Public Works Packet 2014 05-20-14
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, May 20, 2014
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: April 15, 2014
New Business:
1. PW 2014-32 Water Department Reports for January and February 2014
2. PW 2014-33 Double Drum Vibratory Roller RFP Results
3. PW 2014-34 Game Farm Road / Somonauk Street Improvements – Professional Services Agreement
4. PW 2014-35 MFT Resolution for 2014 Road to Better Roads Program
5. PW 2014-36 Grant of Temporary Easements for Stormwater Management – Walsh Drive
6. PW 2014-37 Parking Restriction in Windett Ridge Subdivision
7. PW 2014-38 Disposal of Equipment
8. PW 2014-39 Sewer Cleaning Machine RFP
9. PW 2014-40 Route 34 Improvements (Route 47 to Orchard Road) – Update
10. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) – Update
11. PW 2014-42 Bond/Letter of Credit Quarterly Update
Old Business:
1. PW 2013-43 Caledonia Letter of Credit Call and Subdivision Completion Update
Additional Business:
2014/2015 City Council Goals – Public Works Committee
Goal Priority Staff
“Capital Infrastructure Plan Funding” 5 Bart Olson & Rob Fredrickson
“City-wide Building Needs” 12 Eric Dhuse & Brad Sanderson
“Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer
“Replanting of Trees” 15 Eric Dhuse & Scott Sleezer
“Residential Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
“Master Facility Planning” 20 Bart Olson & Eric Dhuse
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, May 20, 2014
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR APPROVAL:
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1. April 15, 2014
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2014-32 Water Department Reports for January and February 2014
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2014-33 Double Drum Vibratory Roller RFP Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2014-34 Game Farm Road / Somonauk Street Improvements – Professional Services Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2014-35 MFT Resolution for 2014 Road to Better Roads Program
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2014-36 Grant of Temporary Easements for Stormwater Management – Walsh Drive
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2014-37 Parking Restriction in Windett Ridge
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2014-38 Disposal of Equipment
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2014-39 Sewer Cleaning Machine RFP
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2014-40 Route 34 Improvements (Route 47 to Orchard Road) - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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11. PW 2014-42 Bond/Letter of Credit Quarterly Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. PW 2013-43 Caledonia Letter of Credit Call and Subdivision Completion Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – April 15, 2014
Public Works – May 20, 2014
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 5
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, April 15, 2014, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Diane Teeling
Alderman Ken Koch
Alderman Larry Kot
Alderman Jackie Milschewski
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Brian Stubbs, Whispering Meadows
Vienles Jakobsons, Whispering Meadows
John Bruno, Whispering Meadows
Deb Kautny, Whispering Meadows
The meeting was called to order at 6:00pm by Chairman Diane Teeling.
Citizen Comments:
John Bruno of Whispering Meadows said he was representing the residents of that subdivision. He
would like the final pave coat put on the streets. He said the roads are decaying badly in spite of
putting gravel in the potholes. He said the builder, Kimball Hill Homes, went bankrupt and the streets
should have been paved 6 years ago. Residents will have a difficult time selling their homes and
realtors now have to disclose the conditions to potential buyers. Bart Olson said the bond company is
not honoring the bonds so the City is litigating. Mr. Olson said Illinois is very lenient with bond
companies and the City has no authority to tell the builder which one to use. He said the court
documents said the City did not call the bonds on time and a variety of other reasons.
Mr. Bruno questioned the rating of the bond company. The name of the bond company is Fidelity and
Deposit Company of Maryland. Mr. Bruno did a quick search of the company and found that the
company behind Fidelity is Zurich Insurance who has an A+ rating. Mr. Bruno asked how big the
financial battle is and Mr. Olson said the City has already spent $106,000 between 2010 and 2014.
Page 2 of 5
Mr. Bruno suggested that perhaps the City should raise bonds to pay for the paving in lieu of bond
company payments since there is no guarantee the bonds will be paid. He said the streets present safety
issues and possibility liability and the City should look at alternate funding sources. Chairman Teeling
asked if Mr. Bruno was suggesting an SSA. Mr. Bruno said he was not since the subdivision would not
pay for the roads. Alderman Koch said a couple other subdivisions in the City had SSA's and their
situations have now corrected themselves. Mr. Bruno suggested perhaps the City could buy out TRG
Investments, however, Mr. Olson said the City is not in the business of real estate transactions. Mr.
Bruno said there are several vacant lots in Whispering Meadows. Mr. Olson said the City has told the
existing landowner they would work with them and offer things that other subdivisions have received,
however, there has been no movement.
Alderman Teeling said the Council has been studying the budget for road repair and is willing to work
with any developer. Mr. Bruno asked what role the township and County play in repairing these roads.
They have no role unless jurisdiction of roads is transferred at their request. These are not City roads
yet, so the City cannot pay for the streets. Mr. Bruno speculated on the possibility of annexing the
parcel into another policitical entity such as the township, however, Mr. Olson said the
County/township would not asume liability since the property is within the corporate boundaries of the
City. Alderman Kot asked if there are any plans to hot patch the streets, but Mr. Dhuse said he is
waiting for further direction prior to this action.
Mr. Vilenis Jakobsons said he has lived in Whispering Meadows for 6 years and with the bonds being
unattainable right now, he can't sell his house due to the poor street conditions. He also said there are
many unsold lots and no houses have been built for a few years. He asked that more pressure be put on
the bond company. Mr. Olson said litigation is the City's only recourse.
Deb Kautny has concern for home values and for safety of children and young drivers. She said kids
are unable to ride bikes or rollerblade due to the streets. She said this is a black eye on the City and
businesses will not be attracted. She said there must be other similar cases in the country and that the
information could be helpful to the City. He said the City cannot take the role of the developer and
cannot fund private subdivisions. Mr. Olson said all other subdivisions have seen some growth except
Whispering Meadows. She hoped the City would think outside the box for unconventional ways to
resolve. She asked if Fidelity holds any other bonds with the City and Mr. Olson said they do not.
Brian Stubbs said the situation is bad for economic development. Rocks fly from the cold patch when
people drive by. He asked if the homeowners need to start a petition or if some tax money can be used.
Mr. Olson said there is nothing the citizens can do to help the litigation. He said TRG (the vacant
property owner) has been dismissed from the lawsuit, but the City still considers them responsible. He
said the homeowner's association and subdivision have threatened to sue the City, but the City must
protect everyone's interests and all subdivisions. Mr. Olson said the City is not at liberty to discuss
many aspects of the matter.
Previous Meeting Minutes: March 18, 2014
The minutes were approved as presented.
Page 3 of 5
New Business:
1. PW 2014-24 Autumn Creek – Unit 2C Bond Reduction
This is for Autumn Creek, Unit #2C, north of Kennedy Road. The necessary infrastructure has been
completed to request the bond reduction which is being recommended by Mr. Sanderson. Alderman
Milschewski asked if there were any water issues since a resident had questions in the past. There are
no issues now and this item moves forward to the consent agenda.
2. PW 2014-25 Double Drum Vibratory Roller RFP
Mr. Dhuse said a new roller is needed for asphalt patches since the current one was purchased in 1998
and has outlived its usefulness with parts no longer available. The roller is being purchased instead of
a truck. Alderman Kot asked how this roller would compare to the one owned by D Construction. It is
a much smaller model and for patching only. The cost is $40,000 for a used machine. Mr. Kot asked if
the City could purchase a machine to repair the streets and possibly share it with other communities.
Mr. Dhuse will research costs. Mr. Olson thought it might still be cheaper to outsource this type of
work. Asphalt pavers are very specialized with burners, etc. More staff would be needed, they would
need to be trained and it would be more than a summer job. This RFP will move forward to the
consent agenda.
3. PW 2014-26 Cannonball Trail LAFO Agreements
a. IDOT Joint Agreement
b. Phase III Engineering Agreement
c. MFT Resolution
Bids will be let June 13th and 2 agreements must be considered. The Joint Agreement identifies the
funding (75% federally funded and 25% local). The Phase III agreement is the next phase of this
project. The City is using $100,000 of MFT funds to cover its portion of the project so a resolution is
needed. The project should start in August and be done in October. The committee recommended
moving this forward to the consent agenda.
4. PW 2014-27 Kennedy Road Shared-Use Path – ITEP Phase II Engineering Agreement
The first phase of engineering is nearly complete and IDOT should be approving soon. When this
phase is complete, the City can apply for grants. The bill for engineering will be paid for by “Push for
the Path”. Alderman Teeling said she will be working with the Aurora Green Committee this summer
for additional fundraising and there will be a golf outing in September. No City money has been spent
to this point. This matter moves to the consent agenda.
5. PW 2014-28 Raintree Village – Completion of Improvements Bid Award
This is the completion of improvements in units 4, 5 and 6. The Council approved an agreement last
summer that gave the SSA funds to the City and the City was to complete the infrastructure. Bids were
taken and it was awarded to Hardin Paving. Mr. Kot noted they were 11% under the other bids. This
moves to the consent agenda.
6. PW 2014-29 Rt. 47 Sanitary Sewer Lining – Bid Award
This project is in lieu of removal and replacement of some of the sewer pipe. Visu-Sewer was awarded
the contract for work at Colonial Parkway, at the RR tracks and Fox Rd. This will move to the consent
agenda.
Page 4 of 5
7. PW 2014-30 Kennedy Road Improvements (Autumn Creek) – Bid Award
The Pulte contract states they will pay for road-widening on Kennedy Road in front of the Autumn
Creek development and it will be completed this summer. Hardin Paving was the low bidder. Mr.
Sanderson said estimates can change, primarily due to unforeseen conditions and these are dealt with
on change orders, however, he said most times the prices are pretty close to the estimate. Alderman
Kot asked if the City had worked with Hardin in the past and Mr. Sanderson said he had worked with
them on other projects. They were previously known as Orange Crush and Palumbo. Mr. Olson said
the City has approved a construction engineering contract with EEI to monitor and track this project.
This moves forward to the consent agenda.
8. PW 2014-31 TAP Grant Intergovernmental Agreement
The County approved a second request for funding of sidewalks as part of the Rt. 47 project. The
award is for $5,000. The per-square cost of sidewalk is about $125. Alderman Milschewski noted that
the sidewalks for the school program had to be a certain width and she asked how the downtown
avoided the minimum. Mr. Dhuse said the width is the same and 5-feet is the width necessary for ADA
compliance. The committee recommended approval of this agreement and it moves forward to the
consent agenda.
Old Business:
1. PW2014-13 Parking Restrictions – Whispering Meadows
This item is based on a complaint from the Whispering Meadows Homeowner's President. There is a
problem with the sight distance on Allendale when cars are parked on both sides of the street. The City
proposed parking on the west side of the street only and letters had to be sent to residents inviting them
to make comment. Administrator Olson said that no one had responded to letters the City had sent
about the parking restrictions. It will also be at a future Council meeting. Mr. Bruno commented that
the police department was issuing parking tickets for parking 2-3 inches over the sidewalk and he
thought it was trivial to focus on that. Alderman Koch explained that a resident may have called to
complain and the police cannot ignore the complaint.
Additional Business:
Alderman Kot commented that Fox St. was torn out up to Main St. It is part of the project and will
allow for turn lanes. He thought part of the County building parking lot was torn up as well. He asked
how long Fox would be closed. Mr. Dhuse thought it should be open May 1st. Mr. Kot also asked if
the lights at Van Emmon had been adjusted due to traffic backups he observed. Mr. Dhuse said the
school busses that stop at the train tracks contribute to the backups as well.
Alderman Teeling questioned the ComEd activities near Mill Road by the train tracks. They are
upgrading the lines and laid mats to prevent mud.
Alderman Koch asked if City Attorney Orr had sent a letter regarding Sunflower {flooding issues}.
Contact was made and property owners will allow access to their property. The owners were concerned
about liability or incurring any costs. Mr. Sanderson is meeting with them in a few days.
Alderman Milschewski said there had been a plumbing/water problem at a residence on her street and
asked who is liable for sidewalk repair. The property owner is responsible according to Mr. Dhuse.
Page 5 of 5
Ms. Milschewski also asked if the City had ever considered a dog park. Mr. Olson replied that there
was no money in the Parks budget, but it is one of the most requested amenities. She had observed one
recently and said there is an area for small dogs and one for large dogs. The approximate cost is
$15,000 to $30,000. Alderman Koch said locations previously considered were Fox Hill, Corneils and
by the Christian School. He will bring it up at Parks meeting.
Ms. Teeling asked if the City could address the poor condition of parking lots at some businesses. Mr.
Dhuse said the asphalt plants are not open yet for the material to fix them and the City can't force the
business owners to fix since it's private property. Mr. Olson said the property owner has an obligation
to repair damaged vehicles.
There was no further business and the meeting was adjourned at 7:45pm.
Minutes respectfully transcribed by Marlys Young
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
PW 2014-32
Water Department Reports for January and February 2014
Public Works Committee – May 20, 2014
Majority
Approval
Monthly water reports that are submitted to the IEPA.
Eric Dhuse Public Works
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
PW 2014-33
Double Drum Vibratory Roller RFP Results
Public Works – May 20, 2014
Majority
Approval
The RFP was not closed as of packet production on Thursday. Results will be
brought to the Public Works meeting for discussion.
Eric Dhuse Public Works
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
PW 2014-34
Game Farm Road and Somonauk Street Improvements
PW Committee – May 20, 2014
Consideration of Approval
Update and Agreement Consideration
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update as to the status of the overall project as well as
present a Professional Services Agreement from HR Green to update the final engineering plans
and specifications in preparation of bidding the project.
As to the project schedule, generally we are targeting the November 7, 2014 letting, which would
translate into a construction start in the Spring of 2015. To make the letting date, pre-final plans
are due to IDOT no later than July 18, 2014.
Over the next few months, we will be working on the following items:
Updating of Plans, Specifications and Estimates (HR Green)
Applying for IEPA and Other Permits (HR Green)
Completing Land Acquisition (currently 25 out of 33 have been acquired)
Contacting Private Utility Companies / Conducting Joint Utility Meeting
Presenting Draft Phase III Engineering Agreement to City Council
Presenting Draft IDOT Joint Agreement to City Council
As noted above, the City needs to submit updated Pre-Final plans to IDOT by July 18th. The
updating of the plans includes updating pay code items and special provisions, removing the Rt.
47 and Somonauk Street intersection from the plan set (currently being completed by IDOT), and
making other minor revisions as driven by the City. In addition, all necessary permits will be
applied for and an updated cost estimate will be provided. HR Green had previously completed
the plans and specifications in 2009.
Attached you will find an Agreement from HR Green to complete the necessary updates and
submittals. We have reviewed the agreement and the projected estimate of time to complete and
find it to be acceptable. We are recommending acceptance of the agreement.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 7, 2014
Subject: Game Farm /Somonauk Improvements
PROFESSIONAL SERVICES AGREEMENT
For
Game Farm Road Reconstruction
Phase II – Contract Plans, Specifications, and Estimates (Letting Updates)
Mr. Bradley P. Sanderson, P.E.
Vice President (Engineering Enterprises, Inc.)
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Phone: 630.553.8527
Mr. Matthew J. Feller, P.E., PTOE
Project Engineer
HR Green, Inc.
651 Prairie Pointe Drive, Suite 201
Yorkville, Illinois 60560
HR Green Project No.: 040098.07
May 1, 2014
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
7.0 PROFESSIONAL SERVICES FEE
8.0 TERMS AND CONDITIONS
I.
Professional Services Agreement
Game Farm Road – Phase II Letting Update
May 1, 2014
Page 1 of 10
THIS AGREEMENT is between UNITED CITY OF YORKVILLE (hereafter “CLIENT”) and HR
GREEN, INC. (hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding
CLIENT plans to improve Game Farm Road/Somonauk Street from U.S. Route 34 to
Illinois Route 47. Game Farm Road/Somonauk Street is designated as Federal Aid Urban
Route 1550. The proposed improvement generally consists of roadway reconstruction
with the addition of a two-way left turn lane (TWLTL) from U.S. Route 34 to Illinois Route
47. Other improvements include the addition of curb and gutter, storm sewer, sidewalks,
traffic signal modernization and the replacement of various water main and sanitary
sewers.
CLIENT has secured Federal funding for construction of the proposed improvements.
The Federal funding is programmed through the Kane/Kendall County Council of Mayors.
The project is currently scheduled for a November 2014 letting. COMPANY previously
completed the Phase I engineering, which included the preparation of a Project
Development Report (PDR). The Phase I engineering and PDR were approved in
January 2007.
The original Phase II design contract was authorized on August 22, 2007. The next
design effort needed for this project is to update the construction documents (consisting of
plans, specifications and estimates) for the November 2014 letting and incorporate
revisions based on CLIENT review comments, dated February 14, 2014. The
construction documents will be resubmitted to the Illinois Department of Transportation
(IDOT) District Three for review, approval and inclusion on the November 2014 State
letting.
Land acquisition negotiations between the CLIENT and private property owners for this
project are ongoing.
1.2 Design Criteria/Assumptions
The following design guidelines will apply to this project:
A. IDOT Bureau of Local Roads and Streets Manual;
B. IDOT Bureau of Design and Environment Manual; and
C. CLIENT Subdivision Control Ordinance.
2.0 Scope of Services
CLIENT agrees to employ COMPANY to perform the following services:
2.1 Early Coordination, Data Collection and Review
A. COMPANY will perform a field check to examine the existing trees in the north portion
of the project along the west side of the road.
Professional Services Agreement
Game Farm Road – Phase II Letting Update
May 1, 2014
Page 2 of 10
B. COMPANY will review IDOT’s final plans for the Illinois Route 47 reconstruction
project to ensure compatibility with the proposed improvements along Game Farm
Road and Somonauk Street in the vicinity of Illinois Route 47.
2.2 Revisions to Contract Plans, Specifications and Estimates
A. COMPANY will eliminate and/or modify the applicable portions of the plans that will
be completed as part of the Illinois Route 47 reconstruction project, which is currently
under construction.
B. Update water main construction notes and details based on latest requirements of
CLIENT and the Yorkville-Bristol Sanitary District.
C. Update the plans, specifications and estimates per CLIENT review comments, dated
February 14, 2014.
D. Update list of Highway Standards, Supplemental Specifications, Recurring Special
Provisions and Bureau of Design and Environment (BDE) Special Provisions for the
November 2014 letting.
E. Update Storm Water Pollution Prevention Plan (SWPPP), Notice of Intent (NOI) and
Illinois Environmental Protection Agency (IEPA) Water and Sanitary Sewer Main
Construction Permit Application.
F. Update the final Engineer’s Opinion of Probable Construction Cost (EOPC) and
Estimate of Time (EOT).
G. COMPANY will provide Quality Assurance and Quality Control (QA/QC) in
accordance with COMPANY’s current Quality Manual (QM), which outlines processes
for project planning, including design input, outputs, review and verification. The QM
also outlines internal processes, such as standardization, internal project audits,
selection and rating of subconsultants, and monitoring of deliverables.
2.3 Meetings and General Coordination
A. One (1) person from COMPANY will attend a total of one (1) meeting at CLIENT.
This item also includes preparation of meeting minutes and distribution to meeting
attendees.
B. COMPANY will conduct general coordination throughout the remainder of the project
with CLIENT and IDOT. This item includes, but is not limited to: letters, telephone, e-
mail correspondence and filling of information.
2.4 Administration
COMPANY will conduct general project administration throughout the remainder of the
project, including management and oversight of the project team; periodic review of the
project execution; document control; scope, schedule and budget monitoring; billing and
invoicing; contract file management; and preparation of monthly progress reports.
Professional Services Agreement
Game Farm Road – Phase II Letting Update
May 1, 2014
Page 3 of 10
3.0 Deliverables and Schedules Included in this Agreement
3.1 The following deliverables will be generated for this project and are included in this
agreement:
A. Plans;
B. Specifications and Permits (IEPA, NOI, SWPPP);
C. Engineers Opinion of Probable Cost (EOPC); and
D. Estimate of Time (EOT).
3.2 This agreement is based upon an assumed project duration of seven (7) months,
commencing with COMPANY’s receipt of written Notice to Proceed from CLIENT. This
schedule was prepared to include reasonable allowances for review and approval times
required by the CLIENT and public authorities having jurisdiction over the project. This
schedule shall be equitably adjusted as the project progresses, allowing for changes in
the scope of the project requested by the CLIENT or for delays or other causes beyond
the control of COMPANY.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement:
A. Revisions to Plat of Highways and/or legal descriptions;
B. Topographic and/or Boundary Survey Plat;
C. Pick-up-survey;
D. Preparation of bid packages and/or bid review (State letting);
E. Construction layout and/or construction observation; and
F. Phase III support.
Supplemental services not included in the agreement can be provided by COMPANY
under separate agreement, if desired.
5.0 Services by Others
No services by others have been included in this agreement. Should COMPANY be
required to hire a subcontractor, with the authorization of CLIENT, a supplement to this
agreement will be issued. The supplement must be executed before the subcontracted
work can begin, and CLIENT will be required to reimburse COMPANY for the cost of the
subconsultant’s fees plus fifteen percent (15%).
6.0 Client Responsibilities
No additional CLIENT responsibilities beyond those already listed above have been
included in this agreement.
7.0 Professional Services Fee
7.1 Fees
The fee for services will be based on COMPANY standard hourly rates current at the time
the agreement is signed. These standard hourly rates are subject to change upon 30
days’ written notice. Non salary expenses directly attributable to the project such as: (1)
living and traveling expenses of employees when away from the home office on business
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Game Farm Road – Phase II Letting Update
May 1, 2014
Page 4 of 10
connected with the project; (2) identifiable communication expenses; (3) identifiable
reproduction costs applicable to the work; and (4) outside services will be charged in
accordance with the rates current at the time the work is done.
7.2 Invoices
Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall
be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY
may, without waiving any claim or right against the CLIENT, and without liability
whatsoever to the CLIENT, suspend or terminate the performance of services. The
retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice
date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on
the unpaid balance. In the event any portion of an account remains unpaid 60 days after
the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of
collection, including reasonable attorney’s fees.
7.3 Extra Work
Any work required but not included as part of this contract shall be considered extra work.
Extra work will be billed on a Time and Material basis with prior approval of the CLIENT.
7.4 Exclusion
This fee does not include attendance at any meetings or public hearings other than those
specifically listed in the Scope of Services. These work items are considered extra and
are billed separately on an hourly basis.
7.5 Payment
The CLIENT AGREES to pay COMPANY on the following basis:
Time and materials not to exceed $46,516.04 as detailed on Exhibits A and B.
8.0 Terms and Conditions
The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it.
8.1 Standard of Care
Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing at the
same time and in the same or similar locality.
8.2 Entire Agreement
This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY
relating to professional engineering services. Any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or
amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT,
its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this
Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not
issued or signed.
8.3 Time Limit and Commencement of Work
This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein.
The work will be commenced immediately upon receipt of this signed Agreement.
8.4 Suspension of Services
If the Project or the COMPANY’S services are suspended by the CLIENT for more than thirty (30) calendar
days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated
for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In
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Game Farm Road – Phase II Letting Update
May 1, 2014
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addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as
a result of the suspension and resumption of its services, and the COMPANY’S schedule and fees for the
remainder of the Project shall be equitably adjusted.
If the COMPANY’S services are suspended for more than ninety (90) days, consecutive or in the aggregate,
the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice
to the CLIENT.
If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five
(5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the
CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any
breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the
CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY
shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees
as a result of the suspension.
8.5 Book of Account
COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental
expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for
examination by CLIENT at the corporate office of COMPANY during that time.
8.6 Insurance
COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General
Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent
performance by COMPANY's employees of the functions and services required under this Agreement.
8.7 Termination or Abandonment
Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in
accordance with the terms hereof through no fault of the terminating party, then the obligation to provide
further services under this Agreement may be terminated upon seven days written notice. If any portion of the
work is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard
to compensation and payment shall apply insofar as possible to that portion of the work not terminated or
abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services
performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such
phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination
costs.
8.8 Waiver
COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall
not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
8.9 Severability
If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of
competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full
force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
8.10 Successors and Assigns
All of the terms, conditions, and provisions hereof shall inure to the benefit of and be binding upon the parties
hereto, and their respective successors and assigns, provided, however, that no assignment of this
Agreement shall be made without written consent of the parties to this Agreement.
8.11 Third-Party Beneficiaries
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the COMPANY. The COMPANY’s services under this Agreement
are being performed solely for the CLIENT’s benefit, and no other party or entity shall have any claim against
the COMPANY because of this Agreement or the performance or nonperformance of services hereunder.
The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this
provision.
Professional Services Agreement
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8.12 Governing Law and Jurisdiction
The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity,
interpretation and performance shall be governed by the laws of the State of Illinois without regard to any
conflict of laws provisions, which may apply the laws of other jurisdictions.
It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this
Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State
of Illinois.
8.13 Dispute Resolution
Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or
following the completion of the project, the CLIENT and COMPANY agree that all disputes between them
arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties
mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision
in all agreements with independent contractors and consultants retained for the project and to require all
independent contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the
primary method for dispute resolution between the parties to those agreements.
Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising
out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such
disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and
shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association currently in effect. If the parties cannot agree on a single arbitrator, then the arbitrator(s) shall be
selected in accordance with the above-referenced rules.
8.14 Attorney’s Fees
If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such
litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled
thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the
interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith.
8.15 Ownership of Instruments of Service
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other
documents including all documents on electronic media prepared by COMPANY as instruments of service
shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years
following completion/submission of the records, during which period they will be made available to the CLIENT
at all reasonable times.
8.16 Reuse of Documents
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this
project are intended for use on this project only. Any reuse, without specific written verification or adoption by
COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless
COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting
therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the
COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness
for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as
a result of the CLIENT’s use or reuse of the electronic files.
8.17 Failure to Abide by Design Documents or To Obtain Guidance
The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should
COMPANY’S plans, specifications or design intents not be followed, or for problems resulting from others'
failure to obtain and/or follow COMPANY’S guidance with respect to any errors, omissions, inconsistencies,
ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing
COMPANY’S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim
against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury
or losses that results from failure to follow COMPANY’S plans, specifications or design intent, or for failure to
obtain and/or follow COMPANY’S guidance with respect to any alleged errors, omissions, inconsistencies,
ambiguities or conflicts contained within or arising as a result of implementing COMPANY’S plans,
specifications or other instruments of services. The CLIENT also agrees to compensate COMPANY for any
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Game Farm Road – Phase II Letting Update
May 1, 2014
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time spent and expenses incurred remedying CLIENT’s failures according to COMPANY’S prevailing fee
schedule and expense reimbursement policy.
8.18 Opinion of Probable Construction Cost
COMPANY shall submit to the CLIENT an opinion of probable cost required to construct work recommended,
designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator
or construction contractor, nor should COMPANY’S rendering an opinion of probable construction costs be
considered equivalent to the nature and extent of service a construction cost estimator or construction
contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions
that will be encountered on site; the specific decisions of other design professionals engaged; the means and
methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the
contractor will employ; contractor's techniques in determining prices and market conditions at the time, and
other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY
cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact, the CLIENT
waives any claim against COMPANY relative to the accuracy of COMPANY’S opinion of probable construction
cost.
8.19 Design Information in Electronic Form
Because electronic file information can be easily altered, corrupted, or modified by other parties, either
intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from
its ownership and/or involvement in the material from each electronic medium not held in its possession.
CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and
use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used
by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other
purpose for which the material was not strictly intended by COMPANY without COMPANY’s expressed written
permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk.
Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries,
damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials.
The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to
computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or
uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the
completeness or accuracy of any materials provided on electronic media after a 30 day inspection period,
during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in
accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT,
COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by
COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The
CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy
construction documents. In the event of a conflict between the signed construction documents prepared by
the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern.
8.20 Information Provided by Others
The CLIENT shall furnish, at the CLIENT’s expense, all information, requirements, reports, data, surveys and
instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports,
data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and
completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may
arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT’s
consultants and contractors.
COMPANY is not responsible for accuracy of any plans, surveys or information of any type including
electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of
plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the
COMPANY from any damages, liabilities, or costs, including reasonable attorneys’ fees and defense costs,
arising out of or connected in any way with the services performed by other consultants engaged by the
CLIENT.
COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a
topographic survey provided by others will not be done under this contract unless indicated in the Scope of
Work.
8.21 Force Majeure
The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any
delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold
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Game Farm Road – Phase II Letting Update
May 1, 2014
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COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused
by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For
purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe
weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; failure of
any government agency to act in timely manner; failure of performance by the CLIENT or the CLIENT’S
contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe
weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches
and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the
COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a
reasonable adjustment in schedule and compensation.
8.22 Job Site Visits and Safety
Neither the professional activities of COMPANY, nor the presence of COMPANY’S employees and
subconsultants at a construction site, shall relieve the General Contractor and any other entity of their
obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence,
techniques or procedures necessary for performing, superintending or coordinating all portions of the work of
construction in accordance with the contract documents and any health or safety precautions required by any
regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work or any health or safety
precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and
warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor.
The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’S consultants shall be indemnified and
shall be made additional insureds on the General Contractor’s and all subcontractor’s general liability policies
on a primary and non-contributory basis.
8.23 Hazardous Materials
CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or
existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or
any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in
connection with or related to this project with respect to which COMPANY has been retained to provide
professional engineering services. The compensation to be paid COMPANY for said professional engineering
services is in no way commensurate with, and has not been calculated with reference to, the potential risk of
injury or loss which may be caused by the exposure of persons or property to such substances or conditions.
Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY,
its officers, directors, employees, and consultants, harmless from and against any and all claims, damages,
and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court
costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot,
fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants
in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or
watercourses, objects, or any tangible or intangible matter, whether sudden or not.
It is acknowledged by both parties that COMPANY’S scope of services does not include any services related
to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos
or hazardous or toxic materials at the job site, or should it become known in any way that such materials may
be present at the job site or any adjacent areas that may affect the performance of COMPANY’S services,
COMPANY may, at its option and without liability for consequential or any other damages, suspend
performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or
contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that
the job site is in full compliance with applicable laws and regulations.
Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume
the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the
Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State
statute governing the generation, treatment, storage, and disposal of waste.
8.24 Certificate of Merit
The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against
COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an
independent design professional currently practicing in the same discipline as COMPANY and licensed in the
State in which the claim arises. This certification shall: a) contain the name and license number of the
certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of
care expected of a Design Professional performing professional services under similar circumstances; and c)
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May 1, 2014
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state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a
violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the
presentation of any claim or the institution of any judicial proceeding.
8.25 Limitation of Liability
The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY’s
officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and
all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes,
including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of
COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all
those named shall not exceed COMPANY’S total fee received for services rendered on this project or
$50,000.00, whichever is less. It is intended that this limitation apply to any and all liability or cause of action
however alleged or arising, unless otherwise prohibited by law.
8.26 Design Without Construction Observation
It is agreed that the professional services of COMPANY do not extend to or include the review or site
observation of the contractor's work or performance and the CLIENT assumes all responsibility for
interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT
will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including but not
limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of
the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be
responsible for its employees’ negligent acts, errors or omissions.
EXHIBIT A
Work Breakdown Structure and Manhour Estimate
Game Farm Road Reconstruction
Phase II - Contract Plans, Specifications and Estimates
United City of Yorkville
HR Green Project Number: 040098.07
DATE:05/01/14
Task SHEETS Proj. Dir.Proj. Eng. I Staff Eng. I Des. Tech. II Admin Total Direct Costs Fee
2.1 - Early Coordination, Data Collection and Review 402.00$ 14
A - Field Check and Research 2 2 4 402.00$
B - Review IDOT Illinois Route 47 Plans 8 2 10 1,152.00$
2.2 - Revisions to Contract Plans, Specifications and Estimates 34,866.00$ 286
A-C - Plan Updates 2,348.04$
Cover Sheet 1 2 2 4 470.00$
Index of Sheets / List of Highway Standards 1 2 2 4 470.00$
General Notes 1 4 4 500.00$
Summary of Quantities (Pay Code updates)6 8 4 12 1,400.00$
Typical Sections 3 2 4 6 690.00$
Schedule of Quantities*4 4 4 4 12 1,340.00$
Driveway Schedule*1 4 4 8 900.00$
Sidewalk Schedule / Earthwork Schedule *1 4 4 8 900.00$
Storm Schedule *2 4 4 8 900.00$
Pavement Marking / Pavement Schedule*1 4 4 8 900.00$
Sign Schedule *1 4 2 6 700.00$
Alignment, Ties, and Benchmarks 2 2 2 220.00$
Plan and Profiles (1" = 50')5 4 4 4 12 1,340.00$
Suggested Maintenance of Traffic 5 4 4 4 12 1,340.00$
Erosion Control Plans (Double Pane @ 1" = 50')3 4 8 12 1,380.00$
Drainage Plan and Profiles (1" = 50')8 4 2 8 14 1,580.00$
Utility Plan and Profiles (1" = 50')3 16 8 4 28 3,240.00$
Intersection Pavement Elevation Plans 7 8 4 12 1,400.00$
Grading Plan 1 0 -$
Pavement Marking and Signing Plans (Double Pane @ 1" = 50')3 4 4 4 12 1,340.00$
Traffic Signal Modification Plans 2 0 -$
Cable Plans and Phase Designation Diagrams 1 0 -$
Interconnect Plans 3 0 -$
Retaining Wall Details 3 0 -$
Miscellaneous Details 14 4 8 12 1,380.00$
Cross-Sections 27 4 4 16 24 2,660.00$
D-E - Specification Updates 220.00$
Special Provisions 12 4 16 1,804.00$
Permits (SWPPP, NOI, IEPA)8 2 10 1,152.00$
F - Estimate Updates
Engineer's Opinion of Probable Cost 2 4 2 8 1,090.00$
Estimate of Time 2 4 2 8 1,090.00$
G - Quality Assurance and Quality Control 24 24 4,680.00$
2.3 - Meetings and General Coordination 4,236.00$ 34
A - Meetings
One (1) Meetings at CLIENT - One (1) Persons, Two (2) Hours Each 2 2 250.00$
Meeting Preparation and Meeting Minutes 2 2 4 402.00$
B - General Coordination
Misc. Coordination Tasks - Seven (7) Months, Four (4) Hours Each 4 20 4 28 3,584.00$
2.4 - Phase III Support -$ 0
A - Phase III Requests for Information (RFI's) - 24 RFI's, Two (2) Hours Each
B - One (1) Preconstruction Meeting - Two (2) Persons, Four (4) Hours Each
C - Four (4) Field Meetings - Two (2) Persons, Four (4) Hours Each
2.4 - Administration 3,192.00$ 28
General Project Administration - Seven (7) Months, Four (4) Hours Each 4 12 12 28 100.00$ 3,192.00$
Total 109 36 168 60 70 28 362 2,668.04$ 43,848.00$
Rates 195.00$ 125.00$ 100.00$ 110.00$ 76.00$
Fee 7,020.00$ 21,000.00$ 6,000.00$ 7,700.00$ 2,128.00$
Grand Total 46,516.04$
* Includes tabulating and checking quantities.
DATE:05/01/14
2.2 - Revisions to Contract Plans, Specifications and Estimates
Printing Cost (bond), per sq. ft.:$0.45
Reduced Sheets (11"x17"), sq. ft.:1.3
Full Size Sheets (22"x34"), sq. ft.:5.2
Full Size Mylar Sheet Cost, ea.:$7.50
Total No. Contract Plan Sheets:109
Total No. Mylar Sheets Required:7
Pre-final (90%) Submittal to:CLIENT IDOT Utilities Total
Reduced Plan Sets 2 6 8 16
Full Size Plan Sets 0 0 0 0
Subtotal:$1,020.24
Final (100%) Submittal to:CLIENT IDOT Utilities Total
Reduced Plan Sets 2 6 4 12
Full Size Plan Sets 0 0 0 0
Subtotal:$765.18
Final PS&E Submittal to:CLIENT IDOT Utilities Total
Reduced Plan Sets 2 2 0 4
Full Size Plan Sets 0 1 0 1
Mylar Plan Sets (partial)0 1 0 1
Subtotal:$562.62
Cost per Specification Book, ea.:$10.00
Pre-final (90%) Submittal to:CLIENT IDOT Utilities Total
Specification Books 2 6 0 8
Subtotal:$80.00
HR Green Project Number: 040098.07
Phase II - Contract Plans, Specifications and Estimates
United City of Yorkville
EXHIBIT B
DIRECT COST WORKSHEET
Game Farm Road Reconstruction
Final (100%) Submittal to:CLIENT IDOT Utilities Total
Specification Books 2 6 0 8
Subtotal:$80.00
Final PS&E Submittal to:CLIENT IDOT Utilities Total
Specification Books 2 4 0 6
Subtotal:$60.00
02 - Total:$2,568.04
2.4 - Phase III Support
Mileage Rate:$0.560
Mileage Number
Destination Round-Trip of Trips
HRG (Yorkville) to IDOT D3 64 1
04 - Total:
2.4 - Administration
Postage and Shipping Allowance:$100.00
05 - Total:$100.00
GRAND TOTAL:$2,668.04
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2014-35
2014 MFT Program
PW Committee – May 20, 2014
Consideration of Approval
MFT Resolution, Estimate and Engineering Agreement Consideration
Brad Sanderson Engineering
Name Department
In accordance with the approved budget and Roads to Better Roads Program, we are proceeding
with this year’s MFT Program. The budgeted MFT portion of this year’s Roads to Better Roads
Program is $275,000. The portion of the program that will utilize MFT funding is as shown on
the attached exhibit.
Also, attached are copies of the MFT Appropriation Resolution in the amount of $275,000 along
with the supporting Municipal Estimate of Maintenance Costs and the Maintenance Engineering
Agreement for consideration of approval.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 14, 2014
Subject: 2014 MFT Program / Roads to Better Roads Program
B N S F R R
reek
Rob Roy
R o b R o y C ree k
B la c k b e rr y C r e e k
Blackberry Creek
F o x R i v e r
B l a c k b e r r y C reek
B l a c k b e r r y C r e e k
Fox River
M or g an C r e e k
F o x R i v e r
Fox River
S
B
r
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d
g
e
S
t
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Gra
P a r k s i d e L n
S Main St
G r e e n fi e l d T u r n
N R o y a l O a k s D r
M a d e li n e D r
O l d G lory Dr
F a i r h a v e n Dr
Ronhill Rd
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Naw akw a L n
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Timb
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N o r w a y C i r
Cr
W
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te Oak W a yW
i
n
d
h
a
m
C
i
r
Ke
lly Ave
S q u ir e C ir
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Deer St
Shadow Creek Ln
T w i n l e a f T r l
Tim ber Ridge Dr
Hideaway Ln
E Barberry Cir
R
i
c
h
m
o
n
d
A
v
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u
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f
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D
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p
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t
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D
r
W
i
n
g
R
d
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W o o d S age Ave
W
R
o
yal Oaks D r
Illini Dr
T a u s Cir
Bruell St
Marketview Dr
M
a
r
k
et Place Dr
Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W
Kendall D
r
W Kendall Dr
l
F
a
r
m
R
d
H a y d e n D r
McHugh Rd
Center Pkwy
K e n n e d y R d
Wacker Dr
Ashley Rd
Immanuel Rd
Va n E m m o n R d
L e g i o n R d
B
ri
s
t
o
l
R
i
d
g
e
R
d
Cannonball Trl
villion Rd
F i e l d s Dr
Tu
m
a
R
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W F o x S t
Fairfax
W
ay
Windett Ridge R
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Country Hills Dr
E
m
e
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l
d
L
n
Prairie C ro ssin g D r
Mill St
Hilltop Rd
Tanglewood Trails Dr
Walsh Dr
Hawk Hollow Dr
H a m p t o n L n
E Van Emmon St
R
iv
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Crooked Creek Dr
S u t t o n St
G r een B riar R d
Western Ln
Fairfield Ave
Maple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
Commercial Dr
W Madison St
W Ridge St
E Fox St
K
e
ntshire Dr
High Ridge Ln
Coach Rd
P e n man Rd
S Royal Oaks Dr
Shad o w Wood Dr
Colonia l Pkwy
P o n d e r o s a D r
E Washington St
Bea v e r S t
Ridge St
Teri Ln
E Veterans Pkwy
Northland Ln
Wheaton Ave
G o l d e n r o d D r
E l d e n D r
F
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r
d
D
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R i v e r B i r ch D r
Lauren Dr
W Van Emmon St
Eliza be th St
River Birch Ln
Morgan St
Wooden Bridge Dr
M anchester Ln
O a k S t
Adrian St
Coral Dr
W i n t e r b e r r y Dr
B
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D
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We s tw ind D r
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Walnut St
Woodworth St
Jackson St
Tremont Ave
S P a r k D r
B o n nie L n
N Park Dr
St
C a n a r y A ve
W
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t
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Dalton Ave
Division St
South St
Timber Creek Dr
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Wolf St
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Hillcrest Ave
S a ge Ct
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A
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Wi
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Behrens St
S u n n y D e ll Ct
P
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A n d r e a C t
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C o n s e r v a t i o n D r
Winter t h u r Grn
F a w n R i d g e C t
P
a
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C
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Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F
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D
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Mul h e r n C tE B l a c k b e r r y L n
Naden Ct
Tower Ln
H i c k o r y C t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
P o w e r s C t
B l u e s t e m D r
Q u i n s e y L n
Birch Ct
Norton Ln
Laurel Ct
R i v e r R d
P h elp s Ct
Patriot Ct
Neola R d
S Main St
W Fox St
Austin
C
t
Church St
Haley Ct
Wells St
Fir Ct
Cannonball Trl
E Main St
Wals
h
D
r
J
o
hnson St
W S o mo n a u k St
C a n n o n b a l l Tr l
W Veterans Pkwy
Mil
l
S
t
S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St
Illini Ct
W W a s h i n g t o n S t
W Dolph St
W Orange St
W Washington St
W Beecher St
R
e
d
h
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s
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L
n
Fox Gle
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Timber Creek Dr W
Brandenburg Way
Legion Rd Arcadia Ln
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H
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p
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R
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W
a
l
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D
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Su n flow e r C t
Hawthorne Ct
Walsh Ct
B u c k t h o r n e C t
W
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C
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C
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sto
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D
r
B u r n i n g B u s h Dr
Spi c e b u s h Ct
Deer St
West
St
W Center St
E Center St
W Somo na uk St
W Spring St
W Main St
River Rd
N Bridge St
E Spring St
E Park St
E S o monauk St
Sanders Ct
Worsley St
E Main StOakwood St
Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H e a rtl a n d D r
Stillwa
t
e
r
C
t
Omaha Dr
Redwood Dr
G
r
a
ce Dr
E Spring St
E Spring
S
t
C e n t ra l D r
Acorn Ln
R iv e r sid e R d
Wheatl
a
n
d
C
t
Landmark Ave
M c H u g h R d
Tuma Rd
Carpenter St
Menard Dr
D i c k s o n C t
C
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t
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P
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w
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W C o u n t r y s i d e P k w y
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Independen c e B l v d
John St
Hic
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Meadowview Ln
Canyon Trl
Canyon Trl Ct
White Plains Ln
Alan Dale Ln
Faxon Rd
F a x o n R d
C h e s h i r e C t
N
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D
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Caledonia Dr
Fontana Dr
Pinewood Dr
Pl
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Grove St
Cross St
Main St
R
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Chestnut Ct
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P
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w
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H
u
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R
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Leisure St
Pleasure Dr
Georgeanna St
Syca
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R
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John St
Sequ o i a C i r
C h e s t nut LnC
hestnut Ln
Stone r i d g e C t
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S i e n n a D r
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M e a d o w l a r k L n
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Greenfield T urn
S u n n y D e l l
L nHazeltine W a y
St Jose p h s W a y
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Hill
Hearthstone Ave
Hartfield Ave
Bra e m o r e Ln
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C
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Wilton Ct
T i m b e r C r e e k C t
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Schoolhouse Rd
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T i m b e r V i e w L n
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Wren Rd
Prestwic
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S h etla n d L n
Shetla
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C
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Gleneagles Ln
Callander Trl
Dunbar Ct
Aberde e n C t
W hite kirk L n
E Hydraulic Ave
N Conover Ct
S Conover Ct
Schoolhouse Rd
B ator StDydyna Ct B e nja m in S t
Rodak St
Benjamin St
Tomasik Ct
Bu h r m a s t e r C t
Longview Dr
L
a
v
e
n
d
e
r
W
a
y
Sunset Ave
W Hydraulic Ave
W Hydraulic Ave
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d
Isa
bel
Dr
Erica Ln
Blackberry Shore Ln
G ille s pie L n
Edward Ln
Edward Ln Isabel Dr
Beecher Rd
Purcell St
N Carly Cir
S Carly Cir
C
a
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Car l y Ct
P
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C
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Prairie Pointe Dr
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Dr
EXHIBIT A
LOCATION MAP
DATE:
PROJECT NO.:
FILE:
BY:
MAY 2014
YO1339
YO1339-LOCATION.MXD
KKP
2014 ROAD PROGRAM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2013\
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
LEGEND
RESURFACING
CRACK SEALING
STRIPING
CITY WIDE
CRACK SEALING
PRIORITY 2
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
STRIPING
CITY WIDE
CRACK SEALING
PRIORITY 1
ADRIAN STREET RESURFACING
BLAINE ST. TO WASHINGTON ST.
HYDRAULIC AVENUE
DEAD END TO MORGAN ST.
WOODWORTH STREET RESURFACING
SPRING ST. TO MAIN ST.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2014-36
Walsh Drive Easement
PW Committee – May 20, 2014
None at this time
Easement Status
Brad Sanderson Engineering
Name Department
This memo is to update the Public Works Committee as to the status of the effort to address the
drainage issues at Walsh Drive.
Last month I was able to meet with the property owner on-site at which time they indicated that
they would be open to granting an easement for the City to perform the required work. Attached,
please find copies of the proposed grant of easements. The easements have been forwarded to
the property owner for review. At the time of this memo, we have not heard from them as to
their acceptance of the language on the documents.
If you have any questions, or need additional information, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 12, 2014
Subject: Walsh Drive
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2014-37
Parking Restriction in Windett Ridge Subdivision
Public Works – May 20, 2014
Majority
Approval
Proposed parking restriction on Windett Ridge Road.
Eric Dhuse Public Works
Name Department
Summary
A discussion related to on-street parking in the Windett Ridge Subdivision on Windett
Ridge Road from Bridge Street (Route 47) to Kentshire Drive.
Background
This item was initiated by a resident who contacted the property management company.
The resident had safety concerns regarding the parking on Windett Ridge Road. The sidewalks
are not completed in some portions of this subdivision and residents must sometimes utilize the
roadway for walking. When vehicles and construction equipment trailers are parked on both
sides of the street, it becomes difficult to see pedestrians and vehicles approaching.
The proposed plan would restrict parking on the North/East side of Windett Ridge Road
from Bridge Street (Route 47) to Kentshire Drive. Individuals would still be permitted to park
on the South/West side of Windett Ridge Road.
Recommendation
Past City Council process for approving new parking restrictions has involved the
committee first endorsing the parking restrictions, then directing staff to send letters to
surrounding property owners inviting them to a future meeting to ask questions about the
proposed restrictions, and then the City Council considering the full ordinance. Staff
recommends the committee to endorse the parking restrictions and direct staff to send out letters
inviting adjacent property owners to a future committee meeting.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: May 15, 2014
Subject: Parking Restriction in the Windett Ridge Subdivision
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Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
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Type of Vote Required:
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Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
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City Administrator
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Agenda Item Number
NB #7
Tracking Number
PW 2014-38
Disposal of Equipment
Public Works – May 20, 2014
Positive
Approval
Requesting permission to dispose of surplus parts and equipment
Eric Dhuse Public Works
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
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Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
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Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #8
Tracking Number
PW 2014-39
Sewer Cleaning Machine RFP
PW Committee – May 20, 2014
Positive
Approval
RFP for trade in of current unit and purchase of new combination sewer cleaning
machine (vac truck).
Eric Dhuse Public Works
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
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Submitted by:
Agenda Item Notes:
Reviewed By:
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Agenda Item Number
NB #9
Tracking Number
PW 2014-40
Rt 34 Update
PW Committee – May 20, 2014
None
Update Memo
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update as to the status of the project.
It is our understanding from IDOT that they are targeting an early 2015 letting. It is anticipated
that construction would start in 2015; however there may not be much progress with the road
construction due to significant private utilities that need to be relocated.
Generally the project will consist of a total reconstruction and widening of the roadway from Rt.
47 to Orchard Road. The proposed cross section will consist of 5-lanes, with either a grassed or
concrete median. Copies of the landscape plan are attached to this memo for a general sense.
The pre-final plans have been submitted and reviewed by city staff.
We have attached the previously approved Letter of Understanding and Resolution of Intent for
your information. Note that the Cities anticipated cost for the project is approximately $320,000
between the two agreements. We are anticipating that the formal City/State agreement will be
submitted to the City for consideration over the next month or two.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 14, 2014
Subject: Rt 34 Improvements (Rt 47 to Orchard Road)
UNITED CITY OF YORKVILLE RESOLUTION NO. a —
RESOLUTION OF INTENT
U.S. 34: BETWEEN ILLINOIS 47 IN YORKVILLE
AND ORCHARD ROAD IN OSWEGO
WHEREAS, this Resolution of Intent is entered into by and between the State of Illinois, through
its Department of Transportation, hereinafter called the STATE and the United City of Yorkville,
hereinafter called the CITY.
WHEREAS, the STATE, proposes to reconstruct U.S. 34 (FAIR 591), beginning at a point
located approximately 9C0 feet east of Illinois 47 within the city of Yorkville, and extending
northeasterly 3.54 miles to Station Drive located approximately 300 feet west of Orchard Road
Kendall County Highway 9A) within the village of Oswego. See location map attached as
Exhibit#1. The said project is identified under State Section (13C & 13)R & T, Contract No.
66884. The project's scope of work is primarily to reconstruct the existing two lane highway into
a four to five lane curb and gutter urban type roadway, consisting of two through lanes for each
direction of traffic and auxiliary turn lanes at various locations. This project is currently funded
within the STATE's FY 2013- 2018 program.
WHEREAS, in accordance with STATE policies, the option of providing pedestrian and cycling
accommodations alongside the same segment of U.S. 34 are to be given consideration by both
the STATE and local government agencies that adjoin the road project. The STATE shall
assume all rights of way costs for the pedestrian/cycling accommodations. Construction cost for
the said trail is to be at an 80 percent STATE and 20 percent local share of cost.
WHEREAS, the primary purpose of this Resolution of Intent is to secure commitments from all
involved local agencies to assure a continued and complete shared use trail along U.S. Route
34, from Illinois 47 in Yorkville to Orchard Road in Oswego.
WHEREAS, on April 23, 2012, representatives of the city of Yorkville, village of Oswego,
Kendall County and the Kendall County Forest Preserve District met with STATE officials at the
Illinois Department of Transportation, District 3 office in Ottawa, Illinois, at which time a shared
use trail along U.S. 34 for bicycle/pedestrian use was discussed. All parties agreed to
participate in funding the construction of an "Alternate#1" version of shared use trail presented
at the meeting. Alternate#1 consists of constructing a 10 foot wide bituminous surface trail
along the north side of U.S. 34. (See proposed typical section of Alternate#1 trail attached as
Exhibit#2). Further, each local agency agreed to provide 20 percent of the cost and provide
future maintenance of only those portions of the said trail that is located within their respective
jurisdictions. The majority of the proposed shared use trail is to be 10 feet wide and have a
bituminous surface. The trail's width may vary to 8 feet wide at some isolated locations due to
physical limitations and/or extending circumstances.
WHEREAS, there exists a need for the STATE to obtain written commitments from local
governmental agencies so to determine the extent of the shared use trail that is to be
constructed. The STATE will not proceed with the expense of acquiring added right of way
and/or incorporating the design of a shared use trail into the project plans until local agencies
commit to assuming 20 percent of the trail's construction cost and assuming future full
maintenance of the said trail following its completion of its construction. Consequently,
Resolutions of Intent with the same provisions are being submitted to all affected local agencies
that adjoin the proposed U.S. 34 project.
WHEREAS, of the total 3.54 miles of project distance, the CITY has agreed to assume
responsibility of shared use trail from the west terminus of the project (900 feet east of
Illinois 47) and extending easterly 2.76 miles to the CITY's east corporate limits. The CITY's
participation commitment also includes those existing unincorporated areas that are technically
outside and inter-dispersed between the corporate limits of Yorkville.
The CITY will assume 20 percent share of shared use trail construction cost to be built along the
north side of U.S. 34 and provide or cause to provide full maintenance of the completed trail
from the west terminus of the project located 900 feet east of Illinois 47 easterly 2.80 miles to
the city's east corporate limits. The CITY's estimated cost for the trail is $76,000 plus 15
percent additional charge for preliminary and construction engineering. Final costs will be
based on actual bid unit process of the awarded contract.
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of this
Resolution of Intent, the United City of Yorkville, Illinois by action taken here, agrees to assume
20 percent construction cost and provide or cause to provide all future maintenance of the
described bituminous surface shared use trail along the entire north side of U.S. 34 from the
west terminus of the project near Market Place Drive easterly 2.76 miles to the CITY's east
corporate limits.
The CITY further agrees that should the CITY later reverse its decision and not participate in the
shared use trail, the CITY will remain obligated to reimburse the STATE for all the local 20
percent share of engineering and right of way costs the STATE had incurred in designing the
shared use trail.
The CITY further agrees to later enter into a formal agreement with the STATE within the
STATE's fiscal year when the subject U.S. 34 project is to be constructed. Final design plans
and updated cost estimates of the shared use trail will be provided to the CITY at the time of the
formal agreement.
The CITY is hereby directed to transmit one copy of this Resolution of Intent with the necessary
original signatures and certification seals to the STATE through its Deputy Director of Highways
at the Illinois Department of Transportation, District 3 Office, 700 E. Norris Drive in Ottawa,
Illinois, 61350.
SIGNATURES ON NEXT PAGE)
Y
Passed and approved by the United City of Yorkville City Council this 26 day of
u h 2012.
APPROV D ATTEST
J sea 6-9
Gary olins ayor Beth Warren, City Clerk
as'
Date
EXHIBIT #1 R
ANEFAP319'
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Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
NB #10
Tracking Number
PW 2014-41
Rt 71 Update
PW Committee – May 20, 2014
None
Update Memo
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update as to the status of the project.
It is our understanding from IDOT that they are targeting an early 2016 letting. It is anticipated
that construction would also start in 2016.
Generally the project will consist of a total reconstruction and widening of the roadway from Rt.
47 to Rt 126. The proposed cross section will consist of 5-lanes, with a concrete median. At this
time, IDOT has yet to submit the pre-final plans to the city for our review.
We have attached the previously approved Letter of Understanding for your information. Note
that the Cities anticipated cost for the project is approximately $110,400 plus the cost of
relocating the water main and sanitary sewer that are in conflict, which is currently estimated at
$1.0 M.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 14, 2014
Subject: Rt 71 Improvements (Rt 47 to Rt 126)
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached staff memorandum.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #11
Tracking Number
PW 2014-42
Bond/Letter of Credit (LOC) Quarterly Update
Public Works Committee/ May 20, 2014
N/A
Informational and discussion item
A status update of existing bonds/LOCs for incomplete residential subdivisions.
Krysti Barksdale-Noble, AICP Community Development
Name Department
Purpose
The purpose of this memorandum is to provide the Public Works Committee with a quarterly
updated report on the progress Staff continues to make on those unfinished residential subdivisions with
LOCs or bonds deemed at risk for default. Since approving new policies and procedures for tracking
subdivision completion in 2012, we have made contact with the successor owners/developers and
generated new or revised punchlists; obtained renewed instruments of security; released or reduced
securities for completed projects; or demanded a call on the bonds/LOCs.
Subdivision Status Updates
Below is a summary updating the status of the bonds/LOCs for the most recent staff activity
related to these residential subdivisions:
Caledonia: The 85-acre development was approved in 2003 for a 206 single-family residential
development. Since that time, only 50 units or 24% of the development has been constructed. The City is
currently holding four (4) LOCs in the amount of approximately $1.2 million for the two phases of this
project. Staff has been informed that the original developer is no longer the owner of the property and the
successor developer is an investment company. Engineering staff has conducted site inspections in
November 2012 of the property and generated a revised punchlist and estimated cost for
completion. The developer has been in contact with staff and actively working toward completing
most of the underground punchlist items. Per the City Engineer’s memo to the Public Works
Committee dated May 12, 2014, a call on these bonds is not recommended at this time.
Blackberry Woods: The annexation agreement for this 60-acre residential development located at the
southwest corner of Rte. 34 and West Cannonball Trail was originally approved in 2005 and subsequently
amended in 2010 to clarify the obligations of the successor developer Crestview Builders and ensure
completion of the development in two (2) distinct phases. Since the amendment to the annexation
agreement, a total of twelve (12) lots have been built within the development and additional homes are
planned for construction in Phase I of the development by Meadowbrook Homes . In December 2013, the
City Council approved a reduction in the Letter of Credit for approximately $56,000.00 for completed
infrastructure. The city currently holds two (2) bonds for this development related to sanitary, water,
storm, roadwork paving, grading and landscaping work in the amount of nearly $700,000.00. In
September 2012, the City Engineer prepared a revised punchlist for the subdivision and has
recently met with the developer on site to discuss the completion of the outstanding work items.
Although the developer has expressed a desire to move forward, no additional work has been
scheduled for completion. We intend to continue to monitor the development and work with the
developer towards final acceptance.
Staff Summary & Comments
Staff continues to make significant progress in addressing the outstanding Letters of Credit
(LOC) and bonds for all other residential and non-residential developments. Since last summer, the total
number of bonds/LOCs has been reduced from 101 bonds/LOCs for 29 existing development projects in
various phases of completion to its current level of 69 bonds/LOCs for 28 development projects, most of
which have revised expiration dates or have been previously called and are currently being litigated.
Memorandum
To: Public Works Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Brad Sanderson, EEI
Date: May 14, 2014
Subject: Bonds & Letter of Credit – Quarterly Updates
For your reference, attached is the updated summary spreadsheet of all LOCs/bonds. We intend to
provide updated progress summaries to the Public Works Committee and/or City Council as we continue
to move through the remainder of the subdivision bonds/LOCs.
Summary of Letter of Credits/Bonds
United City of Yorkville
Revised: May 1, 2014
Bank
Original Current Expiration Notification
Development Name Amount Amount Date Reqd?Surety: Doc No.Punch List Dates (Outstanding Items)Comments
198 Commercial $17,020.80 $17,020.80 21-Nov-14 Yes First National Bank LOC#STB13200072 Site Development
Autumn Creek Phase 1B -$10,994.78 31-Aug-15 Yes Libery Mutual #268004889 Accepted 1/28/14
Autumn Creek Phase 2 $1,327,792.60 $132,779.26 31-Aug-15 Yes Liberty Mutual: Bond #268004888 Accepted 1/28/14
Autumn Creek Phase 2 $1,550,252.77 $155,025.28 31-Aug-15 Yes Lexon #1085358 Accepted 1/28/14
Autumn Creek Unit 1 Resub.$264,237.05 $26,423.71 31-Aug-15 Yes Lexon #1085357 Accepted 1/28/14
Autumn Creek 2A $343,781.10 $343,781.10 24-Aug-13 Yes Liberty Mutual: Bond #268002827 110% of land improvements
Autumn Creek 2B $288,641.10 $28,864.11 31-Aug-15 Yes Liberty Mutual: Bond #268004887 Accepted 1/28/14
Autumn Creek 2C $2,400,150.50 $1,097,255.72 9-Sep-14 Yes Westchester Fire Insurance Co. #K08230456 110% of land improvements
Blackberry Woods $745,798.28 $111,159.84 24-Jun-13 Yes First National Bank LOC #STB10200036 Parcel B
Blackberry Woods $2,982,579.59 $584,160.39 24-Jun-13 Yes First National Bank LOC #STB10200038 Parcel A
BP - Rt 34/47 -$25,425.00 19-Sep-14 Yes Libery Mutual #285027372 Rt 34 Water main Crossing
Bristol Bay - Phase 1 (Units 1-7)$403,308.04 $403,308.04 N/A N/A Fidelity & Deposit Company of Maryland; Bond #8771376 Site development permit bond; replaces Fed. Ins. Co. Bond #8196-76-53; Bond #8771376 replaced by individual bonds for Units 1-8
Bristol Bay - Unit 3 $378,599.02 $174,260.98 N/A N/A Arch Insurance Co., Bond # SU1114152 110% of all land improvements except earthwork-related items & landscaping, replaces Armor Bond # ARM 10352
Bristol Bay - Unit 3 $91,042.89 $91,042.89 N/A N/A Safeco Insurance Co. of America; Bond #6544062 Landscaping
Bristol Bay - Unit 3 $22,349.30 $19,334.94 N/A N/A Arch Insurance Co., Bond # SU1114158 Earthwork & Erosion/Sediment Control, replaces Armor Bond # ARM10689
Bristol Bay - Unit 9 $1,453,294.78 $847,848.97 N/A N/A Arch Insurance Co., Bond # SU1114154 110% of sitework, replaces Armor Bond # ARM10420
Bristol Bay - Unit 9 $151,468.83 $151,468.83 N/A N/A Arch Insurance Co., Bond # SU1114157 110% of Landscaping, replaces Armor Bond # ARM10458
Bristol Bay - Unit 9 $10,471.65 $10,471.65 N/A N/A Arch Insurance Co., Bond # SU1114160 Site Dev. permit bond; replaces Armor Bond # ARM10736
Bristol Bay - Unit 10 $19,103.42 $19,103.42 N/A N/A Arch Insurance Co., Bond # SU1114161 Site Dev. permit bond; preplaces Armor Bond # ARM10737
Bristol Bay - Unit 11 $18,025.26 $18,025.26 N/A N/A Arch Insurance Co., Bond # SU1114162 Site Dev. permit bond; replaces Armor Bond # ARM10738
Bristol Bay - Unit 11 $1,309,846.19 $657,233.93 N/A N/A Arch Insurance Co., Bond # SU1114155 110% of sitework, replaces Armor Bond # ARM10421
Bristol Bay - Unit 11 $232,023.36 $232,023.36 N/A N/A Arch Insurance Co., Bond # SU1114156 110% of Landscaping, replaces Armor Bond # ARM10457
Bristol Bay - Unit 12 $7,869.78 $7,869.78 N/A N/A Arch Insurance Co., Bond # SU1114163 Site Dev. permit bond; replaces Armor bond # ARM10739
Bristol Bay - Unit 13 $32,537.31 $32,537.31 N/A N/A Arch Insurance Co., Bond # SU1114164 Site Dev. permit bond; replaces Armor Bond # ARM10740
Caledonia - Phase 1 $4,135,187.65 $745,764.75 7-Jul-06 Yes Old Second Bank No. 2912 110% of all land improvements (except landscaping)
Caledonia - Phase 1 $98,669.23 $57,151.80 3-Oct-06 Yes Old Second Bank No. 2927 110% of landscaping
Caledonia - Phase 2 $1,260,271.92 $361,512.45 8-Aug-08 Yes Old Second Bank No. 2968 110% of all land improvements (except landscaping)
Caledonia - Phase 2 $82,027.00 $69,866.50 14-Feb-09 Yes Old Second Bank; LOC # 309000356 110% of landscaping
Fountain Village of Yorkville $1,079,916.00 $414,538.10 5-Sep-12 Yes Standard Bank & Trust Co. LOC #11953 110% of all land improvements (Excluding build-out site improvements on Lots 1, 2, 4, & 5)
Fountain Village of Yorkville $1,244,100.00 $1,244,100.00 8-Nov-07 Yes Great American Insurance Co.: Bond #FS7763560 03-29-2010 Outstanding Items: Debris, Barricades, Curb, Signage, Striping & HC detector ramps IDOT Highway Permit bond; Permit #3-10119-06
Fountainview $209,072.00 $54,365.56 18-Jun-13 Yes Standard Bank & Trust Co: LOC #12045 6-05-2012 Outstanding Items: General, Sanitary, Water, Storm, Paving, Lighting & Landscaping Site Development Permit LOC
Fountainview $322,972.19 $322,972.19 12-Nov-15 No Safeco Insurance Company of America; Bond #28S101255 IDOT Highway Permit bond; Permit #3-10829-10
Fox Hill - Resub of Lot 1 $88,500.00 $88,500.00 0-Jan-00 0 Supplements Provena/Dreyer bond for balance of sitework; not received yet
Grande Reserve $3,049,410.93 $668,679.58 10-Oct-05 Yes LaSalle Bank: No. S559532 Mass grading and erosion/sediment control (N6-16 only) Status?
Grande Reserve-Regional Park $524,337.00 $71,500.50 18-Jul-06 No LaSalle Bank LOC #S582610 Site development permit bond Status?
Grande Reserve - Units 4 & 6 $50,000.00 $50,000.00 20-Feb-09 Yes Bond Safeguard Insurance Co. Bond #5021306 Kensington Homes bond for final inspections, various lots in units 4 & 6 (Replaces 5021603 recorded incorrectly) - Status?
Grande Reserve-Units 5,14-15,18,20-23,25-27 $50,000.00 $50,000.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239268 Final inspections, Pasq. Builders; replaces LaSalle Bank LOC #S594419, S587490, S596285,S594418, & S596850, replaces Bank of America LOC #S604197
Grande Reserve - Unit 12 $209,211.73 $31,689.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239269
11-09-2011 Outstanding Items: General, Outfall Storm Sewer, Storm Sewer, Sanitary, Water, Roadway &
Landscaping Site Development permit LOC - partial (Unit 12 & Pond 8N only), replaces Bank of America LOC #S585960
Grande Reserve - Units 12, 13, & 19a $274,074.61 $37,374.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239270 Supplemental LOC for Site Dev. Permit; (110% of outfall storm sewer), replaces Bank of America LOC #S587587
Grande Reserve - Unit 13 & 19a $252,514.14 $41,688.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239271 Site Development permit LOC - partial (Model areas only), replaces Bank of America LOC #S585959
Grande Reserve - Unit 12 $542,403.78 $136,524.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239272 Supplemental LOC for 110% of remaining land improvements, replaces Bank of America LOC #S587890
Grande Reserve - Unit 13 $875,399.14 $210,662.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239274 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Water, Roadway & Landscaping 110% of landscape improvements (grading covered by N3/N5 model areas), replaces Bank of America LOC #S587891
Grande Reserve- Unit 13 $47,250.00 $31,500.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239275 Final Inspections, Pasq. Builders, Unit 13, replaces Bank of America LOC #S594168
Grande Reserve - Units 14, 18, 19b, & 25 $687,110.68 $141,393.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239276 110% earthwork & erosion control, replaces Bank of America LOC #S590245
Grande Reserve - Unit 14 $568,594.00 $160,449.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239277 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Roadway & Landscaping 110% of sitework & landscape improvements, replaces Bank of America LOC #S591707
Grande Reserve - Units 15 & 22 $505,262.51 $98,430.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239278 110% of earthwork & erosion control (also covers Unit 22 & outfall storm sewer), replaces Bank of America LOC #S590244
Grande Reserve - Unit 15 $1,123,923.00 $264,213.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239279 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Water, Roadway & Landscaping 110% of sitework & landscape improvements, replaces Bank of America LOC #S591705
Grande Reserve - Unit 19 $33,003.30 $33,003.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239280 11-9-2011 Outstanding Items: General, Storm Sewer, Roadway & Landscaping 110% of landscape improvements, replaces Bank of America LOC #S591366
Grande Reserve - Unit 20 $1,624,467.73 $415,258.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239281 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Water, Roadway & Landscaping Sitework & landscaping (Site Development covered by Unit 12), replaces Bank of America LOC #S591367
Grande Reserve - Unit 22 $407,404.75 $155,634.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239282 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Water, Roadway & Landscaping 110% of land improvements excluding earthwork & erosion control, replaces Bank of America LOC #S598664
Grande Reserve - Units 23, 26, & 27 $932,703.75 $100,000.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239283 11-9-2011 (Unit 26) Outstanding Items: General & Strom Sewer Site Development Permit LOC, replaces Bank of America LOC #S590433
Grande Reserve - Unit 23 $3,434,369.52 $660,794.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239284 11-9-2011 Outstanding Items: General, Storm Sewer, Sanitary Sewer, Water, Roadway & Landscaping 110% of land improvements excluding earthwork, erosion control, & landscaping, replaces Bank of America LOC #S594383
Grande Reserve - Unit 23 $837,036.20 $783,770.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239285 110% of landscaping, replaces Bank of America LOC #S594384
Grande Reserve - Units 20 & 21 $128,926.05 $25,075.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239286 11-9-2011 (Unit 21) Outstanding Items: General, Storm Sewer & Sanitary Sewer Site Development Permit LOC, replaces Bank of America LOC #S590434
Grande Reserve - Unit 12 $21,000.00 $21,000.00 15-Feb-15 Yes Platte River Insurance Company Bond # 41239273 Houseline Bond, Replaces Bank of America LOC #S594295; BOA LOC #S594295 Not Previously On This Spreadsheet
Kendall Crossing $51,512.50 $51,512.50 12-Dec-14 Yes Ist National Bank; LOC STB13200075 1-year guarantee; Accepted 1/7/14
Kendallwood Estates $339,080.00 $339,080.00 27-Nov-13 Yes Ist National Bank; LOC STB12200058 New LOC per Development Agreement
Kingdom Hall $59,953.00 $59,953.00 1-Mar-15 Yes Travelers #105967095 Site Development Permit LOC
Kleinwachter Property $226,818.90 $121,245.16 19-Oct-08 Yes Castle Bank; LOC #7000266119-900 Site Development Permit LOC; KFO Investigating
Kritzberg (101 E. Center St.)$5,000.00 $5,000.00 N/A N/A The Ohio Casualty Insurance Co; Bond #3-868-103 IDOT Highway Permit bond
McDonalds $14,826.95 $14,826.95 6-Nov-14 Yes Liberty Mutual # 404009266 Site Development Permit LOC
Midland States Bank $14,443.00 $14,443.00 8-Oct-14 Yes West Bend Mutual #2024642 Site Development Permit LOC
Milazzo $30,000.00 $30,000.00 26-Jan-14 No State Farm Fire & Casualty; Bond #93BHM2021 03-15-2011 Outstanding Items: Sidewalk Installment Agreement, Fees, Signage, Wheel Stops, Storm Grates IDOT Highway Permit Bond; Permit #3-11007-09
Prairie Pointe (USPS Watermain)$27,676.82 $3,774.09 31-May-07 Yes Castle Bank; LOC #7000280686-900 Hamman - regional watermain
Prestwick of Yorkville - Phase 1 $3,533.75 $3,353.75 N/A N/A The Ohio Casualty Insurance Co. Bond#3-829-554 IDOT Highway Permit Bond - Temp. Rt.126 entrance
Prestwick of Yorkville - Phase 1 $1,879,684.00 $1,879,684.00 28-Mar-14 Yes International Fidelity Insurance Co. #ILIFSU0598131 120% of remaining land improvements09-06-2012 Outstanding Items: General, Sanitary, Water, Storm, Paving, Lighting & Landscaping
9-19-2012 Outstanding Items: General, Sanitary, Water, Storm, Paving, Grading & Landscaping
12-19-2012 Outstanding Items: General, Sanitary, Water, Storm, Paving, Grading & Landscaping
Provena/Dreyer Medical Facility $84,848.95 $61,366.01 N/A N/A Continental Casualty Co. Bond No. 929341633 09-17-2008 Outstanding Items: Detention Basin, Landscaping & Record Drawings 110% for Earthwork & Erosion control items - Leopardo
Rush-Copley Phases 1 -$8,000.00 19-Aug-14 Yes Old Second Bank; LOC #60101013369 Phase 1 stormwater retrofit
Rush-Copley Phase 1 $5,000.00 $5,000.00 14-Jul-14 No Western Surety; Bond #929479574 Interim Rt.34 drainage improvements; IDOT Hwy Permit #3-11755-09
Rush-Copley Drive B $530,550.00 $530,550.00 17-Mar-16 No Cincinatti Insurance Bond # 0532851 IDOT Highway Permit Bond # 3-10717-11
Saravanos Property (Stagecoach Crossing)$213,472.60 $26,039.10 27-Apr-15 Yes First Midwest Bank No.150017273-201 110% for earthwork/erosion control
Saravanos Property (Stagecoach Crossing)$490,864.75 $193,573.88 11-Jun-15 Yes First Midwest Bank No.150017273-202 110% of remaining land improvements (excluding Route 47 improvements)
Verizon Wireless $10,000.00 $10,000.00 n/a n/a Federal Insurance Co Bond #82160804 225 Wheaton Ave cell tower - lease default bond
Westbury Village - Unit 1 (Pod 6)$1,035,000.00 $1,035,000.00 18-Oct-06 Yes American Southern Insurance Co. Bond #98815012754 Site Development Permit Bond
Westbury East Village - Pod 6 $276,533.00 $276,533.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015131 110% for sanitary sewers; Bond Called
Westbury East Village - Pod 6 $333,052.00 $333,052.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015132 110% for watermain; Bond Called
Westbury East Village - Pod 6 $480,670.00 $480,670.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015133 110% for storm sewers; Bond Called
Westbury East Village - Pod 6 $888,735.00 $888,735.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015134 110% for streets; Bond Called
Westbury East Village - Pod 6 $73,689.00 $73,689.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015135 110% for street lighting; Bond Called
Westbury East Village - Pod 6 $14,823.00 $14,823.00 15-Jun-07 Yes American Southern Insurance Co. Bond #B98815015136 110% for erosion control; Bond Called
Westbury East Village - Pod 6 $429,379.00 $429,379.00 27-Jun-07 Yes American Southern Insurance Co. Bond #B98815015143 110% for landscaping; Bond Called
Whispering Meadows - Unit 1 $646,063.44 $142,563.44 N/A N/A Fidelity & Deposit Co. of Maryland Bond #08778950 110% of Landscape items; Bond Called
Whispering Meadows - Unit 1 $2,521,235.09 $428,236.43 N/A N/A Fidelity & Deposit Co. of Maryland Bond #08780402 110% of underground, paving, and earthwork; Bond Called
Whispering Meadows - Unit 2 $252,641.40 $121,727.22 N/A N/A Fidelity & Deposit Co. of Maryland Bond #08780403 110% of Landscape items; Bond Called
Whispering Meadows - Unit 2 $3,162,992.03 $717,347.37 N/A N/A Fidelity & Deposit Co. of Maryland Bond #08780401 110% of underground, paving, and earthwork; Bond Called
Whispering Meadows - Unit 4 $2,947,427.87 $632,599.56 2-Mar-07 Yes Fidelity & Deposit Co. of Maryland Bond #08825607 110% of all land improvements except landscaping; Bond Called
Whispering Meadows - Unit 4 $313,727.70 $232,443.71 2-Mar-07 Yes Fidelity & Deposit Co. of Maryland Bond #08825608 110% of all landscaping; Bond Called
Windett Ridge $576,854.00 $576,854.00 31-Dec-15 N/A NAS #2179202 120% for site improvements
Yorkville Market Square $912,800.91 $269,426.31 23-Jul-14 Yes Bank of Deerfield; LOC #532 07-19-2013 Outstanding Items: General, Sanitary, Water, Storm, Paving, Lighting & Landscaping Supplemental LOC for 110% of remaining land improvements; replace LOC Nos. 526 & 528;
04-20-2013 Outstanding Items: General, Sanitary, Com Ed Interceptor, Water, Storm, Pavement, Landscaping
& Grading, South Pond & Trail.
04-7-2014 Outstanding Items: General, Pavement, Sanitary, Water, Storm & Landscaping
9-25-2023 (Unit 1) Outstanding Items: General, Paving, Lighting, Signage, Sanitary, Water, Storm &
Landscaping
9-25-2013 (Unit 2) Outstanding Items: General, Sanitary, Water, Storm, Pavement and Sidewalks &
Landscaping
4-15-2014 (Unit 4) Outstanding Items: General, Sanitary, Water, Storm, Paving and Signage & Landscaping
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
PW 2013-43
Caledonia – Letter of Credit Call and Subdivision Completion Status
PW Committee – May 20, 2014
PW 12/17/13
Tabled
PW 2013-43
None at this time
Punchlist Status
Brad Sanderson Engineering
Name Department
This memo is to provide a brief update as to the status of the completion of the punchlist items
by the developer.
Currently progress is being made; we are estimating that 75% of the underground punchlist items
have been completed. In addition, several debris piles and the damaged silt fence have been
removed from the site.
We have also marked out the concrete and asphalt removal and replacement items. At the time
of this memo, we are attempting to schedule a meeting with the developer to review in the field.
We do not have a targeted completion date for this work yet from the developer.
At this time, we are recommending not to call the letter of credit. If you have any questions,
please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: May 12, 2014
Subject: Caledonia Subdivision