ‐ Matt asked about golf instruction. Tim said it is an outside group that we
pay for instruction. Shay said golf was at Grande Reserve for a kids class. It is a contractual program
that the city started to teach classes. Dan asked about softballs. Tim said they were purchased for the
softball leagues. Kelly said the city has to supply them so that people cannot do anything to the balls to
doctor them up.
The board asked about the maintenance on the trucks. Scott said the trucks are running well because
the city is maintaining them. Dan asked about the small engine company and Scott said they use the
one in Naperville because they do the best service for the best price.
New Business:
Riverfront Rentals – Tim said he worked with city hall and from their perspective Robyn and Eric are up
to date with their taxes. Tim said there are lease payment and tax issues with Geneva Kayak. Bart has
spoken to Ryan about those things and there are issues with the building. The city is waiting for the
weather to warm up to see what damage is done to the building.
Scott said we think Ryan shut power off during the winter and did not winterize the building. There was
probably frozen pipes. The good thing is the water comes up into the bathroom, so there won’t be as
much damage. The city will have to see what happened when it gets warmer and get an estimate and
make sure he pays for it. Deb asked if he is required to keep the heat on. Scott said probably, or he
should have winterized the building.
DRAFT
Page 2 of 7
Scott said the building is all electric and he probably thought it would save money. Scott said in future
the city needs to put some clauses into leases about those things. Scott said he has not been able to see
Ryan yet, but they are probably not up and running for business yet. Matt asked if they are coming
back. Scott said yes, the city just needs to straighten out some issues. Scott said the plumbing is fixable,
but we need to see if it froze into the ground.
The building is technically a trailer and if it froze underneath, it could be a significant cost to fix. Scott
said he can see once it is warmer and they are up and operating. Bart is working with him on working
out the lease payments and tax issues. Scott said the last he heard, he was out of town on excursions
and when he is back he will meet with Bart. Tim said there are legal issues and Bart wants to make sure
that they work with the city attorney.
Scott said the inspector we have is a certified licensed plumber. Deb asked if there was damage inside.
Scott said he thinks the toilet cracked. Scott said those things are fixable, but the service line is his main
concern. Kelly asked how deep it is. Scott is not sure probably at least 5 feet deep.
Diane Teeling asked about the River City Roasters hours. Scott said he talked to him in March sometime
and he plans on regular hours during the latter part of April, but in March they were only seeing one to
maybe two customers per day. Diane said during the summer, the building needs to be open. If he is
not open, the city needs to have something down there as far as concessions.
Diane asked if that is addressed in the lease as far as hours. Tim said he doesn’t believe so. Diane said
next time, that might be something that the city put in the lease. Kelly said the city cannot tell people
how to run their business. Kelly said then the city should charge more for a lease. Kelly said
government should not tell them how to run their business. Diane said it is a service for people that
come downtown.
Kelly said when the lease needs to be renewed, we can say they are not open enough so we will not
renew the lease. Dan said it is because of the construction. Dan said I would not want to go down
there either. Scott said he will follow up with him. Diane said she is talking about the seasonal time not
the winter. Scott said he has another location in Wheaton.
Diane Teeling said the intention was to have a private business in there to support business and for
people going down to Riverfront. Diane said she would just like to know what the hours will be for our
information. Tim said he will follow up with Eric, Robyn, and Geneva Kayak so the city knows.
Deb said she feels bad for all businesses downtown. Robyn said she thinks this year will be better.
Robyn said with the construction this year it has been horrible, but it will be done soon and this year
should be good. Tim said he would like to keep this item on the agenda, so that the board can keep on
top of what is happening with these businesses.
The board had a discussion with Robyn about the names of the businesses and different bills and who is
responsible for what. Tim said things are getting worked out and he will have that information at the
next meeting.
Amy said she went down to Robyn’s place and walked into River City Roasters and because of their new
shop in Wheaton, they are just using their place here as a kitchen to cook all the food for Wheaton. The
Page 3 of 7
guitar guy has moved out, so that entire room is torn up. Amy said the kid working did not have any
information.
Amy said when that side room was set up it was to be a community room and a portion of the sales
come to the city since the rent is $200 a month. She said with construction it is an issue, but now there
is nothing in there.
Scott said at the end of April it will be full hours again. Scott said the décor the city doesn’t have control
over that. Matt asked if it was dirty. Amy said the bathrooms could have been cleaner. Scott said some
of those things the city does not have control over that the health department takes care of that.
Deb said if they are cooking there and taking the food to Wheaton where is our 5%. Tim said that is
something the board can discuss. Amy said she has an issue with him taking the food from here to
Wheaton and our community is not making money from this. Deb said is there a clause of a breach of
contract. Tim said these are questions for the city attorney.
Dan said the nature of the business has changed. The board does not want him just using the kitchen
here in Yorkville and taking the food to Wheaton. Scott said I am sure that he could operate his business
in Wheaton without Yorkville. Amy said there is not a kitchen in Wheaton.
Matt said we need to see how the summer progresses and ask him for his hours and then take some of
these questions to the city attorney. Tim is taking a list of concerns to the city attorney. Amy said if the
city is going to allow them to do that can we put into there about cleanliness of building. Scott said that
is the health department criteria they follow. Amy asked when is the last time the health department
was there. Deb said we can call the health department if we think there is a violation.
Robyn said they look more at how they store the food and the heat of the water things like that. Amy
said she understands the situation down there is dire. Amy said he did not tell us the guitar guy was
leaving and we do not get updates and then we hear he is obtaining another restaurant. Tim said there
has been a lack of communication, so it will be on the agenda every month to keep on top of it.
Deb said each of us should go in and grab a cup of coffee and see what is going on. Tim said as issues
come up, email me right away and we can make sure we are on the same page. Amy said as a customer,
if I walked in there, normally there is a menu on the chalkboard there was nothing on there but coffee
they were not even serving food. Scott said if no one is coming, you are not going to make food it will
be a waste and lose money.
Deb said maybe he should close for certain months. Amy said there is nothing to offer, so maybe shut
down in the winter.
Parks and Recreation Survey ‐ Tim said in the packet is the last survey we did in 2008, as part of the
master plan. Tim said in talking with Bart and the facility grant, it is time for another survey for updated
information. Tim said we put something together. He said by the end of summe,r we would like to get a
survey out to the community so when grant opportunities come we have updated information.
Deb asked if we can do it every year with Survey Monkey with the water bills. Tim said we can decide if
we want to do a phone call one. Scott said it was $10,000, but Northern Illinois, the structure of the
Page 4 of 7
questions are better to get more honest answers. Tim said this example is what we put together in a
few minutes to start the ball rolling.
Dan said the question needs to be included about having a park district. Scott said Northern Illinois
guaranteed a certain percentage of participation. Deb said it was $12,000 and Dan asked if we have to
ask the city for it. Scott said it is probably in the budget or Tim said we could find the money.
Tim said he thinks they should try Survey Monkey on the water bill and then if the board thinks it was
not good enough, next March or April, we could plan for $12,000 for a survey. Dan said that is a great
plan. Seaver said people don’t want to take the time to fill out a survey.
Scott said he agrees that Survey Monkey is free and worth a try. Tim said there are things from before
we would not want on there or changed. Deb said the city budget actually determines what the park
board can do. Tim asked the board if they want to go home and think about what things they want
included.
Deb asked if they could be passed out at the REC when people come in and sign up for classes. Scott
said we need to make sure it goes out to everyone, so the results are not skewed. Amy said several
could be taken off and replaced with better questions and shortened a bit.
The board decided to go through the questions and discuss which ones are relevant or helpful. Dan said
we need to look at the purpose of the questions.
Thinking about the facilities and parks you visited in the past 12 months how do you rate these facilities?
The board said to take 12 months out. Scott said in looking at the questions, do we want recreation on
there or just parks. Scott asked if we should keep facilities in the question. The board decided to leave
facilities in there.
The questions refer to facilities and Scott asked if it should be amenities instead. Tim said I would not
use the word REC Center maybe community center instead. The board discussed different wording in
questions on the survey. The board discussed which things to leave in the survey and what things to
remove.
The board discussed how many questions to put on the survey and how long it should take. The board
went through all the questions on the survey and changed and/or added wording. Scott said to separate
the parks and recreation programs. Matt said maybe split the survey into two one for parks and one for
recreation. Tim said for Survey Monkey, but not with Northern Illinois.
The board agreed that it might be less confusing and discussed what time of year to do each survey. The
board discussed that people might think that both surveys are the same. Shay said we need to know
what each household is using parks and/or recreation.
The board decided to combine some questions and remove some questions that they felt were
redundant. The board discussed the question about referendums and several on the board did not like
it. The board doesn’t want to appear they are asking for more money. Tim said the point of the
question is what people would pay, so that we can get information for the future to see if it would work.
Page 5 of 7
The board discussed having a park district. Tim said in Oswego it is between $200‐$500 per year for a
park district. Deb said it would be about the same as supporting a city. Tim said if we went to a park
district we would have to hire staff and it would double our expenses and we would need a facility
immediately.
Scott said there are around 6,000 homes and businesses in Yorkville. Deb said what about adding Bristol
and Plano and spread it to the county. Deb said a park district could be set up differently. Deb wants to
ask about a park district and Scott said he needs to see if we can ask that question.
Old Business: None.
Reports:
Recreation Report – Tim said the city received the grants for Bristol Bay 65. Deb said Alderman are
already asking how we are going to pay for that. Scott said we are matching the grant using land at
Kennedy Road and Bristol Ridge as our matching piece. The city has to develop it, but it is minimal with
a few benches and mow a path and some signage.
Scott said it is a good thing. The parking alone will be huge and help the city utilize the space. Scott said
the parking will come off of Bristol Bay Drive where the school is, it will allow people to park in the
center of the park. Deb said it was not explained in the paper very well. Scott said people are already
asking why this money is not for roads.
Tim said I am sure Bart will address it at city council today. Deb said if there is another grant
opportunity she talked to city council about meeting together and they were okay with that. Tim said
there are three other grants going. Scott said the grant the city is moving on the quickest is for Prairie
Meadows the fireman park. The matching site Grande Reserve B, we are working on getting data
collected to move forward on constructing that park.
Scott said the city has to move forward and if we don’t we have to give back the money we got for
building Reminsnider Park. There are some disk golf, pavement and community gardens. EEI is creating
a map to see the elevations and look at the plan for the subdivision then begin building.
Scott said the other thing is finishing up the trails grant at Hopkins/Clark and having that park done by
July 1st. He said they are almost done with the shelter and there is some concrete work to do. The
match on that grant was 20% and it will be matched with our labor, so no out of pocket costs.
The next one is Riverfront Park and the city is moving forward with EEI to get an overall general idea of
where things go. The fishing pier and the playground. The city has to work around festivals and not
disrupt anything. There is a significant amount of brickwork to be done down there. Scott said he
would like to get some ideas of playgrounds.
Scott said consider doing a volunteer build. Matt asked about rubber ground. Scott said that is really
expensive and not something we could do in house. Scott said rubber tiles in this area look bad after a
few years. He said the playground would have to be smaller, if we wanted the rubber ground. The
board can discuss those things.
Page 6 of 7
Bristol Bay this summer we will see how busy it is, but he wants to work with the public works and
maybe rent some of the equipment and core that out ourselves. Scott said they use that park to get rid
of black dirt. He said he would like to put down some sort of fabric and work with contractors in the
county and see if we can get asphalt grindings for free as a base.
Bristol Bay does not call for it to be paved, it has to be gravel. The grindings would help save money, so
we could spend more on something else. Scott said maybe the board wants to look at a grant for next
year. Deb said the match would be hard. Amy said a grant every year, we could take a break on that.
Tim said we need to show some progress on things like Riverfront and get some other things done. Tim
said we are ending the fiscal year. Tim said we are projecting a surplus in our budget and putting
together some minor projects. Tim said we would like a playground down here for the preschool. He
said we are looking at $18,000.
Scott said the preschool staff asked if there was anything we could do with the backyard. Scott said yes,
on the green piece for 2‐5 year old kids. Scott said there are certain things for that age with ground level
activities with a few small slides. Scott said probably not swings, but we could get something under
$20,000 that would be nice. We don’t need a large park.
Scott said it would be nice for the preschool and the community for smaller kids. Tim said the kids only
need something for 15‐20 minutes. The board asked about the River being there. Scott said the river is
a natural hazard. Tim said he will keep the board updated on this item. Tim said other minor things the
HVAC system at Bridge Park always breaks which we want to replace.
Scott said we are ordering an IPAD to take pictures and store things, damages etc. Deb said what about
our IPADS. Tim said we can look into it. This is the time to do something if you want something like
that. Matt asked if there are landscaping funds to make what we have look better. Scott said yes, but
then it needs maintenance.
Matt said at Grande Reserve the other day and the canopy was rusting a bit. Matt said some of the
parks could be touched up a bit. Scott agreed. Matt asked about the landscaping at Sleezer Park and
suggested it could be cleaned up a bit. Scott said the city works with cub scouts and churches to help
with maintenance.
The board discussed taking a tour together to see all the parks. Scott said he wants to come up with a
time and get something like that scheduled. Tim said they are going to get a photographer to take
pictures of the parks to put on the website. Scott said on Google Earth all the parks are tagged.
Dan asked how many parks to visit. Scott said 23 playgrounds and there are more parks than that. Scott
said we could work with KATS and use their bus for a few hours. Scott said it is good for the board to
see it together. Scott said to bring dates for next meeting. Amy said it all just has to be transparent, to
let people know what we are doing not secretly meeting.
Shay said the catalog was finalized today and being delivered by the end of the month. People are
already calling about classes. Preschool only has 4 spots left in the morning for next year. Shay said
Ready Set Go is still growing and going well. Soccer started this week it was delayed a week because of
weather.
Page 7 of 7
Shay said all of the child development classes are going well and spring break went great. The revenues
have grown there are 30 more soccer this year than last. Softball and baseball is up and running this
week. Softball for adults is up and going.
Additional Business:
None.
Adjournment: There being no further business, the meeting was adjourned at 8:40 p.m. Motion was
made by Seaver Tarulis and seconded by Matt Konecki.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Bills Review
Tracking Number
Park Board – May 8, 2014
Amy Simmons Finance
Name Department
Bill List (Informational): May 8, 2014
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4
Page 1 of 25
01
-
1
1
0
AD
M
I
N
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S
T
R
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12
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42
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11
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PA
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M
A
M
T
--
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
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-
-
-
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B
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B
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&
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O
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B
A
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7
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4
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P
R
B
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7
9
-
7
9
5
-
5
4
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5
4
8
0
5
9
6
.
0
5
IN
V
O
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C
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T
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T
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9
6
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0
5
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CH
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C
K
T
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9
6
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0
5
2
1
0
4
9
8
F
I
R
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T
P
L
A
C
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R
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N
T
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L
2
4
6
4
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3
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N
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L
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9
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8
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8
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9
9
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V
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9
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9
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V
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T
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V
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T
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T
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L
:
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5
.
0
0
*
Page 2 of 25
01
-
1
1
0
AD
M
I
N
I
S
T
R
A
T
I
O
N
12
-
1
1
2
SU
N
F
L
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R
SS
A
42
-
4
2
0
DE
B
T
SE
R
V
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C
E
83
-
8
3
0
LI
B
R
A
R
Y
DEBT SERVICE
01
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1
2
0
FI
N
A
N
C
E
15
-
1
5
5
MO
T
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FU
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L
TA
X
(M
F
T
)
51
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84
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01
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L
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23
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88
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79
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5
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C
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C
R
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DEPOSIT
11
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1
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L
L
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A
25
-
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5
PA
R
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& RE
C
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P
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82
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B
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:
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:
3
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M
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:
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:
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C
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D
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C
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#
I
T
E
M
A
M
T
--
-
-
-
-
-
-
-
-
-
-
-
-
-
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Page 3 of 25
01
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Page 4 of 25
01
-
1
1
0
AD
M
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R
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12
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Page 5 of 25
01
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Page 6 of 25
01
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Page 7 of 25
01
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Page 8 of 25
01
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2
Page 9 of 25
01
-
1
1
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AD
M
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Page 10 of 25
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Page 11 of 25
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Page 13 of 25
01
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Page 14 of 25
01
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2
Page 15 of 25
01
-
1
1
0
AD
M
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N
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S
T
R
A
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12
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DEBT SERVICE
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Page 16 of 25
01
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&
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Page 17 of 25
01
-
1
1
0
AD
M
I
N
I
S
T
R
A
T
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12
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83
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DEBT SERVICE
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Page 18 of 25
01
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Page 19 of 25
01
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Page 20 of 25
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Page 22 of 25
01
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Page 23 of 25
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Page 24 of 25
DATE
Bi - Weekly 4/11/14 $28,690.78
Bi - Weekly 4/25/14 $30,734.15
TOTAL PAYROLL:$59,424.93
Park Board Check Register 4/24/14 $22,729.35
Park Board Manual Check Register 4/28/14 $2,880.00
YORKVILLE PARK BOARD
BILL LIST SUMMARY
Thursday, May 08, 2014
PAYROLL
ACCOUNTS PAYABLE
Park Board Check Register - FY 14 5/8/14 $23,021.12
Park Board Check Register - FY 15 5/8/14 $2,000.00
Blue Cross/Blue Shield - May 2014 Health - Parks 4/22/14 $8,852.82
Blue Cross/Blue Shield - May 2014 Health - Recreation 4/22/14 $5,605.79
Call One - March 2014 Charges - Parks 4/22/14 $46.30
Call One - March 2014 Charges - Recreation 4/22/14 $187.57
DAC - April 2014 HRA Admin Fees - Parks 4/22/14 $9.00
DAC - April 2014 HRA Admin Fees - Recreation 4/22/14 $9.00
KC Record - Seasonal Employment Ad 4/22/14 $155.04
McGrath - 02/20-03/20 Copier Lease - Parks 4/22/14 $78.13
McGrath - 02/20-03/20 Copier Lease - Recreation 4/22/14 $310.12
McGrath - 02/20-03/20 Copier Charges - Parks 4/22/14 $38.11
McGrath - 02/20-03/20 Copier Charges - Recreation 4/22/14 $287.57
Speedway - March 2014 Gasoline - Parks 4/22/14 $1,277.07
Speedway - March 2014 Gasoline - Recreation 4/22/14 $100.24
Orr Legal - March Legal Matters 4/22/14 $114.00
Mastercard - March internet - Parks 4/25/14 $49.01
Mastercard - March internet - Recreation 4/25/14 $94.01
Mastercard - Home Depo - studs, house wrap 4/25/14 $1,174.97
Mastercard - CPSI Course & Exam 4/25/14 $1,283.00
Mastercard - Preschool Program Supplies 4/25/14 $257.30
Mastercard - Mailing Labels 4/25/14 $21.88
Mastercard - Pony Hop Game Rental 4/25/14 $10.60
TOTAL BILLS PAID: $70,592.00
TOTALDISBURSEMENTS:$13001693TOTAL DISBURSEMENTS:$130,016.93
Pa
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Park Board Agenda Item Tracking Document
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Date of Action: Action Taken:
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Agenda Item Number
Bills Review
Tracking Number
Park Board – May 8, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for March 2013
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 Totals BUDGET % of Budget
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT - RAINTREE - - - - - - - - - - - - 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 - 6,153 10,256 4,102 60,509 20,000 302.54%
72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - - - - - 568 500 113.64%
72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - - - - - 1,538 - 0.00%
TOTAL REVENUES: LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 10,256 4,102 62,615 420,500 14.89%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - - - - - 12,000 12,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 901 - 1,500 323 40,570 191,825 21.15%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 10,256 4,102 62,615 420,500 14.89%
TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 901 - 1,500 323 52,570 323,825 16.23%
FUND SURPLUS (DEFICIT)6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (901) 6,153 8,756 3,779 10,045 96,675
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 6,965 30 25 736 1,021 33,247 18,095 183.74%
79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 3,607 5,708 10,669 8,047 7,315 52,844 58,810 89.86%
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 289 3,788 15,148 5,480 136,166 113,095 120.40%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - - - - - 32,469 30,000 108.23%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 - - - - - 119,234 175,000 68.13%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 20 22 20 18 19 223 200 111.70%
Reimbursements
79-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 967 967 1,031 1,031 1,031 11,490 11,661 98.53%
79-000-46-00-4690 REIMB - MISCELLANEOPUS - - - - - - - - - - 14 14 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 250 250 250 3,405 50,008 48,000 104.18%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - - - - 245 12,392 25,000 49.57%
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 - 315 360 319 5,569 14,700 37.88%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) - - 36 504 306 3,312 1,000 331.20%
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2013
ACTUALS BY MONTH (Cash Basis)
1
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2013
ACTUALS BY MONTH (Cash Basis)
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 876,229 955,886 91.67%
TOTAL REVENUES: PARK & RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 105,751 98,812 1,333,197 1,451,447 91.85%
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 31,189 31,799 31,269 46,285 366,956 410,000 89.50%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 67 - - - 17,843 17,000 104.96%
79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - - - - - 1,431 3,000 47.69%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 5,587 3,428 3,371 4,982 39,626 43,693 90.69%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 2,321 2,358 2,317 3,451 28,620 34,000 84.18%
79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 15,575 8,676 8,369 9,370 107,083 126,842 84.42%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 72 79 79 79 857 1,208 70.92%
79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 - 1,253 645 645 645 7,954 9,179 86.66%
79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 70 79 75 75 858 1,104 77.68%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - 180 841 186 106 1,313 2,600 50.50%
79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - 19 310 329 750 43.80%
79-790-54-00-5440 TELECOMMUNICATIONS - 335 339 377 310 384 261 301 301 305 344 3,257 3,780 86.15%
79-790-54-00-5462 PROFESSIONAL SERVICES - - 861 - - 46 96 110 158 217 610 2,098 4,500 46.63%
79-790-54-00-5466 LEGAL SERVICES - - 1,710 855 238 428 - 285 285 - 475 4,275 4,000 106.88%
79-790-54-00-5485 RENTAL & LEASE PURCHASE - - - 73 - - 78 78 78 78 78 463 2,500 18.54%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 52 - 101 12,536 3,684 4,362 1,322 4,137 26,194 17,500 149.68%
Supplies
79-790-56-00-5600 WEARING APPAREL - 231 99 377 144 110 462 151 1,252 570 567 3,963 4,100 96.65%
79-790-56-00-5610 OFFICE SUPPLIES - - 53 99 - - - - - 15 - 167 300 55.52%
79-790-56-00-5620 OPERATING SUPPLIES - 63 256 646 694 563 5,684 1,467 1,754 2,077 57 13,261 22,500 58.94%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - 7 107 8 - 33 47 10 2,032 - 134 2,378 2,250 105.70%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR & MAINTENANCE - 820 2,056 5,035 794 3,505 617 496 2,032 7,672 5,309 28,336 50,500 56.11%
79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 1,095 645 882 1,100 1,469 16,845 20,000 84.22%
TOTAL EXPENDITURES: PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 54,710 63,540 61,043 59,686 78,483 674,106 781,806 86.22%
2
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2013
ACTUALS BY MONTH (Cash Basis)
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 15,291 15,291 15,291 22,936 184,106 185,000 99.52%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 854 414 644 1,039 10,673 25,000 42.69%
79-795-50-00-5020 OVERTIME - - - - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - - - - - - 71 8,578 12,500 68.62%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 1,640 2,505 3,300 4,920 15,515 25,000 62.06%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 434 295 1,103 1,313 10,153 25,000 40.61%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 2,976 1,950 2,005 2,956 22,403 19,884 112.67%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 1,349 1,370 1,511 2,256 16,971 16,000 106.07%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 5,531 2,892 4,027 3,569 40,545 41,094 98.66%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 39 39 39 39 401 473 84.74%
79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 428 214 214 214 2,566 2,675 95.91%
79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 25 25 25 25 271 325 83.43%
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - - - - - - - - 610 279 - 889 2,000 44.45%
79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - 178 275 453 1,000 45.30%
79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 7,690 - - - - - 8,016 - 15,706 27,000 58.17%
79-795-54-00-5440 TELECOMMUNICATIONS - 226 230 294 213 285 173 228 225 234 293 2,402 4,300 55.86%
79-795-54-00-5447 SCHOLARSHIPS - 300 - - - 32 - - 14 - 457 803 2,500 32.12%
79-795-54-00-5452 POSTAGE & SHIPPING - - 147 - 947 - - - 147 800 147 2,188 8,000 27.35%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - 424 1,030 - - 1,454 1,500 96.90%
79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 5,276 1,536 4,851 5,208 3,554 54,236 60,000 90.39%
79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 1,404 867 1,531 883 926 10,430 23,100 45.15%
79-795-54-00-5485 RENTAL & LEASE PURCHASE 178 178 186 28 178 271 173 351 173 173 173 2,062 4,500 45.82%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - - - - - 8 42 50 1,000 5.05%
79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 382 160 684 427 857 7,990 7,000 114.14%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - - - - - 91,712 140,000 65.51%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 2,252 1,194 6,683 1,305 39,703 55,000 72.19%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - - - - 371 11,287 18,000 62.70%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 7 57 146 - 1,680 3,000 56.01%
3
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2013
ACTUALS BY MONTH (Cash Basis)
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 140 221 141 141 6,222 5,500 113.13%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - 616 - - 616 500 123.12%
79-795-56-00-5640 REPAIR & MAINTENANCE - 39 - - 9 - - - - 85 - 132 2,000 6.60%
79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - - - 100 0.00%
79-795-56-00-5690 SUPPLIES - GRANT REIMBURSABLE - - - - - - - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 53 51 95 57 1,170 3,210 36.44%
TOTAL EXPENDITURES: RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 31,590 34,583 36,399 51,514 47,935 563,363 724,961 77.71%
TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 105,751 98,812 1,333,197 1,451,447 91.85%
TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 98,123 97,442 111,200 126,418 1,237,469 1,506,767 82.13%
FUND SURPLUS (DEFICIT)95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 (11,200) (1,650) (5,449) (27,606) 95,728 (55,320)
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 3,165 4,363 4,180 5,047 65,647 100,000 65.65%
80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 673 812 696 840 7,809 12,500 62.47%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 32,198 32,653 28,383 27,386 352,741 450,000 78.39%
80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 711 901 1,157 1,006 1,087 8,635 7,000 123.35%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 516 715 765 1,154 19,562 25,000 78.25%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 912 210 246 780 5,668 10,000 56.68%
80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 37 120 60 200 1,008 2,500 40.32%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 1,009 604 2,445 3,656 1,220 14,336 13,000 110.27%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 1,283 (123) - 250 (54) - - - - - - 1,356 2,000 67.80%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 - 27 2 - 77 500 15.45%
TOTAL REVENUES: RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,501 38,994 37,714 476,838 622,500 76.60%
RECREATION CENTER EXPENSES
Salaries & Wages
80-800-50-00-5010 SALARIES & WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 2,040 2,040 2,040 3,060 24,468 28,000 87.39%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 6,096 5,656 6,571 9,045 71,834 100,000 71.83%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 1,510 - - - 12,752 35,000 36.43%
4
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2013
ACTUALS BY MONTH (Cash Basis)
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 3,423 3,532 4,166 5,626 49,673 60,000 82.79%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 1,531 525 668 906 8,817 10,181 86.60%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 1,008 867 985 1,364 12,229 17,708 69.06%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 100 100 100 100 1,100 1,200 91.67%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 7 7 7 7 80 123 64.84%
Contractual Services
80-800-54-00-5415 TRAVEL & LODGING - - - - - - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING & ADVERTISING - - - - - - - - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS - 278 281 552 90 581 90 341 335 370 635 3,553 3,600 98.69%
80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - - - - 600 0.00%
80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - - - - 200 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 927 731 773 951 11,192 20,000 55.96%
80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 758 5,192 5,441 3,595 33,235 55,650 59.72%
80-800-54-00-5485 RENTAL & LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 19,335 19,137 19,137 19,137 229,102 236,000 97.08%
80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 115 750 - 361 1,303 - 734 - - 442 2,265 5,969 15,000 39.80%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 175 468 192 92 91 3,779 5,500 68.71%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - - - - - - 58,800 70,000 84.00%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 650 515 279 265 5,748 15,000 38.32%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 280 403 669 646 5,268 7,000 75.26%
80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 201 50 - - 252 2,600 9.68%
80-800-56-00-5620 OPERATING SUPPLIES - 177 502 72 203 53 111 619 111 382 1,848 4,078 6,200 65.77%
80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - - - 1,000 0.00%
80-800-56-00-5640 REPAIR & MAINTENANCE 267 1,725 948 1,673 564 473 832 1,271 935 800 (69) 9,420 11,000 85.64%
80-800-56-00-5645 BOOKS & PUBLICATIONS - - - 114 80 - - - - - - 194 50 388.22%
80-800-56-00-5695 GASOLINE - - - - - - - - - - - 321 0.00%
TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,501 38,994 37,714 476,838 622,500 76.60%
TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 40,567 40,328 42,922 49,472 551,542 703,633 78.38%
FUND SURPLUS (DEFICIT)(29,068) 195 976 (32,397) (915) 3 1,577 (1,561) 2,173 (3,928) (11,759) (74,704) (81,133)
5
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Park Board Agenda Item Tracking Document
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Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
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Type of Vote Required:
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Agenda Item Number
Bills Review
Tracking Number
Park Board – May 8, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for March 2014
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,200 200 1,050 2,250 - - (1,350) 750 11,750 16,000 73.44%
25-000-42-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 3,000 1,490 1,490 340 - - 6,900 3,450 27,510 - 0.00%
25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - 12,264 - - - - - - 12,264 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 400 100 300 600 - - (500) 100 3,500 6,500 53.85%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 560 2,210 5,210 - - (3,050) 2,050 16,190 24,500 66.08%
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 200 - 150 300 - - (250) 50 1,700 2,275 74.73%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 750 503 915 641 900 558 238 793 241 1,067 873 7,479 3,100 241.26%
25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 64 46 80 66 50 28 28 62 642 750 85.60%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - - - - - - - 5,000 0.00%
Charges for Service
25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 751 6,533 (445) 150 2,199 941 12,170 5,500 221.26%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 132,596 144,650 91.67%
Investment Earnings
25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - - - - - - - - 25 0.00%
25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 43 37 30 32 34 28 33 414 450 91.90%
Reimbursements
25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - 50,000 - - - - - 50,000 50,000 100.00%
Miscellaneous
25-000-48-20-4850 MISC INCOME - PD CAPITAL - - - - - - - - - 4,064 - 4,064 - 0.00%
25-000-48-21-4850 MISC INCOME - PW CAPITAL - - - - 448 - - - - - 482 930 - 0.00%
25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - - - 3,375 - - - 7,825 1,000 782.50%
TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 28,719 68,680 30,996 12,484 12,508 21,190 20,845 289,033 259,750 111.27%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5405 BUILD PROGRAM - - - 600 300 300 - - - 1,800 900 3,900 - 0.00%
25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - - - 95 - - - 95 1,667 5.70%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 3,979 - 725 11,818 - - 1,105 - 17,626 10,000 176.26%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - - 27 5 (32) - - - - - - 3,000 0.00%
25-205-60-00-6070 VEHICLES - - - 93,648 103 - - - - - - 93,750 90,000 104.17%
TOTAL EXPENDITURES: POLICE CAPITAL - - - 98,253 407 993 11,818 95 - 2,905 900 115,372 104,667 110.23%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,300 1,140 1,140 340 - - 4,800 2,400 22,960 - 0.00%
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
1
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
25-215-54-00-5448 FILING FEES - 98 (49) 98 344 49 98 147 98 - 539 1,422 2,000 71.10%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - - - - - - - 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - - - - - - - - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT - 48,689 - - - - - - - - - 48,689 55,000 88.53%
25-215-60-00-6070 VEHICLES - - - - - - - - - - - - 30,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 2,579 2,593 3,040 3,051 3,063 3,074 30,098 31,040 96.97%
25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 4,070 4,057 2,861 2,850 2,839 2,827 40,054 48,755 82.15%
TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 9,048 8,134 7,839 7,088 6,048 5,999 10,701 8,840 143,223 173,295 82.65%
PARK & RECREATION CAPITAL EXPENDITURES
Contractual Services
25-225-54-00-5405 BUILD PROGRAM - - - 100 50 50 - - - 300 150 650 - 0.00%
Capital Outlay
25-225-60-00-6035 RAINTREE PARK - - - - - - - - - - - - 5,000 0.00%
25-225-60-00-6060 EQUIPMENT - - - - - - - - - - - - 12,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 81 81 95 96 96 96 943 972 97.02%
25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 128 127 90 89 89 89 1,255 1,528 82.13%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 - - - - - 50,000 50,000 100.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 308 258 50,258 208 185 185 485 335 52,848 69,500 76.04%
TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 68,680 30,996 12,484 12,508 21,190 20,845 289,033 259,750 111.27%
TOTAL FUND EXPENDITURES 8,958 58,445 12,749 107,609 8,799 59,090 19,114 6,328 6,184 14,092 10,075 311,443 347,462 89.63%
FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (89,190) 19,920 9,591 11,882 6,156 6,324 7,098 10,770 (22,410) (87,712)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - - - - - - - - 96,000 0.00%
72-000-42-00-4216 BUILD PROGRAM PERMITS - - - 260 87 231 - - - 779 115 1,472 - 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - - - - - - - 4 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 5,893 (87) 2,846 4,102 - - 247 3,987 40,577 20,000 202.88%
72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 568 1,136 - - - - 2,841 500 568.18%
72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - - - - - - - - 9,371 - 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - 50,000 - - - - - 50,000 50,000 100.00%
TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 568 53,645 5,239 - - 1,026 4,102 104,264 166,500 62.62%
2
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
LAND CASH EXPENDITURES
72-720-54-00-5405 BUILD PROGRAM - - - 260 87 231 - - - 779 115 1,472 - 0.00%
72-720-60-00-6028 CANNONBALL PARK - - - - - - - - - 16,897 - 16,897 22,000 76.80%
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 - - - - - - - 12,000 13,000 92.31%
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 - - - - - - - 3,406 - 0.00%
72-720-60-00-6044 HOPKINS PARK - - - 5,749 1,895 8,065 448 129 - 15,186 31,472 76,000 41.41%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - 1,650 - - 3,000 4,650 - 0.00%
TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 53,645 5,239 - - 1,026 4,102 104,264 166,500 62.62%
TOTAL FUND EXPENDITURES - - 3,406 12,260 5,836 2,126 8,065 2,098 129 17,676 18,301 69,897 111,000 62.97%
FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (6,107) (5,268) 51,519 (2,826) (2,098) (129) (16,650) (14,199) 34,367 55,500
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 4,116 6,179 150 30 75 629 46,089 30,000 153.63%
79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 6,524 11,068 7,088 7,710 8,478 7,773 73,195 50,000 146.39%
79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 29,785 2,345 1,430 2,314 16,736 3,211 138,112 130,000 106.24%
79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 204 - - 58 - - 31,379 30,000 104.60%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 26 29 33 39 44 52 324 200 161.84%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - - - 12,685 15,202 1,504 - - 31,656 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 37,151 2,900 2,900 2,900 2,900 1,400 500 500 (350) 2,610 4,256 57,668 55,000 104.85%
79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 3,365 65 - - - - - 26,742 25,000 106.97%
79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 165 - - - - - 90,597 135,000 67.11%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 925 490 350 - 310 - - 4,447 5,000 88.93%
79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - - - - 200 594 504 3,599 3,000 119.97%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 1,618,379 1,765,504 91.67%
TOTAL REVENUES: PARK & RECREATION 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 158,940 175,663 163,550 2,122,185 2,228,704 95.22%
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 33,004 33,064 28,824 28,824 44,236 29,061 28,843 371,763 427,948 86.87%
79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 836 570 808 618 - - 17,260 17,000 101.53%
79-790-50-00-5020 OVERTIME - 156 156 - - 143 - - - - - 455 3,000 15.17%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 3,669 3,170 3,190 5,229 3,394 3,369 41,630 47,761 87.16%
3
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 2,488 2,196 2,215 3,380 2,171 2,153 28,972 33,487 86.52%
79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 8,432 7,764 9,939 10,788 7,949 11,087 110,130 126,575 87.01%
79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 71 72 72 72 72 72 807 980 82.31%
79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 552 563 558 558 558 558 6,316 9,580 65.93%
79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 83 77 77 77 77 77 880 1,004 87.64%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 270 - 270 4,000 6.75%
79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - 114 - 114 2,000 5.70%
79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 425 351 318 310 295 305 364 3,426 4,780 71.66%
79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 17 62 84 498 50 259 254 1,469 4,500 32.64%
79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 143 - 95 - 808 - - 5,102 4,000 127.54%
79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 78 78 78 78 78 78 227 1,263 2,500 50.51%
79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 933 - 18,811 26 9,029 49 1,914 919 2,444 34,124 22,500 151.66%
Supplies
79-790-56-00-5600 WEARING APPAREL - 115 230 547 176 153 209 139 1,245 498 761 4,074 4,100 99.36%
79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - - - - - - 4 71 300 23.57%
79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 3,656 11,283 277 2,481 517 317 25,406 22,500 112.92%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 101 - 229 237 28 39 - 651 2,250 28.92%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 3,447 1,320 24,678 4,687 3,022 398 1,958 56,295 50,500 111.48%
79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 1,808 1,160 984 1,458 1,541 1,376 17,230 21,400 80.51%
TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 76,426 56,793 90,399 52,940 76,335 48,220 53,861 727,706 813,165 89.49%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 16,887 20,089 17,310 16,310 25,215 16,310 16,310 208,912 240,745 86.78%
79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 1,064 1,018 806 1,307 936 1,193 12,143 15,000 80.96%
79-795-50-00-5020 OVERTIME - - - - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 169 - - - - - 10,349 12,500 82.79%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 1,250 1,470 1,489 1,578 1,045 1,205 13,433 30,000 44.78%
79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 1,409 590 1,086 1,423 1,449 2,142 13,912 25,000 55.65%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 2,389 2,106 2,009 3,310 2,131 2,172 26,069 26,714 97.58%
79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 1,726 1,510 1,456 2,206 1,459 1,544 19,095 24,216 78.85%
79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 4,991 5,121 5,194 6,247 5,794 5,449 61,293 75,911 80.74%
79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 34 53 51 51 51 51 473 591 79.97%
79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 256 332 321 321 321 321 3,039 4,344 69.97%
79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 42 54 45 45 45 45 446 505 88.28%
4
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - - - 585 - - 60 175 892 3,000 29.73%
79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - 114 - 114 1,500 7.60%
79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 7,403 - - - 7,588 - - 15,141 27,000 56.08%
79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 668 696 545 490 381 591 765 5,355 7,000 76.49%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - - 585 - 585 2,500 23.40%
79-795-54-00-5452 POSTAGE & SHIPPING - - - 41 818 13 - - 14 800 147 1,834 4,000 45.85%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 914 - 110 664 - 1,688 1,500 112.50%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 3,044 8,599 3,206 13,962 2,987 3,432 2,738 6,498 5,583 64,364 65,000 99.02%
79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 1,529 924 421 924 1,831 676 10,279 20,000 51.40%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 310 310 310 310 310 310 310 2,827 4,500 62.83%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 710 310 - 75 296 303 - 22,079 40,000 55.20%
79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 200 679 379 376 549 212 7,525 7,000 107.49%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 512 - - - - - 91,422 100,000 91.42%
79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 11,925 2,777 1,025 8,515 1,725 3,943 54,432 55,000 98.97%
79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 150 - 1,188 - 390 - 11,020 18,000 61.22%
79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 411 30 - - 690 144 1,594 3,000 53.14%
79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 284 190 1,817 - 133 - - 14,962 7,500 199.50%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 127 20 11 49 582 - 33 995 2,000 49.73%
79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - - - 100 0.00%
79-795-56-00-5695 GASOLINE - 37 - 120 52 70 94 95 32 61 35 596 3,000 19.87%
Other Financing Uses
79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 447,947 556,957 80.43%
TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 104,439 81,959 76,952 104,424 85,432 83,177 1,124,813 1,385,883 81.16%
TOTAL FUND REVENUES 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 158,940 175,663 163,550 2,122,185 2,228,704 95.22%
TOTAL FUND EXPENDITURES 146,666 170,262 135,141 280,051 205,467 161,233 172,359 129,891 180,759 133,652 137,037 1,852,518 2,199,048 84.24%
FUND SURPLUS (DEFICIT)127,294 27,184 54,600 (109,805) 45,462 28,667 7,922 41,637 (21,819) 42,010 26,513 269,666 29,656
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4439 PROGRAM FEES 2,325 1,084 - - - - - - - - - 3,409 - 0.00%
80-000-44-00-4441 CONCESSION REVENUE 336 156 - - - - - - - - - 492 500 98.40%
80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 - - - - - - 37,189 60,000 61.98%
5
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
80-000-44-00-4445 GUEST FEES 704 432 - - - - - - - - - 1,136 500 227.20%
80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - - - - - - - - 2,275 - 0.00%
80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - - - - - - - - 360 - 0.00%
80-000-44-00-4448 TANNING SESSION FEES 30 - - - - - - - - - - 30 - 0.00%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME - - - - - 444 - - - - - 444 - 0.00%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - - - - - - - - 28 - 0.00%
80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 - - - - - - - 100 - 0.00%
Other Financing Uses
80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 447,947 556,957 80.43%
TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 40,722 40,722 40,722 493,408 617,957 79.85%
RECREATION CENTER EXPENSES
Salaries & Wages
80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) - - - - - - - 11,986 20,000 59.93%
80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) - - - - - - - 6,789 - 0.00%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) - - - - - - - 515 - 0.00%
80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) - - - - - - - 1,450 - 0.00%
Contractual Services
80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) - - - - - - 691 720 95.95%
80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - - - - 60 0.00%
80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - - - - 40 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 88 - - - - - - 1,726 3,000 57.52%
80-800-54-00-5480 UTILITIES - 2,209 852 462 - - - - - - - 3,523 11,130 31.65%
80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - - - - - - - - 138,274 38,000 363.88%
80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) - - - - - - - 4,402 1,400 314.41%
80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 - - - - - - 4,129 1,100 375.36%
80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 - - - - - - - 55,890 58,800 95.05%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - - - - - - - - 520 1,500 34.67%
80-800-56-00-5607 CONCESSION SUPPLIES - - - - - - - - - - - - 1,400 0.00%
80-800-56-00-5610 OFFICE SUPPLIES - - - 397 - - - - - - - 397 300 132.47%
80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - - - - - - - - 725 600 120.91%
80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - - - 200 0.00%
80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 - - - - - - - 1,865 12,200 15.29%
6
% of Fiscal Year 8%17%25%33%42%50%58%67%75%83%92%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 February-14 March-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING MARCH 31, 2014
ACTUALS BY MONTH (Cash Basis)
80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - - - 39 0.00%
TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 40,722 40,722 40,722 493,408 617,957 79.85%
TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (97) - - - - - - 232,881 150,489 154.75%
FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 40,857 41,166 40,722 40,722 40,722 40,722 40,722 260,527 467,468
7
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
OB #1
Tracking Number
Park Board – May 8, 2014
Majority
Approval
Jeff Weckbach Administration
Name Department
Parks and Recreation Survey
See attached memo.
Summary
An update on the proposed parks and recreation survey.
Background
This item was last discussed at the April 10th Park Board meeting. At that time the Board
recommended several changes to the survey and for the item to be brought back to the next Board
meeting. After review, staff has accepted the majority of the changes adopted by the Park Board at the
April 10th meeting and has updated the online survey to reflect the changes. Attached is a copy of the
updated online version of the survey.
Staff did leave two of the questions in that the Board recommended removing. The two questions
and a brief synopsis of why they are still included are found below:
Please rank the events, from your most favorite to least favorite, with 1 representing your most
favorite.
1. Hometown Days
2. Holiday Under the Stars
3. Music Under the Stars
4. Ribs on the River
5. 5k runs
6. Outdoor Movies
7. Halloween Egg Hunt
8. Youth Baseball/ Softball Tournaments
Staff reformatted this question to be easier to answer by adding a drop down menu for ranking
purposes. This question has merit, because it can provide the Board with information as to which events
are the most popular. This differs from individual satisfaction level, as that can change over time. This
information could allow the Board to gain an idea of what type of events the citizens prefer over others
and can be used in making decisions about which events to continue or expand.
Which of the following best describes your race/ethnicity?
1. White/Caucasian
2. African American/Black
3. Latino
4. Asian/Pacific Islander
5. Native American/Eskimo
Memorandum
To: Park Board
From: Jeff Weckbach, Administrative Intern
CC: Bart Olson, City Administrator
Date: April 15, 2014
Subject: Parks and Recreation Survey
6. Mixed Race
This information will help to validate responses in order to make generalizations about particular
demographic groups’ needs and preferences. It will also determine how representative the information
collected is of the entire population. A lack of adequate representation of Yorkville’s population could
mean that certain groups are left out of the data. This would mean that their needs would not be
considered by the Board and invalidate the survey.
Delivery Methodology
If the Board adopts the survey as presented, then the City will assist with the survey distribution,
response collection, and data analysis beginning in August. The survey will be distributed in a manner
identical to how the City distributed its City Services Survey. Staff will draft a FAQ related to the
survey and insert the FAQ, which will contain the individual resident’s passcode and instructions on
how to use the survey, into the utility bill.
In addition, residents will have the opportunity to take the survey in person at the Parks and
Recreation Department Office. Staff will either distribute the FAQ instructing people on how to take the
online survey, hand them a hard copy and have them complete it there, or hand them a hard copy and tell
them to mail it back. Any and all hard copies will then be manually entered by City staff.
After the survey is closed, staff will then verify the various entries for legitimacy and remove
any duplicate surveys. The individual passcodes, which will be a 7 or 8 digit, randomized sequence or
individuals Rec Trac number will be cross referenced to determine if an individual took the survey
multiple times. Staff will then analyze the results and present the findings to the Park Board.
Tentative Schedule for Completion
Tentatively, staff would make the survey available in mid-August. At that time, a link to the
survey would be made available on the City’s website, Facebook page, and Twitter account with
instructions for individuals to either use their Rec Trac number or wait until they receive their access
code in their utility bill. The survey FAQ will be mailed out to all Yorkville residents with their August
utility bills. The FAQ will contain the link to the survey, as well as the individual passcode for each
user.
Staff is then anticipating closing the survey mid-November, if over 400 responses have been
collected. Staff will then analyze the results of the survey throughout November and December. This
will be followed by a presentation at the January Park Board meeting.
Recommendation
Staff recommends adoption of the attached survey.
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
Welcome to the Yorkville Parks and Recreation 2014 Survey. The Park Board would like to know what you think about Parks and Recreation
services, and has commissioned this web survey to gather your opinions.
This survey should take less than 15 minutes to complete. Please insert the passcode for the survey (found on your utility bill, or obtained from City
Hall).
1. What is your survey passcode?
*
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
2. How often have you or anyone in your household used any Parks and Recreation
Department facilities or parks?
3. Thinking about the facilities and parks you and your household visited, please rate the
following aspects of these parks and facilities.
Parks and Facilities
Excellent Good Fair Poor N/A
Repair and upkeep of
playground equipment
nmlkj nmlkj nmlkj nmlkj nmlkj
Upkeep and maintenance
of park
nmlkj nmlkj nmlkj nmlkj nmlkj
Convenience and
availability of parking
nmlkj nmlkj nmlkj nmlkj nmlkj
Signage nmlkj nmlkj nmlkj nmlkj nmlkj
Picnic Shelters nmlkj nmlkj nmlkj nmlkj nmlkj
Picnic tables and benches nmlkj nmlkj nmlkj nmlkj nmlkj
Indoor basketball court nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor basketball court nmlkj nmlkj nmlkj nmlkj nmlkj
Baseball fields nmlkj nmlkj nmlkj nmlkj nmlkj
Soccer fields nmlkj nmlkj nmlkj nmlkj nmlkj
More than once a week nmlkj
Once a week nmlkj
A few times a month nmlkj
A few times a year nmlkj
Once a year nmlkj
Not at all nmlkj
Comments:
Comments:
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
4. Please rate how important you feel the need is for any of the following amenities.
Facility Needs
Extremely Important Important Neutral Not Important Extremely Not
Important
More land for additional
parks
nmlkj nmlkj nmlkj nmlkj nmlkj
Skate park nmlkj nmlkj nmlkj nmlkj nmlkj
Dog park nmlkj nmlkj nmlkj nmlkj nmlkj
Tennis courts nmlkj nmlkj nmlkj nmlkj nmlkj
Indoor recreational pool nmlkj nmlkj nmlkj nmlkj nmlkj
Additional indoor
basketball courts
nmlkj nmlkj nmlkj nmlkj nmlkj
Additional outdoor
basketball courts
nmlkj nmlkj nmlkj nmlkj nmlkj
Additional baseball and
softball fields
nmlkj nmlkj nmlkj nmlkj nmlkj
Additional soccer fields nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor recreational pool nmlkj nmlkj nmlkj nmlkj nmlkj
Recreation Center with gym
and instructional rooms
nmlkj nmlkj nmlkj nmlkj nmlkj
Facility dedicated to fitness
and wellness
nmlkj nmlkj nmlkj nmlkj nmlkj
BMX track nmlkj nmlkj nmlkj nmlkj nmlkj
Paved bike trails nmlkj nmlkj nmlkj nmlkj nmlkj
Mountain bike trails nmlkj nmlkj nmlkj nmlkj nmlkj
Teen center nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor ice skating rink nmlkj nmlkj nmlkj nmlkj nmlkj
Indoor ice skating rink nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor roller hockey rink nmlkj nmlkj nmlkj nmlkj nmlkj
9hole beginner golf course nmlkj nmlkj nmlkj nmlkj nmlkj
18hole public golf course nmlkj nmlkj nmlkj nmlkj nmlkj
Cross country ski trails nmlkj nmlkj nmlkj nmlkj nmlkj
Disk golf course nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor amphitheater nmlkj nmlkj nmlkj nmlkj nmlkj
Auditorium and cultural arts
center
nmlkj nmlkj nmlkj nmlkj nmlkj
Indoor field house nmlkj nmlkj nmlkj nmlkj nmlkj
Comments:
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
5. In the past 12 months, how often have you or anyone in your household used or
participated in any Recreation classes, programs, or athletic events?
6. Thinking about the programs you and your household participated in or attended in the
past 12 months, please rate the following aspects of these programs.
Recreation Programs and Classes
Excellent Good Fair Poor N/A
Upkeep of the facilities and
parks
nmlkj nmlkj nmlkj nmlkj nmlkj
Cost of the program nmlkj nmlkj nmlkj nmlkj nmlkj
Registration process nmlkj nmlkj nmlkj nmlkj nmlkj
Availability of program
choices
nmlkj nmlkj nmlkj nmlkj nmlkj
The schedule of the
program
nmlkj nmlkj nmlkj nmlkj nmlkj
Quality of the instructors or
coaches
nmlkj nmlkj nmlkj nmlkj nmlkj
Quality of referee or umpire nmlkj nmlkj nmlkj nmlkj nmlkj
Overall quality of the
program
nmlkj nmlkj nmlkj nmlkj nmlkj
More than once a week nmlkj
Once a week nmlkj
A few times a month nmlkj
A few times a year nmlkj
Once a year nmlkj
Not at all nmlkj
Comments:
Comments:
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
7. Please rate how important you feel the need is for Parks and Recreation to offer or
expand any of the following.
8. What athletic leagues, programs, or classes would you take if offered by the Parks and
Recreation Department?
Additional Recreation Programs
Extremely Important Important Neutral Not Important Extremely Not
Important
Programs for children under
5 years old
nmlkj nmlkj nmlkj nmlkj nmlkj
Programs for children 512
years old
nmlkj nmlkj nmlkj nmlkj nmlkj
Programs for teens 1318
years old
nmlkj nmlkj nmlkj nmlkj nmlkj
Day camps for children nmlkj nmlkj nmlkj nmlkj nmlkj
Cultural arts programs nmlkj nmlkj nmlkj nmlkj nmlkj
Adult sports leagues nmlkj nmlkj nmlkj nmlkj nmlkj
Adult instructional programs nmlkj nmlkj nmlkj nmlkj nmlkj
Senior activities and
programs
nmlkj nmlkj nmlkj nmlkj nmlkj
High adventure
opportunities
nmlkj nmlkj nmlkj nmlkj nmlkj
Park recreational
opportunities
nmlkj nmlkj nmlkj nmlkj nmlkj
55
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Comments:
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
9. Which of the following are/were your primary sources of information about Parks and
Recreation classes, services, and events? (check all that apply)
10. If you do not use any of the communication outlets described in the prior questions,
what would be the best avenue to inform you of Parks and Recreation classes, programs,
and events?
11. Please rate your satisfaction with each item below:
Public Information Outreach
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66
Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A
Quality of website nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Quality of Parks and
Recreation facebook page
nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Quality of Parks and
Recreation catalog
nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Parks and Recreation catalog gfedc
Website gfedc
Parks and Recreation facebook page gfedc
Sign board in Town Square Park gfedc
Utility bill inserts gfedc
Govt Access TV (FVTV) gfedc
Kendall County Record gfedc
Beacon News gfedc
Yorkville Patch gfedc
WSPY Radio gfedc
Contact with elected officials or staff gfedc
Other gfedc
Other (please specify)
Comments
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
12. Please rate your satisfaction with how each event is run:
13. Please rank the events, from your most favorite to least favorite, with 1 representing
your most favorite.
14. Are there any types of special events you would like to see the City engage in?
City events
Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied N/A Did not
attend
Hometown Days nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Holiday Under the Stars nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Music Under the Stars nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Ribs on the River nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
5k runs nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Outdoor Movies nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Halloween Egg Hunt nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
Youth Baseball/ Softball
Tournaments
nmlkj nmlkj nmlkj nmlkj nmlkj nmlkj
6 Hometown Days
6 Holiday Under the Stars
6 Music Under the Stars
6 Ribs on the River
6 5k runs
6 Outdoor Movies
6 Halloween Egg Hunt
6 Youth Baseball/ Softball Tournaments
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66
Comments
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
15. In the past 12 months, have you or anyone in your household taken part in a program
or used facilities offered by any of the following groups or organizations? (Select all that
apply)
16. Was there a particular service not offered by our department or other reason as to why
you attended programs through one of those entities?
Other Parks and Recreation
55
66
Oswegoland Park District gfedc
Fox Valley Park District gfedc
Plano YMCA gfedc
Other (please specify)
Page 9
Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
17. If a referendum were needed to acquire additional services and facilities, what would
you be willing to pay per month to support the construction and operation of the facilities?
18. Parks and Recreation services are currently delivered by the City. Do you think a Park
District would be better able to provide Parks and Recreation Services?
Referendum
Less than $5 nmlkj
Between $5 and $10 nmlkj
Between $11 and $20 nmlkj
Between $21 and $30 nmlkj
Between $31 and $40 nmlkj
Between $41 and $50 nmlkj
Over $50 nmlkj
Would not be willing to incur an increase nmlkj
Comments:
Yes nmlkj
No nmlkj
Not sure nmlkj
Comments:
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
19. What suggestions do you have to improve Parks and Recreation services?
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66
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
20. Do you live within Yorkville City limits?
21. How many years have you lived in Yorkville?
22. In which ward do you currently reside?
23. Which City and State did you live in prior to moving to Yorkville? If you have lived here
your entire life, please write "lifelong resident" or similar.
24. Do you own or rent your current residence?
Demographic Information
*
Years in Yorkville?
55
66
Yes nmlkj
No nmlkj
Not sure nmlkj
Ward 1 (Alderman Koch, Alderman Colosimo) nmlkj
Ward 2 (Alderwoman Milschewski, Alderman Kot) nmlkj
Ward 3 (Alderman Frieders, Alderman Funkhouser) nmlkj
Ward 4 (Alderwoman Spears, Alderwoman Teeling) nmlkj
I don't know nmlkj
I don't live in Yorkville nmlkj
Own nmlkj
Rent nmlkj
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
25. How many persons in your household, counting yourself, are in the following age
groups?
26. Which is your age group?
27. Which of the following best describes your race / ethnicity?
28. What is your gender?
Under age 10
1019
2029
3039
4049
5059
6069
70 and over
Under age 10 nmlkj
1019 nmlkj
2029 nmlkj
3039 nmlkj
4049 nmlkj
5059 nmlkj
6069 nmlkj
70 and over nmlkj
White/Caucasian nmlkj
African American/Black nmlkj
Asian/Pacific Islander nmlkj
Native American/Eskimo nmlkj
Mixed Race nmlkj
Other (please specify)
Male nmlkj
Female nmlkj
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Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014Yorkville Parks and Recreation Survey 2014
29. Is there any way in which this survey can be improved?
55
66
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
OB #2
Tracking Number
Park Board – May 8, 2014
Tim Evans Parks and Recreation
Name Department
Riverfront Rentals
At its June 2011 meeting, the Park Board recommended a two year concession agreement with
Erich Goepel, River City Roaster (RCR), for use of the back portion of the 131 E. Hydraulic
Avenue Building. The agreement was then approved by the City Council. The lease was
extended in 2013, for another two year term, which was to expire in 2015.
On Thursday April 30, 2014, Erich Goepel e-mailed staff requesting the Board to release him
from his lease. Attached is his e-mail request. Staff seeks direction on this request and/or to
recommend to City Council termination of the lease.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
CC: Scott Sleezer, Superintendent of Parks
Shay Remus, Superintendent of Recreation
Date: May 8, 2014
Subject: River City Roaster Lease Termination Request
From: Erich [erich@rivercityroaster.com]
Sent: Wednesday, April 30, 2014 3:08 PM
To: Tim Evans
Cc: Scott Sleezer
Subject: Lease at Riverfront Park
Tim,
Tyler and I would like to ask the Park Board to release us from our lease at 131 E, Hydraulic St.
Due to ongoing construction it has become evident that the possibility to make our Yorkville
location profitable is not going to happen.
We are both sad to have to make this request because of the investment into the building RCR
has made and also the fact that we won’t be able to work with you and Scott.
Tyler and I have both enjoyed our time at Yorkville, we have loved being apart of the new events
in the park the past couple of years and housing Santa for Holiday Under the Stars. We have
made many friends and will be sad to not be there everyday to see them.
If you have any questions please feel free to call me at 630-809-5228 or email me at
erich@rivercityroaster.com
Thanks,
Erich Goepel
630-551-8346
www.rivercityroaster.com
www.twitter.com/rivercityroast
www.facebook.com/rivercityroaster
Coffee-Connection-Community
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
NB #1
Tracking Number
Park Board – May 8, 2014
Tim Evans Parks and Recreation
Name Department
Yorkville Youth Tackle Football Agreement
See attached.
Yorkville Youth Tackle Football and Cheerleading (YYTF) currently provide an
opportunity for children living in the Yorkville 115 school district to participate in an 8u-11u
conference football league and a 7th grade football team. The goal of YYTF is to provide a safe
and healthy environment for the youth of our community to learn the skills and enjoy the
challenges of football and cheerleading. The league works to advance an athlete's football and
cheer skills while teaching key values such as honesty, integrity, and respect. Athletes, parents,
coaches and league officials work closely together to promote and foster fundamental game
skills while leading by example, practicing good sportsmanship and respecting the competition.
Last year, YYTF used the multi-purpose open space at Green’s Filling Station Park 3 days a
week for practices. After their season, YYTF reached out to the Parks and Recreation staff to
determine if it would be possible to move their practice location to Bristol Bay 65 or Rotary Park
and expand their practice usage at either of these locations. Staff and YYTF reviewed both
locations and it was determined that Rotary Park would be a better location. Attached is a
proposed field usage agreement between the Parks and Recreation Department and YYTF for
YYTF to hold practices at Rotary Park. Staff seeks Park Board approval of the field usage
agreement between the Parks and Recreation Department and YYTF.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
Scott Sleezer, Superintendent of Parks
CC: Shay Remus, Superintendent of Recreation
Date: May 8, 2014
Subject:Yorkville Youth Tackle Football Agreement
FIELD USAGE AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH TACKLE FOOTBALL
This agreement is made and entered into this ______ day of _______ 2014, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and
YORKVILLE YOUTH TACKLE FOOTBALL, an Illinois not-for-profit corporation (the
“Association”).
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the
Association wishes to utilize from time to time with the prior written permission from the city
and the city wishes to accommodate the Association’s use of the parks on the terms and
conditions set forth herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association
to utilize designated Rotary Park football fields only by the City’s current athletic field
rental policy, for a term commencing July 1, 2014 and ending October 31, 2014. The
parties agree that the Association’s use of the parks and fields designated by the city shall
be nonexclusive.
a. Association registration records for leagues played in the summer/fall 2014 shall
be used to determine the amount of fields available to the Association in
spring/summer 2014, as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be
in the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Notification of any schedule change must be given to the City not less than 24
hours in advance of the practices/games.
d. If the organization fails to notify staff of practices, games or tournaments held by
this organization on United City of Yorkville fields, the organization will be
charged the following penalty fees:
i. For any unscheduled practice or game: $50 penalty fee plus practice/game
fee
ii. For any unscheduled tournaments: $100 penalty fee plus tournament fee
e. Multiple unscheduled practices, games or tournaments may result in a suspension
of use or cancellation of this agreement at the sole discretion of the city.
2. Fees. A fee equal to the amount of $3,500.00 for the 2014 season will include 3 football
fields at Rotary Park that can be used by Association Monday – Thursday the months of
July – October, 2014. Also included will be the initial set-up of the three football fields as
well as the initial lining of the fields.
Any additional lining requested by Association will cost $130 per field.
Portable toilet fees will be determined by the Athletic Field Policy.
Fees for 2014 described herein shall be applied toward maintenance costs of the fields
and facilities to be used by the Association in 2014. The fees exclude tournaments which
have a separate fee structure.
Fee structure and tournament cancellations will be governed by the Athletic Field
Reservation Policy.
The fee for field usage will be waived for the Association Year End Celebration. The
Year End Celebration details will be worked out between the Association and the Parks
& Recreation Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by
December 30, 2014 of its intent to change field rental fees for the 2015 season, its
amount, and a date by which the fee must be paid in full.
If this agreement is cancelled, the standard field rates per the Athletic Field Use Policy
will apply for all remaining practices and games to be played.
3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association
agrees to participate in completing the routine maintenance items while using the parks.
Inspect the fields prior to use daily
Litter control through daily collection when scheduled use by the Association
Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields,
park, surrounding areas including parking lot. All players using the athletic fields should
adhere to the rules in the City’s “General policies and procedures for use of the United
City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement,
and as amended from time to time. Any violation of these policies may impact the
current and future uses of all City fields and / or facilities. Furthermore, the Association
assumes all responsibility for the repair or replacement of damage as a result of misuse of
the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season
to maintain quality conditions for use. The City shall maintain the right to add, delete or
modify maintenance procedures as deemed necessary. The responsibility of the common
areas and turf will be the responsibility of the city unless otherwise identified.
Portable lights may be used by Association during designated practices days however no
lighting will be allowed after 9pm.
Storage units, as well as any other Association equipment, that will be left overnight,
must be approved by the Parks and Recreation Department prior to placement or
equipment being left overnight. Any permanent building or storage structure constructed
at the location becomes property of the City of Yorkville Parks and Recreation
Department.
4. Advertising. The Association may place one advertising banner at each field used by
YYTF under the terms of this agreement, while Association activities are taking place on
said field. Said advertisement may be mounted in open areas and with approval by the
Parks and Recreation Department. All advertisements allowed under this section must
also comply with the Parks and Recreation Department’s “Sponsorship Terms and
Policies”. Advertisements are limited to 3’ x 5’ in size.
5. Insurance. The Association shall maintain commercial general liability (CGL) and
commercial umbrella liability insurance with a limit of not less than $2,000,000 for each
occurrence. If such insurance policy contains a general aggregate limit, it shall apply
separately to this Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written
on an occurrence basis and shall cover liability arising from premises, operation,
independent contractors, products-completed operations, bodily and personal
injury, property damage, as well as liability assumed by the Association under this
Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising
out of or as result of this Agreement.
c. Waiver of subrogation. The Association waives all rights against the city for
recovery of damages to the extent these damages are covered by the CGL or
commercial umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this
Agreement, the Association shall furnish the city with copies of its current
certificates of insurance documenting each such policy along with the additional
insured endorsements required in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable,
except upon 30 days’ prior written notice to the city, and shall contain the
following endorsement (or its equivalent) and shall appear on the policies
respective insurance certificates:
It is hereby understood and agreed that this
insurance policy may not be canceled by the surety or
the intention not to renew be signed by the surety
until 30 days after receipt by the city of Yorkville by
registered mail of written notice of such intention to
cancel or not to renew.
f. No Limitation on liability. The minimum amounts set forth in this
Agreement for such insurance shall not be construed as a limitation or
satisfaction of the Association’s liability, including indemnification, to the
city under the Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require
performance by the Association of any provision of this section, even if
known, shall not affect the right of the city to require performance of that
provision or to exercise any right, power or remedy under this Agreement,
and any waiver by the city of any breach of any provision in this section
shall not be construed as a waiver of any continuing or succeeding breach
of such provision, a waiver of the provision itself, or a waiver of any right,
power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with
respect to any other insurance or self-insurance program afforded to the
city. There shall be no endorsement or modification of this coverage to
make it excess over other available insurance / coverage; alternatively, if
the CGL and umbrella, excess of reinsurance states that it is pro rata, it
shall be endorsed to be primary with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to
or death of any person or persons including officers and employees of the
Association and participants in the Association’s program and activities or
any other person and assumes no liability or responsibility for any damage
to property sustained by any person(s). In addition the Association will
report all injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association
will defend, indemnify and hold the city harmless from all claims arising
directly or indirectly from or in connection with (i) the conduct or
management of the programs and activities of the Association; (ii) any act,
omission or negligence of the Association or any of its directors, officers,
agents, employees, invitees or contractors of the Association; (iii) any
accidents, injury or damage whatsoever occurring on or at the parks
arising from, directly or indirectly, the use of the parks by the Association
or any of its directors, officers, agents, employees, invitees or contractors,
as well as participants in the Association’s programs and activities except
to the extent of any negligent or wrongful act or omission of the city.
However, this limitation shall not in any way limit the Association’s duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims.
The city shall tender the defense to the Association. The Association and
the city shall mutually agree to counsel to defend of such claims. The city,
in its sole discretion, may participate in the defense of such claims at the
Association’s sole expense, but such participation shall not relieve the
Association from its duty to defend and to pay any judgment or settlement
against the city in such claims. Except where a settlement completely and
forever releases the city from any and all liabilities without financial
contribution by the city or its insurer, the Association shall not agree to
any settlement of the claims without the city’s approval.
d. Waiver of defenses. In any and all claims against the city or any of its
agents or employees the indemnification obligation under this paragraph
shall not be limited by any limitation on the amount or type of damages,
compensation or benefits payable by or for the Association under
applicable law. The Association waives all defenses available to the
Association which limit the amount of the Association’s liability to the
city.
7. No Alteration. The Association shall not make structural improvements, changes or
alteration to the parks without first obtaining the written consent of the city. Any
improvements to the parks will be through a donation to the city, and therefore become
the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and
assigns of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on
the parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or
changes hereto shall be valid unless attached hereto in writing and signed by the city and
the Association. Failure to abide by the policies and rules set forth in this agreement
could result in additional fees assessed to the Association and/or loss of privileges
regarding the use of parks and fields.
IN WITNESS WHEREOF, the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
By: ___________________________________
Park and Recreation Board
YORKVILLE YOUTH TACKLE FOOTBALL
By: _______________________________
President
Attest:
___________________________
Representative
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
NB #2
Tracking Number
Park Board – May 8, 2014
Tim Evans Parks and Recreation
Name Department
Ken Miller Field Naming at Cannonball Park
See attached memo.
At its 9/26/2013 meeting, the Park Board approved the naming of the ball field at Fox Hill East
in honor of Ken Miller. Staff has been working with the Miller family on the plaque wording and
placement location. During those conversations, the idea of naming the new ball field at
Cannonball Park, in lieu of the one at Fox Hill, was requested. The thought behind this request
was the field at Cannonball has just been completed and is designed for older children. In
addition, the family expressed concern that it may be too difficult for them to drive by the field at
Fox Hill each day, as the Cannonball Park is located closer to their home. Staff seeks Park Board
approval to name the ball field at Cannonball Park, instead of Fox Hill East, in honor of Ken
Miller.
Memorandum
To: Yorkville Park Board
From: Scott Sleezer, Superintendent of Parks
CC: Tim Evans, Director of Parks and Recreation
Date: May 8, 2014
Subject: Ken Miller Ball Field Naming Request at Cannonball Park
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
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See attached.
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
NB #3
Tracking Number
Park Board – May 8, 2014
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Heartland Meadows
See attached.
Background
This item is scheduled for a Plan Commission public hearing on May 14th. The property
owner is seeking to rezone the already annexed property from R-1 One-Family Residence District to
R-2 One-Family Residence District and develop as a Special Use for a Planned Unit Development
(PUD). As required by the recently adopted PUD Ordinance, the Park Board will review the plans
prior to the Plan Commission meeting and provide comments via a voting representative who will
attend the public hearing.
The Heartland Meadows subdivision will be a newly planned subdivision for residents 55
years and older, situated on approximately 8-acres of undeveloped land located south of Jackson
Street, between Bristol Avenue and Freemont Street. As proposed, the development would contain
46 single-family ranch style homes with yard and snow plowing maintenance provided by a private
management company.
Land-Cash Donation
Per the Land Cash calculations, the development is required to donate 1.725 acres of land to
the City for a park, or pay cash in lieu of land donation at a rate of $101,000 per acre of required land
for a total of $174,225.
Memorandum
To: City Council
From: Krysti Barksdale-Noble, Community Development Director
CC: Tim Evans, Director of Parks and Recreation
Scott Sleezer, Superintendent of Parks
Date: April 30, 2014
Subject: Heartland Meadows
Rezoning & Special Use for Planned Unit Development (PUD)
Due to the size and configuration of the development, as well as the property’s proximity to
the Hiding Spot Park located to the southeast, the developer is seeking to donate cash instead of land
to meet the City’s Parks Ordinance requirements. However, the petitioner is requesting a land cash
valuation of $30,000/acre. This would result in a total donation of $51,750 paid on a per lot basis of
$1,125/unit at the time of building permit issuance.
Per the Land Cash Ordinance, the developer may object to the City’s current valuation for an
improved acre of land and can “submit an appraisal showing the “fair market value” of such
improved land in the area of his development or other evidence thereof and final determination
of said “fair market value” per acre of such improved land shall be made by the City Council
based upon such information submitted by the subdivider or developer and from other sources
which may be submitted to the City Council by the School District or others .” The developer will
be providing such verification of the current fair market value of the land to the City Council.
Trails/Sidewalks
There are no trails proposed for this development, however, the developer plans to extend the
existing sidewalk north along Freemont Street to Jackson Street and construct new sidewalks along
Jackson Street west and south along Bristol Avenue, providing complete perimeter connectivity to
the development.
Recommendation
Staff is supportive of the reduced land cash valuation; subject to the developer substantiating
the current fair market valuation for land in the area is consistent with the proposed $30,000/acre
offer. Additionally, due to the development being an active -adult community, it is unlikely that an
onsite park would be necessary and the existing Hiding Spot Park is adequate to meet the open-space
needs of the proposed development.
Please review the attached plans and prepare a formal recommendation and comments to be
presented by the Park Board representative during the Plan Commission meeting. Should you have
any further questions, Parks and Recreation staff will be available at the Thursday night’s meeting.
608 E. Veteran’s Parkway, Suite 1D Yorkville, IL 60560 Office 630.553.3322 Fax: 630.553.5736
Heartland Meadows Subdivision – An active adults only community
CHARACTER OF THE PUD:
Heartland Meadows is an active adult community designed for residents 55 and
over. Property owners looking to downsize have the ability to reside in a single family
home on their own lot. Yard maintenance and snow plowing will be done by a
management company servicing all homes in the community. A smaller lot single
family option for the 55 and over community is not currently offered in Yorkville.
Residents will have a smaller lot to take care of, with all the benefits of single family
home living. Many of the variances that have been proposed are a result of making the
lot proportionate with the smaller lot concept. The density of the project is in line with
the existing residential surrounding the property. In some cases our density is lower
than surrounding properties. This project services a sector of the community that are
still wanting to live in a single family home but not have all the maintenance and issues
that occur living in a traditional single family home subdivision with traditional R2
zoning.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Report #1
Tracking Number
Park Board – May 8, 2014
Tim Evans Parks and Recreation
Name Department
Parks and Recreation Monthly Report – April 2014
Parks and Recreation Monthly Report
Administration
Personnel Updates
Tim Evans was appointed by the Mayor and confirmed by the City Council for the
Director of Parks and Recreation position. Tim has worked for the City since 2004 and
has been Superintendent of Recreation since 2011.
Shay Remus was promoted to the Superintendent of Recreation position. Shay has
worked for the City since June, 2007 and has been the Recreation Manager since June,
2012. Congratulations to Shay on her promotion!
Tyler Nelson recently took, and passed, his Certified Parks and Recreation
Professional(CPRP) exam. He now joins Tim and Shay as CPRP’s. Congratulations to
Tyler on passing his exam.
Parks Report
Athletic Field Division
Staff prepared all nineteen baseball fields for play and practice by dragging the infields, filling in
holes and trouble spots thereby creating a level playing surfaces.
Prepared the soccer fields for play by painting the fields, fixing and repairing goal nets weekly.
Prepared the soccer fields for play for Matrix Soccer by laying out the fields, painting and fixing
and repairing goal nets weekly.
Staff prepared the Bridge ball field complex for our first tournament.
Staff worked with the contractor to deliver all of the portable toilets throughout the parks.
Staff set out trash cans at all of our park sites and sports fields.
Playground Division
Staff inspected all playgrounds on a monthly basis, visually checking equipment using a
systematic approach looking for missing or loose hardware. Additional staff inspected the
equipment, pulling and pushing on each apparatus to check if secure and filled out inspection
form for each site.
Surfacing Maintenance
Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet
ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth
in appearance and level with transition areas.
Turf Division
Staff rolled all the turf areas on the athletic fields to provide uniform footing for participants.
Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners
in all trash cans.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
CC: Scott Sleezer, Superintendent of Parks
Shay Remus, Superintendent of Recreation
Date: May 8, 2014
Subject: April Monthly Report
Department Assistants
Recreation
Set up the 5k PepperRuni course temporally closing roadways during the event. Worked with
recreation department to staff and operate the event.
Green Committee
Staff delivered tables to the Yorkville Middle School for the Green Fair and removed them the
following Monday.
Projects
The shelter at Clark Park has been completed. A concrete pad and stone wall still need to be
constructed.
The storage shed at Bridge Park has been completed, allowing staff to utilize it for our first
tournament.
Recreation Report
Preschool
The preschoolers finished working on their curved letters including “C”, “G”, “U”, “S” and the
number “5”.
For the letter “S” preschoolers created a super hero and worked on their shapes!
The Preschool also went on their Spring Field Trip to the Sandwich Opera House where they saw
“Bubble Wonders”.
They also celebrated Easter by decorating eggs, hunting for eggs, and even had a visit from the
Easter Bunny.
We are still taking registration for the 2014-2015 School Year and giving several tours to
interested families throughout the week. We currently have 31 students enrolled.
Ready, Set, Go (Pre-Preschool)
This class continues to work on daily worksheets and crafts that help learn their colors and letters.
The letters they worked on throughout April include the letters “L”, “M”, and “N”. Some of the
crafts created included a marble painting and lady bug.
The Ready, Set, Go program also celebrated Easter with a visit from the Easter Bunny, an egg
hunt, and egg decorating!
Spring Soccer League
The Spring Soccer Season began the week of April 7 at the Bristol Bay 65 fields. Games and
Picture Day were held on Saturday, April 12. The season continues through Saturday, May 17.
Summer Softball Leagues
Registration for the Coed and Men’s Summer Softball Leagues increased as the weather warmed.
We have a total of 8 Coed team and 12 Men’s teams participating throughout the summer. The
leagues are scheduled to begin Tuesday, April 29 and Thursday, May 1 at the Steven Bridge
Fields.
Child Development Classes
Kid’s Favorites ran throughout the month of April and was full with 10 participants. In this class,
children aged 2-4 read books and created crafts based on their favorite characters including
Mickey Mouse, Mr. Potato Head, and Brown Bear!
Spring Sweep Baseball Tournament
The Spring Sweep Baseball Tournament kicked off the youth baseball season the weekend of
April 25-April 27. The tournament hosted 10U, 12U, and 14U teams. Unfortunately, due to
inclement weather, the final games were cancelled. However, several teams complimented the
Department on a well-run tournament.
The next baseball tournament hosted by the Parks and Recreation Department will be the Battle at
Bridge Tournament scheduled May 9 – May 11.
PeppeRUNi 5K Race
Despite the cool and windy weather, several participants came to run our 1st PeppeRUNi 5K Race
held at the Yorkville Rosati’s.
The overall female and male winners of the race received a prize of “Pizza for a Year” and are
pictured below with TJ Banning, owner of the Yorkville Rosati’s.
Catalog
The Summer Catalog was delivered to households the week of April 28. Several families have
already called with interest in our summer offerings. Registration begins Monday, May 5 for
Yorkville residents and May 12 for nonresidents.