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Plan Commission Packet 2014 05-14-14 PLAN COMMISSION AGENDA Wednesday, May 14, 2014 Yorkville City Hall Conference Room 800 Game Farm Road Meeting Called to Order: 7:00 p.m. Roll Call: Previous meeting minutes: April 9, 2014 Citizen’s Comments -------------------------------------------------------------------------------------------------------------------- Public Hearings 1. PC 2014-02 the United City of Yorkville, Kendall County, Illinois, petitioner, has filed an application requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters as Special Uses within Business Districts in the Zoning Ordinance. 2. PC 2014-05 Marker Inc., Petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a Special Use for Planned Unit Development (PUD) approval for the purpose of developing a new 47 lot active adult community to be name d Heartland Meadows. The real property consists of approximately 7.9 acres located east of Illinois Route 47 at the southwest corner of Jackson and Freemont Streets, in Yorkville, Illinois. Old Business New Business 1. PC 2014-02 the United City of Yorkville, Kendall County, Illinois, petitioner, has filed an application requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters as Special Uses within Business Districts in the Zoning Ordinance. - Action Item Text Amendment 2. PC 2014-05 Marker Inc., Petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a Special Use for Planned Unit Development (PUD) approval for the purpose of developing a new 47 lot active adult community to be named Heartland Meadows. The real property consists of approximately 7.9 acres located east of Illinois Route 47 at the southwest corner of Jackson and Freemont Streets, in Yorkville, Illinois. - Action Item Special Use for Planned Unit Development (PUD) United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 3. PC 2014-06 Marker Inc., Petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting Preliminary Plan approval for the purpose of developing a new 47 lot active adult community to be named Heartland Meadows. The real property consists of approximately 7.9 acres located east of Illinois Route 47 at the southwest corner of Jackson and Freemont Streets, in Yorkville, Illinois. - Action Item Preliminary Plan Additional Business 1. City Council Action Updates a. PC 2014-03 Subdivision Control Ordinance – Text Amendment b. PC 2014-04 R-1, One-Family Residence District – Text Amendment c. Kendall County Petition #14-06 Ron Reinert Fox Road Subdivision – 12345 Fox Road - Preliminary and Final Plat. d. Kendall County Petition #14-04 John Enlow -208 Tuma Road. - Variance. 2. Zoning Commission Update a. Update regarding the progress of the Zoning Code Revision 3. Comprehensive Plan Update 2014 a. Request for Proposals (RFP) Adjournment Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PLAN COMMISSION City Council Chambers Wednesday, April 9, 2014 7:00pm Commission Members in Attendance Chairman Tom Lindblom Jack Jones Jeff Baker James Weaver Charles Kraupner Absent: Jane Winninger, Michael Crouch, Art Prochaska Other City Staff Krysti Barksdale-Noble, Community Development Director Chris Heinen, City Planner Other Guests Christine Vitosh, DepoCourt Reporter Meeting Called to Order Chairman Tom Lindblom called the meeting to order at 7:23pm. Roll Call Roll call was taken and a quorum was established. Minutes (done later in meeting) Citizen’s Comments None Public Hearings 1. PC 2014-02 The United City of Yorkville, Kendall County, lllinois, petitioner, has filed an application requesting a text amendment to incorporate public and private, indoor and outdoor amphitheaters as Special Uses within Business Districts in the Zoning Ordinance. 2. PC 2014-03 the United City of Yorkville, Kendall County, Illinois, petitioner, has filed an application proposing to amend Title 11, Chapter 5, and Subsection 11-5-2F of the Municipal Subdivison Control Ordinance related to a revised procedure for the reduction and release of subdivision securities. Page 2 of 3 3. PC 2014-04 the United City of Yorkville, Kendall County, Illinois, petitioner has filed an application deleting the Special Use of “Filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes” from the list of Special Uses in the R-1, One-Family Residence District in the Zoning Ordinance. This amendment will also delete it as a permitted Special Use in all other Residential Districts. Commissioners Jones and Kraupner moved and seconded respectively at 7:23pm, to open all Public Hearings. Since there was no one present to comment, the Hearings were closed at 7:24pm on a motion by Jones and second by Kraupner. Motion passed on a voice vote. Old Business None New Business 1. PC 2014-02 regarding amphitheaters (see description in #1 above). Mr. Heinen said a developer had approached the City a year ago interested in an amphitheater in the downtown area. There were no formal plans, but the City wishes to establish guidelines now. Staff chose business district as a Special Use to allow for review on a case-by-case basis. In addition to a text amendment the liquor and noise ordinances would be updated also. Chairman Lindblom commented that the City already has Riverfront Park for music events. He added that he is able to hear music from this location where he lives on Fox Road and he asked for consideration for downtown residents. He cited the example of the PNA camp where music is heard throughout town and the City has no control over it. Ms. Noble said that would be a condition of the Special Use. He opposes an ampitheater in a business district when close to residential areas and said it would be better suited near an industrial area. Mr. Baker said he resides very near Riverfront Park and he did not hear activities from the Summer Solstice. He felt an amphitheater would be a benefit for the City. Sound deadening devices or canopies were suggested by Mr. Jones. Mr. Heninen added that music groups would have to abide by the ordinance and would have to provide information that residents would not be affected. A Special Use also requires that residents within 500 feet would have to be notified and be heard at a Public Hearing. Mr. Baker said the notification process could be a deterrent for music groups and is counterproductive to what the City is trying to accomplish to entice people to attend. He asked why amphitheaters could not be allowed in a manufacturing district and said the City should not limit locations. If maufacturing is added, the City will need to republish for a Public Hearing. Page 3 of 3 Action Item: Text Amendment Mr. Baker moved to table PC 2014-02 for amphitheaters until next month and Mr. Jones seconded the motion. Passed unanimously on a roll call vote 5-0. Jones-yes, Baker-yes, Weaver-yes, Kraupner-yes, Lindblom-yes. 2. PC2014-03 regarding the reduction and release of subdivision securities (see description in #2 above). In 2012 the Plan Commission approved a comprehensive amendment regarding subdivisions and how the City addresses subdivision securities or if developments fail to meet their time frames. This proposed text amendment came from Public Works and would allow these to be handled at the staff level and brought to City Council as informational items. Ms. Barksdale-Noble gave examples of some of the security dollar amounts that would come before the City and explained this amendment would speed up the process. Action Item: Text Amendment Mr. Baker moved and Mr. Jones seconded a motion to approve this amendment. Roll call vote: Jones-yes, Baker-yes, Weaver-yes, Kraupner-yes, Lindblom-yes. Passed 5-0. 3. PC 2014-04 regarding deleting a Special Use (see description in #3 above). This text amendment would no longer require a Special Use for filling holes in residential areas. The cost of the application and legal fees greatly affected individual homeowners. Action Item: Text Amendment A motion was made by Mr. Weaver and seconded by Mr. Jones to approve this amendment. Roll call: Kraupner-yes, Weaver-yes, Baker-yes, Jones-yes, Lindblom-yes. Passed 5-0. Previous Meeting Minutes February 12, 2014 (out of order) The minutes were approved as read on a voice vote. Additional Business The Preliminary and Final Plat for 12345 Fox Road were brought forth by the County as part of the 1.5 Mile Review. The property was rezoned to R-2, but not platted. It is consistent with the Comprehensive Plan and no further action was needed. In another matter, the County submitted a variance request at 208 Tuma Road, as part of the 1.5 Mile Review. The resident requested a front yard variance to build an accessory building. This case has already been heard and there were no further comments. Adjournment The meeting was adjourned at 7:46pm. Respectfully transcribed by Marlys Young, Minute Taker Introduction: Staff had been previously approached by a local developer interested in building an outdoor amphitheater within the City’s downtown. Although the developer has not come forth with formal plans for consideration, staff felt it might be in the best interest of the City to preemptively provide specific zoning and performance standards regarding such a use should this developer or any future developer seek to move forward with an outdoor music venue. Therefore, staff has reviewed the current noise ordinance as it pertains to amphitheaters and outdoor music venues, and found there are several areas that will require updating and additional information applied. Below are staff’s recommendations for amphitheaters and outdoor music venues. Zoning Classification Consideration: It is staff’s opinion that the appropriate locations for amphitheaters or outdoor music venues are considered a Special Use within the B-1, Limited Business District, B-2, General Business District and B-3, Service Business District. These business districts are intended primarily for the location of commercial and professional facilities that are especially useful in close proximity to residential areas. These districts are designed to provide convenient shopping and services that meet the needs and enhances the quality of life for surrounding residential neighborhoods. Currently, the Business Districts allow a wide range of uses by-right, such as community centers, recreation centers and public/private clubs. The addition of amphitheaters and outdoor music venues into these districts as a Special Use is consistent with existing and contemplated uses permitted within the business districts. In addition to the business districts, Plan Commission suggested that this type of use could be placed in a Manufacturing District as well. Therefore, a Special Use would be required in any Manufacturing District for an amphitheater or outdoor music venue. Special Use Consideration: Section 10-14-6A of the Zoning Ordinance notes “there are uses which, because of their unique characteristics, cannot be properly classified in any particular district or districts without consideration, in each case, of the impact of those uses on neighboring land and of the public need for the particular use at the particular location.” By classifying amphitheaters and outdoor music venues as a Special Use, the City has an opportunity to review the proposed locations as well as specific guidelines required, such as hours of operation, number of events per year, the amount of warning provided to residents about upcoming events, etc. It will also allow staff the opportunity to determine if the proposed use meets the Special Use standards of approval in Section 10-14-6F of the Zoning Ordinance on a case-by-case basis and whether or not the location is suitable and consistent with the approved Comprehensive Plan. Memorandum To: Plan Commission From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: March 6, 2014 Subject: PC 2014-02 Amphitheater Text Amendment Additional Information: Staff suggests that certain additional information be considered during the Special Use process for amphitheaters or outdoor music venues, such as insurance, parking and liquor licensing as this is customary when allowing such uses to operate in Business or Manufacturing Districts. The following are staff recommendations with regard to each: Insurance: The petitioner shall submit to the city a certificate of insurance showing the owner, lessee, proprietor, operator or manager of the premises as the named insurers and naming the city as an additional insured in an amount of not less than one million dollars ($1,000,000) covering public liability, and five hundred thousand dollars ($500,000) covering property damage. Liquor License: The current Liquor Ordinance does not have the proper license available for outdoor venues. Staff would recommend that a new liquor license be created specifically for this use. Parking Requirements: One space per fifty square feet of seating area plus parking for affiliated uses. If these requirements are unable to be satisfied, the City will review a parking plan indicating overflow and/or shared parking to accommodate the venue. Suggested Text Amendments: Based upon staff’s research, the following proposed definitions and new text identifying amphitheaters and/or outdoor music venues as Special Uses within the B-1, B-2 and B-3 Business Districts and M-1 and M-2 Manufacturing Districts should accompany the requested text amendment: Section 10-2-3, Definitions: OUTDOOR MUSIC VENUE: A commercially-zoned property where sound equipment is used to amplify sound that is not fully enclosed by permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. Section 10-7B-2, B-1 Limited Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-7C-2, B-2 General Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-7D-2, B-3 Service Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-8A-3, M-1 Limited Manufacturing District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-8B-3, M-2 General Manufacturing District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Chapter 4 Noise Ordinance: Upon making recommendations for permitting amphitheaters and outdoor music venues as Special Uses, staff researched the current noise ordinance and prepared new recommendations for allowable noise levels as they relate to certain land uses. The revised noise ordinance will allow the city to enforce noise complaints from the citizens and provide guidelines to developers looking to locate land uses within the city. This section is for informational purposes only as it is not part of the zoning ordinance. The final approval will come from City Council. PROPOSED TABLE OF MAXIMUM ALLOWABLE NOISE LEVELS BY LAND USE Land Use/Zoning Outdoor Space Within Noise Zone1 Max. Decibel Level (dB) Outdoor Space Outside Noise Zone2 Max. Decibel Level (dB) Indoor Space Max. Decibel Level (dB) Residential - Single-Family & Multi-Family, Detached & Attached 70 65 65 Office Buildings, Businesses, Commercial & Professional 70 70 70 Sports Arena, Outdoor Spectator Sports 110 100 100 Theaters, Auditoriums, Concert Halls 110 90 100 Parks, Neighborhood Playgrounds, Ball Fields 70 70 -- Golf Courses, Water Recreations, Gun/Shooting Ranges 75 70 70 Industrial, Manufacturing, Utilities, Agriculture 80 75 80 1. Area within property boundaries where the sound is the originating source and customarily expected/accepted by the patron/inhabitant. Area size to be defined numerically and graphically. 2. Area outside of the property boundaries where the sound is the origination source and customarily not expected/accepted by the patron/inhabitant. Area size to be defined numerically and graphically. For your reference, staff has provided the table below with examples of sound pressure levels to compare with the proposed revisions to the Noise Ordinance above. EXAMPLES OF SOUND PRESSURE LEVELS Sound Environment Typical Sound Pressure Levels Generated (dBA) Threshold of hearing 0 dBA Broadcast Studio 20 dBA Library 30 dBA Quiet Office 40 dBA Light auto traffic (100 feet) 50 dBA Air-conditioning unit (20 feet) 60 dBA Freeway traffic 70 dBA Vacuum cleaner (5 feet) 80 dBA Passing car at 10 feet 90 dBA Passing bus or truck at 10 feet 100 dBA Passing subway train at 10 feet 110 dBA Nightclub with band playing 120 dBA Jet takeoff (200 feet) 130 dBA Air-raid siren 140 dBA Data gathered from Plainfield and Naperville Noise Ordinances. Staff Recommendation Summary: 1. Amend Title 10-7B, 10-7C, 10-7D, 10-8A and 10-8B to identify “amphitheaters and outdoor music venues” as a special use within the Business and Manufacturing Districts. 2. Amend Title 10-2-3 of the Zoning Ordinance to include the following definitions: OUTDOOR MUSIC VENUE: A commercially-zoned property where sound equipment is used to amplify sound that is not fully enclosed my permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. Staff will be available to answer any questions the Plan Commission may have regarding the text amendments or noise ordinance. Should the Plan Commission decide to recommend approval of the proposed text amendment, draft motion language has been prepared below for your convenience. Proposed Motion: In consideration of testimony presented during a Public Hearing on March 12, 2014 and approval of the findings of fact, the Plan Commission recommends approval to the City Council of a request for text amendment to Title 10, Chapter 7, Article B; B-1 Limited Business District, Article C; B-2 General Business District, Article D; B-3 Service Business District and Title 10, Chapter 8, Article A; Limited Manufacturing District and Article B; General Manufacturing District of the United City of Yorkville’s City Code, as presented by staff in a memorandum dated March 6, 2014, and further subject to {insert any additional conditions of the Plan Commission}…. Attachments: 1. Current Title 10, Chapter 7, Article B, C, D and Title 10, Chapter 8, Article A and B of the United City of Yorkville’s Municipal Zoning Ordinance. 2. Current Noise Ordinance. 3. Noise Ordinance Research. 4. Copy of Public Notice. ORDINANCE NO. 20090312-017 AN ORDINANCE RELATED TO REQUIREMENTS FOR OUTDOOR MUSIC VENUES; AMENDING CITY CODE SECTIONS 9-2-1, 9-2-12, 9-2-21, 9-2-23, 9-2- 25, AND 9-2-32; ADDING NEW CITY CODE SECTIONS 9-2-26 AND 9-2-27; AND PROVIDING FOR EMERGENCY PASSAGE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. City Code Section 9-2-1 (Definitions) is amended to add the following new definition and to renumber the remaining definitions accordingly: (5) ACCOUNTABLE OFFICIAL means the City officer or employee designated by the city manager with a particular administrative or enforcement responsibility under this chapter. PART 2. Subsection (A) of City Code Section 9-2-12 (Permit for an Outdoor Music Venue) is amended to read: (A) The owner or operator of an outdoor music venue must obtain a permit from the accountable official [director] before using sound equipment at an outdoor music venue. PART 3. City Code Section 9-2-21 (Application Procedure) is amended to add a new Subsection (E) to read: (E) An application for an outdoor music permit under Section 9-2-12 (Permit for an Outdoor Music Venue) must include: (1) any information, that is consistent with Council direction, required by the accountable official, who may adopt rules establishing requirements for an application; and (2) a certified list of all property owners entitled to notice under Section 9-2-21, if the county tax appraisal district maintains ownership records on an automated data base that is not accessible by the City. PART 4. City Code Section 9-2-23 (Permit Issuance and Administrative Authority) is amended to read: Page 1 of 8 § 9-2-23 PERMIT ISSUANCE AND ADMINISTRATIVE AUTHORITY. (A) Except as provided in Subsection (B), the [The] director shall issue a permit to a person who submits an application meeting the application requirements under this article and pays the application fee. The director may adopt administrative rules to implement the requirements of this article in accordance with Chapter 2-1 (Administrative Rules). (B) The accountable official shall review an application for an outdoor music venue under the requirements of this subsection if any property owner or organization is entitled to notice of the application under Subsection 9-2- 26(A) (Notification Requirements for Outdoor Music Venues). (1) Except as provided in Subsection (B)(3), the accountable official shall approve or deny an application for an outdoor music venue based on the following criteria: (a) proximity of the proposed outdoor music venue to existing land uses, including consideration of the date on which the venue was originally permitted relative to surrounding land uses; (b) the size and capacity of the outdoor music venue: (c) sound mitigation to be provided by the operator of the outdoor music venue, including but not limited to building design, landscaping, and buffering; (d) additional limitations on the hours during which sound equipment may be operated, beyond the limits required under Section 9-2-12 (Permit for an Outdoor Music VenueY and (e) the history of noise complaints regarding the outdoor music venue as verified by the chief of police or the accountable official (2) In approving an application under this section, the accountable official may mitigate adverse negative impacts by imposing conditions deemed necessary to protect the health and safety of residents living in single-family residential or multi-family properties in the vicinity of the proposed outdoor music venue. Page 2 of 8 (3) The accountable official may not deny an initial permit for an outdoor music venue located within the footprint of a restaurant (general) use under Section 25-2-808 (Restaurants and Cocktail Lounges], but the accountable official may: (a) impose conditions on the permit, as provided in Subsection (B)(2) of this section: and (b) deny an application to renew the permit under Section 9- 2-32 (Denial of Permit for Repeated Offenses} based on repeated violation of applicable decibel limits. (4) A decision under this subsection must: (a) be in writing; (b) include findings in support of the decision: (c) describe conditions of approval, if any; and (d) be mailed to the applicant and any interested party within three days after the decision is issued, per the requirements of Section 9-2-26 (Notification Requirements for an Outdoor Music Venue). (5) The accountable official may not issue a decision under this subsection earlier than the 14th day after the date that notice of the application is provided under Section 9-2-26 (Notification Requirements for an Outdoor Music Venue}. PART 5. City Code Section 9-2-25 (Appeal of Denial of Permit Application) is amended to read: § 9-2-25 APPEAL OF ADMINISTRATIVE DECISION ON A [DENIAL OF] PERMIT APPLICATION. (A) If the director denies an application for a sound permit under this chapter, other than a permit for an outdoor music venue, an applicant may appeal the director's decision to the city manager under the requirements of this subsection. (1) An appeal must be filed with the city manager, in writing. [(B)—The appeal must: (1)—be filed with the city manager] no later than the 10th day after the date the decision is rendered[f} and must describe Page 3 of 8 include a written statement of] the decision being appealed and the specific grounds for the appeal. (2) [(G)] No later than the 30th day after receiving a request for an appeal, the city manager shall schedule a hearing to consider the appeal. )] The city manager may sustain, reverse, or modify the action appealed. The city manager's decision is final. (B) Except as provided in Subsection (B)(3) of this section, an applicant or an interested party may appeal a decision by the accountable official on an application for an outdoor music permit under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority} to the city council in accordance with the following requirements. (1) An appeal must be filed with the accountable official in writing, no later than the 14th day after the date the decision is issued and must describe the decision being appealed and the specific grounds for the appeal. (2) A public hearing on the appeal shall be held at the earliest council meeting for which notice may reasonably be provided, or as otherwise agreed to by the parties. In deciding an appeal, the city council may uphold, reverse, or modify a decision of the accountable official. (3) A neighborhood organization may not appeal a decision on an application for an outdoor music venue to be located within the following boundaries: • Eastern boundary: 1-35; • Southern boundary: the northern shore of Lady Bird Lake; • Western boundary: north along the eastern shore of Shoal Creek, north along West Avenue to 7th Street, east along 7th Street to Lavaca Boulevard, north along Lavaca Boulevard to lllh Street; and th• Northern boundary: 11 Street. PART 6. City Code Chapter 9-2 (Noise and Amplified Sound) is amended to add a new Section 9-2-26 (Notification Requirements for an Outdoor Music Venue) to read: Page 4 of 8 § 9-2-26 NOTIFICATION REQUIREMENTS FOR AN OUTDOOR MUSIC VENUE. (A) Not later than the 14th day after receiving an application for a new permit or permit renewal under Section 9-2-12 (Permit for an Outdoor Music Venue), the accountable official shall provide notice in accordance with the following requirements: (1) If the application is for a renewal permit, notice shall be mailed to: (a) applicant; (b) notice owner of a single-family use located within 600 feet of the proposed outdoor music venue; and (c) registered neighborhood organization whose declared boundaries are within 600 feet of the proposed outdoor music venue. (2) If the application is for a new permit, notice shall be mailed to: (a) an individual or organization entitled to notice under Subsection (A)(l) of this section; and (b) the notice owner of a multi-family use located adjacent to the proposed outdoor music venue. (B) Notice required under this section must: (1) describe the general nature of the application; (2) identify the applicant and the location of the site; (3) generally describe the proposed development; (4) identify the entity that may approve the application; (5) state the earliest date that action under a decision may occur; (6) describe the procedure and requirements for becoming an interested party; (7) describe the procedure for an appeal; and (8) include the address and telephone number of the accountable official from whom additional information may be obtained. Page 5 of 8 (C) Notice required under this section is effective on the date a letter is deposited in a depository of the U.S. Post Office, postage paid, and addressed to: (1) to an applicant, by mailing notice to the property owner or agent at the address shown on the application or on a written change of address form filed with the responsible director or building official; (2) a notice owner of real property, by mailing notice to the owner shown on the records of the county tax appraisal district; (3) a record owner of real property, by mailing notice to the owner at the street address of the property or, if the property does not have a street address, to the return address shown on the deed; and (4) a neighborhood or environmental organization, by mailing notice to the agent or officer of the organization at the mailing address specified in the City's community registry. (D) Notice by hand delivery may be substituted for notice by mail if the addressee provides a receipt of delivery. (E) A list of property owners entitled to notice under Subsection (A) shall be provided by: (1) the accountable official; or (2) the applicant, as required under Section 9-2-21(E)(2), if the county tax appraisal district maintains ownership records on an automated database that is not accessible by the City. PART 7. City Code Chapter 9-2 (Noise and Amplified Sound) is amended to add a new Section 9-2-27 (Interested Parties for an Outdoor Music Venue) to read: § 9-2-27 INTERESTED PARTIES FOR AN OUTDOOR MUSIC VENUE. (A) Except as provided in subsection (B), A person is an interested party for purposes of appeal under Subsection 9-2-25(B) (Appeal of Administrative Decision on a Permit Application) if the person: (1) is the applicant or the record owner of a proposed outdoor music venue for which approval is required under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority)', or (2) communicates an interest in a proposed outdoor music venue for which approval is required under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority)', and is: Page 6 of 8 (a) an individual entitled to notice under Section 9-2-26 (Notice Requirements for Outdoor Music Venues)', or (b) a representative of a neighborhood organization entitled to notice under Section 9-2-26 (Notice Requirements for Outdoor Music Venues). (B) A person communicates an interest in a proposed outdoor music venue for purposes of Subsection(A)(2) of this section by delivering a written statement to the accountable official or by making telephone contact with the accountable official. The communication must: (1) generally identify the issues of concern; (2) include the person's name, telephone phone number, and mailing address; (3) be delivered before the earliest date on which action on the application may occur under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority); and (4) if the communication is by telephone, be confirmed in writing not later than seven days after the earliest date on which action on the application may occur under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority). (C) The accountable official shall notify an applicant in writing if there is an interested party for an outdoor music venue. PART 8. City Code Section 9-2-32 (Denial of Permit for Repeated Offenses) is amended to read: § 9-2-32 DENIAL OF PERMIT FOR REPEATED OFFENSES. The accountable official may refuse to issue a permit to a permittee or to renew an existing permit if: (1) the permittee is convicted of more than two violations of a permit issued under this chapter; or (2) the property where the sound equipment will be used is the location of more than two violations of a permit issued under this chapter. Page 7 of 8 PART 9. DECLARATION OF EMERGENCY; EFFECTIVE DATE. 1. Based on the findings set forth in Part 1 of Ordinance No. 20090115-055, the Council finds that confusion regarding the requirements applicable to outdoor music venues negatively affects citizens of the City of Austin, as well as restaurant and club owners. 2. The Council further finds that these circumstances constitute an emergency. Because of the emergency, this ordinance takes effect immediately on its passage for the immediate preservation of the public peace, health, and safety. PART 10. ONE-YEAR REVIEW. The City Manager is directed to monitor the impact of this ordinance on the permitting process for outdoor music venues, including but not limited to: review times, cost of public notice, and any complaints received from venue operators or neighbors, as well as the overall number of applications for outdoor music venues approved and denied following adoption of the ordinance. The City Manager shall report to Council on the impacts of the ordinance approximately one year after the effective date of the ordinance. PASSED AND APPROVED March 12 , 2009 Will Wynn \ - Mayor APPROVED^ ^ r^\^ ATTEST: ^.^.^. ., iavid'Allan imith ( Shirley AJ. Gentry 7 City Attorney City Clerk Page 8 of 8 PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-02 NOTICE IS HEREWITH GIVEN THAT The United City of Yorkville, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters as Special Uses to the Business Districts in the Zoning Ordinance. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, March 12, 2014 at 7 p.m. at the United City of Yorkville, City Council Chambers, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk ARTICLE A. M-1 LIMITED MANUFACTURING DISTRICT 10-8A-1: USES PERMITTED: The following uses are permitted: A. Production, processing, cleaning, testing or repair, limited to the following uses and products: Advertising displays. Apparel and other products manufactured from textiles. Art needlework and handweaving. Automobile painting, upholstering, repairing, reconditioning and body and fender repairing, when done within the confines of a structure. Awnings, venetian blinds. Bakeries. Beverages -alcoholic, with a total amount produced by any one manufacturer limited to a maximum of fifteen thousand (15,000) barrels (465,000 gallons) per calendar year. Beverages -nonalcoholic. Books -hand binding and tooling. Bottling works. Brushes and brooms. Cameras and other photographic equipment and supplies. Canning and preserving. Canvas and canvas products. Carpet and rug cleaning. Ceramic products -such as pottery and small glazed tile. Page 1of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php Cleaning and dyeing establishments when employing facilities for handling more than one thousand five hundred (1,500) pounds of dry goods per day. Clothing. Contractor offices (with or without indoor storage). Cosmetics and toiletries. Creameries and dairies. Dentures. Drugs. Electrical appliances, such as lighting fixtures, irons, fans, toasters and electric toys. Electrical equipment assembly, such as home radio and television receivers and home movie equipment, but not including electrical machinery. Electrical supplies, manufacturing and assembly of such wire and cable assembly switches, lamps, insulation and dry cell batteries. Food products, processing and combining of (except meat and fish) -baking, boiling, canning, cooking, dehydrating, freezing, frying, grinding, mixing and pressing. Fur goods, not including tanning and dyeing. Glass products from previously manufactured glass. Hair, felt and feather products (except washing, curing and dyeing). Hat bodies of fur and wool felt. Heavy machinery and equipment rental business. Hosiery. House trailers, manufacture. Ice, natural. Ink mixing and packaging and inked ribbons. Jewelry. Laboratories -medical, dental, research, experimental, and testing -provided there is no danger from fire or explosion nor offensive noise, vibration, smoke, dust, odors, heat, Page 2of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php glare or other objectionable influences. Laundries. Leather products, including shoes and machine belting, but not including tanning and dyeing. Luggage. Machine shops for tool, die and pattern making. Manufacturer, firearms and ammunition. Metal finishing, plating, grinding, sharpening, polishing, cleaning, rustproofing and heat treatment. Metal stamping and extrusion of small products, such as costume jewelry, pins and needles, razor blades, bottle caps, buttons and kitchen utensils. Musical instruments. Orthopedic and medical appliances, such as artificial limbs, braces, supports and stretchers. Paper products, small, such as envelopes and stationery, bags, boxes, tubes and wallpaper printing. Perfumes and cosmetics. Pharmaceutical products. Plastic products, but not including the manufacturing of the raw materials. Precision instruments such as optical, medical and drafting. Printing and newspaper publishing, including engraving, photoengraving. Products from finished materials: plastic, bone, cork, feathers, felt, fiber, copper, fur, glass, hair, horn, leather, precious and semiprecious stones, rubber, shell or yarn. Public utility electric substations and distribution centers, gas regulations centers and underground gasholder stations. Repair of household or office machinery or equipment. Rubber products, small, and synthetic treated fabrics (excluding all rubber and synthetic processing), such as washers, gloves, footwear, bathing caps and atomizers. Signs, as regulated by title 8, chapter 11 of this code. Page 3of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php Silverware, plate and sterling. Soap and detergents, packaging only. Soldering and welding. Sporting and athletic equipment, such as balls, baskets, cues, gloves, bats, racquets and rods. Statuary, mannequins, figurines and religious and church art goods, excluding foundry operations. Storage and sale of trailers, farm implements and other similar equipment on an open lot. Storage of flammable liquids, fats or oil in tanks each of fifteen thousand (15,000) gallons or less capacity, but only after the locations and protective measures have been approved by local governing officials. Storage of household goods. Textiles -spinning, weaving, manufacturing, dyeing, printing, knit goods, yarn, thread and cordage, but not including textile bleaching. Tool and die shops. Tools and hardware, such as bolts, nuts and screws, doorknobs, drills, handtools and cutlery, hinges, house hardware, locks, nonferrous metal castings and plumbing appliances. Toys. Truck, truck tractor, truck trailer, car trailer or bus storage yard, when all equipment is in operable condition, but not including a truck or motor freight terminal, which are treated under section 10-8-1 of this chapter. Umbrellas. Upholstering (bulk), including mattress manufacturing, rebuilding and renovating. Vehicles, children's; such as bicycles, scooters, wagons and baby carriages. Watches. Wood products, such as furniture, boxes, crates, baskets and pencils and cooperage works. Any other manufacturing establishment that can be operated in compliance with the performance standards of section 10-8-1 of this chapter without creating objectionable Page 4of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php noise, odor, dust, smoke, gas, fumes or vapor; and that is a use compatible with the use and occupancy of adjoining properties. (Ord. 1973-56A, 3-28-1974; amd. Ord. 2003-10, 1 -14-2003; Ord. 2003-11, 1-14-2003; Ord. 2006-31, 4-11-2006; Ord. 2010-37, 7-13-2010; Ord. 2012-22, 7-24-2012) B. Wholesaling and warehousing: Local cartage express facilities (but not including motor freight terminals). C. Public and community service uses as follows: Bus terminals, bus garages, bus lots, street railway terminals or streetcar houses. Electric substations. Fire stations. Municipal or privately owned recreation buildings or community centers. Parks and recreation areas. Police stations. Sewage treatment plants. Telephone exchanges. Water filtration plants. Water pumping stations. Water reservoirs. D. Residential uses as follows: Dwelling units for watchmen and their families when located on the premises where they are employed in such capacity. E. Miscellaneous uses as follows: Accessory uses. Page 5of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php Radio and television towers. Temporary buildings for construction purposes for a period not to exceed the duration of such construction. F. Off street parking and loading as permitted or required in chapter 11 of this title. (Ord. 1973-56A, 3-28-1974) 10-8A-2: CONDITIONS OF PERMITTED USES: All permitted uses are subject to the following conditions: A. Any production, processing, cleaning, servicing, testing, repair or storage of goods, materials or products shall conform with the performance standards set forth in section 10-8-1 of this chapter. B. All business, production, servicing and processing shall take place within completely enclosed buildings unless otherwise specified. Within one hundred fifty feet (150') of a residence district, all storage shall be in completely enclosed buildings or structures, and storage located elsewhere in this district may be open to the sky but shall be enclosed by solid walls or fences (including solid doors or gates thereto) at least eight feet (8') high, but in no case lower in height than the enclosed storage and suitably landscaped. However, open off street loading facilities and open off street parking of motor vehicles under one and one-half (11/2) tons' capacity may be unenclosed throughout the district, except for such screening of parking and loading facilities as may be required under the provisions of chapter 11 of this title. C. Uses established on the effective date hereof and by its provisions are rendered nonconforming, shall be permitted to continue subject to the regulations of chapter 10 of this title. D. Uses established after the effective date hereof shall conform fully to the performance standards set forth in section 10-8-1 of this chapter. (Ord. 1956-A, 3-28-1974) Page 6of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php 10-8A-3: SPECIAL USES: The following uses may be allowed by special use permit in accordance with the provisions of section 10-14-6 of this title: Any use which may be allowed as a special use in the B-3 business district. Any use permitted in the M-2 general manufacturing district. Airport or aircraft landing fields. Building equipment, building materials, lumber, coal, sand and gravel yards, and yards for contracting equipment of public agencies, or public utilities, or materials or equipment of similar nature, ready mix batch plants, and asphalt manufacturing plants. Contractor facilities that include outdoor storage. Indoor shooting gallery/gun range with any accessory retail operations to occupy not more than twenty five percent (25%) of the total floor area. Meat products. Miniwarehouse storage (see limitation under section 10-8A-7 of this article). Motor freight terminals. Planned developments, industrial. Sanitary landfill. Stadiums, auditoriums and arenas. (Ord. 1973-56A, 3-28-1974; amd. 1994 Code; Ord. 2003 -10, 1-14-2003; Ord. 2005-58, 7-12-2005; Ord. 2006-31, 4-11-2006; Ord. 2012-22, 7-24- 2012) 10-8A-4: YARD AREAS: No building or structure shall hereafter be erected or structurally altered unless the following yards are provided and maintained in connection with such building: A. Front Yard: On every zoning lot, a front yard of not less than twenty five feet (25') in depth shall be provided. However, where lots within the same block and comprising forty percent (40%) of the frontage on the same street are already developed on the effective Page 7of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php date hereof with front yards with an average depth of less than twenty five feet (25'), then such average depth shall be the required front yard depth for such frontage in said block. B. Side Yards: On every zoning lot, a side yard shall be provided along each side lot line. Each side yard shall be not less in width than ten percent (10%) of the lot width, but need not exceed twenty feet (20') in width. (Ord. 1973-56A, 3-28-1974) C. Indoor Shooting Gallery/Gun Range: The minimum building setback for indoor shooting gallery/gun range facilities shall be fifty feet (50') from any property line that abuts a residentially zoned property. (Ord. 2012-22, 7-24-2012) 10-8A-5: LOT COVERAGE: Not more than sixty percent (60%) of the area of a lot may be covered by buildings or structures, including accessory buildings. (Ord. 1973-56A, 3-28-1974) 10-8A-6: FLOOR AREA RATIO: Not more than 0.8. (Ord. 1973-56A, 3-28-1974) 10-8A-7: MINIWAREHOUSE STORAGE: Whenever a special use is granted for miniwarehouse storage under this M-1 zoning district or any other permitted zoning district, the following restrictions shall apply: A. If the facility is within one hundred fifty feet (150') of a residential district, all storage shall be in completely enclosed buildings or structures, and storage located elsewhere in this district may be open to the sky, but shall be enclosed by solid walls or fences (including solid doors or gates thereto) at least eight feet (8') high, but in no case lower in height than the enclosed storage buildings and suitably landscaped consistent with the city's landscape ordinance. Page 8of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php B. A minimum of three (3) parking spaces shall be provided. C. There shall be a minimum of twenty feet (20') between buildings. (Ord. 2005-58, 7-12- 2005) ARTICLE B. M-2 GENERAL MANUFACTURING DISTRICT 10-8B-1: USES PERMITTED: The following uses are permitted: Any use permitted in the M-1 district. Any production, processing, cleaning, servicing, testing, repair or storage of materials, goods or products which conforms to the performance standards established for this district1. Cement block manufacture. Contractor or construction such as: building, cement, electrical, refrigeration, masonry building, plumbing, roofing, air conditioning, heating and ventilating, fuel oil, with a storage of fuel oils, gas and other flammable products limited to twelve thousand (12,000) gallons per tank, with a total storage on zoning lot not to exceed fifty thousand (50,000) gallons. Manufacturer, firearms and ammunition. (Ord. 1973-56A, 3-28-1974; amd. Ord. 2012-22, 7- 24-2012) 10-8B-2: CONDITIONS OF PERMITTED USES: All permitted uses are subject to the following conditions: A. All production, processing, cleaning, servicing, testing, repair or storage of goods, materials or products shall conform with the performance standards set forth in section 10-8-1 of this chapter. Page 9of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php B. Within one hundred fifty feet (150') of a residence district, all business, production, servicing, processing and storage shall take place or be within completely enclosed buildings; except, that storage of materials or products may be open to the sky provided the storage area is enclosed with a solid wall or fence, as required by the zoning administrator. However, within such one hundred fifty feet (150') of a residence district, off street loading facilities and off street parking of motor vehicles under one and one-half (11/2) tons' capacity may be unenclosed, except for such screening of parking and loading facilities as may be required under the provisions of chapter 11 of this title. (Ord. 1973- 56A, 3-28-1974) 10-8B-3: SPECIAL USES: The following uses may be allowed by special use permit in accordance with the provisions of section 10-14-6 of this title: Any use which may be allowed as a special use in the M-1 district. Aggregate materials extraction, processing and site reclamation in accordance with article C of this chapter. Indoor shooting gallery/gun range with any accessory retail operations to occupy not more than twenty five percent (25%) of the total floor area. Railroad repair shops, maintenance buildings and switching yards. (Ord. 2009-24, 4-28- 2009; amd. Ord. 2012-22, 7-24-2012) 10-8B-4: YARD AREAS: All yard areas shall be the same as required in the M-1 limited manufacturing district. (Ord. 1973-56A, 3-28-1974) 10-8B-5: LOT COVERAGE: Not more than sixty percent (60%) of the area of a lot may be covered by buildings or structures, including accessory buildings. (Ord. 1973-56A, 3-28-1974) Page 10of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php 10-8B-6: FLOOR AREA RATIO: Not more than 0.85. (Ord. 1973-56A, 3-28-1974) 10-8B-7: SIGNS: The use of signs in this district shall be subject to the same regulations as set forth in title 8, chapter 11 of this code. (Ord. 1973-56A, 3-28-1974; amd. 1994 Code) Page 11of 11Sterling Codifiers, Inc. 5/8/2014http://www.sterlingcodifiers.com/codebook/printnow.php PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-02 NOTICE IS HEREWITH GIVEN THAT The United City of Yorkville, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters and outdoor music venues as Special Uses to the Business and Manufacturing Districts in the Zoning Ordinance. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, May 14, 2014 at 7 p.m. at the United City of Yorkville, City Council Chambers, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Petitioner’s Request: The Petitioner, Marker, Inc., is seeking rezoning and special use authorization of a Planned Unit Development (PUD) for an approximately 7.9-acre parcel located at the southwest corner of Freemont and Jackson Street within the City of Yorkville. The proposed PUD will consist of a 47-lot active adult residential community with an underlining zoning of R-2 One-Family Residence District. The subject parcel currently has a single family residence and various detached acce ssory structures and is zoned within the R-1 One-Family Residence District. Additionally, the Petitioner is requesting Preliminary Plan approval only at this time. Project Summary: The Heartland Meadows subdivision will be a newly planned subdivision for residents 55 years and older, situated on primarily undeveloped land located south of Jackson Street, between Bristol Avenue and Freemont Street. As proposed, the development would contain 46 single -family ranch style homes oriented around a proposed new public street, Alexandra Lane, with yard and snow plowing maintenance provided by a private management company. Memorandum To: Plan Commission From: Krysti Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: May 7, 2014 Subject: PC 2014-05 & PC 2014-06 Heartland Meadows Rezoning & Special Use for Planned Unit Development (PUD) & Preliminary Plan Existing Surrounding Land Use and Zoning As mentioned previously, the PUD plan calls for the subject property to be rezoned from the current R-1 One Family Residence District to R-2 One-Family Residence District. Below is a chart which provides existing land uses and zoning within the general area of the subject property. Proposed Deviations from R-2 Zoning The advantage of the Planned Unit Development (PUD) process for the developer is the ability to deviate from the traditional zoning regulations to achieve a land development with great benefit to the City which would otherwise not been achieved under the standard zoning ordinance. The proposed Heartland Meadows Subdivision offers maintenance free living for senior residents on lots smaller than allowed outright by the code. The following site data comparison chart contracts the physical character of the proposed development with the permitted bulk regulations of a traditional R2 zoning: R2 Zoning Regulations Proposed Development % Difference Min. Lot Area 12,000 sq. ft. 5,000 sq. ft1 Approx. 68% decrease in lot area Max. Lot Density 3.3 dwelling units/acre 5.8 units/acre Approx. 43% increase in lot density Front Yard Setback 30 feet 25 feet Approx. 18% decrease in FY setback Rear Yard Setback 40 feet 20 feet Approx. 50% decrease in RY setback Side Yard Setback 10 feet or 10% of lot width (whichever is greater) 5 feet Approx. 50% decrease in SY setback Corner Yard Setback 30 feet 10 feet Approx. 67% decrease in CY setback. Max. Lot Coverage 30% 22.5% (Entire Development) Max. 65% (Individual Lots) Max. Building Height 30 feet or 2.5 stories (whichever is less) 1 story Density Comparison of Surrounding Land Uses While the chart above illustrates the departures from the underlining R -2 zoning bulk regulations the Heartland Meadows subdivision would propose, staff has examined the densit ies of 1 Proposed minimum lot area is 5,000 sq. ft. Proposed maximum lot area is 6,333 sq. ft. Proposed average lot area is 5,230 sq. ft. Existing Zoning Existing Land Use Comments North R-2 One-Family Residential District Residential Single Family Residences. South R-2 One-Family Residential District R-1 One-Family Residential District Residential Open Space Single Family Residences Hiding Spot Park East R-1 One-Family Residential District Residential Duplex Residences West R-2 One-Family Residential District O Office District/ B-3 General Business District Residential Commercial Single Family Residences Realtor Office/Apparel Shop the surrounding land uses to compare the development and how it would fit within its immediate area. The following chart demonstrates our findings: The subject development (indicated in blue) has an overall density of approximately 5.8 dwelling units per acre. While nearly 43% greater in dens ity than the permitted maximum 3.3 dwelling units per acre allowed under the R-2 Zoning District, the density is nearly identical to the residential duplex development located immediately east of the proposed Heartland Meadows subdivision. Comprehensive Plan Compliance The City’s Comprehensive Plan Update 2008 had designated this parcel as “Traditional Neighborhood” which is intended primarily for single-family detached residences,” preserving the existing unique residential neighborhoods in the develope d core of the City.” Future development was envisioned to be in form of redevelopment of existing sites. While there is no gross density specified in the Comprehensive Plan for the Traditional Neighborhood designation, it is noted that residential densities will vary and should remain consistent with the surrounding developments. It is staff’s opinion that the general intent of the Comprehensive Plan, infill residential redevelopment, has been met with the proposed Heartland Meadows subdivision. 1 2 3 4 1. 4.17 DU’s/acre 2. 5.86 DU’s/acre 3. 2.98 DU’s/acre 4. 2.78 DU’s/acre 5.8 DU’s/acre Planned Unit Development (PUD) Conditions: The request for Special Use authorization of a Planned Unit Development (PUD) will have stipulated conditions prepared by the City Attorney in draft ordinance format with the specific deviations requested by the developer as follows: Copies of any proposed covenants, conditions and restrictions and/or homeowner’s association bylaws shall be provided to the City. Land cash request is for $30,000/acre valuation. The current Yorkville Land Cash Valuation per Acre of Improved Land is $101,000/acre. The developer shall provide verification of such a reduction by means of a recent land appraisal or comparable land sales in the area. (Refer to attached Park Board Memo) Written verification of the Yorkville Community School District waiver of School Transition Fee shall be provided prior to the approval of the Special Use Permit for Planned Unit Development. Land Cash calculations and Development Fee Sheet prepared by the City of Yorkville and made part of the Ordinance approving Special Use authorization for Planned Unit Development. The requested phasing of the development is permitted per Section 10-13-7-B-10, however the following shall apply: o Each stage will have a separate unit and the unit shall be described and mapped on the project. Overall design of each unit shall be shown on the plan and through supporting graphic materials. o Dates for beginning and completion of each stage. Allowance of up to eight (8) years between the time of Preliminary Plan approval and Final Plat approval for the final phase of development, subject to the City having a uthority to withhold Final Plat approval for any proposed new phase if Public Improvement Completion (PIC) schedules are not updated for units previously approved and under construction. Developer shall provide a model site plan indicating the location, landscaping and off-street parking area for the proposed three (3) model homes which will begin construction prior to infrastructure being completed. Adherence to Section 8-15-5C of the Appearance Code, that no single-family detached residential units shall be similar in ap pearance unless two (2) or more buildings of dissimilar design separate the buildings. All elevations submitted shall be in color with front, rear and side views, and identify materials for all elements of the building. Masonry products shall be incorporated on the front façade of at least seventy five percent (75%) of the total buildings and shall incorporate a minimum of fifty percent (5 0%) premium siding material on the front façade. Sign plan details, including landscaping, of the proposed 8’x15’ sign to be located between Lot 20 and Lot 21, perpendicular to Jackson Street, need to be provided prior to City Council approval of the Special Use should variances or exceptions from the Sign Code be required. Preliminary Plan Review: The City engineer has reviewed the Preliminary Plan submitted by Marker, Inc. for the Heartland Meadows subdivision (see attached). The following are staff comments in addition to the engineer’s review: Detention Basin The proposed stormwater management basin will be a dry bottom basin and will also require the establishment of a dormant Special Service Assessment (SSA). Roads and Sidewalks Alexandra Lane is identified to be dedicated to the City. The proposed right -of-way width is 60 feet which is the typical width for a private roadway, as public roadways are 66 feet. Should the City approve a 60 foot right-of-way, staff will require the following: o Alexandra Lane will be a two-way street with parking restricted to the side of the road opposite the water hydrants. o Roadway will be designed as thirty feet (30’) in width back to back. o A fifteen foot (15’) front yard utility easement shall be provided on each lot. o The natural gas utility will be located behind the sidewalk with the utility easement. o Sanitary and Water utilities will be located within the parkway. o Mailbox locations for individual lots will be restricted to one side o f the street or the developer may provide cluster box units at the entry to the development. All new interior sidewalks along Alexandra Lane are required to be 5’ in width and all new perimeter sidewalks will continue to match the existing width of previously installed sidewalks. All driveways facing Bristol Street and Freemont Street should line up with the existing driveways as much as possible. Landscape Ordinance Required trees will be installed in the front or side yards, as required by Ordinance, of each lot rather than in the parkway. Since the parkway trees will be on private property, staff recommends they should be guaranteed for a minimum of two (2) years upon final occupancy permit for each lot. This may or may not be included as a punchlist item. Additional landscaping surrounding the earthen berm may be required to buffer the view of the adjacent park to the southeast and the existing residential structure to the south. Conditions for Approval: Section 10-13-10 of the City’s Zoning Ordinance establishes conditions by which the Plan Commission may recommend approval of a special use for Planned Unit Development. 1. In what respect does the design of the Planned Unit Development meet the requirements and design standards of the development standards and design criteria. 2. The extent to which the proposed plan deviates and/or requires waivers of the bulk regulations in the zoning ordinance and how the modifications in design standards from the subdivision control regulations fulfill the intent of those regulations. 3. The extent of public benefit produced by the Planned Unit Development, such as but not limited to, the adequacy of common open space and/or public recreational facilities provided; sufficient control over vehicular traffic; provision of public services; provision and protection of the reasonable enjoyment of the land. 4. The relationship and compatibility, beneficial or adverse, of the Planned Unit Development to the adjacent properties and nearby land uses. 5. The extent to which the Planned Unit Development fulfills the objectives of the future planning objectives or other planning policies of the City. Standards for Special Use: Section 10-14-6F of the City’s Zoning Ordinance establishes standards for special use requests. No special use shall be recommended by the Plan Commission unless said commission shall find that: 1. The establishment, maintenance or operation of the special use will not be unreasonably detrimental to or endanger the public health, safety, morals, comfort or general welfare. 2. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 3. The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 4. Adequate utilities, access roads, drainage or other necessary facilities ha ve been or are being provided. 5. Adequate measures have been or will be taken to provide ingress or egress so designed as to minimize traffic congestion in the public streets. 6. The special use shall in all other respects conform to the applicable regu lations of the district in which it is located, except as such regulations may in each instance be modified by the City Council pursuant to the recommendations of the Plan Commission. The Petitioner shall provide written responses to these standards at the public hearing as part of the findings of fact. Staff Recommendation: Staff is supportive of the Heartland Meadows subdivision. The proposed zoning is consistent with the trend in development of zoning and land uses within the general area of the Subject Property. Additionally, the proposed deviations from the bulk regulations to the underlining R02 Zoning District, particularly with the lot area and dens ity, are also consistent with the surrounding land uses. Finally, with regard to land cash, staff is supportive of the reduced land cash valuation; subject to the developer substantiating the current fair market valuation for land in the area is consistent with the proposed $30,000/acre offer. Additionally, due to the development being an active-adult community, it is unlikely that an onsite park would be necessary and the existing Hiding Spot Park is adequate to meet the open-space needs of the proposed development. A representative from Park Board will be available at Wednesday night ’s meeting to further discuss their position on the Petitioner’s request. Proposed Motions: 1. Rezoning and Special Use for Planned Unit Development In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for rezoning of the property from R-1 One- Family District to R-2 One-Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc., and further subject to {insert any additional conditions of the Plan Commission}… 2. Preliminary Plan In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for Preliminary Plan approval, as presented by the Petitioner in a plan prepared by James Olson, dated May 4, 2014, subject to review comments prepared by the City’s Engineering Consultant, EEI, in a letter da ted April 4, 2014 and in staff recommendations provided in a memorandum dated May 7, 2014 and further subject to City Council approval of the rezoning of the property from R-1 One-Family District to R-2 One- Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc., and further subject to {insert any additional conditions of the Plan Commission}… 608 E. Veteran’s Parkway, Suite 1D Yorkville, IL 60560 Office 630.553.3322 Fax: 630.553.5736 Heartland Meadows Subdivision – An active adults only community CHARACTER OF THE PUD: Heartland Meadows is an active adult community designed for residents 55 and over. Property owners looking to downsize have the ability to reside in a single family home on their own lot. Yard maintenance and snow plowing will be done by a management company servicing all homes in the community. A smaller lot single family option for the 55 and over community is not currently offered in Yorkville. Residents will have a smaller lot to take care of, with all the benefits of single family home living. Many of the variances that have been proposed are a result of making the lot proportionate with the smaller lot concept. The density of the project is in line with the existing residential surrounding the property. In some cases our density is lower than surrounding properties. This project services a sector of the community that are still wanting to live in a single family home but not have all the maintenance and issues that occur living in a traditional single family home subdivision with traditional R2 zoning. Background This item is scheduled for a Plan Commission public hearing on May 14th. The property owner is seeking to rezone the already annexed property from R-1 One-Family Residence District to R-2 One-Family Residence District and develop as a Special Use for a Planned Unit Development (PUD). As required by the recently adopted PUD Ordinance, the Park Board will review the plans prior to the Plan Commission meeting and provide comments via a voting representative who will attend the public hearing. The Heartland Meadows subdivision will be a newly planned subdivision for residents 55 years and older, situated on approximately 8-acres of undeveloped land located south of Jackson Street, between Bristol Avenue and Freemont Street. As proposed, the development would contain 46 single-family ranch style homes with yard and snow plowing maintenance provided by a private management company. Land-Cash Donation Per the Land Cash calculations, the development is required to donate 1.725 acres of land to the City for a park, or pay cash in lieu of land donation at a rate of $101,000 per acre of required land for a total of $174,225. Memorandum To: City Council From: Krysti Barksdale-Noble, Community Development Director CC: Tim Evans, Director of Parks and Recreation Scott Sleezer, Superintendent of Parks Date: April 30, 2014 Subject: Heartland Meadows Rezoning & Special Use for Planned Unit Development (PUD) Due to the size and configuration of the development, as well as the property’s proximity to the Hiding Spot Park located to the southeast, the developer is seeking to donate cash instead of land to meet the City’s Parks Ordinance requirements. However, the petitioner is requesting a land cash valuation of $30,000/acre. This would result in a total donation of $51,750 paid on a per lot basis of $1,125/unit at the time of building permit issuance. Per the Land Cash Ordinance, the developer may object to the City’s current valuation for an improved acre of land and can “submit an appraisal showing the “fair market value” of such improved land in the area of his development or other evidence thereof and final determination of said “fair market value” per acre of such improved land shall be made by the City Council based upon such information submitted by the subdivider or developer and from other sources which may be submitted to the City Council by the School District or others .” The developer will be providing such verification of the current fair market value of the land to the City Council. Trails/Sidewalks There are no trails proposed for this development, however, the developer plans to extend the existing sidewalk north along Freemont Street to Jackson Street and construct new sidewalks along Jackson Street west and south along Bristol Avenue, providing complete perimeter connectivity to the development. Recommendation Staff is supportive of the reduced land cash valuation; subject to the developer substantiating the current fair market valuation for land in the area is consistent with the proposed $30,000/acre offer. Additionally, due to the development being an active -adult community, it is unlikely that an onsite park would be necessary and the existing Hiding Spot Park is adequate to meet the open-space needs of the proposed development. Please review the attached plans and prepare a formal recommendation and comments to be presented by the Park Board representative during the Plan Commission meeting. Should you have any further questions, Parks and Recreation staff will be available at the Thursday night’s meeting. PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-05 NOTICE IS HEREWITH GIVEN THAT Marker Inc., Petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a Special Use for Planned Unit Development (PUD) approval for the purpose of developing a new 47 lot active adult community to be named Heartland Meadows. The real property consists of approximately 7.9 acres located east of Illinois Route 47 at the southwest corner of Jackson and Freemont Streets, in Yorkville, Illinois. The legal description is as follows: THAT PART OF THE SOUTHWEST QUARTER OF SECTION 28, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN AND PART OF GALE’S ADDITION TO BRISTOL DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE NORTH LINE OF PARK STREET WITH THE EAST LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID EAST LINE; 80.0 FEET; THENCE WESTERLY PARALLEL WITH SAID NORTH LINE 30.0 FEET TO THE CENTER LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID CENTER LINE 159.93 FEET; THENCE EASTERLY AT RIGHT ANGLES TO SAID CENTER LINE 210.0 FEET FOR A POINT OF BEGINNING; THENCE NORTHERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 100.0 FEET; THENCE WESTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 210.0 FEET TO SAID CENTER LINE; THENCE NORTHERLY ALONG SAID CENTER LINE 392.25 FEET TO THE CENTER LINE OF JACKSON STREET; THENCE EASTERLY ALONG SAID CENTER LINE 779.34 FEET TO THE WEST LINE OF A SUBDIVISION KNOWN AS “PRAIRIE PARK, YORKVILLE, KENDALL COUNTY, ILLINOIS”; THENCE SOUTHERLY ALONG SAID WEST LINE 308.91 FEET TO AN ANGLE POINT IN SAID WEST LINE; THENCE SOUTHWESTERLY ALONG SAID WEST LINE 439.91 FEET TO A LINE DRAWN PARALLEL WITH AND 80.0 FEET NORTHERLY OF SAID NORTH LINE OF PARK STREET; THENCE WESTERLY ALONG SAID PARALLEL LINE 250.93 FEET TO A LINE DRAWN SOUTHERLY PARALLEL WITH THE EAST LINE OF BRISTOL AVENUE FROM THE POINT OF BEGINNING THENCE NORTHERLY ALONG SAID PARALLEL LINE 260.41 FEET TO THE POINT OF BEGINNING IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. P.I.N.# 02-28-353-011 and 02-28-376-001 The application materials for the proposed Special Use for PUD approval are on file with the City Clerk. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, May 14, 2014 at 7 p.m. at the United City of Yorkville City Council Chambers, 800 Game Farm Road, Yorkville, Illinois, 60560. The public hearing may be continued from time to time without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk By: Lisa Pickering Deputy Clerk CIVIC ARTW RKS© Ideation Phase SummaryIdeation Phase ContentAnalysis Phase SummaryAnalysis Phase Content Preliminary Reportfor use by the United City of Yorkville 2 Visualizing Yorkville Zoning Ideation Phase Summary Most Popular 1. Residential Uses Above Businesses (23 Likes) 2. Train Horn Quiet Zones (16 Likes) 3. Live/Work & Artists’ Lofts (14 Likes) 4. Open Space District (11 Likes) 5. Bee Keeping in Yorkville (10 Likes) 6. Sidewalks in the Estate District (9 Likes) 7. Downtown Building Height Limits (7 Likes) 8. Galvanized Chain Link Fences (4 Likes) 9. Cellular Phone Towers (4 Likes) 10. Barbed Wire (3 Likes) 11. Reducing Parking Requirements (2 Likes) 12. Religious Institutions in Manufacturing Districts (2 Likes) 13. Residential Use in the Office District (1 Likes) 14. Electric Vehicle Charging Stations (1 Likes) 15. Residences in the Agricultural District (1 Likes) 16. Signage for Adult Uses (1 Likes) 17. Fence Placement on Residential Properties (1 Likes) 18. Trailers + Recreational Vehicle Parking (0 Likes) 19. Get Strict with Property Appearances (0 Likes) Most Talked About 1. Bee Keeping in Yorkville (13 Comments) 2. Galvanized Chain Link Fences (11 Comments) 3. Barbed Wire (9 Comments) 4. Reducing Parking Requirements (8 Comments) 5. Residential Uses Above Businesses (7 Comments) 6. Open Space District (6 Comments) 7. Downtown Building Height Limits (6 Comments) 8. Trailers + Recreational Vehicle Parking (5 Comments) 9. Train Horn Quiet Zones (4 Comments) 10. Cellular Phone Towers (4 Comments) 11. Live/Work & Artists’ Lofts (3 Comments) 12. Sidewalks in the Estate District (3 Comments) 13. Religious Institutions in Manufacturing Districts (3 Comments) 14. Electric Vehicle Charging Stations (3 Comments) 3 Visualizing Yorkville Zoning 15. Signage for Adult Uses (3 Comments) 16. Residential Use in the Office District (2 Comments) 17. Fence Placement on Residential Properties (1 Comments) 18. Residences in the Agricultural District (0 Comments) 19. Get Strict with Property Appearances (0 Comments) Most Viewed 1. Reducing Parking Requirements (518 Views) 2. Live/Work & Artists’ Lofts (455 Views) 3. Residential Uses Above Businesses (421 Views) 4. Downtown Building Height Limits (418 Views) 5. Bee Keeping in Yorkville (361 Views) 6. Open Space District (350 Views) 7. Train Horn Quiet Zones (335 Views) 8. Galvanized Chain Link Fences (330 Views) 9. Cellular Phone Towers (328 Views) 10. Sidewalks in the Estate District (302 Views) 11. Barbed Wire (295 Views) 12. Religious Institutions in Manufacturing Districts (210 Views) 13. Trailers + Recreational Vehicle Parking (119 Views) 14. Signage for Adult Uses (83 Views) 15. Electric Vehicle Charging Stations (80 Views) 16. Residential Use in the Office District (62 Views) 17. Fence Placement on Residential Properties (57 Views) 18. Residences in the Agricultural District (53 Views) 19. Get Strict with Property Appearances (23 Views) 4 Visualizing Yorkville Zoning Residential Uses Above Businesses by Civic ArtWorks 23 4217 5 Visualizing Yorkville Zoning Description Should residential uses be permitted above retail in the B-1, B-2, and B-3 Dis- tricts? Discussion Richard Lowe (+1) - This is a great idea! Have you ver traveled to other cities especially Europe. Barcelona is know as an architectural example. They cre- ated parks at intersections and multilane and sidewalk promenades for com- munity living. Look the world over for great examples where great things have already been done! Population density with the feeling of space and convenience! Cecilia Gamba - Sure! Happens all the time in Italy too. Except some specific types of business (with noise/smell issues, etc.), it makes a lot of sense. Nancy Lockhart - Very attractive and makes for a vital downtown where res- idents can have the convenience of walking. Also good for the businesses. A practical use of space and the creation of a new neighborhood. David Scott - Yes. As long as the residential and businesses are compatible to coexist. Craig Lentzkow - Great Idea. Residents living in shopping districts bring so- cial and economic vitality to the area. Christopher Cherwin - Yes, this should be allowed. Kevin Koeppen - Only if there is adequate parking available to both resi- dents and patrons. 6 Visualizing Yorkville Zoning No Train Horn Quiet Zones by Ady Max 16 3354 7 Visualizing Yorkville Zoning Description Please vote and comment if you want City Of Yorkville to create quite zones for trains passing by so the trains won’t blow their horns when crossing roads. Establishing Quiet Zones: In a quiet zone, railroads have been directed to cease the routine sounding their horns when approaching public highway-rail grade crossings. Train horns may still be used in emergency situations or to comply with other Fed- eral regulations or railroad operating rules. Localities desiring to establish a quiet zone are first required to mitigate the increased risk caused by the absence of a horn. http://www.fra.dot.gov/eLib/Details/L04781 Discussion Michael Shay (+1) - This train devaluates all property along the route The town is to cheap to put up crossing gates, other subdivisions have gates but Yorkville none Safety is not a priority? Elizabeth Malone (+1) - Trains currently blow two longs, a short, and anoth- er long before each crossing, which means when the Railnet line is traveling through downtown Yorkville, for example, it is constantly blowing. If they can’t be eliminated altogether, maybe a compromise--in residential areas, and during night hours, just one horn blast at each crossing? Rebecca Herlien - This train runs through our backyard in the River’s Edge neighborhood. While we understood what we were getting into when we purchased this home, the constant blowing of the train horn for blocks at a time seems extremely unnecessary. A quiet zone would be greatly appre- ciated, but a re-routing of this train route would be even better!!! (Wishful thinking I am well aware of....) David Scott - Yes. No horn. Gates on 47 a must. 8 Visualizing Yorkville Zoning Live/Work & Artists’ Lofts by Civic ArtWorks 14 4553 9 Visualizing Yorkville Zoning Description Should residential uses (i.e. live/work or artists’ lofts) be permitted above manufacturing businesses (M-1 and M-2 Districts)? What is “live/work”? http://www.oxforddictionaries.com/us/definition/american_english/live-- work What are “artists’ lofts”? http://www.thefreedictionary.com/artist’s+loft Discussion David Scott - Yes. Assuming the uses for manufacturing and residential are compatible in regards to noise and waste. Craig Lentzkow - Yes, Christopher Cherwin - I am fine with that concept. 10 Visualizing Yorkville Zoning Open Space District by Civic ArtWorks 11 3506 11 Visualizing Yorkville Zoning Description What do you think about the creation of the new Open Space District (OS)? Discussion Clark Kromenaker (+1) - My preference would be to have a mix of open and developed areas such that Yorkville maintains its rural feel but has the city amenities. It would be nice if the current large parks in the area could be linked together by a trail system, that could be walked or biked. Currently you pick out a park you want to go to, need to drive there in many cases and unload a bike or start walking or running. Chuck Templeton - How do we get more local food production in open spac- es? Seems like a great opportunity to get local, healthy and environmentally friendly food systems near a great city. Clark Kromenaker - All I see here is a picture and a title. What is behind these proposals? Are we supposed to come up with our own ideas based on the picture and title? David Scott - Vague. What is the intent or purpose of a OSD? Krysti Barksdale-Noble - The Open Space (OS) zoning category would con- sist of two (2) districts, OS-1 (Passive) and OS-2 (Recreational). Currently, the City does not have a specific zoning classification for dedicated open green areas such as Parks. This classification would provide not only zoning, designate permitted and special use categories and establish bulk regula- tions. The proposed OS-1 (Passive) District would permit hiking trails, com- munity gardens and conservation areas. Agriculture uses would be allowed as a Special Use. The OS-2 (Recreational) district would permit community centers, playgrounds, etc. Special uses permitted int his district would in- clude marina uses with boat sales/rentals and storage, campgrounds, golf courses, ice rinks, stadiums and indoor swimming pools. Kevin Koeppen - Absolutely not. Who pays for the maintenance and upkeep. The cleaning, the controlled burns, the planting and mowing. This is nothing more than an expense. 12 Visualizing Yorkville Zoning Bee Keeping in Yorkville by Joel Frieders 10 36113 13 Visualizing Yorkville Zoning Description Is permitting the practice of beekeeping something that would benefit the residents of Yorkville? Borrowing from the ordinances of Evanston, IL and Milwaukee, WI, Yorkville drafted an ordinance that allows for limited beekeeping on properties as a permitted accessory use within one and two-family residentially zoned prop- erties, as well as within business districts. As proposed multi-family residences would not be permitted, due to a min- imum 25 foot setback from adjoining properties and fencing for flyway re- quirements. Read more about the ordinance in the November 5th, 2013 EDC Packet on the Yorkville website. What are your thoughts on this ordinance? Discussion Lisa Peterson (+2) - Incredibly bad idea. I would not under any circumstanses be happy living next to someone that had a bee hive. 15 ft is not far enough away. That is why I purchased a home within city limits. I like the rules and laws that tell people what they can and can’t do. You would think being a good neighbor would be a no brainer, but tell that to the jerk behind us that keeps lighting off fireworks at sometimes as late at 2:00am. If you want to keep a bee hive move outside the city limits. What is the city going to do if someone gets stung and has a severe allergic reaction. Cause I’d be wanting to sue the city if I incured any medical bills. It’s almost as stupid of a move as boting to tell people it’s ok to keep racoons, foxes and chickens as pets. There is supossed to be 4 pets for household & the city doesn’t even enforce that. I am so tired of the dogs and cats that run loose in our neighborhood by irresponsible pet owners. I could not imagine throwing bees into the mix. Ed Bell, Ed.D. - Sorry you are so misinformed about honeybees. Un- fortunately, the language you use would say that you are not open to learning or listening with an open mind. Being a good neighbor also includes listening intelligently to others des 14 Visualizing Yorkville Zoning Bee Keeping in Yorkville by Joel Frieders 10 36113 15 Visualizing Yorkville Zoning Discussion (continued) Rachel Davis (+1) - I am a huge supporter of this idea and hope to start my first bee hive in the spring. Honey bees have so many benefits that being able to have a hive in town seems like a no brainer. I don’t get to decide if my neighbor gets a dog that barks all the time, or a cat that always comes in my yard, or a parrot that squaks constantly when the windows are open, so why is everyone so concerned about what someone’s neighbors think. If the public was properly educated about honeys bees, there would be numerous supporters! Lisa Macaione (+1) - I David Scott (+1) - Bees now and chickens tomorrow. This would set the pre- sedence for raising other food producing creatures. Craig Lentzkow (+1) - Beekeeping should be conducted only in agriculturally zone properties. Christopher Cherwin (+1) - I support allowing bee keeping, but feel that there needs to be a minimum property size and population density requirements. Patti Bridge (+1) - Before the honey bee proposal was even considered, I would venture to guess that beehives have been a part of several house- holds within city limits. Education is the key. My grandfather kept bees to help with pollination of his garden and he was within city limits (not Yorkville) and there were no complaints. We have gotten so far away from what is “natural” and are so paranoid about lawsuits that it is actually det- rimental to our society. Beekeeping is such an educational hobby that peo- ple should be encouraged to participate. I strongly believe that one or two honey bee hives per household should be allowed within city limits with no fee (tax) involved.David Scott (+1) - Bees now and chickens tomorrow. This would set the presedence for raising other food producing creatures. Krysti Barksdale-Noble - The November 5, 2013 EDC packet can be viewed in full via the following link http://www.yorkville.il.us/documents/EDCpack- et11-5-13.pdf beginning on page 41. Samuel Parodi - Well the bees might sting the dogs and cats, and force them back inside?!? Christopher Cherwin (+1) - I support allowing bee keeping, but feel that there needs to be a minimum property size and population density requirements. 16 Visualizing Yorkville Zoning Bee Keeping in Yorkville by Joel Frieders 10 36113 17 Visualizing Yorkville Zoning Discussion (continued) Roger Murphy - interesting idea but not really for residential ares in the city limits. If the beekeeper introduces a new queen into the hive the bees be- come agitated and nobody better get near the hive for a few days or they will attack! This happened to my wife. the person behind us had his hives on the property line and that day he put on his suit and introduced a new queen into one hive. Of course we or nobody else new that? My wife went out to mow the backyard and when the mower on our property went past the hive on his property the bees started to all come out and fly all around her. she stated to run to the house and a swarm chased her to the patio door,luckily she made it inside but the bees were all on the back of our house. I had to go out the front door and go get the beekeeper. He was nice explained what happened and put his suit on got his smoke can and somehow got the bees back to the hive.. a few days later he moved the hives away from our prop- erty... My biggest concern would be what if that had happened to my young children and not my wife? would they have run or would they have been covered with stinging bees???? Roger Murphy - Be a good neighbor Be considerate of your neigh- bors and their property. Don’t open your hives during conditions that cause bees to be irritable. Also, avoid disturbing your bees when neighbors are working, relaxing, or entertaining in their back yards. Power equipment such as lawn mowers and edge trimmers can disturb bees and make act defensively. Locate your bee hives away from these potential situations with neighbors. Tom Gunseor - keep bees in rural areas, more work keeping bees than ex- pected. if they leave hive they will get into nooks of houses 18 Visualizing Yorkville Zoning Sidewalks in the Estate District by Civic ArtWorks 9 3023 19 Visualizing Yorkville Zoning Description Should sidewalks be required within the Estate District (E-1)? Discussion David Scott (+1) - I believe this could make a huge impact on drawing people from Grant Park and get the millions of visitors from the Park(s) to Wabash and beyond. Christopher Cherwin - Yes, sidewalks should be required. This give people a safe place to walk out of the traffic. Roger Murphy - Yes people need somewhere to walk safely...If its in the city limits then all areas should follow the same ordinances. 20 Visualizing Yorkville Zoning Downtown Buiding Height Limits by Civic ArtWorks 7 4186 21 Visualizing Yorkville Zoning Description Should Downtown Area buildings be allowed to go as high as B-1 and B-2 buildings? The B-1 & B-2 building height allowance is 80 feet. Discussion Krysti Barksdale-Noble (+1) - Currently, the Zoning Ordinance limits buildings or structures within the “downtown area” to a maximum height of three (3) stories or thirty-five (35) feet. All other buildings are permitted to be six (6) stories or eighty (80) feet. Should the lower height threshold still apply to the downtown, or is this provision outdated? Joel Frieders (+1) - Outdated! Let them build. Scrape the sky. David Scott (+1) - Outdated. Bring the new multi story projects. Craig Lentzkow (+1) - Outdated. 6 stories should encourage condo building in the downtown area. Jamey Immergluck - Outdated Mark Prickett - Outdated. 22 Visualizing Yorkville Zoning Gavanized Chain Link Fences by Civic ArtWorks 4 33012 23 Visualizing Yorkville Zoning Description What do you think about galvanized chain link fencing in residential neigh- borhoods? Discussion Christopher Cherwin (+1) - I think an acceptable compromise is to not allow galvanized chain link fencing in the front of the property. I am fine with it in back yards. Roger Murphy - I agree with you completely... Richard Lowe - No! Unasthetic! Samuel Parodi - I’m originally from the south side of Chicago. Would LOVE TO NEVER see them ever again. So I 2nd “No! Unaesthetic!” Brandy Rawlish - No! Thank-You Samuel Parodi - I’m originally from the south side of Chicago. Would LOVE TO NEVER see them ever again. So I 2nd “No! Unaesthetic!” Tony Canzoneri - I vote NO, to any chain link fences. I do not like how they look. Elizabeth Joyce - Prefer not to see them. David Scott - No fencing. All fencing is ugly and makes residential areas look like manufacturing areas. Not one fence type lasts and they look terrible af- ter a few years of service. Judy Somerlot - NO to chain link fences. I agree that they are ugly. Roger Murphy - Some reasons people put fences up are;; the city makes you if you have a pool in your yard. The lot size in a subdivision may be too small and your neighbors are right on top of you. You have a pet and you need to contain it in your yard thus protecting your neighbors. You want some pri- vacy, {wont get that with chainlink} but other type fences.. Chainlink is the most economical option. Why do people think because they own a piece of property to live on that they have a RIGHT to tell their neighbors around them what not to do or have on their properties because they do not like the way it looks? I wonder what they will say when their neighbor tells them the same?? Jacquee Lawrence - I’d rather see chain link than some of the crappy wood fences that aren’t taken care of! Maybe yet another ordinance to have peo- ple actually MAINTAIN any time of fencing.... 24 Visualizing Yorkville Zoning Cellular Phone Towers by Civic ArtWorks 4 3284 25 Visualizing Yorkville Zoning Description What do you think about allowing large residential lots (such as those found in the Estate District [E-1]), to have cellular phone towers? Should homeowner associations (HOAs) be allowed to install cell towers in common areas of the development they preside over? What is a “homeowner association”? http://en.wikipedia.org/wiki/Homeowner_association Discussion Joel Frieders (+1) - I think a cell tower in each subdivision, with any revenue going towards that subdivision’s infrastructure needs is a great idea. I know it needs input from a lawyer, and most HOAs won’t follow up on the idea be- cause of the legal issues, but the idea is a good one. Another bonus: possibly better signal? David Scott - Cell towers today, windmills next. HOA’s are nonprofit. Cell towers and other structures should not be permitted in residential, unless I can have them in my yard too, to generate money to pay for.my property taxes and outrageous water bill. Roger Murphy - As I worked on cell towers for a living I might ask you to check on the health concerns of EMF Electro Magnetic Frequency. http://www.electricsense.com/1299/cell-phone-tower-protection-tips-what- to-do-if-a-cell-phone-tower-is-erected-next-to-your-home/ Its all about the money always is...I would not want to live near a cell tower as they amp up the speeds so more output power is needed... GOOGLE this subject you will not want a tower anywhere near your family..... Tom Gunseor - Keep in rural areas and away from people 26 Visualizing Yorkville Zoning Barbed Wire by Civic ArtWorks 3 2959 27 Visualizing Yorkville Zoning Description Should barbed wire be permitted in Manufacturing Districts? Discussion Richard Lowe - Only for prisons! Jamey Immergluck - Agree with Richard Samuel Parodi - Depends: What if manufacturing district is producing some- thing that could be stolen or manipulated into something dangerous? Strin- gent code to make sure that once rust and other unaesthetic issues pop up they must be replace? John Etheredge - Off the subject here, but I can’t find the applicable catego- ry: please stop the proliferation of the brightly flashing message board signs, especially on Routes 47 and 34. They are garish and a distraction to drivers who are already texting and talking on cell phones. Tony Canzoneri - I do not want to see barbed wire. I am sure they could come up with a more aesthetically appealing approach to protecting their products. Elizabeth Joyce - Not keen on seeing barbed wire. Manufacturing districts with barbed wire fences always tend to look a bit slummy to me. David Scott - Barbed wire fencing is not really a deterent from access. Guard dogs are more effective. Lighting and security guards work also. Roger Murphy - I guess you could Electrify the fence? You would not see that. all though you might not like looking at what ever touched the fence and got fried? Kevin Koeppen - IF the fence is in a manufacturing district then it should be permitted. Unless the city will be providing more officers on the street to deter the thieves from the businesses it should be permitted. The fence is in a manufacturing district not a beauty district. 28 Visualizing Yorkville Zoning Reducing Parking Requirements (Bicycle/Motorcycle) by Civic ArtWorks 2 5188 29 Visualizing Yorkville Zoning Description If a business provides dedicated bicycle parking should the number of re- quired off-street parking spaces be reduced? What about motorcycle park- ing? Discussion Chuck Templeton (+1) - I love reducing parking requirements. Should be more and more bike friendly lanes, parking and bike friendly traffic laws. Bikes are healthier, safer and in many instances faster. Oh and they are much better for the environment. Joel Frieders (+1) - Connect to the Gilman Trail please!. John Etheredge - More trails are needed. My subdivision (Greenbriar) is landlocked. There is no way for cyclists, runners and walkers (including kids) to reach the downtown except by using Route 47. It doesn’t have to be this way. David Scott - No. Bike parking spaces will not reduce vehicle traffic. Ben Niles - Don’t know if it should reduce vehicle parking requirements, but we need to ADD bicycle parking requirements for all businesses. Christopher Cherwin - Downtown parking will likely be scarce as it is, I would not support reducing automobile parking in favor of bicycle parking. I am sure that there will be enough odd spaces that can be used for bicycles and motorcycles. Roger Murphy - Bikes are the future. As gas gets near $4.00 a gallon riding a bike saves you money and greatly can improve your health. Adding bicycle parking is needed but Yorkville needs to connect a trail up to Oswego. We need some sort of trail along or near the river. Kevin Koeppen - Bike parking that is used for 4-5 moths a year, increase the cost to everyone. Bicyclists believe that they have do not need to follow the same rules as everyone else and need to be treated specially since they are “green” and are the future. Autos provide far more revenue to businesses than bicycles. Remove a spot remove dollars. 30 Visualizing Yorkville Zoning Religious Institutions in Manufacturing Districts by Civic ArtWorks 2 2103 31 Visualizing Yorkville Zoning Description Should religious institutions be treated as “special uses” in a Manufacturing District (M-1 or M-2)? A “Religious Institution” (small) is defined as a building, having 400 or fewer seats or no larger than 8,000 square feet of total gross floor area, wherein persons regularly assemble for religious worship and which is maintained and controlled by a religious body organized to sustain public worship, to- gether with all accessory buildings and uses customarily with such primary purpose. Includes church, synagogue, temple, mosque or other such place for worship and religious activities. The “M-1 Limited Manufacturing District” zoning designation is intended to provide for the location of manufacturing, industrial and related uses of a limited nature in size that will not have a harmful environmental effect on surrounding areas. The “M-2 General Manufacturing District” zoning designation is intended to provide for the location of manufacturing, industrial and related uses in a less restrictive nature than the M-1 Limited Manufacturing District. The dis- trict is designed to accommodate industrial activities that have moderate environmental effects but are located in relatively remote areas as to not conflict with residential and business uses. Discussion John Etheredge - Tax exempt religious institution should not be permitted in M-1 and M-2 zoning districts. These properties have been designated for business use, meaning they are there to generate jobs and tax revenues. Re- ligious institutions should be limited to R-1 districts. David Scott - Yes. Same as allowing residential use in business districts. Jobs are created by religious institutions. Craig Lentzkow - Only temporary rental of existing property while church seeks more permanent R1 location. 32 Visualizing Yorkville Zoning Residential Use in the Office District by Civic ArtWorks 1 622 33 Visualizing Yorkville Zoning Description Should residences be limited to the 2nd floor in the Office District or can they exist on the lower stories? Discussion Krysti Barksdale-Noble - I believe the question should be “Should residences be limited to the 2nd floor in the Office District or can they exist on the lower stories?” Currently, and as proposed in the Zoning Ordinance revision, dwell- ing units are encouraged to be located above the 1st floor of a permitted office use to create mixed use buildings. However, can residences also be permitted on the 1st floor as long as a percentage of the ground floor is used for a permitted office use? What percentage is appropriate maximum 50% office 50% residential? Maximum 25% residential on ground floors? Christopher Cherwin - I think that it would look better if residence are not allowed on the ground floor. 34 Visualizing Yorkville Zoning Electric Vehicle Charging Stations (Residential) by Civic ArtWorks 1 803 35 Visualizing Yorkville Zoning Description Should electric vehicle charging stations be required for residential, off- street, parking areas? Why or why not? Discussion Walt Stagner - bad idea... Christopher Cherwin - No, plug-in electric cars are not prevalent enough right now. I would support a requirement that parking areas be wired to be charging station ready. Kevin Koeppen - Only if each station requires the user to reimburse for the cost, pay for the electric and upkeep. So a charge should run about 150.00 to plug in. Why does this need to be subsidized by taxpayers. 36 Visualizing Yorkville Zoning Residences in the Agricultural District by Civic ArtWorks 1 530 37 Visualizing Yorkville Zoning Description Should the number of single-famiy residential dwellings on a parcel in the Agricultural District be limited to three (3)? It would be required that the occupants of those dwellings are engaged in the agricultural activities on the premises. Discussion 38 Visualizing Yorkville Zoning Signage for Adult Uses by Civic ArtWorks 1 833 39 Visualizing Yorkville Zoning Description How should signage be regulated? Is the following sufficient? “No adult use shall be conducted in any manner that permits the observa- tion of any material, depicting, describing, or relating to “specified sexual activities” or “specific anatomical areas” by display, decoration, sign, show window, or other opening from any public way or from any property not li- censed as an adult use.” Discussion Clark Kromenaker - Why would an idea like this be posted unless someone is testing the tolerance for strip clubs and gambling casinos in Yorkville? Krysti Barksdale-Noble - Actually Clark, the City has had an Adult Use ordi- nance on the books since 1998, as we are required by law to provide a zon- ing classification where such a use can be located. This question is specifi- cally related to signage restrictions for adult oriented uses. Jacquee Lawrence - We’re not that desperate for tax money to allow this kind of business in town. Keep it family friendly....do you really want your kids, grandkids asking “what’s in that “store”? 40 Visualizing Yorkville Zoning Fence Placement on Residential Properties by Civic ArtWorks 1 571 41 Visualizing Yorkville Zoning Description Should fences be allowed to extend beyond the front plane of the house? If so, should their appearance be regulated? (height, materials, etc.) Discussion Roger Murphy - Ah the White Picket Fence... Rember back in the day when front yards had them right up to the sidewalk with that gate to get in the front yard. Was that so bad? The postman would look for the family dog be- fore opening the gate to deliver your mail on the front porch. Its your prop- erty you pay BIG taxes to have it so if you want your fence then you should be able to have it. 42 Visualizing Yorkville Zoning Trailers + Recreational Vehicle Parking by Roger Lorang 0 1195 43 Visualizing Yorkville Zoning Description There is a concern that trailers (utility, boat, horse, cargo, camping, travel) and recreational vehicles are too large for residential lots and have been known to impede upon neighboring properties as well as the sidewalk. Is this a concern that you share? If so, does the following statement do enough to address it (from the draft Zoning Ordinance)? Parking and Storage Restricted . . . in a residence district, no more than one trailer may be parked or stored openly in the driveway of a residential lot and shall not block the pedestrian way or sidewalk. Stored Trailers Trailers stored in the open on a residential lot shall not be located within the required side yard or front yard. However, trailers may be stored openly in the rear yard of a residential lot, provided that it shall be no closer than ten feet (10’) to a side or rear lot line. Discussion Roger Murphy (+1) - What defines the term EYESORE? Better yet WHO gets to decide what is an EYESORE? We own our own properties and do we really want the city government to tell us what we can and can’t have on our own property? I would hope that everyone would be smart enough not to block the sidewalk with anything? I am wondering if you own an rv,boat,camper where would you put it if you could not have it on your driveway? I believe the driveway is yours and you should be able to put anything on it as long as its not on or blocking the City sidewalk. The city owns the street so they can regulate the parking of RV,boats and campers in their street, but not your private property. Kevin Koeppen (+1) - If it is a privately owned lot and is not on the easement then what business is it of the city to “regulate” private property use. Judy Somerlot - Trailers and recreational vehicles should NOT be stored or parked (except for loading/unloading within a specified time limit) in a resi- dence district. I would accept placement in the rear yard of a residential lot. We own a recreational vehicle and would not consider leaving it in our drive- way or on our property. Trailers (as defined above) are eyesores when left on the property and openly viewed. 44 Visualizing Yorkville Zoning Trailers + Recreational Vehicle Parking by Roger Lorang 0 1195 45 Visualizing Yorkville Zoning Discussion (continued) Christopher Cherwin - Nothing shall be parked in a way that blocks the side- walk or roadway. I am not in favor of restricting parking of trailers to the rear of the yard. Jacquee Lawrence - We have so many ordinances that don’t get any atten- tion. There are plenty of trailers parked on the sides of the houses up and down the streets. Who is suppose to enforce these rules? I don’t want to be called, “that kind of neighbor” again to report something like this. The wom- an at the Zoning Commissions office made ME out to be the bad person for reporting blocked sideways....I said “I really hate to be this kind of person..: and she said...Oh but you are....really: I don’t need attitude from MY employ- ee.....so....again, who is suppose to enforce these rules? There should be no deficet in this town if rules were enforced and fines attached! 46 Visualizing Yorkville Zoning Get Strict with Property Appearances by Kelly Hillgoth 0 230 47 Visualizing Yorkville Zoning Description This city could benefit from stricter ordinances on the appearance of prop- erty. Driving through Yorkville, it appears to be a “dumpy” town. Many old buildings, sidewalks, properties, light fixtures, roadways are not cleaned or kept up with. We need to create more draw to the downtown area. Clean it up and make it usable for families. There needs to be more walking paths and bike trails and no lighted signs (movie theater). Discussion 48 Visualizing Yorkville Zoning 49 Visualizing Yorkville Zoning Analysis Phase Summary Most Popular 1. Flag Lots (12 Votes) 2. Residential Lots Less Than 12,000 Square Feet (11 Votes) 3. Laundry Drying Equipment in Rear Yard (11 Votes) 4. Front Lot Lines on Corner Lots (10 Votes) 5. Vehicle Loading in Manufacturing Districts (9 Votes) 6. Ornamental Lights within the Setback (9 Votes) 7. Air Conditioning Units within the Setback (8 Votes) 8. Landscaping within the Setback (8 Votes) 9. Decorative Walls + Pergolas within the Setback (8 Votes) 10. Adult Daycare: Permitted or Special Use? (7 Votes) 11. Measuring Building Heights with Various Grades (6 Votes) Most Viewed 1. Flag Lots (167 Views) 2. Laundry Drying Equipment in Rear Yard (78 Views) 3. Residential Lots Less Than 12,000 Square Feet (61 Views) 4. Front Lot Lines on Corner Lots (52 Views) 5. Air Conditioning Units within the Setback (43 Views) 6. Ornamental Lights within the Setback (42 Views) 7. Vehicle Loading in Manufacturing Districts (37 Views) 8. Adult Daycare: Permitted or Special Use? (32 Views) 9. Measuring Building Heights with Various Grades (32 Views) 10. Landscaping within the Setback (21 Views) 11. Decorative Walls + Pergolas within the Setback (20 Views) 50 Visualizing Yorkville Zoning Flag Lots by Civic ArtWorks 12 1670 51 Visualizing Yorkville Zoning Description Flag lots (dark green) are found in the center of large blocks, behind other lots (light green), and have limited street frontage. A home that is built on a flag lot is accessed via a driveway that runs alongside adjacent lots. The name “flag lot” comes from the shape of the lot itself. The majority of the lot, where the home is located, represents the body of the flag and the limited street frontage for the driveway represents the flag pole. Should flag lots be permitted in Yorkville? Results Yes 17% No 83% Discussion 52 Visualizing Yorkville Zoning Residential Lots Less Than 12,000 Square Feet by Civic ArtWorks 11 610 53 Visualizing Yorkville Zoning Description Should there be a single-family residential zoning district with a minimum lot size permitted that is less than 12,000 square feet? Other proposed districts include the following: E-1, Estate District = large-lot, single-family residential land uses within a rural setting R-1, Single Family Traditional Residence District = parcels of at least 18,000 sq. feet R-2, Single Family Suburban Residence District = parcels of at least 12,000 sq. feet Results Yes 36% No 64% Discussion 54 Visualizing Yorkville Zoning Laundry Drying Equipment in Rear Yard Setback by Civic ArtWorks 11 780 55 Visualizing Yorkville Zoning Description Should laundry drying equipment be a permitted obstruction within the rear yard setback? Results Yes 82% No 18% Discussion 56 Visualizing Yorkville Zoning Front Lot Lines on Corner Lots by Civic ArtWorks 10 521 57 Visualizing Yorkville Zoning Description Should the front lot line for corner lots be measured as the shortest side fronting onto a street (A) or by the orientation (front entrance) of the build- ing (B)? Results A 10% B 90% Discussion Chris Fichtel - On most of these you are not providing nearly enough infor- mation for anybody to make an informed decision. Explain what is a ‘front lot line’, what does it matter to me?, what is the current code/definition?, if the zoning code changes and it happens to change the orientation of which line is the front, will that cause my address to change to the new street? Is there anything else that would be affected by changing what is considered the ‘front’? And last of all, why are you even considering changing how to deter- mine what is the front? Is Yorkville’s code different from other communities and you are trying to align with others? 58 Visualizing Yorkville Zoning Vehicle Loading in Manufacturing Districts by Civic ArtWorks 9 370 59 Visualizing Yorkville Zoning Description If sufficiently buffered from adjacent properties, should front yard (A) or side yard (B) loading of vehicles be permitted in the Manufacturing Districts? Results A 11% B 89% Discussion 60 Visualizing Yorkville Zoning Ornamental Lights within the Setback by Civic ArtWorks 9 420 61 Visualizing Yorkville Zoning Description Should ornamental lights be a permitted obstruction within a required set- back? Results Yes 89% No 11% Discussion 62 Visualizing Yorkville Zoning Air Conditioning Units within the Setback by Civic ArtWorks 8 430 63 Visualizing Yorkville Zoning Description Should air conditioning units be a permitted obstruction within the required setback? Results Yes 100% No 0% Discussion 64 Visualizing Yorkville Zoning Landscaping within the Setback by Civic ArtWorks 8 210 65 Visualizing Yorkville Zoning Description Should landscaping be a permitted obstruction within the required setback? Results Yes 88% No 12% Discussion 66 Visualizing Yorkville Zoning Decorative Walls + Pergolas within the Setback by Civic ArtWorks 8 200 67 Visualizing Yorkville Zoning Description Should decorative walls + pergolas be permitted obstructions within the re- quired setback? Results Yes 100% No 0% Discussion 68 Visualizing Yorkville Zoning Adult Daycare: Permitted or Special Use? by Civic ArtWorks 7 322 69 Visualizing Yorkville Zoning Description Should adult daycare be permitted outright or should it be considered a special use? Results Yes 86% No 14% Discussion Krysti Barksdale-Noble - Should adult daycare centers be treated the same as child daycare centers which are currently allowed as Special Uses in the O-Office District, B-1 Limited Business District and B-3 Service Business Dis- trict but not permitted in the B-2 General Business District. Krysti Barksdale-Noble - Correction: Child daycare centers are currently allowed as Special Uses in the O-Office District, B-2 Gen- eral Business District and B-3 Service Business District, but prohib- ited in the B-1 Limited Business District. 70 Visualizing Yorkville Zoning Measuring Building Heights with Various Grades by Civic ArtWorks 6 320 71 Visualizing Yorkville Zoning Description Should building height be measured from a fixed starting point established by the average of the two grades along each side lot line where the front lot line meets the side lot lines to the highest point of the roof surface or par- apet (diagram), or should some other measurement of building height be used? Results Yes 100% No 0% Discussion REQUEST FOR PROPOSALS THE UNITED CITY OF YORKVILLE COMPREHENSIVE PLAN UPDATE 2014 SUBMITTAL DEADLINE: June 6, 2014 UNITED CITY OF YORKVILLE COMMUNITY DEVELOPMENT DEPARTMENT 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 630-553-8573 www.yorkville.il.us TABLE OF CONTENTS I. BACKGROUND A. THE CITY OF YORKVILLE B. PROJECT SUMMARY II. SCOPE OF SERVICES A. PROPOSAL REQUIREMENTS B. PROJECT COMPONENTS C. DELIVERABLES D. PROJECT TIMELINE III. PROPOSAL EVALUATION A. REVIEW OF SUBMISSIONS B. SUBMISSION FORMAT C. PRE-PROPOSAL CONFERENCE IV. GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT B. SUBLETTING OF CONTRACT C. CHANGES IN SCOPE OF SERVICES & PERSONNEL D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES E. CONTACT INFORMATION I. BACKGROUND A. THE CITY OF YORKVILLE The Kendall County and Yorkville area was first settled around 1829-1832. The first reported permanent structure in the area was built in 1833 by Earl Adams. The structure was located south of the Fox River, atop of the hill which is now home to the Kendall County Courthouse. During the same time, Lyman and Burr Bristol began to develop property north of the Fox River. During the years 1834-1836 the communities of Bristol (north of the Fox River) and Yorkville (south of the Fox River), were platted. These communities continued to grow as similar, but separate, entities for over 100 years with Bristol incorporating as a village in 1861 and Yorkville in 1873. The two communities merged as the United City of Yorkville, a non-home rule community with a mayor-council form of government, in 1957. For the next almost twenty (20) years, Yorkville maintained its rural community heritage cornerstoned by the Fox River and the factories and saw mill industry which took advantage of this natural resource. A prosperous downtown business district, located along Illinois Route 47 (also known as Bridge Street), helped to facilitate the areas first growth of residential and commercial development. Then in 1972, the Countryside Center opened north of the River at the intersection of US 34 and Route 47 creating a secondary hub of commercial and retail businesses in the area. The City of Yorkville’s municipal boundaries grew in 1990 as far west as Eldamain Road, as far north as Galena Road, south past Legion Road and east past Route 71. During this time, manufacturing development began to thrive with the establishment of the Fox Industrial Park on the south end of town and the Wrigley Corporation opening its headquarters of the Amurol Confection Division just north of Route 47 and Cannonball Trail. Over the next twenty (20) years, the United City of Yorkville would expand to cover approximately 20 square miles and experience tremendous increase in population. A 2008 report by the United States Census Bureau identified Kendall County, Illinois, in which the United City of Yorkville is the county seat, as the fastest growing county in the nation from 2000 to 2007 with a 77.5% increase in population during this time. According to the U.S. Census data, Yorkville’s population has increased approximately 273% between 2000 and 2010, from 6,189 residents to 16,921 residents. Current population for Yorkville is estimated to be 17,495 residents, according to the United States Census Bureau QuickFacts™ report.1 As the boom of residential development continued, the United City of Yorkville reached its peak of new home starts in 2006, issuing 753 new home construction building permits. In 2007, Kendall Marketplace – a 17-acre acre multi-tenant regional lifestyle center development opened followed by the Rush Copley Medical Center, both located west of Bridge Street on US 34 (also known as Veterans Parkway). Several new ordinances and codes were adopted at this time to help guide the long-term development of the city, such as Architectural Design Guidelines, Integrated Transportation Plan (ITP), and the United City of Yorkville 2008 Comprehensive Plan Update. However, in 2008 the economic downturn slowed the pace of residential development around the country and particularly in Yorkville. While new home starts hit a low of 42 and 43 permits in 2010 and 2011, respectively, the United City of Yorkville decided to implement an innovative residential construction incentive program to spur new home starts. The Buyers of Undeveloped Infill Lot Discount (B.U.I.L.D.) program has contributed to the steady increase of new home constructed on vacant lots within existing subdivision, helping the market to absorb 150 of the over 9,500 vacant lot inventory in just two (2) years. With new residential development slowly recovering in Yorkville, commercial redevelopment has also been spurred with the opening of a new 38,500 square foot cinema complex in 2013 located in the former Countryside development, now known as Kendall Crossing. Additional community and government information can be found about the United City of Yorkville on our website at http://www.yorkville.il.us/. B. PROJECT SUMMARY The United City of Yorkville is requesting proposals from qualified firms with considerable experience in community design, land use and environmental planning, economic analysis and civic engagement strategies to update its Comprehensive Plan. Interested consultants must submit proposals as described herein no later than June 6, 2014. A Comprehensive Plan should be a collaborative effort and written expression of the community’s long-term vision for the growth of the city. It is expected that the Comprehensive Plan guides this vision through a set of agreed 1 http://quickfacts.census.gov/qfd/states/17/1784038.html upon goals, objectives and strategies against which future actions and policy decisions are measured. In order for this visionary document to remain relevant and be effective, the Comprehensive Plan must be updated periodically to reflect the changing demographics as well as the social, physical and economic conditions of the community it represents. In that regard, the United City of Yorkville (“City”) seeks a qualified consultant to take the lead in the research, preparation and adoption of an update to the Comprehensive Plan Update of 2008. The selected consultant will work under the direction of the City’s Community Development Director, with assistance from the Plan Commission and City Council. The planning horizon for the updated plan will be twenty (20) years. II. SCOPE OF SERVICES A. PROPOSAL REQUIREMENTS Proposals will be considered only from qualified firms with a preference to firms that are based in Illinois and familiar with Illinois law. Each proposal will consist of a maximum of 25 pages (excluding appendices) and should include the following:  Letter of Transmittal – prepared on company letterhead identifying the name of the key contact, address, phone number and email address.  Executive Summary – succinct explanation of the Consultant’s interest in the project and why the firm is uniquely qualified for this project.  Organizational Profile - brief description of the firm’s structure and capabilities, length of time in business, and previous work experience.  Proposed Project Team - provide resumes of all personnel, including outside consultants that will be assigned to the project including specific experiences each team member will contribute to the project. Identify and define their individual roles.  Previous Project Summaries – list including reference contact information, for a minimum of three (3) projects which are similar in scope to the project described also identifying key personnel who worked on each project listed. The City reserves the right to contact any references provided herein or otherwise obtained.  Methodology – explanation of general technical approaches and processes to be employed for executing the requirements of the Project Components provided herein, which includes a detailed outline of the proposed services.  Project Schedule – the proposed amount of time presented in months and as a percentage of total workload, for each of the following components:  Civic engagement program;  Individual elements of the Comprehensive Plan;  Map reproduction program; and  Preparation of the draft and final versions of the Comprehensive Plan. Indication of proposed milestones should also be included. The City reserves the right to negotiate work tasks and schedule prior to finalizing a contract with the selected firm.  Project Fees – provide a fee breakdown of the proposed fees of the research project, with appropriate explanatory detail justifying costs and calculations. Please submit hourly rates for each individual as well.  Signature/Certification – proposal must be signed by an official authorized to bind the offer and shall contain a statement that the proposal is a firm offer guaranteed for a ninety (90) day period from the submittal deadline. The proposal shall also provide the following information: name, title, address, telephone number and e-mail address of the person(s) with authority to contractually bind the company and also who may be contacted during the period of proposal evaluation for the purpose of clarifying submitted information. B. PROJECT COMPONENTS The Comprehensive Plan Update 2014 shall include short, mid and long- term planning strategies relative to the identified elements identified herein. An implementation plan should include potential funding sources for recommendations, a designation of responsible parties to implement each recommendation, and a suggested timeframe. The implementation plan should help to frame options for budget programming and prioritization of action items. The structure of the Plan will address the following matters and others identified through civic engagement and discussion:  Vision and Goals – The United City of Yorkville routinely surveys its residents and local stakeholders on general and specific topics via mailings and social media. These efforts can be used to supplement an extensive civic engagement process to formulate current goals and objectives for the community and focus areas.  Demographics – Kendall County, the United City of Yorkville and its surrounding municipalities has experienced significant physical expansion and residential development since 2003; however the previous Comprehensive Plan Update completed in 2008 had only the 2000 decennial census data and a subsequent 2005 Special Census report as population data references. The Comprehensive Plan Update 2014 will compile the latest demographic information on a broad-range of social and economic topics.  Community Inventory – The Comprehensive Plan will update relevant background information regarding community facilities, assets and systems.  Transportation Plan – The Comprehensive Plan Update 2014 should evaluate the City’s existing transportation system independently and integrally as part of the regional and state wide system. The Plan shall assess multimodal and multipurpose transportation options as adopted in the 2009 United City of Yorkville’s Integrated Transportation Plan (ITP). The ITP is a guide to improve and encourage bicycle and pedestrian transportation in Yorkville and should be reviewed and incorporated as appropriate into the Comprehensive Plan update.  Utilities Plan – The Comprehensive Plan Update 2014 should address future needs for utility services in Yorkville, which includes: sanitary sewer, water distribution, refuse, electrical, natural gas, telephone, cable and internet services. Additional alternative energies should also be considered such as solar and wind.  Land Use Plans – The Comprehensive Plan Update 2014 will assess future land use needs of the city and provide illustrative land use plan details in vignette form to illustrate nodes of development opportunities.  Mapping – The Comprehensive Plan Update 2014 will create a series of maps depicting existing conditions and future planning objectives.  Branding – The United City of Yorkville would be interested in branding the City’s Comprehensive Plan Update process in a similar manner to the recent Zoning Code Update process which used the brand “Visualize Yorkville Zoning” (http://www.civicartworks.com/projects/visualizing- yorkville-zoning/ideas). The Consultant would be required to develop a brand and logo for all distribution materials to be provided as part of the civic engagement process and social media.  Placemaking – The Plan shall set out policies that address community gateways, community image, and integration of major roadway corridors and the preservation of community attributes.  Downtown Master Plan – Community interest and development inquires within Yorkville’s downtown is rising due to recent renovations and reuse of iconic buildings as well as the effects of the widening of Illinois Route 47. The roadway reconstruction project will require the existing buildings to reorient their entrances to the rear of the structure and lose on-street parking. The downtown is also located within a Tax Increment Finance District (TIF). Engagement of downtown business and stakeholders utilizing innovative participation techniques is essential.  IL Route 47 Corridor Master Plan – IL Route 47 is an 8.40 mile corridor which serves as the only major north/south thoroughfare within the City of Yorkville. The current widening and reconstruction roadway project, which began in 2013, extends from IL Route 71 to the south to US 34 to the north, and is scheduled to conclude in 2015-2016 construction season. The Comprehensive Plan Update will address the land uses and provide nodes of development opportunities for the properties immediately adjacent to the roadway. An assessment of retail, office and industrial markets will be required of the Consultant to fuel discussion of economic development and land use polices and strategies.  Eldamain Road Corridor Master Plan – This Kendall County arterial roadway forms the most western boundary of Yorkville’s corporate limits. A proposed extension of Eldamain Road from U.S. 34 to Walker Road will create the only continuous north/south route across Kendall County. The Comprehensive Plan Update will reassess future development opportunities along this corridor.  Fox Riverfront Development – The United City of Yorkville embraces the Fox River as a viable amenity capable of attracting businesses and new development along its waterfront. The new Marge Cline Whitewater Course is a state-of-the-art kayak/canoe chute located in the heart of the downtown on the Fox River at Bicentennial Riverfront Park. The City recently was awarded an Open Space Land Acquisition and Development (OSLAD) grant from the Illinois Department of Natural Resources for the Bicentennial Riverfront Park which will include a new playground, trail, fishing pier, boat launch, canoe beach, etc… The Comprehensive Plan Update 2014 will provide guiding principles and land planning strategies for re-imagining ways in which visitors and residents interact with Yorkville’s waterfront.  Neighborhoods – The core of the City has established residential neighborhoods with limited areas for infill development. The Consultant will identify the unique characteristics of these neighborhoods and create a set of objectives for future land use which will be reflected in the goals and strategies.  Redevelopment Area Plans – During the boom of residential development in the early 2000’s, the United City of Yorkville approved and entitled several commercial and residential developments which were never constructed and remain vacant. The identification of targeted future land uses and design elements for these redevelopment sites is essential to marketing those properties and advancing reinvestment.  BNSF/Metra Railroad Line – Located north of the Fox River, this east/west railroad Burlington Northern Santa Fe (BNSF) line is also part of the Metra Railroad network. The City has been identified in a study by Metra as a potential future commuter rail stop. Although, Kendall County is not part of the six-county Regional Transportation Authority, the Comprehensive Plan Update 2014 should provide future land use and transportation plan recommendations surrounding the area of the proposed future train station depot.  Illinois Railway Railroad – Located south of the Fox River, this east/west railway meanders through existing residential developments and through the City’s Downtown, along the riverfront. The Comprehensive Plan Update 2014 will address land planning strategies surrounding this transportation route.  Blackberry Creek Watershed Action Plan – The United City of Yorkville is one of several municipalities in Kane and Kendall Counties located within the Blackberry Creek Watershed. In 2012, the City adopted the Blackberry Creek Water Shed Action Plan which identifies opportunities to protect and improve surface water and groundwater quality by implementing best management practices and programs. The Comprehensive Plan Update 2014 will incorporate these practices in assessing future land use designations for properties located within the Blackberry Creek watershed area.  Economic Development Strategic Plan – A market study for economic development on the City’s south side will also be sent out for RFQ simultaneously with the Comprehensive Plan Update 2014. The firm chosen for this project will work closely with the firm conducting the market study to ensure the findings are integrated into the Comprehensive Plan Update 2014. The Comprehensive Plan Update 2014 shall address a range of policies that preserve and strengthen business and commerce in the City. This element shall characterize the unique attributes and provide an evaluation of underutilized commercial and retail space opportunities with the City. Projected employment and ratios of employment to housing units should also be discussed.  Innovative Civic Engagement – The Comprehensive Plan Update 2014 will engage residents through focus groups, public open houses, steering committees as well as and non-traditional methods (social media) to gain input from and shape a community vision that benefits from and provides for Yorkville’s growing population. The civic engagement should have a particular focus on the City’s senior, youth, families, tourism and business communities during this process. C. DELIVERABLES  The City of Yorkville will be responsible for reproduction of the final plan document in hardcopy form.  The Consultant will be responsible for providing the draft and final documents in both electronic formats (Microsoft Word and Adobe PDF) allowing reproduction, revision, and web posting by City staff.  The Consultant will format the document in 8½” x 11” (vertically oriented) format. Maps shall be produced in ArcGIS™ format of 36” x 60”, with the capability of being legibly reduced to 11”x17” format for inclusion into the final hardcopy form  Prepare Key Plan Element exhibit drafts for citizen and Planning Commission review. This will be a display exhibit illustrating all major items identified through the Civic Engagement process.  Digitize new maps, input data and create new GIS layers, and incorporate selected maps from existing work products to produce new GIS Maps. The United City of Yorkville utilizes an engineering consulting firm for some of its GIS mapping services; however ESRI® ArcMap™ and ArcView™ platforms are used by internal department staff.  All final maps and source data files will be provided to the City.  Produce all materials for public presentations.  Provide digital, web ready drafts of the Plan for posting on the City’s website and other social media.  Produce final copies for approval and adoption by the City Council. D. PROJECT TIMELINE The overall timeline for the development of the Comprehensive Plan Update 2014 is anticipated to be 9-12 months, not including the adoption process. The entire process from authorizing commencement with the Comprehensive Plan Update to the approval of the Comprehensive Plan Update should be completed within 24 months. As a submittal requirement, the applicant will provide a project schedule showing key task target dates, including public meeting and hearings with estimated task duration. Variations from the City’s established timeline should be discussed in the RFP. III. PROPOSAL EVALUATION A. REVIEW OF SUBMISSIONS Selection criteria are outlined below and will be used to evaluate proposals for invitation to interview/presentation. This RFP does not commit the City to award a contract or to pay any costs incurred in the preparations or submission of proposals. The City reserves the right to reject any or all proposals received in response to this RFP. Selection of the successful proposal for interview/presentation will be made based upon the following criteria:  Responsiveness and proposed approach to work scope and project needs. Although City has identified a general nature of services to be provided, the consultant is given leeway toward the approach to the methodology to provide the requested services. Innovative strategies and creativity are desired.  Demonstrated experience and technical competence in similar projects.  Past record of performance of the firm with respect to such factors as working relationship with sub-consultants or peer consultants on the same project, control of costs, quality of work, and ability to meet schedules.  Cost-effectiveness.  Capacity and capability of the firm/team to perform the work in question, including specialized services.  Quality of key personnel assigned: bios, qualifications.  Understanding of local conditions related to the completion of the services. B. SUBMISSION FORMAT  Interested firms/consultants should submit four (4) paper copies and one (1) digital copy (CD) of the proposal requirements by the deadline of June 6, 2014.  The hardcopy proposals shall be submitted in a sealed envelope marked “REQUEST FOR PROPOSALS, COMPREHENSIVE PLAN UPDATE 2014,” addressed to: UNITED CITY OF YORKVILLE COMMUNITY DEVELOPMENT DEPARTMENT 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560  The proposals submitted by fax or e-mail will not be accepted. All submittals shall be retained by the City and will not be returned. C. PRE-PROPOSAL CONFERENCE  A prep-proposal conference is scheduled for Wednesday, May 21, 2014 beginning at 7:00 PM in the City Hall Council Chambers located at 800 Game Farm Road, Yorkville, Illinois 60560. The purpose of the pre- proposal conference is to assist prospective consultants with questions related to the RFP scope of services and submittal requirements. Attendance at the pre-proposal conference is not mandatory.  Attendees must register by Friday, May 16, 2014 to Krysti J. Barksdale- Noble, Community Development Director via e-mail at knoble@yorkville.il.us. If no firms register, the meeting will not be held. IV. GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT A Professional Service Contract is required. B. SUBLETTING OF CONTRACT The Consulting Firm will agree, after the contract is awarded, not to assign or sublet the whole or any part of the contract without the prior written consent of the City. C. CHANGES IN SCOPE OF SERVICES & PERSONNEL The Consulting Firm will agree that any change of scope in the work to be performed after the original contract has been signed shall be documented as a written change order, be accepted by all parties, and made a part of the original contract by addendum. The personnel identified in the proposal shall work on the project until completion. Any substitution of personnel shall require the approval of the City in writing. Personnel changes shall only be considered for valid reasons, such as an employee leaving the firm, major illness or accident. Only persons determined by the City to be well qualified shall be approved. D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES The City reserves the right to reject any or all proposals, to waive any nonmaterial irregularities or information in any RFP, and to accept or reject any item or combination of items. E. CONTACT INFORMATION If you have any questions regarding this RFP, please contact Krysti J. Barksdale-Noble, Community Development Director: Mail: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 E-Mail: knoble@yorkville.il.us REQUEST FOR PROPOSALS THE UNITED CITY OF YORKVILLE SOUTH SIDE COMMERCIAL DEVELOPMENT MARKET STUDY SUBMITTAL DEADLINE: May 23, 2014 UNITED CITY OF YORKVILLE COMMUNITY DEVELOPMENT DEPARTMENT 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 630-553-8573 www.yorkville.il.us TABLE OF CONTENTS I. INTRODUCTION A. TARGET AREA B. KEY QUESTIONS II. SCOPE OF SERVICES A. BACKGROUND REVIEW B. DEMAND ANALYSIS C. COMPETITIVE SUPPLY ANALYSIS D. OPPORTUNITY GAP/LEAKAGE ANALYSIS E. RETAILER NEEDS ANALYSIS F. OPPORTUNITY SITE INVENTORY & ANALYSIS G. RECOMMENDATIONS III. PROPOSAL CONTENT & EVALUATION A. SUBMISSION REQUIREMENTS B. SUBMISSION FORMAT C. REVIEW OF SUBMISSIONS D. PROJECT TIMELINE IV. GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT B. SUBLETTING OF CONTRACT C. CHANGES IN SCOPE OF SERVICES & PERSONNEL D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES E. CONTACT INFORMATION I. INTRODUCTION The purpose of this Request for Proposal (RFP) is to contract with a qualified consultant to perform an independent market analysis evaluating the potential for new commercial development with an emphasis on a full-service retail grocery store located on the south side of the City of Yorkville. A. TARGET AREA The City of Yorkville is a rural suburban community located in Kendall County, Illinois. With a population of nearly 17,000 residents, the City boasts amenities such as a new state-of-the art whitewater course in the heart of our downtown area on the Fox River; Raging Waves, Illinois’ largest Waterpark; Kendall Marketplace, a 740,000 square foot commercial retail development; NCG Cinemas, a new 38,000square foot theater complex; and over 6,500 residential units. The City’s only continuous north/south arterial roadway is IL Route 47 which is currently part of a widening and reconstruction project. The main east/west arterial roadway is US 34 (Veterans Parkway). These roadway systems divide the City into nearly equal quadrants generally characterized as follows: Northwest – large master-planned residential development (Whispering Meadows, Caledonia, Fox Hill), strip retail and large- scale commercial planned unit developments (Kendall Marketplace and NCG Cinemas); Northeast – large master-planned residential developments (Grande Reserve, Bristol Bay, Autumn Creek), strip retail and small scale commercial, recreation destination (Raging Waves) and large manufacturing sites; Southwest – predominately residential and small scale commercial; and finally the Southeast - residential, strip retail and neighborhood commercial, manufacturing and large master-planned residential developments (Raintree Village, Windett Ridge and Prestwick of Yorkville). While the northern quadrants of the City, specifically the areas north of the Fox River, are adequately serviced by retail uses and in-town retail grocery stores (Jewel, Aldi’s, Target), the southern quadrant, south of the Fox River, appear to be underserved by retail uses in general. The target area for this study will focus on the area located south of the Fox River, east of the Harris Farm, west of IL 126 (Schoolhouse Road) and north of the Towns at Windett Reserve, as illustrated on the attached map and focusing on properties contained within Yorkville’s corporate boundaries. B. KEY QUESTIONS Key questions which should be addressed in the market study shall include, but not be limited to, the following:  To what extent are existing retail uses within the City meeting local demand for residents located within the target area?  Is there sufficient unmet demand to support new commercial development in the target area?  Are there appropriate sites within the target area to locate commercial development?  Are there appropriate sites within the target area to locate a new full- service retail grocery store? II. SCOPE OF SERVICES A. BACKGROUND REVIEW Consultant shall review existing market data, community planning documents, and other written materials provided by the United City of Yorkville and the Yorkville Economic Development Corporation (YEDC). The Consultant shall also conduct a walking tour of the target area jointly with City staff and officials, YEDC and any other key community stakeholders in order to become familiar with the current conditions and community goals for the study. An RFQ for Comprehensive Plan Update 2014 will also be sent out simultaneously with this market study proposal. The firm chosen for this project will work closely with the firm conducting the Comprehensive Plan Update 2014 to ensure the findings are integrated into the study. B. DEMAND ANALYSIS The Consultant shall provide estimates of total consumer spending for retail uses within the United City of Yorkville and the target area. In addition to these retail uses, the Consultant shall provide estimates related to full-service retail grocery stores. The demand analysis shall incorporate potential spending by individuals employed within the target area, as appropriate. C. COMPETITIVE SUPPLY ANALYSIS The Consultant shall analyze the target area’s competitive position in relation to other local (within the City and outside) commercial districts, shopping centers, and full-service retail grocery stores. Consultant will produce a map identifying competitive destinations, and a narrative description of the competitive environment and the relative strengths of each competing destination. The Consultant shall also provide estimates of the total sales by retail uses and food stores within the indentified competitive destinations (within the City and outside). D. OPPORTUNITY GAP/LEAKAGE ANALYSIS The Consultant shall provide detailed estimates of retail sales opportunity gaps or leakage (comparing estimated spending with sales of area businesses) in the retail uses identified as underutilized and the grocery store category. The Consultant shall also estimate the approximate number of square feet of commercial development and full-service retail grocery space that could be supported assuming that the target area were to succeed in capturing a reasonable share of the identified retail leakage. E. RETAILER NEEDS ANALYSIS The Consultant shall research retailer requirements and conduct brief interviews with full-service retail grocery store operators in order to provide an outline of likely physical, demographic, and economic requirements for appropriate tenants, including, but not limited to:  Lot size requirements  Parking requirements  Traffic/foot traffic  Site visibility requirements  Demographic/economic requirements  Population/household density  Income level (median income/concentrated buying power)  Age composition  Ownership rate F. OPPORTUNITY SITE INVENTORY & ANALYSIS Consultant shall evaluate a short list of key real estate development opportunity sites provided by the City and/or YEDC and shall independently identify sites that could potentially be appropriate for new commercial development and a full-service retail grocery store. For each of the most promising sites, the Consultant shall compile a brief site assessment that provides photographic images, an aerial map identifying the site, and the following basic information:  Size  Description of physical features  Existing building on site  Potential retail configurations for reuse of the site G. RECOMMENDATIONS Based on the above analysis, the Consultant shall, at a minimum, provide the City with the following recommendations:  Types of commercial uses and food retailers that would be most likely to succeed in the target area given the existing and expected market conditions.  Steps that community stakeholders and local government could take to improve the competitive position of the target area and its marketability to prospective food retailers of the recommend types. III. PROPOSAL EVALUATION A. SUBMISSION REQUIREMENTS Proposals will be considered only from qualified firms with a preference to firms that are based in Illinois and familiar with the local economy. Each proposal will consist of a maximum of 25 pages (excluding appendices) and should include the following:  Letter of Transmittal – prepared on company letterhead identifying the name of the key contact, address, phone number and email address.  Executive Summary – succinct explanation of the Consultant’s interest in the project and why the firm is uniquely qualified for this project.  Organizational Profile - brief description of the firm’s structure and capabilities, length of time in business, and previous work experience.  Previous Project Summaries – list including reference contact information, for a minimum of three (3) projects which are similar in scope to the project described also identifying key personnel who worked on each project listed. The City reserves the right to contact any references provided herein or otherwise obtained.  Proposed Project Team - provide resumes of all personnel, including outside consultants that will be assigned to the project including specific experiences each team member will contribute to the project. Identify and define their individual roles.  Methodology – explanation of general technical approaches and processes to be employed for executing the requirements of the Scope of Services provided herein, which includes a detailed outline of the proposed deliverables.  Project Schedule – the proposed amount of time presented in months and as a percentage of total workload, for each component of the Scope of Services. Indication of proposed milestones can/should also be included. The City reserves the right to negotiate work tasks prior to finalizing a contract with the selected firm.  Project Cost – provide a cost breakdown for the proposed costs of the research project, with appropriate explanatory detail and justifying costs and calculations. If applicable, please submit hourly rates for each individual as well.  Signature/Certification – proposal must be signed by an official authorized to bind the offer and shall contain a statement that the proposal is a firm offer guaranteed for a ninety (90) day period from the submittal deadline. The proposal shall also provide the following information: name, title, address, telephone number and e-mail address of the person(s) with authority to contractually bind the company and also who may be contacted during the period of proposal evaluation for the purpose of clarifying submitted information. B. SUBMISSION FORMAT  Interested firms/consultants should submit four (4) paper copies and one (1) digital copy (CD) of the proposal requirements by the deadline of May 23, 2014.  The hardcopy proposals shall be submitted in a sealed envelope marked “REQUEST FOR PROPOSALS, SOUTH SIDE COMMERCIAL DEVELOPMENT MARKET STUDY,” addressed to: UNITED CITY OF YORKVILLE COMMNUNITY DEVELOPMENT DEPARTMENT 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560  The proposals submitted by fax or e-mail will not be accepted. All submittals shall be retained by the City and will not be returned. C. REVIEW OF SUBMISSIONS Selection criteria are outlined below and will be used to evaluate proposals for invitation to interview/presentation. This RFP does not commit the City to award a contract or to pay any costs incurred in the preparations or submission of proposals. The City reserves the right to reject any or all proposals received in response to this RFP. Selection of the successful proposal for interview/presentation will be made based upon the following criteria:  Responsiveness and proposed approach to work scope and project needs. Although City has identified a general nature of services to be provided, the consultant is given leeway toward the approach to the methodology to provide the requested services. Innovative strategies and creativity are desired.  Demonstrated experience and technical competence in similar projects.  Past record of performance of the firm with respect to such factors as working relationship with sub-consultants or peer consultants on the same project, control of costs, quality of work, and ability to meet schedules.  Cost-effectiveness.  Capacity and capability of the firm/team to perform the work in question, including specialized services.  Quality of key personnel assigned: bios, qualifications.  Understanding of local conditions related to the completion of the services. D. PROJECT TIMELINE The overall project timeline will be no longer than 120 days to complete the task and to meet with City officials, conduct public meetings and receive input. The consultant will work closely with City staff and provide a final report to the City Council for formal presentation. IV. GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT A Professional Service Contract is required. B. SUBLETTING OF CONTRACT The Consultant will agree, after the contract is awarded, not to assign or sublet the whole or any part of the contract without the prior written consent of the City. C. CHANGES IN SCOPE OF SERVICES & PERSONNEL The Consultant will agree that any change of scope in the work to be performed after the original contract has been signed shall be documented as a written change order, be accepted by all parties, and made a part of the original contract by addendum. The personnel identified in the proposal shall work on the project until completion. Any substitution of personnel shall require the approval of the City in writing. Personnel changes shall only be considered for valid reasons, such as an employee leaving the firm, major illness or accident. Only persons determined by the City to be well qualified shall be approved. D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES The City reserves the right to reject any or all proposals, to waive any nonmaterial irregularities or information in any RFP, and to accept or reject any item or combination of items. E. CONTACT INFORMATION If you have any questions regarding this RFP, please contact Krysti J. Barksdale-Noble, Community Development Director: Mail: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Phone: 630-553-8573 E-Mail: knoble@yorkville.il.us H e artla n Circle Zangler Property Walnut Plaza White Oak Estates R i v e r s Yorkville Town Center WynstoneTownhomes Fountain VillageSLF Har ris Farm B r i a r wo o dGreenbriar Fox Industrial Park EdwardHealthcare Wildw oo d 47 & Beaver St W oodstone Cozy Corner M c K e nn a Fa r m F o x H ig hla n d s C o u n t r y H i l l s Windett Ridge H u d s o n L akes P T o w n s a t W i n d e t t R e s e r v eKleinwachter S u n fl o w e r E s t a t e s lewood ils Tuscan Plaza Y o Hig h S YBSD R a i n t r e e Vi l l a g e Stagecoach Crossing Kendallwood Estates W in d m ill F ar m s Yorkville Ele m entary Y o r k v ille I n t e r m e d i a t e / C ir c le C e n t e r S c h o o l s Fountain View Milazzo Property N Bridge St S t a g e c o a c h T r l Illi n o i s R o u t e #7 1 V a n E m m o n R d S Bridge St IJ24 ¬«47 ¬«71 ¬«126 5United City of Yorkville GIS Parcel Data and Aerial Photography Provided By Kendall County GIS The Data is provided without warranty or any representation of accuracy, timeliness, or completeness. It is the responsibility of the “Requester” to determine accuracy, timeliness, completeness, and appropriateness of its use. The United City of Yorkville makes no warranties, expressed or implied, to the use of the Data.