Ordinance 1998-18 ' r
STATE OF IL1ILINOIS )
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COUNTY OF KENDALL )
ORDINANCE NO.
ORDINANCE AMENDING TITLE 1, CHAPTER 7, SECTION 3(B)(3) OF THE
CITY CODE OF'UNITED CITY OF YORKVR.r.F.
(PURCHASE ORDER AMENDMENT)
WHEREAS the Mayor and City Council have determined that Purchase Order Policy and
Procedures are necessary for the efficient operation and management of the United City of Yorkville;
WHEREAS the Mayor and City Council have determined that the current Purchase Order
Policy and Procedures are inadequate for the needs of the United City of Yorkville and that an
Amendment to the current policy and procedure is requried;
NOW THEREFORE BE IT ORDAINED THAT TITLE I, CHAPTER 7, SECTION 3(B)(3)
OF THE CITY CODE OF THE UNITED CITY OF YORKVILLE IS AMENDED TO READ AS
FOLLOWS:
1-7-3 (B)(3) Other Contracts and Purchases: Every purchase or contract involving an
expenditure equal to or less than the amounts enumerated in paragraphs 1 and
2 shall be made in compliance with the following procedures:
(a). Purchase orders are to be used when orders are placed for goods
and services and billed directly to The City, or its designated financial officer.
(b). Each Department Head will be issues a numbered set of purchase
orders for which they are responsible. Purchase orders are to be used in numeric order.
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(c). Before ordering goods or services, approval must be obtained according
to the authorization limits below:
(i). Budgeted purchases under$500.00 require a purchase order. The
purchase order is to be completed and returned to the Department Head (or his/her designee) for
signature and account numbers.
(ii). Budgeted purchases $500.00 to $1,000.00 require a purchase
order and competitive quote form. Both forms are to be completed and returned to the Department
Head for signature and account numbers.
(iii). Budgeted purchases over $1,000.00 to $5,000.00 require a
purchase order and a competitive quote form with written competitive quotes. Purchases over
$1,000.00 require the signature of the Department Head and that Department's Committee Chairman,
or the Mayor with notification to the Committee Chairman.
(iv). For purchases over$5,000.00 and non-budgeted purchases, in
addition to those requirements set out in paragraph C, the purchases shall require a purchase order,
written competitive quotes and City Council approval.
(v). For purchases over $10,000.00 the City Council will abide by
Chapter 65 5/8-9-1 of Illinois Compiled Statutes by obtaining sealed bids and published ads as
required, or no bids if authorized by a vote of two-thirds of all the aldermen
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IN WITNESS WI1EREOF THIS ORDINANCE HAS BEEN ENACTED THIS
DAY OF 1996.
PASSED THIS �`f � DAY OF 1998.
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The Law Offices of Daniel J. Kramer
1107A South Bridge St.
Yorkville, IL 60560
630-553-9500
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