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City Council Minutes 2014 04-10-14 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,APRIL 10,2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Absent Teeling Present(arrived at 7:07) Also present: City Clerk Warren, City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate for Yorkville's Representative for the Mrs.Illinois Pageant—Sarah Hammond Mayor Golinski introduced Sarah Hammond,Yorkville's representative for the Mrs. Illinois pageant. He presented her with a certificate. Sarah Hammond told the Council about the Mrs. Illinois Pageant. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Bill Baird, Citizen, discussed Yorkville's streets and how they need to be fixed. CONSENT AGENDA 1. Monthly Treasurer's Report for February 2014 (ADM 2014-16) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Kot; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-6 Nays-0 Colosimo-aye,Milschewski-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—March 11,2014(CC 2014-22) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting for March 11, 2014 as presented. So moved by Alderman Milschewski; seconded by Alderman Kot. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT $440,430.28. REPORTS MAYOR'S REPORT Municipal Electric Aggregation Bids (CC 2014-23) Mayor Golinski confirmed the City received the bids. Staff recommends to forgo any of the bids.Mayor Golinski asked City Administrator Olson if a motion was needed and the answer was no if the intent is to The Minutes of the Special Meeting of the City Council—April 10,2014—Page 2 of 4 reject the bid. City Administrator Olson discussed the memo.He said the City has one,two,and three electric supply prices in the memo. He discussed the current Com Ed rate and what Com Ed's price will be down the road.The lowest bid was for a three year supply pricing from First Energy. That includes the escape clause that is City wide. Every other supplier that bid offered individual escape clauses. If the City were to approve the First Energy rate or approve one of the individual plans then the City would be approving the most recent highest electric supply price in the region. That is why staff recommended the Council reject all bids.The City can go out to bid again in May. Whispering Meadows Unit 4 Bond Call (CC 2014-24) Mayor Golinski entertained a motion to authorize the City Clerk to call Whispering Meadow Subdivision Bond Nos. 08825607 and 08825608, issued by Fidelity and Deposit Company of Maryland. So moved by Alderman Frieders; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Frieders-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye, Teeling-aye,Koch-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT RFP for Retail Study (EDC 2014-08) Alderman Koch entertained a motion to authorize staff to issue a request for proposals for a south side commercial development market study. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Kot asked if$30,000 was the budget. City Administrator Olson said it is in the fiscal year 15 budget. The original proposal was$15,000 for this study. The City's new recommendation is $30,000. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye RFP for Comprehensive Plan (EDC 2014-09) Alderman Koch entertained a motion to authorize staff to issue a request for proposals for a comprehensive plan update. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Funkhouser discussed the RFP comprehensive plan.Even though the budget has been upped to $30,000 that will still not be enough for what the scope is within the RFP.The budget should be between $75,000 and$100,000. He thinks there are some issues with the language that is within the RFP. Mayor Golinski asked what the City has spent in the past on comprehensive plan updates. Community Development Director Barksdale-Noble answered.Alderman Frieders asked what is the benefit of having this not done in house.Community Development Director Barksdale-Noble said time management and the ability to focus on the study.Alderman Colosimo had the same concerns as Alderman Funkhouser as far as budget.He doesn't want an incomplete plan at$30,000.He would rather do it right or not do it at all.Alderman Teeling,Alderman Funkhouser,Community Development Director Barksdale-Noble, Mayor Golinski,and City Administrator Olson discussed grants.Mayor Golinski asked if the Council wanted to move forward with the comprehensive plan study and increase the budget.Alderman Kot said the City is asking for a request for proposal so the City should move ahead, see what it gets,and go from there.Mayor Golinski said move forward with the RFP. The City can always reject all bids and proposals. Alderman Funkhouser wanted to request that all the hourly rates are listed for all of the categories on any proposals the City receives.He thinks it is beneficial to have a breakdown of the rates.Alderman Funkhouser wanted to make sure the City is not eliminating qualified candidates.Community Development Director Barksdale-Noble stated it is not. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. The Minutes of the Special Meeting of the City Council—April 10,2014—Page 3 of 4 PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. /1 CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT AACVB Alderman Funkhouser had lunch in Yorkville with the international group of tour operators. Twenty people came out for the tour.This was good exposure for Yorkville.Also,the AACVB attended the IPW, which is an international conference for tour operators in Chicago. It was very successful. Springfield Alderman Frieders updated the Council on the Springfield trip. The Alderman went to Springfield with the goal of meeting with one or two of Yorkville's local representatives about items that concerned them. They enjoyed some time in the gallery. He stated the aldermen ended up getting everything accomplished that they had set out to do.It was a very positive experience and beneficial trip. STAFF REPORT No report. MAYOR'S REPORT(cont'd): Ordinance 2014-10 Approving the 2014-2015 Fiscal Budget (CC 2014-12) Mayor Golinski entertained a motion to approve an ordinance approving the 2014-2015 fiscal budget and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Mayor Golinski feels everyone is good with the budget overall. The biggest sticking point was the road funding. City Administrator Olson came up with four different options. Option one is in the budget. Option two is to do a little larger increase and include more roads. Option three is no further funding and no increase in rates. Option four is everything in between. Alderman Kot clarified that option one still contains the 15%water rate increase,which compounded over the next three years will be a 50%increase. This is his problem with the budget. He would like to see the City cut this in half for the first year. Alderman Koch pointed out the Council is voting on fiscal year 2015. If the City found an alternate revenue source for 2016 and 2017 then the City doesn't have to continue payment on this.Alderman Colosimo has two main areas of concern.The City has to spend some money and obtain a revenue source to fix these roads.The other concern is that the biggest focus right now is Countryside road. The south side is once again being ignored.He is not going to vote for a budget where he is increasing Ward I's rates and all the City is concentration on is Countryside. The south side needs work done.The roads are deplorable.To him it is twofold.The Council should agree on the number and then would like to see something for the south side.He won't vote for this otherwise. That is where he stands.Alderman Koch wanted to second that. Alderman Frieders thinks option one is the City's best bet. The Council is investing back into the roads as a City. He agrees that there needs to be action down on the south side.He thinks the investment needs to be made now. The City has the option of raising rates. So the City raises rates, looks at those interest loans for the storm water improvements and use the money that the City raised for Road to Better Roads to fix the roads.Then the City should look at money and fees that don't necessarily affect every citizen that lives in Yorkville.Alderman Teeling is in favor of doing option one and then trying to figure out what to do more globally.Alderman Funkhouser stated the City has had savings to each of the residents over the past couple of years.Unfortunately the electric aggregation rates are going to come back up! This is an increase in the City's fees but the City is balancing back out to where the City was a couple years ago.He knows that the residents don't want to hear that they have to pay another$60 to$100 per year,but the City is being proactive.The City is actually going to address the issue.Unfortunately it is going to cost upfront to do that. Option one is the most responsible way to do this.He will support option one. The Minutes of the Special Meeting of the City Council—April 10,2014—Palze 4 of 4 Mayor Golinski said it sounds like the consensus is option one.Alderman Colosimo will vote for the budget tonight but when it comes time to vote for the rate increase,unless there is a plan for the south side,he won't vote for the rate increase.Alderman Teeling asked if the City accepts the RFP will it have to do an amendment to the budget. City Administrator Olson said it is for fiscal year for 2015 and 2016. It would be staff s recommendation, if the desire of the City Council is to have a full comprehensive plan,to amend adjustment#4.The City had originally proposed$15,000 in the community development department for professional services for both 2015 and 2016. The City's adjustment request was going to be up to $30,000 each year.He thinks somewhere in the neighborhood of$60,000 each year would be more than sufficient to address a$100,000 comprehensive plan and a$10,000 retail study.Alderman Funkhouser was going to recommend$65,000 to cover that but$60,000 should be sufficient.Alderman Kot agrees with 98% of this budget.He still can't support the 15%water rate increase. He won't be voting for the budget,but will be voting present on this issue. Mayor Golinski asked if the Council needs to amend the motion to put the adjustments in. City Administrator Olson said it is City Attorney Orr's call if a formal motion is needed. City Attorney Orr doesn't think a formal motion is needed. Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-present,Frieders-aye ADDITIONAL BUSINESS Bristol 65 Grant Alderman Funkhouser discussed the Bristol 65 grant. There have been negative comments in regards to the use of this money. There is a misconception of what those monies are for. The City hasn't done a good job of marketing itself. The City needs to explore other venues to try to communicate with the residents and make them aware of these issues.Alderman Colosimo agrees the City needs to do a better job getting its public relations message out. Closing Of Route 47 Alderman Kot asked if the traffic is being rerouted through the downtown Hydraulic or Route 71. City Administrator Olson stated both. He discussed truck and regular vehicular traffic routes.Alderman Kot believes traffic routes should be made clear.Alderman Milschewski addressed the fact that there is nowhere for the residents to walk when trying to walk over the bridge from Hydraulic. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:01 p.m. Minutes submitted b Beth Warren, City Clerk,City of Yorkville,Illinois SPECIAL CITY COUNCIL MEETING PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: j�t5A&7rLAib f cur- SIGNM SPECIAL CITY COUNCIL MEETING Public Comment PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: o. s77 7e,,t-- SIGNIN