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City Council Packet 2014 05-13-14 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, May 13, 2014 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Rose Ann Spears Ken Koch Larry Kot Joel Frieders Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: 1. PC 2014-07 Second amendment to that certain Annexation Agreement (Prestwick of Yorkville Subdivision) dated April 26, 2005, as amended October 8, 2014, by and among Yorkville Farms Development, LLC. (Owner/Developer), an Illinois Limited Liability Corporation, and the United City of Yorkville, Kendall County, Illinois, for the purpose of amending the requirements for security to be deposited by the Owner/Developer for the construction of roadways. Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2014-21 Monthly Treasurer’s Report for March 2014 2. ADM 2014-24 RFP for Telephone System and Related Services – authorize staff to issue a request for proposals for a telephone system and related services 3. ADM 2014-25 RFP for Live Video Streaming – authorize staff to issue a request for proposals for live video streaming 4. ADM 2014-26 RFP for Website Redesign – authorize staff to issue a request for proposals for website redesign 5. ADM 2014-27 Ordinance Codifying the Existing Late Payment and Other Fees for Delinquent Invoices, Bills, and Returned Checks – authorize Mayor and City Clerk to execute 6. PS 2014-07 Request for Vehicle Disposal – authorize Police Department to dispose of 2005 Jeep Liberty, VIN # 1J4GL48K75W58354, 2003 Volkswagen Jetta GL, VIN # 3VWRK69M93M143831, and a 2000 Saturn SL2, VIN # 1G8ZJ5272YZ136207 via the bid process United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda May 13, 2014 Page 2 Consent Agenda (cont’d): 7. PS 2014-08 Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation – authorize Mayor and City Clerk to execute Minutes for Approval: 1. CC 2014-41 Minutes of the Special City Council Meeting – April 10, 2014 2. CC 2014-42 Minutes of the Regular City Council Meeting – April 22, 2014 Bills for Payment (Informational): $931,913.11 Mayor’s Report: 1. CC 2014-43 Appointments to Boards and Commissions 2. CC 2014-44 Appointment to Southwest Fox Valley Cable and Telecommunications Consortium 3. CC 2014-45 Selection of Mayor Pro-Tem for Fiscal Year 2015 4. CC 2014-46 Prestwick Bond Reduction Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2014-28 Ordinance Amending the Code of Ordinances Regarding Massage Establishments Park Board: Plan Commission: 1. PC 2014-03 Ordinance Amending the Requirements in the Yorkville Subdivision Control Ordinance Regarding Procedures for the Reduction of Subdivision Securities 2. PC 2014-04 Ordinance Approving Amendments to the Yorkville Zoning Ordinance Removing Lowland Filling as a Special Use in the Residence Districts Zoning Board of Appeals: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. City Council Agenda May 13, 2014 Page 3 Executive Session (cont’d): 2. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Mayor’s Report (cont’d): 5. CC 2014-40 Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the United City of Yorkville Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: May 15, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Spears Finance Library Vice-Chairman: Alderman Milschewski Administration Committee: Alderman Funkhouser Committee: Alderman Frieders ECONOMIC DEVELOPMENT: June 3, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Frieders PUBLIC SAFETY: June 5, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Spears School District Committee: Alderman Kot Committee: Alderman Funkhouser PUBLIC WORKS: May 20, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Teeling Public Works Park Board Vice-Chairman: Alderman Kot Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Koch 2014/2015 City Council Goals – City Council Goal Priority Staff “Staffing” 6 All Departments “Vehicles and Small Equipment” 9 All Departments UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, May 13, 2014 7:00 PM CITY COUNCIL CHAMBERS ----------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------ PUBLIC HEARINGS: ------------------------------------------------------------------------------------------------------------------------------------------ 1. PC 2014-07 Prestwick Subdivision Annexation Agreement Amendment. ❑ Approved: Y _N ❑ Subject to _ ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2014-21 Monthly Treasurer's Report for March 2014 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2014-24 RFP for Telephone System and Related Services ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2014-25 RFP for Live Video Streaming ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2014-26 RFP for Website Redesign ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2014-27 Ordinance Codifying the Existing Late Payment and Other Fees for Delinquent Invoices, Bills, and Returned Checks ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 6. PS 2014-07 Request for Vehicle Disposal ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 7. PS 2014-08 Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-41 Minutes of the Special City Council —April 10, 2014 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ---------------------------------------------------------------------------------------------------------------------------------- 2. CC 2014-42 Minutes of the Regular City Council —April 22, 2014 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-43 Appointments to Boards and Commissions ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2014-44 Appointment to Southwest Fox Valley Cable and Telecommunications Consortium ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2014-45 Selection of Mayor Pro-Tem for Fiscal Year 2015 ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2014-46 Prestwick Bond Reduction ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2014-28 Ordinance Amending the Code of Ordinances Regarding Massage Establishments ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- PLAN COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PC 2014-03 Ordinance Amending the Requirements in the Yorkville Subdivision Control Ordinance Regarding Procedures for the Reduction of Subdivision Securities ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ----------------------------------------------------------------------------------------------------------------------------------------- 2. PC 2014-04 Ordinance Approving Amendments to the Yorkville Zoning Ordinance Removing Lowland Filling as a Special Use in the Residence Districts ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT (cont'd): ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2014-40 Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the United City of Yorkville ❑ Approved: Y N ❑ Subject to ❑ Removed ❑ Notes ---------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number PC 2014-07 Prestwick of Yorkville (Yorkville Christian School) – Amended Annexation Agreement City Council – May 13, 2014 10-8-13 Approval of Amended AA & Final Plat Public Hearing Request for 2nd amendment to the Prestwick of Yorkville Annexation Agreement Krysti J. Barksdale-Noble Community Development Name Department Summary As the Mayor and City Council will recall, the applicants, John and Michelle Stewart, purchased the incomplete Prestwick of Yorkville subdivision in March 2013 and was granted approval of an amendment to the annexation agreement (Ord. 2013-56) and a revised final plat of Unit 2 to construct a new Christian high school with a focus on agricultural studies in October 2014. Since that time, the developer has established the needed securities for both Unit 1 (residential development) and Unit 2 (proposed school) which also included bonding for the required adjacent roadway improvements totaling $1,879,684.00. Additional work has been completed by the developer at a value of $559,753.20, therefore a reduction, once approved by the City Council, would render the total bond valuation to $1,319,930.80. The petitioner is now seeking to reduce the amount of the security requirement for the portion related to the Route 126/Penman Road intersection improvements, estimated at $700,000.00, as they will be obligated by the Illinois Departme nt of Transportation (IDOT) to establish a separate bond for the same work as part of their highway permit. Annexation Agreement Amendment Paragraph 4 of the previously approved annexation agreement amendment stated that “the Developer will provide any required security for the high school improvements, including roadways”. The developer requests that the annexation agreement be further amended to stipulate: “The Developer acknowledges its responsibility for all required security for the high school improvements, including roadways; provided, however, the City agrees to release to the Developer/Owner any security for the roadway improvements related to the Route 126 intersection held by the City upon written acknowledgement by the Owner/Developer that it understands and agrees that no certificate of occupancy for the school or any other structure constructed on the Property shall be issued by the City until such time as the Owner/Developer has deposited sufficient security for the roadway improvements related to the Route 126 intersection with the Illinois Department of Transportation (“IDOT”) and the City has received confirmation from IDOT of the receipt of such security.” All other provisions of the original and 1st amended annexation agreements will remain in effect. Should this amended annexation agreement be granted the remaining security for the development held by the City would total approximately $620,000.00. Staff Comments: Staff is supportive of the proposed amended annexation agreement as the developer would have essentially been “doubled bonded”, with the City and with IDOT, for the same roadway Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: May 7, 2014 Subject: PC 2014-07 Prestwick of Yorkville – Yorkville Christian School Request for 2nd Amendment to Annexation Agreement improvements. Additionally, the amendment language memorializes the directive from IDOT to the previous developer that no further building permit occupancies can be issued at the Prestwick of Yorkville Subdivision until a permit has been obtained for the R oute 126/Penman Road intersection improvements. Should the City Council have question regarding this matter, staff will be available at Tuesday night’s meeting. Attachments: 1. Proposed 2nd Amendment to Annexation Agreement 2. Approved Preliminary Cost Estimate for the Prestwick Subdivision prepared by EEI, dated March 5, 2014. 3. Ordinance No. 2013-56 Amended Annexation Agreement 4. Copy of Petitioners’ Amended Annexation Agreement Application 5. Copy of Public Notice 1 SECOND AMENDMENT TO THE ANNEXATION AGREEMENT OF YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE (Prestwick of Yorkville Subdivision) This Second Amendment to the Annexation Agreement of Yorkville Farm Development (Prestwick of Yorkville Subdivision) (the "Amendment"), is made and entered into this ___, day of _________, 2014, by and between the United City of Yorkville, a Kendall County, Illinois, a municipal corporation (the “City”), and the owner of record John C. Stewart and Michelle L. Stewart (“Owner” or “Developer” or “Owner/Developer”). WITNESSETH WHEREAS, Owner owns fee simple title to the real property which is legally described in Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter “Property”); and, WHEREAS, on April 26, 2005, the Mayor and City Council (the “Corporate Authorities”) entered into An Annexation Agreement of Yorkville Farms Development (the “Original Agreement”) which provided for the zoning of the Property as R-2 Single Family Resident District established the required infrastructure and public improvements deemed necessary to serve the Property when developed, and set forth the required donations, fees and security to guarantee the completion and maintenanc3e of the public improvements; and, WHEREAS, on October 8, 2014, the Corporate Authorities approved the First Amendment to the Annexation Agreement of Yorkville Farms Development and the United City of Yorkville (Prestwick of Yorkville Subdivision) (the “First Amendment”) which among other things, approved a revised plat of subdivision; established permitted uses for a portion of the Property to be developed as a school, changed the name of the Subdivision to Ashley Pointe; and 2 revised the security requirements of the Owner/Developer to include security for the school improvements including roadways; and, WHEREAS, the Owner/Developer has now requested a reduction of the security requirements of the Owner/Developer to include security for the school improvements including roadways; and, WHEREAS, the Owner/Developer has now requested a reduction of the security requirement for the roadways which the Corporate Authorities are willing to grant subject to the terms and conditions hereinafter set forth. NOW, THEREFORE, in consideration of the mutual covenants, agreements and conditions herein contained, and by authority of and in accordance with the aforesaid statutes of the State of Illinois, the parties agree as follows: Section 1. The foregoing Preambles are hereby adopted as if fully restated herein. Section 2. Paragraph 4 of the First Amendment amending Paragraph 6 of the Original Agreement stating that “the Developer will provide any required security for the high school improvements, including roadways” is further amended by adding the following additional paragraph: “The Developer acknowledges its responsibility for all required security for the high school improvements, including roadways; provided, however, the City agrees to release to the Developer/Owner any security for the roadway improvements related to the Route 126 intersection held by the City upon written acknowledgement by the Owner/Developer that it understands and agrees that no certificate of occupancy for the school or any other structure constructed on the Property shall be issued by the City until such time as the Owner/Developer has deposited sufficient security for the roadway improvements related to the Route 126 intersection with the Illinois Department of Transportation (“IDOT”) and the City has received confirmation from IDOT of the receipt of such security.” 3 Section 3. All other terms and conditions of the Original Agreement as amended by the First Amendment remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands on this _____ days of _____________________, 2014. United City of Yorkville, an Illinois municipal Corporation By: Mayor Attest: City Clerk John C. Stewart By: Michelle C. Stewart By: GENERAL ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 1 COMPLETE AS-BUILT RECORD DRAWINGS LUMP SUM 1 10,000.00 10,000.00 2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 1 700,000.00 700,000.00 3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - - 4 EROSION AND SEDIMENTATION CONTROL MAINTENANCE LUMP SUM 1 37,500.00 37,500.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 747,500.00 STORM SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 5 STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATES LUMP SUM 1 5,000.00 5,000.00 6 CLEAN REMAINING STORM SEWER STRUCTURES LUMP SUM 1 5,000.00 5,000.00 7 CLEANING AND REPAIR OF STRUCTURE #374 LUMP SUM 1 2,000.00 2,000.00 8 FILLET REPAIR EACH 123 125.00 15,375.00 9 MORTAR MANHOLE/ GROUT PIPES EACH 14 125.00 1,750.00 10 REPAIR ADJUSTING RINGS EACH 22 125.00 2,750.00 11 BENCH REPAIR EACH 9 125.00 1,125.00 12 READJUST FRAME EACH 1 125.00 125.00 13 INSTALL MISSING RUNGS EACH 2 125.00 250.00 14 RESET FRAME AND/OR ADJUSTING RINGS EACH 1 125.00 125.00 15 TELEVISE STORM SEWER FOOT 13,789 2.00 27,578.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00 SANITARY SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 16 STRUCTURE #214 REPAIR LUMP SUM 1 750.00$ 750.00$ 17 REALIGN FRAME AND GRATE EACH 1 125.00 125.00 18 MANHOLE REPAIRS EACH 4 750.00 3,000.00 19 CHIMNEY SEAL REPLACEMENT EACH 28 300.00 8,400.00 20 DEBRIS REMOVAL EACH 2 125.00 250.00 21 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00 WATER MAIN IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 22 CLEAN AND PAINT FIRE HYDRANTS EACH 16 250.00$ 4,000.00$ 23 ROTATE FIRE HYDRANT EACH 1 250.00 250.00 24 LOCATE AUXILLARY VALVE EACH 1 250.00 250.00 25 RAISE FIRE HYDRANT EACH 1 500.00 500.00 26 PLUMB VALVE EACH 1 300.00 300.00 27 VALVE REPAIR/REPLACEMENT EACH 8 750.00 6,000.00 28 REPLACE VALVE EXTENSIONS EACH 2 250.00 500.00 29 ADJUST VALVES TO GRADE EACH 7 250.00 1,750.00 30 REALIGN FRAME EACH 1 125.00 125.00 31 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE ROADWAY ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 32 REMOVE WEEDS GROWING WITHIN ROADWAY LUMP SUM 1 5,000.00 5,000.00 33 REMOVE AND REPLACE DAMAGED CURB FOOT 110 30.00 3,300.00 34 BACKFILL BEHIND CURB FOOT 0 1.00 - 35 BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,586 45.00 71,370.00 36 BITUMINOUS MATERIALS (PRIME COAT)GAL 9,520 1.00 9,520.00 37 HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50 TON 2,740 75.00 205,500.00 38 HOT-POURED JOINT SEALER POUND 6,370 1.50 9,555.00 39 PAVEMENT STRIPING LUMP SUM 1 7,500.00 7,500.00 40 INSTALL SIDEWALK SQ. FT.0 - - 41 INSTALL SIGNS AND POSTS LUMP SUM 1 5,000.00 5,000.00 42 STREET LIGHT REPAIRS LUMP SUM 1 5,000.00 5,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00 LANDSCAPING ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 43 SITE MAINTENANCE/MOWING LUMP SUM 1 25,000.00$ 25,000.00$ 44 TREE REMOVAL AND REPLACEMENT EACH 75 225.00 16,875.00 45 PARKWAY TREE INSTALLATION EACH 0 - - 46 BASIN MONITORING/REPAIR LUMP SUM 1 50,000.00 50,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00 TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 1,199,928.00 110% OF ESTIMATED CONSTRUCTION COSTS $ 1,319,920.80 G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls NOTICE OF PUBLIC HEARING TO BE HELD TUESDAY, MAY 13, 2014 AT 7:00 P.M. AT CITY HALL UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, ILLINOIS NOTICE IS HEREBY GIVEN a public hearing shall be held on a second amendment to that certain Annexation Agreement (Prestwick of Yorkville Subdivision) dated April 26, 2005, as amended October 8, 2014, by and among Yorkville Farms Development, LLC. (Owner/Developer), an Illinois Limited Liability Corporation, and the United City of Yorkville, Kendall County, Illinois, on May 13, 2014 at 7:00 p.m. at City Hall at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois for the purpose of amending the requirements for security to be deposited by the Owner/Developer for the construction of roadways. Legal Description: UNIT 1: LOTS 1 TROUGH 10, INCLUSIVE, LOTS 12 TROUGH 41, INCLUSIVE, LOTS 43 THROUGH 50, INCLUSIVE, LOTS 52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE, LOTS 357 THROUGH 363, INCLUSIVE, AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1, B EING A SUBDIVISION OF PART OF SECTIONS 3 & 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 31, 2006, AS DOCUMENT NUMBER 200600035287, IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. UNIT 2: THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINU TES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH 54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.0 0 FEET AND A CHORD BEARING OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31.79 FEET; THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CH ORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST, 0.59 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST, AN ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST, 70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 265.00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS WEST, AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 15 SECONDS EAST, 145.79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS WEST, 61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26 FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116.69 FEET; THENCE SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63 DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59 MINUTES 45 SECONDS EAST, 111.92 FEET; TH ENCE SOUTH 29 DEGREES 23 MINUTES 15 SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST, 90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET; THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 40 MINUTES 53 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 00 MINUTES 08 SECONDS EAST, 85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10 SECONDS EAST, 238.13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST, 288.09 FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A CHORD BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST, 216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET; THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST, 106.45 FEET; THENCE SOUTH 10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11 DEGREES 14 MINUTES 44 SECONDS WEST, 80.00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58 SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST, 71.04 FEET; THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71.04 FEET; THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH 28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00 FEET; THENCE SOUTH 27 DEGREES 34 MINUTES 17 SECONDS EAST, 87.88 FEET; TH ENCE SOUTH 15 DEGREES 28 MINUTES 24 SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST, 52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST QUARTER, 74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER; THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET TO THE SOUTHEAST CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. ST EWART BY DOCUMENT NO. 72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE SOUTH LINE OF SAID LANDS PER DOCUMENT NO. 72-5656, 2655.55 FEET TO THE SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO. 72-5656, SAID POINT BEING ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, AND 1876.91 FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST LINE) THE POINT OF BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF KENDALL, KENDALL COUNTY, ILLINOIS, AND CONTAINING 110.29 ACRES OF LAND MORE OR LESS. The public hearing may be continued from time to time without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #1 Tracking Number ADM 2014-21 Monthly Treasurer’s Report for March 2014 City Council – May 13, 2014 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance Macrh Revenues YTD Revenues Revenues Budget % of YTD Budget March Expenses YTD Expenses Expenses Budget % of YTD Budget Projected Ending Fund Balance General Fund 01 - General 4,223,820 1,028,385 12,511,733 13,009,489 96%1,386,632 12,425,439 13,902,593 89%4,310,114 Special Revenue Funds 15 - Motor Fuel Tax 1,162,506 34,629 810,517 944,000 86%103,571 870,697 1,429,456 61%1,102,326 79 - Parks and Recreation 320,370 163,550 2,122,185 2,228,704 95%137,037 1,852,518 2,199,048 84%590,036 72 - Land Cash 121,420 4,102 104,264 166,500 63%18,301 69,897 111,000 63%155,787 87 - Countryside TIF 1,572,335 - 106 1,550 7%139 2,106,153 2,105,113 100%(533,713) 88 - Downtown TIF 216,937 910 68,239 35,350 193%1,575 39,620 45,350 87%245,556 11 - Fox Hill SSA 15,124 - 3,787 3,786 100%- 7,695 7,500 103%11,215 12 - Sunflower SSA 7,740 - 7,469 7,531 99%- 12,554 14,985 84%2,655 Debt Service Fund 42 - Debt Service 12,046 200 322,126 329,479 98%75 328,878 328,554 100%5,294 Capital Funds 16 - Municipal Building (571,615) 46,885 527,911 573,374 92%- 3,930 - - (47,634) 25 - Vehicle and Equipment 175,588 20,845 289,033 259,750 111%10,075 311,443 347,462 90%153,178 23 - City-Wide Capital 328,726 77,235 1,209,990 1,780,172 68%25,406 1,054,913 1,462,556 72%483,803 Enterprise Funds 51 - Water 1,526,679 22,919 2,192,149 2,641,091 83%115,604 2,532,864 2,859,595 89%1,185,964 52 - Sewer 2,993,332 98,151 2,104,172 2,355,220 89%38,786 2,451,169 2,570,120 95%2,646,334 80 - Recreation Center (300,420) 40,722 493,408 617,957 80%- 232,881 150,489 155%(39,893) Library Funds 82 - Library Operations 446,136 2,976 736,164 778,639 95%59,993 633,198 771,363 82%549,102 83 - Library Debt Service - - 746,534 771,963 97%- 767,719 769,638 100%(21,185) 84 - Library Capital 15,689 2,451 52,365 20,020 262%2,222 40,867 38,850 105%27,188 Total Funds 12,266,413 1,543,961 24,302,151 26,524,575 92%1,899,416 25,742,437 29,113,672 88%10,826,127 Rob Fredrickson, Finance Director/Deputy Treasurer Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the period ending March 31, 2014 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #2 Tracking Number ADM 2014-24 Phone System RFP City Council – May 13, 2014 ADM - 4/17/14 Moved to Consent Agenda ADM 2014-24 Majority Approval See attached memo. Bart Olson Administration Name Department Background and Process The current City phone system has been in place for over fifteen years and has recently been susceptible to various technical problems, which have resulted in the system going down for an extended period of time. In addition, there are greater levels of functionality available in more current phone systems which could allow staff to provide better customer service to residents. The proposed RFP would replace the phones located at City Hall, Public Works, and Parks and Recreation. The new system would maintain all of the current operational abilities of the old system. By upgrading the system, the City should be able to reduce the number of instances in which the system does not work. The minimum specifications for a new phone system are for caller ID, voicemail, call forwarding, and conference calling. It will also include location transparency, this allows the City to transfer calls from one site to another and reach any line via dialing a 4 digit extension. The vendor will also replace the existing phone system as the current multi-line phones are currently outdated and provide for direct calling to all buildings and divisions. Staff is also requesting vendors to include bid pricing for cordless phones, unified messaging integration between voicemail and email, and VOIP which allows for phone calls to be made over the internet if necessary. After this RFP is approved by the Administration Committee, it will move to City Council for approval. Once approved by the Council, staff will begin to contact vendors and request that they submit a proposal. Staff will provide vendors with approximately three weeks to complete their proposals. Following collection of the proposals, staff will review the RFP’s and make a recommendation to the Administration committee in June. The City Council will then review and approve the proposal. Once a bid is accepted by the City Council, the vendor will begin work on the installation of the new phone system. Installation is anticipated to begin in early July. Recommendation Staff recommends approval of the RFP for Phone Services. Memorandum To: Administration Committee From: Jeff Weckbach, Administrative Intern CC: Bart Olson, City Administrator Date: March 28, 2014 Subject: Phone SystemRFP UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR A TELEPHONE SYSTEM AND RELATED SERVICES May 2014 800 Game Farm Road Yorkville, IL 60560 GENERAL INFORMATION The United City of Yorkville (the City), Illinois is inviting vendors to submit proposals for telecommunications equipment and services for Yorkville’s City Hall, Public Works, and Parks and Recreation Buildings. The purpose of this RFP is to improve the phone system which will allow for more enhanced service to local residents and businesses, provide for uninterrupted and continuous service to our residents, and to replace outdated equipment. The City’s current telephone provider is Call One and operates on an Ameritech Centrex Phone System. The location of the facilities which will require phone services are: City Hall - 800 Game Farm Road, Yorkville, IL 60560 Public Works- 610 Tower Lane, Yorkville, IL 60560 Parks and Recreation- 201 W. Hydraulic St., Yorkville, IL 60560 2. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, the vendor must: 1. Have a system which is able to provide basic phone services. a. This includes caller ID, voicemail, call forwarding, and conference calling. 2. Provide location transparency, allowing the City to transfer calls from one site to another and reach any line via dialing a 4 digit extension. 3. Assign individual extension numbers for each phone installed throughout the City. 4. Provide integrated voice mail. Retrieval of voice messages from a user’s telephone will be by a preprogrammed key. After depressing the key, the system must immediately prompt the user for their passcode without having to enter their mailbox number. 5. Replace the existing phone system as the current multi-line phones are currently outdated. 6. Provide for direct calling to all buildings and divisions. 7. Program/Information Numbers (Announcement Mailboxes with individual DID numbers). A. State a total for services 1 through 7 The City also desires, but does not require, alternative bids for: B. Cordless phone options C. Unified messaging between voicemail and email D. VOIP Implementation All installations must be performed in accordance with applicable building, safety, and FCC certification codes and regulations as well as all items mentioned in the general conditions section of this RFP. The vendor will also be responsible for the following items: A. Telephone Company Liaison - The successful vendor is required to make all arrangements with the telephone company for ordering trunks, and follow-up of Telco installation. The City will “port” published telephone numbers from the existing service to Direct Inward Dial numbers on the new ISDN PRI if needed. The vendor shall place all the necessary orders, monitor the status of the orders and track the conversion to its successful completion. B. Wiring – The vendor will be responsible for all wiring associated with this project. It will be the responsibility of the vendor to inspect the site and determine what material and labor will be required for the project. All associated costs will be included in the proposed price of the system. C. Quality of Work - The installation shall disrupt the City’s routine as little as possible. The installation personnel will adhere to the City’s policies at all times. The installation personnel shall keep all equipment secure and will not block any essential passages. If a particular area needs to be closed, the City must be notified well in advance to allow for proper preparation. Any major interruption of service other than an individual station being without telephone service must be coordinated in advance with the City. D. Building Surfaces - All wall surfaces that are worked on will be properly covered, plastered or prepared for painting before the City accepts project completion. E. Documentation - Vendor will submit the following items prior to system acceptance: One complete set of reproducible "as-installed" drawings, one set of technical manuals, current spare parts list, current data base, and a list showing system trunk numbers, RJ- 21X number and Telco circuit number. All system components must be labeled. The City must approve the labeling system in advance. The vendor must provide written documentation of all administrative “privileges” (level of administrative access and passwords). F. State the physical requirements of the proposed system. This is to include actual room size required, floor weight-bearing capacity, electrical requirements, air conditioning. Training Attendant, station user, system, and maintenance training is an important aspect of the requirements for the proposed telephone system. State the method in which training requirements will be implemented. A. Users in the various departments will utilize different standard features. Station user training will be conducted using live telephones. The successful vendor will establish individualized training sessions on a department basis to insure system utilization. A live telephone will be furnished for each person in attendance. B. All station users have the need to understand the general use and capabilities of the new telephone system. The successful vendor will provide general education sessions for City employees. C. The successful vendor will provide training, if necessary, for second and third shift personnel during their normal working hours. D. Please describe your method of training on the new system and how your company will provide continuous training for attendants if necessary. E. The successful vendor will provide system administration training for four (4) City employees. Completion of the training will permit City staff to complete station programming and traffic studies. Please provide a list of the functions the training will permit City staff to complete and where the training will be conducted. F. Instruction materials (instruction manuals, manufacturer user guides, custom instruction guides) will be provided in sufficient quantity for all users with 20% extra for replacement and new hire purposes. G. Follow up training for the City will be provided one week after cutover. A minimum 1-1/2 days of training per site will be allotted for this purpose. H. Indicate the material available to the City to keep them informed of new product services, and equipment that may be beneficial to their operation. I. Indicate the available training sessions and material to provide the City with the ability to understand and utilize the traffic management usage and reporting systems proposed by your system. Service and Maintenance A. State the address of the service and repair center that will install the system and provide maintenance for the proposed system. B. State the total number of repair and maintenance personnel at this location that are trained on the model system being proposed. C. In the event of a natural disaster, fire, or other catastrophe, indicate the interval to install a working on-line system. Please detail any experience your company has with national or state level emergencies and provide a customer reference. D. The proposed system must be remotely monitored by your service center for diagnostic routines; minor system alarms major system failures, and minor program changes. Dispatch and contact procedures must be established as part of the implementation process. E. A two-hour maximum response time is required for a major outage or total system failure. A major outage is defined as: 1. System unable to process calls. 2. 10% or more of administrative stations or trunks out of service. F. State your guaranteed maximum response time for a normal type maintenance call. More than one working day is not acceptable. G. Please include an attachment detailing your companies maintenance plan and commitment to perform maintenance on the system as needed. If you do not perform your own system maintenance, then please provide the information of the third party utilized for system maintenance. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components: A. A statement of the proposer’s history and experience in providing telecommunications services and equipment. B. A brief description of the proposer’s system, functionality and abilities. Please include your bid for paragraph 2A that includes the cost for all required scopes listed as 1 through 7. Include optional bids for paragraph 2B for Cordless phones, paragraph 2C for unified messaging and paragraph 2D for VOIP C. Identification of the individuals who would be primary contact for the City throughout this project. D. A detailed schedule of fees and corresponding charges for service calls. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items. Cost of the phone system and phones Any annual or monthly service/maintenance charges Installation costs Costs for training or on call assistance E. A list of three (3) client references of similar sized municipalities which the entity has offered these services to within the last three years. Provide a contact person and telephone number for each reference. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for said clients. F. A proposed telecommunications system and services contract. The contract should address all of the services described in this RFP. G. The signature of an officer of the company or qualified firm who is empowered to make proposals on the company or firms behalf. PROPOSAL INSTRUCTIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: bolson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Bart Olson 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 34:00 p.m. on TuesdayFriday, June , 10May 9th, 2014. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: May 16, 2014 April 23rd – Anticipated Distribution of Request for Proposals June 10, 2014May 9th – Proposals due to the City by 34:00 p.m. June 19, 2014May 27th– Administration Committee review of proposal June 24, 2014 – City Council approval of proposalRecommendation of award to City Council July 8, 2014June 9th – Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after June 10, 2014. May 9th. C. Term of the Agreement The telecommunication services detailed in this RFP will be performed for the City, on a contractual basis for three (3) years, with an option to renew for an additional two (2) year period. D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: 1. Complete responses to all required items. 2. The City’s assessment of the proposer’s capability to provide the required services. 3. Financial condition of the institution providing the proposal. 4. The City’s assessment of the proposer’s relative qualifications to provide such services. 5. The City’s assessment of the qualifications of the individuals identified to supervise the services to be provided. 6. The results of the reference checks. 7. The amount of proposed fees. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer’s response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The company shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the vendor exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. 7. For the purposes of this Proposal and contract, the company hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the company. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring, or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third-party’s joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the company’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the company to indemnify the City for loss when the City’s negligence or other actionable fault is the sole cause of the loss. 8. Failure to comply with any of these terms and conditions of this RFP by the awarded company will be cause for termination of the “Telecommunications agreement” to be entered into. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: The dates in the attached document have been updated to reflect our anticipated RFP window. The RFP itself is presented in track changes format for ease of City Council use, and will be cleaned up for distribution to vendors. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #3 Tracking Number ADM 2014-25 Video Streaming RFP City Council – May 13, 2014 ADM - 4/17/14 Moved to Consent Agenda ADM 2014-25 Majority Approval See attached memo. Bart Olson Administration Name Department Background and Process Staff has been researching various options for streaming videos online. This technology would allow staff to edit and maintain the video footage of City Council meetings and to place the video files online in a faster time frame than we are currently able to do. In addition, online streaming would allow for greater transparency and an indexing feature would make it easier for residents to find the exact moment in the video when a discussion on a particular agenda item begins. The system will be completely controlled in house and storage of the video files will be on a cloud based server. The minimum specifications of the proposal are for the vendor to include a camera or cameras in the Council chambers and for it to be integrated with the sound system. It will also allow for live broadcasts of the Council meetings and create a video archive of all meetings. Indexing of the footage should be an option, to allow for integration with our agendas and packets and to allow for an individual to search for the point of the video when a specific agenda item is discussed. The new software will be able to be fully integrated with the City’s current website and designed to allow for additional functions to be added at a future date if requested. Staff also desires but does not require the system to allow for all videos to be able to be edited by staff, multiple camera angles, the ability to broadcast a powerpoint, and high definition video. After this RFP is approved by the Administration Committee, it will move to City Council for approval. Once approved by the Council, staff will begin to contact vendors and request that they submit a proposal. Staff will provide vendors with approximately three weeks to complete their proposals. Following collection of the proposals, staff will review the RFP’s and make a recommendation to the Administration committee in June. The City Council will then review and approve the proposal. Once a bid is accepted by the City Council, the vendor will begin work on the installation of the camera system and installation of the necessary hardware to stream videos. Installation is anticipated to begin in early July. Recommendation Staff recommends approval of the RFP for online streaming of meetings. Memorandum To: Administration Committee From: Jeff Weckbach, Administrative Intern CC: Bart Olson, City Administrator Date: March 28, 2014 Subject: Video Streaming RFP UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR LIVE VIDEO STREAMING April May 2014 800 Game Farm Road Yorkville, IL 60560 GENERAL INFORMATION The United City of Yorkville (the City), Illinois desires to broadcast live feeds of City Council meetings, create and manage video/audio archives of the meetings, and store vast quantities of archives for public access. Therefore, the City is issuing a Request for Proposal (RFP) for the purchase and deployment of a Video Streaming Management System (System) which will enable City residents to view live broadcasts and recorded City Council sessions on demand, at their convenience, via the Internet. With live and archived on-demand sessions, residents will have the opportunity to experience City Council meetings from any location with an internet connection, thereby expanding access both internally to city workers and externally to citizens. Improved customer service is also a desired outcome of a video streaming system. The City receives many requests to make information such as documents, agendas, and staff reports more readily available via the Internet. A video streaming system, which will provide another method of viewing these documents and meeting sessions, should be as automated as possible to provide maximum benefits to the viewing public and reduce the workload of city employees. The System must be a secure web-based application that will effectively organize and manage the content of archived meetings, and provide public access to on-demand media and live broadcasts through pre-built pages linked to numerous audio/video archives. The desired System should provide storage and searchable archives of the sessions to allow for long-term access of any part of the session. The System should allow for a simple keyword entry as a search mechanism. The System should provide distributive amplifiers to link the live video feed, and have the capabilities to plug into the City’s network either through an Ethernet or Fiber link while allowing for enough bandwidth to support the live stream. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, the vendor must: 1. Include a detailed list of all technical components of the system a. This list should include costs to install video camera(s) and a sound system if possible. The City currently has a sound system in the Council Chambers but does not contain any video cameras. b. It should also detail the requirements for installation and configuration of the system. 2. Allow for live broadcasts, with on-demand links to audio/video archives. 3. Run on a self-management system requiring no user involvement. 4. Be capable of performing key word searches. 5. Allow for the creation and management of archives. 6. Allow the scheduling and indexing of live events. 7. Allow for the linking of meeting minutes and documents to the video. 8. Automatically transfer and publish archives to the City’s website. 9. Provide detailed usage reports of streaming requests, popular content, media storage, and average user and outbound bandwidth. 10. Provide storage for video on a server within the City’s network, and allow for routing of internal users to servers on the network without consuming available bandwidth. 11. Simultaneously broadcast and archive live events to a designated library easily and directly. 12. Distribute live streams across the internal network as leverage for sole broadcasting capabilities. 13. Integrate with the City’s current network environment. 14. Have the capability to extend to other modules which aid in Council responsibilities such as voting and capturing meeting notes, or producing training videos for use by various City departments. 15. Allow for future upgrades and additional services to be adapted through the current system. 16. Provide a project plan that includes the projected schedule, estimated use of workers, delivery updates, and data acceptance procedure per unit. The City will approve the estimated time slot, tools, features, and software used throughout the project. The successful Vendor is to obtain all compatible system components, software, features, with licensing for each to complete system use. The City also desires but does not require the system to be: 1. Able to be edited by staff following the meetings 2. Able to switch the current image from camera to camera 3. Able to broadcast a powerpoint or other screen over top of the current audio 4. High definition (HD) video All proposals should be clear to delineate the pricing options if any of the desired components are included in the overall price. The Scope of work will include the following tasks: Task 1 - Installation Please describe fully the installation process. The description should incorporate, but not be limited to, the following: 1. A detailed receipt of all inventoried materials used, installed, and accessed throughout the installation process. 2. Pre and post installation removal and relocating of all equipment and software. 3. Running of all required cables. 4. Installation and general testing of the System and its required parts. 5. Cooperation with all other vendors supplying equipment and software that will be interconnected with the System. 6. Acknowledgement of future system updates. Task 2 - Maintenance A. State the address of the service and repair center that will install the system and provide maintenance for the proposed system. B. State the total number of repair and maintenance personnel at this location that are trained on the model system being proposed. C. State your guaranteed maximum response time for a normal type maintenance call. More than one working day is not acceptable. D. Does your company perform all of your own maintenance? Will you commit to this? Please include an attachment as evidence to this guarantee. Task 3 - Training The successful Vendor shall provide all the essential training to the City employees. Such training shall take place on-site, with no additional charge to the City. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components and each component should be clearly defined and separate from the other components: A. A statement of the proposer’s history and experience in providing online video streaming services. B. A brief description of the proposer’s streaming system that addresses all items outlined in the scope of services that are outlined in the section title “Scope of Services Required” and “Scope of Work”. For each of these items please address point by point how you will meet each of the 16 required items, 4 desired items, and 3 tasks outlined in these sections. C. Identification of the individuals who would be the primary contacts for the municipality. D. A detailed schedule of fees and corresponding charges for service calls. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items. Monthly maintenance fees Initial installation fee Cost for any software or hardware Cost for any on call maintenance or support Cost per live streamed meeting Alternative bids of any “desired” components that you include E. A list of three (3) client references of similar sized municipalities which the entity has offered these services to within the last three years. Provide a contact person and telephone number for each reference. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for said clients. F. A proposed contract for the services to be provided by the vendor. The contract should address all of the services described in this RFP. G. The signature of an officer of the company or qualified firm who is empowered to make proposals on the company or firms behalf. PROPOSAL INSTRUCTIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: bolson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Bart Olson 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 3:004:00 p.m. on Tuesday, June 10 Friday, May 9th, 2014. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: May 16, 2014 – Anticipated Distribution of Request for Proposals June 10, 2014 – Proposals due to the City by 3:00 p.m. June 19, 2014– Administration Committee review of proposal June 24, 2014 – City Council approval of proposal July 8, 2014 – Implementation dateApril 23rd – Distribution of Request for Proposals May 9th – Proposals due to the City by 4:00 p.m. May 27th– Recommendation of award to City Council June 9th – Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after May 9thJune 10, 2014. B.C. Term of the Agreement The video streaming services detailed in this section will be performed for the City, on a contractual basis for five (5) years, with an option to renew for an additional two (2) year period. C.D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: 1. Complete responses to all required items. 2. The City’s assessment of the proposer’s capability to provide the required services. 3. Financial condition of the institution providing the proposal. 4. The City’s assessment of the proposer’s relative qualifications to provide such services. 5. The City’s assessment of the qualifications of the individuals identified to supervise the services to be provided. 6. The results of the reference checks. 7. The amount of proposed fees. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. D.E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer’s response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The company shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the bank exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. 7. For the purposes of this Proposal and contract, the company hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the company. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring, or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third-party’s joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the company’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the company to indemnify the City for loss when the City’s negligence or other actionable fault is the sole cause of the loss. 8. Failure to comply with any of these terms and conditions of this RFP by the awarded company will be cause for termination of the “Live Video Streaming agreement” to be entered into. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: The dates in the attached document have been updated to reflect our anticipated RFP window. The RFP itself is presented in track changes format for ease of City Council use, and will be cleaned up for distribution to vendors. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #4 Tracking Number ADM 2014-26 Website Redesign RFP City Council – May 13, 2014 ADM - 4/17/14 Moved to Consent Agenda ADM 2014-26 Majority Approval See attached memo. Bart Olson Administration Name Department Background and Process Currently there are sections of the City’s website which are outdated and cannot be edited without an in depth knowledge of computer coding. In addition, certain facets of the website are difficult to use on a mobile device. This RFP would address these two issues and allow us to have a completely redesigned website that could be more user friendly and able to be completely edited by staff. The new website will be fully compatible with the Laserfiche web portal and the online video streaming services we select. The minimum specifications for the website design will include a web site content management system that allows the City to update or modify sections of the website. It shall also provide the City with a completely redesigned website that includes the conversion of existing web pages and content into the new content management system including, but not limited to, any work necessary to ensure post-installation ADA compliance, and metadata classification of web server content. This includes integration with the City’s current Laserfiche webportal and compatibility with an online live video streaming software package. It will also include a responsive design component, to allow for a more user friendly version of the website when viewed by a mobile device. Finally the proposal will include an analysis of any additional IT servers and technical support for the first 90 days. Staff also will accept proposals that provide web analytics that will track new and returning visitors per day, week, month or year or identify the most frequently requested web pages on the site. We are also requesting extended plans that feature a reduced cost or option plan that allows the City to redesign their website in a future year. After this RFP is approved by the Administration Committee, it will move to City Council for approval. Once approved by the Council, staff will begin to contact vendors and request that they submit a proposal. Staff will provide vendors with approximately three weeks to complete their proposals. Following collection of the proposals, staff will review the RFP’s and make a recommendation to the Administration committee in June. The City Council will then review and approve the proposal. Once a bid is accepted by the City Council, the vendor will begin preliminary meetings with staff to being the redesign process. This is expected to begin in early July. Recommendation Staff recommends approval of the RFP for a Website Redesign. Memorandum To: Administration Committee From: Jeff Weckbach, Administrative Intern CC: Bart Olson, City Administrator Date: March 28, 2014 Subject: Website Redesign RFP UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR WEBSITE REDESIGN April May 2014 800 Game Farm Road Yorkville, IL 60560 GENERAL INFORMATION The United City of Yorkville (the City), Illinois is requesting proposals for vendor services to provide a complete web site content management system and ancillary services including data conversion, system integration, hosting services, training of staff and ongoing technical support for improvements to the City’s website located at www.yorkville.il.us. The City of Yorkville desires to: • “Reinvent” the City’s web site. • Make the City's website functional, attractive and an exciting portal into the City of Yorkville and its government. • Make content editing and content replacement by multiple parties possible • Create, deploy and edit a visually engaging web site. • Improve site navigation for the public. • Streamline content production and delivery among the contributor community. • Position the site to add on-line services and GIS functionality in the future. REQUIREMENTS OF THE PROPOSAL The purpose of this Request for Proposals (RFP) is to assist the City of Yorkville in selecting a highly qualified vendor to redesign the City’s website and automate the process by which multiple departments can create, publish and update the website content using a Content Management System. The City currently uses the Adobe Contribute software for content management. The City desires to procure a complete solution including the Content Management System software, website design services, installation services, training services, hosting services, and on-going assistance through the testing and deployment process. The CMS application should be a commercial product that can be purchased "off-the-shelf" or an Open Source product. The CMS application must have proven use in existing web sites with high volume and complex multimedia content. The Content Management System software will enable multiple users, both technical and non- technical, to gather, edit and create web content, assemble the content using standard templates, and publish the content as a dynamic web site. The primary purpose of this system is the ability to publish and maintain a website with a large number of pages, requiring input from numerous sources, in a standard, managed and maintainable way. The City would prefer to utilize a software system with functionality similar to that of the Adobe Contribute software. The web site is in need of numerous renovations including the addition of separate sections for each functional area or department within the city, complete and easy to use navigational structure, information architecture, folder reorganization, file pruning and cleanup, visual redesign as well as standards and workflow development. The website and all content will be rebuilt to meet ADA accessible design standards as defined in the United States Department of Justice Policy Ruling, 09/09/96: ADA Accessibility Requirements Apply to Internet Web Pages. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, the company must meet the following: 1. The vendor proposal shall provide for a complete web site content management system software package to support up to 5 concurrent users. 2. The vendor proposal shall provide for ancillary services associated with the conversion of existing web pages and content into the new content management system including, but not limited to, any work necessary to ensure post-installation ADA compliance, and metadata classification of web server content. This includes integration with the City’s current Laserfiche webportal and compatibility with an online live video streaming software package. 3. The proposal must include a responsive design component, to allow for a more user friendly version of the website when viewed by a mobile device. 4. The vendor proposal will include pre-installation advisory services regarding any IT infrastructure accommodations the City will make to implement the new content management system. 5. The vendor proposal will include on-call installation and technical support services during the anticipated 90 day “deployment phase” of the project. 6. The City desires, but does not require, web analytics that will track new and returning visitors per day, week, month or year or identify the most frequently requested web pages on the site. 7. The City also desires, but does not require, a reduced cost or option plan which allows the City to redesign their website in a future year. The Scope of work will include the following tasks: Task 1 - Pre-installation Advisory Consultations The vendor shall provide a timely, written recommendation for any infrastructure accommodations the City will need to make in order to ensure the proper installation and functioning of the software product. Include any recommended hardware, network, database, operating system, and any other benchmarks related to the proper operation of the software product, and any client (workstation) software. The vendor shall meet with key personnel from each department within the City to ascertain their needs and goals and objectives for the website. Task 2 - Software Product Delivery The vendor will provide the software and services necessary for installation on an agreed upon date to be determined. The vendor will complete installation within the timeframe as agreed upon by the vendor and the City. Task 3 -Software Product Configuration The vendor will ensure that the software product is configured and production-ready within the timeframe as agreed upon by the vendor and the City. Task 4 -Training The vendor will provide training for up to 10 staff members in the following roles: A) The content-provider’s use of the software product. B) The designer’s use of the software product C) The manager’s use of the software product D) Product and systems administration. Training will be conducted on-site at the City. The vendor shall provide training for City staff on the operation, administration and maintenance of the CMS. A minimum of two levels of training shall be required with classes held for content contributors focusing on the features of the CMS and their proper use, and for technical support personnel focusing on the administration of the CMS and required/recommended maintenance. The vendor shall also provide a quote for additional training at a per day or per class rate. The vendor will provide a single point of contact for training follow-up. The vendor is responsible for the tracking of all help requests initiated by the City and is expected to comply with the service level agreement as determined by the support contract. Task 5 -Project Management The vendor is expected to provide a complete estimate of costs during each phase of the project. The vendor will provide a sole individual as point of contact for project management during the course of the project. The vendor will communicate any anticipated problems with the project schedule, or unanticipated expense, to the City, with possible remedies in a timely manner. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components and each component should be clearly defined and separate from the other components: A. A statement of the proposer’s history and experience in providing website redesign services. B. A brief description of the proposer’s website content management system and key features of the website redesign, including distinguishing points and how they will meet the required scope of services that are outlined in the section title “Scope of Services Required” and “Scope of Work”. For each of these items please address point by point how you will meet each of the 5 required items, 2 desired items, and 5 tasks outlined in these sections. C. Identification of the individuals who would be the primary contacts for the project. D. A detailed schedule of fees and corresponding charges for service calls. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items. 1. Total all-inclusive maximum pricing including all direct and indirect costs 2. Rates for additional professional services 3. Cost option to host the site on internal City servers or externally 4. Alternative bids of any “desired” components that you include E. A list of three (3) client references of similar sized municipalities which the entity has offered these services to within the last three years. Provide a contact person and telephone number for each reference. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for said clients. E.F. A proposed schedule of the project, including client meetings, build time, beta testing, estimated date of the online publication of the new website, and any other pertinent scheduling components of the project. F.G. A proposed contract. The contract should address all of the services described in this RFP. G.H. The signature of an officer of the company or qualified firm who is empowered to make proposals on the company or firms behalf. PROPOSAL INSTRUCTIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: bolson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Bart Olson 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 34:00 p.m. on Tuesday, June 10, Friday, May 9th, 2014. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: May 16, 2014 – Anticipated Distribution of Request for Proposals June 10, 2014 – Proposals due to the City by 3:00 p.m. June 19, 2014– Administration Committee review of proposal June 24, 2014 – City Council approval of proposal July 8, 2014 – Project commencement April 23rd – Distribution of Request for Proposals May 9th – Proposals due to the City by 4:00 p.m. May 27th– Recommendation of award to City Council June 9th – Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after May 9th. C. Term of the Agreement The website redesign services detailed in this section will be performed for the City, on a contractual basis for one year, with an option to renew for an additional two (24) year period. D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: 1. Complete responses to all required items. 2. The City’s assessment of the proposer’s capability to provide the required services. 3. Financial condition of the institution providing the proposal. 4. The City’s assessment of the proposer’s relative qualifications to provide such services. 5. The City’s assessment of the qualifications of the individuals identified to supervise the services to be provided. 6. The results of the reference checks. 7. The amount of proposed fees. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer’s response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The company shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the vendor exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. 7. For the purposes of this Proposal and contract, the company hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the company. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring, or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third-party’s joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the company’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the company to indemnify the City for loss when the City’s negligence or other actionable fault is the sole cause of the loss. 8. Failure to comply with any of these terms and conditions of this RFP by the awarded company will be cause for termination of the “Website Design agreement” to be entered into. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #5 Tracking Number ADM 2014-27 Ordinance Codifying the Existing Late Payment and Other Fees for Delinquent Invoices, Bills and Returned Checks City Council – May 13, 2014 ADM - 4/17/14 Moved to Consent Agenda ADM 2014-27 Majority Approval Please see attached. Rob Frederickson Finance Name Department The attached ordinance codifies several charges and fees that the City has previously established relating to utility bill late payment penalties, lien fees, NSF charges and collection fees. Section 1 of the proposed ordinance codifies the 10% late payment penalty for all utility bills paid after the due date. It also codifies the City’s lien fee of $150, which is primarily comprised of filing charges incurred by the City to file and release the lien (approximately $50 to file and $50 to release) and a $50 administrative fee. In addition, Section 1 codifies the 25% charge for utility bills sent to collections, which offsets the costs incurred by the City from the collection agency. Section 2 codifies the 10% late payment penalty as it relates to the sewer portion of the utility bill. Section 3 codifies the City’s $35 charge for returned checks due to non-sufficient funds (NSF) or account closure. Section 4 codifies the 25% charge for all other City invoices (permits, licenses, adjudication fines, etc.) that are sent to collections, which as mentioned above, offsets the costs incurred by the City from the collection agency. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: April 9, 2014 Subject: Codification of Previously Established Charges and Fees Ordinance No. 2014-____ Page 1 Ordinance No. 2014- _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, CODIFYING THE EXISTING LATE PAYMENT AND OTHER FEES FOR DELINQUENT INVOICES, BILLS AND RETURNED CHECKS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City has previously established late payment fees for utility bills that are delinquent and desires to codify said fees into the Yorkville City Code. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 7, Chapter 7, Section 7-7-1.C of the Yorkville City Code, as amended, be and is hereby amended to read as follows: “C. Additional Charges Added to Delinquent Utility Bills: (1) A delinquent utility bill shall be subject to an additional late payment penalty equal to ten percent (10%) of the utility bill. (2) A delinquent utility bill that is referred to a collection agency for collection shall be subject to an additional charge of twenty-five percent (25%) of the delinquent utility bill. (3) A delinquent utility bill for which a lien is filed with the County Recorder’s office against the property of service shall be subject to an additional charge of one hundred fifty dollars ($150.00). Section 2: That Title 7, Chapter 7, Section 7-6-6-5.A of the Yorkville City Code, as amended, be and is hereby amended to read as follows: “A. Rendering Bills: Bills for sewer service shall be sent out by the Finance Director on the first day of the month succeeding the bimonthly period for which the service is billed. All sewer bills are due and payable thirty (30) days after being sent out. Penalties for delinquent bills shall be added as provided in Section 7-7-1.C” Section 3: That Title 1, Chapter 4, of the Yorkville City Code, as amended, be and is hereby amended by adding Section 1-4-5 to read as follows: “1-4-5: Penalty for payment of any City fee or charge by a check which is not honored by the payor bank: Whenever any person has issued to the City a check in payment of any license fee, permit fee, charges for utility service, charges for the use of City property, or special services rendered by the City, sums due the City on any contracts, tax, and all other sums due the City, by use of a check which is not honored by Ordinance No. 2014-____ Page 2 the payor bank, such person shall be required to redeem such check and to pay an additional sum of thirty five dollars ($35.00). The payment for such check and the $35.00 penalty charge shall be paid to the City within 14 days after written notice is sent to such person that the check which had been delivered to the City was not honored by the payor bank.” Section 4: That Title 1, Chapter 4, of the Yorkville City Code, as amended, be and is hereby amended by adding Section 1-4-6 to read as follows: “1-4-6: Delinquent invoice and collection fee: Any invoice issued by the City for any petition, review, plan, license, certification, fine or any other fee or charge imposed by the City which is not paid when due and owning shall be deemed delinquent and when referred to a collection agency for collection or to the City Attorney to undertake any legal action permitted by law for its collection, shall be subject to an additional charge of twenty-five percent (25%) of the invoice which shall be added to the delinquent amount.” Section 5: That Ordinance 1993-26, Resolution 1994-22 and Ordinance 2012-47 be and are hereby repealed. Section 6: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #6 Tracking Number PS 2014-07 Request for Vehicle Disposal City Council – May 13, 2014 PS - 5/1/14 Moved to Consent Agenda PS 2014-07 Request to dispose of three vehicles by YPD Nicole Decker Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #7 Tracking Number PS 2014-08 ILEAS Mutual Aid Agreement City Council – May 13, 2014 PS - 5/1/14 Moved to Consent Agenda PS 2014-08 Review/Approval of ILEAS Mutual Aid Agreement Nicole Decker Police Name Department Resolution No. 2014‐____ Page 1 Resolution No. 2014- _____ A Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation. WHEREAS, the United City of Yorkville, Kendall County, Illinois (“City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State and a duly constituted public agency of this State, and; WHEREAS, the City, as a public agency of the State of Illinois, is authorized and empowered by the Constitution of the State of Illinois (Ill. Const. Art. VII, § 10) and the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) to enter into intergovernmental agreements with other public agencies on matters of mutual concern and interest such as the provision of adequate law enforcement personnel and resources for the protection of residents and property falling within the jurisdiction of the City, and; WHEREAS, the City recognizes that certain natural or man-made occurrences may result in emergencies or disasters that exceed the resources, equipment and/or law enforcement personnel of a single given public agency, and; WHEREAS, a given public agency can, by entering into a mutual aid agreement for law enforcement services and resources, effectively provide a broader range and more plentiful amount of law enforcement capability for the citizenry which it serves, and; WHEREAS, in order to have an effective mutual aid agreement for law enforcement resources and services, this City recognizes it must be prepared to come to the aid of other public agencies in their respective times of need due to emergencies or disasters, and; WHEREAS, this City recognizes the need for our specific City to develop an effective mutual aid agreement for law enforcement services and resources upon which it may call upon in its time of need and is prepared to enter into a mutual aid agreement for law enforcement services and resources with other like-minded public agencies, and; WHEREAS, this City also recognizes the need for the existence of a public agency, formed by an intergovernmental agreement between two or more public agencies, which can serve to coordinate and facilitate the provision of law enforcement mutual aid between signatory public agencies to a mutual aid agreement for law enforcement services and resources, and; WHEREAS, this City has been provided with a certain “Law Enforcement Mutual Aid Agreement” which has been reviewed by the elected officials of this City and which other public agencies in the State of Illinois are prepared to execute, in conjunction with this City, in order to provide and receive law enforcement mutual aid services as set forth in the “Law Enforcement Mutual Aid Agreement,” and; WHEREAS, it is the anticipation and intention of this City that this “Law Enforcement Mutual Aid Agreement” will be executed in counterparts as other public agencies choose to enter Resolution No. 2014‐____ Page 2 into the “Law Enforcement Mutual Aid Agreement” and strengthen the number of signatory public agencies and resources available from those public agencies, and; WHEREAS, it is the anticipation and intent of this City that the “Law Enforcement Mutual Aid Agreement” will continue to garner support and acceptance from other currently unidentified public agencies who will enter into the “Law Enforcement Mutual Aid Agreement” over time and be considered as if all signatory public agencies to the “Law Enforcement Mutual Aid Agreement” had executed the “Law Enforcement Mutual Aid Agreement” at the same time, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. This Resolution shall be known as, and may hereafter be referred to as, the Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation. Section 2. The Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and the Existence and Formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation shall be, and hereby is, enacted as follows: a. Authorization to enter into a Certain Agreement. The Mayor of this City is hereby authorized to sign, execute and deliver the agreement known as the “Law Enforcement Mutual Aid Agreement” and thereby enter into an intergovernmental agreement with such other public agencies of the State of Illinois as are likewise willing to enter into said “Law Enforcement Mutual Aid Agreement” and recognize the existence and formation of the Illinois Law Enforcement Alarm System as set forth in the said “Law Enforcement Mutual Aid Agreement.” b. Savings Clause. If any section, paragraph, clause or provision of this Resolution shall be held invalid, the invalidity thereof shall not affect any of the provisions of this Resolution. c. Effective Date. This Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. Resolution No. 2014‐____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2014. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number CC 2014-41 Minutes of the Special City Council – April 10, 2014 City Council – May 13, 2014 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 10, 2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Absent Teeling Present (arrived at 7:07) Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate for Yorkville’s Representative for the Mrs. Illinois Pageant – Sarah Hammond Mayor Golinski introduced Sarah Hammond, Yorkville's representative for the Mrs. Illinois pageant. He presented her with a certificate. Sarah Hammond told the Council about the Mrs. Illinois Pageant. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Bill Baird, Citizen, discussed Yorkville's streets and how they need to be fixed. CONSENT AGENDA 1. Monthly Treasurer’s Report for February 2014 (ADM 2014-16) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Kot; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-6 Nays-0 Colosimo-aye, Milschewski-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – March 11, 2014 (CC 2014-22) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for March 11, 2014 as presented. So moved by Alderman Milschewski; seconded by Alderman Kot. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT $440,430.28. REPORTS MAYOR'S REPORT Municipal Electric Aggregation Bids (CC 2014-23) Mayor Golinski confirmed the City received the bids. Staff recommends to forgo any of the bids. Mayor Golinski asked City Administrator Olson if a motion was needed and the answer was no if the intent is to DRAFT The Minutes of the Special Meeting of the City Council – April 10, 2014 – Page 2 of 4 reject the bid. City Administrator Olson discussed the memo. He said the City has one, two, and three electric supply prices in the memo. He discussed the current Com Ed rate and what Com Ed's price will be down the road. The lowest bid was for a three year supply pricing from First Energy. That includes the escape clause that is City wide. Every other supplier that bid offered individual escape clauses. If the City were to approve the First Energy rate or approve one of the individual plans then the City would be approving the most recent highest electric supply price in the region. That is why staff recommended the Council reject all bids. The City can go out to bid again in May. Whispering Meadows Unit 4 Bond Call (CC 2014-24) Mayor Golinski entertained a motion to authorize the City Clerk to call Whispering Meadow Subdivision Bond Nos. 08825607 and 08825608, issued by Fidelity and Deposit Company of Maryland. So moved by Alderman Frieders; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye, Frieders-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT RFP for Retail Study (EDC 2014-08) Alderman Koch entertained a motion to authorize staff to issue a request for proposals for a south side commercial development market study. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Kot asked if $30,000 was the budget. City Administrator Olson said it is in the fiscal year 15 budget. The original proposal was $15,000 for this study. The City's new recommendation is $30,000. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye RFP for Comprehensive Plan (EDC 2014-09) Alderman Koch entertained a motion to authorize staff to issue a request for proposals for a comprehensive plan update. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Funkhouser discussed the RFP comprehensive plan. Even though the budget has been upped to $30,000 that will still not be enough for what the scope is within the RFP. The budget should be between $75,000 and $100,000. He thinks there are some issues with the language that is within the RFP. Mayor Golinski asked what the City has spent in the past on comprehensive plan updates. Community Development Director Barksdale-Noble answered. Alderman Frieders asked what is the benefit of having this not done in house. Community Development Director Barksdale-Noble said time management and the ability to focus on the study. Alderman Colosimo had the same concerns as Alderman Funkhouser as far as budget. He doesn't want an incomplete plan at $30,000. He would rather do it right or not do it at all. Alderman Teeling, Alderman Funkhouser, Community Development Director Barksdale-Noble, Mayor Golinski, and City Administrator Olson discussed grants. Mayor Golinski asked if the Council wanted to move forward with the comprehensive plan study and increase the budget. Alderman Kot said the City is asking for a request for proposal so the City should move ahead, see what it gets, and go from there. Mayor Golinski said move forward with the RFP. The City can always reject all bids and proposals. Alderman Funkhouser wanted to request that all the hourly rates are listed for all of the categories on any proposals the City receives. He thinks it is beneficial to have a breakdown of the rates. Alderman Funkhouser wanted to make sure the City is not eliminating qualified candidates. Community Development Director Barksdale-Noble stated it is not. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. The Minutes of the Special Meeting of the City Council – April 10, 2014 – Page 3 of 4 PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT AACVB Alderman Funkhouser had lunch in Yorkville with the international group of tour operators. Twenty people came out for the tour. This was good exposure for Yorkville. Also, the AACVB attended the IPW, which is an international conference for tour operators in Chicago. It was very successful. Springfield Alderman Frieders updated the Council on the Springfield trip. The Alderman went to Springfield with the goal of meeting with one or two of Yorkville's local representatives about items that concerned them. They enjoyed some time in the gallery. He stated the aldermen ended up getting everything accomplished that they had set out to do. It was a very positive experience and beneficial trip. STAFF REPORT No report. MAYOR'S REPORT (cont’d): Ordinance 2014-10 Approving the 2014-2015 Fiscal Budget (CC 2014-12) Mayor Golinski entertained a motion to approve an ordinance approving the 2014-2015 fiscal budget and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Mayor Golinski feels everyone is good with the budget overall. The biggest sticking point was the road funding. City Administrator Olson came up with four different options. Option one is in the budget. Option two is to do a little larger increase and include more roads. Option three is no further funding and no increase in rates. Option four is everything in between. Alderman Kot clarified that option one still contains the 15% water rate increase, which compounded over the next three years will be a 50% increase. This is his problem with the budget. He would like to see the City cut this in half for the first year. Alderman Koch pointed out the Council is voting on fiscal year 2015. If the City found an alternate revenue source for 2016 and 2017 then the City doesn't have to continue payment on this. Alderman Colosimo has two main areas of concern. The City has to spend some money and obtain a revenue source to fix these roads. The other concern is that the biggest focus right now is Countryside road. The south side is once again being ignored. He is not going to vote for a budget where he is increasing Ward I's rates and all the City is concentration on is Countryside. The south side needs work done. The roads are deplorable. To him it is twofold. The Council should agree on the number and then would like to see something for the south side. He won't vote for this otherwise. That is where he stands. Alderman Koch wanted to second that. Alderman Frieders thinks option one is the City's best bet. The Council is investing back into the roads as a City. He agrees that there needs to be action down on the south side. He thinks the investment needs to be made now. The City has the option of raising rates. So the City raises rates, looks at those interest loans for the storm water improvements and use the money that the City raised for Road to Better Roads to fix the roads. Then the City should look at money and fees that don't necessarily affect every citizen that lives in Yorkville. Alderman Teeling is in favor of doing option one and then trying to figure out what to do more globally. Alderman Funkhouser stated the City has had savings to each of the residents over the past couple of years. Unfortunately the electric aggregation rates are going to come back up! This is an increase in the City's fees but the City is balancing back out to where the City was a couple years ago. He knows that the residents don't want to hear that they have to pay another $60 to $100 per year, but the City is being proactive. The City is actually going to address the issue. Unfortunately it is going to cost upfront to do that. Option one is the most responsible way to do this. He will support option one. The Minutes of the Special Meeting of the City Council – April 10, 2014 – Page 4 of 4 Mayor Golinski said it sounds like the consensus is option one. Alderman Colosimo will vote for the budget tonight but when it comes time to vote for the rate increase, unless there is a plan for the south side, he won't vote for the rate increase. Alderman Teeling asked if the City accepts the RFP will it have to do an amendment to the budget. City Administrator Olson said it is for fiscal year for 2015 and 2016. It would be staff's recommendation, if the desire of the City Council is to have a full comprehensive plan, to amend adjustment # 4. The City had originally proposed $15,000 in the community development department for professional services for both 2015 and 2016. The City's adjustment request was going to be up to $30,000 each year. He thinks somewhere in the neighborhood of $60,000 each year would be more than sufficient to address a $100,000 comprehensive plan and a $10,000 retail study. Alderman Funkhouser was going to recommend $65,000 to cover that but $60,000 should be sufficient. Alderman Kot agrees with 98% of this budget. He still can't support the 15% water rate increase. He won't be voting for the budget, but will be voting present on this issue. Mayor Golinski asked if the Council needs to amend the motion to put the adjustments in. City Administrator Olson said it is City Attorney Orr's call if a formal motion is needed. City Attorney Orr doesn't think a formal motion is needed. Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-present, Frieders-aye ADDITIONAL BUSINESS Bristol 65 Grant Alderman Funkhouser discussed the Bristol 65 grant. There have been negative comments in regards to the use of this money. There is a misconception of what those monies are for. The City hasn't done a good job of marketing itself. The City needs to explore other venues to try to communicate with the residents and make them aware of these issues. Alderman Colosimo agrees the City needs to do a better job getting its public relations message out. Closing Of Route 47 Alderman Kot asked if the traffic is being rerouted through the downtown Hydraulic or Route 71. City Administrator Olson stated both. He discussed truck and regular vehicular traffic routes. Alderman Kot believes traffic routes should be made clear. Alderman Milschewski addressed the fact that there is nowhere for the residents to walk when trying to walk over the bridge from Hydraulic. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:01 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #2 Tracking Number CC 2014-42 Minutes of the City Council – April 22, 2014 City Council – May 13, 2014 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 22, 2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present (called in) Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Superintendant of Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Autumn Creek – Unit 2C Bond Reduction – authorize reduction to Bond No. K08230456 in the amount of $1,302,894.78, subject to verification that the developer has no outstanding debt owed to the city for this project (PW 2014-24) 2. Double Drum Vibratory Roller RFP - authorize staff to issue a request for proposals for a double drum vibratory roller (PW 2014-25) 3. Cannonball Trail LAFO Agreements (PW 2014-26) a. IDOT Joint Agreement - authorize Mayor to execute b. Phase III Engineering Agreement - authorize Mayor and City Clerk to execute c. MFT Resolution 2014-08 - authorize City Clerk to execute 4. Kennedy Road Shared-Use Path – ITEP – Phase II Engineering Agreement (Supplement #1) - authorize Mayor and City Clerk to execute (PW 2014-27) 5. Raintree Village – Completion of Improvements Bid Award - accept bid and award contract to Hardin Paving Services in the amount of $599,999.00 (PW 2014-28) 6. Rt 47 Sanitary Sewer Lining – Bid Award - accept bid and award contract to Visu-Sewer in the amount of $29,510.00 (PW 2014-29) 7. Kennedy Road Improvements (Autumn Creek) – Bid Award - accept bid and award contract to Hardin Paving Services in the amount of $1,005,500.00 (PW 2014-30) 8. Intergovernmental Agreement for Kendall County Transportation Alternatives Program (“KC- TAP”) Funding to the United City of Yorkville to Construct Multi-Use Trails and Sidewalks along Route 47 in Yorkville - authorize Mayor and City Clerk to execute (PW 2014-31) 9. Ordinance 2014-11 Amending the Code of Ordinances – Regulating On-Street Parking – Alan Dale Lane - authorize Mayor and City Clerk to execute (PW 2014-13) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-7 Nays-1 Colosimo-nay, Milschewski-aye, Spears-aye, Frieders-aye, DRAFT The Minutes of the Regular Meeting of the City Council – April 22, 2014 – Page 2 of 5 Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – March 25, 2014 (CC 2014-25) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for March 25, 2014 as presented. So moved by Alderman Milschewski; seconded by Alderman Colosimo. Alderman Kot had a correction on page four under Mayor's report. The correction should reflect the City does have extra money at the end of the year not that the City owed extra money at the end of the year. Amended Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT $790,192.45. REPORTS MAYOR’S REPORT Proclamation for Poppy Days (CC 2014-26) Mayor Golinski read the proclamation for Poppy Days. Proclamation for Motorcycle Awareness Month (CC 2014-27) Mayor Golinski read the proclamation for motorcycle awareness month. Proclamation for Rain Barrel Month (CC 2014-28) Mayor Golinski read the proclamation for rain barrel month. Appointment of Director of Parks and Recreation (CC 2014-29) Mayor Golinski entertained a motion to appoint Tim Evans as the Director of Parks and Recreation. So moved by Alderman Frieders; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye Resolution 2014-09 to Accept Planning Assistance Services Delivered by the Chicago Metropolitan Agency (CMAP) for Planning (CC 2014-30) Mayor Golinski entertained a motion to approve a resolution to accept planning assistance services delivered by the Chicago Metropolitan Agency for planning and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye Resolution 2014-10 and IDOT Highway Permit for Kennedy Road Widening – Autumn Creek (CC 2014-31) Mayor Golinski entertained a motion to approve a resolution and highway permit for the Kennedy Road widening and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye Ordinance 2014-12 Proposing the Establishment of Special Service Area Number 2014-1 in the United City of Yorkville, Kendall County, Illinois and Providing for Other Procedures in Connection Therewith (Kingdom Hall of Jehovah Witness) (CC 2014-32) Mayor Golinski entertained a motion to approve an ordinance proposing the establishment of special service are number 2014-1 in the United City of Yorkville, Kendall County, Illinois and providing for the other procedures in connection therewith (Kingdom Hall of Jehovah Witness) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. The Minutes of the Regular Meeting of the City Council – April 22, 2014 – Page 3 of 5 Alderman Colosimo is normally against SSA's. This is an isolated incident he will vote in favor of. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye Ordinance 2014-13 Amending the Motor Vehicle Tax for Roadway Improvement and Maintenance (CC 2014-33) Mayor Golinski entertained a motion to approve an ordinance amending the motor vehicle tax for roadway improvement and maintenance and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Mayor Golinski said this has a sunset clause of 2015, and will have to be reauthorized in one year. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye Ordinance 2014-14 Providing for New Water Service Rates (CC 2014-35) Mayor Golinski entertained a motion to approve an ordinance providing for new water service rates and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Kot. Mayor Golinski said the City is looking at a $5 per month increase for the average water user. The City is not using water funds or increased water fees for roads. Even without any new road projects, the City is still looking at a water rate increase. Alderman Colosimo said the first three years of the projects listed are predominantly in Ward I and II. He is glad to see the south side getting attention. He doesn't want to increase water rates but understands funding has to be in place to fix roads. He will be voting for this. Alderman Kot hopes the City can find another funding mechanism. He understands the need but can't support it. Alderman Colosimo stated the City needs to stay vigilant in looking for other funding options. Motion approved by a roll call vote. Ayes-7 Nays-1 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-nay, Frieders-aye, Spears-aye Ordinance 2014-15 Amending the Infrastructure Maintenance Fee for Water Service and Sanitary Sewer Service (CC 2014-34) Mayor Golinski entertained a motion to approve an ordinance amending the infrastructure maintenance fee for water service and sanitary sewer service and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Frieders. Mayor Golinski stated this is same as last year with a sunset clause. There is no change in this. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye Ordinance 2014-16 Providing for New Sewer Service Rates (CC 2014-36) Mayor Golinski entertained a motion to approve an ordinance providing for new sewer service rates and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Mayor Golinski said this will be $.25 per month which is about $3 per year. This is a fixed flat charge. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye Ordinance 2014-17 Providing for New Garbage Service Rates for Seniors (CC 2014-37) Mayor Golinski entertained a motion to approve an ordinance providing for new garbage service rates for seniors and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders. The Minutes of the Regular Meeting of the City Council – April 22, 2014 – Page 4 of 5 Alderman Kot asked if this is what the Council approved last year. City Administrator Olson said the Council approved it last year in concept. The time of the specific action plan was to invite everyone out to a public meeting to hear this proposal. This has not been implemented. This would be the first year implementing it. Alderman Kot asked with the circuit breaker if this allows enough time for people to bring that forward. The answer was yes. Alderman Funkhouser said this is a step in the right direction. Motion approved by a roll call vote. Ayes-6 Nays-2 Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Spears-nay, Colosimo-nay, Funkhouser-aye, Milschewski-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION Ordinance Amending the Requirements in the Yorkville Subdivision Control Ordinance Regarding Procedures for the Reduction of Subdivision Securities – First Reading (PC 2014-03) Alderman Funkhouser 's concern is that this is going to come back as an informational issue. City Attorney Orr said item 6 could be rewritten to say all reductions shall be reported on the agendas for the regular meeting. Alderman Colosimo brought up an option of giving the report to the Administrative Committee. If something is objectionable then it can be moved to Council. Alderman Funkhouser stated the Council would still be making the review subjective. The Council is removing that subjectivity and keeping it in the hands of the City's engineer that is licensed. The engineer is the one that makes the decision if the criteria has been met for reduction. Alderman Colosimo said if the Council is moving the subjectivity out of it then why not just include it in the administrative weekly. No action can be taken on it. City Attorney Orr said the idea of the informational item is to give the Council an opportunity to question it before the meeting. City Administrator Olson stated where the rubber meets the road is holding him accountable. Alderman Teeling said putting it on the agenda makes it easily accessible to the residents. City Administrator Olson said the way that the existing policy is set up is if he and EEI Engineer Sanderson agree then it is un appealable to the mayor. If they disagree then the decision goes to the mayor. Mayor Golinski stated the Council will see this in two weeks and City Administrator Olson will come with a proposal. City Attorney Orr asked if the Council would like # 6 of the conditions rewritten. City Administrator Olson stated that would be his request. Ordinance Approving Amendments to the Yorkville Zoning Ordinance Removing Lowland Filling as a Special Use in the Residence Districts – First Reading (PC 2014-04) Alderman Funkhouser asked a question in regards to wetlands. Community Development Director Barksdale-Noble answered Alderman Funkhouser's question in detail. Kendall County Petition #14-06 – Ron Reinert Fox Road Subdivision – 12345 Fox Road (Informational) (CC 2014-38) Alderman Funkhouser said the Council was not given enough time to go through the process it was supposed to have. He doesn't know the reason for this error. Alderman Funkhouser's issue is with the process, timing, and the fact that the county or petitioner failed to get this to the City in advance. He is frustrated by the process. City Administrator Olson stated this will be a topic of conversation in certain meetings. Alderman Funkhouser doesn't want this issue overlooked. Mayor Golinski thinks that something needs to be done a little more formal than waiting till a mayor or management meeting. He stated a memo could be drafted to the county administrator or chairman to ask they follow procedures. Mayor Golinski asked what if there was an objection. Community Development Director Barksdale- Noble said the City would file its objection and it would be noted. It wouldn't necessarily keep them from approving the request. Alderman Funkhouser said if it was approved with an objection then the City would have grounds for a lawsuit. City Attorney Orr stated point well taken. It no longer has to go by simple majority. Mayor Golinski thinks a letter is appropriate to send. The Minutes of the Regular Meeting of the City Council – April 22, 2014 – Page 5 of 5 Kendall County Petition #14-04 – John Enlow – 208 Tuma Road (Informational) (CC 2014-39) There was no discussion on this Kendall County petition. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Mrs. Illinois Pageant Mayor Golinski attended the Mrs. Illinois Pageant Saturday night. Sarah Hammond did not win. She received most photogenic. The City will probably be having her out for various functions. STAFF REPORT No report. ADDITIONAL BUSINESS Center Parkway Alderman Teeling said the hole on Center Parkway is worse. It used to be marked to alert people. She would like it marked again to alert residents. Public Works Director Dhuse will have it marked again. Bond Refinancing Mayor Golinski asked City Administrator Olson to explain the bond refinancing and he did. There are four bonds. Two come up soon and two are due at the fiscal year. The remaining portion of the Countryside TIF bond had to be refinanced. There is no additional term and no additional interest. It was a good deal for the City. To qualify as tax exempt, a person is liable to issue $10 million worth of bonds per year. That is financing and SSA bonds included. The City has already done some more finances this year. The only two that fit within the qualifications are the 2005 A and 2005 C. There is significant savings, $143,000 and $172,000 over the life of the bonds. The 2004 B bond and 2005 bond will be in front of the Council in Jan or Feb and the 2005 A and 2005 C will be in front of the Council May 27, 2014 at the City Council meeting. EXECUTIVE SESSION 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Mayor Golinski stated the Council will adjourn to executive session for collective negotiating matters. The City Council entered Executive Session at 7:46 p.m. The City Council returned to regular session at 7:58 p.m. MAYOR’S REPORT (cont’d): Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150, Public Employees Division and the United City of Yorkville (CC 2014-40) There was no motion, discussion, or vote on this topic. CITIZEN COMMENTS Jesus Alaniz, Colonial Parkway, gave his thoughts on the budget. (See attached). ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:11 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $931,913.11 City Council – May 13, 2014 None – Informational Amy Simmons Finance Name Department 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 4 / 2 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 8 : 4 2 : 1 2 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 3 4 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 4 / 2 5 / 1 4 1 7 2 0 7 5 0 4 / 2 5 / 1 4 0 1 F I L E 2 U T I L I T Y L I E N , R E L E A S E 3 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 2 4 5 . 0 0 0 2 U T I L I T Y L I E N S * * C O M M E N T * * 0 3 R E L E A S E 2 M O W I N G L I E N S 2 5 - 2 1 5 - 5 4 - 0 0 - 5 4 4 8 9 8 . 0 0 IN V O I C E T O T A L : 3 4 3 . 0 0 * CH E C K T O T A L : 3 4 3 . 0 0 TO T A L A M O U N T P A I D : 3 4 3 . 0 0 Page 1 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 4 / 2 9 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 8 : 5 1 : 0 9 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 3 5 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 4 / 2 5 / 1 4 K C - 0 1 8 4 9 9 0 4 / 2 5 / 1 4 0 1 R A I N T R E E V I L L A G E F I N A L P L A T S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 0 1 3 5 . 0 0 IN V O I C E T O T A L : 1 3 5 . 0 0 * CH E C K T O T A L : 1 3 5 . 0 0 TO T A L A M O U N T P A I D : 1 3 5 . 0 0 Page 2 of 16 DA T E : 0 4 / 1 0 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 5 : 3 9 : 2 9 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 4 / 1 0 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M NU M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 4 2 5 G E N E V A G E N E V A C O N S T U C T I O N 54 5 3 2 0 4 / 0 9 / 1 4 0 1 C A N N O N B A L L T R A I L & R T 4 7 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 0 1 1 7 , 7 6 9 . 9 5 02 E N G I N E E R S P A Y M E N T E S T I M A T E # 5 * * C O M M E N T * * IN V O I C E T O T A L : 1 1 7 , 7 6 9 . 9 5 * CH E C K T O T A L : 1 1 7 , 7 6 9 . 9 5 TO T A L A M O U N T P A I D : 1 1 7 , 7 6 9 . 9 5 Page 3 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 4 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 2 3 : 4 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 4 / 2 2 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 0 3 R 0 0 0 1 3 2 1 D A V E A N G L E R O W - G F 0 1 5 0 4 / 0 9 / 1 4 0 1 G A M E F A R M / S O M O N A U K R I G H T - O F - 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 3 3 , 6 6 4 . 2 0 0 2 W A Y A Q U I S I T I O N * * C O M M E N T * * IN V O I C E T O T A L : 3 , 6 6 4 . 2 0 * CH E C K T O T A L : 3 , 6 6 4 . 2 0 5 1 7 5 0 4 R 0 0 0 1 3 2 1 D A V E A N G L E T E - G F 0 1 5 0 4 / 0 9 / 1 4 0 1 G A M E F A R M / S O M O N A U K R I G H T - O F - 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 3 1 , 0 0 0 . 0 0 0 2 W A Y A Q U I S I T I O N S * * C O M M E N T * * IN V O I C E T O T A L : 1 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 , 0 0 0 . 0 0 5 1 7 5 0 5 R 0 0 0 1 3 2 2 C H A S E & D A V E A N G L E R O W - G F 0 1 5 0 4 / 0 9 / 1 4 0 1 G A M E F A R M / S O M O N A U K R I G H T - O F - 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 3 6 , 5 3 5 . 8 0 0 2 W A Y A Q U I S I T I O N * * C O M M E N T * * IN V O I C E T O T A L : 6 , 5 3 5 . 8 0 * CH E C K T O T A L : 6 , 5 3 5 . 8 0 TO T A L A M O U N T P A I D : 1 1 , 2 0 0 . 0 0 Page 4 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 3 : 0 1 : 4 2 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 0 2 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 0 6 Y O R K P O S T Y O R K V I L L E P O S T M A S T E R 0 5 0 2 1 4 0 5 / 0 2 / 1 4 0 1 U T I L I T Y B I L L P O S T A G E F O R 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 2 , 2 9 0 . 2 5 0 2 0 4 / 3 0 / 1 4 B I L L I N G * * C O M M E N T * * IN V O I C E T O T A L : 2 , 2 9 0 . 2 5 * CH E C K T O T A L : 2 , 2 9 0 . 2 5 TO T A L A M O U N T P A I D : 2 , 2 9 0 . 2 5 Page 5 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 5 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 0 5 : 0 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 0 5 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 0 7 R 0 0 0 1 3 3 0 F R A N C E S & J E F F R E Y H U T C H I N S O N 2 0 1 3 0 5 2 5 - B U I L D 0 4 / 2 9 / 1 4 0 1 1 1 1 2 A U B U R N D R . B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 6 , 0 0 0 . 0 0 0 2 1 1 1 2 A U B U R N D R . B U I L D P R O G R A M 5 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 4 , 0 0 0 . 0 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 6 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 9 3 C O M C A S T C O M C A S T C A B L E 0 4 2 6 1 4 0 4 / 2 6 / 1 4 0 1 M A Y C A B L E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 4 . 2 5 IN V O I C E T O T A L : 4 . 2 5 * CH E C K T O T A L : 4 . 2 5 5 1 7 5 9 4 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 4 1 4 8 0 4 / 1 0 / 1 4 0 1 K E N D A L L C R O S S I N G 9 0 - 0 3 9 - 3 9 - 0 0 - 0 1 1 1 3 2 9 . 2 5 IN V O I C E T O T A L : 3 2 9 . 2 5 * 5 4 1 5 0 0 4 / 1 0 / 1 4 0 1 R T . 3 4 M C D O N A L D S S I T E 9 0 - 0 6 0 - 6 0 - 0 0 - 0 1 1 1 9 4 6 . 5 0 0 2 I M P R O V E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 9 4 6 . 5 0 * 5 4 1 5 6 0 4 / 1 0 / 1 4 0 1 K I N G D O M H A L L O F J E H O V A H S 9 0 - 0 5 7 - 5 7 - 0 0 - 0 1 1 1 3 2 7 . 7 5 0 2 W I T N E S S E S * * C O M M E N T * * IN V O I C E T O T A L : 3 2 7 . 7 5 * 5 4 1 5 7 0 4 / 1 0 / 1 4 0 1 G R E E N O R G A N I C S 9 0 - 0 6 1 - 6 1 - 0 0 - 0 1 1 1 2 , 0 4 2 . 2 5 IN V O I C E T O T A L : 2 , 0 4 2 . 2 5 * 5 4 1 5 9 0 4 / 1 0 / 1 4 0 1 H E A R T L A N D M E A D O W S 9 0 - 0 6 4 - 6 4 - 0 0 - 0 1 1 1 2 , 1 9 8 . 2 5 IN V O I C E T O T A L : 2 , 1 9 8 . 2 5 * 5 4 1 6 3 0 4 / 1 0 / 1 4 0 1 1 9 5 1 R E N A L A N E 9 0 - 0 6 3 - 6 3 - 0 0 - 0 1 1 1 4 , 8 5 7 . 7 5 IN V O I C E T O T A L : 4 , 8 5 7 . 7 5 * CH E C K T O T A L : 1 0 , 7 0 1 . 7 5 5 1 7 5 9 5 E Y E M E D F I D E L I T Y S E C U R I T Y L I F E I N S . 7 7 6 4 6 6 5 0 4 / 2 5 / 1 4 0 1 M A Y V I S I O N I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 4 4 9 . 1 9 0 2 E O M A Y V I S I O N I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 8 4 5 . 0 6 0 3 M A Y V I S I O N I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 4 2 6 . 9 8 Page 7 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 9 5 E Y E M E D F I D E L I T Y S E C U R I T Y L I F E I N S . 7 7 6 4 6 6 5 0 4 / 2 5 / 1 4 0 4 M A Y V I S I O N I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 4 3 4 7 . 0 9 0 5 M A Y V I S I O N I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 4 3 1 . 5 7 0 6 M A Y V I S I O N I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 4 6 1 . 6 1 0 7 R E T I R E E S M A Y V I S I O N I N S U R A N C E 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 2 4 8 . 1 9 0 8 M A Y V I S I O N I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 4 7 9 . 0 3 0 9 M A Y V I S I O N I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 4 4 2 . 4 0 1 0 M A Y V I S I O N I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 4 6 0 . 7 9 1 1 M A Y V I S I O N I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 4 2 9 . 8 6 1 2 M A Y V I S I O N I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 4 5 3 . 6 0 IN V O I C E T O T A L : 8 7 5 . 3 7 * CH E C K T O T A L : 8 7 5 . 3 7 5 1 7 5 9 6 G L A T F E L T G L A T F E L T E R P U B L I C P R A C T I C E 1 9 5 5 5 3 1 0 4 - 5 1 1 / 2 1 / 1 3 0 1 L I A B I L I T Y I N S . P O L I C Y I N S T A L L # 5 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 6 , 4 7 5 . 0 6 0 2 L I A B I L I T Y I N S . P O L I C Y I N S T A L L # 5 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 1 , 3 7 3 . 1 0 0 3 L I A B I L I T Y I N S . P O L I C Y I N S T A L L # 5 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 3 1 7 1 1 . 8 7 0 4 L I A B I L I T Y I N S . P O L I C Y I N S T A L L # 5 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 3 1 3 8 4 . 7 8 0 5 L I A B I L I T Y I N S . P O L I C Y I N S T A L L # 5 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 3 1 8 0 9 . 1 9 IN V O I C E T O T A L : 9 , 7 5 4 . 0 0 * CH E C K T O T A L : 9 , 7 5 4 . 0 0 5 1 7 5 9 7 G R Y P H O N G R Y P H O N T R A I N I N G G R O U P , I N C . 0 5 0 8 1 4 0 5 / 0 5 / 1 4 0 1 S E M I N A R R E G I S T R A T I O N F E E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 2 1 4 5 . 0 0 IN V O I C E T O T A L : 1 4 5 . 0 0 * CH E C K T O T A L : 1 4 5 . 0 0 5 1 7 5 9 8 G U A R D I A N G U A R D I A N A N G E L H O M E 0 4 2 6 1 4 - D E N T A L 0 4 / 2 9 / 1 4 0 1 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 3 4 6 9 . 4 0 Page 8 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 5 9 8 G U A R D I A N G U A R D I A N A N G E L H O M E 0 4 2 6 1 4 - D E N T A L 0 4 / 2 9 / 1 4 0 2 E O M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 7 4 3 3 . 7 6 0 3 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 3 2 6 5 . 4 6 0 4 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 3 3 , 1 7 4 . 4 6 0 5 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 3 4 3 3 . 7 6 0 6 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 3 5 9 8 . 8 5 0 7 M A Y 2 0 1 4 D E N T A L I N S . 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 1 3 9 1 . 6 2 0 8 M A Y 2 0 1 4 D E N T A L I N S . 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 3 6 8 1 . 2 9 0 9 M A Y 2 0 1 4 D E N T A L I N S . 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 3 3 6 4 . 0 8 1 0 M A Y 2 0 1 4 D E N T A L I N S . 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 3 5 8 2 . 6 7 1 1 M A Y 2 0 1 4 D E N T A L I N S . 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 3 2 7 1 . 8 7 1 2 M A Y 2 0 1 4 D E N T A L I N S . 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 3 5 0 4 . 9 7 IN V O I C E T O T A L : 8 , 1 7 2 . 1 9 * 0 4 2 9 1 4 - L I F E 0 4 / 2 9 / 1 4 0 1 M A Y 2 0 1 4 L I F E I N S . 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 2 5 8 . 5 2 0 2 M A Y 2 0 1 4 L I F E I N S . 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 6 5 3 . 1 5 0 3 M A Y 2 0 1 4 L I F E I N S . 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 2 2 7 . 6 9 0 4 M A Y 2 0 1 4 L I F E I N S . 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 2 4 9 6 . 3 9 0 5 M A Y 2 0 1 4 L I F E I N S . 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 2 3 6 . 9 2 0 6 M A Y 2 0 1 4 L I F E I N S . 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 2 1 0 4 . 6 0 0 7 M A Y 2 0 1 4 L I F E I N S . 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 2 7 5 . 1 1 0 8 M A Y 2 0 1 4 L I F E I N S . 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 2 6 6 . 6 2 0 9 M A Y 2 0 1 4 L I F E I N S . 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 2 7 0 . 9 3 1 0 M A Y 2 0 1 4 L I F E I N S . 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 2 2 8 . 5 4 1 1 M A Y 2 0 1 4 L I F E I N S . 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 2 8 2 . 2 4 IN V O I C E T O T A L : 1 , 1 0 0 . 7 1 * CH E C K T O T A L : 9 , 2 7 2 . 9 0 5 1 7 5 9 9 I L T R E A S U S T A T E O F I L L I N O I S T R E A S U R E R 2 1 0 5 / 0 5 / 1 4 0 1 R T . 4 7 E X P A N S I O N P Y M T # 2 1 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 9 6 , 1 4 8 . 9 0 0 2 R T . 4 7 E X P A N S I O N P Y M T # 2 1 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 7 9 1 6 , 4 6 2 . 0 0 0 3 R T . 4 7 E X P A N S I O N P Y M T # 2 1 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 7 9 4 , 9 1 7 . 9 3 0 4 R T . 4 7 E X P A N S I O N P Y M T # 2 1 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 7 9 6 1 8 . 3 6 IN V O I C E T O T A L : 2 8 , 1 4 7 . 1 9 * CH E C K T O T A L : 2 8 , 1 4 7 . 1 9 Page 9 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 0 0 I P R F I L L I N O I S P U B L I C R I S K F U N D 1 9 9 0 7 0 4 / 1 0 / 1 4 0 1 J U N E 2 0 1 4 W O R K E R S C O M P . I N S . 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 3 1 9 7 7 . 1 9 0 2 J U N E 2 0 1 4 W O R K E R S C O M P . I N S . 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 7 , 8 1 9 . 3 3 0 3 J U N E 2 0 1 4 W O R K E R S C O M P . I N S . 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 3 1 8 5 9 . 6 6 0 4 J U N E 2 0 1 4 W O R K E R S C O M P . I N S . 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 3 1 4 6 4 . 6 6 0 5 J U N E 2 0 1 4 W O R K E R S C O M P . I N S . 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 1 , 6 5 8 . 1 6 IN V O I C E T O T A L : 1 1 , 7 7 9 . 0 0 * CH E C K T O T A L : 1 1 , 7 7 9 . 0 0 5 1 7 6 0 1 I T R O N I T R O N 3 2 8 3 8 7 0 4 / 1 1 / 1 4 0 1 M A Y 2 0 1 4 H O S T I N G S E R V I C E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 4 9 3 . 4 6 IN V O I C E T O T A L : 4 9 3 . 4 6 * CH E C K T O T A L : 4 9 3 . 4 6 5 1 7 6 0 2 M A D B O M B M A D B O M B E R F I R E W O R K P R O D U C T I O N 0 7 0 4 1 4 0 1 / 2 0 / 1 4 0 1 F O U R T H O F J U L Y F I R E W O R K S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 6 1 3 , 5 0 0 . 0 0 IN V O I C E T O T A L : 1 3 , 5 0 0 . 0 0 * CH E C K T O T A L : 1 3 , 5 0 0 . 0 0 5 1 7 6 0 3 M E T R O W E S M E T R O W E S T C O G 1 6 7 2 0 5 / 0 1 / 1 4 0 1 A N N U A L R E N E W A L D U E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 5 , 9 2 2 . 3 5 IN V O I C E T O T A L : 5 , 9 2 2 . 3 5 * CH E C K T O T A L : 5 , 9 2 2 . 3 5 5 1 7 6 0 4 M I D L A N D M I D L A N D S T A T E S B A N K 0 4 2 9 1 4 0 4 / 2 9 / 1 4 0 1 R E F U N D D E P O S I T 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 5 7 , 5 0 0 . 0 0 IN V O I C E T O T A L : 7 , 5 0 0 . 0 0 * CH E C K T O T A L : 7 , 5 0 0 . 0 0 Page 10 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 0 5 O S W E G O V I L L A G E O F O S W E G O 0 5 0 1 1 4 0 5 / 0 1 / 1 4 0 1 A P R I L 2 0 1 4 P A R K & R I D E P R O C E E D S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 6 0 9 0 . 0 0 IN V O I C E T O T A L : 9 0 . 0 0 * CH E C K T O T A L : 9 0 . 0 0 5 1 7 6 0 6 P U L T E P U L T E H O M E S 2 0 0 9 D E P 0 5 / 0 7 / 1 4 0 1 R E F U N D O F S T R E E T L I G H T D E P O S I T 9 0 - 0 0 2 - 0 2 - 0 0 - 0 0 0 1 2 1 , 3 0 0 . 0 0 IN V O I C E T O T A L : 2 1 , 3 0 0 . 0 0 * CH E C K T O T A L : 2 1 , 3 0 0 . 0 0 5 1 7 6 0 7 R 0 0 0 0 5 9 4 B R I A N B E T Z W I S E R 0 5 0 1 1 4 - 6 6 0 5 / 0 1 / 1 4 0 1 1 8 5 W O L F S T . P Y M T # 6 6 2 5 - 2 1 5 - 9 2 - 0 0 - 8 0 0 0 3 , 0 9 6 . 6 5 0 2 1 8 5 W O L F S T . P Y M T # 6 6 2 5 - 2 1 5 - 9 2 - 0 0 - 8 0 5 0 2 , 8 0 4 . 6 5 0 3 1 8 5 W O L F S T . P Y M T # 6 6 2 5 - 2 2 5 - 9 2 - 0 0 - 8 0 0 0 9 7 . 0 2 0 4 1 8 5 W O L F S T . P Y M T # 6 6 2 5 - 2 2 5 - 9 2 - 0 0 - 8 0 5 0 8 7 . 8 7 IN V O I C E T O T A L : 6 , 0 8 6 . 1 9 * CH E C K T O T A L : 6 , 0 8 6 . 1 9 5 1 7 6 0 8 R 0 0 0 1 0 6 2 M I C H E L L E B R E Y N E 0 4 2 6 1 4 0 4 / 2 8 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 4 0 0 . 0 0 IN V O I C E T O T A L : 4 0 0 . 0 0 * CH E C K T O T A L : 4 0 0 . 0 0 5 1 7 6 0 9 R 0 0 0 1 1 5 3 T H E C O M M O N S O F Y O R K V I L L E 1 2 1 6 1 3 0 4 / 2 3 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 5 0 . 0 0 Page 11 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 1 0 R 0 0 0 1 1 9 1 M A L L O R Y R O S E N W I N K E L 0 2 2 7 1 4 - D P 0 4 / 2 3 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * 0 3 2 5 1 4 0 4 / 0 8 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * 0 4 1 5 1 4 0 4 / 2 3 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 1 5 0 . 0 0 5 1 7 6 1 1 R 0 0 0 1 3 2 3 B R E N D A K A Y 0 4 1 3 1 4 0 4 / 2 3 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 5 0 . 0 0 5 1 7 6 1 2 R 0 0 0 1 3 2 4 A S H L E Y M E Y E R S 0 4 2 5 1 4 0 4 / 2 5 / 1 4 0 1 R E F U N D O V E R P A Y M E N T O N U T I L I T Y 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 6 8 5 . 6 5 0 2 A C C # 0 1 0 3 4 6 4 2 3 0 - 0 0 * * C O M M E N T * * IN V O I C E T O T A L : 6 8 5 . 6 5 * CH E C K T O T A L : 6 8 5 . 6 5 5 1 7 6 1 3 R 0 0 0 1 3 2 5 C H A D H E R I A U D 0 4 2 9 1 4 0 4 / 2 9 / 1 4 0 1 R E F U N D P A Y M E N T F O R U T I L I T Y 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 3 8 5 . 7 9 0 2 A C C # 0 1 0 4 1 2 0 7 0 0 - 0 6 * * C O M M E N T * * IN V O I C E T O T A L : 3 8 5 . 7 9 * CH E C K T O T A L : 3 8 5 . 7 9 5 1 7 6 1 4 R 0 0 0 1 3 2 6 B E N I T A W Y N N Page 12 of 16 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 0 5 / 0 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 1 5 : 1 2 : 0 6 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 1 4 R 0 0 0 1 3 2 6 B E N I T A W Y N N 0 4 2 6 1 4 0 4 / 2 8 / 1 4 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 5 0 . 0 0 TO T A L A M O U N T P A I D : 1 2 7 , 3 4 2 . 9 0 Page 13 of 16 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S MA Y O R & L I Q . C O M . 90 8 . 3 4 $ - $ 90 8 . 3 4 $ - $ 69 . 4 9 $ 977.83 $ CL E R K 51 8 . 3 3 - 5 1 8 . 3 3 1 2 . 7 0 2 7 . 9 4 5 5 8 . 9 7 TR E A S U R E R 51 . 6 7 - 5 1 . 6 7 6 . 0 0 3 . 7 6 6 1 . 4 3 AL D E R M A N 3, 9 0 0 . 0 0 - 3 , 9 0 0 . 0 0 3 3 6 . 9 8 2 7 5 . 0 6 4 , 5 1 2 . 0 4 AD M I N I S T R A T I O N 10 , 9 0 4 . 5 2 - 1 0 , 9 0 4 . 5 2 1 , 2 6 8 . 1 6 7 6 3 . 3 8 1 2 , 9 3 6 . 0 6 FI N A N C E 7, 3 6 9 . 1 8 - 7 , 3 6 9 . 1 8 8 5 6 . 3 0 5 4 0 . 5 7 8 , 7 6 6 . 0 5 PO L I C E 88 , 3 4 1 . 0 9 2 , 3 9 5 . 4 6 9 0 , 7 3 6 . 5 5 5 2 1 . 9 3 6 , 6 7 0 . 2 2 9 7 , 9 2 8 . 7 0 CO M M U N I T Y D E V . 10 , 0 8 8 . 8 7 - 1 0 , 0 8 8 . 8 7 1 , 1 7 2 . 3 3 7 4 0 . 3 1 1 2 , 0 0 1 . 5 1 ST R E E T S 11 , 3 8 4 . 5 6 - 1 1 , 3 8 4 . 5 6 1 , 3 2 2 . 8 8 8 3 6 . 8 6 1 3 , 5 4 4 . 3 0 WA T E R 12 , 8 4 9 . 2 6 2 4 7 . 8 3 1 3 , 0 9 7 . 0 9 1 , 5 2 1 . 8 7 9 5 4 . 2 7 1 5 , 5 7 3 . 2 3 SE W E R 6, 8 9 6 . 8 3 - 6 , 8 9 6 . 8 3 8 0 1 . 4 1 5 1 6 . 2 5 8 , 2 1 4 . 4 9 PA R K S 15 , 8 8 5 . 7 2 2 1 . 3 1 1 5 , 9 0 7 . 0 3 1 , 8 4 8 . 4 0 1 , 1 8 3 . 9 8 1 8 , 9 3 9 . 4 1 RE C R E A T I O N 9, 9 9 8 . 3 2 - 9 , 9 9 8 . 3 2 1, 0 5 7 . 1 4 73 9 . 2 8 11,794.74 LI B R A R Y 15 , 9 2 8 . 4 6 - 1 5 , 9 2 8 . 4 6 1, 0 8 6 . 8 6 1, 1 8 7 . 1 9 18,202.51 TO T A L S 19 5 , 0 2 5 . 1 5 $ 2, 6 6 4 . 6 0 $ 19 7 , 6 8 9 . 7 5 $ 11 , 8 1 2 . 9 6 $ 14 , 5 0 8 . 5 6 $ 224,011.27 $ TO T A L P A Y R O L L 224,011.27$ UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Apr i l 2 5 , 2 0 1 4 Page 14 of 16 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S AD M I N I S T R A T I O N 11 , 5 6 2 . 3 3 $ - $ 1 1 , 5 6 2 . 3 3 $ 1 , 3 4 3 . 5 4 $ 8 1 2 . 8 5 $ 1 3 , 7 1 8 . 7 2 $ FI N A N C E 7, 4 5 2 . 9 9 - 7 , 4 5 2 . 9 9 9 0 0 . 9 0 5 8 1 . 9 9 8 , 9 3 5 . 8 8 PO L I C E 86 , 6 7 0 . 1 6 3 , 1 7 6 . 1 4 8 9 , 8 4 6 . 3 0 5 2 5 . 0 6 6 , 5 8 8 . 1 0 9 6 , 9 5 9 . 4 6 CO M M U N I T Y D E V . 10 , 6 2 5 . 8 2 - 1 0 , 6 2 5 . 8 2 1 , 2 1 2 . 0 7 7 8 2 . 0 8 1 2 , 6 1 9 . 9 7 ST R E E T S 11 , 4 0 8 . 3 8 - 1 1 , 4 0 8 . 3 8 1 , 3 2 5 . 6 5 8 3 4 . 7 4 1 3 , 5 6 8 . 7 7 WA T E R 13 , 1 7 9 . 1 8 2 9 2 . 5 2 1 3 , 4 7 1 . 7 0 1 , 5 6 5 . 4 2 9 7 3 . 8 2 1 6 , 0 1 0 . 9 4 SE W E R 6, 9 1 9 . 9 7 - 6 , 9 1 9 . 9 7 8 1 5 . 7 2 5 2 3 . 5 6 8 , 2 5 9 . 2 5 PA R K S 15 , 8 0 8 . 1 5 - 1 5 , 8 0 8 . 1 5 1 , 8 5 4 . 3 4 1 , 1 8 6 . 2 4 1 8 , 8 4 8 . 7 3 RE C R E A T I O N 11 , 4 7 4 . 1 9 - 1 1 , 4 7 4 . 1 9 1 , 0 5 1 . 9 3 8 5 2 . 8 0 1 3 , 3 7 8 . 9 2 LI B R A R Y 16 , 0 6 8 . 4 3 - 1 6 , 0 6 8 . 4 3 1 , 0 8 6 . 8 6 1 , 1 9 7 . 4 6 1 8 , 3 5 2 . 7 5 TO T A L S 19 1 , 1 6 9 . 6 0 $ 3 , 4 6 8 . 6 6 $ 1 9 4 , 6 3 8 . 2 6 $ 1 1 , 6 8 1 . 4 9 $ 1 4 , 3 3 3 . 6 4 $ 2 2 0 , 6 5 3 . 3 9 $ TO T A L P A Y R O L L 220,653.39$ UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Ma y 9 , 2 0 1 4 Page 15 of 16 DATE Bi - Weekly 04/25/2014 $217,901.00 Elected Officials 04/25/2014 $6,110.27 Bi - Weekly 05/09/2014 $220,653.39 SUB-TOTAL: $444,664.66 ACCOUNTS PAYABLE City Check Register - FY14 05/13/2014 $202,567.35 UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, May 13, 2014 PAYROLL City Check Register FY14 05/13/2014 $202,567.35 City Check Register - FY15 05/13/2014 $127,342.90 SUB-TOTAL: $329,910.25 OTHER PAYABLES Clerk's Check #131034 - Kendall County Recorder 04/25/2014 $343.00 Clerk's Check #131035 - Kendall County Recorder 04/25/2014 $135.00 Manual Check #517426 - Geneva Construction - Cannonball & Rt.47 04/10/2014 $117,769.95 Manual Check#517503 -Dave Angle Game Farm Rd. #ROW-GF015 04/22/2014 $3,664.20 Manual Check#517504 -Dave Angle Game Farm Rd. #TE-GF016 04/22/2014 $1,000.00 Manual Check#517505 -Chase & Dave Angle Game Farm Rd. #ROW-GF017 04/22/2014 $6,535.80 Manual Check#517506 - Yorkville Post Office 05/02/2014 $2,290.25 Manual Check#517507 - Hutchinson Build Check 05/05/2014 $10,000.00 Manual Check#517508 - Bristol-Kendall Cemetery Association 05/07/2014 $15,600.00 SUB-TOTAL: $157,338.20 TOTAL DISBURSEMENTS:$931,913.11 Pa g e 16 of 16 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #1 Tracking Number CC 2014-43 Appointments to Boards and Commissions City Council – May 13, 2014 Mayor Gary J. Golinski Name Department 20 1 4 – B o a r d a n d C o m m i s s i o n A p p o i n t m e n t s BO A R D / CO M M I S S I O N NA M E T E R M Fi r e & P o l i c e C o m m i s s i o n B o b J o h n s o n 3 y e a r s M a y 2 0 1 4 – M a y 2 0 1 7 Li b r a r y B o a r d B a r b J o h n s o n 3 y e a r s M a y 2 0 1 4 – M a y 2 0 1 7 Li b r a r y B o a r d S a n d y L i n d b l o m 3 y e a r s M a y 2 0 1 4 – M a y 2 0 1 7 Li b r a r y B o a r d J o A n n G r y d e r 3 y e a r s M a y 2 0 1 4 – M a y 2 0 1 7 Pa r k B o a r d D e b o r a h H o r a z 5 y e a r s M a y 2 0 1 4 – M a y 2 0 1 9 Pl a n C o m m i s s i o n J e f f B a k e r 4 y e a r s M a y 2 0 1 4 – M a y 2 0 1 8 Pl a n C o m m i s s i o n J a n e W i n n i n g e r 4 y e a r s M a y 2 0 1 4 – M a y 2 0 1 8 Pl a n C o m m i s s i o n J a c k J o n e s 4 y e a r s M a y 2 0 1 4 – M a y 2 0 1 8 Pl a n C o m m i s s i o n D e b o r a h H o r a z pa r t i a l t e r m e x p i r i n g 2 0 1 7 3 y e a r s M a y 2 0 1 4 – M a y 2 0 1 7 Zo n i n g B o a r d o f A p p e a l s C o r e y J o hn s o n 5 y e a r s M a y 2 0 1 4 – M a y 2 0 1 9 Zo n i n g B o a r d o f A p p e a l s R e a g a n F l a v i n G o i n s 5 y e a r s M a y 2 0 1 4 – M a y 2 0 1 9 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #2 Tracking Number CC 2014-44 Appointment to Southwest Fox Valley Cable and Telecommunications Consortium City Council – May 13, 2014 Mayor Gary J. Golinski Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #3 Tracking Number CC 2014-45 Selection of Mayor Pro-Tem for Fiscal Year 2015 City Council – May 13, 2014 Mayor Gary J. Golinski Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #4 Tracking Number CC 2014-46 Prestwick Bond Reduction City Council – May 13, 2014 Consideration of Approval Bond Reduction Consideration Brad Sanderson Engineering Name Department The developer has made a verbal request for a reduction in the subdivision bond amount. The request was made due to work that was performed within the development and the result of the amended annexation agreement. At this time, we recommend a reduction in the amount of $559,753.20. The amount of the reduction is based upon the value of improvements that have been completed to date and per the amended agreement in relation to the existing bond value. The new value of the bond shall be $1,319,930.80 Please incorporate this into the next public works meeting for discussion and the next available City Council meeting for approval. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: April 14, 2014 Subject: Prestwick GENERAL ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 1 COMPLETE AS-BUILT RECORD DRAWINGS LUMP SUM 1 10,000.00 10,000.00 2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 1 700,000.00 700,000.00 3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - - 4 EROSION AND SEDIMENTATION CONTROL MAINTENANCE LUMP SUM 1 37,500.00 37,500.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 747,500.00 STORM SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 5 STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATES LUMP SUM 1 5,000.00 5,000.00 6 CLEAN REMAINING STORM SEWER STRUCTURES LUMP SUM 1 5,000.00 5,000.00 7 CLEANING AND REPAIR OF STRUCTURE #374 LUMP SUM 1 2,000.00 2,000.00 8 FILLET REPAIR EACH 123 125.00 15,375.00 9 MORTAR MANHOLE/ GROUT PIPES EACH 14 125.00 1,750.00 10 REPAIR ADJUSTING RINGS EACH 22 125.00 2,750.00 11 BENCH REPAIR EACH 9 125.00 1,125.00 12 READJUST FRAME EACH 1 125.00 125.00 13 INSTALL MISSING RUNGS EACH 2 125.00 250.00 14 RESET FRAME AND/OR ADJUSTING RINGS EACH 1 125.00 125.00 15 TELEVISE STORM SEWER FOOT 13,789 2.00 27,578.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00 SANITARY SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 16 STRUCTURE #214 REPAIR LUMP SUM 1 750.00$ 750.00$ 17 REALIGN FRAME AND GRATE EACH 1 125.00 125.00 18 MANHOLE REPAIRS EACH 4 750.00 3,000.00 19 CHIMNEY SEAL REPLACEMENT EACH 28 300.00 8,400.00 20 DEBRIS REMOVAL EACH 2 125.00 250.00 21 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00 WATER MAIN IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 22 CLEAN AND PAINT FIRE HYDRANTS EACH 16 250.00$ 4,000.00$ 23 ROTATE FIRE HYDRANT EACH 1 250.00 250.00 24 LOCATE AUXILLARY VALVE EACH 1 250.00 250.00 25 RAISE FIRE HYDRANT EACH 1 500.00 500.00 26 PLUMB VALVE EACH 1 300.00 300.00 27 VALVE REPAIR/REPLACEMENT EACH 8 750.00 6,000.00 28 REPLACE VALVE EXTENSIONS EACH 2 250.00 500.00 29 ADJUST VALVES TO GRADE EACH 7 250.00 1,750.00 30 REALIGN FRAME EACH 1 125.00 125.00 31 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE ROADWAY ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 32 REMOVE WEEDS GROWING WITHIN ROADWAY LUMP SUM 1 5,000.00 5,000.00 33 REMOVE AND REPLACE DAMAGED CURB FOOT 110 30.00 3,300.00 34 BACKFILL BEHIND CURB FOOT 0 1.00 - 35 BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,586 45.00 71,370.00 36 BITUMINOUS MATERIALS (PRIME COAT)GAL 9,520 1.00 9,520.00 37 HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50 TON 2,740 75.00 205,500.00 38 HOT-POURED JOINT SEALER POUND 6,370 1.50 9,555.00 39 PAVEMENT STRIPING LUMP SUM 1 7,500.00 7,500.00 40 INSTALL SIDEWALK SQ. FT.0 - - 41 INSTALL SIGNS AND POSTS LUMP SUM 1 5,000.00 5,000.00 42 STREET LIGHT REPAIRS LUMP SUM 1 5,000.00 5,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00 LANDSCAPING ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 43 SITE MAINTENANCE/MOWING LUMP SUM 1 25,000.00$ 25,000.00$ 44 TREE REMOVAL AND REPLACEMENT EACH 75 225.00 16,875.00 45 PARKWAY TREE INSTALLATION EACH 0 - - 46 BASIN MONITORING/REPAIR LUMP SUM 1 50,000.00 50,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00 TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 1,199,928.00 110% OF ESTIMATED CONSTRUCTION COSTS $ 1,319,920.80 G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2014-28 Ordinance Amending the City Code regarding Massage Establishments City Council - May 13, 2014 ADM – 4/17/14 Moved to City Council ADM 2014-28 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an ordinance amending the massage establishments licensing procedures. Background This item was last discussed at the April Administration Committee meeting. At that meeting, the committee was generally in favor of the proposed changes to the City Code, but had some questions related to background checks and fingerprints. Additionally, Alderman Funkhouser had some questions for Chief Hart on various items throughout the amendment. Alderman Funkhouser has since met with Chief Hart and there were no unresolved questions for packet publication. City staff surveyed surrounding municipalities on their applicant licensing procedures, which is attached. Most of the communities that responded to our survey do not require fingerprint and background checks. The communities that do require those items, require them from the business owner in all cases and the manager or masseur in a few cases. Recommendation Staff feels the requirement for a fingerprint and a background check on the business owner is a reasonable requirement for massage establishments which employ more than one massage therapist. As a general reminder, all establishments that employ a single massage therapist are exempt from the requirements of the code. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: May 7, 2014 Subject: Ordinance Amending the City Code Regarding Massage Establishments Municipality Require fingerprint and background checks? Who is subject to fingerprinting/background checks BloomingdaleYesBusiness owner and manager or operator CarbondaleNo GenevaNo LemontNo LisleYesBusiness owner and manager LombardYesBusiness owner MontgomeryNo North Aurora No OswegoNo St. CharlesNo WillowbrookNo WaterlooYesBusiness owner and masseur WheatonSometimesRequired, if upon investigation, the city determines that an applicant's licensure or certification may not be bona fide, or that the organization providing the licensure or certification may not be bona fide. Ordinance No. 2014-____ Page 1 Ordinance No. 2014- _____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, REGARDING MASSAGE ESTABLISHMENTS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Massage Licensing Act (225 ILCS 57/1 et seq.) provides that the Massage Licensing Board of the Department of Financial and Professional regulation created by the Act has exclusive power over the regulation and licensing of massage therapists; and, WHEREAS, the Yorkville City Code contains licensing regulations that must be amended to comply with the Massage Licensing Act. Section 1: Title 3, Chapter 9 is hereby deleted and a new Chapter 9 in the form attached hereto as Exhibit A is to be inserted in its stead. Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Chapter 9 MASSAGE ESTABLISHMENTS 3-9-1: DEFINITIONS: 3-9-2: PERMIT REQUIRED: 3-9-3: EXEMPTIONS: 3-9-4: APPLICATION FOR MASSAGE ESTABLISHMENT LICENSE: 3-9-5: APPLICATION FOR MASSAGIST'S PERMIT: 3-9-56: ISSUANCE OF LICENSE OR PERMIT FOR ESTABLISHMENT: 3-9-67: APPROVAL OR DENIAL OF APPLICATION: 3-9-8: WAIVER OF APPLICATION REQUIREMENTS: 3-9-9: MULTIPLE MASSAGE ESTABLISHMENTS: 3-9-710: POSTING OF LICENSE: 3-9-811: REGISTER OF EMPLOYEES: 3-9-12: REVOCATION OF MASSEUR OR MASSEUSE PERMIT: 3-9-913: FACILITIES NECESSARY: 3-9-1014: OPERATING REQUIREMENTS: 3-9-15: PERSONS UNDER AGE EIGHTEEN PROHIBITED ON PREMISES: 3-9-1116: ALCOHOLIC BEVERAGES PROHIBITED: 3-9-17: HOURS RESTRICTED: 3-9-1218: EMPLOYMENT OF MASSAGIST: 3-9-1319: INSPECTION REQUIRED: 3-9-1420: UNLAWFUL ACTS: 3-9-1521: SALE, TRANSFER OR CHANGE OF LOCATION: 3-9-1622: NAME AND LOCATION OF BUSINESS: 3-9-1723: TRANSFER OF LICENSE: 3-9-1824: ZONING: 3-9-1: DEFINITIONS: For purposes of this chapter, the following words and phrases shall have the following meanings ascribed to them respectively: APPROVED MASSAGE SCHOOL: means a facility as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10) EMPLOYEE: Any person over eighteen (18) years of age, other than a massagist, who renders any service in connection with the operation of a massage business and receives compensation from the operator of the business or patrons. LICENSEE: The person to whom a license has been issued to own or operate a massage establishment. MASSAGE: means massage or massage therapy as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10). Any method of pressure on or friction against, or stroking, kneading, rubbing, tapping, pounding, vibrating, or stimulating of the external parts of the human body with the hands or with the aid of any mechanical electrical apparatus or appliances with or Comment [ KNoble1]: This will allow massage parlors in all Business Districts (B‐1, B‐2, B‐3 and B‐ 4) Comment [lp2]: City Attorney change Red-lined version without such supplementary aids as rubbing alcohol, liniments, antiseptics, oils, powder, creams, lotions, ointment or other such similar preparations commonly used in the practice of massage, under such circumstances that it is reasonably expected that the person to whom the treatment is provided or some third person on his or her behalf will pay money or give any other consideration or any gratuity therefor. MASSAGE ESTABLISHMENT: Any establishment having a source of income or compensation derived from the practice of "massage" as defined in this section and which has a fixed place of business where any person, firm, association or corporation engages in or carries on any of the activities as defined in this section. MASSAGE THERAPIST: a person as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10) and may be described in this Chapter as massagist, masseur or masseuse. MASSAGIST, MASSEUR, OR MASSEUSE: Any person who, for any consideration whatsoever, engages in the practice of massage. OUTCALL MASSAGE SERVICE: Any business, the function of which is to engage in or carry on massages at a location designated by the customer or client rather than at a massage establishment. PATRON: Any person over eighteen (18) years of age who receives a massage under such circumstances that it is reasonably expected that he or she will pay money or give any other consideration therefor. RECOGNIZED SCHOOL: Any school or educational institution licensed to do business as a school or education institution in the state in which it is located, or any school recognized by or approved by or affiliated with the American Massage and Therapy Association, Inc., and which has for its purpose the teaching of the theory, method, profession or work of massage, which school requires a resident course of study not less than seventy (70) hours before the student shall be furnished with a diploma or certificate of graduation from such school or institution of learning following the successful completion of such course of study or learning. SEXUAL OR GENITAL AREA: Genitals, pubic area, buttocks, anus, or perineum of any person, or the vulva or breasts of a female. (Ord. 99-14, 7-8-1999) 3-9-2: PERMIT REQUIRED: A. Business License Required: No person shall engage in or carry out the business of massage for compensation unless he/she has a valid massage establishment business license issued by the City for each and every separate office or place of business conducted by such person. B. Massage Therapist Requirements: Massagist's Permit Required: No person shall engage in massage for compensation unless he/she has a valid license issued by the Massage Licensing Board of the Department of Financial and Professional Regulation. practice massage as a Comment [lp3]: City Attorney change Comment [lp4]: City Attorney change Comment [lp5]: City Attorney change Comment [lp6]: City Attorney change Comment [lp7]: Age restriction has been removed to match change made by Chief of Police in original section 3‐9‐15 Comment [lp8]: City Attorney change Comment [lp9]: City Attorney change massagist, employee or otherwise, unless he/she has a valid and subsisting massagist's permit issued to him by the City. (Ord. 99-14, 7-8-1999) 3-9-3: EXEMPTIONS: The licensing requirements of this Chapter shall not be applicable to: A. Hospitals, nursing homes and persons holding an unrevoked certificate to practice the healing arts under the laws of the Illinois Department of Professional Regulation, including but not limited to chiropractors, naprapaths, nurses, occupational therapists, physical therapists and physicians. B. Any barber, cosmetologist or nail technician lawfully carrying on their respective business to the extent authorized under a valid unrevoked license or certificate or registration issued by the State. Provided, this exemption is only intended to permit normal and customary barber, cosmetologist or nail technician services which involve incidental physical contact, such as scalp rubs and facials, which otherwise qualify as massage activities. This exemption is not intended to include, and does not permit, general massage activities as part of any barber, cosmetologist or nail technician business beyond that authorized by the state license or certification. C. Any state registered athletic trainer who administers such athletic-related massage in the normal course of training duties. D. A business which employs or includes not more than one massage therapist shall not be required to apply for or obtain a massage establishment license. Such exempt business must be located in a structure which contains no more than one room where massage activities are performed. Except for businesses which operate separate and distinct hours of operation, such exempt businesses must also be the sole massage activity within such structure. Under no circumstances shall more than two exempt businesses be permitted in any structure. Provided further, a State massage therapist’s license shall be required for the individual massage therapist performing massage activities in such exempted business. E. Where massage services are actually performed at the patron’s premises, including the patron’s place of business or residence, a massage therapy clinic license shall not be required for such patron’s premises. However, a State massage therapist’s license shall be required for the massage therapist performing massage activities in such patron’s premises.” This Chapter shall not apply to the following individuals while engaged in the personal performance of the duties of their respective professions: A. Physicians, surgeons, chiropractors, osteopaths, or physical therapists who are duly licensed to practice their respective professions in the State. Comment [lp10]: City Attorney change Comment [lp11]: City Attorney changes B. Nurses who are registered under the laws of this State. C. Barbers and beauticians who are duly licensed under the laws of this State, except that this exemption shall apply solely to the massaging of the neck, face, scalp and hair of the customer or client for cosmetic or beautifying purposes. (Ord. 99-14, 7-8-1999) 3-9-4: APPLICATION FOR MASSAGE ESTABLISHMENT LICENSE: A. An application for a license required by this chapter shall be made in writing under oath to the City Clerk on a form prescribed by the City Clerk. All references to the City Clerk in this Chapter shall be deemed to include the City Clerk or his or her authorized designee. Each application shall include, but not be limited to, the following information: 1. The name of the individual, partnership, corporation or association applying for a license. 2. The residence, phone number, date of birth and driver's license number of the applicant or partners; or, if a corporation or association, the residence, phone number and driver's license number of the officers and all shareholders owning more than five percent (5%) of the outstanding shares of stock. 3. The location for which the license is requested. 4. Whether the applicant, its partners, officers or listed shareholders have been convicted of any criminal offense or ordinance violation (other than traffic or parking offenses) in any jurisdiction and, if so, a list of such convictions with date and prosecuting jurisdiction. 5. Such information as required by the chief of police in order to conduct a criminal history background investigation on the applicant, its partners, officers or listed shareholders owning more than five percent (5%) of the outstanding shares of stock. 6. Whether the applicant, its partners, officers or listed shareholders have held a license or had an interest in a license issued by the City or any other jurisdiction regulating the purchase or sale of used property revoked for cause, and, if so, list the date of revocation and jurisdiction. 7. A statement whether the applicant has made application for a similar or other license on premises other than described in the application, and the disposition of such application. B. The applicant for a massage establishment license required by this Chapter shall pay the City Clerk at the time of filing an application, a license fee of two hundred dollars ($200.00) per calendar year. If at the time application is made for a license and less than six (6) months of the current license year shall have expired, the full license fee shall be charged. If more than six (6) months of such current year shall have expired, a license fee of one-half (1/2) the full fee shall be charged. C. Each applicant shall be required to submit to fingerprinting by the police department in connection with the application for a license. The applicant shall pay the fee as set by the Illinois State Police for fingerprint submissions. D. Upon receipt of an application for a license under this chapter, the City Clerk shall cause a copy thereof to be sent to the Chief of Police and the Community Development Director, both of whom shall report back to the City Clerk in thirty (30) days whether the applicant is in Comment [lp12]: City Attorney changes accordance with applicable City codes. The investigation by the Chief of Police shall include, but not be limited to, conducting a criminal history background investigation on the applicant, its partners, officers or listed shareholders owning more than five percent (5%) of the outstanding shares of stock. Every applicant for a license to maintain, operate, or conduct a massage establishment shall file an application under oath with the City upon a form provided by the City Clerk and pay a nonrefundable annual license fee. The application, once accepted, shall be referred to the City Clerk for investigation. Copies of the application shall within five (5) days also be referred to the Department of Building and Safety, and the Health Department. The Department shall within thirty (30) days inspect the premises proposed to be operated as a massage establishment and shall make written verification to the City Clerk concerning compliance with the codes of the City that they administer. The application shall further be referred to the Police Department for investigation of the applicant's character and qualifications. Each application shall contain the following information: 1. A definition of service to be provided. 2. The location, mailing address, and all telephone numbers where the business is to be conducted. 3. The name and residence address of each applicant. a. If applicant is a corporation, the names and residence addresses of each of the officers and directors of the corporation and of each stockholder owning more than ten percent (10%) of the stock of the corporation, and the address of the corporation itself, if different from the address of the massage establishment. b. If applicant is a partnership, the names and residence addresses of each of the partners including limited partners, and the address of the partnership itself, if different from the address of the massage establishment. 4. The two (2) previous addresses immediately prior to the present address of the applicant. 5. Proof that the applicant is at least eighteen (18) years of age. 6. Individual or partnership applicant's height, weight, color of eyes and hair, and sex. 7. Copy of identification such as driver's license and social security card. 8. One portrait photograph of the applicant at least two inches (2") and a complete set of applicant's fingerprints which shall be taken by the Chief of Police or his agent. If the applicant is a corporation, one portrait photograph at least two inches by two inches (2" x 2") of all officers and managing agents of the corporation and a complete set of the same officers' and agents' fingerprints which shall be taken by the Chief of Police or his agent. If the applicant is a partnership, one front-face portrait photograph at least two inches by two inches (2" x 2") in size of each partner, including a limited partner in the partnership, and a complete set of each partner or limited partner's fingerprints which shall be taken by the Chief of Police or his agents. 9. Business, occupation, or employment of the applicant for the three (3) years immediately preceding the date of application. Comment [lp13]: This section has been updated to match the pawnbroker/resale dealer license procedures, which is the most recently updated license section of the city code. Also the fee for fingerprinting has been added to match the solicitor permit section of code. 10. The massage or similar business license history of the applicant; whether such person in previously operating in this or another city or state has had a business license revoked or suspended, the reason therefor, and the business activity or occupation subsequent to such action of suspension or revocation. 11. All criminal convictions other than misdemeanor traffic violations, including the date of convictions, nature of the crime, and place convicted. 12. The name and address of each massagist who is or will be employed in the establishment. 13. Applicant must furnish a diploma or certificate of graduation from a recognized school or other institution of learning where in the method, profession, and work of massage is taught, provided, if the applicant will not himself/herself engage in the practice of massage, he/she need not possess such diploma or certificate of graduation. 14. The name and address of any massage business or other establishment owned or operated by any person whose name is required to be given in this Section wherein the business or profession of massage is carried on. 15. A description of any other business to be operated on the same premises or on adjoining premises owned or controlled by the applicant. 16. Authorization for the City, its agents, and employees to seek information and conduct an investigation into the truth of the statements set forth in the application and the qualifications of the applicant for the permit. 17. Such other identification and information necessary to discover the truth of the matters specified as required to be set forth in the application. 18. The names, current addresses and written statements of at least three (3) bona fide permanent residents of the United States that the applicant is of good moral character. If the applicant is able, the statement must first be furnished from residents of the City, then the County, then the State. These references must be persons other than relatives and business associates. B. On the completion of this form, and the furnishing of all foregoing information, the City Clerk shall accept the application for the necessary investigations. The holder of a massage establishment license shall notify the City Clerk of each change in any of the data required to be furnished by this Section within ten (10) days after such change occurs. (Ord. 99-14, 7-8-1999) 3-9-5: APPLICATION FOR MASSAGIST'S PERMIT: Application for a massagist's business permit shall be made to the City Clerk in the same manner as provided above for massage establishment licenses, accompanied by the annual nonrefundable massagist's permit fee. Massagists who have already paid the permit fee for the current period shall not be required to pay an additional fee. The application shall contain, but not be limited to, the following: A. The business address and all telephone numbers where the massage is to be practiced. B. Name and residence address, and all names, nicknames, and aliases by which the applicant has been known, including the two (2) previous addresses immediately prior to the present address of the applicant. C. Social security number, driver's license number, if any, and date of birth. D. Applicant's weight, height, color of hair and eyes, and sex. E. Written evidence that the applicant is at least eighteen (18) years of age. F. A complete statement of all convictions of the applicant for any felony, misdemeanor, or violation of a local ordinance, except misdemeanor traffic violations. G. Fingerprints of the applicant taken by the Police Department. H. Two (2) front face portrait photographs taken within thirty (30) days of the date of application and at least two inches (2") in size. I. The name and address of the recognized school attended, the dates attended, and a copy of the diploma or certificate of graduation awarded the applicant showing the applicant has completed not less than seventy (70) hours of instruction. J. The massage or similar business history and experience prior to the date of application, including, but not limited to, whether or not such person in previously operating in this or another city or state under license or permit has had the license or permit denied, revoked, or suspended and the reasons therefor, and the business activities or occupations subsequent to the action of denial, suspension, or revocation. K. The names, current addresses, and written statements of at least five (5) bona fide permanent residents of the United States, other than relatives, that the applicant is of good moral character. If the applicant is able, the statement must first be furnished from residents of the City, then the County, then the State. L. A medical certificate signed by a physician, licensed to practice in the State, within seven (7) days of the date of the application. The certificate shall state that the applicant was examined by the certifying physician and that the applicant is free of communicable disease. The additional information required by the division shall be provided at the applicant's expense. M. Such other information, identification, and physical examination of the person deemed necessary by the Police Chief in order to discover the truth of the matters required to be set forth in the application. N. Authorization for the City, its agents, and employees to seek information and conduct an investigation into the truth of the statements set forth in the application and the qualifications of the applicant for the permit. O. Written declaration by the applicant, under penalty of perjury, that the foregoing information contained in the application is true and correct, the declaration being duly dated and signed in the City. P. The applicant shall submit a seventy five dollar ($75.00) application fee at the time of submission of said application. (Ord. 99-14, 7-8-1999) 3-9-56: ISSUANCE OF LICENSE OR PERMIT FOR ESTABLISHMENT: Upon approval of the Chief of Police and Community Development Director, tThe City Clerk shall issue a license for a massage establishment or a permit for a masseur or masseuse if all requirements for a massage establishment or massagist permit described in this Chapter are met unless it finds: A. The correct permit or license fees have not been tendered to the City, and, in the case of a check, or bank draft, honored with payment upon presentation. B. The operation, as proposed by the applicant, if permitted, would not comply with all applicable laws, including, but not limited to, the City's building, zoning, and health regulations. C. 1. The applicant, if an individual, or any of the stockholders holding more than fiveten percent (510%) of the stock of the corporation, any of the officers and directors, or any of the partners, including limited partners, if the applicant is a partnership, or the holder of any lien, of any nature, upon the business and the equipment used therein, and the manager or other person principally in charge of the operation of the business, have been convicted of any of the following offenses or convicted of an offense outside the State that would have constituted any of the following offenses if committed within the State: a. An offense involving the use of force and violence upon the person of another that amounts to a felony. b. An offense involving sexual misconduct. c. An offense involving narcotics, dangerous drugs, or dangerous weapons that amounts to a felony. 2. The City may issue a license or permit to any person convicted of any of the crimes described in subsection C1a, C1b or C1c of this Section if it finds that such conviction occurred at least five (5) years prior to the date of the application and the applicant has had no subsequent felony convictions of any nature and no subsequent misdemeanor or convictions for crime mentioned in this Section. D. The applicant has knowingly made any false, misleading, or fraudulent statement of fact in the permit application or in any document required by the City. E. The applicant has had a massage business, masseur, or other similar permit or license denied, revoked, or suspended by the City or any other State or local agency within five (5) years prior to the date of the application. Comment [lp14]: City Attorney changes Comment [lp15]: City Attorney change Comment [lp16]: Changed to 5% to match what is listed in section 3‐9‐4 . F. The applicant, if an individual, or any of the officers and directors, if the applicant is a corporation, or any of the partners, including limited partners, if the applicant is a partnership, and the manager or other person principally in charge of the operation of the business, is not over the age of eighteen (18) years. (Ord. 99-14, 7-8-1999) 3-9-67: APPROVAL OR DENIAL OF APPLICATION: The City shall act to approve or deny an application for the license or permit under this Chapter within a reasonable period of time and in no event shall the City act to approve or deny the license or permit later than ninety (90) days from the date that the application was filed with the City Clerk. Every license or permit issued pursuant to this Chapter will terminate at the expiration of one year from the date of its issuance unless sooner suspended or revoked. Prior to issuance of a license hereunder, the investigation report of the application by the Chief of Police shall be forwarded to the Mayor and City Council for review. (Ord. 99-14, 7-8-1999) 3-9-8: WAIVER OF APPLICATION REQUIREMENTS: The City shall waive the requirements of the definition of "recognized school" in Section 3-9-1 of this Chapter and subsection 3-9-5I of this Chapter if the applicant furnishes satisfactory evidence that he or she attended not less than seventy (70) hours of instruction in a school in or out of the State or in any foreign country that provides education substantially equal to or in excess of the educational requirements of this Chapter. (Ord. 99-14, 7-8-1999) 3-9-9: MULTIPLE MASSAGE ESTABLISHMENTS: Should any massage business have more than one location, a permit stating both the address of the principal place of business and of the locations shall be issued by the Chief of Police upon the tender of another license fee. Licenses issued for other locations shall terminate on the same date as that of the principal place of business, regardless of the date of issuance. (Ord. 99-14, 7- 8-1999) 3-9-710: POSTING OF LICENSE: A. Every massage therapist massagist shall post his or her State license the permit required by this Chapter in his/her work area. B. Every person, corporation, partnership, or association licensed under this Chapter shall display such license in a prominent place. (Ord. 99-14, 7-8-1999) 3-9-811: REGISTER OF EMPLOYEES: The licensee or person designated by the licensee of a massage establishment shall maintain a register of all persons employed at any time as massage therapists and their State licenses.masseurs or masseuses and their permit numbers. The register shall be available at the massage establishment to representatives of the City during regular business hours. (Ord. 99-14, 7-8-1999) Comment [lp17]: License term is addressed above. Also addressed above are that applications are reviewed by staff and need police, and community development approval. Comment [lp18]: City Attorney change Comment [lp19]: This section is recommend to be deleted so that we handle the same way that we handle other licenses. If they have more than one location a separate application is required for each location and individual licenses would be issued for each location. Comment [lp20]: City Attorney change Comment [lp21]: City Attorney change 3-9-12: REVOCATION OF MASSEUR OR MASSEUSE PERMIT: A masseur or masseuse permit issued by the Chief of Police shall be revoked or suspended where it appears that the masseur or masseuse has been convicted of any offense which would be cause for denial of a permit upon an original application, has made a false statement on an application for a permit, or has committed an act in violation of this Chapter. (Ord. 99-14, 7-8-1999) 3-9-913: FACILITIES NECESSARY: No license to conduct a massage establishment shall be issued unless an inspection by the City reveals that the establishment complies with each of the following minimum requirements: A. Construction of rooms used for toilets, tubs, steam baths, and showers shall be made waterproof and shall be installed in accordance with the City building code. Plumbing fixtures shall be installed in accordance with the City plumbing code. B. Floors of wet and dry heat rooms shall be adequately pitched to one or more floor drains properly connected to the sewer. Dry heat rooms with wooden floors need not be provided with pitched floors and floor drains. C. A source of hot water must be available within the immediate vicinity of dry and wet heat rooms to facilitate cleaning. D. The premises shall have adequate equipment for disinfecting and sterilizing nondisposable instruments and materials used in administering massages. These nondisposable instruments and materials shall be disinfected after use on each patron. E. Closed cabinets shall be provided and used for the storage of clean linen, towels and other materials used in connection with administering massages. All soiled linens, towels, and other materials shall be kept in properly covered containers or cabinets, which containers or cabinets shall be kept separate from the clean storage areas. F. All plumbing shall meet the requirements set forth in the Illinois State Plumbing Code. Toilet facilities shall be provided in convenient locations. When employees and patrons of different sexes are on the premises at the same time, separate toilet facilities shall be provided for each sex. A single water closet per sex shall be provided for each twenty (20) or more employees or patrons of that sex on the premises at any one time. Urinals may be substituted for water closets after one water closet has been provided. Toilets shall be designated as to the sex accommodated therein. G. Lavatories or washbasins provided with both hot and cold running water shall be installed in either the toilet room or a vestibule. Lavatories or washbasins shall be provided with soap and a dispenser and with sanitary towels. Comment [lp22]: City Attorney change Comment [lp23]: Building Code Official change H. All electrical equipment shall be installed in accordance with the requirements of the City electrical code. (Ord. 99-14, 7-8-1999) 3-9-1014: OPERATING REQUIREMENTS: A. Every portion of the massage establishment, including appliances and apparatus, shall be kept clean and operated in a sanitary condition. B. Price rates for all services shall be prominently posted in the reception area in a location available to all prospective customers. C. All employees, including masseurs and masseuses, shall be clean and wear clean, nontransparent outer garments covering the sexual and genital areas. These garments shall be restricted to the massage establishment. A separate dressing room for each sex must be available on the premises with individual lockers for each employee. Doors to such dressing rooms shall open inward and shall be self-closing. D. All massage establishments shall be provided with clean, laundered sheets and towels in sufficient quantity and shall be laundered after each use and stored in a sanitary manner. E. No massage establishment granted a license under the provisions of this Chapter shall place, publish, or distribute any advertisement, picture, or statement which is known or through the exercise of reasonable care should be known to be false, deceptive, or misleading in order to induce any person to purchase or utilize any professional massage services. (Ord. 99-14, 7-8- 1999) 3-9-15: PERSONS UNDER AGE EIGHTEEN PROHIBITED ON PREMISES: No person shall permit any person under the age of eighteen (18) years to come or remain on the premises of any massage establishment as masseur, employee, or patron, unless such person is on the premises on lawful business. (Ord. 99-14, 7-8-1999) 3-9-1116: ALCOHOLIC BEVERAGES PROHIBITED: No person shall sell, give, dispense, provide, or keep any alcoholic beverage on the premises of any massage business. (Ord. 99-14, 7-8-1999) 3-9-17: HOURS RESTRICTED: No massage business shall be kept open for any purpose between the hours of ten o'clock (10:00) P.M and six o'clock (6:00) A.M. (Ord. 99-14, 7-8-1999) 3-9-1218: EMPLOYMENT OF MASSAGIST: Comment [lp24]: Chief of Police change Comment [lp25]: Chief of Police change No person shall employ as a massage therapist massagist any person unless the employee has obtained and has in effect a license issued by the Massage Licensing Board of the Department of Financial and Professional Regulation. permit issued pursuant to this Chapter. (Ord. 99-14, 7-8- 1999) 3-9-1319: INSPECTION REQUIRED: The Chief of Police or his authorized representatives shall from time to time make inspection of each massage establishment for the purposes of determining that the provisions of this Chapter are fully complied with. It shall be unlawful for any permittee to fail to allow the inspection officer access to the premises or hinder the officer in any manner. (Ord. 99-14, 7-8-1999) 3-9-1420: UNLAWFUL ACTS: A. It shall be unlawful for any person, in a massage parlor, to place his or her hand or hands on, to touch with any part of his or her body, to fondle in any manner, or massage, a sexual or genital part of another person. B. It shall be unlawful for any person, in a massage parlor, to expose his or her sexual or genital parts, or portion thereof, to any other person. It shall also be unlawful for any person, in a massage parlor, to expose the sexual or genital parts, or any portions thereof, of any other person. C. It shall be unlawful for any person, while in the presence of any other person in a massage parlor, to fail to conceal with a fully opaque covering, the sexual or genital parts of his or her body. D. It shall be unlawful for any person owning, operating or managing a massage parlor, knowingly to cause, allow, or permit, in or about the massage parlor, any agent, employee, or any other person under his or her control or supervision to perform such acts prohibited in this Section. E. It shall be unlawful for any permittee under this Chapter to administer massage on an outcall basis. Such person shall administer massage solely within an establishment licensed to carry on the business under this Chapter. Any violation of these provisions shall be deemed grounds for revocation of the permit granted. The restriction on outcall massage shall not apply to a permittee who performs outcall massage as defined in this Chapter upon a customer or client who, because of reasons of physical defects or incapacities or due to illness is physically unable to travel to the massage establishment. If any outcall massage is performed under this exception, a record of the date and hour of each treatment, the name and address of the customer or client, the name of the employee administering such treatment and the type of treatment administered, as well as the nature of the physical defect, incapacity, or illness of the client or customer shall be kept by the licensee or employee designated by the licensee. These records shall be open to inspection by officials charged with the enforcement of public health laws. The information furnished or secured as a result of an inspection shall be confidential. Any unauthorized disclosure or use of such information by an employee of the business of the City shall be unlawful. Comment [lp26]: City Attorney change Comment [lp27]: City Attorney change F. It shall be unlawful for any massage service to be carried on within any cubicle, room, booth, or any area within a massage establishment which is fitted with a door capable of being locked. All doors or doorway coverings within a massage establishment shall have an unobstructed opening six inches by six inches (6" x 6") in size capable of clear two-way viewing into and out of all cubicles, rooms or booths. The openings shall not be less than four and one-half feet (41/2') from the floor of establishment nor more than five and one-half feet (51/2') from the floor. Toilets and cubicles used solely for the application of liquid and vapor baths shall have no such opening in the covering door or curtain, but shall be clearly marked as to the purpose on the exterior door or curtain of the cubicle, room, or booth. Nothing contained herein shall be construed to eliminate other requirements of statute or ordinance concerning the maintenance of premises, nor to preclude authorized inspection when inspection is deemed necessary by the Police or Health Department. (Ord. 99-14, 7-8-1999) 3-9-1521: SALE, TRANSFER OR CHANGE OF LOCATION: Upon sale, transfer, or relocation of a massage establishment, the license shall be null and void unless approved as provided in Section 3-9-6 of this Chapter, provided that upon the death or incapacity of the licensee or any colicensee of the massage establishment, any heir or devisee of a deceased licensee, or any guardian of an heir or devisee of a deceased licensee, may continue the business of the massage establishment for a reasonable period of time not to exceed sixty (60) days to allow for an orderly transfer of the license. (Ord. 99-14, 7-8-1999) 3-9-1622: NAME AND LOCATION OF BUSINESS: No person granted a license pursuant to this chapter shall operate the massage establishment under a name not specified in his license, nor shall he/she conduct business under any designation or location not specified in his/her license. (Ord. 99-14, 7-8-1999) 3-9-1723: TRANSFER OF LICENSE: No license or permit shall be transferable except with the consent of the city. An application for such transfer shall be in writing and shall be accompanied by fees prescribed in sections 3-9-4 and 3-9-5 of this chapter. The written application for transfer shall contain the same information as requested for initial application for the license or permit. (Ord. 99-14, 7-8-1999) 3-9-1824: ZONING: Massage Parlor establishments shall be allowed as permitted uses in the B-1 Limited Business District, B-2 General Business Districts, B-3 Service Business Districts and B-4 Business District. Comment [lp28]: Chief of Police change Chapter 9 MASSAGE ESTABLISHMENTS 3-9-1: DEFINITIONS: 3-9-2: PERMIT REQUIRED: 3-9-3: EXEMPTIONS: 3-9-4: APPLICATION FOR MASSAGE ESTABLISHMENT LICENSE: 3-9-5: ISSUANCE OF LICENSE OR PERMIT FOR ESTABLISHMENT: 3-9-6: APPROVAL OR DENIAL OF APPLICATION: 3-9-7: POSTING OF LICENSE: 3-9-8: REGISTER OF EMPLOYEES: 3-9-9: FACILITIES NECESSARY: 3-9-10: OPERATING REQUIREMENTS: 3-9-11: ALCOHOLIC BEVERAGES PROHIBITED: 3-9-12: EMPLOYMENT OF MASSAGIST: 3-9-13: INSPECTION REQUIRED: 3-9-14: UNLAWFUL ACTS: 3-9-15: SALE, TRANSFER OR CHANGE OF LOCATION: 3-9-16: NAME AND LOCATION OF BUSINESS: 3-9-17: TRANSFER OF LICENSE: 3-9-18: ZONING: 3-9-1: DEFINITIONS: For purposes of this chapter, the following words and phrases shall have the following meanings ascribed to them respectively: APPROVED MASSAGE SCHOOL: means a facility as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10) EMPLOYEE: Any person over eighteen (18) years of age, other than a massagist, who renders any service in connection with the operation of a massage business and receives compensation from the operator of the business or patrons. LICENSEE: The person to whom a license has been issued to own or operate a massage establishment. MASSAGE: means massage or massage therapy as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10). MASSAGE ESTABLISHMENT: Any establishment having a source of income or compensation derived from the practice of "massage" as defined in this section and which has a fixed place of business where any person, firm, association or corporation engages in or carries on any of the activities as defined in this section. Clean versionExhibit A MASSAGE THERAPIST: a person as defined in section 10 of the Massage Licensing Act (225 ILCS 57/10) and may be described in this Chapter as massagist, masseur or masseuse. PATRON: Any person who receives a massage under such circumstances that it is reasonably expected that he or she will pay money or give any other consideration therefor. SEXUAL OR GENITAL AREA: Genitals, pubic area, buttocks, anus, or perineum of any person, or the vulva or breasts of a female. (Ord. 99-14, 7-8-1999) 3-9-2: PERMIT REQUIRED: A. Business License Required: No person shall engage in or carry out the business of massage for compensation unless he/she has a valid massage establishment business license issued by the City for each and every separate office or place of business conducted by such person. B. Massage Therapist Requirements: No person shall engage in massage for compensation unless he/she has a valid license issued by the Massage Licensing Board of the Department of Financial and Professional Regulation. (Ord. 99-14, 7-8-1999) 3-9-3: EXEMPTIONS: The licensing requirements of this Chapter shall not be applicable to: A. Hospitals, nursing homes and persons holding an unrevoked certificate to practice the healing arts under the laws of the Illinois Department of Professional Regulation, including but not limited to chiropractors, naprapaths, nurses, occupational therapists, physical therapists and physicians. B. Any barber, cosmetologist or nail technician lawfully carrying on their respective business to the extent authorized under a valid unrevoked license or certificate or registration issued by the State. Provided, this exemption is only intended to permit normal and customary barber, cosmetologist or nail technician services which involve incidental physical contact, such as scalp rubs and facials, which otherwise qualify as massage activities. This exemption is not intended to include, and does not permit, general massage activities as part of any barber, cosmetologist or nail technician business beyond that authorized by the state license or certification. C. Any state registered athletic trainer who administers such athletic-related massage in the normal course of training duties. D. A business which employs or includes not more than one massage therapist shall not be required to apply for or obtain a massage establishment license. Such exempt business must be located in a structure which contains no more than one room where massage activities are performed. Except for businesses which operate separate and distinct hours of operation, such exempt businesses must also be the sole massage activity within such structure. Under no circumstances shall more than two exempt businesses be permitted in any structure. Provided further, a State massage therapist’s license shall be required for the individual massage therapist performing massage activities in such exempted business. E. Where massage services are actually performed at the patron’s premises, including the patron’s place of business or residence, a massage therapy clinic license shall not be required for such patron’s premises. However, a State massage therapist’s license shall be required for the massage therapist performing massage activities in such patron’s premises.” 3-9-4: APPLICATION FOR MASSAGE ESTABLISHMENT LICENSE: A. An application for a license required by this chapter shall be made in writing under oath to the City Clerk on a form prescribed by the City Clerk. All references to the City Clerk in this Chapter shall be deemed to include the City Clerk or his or her authorized designee. Each application shall include, but not be limited to, the following information: 1. The name of the individual, partnership, corporation or association applying for a license. 2. The residence, phone number, date of birth and driver's license number of the applicant or partners; or, if a corporation or association, the residence, phone number and driver's license number of the officers and all shareholders owning more than five percent (5%) of the outstanding shares of stock. 3. The location for which the license is requested. 4. Whether the applicant, its partners, officers or listed shareholders have been convicted of any criminal offense or ordinance violation (other than traffic or parking offenses) in any jurisdiction and, if so, a list of such convictions with date and prosecuting jurisdiction. 5. Such information as required by the chief of police in order to conduct a criminal history background investigation on the applicant, its partners, officers or listed shareholders owning more than five percent (5%) of the outstanding shares of stock. 6. Whether the applicant, its partners, officers or listed shareholders have held a license or had an interest in a license issued by the City or any other jurisdiction regulating the purchase or sale of used property revoked for cause, and, if so, list the date of revocation and jurisdiction. 7. A statement whether the applicant has made application for a similar or other license on premises other than described in the application, and the disposition of such application. B. The applicant for a massage establishment license required by this Chapter shall pay the City Clerk at the time of filing an application, a license fee of two hundred dollars ($200.00) per calendar year. If at the time application is made for a license and less than six (6) months of the current license year shall have expired, the full license fee shall be charged. If more than six (6) months of such current year shall have expired, a license fee of one-half (1/2) the full fee shall be charged. C. Each applicant shall be required to submit to fingerprinting by the police department in connection with the application for a license. The applicant shall pay the fee as set by the Illinois State Police for fingerprint submissions. D. Upon receipt of an application for a license under this chapter, the City Clerk shall cause a copy thereof to be sent to the Chief of Police and the Community Development Director, both of whom shall report back to the City Clerk in thirty (30) days whether the applicant is in accordance with applicable City codes. The investigation by the Chief of Police shall include, but not be limited to, conducting a criminal history background investigation on the applicant, its partners, officers or listed shareholders owning more than five percent (5%) of the outstanding shares of stock. 3-9-5: ISSUANCE OF LICENSE OR PERMIT FOR ESTABLISHMENT: Upon approval of the Chief of Police and Community Development Director, the City Clerk shall issue a license for a massage establishment if all requirements for a massage establishment described in this Chapter are met unless it finds: A. The correct permit or license fees have not been tendered to the City, and, in the case of a check, or bank draft, honored with payment upon presentation. B. The operation, as proposed by the applicant, if permitted, would not comply with all applicable laws, including, but not limited to, the City's building, zoning, and health regulations. C. 1. The applicant, if an individual, or any of the stockholders holding more than five percent (5%) of the stock of the corporation, any of the officers and directors, or any of the partners, including limited partners, if the applicant is a partnership, or the holder of any lien, of any nature, upon the business and the equipment used therein, and the manager or other person principally in charge of the operation of the business, have been convicted of any of the following offenses or convicted of an offense outside the State that would have constituted any of the following offenses if committed within the State: a. An offense involving the use of force and violence upon the person of another that amounts to a felony. b. An offense involving sexual misconduct. c. An offense involving narcotics, dangerous drugs, or dangerous weapons that amounts to a felony. 2. The City may issue a license or permit to any person convicted of any of the crimes described in subsection C1a, C1b or C1c of this Section if it finds that such conviction occurred at least five (5) years prior to the date of the application and the applicant has had no subsequent felony convictions of any nature and no subsequent misdemeanor or convictions for crime mentioned in this Section. D. The applicant has knowingly made any false, misleading, or fraudulent statement of fact in the permit application or in any document required by the City. E. The applicant has had a massage business, masseur, or other similar permit or license denied, revoked, or suspended by the City or any other State or local agency within five (5) years prior to the date of the application. F. The applicant, if an individual, or any of the officers and directors, if the applicant is a corporation, or any of the partners, including limited partners, if the applicant is a partnership, and the manager or other person principally in charge of the operation of the business, is not over the age of eighteen (18) years. (Ord. 99-14, 7-8-1999) 3-9-6: APPROVAL OR DENIAL OF APPLICATION: The City shall act to approve or deny an application for the license or permit under this Chapter within a reasonable period of time and in no event shall the City act to approve or deny the license or permit later than ninety (90) days from the date that the application was filed with the City Clerk (Ord. 99-14, 7-8-1999) 3-9-7: POSTING OF LICENSE: A. Every massage therapist shall post his or her State license in his/her work area. B. Every person, corporation, partnership, or association licensed under this Chapter shall display such license in a prominent place. (Ord. 99-14, 7-8-1999) 3-9-8: REGISTER OF EMPLOYEES: The licensee or person designated by the licensee of a massage establishment shall maintain a register of all persons employed at any time as massage therapists and their State licenses. The register shall be available at the massage establishment to representatives of the City during regular business hours. (Ord. 99-14, 7-8-1999) 3-9-9: FACILITIES NECESSARY: No license to conduct a massage establishment shall be issued unless an inspection by the City reveals that the establishment complies with each of the following minimum requirements: A. Construction of rooms used for toilets, tubs, steam baths, and showers shall be made waterproof and shall be installed in accordance with the City building code. Plumbing fixtures shall be installed in accordance with the City plumbing code. B. Floors of wet and dry heat rooms shall be adequately pitched to one or more floor drains properly connected to the sewer. Dry heat rooms with wooden floors need not be provided with pitched floors and floor drains. C. A source of hot water must be available within the immediate vicinity of dry and wet heat rooms to facilitate cleaning. D. The premises shall have adequate equipment for disinfecting and sterilizing nondisposable instruments and materials used in administering massages. These nondisposable instruments and materials shall be disinfected after use on each patron. E. Closed cabinets shall be provided and used for the storage of clean linen, towels and other materials used in connection with administering massages. All soiled linens, towels, and other materials shall be kept in properly covered containers or cabinets, which containers or cabinets shall be kept separate from the clean storage areas. F. All plumbing shall meet the requirements set forth in the Illinois State Plumbing Code. G. Lavatories or washbasins provided with both hot and cold running water shall be installed in either the toilet room or a vestibule. Lavatories or washbasins shall be provided with soap and a dispenser and with sanitary towels. H. All electrical equipment shall be installed in accordance with the requirements of the City electrical code. (Ord. 99-14, 7-8-1999) 3-9-10: OPERATING REQUIREMENTS: A. Every portion of the massage establishment, including appliances and apparatus, shall be kept clean and operated in a sanitary condition. B. Price rates for all services shall be prominently posted in the reception area in a location available to all prospective customers. C. All employees, including masseurs and masseuses, shall be clean and wear clean, nontransparent outer garments covering the sexual and genital areas. These garments shall be restricted to the massage establishment. A separate dressing room for each sex must be available on the premises with individual lockers for each employee. Doors to such dressing rooms shall open inward and shall be self-closing. D. All massage establishments shall be provided with clean, laundered sheets and towels in sufficient quantity and shall be laundered after each use and stored in a sanitary manner. E. No massage establishment granted a license under the provisions of this Chapter shall place, publish, or distribute any advertisement, picture, or statement which is known or through the exercise of reasonable care should be known to be false, deceptive, or misleading in order to induce any person to purchase or utilize any professional massage services. (Ord. 99-14, 7-8- 1999) 3-9-11: ALCOHOLIC BEVERAGES PROHIBITED: No person shall sell, give, dispense, provide, or keep any alcoholic beverage on the premises of any massage business. (Ord. 99-14, 7-8-1999) 3-9-12: EMPLOYMENT OF MASSAGIST: No person shall employ as a massage therapist any person unless the employee has obtained and has in effect a license issued by the Massage Licensing Board of the Department of Financial and Professional Regulation. (Ord. 99-14, 7-8-1999) 3-9-13: INSPECTION REQUIRED: The Chief of Police or his authorized representatives shall from time to time make inspection of each massage establishment for the purposes of determining that the provisions of this Chapter are fully complied with. It shall be unlawful for any permittee to fail to allow the inspection officer access to the premises or hinder the officer in any manner. (Ord. 99-14, 7-8-1999) 3-9-14: UNLAWFUL ACTS: A. It shall be unlawful for any person, in a massage parlor, to place his or her hand or hands on, to touch with any part of his or her body, to fondle in any manner, or massage, a sexual or genital part of another person. B. It shall be unlawful for any person, in a massage parlor, to expose his or her sexual or genital parts, or portion thereof, to any other person. It shall also be unlawful for any person, in a massage parlor, to expose the sexual or genital parts, or any portions thereof, of any other person. C. It shall be unlawful for any person, while in the presence of any other person in a massage parlor, to fail to conceal with a fully opaque covering, the sexual or genital parts of his or her body. D. It shall be unlawful for any person owning, operating or managing a massage parlor, knowingly to cause, allow, or permit, in or about the massage parlor, any agent, employee, or any other person under his or her control or supervision to perform such acts prohibited in this Section. 3-9-15: SALE, TRANSFER OR CHANGE OF LOCATION: Upon sale, transfer, or relocation of a massage establishment, the license shall be null and void unless approved as provided in Section 3-9-6 of this Chapter, provided that upon the death or incapacity of the licensee or any colicensee of the massage establishment, any heir or devisee of a deceased licensee, or any guardian of an heir or devisee of a deceased licensee, may continue the business of the massage establishment for a reasonable period of time not to exceed sixty (60) days to allow for an orderly transfer of the license. (Ord. 99-14, 7-8-1999) 3-9-16: NAME AND LOCATION OF BUSINESS: No person granted a license pursuant to this chapter shall operate the massage establishment under a name not specified in his license, nor shall he/she conduct business under any designation or location not specified in his/her license. (Ord. 99-14, 7-8-1999) 3-9-17: TRANSFER OF LICENSE: No license or permit shall be transferable except with the consent of the city. An application for such transfer shall be in writing and shall be accompanied by fees prescribed in sections 3-9-4 and 3-9-5 of this chapter. The written application for transfer shall contain the same information as requested for initial application for the license or permit. (Ord. 99-14, 7-8-1999) 3-9-18: ZONING: Massage Parlor establishments shall be allowed as permitted uses in the B-1 Limited Business District, B-2 General Business Districts, B-3 Service Business Districts and B-4 Business District. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Plan Commission #1 Tracking Number PC 2014-03 Subdivision Security Reduction City Council/May 13, 2014 CC – 4/22/14 First Reading PC 2014-03 Majority Approval Proposed amendment to Subdivision Control Ordinance regarding Subdivision Security reductions. Krysti J. Barksdale-Noble, AICP Community Development Name Department Summary: The proposed amendment to Section 11-5-2F of the Subdivision Control Ordinance would revise the procedure for the reduction and release of subdivision securities over $1,000,000 to be authorized as an administrative approval rather than through City Council action. The rationale for the proposed amendment is based upon the fact that the verification of the work completed and the subsequent value of the reduction requires endorsement from a qualified engineer – in this case the City Engineer. Accordingly, once the engineer has completed the valuation for the work completed and made a recommendation for reduction, the City’s position to deviate from that recommendation could be considered arbitrary. If approved, any staff approved reductions would still be presented on a City Council agenda as a staff report for public record, similar to how the bills lists is currently provided as an administrative item. Plan Commission Action The Plan Commission reviewed the Text Amendment request at a public hearing held on April 9, 2014 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on April 9, 2014 and discussions conducted at that meeting, the Plan Commission recommends approval to the City Council a request for text amendment to Title 11, Chapter 5, and Subsection 11-5-2F of the Municipal Subdivision Control Ordinance related to a revised procedure for the reduction and release of subdivision securities, as proposed in a memorandum prepared by staff dated March 4, 2014. Action Item: Lindblom-aye; Weaver-aye; Kraupner-aye, Jones-aye, Baker-aye 5ayes; 0 no Attachments: 1. Staff’s memorandum to the Plan Commission dated March 4, 2014. 2. Draft Ordinance 3. Copy of Public Notice. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: April 15, 2014 Subject: PC 2014-03 Subdivision Control Ordinance Text Amendment Subdivision Security Reduction Background As you may recall in August of 2012, the Plan Commission recommended and the City Council approved a comprehensive text amendment to the Subdivision Control Ordinance as it related to the process and procedures for securing subdivision securities. This previous text amendment to the Subdivision Control Ordinance created efficiencies in tracking bonds/LOC, as well as schedules for completing improvements, in an effort to find an overarching policy solution to address the unfinished residential subdivisions within Yorkville. Since that time, staff has worked to clear the backlog of outdated bonds/letters of credit for developments we have on file by updating punchlists; contacting developers for status meetings; requesting new security instruments; reducing existing bonds/letters of credit upon completion of work; and, when necessary, recommending calls of bonds/letters of credit for those developments that are at risk of defaulting. The internal procedures for these activities, with the exception of some reductions and all recommended calls of instruments of security, are done completely at a staff level. Current Reduction Procedures Currently, reductions in subdivision securities with an initial value above $1,000,000 must be approved by the City Council. However, any security with an initial value less than $1,000,000 may be reduced through staff approval. The staff level procedure works as follows: 1. Upon inspection of the site against the latest punchlist, the City Engineer forwards his written recommendation for reduction to the City Administrator for approval. 2. If the City Administrator concurs with the City Engineer’s recommendation, the reduction is approved or denied and the City Engineer is authorized to issue a letter to implement the decision. 3. Should the City Engineer and City Administrator differ, the Mayor has the final authority to approve or deny the City Engineer’s recommendation. Developer’s appeals of the City Administrator’s decision are heard by the Mayor, who shall have final determination. The $1,000,000 threshold was added to the City Code in 2009. Prior to that date, all reductions were approved by the City Council. Staff is seeking to make all security reductions completed as an administrative approval to provide an efficiency to the process, as approval by City Council can take up to 30 days for final authorization. Requested Text Amendment The proposed amendment to Section 11-5-2F of the Subdivision Control Ordinance would revise the procedure for the reduction and release of subdivision securities over $1,000,000 to be authorized as an administrative approval rather than through City Council action. The rationale for the proposed amendment is based upon the fact that the verification of the work completed and the subsequent value of the reduction requires endorsement from a qualified engineer – in this case the City Engineer. Accordingly, once the engineer has completed the valuation for the work completed and made a Memorandum To: Plan Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: March 4, 2014 Subject: PC 2014-03 Subdivision Control Ordinance Text Amendment Subdivision Security Reduction recommendation for reduction, the City’s position to deviate from that recommendation could be considered arbitrary. Staff conducted cursory inquiries to neighboring communities regarding their policies for subdivision security reductions with the results of the survey detailed as follows: Community Approval Authorization Village of Oswego All approved by Village Board Village of North Aurora All approved by Village Board Village of Montgomery All approved by Village Board Village of Sugar Grove All approved by Staff City of Elgin All approved by Staff Staff proposes to amend the text in Section 11-5-2F of the Subdivision Control Ordinance as follows: “F. Reduction of Subdivision Securities Final acceptance, approval of land improvements and corresponding reduction or release of Letters of Credit and/or Performance Bonds shall be as follows: 1. The City Engineer shall issue a written recommendation including the basis for approving, denying or modifying a request for reduction. The recommendation shall include the amount of the reduction based upon the Engineer’s estimate of probable cost as adjusted by an inflation factor from the initial date of issuance of the Letter of Credit or Performance Bond to the date of reduction. In order to calculate the inflation factor, the Engineering News Record Construction Cost Index shall be used. The City engineer shall also determine the remaining amount of the Letter of Credit and/or Performance Bond after the reduction. 2. The City Engineer’s written recommendation shall be forwarded to the City Administrator for approval. 3. Upon the City Administrator’s concurrence with the City Engineer’s recommendation, the reduction shall be deemed approved or denied and the City Engineer is authorized to issue a letter to implement the decision. 4. In the event the City Administrator does not concur with the City Engineer’s recommendation, the Mayor shall have the final authority to approve or deny the City Engineer’s recommendation. 5. A developer may appeal the decision of the City Administrator to the Mayor, who shall review and make a final determination to affirm or reverse the City Administrator’s initial decision. 6. The City Administrator or designee shall issue reports quarterly or more frequently as deemed appropriate, to the Mayor and City Council that summarize Letter of Credit and/or Performance Bond reduction requests that have been received and actions taken pursuant to those requests.” If approved, any staff approved reductions would still be presented on a City Council agenda as a staff report for public record, similar to how the bills lists is currently provided as an administrative item. Staff Comments & Recommendation Since the proposed policy would streamline the reduction procedure , remain consistent with reduction policies of neighboring communities and still be presented to the City Council for informational purposes, staff recommends the proposed text amendment to make all reductions in subdivision securities an administrative action be approved. Proposed Motion: In consideration of testimony presented during a Public Hearing on March 11, 2014 and discussions conducted at that meeting, the Plan Commission recommends approval to the City Council a request for text amendment to Title 11, Chapter 5, and Subsection 11-5-2F of the Municipal Subdivision Control Ordinance related to a revised procedure for the reduction and release of subdivision securities, as proposed in a memorandum prepared by staff dated March 4, 2014, subject to {insert any additional conditions of the Plan Commission}… Attachments: 1. Section 11-5-2: Subdivision Securities of the City of Yorkville Municipal Code Book. 2. Proposed Draft Ordinance 3. Copy of Public Notice. 11-5-2: SUBDIVISION SECURITIES: A. Construction Guarantee: In lieu of construction in section 11-5-1 of this chapter, the subdivider shall post with the city, a construction guarantee in the form of an irrevocable letter of credit or irrevocable performance bond, payable to the United City Of Yorkville, sufficient to cover the full cost, plus twenty percent (20%), of the required improvements, as estimated by the engineer employed by the subdivider and approved by the city engineer, to assure the satisfactory installation of required improvements as outlined in this chapter, and contained in the approved plans and specifications. A surety or bank recognized by the state of Illinois, and approved by the city attorney, shall issue the bond or letter of credit posted, and shall carry a rating sufficient to cover the cost of construction. The subdivider shall use the standard bond form or letter of credit form used by the city. Construction guarantee shall not be reduced to below twenty percent (20%) of the approved engineer's estimate prior to acceptance of the public improvements by the city. The construction guarantee shall not expire for at least one year. Subsequent renewals of the construction guarantee shall also be for a period of at least one year. B. Projects Nearing Two Years: Projects nearing two (2) years into construction will receive a status inquiry letter from the city engineer and require an updated public improvement completion (PIC) schedule. C. Projects Nearing Three Years: Projects nearing three (3) years into construction will receive a status inquiry letter from the city engineer with a punchlist of uncompleted improvements and will require an updated PIC schedule. D. Projects Nearing Four Years: Projects nearing four (4) years into construction will receive a status inquiry letter from the city engineer with a punchlist of uncompleted improvements, require an updated PIC schedule and formal notification that the project will be in default if an extension is not requested and approved prior to the four (4) year construction deadline. E. Projects Over Four Years: Projects over four (4) years into construction will receive notification of default from the city engineer, at the city council direction, indicating that the letter of credit or performance bond is subject to a demand for call within sixty (60) days of the date of the notice should the developer not seek an extension for completion. F. Reduction Of Subdivision Securities: Final acceptance, approval of land improvements and corresponding reduction or release of letters of credit and/or performance bonds for Page 1of 2Sterling Codifiers, Inc. 3/25/2013http://www.sterlingcodifiers.com/codebook/printnow.php developments whose initial letter of credit or performance bond amount is less than one million dollars ($1,000,000.00) shall be as follows: 1. The city engineer shall issue a written recommendation including the basis for approving, denying or modifying a request for reduction. The recommendation shall include the amount of the reduction based upon the engineer's estimate of probable cost as adjusted by an inflation factor from the initial date of issuance of the letter of credit or performance bond to the date of reduction. In order to calculate the inflation factor, the engineering news record construction cost index shall be used. The city engineer shall also determine the remaining amount of the letter of credit and/or performance bond after the reduction. 2. The city engineer's written recommendation shall be forwarded to the city administrator for approval. 3. Upon the city administrator's concurrence with the city engineer's recommendation, the reduction shall be deemed approved or denied and the city engineer is authorized to issue a letter to implement the decision. 4. In the event the city administrator does not concur with the city engineer's recommendation, the mayor shall have the final authority to approve or deny the city engineer's recommendation. 5. A developer may appeal the decision of the city administrator to the mayor, who shall review and make a final determination to affirm or reverse the city administrator's initial decision. 6. The city administrator or designee shall issue reports quarterly or more frequently as deemed appropriate, to the mayor and city council that summarize letter of credit and/or performance bond reduction requests that have been received and actions taken pursuant to those requests. 7. Final acceptance, approval of land improvements and corresponding reduction or release of letters of credit and/or performance bonds for developments whose initial letter of credit or performance bond amount is more than one million dollars ($1,000,000.00) shall be approved by the city council. (Ord. 2012-27, 8-28-2012) Page 2of 2Sterling Codifiers, Inc. 3/25/2013http://www.sterlingcodifiers.com/codebook/printnow.php PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-03 NOTICE IS HEREWITH GIVEN THAT the United City of Yorkville, Kendall County, Illinois, is proposing to amend Title 11, Chapter 5, and Subsection 11-5-2F of the Municipal Subdivision Control Ordinance related to City Council a revised procedure for the reduction and release of subdivision securities. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said request on Wednesday, March 12, 2014 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Ordinance No. 2014-____ Page 1 Ordinance No. 2014- _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AMENDING THE REQUIREMENTS IN THE YORKVILLE SUBDIVISION CONTROL ORDINANCE REGARDING PROCEDURES FOR THE REDUCTION OF SUBDIVISION SECURITIES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 11-7-1 of the Yorkville Subdivision Control Ordinance the Mayor and City Council (the “Corporate Authorities”) may initiate amendments to the Yorkville Subdivision Control Ordinance; and, WHEREAS, the Corporate Authorities on January 28, 2014 authorized the filing of amendments to the Yorkville Subdivision Control Ordinance regarding procedures for the reduction of subdivision securities; and, WHEREAS, the Plan Commission convened and held a public hearing on the 9th day of April, 2014, to consider the request to amend the Subdivision Control Ordinance and, WHEREAS, the Plan Commission after the close of the hearing approved findings of fact and made a recommendation to the Corporate Authorities that the proposed amendments be approved. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the above recitals are incorporated and made a part of this Ordinance. Section 2: That Title 11, Chapter 5, Subsection 11-5-2F of the Yorkville City Code, as amended, be and is hereby amended to read a follows: “F. Reduction of Subdivision securities Final acceptance, approval of land improvements and corresponding reduction or release of Letters of Credit and/or Performance Bonds shall be as follows: (1) The City Engineer shall issue a written recommendation including the basis for approving, denying or modifying a request for reduction. The recommendation shall include the amount of the reduction based upon the Engineer’s estimate of probable cost as adjusted by an inflation factor from the initial date of issuance of the Letter of Credit or Performance Bond to the date of reduction. In order to calculate the inflation factor, the Engineering News Record Construction Cost Index shall be used. Ordinance No. 2014-____ Page 2 The City engineer shall also determine the remaining amount of the Letter of Credit and/or Performance Bond after the reduction. (2) The City Engineer’s written recommendation shall be forwarded to the City Administrator for approval. (3) Upon the City Administrator’s concurrence with the City Engineer’s recommendation, the reduction shall be deemed approved or denied and the City Engineer is authorized to issue a letter to implement the decision. (4) In the event the City Administrator does not concur with the City Engineer’s recommendation, the Mayor shall have the final authority to approve or deny the City Engineer’s recommendation. (5) A developer may appeal the decision of the City Administrator to the Mayor, who shall review and make a final determination to affirm or reverse the City Administrator’s initial decision. (6) The City Administrator or designee shall issue reports quarterly or more frequently as deemed appropriate, to the Mayor and City Council that summarize Letter of Credit and/or Performance Bond reduction requests that have been received and actions taken pursuant to those requests.” Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached Memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Plan Commission #2 Tracking Number PC 2014-04 Filling of Lowlands City Council/May 13, 2014 CC - 4/22/14 First Reading PC 2014-04 Majority Approval Text amendment removing the special use requirement for filling of lowlands in the residential districts. Chris Heinen Community Development Name Department Proposed Text Amendment Summary: The City’s zoning ordinance specifically identifies “filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes” as an allowable use only in the R-1 One- Family Residence District by special use permit. However, due to the cumulative nature of the zoning ordinance, all permitted and special uses allowed in the R-1 District are also allowed as permitted and special uses in the R-2 One Family Residence District. This request for test amendment stems from the special use request in April 2012 by D. Construction to use clean soil to fill and grade property zoned R-2 in the City without having a proposed land plan. At that time, the Plan Commission recommended unanimously to deny the request and City Council upheld that recommendation. Although this activity typically requires a grading permit issued by the engineering department in all other zoning districts, only the residential districts identify the activity of filling and grading unrelated to a development project as a Special Use which can be problematic for land preparation of vacant parcels or infill lots. Staff has reviewed the text amendment request and has concluded that a special use would not be appropriate for this type of use. All other zoning districts within the city do not require a special use for the filling of lowlands. The City has engineering Site Plan permit and approval processes which are done at a staff level for every other zoning district and therefore should not require a special use in the residential districts. Staff recommends the following: 1. Amend Title 10-6B-2 to omit lowland filling as a special use within the R-1, One-Family Residence District. Plan Commission Action The Plan Commission reviewed the requested text amendment at a public hearing held on April 9, 2014 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on April 9, 2014 and approval of the findings of fact, the Plan Commission recommends approval to the City Council of a request for text amendment to Title 10, Chapter 6, Article B; R-1 One-Family Residence District of the United City of Yorkville’s City Code, as presented by staff in a memorandum dated April 4, 2014. Action Item: Lindblom-aye; Kraupner- aye; Weaver-aye, Jones-aye, Baker-aye 5 ayes; 0 nays Attachments: 1. Staff’s memorandum to the Plan Commission dated April 4, 2014. 2. Current Title 10, Chapter 6, Article B of the United City of Yorkville’s Municipal Zoning Ordinance. Memorandum To: City Council From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: April 11, 2014 Subject: PC 2013-04 – Filling of Lowlands Text Amendment to Residential Districts 3. Copy of Public Notice. Background: The City’s zoning ordinance specifically identifies “filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes” as an allowable use only in the R-1 One-Family Residence District by special use permit. However, due to the cumulative nature of the zoning ordinance, all permitted and special uses allowed in the R-1 District are also allowed as permitted and special uses in the R-2 One Family Residence District. As the Plan Commission will recall, staff has previously suggested further review of Filling of Holes, Pits or Lowlands as Special Uses in R-1 and R-2 Residential Zoning Districts (Section 10-6B-2 and Section 10-6C-2). This stems from the special use request in April 2012 by D. Construction to use clean soil to fill and grade property zoned R-2 in the City without having a proposed land plan. At that time, the Plan Commission recommended unanimously to deny the request and City Council upheld that recommendation. Although this activity typically requires a grading permit issued by the engineering department in all other districts, only the R-1 and R-2 Districts identifies filling and grading as a Special Use. Suggested Text Amendments: The following is the proposed text amendment omitting lowland filling as Special Uses within the R-1, One-Family Residences District: Section 10-6B-2, R-1 One-Family Residence District: Special Uses: Filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes. Staff Recommendation Summary: Staff has reviewed the text amendment request and has concluded that a special use would not be appropriate for this type of use. All other zoning districts within the city do not require a special use for the filling of lowlands. The City have an engineering Site Plan permit and approval process which are done at a staff level for every other zoning district and therefore should not require a special use in the residential districts. Staff recommends the following: 1. Amend Title 10-6B-2 to omit lowland filling as a special use within the R-1, One-Family Residence District. Memorandum To: Plan Commission From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: April 4, 2014 Subject: PC 2014-04 Lowland Filling Staff will be available to answer any questions the Plan Commission may have regarding the text amendment. Should the Plan Commission decide to recommend approval of the proposed text amendment, draft motion language has been prepared below for your convenience. Proposed Motion: In consideration of testimony presented during a Public Hearing on April 9, 2014 and approval of the findings of fact, the Plan Commission recommends approval to the City Council of a request for text amendment to Title 10, Chapter 6, Article B; R-1 One-Family Residence District of the United City of Yorkville’s City Code, as presented by staff in a memorandum dated April 4, 2014, and further subject to {insert any additional conditions of the Plan Commission}…. Attachments: 1. Current Title 10, Chapter 6, Article B of the United City of Yorkville’s Municipal Zoning Ordinance. 2. Copy of Public Notice. Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AMENDMENTS TO THE YORKVILLE ZONING ORDINANCE REMOVING LOWLAND FILLING AS A SPECIAL USE IN THE RESIDENCE DISTRICTS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-14-7 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Yorkville Zoning Ordinance to remove the “filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes as a special use in all Residence Districts; and, WHEREAS, the Plan Commission convened and held a public hearing on the 9th day of April 2014, to consider the request to amend the Yorkville Zoning Ordinance deleting the special use as described above; and WHEREAS, the Plan Commission reviewed the standards as required in Section 10-14- 7B.5 of the Yorkville Zoning Ordinance, adopted the findings of fact, and made a recommendation to approve the proposed amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City Council has reviewed the Plan Commission’s findings of fact and recommendations and hereby approves said amendments to the Yorkville Zoning Ordinance. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Section 10-6B-2 of the Yorkville City Code, as amended, be and is hereby amended by deleting the following: “Filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes.” Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Ordinance No. 2014-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR ARTICLE B. R-1 ONE-FAMILY RESIDENCE DISTRICT 10-6B-1: USES PERMITTED: The following uses are permitted: Accessory uses. Churches, rectories and parish houses. Golf courses, regulation size, but not including "par 3" golf courses, commercially operated driving ranges or miniature golf courses; and provided, that no clubhouse or accessory building shall be nearer than five hundred feet (500') to any dwelling on an adjacent zoning lot. Home occupations. Off street parking facilities, as required or permitted in accordance with the provisions of chapter 11 of this title. One-family detached dwellings. Parks, forest preserves and recreational areas, when publicly owned and operated. Public utility facilities, as defined in the state act entitled "an act concerning public utilities1". Schools; public, denominational or private, elementary and high, including playgrounds, garages for school buses and athletic fields auxiliary thereto. Seminaries, convents, monasteries and similar religious institutions, including dormitories and other accessory uses required for operation. Signs, as permitted and regulated by title 8, chapter 11 of this code. Temporary buildings for construction purposes for a period not to exceed such construction. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1994-31, 7-15-1994; Ord. 2000-1, 1-27-2000) 10-6B-2: SPECIAL USES: The following uses may be allowed by special use permit in accordance with the provisions Page 1of 4Sterling Codifiers, Inc. 4/2/2014http://www.sterlingcodifiers.com/codebook/printnow.php of section 10-14-6 of this title: Airports or aircraft landing fields. Cemeteries, including crematories and mausoleums in conjunction therewith if not located within five hundred feet (500') of any dwelling. Colleges and universities, including dormitories, fraternities, sororities and other accessory buildings and structures when located on the college or university grounds, but not including business colleges or trade schools when operated for profit. Daycare centers. Filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes. Institutions for the aged and for children. Philanthropic and eleemosynary institutions. Planned residential or institutional developments under single ownership or control in which incidental business or recreational facilities for the convenience of the occupants may be furnished. For such developments, the city council may vary the bulk regulations of this title, provided such variations are consistent with the general purpose and intent of this title and as set forth in chapter 14 of this title, and will result in better site planning and thus be of greater benefit both to the occupants of the development and to the surrounding area. Private recreational areas or camps when not operated for profit. Public service uses: Electric substations and booster stations. Filtration plant, pumping station and water reservoir. Police and fire station. Sewage treatment plant. Telephone exchange. Radio and television towers, commercial. Railroad rights of way and trackage, but not including classification yards, terminal facilities or maintenance facilities. Rest homes, nursing homes, hospitals and sanitariums, for human beings only. Page 2of 4Sterling Codifiers, Inc. 4/2/2014http://www.sterlingcodifiers.com/codebook/printnow.php Schools, day or nursery, public or private. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1994-31, 7 -15-1994; Ord. 1995-20, 8-10-1995; Ord. 2000-1, 1-27-2000) 10-6B-3: LOT AREA: A. Every one-family detached dwelling hereinafter erected shall be located on a tract of land having an area of not less than eighteen thousand (18,000) square feet and with a width at the established building line not less than one hundred feet (100'). B. All nonresidential principal use buildings, as permitted in this article, shall be located on a tract of land having an area of not less than eighteen thousand (18,000) square feet and with a width at the established building line of not less than one hundred feet (100'). (Ord. 1973-56A, 3-28-1974; amd. Ord. 1988-2, 1-28-1988; Ord. 1994-31, 7-15-1994; Ord. 2000-1, 1-27-2000) C. Lot size for special uses shall be specified in the special use permit but shall not be less than five (5) acres. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1994-31, 7-15-1994; Ord. 2000-1, 1-27-2000) 10-6B-4: YARD AREAS: No building shall be erected or enlarged unless the following yards are provided and maintained in connection with such building, structure or enlargement: A. Front Yard: A front yard of not less than forty feet (40'). B. Side Yards: A side yard on each side of the zoning lot of not less than fifteen feet (15'), except where a side yard adjoins a street, the minimum width shall be increased to forty feet (40'). C. Rear Yard: A rear yard of not less than fifty feet (50'). (Ord. 1973-56A, 3-28-1974; amd. Ord. 1994-31, 7-15-1994; Ord. 2000-1, 1-27-2000) Page 3of 4Sterling Codifiers, Inc. 4/2/2014http://www.sterlingcodifiers.com/codebook/printnow.php 10-6B-5: LOT COVERAGE: Not more than thirty percent (30%) of the area of a zoning lot may be covered by buildings or structures, including accessory buildings. Drives and sidewalks on grade are not to be considered structures. (Ord. 2003-40, 7-22-2003) 10-6B-6: MAXIMUM BUILDING HEIGHT: No building or structure shall be erected or structurally altered to exceed the following heights: A. One-Family Detached Dwellings: Thirty feet (30') and not more than 2.5 stories, whichever is less. B. Churches: Seventy five feet (75') for towers and steeples, but not more than forty five feet (45') for the main structure. C. Other Nonresidential Buildings: Other nonresidential permitted buildings and structures shall not exceed thirty five feet (35') and not more than three (3) stories in height. Parapet walls, chimneys, cooling towers, stacks and necessary mechanical appurtenances may be erected over and above the maximum height of thirty five feet (35'), provided they are constructed in accordance with all other regulations of the city. D. Special Uses: Maximum height limitations shall be specified with the granting of a special use permit. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1994-31, 7-15-1994; Ord. 2000-1, 1- 27-2000) Page 4of 4Sterling Codifiers, Inc. 4/2/2014http://www.sterlingcodifiers.com/codebook/printnow.php PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-04 NOTICE IS HEREWITH GIVEN THAT The United City of Yorkville, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a text amendment deleting the Special Use of, “Filling of holes, pits or lowlands with noncombustible material free from refuse and food wastes” from the list of Special Uses in the R-1, One-Family Residence District in the Zoning Ordinance. This amendment will also delete it as a permitted Special Use in all other Residential Districts. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, April 9, 2014 at 7 p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #5 Tracking Number CC 2014-40 Collective Bargaining Agreement between IUOE Local 150 and City of Yorkville City Council – May 13, 2014 CC – 4/22/14 None CC 2014-40 Proposed union contract for Public Works department employees Bart Olson Administration Name Department