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City Council Packet 2014 05-27-14 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, May 27, 2014 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Rose Ann Spears Ken Koch Larry Kot Joel Frieders Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: 1. CC 2014-32 1700 Cannonball Trail – Proposed Special Service Area 2014-1 Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2014-30 Monthly Treasurer’s Report for April 2014 2. ADM 2014-33 Lockbox Bid Award - accept wholesale lockbox proposal received from West Suburban Bank 3. ADM 2014-34 Ordinance Removing Current Registrar and Paying Agent for Certain Outstanding Debt and Appointing a Successor Registrar and Paying Agent - authorize Mayor and City Clerk to execute 4. PW 2014-32 Water Department Reports for January and February 2014 5. PW 2014-33 Double Drum Vibratory Roller RFP Results – authorize purchase of Bomag BW 120 AD-4 roller from West Side Tractor Sales, Inc in an amount not to exceed $28,400 6. PW 2014-34 Game Farm Road / Somonauk Street Improvements – Professional Services Agreement - authorize Mayor to execute 7. PW 2014-35 MFT Resolution for 2014 Road to Better Roads Program - authorize City Clerk to execute 8. PW 2014-36 Grant of Temporary Easements for Stormwater Management – Walsh Drive - authorize Mayor and City Clerk to execute after the property owners sign the easement United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda May 27, 2014 Page 2 Consent Agenda (cont’d): 9. PW 2014-37 Parking Restriction in Windett Ridge Subdivision - authorize staff to send letters to surrounding property owners notifying them of the proposal to restrict parking along the north/east side of Windett Ridge Road from Bridge Street (Route 47) to Kentshire Drive at all times and notifiying them that the item will be discussed at an upcoming meeting 10. PW 2014-38 Disposal of Equipment - approve disposal of equipment as presented in memo from Director of Public Works dated May 14, 2014 11. PW 2014-39 RFP for Sewer Cleaning Machine - authorize staff to issue a request for proposals for sewer cleaning machine Minutes for Approval: Bills for Payment (Informational): $867,081.21 Mayor’s Report: 1. CC 2014-23 Municipal Electric Aggregation Bids 2. CC 2014-47 Bristol Bay 65 OSLAD Grant Agreement 3. CC 2014-48 River City Roasters – Lease Termination 4. CC 2014-49 Required Reporting to Municipality by the Police Pension Fund Board 5. CC 2014-50 Library Board 2013-2014 Annual Report Public Works Committee Report: 1. PW 2014-40 Route 34 Improvements (Route 47 to Orchard Road) Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. CC 2014-51 An Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source) of the United City of Yorkville, Kendall County, Illinois, in One or More Series in an Aggregate Principal Amount Not to Exceed $8,765,000 Park Board: Plan Commission: 1. PC 2014-02 Ordinance Amending City Code Regarding Amphitheaters 2. PC 2014-05 and PC 2014-06 Heartland Meadows a. Ordinance Approving a Preliminary Planned Unit Development Plan for Development of Property Located at the Southwest Corner of Jackson Street and Freemont Street b. Ordinance Approving the Rezoning to the R-2 One Family Residence District of the Property Located at the Southwest Corner of Freemont and Jackson Streets c. Ordinance Approving the Preliminary Plan of Subdivision for the Property Located at the Southwest Corner of Freemont and Jackson Streets City Council Agenda May 27, 2014 Page 3 Plan Commission (cont’d): 3. PC 2014-07 Ordinance Approving Second Amendment to the Annexation Agreement of Yorkville Farms Development (Ashley Point Subdivision fka Prestwick of Yorkville) Zoning Board of Appeals: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Mayor’s Report (cont’d): 6. CC 2014- 52 Collective Bargaining Agreement between the FOP Patrol Officers and the United City of Yorkville Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: June 19, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Spears Finance Library Vice-Chairman: Alderman Milschewski Administration Committee: Alderman Funkhouser Committee: Alderman Frieders ECONOMIC DEVELOPMENT: June 3, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Frieders City Council Agenda May 27, 2014 Page 4 PUBLIC SAFETY: June 5, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Spears School District Committee: Alderman Kot Committee: Alderman Funkhouser PUBLIC WORKS: June 17, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Teeling Public Works Park Board Vice-Chairman: Alderman Kot Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Koch 2014/2015 City Council Goals – City Council Goal Priority Staff “Staffing” 6 All Departments “Vehicles and Small Equipment” 9 All Departments UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, May 27, 2014 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARINGS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-32 1700 Cannonball Trail – Proposed Special Service Area 2014-1 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2014-30 Monthly Treasurer’s Report for April 2014 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2014-33 Lockbox Bid Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2014-34 Ordinance Removing Registrar and Paying Agent for Certain Outstanding Debt and Appointing a Successor Registrar and Paying Agent □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-32 Water Department Reports for January and February 2014 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-33 Double Drum Vibratory Roller RFP Results Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-34 Game Farm Road/Somonauk Street Improvements – Professional Services Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2014-35 MFT Resolution for 2014 Road to Better Roads Program □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2014-36 Grant of Temporary Easements for Stormwater Management-Walsh Drive □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2014-37 Parking Restriction in Windett Ridge Subdivision □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2014-38 Disposal of Equipment □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2014-39 RFP for Sewer Cleaning Machine □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-23 Municipal Electric Aggregation Bids □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2014-47 Bristol Bay 65 OSLAD Grant Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2014-48 River City Roasters – Lease Termination □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2014-49 Required Reporting to Municipality by the Police Pension Fund Board □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2014-50 Library Board 2013-2014 Annual Report □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-40 Route 34 Improvements (Route 47 to Orchard Road) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-51 Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source) of the United City of Yorkville, Kendall County, Illinois, in One or More Series in an Aggregate Principal Amount Not to Exceed $8,765,000 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLAN COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PC 2014-02 Ordinance Amending City Code Regarding Amphitheaters □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- 2. PC 2014-05 and PC2014-06 Heartland Meadows □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- 3. PC 2014-07 Ordinance Approving Second Amendment to the Annexation Agreement of Yorkville Farms Development (Ashley Point Subdivision fka Prestwick of Yorkville) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (cont’d): ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2014-52 Collective Bargaining Agreement between the FOP Patrol Officers and the United City of Yorkville Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PH #1 Tracking Number CC 2014-32 1700 Cannonball Trail – Proposed Dormant SSA City Council – May 27, 2013 CC – 4/22/14 Authorization for Public Hearing Mayor #7 Majority Vote Public Hearing for proposed dormant Special Service Area for a new construction Kingdom Hall of Jehovah’s Witnesses Facility Krysti J. Barksdale-Noble, AICP Community Development Name Department As the City Council may recall, this past February a public hearing was conducted for the establishment of a proposed dormant Special Service Area (SSA) related to a new stormwater management system for the new Kingdom Hall facility to be located at 1700 Cannonball Trail. However, according to City Attorney, the Ordinance and public hearing for the proposed SSA will need to be redone, since the order of approval (public hearing then approval of ordinance) were conducted inadvertently in reverse. The correct procedural order requires the City Council to approve a new ordinance setting a public hearing date, then, the public hearing will be held after the ordinance is passed and notice is given. Therefore, the previously approved ordinance should be repealed and replaced with the attached red-lined ordinance, which shows the changes confirmed by the City Attorney and proposed hearing dates that meet state law. There will also be a required 60-day period following the public hearing for any objections to the proposed SSA by the property owner. If approved by the City Council, the following timeline would apply: April 22, 2014 City Council Meeting Ordinance Proposing the Establishment of an SSA and setting a date for public hearing of May 27, 2014. May 8, 2014 Public Hearing Notice published in the Kendall County Record. May 27, 2014 City Council Meeting Public Hearing to be conducted. August 12, 2014 City Council Meeting City Council Consideration of an Ordinance to Establish the Special Service Area (SSA).   Staff Comments The property owner has been notified of the proposed new schedule for the approval of the dormant Special Service Area. Staff is recommending approval of the attached ordinance and the proposed schedule. Should you have any questions, staff will be available at Tuesday night’s meeting to address the City Council regarding this matter. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI, City Engineer Date: April 15, 2014 Subject: 1700 Cannonball Trail – Kingdom Hall of Jehovah’s Witnesses Proposed Dormant SSA UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ___________________________________________________________________ ORDINANCE NO. 2014-__ ___________________________________________________________________ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Kingdom Hall of Jehovah Witness) Passed by the City Council of the United City of Yorkville, Kendall County, Illinois This ___ day of __________________, 2014 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois on ________________, 2014. Red-lined version Ordinance No. 2014-____ Page 2 Ordinance No. 2014-____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Kingdom Hall of Jehovah Witness) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City’s Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Property”), have presented plans for the development of the Subject Property for a church use and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-1 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, Ordinance No. 2014-____ Page 3 including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on May 27,February 25, 2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-1 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: That Ordinance No. 2014-07, adopted March 11, 2014, be and is hereby repealed. Section 87: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 4 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Ordinance No. 2014-____ Page 5 EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. Ordinance No. 2014-____ Page 6 EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-1 Notice is Hereby Given that on May 27,February 25, 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-1 consisting of the following described real property legally described as: THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Ordinance No. 2014-____ Page 7 Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. The general purpose of the formation of the Special Service Area 2014-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 2nd____ day of May,______, 2014 Beth Warren City Clerk UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ___________________________________________________________________ ORDINANCE NO. 2014-__ ___________________________________________________________________ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Kingdom Hall of Jehovah Witness) Passed by the City Council of the United City of Yorkville, Kendall County, Illinois This ___ day of __________________, 2014 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois on ________________, 2014. Clean version Ordinance No. 2014-____ Page 2 Ordinance No. 2014-____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Kingdom Hall of Jehovah Witness) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City’s Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Property”), have presented plans for the development of the Subject Property for a church use and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-1 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, Ordinance No. 2014-____ Page 3 including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on May 27, 2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-1 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: That Ordinance No. 2014-07, adopted March 11, 2014, be and is hereby repealed. Section 8: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 4 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Ordinance No. 2014-____ Page 5 EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. Ordinance No. 2014-____ Page 6 EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-1 Notice is Hereby Given that on May 27, 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-1 consisting of the following described real property legally described as: THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Ordinance No. 2014-____ Page 7 Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. The general purpose of the formation of the Special Service Area 2014-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 2nd day of May, 2014 Beth Warren City Clerk i II UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2014-07 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH Kingdom Hall of Jehovah Witness) Passed by the City Council of the United City of Yorkville,Kendall County, Illinois This 11"'day of March,2014 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville,Kendall County,Illinois on March 31, 2014. Ordinance No. 2014- 01 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH Kingdom Hall of Jehovah Witness) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the City") is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Tax Law"), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City's Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the "Owners") of the real property legally described in Exhibit A, attached hereto and made a part hereof(the "Subject Property"), have presented plans for the development of the Subject Property for a church use and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-1 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, Ordinance No.2014-Di Page 2 including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on February 25, 2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-1 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of MOM , 2014. 2(4- 7j E UTY CITY CLERK Ordinance No. 2014-Pi Page 3 CARLO COLOSIMO KEN KOCH JACKIE MILSCHEWSKI LARRY KOT CHRIS FUNKHOUSER JOEL FRIEDERS ROSE ANN SPEARS DIANE TEELING Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this /Q day of J4j?9 'q 2014. A Ordinance No.2014-01 Page 4 EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH %2 OF THE SOUTHWEST % OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH %2 OF THE SOUTHWEST OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-1 Notice is Hereby Given that on February 25, 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the "City") to consider forming a special service area to be called Special Service Area 2014-1 consisting of the following described real property legally described as: THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH O1 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH '/2 OF THE SOUTHWEST % OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH '/2 OF THE SOUTHWEST '/ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. The general purpose of the formation of the Special Service Area 2014-1 is to provide special governmental services serving the Special Service Area that may include: 1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; 2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; 3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; 4) the care, maintenance and restoration of wetland areas; and 5) the administrative costs incurred by the City in connection with the above (collectively,the "Services") within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this day of 2014 Beth Warren City Clerk Project Summary The Blackberry Hill Congregation of Jehovah’s Witnesses plans to construct a new approximately 5,000 square foot Kingdom Hall facility located on nearly three (3) acres of undeveloped land south of Galena Road just east of Cannonball Trail in the City of Yorkville, as illustrated on the attached aerial map. In addition to the new building, the site plans include a detached shed, parking area and a storm water detention basin. Per Article 6. Long Term Maintenance, of the recently approved Stormwater Ordinance a condition of approval for any new storm water management facility is the establishment of a long term funding source in the form of a dormant (back-up) Special Service Area should the entity having primary responsibility of the property fails to adequately maintain the facility. In this regard, the property owner is required to grant a separate Plat of Easement for perpetual access to the storm water basin should future maintenance by the City be required. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed Special Service Area will consist only of the subject property and shall cover costs related to (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. While the property will most likely be exempt from the real estate tax roll due to its religious status, the ordinance proposed for adoption does not exclude tax exempt property from the Special Service Area but there may be a procedural issue with its collection of creating a tax bill for exempt property. According to the City Attorney, this may require Kendall County creating a separate bill to the property owner just for the payment of the SSA tax. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Brad Sanderson, EEI, City Engineer Date: February 19, 2014 Subject: 1700 Cannonball Trail – Kingdom Hall of Jehovah’s Witnesses Public Hearing -Proposed Dormant SSA Staff Comments/Recommendation The property owner has been notified of the public hearing for the proposed consideration of the establishment of the dormant Special Service Area and publication of the hearing notice was printed in the February 6, 2014 edition of the Kendall County Record. Staff is recommending approval of the proposed backup funding mechanism as it is a requirement of the recently adopted Storm water ordinance. Ordinance No. 2014-____ Page 1 Ordinance No. 2014-____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Kingdom Hall of Jehovah Witness) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City’s Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Property”), have presented plans for the development of the Subject Property for a church use and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-1 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, Ordinance No. 2014-____ Page 2 including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on February 25, 2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-1 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 3 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Ordinance No. 2014-____ Page 4 EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. Ordinance No. 2014-____ Page 5 EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-1 Notice is Hereby Given that on February 25, 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-1 consisting of the following described real property legally described as: THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Ordinance No. 2014-____ Page 6 Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. The general purpose of the formation of the Special Service Area 2014-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this ____ day of ______, 2014 Ordinance No. 2014-____ Page 7 Beth Warren City Clerk Galena Bridge C o r n e i l s Mill Cannonball Dickson Willow GrandeManchester Bi g B e n d J e t e rJulie Ridge Bristol Ridge West Hunt Plum G o r d o n O a k Robert Highland P e c o s LarkspurCypress McLellanThomasRoyal Oaks Caledonia R o s e n w i n k e l North Old GloryAldenParkMatlockDogwoodCryd e r South H unter Grove Nathan C o mm erc i al B i s s e l Juanita Constitution J o n a t h a n Division FreedomWestgateBrookside Main Fontana R e h b e h nBasswood Silver City Highland Division 01,0002,000 Feet En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP DA T E : FE B R U A R Y 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s KINGDOM HALL OF JEHOVAH'S WITNESSES UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 3 3 0 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 3 / YO 1 3 3 0 _ A E R I A L . M X D FI L E : ¨ OF JEHOVAH'S WITNESSES KINGDOM HALLNORTH BLACKBERRY HILL CONGREGATION 1700 CANNONBALL TRAIL YORKVILLE, ILLINOIS L-3 EXTERIOR LIGHTING PLAN Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-1 Notice is Hereby Given that on February 25, 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-1 consisting of the following described real property legally described as: THAT PART OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE WEST LINE OF LANDS CONVEYED TO JERRY W. RYDER BY WARRANTY DEED DATED OCTOBER 15, 1911 RECORDED AS DOCUMENT NUMBER 887135 WITH A LINE THAT IS 35 FEET SOUTHERLY AND PARALLEL WITH THE CENTERLINE OF GALENA ROAD; THENCE SOUTH 01 DEGREES 14 MINUTES 59 SECONDS EAST, 1066.90 FEET ALONG SAID WEST LINE; THENCE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 705.38 FEET ALONG THE SOUTH LINE OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SAID SECTION 10,TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG LAST SAID SOUTH LINE SOUTH 87 DEGREES 52 MINUTES 17 SECONDS WEST, 474.26 FEET TO A LINE WHICH IS 35 FEET EASTERLY AND PARALLEL WITH THE CENTERLINE OF CANNOBALL TRAIL; THENCE NORTH 11 DEGREES 32 MINUTES 00 SECONDS EAST, 252.13 FEET ALONG LAST SAID PARALLEL LINE; THENCE NORTH 87 DEGREES 52 MINUTES 17 SECONDS EAST, 414.71 FEET; THENCE SOUTH 2 DEGREES 07 MINUTES 43 SECONDS EAST, 245.00 FEET TO THE POINT OF BEGINNING, IN KENDALL COUNTY, ILLINOIS, CONTAINING 2.500 ACRES, MORE OR LESS. ALSO KNOWN AS: LOT 1 IN YORKVILLE KINGDOM HALL SUBDIVISION OF PART OF THE NORTH ½ OF THE SOUTHWEST ¼ OF SECTION 10, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINICPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MAY 14, 2012 AS DOCUMENT NUMBER 20120008739, IN KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: 02-10-300-015 Common Address: 1700 Cannonball Trail Yorkville, Illinois 60560 The approximate location is east of N. Cannonball Trail and south of Galena Road in Yorkville, Illinois. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #1 Tracking Number ADM 2014-30 Monthly Treasurer’s Report for April 2014 City Council – May 27, 2014 ADM 5/15/14 Moved to Consent Agenda ADM 2014-30 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance April Revenues YTD Revenues Revenues Budget % of YTD Budget April Expenses YTD Expenses Expenses Budget % of YTD Budget Projected Ending Fund Balance General Fund 01 - General 4,223,820 963,365 13,475,084 13,009,489 104%893,152 13,318,592 13,902,593 96%4,380,312 Special Revenue Funds 15 - Motor Fuel Tax 1,162,506 27,275 837,793 944,000 89%38,038 908,735 1,429,456 64%1,091,564 79 - Parks and Recreation 320,370 160,300 2,282,485 2,228,704 102%135,310 1,987,828 2,199,048 90%615,026 72 - Land Cash 121,420 2,051 106,315 166,500 64%341 70,239 111,000 63%157,497 87 - Countryside TIF 1,572,335 703 809 1,550 52%1,078 2,107,231 2,105,113 100%(534,087) 88 - Downtown TIF 216,937 916 69,155 35,350 196%2,627 42,246 45,350 93%243,846 11 - Fox Hill SSA 15,124 - 3,787 3,786 100%81 7,776 7,500 104%11,134 12 - Sunflower SSA 7,740 - 7,469 7,531 99%81 12,635 14,985 84%2,574 Debt Service Fund 42 - Debt Service 12,046 100 322,226 329,479 98%75 328,953 328,554 100%5,319 Capital Funds 16 - Municipal Building (571,615) 47,335 575,245 573,374 100%- 3,930 - - (300) 25 - Vehicle and Equipment 175,588 16,464 305,497 259,750 118%9,700 321,142 347,462 92%159,942 23 - City-Wide Capital 328,726 225,819 1,435,809 1,780,172 81%10,278 1,065,191 1,462,556 73%699,345 Enterprise Funds 51 - Water 1,526,679 330,768 2,522,917 2,641,091 96%107,914 2,640,779 2,859,595 92%1,408,818 52 - Sewer 2,993,332 283,947 2,388,118 2,355,220 101%41,148 2,492,317 2,570,120 97%2,889,133 80 - Recreation Center (300,420) 41,096 534,505 617,957 86%- 232,881 150,489 155%1,204 Library Funds 82 - Library Operations 446,136 4,396 741,538 778,639 95%68,913 702,111 771,363 91%485,563 83 - Library Debt Service - 21,185 767,719 771,963 99%- 767,719 769,638 100%0 84 - Library Capital 15,689 1,301 53,666 20,020 268%547 41,414 38,850 107%27,941 Total Funds 12,266,413 2,127,022 26,430,135 26,524,575 100%1,309,282 27,051,719 29,113,672 93%11,644,830 Rob Fredrickson, Finance Director/Deputy Treasurer Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the period ending April 30, 2014 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #2 Tracking Number ADM 2014-33 Lockbox Bid Award City Council – May 27, 2014 ADM – 5/15/14 Moved to Consent Agenda ADM 2014-33 Majority Approval Please see attached. Rob Fredrickson Finance Name Department In an effort to enhance the speed and efficiency by which utility billing payments are processed, in March the City issued a request to all qualifying banks for proposals regarding the implementation of lockbox services. Proposals were received by the following banks: Old Second, Castle, Centrue, MB Financial, First Merit, West Suburban, BMO Harris and Chase. Please see Attachment A for an analysis of estimated average monthly lockbox service charges, based on the actual number of payments processed in-house over the past year and the costs per item provided by the proposing banks. Also shown on Attachment A is the PO Box locations for each proposing bank. In order to process payments as efficiently as possible, banks locate their PO Boxes in the same town as their lockbox facility. Unfortunately, none of the proposing banks are able to facilitate a Yorkville PO Box address without incurring additional costs related to the transporting of mail to their lockbox facility. After reviewing the submitted proposals, it is the recommendation of staff that the City accept the wholesale lockbox proposal received from West Suburban Bank (WSB). West Suburban Bank is FDIC insured (for deposits up to $250,000), offers an earnings credit rate of .45% and has agreed to comply with the City’s collateralization policy. In addition, based on the analysis performed by staff, West Suburban Bank is the lowest cost provider of lockbox services, with an estimated net monthly cost of $786 and no one-time set-up fees. A brief summary of how the proposed lockbox would work is explained below:  Instead of mailing checks to City Hall, utility billing customers would remit their payments to a specified P.O. Box number with a unique ZIP code which is dedicated to lockbox payments. The remittance address for the lockbox would be similar to what is presented below. United City of Yorkville WSB Dept. ## LXBX ## PO Box 5905 Carol Stream, IL 60197-5905  Once payments arrive at the post office, they are picked up daily by the bank and processed accordingly. WSB processes lockbox payments on Monday thru Friday 8:30 am to 4:00 pm.  The following morning, the bank would send the City a payment file, (via secure e-mail) along with invoices, check images and other supporting documentation from the previous day’s activity. The payment file can be directly uploaded into the MSI Utility Billing module and applied to resident’s accounts without any manual intervention from staff.  Payments that could not be processed (i.e. exceptions) due to insufficient information would also be sent via secured e-mail, instead of thru the mail. This not only saves postage costs, but allows staff to apply exception payments to the appropriate accounts in a timelier manner. All lockbox proposals from participating banks have been attached for your review and consideration. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: May 7, 2014 Subject: Request for Proposal – Lockbox Services Recommendation Lockbox Type: PO Box Location: Average Charge Monthly Service Charge Monthly Service Charge Monthly Service Charge Monthly Service Charge Monthly Service Bank Depository Services Monthly Volume Per Item Charges Per Item Charges Per Item Charges Per Item Charges Per Item Charges Checking Account Services Maintenance Fee 1 -$ -$ 12.00$ 12.00$ 10.00$ 10.00$ 10.00$ 10.00$ 25.00$ 25.00$ Deposited Items 2,636 0.09$ 237.24$ 0.12$ 316.32$ -$ -$ -$ -$ -$ -$ Deposit Tickets 20 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Returned Deposited Items 10 5.00$ 50.00$ 10.00$ 100.00$ 4.50$ 45.00$ 4.50$ 45.00$ 10.00$ 100.00$ Lockbox Services Maintenance Fee 1 100.00$ 100.00$ 75.00$ 75.00$ 85.00$ 85.00$ 85.00$ 85.00$ 100.00$ 100.00$ Items Processed 2,636 0.25$ 659.00$ 0.15$ 395.40$ 0.30$ 790.80$ 0.25$ 659.00$ 0.18$ 474.48$ Lockbox Deposit Fees 20 1.50$ 30.00$ 0.75$ 15.00$ 1.50$ 30.00$ 1.50$ 30.00$ 0.80$ 16.00$ Date Capture/OCR/MICR Line 2,636 -$ -$ -$ -$ -$ -$ 0.03$ 79.08$ 0.16$ 421.76$ Downloadable File 20 1.75$ 35.00$ -$ -$ -$ 150.00$ -$ 150.00$ -$ 150.00$ On-line Viewing/Access 1 25.00$ 25.00$ 90.00$ 90.00$ 25.00$ 25.00$ 25.00$ 25.00$ -$ -$ ACH Services Maintenance Fee 1 -$ -$ -$ -$ 25.00$ 25.00$ 25.00$ 25.00$ 37.00$ 37.00$ Subtotal:1,136.24 1,003.72 1,160.80 1,108.08 1,324.24 Earnings Credit Rate 0.23%0.18%0.45%0.45%0.23% Earnings Credit Earned - $1M Avg Balance 191.67 150.00 375.00 375.00 191.67 Projected Lockbox Monthly Fees (Net):944.57$ 853.72$ 785.80$ 733.08$ 1,132.57$ Other Services & Charges Lockbox Monthly CD 1 20.00$ 20.00$ 40.00$ 40.00$ 10.00$ 10.00$ 10.00$ 10.00$ 50.00$ 50.00$ One-Time Set-Up Fee 1 -$ -$ 500.00$ 500.00$ -$ -$ -$ -$ -$ -$ Projected Monthly Lockbox Service Charges Analysis West Suburban Old Second DeKalb Kankakee Castle Centrue West Suburban Carol Stream Carol Stream Aurora Wholesale Wholesale Wholesale Retail Retail 1 Lockbox Type: PO Box Location: Average Bank Depository Services Monthly Volume Checking Account Services Maintenance Fee 1 Deposited Items 2,636 Deposit Tickets 20 Returned Deposited Items 10 Lockbox Services Maintenance Fee 1 Items Processed 2,636 Lockbox Deposit Fees 20 Date Capture/OCR/MICR Line 2,636 Downloadable File 20 On-line Viewing/Access 1 ACH Services Maintenance Fee 1 Subtotal: Earnings Credit Rate Earnings Credit Earned - $1M Avg Balance Projected Lockbox Monthly Fees (Net): Other Services & Charges Lockbox Monthly CD 1 One-Time Set-Up Fee 1 Charge Monthly Service Charge Monthly Service Charge Monthly Service Charge Monthly Service Charge Monthly Service Per Item Charges Per Item Charges Per Item Charges Per Item Charges Per Item Charges 12.00$ 12.00$ 12.00$ 12.00$ -$ 143.33$ -$ 125.00$ -$ 123.90$ 0.10$ 263.60$ 0.10$ 263.60$ -$ -$ 0.10$ 263.60$ 0.09$ 237.24$ 0.35$ 7.00$ 0.35$ 7.00$ -$ -$ 2.50$ 50.00$ -$ -$ 10.00$ 100.00$ 10.00$ 100.00$ 10.00$ 100.00$ 2.50$ 25.00$ 5.50$ 55.00$ 300.00$ 300.00$ 175.00$ 175.00$ 200.00$ 200.00$ 385.00$ 385.00$ 100.00$ 100.00$ 0.15$ 395.40$ 0.65$ 1,713.40$ 0.24$ 632.64$ 0.13$ 342.68$ 0.35$ 922.60$ 2.50$ 50.00$ 2.50$ 50.00$ 2.10$ 42.00$ -$ -$ 2.60$ 52.00$ 0.37$ 975.32$ -$ -$ 0.36$ 935.78$ 0.31$ 817.16$ 0.31$ 817.16$ 8.25$ 165.00$ 8.25$ 165.00$ -$ 179.08$ -$ 80.00$ -$ 150.00$ 20.00$ 20.00$ 20.00$ 20.00$ -$ -$ -$ -$ 25.00$ 25.00$ -$ -$ -$ -$ 25.00$ 25.00$ 35.00$ 35.00$ 15.00$ 15.00$ 2,288.32 2,506.00 2,257.83 2,123.44 2,497.90 0.23%0.23%0.25%0.32%0.40% 191.67 191.67 208.33 266.67 333.33 2,096.65$ 2,314.33$ 2,049.50$ 1,856.77$ 2,164.57$ 20.00$ 20.00$ 20.00$ 20.00$ -$ -$ 30.00$ 30.00$ 22.00$ 22.00$ 250.00$ 250.00$ 250.00$ 250.00$ -$ 4,000.00$ -$ -$ -$ Projected Monthly Lockbox Service Charges Analysis (continued) First Merit Unique ZIP Code BMO Harris Chicago First Merit Unique ZIP Code Chase Chicago MB Financial Carol Stream RetailRetailWholesaleRetailRetail 2 Cash Management Services Lockbox Proposal For the United City of Yorkville 1 Table of Contents I. West Suburban Bank and the United City of Yorkville II. Requested Banking Services and Response •History •Lockbox Overview Wholesale Lockbox Retail Lockbox Lockbox Snap Shot •Security •West Suburban Bank’s Team •References •Lockbox Agreement •Pledge Agreement Form III.Operating Account IV. Cost of Banking Services V.Customer Service VI. Signatures 2 I. West Suburban Bank We are pleased to have the opportunity to present the United City of Yorkville with this lockbox and operating account banking proposal. As a community bank, West Suburban Bank recognizes the unique challenges and important role of the Municipality and the people they serve. Our Commitment Since 1962, West Suburban Bank has offered a level of service and responsiveness that the mega-banks, despite their posturing, can never hope to attain. Our employees, from our tellers to our key decision makers, live in the communities we serve, so we understand the needs of our communities and our customers. And, because decisions are made locally, not at some far removed corporate headquarters, we can react quickly when those needs change. Our investments also focus on the community. You won't find overseas investments or foreign market speculation on our balance sheet. Instead, you'll find the loans that have helped secure or improve the homes and businesses in the communities we serve. As businesses see their banking relationships become less personal and less responsive due to the increased pace of bank mergers and buyouts, many have been turning to community banks to recapture the level of service they once knew and still deserve. And while many of the banks have been trimming staff and cutting back on personal service, West Suburban Bank has been adding experienced business bankers to the staff. Today we are over one billion in size and have a corporate lending limit of over $38.5 million to a single business. 3 II.Requested Banking Services and Response History Since 2007 West Suburban Bank has provided our in-house Lockbox ImageLBX™ service. With our lockbox service you have the option of viewing images of your deposited checks and invoices online, receiving a remittance report and/or receiving an electronic data file containing your remittance information. All of these image and data delivery options are available on a same day basis. West Suburban Bank’s Lockbox ImageLBX™ offers the following benefits: Accelerate cash flow Reduced back office expense Automated accounts receivables posting Online check and invoice images Lockbox Overview West Suburban Bank offers high-speed state-of-the-art lockbox imaging services. Images are available via the Internet, on a CD ROM and via image transmissions (automated e-mail). Lockbox services are structured to reduce the time it takes for you to receive payments and to update internal records to show that a payment(s) has been made. Lockbox processing is performed in our Westmore location. Hours of processing are Monday – Friday, 8:30 am – 4:00 pm. West Suburban Bank’s lockbox services help you reduce payment receipt time and expedite receivables 4 processing. West Suburban Bank offers a traditional wholesale lockbox and retail lockbox products. Wholesale Lockbox Services – Non-scannable Document This option enables the United City of Yorkville to implement a lockbox processing arrangement in the most expedient possible manner. During this phase, direct mailings are sent out without a scannable line on the return document. Pertinent information (payer account number, amount, event code, etc.) is key-entered from the face of the return document and transmitted to the United City of Yorkville in order to update payer records. Information (check, corresponding documentation, etc.) is available on-line within 2-3 hours after completion of batch processing. In essence you will have access to your information on a same day basis. Items we are unable to process will be returned to you via first class mail. Retail Lockbox Services – Scannable Document In this arrangement direct mailings return documents contain a scannable line or bar code that contains relevant payer and event information. This information is captured automatically and transmitted to the United City of Yorkville in order to update payer records. Information images (check, corresponding documentation, etc.) are available on-line within 2-3 hours after completion of processing. In essence you will have access to your information on a same day basis. Items we are unable to process will be returned to you via first class mail. 5 How it Works • Instruct your customers to remit their payments to a specified P.O. Box number. Remitters mail their payments to a unique ZIP code that is dedicated to lockbox payments. The unique ZIP code allows the United States Postal Service (USPS) to prioritize this mail, which generally reduces mail times by 1-3 days. • Payments arrive at the post office and are picked up daily, sorted and prepared for processing. Our processing hours are Monday – Friday 8:30 am – 4:00 pm. • Payments are processed and information is gathered per your instructions. Deposits are credited to your account at West Suburban Bank on a timely basis. • At the end of the processing day, images of checks, invoices, supporting documentation, are available for viewing via secure email. Receiving images over the Internet allows you to improve cash application, exception processing, and customer service. • The bank is able to accumulate receivables information that can be automatically transmitted to a customer’s PC or mainframe and from there, posted to their receivables ledger. • Retail Lockbox is usually established for customers that have higher transaction volume but lower dollar payments. 6 Benefits • Timely Information. West Suburban Bank processes your checks faster and is able to gain access to the information that the checks contain faster. Our reporting options make sure that the customer’s accounts receivable and credit functions benefit from the timely collection of this information. • Easily Obtainable Information. Through utilization of On-Line Access, customer can receive same-day lock box deposit totals, which will provide them with up-to-the-minute account status information. • Greater Protection against Fraud Loss. Having all remittances mailed to and processed by West Suburban Bank provides customers with a solid audit trail. This should assist in protecting them against certain types of fraud loss. Customers can also effectively separate the receivables and payables functions through utilization of this service. West Suburban Bank maintains a detailed image of each payment and deposit which further insulates your customer from loss. • Increase profitability through improved cash flow. By speeding up the payment collection process, payments are deposited faster. This improves profitability by reducing borrowing expense or enhancing investment opportunities. • Provide better service through faster information. The faster payment information is received, the faster internal records can be updated. Faster information allows for improved customer service, and maximized internal efficiency. 7 • Reduce operating expense. Use of a lockbox can reduce the expense and improve the quality of the internal payment process. Use of a lockbox allows you to concentrate management of time on more profitable activities and reduce the time monitoring, controlling and reacting to problems in the payment process. Lockbox Snapshot Lockbox processing can vary widely. In its simplest form, the following process is followed: 8 Security Internal controls to ensure payment security (cameras, checks & balances, bonded employees, etc.) West Suburban Bank is focused on providing the highest levels of cash processing and data security. Employees are formally trained on payment confidentiality and the importance of data security. To insure the highest levels of compliance with existing security and control policies West Suburban Bank reviews policy and procedures on a annual basis. Data protection & back-up All lockbox processing data is backed up on the disaster recovery archive system, including processing instructions and the transactions processed. This information is fed to the archive hourly to minimize data loss if a disaster occurs. Disaster recovery plan West Suburban Bank has a formalized business continuity program which incorporates the needs and business requirements of each business unit as well as a response program for responding to business disruptions. The program includes the monitoring of key vendors who provide services to the bank and the bank’s customers. In concert with a vendor’s business continuity program, WSB develops business unit level recovery plans and tests all business units, at least annually. WSB has a full disaster recovery site located in Darien, IL. The disaster recovery site was last tested in March 2014 and met all requirements. Tests are conducted at least annually, or following changes to systems and IT infrastructure. 9 West Suburban Bank’s Team Yorkville Branch Matthew Remus, Manger 10 year s of banking experience, with a wealth of knowledge and experience in Retail. Matthew is an active member of the local community. Cash Management Kim T. Ewing, Manager 18 years of banking experience, including positions with Treasury Management and Virtual Banking. Kim earned her Masters of Organizational Leadership and her Bachelors in Business Administration, both from Olivet Nazarene University. Item Processing Ericka Gentry – Manger Check Processing 18 years of banking experience with a wealth of knowledge and experience in check processing and lockbox processing. 10 References Maevens Sipes Dianne Korizon 630.443.6910 Jennifer Alberico 815.740.4688 11 Lynn McCammon 630.933.7109 Lockbox Agreement 12 West Suburban Bank Lockbox Agreement <Billing Account> This Agreement, dated as of March 18, 2014 and entered into between <Company> operating under tax identification number <Tax ID> and having its principal place of business at <Address 1>, <City> <State> <ZIP Code> (“you”, “your” or “Customer”) and West Suburban Bank (“we,” “us” or “Bank”), sets forth the terms and conditions under which Bank will provide banking services ("Services") described below. Section 1. Mailing Address. We are using the United States Postal Service’s mail Caller Service. The address to be used for this mail Caller Service (“Lockbox”) is: WSB Dept. # <Company> P.O. Box 5905 Carol Stream, IL 60197-5905 It is important that our unique zip code 60197-5905, be included as this identifies the mail as WEST SUBURBAN BANK lockbox mail and expedites its processing through the postal system. Section 2. Statements/Invoices. Statements or invoices rendered by you to your customers will direct your customers to mail their payments to you at the designated Lockbox address listed above. Our authorized lockbox personnel will have access to this Lockbox mail Caller Service under authority given by the post office. You authorize us to open mail delivered to the Lockbox, endorse checks and other negotiable items and prepare them for deposit in your bank account. Section 3. Scheduled Messenger Pick-ups. Our scheduled messenger pick-ups are coordinated with our check collection sendings to gain maximum availability of funds. In addition to the pick-ups made during our regular business hours, we will prepare deposits and in most cases, start the checks on their way through the regular check collection channels immediately. Credit for such items is posted daily and the funds will be made available in accordance with the terms and conditions of your bank account. Section 4. Item Inspection. Our authorized lockbox personnel are instructed to examine your remittances for payee, date and signature. We may, but are not required to, process postdated checks, checks missing a date and unsigned checks. If we process a postdated check, a check missing a date or an unsigned check and the check is paid, but the account owner does not authorize payment, you agree to indemnify Bank, the drawee bank (which may include Bank) and any intervening collecting bank for any liability or expense incurred by such indemnitee due to the payment and collection of the check. Our authorized lockbox personnel are also instructed to be alert for any remittances bearing a typed or handwritten restrictive legend to the effect that such remittance is payment in full or words of similar import. Any items discovered by us bearing such a restrictive legend will be returned to you unprocessed for further instruction. However, we cannot and do not accept responsibility for our failure to discover any items bearing such a restrictive legend. In addition, it is understood that we are not to be responsible for determining in any manner the correctness of any remittance. Specifically, by executing this agreement you agree that we are not under any obligation to determine whether the remittance is a payment in full, even though recited so to be, or whether or not the discounts or deductions of any kind taken are proper or correctly figured or taken within the designated time limit. If, in our judgment, there is a question as to a particular check, we reserve the right to forward such check to you for your inspection and instructions before we process the item for deposit to your account. Section 5. Checks/Payments. The checks we deposit will be credited to your account in total and presented for payment through the customary collection procedures. We will provide you a credit advice showing the deposit amount provisionally credited to your account. It is our intention to image capture the checks credited to your account and per your special direction images of the contents of the remittance envelope under this Agreement so as to provide a record for future reference. We shall not be responsible for failure to provide such a record due to oversight, software or equipment failure, or inability to obtain image files or equipment. Section 6. Credits/Debits. All credits and debits in connection with remittances handled through this Lockbox will be made to the account carried on our books under the name <Company>, Account Number <Account>. Checks returned unpaid will be charged back to that account and mailed to that account located at <Address 1>, <City> <State> <ZIP Code>. Until further notice, the address to be used for lockbox data will be WEST SUBURBAN BANK, 711 S. Westmore Ave, Lombard IL 60148. 13 Section 7. Account Inquiries. If you have requested any services for information reporting via telephone, please be advised that these calls may be recorded. It will be assumed that any individual calling our Lockbox Processing Customer Service Unit has been so advised and has consented to the recording of the conversation. Section 8. Price Schedule. Our price for the lockbox processing will be in accordance with our price schedule in effect and as provided to you. This expense will be entered into the analysis of your account with us to be supported by the balances maintained. Section 9. Limitation of Liability. We will use our best efforts to provide you the Services in accordance with the provisions of this Agreement. In no event will we be liable for any special, indirect, incidental, consequential or punitive damages even if we are advised of the possibility of such damages. We will not be responsible for the errors, acts or omissions of others, such as communications carriers, correspondents or clearinghouses through which we perform our obligations under this Agreement or receive or transmit information in performing our obligations under this Agreement. Further, we cannot be responsible for any loss, liability or delay caused by wars, events of terrorism, failures in communications networks, labor disputes, work stoppages, legal constraints, fires, power surges or failures, earthquakes, civil disturbances, acts or omissions of the U.S. Postal Service, or other events beyond our control. Section 10. Discrepancies. As provided in the Bank’s deposit agreement, you will promptly notify Bank in writing of any error in connection with the Services and any discrepancies between any records maintained by you and any notice you receive from Bank with respect to the Services, and shall provide Bank with any information it may reasonably request in connection therewith. Section 11. Amendments/Termination. From time to time, we may amend any of the terms and conditions contained in this Agreement, including without limitation any of the Schedules. Amendments will become effective 30 days after written notice to you or on the effective date stated in any such notice. This Agreement may be terminated at any time by either party within 5-10 days of prior written notice. Section 12. Entire Agreement/Severability. This Agreement is the complete and exclusive statement of agreement between the Customer and the Bank regarding lockbox services only. Your bank account will remain subject to the terms and conditions of the Bank’s deposit agreement. If the performance of any services provided for in this Agreement would result in a violation of any existing or future law, rule or regulation to which the Bank is subject, then this Agreement will be deemed amended to the extent necessary to comply with that law, rule or regulation, and the Bank will incur no liability as a result of such violation or amendment. If any term, covenant or condition of this Agreement be invalid or unenforceable, the remainder of this Agreement shall be unaffected and each term, covenant or condition shall be valid and enforced to the fullest extent permitted by law. The signature below must be that of an individual named in the Corporate Resolution, Partnership Agreement, Sole Proprietorship Agreement or other documents previously filed with and accepted by the Bank evidencing that such individual has the authority to sign such agreements on behalf of the business. If a second signature is called for by the aforementioned documents, it is also required for this agreement. This Agreement will be construed in accordance with and governed by the laws of the State of Illinois. Section headings are for convenience only and will not affect the meaning of the provisions hereof. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives as of March 18, 2014. t Suburban Bank Company <Company> ____________________________ By:___________________________ Signature Signature e: __________________________ Name: <Contact> : ___________________________ Title: <Title>. 14 Pledge Agreement Form 15 16 17 Operating Accounts West Suburban Bank does not pitch products we deliver solutions designed to meet the challenges faced by our commercial clients. We take pride in our approach of honesty and fair dealing, no hidden costs and no surprises. Investment Account Business Money Market Current Rates Make Deposits to your Impact Money Manager, and immediately start earning interest on your cash while retaining accessibility Automatic Transfer Operating Account Business Analysis Use this cost-effective account for checks and withdrawals. Multiple disbursement accounts may be used to best fit the needs of your organization. $$ Deposits $$ Deposits 18 Cost of Banking Services United City of Yorkville Illinois Proforma West Suburban Bank March 21, 2014 SERVICE DESCRIPTION Checking Account Services Volume*Service Fees WSB Totals Volume Service Fees WSB Totals Volume Service Fees WSB Totals Monthly Maintenance 1 $10.00 $10.00 1 $10.00 $10.00 12 $10.00 $120.00 Deposited Item Returned 10 $4.50 $45.00 10 $4.50 $45.00 120 $4.50 $540.00 LockBox Services Monthly Maintenance 1 $85.00 $85.00 1 $85.00 $85.00 12 $85.00 $1,020.00 Remittance Processing 2636 $0.20 $527.20 2636 $0.15 $395.40 31633 $0.20 $6,326.60 Checks Processed 2636 $0.10 $263.60 2636 $0.10 $263.60 31633 $0.10 $3,163.30 Deposits 20 $1.50 $30.00 20 $1.50 $30.00 240 $1.50 $360.00 Data Capture OCR/MICR Line 0 $0.00 $0.00 2636 $0.03 $79.08 $0.01 $0.00 Information Delivery - Automated E-mail 1 $0.00 $0.00 1 $0.00 $0.00 12 $0.00 $0.00 Data File Transmission 1 $150.00 $150.00 1 $150.00 $150.00 12 $90.00 $1,080.00 Online/Archive Viewing 1 $25.00 $25.00 1 $25.00 $25.00 12 $25.00 $300.00 ACH/Wires ACH Monthly Maintenance 1 $25.00 $0.00 1 $25.00 $0.00 10 $25.00 $250.00 Wires - per item 0 $20.00 $0.00 0 $20.00 $0.00 2 $20.00 $40.00 $0.00 $0.00 Other Services CD ROM 1 $10.00 $10.00 1 $10.00 $10.00 12 $10.00 $120.00 Total Monthly Service Charges $1,145.80 $1,093.08 $13,319.90 Earnings Credit Summary Wholesale Retail Annual Average Positve Available Balance 1,000,000.00$ 1,000,000.00$ 12,000,000.00$ Reserve Requirements @ 10%100,000.00$ 100,000.00$ 1,200,000.00$ Investable Balance 900,000.00$ 900,000.00$ 10,800,000.00$ Earnings Credit For Investable Balance @ 0.5000%369.86$ 369.86$ 4,438.36$ FDIC Assessment Fee 42.47$ 42.47$ 509.59$ Net Earnings Credit 327.40$ 327.40$ 3,928.77$ Less Service Charges 1,145.80$ $1,093.08 $13,319.90 Total Monthly Service Charges $818.40 $765.68 $9,391.13 *Volumes are based on statistics provided within proposal request Wholesale Lockbox Retail Lockbox Annual Overview 19 V. Customer Services West Suburban Bank is committed to providing superior personalized service for all of its customers. You will be served by an experienced team of banking and cash management professionals. In addition, we have experienced customer service representatives that are available during regular business hours by calling: 1.800.652.2000 Finally, we welcome you to West Suburban Bank’s Yorkville Branch, located at 10 Saravanos Dr., Yorkville, IL. All of our branches offer attentive and personalized support and banking services. Our banking centers underscore our commitment to the community and our belief that we are “Unlike Any Other Bank”. 20 VI. Signatures _Keith Acker _________ _Mar ch 21, 2014______ Signature Date Keith Acker___________________ _President_________ Name Title Matthew Remus____ _Mar ch 21, 2014______ Signature Date _Matthew Remus______________ _Branch Manager __ Name Title _Kim T. Ewing___ _Mar ch 21, 2014______ Signature Date _Kim T. Ewing________________ _Cash Mgmt. Manager Name Title 21 1 Rob Fredrickson From:Kim Ewing [kewing@WESTSUBURBANBANK.com] Sent:Tuesday, May 06, 2014 12:18 PM To:Rob Fredrickson Cc:Matthew Remus Subject:RE: Lockbox Proposal Attachments:Lockbox Mailing Instructions.doc Categories:Important Good afternoon Rob.    Please see the below response to each question. Please let me know if additional information is needed.    Respectfully.      Kim T. Ewing | Cash Management Manager | West Suburban Bank  Westmore Headquarters, 711 South Westmore Ave., Lombard, IL 60148  630.652.2000 | 630.652.2336 direct | 630.270.3556 fax      From: Rob Fredrickson [mailto:rfredrickson@yorkville.il.us] Sent: Monday, May 05, 2014 12:51 PM To: Kim Ewing Cc: Matthew Remus Subject: Lockbox Proposal   Hi Kim,    As of today, I’m planning on recommending to the Admin Comm on May 15th that the City  award lockbox services to  West Suburban Bank.  However, I do have a few questions that I wanted to go over before I make a formal  recommendation:    I know we spoke about this over the phone, but I just wanted to make sure  ‐ WSB will collateralize City deposits at 110%  pursuant to our investment policy (attached), correct?    Yes we are able to collateralize the city’s deposits at 110%    Also, will WSB enter into a tri‐party collateral agreement, whereby securities will be pledged in the name of the City and  held by the Boston Fed? Yes, we can enter into a tri‐party collateral agreement.          Can you provide more information about how we would go about uploading the previous days pmt’s directly into our  MSI software? We have the ability to FTP the file to your or give access into our FTP server and you would be able to pull  the file from there. We reviewed the format provided and we are able to accommodate.      What is the address that residents should mail their bills to?  Would it say Yorkville or Carol Stream or just have a zip  code on the envelope? See the attachment for address    Regarding exceptions, do you offer any alternatives besides mailing them back to the City via first class mail?  Is it  possible to deposit all checks received at the lockbox – and for those checks that are not identifiable – could they be  1 Rob Fredrickson From:Kim Ewing [kewing@WESTSUBURBANBANK.com] Sent:Wednesday, May 07, 2014 2:49 PM To:Rob Fredrickson Subject:Re: Lockbox RFP Hi Rob    Yes the bank is FDIC insured. No there is not a one time set up fee.     In addition we can sent the File via secure email to you also.       Kim T. Ewing   This transmission may contain information that is privileged, confidential and/or exempt from disclosure under  applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution,  or use of the information contained herein (including any reliance thereon) is STRICTLY PROHIBITED. If you received this  transmission in error, please immediately contact the sender and destroy the material in its entirety, whether in  electronic or hard copy format. Thank you    On May 7, 2014, at 2:26 PM, "Rob Fredrickson" <rfredrickson@yorkville.il.us> wrote:  Hi Kim,     Please confirm the West Suburban Bank is FDIC insured.     Also, are there any one‐time set‐up fees associated with the implementation of the lockbox?        Thanks,        Rob   The opinions expressed in this email and/or its attachments are those of the author(s) and do not necessarily represent those of West Suburban Bank and/or its affiliates. This material may be based on data obtained from sources we consider reliable. The information is not guaranteed as to accuracy or completeness and should not be considered a replacement of official confirmations or account statements. Unless specifically indicated, this message is not a representation by us or an offer to establish an account relationship. Electronic Privacy Notice. This e-mail, and any attachments, contains information that is, or may be, covered by electronic communications privacy laws, and is also confidential and proprietary in nature. If you are not the intended recipient, please be advised that you are legally prohibited from retaining, using, copying, distributing, or otherwise disclosing this information in any manner. Instead, please reply to the sender that you have received this communication in error, and then immediately delete it. Thank you in advance for your cooperation. If you need to send any sensitive information like social security, tax identification, or account numbers to West Suburban Bank, please ask us how to utilize our secure mail system. 1 Rob Fredrickson From:Kim Ewing [kewing@WESTSUBURBANBANK.com] Sent:Wednesday, April 30, 2014 2:38 PM To:Rob Fredrickson Subject:RE: Lockbox RFP It has been at that rate for approximately the last three years.  So no it has not changed monthly. Usually based upon  the current Money market rate.      Kim T. Ewing | Cash Management Manager | West Suburban Bank  Westmore Headquarters, 711 South Westmore Ave., Lombard, IL 60148  630.652.2000 | 630.652.2336 direct | 630.270.3556 fax        From: Rob Fredrickson [mailto:rfredrickson@yorkville.il.us] Sent: Wednesday, April 30, 2014 2:32 PM To: Kim Ewing Subject: RE: Lockbox RFP   HI Kim,    How long has WSB earnings credit been at 50bps?  Does that change monthly?    Thanks,    Rob     From: Kim Ewing [mailto:kewing@WESTSUBURBANBANK.com] Sent: Tuesday, April 29, 2014 3:23 PM To: Rob Fredrickson Cc: Matthew Remus Subject: RE: Lockbox RFP   Hi Rob.  Please see responses below. I am available to discuss as needed.    Thanks      Kim T. Ewing | Cash Management Manager | West Suburban Bank  Westmore Headquarters, 711 South Westmore Ave., Lombard, IL 60148  630.652.2000 | 630.652.2336 direct | 630.270.3556 fax        From: Rob Fredrickson [mailto:rfredrickson@yorkville.il.us] Sent: Tuesday, April 29, 2014 2:42 PM To: Kim Ewing Cc: Matthew Remus Subject: Lockbox RFP   Hi Kim,  CASTLE BANK, A DIVISION OF FIRST NATIONAL BANK OF OMAHA RESPONSE TO REQUEST FOR PROPOSALS FOR RETAIL LOCKBOX SERVICES March 21st, 2014 UNITED CITY OF YORKVILLE RETAIL LOCKBOX SERVICES REQUEST FOR PROPOSAL I. GENERAL INFORMATION Castle Bank has been guided by one driving principle: to provide our customers with quality products and superior service. As a division of First National Bank of Omaha, Castle Bank's long-standing reputation for service quality and passion for our customers and communities is reflected throughout the organization. Like Castle Bank, First National Bank has a history of doing what’s right for our customers and the communities in which we serve that spans more than 150 years. Founded in the spirit of innovation and commitment to customer service, this sixth generation family-owned business has become the largest privately-owned bank holding company in the United States, with locations in Nebraska, Colorado, Illinois, Iowa, Kansas, South Dakota and Texas, $17 billion in managed assets and nearly 5,000 employees. At Castle Bank, we always strive to better serve our customers and their banking needs – and we are as hopeful and excited about the future of our bank as our founder was in 1856. Castle Bank is invested in the Yorkville community. Sue Bill is on the board for the Fox Valley United Way and a familiar face at the local food pantry. She can also be seen around town raising money for the Yorkville Sports Boosters with our annual Castle Challenge fundraiser where we have raised $269,275 since the events inception in 2003. We are proud to be a community bank that is able to offer full relationship services with one sign on. The lockbox addition would continue to be managed by your current Castle Bank contacts making for a seamless transition. Our easy to use system can be custom programmed to suit all of your needs. II. SCOPE OF SERVICES REQUIRED 1. Castle Bank is insured by the Federal Deposit Insurance Corporation (FDIC). 2. Castle Bank would set up a post office box in DeKalb, Illinois and also accept payments at Castle Bank branches. 3. Castle Bank will provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy. Monthly reports detailing the adequacy of collateral will be supplied by the bank within five (5) business days of the close of each month to the City electronically. 4. Castle Bank will deposit only those utility billing payments that can be applied to identifiable customer accounts. At the end of each business day, Castle Bank will send exceptions to the City via overnight mail with the bank’s documentation of the deposit. Castle Bank is also able to offer alternatives for exception items. These alternatives are detailed in Exhibit E. 5. At the end of each business day, Castle Bank will allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by the Municipal Software Inc. (MSI) utility billing module. 6. At the end of the each business day, Castle Bank will allow the City to access a report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report applies. The report should reflect the amount of each individual customer payment and the customer account to which it applies. 7. At the end of each business day, Castle Bank will send to the City, via overnight courier, any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous documents that customers include with their payments (e.g. letters disputing charges) will also be included. 8. Castle Bank will provide all “Required Services” internally. III. SUBMISSION OF PROPOSALS A. Castle Bank has provided superior lockbox service to our customers for many years. We have been operating our current system for over 3 years. We have the technology available for both retail and wholesale lockbox and can create custom files to automate posting. The lockbox site can be tied to current online banking allowing the users at the City to use their current ID and password. Our ability to offer a full range of banking services along with lockbox services creates a seamless process for our customers and reduces fees. B. Castle Bank processes lockbox Monday through Friday. Payments are picked up from the post office at 11:00am and processing is generally completed by 5:00pm, and no later than 8:00pm on a given business day. Staff is available for questions from 8:00am to 5:00pm Monday through Friday. Castle Bank’s system scans the stub and the check(s), and then images both items. The system will read the account number provided on the stub and apply the amount of the check to that account number. One deposit for the sum of the day’s receipts will be made into the City’s account at the end of the business day. A report will generate for the City to pick up online reflecting the detail of the payments processed. This online portal will also contain the file to upload into MSI to automate the posting of the payments. Images of the payments are stored on this website for 2 years. In the event of a disaster Castle Bank has the ability to temporarily relocate processing to any Castle Bank branch. The same security procedures would be followed in this event. Please see Exhibit B for a flowchart of the lockbox process. C. Castle Bank processes lockbox payments at a secure facility in our DeKalb administration facility. Access to the building is restricted with key cards and visitors are accompanied at all times. After lockbox is processed the documents are stored in a locked room in locked filing cabinets for a period of 30 days. After the 30 day retention period documents are placed into locked shred bins and await pick up and destruction. The 30 day retention period can be extended up to 180 days per request from the City. D. Sue Bill, Advisor, Treasury Services, 815.754.5013 Sue has been with Castle Bank since 2003 and specializes in Public Entities and Commercial Banking. She will work directly with the City and the Lockbox team with the implementation, questions and service needs. Kari Ann Brown, Sr. Specialist, Treasury Services, 815.754.8052 Kari Ann Brown will work directly with the City on implementation of lockbox. She has managed lockbox implementations for 3 years at Castle Bank and has experience on boarding municipalities. After the implementation she will continue to be available for any questions and servicing needs. Ann Elliot, Manager, Account Operations Support, 815.754.8051 Tiffany Herrmann, Specialist, Account Operations Support, 815.754.8048 Lori Johnson, Specialist, Account Operations Support, 815.754.8056 Ann Elliot has been managing the Castle Bank account operations team since November 2011. Operations handles the daily lockbox processing including the pick up from the post office. Tiffany has been processing lockbox at Castle Bank for 4 years and Lori has been processing lockbox for 7 years. They will be available for assistance as well as Kari Ann and can be reached Monday through Friday from 8:00am to 5:00pm. E. For a detailed schedule of fees and corresponding compensated balances see Exhibit A. F. Reference City of DeKalb Patricia Hiland Ph. 815.748.2086 G. Lockbox services are part of the Depository Services in our Treasury Services Master Agreement that is attached as Exhibit C. Below are the paragraphs included in the lockbox section of that agreement. Enrollment in these services takes place by completing the enrollment form attached as Exhibit D. Lockbox Services (Wholesale and Retail). (a) Lockbox Services will be provided in accordance with the lockbox procedures we have established for your account, as in effect from time to time (we will confirm the procedures that are in effect on request). To the extent that our standard procedures impose obligations on you, you agree to comply with those obligations or Rules. You agree that your incoming work shall comply with the minimum processing requirements we specify from time to time. (b) We may, but are not required, to endorse all remittances as follows: “Credited to the account of the within named payee in accordance with payee’s instructions. “First National Bank of Omaha, 1620 Dodge Street, Omaha, Nebraska 68197.” We are further authorized to supply any additional endorsement necessary to any remittance returned by the drawee bank for the reason that the payee’s personal endorsement is required. (c) Substantial compliance with our standard lockbox/remittance procedures shall be deemed to constitute the exercise of due care; provided, however, that occasional unintentional deviations from the standard procedures shall not be deemed a failure to exercise due care in respect of the transactions in which the deviations occur. Failure to exercise due care shall not be inferable by reason of the loss of an item without an additional showing of negligence on our part. Without limiting the generality of the foregoing, you agree that we shall have no liability for depositing and/or endorsing exception items on your behalf. Exception items include, but are not limited to, items that are unsigned, items that are undated, post-dated or stale dated, items where the payee line is blank or does not match your name, items containing inconsistent amounts, and items that bear paid-in-full or similar notations. H. Castle Bank will pledge the lockbox deposits under the current agreement held with the City. I. This proposal has been prepared and reviewed by Castle Bank. The terms disclosed in this proposal are valid for 3 years with an option to renew for 2 years. Any questions or requests for additional detail can be directed to Susan Bill or Kari Ann Brown. Susan Bill Advisor, Treasury Services Disclaimer: Notwithstanding anything to the contrary stated herein, this proposal for banking services to the City is a preliminary non-binding response based on Castle Bank’s understanding of the City’s banking needs as of the date of this submittal and is to be used as a basis for discussion between the parties. No legal terms and conditions have been reviewed in connection with this response and all terms and conditions must be negotiated between the parties. Neither the RFP nor this response constitutes legally binding rights or obligations for either part. Estimated Monthly Volume Charge Per Item Monthly Service Charges Account Maintenance1 $ 100.00 $ 100.00 Per Check Item2650 $ 0.25 $ 662.50 Cost Per Deposit*20 $ 1.50 $ 30.00 PO Box Rental1 $ 20.00 $ 20.00 Remittance Stubs2650 $ 0.07 $ 185.50 WAIVE Daily downloadable file*20 3.50$ $ 70.00 50% discount Online viewing1 $ 25.00 $ 25.00 Overnight Mailing**1 At cost Initial Set Up1 N/A - WAIVE WAIVE Scanline Definition1 N/A - WAIVE WAIVE A/R File Programming1 N/A - WAIVE WAIVE 872.50$ $ 4,109,193.55 * Assumes one lockbox deposit per business day ** the postage cost will be added to the monthly billing Additional Balance needed to offset Exhibit A Lock Box Pricing Total Monthly Cost Castle Bank Exhibit B Flowchart of Lock Box process Payments are picked up from the post office at 11:00am Postable payments are totaled and scanned When scanning is complete report and A/R postable file are generated to online banking for download Deposit posts to the City's account in overnight processing Exception items and additional paperwork included is sent via FedEx to the City Payments taken at the Castle Bank branches on the previous day are delivered at 11:30am LOCKBOX SERVICES PROPOSAL Prepared By: Jason Penman Market President Centrue Bank Presented: March 21, 2014 208 East Veterans Parkway Yorkville, IL 60560 Phone: 630-466-6156 Fax: 630-466-6169 Jason.Penman@Centrue.com www.Centrue.com March 20,2014 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Thank you in advance for your consideration of the attached Banking Services Proposal. It is my sincere pleasure to provide this information to you.I have also included a brief background for our financial institution and current position. This year, the Bank will be marking 140 years in business in August and shows no signs of slowing down. While the Bank is often a leader among community banks in the latest banking trends and technology, Centrue’s customers remain loyal for a very different reason-its personal touch. In a time when many companies are a revolving door for employees and don’t really even know who their customers are, Centrue stands apart from the crowd.Our seasoned staff members are also active with various civic and community organizations. We are actively lending in our communities,helping businesses and families to make them stronger. We continue to serve our depositors and to be good stewards of our community. In short, the future is bright for Centrue Bank and we look forward to building a partnership with the City of Yorkville and serving as your bank of choice. Regards, Jason Penman Market President, Centrue Bank TABLE OF CONTENTS Cover Letter Table of Contents RFP Response Scope of Required Services 3 - 5 Submission of Proposals 5 - 7 Exhibit A – Sample Payment Record Report 8 - 9 Exhibit B – Sample Check Only Image Report 10 - 12 Exhibit C – City of Yorkville Lockbox Processing Flowchart 13 - 14 Exhibit D – Proforma Account Analysis 15 - 16 Exhibit E – Sample Lockbox Agreement 17 - 27 Exhibit F – Sample Pledged Depository Agreement 28 - 33 With Sample Monthly Notification Report II. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). Centrue Bank is insured by the FDIC 2. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not required, that the post office box have a Yorkville address. The Lockbox processing site is located in Kankakee Illinois at our branch, located at: 310 S. Schuyler Avenue Kankakee, IL 60901 Centrue Bank is proposing that the City utilize a P.O. Box at the main Post Office in Kankakee, Illinois. The Post Office is located at: 475 East Court Street Kankakee, IL 60901 The branch is 0.4miles from the Post Office. 3. Be able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. Centrue Bank is able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy. Collateral Notifications will be supplied within the 5 day timeframe after the close of each month. 4. Deposit only those utility billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. Centrue Bank can meet the requirements stated above. However, we propose the following process. Centrue Bank will image and read the bar code on the remittance advice which contains the UB account # and tenant code. The dollar amount paid will be extracted from the payee’s check. At the end of the day all images, reports, the posting file and any exceptions will be deployed to a secure (https) Lockbox Web Portal for viewing, download and research. Different Batches can be created to handle matched payments (check and coupon amounts match), unmatched payments (check and coupon amounts differ), orphaned payments (checks with no coupons), and miscellaneous (correspondence). Please note that we also support Optical Character Recognition (OCR A) read technology. 3 5. At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by the Municipal Software Inc. (MSI) utility billing module (see Exhibit C). Centrue Bank can meet the requirements as stated above. The data file would be accessible by the City thru our secure Lockbox Web Portal. To implement and create the MSI data file, we would recommend the following process: • Centrue will manually create a sample file (using live data) for the City or MSI to test. • If the file format needs to be changed, Centrue will create another file with corrections for the City or MSI to retest. • Once the file format is acceptable, we will then submit the layout to programming to be created for implementation into the Lockbox system (This is a 3 – 4 week process to complete). • Centrue will then test the new file again within the Lockbox system in preparation of installing the new file creation program. • Live files will then be deployed to the Centrue Bank secure Lockbox Web Portal after actual payments have begun to be processed. 6. At the end of the each business day, send to the City via overnight mail a hard-copy report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report applies. The report should reflect the amount of each individual customer payment and the customer account to which it applies. Centrue Bank can meet the requirements as stated above. We are proposing that the City access all reports and all images thru the secure Lockbox Web Portal. The report will contain the information as requested. For individual payments, the following information will be included (See Exhibit A for a Sample Payment Record Report): • Account number – MSI UB account # + Tenant Code (this can be a separate field on the report provided a coupon was included with the payment) • Amount – amount paid • Check serial # • Date paid 7. At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous documents that customers include with their payments (e.g. letters disputing charges) should also be included. Centrue Bank can meet the requirements as stated above. Centrue Bank is proposing the following alternative option for these items: • Image all checks without an account # and place an image report of the checks on the secure Lockbox Web Portal for you to view. You can save a copy of the report to your system for exception handling. These checks will be deposited to your account along with the matched payments. (See Exhibit B for a Sample Check Only Image Report) 4 • Image all letters and other correspondence in a separate image report for you to view online and save a copy of the correspondence report to your system. • Each of these exception categories will be sorted and imaged in separate batches of work (see item 4 above). 8. Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Centrue Bank has established a lockbox processing relationship with Technology Management Resources in Altamonte Springs, Florida (just north of Orlando). In the current lockbox environment, Centrue Bank will establish the courier pickup of payments for the City of Yorkville. Centrue then opens the mail, sorts the payments, images the documents and then sends the images and data to TMR via a secure FTP connection. TMR will process and balance each batch of work and then deploy all reports, files and images to a secure Centrue Bank online lockbox web portal. III. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components: A. A statement of the proposer’s history and experience in providing lockbox services. Technology Management Resources has been offering automated payments processing solutions and implementation services since 1989. Founded by a former community banker, we focus our product offerings with community banks and their commercial customers. We have clients in 35 states processing billions of dollars annually in lockbox deposits. We offer full outsource, hybrid and full in-house payments processing solutions. Centrue Bank is currently offering our hybrid solution. Our bank’s commercial customers include municipalities, property management, non-profits, medical, unions and business to business payments. B. A brief description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart is encouraged to clarify the narrative description. In the current lockbox environment, Centrue Bank will pick-up the local mail, open, sort and image capture the transactions according to your specific processing instructions. The batches of captured work are then encrypted, encapsulated and pushed to TMR across a secure connection. The batches of work are then processed and balanced by the TMR lockbox department. Reports, files and images are then deployed to Centrue Banks secure Lockbox Web Portal for the customer to view, download and conduct online research. The lockbox web portal uses https and requires multi factor user Log In access. (See Exhibit C for the City of Yorkville Lockbox Processing Flowchart). The TMR lockbox hours of operation are Monday thru Friday, 8:30 AM EST to 6:00 PM EST. Upon request, TMR will provide our banks with a copy of our SSAE16 audit. On the Bank side, mail is picked up at the post office in Kankakee by 8:00 AM each business day. The work is brought to the main branch in Kankakee and processed as described above. In the event of a disaster recovery situation, we have the option of either utilizing an off-site 5 location in the northwest suburbs of Illinois or to send work to our sister lockbox processing site in Fairview Heights, Illinois. The decision on where to move the processing will be based on the unique and individual circumstances that cause the implementation of the Disaster Recovery Plan. Should the issue be equipment related, replacement equipment that is formatted to operate all lockbox clients currently being served by the Kankakee location will be delivered and installed to the Kankakee location within a 24 hour window. C. A brief description of the physical security measures in place in the proposer’s lockbox processing facility. Access to the Lockbox processing center at the Kankakee branch is limited to Bank personnel only. In order to access the lockbox processing area requires passage through a key-coded locked door. That door is located behind the teller-line which also requires passage thru a locked door. At the TMR processing location, the doors to the building remain locked during all hours. No one is granted access unless an employee identifies the person and opens the door. Any vendors such as AC, plumbing, etc. are accompanied by a TMR employee at all times while in our building. When the building is opened in the morning, a TMR employee must provide an “all clear” signal before any other employee is allowed to enter the building. D. Identification of the individuals who would supervise the provision of lockbox services to the City and a discussion of their qualifications. Ann Clifford is the supervisor for the TMR payments processing center located in Altamonte Springs, FL. Ann has been an employee of TMR for 16 years and has served in other capacities such as Support Manager, Manager of Programming and Development and is also a part owner of the company. Randy Ezell is the Client Services Manager with 18 years of employment at TMR. He also has spent 3 years in software support at Fiserv Corporation and another 10 years as a branch manager/lender for what is now known as Bank of America. James Hoadley is the Director of Treasury Management and Commercial Services for Centrue Bank. Jim joined Centrue Bank in November 2011. Jim is a Certified Treasury Professional (CTP) and has held that designation for 21 years. He has been in Treasury Management for 25 years, including Sales and Product Management. Previously he held management positions at Associated Bank and National City Bank (now PNC), and leadership positions at Citigroup. E. A detailed schedule of fees and corresponding compensated balances. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items, if applicable: See Exhibit D for a Proforma Account Analysis of all services associated with the Lockbox Service. F. A list of three (3) client references of similar sized and/or municipal lockbox accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for those clients. The City of Yorkville would be the first municipality client for Centrue Bank lockbox. However, Technology Management has helped many of our banks implement government customers to their lockbox solutions. Currently, we have banks processing utility payments plus residential and commercial property taxes. We also have experience with sanitation collections, pet registrations, child support, cable collections, parking and traffic tickets. TMR can provide you with bank contact references but it would be their decision to provide you with their municipal client contact information. 6 (PDF OF SAMPLE REPORT) G. A proposed lockbox services contract. The contract should address all of the services described in this RFP. See Exhibit E for a Sample Lockbox Agreement H. A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. See Exhibit F for a Sample Pledge Depository Agreement with Sample Monthly Notification Report I. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals on the bank or firm’s behalf. See Cover Letter 7 EXHIBIT A SAMPLE PAYMENT RECORD REPORT 8 TMR CLASS BANK CITATION PROPERTY MGMT REMITTANCE REPORT For 08/13/2009 Batch/Seq Account Number Check Serial # Amount Paid 7576/1 62589 1111 500.00 7576/2 61112 2222 7,292.00 7576/3 973060 3333 11,415.00 7576/4 826547 4444 112.35 7576/5 493661 5555 3,150.00 7576/6 884105 6666 4,806.00 Batch 7576 Total #Transactions 6 Total Amount 27,275.35 Account Total #Transactions 6 Total Amount 27,275.35 9 EXHIBIT B SAMPLE CHECK ONLY IMAGE REPORT 10 11 12 EXHIBIT C CITY OF YORKVILLE LOCKBOX PROCESSING FLOWCHART 13 Centrue Hybrid Site •Collect mail from the local PO Box •Open and sort the mail per customer instructions •Image capture the checks, remittances and exceptions by batch type •Submit batches of images and data to TMR lockbox processing center via secure encryption TMR Lockbox •LBX processors access batches and verify totals and number of items in batch •Transactions are processed from captured images •Batches are then balanced back to each batch submittal form Deployment •LBX then deploys all reports, posting files, and batches of images to the Centrue Bank secure (https/ssl) web portal •All processed work is encrypted before being deployed to bank lockbox web portal •Check 21 file is also deployed to web portal for retrieval and posting by Centrue Bank Centrue Bank Web Portal •At end of day, customers can access bank web portal using multi factor log in authentication. •Access and research is avaliable 24/7 •Reports, files and images are maintained on web site for a revolving 6 months •Transactional data remains on web site for a revolving 1 year Miscellaneous •Exception items can be deployed to a separate folder on lockbox web portal •If necessary, lockbox system can accept "stop" payments •If a report or file is needed beyond the 6 months retention, lockbox can redploy reports for a specific date that reside on web site for 24 hours. 14 EXHIBIT D PROFORMA ACCOUNT ANALYSIS 15 Company Name:United City of Yorkville Address:800 Game Farm Road Yorkville, IL 60560 Treasury Management Centrue Proposed Monthly Unit Monthly Service Volume Price Charges Commercial Checking Services 1 Maintenance Fee 1 12.00 12.00 5 Deposited Items - On-Us 273 0.08 21.84 6 Deposited Items - Transit 2373 0.12 284.76 8 Returned Deposited Item 10 10.00 100.00 10 ACH Debits 21 0.12 2.52 Online Banking 34 Online Banking 1 10.00 10.00 Lockbox 55 Lockbox One-Time Setup Fee 500.00 - 56 Lockbox Monthly Base Fee 1 75.00 75.00 57 Lockbox Online Access 1 80.00 80.00 58 Lockbox PO Box Rental (annual at cost)- - 59 Lockbox per Deposit Fee 21 0.75 15.75 60 Lockbox per Retail Item Processed 2636 0.15 395.40 60 Lockbox Monthly CD/DVD 40.00 - TOTAL SERVICE CHARGES 997.27 BALANCE INFORMATION Average Ledger Balance 1,100,000.00$ Less Average Float 100,000.00$ Average Available Balance 1,000,000.00$ Less Legal Reserve Requirement (10%)100,000.00$ Investable Balance 900,000.00$ EARNINGS CREDIT SUMMARY Net Investable Balance 900,000.00$ Earnings Credit Rate 0.20% Days In Month 31 Earnings Credit Value 152.88$ NET ANALYSIS SUMMARY Earnings Credit Value 152.88$ Less Activity Charges $997.27 NET SERVICE CHARGE (844.39)$ BALANCES NEEDED TO OFFSET SERVICE FEES 5,871,025.00$ 16 www.firstmerit.com • 222 N. LaSalle St. Suite 1200 • Chicago, IL 60601 Member FDIC March 17, 2014 Rob Fredrickson, Finance Director City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Dear Rob, Thank you for giving FirstMerit Bank the opportunity of submitting a proposal for the City’s lockbox services. As stipulated, we have provided a proposal for retail and wholesale lockbox services to allow the City to decide if they would like to add an OCR scan line to its utility bills or continue with the current bill format. FirstMerit is proposing its AR-Box® Online Receivables Processing for as the preferred solution for dealing with the online Bill Pay checks that the City is currently receiving in the mail. This service offers: • Conversion of online Bill Pay checks into an electronic file enabling the City to upload directly to your accounting software • Cost is only $0.10 per check • No additional fees for the system setup or monthly maintenance • Available as a stand-alone service • Web-based reporting and search tools • Custom formats available to match your software (no charge) Our commitment to the City is to offer the most comprehensive services, at the most competitive rates, and personalized on-site training for all new services implemented. We are confident we can deliver the results you are looking for while providing a significant value for you in the process. If you have any questions, please contact me. Again, thank you for this opportunity. Sincerely, Todd Sholeen Vice President Government Banking Division Member FDIC LOCKBOX PROPOSAL Presented to: Rob Fredrickson, Finance Director March 21, 2014 Prepared by: Todd Sholeen – Vice President Government Banking Division (312) 263-0514 todd.sholeen@firstmerit.com Confidential Page 3 TABLE OF CONTENTS PROPOSED STRUCTURE________________________________________________________________ 4 SERVICES REQUIRED __________________________________________________________________ 6 SUBMISSION OF PROPOSALS ___________________________________________________________ 9 PRICING STRUCTURE – LOCKBOX WITH OCR ______________________________________________ 14 PRICING STRUCTURE – LOCKBOX WITHOUT OCR ___________________________________________ 16 Confidential Page 4 PROPOSED STRUCTURE We feel that the City cannot find a better product in the market to process online Bill Pay checks and for customer support. Our Lockbox Solution and AR-Box® solution allows the City to return payments that are received in error and stop payments from being received using our online product without having to make a special call to the bank. If the City has residents that consistently use the incorrect number, the incorrect number can be swapped to the correct number through our online product. We have included information below on this service in addition to the lockbox proposal requested. The only stipulation is that the funds would have to be deposited in a FirstMerit Bank account in the City’s name. HOW LOCKBOX WORKS When you collect your receivables through the U.S. Mail, your address is changed to one of our P.O. boxes which can accelerate collection time and improve information flow for you. FirstMerit Bank retrieves the contents of your P.O. Box and submits the checks as fast as possible for payment. Our competitive solution includes processing all work, data keying important information (taxpayer, invoice, account number etc.) and delivering reports through a secure internet connection. Our internet based system will provide you with images of checks, invoices and any correspondence received. You may also specify any items you wish to be returned by mail. Any optional or additional data can be keyed into the system for hard copy or electronic reporting to speed your reconciliation process. HOW AR-BOX® WORKS After consumers pay their bills online, they are electronically sent to various payment processors for debiting from their checking accounts. This payment information is then sent to AR-Box, which credits your account at your financial institution. An automated accounts receivables file is uploaded to your accounting system eliminating manual data entry and our online reporting tool provides daily detailed transaction information. It’s seamless, secure and cost-effectively works for any size municipality. ONLINE REPORTING TOOLS AND TRANSACTION SEARCH CAPABILITIES AR-Box consolidates all of your electronic payment information with easy-to-use online reporting tools and transaction search capabilities – right at your fingertips. You’ll quickly access all the information you need electronically from a single source. There’s no longer a need to juggle or track down information from multiple processors. AR-Box saves you administrative time and money with no capital investment needed. Confidential Page 5 AUTOMATED DAILY FILE UPDATES WITH THE CLICK OF A MOUSE AR-Box’s user-friendly interface makes it easy to quickly and securely track all of your electronic payment information from your desktop. Our browser-based system offers multiple levels of security and automated daily posting of files to your accounts receivables system to save you administrative time and expense. Confidential Page 6 SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). We are proud to have over 165 years as an independent bank based in the Midwest. FirstMerit Bank, N.A. headquarters are in Akron, Ohio and acquired Citizens Bank on April 12, 2013. Our combined organization was certified by the Comptroller of the Currency (OCC) under Charter Number 14579 and listed with the FDIC under Certificate # 13675. 2. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not required, that the post office box have a Yorkville address. Our Lockbox uses unique zip code, 60677, along with a Prestige Address format for sole receipt lockbox items. The Prestige Address, Solutions Center, eliminates the use of a PO Box in conjunction with the unique zip code. We will assign a unique 4 digit box number/address for the City. This process ensures volume growth and facilitates accelerated mail collection through the elimination of additional mail handling at the post office. 3. Be able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. FirstMerit Bank has the ability and experience to collateralize the City’s deposits. We will provide monthly or quarterly statements which include: the CUSIP number, name of the collateral, and the maturity date. A Depository Agreement will be provided to the City and will be maintained throughout the term of the contract. 4. Deposit only those utility billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. We are able to separately batch items that can be applied to customer accounts separately from the payments that cannot be applied based on the City’s requirements. Another option would be to utilize our enhanced Interactive Exception Manager feature. With this feature, business rules are built into the supplemental data entry work flow. If a transaction is missing required data, is unbalanced, or fails another Confidential Page 7 custom keying rule, it is presented for decision. The City can make corrections or add missing data prior to cut off time to improve the final data file output and archiving indexing. 5. At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by the Municipal Software Inc. (MSI) utility billing module (see Exhibit C). The City will have access to various output objects such as web pages, transmissions, CD ROM, and print jobs based on the City’s requirements. Output objects can be automatically scheduled after any deposit cutoff, allowing for delivery of images and associated data to the City on a same-day basis. The web page provides the City with the ability to view remittance detail reports, browse and search for images in addition to allowing for data downloads. During the output generation process, virtual batches can be created based on client-specified batching rules. Batching rules can be employed to group transaction images into folders based on a client’s accounts receivables needs. 6. At the end of the each business day, send to the City via overnight mail a hard-copy report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report applies. The report should reflect the amount of each individual customer payment and the customer account to which it applies. FirstMerit will provide the City with access to an online report of payments that were received and applied to customer accounts on the same business day. 7. At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous documents that customers include with their payments (e.g. letters disputing charges) should also be included. Payments that cannot be properly applied to identifiable customer accounts will be deposited as a separate batch. Correspondence (items received without a check) will also be batched separately and available through our online portal. If the City chooses to implement the Interactive Exception Manager feature, you will have the ability to make corrections or add missing data prior to cut off time. Confidential Page 8 8. Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. FirstMerit partners with PNC Bank to provide our lockbox services. FirstMerit processes all check clearing, and information is provided through FirstMerit’s online portal. Lockbox servicing issues are handled by the dedicated FirstMerit servicing team. Confidential Page 9 SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components: A. A statement of the proposer’s history and experience in providing lockbox services. In the mid-90’s, our lockbox vendor invested heavily in its OCR Wholesale capabilities to make available to our Wholesale clients the benefits of optical character recognition. More importantly, because OCR processing was offered on the Wholesale system instead of being a merger of Retail and Wholesale work, our clients got the benefits of improved batch controls, automatic data integration, consolidated deposits, and a unified management structure. In 2000, the vendor invested in brand new image-based technology offering web-access, full-color images, electronic payments integration and more as described previously. Payment alert notifications can be established, providing our clients with the critical information needed as soon as it is available. We offer customized data batching of transactions based on client-specific files for both paper and electronic based collections. The City can make corrections or add missing data prior to cut off time to improve the final data file output and archiving indexing. B. A brief description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart is encouraged to clarify the narrative description. We are able to offer Scannable & Wholesale lockboxes solutions to clients. Scannables processing is often referred to as wholetail processing and in fact the terms Scannables and wholetail are often used interchangeably within the industry. OCR processing is similar to retail lockbox in that it is optimized to handle check/single document transactions. OCR processing is like wholesale lockbox in two ways; the payment stream is designed to process business-to-business payments. Second, the document stream is more flexible than a traditional retail system could handle. The complexity of a business relationship produces a more complicated set of accounts receivable paperwork than consumer oriented payments. The OCR process is equipped to handle the supplemental documents that may accompany a scannable payment in addition to those payments returned without the OCR coupon. Retail systems are designed for standardized inputs and cannot easily accommodate these “exception items”. In the event of a system failure that is expected to be less than 24 hours in duration, the staff will continue to perform non-system-access processing or limited-system-access processing until full recovery of the systems. In addition to 24/7 support from our Confidential Page 10 vendor, there are backup servers in each lockbox site along with a full complement of spare parts for all of the equipment used for lockbox processing. In the event of a system failure expected to be longer than 24 hours in duration, the Business Continuity Plan calls for re-shipment of volume to other sites in the network. As part of the implementation process, a disaster backup site is assigned for each lockbox. At the end of each business day, processing data including instructions will be automatically stored off-site on a DAT tape along with storage on the designated back- up site’s disaster recovery region. The Receivables Management Product Client Services unit operates from 8:30 a.m. – 12:30 a.m. EST Monday through Friday. Please see the following page for a flowchart describing this process. Confidential Page 11 Confidential Page 12 C. A brief description of the physical security measures in place in the proposer’s lockbox processing facility. Physical access to these facilities is restricted to appropriate employees by a card access system that is maintained and operated by Protection Services. Other security provisions include closed circuit monitoring of the building and perimeter access using surveillance cameras and 24-hour, 7-days a week security guard presence. Employee Access Reports (EAR) are issued daily from Human Resources, identifying personnel who have left or transitioned to a new department. The employee's manager is responsible for requesting removal of access of that is no longer needed. Application owners also review the EAR reports to ensure access is modified as appropriate. Our Lockbox couriers are required to be bonded and to drive routes from the Postal facility to the Lockbox site they are delivering to. The couriers that we utilize are strongly encouraged to equip their vehicles with GPS tracking technology, and most vehicles are doing this today. D. Identification of the individuals who would supervise the provision of lockbox services to the City and a discussion of their qualifications. Your dedicated Treasury Management Officer, Lindsey DeVar, will supervise the provision of lockbox services to the City. Lindsey specializes in providing customized Treasury solutions to help clients streamline their collection and disbursement treasury management functions. Lindsey is a graduate of Tulane University where she pursued concentrations in Communications and Business. Lindsey joined FirstMerit Bank in June 2013, and has been specializing in Treasury Management since 2006. E. A detailed schedule of fees and corresponding compensated balances. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items, if applicable: Processing Fee for an Applied Item With a Remittance Stub Processing Fee for an Applied Item Without a Remittance Stub Processing Fee for an Unapplied Item (i.e., Not Deposited) Post Office Box Fee Bank Account Maintenance Fee Report Generation Fee Data File Transfer Fee Wire Transfer/ACH Fees CD Production Fee Confidential Page 13 Overnight Mail Fee Courier Fees Our schedule of fees has been provided as an attachment to this proposal. However, our recommended AR-Box® solution is more cost effective way option for the City to streamline their collection and receivables process at only $0.10 per item. F. A list of three (3) client references of similar sized and/or municipal lockbox accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for those clients. CITY OF DES PLAINES – CHECKING AND AR-BOX® SERVICES Ilana Bromber Assistant Finance Director (847) 391-5328 CITY OF ZION – CHECKING AND AR-BOX® SERVICES David Knabel Director of Accounts and Finance (847) 746-4023 VILLAGE OF HILLSIDE – CHECKING AND AR-BOX® SERVICES John Flood Assistant Village Manager (708) 202-4324 G. A proposed lockbox services contract. The contract should address all of the services described in this RFP. Our lockbox agreement has been provided as an attachment to this proposal. H. A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. Our depository agreement has been provided as an attachment to this proposal. I. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals on the bank or firm’s behalf. Todd Sholeen is your primary contact and is authorized to offer the services proposed herein. Confidential Page 14 PRICING STRUCTURE – LOCKBOX WITH OCR Service Description VolumeUnit Price Service Charge Required BalanceFee Based One-Time Setup GENERAL SERVICES Monthly Account Maintenance1$12.00$12.00$62,795.70 Deposit Administration 0.1121%$95.21 Checks/ Ledger debits $0.17$0.00$0.00 Deposit Tickets 22$0.35$7.70$40,293.91 ACH debits received $0.17$0.00$0.00 ACH credits received $0.13$0.00$0.00 Deposited items (On Us)$0.10$0.00$0.00 Deposited items (Foreign)2636$0.10$263.60$1,379,412.19 Currency Deposited (per $1000)$0.13$0.00$0.00 Returned Deposited Items (RDI)10$10.00$100.00$523,297.49 Special Handling/Processing of Returned Items$25.00 $0.00$0.00 Redeposit Returned Items $5.00$0.00$0.00 e-CONNECT ONLINE BANKING Account Services e-Connect Setup Fee 1$100.00 $100.00 e-Connect Maintenance1$50.00$50.00$261,648.75 e-Connect Account Maintenance (1-2)$0.00$0.00$0.00 e-Connect Account Maintenance (3+)$10.00$0.00$0.00 e-Connect Token Replacement$26.00 $0.00 e-Connect Token $26.00 $0.00 e-Connect Activity Per Item (1-500)$0.00$0.00$0.00 e-Connect Activity Per Item (501+)$0.10$0.00$0.00 e-Connect Stop Payment $25.00$0.00$0.00 e-Connect Range Stop Payment$25.00$0.00$0.00 e-Connect Funds Transfer $0.00$0.00$0.00 ACH Services e-Connect ACH Maintenance $0.00$0.00$0.00 e-Connect ACH Origination Debits/Credits$0.14$0.00$0.00 e-Connect ACH Origination Tax Payments$0.14$0.00$0.00 e-Connect ACH Reversals $5.00$0.00$0.00 e-Connect ACH Returns $4.00$0.00$0.00 Domestic Wire Transfer Services e-Connect Domestic Wire Maintenance1$25.00$25.00$130,824.37 e-Connect Domestic Wires $10.00$0.00$0.00 LIQUIDITY SERVICES INFORMATION MANAGEMENT SERVICES BUSINESS COMPLETE Confidential Page 15 Service Description VolumeUnit Price Service Charge Required BalanceFee Based One-Time Setup ACCOUNTS RECEIVABLE LOCKBOX Image Lockbox Setup Fee1$150.00 $150.00 OCR Box Maintenance 1$250.00$250.00$1,308,243.73 OCR Scannable Per Item2636$0.33$869.88$4,552,060.22 OCR Non-Scannable Per Item $0.42$0.00$0.00 OCR Document Misreads $0.13$0.00$0.00 Interactive Exception Manager$125.00$0.00$0.00 Interactive Exception Manager Per Item$0.30$0.00$0.00 Check Images 2636$0.07$184.52$965,588.53 Back Side Image Capture $50.00$0.00$0.00 Document Images 2636$0.08$210.88$1,103,529.75 Image CD 1$20.00$20.00$104,659.50 Long Term Archive - 3 Year $0.04$0.00$0.00 Long Term Archive - 5 Year $0.045$0.00$0.00 Long Term Archive - 7 year $0.05$0.00$0.00 Long Term Archive - 10 Year $0.06$0.00$0.00 Data Capture (1-1,000,000)$0.014$0.00$0.00 MICR Capture / Transmission2636$0.04$105.44$551,764.87 Data Transmission 22$7.00$154.00$805,878.14 Batch Preparation 60$1.25$75.00$392,473.12 Deposit Ticket Preparation22$1.25$27.50$143,906.81 Monthly Web Maintenance - Per Box1$20.00$20.00$104,659.50 Web Page Generation 22$1.25$27.50$143,906.81 PDF Print Maintenance $35.00$0.00$0.00 PDF Print Batch Level $0.06$0.00$0.00 Cash Transactions $7.00$0.00$0.00 Incoming Express Mail Packages$7.00$0.00$0.00 Correspondence Only $0.35$0.00$0.00 A/R BOX A/R Box Items Processed $0.10$0.00$0.00 MANUAL WIRE TRANSFERS Domestic Wire Transfers - Outgoing $35.00$0.00$0.00 Domestic Wire Transfers - Incoming $15.00$0.00$0.00 Total Analyzed Monthly Charges $2,403.02 Earnings Credit $191.10 Analyzed Charges Due After Credit $2,211.92 Fee Based Charges $95.21 Total Estimated Monthly Fees $2,307.13 Collected Balance Needed to Offset Analyzed Fees $12,574,943.37 Setup Fees to be charged (one-time only)$250.00 This proposal is based upon volume and service data furnished to us by the prospective client. FirstMerit reserves the right to alter the above proposed pricing to accurately reflect for additional volumes and/or services needed that have not been clearly disclosed for the purposes of the estimate. LOCKBOX SERVICES WIRE TRANSFER SERVICES Confidential Page 16 PRICING STRUCTURE – LOCKBOX WITHOUT OCR Service Description VolumeUnit Price Service Charge Required BalanceFee Based One-Time Setup GENERAL SERVICES Monthly Account Maintenance1$12.00$12.00$62,795.70 Deposit Administration 0.1121%$95.21 Checks/ Ledger debits $0.17$0.00$0.00 Deposit Tickets 22$0.35$7.70$40,293.91 ACH debits received $0.17$0.00$0.00 ACH credits received $0.13$0.00$0.00 Deposited items (On Us)$0.10$0.00$0.00 Deposited items (Foreign)2636$0.10$263.60$1,379,412.19 Currency Deposited (per $1000)$0.13$0.00$0.00 Returned Deposited Items (RDI)10$10.00$100.00$523,297.49 Special Handling/Processing of Returned Items$25.00 $0.00$0.00 Redeposit Returned Items $5.00$0.00$0.00 e-CONNECT ONLINE BANKING Account Services e-Connect Setup Fee 1$100.00 $100.00 e-Connect Maintenance1$50.00$50.00$261,648.75 e-Connect Account Maintenance (1-2)$0.00$0.00$0.00 e-Connect Account Maintenance (3+)$10.00$0.00$0.00 e-Connect Token Replacement$26.00 $0.00 e-Connect Token $26.00 $0.00 e-Connect Activity Per Item (1-500)$0.00$0.00$0.00 e-Connect Activity Per Item (501+)$0.10$0.00$0.00 e-Connect Stop Payment $25.00$0.00$0.00 e-Connect Range Stop Payment$25.00$0.00$0.00 e-Connect Funds Transfer $0.00$0.00$0.00 ACH Services e-Connect ACH Maintenance $0.00$0.00$0.00 e-Connect ACH Origination Debits/Credits$0.14$0.00$0.00 e-Connect ACH Origination Tax Payments$0.14$0.00$0.00 e-Connect ACH Reversals $5.00$0.00$0.00 e-Connect ACH Returns $4.00$0.00$0.00 Domestic Wire Transfer Services e-Connect Domestic Wire Maintenance1$25.00$25.00$130,824.37 e-Connect Domestic Wires $10.00$0.00$0.00 LIQUIDITY SERVICES INFORMATION MANAGEMENT SERVICES BUSINESS COMPLETE Confidential Page 17 Service Description VolumeUnit Price Service Charge Required BalanceFee Based One-Time Setup ACCOUNTS RECEIVABLE LOCKBOX Image Lockbox Setup Fee1$150.00 $150.00 Standard Box Maintenance1$125.00$125.00$654,121.86 Standard Per Item 2636$0.42$1,107.12$5,793,531.18 Check Images 2636$0.07$184.52$965,588.53 Back Side Image Capture $50.00$0.00$0.00 Document Images 5272$0.08$421.76$2,207,059.50 Image CD $20.00$0.00$0.00 Long Term Archive - 3 Year $0.04$0.00$0.00 Long Term Archive - 5 Year $0.045$0.00$0.00 Long Term Archive - 7 year $0.05$0.00$0.00 Long Term Archive - 10 Year $0.06$0.00$0.00 Interactive Exception Manager$125.00$0.00$0.00 Interactive Exception Manager Per Item$0.30$0.00$0.00 Data Capture (1-1,000,000)42176$0.014$590.46$3,089,883.30 Data Transmission 22$7.00$154.00$805,878.14 Batch Preparation 60$1.25$75.00$392,473.12 Deposit Ticket Preparation22$1.25$27.50$143,906.81 Monthly Web Maintenance - Per Box1$20.00$20.00$104,659.50 Web Page Generation 22$1.25$27.50$143,906.81 PDF Print Maintenance $35.00$0.00$0.00 PDF Print Batch Level $0.06$0.00$0.00 Cash Transactions $7.00$0.00$0.00 Incoming Express Mail Packages$7.00$0.00$0.00 Correspondence Only $0.35$0.00$0.00 A/R BOX A/R Box Items Processed $0.10$0.00$0.00 MANUAL WIRE TRANSFERS Domestic Wire Transfers - Outgoing $35.00$0.00$0.00 Domestic Wire Transfers - Incoming $15.00$0.00$0.00 Total Analyzed Monthly Charges $3,191.16 Earnings Credit $191.10 Analyzed Charges Due After Credit $3,000.07 Fee Based Charges $95.21 Total Estimated Monthly Fees $3,095.28 Collected Balance Needed to Offset Analyzed Fees $16,699,281.15 Setup Fees to be charged (one-time only)$250.00 This proposal is based upon volume and service data furnished to us by the prospective client. FirstMerit reserves the right to alter the above proposed pricing to accurately reflect for additional volumes and/or se rvices needed that have not been clearly disclosed for the purposes of the estimate. LOCKBOX SERVICES WIRE TRANSFER SERVICES Confidential Page 18 CONFIDENTIALITY STATEMENT The information contained in this document is PROPRIETARY & CONFIDENTIAL! This material is intended only for use by the Party to which it is being provided, and may be shared only with the Employees, and Advisors of such Party who agree to maintain the CONFIDENTIALITY of this material. Copyright 2014 FirstMerit Bank NA, All Rights Reserved Proposal from JPMorgan Chase Bank, N.A., to Provide March 21, 2014 ___________________________ John Kramolisch Relationship Manager Proposal from JPMorgan Chase Bank, N.A., to Provide Depository Services for the United City of Yorkville ___________________________ Proposal from JPMorgan Chase Bank, N.A., to for the Proposal to the United City of Yorkville Disclaimer This document was prepared exclusively for the benefit and internal use of the party to whom it is directly addressed and del (the “Agency”) in order to assist the Agency in evaluating certain Bank, N.A. or one of its banking affiliates (“Chase”). Chase is a subsidiary of JPMorgan Chase & Co. This document contains information which is confidential and proprietary to Chase, that may on described herein and may not be disclosed to any other person. Neither this document nor any of its contents may be used for other purpose without the prior written consent of Chase. Chase makes accounting implications of the matters referred to in this document. Chase is the marketing name for Retail Financial Services, Business Banking and other commercial lending and deposit services activities. All cash management arrangements, including pool implementations, are subject to the satisfaction of legal, tax and cr due diligence. Chase does not provide advice on the fiscal issues related to treasury structures and recommends that the Age consult with its legal and tax advisors prior to entering into any agreement or pooling arrangement. The Agency is responsibl own independent assessment as to the suitability and appropriateness of the services hereunder for the needs and requi its business. J.P. Morgan is licensed under U.S. Pat Nos. 5,910,988 and 6,032,137. This proposal is subject to and conditioned upon a mutually agreeable contract between the Agency and Chase. Chase also requires execution of all applicable produ This document may contain information that is confidential and/or proprietary to Chase and JPMorgan Chase & Co. Such information may not be copied, published or used, in whole or in part, for any purpose other than as expressly © 2014 JPMorgan Chase Bank, N.A. All Rights Reserved. the United City of Yorkville This document was prepared exclusively for the benefit and internal use of the party to whom it is directly addressed and del (the “Agency”) in order to assist the Agency in evaluating certain products or services that may be provided by JPMorgan Chase Bank, N.A. or one of its banking affiliates (“Chase”). Chase is a subsidiary of JPMorgan Chase & Co. This document contains information which is confidential and proprietary to Chase, that may only be used in order to evaluate the products and services described herein and may not be disclosed to any other person. Neither this document nor any of its contents may be used for other purpose without the prior written consent of Chase. Chase makes no representations as to the legal, regulatory, tax or accounting implications of the matters referred to in this document. Chase is the marketing name for Retail Financial Services, Business Banking and other commercial lending and deposit services ities. All cash management arrangements, including pool implementations, are subject to the satisfaction of legal, tax and cr due diligence. Chase does not provide advice on the fiscal issues related to treasury structures and recommends that the Age consult with its legal and tax advisors prior to entering into any agreement or pooling arrangement. The Agency is responsibl own independent assessment as to the suitability and appropriateness of the services hereunder for the needs and requi J.P. Morgan is licensed under U.S. Pat Nos. 5,910,988 and 6,032,137. This proposal is subject to and conditioned upon a mutually agreeable contract between the Agency and Chase. Chase also requires execution of all applicable product and service agreements. This document may contain information that is confidential and/or proprietary to Chase and JPMorgan Chase & Co. Such information may not be copied, published or used, in whole or in part, for any purpose other than as expressly JPMorgan Chase Bank, N.A. All Rights Reserved. Page i This document was prepared exclusively for the benefit and internal use of the party to whom it is directly addressed and delivered products or services that may be provided by JPMorgan Chase Bank, N.A. or one of its banking affiliates (“Chase”). Chase is a subsidiary of JPMorgan Chase & Co. This document contains ly be used in order to evaluate the products and services described herein and may not be disclosed to any other person. Neither this document nor any of its contents may be used for any no representations as to the legal, regulatory, tax or Chase is the marketing name for Retail Financial Services, Business Banking and other commercial lending and deposit services ities. All cash management arrangements, including pool implementations, are subject to the satisfaction of legal, tax and credit due diligence. Chase does not provide advice on the fiscal issues related to treasury structures and recommends that the Agency consult with its legal and tax advisors prior to entering into any agreement or pooling arrangement. The Agency is responsible for its own independent assessment as to the suitability and appropriateness of the services hereunder for the needs and requirements of This proposal is subject to and conditioned upon a mutually agreeable contract between the Agency and Chase. Chase also This document may contain information that is confidential and/or proprietary to Chase and JPMorgan Chase & Co. Such information may not be copied, published or used, in whole or in part, for any purpose other than as expressly authorized by Chase. Proposal to the United City of Yorkville Table of Contents COVER LETTER ................................ EXECUTIVE SUMMARY I. GENERAL INFORMATION II. SCOPE OF SERVICES REQUIRED III. SUBMISSION OF PROPOSALS IV. PROPOSAL INSTRUCTIONS Attachments Fee Schedule ................................ Lockbox Sample Service Terms Sample Consolidated Service Terms Sample Collateral Agreement Business Resiliency Summary Optional Services ................................ the United City of Yorkville ................................................................................................ EXECUTIVE SUMMARY ......................................................................................... MATION ................................................................ SCOPE OF SERVICES REQUIRED................................................................ SUBMISSION OF PROPOSALS ................................................................ PROPOSAL INSTRUCTIONS ................................................................ ....................................................................................... Attachment A Service Terms ........................................................... Attachment B Sample Consolidated Service Terms .................................................... Attachment C ollateral Agreement ............................................................... Attachment D Business Resiliency Summary ............................................................. Attachment E ................................................................................. Attachment F Page ii ..................................... 1 ......................... 2 ............................................... 4 .................................. 5 ......................................12 ..........................................18 Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Proposal to the United City of Yorkville COVER LETTER United City of Yorkville Rob Fredrickson, Finance Director 800 Game Farm Road Yorkville, Illinois 60560 Dear Mr. Fredrickson: Thank you for the opportunity to present the from JPMorgan Chase Bank, N.A. (Chase). Based on our discussion of your needs and business objectives, your specialized Government & Not Relationship Team has diligently prepared a Our Retail Lockbox Service is designed specifically to provide a comprehensive collection solution. Our aim is to help you improve efficiency and maximize available cash resources by converting incoming payments to usable funds. As with all of the products and services we offer, your relationship will be supported by an experienced Senior Relationship Manager and Team dedicated to your success and to the Government & Not-for-Profit sectors in Illinois. We appreciate the opportunity to establish a business relationship and look forward to working with you and your staff. If you have any questions or comments about this proposal, please contact me directly at 815 Sincerely, ______________________ John Kramolisch Vice President/Senior Relationship Manager Government & Not-For-Profit the United City of Yorkville Thank you for the opportunity to present the United City of Yorkville with a Retail Lockbox Service Proposal from JPMorgan Chase Bank, N.A. (Chase). Based on our discussion of your needs and business objectives, your specialized Government & Not Relationship Team has diligently prepared a proposal for the City. Our Retail Lockbox Service is designed specifically to provide a comprehensive collection solution. Our aim is to help you improve efficiency and maximize available cash resources by converting incoming payments to s with all of the products and services we offer, your relationship will be supported by an experienced Senior Relationship Manager and Team dedicated to your success and to the Government & to establish a business relationship and look forward to working with you and If you have any questions or comments about this proposal, please contact me directly at 815 President/Senior Relationship Manager Page 1 with a Retail Lockbox Service Proposal Based on our discussion of your needs and business objectives, your specialized Government & Not-for-Profit Our Retail Lockbox Service is designed specifically to provide a comprehensive collection solution. Our aim is to help you improve efficiency and maximize available cash resources by converting incoming payments to s with all of the products and services we offer, your relationship will be supported by an experienced Senior Relationship Manager and Team dedicated to your success and to the Government & to establish a business relationship and look forward to working with you and If you have any questions or comments about this proposal, please contact me directly at 815-730-2335. Proposal to the United City of Yorkville EXECUTIVE SUMMARY JPMorgan Chase Bank, N.A. (“Chase”) is pleased to have the Proposal for Banking Services submitted by The United City of Yorkvill forming a partnership with the City and will work diligently with you to implement a solution that meets your needs. JPMorgan Chase & Co. (“JPMC”) is a leading headquarters in New York. Under the Chase, JPMorgan, and JPMorgan Chase brands, we serve millions of consumers in the United States and many of the worlds most prominent corporate, institutional and government clients. We understand your needs and commit to p Objective 1: Partner with a stable financial institution with the resources to meet the City’s needs as they evolve. Chase has the scope and scale necessary to provide leading solutions to the full range of banking services requested in the RFP. Chase has provided depository, disbursement, and cash management services for more than 100 years. We enjoy relationships with more than 3,700 public sector clients across the country. Financial Stability JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of operations in more than 61 countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management and private equity. We serve millions of consumers in the United States and prominent corporate, institutional and government clients. JPMorgan Chase & Co. has a rock- Market capitalization of more than Total equity of $211.1 billion Deposits of more than $1.2 trillion Loans of more than $738.4 billion Tier 1 and total risk-based capital ratios Objective 2: Select a partner with industry experience and expertise, coupled with a consultative approach. Consultative Approach Chase recognizes the importance of providing a premier client experience. We take a consultative, team approach to building relationships with our clients. We assign a skilled relationship team, which is made up of professionals with a variety of expertise, providing individual answers by taking time to understand your business, listening carefully and proactively providing ideas to energize your business Our goal is to keep communication open and frequent, allowing us to be respons quickly respond to your inquiries and requests for services while attending to daily activities regarding the management of your accounts. We will meet with thorough relationship review. We will regularly evaluate out solutions, energize your operations, and maximize the value of your cash flow through automation and other the United City of Yorkville JPMorgan Chase Bank, N.A. (“Chase”) is pleased to have the opportunity to respond to the Request for nking Services submitted by The United City of Yorkville (the “City”). We look forward to and will work diligently with you to implement a solution that meets your JPMorgan Chase & Co. (“JPMC”) is a leading global financial services firm. JPMC has its corporate uarters in New York. Under the Chase, JPMorgan, and JPMorgan Chase brands, we serve millions of consumers in the United States and many of the worlds most prominent corporate, institutional and We understand your needs and commit to partnering with you to achieve the following objectives. Partner with a stable financial institution with the resources to meet the City’s needs as they has the scope and scale necessary to provide leading solutions to the full range of banking services Chase has provided depository, disbursement, and cash management services for more than 100 years. We than 3,700 public sector clients across the country. JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management and private equity. We serve millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients. -solid foundation. As of December 31, 2013, we have: Market capitalization of more than $219.6 billion $211.1 billion $1.2 trillion $738.4 billion based capital ratios 11.9% and 14.3%, respectively 2: Select a partner with industry experience and expertise, coupled with a consultative approach. recognizes the importance of providing a premier client experience. We take a consultative, team approach to building relationships with our clients. We assign a skilled relationship team, which is made up of a variety of expertise, providing individual answers by taking time to understand your business, listening carefully and proactively providing ideas to energize your business. Our goal is to keep communication open and frequent, allowing us to be responsive to your needs quickly respond to your inquiries and requests for services while attending to daily activities regarding the management of your accounts. We will meet with The United City of Yorkville on a regular basis hip review. We will regularly evaluate out-of-the–box approaches to deliver customized solutions, energize your operations, and maximize the value of your cash flow through automation and other Page 2 opportunity to respond to the Request for ). We look forward to and will work diligently with you to implement a solution that meets your JPMC has its corporate uarters in New York. Under the Chase, JPMorgan, and JPMorgan Chase brands, we serve millions of consumers in the United States and many of the worlds most prominent corporate, institutional and objectives. Partner with a stable financial institution with the resources to meet the City’s needs as they has the scope and scale necessary to provide leading solutions to the full range of banking services Chase has provided depository, disbursement, and cash management services for more than 100 years. We JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.4 trillion and countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management many of the world's most , we have: 2: Select a partner with industry experience and expertise, coupled with a consultative approach. recognizes the importance of providing a premier client experience. We take a consultative, team approach to building relationships with our clients. We assign a skilled relationship team, which is made up of a variety of expertise, providing individual answers by taking time to understand your ive to your needs. We will quickly respond to your inquiries and requests for services while attending to daily activities regarding the The United City of Yorkville on a regular basis for a box approaches to deliver customized solutions, energize your operations, and maximize the value of your cash flow through automation and other Proposal to the United City of Yorkville enhancements. Our experience, industry leadership, and long hi banks offering similar services. Dedicated Relationship Team Our partnership with the City is rooted with a dedicated relationship team responsible for addressing your inquiries and requests for services, while attending to daily activities regarding the management of your accounts. The team is made up of professionals who have a variety of exp the City’s dedicated Relationship Manager and Banker. Daily client service for your accounts will be provided by your dedicated Client Service Professional, We hope The United City of Yorkville community focus and comprehensive proposal to provide the most advantageous services for are confident in our ability to provide a proven and flexible solution to Ultimately, it is our goal to improve upon growth and opportunity. Our reputation for providing secure technological innovations and solid financial products and services, combined with o us a perennial leader in the industry Conclusion The United City of Yorkville can expect the highest levels of service to be delivered by your people are committed to building solutions that lead to your success. Chase understands that careful attention to difference in maintaining a strong relationship with our clients. We believ differentiate Chase from the competition and have made us a market leader in treasury services. By selecting Chase as your banking services provider, experienced personnel, advanced technology, a consultative approach and a strong commitment to business. In closing, we would like to once again express our strong interest and desire to provide services. Our proposal is intended to City is choosing the best in the industry. We have the experience, the products and the people to effectively and efficiently continue to manage your business. We value the opportunity to partner with the United City of Yorkville the United City of Yorkville enhancements. Our experience, industry leadership, and long history of innovation set us apart from other is rooted with a dedicated relationship team responsible for addressing your inquiries and requests for services, while attending to daily activities regarding the management of your accounts. The team is made up of professionals who have a variety of experience. John Kramolisch ’s dedicated Relationship Manager and Banker. Daily client service for your accounts will be provided by your dedicated Client Service Professional, Candie Gregory. The United City of Yorkville is pleased with our competitive fee structure, relationship and community focus and comprehensive proposal to provide the most advantageous services for are confident in our ability to provide a proven and flexible solution to The United City of Yorkville. Ultimately, it is our goal to improve upon City’s current processes, as well as to create an avenue for future growth and opportunity. Our reputation for providing secure technological innovations and solid financial products and services, combined with our strong financial position and dedication to customer service, makes us a perennial leader in the industry. can expect the highest levels of service to be delivered by your people are committed to building solutions that lead to your success. understands that careful attention to quality and customer service excellence difference in maintaining a strong relationship with our clients. We believe that these are the things that from the competition and have made us a market leader in treasury services. By selecting as your banking services provider, the City can be confident that it will continue to be supported by enced personnel, advanced technology, a consultative approach and a strong commitment to In closing, we would like to once again express our strong interest and desire to provide services. Our proposal is intended to demonstrate our capabilities and to illustrate that by choosing the best in the industry. We have the experience, the products and the people to effectively and efficiently continue to manage your opportunity to partner with the United City of Yorkville and we want your business. Page 3 story of innovation set us apart from other is rooted with a dedicated relationship team responsible for addressing your inquiries and requests for services, while attending to daily activities regarding the management of your John Kramolisch will be ’s dedicated Relationship Manager and Banker. Daily client service for your accounts will be provided th our competitive fee structure, relationship and community focus and comprehensive proposal to provide the most advantageous services for the City. We The United City of Yorkville. ’s current processes, as well as to create an avenue for future growth and opportunity. Our reputation for providing secure technological innovations and solid financial ur strong financial position and dedication to customer service, makes can expect the highest levels of service to be delivered by your Chase team. Our is the primary e that these are the things that from the competition and have made us a market leader in treasury services. By selecting can be confident that it will continue to be supported by enced personnel, advanced technology, a consultative approach and a strong commitment to the City’s In closing, we would like to once again express our strong interest and desire to provide the City’s banking demonstrate our capabilities and to illustrate that by choosing Chase; We have the experience, the products and the people to effectively and efficiently continue to manage your and we want your Proposal to the United City of Yorkville I. GENERAL INFORMATION The United City of Yorkville (the City), Illinois is inviting banks to submit proposals for retail lockbox services for the City’s payment receipts. The purpose of the lockbox will be to receive payments on the City’s utility billing (water, sewer, refuse, etc.) accounts. The Finance Department of the City is responsible for the issuance of utility bills and the receipt and deposit of payments. The City also bills and collects payments on behalf of the Yorkville Customers are billed for services on a bi following months: January, March, May, July, September and November. Utility bills are due by the fifth of the following month and are subject to a 10% late payment penalty if not paid in full by the due date. Please see “Exhibit A” for a sample of the City’s utility bill format. The following statistics are presented to simulate expected lockbox activity for the City: Month December-12 January-13 February-13 March-13 April-13 May-13 June-13 July-13 August-13 September-13 October-13 November-13 Total Total Utility Billing Accounts as of December 31, 2013 Approximate Number of NSF Checks per Month Approximate Amount of NSF Checks per Month the United City of Yorkville GENERAL INFORMATION The United City of Yorkville (the City), Illinois is inviting banks to submit proposals for retail lockbox services ts. The purpose of the lockbox will be to receive payments on the City’s utility billing (water, sewer, refuse, etc.) accounts. The Finance Department of the City is responsible for the issuance of utility bills and the receipt and deposit he City also bills and collects payments on behalf of the Yorkville-Bristol Sanitary District. Customers are billed for services on a bi-monthly basis, with bills being sent out on or around following months: January, March, May, July, September and November. Utility bills are due by the fifth of the following month and are subject to a 10% late payment penalty if not paid in full by the due date. Please r a sample of the City’s utility bill format. The following statistics are presented to simulate expected lockbox activity for the City: Total PMT's Received by Mail Amount Processed 2,292 2,892 2,687 2,510 2,810 2,645 2,696 2,484 2,880 2,893 2,477 2,367 31,633 $6,156,765 Total Utility Billing Accounts as of December 31, 2013 6,274 Approximate Number of NSF Checks per Month 10 Approximate Amount of NSF Checks per Month $1,850 Page 4 The United City of Yorkville (the City), Illinois is inviting banks to submit proposals for retail lockbox services ts. The purpose of the lockbox will be to receive payments on the City’s utility The Finance Department of the City is responsible for the issuance of utility bills and the receipt and deposit Bristol Sanitary District. monthly basis, with bills being sent out on or around the first of the following months: January, March, May, July, September and November. Utility bills are due by the fifth of the following month and are subject to a 10% late payment penalty if not paid in full by the due date. Please The following statistics are presented to simulate expected lockbox activity for the City: Amount Processed $413,924 $596,792 $485,503 $502,858 $492,058 $504,711 $471,650 $501,178 $566,671 $631,299 $495,789 $494,332 $6,156,765 Proposal to the United City of Yorkville II. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). JPMorgan Chase Bank, N.A. is a national banking association, organized and existing under of the United States pursuant to a charter issued by the U.S. Office of the Comptroller of the Currency (OCC). Deposits in JPMorgan Chase are insured by the FDIC as provided by law and regulation. 2. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not required, that the post office box have a Yorkville address. Our Chicago Lockbox facility operates 24 hours a day, seven (7) days a week. facility operates 24 hours a day, seven (7) days a week. Instead of a typical post office box number, the Chicago facility uses a vanity street address. Chase can control and modify its schedule to meet changes in the U.S. Postal Service’s dr schedules. Our processing sites are frequently monitored to help validate an optimal pick Incoming mail patterns Volume Internal processing requirements Mail Pick-Up Schedule - Chicago Lockbox Facility Monday through Friday 12:00 a.m. 4:30 a.m. 10:00 a.m. 8:00 p.m. the United City of Yorkville SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, a bank must: Be insured by the Federal Deposit Insurance Corporation (FDIC). JPMorgan Chase Bank, N.A. is a national banking association, organized and existing under of the United States pursuant to a charter issued by the U.S. Office of the Comptroller of the Currency (OCC). Deposits in JPMorgan Chase are insured by the FDIC as provided by law and regulation. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not required, that the post office box have a Yorkville address. Our Chicago Lockbox facility operates 24 hours a day, seven (7) days a week. Our Ch facility operates 24 hours a day, seven (7) days a week. Instead of a typical post office box number, the Chicago facility uses a vanity street address. Chase can control and modify its schedule to meet changes in the U.S. Postal Service’s dr Our processing sites are frequently monitored to help validate an optimal pick-up schedule based on: Internal processing requirements Chicago Lockbox Facility Saturday Sunday 12:00 a.m. 4:30 a.m. 10:00 a.m. 8:00 p.m. 12:00 a.m. 4:30 a.m. 10:00 a.m. 8:00 p.m. Page 5 JPMorgan Chase Bank, N.A. is a national banking association, organized and existing under the laws of the United States pursuant to a charter issued by the U.S. Office of the Comptroller of the Currency (OCC). Deposits in JPMorgan Chase are insured by the FDIC as provided by law and regulation. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not Our Chicago Lockbox facility operates 24 hours a day, seven (7) days a week. Instead of a typical post office box number, Chase can control and modify its schedule to meet changes in the U.S. Postal Service’s drop up schedule based on: 12:00 a.m. 4:30 a.m. 10:00 a.m. 8:00 p.m. Proposal to the United City of Yorkville 3. Be able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. JPMorgan Chase Bank, N.A. Bank developed Corporate Collateral Management System (Coast), which provides daily monitoring of deposit balances and security value for collateralization purposes. Coast is reviewed each business day by dedicated Collateral Managers for customer collateral requirements. Collateral requirements are based upon the end clients, where collected balances are used), deposit account (checking, savings, depositor information (plus accrued interest if any), less applicable FDIC coverage, plus applicable margin (gross-up), if any. The end of day deposits balances are uploaded into Coast the following business morning from the Bank's deposit system. For be received the morning of 02/21/14. NCMG monitors the market value of securities pledged to our customers and compares the market value to the collateral requirements. In the event a market value reduc collateralized position, additional securities will be pledged promptly. Federal Reserve Bank Third The Bank currently employs the Federal Reserve Bank (“FRB”) as the primary custodian for joint custody security accounts (“collateral account”). The Administrative Reserve Bank (“ARB”) that holds the securities for the Bank is the FRB of New York (the FRB district where a bank is chartered determines the ARB). The FRB of Boston is the Federal Reser account administrator. Pledged securities will be held in a FRB collateral account in the name of the Public Entity. In order to establish a collateral Agreement Form (PA)” and “Fed Mail Form” the custodial agreement terms set forth in the FRB’s from time to time). The FRB will not review or complete any tri Entities or banks present for collateral accounts. The Public Entity will be assigned a unique, alphanumeric collateral account number by the FRB upon the receipt, review and verification of the completed PA and Fed may retain the original forms for their records. If a Public Entity has (or had) a FRB collateral account, the Public Entity can provide NCMG the FRB alphanumeric collateral account number, a listing of authorized signer(s) and v requirements listed on the existing PA or provide a copy of an existing PA, such that NCMG can pledge into their collateral account. If the Public Entity has a PA greater than two (2) years old, it is recommended that the Public Entity submit a Until NCMG receives the FRB documents (or information regarding the existing account), NCMG will pledge collateral into a Bank controlled account at the FRB in the name of the Public Entity on Coast. The FRB provides two (2) types of reportin Monthly Securities Holdings Report (MSHR). The AS reports account activity when conducted within the collateral account. The MSHR reports all securities held in the Public Entity’s collateral account at month end. Both reports are sent within 24 hours either by email of facsimile. The FRB reports list the original par value of the securities pledged and does not report market value of securities pledged. The FRB does not provide on The Bank pays all cost associated with the collateral accounts held at the FRB. the United City of Yorkville 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either JPMorgan Chase Bank, N.A. (“Bank”), National Collateral Management Group (“NCMG”) employs a Bank developed Corporate Collateral Management System (Coast), which provides daily monitoring of deposit balances and security value for collateralization purposes. usiness day by dedicated Collateral Managers for customer collateral requirements. Collateral requirements are based upon the end-of-day ledger (except for Louisiana clients, where collected balances are used), deposit account (checking, savings, depositor information (plus accrued interest if any), less applicable FDIC coverage, plus applicable margin up), if any. The end of day deposits balances are uploaded into Coast the following business morning from the Bank's deposit system. For example, 02/20/14 end of day deposit information will be received the morning of 02/21/14. NCMG monitors the market value of securities pledged to our customers and compares the market value to the collateral requirements. In the event a market value reduction creates an under collateralized position, additional securities will be pledged promptly. Federal Reserve Bank Third-Party Joint-Custody Security Accounts The Bank currently employs the Federal Reserve Bank (“FRB”) as the primary custodian for joint ustody security accounts (“collateral account”). The Administrative Reserve Bank (“ARB”) that holds the securities for the Bank is the FRB of New York (the FRB district where a bank is chartered determines the ARB). The FRB of Boston is the Federal Reserve System’s national collateral account administrator. Pledged securities will be held in a FRB collateral account in the name of the In order to establish a collateral account, NCMG requires a copy of the completed FRB “Pledgee m (PA)” and “Fed Mail Form” from the Public Entity (the Public Entity must agree to the custodial agreement terms set forth in the FRB’s Operating Circular 7, Appendix C, as amended from time to time). The FRB will not review or complete any tri-party custodial agreements that Public Entities or banks present for collateral accounts. The Public Entity will be assigned a unique, alphanumeric collateral account number by the FRB upon the receipt, review and verification of the completed PA and Fed-mail forms. The Public Entity may retain the original forms for their records. If a Public Entity has (or had) a FRB collateral account, the Public Entity can provide NCMG the FRB alphanumeric collateral account number, a listing of authorized signer(s) and verification requirements listed on the existing PA or provide a copy of an existing PA, such that NCMG can pledge into their collateral account. If the Public Entity has a PA greater than two (2) years old, it is recommended that the Public Entity submit a new PA. Until NCMG receives the FRB documents (or information regarding the existing account), NCMG will pledge collateral into a Bank controlled account at the FRB in the name of the Public Entity on Coast. The FRB provides two (2) types of reporting; Joint Custody Daily Activity Statements (AS) and Monthly Securities Holdings Report (MSHR). The AS reports account activity when conducted within the collateral account. The MSHR reports all securities held in the Public Entity’s collateral account at onth end. Both reports are sent within 24 hours either by email of facsimile. The FRB reports list the original par value of the securities pledged and does not report market value of securities pledged. The FRB does not provide on-line access to collateral account. The Bank pays all cost associated with the collateral accounts held at the FRB. Page 6 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either (“Bank”), National Collateral Management Group (“NCMG”) employs a Bank developed Corporate Collateral Management System (Coast), which provides daily monitoring usiness day by dedicated Collateral Managers for customer collateral day ledger (except for Louisiana clients, where collected balances are used), deposit account (checking, savings, depository CD's) information (plus accrued interest if any), less applicable FDIC coverage, plus applicable margin up), if any. The end of day deposits balances are uploaded into Coast the following business example, 02/20/14 end of day deposit information will NCMG monitors the market value of securities pledged to our customers and compares the market tion creates an under- The Bank currently employs the Federal Reserve Bank (“FRB”) as the primary custodian for joint- ustody security accounts (“collateral account”). The Administrative Reserve Bank (“ARB”) that holds the securities for the Bank is the FRB of New York (the FRB district where a bank is chartered ve System’s national collateral account administrator. Pledged securities will be held in a FRB collateral account in the name of the account, NCMG requires a copy of the completed FRB “Pledgee rom the Public Entity (the Public Entity must agree to Operating Circular 7, Appendix C, as amended custodial agreements that Public The Public Entity will be assigned a unique, alphanumeric collateral account number by the FRB orms. The Public Entity If a Public Entity has (or had) a FRB collateral account, the Public Entity can provide NCMG the FRB erification requirements listed on the existing PA or provide a copy of an existing PA, such that NCMG can pledge into their collateral account. If the Public Entity has a PA greater than two (2) years old, it is Until NCMG receives the FRB documents (or information regarding the existing account), NCMG will pledge collateral into a Bank controlled account at the FRB in the name of the Public Entity on Coast. g; Joint Custody Daily Activity Statements (AS) and Monthly Securities Holdings Report (MSHR). The AS reports account activity when conducted within the collateral account. The MSHR reports all securities held in the Public Entity’s collateral account at onth end. Both reports are sent within 24 hours either by email of facsimile. The FRB reports list the original par value of the securities pledged and does not report market value of securities Proposal to the United City of Yorkville Collateral Increases NCMG recommends that customers contact NCMG directly in the event that additional deposits will exceed current collateral levels so that time the deposits are made. Customers can contact NCMG before 1PM (Eastern) for a collateral increase to be effective the same day. Otherwise, NCMG will endeavor to make the collateral increase the Bank requires a one (1) business day notification of a collateral increase request greater than $50 million. In the event that NCMG has not received prior notification of an increase in deposits from a customer, which results in a need of additional collateral, additional collateral will be pledged, if required by the customer. Collateral Releases All securities pledged as collateral in the clients’ FRB collateral account requires written authorization and verbal confirmation based upon the current FRB standards. NCMG will submit collateral release letter(s) to the client authorized individual(s) for authorization of any collateral reductions. Collateral Limits The Bank will collateralize all public deposits collater established maximum, to date. The Bank does require a one (1) business day notification of a collateral increase request greater than $50 million. Security Valuation The Bank employs an independent, third the types of securities pledged, the Bank will update security prices (marked to market) daily, weekly and monthly, as provided from the pricing agent. Types of Collateral Pledged As of 02-20-2014, NCMG is Agency (Fannie Mae, Freddie Mac) securities as collateral (types of collateral pledged is subject to change). State statute will govern acceptable collateral for public fund clients, if may provide further direction as to types of acceptable collateral. Reporting In addition to FRB reporting (see “Federal Reserve Bank Third Accounts”), NCMG provides a monthly collateral report which currently lists the pledged security (description, maturity and rate), original par, current par and mark by the 5th business day of the following month. Customers may contact NCMG during normal business hours to request a collateral report for any specific business day. Contact Information NCMG can be reached by: Phone - 1-888-333-8340, option 1 (Monday Email - ncmg@jpmorgan.com US Mail: JPMorgan Chase Bank, N.A. Attn: NCMG OH1-0138 1111 Polaris Parkway Columbus, Ohio 43240-0138 the United City of Yorkville NCMG recommends that customers contact NCMG directly in the event that additional deposits will exceed current collateral levels so that additional collateral can be pledged and put in place at the time the deposits are made. Customers can contact NCMG before 1PM (Eastern) for a collateral increase to be effective the same day. Otherwise, NCMG will endeavor to make the collateral increase effective the same day. Also, the Bank requires a one (1) business day notification of a collateral increase request greater than $50 In the event that NCMG has not received prior notification of an increase in deposits from a customer, results in a need of additional collateral, additional collateral will be pledged, if required by the All securities pledged as collateral in the clients’ FRB collateral account requires written authorization rmation based upon the current FRB standards. NCMG will submit collateral release letter(s) to the client authorized individual(s) for authorization of any collateral reductions. The Bank will collateralize all public deposits collateral requirements as necessary and has no established maximum, to date. The Bank does require a one (1) business day notification of a collateral increase request greater than $50 million. The Bank employs an independent, third-party pricing agent for collateral valuation. Dependent upon the types of securities pledged, the Bank will update security prices (marked to market) daily, weekly and monthly, as provided from the pricing agent. Types of Collateral Pledged , NCMG is currently pledging US Treasury (bills, notes, bonds and TIPS) and Agency (Fannie Mae, Freddie Mac) securities as collateral (types of collateral pledged is subject to change). State statute will govern acceptable collateral for public fund clients, if may provide further direction as to types of acceptable collateral. In addition to FRB reporting (see “Federal Reserve Bank Third-Party Joint-Custody Security Accounts”), NCMG provides a monthly collateral report which currently lists the pledged security (description, maturity and rate), original par, current par and market value. NCMG emails the report by the 5th business day of the following month. Customers may contact NCMG during normal business hours to request a collateral report for any specific business day. 8340, option 1 (Monday – Friday 8AM – 5PM Eastern), ncmg@jpmorgan.com JPMorgan Chase Bank, N.A. 0138 Page 7 NCMG recommends that customers contact NCMG directly in the event that additional deposits will additional collateral can be pledged and put in place at the Customers can contact NCMG before 1PM (Eastern) for a collateral increase to be effective the same effective the same day. Also, the Bank requires a one (1) business day notification of a collateral increase request greater than $50 In the event that NCMG has not received prior notification of an increase in deposits from a customer, results in a need of additional collateral, additional collateral will be pledged, if required by the All securities pledged as collateral in the clients’ FRB collateral account requires written authorization rmation based upon the current FRB standards. NCMG will submit collateral release letter(s) to the client authorized individual(s) for authorization of any collateral reductions. al requirements as necessary and has no established maximum, to date. The Bank does require a one (1) business day notification of a ng agent for collateral valuation. Dependent upon the types of securities pledged, the Bank will update security prices (marked to market) daily, weekly currently pledging US Treasury (bills, notes, bonds and TIPS) and Agency (Fannie Mae, Freddie Mac) securities as collateral (types of collateral pledged is subject to change). State statute will govern acceptable collateral for public fund clients, if applicable. Clients Custody Security Accounts”), NCMG provides a monthly collateral report which currently lists the pledged security et value. NCMG emails the report by the 5th business day of the following month. Customers may contact NCMG during normal Proposal to the United City of Yorkville 4. Deposit only those utility billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. Once mail is delivered to the lockbox, remittances are parsed out to work associates open envelopes to determine the transaction type. The Chicago lockbox separates transactions into two primary types: 1. Scannable - payments accompanied by a coupon, including consumer to corporate information (example: utility billing payments); and 2. Wholesale/Check-only items Once scannable items have been separated from wholesale, they NCR iTran 8000. Single and multiple transactions are commingled in a single batch. Scanning associate enter Lockbox processing instructions appear on A unique batch number is applied to the group of work. The iTran images items at a rate of 6,000 documents per hour. OCR scanlines and MICR lines are captured during this first pass. The system identifies transaction boundaries by looking for sequences of coupon(s) and check(s). For example, an OCR coupon is processed followed by a check. The next OCR scanline following a check acts scanlines followed by one or more checks will automatically be separated into transactions. Low confidence OCR character reads are routed to a scanline fix process for repair. Courtesy amount(s) and legal amount(s) are compared to scanline amount(s) via data capture through ICR software. Completed batches are virtually or physically endorsed and encoded. Upon batch completion, images are available for client delivery. All outputs are automaticall and data transmissions). Unprocessable checks and related materials are forwarded via client preferred method. the United City of Yorkville billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. Once mail is delivered to the lockbox, remittances are parsed out to working groups. Extraction associates open envelopes to determine the transaction type. The Chicago lockbox separates transactions into two primary types: payments accompanied by a coupon, including consumer to corporate information ity billing payments); and only items Once scannable items have been separated from wholesale, they are batched and delivered to the NCR iTran 8000. Single and multiple transactions are commingled in a single batch. Scanning associate enters the box number into the iTran workstation. Lockbox processing instructions appear on-screen. mber is applied to the group of work. The iTran images items at a rate of 6,000 documents per hour. and MICR lines are captured during this first pass. The system identifies transaction boundaries by looking for sequences of coupon(s) and check(s). For example, an OCR coupon is processed followed by a check. The next OCR scanline following a check acts as the transaction boundary. With this logic, one or more OCR scanlines followed by one or more checks will automatically be separated into transactions. Low confidence OCR character reads are routed to a scanline fix process for repair. and legal amount(s) are compared to scanline amount(s) via data capture Completed batches are virtually or physically endorsed and encoded. Upon batch completion, images are available for client delivery. All outputs are automatically generated (fed to the online browser, direct image transmissions, and data transmissions). Unprocessable checks and related materials are forwarded via client preferred method. Page 8 billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. ing groups. Extraction payments accompanied by a coupon, including consumer to corporate information are batched and delivered to the NCR iTran 8000. Single and multiple transactions are commingled in a single batch. The system identifies transaction boundaries by looking for sequences of coupon(s) and check(s). For example, an OCR coupon is processed followed by a check. The next OCR as the transaction boundary. With this logic, one or more OCR scanlines followed by one or more checks will automatically be separated into transactions. Low confidence OCR character reads are routed to a scanline fix process for repair. and legal amount(s) are compared to scanline amount(s) via data capture online browser, direct image transmissions, Unprocessable checks and related materials are forwarded via client preferred method. Proposal to the United City of Yorkville 5. At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by th Exhibit C). The City will be able to receive remittance information online, including associated images. Using our web-based lockbox image browser application, Receivables Edge, the City will b access images and information related to payments received in your Chase lockboxes as well as electronic payments received via ACH or wire queries, payment alerts and workflow tools give your staffs the ability to make informed business decisions quickly without handling paper documents. Receivables Edge provides same Receivables Edge provides up to 10 years of ind audit control. For older images, Receivables Edge alerts you when the image is ready for you to view. The number of checks or invoices you can retrieve is benefits include: Mitigate the risk of lost or damaged records Enhance disaster recovery measures Perform other tasks uninterrupted while images are Should you choose to have the original paper remittance detail forwarded to you, we can accommodate paper return for additional fees. The City also has the option of receiving daily item internal systems. Chase standard formats include: The ANSI X.12 823 All standard variations of the 80 accounts receivable software vendors such as Oracle, SAP (their lockbox BAI1 and BAI2 formats) and PeopleSoft (their 102 the United City of Yorkville At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by the Municipal Software Inc. (MSI) utility billing module (see The City will be able to receive remittance information online, including associated images. based lockbox image browser application, Receivables Edge, the City will b access images and information related to payments received in your Chase lockboxes as well as electronic payments received via ACH or wire – all from a single portal. Easy navigation, advanced queries, payment alerts and workflow tools give your Accounts Receivable, Credit and Client Service staffs the ability to make informed business decisions quickly without handling paper documents. Receivables Edge provides same-day Lockbox information online. Receivables Edge provides up to 10 years of indexed data and images for convenient retrieval and audit control. For older images, Receivables Edge alerts you when the image is ready for you to view. The number of checks or invoices you can retrieve is limited to 1,000 items per request Mitigate the risk of lost or damaged records Enhance disaster recovery measures Perform other tasks uninterrupted while images are retrieved Should you choose to have the original paper remittance detail forwarded to you, we can paper return for additional fees. The City also has the option of receiving daily item-by-item detail through direct transmission to their Chase standard formats include: All standard variations of the 80-character-per-record lockbox BAI format accepted by major accounts receivable software vendors such as Oracle, SAP (their lockbox BAI1 and BAI2 formats) and PeopleSoft (their 102-character variation) Page 9 At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business e Municipal Software Inc. (MSI) utility billing module (see The City will be able to receive remittance information online, including associated images. based lockbox image browser application, Receivables Edge, the City will be able to access images and information related to payments received in your Chase lockboxes as well as all from a single portal. Easy navigation, advanced Accounts Receivable, Credit and Client Service staffs the ability to make informed business decisions quickly without handling paper documents. exed data and images for convenient retrieval and audit control. For older images, Receivables Edge alerts you when the image is ready for you to view. limited to 1,000 items per request. Additional Should you choose to have the original paper remittance detail forwarded to you, we can item detail through direct transmission to their record lockbox BAI format accepted by major accounts receivable software vendors such as Oracle, SAP (their lockbox BAI1 and BAI2 Proposal to the United City of Yorkville 6. At the end of the each business day, send to the City via overnight that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report applies. The report should reflect the amount of each individual customer payment and the customer account to which it applies. Receivables Edge is a comprehensive receivables management service that aggregates data and images from many sources into a single repo Through this single portal, clients can access images and information related to payments received in Chase lockboxes. Easy navigation, advanced queries, alert notifications and workflow tools give acco credit and customer service staff the ability to make informed business decisions quickly without handling paper documents. enhance payments received and upload remittanc bring their customer relationship management experience into Receivables Edge through Remitter Management, which links payments to remitter Ultimate Client ID. These fields can be included with a daily transmission or referenced for search purposes. Images of checks and corresponding remittance documentation, as well as remittance addenda information captured from electronic payments, is made available for times. All collections payment activity is consolidated into a single repository to facilitate instantaneous access at the clients’ fingertips. Domestic lockbox images are available within approximately a half hour of receipt f capture platform; electronic payments are available on a scheduled basis. Images are retained in high-speed online storage for 45 days. For long term record retention needs, clients may choose to use Chase's long-term archive solution for 1 month for up to one additional year. Online Balance Reporting By using J.P. Morgan ACCESS and availability breakdown information throughout the day. We report updated lockbox summary deposit information ten times throughout the day: 8:00 a.m. ET 10:00 a.m. ET 1:00 p.m. ET 3:00 p.m. ET 6:00 p.m. ET The updates include all batches completed no later than 30 minutes prior to the stated update time, even if the update time precedes presented on J.P. Morgan ACCESS weekend deposits, separate weekend feeds are made on Monday morning. Due to the timing of mail receipt in Toronto and because only an end reporting for Toronto lockbox is made late in the day; same 8:00 p.m. ET. Any balance, float and transaction information reported intraday is s verification. the United City of Yorkville At the end of the each business day, send to the City via overnight mail a hard-copy report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report The report should reflect the amount of each individual customer payment and the customer Receivables Edge is a comprehensive receivables management service that aggregates data and images from many sources into a single repository for client reporting and workflow management. Through this single portal, clients can access images and information related to payments received in Easy navigation, advanced queries, alert notifications and workflow tools give acco credit and customer service staff the ability to make informed business decisions quickly without Receivables Edge’s newest services allow users to interact with and enhance payments received and upload remittance data for automated association. bring their customer relationship management experience into Receivables Edge through Remitter Management, which links payments to remitter-specific data such as a client account number or These fields can be included with a daily transmission or referenced for search Images of checks and corresponding remittance documentation, as well as remittance addenda information captured from electronic payments, is made available for review shortly after deposit times. All collections payment activity is consolidated into a single repository to facilitate instantaneous access at the clients’ fingertips. Domestic lockbox images are available within approximately a half hour of receipt f capture platform; electronic payments are available on a scheduled basis. Images are retained in speed online storage for 45 days. For long term record retention needs, clients may choose to term archive solution for 10-year storage or can simply add incremental storage by month for up to one additional year. ACCESSSM, our Internet-based reporting service, you can retrieve deposit total and availability breakdown information throughout the day. We report updated lockbox summary deposit information ten times throughout the day: ▪ 9:00 a.m. ET ▪ 12:00 p.m. ET ▪ 2:00 p.m. ET ▪ 4:00 p.m. ET ▪ End of day The updates include all batches completed no later than 30 minutes prior to the stated update time, even if the update time precedes one of your scheduled deposit times. Updated information should be ACCESSSM within 15 minutes of the update time. For clients receiving weekend deposits, separate weekend feeds are made on Monday morning. receipt in Toronto and because only an end-of-day deposit is made, reporting for Toronto lockbox is made late in the day; same-day information is not available until after 8:00 p.m. ET. Any balance, float and transaction information reported intraday is s Page 10 copy report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report The report should reflect the amount of each individual customer payment and the customer Receivables Edge is a comprehensive receivables management service that aggregates data and sitory for client reporting and workflow management. Through this single portal, clients can access images and information related to payments received in Easy navigation, advanced queries, alert notifications and workflow tools give accounts receivable, credit and customer service staff the ability to make informed business decisions quickly without Receivables Edge’s newest services allow users to interact with and e data for automated association. Clients can also bring their customer relationship management experience into Receivables Edge through Remitter specific data such as a client account number or These fields can be included with a daily transmission or referenced for search Images of checks and corresponding remittance documentation, as well as remittance addenda review shortly after deposit times. All collections payment activity is consolidated into a single repository to facilitate Domestic lockbox images are available within approximately a half hour of receipt from the lockbox capture platform; electronic payments are available on a scheduled basis. Images are retained in speed online storage for 45 days. For long term record retention needs, clients may choose to year storage or can simply add incremental storage by based reporting service, you can retrieve deposit total and availability breakdown information throughout the day. We report updated lockbox summary The updates include all batches completed no later than 30 minutes prior to the stated update time, one of your scheduled deposit times. Updated information should be within 15 minutes of the update time. For clients receiving day deposit is made, day information is not available until after 8:00 p.m. ET. Any balance, float and transaction information reported intraday is subject to final Proposal to the United City of Yorkville 7. At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous disputing charges) should also be included. For check-only items, processors at the Chicago lockbox will: Extraction associate enters the box number. Lockbox processing instructions appear A unique processing batch number is applied to the group of work. Both checks and remittance documents are prepared by extraction associate for high speed scanning. Scanner associate scans prepared batches on high speed scanners. Check image and MICR line information is captured from the check. Documents returned to workflow coordinator, who routes mail to be stored for 14 days prior to destruction. Data entry associates repair MICR lines where required. Data Entry associates key the check amou intelligent character recognition (CAR/LAR) software. Completed batches are virtually or physically endorsed and encoded. Data entry associates begin keying information from the imaged remittance docum Upon batch completion, images are available for client delivery. All outputs are automatically generated (fed to the online browser, direct image transmissions, and data transmissions). Unprocessable checks and related materials are forwarded to cli method. 8. Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Chase provides Lockbox services internally and without the use of joint ventures. the United City of Yorkville At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous documents that customers include with their payments (e.g. letters disputing charges) should also be included. only items, processors at the Chicago lockbox will: Extraction associate enters the box number. Lockbox processing instructions appear on-screen. A unique processing batch number is applied to the group of work. Both checks and remittance documents are prepared by extraction associate for high speed Scanner associate scans prepared batches on high speed scanners. d MICR line information is captured from the check. Documents returned to workflow coordinator, who routes mail to be stored for 14 days prior to Data entry associates repair MICR lines where required. Data Entry associates key the check amount which is verified by the system against CAR/LAR via intelligent character recognition (CAR/LAR) software. Completed batches are virtually or physically endorsed and encoded. Data entry associates begin keying information from the imaged remittance docum Upon batch completion, images are available for client delivery. All outputs are automatically generated (fed to the online browser, direct image transmissions, and data transmissions). Unprocessable checks and related materials are forwarded to clients via client preferred delivery Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Chase provides Lockbox services internally and without the use of joint ventures. Page 11 At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In documents that customers include with their payments (e.g. letters Both checks and remittance documents are prepared by extraction associate for high speed Documents returned to workflow coordinator, who routes mail to be stored for 14 days prior to nt which is verified by the system against CAR/LAR via Data entry associates begin keying information from the imaged remittance documents. All outputs are automatically generated (fed to the online browser, direct image transmissions, ents via client preferred delivery Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers of control issues. The City will determine the acceptability of any arrangements with the Chase provides Lockbox services internally and without the use of joint ventures. Proposal to the United City of Yorkville III. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components: A. A statement of the proposer’s history and experience in providing lockbox services. The originator of the lockbox, Chase has offered wholesale lockbox services sinc lockbox services since 1975. Chase is the world’s largest provider of cash management services. With our expanded product set, consultative approach, commitment to leadership and global strength, we can offer tailored solutions rather than prepackaged off business. The City will have access to a strategic advisory team, made up of product specialists, risk specialists, industry experts, service consultants and others, worki behalf. Chase has maintained a long history of investment and innovations. Industry-leading receivables processor: First bank with fully integrated network of lockb First bank to offer secure same Internet (since 1995) First bank to offer long fully redundant archives Offering a proprietary online image browser with extensive search capabilities and payment notifications Originator of the lockbox, offering lockbox service since 1947 Provider of network lockbox services for more than two decades, since 1984 Demonstrating a commitment to natio Canada Providing an extensive geographic presence, with processing facilities in 10 states Capable of meeting complex and specialized requirements Industry-Leading Online Presentment Our web-based lockbox image browser application, Receivables Edge, can help you efficiently manage your receivables. Through this single portal, you can access images and information related to payments received in your Chase lockboxes as well as electronic payments wire. Easy navigation, advanced queries, payment alerts and workflow tools give your Accounts Receivable, Credit and Client Service staffs the ability to make informed business decisions quickly without handling paper documents. Additio with Receivables Edge include: Supplemental Data Entry of processing to a specific transaction for inclusion in that day’s d the data transmission has a complete set of information prior to uploading into the client’s systems and records. the United City of Yorkville UBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components: A statement of the proposer’s history and experience in providing lockbox services. The originator of the lockbox, Chase has offered wholesale lockbox services sinc lockbox services since 1975. Chase is the world’s largest provider of cash management services. With our expanded product set, consultative approach, commitment to leadership and global strength, we can offer tailored solutions han prepackaged off-the-shelf software that do not address the unique needs of your The City will have access to a strategic advisory team, made up of product specialists, risk specialists, industry experts, service consultants and others, working behind the scenes on your behalf. Chase has maintained a long-term commitment to the receivables industry as evidenced by a history of investment and innovations. leading receivables processor: First bank with fully integrated network of lockbox sites First bank to offer secure same-day imaging of checks and remittance documents over the Internet (since 1995) First bank to offer long-term archival of checks and remittance documents (10 years) with fully redundant archives online image browser with extensive search capabilities and payment Originator of the lockbox, offering lockbox service since 1947 Provider of network lockbox services for more than two decades, since 1984 Demonstrating a commitment to national lockbox sites, offering nine sites in the U.S. and one in Providing an extensive geographic presence, with processing facilities in 10 states Capable of meeting complex and specialized requirements Leading Online Presentment ed lockbox image browser application, Receivables Edge, can help you efficiently manage your receivables. Through this single portal, you can access images and information related to payments received in your Chase lockboxes as well as electronic payments received via ACH or wire. Easy navigation, advanced queries, payment alerts and workflow tools give your Accounts Receivable, Credit and Client Service staffs the ability to make informed business decisions quickly without handling paper documents. Additional services that are available through Chase’s Lockbox with Receivables Edge include: Supplemental Data Entry – allows the client to add additional information not available at the time of processing to a specific transaction for inclusion in that day’s data transmission, ensuring that the data transmission has a complete set of information prior to uploading into the client’s Page 12 Proposals submitted in response to this RFP should include the following components: A statement of the proposer’s history and experience in providing lockbox services. The originator of the lockbox, Chase has offered wholesale lockbox services since 1947 and retail Chase is the world’s largest provider of cash management services. With our expanded product set, consultative approach, commitment to leadership and global strength, we can offer tailored solutions shelf software that do not address the unique needs of your The City will have access to a strategic advisory team, made up of product specialists, risk ng behind the scenes on your term commitment to the receivables industry as evidenced by a day imaging of checks and remittance documents over the term archival of checks and remittance documents (10 years) with online image browser with extensive search capabilities and payment Provider of network lockbox services for more than two decades, since 1984 nal lockbox sites, offering nine sites in the U.S. and one in Providing an extensive geographic presence, with processing facilities in 10 states ed lockbox image browser application, Receivables Edge, can help you efficiently manage your receivables. Through this single portal, you can access images and information related received via ACH or wire. Easy navigation, advanced queries, payment alerts and workflow tools give your Accounts Receivable, Credit and Client Service staffs the ability to make informed business decisions quickly nal services that are available through Chase’s Lockbox allows the client to add additional information not available at the time ata transmission, ensuring that the data transmission has a complete set of information prior to uploading into the client’s Proposal to the United City of Yorkville Integrated Hub-and-Spoke Network Each of our lockbox processing sites (spoke) is fully image Images are captured locally and then sent to the hub for automated processing and routing as appropriate throughout the network. Transmissions are fully integrated and delivered to clients in a seamless environment. Client service respond in a real-time environment to all processing questions and changes. Integrated Image Presentment Our Internet lockbox image- archive service. Clients using any combination of sites can view images from all lockboxes using one Client ID. Commitment to Quality We are committed to the delivery of superior financial services and solutions driven by in knowledge of client requirements and a commitment to high practices include a disciplined approach to process management; performance metrics and satisfaction indicators that are linked to client priorities; and employee merit reward and recognition programs. Our strategic focus on creating value for clients ensures continuity in approach and ongoing commitment to deliver the high clients have come to expect. the United City of Yorkville Spoke Network Each of our lockbox processing sites (spoke) is fully image-enabled and online with the central hub. Images are captured locally and then sent to the hub for automated processing and routing as appropriate throughout the network. Transmissions are fully integrated and delivered to clients in a seamless environment. Client service representatives are online with all lockbox sites and can time environment to all processing questions and changes. Integrated Image Presentment -viewing service is offered in each of our lockbox sites with a archive service. Clients using any combination of sites can view images from all lockboxes using one We are committed to the delivery of superior financial services and solutions driven by in ent requirements and a commitment to high-quality execution. Our quality assurance practices include a disciplined approach to process management; performance metrics and satisfaction indicators that are linked to client priorities; and employee merit-base reward and recognition programs. Our strategic focus on creating value for clients ensures continuity in approach and ongoing commitment to deliver the high-quality products, services and solutions our clients have come to expect. Page 13 ine with the central hub. Images are captured locally and then sent to the hub for automated processing and routing as appropriate throughout the network. Transmissions are fully integrated and delivered to clients in a representatives are online with all lockbox sites and can viewing service is offered in each of our lockbox sites with a 10-year archive service. Clients using any combination of sites can view images from all lockboxes using one We are committed to the delivery of superior financial services and solutions driven by in-depth quality execution. Our quality assurance practices include a disciplined approach to process management; performance metrics and based performance, reward and recognition programs. Our strategic focus on creating value for clients ensures continuity quality products, services and solutions our Proposal to the United City of Yorkville B. A brief description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart is encouraged to clarify the narrative description. Chase’s national network lockbox system offers a comprehensive collection solution. The City can use our Chicago Maximize available cash resources by c Improve the efficiency of receivables the processing of receivables and the collection of checks Capture and transmit receivable information quickly and reliably for current and comprehensive information to update client records A summary of our remittance process Chase Wholesale Scannable Lockbox Workflow Figure 1 Days and Hours The Chicago lockbox facility operates The end-of-day general ledger cutoff time for lockbox p.m. CT. Remittances processed and deposited on the weekend are posted for ledger credit the next business day. Chase does not provide holiday processing. the United City of Yorkville f description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart is encouraged to clarify the narrative description. tional network lockbox system offers a comprehensive collection solution. The City can use our Chicago-based lockbox facility to: Maximize available cash resources by converting incoming payments to usable funds Improve the efficiency of receivables processing by streamlining the pickup of remittance mail, the processing of receivables and the collection of checks Capture and transmit receivable information quickly and reliably for current and comprehensive information to update client records remittance process work flow is outlined below. Chase Wholesale Scannable Lockbox Workflow The Chicago lockbox facility operates 24 hours a day, 7 days a week. day general ledger cutoff time for lockbox deposits processed at our Chicago site is 4 p.m. CT. Remittances processed and deposited on the weekend are posted for ledger credit the next business day. Chase does not provide holiday processing. Page 14 f description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart tional network lockbox system offers a comprehensive collection solution. oming payments to usable funds processing by streamlining the pickup of remittance mail, Capture and transmit receivable information quickly and reliably for current and comprehensive deposits processed at our Chicago site is 4:00 p.m. CT. Remittances processed and deposited on the weekend are posted for ledger credit the next Proposal to the United City of Yorkville Disaster Recovery A summary overview of Chase TSS bus Attachment E. If you require more detail regarding our business resiliency planning methodology, we will be pleased to arrange a meeting for you with members of our business resiliency staff. C. A brief description of the physical security measures in place in the proposer’s lockbox processing facility. Chase provides extensive security measures to prevent unauthorized activity. locations are fully staffed with security personnel. approved employees and staff only. keycard entry systems. Sites are under digital video surveillance at all times. are bonded and fingerprinted. Chase also applies the following security measures to prevent unauthorized access to online systems: Application Security Options Receivables Edge is accessible via J.P. single sign-on to multiple Chase applications, centralized security administration and the ability for subscription to multi-factor authentication of its users. The table below shows the key security options via J.P. Morgan ACCESS. Via J.P. Morgan ACCESS Portal Single Sign-on Single sign Receivables Edge sub Multi-factor authentication Supported Login Password Resets Security Administration Security Administration- User Setup Resident in Portal and Receivables Edge applications Communication. Application and system security protect all communication between your company and our lockbox website. All user access to the system is encrypted by 1,024 Layer (SSL), the security extension to the standard HTTP/IP communications proto the communication between your company and the Bank from eavesdropping by a third party, and ensures confidentiality of users’ activities. Security administration. Each company designates two or more security administrators who manage the security for their company. The security administrator sets up additional users and privileges. Users can be restricted in terms of lockboxes they may view, services and reports they the United City of Yorkville A summary overview of Chase TSS business resiliency planning is provided for your review in . If you require more detail regarding our business resiliency planning methodology, we a meeting for you with members of our business resiliency staff. brief description of the physical security measures in place in the proposer’s lockbox processing Chase provides extensive security measures to prevent unauthorized activity. Lockbox building locations are fully staffed with security personnel. Access to the lockbox location is permitted to approved employees and staff only. After authorization, entrance into the facility is restricted via Sites are under digital video surveillance at all times. All lockbox employees e bonded and fingerprinted. applies the following security measures to prevent unauthorized access to online Application Security Options Receivables Edge is accessible via J.P. Morgan ACCESS. Use of Receivables Edge provides for on to multiple Chase applications, centralized security administration and the ability for factor authentication of its users. The table below shows the key security options ACCESS Portal Single sign-on to other applications resident on portal and to different Receivables Edge sub-companies Supported Requires valid user ID and password Receivables Edge icon available from portal home page Requires valid code from RSA SecurID® token (if multi-factor authentication enabled) Performed by user Requires successfully answering “secret” question Entitlements administered by company Separation of duties between administrators for setup versus approval Resident in Portal and Receivables Edge applications Application and system security protect all communication between your company and our lockbox website. All user access to the system is encrypted by 1,024-bit Secure Sockets Layer (SSL), the security extension to the standard HTTP/IP communications proto the communication between your company and the Bank from eavesdropping by a third party, and ensures confidentiality of users’ activities. Each company designates two or more security administrators who he security for their company. The security administrator sets up additional users and privileges. Users can be restricted in terms of lockboxes they may view, services and reports they Page 15 iness resiliency planning is provided for your review in . If you require more detail regarding our business resiliency planning methodology, we a meeting for you with members of our business resiliency staff. brief description of the physical security measures in place in the proposer’s lockbox processing Lockbox building Access to the lockbox location is permitted to After authorization, entrance into the facility is restricted via All lockbox employees applies the following security measures to prevent unauthorized access to online ACCESS. Use of Receivables Edge provides for on to multiple Chase applications, centralized security administration and the ability for factor authentication of its users. The table below shows the key security options on to other applications resident on portal and to different factor authentication Separation of duties between administrators for setup versus approval Application and system security protect all communication between your company bit Secure Sockets Layer (SSL), the security extension to the standard HTTP/IP communications protocol. This protects the communication between your company and the Bank from eavesdropping by a third party, and Each company designates two or more security administrators who he security for their company. The security administrator sets up additional users and privileges. Users can be restricted in terms of lockboxes they may view, services and reports they Proposal to the United City of Yorkville may access, and whether they may update workflow and notation fields. also creates the exception reason code table for your company. Other security features. Inactive user sessions are automatically terminated after a fifteen timeout interval. Additional security features for Receivables Ed password expiration interval; lockout after three consecutive invalid password entries; password format rule enforcement (no reuse for one year, minimum length of seven characters, both alpha and numeric characters required, ca D. Identification of the individuals who would supervise the provision of lockbox services to the City and a discussion of their qualifications. The City will be supported by a dedicated relationship team comprised of experienced professio committed to understanding your business, attentively listening to valuable feedback and proactively providing targeted ideas to energize your financial operations. Relationship Management Leading the City’s Relationship Team, as the designated Manager, John Kramolisch. John is authorized to negotiate contract terms and render binding decisions. Treasury Management Cash Management Consultant (CMC), Bo Osburn, will support the City from a treasury services perspective, working to create the most efficient product suite and communicating any enhancements to our products and/or services. Additional cash management support will be provided by Senior Sales Associate, Eleni Kouretsos. Client Service The City will be supported, on a daily basis, by our dedicated client service group. Client Service Professional (CSP), Candie Gregory, will maintain daily service responsibility, serving as the City’s primary contact for customer service inquiries. John Kramolisch Senior Relationship Manager 815-730-2335 john.kramolisch@chase.com Candie Gregory Client Service Professional 815-730-2336 candace.a.gregory@chase.com the United City of Yorkville may access, and whether they may update workflow and notation fields. The Security Administrator also creates the exception reason code table for your company. Inactive user sessions are automatically terminated after a fifteen timeout interval. Additional security features for Receivables Edge include company password expiration interval; lockout after three consecutive invalid password entries; password format rule enforcement (no reuse for one year, minimum length of seven characters, both alpha and numeric characters required, case-sensitive). Identification of the individuals who would supervise the provision of lockbox services to the City and a qualifications. The City will be supported by a dedicated relationship team comprised of experienced professio committed to understanding your business, attentively listening to valuable feedback and proactively providing targeted ideas to energize your financial operations. Relationship Management Leading the City’s Relationship Team, as the designated account executive, will be Relationship Manager, John Kramolisch. John is authorized to negotiate contract terms and render binding Cash Management Consultant (CMC), Bo Osburn, will support the City from a treasury services perspective, working to create the most efficient product suite and communicating any enhancements to our products and/or services. Additional cash management support will be provided by Senior Sales Associate, Eleni Kouretsos. ll be supported, on a daily basis, by our dedicated client service group. Client Service Professional (CSP), Candie Gregory, will maintain daily service responsibility, serving as the City’s primary contact for customer service inquiries. Bo Osburn Senior Relationship Manager Senior Cash Management Consultant 312-732-1903 john.kramolisch@chase.com robert.w.osburn@chase.com Eleni Kouretsos Sales Associate 847-685-2768 regory@chase.com eleni.d.kouretsos@jpmchase.com Page 16 The Security Administrator Inactive user sessions are automatically terminated after a fifteen-minute ge include company-specified password expiration interval; lockout after three consecutive invalid password entries; password format rule enforcement (no reuse for one year, minimum length of seven characters, both alpha and Identification of the individuals who would supervise the provision of lockbox services to the City and a The City will be supported by a dedicated relationship team comprised of experienced professionals committed to understanding your business, attentively listening to valuable feedback and proactively account executive, will be Relationship Manager, John Kramolisch. John is authorized to negotiate contract terms and render binding Cash Management Consultant (CMC), Bo Osburn, will support the City from a treasury services perspective, working to create the most efficient product suite and communicating any enhancements to our products and/or services. Additional cash management support will be provided by Senior ll be supported, on a daily basis, by our dedicated client service group. Client Service Professional (CSP), Candie Gregory, will maintain daily service responsibility, serving as the City’s Proposal to the United City of Yorkville E. A detailed schedule of fees and corresponding compensated balances. The schedule should include fees that could potentially be charged to the Ci quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items, if applicable: Processing Fee for an Applied Item With a Remit Processing Fee for an Applied Item Without a Remittance Stub Processing Fee for an Unapplied Item (i.e., Not Deposited) Data File Transfer Fee CD Production Fee Courier Fees Please refer to the Fee Schedule included as F. A list of three (3) client references of similar sized and/or municipal lockbox accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. the proposer’s clients to confirm Based on the size and scope of the United City of Yorkville and its lockbox needs, we are providing the Village of Oak Brook as a reference. However, we believe the Village of Oak Brook will provide the most relevant comparison. Client Contact/Title Address Phone/Fax Length of Service Email G. A proposed lockbox services contract. The contract should address all of the services described in this RFP. Please refer to the Lockbox the Consolidated Service Terms included as Attachment H. A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. Please refer to the Sample Col I. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals on the bank or firm’s behalf. Please refer to the cover page. the United City of Yorkville A detailed schedule of fees and corresponding compensated balances. The schedule should include fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items, if applicable: Processing Fee for an Applied Item With a Remittance Stub ▪ Post Office Box Fee Processing Fee for an Applied Item Without a Remittance Stub ▪ Bank Account Maintenance Fee Processing Fee for an Unapplied Item (i.e., Not Deposited) ▪ Report Generation Fee ▪ Wire Transfer/ACH Fees ▪ Overnight Mail Fee Please refer to the Fee Schedule included as Attachment A. client references of similar sized and/or municipal lockbox accounts which the bank ver the past two years and is currently serving. Provide a contact person and telephone number for each customer. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for those clients. Based on the size and scope of the United City of Yorkville and its lockbox needs, we are providing the Village of Oak Brook as a reference. Chase provides lockbox services to multiple municipalities. er, we believe the Village of Oak Brook will provide the most relevant comparison. Village of Oak Brook Sharon Dangles, Finance Director 1200 Oak Brook Road, Oak Brook, IL 60523 630-368-5072 630-368-5073 Fax 3 years sdangles@oak-brook.org A proposed lockbox services contract. The contract should address all of the services described in this Lockbox Sample Service Terms included as Attachment B. the Consolidated Service Terms included as Attachment C. A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. Please refer to the Sample Collateral Agreement included as Attachment D. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals Please refer to the cover page. Page 17 A detailed schedule of fees and corresponding compensated balances. The schedule should include all ty. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not Post Office Box Fee Bank Account Maintenance Fee Report Generation Fee Transfer/ACH Fees Overnight Mail Fee client references of similar sized and/or municipal lockbox accounts which the bank ver the past two years and is currently serving. Provide a contact person and telephone By submitting a proposal, the proposer agrees to permit the City to contact Based on the size and scope of the United City of Yorkville and its lockbox needs, we are providing Chase provides lockbox services to multiple municipalities. er, we believe the Village of Oak Brook will provide the most relevant comparison. A proposed lockbox services contract. The contract should address all of the services described in this Please also refer to A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals Proposal to the United City of Yorkville IV. PROPOSAL INSTRUCTIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: Proposals can also be mailed in a sealed envelope to the following address: All proposals must be received no later than Questions on the proposal can be submitted to the e submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: February 28, 2014 – March 21, 2014 – Proposals due to the City by 4:00 pm April 22, 2014 – Recommendation of award to City Council May 15, 2014 – Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after March 21, 2014. C. Term of Agreement The lockbox services detailed in this section will be performed for the City, on a contractual basis for three (3) years, with an option to renew for an additional Pricing will remain the same for the first three years. negotiated and mutually agreed upon prior to the beginning of the extension period. D. Selection Criteria The following unranked crite 1. Complete responses to all required items. 2. The City’s assessment of the proposer’s capability to provide the required services. 3. Provision of adequate and desired collateral. 4. Financial condition of institution providing the proposal. 5. The City’s assessment of the proposer’s relative qualifications to provide such services. 6. The City’s assessment of the qualifications of the individuals identified to supervise the services to be provided. 7. Best earning credit rate (ECR)/or least amount of required compensating balance. 8. Best rate of interest paid on accounts. 9. The results of reference checks. 10. The amount of proposed fees. the United City of Yorkville PROPOSAL INSTRUCTIONS To be considered, an electronic copy of the proposal in pdf format can be sent to: rfredrickson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson – Finance Director 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 4:00 p.m. on Friday, March 21, 2014. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. The following schedule will be adhered to: Distribution of Request for Proposals Proposals due to the City by 4:00 pm Recommendation of award to City Council Implementation date The City intends to adhere to the proposed schedule, however, it is expressly understood that your will be valid for a period of ninety (90) days after March 21, 2014. The lockbox services detailed in this section will be performed for the City, on a contractual basis for , with an option to renew for an additional two (2) year period. Pricing will remain the same for the first three years. Fees for any extension periods will be negotiated and mutually agreed upon prior to the beginning of the extension period. The following unranked criteria will be used to evaluate the responses and select the winning proposer: Complete responses to all required items. The City’s assessment of the proposer’s capability to provide the required services. Provision of adequate and desired collateral. al condition of institution providing the proposal. The City’s assessment of the proposer’s relative qualifications to provide such services. The City’s assessment of the qualifications of the individuals identified to supervise the services to Best earning credit rate (ECR)/or least amount of required compensating balance. Best rate of interest paid on accounts. The results of reference checks. The amount of proposed fees. Page 18 To be considered, an electronic copy of the proposal in pdf format can be sent to: listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. The City intends to adhere to the proposed schedule, however, it is expressly understood that your The lockbox services detailed in this section will be performed for the City, on a contractual basis for Fees for any extension periods will be negotiated and mutually agreed upon prior to the beginning of the extension period. ria will be used to evaluate the responses and select the winning proposer: The City’s assessment of the proposer’s capability to provide the required services. The City’s assessment of the proposer’s relative qualifications to provide such services. The City’s assessment of the qualifications of the individuals identified to supervise the services to Best earning credit rate (ECR)/or least amount of required compensating balance. Proposal to the United City of Yorkville When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the confer choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. In addition, prior to selecting a lockbox provider, the City reserves th physical security measures of any proposing bank. By submitting a proposal, the proposing bank agrees to any such visit or assessment of its physical security measures. Chase welcomes lockbox tours during normal business ho maintain a secure and controlled lockbox environment, we ask that you give your sales representative 48-hour advance notice. We can also accommodate night and weekend tours with sufficient advance notice, between one to two weeks, to verify that appropriate customer support personnel are available to conduct a tour of the lockbox area. E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalitie in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, i aspects of the proposer’s response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this cont exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. In accordance with the Bank’s terminated by either party at any time. the United City of Yorkville When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. In addition, prior to selecting a lockbox provider, the City reserves the right to visit and access the physical security measures of any proposing bank. By submitting a proposal, the proposing bank agrees to any such visit or assessment of its physical security measures. Chase welcomes lockbox tours during normal business hours of 8:00 a.m. to 5:00 p.m. local time. To maintain a secure and controlled lockbox environment, we ask that you give your sales representative hour advance notice. We can also accommodate night and weekend tours with sufficient advance n one to two weeks, to verify that appropriate customer support personnel are available to conduct a tour of the lockbox area. The City reserves the right to reject any or all proposals, to waive any irregularities or informalitie in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer’s response, including the total net cost to the City. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The bank shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this cont exercises the right to terminate this contract early, they cannot bid on future proposals for a period In accordance with the Bank’s standard terms and conditions, account relationships may be party at any time. Page 19 When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations ence(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be e right to visit and access the physical security measures of any proposing bank. By submitting a proposal, the proposing bank urs of 8:00 a.m. to 5:00 p.m. local time. To maintain a secure and controlled lockbox environment, we ask that you give your sales representative hour advance notice. We can also accommodate night and weekend tours with sufficient advance n one to two weeks, to verify that appropriate customer support personnel are available The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this s the best proposal taking into consideration all In the event that the proposer to whom services are awarded does not execute a contract within the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised been in effect for six (6) calendar months. The bank shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the bank exercises the right to terminate this contract early, they cannot bid on future proposals for a period account relationships may be Proposal to the United City of Yorkville 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer The Bank will comply with extent that they apply to the Bank as a national bank and to the extent required to perform the services offered pursuant to this Proposal, except to the material adverse effect on the performance of those services. The Bank has a comprehensive set of internal policies and procedures to address compliance with relevant regulatory and legal requirements applicable that are the subject of this RFP. These internal policies and procedures are also subject to review through an ongoing internal audit program and oversight from external regulators. a. Certifies that it is not ba either Paragraph 33E criminal interference with public contracting; JPMorgan Chase Bank, N.A (the “ban under any order, judgment or decree from any state or federal regulatory agency that would bar the bank from provid b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11 To the best of our knowledge: Chase is in good standing with the Illinois Departmen Chase is not delinquent in the payment of real property taxes. Chase is current with sales and use taxes in IL except taxes that are being contested in good faith by appropriate proceedings. Chase is current with corporate income taxes in Illinois, except taxes that are being contested in good faith by appropriate proceedings. If there are any outstanding claims that come to our attention of which we were not aware previously, we immediately c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and No issues, we comply. d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). No issues, we comply. the United City of Yorkville All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: The Bank will comply with federal, state and City laws ordinances, regulations, and rules to the extent that they apply to the Bank as a national bank and to the extent required to perform the services offered pursuant to this Proposal, except to the extent that failure to do so will not have a material adverse effect on the performance of those services. The Bank has a comprehensive set of internal policies and procedures to address compliance with relevant regulatory and legal requirements applicable to the bank as provider of the services that are the subject of this RFP. These internal policies and procedures are also subject to review through an ongoing internal audit program and oversight from external regulators. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; JPMorgan Chase Bank, N.A (the “bank”) is not, as of the date of submission of its proposal, under any order, judgment or decree from any state or federal regulatory agency that would providing the services requested under this RFP in the State of Illinois. linquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; o the best of our knowledge: Chase is in good standing with the Illinois Department of Revenue for state withholding. Chase is not delinquent in the payment of real property taxes. Chase is current with sales and use taxes in IL except taxes that are being contested in good faith by appropriate proceedings. Chase is current with corporate income taxes in Illinois, except taxes that are being contested in good faith by appropriate proceedings. If there are any outstanding claims that come to our attention of which we were not aware previously, we immediately address them. States that it has a written sexual harassment policy as required by the Illinois Human Rights 105(A)(4), a copy of which shall be provided to the City upon request; and No issues, we comply. civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). No issues, we comply. Page 20 All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the federal, state and City laws ordinances, regulations, and rules to the extent that they apply to the Bank as a national bank and to the extent required to perform the extent that failure to do so will not have a The Bank has a comprehensive set of internal policies and procedures to address compliance to the bank as provider of the services that are the subject of this RFP. These internal policies and procedures are also subject to review through an ongoing internal audit program and oversight from external regulators. rred from bidding or contracting with the City as a result of a violation of 4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding k”) is not, as of the date of submission of its proposal, under any order, judgment or decree from any state or federal regulatory agency that would this RFP in the State of Illinois. linquent in the payment of any tax administered by the Illinois Department of Revenue 42.1 of the Illinois Compiled Statutes; t of Revenue for state withholding. Chase is current with sales and use taxes in IL except taxes that are being contested in Chase is current with corporate income taxes in Illinois, except taxes that are being If there are any outstanding claims that come to our attention of which we were not aware States that it has a written sexual harassment policy as required by the Illinois Human Rights 105(A)(4), a copy of which shall be provided to the City upon request; and civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). Proposal to the United City of Yorkville 6. The Proposer certifies that it has all insurance coverage required expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. Corporate Insurance Services response: coverage required by law or that would normally be expected for the work to be performed. however, that JPMC’s Corporate Insurance Services reserves the right to review and negotiate any insurance requirements to be maintained upon award or prior to execution of any con with the United City of Yorkville (IL). 7. For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part actionable fault of the Bank. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring , or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third contributory or comparative fault or negligence as either passiv however, that the Bank’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the Bank to indemnify the City for loss when the City’s negligence or other actionable fault is the sole cause of the loss. 8. The Proposer agrees that if services are awarded, it will not use the City’s name for advertising purposes without consent. 9. The Proposer agrees that within 30 day work product and information in their possession in the performance of this agreement shall be returned to the City. As a highly regulated financial institution, the Bank is required to retain cer pursuant to record retention policies and therefore is prohibited from removing or destroying certain information. Further, it is not feasible for certain information to be erased or deleted from electronic systems. However, the Bank shall retains after termination of any agreement with the City until such time as the information is destroyed in conformity with standards applicable to the destruction of sensitive financial information. 10. Failure to comply with any of these terms and conditions of this RFP by the awarded bank will be cause for termination of the “Lockbox Services Agreement” to be entered into. If the Bank is the successful bidder, the Bank depository and lockbox services, modified as specifically negotiated and agreed to by the parties, shall govern the provision of the services, and approval by Chase in the United City of Yorkville The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request Corporate Insurance Services response: Yes, the Proposer certifies that it has all insurance law or that would normally be expected for the work to be performed. however, that JPMC’s Corporate Insurance Services reserves the right to review and negotiate any insurance requirements to be maintained upon award or prior to execution of any con with the United City of Yorkville (IL). For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the Bank. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring , or contributory or comparative igence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third-party’s joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the Bank’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the Bank to loss when the City’s negligence or other actionable fault is the sole cause of The Proposer agrees that if services are awarded, it will not use the City’s name for advertising purposes without consent. The Proposer agrees that within 30 days after expiration or termination of the Agreement that all work product and information in their possession in the performance of this agreement shall be As a highly regulated financial institution, the Bank is required to retain certain information pursuant to record retention policies and therefore is prohibited from removing or destroying certain information. Further, it is not feasible for certain information to be erased or deleted from electronic systems. However, the Bank shall maintain the confidentiality of all information it retains after termination of any agreement with the City until such time as the information is destroyed in conformity with standards applicable to the destruction of sensitive financial lure to comply with any of these terms and conditions of this RFP by the awarded bank will be cause for termination of the “Lockbox Services Agreement” to be entered into. is the successful bidder, the Bank’s standard terms, conditions and agre depository and lockbox services, modified as specifically negotiated and agreed to by the parties, shall govern the provision of the services, Any contract shall also be subject to further review and approval by Chase in-house legal counsel. Page 21 by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request Yes, the Proposer certifies that it has all insurance law or that would normally be expected for the work to be performed. Note, however, that JPMC’s Corporate Insurance Services reserves the right to review and negotiate any insurance requirements to be maintained upon award or prior to execution of any contract For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or as a result of the negligence or other actionable fault of the Bank. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring , or contributory or comparative igence of the City or any third party and, further notwithstanding any theory of law party’s joint, concurring, or e or active in nature; provided, however, that the Bank’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the Bank to loss when the City’s negligence or other actionable fault is the sole cause of The Proposer agrees that if services are awarded, it will not use the City’s name for advertising s after expiration or termination of the Agreement that all work product and information in their possession in the performance of this agreement shall be tain information pursuant to record retention policies and therefore is prohibited from removing or destroying certain information. Further, it is not feasible for certain information to be erased or deleted from maintain the confidentiality of all information it retains after termination of any agreement with the City until such time as the information is destroyed in conformity with standards applicable to the destruction of sensitive financial lure to comply with any of these terms and conditions of this RFP by the awarded bank will be cause for termination of the “Lockbox Services Agreement” to be entered into. ’s standard terms, conditions and agreements for depository and lockbox services, modified as specifically negotiated and agreed to by the parties, Any contract shall also be subject to further review * Volumes and Balances on this proforma are estimated. Actual volumes and balances may be different, which will result in different changes than are specified above. **Denotes Service is a one-time charge and will not appear on customer statement on a monthly basis. Page 1 of 2 Pricing Quoted herein is valid from 60 days from the date of this presentation Proforma Analysis March 2014 Customer: United City of Yorkville ECR Rate: 0.2500% Balance Analysis * Average Ledger Balance $1,000,000.00 Less Average Float $50,000.00 Average Collected Balance $950,000.00 Less Reserve Requirement Rate 0.00%$0.00 Average Available Balance $950,000.00 Less Balance Required $10,671,529.33 Net Available Balance -$9,721,529.33 Earnings Credit Allowance Rate 0.2500%$195.21 Total Charge For Services $2,192.78 Net Credit Amount -$1,997.57 Service Charge Amount:$1,997.57 Service Analysis * Service Number of Units Unit Price Charge For Service Balance Required ACCOUNT SERVICES ACCOUNT MAINTENANCE 1 $20.0000 $20.00 $97,333.33 Subtotal $20.00 $97,333.33 CHASE ONLINE SERVICES ACH PAYMENTS MONTHLY FEE 1 $25.0000 $25.00 $121,666.67 Subtotal $25.00 $121,666.67 PREMIUM ASSESSMENT FEE PREMIUM ASSESSMENT FEE 1 $106.8400 $106.84 $519,954.67 Subtotal $106.84 $519,954.67 SCANNABLE LOCKBOX (SNLB) SNLB SCANNABLE ITEM 2636 $0.2800 $738.08 $3,591,989.33 SNLB OCR DOCUMENT 2636 $0.0200 $52.72 $256,570.67 * Volumes and Balances on this proforma are estimated. Actual volumes and balances may be different, which will result in different changes than are specified above. **Denotes Service is a one-time charge and will not appear on customer statement on a monthly basis. Page 2 of 2 Service Analysis * Service Number of Units Unit Price Charge For Service Balance Required SNLB OCR DOC IMAGE CAPTURE 2636 $0.0300 $79.08 $384,856.00 SNLB DEPOSIT PREPARATION 21 $2.0000 $42.00 $204,400.00 SNLB SORT - MANUAL 2636 $0.0000 $0.00 $0.00 SNLB BALANCING 2636 $0.0400 $105.44 $513,141.33 SNLB DOC IMAGE PRESENTMENT 1 $50.0000 $50.00 $243,333.33 SNLB LONG TERM STORAGE-CHECK 2636 $0.0300 $79.08 $384,856.00 SNLB LONG TERM STORAGE-B&W DOC 2636 $0.0600 $158.16 $769,712.00 SNLB MAINTENANCE 1 $125.0000 $125.00 $608,333.33 SNLB ITEM - NON-SCANNABLE 26 $0.5000 $13.00 $63,266.67 SNLB UNPROCESSABLE ITEM 26 $0.3000 $7.80 $37,960.00 SNLB NO CHECK ITEM 1 $0.3000 $0.30 $1,460.00 SNLB CHECK CLEARING 2636 $0.1100 $289.96 $1,411,138.67 SNLB CHECK MICR CAPTURE 2636 $0.0250 $65.90 $320,713.33 SNLB DATA CAPTURE 260 $0.0100 $2.60 $12,653.33 SNLB DATA TRANSMISSION MAINT 1 $100.0000 $100.00 $486,666.67 SNLB DATA TRANSMISSION ITEM 2636 $0.0300 $79.08 $384,856.00 SNLB PAPER DELIVERY PREP 26 $0.1000 $2.60 $12,653.33 SNLB PACKAGE PREP 1 $25.0000 $25.00 $121,666.67 SNLB POSTAGE 26 $0.2900 $7.54 $36,694.67 SNLB DOCUMENT IMAGE CAPTURE 26 $0.1000 $2.60 $12,653.33 **SNLB ADDITIONAL PROGRAMMING 40 $100.0000 $4,000.00 $0.00 SNLB RETURN ITEM MAINTENANCE 1 $15.0000 $15.00 $73,000.00 Subtotal $2,040.94 $9,932,574.67 Total Charge For Services $2,192.78 $10,671,529.33 KathyGrele VicePresident InstitutionalBankingGroup 363WOntarioAve Chicago,IL60654 312.279.6437 kgrele@mbfinancial.com March21,2014 RobFredrickson,FinanceDirector UnitedCityofYorkville 800GameFarmRoad Yorkville,IL60560 DearRob: ThankyouforgivingMBFinancialBanktheopportunitytopresenttheUnitedCityofYorkvillewitha proposalforbankingservices.WeareconfidentthatMBFinancialBankwilldeliverthecustomized solutions,financialstrengthandexpertiseyouneedfromafinancialpartner. WearepleasedtoprovidetheUnitedCityofYorkvillethefollowing: 1.Anexperiencedpartnerthathasbeenservingthebankingandinvestmentneedsof governmentalentitiesforover40years. 2.Asoundtreasurymanagementstructurethatincludesanenhanced EarningCreditRateof .35%. 3.TreasuryManagementsolutionsthatcanyieldimprovementfortheUnitedCityofYorkville whichincludesloweringcosts,freeingupvaluabletimeandprovidingimportantfinancial operatinginformation. Again,thankyouforgivingMBFinancialBankthisopportunity;welookforwardtobuildingalong- termrelationshipwiththeUnitedCityofYorkville. Sincerely, KathyGrele VicePresident InstitutionalBankingGroup 1 MBFinancialBank TreasuryManagementServices RequestForProposal- LockboxServices for: UnitedCityofYorkville March21,2014 Presentedto: RobFredrickson-FinanceDirector UnitedCityofYorkville 800GameFarmRoad Yorkville,IL60560 2 TableofContents ExecutiveSummary RelationshipManagementTeam ScopeofServicesRequiredandResponses SubmissionofProposalsRequirements LockboxProductFeatures InformationManagement&WebAccess ImplementationPlanDetail CoreBankingandLockboxPricing RecommendedServicesPricing PledgeDepositoryAgreement TreasuryManagementMasterAgreement 3 ExecutiveSummary ThankyouforconsideringMBFinancialBankforyourTreasuryManagementneeds. Formorethan100yearsMBFinancialBankhasaproudtraditionofprovidingabroadrangeofrelationship- drivenfinancialsolutionstoorganizationsliketheUnitedCityofYorkville.Wearecommittedtoproviding operatingefficiencies,streamlinedreceivablesprocessing,andcustomizedtreasurymanagementsolutionsto meetourclient’sneeds. AdvantagesofMB’scomprehensivesuiteofinnovativeandflexiblesolutions: Accurateprocessingandhighqualityoutput Greaterresponsivenessandbetterservice. Increasedpaymentefficiency. Optimizecashflow Acceleratedaccountsreceivableprocessingandfundsavailability Wehaveselectedacustomsuiteoftreasurymanagementserviceswithyourneedsandobjectivesinmind. Specificdetailsaboutthesesolutionscanbefoundinthisproposal. StrategicTreasuryManagementsolutionsforUnitedCityofYorkville: Lockboxprocessing–ReducepaperprocessingandimprovescashflowwithMB’sRetailSolution. InformationManagement&OnlineAccess(MBWebExpress)–AccessdailyLockboxprocessingdepositdetail dataandimagesforupto90days,andupto180daysofaccountbalanceandtransactionhistoryalongwith onlinecheckimages. Customizedonlinereports–Receiveandcreateonlinereportsthatworkforyourspecificbusinessneeds. Emailalerts–Receiveemailandonlinealertsforaccountbalancesandtransactions. 4 MBCommercialInstitutionalClientTeam TheUnitedCityofYorkvillewillbeservicedbyourInstitutionalBankingGroupandwillhaveaccesstoexpertsin eachfield,includingtreasurymanagement.Allittakesisonephonecallforallyourneeds.Theprincipalofficers fortheUnitedCityofYorkvillewillbeasfollows: KathyGrele,VicePresident,RelationshipManager,InstitutionalBankingGroup Telephone:(312)279-6437 Fax:(312)279-6386 E-mail:kgrele@mbfinancial.com AgraduateoftheBank’sLeadershipDevelopmentProgram,Kathyhasover10yearsofbankingexperienceand specializesincommercialbankingandtreasurymanagementneedsofinstitutionalandnotforprofitorganizations inChicago.KathyhasbeenamemberofIllinoisGovernmentFinanceOfficialsAssociationandIllinoisAssociationof SchoolBusinessOfficialsandisactivelyinvolvedinanumberofrelatedmunicipalandschooldistrictorganizations. Kathyactsasprimaryclientliaisonforongoingrelations,newserviceinquiriesandproblemresolution. ChristinaBavery,SeniorVicePresident,InstitutionalBankingGroup Telephone:(847)653-6433 Fax:(847)653-0469 E-mail:cbavery@mbfinancial.com ChristinaFrankisaSeniorVicePresidentofCommercialandInstitutionalBankingDivisionatMBFinancial Bank.ShestartedhercareeratMBFinancialBankin1998andiscurrentlymanagingaportfolioof$300millionin commercialandinstitutionaldeposits.Theportfolioismadeupofmunicipalities,schooldistricts,associations,not forprofits,propertymanagementcompaniesandothercommercialclients.Ms.FrankisamemberoftheIllinois GovernmentFinanceOfficialsAssociation,AssociationForum,CommercialRealEstateWomenandtheAnimalCare League. MichaelDavidson,VicePresident,TreasuryManagementAdvisory Telephone:(847)653-1973 Fax:(847)653-0415 E-mail:mdavidson@mbfinancial.com With15yearsofexperienceinthefinancialservicesindustry,Michaelhasapassionforconsistentlyproviding soundconsultativeadvice,superiorclientserviceandsupport.Michael’sresponsibilitiesincludesalesoftreasury managementservicesandmanagingaportfolioofmiddle-marketcompaniesandgovernmental entities.Additionalresponsibilitiesincludeclientpresentations,proposalgeneration,andallaspectsofnew serviceimplementations,includinginstallationandtrainingofonlinebankingandremotedepositservices. 5 MBCommercialInstitutionalClientTeam CherylRoberson,SeniorCommercialBankingAssociate,InstitutionalBankingGroup Telephone:(847)653-217 Fax:(847)653-0469 E-mail:croberson@mbfinancial.com CherylRobersonhasbeenwithMBFinancialBankfor10years.Cherylspecializesincustomerservice,whereshe hasconcentratedalmost30yearsofexperienceinmakingsureclientsaretreatedwithrespectandtheirrequests arerespondedtoquicklyandefficiently. 6 ScopeofServicesRequired Ataminimum,thedesiredlockboxservicesareasfollows: 1.BeinsuredbytheFederalDepositInsuranceCorporation(FDIC). MBFinancialBank,N.A.isinsuredbytheFDIC.AsthefourthlargestBankheadquarteredinIllinois, MBcontinuestosignificantlyexceedthe“Well-Capitalized”thresholdestablishedunderthe regulationsoftheOfficeoftheComptrolleroftheCurrency. 2.ReceiveandprocessCityutilitybillingpaymentsbymailatapostofficebox.Itispreferred,butnot required,thatthepostofficeboxhaveaYorkvilleaddress. TheMBTreasuryManagementteamwillworkwiththeCitytomaximizethebenefitsfrom implementingMBLockboxServices.MBwillworkwiththeorganizationtoestablishaPOBoxthatwill beownedbytheCity.Themostimportantstepintheconversionprocessistonotifyallpayeesofthe newmailingaddress.MBwillworkwiththeCitytoprovidedocumentationandnoticestotheir existingresidents. MB’slockboxprocessingislocatedat6201DempsterStreetinMortonGrove.TheLockboxManageris Mr.LuisTrevino,VicePresident,whohasbeenwiththeBankforover10years.Operationhoursare from6:00A.M.to3:00P.M.SundaythroughFriday. MBinternallymanagesitsowncourierserviceformailpickupanddeliverytothelockboxdepartment. Thecourierserviceismanagedseparatelyfromthelockboxdepartment.Belowarethedistancesand averagetimesbetweenthepickupofitemsandthedeliverytoourlockboxdepartment. Location Distance Averagelengthoftimeitems spendbetweenpickupand delivery ChicagoMainPostOffice 433WHarrison Chicago,IL60680 16miles 5:00A.M.pickup30minutes. 10:00A.M.pickup45minutes. Saturdays2.5hours ChicagoLoopStation 210S.ClarkSt Chicago,IL60690 17miles 5:00A.M.pickup30minutes Saturdays2.5hours OakBrookPostOffice 1314KensingtonRdOakBrook, IL60522 21miles Weekdays2.5hours Saturdays2hours CarolStream 550E.FullertonCarolStream, IL60188 30miles Weekdays1.5hours Saturdays2hours 7 MBmeetsmonthlywiththeUnitedStatesPostalService(USPS)todiscussservicingissuesaffectingour lockboxprocessing.Weare1of8banksparticipatingonalockboxandbankingpostalservice committeetodiscussissuesimpactingourprocessing.MBalsoworkswiththeUSPSduringtimesof unexpectedinterruptiontoensurecustomerexpectationsaremet.Forexample,intheSpringof2012, theNATOconferencewasheldinChicago.MBandtheUnitedStatesPostOfficemettodiscuss alternativedeliveryandprocessingplansshouldnormaltransportationmethodsbeunavailableor delayed. RecommendedSolution:RetailLockbox TheBankwouldrecommendretaillockboxprocessing.TheBankutilizesaspecialapplicationthat mitigatesprocessingerrorswithinretaillockbox.Additionally,retaillockboxismorecost-effectiveat thecurrentvolumeofitemsprocessedwithinyourbankingrelationship.Wholesalelockboxwouldbe moredesirableifvolumewaslowerandtherewasahighfrequencyofexceptionitemsthatrequired complexinstructionsforhandling. TheMBTreasuryManagementteamwillworkwiththecustomertomaximizethebenefitsfrom implementingMBLockboxServices.Themostimportantstepintheconversionprocessistonotifyall payeesofthenewmailingaddress.MBwillprovidemailinglabelswiththeirnewlockboxaddressin ordertoswitchoverfromtheirpreviousaddress.MBwillalsoprovideapersonalizedtrainingsession withtheclienttoreviewhowtoaccessthenewreportingsystemsandutilizeadditionalfeature functionalitydependentonwhichsolutionstheclientengages. AlthoughtheCitycanchooseanyP.O.Boxlocation,MBFinancialisrecommendingtheCarolStream PostOfficelocatedat550E.FullertoninCarolStream. 3.Beabletoprovide110%ofthecollateralizationofallcitydepositswithcollateralincompliancewith theCity’sInvestmentPolicy.Monthlyreportdetailingtheadequacyofcollateralmustbesupplied bythebankwithinfive(5)businessdaysofthecloseofeachmonthtotheCityeitherelectronically orbymail. MBFinancialBankwillcollateralizetheUnitedCityofYorkville’sfundsaccordingtotheCity’s InvestmentPolicy.AllfundsinexcessofFDICinsurancelimitsandininterestbearingaccountswillbe 110%collateralizedatalltimes.AmonthlystatementofpledgedsecuritieswillbeprovidedtotheCity withinfivebusinessdaysofthecloseofeachmonthviamail. 4.Depositonlythoseutilitybillingpaymentsthatcanbeappliedtoidentifiablecustomeraccounts.As theendofeachbusinessday,sendtotheCityviaovernightmailthebank’sdocumentationofthe deposit. MBwilldepositallincominglockboxpaymentsintotheCity’saccountdaily.MBwillovernightall documentationpertheCity’sinstructions.Assoonasacustomer’sbatchiscomplete,imagesare availableimmediatelyonlineforthecustomertoview.Imagesareavailablefor90days.Forlonger storagecapabilities,MBwouldliketorecommendlockboxarchiveservicesviaLockboxExpress, detailedbelow MBencouragescustomerstouseLockboxExpressasasafer,moreefficientalternativethanreceiving paymentviamail.Throughthisonlinetool,theCitycansubscribetoLockboxArchivetochoosetheir ownfrequencyofarchivingpreferences,whetheritbedaily,weeklyormonthly.Additionallyimages canbetransmitteddirectlytothecustomer.TheimageswillbeinaTIFFformataspartofazippedfile. 8 LockboxExpressisprotectedbehindsecuretokenaccessprovidingamoresecureexperiencethanCDs andDVDsdeliveredthroughthemail. 5.Attheendofeachbusinessday,eitherelectronicallysendorallowthecitytohaveaccesstoadata filereflectingallpaymentsthatcouldbeproperlyappliedtoidentifiablecustomeraccountsonthat businessdayinaformatthancanbeacceptedbyMunicipalSoftwareInc.(MSI)utilitybilling module. MBLockboxServiceswillprovideasame-dayfiletransmissiontotheCity.MBLockboxServiceswill usetherequiredfilelayoutsubmittedbytheCityforallfilescreatedandtransmitted.Thefileformat canbeineitherTXTorCSVformats. 6.Attheendofeachbusinessday,sendtotheCityviaovernightmailahard-copyreportofpayments thatwerereceivedandcouldbeproperlyappliedtoidentifiablecustomeraccountsonthatbusiness day.Thereportshouldalsohaveatotalthatagreeswiththedocumentationofthedepositto whichthereportapplies.Thereportshouldreflecttheamountofeachindividualcustomerpayment andthecustomeraccounttowhichitapplies. MBLockboxServicesisabletosendtotheCityviaovernightmailahard-copyreportofpaymentsthat werereceivedandcouldbeproperlyappliedtoidentifiablecustomeraccountsonthatbusinessday. 7.Attheendofeachbusinessday,sendtotheCityviaovernightmailanypaymentsthatcouldnotbe properlyappliedtoidentifiablecustomeraccountsalongwithanysupportingdocumentation.In addition,anymiscellaneousdocumentsthatcustomersincludewiththeirpayments(e.g.letters disputingcharges)shouldalsobeincluded. MBLockboxServiceswillsendallcorrespondencetotheCityviaovernightmaildaily. 8.Havethecapacityofprovidingall“RequiredServices”internally.TheCityprefersthatthe respondingbankprovideserviceswithouttheuseofjointventures,consortiumsorcontractservice providersbecauseofcontrolissues.TheCitywilldeterminetheacceptabilityofanyarrangements withtheobjectiveoftheRFPbeingacomprehensiveproposal. MBFinancialdoesnotoutsourcelockboxservices. 9 SubmissionofProposals A.Astatementoftheproposer’shistoryandexperienceinprovidinglockboxservices. MBFinancialBankhasbeenofferingwholesalelockboxservicesforoverfifteenyears. MBFinancial’sstate-of-the-artlockboxserviceprovidesafast,easyandefficientwaytocollectand trackpayments.WithRetaillockbox,allofyourremittedpaymentsflowtoyourpostofficeboxlocated inCarolStream.Mailfloattimeisreducedandavailablefundsimproved.Thatmeansyourpayments areretrieved,processedandcreditedtoyouraccountfaster,reducingthenumberofdaysittakesto convertacheckintoavailablefunds. Retaillockboxsolution MB’sbestinclasslockboxsolutioncanbecustomizedtomeetyoucompany’sspecificprocessing needs.Ourfullimageretaillockboxsolutionprovidesakeypiecetoachievingafullyelectronic end-to-endaccountsreceivablesolution.Thisserviceisadynamicalternativetothetraditionalpaper intensiveservices. Youcanchoosetoreceiveyourretaillockboxreportsdaily,throughoursophisticatedandsecureweb- basedtool,MBLockboxExpress,orafiletransfer.WithMBLockboxExpress,youcanviewdeposited imagesonlinethesamedaytheyarerecordedtoyouraccount.Boththecheckandinvoiceimagesare availableforfasterreconciliationofreceivables.Thewindowtoyourdailylockboxactivityisprovided throughMB’sLockboxExpresssolution. Electronicinformationkeepsyouinformed: Notificationsandalertskeepyouapprisedthroughoutthedaywhenkeyactivitiesare occurring. Onlinepaymentdecisionsallowyoutoprovideoversightonanintra-daybasisforspecific paymentswithconditionsyouwanttomanageclosely.Youdecidewhatshouldbedeposited. Backroomefficiencieswithelectronicdelivery: InvoicesareimagedandreturnedalongwiththematchingcheckimagesviatheInternet, easingyourdailyaccountsreceivablespostingandeliminatingtheneedtowaitformailor messengerdelivery. Optionalelectronicdeliveryoffilesallowsforaconvenientprocessthatelectronicallyupdates youraccountsreceivables,savingthelaborassociatedwithenteringtheseitemsmanually. Onlineaccesstocheckandinvoiceimagesprovidesaccessatyourfingertipstohistorical information. Ninetydaysoftransactionhistorywithimagesavailableonline,supplementedwithamonthly imagefileforpermanentaccessandstorage.Directinterfaceintoyouraccountsreceivable systemsavesyouandyourstaffvaluabletimeasitreplacesthemanualpostingofaccounts receivablewithanefficientelectronicalternative. B.Abriefdescriptionoftheproposer’slockboxprocessingsystem.Thedayandhoursoflockbox operationsandtheproposer’sdisasterrecoveryplanshouldbediscussed.Theprovisionofa flowchartisencouragedtoclarifythenarrativedescription. MB’slockboxdepartmentincorporatesqualitycontrolcheckpointsthroughoutprocessing.Automated softwareisutilizedtocaptureinformationwithadditionalmanualoversightandverificationcompleted 10 bylockboxstaff.Thelockboxmanagerisresponsibleforfulloversightoftheprocess,butisnot specificallyallocatedtoanyonecomponentatalltimes.Thekeyqualitycontrolcheckpointsinclude: Payeeverification Amountverification Depositbalancing Duplicatecheckverification Customeroutputverification MButilizesmanualandautomatedcontrolsthroughoutthelockboxprocess.Manualcontrolsinclude checklistsandjobaidsalongwithqualityinspections.Insomecases,accountsareassignedtosubject matterexpertswhohandlemorecomplexaccounts.Automatedcontrolsincludepayeeverificationand intelligentsoftwarethatreadsprintedandhandwrittencharacters.Redundantbalancingstepsalong withlogical,algorithmicprogrammingdetectandflaganomaliesanderrors. MBFinancialBankwelcomestheopportunitytoprovideaproductdemonstrationandsitevisitfor City’sstafftoviewourlockboxprocessingfacilityandtomeetthemanagement. MBLockboxServiceswillprovidesame-dayprocessingofalllockboxmail.MBcanaccommodatethe CarolStreamP.O.Box,pickingupmailat5:40A.M.and11:00A.M.MBwillperformremittance processing,scanbillsandchecks,andmakecheckdepositsonasame-daybasis. MBLockboxServiceswillprocessallfundsintotheCity’saccountonasamebusinessdaybasis.The standardlockboxcustomerdepositcutoffis4:00P.M.CST.Customersmayrequestpriorityprocessing tohavetheiritemspostedforreportingby12:00P.M.CST.Allitemsprocessedbythecut-offtimewill bedepositedsamedayandavailableforreviewonLockboxExpressbythecut-offtime. Thelastpickupincludedwiththesameday’stransmissionwillbedependentupontimingoffile delivery.MBFinancialBankcanprocessallitemsreceivedsamedayuntil4:00p.m.CSTandsendthe filelaterorfirstthingthenextbusinessday.Thedeliverytimeandprocessingcutoffarecustomized baseduponclientneedandspecificprocessinginstructions. MB’sledgercut-offtimeis7:00P.M.CST.Alllockboxprocessing,however,iscompletedby4:00P.M. CSTMondaythroughFriday.Wedonotmakedepositsonweekendsorholidays.Mailpickupsand dropoffsreceivedby2:00P.M.CSTwillstillbeincludedinthelastdeposit.MBwillprocessand depositallofthecustomer’spaymentsonthesameledgerdayreceivedaslongastheitemsarrived priortocut-offduringbusinessdays.Iftheitemsmissthecut-offtheywillbeprocessedanddeposited nextbusinessday.Itemsreceivedafter12:00P.M.CSTforprioritycustomerswillbeprocessedand depositedthenextbusinessday. HighlightsoftheproposedCity’slockboxprocessing: MBLockboxServiceswillprovidesame-dayprocessingofalllockboxmail.MBcan accommodatetheCarolStreamP.O.Boxlocation,pickingupmailat5:40A.M.and11:00A.M. MBwillperformremittanceprocessing,scanbillsandchecks,andmakecheckdepositsona same-daybasis. MBLockboxServiceswillprocessallfundsintotheCity’saccountonasamebusinessdaybasis. MBLockboxServiceswilldepositonehundredpercentofalluserchargefees,andallinterest andpenaltyfeesdueandpayable. 11 MBLockboxServiceswillprovideasame-dayfiletransmissiontotheCity.Thefileformatcan beineitherTXTorCSVformats. MBLockboxServiceswillaccommodatebothsingleandmultipleremittances. PleaseseebelowavisualdepictionoftheLockboxprocessingworkflow: Operationhoursarefrom6:00A.M.to3:00P.M.SundaythroughFriday.Customerservicehoursare from8:00A.M.to4:30P.M.MondaythroughFriday. C.Abriefdescriptionofthephysicalsecuritymeasuresinplaceintheproposer’slockboxprocessing facility. DisasterRecoveryPlan: WhilethedetailedMBFinancialBankdisasterrecoveryplanisaninternalconfidentialdocument,what followsisasummarydescriptionofouroverallplan.MBFinancialBankiscommittedtotheprotection ofpeople(staffandcustomers),assets,businessoperations,andservingitscommunityintheeventof adisaster.ItisthepolicyofMBFinancialBankthataviableBusinessContinuity&DisasterRecovery Programbeestablishedandmaintained.Detailedprocedureshavebeendevelopedtoproperly respondtoanyincidentandsupporttheresumptionoftime-sensitivebusinessoperationsand functions. Startof BusinessDay Mail Extraction PrintMail Logs Item Image Scanning Payee Verification Check AmountEntry PerformData Entry DuplicateCheck AmountEntry CARSoftware Receive, Logand SortMail Reconciliation Batch Balancing Customer Outputs- Images& Files Packaging /MailOut File Transmission EndofDay Processing ElectronicCash Letter–Create andTransfer 12 Thescopeofthisprogramcoversawidevarietyofincidents,time-sensitiveandlesstime-sensitive businessfunctions,technology,andalloperationalareasofMBFinancialBank.Thisprogramwillbe activatedintheeventabuilding,system,orportionofthebank’stechnicalinfrastructurebyMB Financialisdeclaredunusablefornormaloperation.Specificplanshavebeendevelopedandteams havebeenidentifiedforeachtime-sensitivebusinessoperation. OversightoftheBusinessContinuityProgramisbyourRiskManagementDepartment.Wehave dedicatedCertifiedBusinessContinuityProfessional(CBCP)staffthatadministersplandevelopment, planmaintenance,testing,andemployeeeducationandkeepstheprograminaconstantstateof readiness.Allplansareupdated,auditedandtestedatleastannually.Thetypesoftestingconducted everyyearincludedatacenterandcriticalsystemstesting,businessunittestingatalternatesites, communicationtooltesting,vendorfailuretesting,andmanagementexercises.Recentsystemtests havebeenconductedsuccessfullyandresultsweresatisfactory. MBownsandoperatestwodatacenterstosupportitstechnologyandoperations.Bothdatacenters areoutfittedwithuninterruptiblepowersupply(UPS)systemsandgeneratorstoensurecontinuous powertosupportalltechnicalprocessingcomponents.Generatorsaretestedweekly.Froman operationalprocessingperspective,banksystemsanddataarereplicatedtoourDisasterRecovery facilitythroughoutthebusinessdayfordataprotectionandbusinessresumptionpurposes.Nightly,all systemsarebacked-uptoalternativestoragemedia.Banksystemsaretieredbasedonannualrisk assessmentsandallin-housecriticalsystemshavesufficientrecoverycapabilitiesupondisaster declaration. Inaddition,alternatelocationsforbankpersonnelareavailabletoensurecompletionofcritical processes.Theprimarydatacenterandbackupdatacenterarelocatedapproximately15milesapart. Allcriticalcommunicationequipmentisdeployedwithmultiplepointsofredundancyinorderto minimizetheimpactoffailure.Weutilizevariousvendorsforkeysystems,whichhavedatacenters locatedthroughoutthecountry. Theprogramisactivatedatthefirstindicationthatcriticalservicescannotberesumedwithin24hours, whichmayormaynotincludebackupprocessingsiteactivation.MBFinancialBankownsandoperates thebackupdatacenterfacility.Personnelatalternatesitelocationsareabletooperateoutofthese sitesindefinitely.Theprogramaddressesimmediateaswellaslong-termrecoveryprocedures.MB FinancialBankhasthecapabilityofusinganybranchsiteasapossiblerecoverylocationforpersonnel inadditiontoremoteaccess. MBmaintainsServiceLevelAgreements(SLAs)withkeyvendors.Ourobjectiveistoensurethatall processesarecompletedinatimelybasisinorderofcriticality.Ourplansandrecoverytimeobjectives arereviewedbyourregulatoryexaminers,TheOfficeoftheComptrollerofCurrency,onanannual basis.AllMBFinancialBankequipmentsuppliersarecontractedfortheappropriateprovisionsinthe eventofanemergency.Inaddition,wehaveagreementswithbackupsuppliersintheeventthatour primarysuppliersareunavailable. Certainincidents(poweroutage,snowstorm,branchfire,etc.)haverequiredMBFinancialBankto activatepartsofitsplan.MBhasrecoveredsuccessfullyinallinstancesofplanactivation.Allevents areevaluatedinapost-incidentprocessandplanchangesaremadeasnecessary. MBwillmakeitsbestefforttoassistcustomersintheprocessingofbanktransactions.Wearegladto discussfurtherandreviewplansandprocessesonanindividualbasis. 13 D.IdentificationoftheindividualswhowouldsupervisetheprovisionoflockboxservicestotheCity andadiscussionoftheirqualifications. TheMBFinanciallockboxleadershipteamisanefficaciousteamthatshareapassionfor providingexcellentcustomerserviceandbest-in-classproducts;theirultimategoalitearn customerconfidenceandsatisfactionthroughtop-qualityproductsandservices.Theteamhas quantifiedcustomersatisfactionbysustainingqualityaccuracyof99.9973%.Inaddition,they haveeffectivelymaximizedbenefitsforcustomersbypromotingsolutionstominimizecost andstreamlineinternalprocesses.TheMBLockboxOperationsteamasawholesharesan idealisticvalue;theyallstrivetosucceedthroughthecustomer’sownsuccess. NickWeaver,FirstVicePresident,DivisionManager,TreasuryManagementOperations Telephone:(847)653-2231 E-mail:nweaver@mbfinancial.com Nickpossesses14yearsofbankingexperience,focusingpredominantlyonTreasuryManagement services.Asaleaderforasegmentofthebank’sOperationsdivision,primaryresponsibilitiescenteron ensuringACH,ForeignExchange,Lockbox,andWireTransferpaymentservicesareofthehighest qualityandbest-in-class.Additionalresponsibilitieslieinhelpingtomanagetheweb-basedproducts manyofthebank’sTreasuryManagementcustomersutilize,aswellasinvariousRiskManagement& Complianceactivities.NickisanAccreditedACHProfessional(AAP),andisconsideredasubjectmatter expertiseinACHprocessing.Additionally,heisamemberofseveralbankandindustrycommitteesand peergroups,aswellasanactivevolunteerhelpingtoteachFinancialLiteracybasicstolocalChicago schools. LuisTrevino,LockboxOperationsManager,LockboxServices Telephone:(847)663-7452 E-mail:ltrevino@mbfinancial.com LuishasbeenemployedbyMBFinancialBankfor18years.Hebeganworkingasaclerk,andthrough theyears,hasbuiltasuccessfulcarrieratMBFinancialBank.Hehas14yearsofmanagement experienceinoperationsmanagement,wherehehaspersistentlyworkedwithhisteamtodeliver best-in-classexperienceandservicestoalllockboxcustomers. DamianCabaj,LockboxTechnicalLead,LockboxServices Telephone:(847)663-7454 E-mail:dcabaj@mbfinancial.com DamianCabajjoinedMBFinancialbankin2008andiscurrentlyatechnicalLeadinthelockbox department.Aresultsorientedprofessionalwitharecordofaccomplishment.Hepossesses exceptionalleadership,customerservice,analyticalandproblemsolvingskills.HeholdsaBachelor’s DegreeinManagementfromFranklinUniversity. 14 E.Adetailedscheduleoffeesandcorrespondingcompensatedbalances.Thescheduleshouldinclude allfeesthatcouldpotentiallybechargedtotheCity.Thefeesshouldbeextendedacrossestimated quantitiessoastoprojectatotalannualfeefortheCity.Thedetailedscheduleshouldinclude,but notbelimitedto,thefollowingitems,ifapplicable: ProcessingFeeforAnAppliedItemWithaRemittanceStub ProcessingFeeforanAppliedItemWithoutaRemittanceStub ProcessingFeeforanUnappliedItem(i.e.NotDeposited) PostOfficeBoxFee BankAccountmaintenanceFee ReportGenerationFee DataFileTransferFee WireTransfer/ACHFees CDProductionFee OvernightMailFee CourierFees RefertoAddendumforPricingProforma.MBispleasedtoprovidetheCityanearningscreditrateof .35%onallcollectedbalancestooffsetservicecharges.TheBankwillalsoprovidetheCityaninterest rateof.20%oninvestmentbalancesheldatMB.PleasenotethattheCity’sbalances,whetherinthe lockboxaccountoraninvestmentaccount,willbecollateralizedpertheCity’sinvestmentpolicy. F.Alistofthree(3)clientreferencesofsimilarsizedand/ormunicipallockboxaccountswhichthebank hasservedoverthepasttwoyearsandiscurrentlyserving.Provideacontactpersonandtelephone numberofeachcustomer.Bysubmittingaproposal,theproposeragreestopermittheCityto contacttheproposer’sclientstoconfirmthequalityofitspastworkforthoseclients. VillageofBurrRidge JerrySapp,FinanceDirector 7660CountyLineRoad BurrRidge,IL60527 Email:jsapp@burr-ridge.gov Phone:630-654-8181 Durationofservice:22years Servicesprovided:BondandTermLoanFinancing,ACH,Wire,OnlineBanking,LockboxServices, ACHServices,ZeroBalanceAccountServices,RemoteLockbox,Lockbox ExpressandInvestmentServices CityofGeneva ThomasW.DahlCPA,FinanceManager 15SouthFirstStreet Geneva,IL60134 Email:tdahl@geneva.il.us Phone:630-938-4542 Durationofservice:2years ServicesProvided:OnlineBanking,WireTransferServices,ACHOrigination,LockboxServices, LockboxExpress,RemoteLockbox,LockboxArchiveServices,RemoteDeposit, ACHandCheckPositivePay,ZeroBalanceAccountServices 15 DuPageCountyCircuitClerk JohnLarson,DirectorofOperations 505NCountyFarmRoad Wheaton,IL60189 Email:jlarson@dupageco.org Phone:630-407-8681 Durationofservice:20years Servicesprovided:OnlineBanking,LockboxServices,ACHOriginationServices,WireTransfer Services,CurrencyProcessing G.Aproposedlockboxservicescontract.Thecontractshouldaddressalloftheservicesdescribedin thisRFP. RefertoAddendum. H.Aproposedpledgedepositoryagreementaddressingthecollateralizationofthelockboxbank account. RefertoAddendum. I.Thesignatureofanofficeroftheproposingbankorqualifiedservicefirmempoweredtomake proposalsonthebankorfirm’sbehalf. RefertoAddendum. 16 AdditionalServiceDescriptions WebExpressOnlinePortal Accessdailylockboxactivityelectronicallywithourlockboxinformationportal. Quicklyandefficientlymanageyourbusinessneedsthroughasecureinternetportal.MBWebExpress,our premiercommercialInternetbankingsolution,isyoursecureportalinto accountinformation,onlinestoppaymentsandelectronicfundstransfercapabilities.Theuser-friendly interfacecombinedwithitsrobustfunctionalityallowyoutoviewreal-timeinformation,performdetailed transactionsearchesandaccessamultitudeofreportstoimprovetheefficiencyofyourdailyfinancialwork. Withthispowerfulsolutionyoucanmanageyourfinancialposition,anywhere,anytime.Asweprovideaccess 24hoursaday7daysaweek,real-timereportingkeepsyouup-to-dateoneverythingfromyouraccount activity,detailedlockboxreportsandthestatusofawiretransfer. Weunderstandthatyouneedeasytoaccesstobalanceandtransactioninformation.MBWebExpressmeets thoseneedsandoffersacustomizedsolutiontomakesurethatyourdailyworkloadbecomesmore manageable. MBWebExpressoffersUnitedCityofYorkvilleadynamiconlinesolution: Reconcileaccountsasfrequentlyasyou’dlike Knowyourcashpositionforinvestmentandfundingdecisions–anytimeofday Initiatepaymentsandcollectionsfromasinglesign-on Notificationthroughalerte-mailsthatkeepyouinformed: AlertsforUnitedCityofYorkvillewhentherearetime-sensitivetransactionsthatneedyourattention.With MB’sWebExpressyoucanmanageyourcashwithaclickofabutton. Accessreal-time,currentdayreportingand180daysofhistory. Viewalltransactionitemimages. Viewmonthlybankstatements,availablefirstdayofthemonth. Customizedreports–providespecificinformationjustforyourcompany. Executeinternaltransfers-realtimeorscheduled. Initiatestoppaymentsquicklyandeasily. Searchbyspecificdatesandspecifictransactioncodesacrossoneormultipleaccounts. Exportmultiplefileformats. OriginateACHFiles–realtimeorscheduled. OriginatescheduledACHtransactions–thesecanbescheduledforsixmonths,oneyearorbeyond. InitiateWireTransfersinUSDollarstodomesticorinternationaldestinations. Accessyourdailycontrolleddisbursementinformation. Dynamicusersecurityandmanagementoveruserprofiles. Defineuserpermissions–differentaccessandauthorizationfordifferentemployees. Experienceeasy-to-use,yethighly-sophisticated,safeandsecureaccess: -Alertsaree-maileddirectlytoyourinbox. -Knowwhatitemsneedactiontakenbeforeevenloggingintothesystem. 17 LockboxExpress: MBLockboxExpressisdesignedforcustomerswhowanttoexpediteaccountsreceivableprocessingandhave accesstoflexiblereportingandresearchcapabilities.WithLockboxExpress,UnitedCityofYorkvillewillhave 24-houraccesstoviewimagesofchecksdeposited,invoices,andanycorrespondencereceivedwithyourdaily remittances.Informationandimagescanbeviewedonlinethesamedaythepaymentsarereceivedand depositedtoyouraccount. LockboxExpresssaveslaborcostsassociatedwiththetediousapplicationofpaymentsfrompaper.Thisservice canimproveyourback-roomefficiencyforpaymentposting,exceptionprocessing,reportgenerationand ongoingresearch.Ouruniqueportalallowsyoutogo“paperless”andeliminatesthecostsassociatedwith paperstorage.SpecialreportsanddetailedfiletransmissionscanalsobeaccessedthroughLockboxExpress. Thisexceptionalreportingtoolprovidesrobustinformationatyourfingertipswithaclickofthemouse. Improvecontrolofdailyreceivablesandenhanceworkflow: Realtimepostinginformation–Intra-dayaccesstoimages,transactions,transmissiondownloadsand reports. Robustresearchcapabilities–Advancedmulti-levelsearchcapabilitiesallowuserstoeasilylocate transactions,reportsandexceptionitemsusingdynamicsearchcriteria. Quickprintoptions–Imagesandreportscanbeopenedin.pdfformatforprinting Informationarchivesolution–Alltransactions,reportsanddatatransmissionscanbedirectly downloadedtoexternalstoragedevices. On-linedecisionprocessing–Userscanviewallexceptionitemsandmakeaccept/rejectdecisions whileviewingitemsonlinemitigatingsignificantdepositdelays. Emailalerts–Customalertnotificationstoletyouknowwhenactivityhasoccurred,e.g.,depositwas processedoraspecifictransactionwasreceived. Customnotes–Userscanflagatransactionandrecordsupplementalinformationthatmaybe importantforaudit,researchorcustomerservice. LockboxExpress:HomepageandIntradaysummary. 18 RemoteLockboxServices: MB’sRemoteLockboxDepositsolutionprovidesUnitedCityofYorkvilleallofthebenefitsofwholesaleorretail lockboxprocessingwiththeaddedconvenienceofempoweringyourstaffwithascanningdevicethatcan createdepositsfromyouroffice.MBwillconsolidatethesedepositsdailywithyourlockboxremittancesand provideintegratedresearchcapabilities.WhetherweprocessyourpaymentthroughMB’sLockbox DepartmentoryouprocessitthroughourRemoteLockboxfeature,thisintegratedsolutionprovidesunified processingandreporting. MBdeploysadesktopscanningdeviceatyourlocation,offeringyouthecapabilitytoscanalloftheremittance documentscurrentlyreceivedatyouroffice,includingchecks,envelopes,full-pageinvoices,stubsand coupons.YourstaffistrainedtocaptureaccountreceivabletransactionsandtransmitthemtoourLockbox site,wherethedataandimagesareread,validatedandindexedtofacilitatepostingfilecreation,check clearingandinformationreportingandarchiving.Thisprocessallowsyoutoutilizearobustprocessing platformwithoutchangingyourremittanceaddress. MB’sRemoteLockboxDepositoffersmanyvaluablebenefits: WithMBRemoteLockboxDeposityouwillconvertallofyourreceivablesintoanelectronicformatto facilitatequickerpostingandresearch. Convertchecksintoavailablefundsquickerwithouteverhavingtoleaveyouroffice. Automateyouraccountreceivablesprocesswithoutmakingasignificantcapitalinvestment. Mitigatestoragewhileloweringyourtransportationcosts. 19 ImplementationandCustomerService Ourexperiencedstaffwillguideyouthroughimplementationandprovideongoingassistance. SolutionImplementation MBmeansbusiness,andthatmeanswe’rereadytoprovidethemanpowernecessarytomakeyourcompany’s transitiontoMBFinancialBankseamless!Weknowswitchingbankprovidersisaninvolvedprocess.Wealso understandyourgoaltotransitionwithoutdisruptiontoyourday-to-dayoperation.Youcancountonour expertteamofadvisorsandtechnicalconsultantstogladlybeapartofyour“implementation”team. Thisprocessbeginswithadetailedimplementationplan,whichoutlinesyourtreasurymanagementservices andanyspecialdevelopmentortestingrequirements.Eachtaskontheschedulewillbeassignedandatarget dateestablishedtobeginyournewbankingrelationshipwithMB.Ourteamoftalentedandempowered TreasuryManagementprofessionalswillworkwithUnitedCityofYorkvilletotransitionatapacethatisright foryou. Theformalprocessanddetailedimplementationplanmakesiteasiertofocusonpertinentdetailsand prioritiesthatmakeadifferenceinthequalityofyourtransitiontoMBFinancialBank. Wheneveryouneedus,our“best-in-class”customerserviceistherewithanexperiencedteamofprofessionals thatareempoweredtomeetyourneeds. Premiercustomerservice Inadditiontoourfirst-classproducts,MB’sTreasuryManagementteamprovidesyouwithqualitycustomer serviceandcustomizedsolutions.Ourteamishighlyaccessible.Wearelocal,experiencedandresponsive.Our representativesareempoweredtoprovidesolutionswithouthavingtogothroughtypicallayersofbank authorizationandbureaucracy. Thisconsultativeapproachtoservicemeansthatyougetknowledgeablesupportfromthestartofour relationshipthroughitslifetimeatMB,asyourbusinesschangeswecandelivertheserviceyouneed.Theend resultisthatyoucanfeelconfidentthatwe’llcontinuetoprovidecutting-edgesolutions. Weareheretohelp.Ourteamwillprovideyouwithend-to-endservice,fromforgottenpasswordstohighly technicalfilecreationandtransactioncompletion.Whetheryoucontactusviae-mailorphone,youwillbe greetedbyaknowledgeableemployeewhoiseagertoassistyou. 20 ImplementationPlan-Relationship Service AdministrativeTask Responsibility MBFinancial Completion Timeframe GeneralInformation: OFAC/CIPDocumentsUnitedCityofYorkville5Days CorporateResolutionUnitedCityofYorkville5Days SignatureCardsUnitedCityofYorkville5Days AssignAccountNumbersMBFinancialBank5Days CertificateofGoodStandingMBFinancialBank2Days ArticlesofIncorporationUnitedCityofYorkville1Day SignatureCardsMBFinancialBank5Days FundMBAccountUnitedCityofYorkville5Days TREASURYMGMTPRODUCTS: InformationReporting(balance reporting,stoppayments)WebExpressMBFinancialBank5Days RetailLockbox LockboxAgreementMBFinancialBank5Days SetUpLockboxProcessingSystemMBFinancialBank2Days SetUpLockboxExpressMBFinancialBank1Day ScheduleMailPickUpsfromCurrentBankMBFinancialBank5Day AdditionalServices&Duties: StaffTraining -WebExpress/Lockbox ReportingTMAdvisory1Day StaffTraining-TransmissionLockbox1Day 21 ImplementationPlan-Lockbox ID LockboxImplementationProject Deliverable Responsibility 1 GENERALPROJECTTASKS Identifyprojectteammembers(CommercialBanking,TMAdvisory,LBXOperations, TMOperations,Vendor(s),UnitedCityofYorkvilleandreviewprojectrolesand expectations. ContactList LBXOperations Establishcommunicationmethodfordatagathering(e.g.,meetings,telephone, Email) ProjectTeam 2 INITIALSET-UPTASKS Obtainallrequirementinformation/documents TMAdvisory & UnitedCityofYorkville -Obtaincompletedlockboxset-upforms/contracts MBTMForms TMAdvisory & UnitedCityofYorkville -Obtaincompletedfileformatdocument ExtractSpec Design Worksheet TMAdvisory & UnitedCityofYorkville -Obtaintestdocumentation(e.g.,coupons)TMAdvisory & UnitedCityofYorkville Completesetupofboxes LBXOperations 3 TECHNICALTASKS Reviewcompletedfileformat(ExtractFileFormatSpecifications/Extract SpecificationDesignWorksheet). LBXOperations Obtainfinalfileformatrequirement/specificationsneededtocompleteextraction fileset-upprocess. LBXOperations LockboxSetup LBXOperations -Lockboxsetupwithinsystem LBXOperations -LockboxExpresssetup LBXOperations -Extractfilesetup LBXOperations 4 STAFFING&TRAINING Obtainandreviewanticipatedprocessingvolumes(e.g.,numberofcyclesprinted permonth/year,peakperiods,etc.) TMAdvisory & LBXOperations Developtrainingplan&jobaids LBXOperations Completetrainingofexistinglockboxprocessors LBXOperations 22 ImplementationPlan-Lockbox 5 WORKFLOW/PROCESSING Obtainbusinessrulesforlockboxprocessing TMOperations&LBX Operations Determinekeyingrequirements TMOperations&LBX Operations Determineworkflow,processcut-offtimesanddailydeadlinetime TMOperations&LBX Operations Determineoptimalbatchsizeforprocessing TMOperations&LBX Operations Writeprocessingprocedurestodocumentdailydepositprocess TMOperations&LBX Operations 6 TESTINGACTIVITIES TestingBegins -Applicationtestswithtestdocuments/dataentry LBXOperations -Reviewresultsofdocumenttesting LBXOperations -Testextract/fileoutput LBXOperations -Testfiledeliverymethod LBXOperations -UnitedCityofYorkville picksupfile UnitedCityofYorkville -UnitedCityofYorkvilleimportsfileintotheirARsystem UnitedCityofYorkville -UnitedCityofYorkville verifiesfileoutput(e.g.,good/bad)UnitedCityofYorkville -System/endtoendtesting(i.e.,testfromLBXsystemthrough UnitedCityofYorkvillesystem) LBXOperations&United CityofYorkville UnitedCityof Yorkville signoff -processinginstructionandfileoutput UnitedCityofYorkville 7 GOLIVE UnitedCityofYorkville releasesfirstmailing UnitedCityofYorkville LBXreceivesmail-beginsprocessing&contactsUnitedCityofYorkville LBXOperations 8 POST-IMPLEMENTATION Reviewprocessingtodeterminewhereefficienciescanbegained ProjectTeam 23 ProposalLockboxServiceFY2014-2017 TO:UnitedCityofYorkville RobFredrickson,FinanceDirector 800GameFarmRoad Yorkville,IL60560 FROM:Contact:KathyGrele Institution:MBFinancialBank Address:363WestOntario,Chicago,IL60654 Phone:312-279-6437 Fax:312-279-6386 Email:kgrele@mbfinancial.com AdditionalInformation: Wetheundersignedherebyproposetofurnishalllockboxservicesinaccordancewiththe specificationsoutlinedintheFebruary2014RequestforProposal(RFP). Theundersignedproposestofurnishtherequiredservicesatthefollowingunitprices: DESCRIPTIONUNITQTY.UNITPRICETOTALPRICE LockboxServicesMonthly36$985.83$35,489.88 Pricesstatedinthisproposalareguaranteedforsixty(60)daysfromthedatehereof,andifawarded theworkwithinthatperiod,weagreetocompletetheworkcoveredbythisproposalatsaidprices. Datedthis21st dayofMarch,2014. Respectfullysubmitted, KathyGrele____________ By:KathyGrele,VicePresident MBFinancialBank,N.A. 24 PricingforCoreServices PleasenotethatMBdidnotincludetheFedExovernightpackagechargesduetouncertaintyofweight.Perour discussionswithFedEx,a1poundpackage,overnightedwillcostapproximately$23. 25 PricingforRecommendedServices Belowisthepricingfortherecommendedservices,detailedintheproposal. PRODUCT/SERVICEVOLUMEPRICECHARGEBAL.REQ. RetailLockboxServices 1 LockboxMICRCapture2,2500.05$112.50$420,506.91$ LockboxArchiveMaint130.00$30.00$112,135.18$ LockboxArchiveperitem10.01$0.01$37.38$ LockboxReport(RecapReport)180.00$80.00$299,027.14$ FileExpress-Lockbox180.00$80.00$299,027.14$ MBRemoteLockboxCapture 1 -$-$-$ RemoteLockboxMaintenanceRetail160.00$60.00$224,270.35$ RemoteLockboxItemsProcessed1000.15$15.00$56,067.59$ LockboxExpress 1 LockboxExpressChecksMaintenance150.00$50.00$186,891.96$ LockboxExpressDocumentsMaintenance150.00$50.00$186,891.96$ LockboxDocumentScanning2,3670.12$284.04$1,061,695.85$ LockboxInternetImages(Checks)2,3670.01$23.67$88,474.65$ WireTransferServices 1 WireModule-WebExpress125.00$25.00$93,445.98$ DomesticorForeignUSDOutgoingWireOnline19.00$9.00$33,640.55$ CDRomCheckImaging 1 CDStatementManager130.00$30.00$112,135.18$ 26 COLLATERALSECURITYAGREEMENT ThisCOLLATERALSECURITYAGREEMENT,dated__________,(“Agreement”)isbetween MB FinancialBank,N.A.,anationalbankingassociation,organizedunderthelawsoftheUnitedStates andauthorizedtoconductabankingbusinessintheStateofIllinois (the “Bank”)and ____________________________(the “SecuredParty”). WITNESSETH: WHEREAS,theBankisaqualifiedpublicdepositoryasdefinedin 30ILCS235 (the “Public FundsInvestmentAct”orthe “Act”);and WHEREAS,SecuredPartyfromtimetotimemakesdeposits,assaidtermisdefinedintheAct, intheBank(“PublicDeposits”),whichPublicDepositsshallfromtimetotimeaggregateinexcessof FDICinsurancelimits;and WHEREAS,SecuredPartydesirestohaveitsPublicDepositssecuredbycollateralinthe amountatleastequaltotheamountofthePublicDeposit,reducedtotheextentthatsuchPublic DepositsareinsuredbyanagencyorinstrumentalityoftheUnitedStatesgovernment,oras otherwiserequiredbytheActorthe_______________________________InvestmentPolicy (“InvestmentPolicy”),ifapplicable;and WHEREAS,theBankhasagreedtosecurethePublicDepositsbygrantingtotheSecuredParty asecurityinterestincertaincollateralownedbytheBankandmaintainedinacustodyaccountonan omnibusorpooledbasis,whichmeetstheAct’srequirements(“EligibleCollateral”);and WHEREAS,inordertoperfectthesecurityinterestoftheSecuredPartyintheEligible CollateralpledgedbytheBank,theBank’sAssetManagementandTrustServicesgroupwillholdthe EligibleCollateralinaCustodyAccount,asdefinedinsection5ofthisAgreement,onanomnibusor pooledbasis,forthebenefitoftheSecuredParty. NOWTHEREFORE,inconsiderationoftheSecuredPartydepositingitsPublicDepositsas hereindescribed,itisherebyagreedbetweentheSecuredPartyandtheBankasfollows: 1.PursuanttotheActandinordertosecurethePublicDeposits,theBankhereby pledges,assigns,transfersandgrantstotheSecuredPartyaperfectedfirstprioritysecurityinterestin suchamountsoftheEligibleCollateraltomeetthecollateralratiosandotherrequirementsdescribed intheActand/ortheInvestmentPolicy(“SecurityInterest”).IfBankisnotifiedbySecuredPartythat theratioofthemarketvalueoftheEligibleCollateraltothePublicDeposits,plusaccruedinterest,is lessthanrequiredbytheActand/ortheInvestmentPolicy,theBank,within24hours,shallmake additionstotheEligibleCollateralsuchthattheratioofthemarketvalueoftheEligibleCollateralto thePublicDeposits,plusaccruedinterest,shallbeatleastequaltothatrequiredbytheActand/or theInvestmentPolicy. 27 2.TheSecurityInterestgrantedhereinshallsecurePublicDepositsandaccruedinterest heldbytheBankatthetimeofthisAgreement,andanyandallsubsequentPublicDepositsregardless oftheaccountsinwhichsuchfundsareheldoridentifiedbytheBank. 3.TheBankrepresentsthatitisthetrueandlegalownerofallEligibleCollateralpledged underthisAgreement,thattheEligibleCollateralisfreeandclearofallliensandclaims,thatnoother personorentityhasanyright,titleorinteresttherein,andthattheEligibleCollateralhasnotbeen pledgedorassignedforanyotherpurpose.ShouldanadverseclaimbeplacedonanypledgedEligible Collateral,theBankshallsubstituteunencumberedEligibleCollateralofequalvalue,freeandclearof alladverseclaims. 4.AtanytimethattheBankisnotindefaultunderthisAgreement(asdefinedinsection 7hereof),theBankmaysubstituteEligibleCollateral,providedthatthetotalmarketvalueofEligible CollateralshallmeettherequirementsoftheActandthisAgreement.Anyadditionalpledge, substitution,orreleaseofEligibleCollateralshallbeapprovedbyanofficeroftheBankduly authorizedbyresolutionoftheBoardofDirectorstoapprovesuchadditionalpledges,substitutions, orreleasesofEligibleCollateralunderthisAgreement. 5.TheBankagreestoplacetheEligibleCollateralwithaFederalReserveBank,atrust departmentofacommercialbank,oratrustcompany(“Custodian”),tobeheldinanomnibusor pooledcustodyaccountforthebenefitoftheSecuredParty(“CustodyAccount”).Asofthedate hereof,theBankhasselectedtheBank’sAssetManagementandTrustServicesgroupastheinitial CustodianandintendstodeposittheEligibleCollateralwithsuchCustodian;providedhowever,the BankretainstherighttoreplaceanyCustodian,oranysuccessorCustodian,fromtimetotimeinthe Bank’ssolediscretion,withanotherqualifiedCustodian,asdefinedbythefirstsentenceofthis Section5.Anysuchcommercialbankortrustcompanyshallbeasecuritiesintermediarythatinthe ordinarycourseofitsbusinessregularlymaintainssecuritiesaccountsforitscustomers. 6.Onamonthlybasis,orasrequiredbytheActorInvestmentPolicy,theBankshall reporttotheSecuredParty,specifyingthetypeandmarketvalueofEligibleCollateralbeingheldin theCustodyAccountforthebenefitoftheSecuredParty.EligibleCollateralshallberetainedinthe CustodyAccountsolongastheBankholdsPublicDeposits. 7.IntheeventtheBankshallfail,suspendactiveoperations,orbecomeinsolvent (“Default”),thePublicDepositsshallbecomedueandpayable.IntheeventofDefault,theSecured PartyshallgiveBankwrittennoticeofsuchDefaultandtheBankshallhave5businessdaystocure suchDefault.IntheeventtheBankshallfailtocuresuchDefault,theSecuredPartyshallhavethe righttorequirethatBankdirecttheCustodiantoliquidatetheEligibleCollateralheldintheCustody AccountascollateralforthePublicDeposits,andpaytheproceedsthereoftotheSecuredPartyand toexerciseanyandallothersecurityentitlements,asdefinedintheUniformCommercialCode (“UCC”),withrespecttotheCustodyAccount.OwnershipoftheEligibleCollateraldesignatedas collateralforthePublicDepositsshalltransfertotheSecuredParty.TheBankauthorizestherelease, withdrawalanddeliveryoftheEligibleCollateraltotheSecuredPartyuponDefaultbytheBank,and authorizestheCustodiantorely,withoutverification,onthewrittenstatementoftheSecuredParty astotheexistenceofaDefaultandtocomplywithentitlementordersoriginatedbytheSecured Party,withoutfurtherconsentoftheBank.SecuredPartymaysellalloranypartofsuchEligible Collateralandoutoftheproceedsthereofpaydamagesandlossessustainedbyit,togetherwithall expensesincurredonaccountoftheBank’sDefault,accountingtotheBankfortheremainder,ifany, ofsaidproceedsorEligibleCollateralremainingunsold. 28 8.ThisAgreementshallbegovernedbyandconstruedinaccordancewiththelawsofthe Stateof Illinois,andthelawsoftheUnitedStates,anditsupersedesanyandallprioragreements, arrangementsorunderstandingswithrespecttothesubjectmatterhereof.Intheeventthatany conflictoflawissue(s)shouldariseintheinterpretationofthisAgreement,thepartiesagreethat when Illinois lawisnotpreemptedbylawsoftheUnitedStates,Illinois lawshallgovern. 9.IntheeventthatanyprovisionorclauseofthisAgreementconflictswithapplicable law,suchconflictshallnotaffectotherprovisionsofthisAgreement,whichshallbegiveneffect withouttheconflictingprovision.TothisendtheprovisionsofthisAgreementaredeclaredtobe severable. 10.Unlessapplicablelawrequiresadifferentmethod,anynoticethatmustbegivenunder thisAgreementshallbegiveninwritingandsentbycertifiedmail,returnreceiptrequestedorthird partyovernightprioritymailcarriertotheaddresssetforthhereinorsuchotheraddressasmaybe designatedbypriorwrittennoticereceivedbytheotherparty. MBFINANCIALBANK,N.A.: By:_____________________________(Print)__________________________(Signature) Its:_____________________________ Date:_____________________________ SECUREDPARTY: By:_____________________________(Print)___________________________(Signature) Its:_____________________________ Date:_____________________________ 29 AUTHORIZEDSIGNATURESFORACCOUNTOF FORMBFINANCIALBANK,N.A.,CHICAGO TRUSTDIVISION WITHDRAWALOFSECURITIES,ORPROCEEDSTHEREOF,SHALLBEAUTHORIZEDBYANYOFTHEFOLLOWING SIGNATURES NAMETITLESIGNATUREPhone# DATEAPPROVED(bypresidentorgeneralpartner) Partnering for Success Proposal for Lockbox Services March 21, 2014 Prepared for: United City of Yorkville BMO Harris Bank N.A. March 21, 2014 Rob Fredrickson Finance Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Rob: Enclosed is our Lockbox Services proposal for the United City of Yorkville (“the City”). We appreciate the opportunity to be included in your search for a Lockbox partner who has the experience to receive and process the City’s utility billing payments. Our primary focus is our clients. Our reputation and future depends on it. We take an advisory approach to our sales efforts, with an emphasis on client needs, not product sales. We believe you will find BMO Harris Bank a highly attractive banking partner for these simple reasons: AA rated financial institution with a strong balance sheet and proven financial results to accommodate your current needs and future growth plans. Rated in the Top Five Safest Banks in North America. Comprehensive Treasury & Payment Solutions with dedicated technology for maximum efficiencies and effectiveness. Experienced Lockbox Provider since the 1940’s. Service Excellence commitment as an institution. Experienced, committed Relationship Team located in Metro Chicago providing consultative solutions and optimal service. Building a strong partnership with the City is a high priority for all of us. We look forward to meeting with you to answer any specific questions or provide additional information. Sincerely, Jim Grammas Bonnie Gerrits, CTP Vice President, Institutional Market Vice President, Cash Management Consultant Government Team Treasury & Payment Solutions (312) 461-7895 (312) 461-7435 jim.grammas@bmo.com bonnie.gerrits@bmo.com 111 W. Monroe Street Chicago, IL 60603 2005 West Route 34 Plano, IL 60545 www.bmoharris.com PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. Table of Contents Executive Summary .......................................................................................................... 1 Our Commitment to You ............................................................................................................................... 1 Solution Details ................................................................................................................. 3 II. Scope of Services Required ..................................................................................................................... 3 III. Submission of Proposals ......................................................................................................................... 8 A. History and Experience ....................................................................................................................... 8 B - D. Lockbox Services ........................................................................................................................ 10 E. Schedule of Fees .............................................................................................................................. 15 F. Client References .............................................................................................................................. 19 G - I. Contracts and Agreements ........................................................................................................... 20 Exhibit 1: Treasury Management Agreement with Lockbox Services ....................... 21 Exhibit 2: Pledged Securities (Collateral) Agreement ................................................. 23 Exhibit 3: Lockbox Work Flow Diagram ....................................................................... 25 Exhibit 4: Bank Support in the Community-United City of Yorkville Region ............ 26 PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 1 Treasury & Payment Solutions Our Receivables suite of services aids in streamlining your operational efficiencies: Retail, Wholesale and Wholetail Lockbox Lockbox Imaging Lockbox Online Decisioning DirectBiller or Convenience Pay collection options Online BillPay Consolidator Merchant Services for credit/debit card collections Remote Deposit Capture Commercial Vault Services Executive Summary Our Commitment to You As your strategic banking partner, we have the expertise, strength, and stability to provide you with strategic advice and creative solutions to meet the City’s financial objectives in 2014 and beyond. Our philosophy is relationship-oriented with a strong commitment to the long-term needs of your community. We understand the City’s desire to collect your residents’ utility payments through a more centralized and sophisticated process in order to achieve the greatest efficiencies. BMO Harris Bank has invested in advanced imaging technology within our Lockbox solution to help our clients get ‘out of the paper handling business’ and shift toward more streamlined operations. We view our role with the City as a trusted advisor with the goal of helping you improve your cash conversion cycle. Our objective is to help you lower your receivables conversion period, or Days Sales Outstanding (DSO), with our Receivables offerings and therefore recommend our Lockbox solution. High-Level Summary of our Offering: Your Single Source Provider. We have the treasury, payment and credit resources to meet the City’s changing needs. We are here to help make money make sense. Innovative and Scalable Technology. We have a robust product offering stemming from our continued commitment to reinvest about $800 million annually to improve and maintain our systems. This ensures our clients are using the latest products and technology to stay current and competitive. Pricing Commitment. We agree to provide fixed pricing for a three (3) year Treasury Management Agreement, excluding Balance Administration expense. Price increases, if any, will occur only during the renewal periods. Premium Earnings Credit Rate. Of particular note is our Premium Earnings Credit Rate offering of .40% (which is 20 bps over our standard rate of 20 bps). This rate will optimize the use of balances maintained in the non-interest bearing account to offset service fees. Extensive Implementation Experience. The City will receive an implementation plan that sets expectations and details the steps for your transition to BMO Harris. We will schedule weekly meetings to provide general updates to the City. Proactive. We will keep you informed of any changes or updates in products and services offered by BMO Harris that would be a benefit to the City and of interest to your residents. We will leverage our experience and knowledge of industry “Best Practices” to assist you in managing cash flow more efficiently. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 2 Member FDIC. Your City is your passion. Banking your City is ours. Our Institutional Market experts will bring you uncommonly smart ideas to help you grow and adjust with the times. We have been serving the needs of government clients for more than a century, and we have built solid relationships with various agencies. Attend and contribute to industry-specific conferences and have members of the Government Finance Officers Association (GFOA), Illinois Government Finance Officers Association (IGFOA), Association for School Business Officials (ASBO), Government Investment Officers Association (GOIA), and Association for Finance Professionals (AFP) Maintain relationships with all state banking associations across geographic footprint Continuously stay apprised of industry/geographic trends by working closely with Financial Advisors and through the use of Moody’s, Standard & Poor’s, and Fitch reports BMO Harris Bank’s Vice President of Governmental Affairs to monitor various industry and state legislative issues across all markets to remain a trusted advisor (depository restrictions, taxable vs. tax-exempt financing, etc.) Work in conjunction with product partners within BMO Capital Markets to provide comprehensive solutions to governmental entities Provide banking and treasury solutions for depository and cash flow needs designed specifically for governments We understand the importance of making the most of your resources. This understanding comes from having a team of specialists – many of whom have worked in government agencies – dedicated to helping governments make the most of their budgets. With our consistent commitment to the industry, experienced bankers, and breadth of services, BMO Harris Bank is your single banking resource. We look forward to further discussions with you and a long, mutually rewarding relationship. Our team will work hard to make sure that you can truly state that we have defined a “Great Customer Experience” for the City. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 3 Solution Details II. Scope of Services Required For a proposal to the RFP to be considered and evaluated, a bank must: 1. Be insured by the Federal Deposit Insurance Corporation (FDIC). Yes, BMO Harris Bank N.A. is an Insured Member of the FDIC (FDIC Certificate #16571). 2. Receive and process City utility billing payments by mail at a post office box. It is preferred, but not required, that the post office box have a Yorkville address. Yes, we can receive and process the City’s utility billing payments by mail through a post office box. We are proposing our lockbox environment with the use of optical character recognition (OCR) technology to capture the remittance data required for automated posting to your receivables system. Our proposed lockbox site will have a Chicago address. 3. Be able to provide 110% of the collateralization of all City deposits with collateral in compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the adequacy of collateral must be supplied by the bank within five (5) business days of the close of each month to the City either electronically or by mail. BMO Harris Bank is an established member of the government banking community and we understand importance of making sure your interests are secure and fully collateralized at all times. In accordance with your investment policy, we will pledge approved securities (collateral) in order to secure your deposit relationship with the bank. BMO Harris currently uses Bank of America as a preferred third-party custodian for the pledged collateral. With this partnership, our clients receive detailed monthly collateral statements as well as the ability to view securities pledged online at all times. Although Bank of America is our preferred custodian, the Federal Reserve Bank is an option should it be the City’s preference. Balances on deposit are monitored and reviewed to ensure that at no point in time our client’s fall below stated coverage requirements. Please see Exhibit 2 for copies of these pledge agreements. 4. Deposit only those utility billing payments that can be applied to identifiable customer accounts. At the end of each business day, send to the City via overnight mail the bank’s documentation of the deposit. BMO Harris Bank recommends that the City deposit all payments remitted to the lockbox. We would work closely with the City to optimize the data capture instructions and reduce the number of exceptions. For example, for payments received without a coupon, we could key in account number from the memo line of the check if the data is included. Checks received with no information would be flagged as an exception on the data transmission. The City could review the remittance online to further research the item and apply the payment manually. In order to increase your back-office efficiency, we recommend that, whenever possible, all items received in lockbox (including correspondence) are scanned and not returned physically. This will provide the City with the fastest access to the items and payment information. Images of checks, documents, and envelopes are available on-line 24/7 for real-time access. Non-payment transactions will be batched separately for on-line review and archive. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 4 Member FDIC. All payments are ‘virtually stapled’ on-line so that users can conveniently identify items that were received in the same envelope. Images are stored online for 90 days, with an option to extend storage to 7 years for both checks and documents. Images of checks and documents can be provided on a CD-ROM. CD-ROMs can be produced on a daily, weekly or monthly basis. The majority of clients select a monthly CD-ROM. For those clients that have their own internal archive, we have the ability to send a daily image transmission in a flexible XML format containing all check and remittance images with associated index data. With our Lockbox Imaging solution, you have the option to define additional search fields so that you can quickly sort through your remittances according to criteria that make sense for your business. Create search fields such as invoice number, remitter name and more. You can build multi-level search queries with our robust search engine. If receipt of original paper remittance detail is necessary, we provide multiple paper output options for clients still requiring a daily remittance package. Our standard process is to match the check copy to the original remittance detail and envelope. However, you may choose to receive the remittance advices and checks in separate groups if needed. 5. At the end of each business day, either electronically send or allow the City to have access to a data file reflecting all payments that could be properly applied to identifiable customer accounts on that business day in a format that can be accepted by the Municipal Software Inc. (MSI) utility billing module (see Exhibit C). Yes, BMO Harris Bank can accommodate your requirement. We will provide the data required by the City in your specified file format. We provide the check information as well as all associated remittance detail required for optimal automated posting to your accounts receivable system. In addition, our image indexing and powerful search features available with our Lockbox Imaging Viewer allow your accounts receivable clerks find images of checks and documents virtually instantaneously. 6. At the end of the each business day, send to the City via overnight mail a hard-copy report of payments that were received and could be properly applied to identifiable customer accounts on that business day. The report should also have a total that agrees with the documentation of the deposit to which the report applies. The report should reflect the amount of each individual customer payment and the customer account to which it applies. For a given day’s lockbox activity, we report deposit totals and batch totals throughout the day until your final cutoff and deposit. Batch Summary and Batch Detail reports are accessible through our Lockbox Imaging module on our Online Banking for Business treasury portal. In addition to the deposit totals for the day, you can also see the remittance detail associated with each check remitted to your lockbox, either in the form of a Batch Detail Report or a PDF Batch Report that also contains the images of all checks and associated remittance documents. We recommend that the City use our online Lockbox Imaging module in place of hard-copy reports to further streamline your internal process and minimize costs. However, we will return hard-copy reports and remittance detail in a daily overnight package if required. Intra-day (same day) reporting is also available through our primary balance reporting system (Online Banking for Business). Intra-day reporting to this system is posted up to 4:00 p.m. CT. Our primary balance reporting system provides the capability to report deposits from any transaction types processed through BMO Harris Bank. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 5 Our lockbox platform provides the capability to report lockbox deposit information, as well as transaction detail of each deposit through our bank- supported lockbox platform and online delivery infrastructure. 7. At the end of each business day, send to the City via overnight mail any payments that could not be properly applied to identifiable customer accounts along with any supporting documentation. In addition, any miscellaneous documents that customers include with their payments (e.g. letters disputing charges) should also be included. BMO Harris Bank recommends that the City deposit all checks properly payable to you that were received in the lockbox. As we capture the required remittance data needed for automated posting to your system, we will flag any checks that cannot be applied or if the transaction is unbalanced, will apply the difference to a “suspense account”. This would result in the item being flagged as an exception on the data transmission but the file is still balanced and the funds are deposited to your account. The City could review the remittance online in Lockbox Imaging to further research the item and apply the payment manually. Additionally, we would image all of the documents that accompanied a check as well as any envelopes received containing documents but no checks (i.e., correspondence). All would be available in Lockbox Imaging module of Online Banking for Business. Although we recommend imaging with no paper return, we are able to accommodate return of remittance detail and/or exceptions via overnight mail if required. As an available Receivables service option, BMO Harris Bank offers the Online BillPay Consolidator. In an environment where your residents can pay you through many different online billpay sites, you can count on BMO Harris to help simplify and accelerate the collection of these payments using Online BillPay Consolidator. More and more of the public pays bills using bank online billpay sites as this type of payment is convenient for residents. But many online billpay systems, both bank and third-party systems, actually create and mail paper checks. These payments are not so convenient for you on the receiving end. They often require manual research and keying of posting information. Online BillPay Consolidator….Benefits to the City: Stop Posting Payments Manually You may have been approached by some of the largest bank billpay systems, who may be sending you electronic funds transfers for those payments (a ‘Direct Send’). Funds are delivered electronically, but you still have to post the payments manually. In addition, these Direct Send relationships will not include all online billpay systems – so they do not reach all of your residents’ online billpay payments. Receive Funds Faster Online Billpay Consolidator will speed payment delivery by at least four (4) days by eliminating mail float and check processing. Depending on member use of the system, there is potential to eliminate up to ⅔ of Days Sales Outstanding (DSO). PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 6 Member FDIC. How Online BillPay Consolidator Works Online BillPay Consolidator connects you with a processing and clearing network that reaches more that 95% of online bill payment systems, who are the originators of those billpay checks. Online bill payments are routed through the Online BillPay Consolidator network. BMO Harris will consolidate all payments and associated information from the payment network and deliver: ACH deposits to your BMO Harris deposit account from the previous day’s payments A cash application file containing the previous day’s payments’ remittance data Experience Fewer Returned Payments Because bank online billpay systems are often tied to bank deposit systems, payment is created upon verification that the customer’s account is in good standing. Because the Online Billpay Consolidator system uses the ACH network for clearing, those transactions are processed quickly. This means fewer invalid accounts and insufficient fund return items for you. ‘Own’ the Bank Billpay Channel Those organizations and companies that do not use Online Billpay Consolidator view bank online billpay payments as a necessary evil. But once you have implemented Online Billpay Consolidator, you can ‘own’ the bank billpay channel, promoting it to your residents as one more convenient way to make their payments. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 7 8. Have the capacity of providing all “Required Services” internally. The City prefers that the responding bank provide services without the use of joint ventures, consortiums or contract service providers because of control issues. The City will determine the acceptability of any arrangements with the objective of the RFP being a comprehensive proposal. Yes. All services described and graphically displayed in this proposal fall within the scope of our Lockbox Operations and are under the control of BMO Harris management. This allows us greater control over quality, quicker reaction / resolution to any issues that may occur, and provides a consistent level of quality and capabilities across all of our lockbox sites. Please note we do contract with a courier to pick up the mail for us from the post office and deliver it directly to our Lockbox site. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 8 Member FDIC. III. Submission of Proposals Proposals submitted in response to this RFP should include the following components: A. History and Experience A. A statement of the proposer’s history and experience in providing lockbox services. BMO Harris Bank has been a full-service treasury management provider for over 65 years. Our experienced staff understands the challenges unique to your industry, and we partner with you to provide cash management solutions tailored to your business needs. Our strong commitment to lockbox services extends from many decades. We have been providing Lockbox services since the late 1940’s. One member of the City’s assigned bank relationship team (Bonnie Gerrits) has received their Certified Treasury Professional (CTP) designations. The CTP signifies the Standard of Excellence in Treasury and is administered by the Association for Financial Professionals (AFP). BMO Harris also continues to evaluate the landscape of the financial industry by participating in various Treasury Management conferences, associations, and user groups to ensure a deepened understanding and knowledge of the industry. Many of our bankers, including those on your Relationship Management Team, hold memberships and attend conferences and seminars from the following associations: American Bankers Association (ABA) American Financial Services Association (AFSA) Association for Finance Professionals (AFP) Association for School Business Officials (ASBO) ATM Industry Association (ATMIA) Bank Administration Institute (BAI) Global Concepts Cash Management Global Concepts Check Forum Government Finance Officers Association (GFOA) Government Investment Officers Association (GOIA) Independent Community Bankers of America (ICBA) Mortgage Bankers Association (MBA) National Automated Clearing House Association (NACHA) Prepaid International Forum The Association for Work Process Improvement (TAWPI®) PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 9 BMO Harris Bank’s continued commitment to improve and maintain our systems includes re-investing 10-20% of our annual revenues (about $800 million) in product enhancements and new technologies to make sure we stay innovative and competitive. Our ongoing multi-million dollar investments in our online platform will provide our clients with the optimal North American Online Banking for Business platform and user experience. BMO Harris Bank recognizes a key area to add value is by servicing our Cash Management customers in the highest quality manner. We consistently look for ways to improve how we operate, in terms of people and the effectiveness of our technology, to ensure the best experience for our clients. Quality is paramount and service is the cornerstone on which we do business. In fact, recently we have designed a framework for a comprehensive Cash Management training and accreditation program applicable to all our Sales, Service, and Implementation teams employed by the bank. In Q4 2013, we have defined our accreditation standards with an internal program launching shortly. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 10 Member FDIC. B - D. Lockbox Services B. A brief description of the proposer’s lockbox processing system. The days and hours of lockbox operations and the proposer’s disaster recovery plan should be discussed. The provision of a flowchart is encouraged to clarify the narrative description. Mail Pick-up and Sorting Our Chicago-based lockbox services help expedite the collection process through the use of a unique zip code, aggressive mail pick-up schedule, automated mail sorting and 24 X 7 processing. Mail is rough and fine sorted by automated mail-sorting equipment using barcode and optical character recognition (OCR) technology, and then envelopes are “ground” across the top by automated mail openers to speed the opening process. We do not use full envelope slicers as these tend to tear the contents. Negotiability Review Envelope contents are extracted, checks are reviewed for negotiability and payees verified against the information contained within the online processing instructions for each box. Batch Preparation Once the items are determined to be negotiable and meet the specific client requirements, the batch of checks, invoices, other correspondence and envelopes (if required) are prepared for image capture. Image and Data Capture The batches are then scanned on a high-speed image capture device that images the check and associated remittance documents and captures the MICR line of each check. If present, this equipment also optically reads the OCR scan line contained on the payment coupon for those lockboxes being processed as a scannable box. Following capture, the physical documents are readied for temporary storage prior to destruction or output preparation. All downstream processing is performed from the images. Check Data Entry Check images are passed through intelligent character recognition software where the check amount is extracted from the image. An operator reviews the check image and performs a secondary check amount entry to ensure accuracy prior to “virtually encoding” the check. Deposit Times Deposits are made throughout the day to meet key early morning image clearing deadlines as well as to enable the processing of courier delivered items. The key times are 8:00 am, 10:30 am, 1:00 pm and 4:00 pm (ledger deadline). PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 11 Lockbox Data Transmission For those clients receiving detail data capture via Lockbox Data Transmission services, remittance data is keyed from the invoice or applicable document image, or extracted via intelligent character recognition depending on the document image and data format. As previously noted, lockboxes containing a payment coupon along with the check are set up as a scannable box so the OCR scanline is automatically captured. The remittance data captured is formatted to your file specifications and sent to the City via one of several secured and automated file transfer functions. Lockbox Imaging and Archive Our standard Lockbox service includes imaging of all checks and associated remittance documents, online archive and truncation of paper. The paper is retained onsite for five business days and then shredded. Images are available for online viewing within minutes of processing and are retained online for 90 days, with an option for a 7 year long-term archive. With our Lockbox Imaging solution, you have the option to define additional search fields based on the data contained in your scanline so that you can quickly sort through your remittances according to criteria that make sense for your business. For those clients that have their own internal archive, we have the ability to send a daily image transmission in a flexible XML format containing all check and remittance images with associated index data. Disaster Recovery Plan BMO Financial Group, including our subsidiaries (BMO Harris Financial Corp., Moneris Solutions, and our U.S. affiliates, collectively “BMO Harris”) is committed to maintaining a high degree of Business Continuity preparedness. Our Business Continuity Management program incorporates sound industry practices and fully complies with regulatory guidance. Our objectives include rapid recovery and timely resumption of critical operations following a wide-scale disruption or loss of a major operating location. We have a high level of confidence, through ongoing use of robust testing, that critical internal and contracted third-party arrangements are effective and compatible. Our Business Continuity Management program applies to business and technology functionality and explicitly addresses the continuity capabilities of material third-party vendors, suppliers, and business partners. Our business continuity plans are designed to ensure the viability of our organization, our critical business constituents, and our role within the financial services industry as a whole. We Have in Place:  A fully configured backup computer center  Pre-positioned and fully configured workstations to support operations and business recovery  Split operations (e.g., Wire Operations, Safekeeping and Data Processing)  Data synchronization (e.g., Wire)  Hot site back up in place for all Clearing & Settlement activities  Geographic dispersal of operations, computer centers, and business units  Generators at principle operations, computer centers, and business unit locations  Dedicated business contingency locations PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. 12 Member FDIC.  Diverse, redundant data and voice network  Communication linkages between all sites for service continuity  All sites are available for full processing within 24 hours  On-site technicians for critical pieces of equipment – response time for service during equipment or power failure is 2 hours  Regular successful tests with the Federal Reserve Bank and third parties against recovery time objectives for key functions  Integrated testing for core clearing and settlement recovery in accordance with the Federal Financial Institutions Examination Council (FFIEC) guidelines  Financial and operational risk assessments of our critical businesses  Enterprise-wide rapid response notification system for crisis communications  Pandemic influenza planning and preparations in compliance with FFIEC guidelines. Preparations include, but are not limited to: 1) Monthly H5N1 Avian Influenza monitoring; 2) Personal Protective Equipment stored in all critical facilities throughout North America; and 3) strong remote access capabilities to support offsite work arrangements Our strategy is first based on disaster avoidance, then on disaster recovery. We will make every reasonable effort to ensure business continuity for the City in the event that your staff may not be able to operate from your own office(s). BMO’s Business Continuity Management and Disaster Recovery teams work very closely with suppliers and internal teams in planning and testing to ensure that backup sites are available in a disruption. We also work with equipment suppliers to ensure the required equipment is available within recovery objectives. By using a network of site solutions, we can mitigate concerns regarding capacity issues and ensure the highest quality services for your operation. Multiple Layers of Backup Options for Varying Disaster Levels:  Due to the hub and spoke architecture of our Lockbox Processing platform, any scanned payments can be keyed and processed at other sites.  Chicago Lockbox has a generator on premise that immediately transfers power to the lockbox facility and all equipment during a power outage. Redundant equipment is in place to eliminate any critical single point of failure.  If all critical scanning equipment is down (catastrophic failure), payments will be routed to Milwaukee or Indianapolis for processing. Indianapolis serves as the disaster recovery hot site for the Milwaukee lockbox site and is available in the event of catastrophic disaster.  Disaster recovery procedures are tested annually, which includes a walkthrough, call tree, and life safety testing across the business. Lockbox Work Flow Please see Exhibit 3 for our Lockbox Work Flow Diagram. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2014, BMO Financial Corp., All Rights Reserved. Member FDIC. 13 C. A brief description of the physical security measures in place in the proposer’s lockbox processing facility. All services described and graphically displayed in this section fall within the scope of our Lockbox Operations and are under the control of BMO Harris management. This allows us greater control over quality, quicker reaction / resolution to any issues that may occur, and provides a consistent level of quality and capabilities across all of our lockbox sites. Our security measures include: Security cameras Dual controls Restricted badge access Login IDs and credentials for system access Visitor registration and sign in We do not recommend cash payments, but if cash is received within Lockbox, we handle processing under dual control in an area monitored by security cameras. A cash log is completed and initialed by a 2nd employee after the cash is verified. An internal document is processed in the lockbox deposit so that cash transactions can be identified in image research and in remittance files. The cash is placed in a locked box prior to deposit. Cash deposits are made daily. Our bank security personnel would thoroughly review any claims of loss by clients. BMO Harris will be responsible for any losses that are a result of our activity. D. Identification of the individuals who would supervise the provision of lockbox services to the City and a discussion of their qualifications. Senior Managers in our lockbox operations have over 81 years of combined experience. Key managers average 10 - 15 years of individual experience. This team provides the supervision of the lockbox services and processing. We have a centralized client service function for all Treasury Management services, including lockbox. Through our employee-operated Client Response Center, City staff will be connected to a team of trained, experienced client service managers who can answer all your treasury management inquiries. Our Client Services Managers are all accessible via a single, toll-free number, giving easy access to personal, end-to-end support. Since calls are always answered “live”, never a voicemail, callers always get to speak to one of our team of experts. Client Service Managers log inquiries into our tracking system and provide the information as promptly as possible. For more complex inquiries or requests, your Relationship Manager (Jim Grammas) or your Treasury & Payments Consultant (Bonnie Gerrits) will work with you directly to ensure that any issues are resolved. Below are brief biographies of the Relationship Management Team. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. 14 Member FDIC. Jim Grammas Vice President – Institutional Market, Government Team In Jim’s current role, he specializes in providing financial advice and customized solutions to local governments to meet their objectives. He works with Municipalities, Public School Districts K-12, Park Districts and other Government Agencies. Jim is responsible for marketing the bank’s broad array of financial products and services to governments in metropolitan Chicago and oversees approximately 35 clients. Jim has over 17 years of experience in financial services and has served clients for over 15+ years at BMO Harris Bank. He has served in various management roles in the bank including Retail Bank Management and as Community Development Relationship Manager. Jim serves as President on the local school board for Niles Elementary School District 71 and is actively involved in other non for profit organizations. He earned a bachelor’s degree at Columbia College in Chicago, where he pursued a major in Communications. Bonnie Gerrits, CTP Vice President – Treasury & Payment Solutions Bonnie will be available to you and the relationship team as a cash management consultant. She joined the bank in 1984 and has over 25 years of experience in providing treasury & payment solutions and advice to current and prospective clients. She has worked with clients ranging in size from middle market to Fortune 500 in a variety of market segments including Government, Schools, Not-For-Profit, Business Services, and Diversified Manufacturing. Bonnie is involved with the Association of Treasury Professionals and has earned the designation of Certified Treasury Professional (CTP). She has a Bachelor’s degree from Northern Illinois University and an MBA from DePaul University. Stacey Craig Officer – Treasury & Payment Solutions Stacey joined the bank in 1982 while attending the University of Illinois. She assists the Sales Manager, Bonnie Gerrits, with treasury solutions, services and advice to current and prospective clients in the Institutional Market. She works with clients ranging in size from middle market to Fortune 500 in a variety of market segments including Government, Not- For-Profit, Education, Healthcare and Construction/Real Estate and currently supports the Institutional Market clients. Stacey has held a variety of positions across all operating units within our bank and will be a great asset to the City. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. Member FDIC. 15 E. Schedule of Fees E. A detailed schedule of fees and corresponding compensated balances. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items, if applicable: Processing Fee for an Applied Item With a Remittance Stub Processing Fee for an Applied Item Without a Remittance Stub Processing Fee for an Unapplied Item (i.e., Not Deposited) Post Office Box Fee Bank Account Maintenance Fee Report Generation Fee Data File Transfer Fee Wire Transfer/ACH Fees CD Production Fee Overnight Mail Fee Courier Fees A detailed schedule of fees and corresponding compensated balances are provided on the following pricing pro-forma. Pricing for all items listed above are supplied on the pro-forma and footnotes. Lockbox Services Description Volume Unit Fee Total Monthly Fees Total Annual Fees General and Depository Services Account Maintenance 1 $15.00 $15.00 $180.00 Returned items-checks 10 $5.50 $55.00 $660.00 E-Bank or Analysis Statement - PDF 1 $0.00 $0.00 $0.00 Additional Services: E-Bank or Account Analysis Statement - Download in CSV/Excel $8.00 $0.00 $0.00 Other Debits (a)$0.45 $0.00 $0.00 Other Credits (a)$0.80 $0.00 $0.00 Return Item Redeposited (a)1.50 $0.00 $0.00 Return Images Retrieved (a)$0.25 $0.00 $0.00 Deposit Image Retrieved (a)$0.25 $0.00 $0.00 subtotal $70.00 $840.00 Lockbox (plus P.O. Box rental fee - $75.00/yr.) Lockbox Maintenance 1 $100.00 $100.00 $1,200.00 Lockbox Item - Full Image (with/without stub)2636 $0.35 $922.60 $11,071.20 Lockbox No Check/Correspondence Item $0.30 $0.00 $0.00 Lockbox Unprocessable Items $0.36 $0.00 $0.00 Lockbox Items deposited-on-us (50%)1318 $0.04 $52.72 $632.64 Lockbox Items deposited-Transit (49%) 1292 $0.09 $116.28 $1,395.36 Lockbox Items deposited-IRD (1%)26 $0.14 $3.64 $43.68 Deposits/Credits 21 $2.60 $54.60 $655.20 Check Image Scan (inc 90 Day Archive)2,636 0.02 $52.72 $632.64 Document Image Scan (inc 90 Day Archive)5,272 0.08 $421.76 $5,061.12 Optional: Check Image - 7 Year Archive 2,636 0.02 $52.72 $632.64 Optional: Document Image -7 Year Archive 5,272 0.03 $158.16 $1,897.92 CD-ROM creation -optional 1 22.00 $22.00 $264.00 Data Transmission Maintenance 1 10.00 $10.00 $120.00 MICR Capture 2,636 0.05 $131.80 $1,581.60 OCR Capture 2,636 0.08 $210.88 $2,530.56 Keystrokes for Items Without a Remittance Stub (b)5,400 0.0125 $67.50 $810.00 Daily Transmission 21 7.00 $147.00 $1,764.00 Additional Services: Lockbox -incoming courier package (per package) (a)$6.00 Cash Handling (per occurrence) (a)$22.00 Optional: Paper Package Preparation for Courier Pickup/Delivery (c)$6.00 Optional: First Class Postage (per remittance)$0.23 subtotal $2,524.38 $30,292.56 March 21, 2014 Cost Proposal United City of Yorkville Description Volume Unit Fee Total Monthly Fees Total Annual Fees ACH ACH Maintenance-Online Banking for Business 1 $15.00 $15.00 $180.00 ACH Debits Originated $0.15 ACH Credits Originated 2 $0.15 $0.30 $3.60 ACH Reports 1 $10.00 $10.00 $120.00 ACH Settlement (a)2 $0.15 $0.30 $3.60 ACH credits received $0.25 ACH debits received $0.25 Additional Services: EDI/EFT Credit Received - CTX (a)$0.50 EDI/EFT Debit Received - CTX (a)$0.50 Ancillary ACH Services: ACH addenda records (a)$0.02 ACH Return, or Chargeback (a)$1.00 ACH Notice of Change $1.00 ACH Deletion, Recall or Reversal (a)$5.00 ACH Stop Payment (a)$15.00 subtotal $25.60 $307.20 Wire Transfer Services Incoming Wire Transfer $5.00 Additional Services: Outgoing Domestic Wire - web (a)$8.00 Outgoing Domestic Repetitive Wire - phone (a)$15.00 Outgoing Domestic Free-Form Wire - phone (a)$20.00 Wire Repetitive Storage - optional (a)$0.50 Mail Advice - optional $6.00 subtotal $0.00 $0.00 Information Reporting- Online Banking for Business) OLBB Maintenance 1 $15.00 $15.00 $180.00 OLBB Previous Day Debit and Credit Reporting (per account)1 $10.00 $10.00 $120.00 Additional Services: OLBB Same Day Debit and Credit Reporting (per account)1 $10.00 $10.00 $120.00 subtotal $35.00 $420.00 Miscellaneous Alerts - Optional (per alert) (a)$1.00 Research/Inquiries (per inquiry) (a)$15.00 Customer Photocopy Request (a)$15.00 Foreign Check Collection (per check) (a)$15.00 subtotal $0.00 $0.00 Description Volume Unit Fee Total Monthly Fees Total Annual Fees Additional Optional Services: Fraud Prevention Services ACH Fraud Control (per account) (a)$15.00 ACH Fraud Control Exception Item (a)$0.10 ACH Debit Block (per account) (a)$15.00 Check Debit Block Maintenance (per account) (a)$15.00 subtotal Total Monthly Costs: (d)$2,654.98 $31,859.76 Credit Offset for $1 MM in Balances at Premium ECR: (e)$376.65 $4,519.81 Net Monthly Charge:$2,278.33 $27,339.95 Estimated Balances Required to Offset All Fees:$7,048,919 $7,048,919 Footnotes: a. This service was not specifically requested. However, this is the fee should this service occur. b. Estimated keystrokes: 450 online billpay remittances * 12 digits per City's account number = 5,400/month. c. The City may choose the courier of its choice. Courier fees are charged directly to the City. d. Excludes Balance Administration (i.e. FDIC expense). Currently, Balance Administration is charged at $.1089/month per $1,000 ledger balance. The Bank does not add any markup fees to FDIC expense. e. BMO Harris does not deduct a reserve requirement from balances when determining compensating balances. This is advantageous to the City, since full collected balances are considered for offsetting service fees. ** Volumes and services were provided by the City. ** Service charges may be paid in direct fees, through compensating balances or a combination of both. ** The calculation for the monthly balance equivalent is detailed below: ** The Premium Earnings Credit Rate (ECR) for February 2014 was 0.40%. ** Monthly Fees / (ECR) (Days in month/365) = Balance Requirement ** Therefore, with the BMO Harris Premium ECR of 0.40%, $1 of fees can be offset by: $2,654.98 ** Unit prices, except Balance Administration expenses, are guaranteed for three years. ** We have strived to provide comprehensive pricing, including services that might occur. Given unit pricing is guaranteed for three (3) years, if any of our assumptions are incorrect (or if additional services are requested at the time of implementation or occur in the normal course of business (i.e. check reject, overdrafts) we may need to review and charge for services not included. Assumptions PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. Member FDIC. 19 F. Client References F. A list of three (3) client references of similar sized and/or municipal lockbox accounts which the bank has served over the past two years and is currently serving. Provide a contact person and telephone number for each customer. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for those clients. We encourage the City to call upon these references. City of Naperville Karen DeAngelis, Director of Finance T: 630-420-4115 | F: 630-420-6226 deangelisk@naperville.il.us Customer for 6 years (since 2007) Village of Hinsdale Darrell Langlois, Asst. Village Manager/Finance Director T: 630-789-7014 dlanglois@villageofhinsdale.org Customer for 52 years (since 1961) City of Chicago Thomas Latzke, Deputy City Treasurer T: 312-742-1852 thomas.latzke@cityofchicago.org Customer for 18 years (since 1996) PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. 20 Member FDIC. G - I. Contracts and Agreements G. A proposed lockbox services contract. The contract should address all of the services described in this RFP. Please see Exhibit 1 for a copy of our Treasury Management Master Agreement and the Regional Lockbox Service Description. H. A proposed pledge depository agreement addressing the collateralization of the lockbox bank account. Please see Exhibit 2 for copies of these agreements (includes one for Bank of America and one for the Federal Reserve Bank option). I. The signature of an officer of the proposing bank or qualified service firm empowered to make proposals on the bank or firm’s behalf. Jim Grammas (Vice President) and/or Bonnie Gerrits (Vice President) are authorized to sign this proposal on the bank’s behalf. PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. Member FDIC. 25 Exhibit 3: Lockbox Work Flow Diagram PROPOSAL FOR: THE UNITED CITY OF YORKVILLE ©2013, BMO Financial Corp., All Rights Reserved. 26 Member FDIC. Exhibit 4: Bank Support in the Community-United City of Yorkville Region Generosity runs deep at BMO Financial Group – for more than 195 years, BMO Financial Group has followed a principle of corporate and social responsibility to reinvest in the communities we serve. In 2013, BMO contributed more than $56 million in community donations to charitable, not-for-profit and community-based institutions and organizations that help build and sustain resilient, vital and healthy communities. Our 2013 BMO Employee Giving Campaign set new records for both donations and employee participation, with more than 39,000 employees raising over $22 million for local United Ways and other charities across North America. In October 2013, over 6,000 employees stepped up to donate 9 years of full-time work – in one day! More than 18,685 volunteer hours were donated to projects ranging from rehabbing houses to serving lunches to senior citizens. BMO Harris Bank is dedicated to building, strengthening and enhancing the lives of those who live and work in the communities we serve, including Florida, Illinois, Indiana, Wisconsin, Minnesota, Missouri, Kansas and Arizona. We fulfill our commitment through: Philanthropic support of nonprofit organizations Employee volunteerism Nonprofit board memberships Financial literacy outreach Community investments Community development lending Government affairs BMO Harris Bank has endeavored to support the Aurora-area community through contributions and volunteer hours. Included on the list of organizations that have benefited from our involvement are: Aurora Hispanic Chamber: Gold Sponsor of Fiestas Patrias Aurora Interfaith Food Pantry: Nicholette Rossi, a BMO Harris Retail Banking Manager, is a Board Member and we sponsor the Thanksgiving Gala Aurora University: Silver Sponsor of Celebrating Arts & Ideas Series Fox Valley Park District: Sponsor of Fox Valley Amazing Race, Zombie Invasion 5K and Pumpkin Weekends at Blackberry Farm; also performed Volunteer Day service projects with the Park District in 2013 Hesed House: Sponsor of The Kentucky Derby Annual Gala (two BMO Harris employees, Cathy Milner and Nicholette Rossi, are on the gala planning committee); also performed a Volunteer Day service project at Hesed House in 2013 Paramount Arts Center: Presenting Sponsor of the Broadway Series and sponsor of their annual gala Downtown Alive! Festival Series: Supporting Role Sponsor Oswegoland Park District: PrairieFest Major Sponsor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #3 Tracking Number ADM 2014-34 Ordinance Removing Current Registrar and Paying Agent for Certain Outstanding Debt and Appointing a Successor Registrar and Paying Agent City Council – May 27, 2014 N/A Majority Approval Please see attached. Memo and Paying Agemt Fee Analysis schedule has been revised to include the 2011 Refi Bond Issue. Rob Frederickson Finance Name Department This past March staff received notice from the Bank of New York (BNY) that beginning in fiscal year 2015 the bank will be increasing its annual paying agent fees from $350 to $750 on the following City debt issues: 2004B (Sewer); 2005 (Countryside TIF); 2005A (Debt Service); 2005C (Water); 2006 (Library); 2006A (Water); and 2007A (Water). Paying agent fees for the 2003 Debt Certificates (Water) will be increasing from $200 to $750 per year and paying agent fees for the 2011 (Sewer) Refi bonds will be increasing from $400 to $750 per year. In response to this increase, staff asked the City’s financial advisor (Speer Financial, Inc.) to seek alternative pricing schedules from other banks that perform paying agent services, the results of which are presented in Attachment A. Please note that the Paying Agent Fee Analysis schedule has been revised to include the 2011 (Sewer) Refi Bond issue and the estimated cost savings amounts below have been updated to reflect this addition. The lowest bidder, US Bank, would save the City $16,050 in paying agent costs compared to BNY over the remaining life of the bonds. However, after contacting the bank, staff was informed that US Bank would require BNY to enter into an indemnification agreement before they could take over as paying agent. Unfortunately, BNY has informed US Bank that they will not enter into such an agreement, and as a result US Bank has withdrawn their proposal. The second lowest bidder, Amalgamated Bank, would save the City $14,900 in paying agent costs over the remaining life of the bonds and does not require BNY to enter into an indemnification agreement. In addition, Amalgamated has guaranteed that their fees will not increase for a period of three years (please see Attachment B) and have also agreed to lower their one-time acceptance fee from $475 to $350 per debt issue. Based on the information presented above, it is the recommendation of staff that the attached ordinance be approved and Amalgamated Bank be engaged as successor paying agent for the eight debt issuances identified above. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: May 20, 2014 Subject: Changing Paying Agents ORDINANCE NO. 2014-__ AN ORDINANCE REMOVING CURRENT REGISTRAR AND PAYING AGENT FOR CERTAIN OUTSTANDING DEBT AND APPOINTING A SUCCESSOR REGISTRAR AND PAYING AGENT. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality operating under the provisions of the Illinois Municipal Code, as amended, and under the laws of the State of Illinois; and WHEREAS, the City has the outstanding its (i) Debt Certificates, Series 2003, dated July 1, 2003; (ii) General Obligation Bonds (Alternative Revenue Source), Series 2004B, dated March 1, 2004; (iii) General Obligation Bonds (Alternative Revenue Source), Series 2005, dated March 15, 2005; (iv) General Obligation Bonds (Alternative Revenue Source), Series 2005C, dated September 1, 2005; (v) General Obligation Bonds (Alternative Revenue Source), Series 2005A, dated May 1, 2005; (vi) Refunding Debt Certificates, Series 2006A, dated December 19, 2006; (vii) General Obligation Bonds, Series 2006, dated August 1, 2006; (viii) General Obligation Bonds (Alternative Revenue Source), Series 2007A, dated March 1, 2007; (ix) General Obligation Refunding Bonds (Alternative Revenue Source), Series 2011, dated November 10, 2011 (collectively referred to as the “Outstanding Debt”); and WHEREAS, The Bank of New York Mellon Trust Company, N.A., is currently serving as the Registrar and Paying Agent for the Outstanding Debt; and WHEREAS, pursuant to the provisions of the various authorizing ordinances relating to the Outstanding Debt, the City has the power and authority to remove the current Registrar and Paying Agent and appoint a successor to serve as successor Registrar and Paying Agent; and WHEREAS, it is necessary and in the best interest of the City to remove The Bank of New York Mellon Trust Company, N.A., and appoint a successor to serve as Registrar and Paying Agent with a more cost effective fee structure to achieve a savings on fees related thereto; and WHEREAS, the City Council of the City (the “Council”) has determined that it is advisable, necessary and in the best interests of the City (i) to remove The Bank of New York Mellon Trust Company, N.A., as Registrar and Paying Agent with respect to the Outstanding Debt; and (ii) to appoint the Amalgamated Bank of Chicago as successor Registrar and Paying Agent with respect to the Outstanding Debt; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, as follows: Section 1. Incorporation of Preambles. The Council hereby finds that all of the recitals contained in the preambles to this ordinance are full, true and correct and does incorporate them into this ordinance by this reference. Section 2. Removal of Registrar and Paying Agent and Appointment of Successor Registrar and Paying Agent. The Bank of New York Mellon Trust Company, N.A., is hereby removed as the Registrar and Paying Agent for the Outstanding Debt, and the Amalgamated Bank of Chicago is hereby appointed as the successor Registrar and Paying Agent for the Outstanding Debt. Accounts relating to the Outstanding Debt shall be transferred from The Bank of New York Mellon Trust Company, N.A., to Amalgamated Bank of Chicago as soon as practical after adoption of this ordinance and pursuant to the terms of any agreements between the City and The Bank of New York Mellon Trust Company, N.A. Section 3. Dissemination Agent. Speer Financial, Inc., as financial advisor to the City, is hereby appointed to serve as dissemination agent for all disclosures relating to the change of Registrar and Paying Agent, including posting notice to the Municipal Securities Rulemaking Board through its EMMA system. Section 4. Severability. If any section, paragraph or provision of this ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this ordinance. Section 5. Conflicting Ordinances. All ordinances, resolutions and parts thereof, in conflict herewith are hereby repealed. Section 6. Effective Date. This ordinance shall be in full force and effect from and after its adoption. Ken Koch ___ Joel Frieders ___ Carlo Colosimo ___ Chris Funkhouser ___ Larry Kot ___ Diane Teeling ___ Jacquelyn Milschewski ___ Rose Ann Spears ___ Passed by the City Council of the United City of Yorkville, Illinois this 27th day of May, 2014. Attest: _____________________________ City Clerk APPROVED by me this 27th day of May, 2014. ______________________________ Mayor ATTESTED and FILED in my office this 27th day of May, 2014. _______________________________ City Clerk BOND REGISTRAR AND PAYING AGENT FEES (1) Bank Acceptance(2)Annual (2) Bond Issue Fund Paying Agent Annual Fee Acceptance Fee Termination Fee Remaining Debt Service PMT's Total Remaining Cost over Life of Debt Service Amalgamated Bank of Chicago(3)350.00$ 475.00$ Amalgamated 475 350 500 3,225 The Bank of New York Mellon BNY *750 - - 3,750 Trust Company, National Association 250.00$ 750.00$ US Bank 450 450 500 3,200 Wells Fargo 750 500 500 4,750 U.S. Bank National Association(4)450.00$ 450.00$ Amalgamated 475 350 500 6,075 Wells Fargo 500.00$ 750.00$ BNY *750 - - 8,250 US Bank 450 450 500 5,900 Notes: (1) Reported as of March 19, 2014; fees are per bond issue Wells Fargo 750 500 500 9,250 and may change periodically. (2) Acceptance fee and the first year's annual fee on a new Amalgamated 475 350 500 5,125 bond issue payable at bond closing.BNY *750 - - 6,750 (3) Fees have been in place for over 8 years with no current plans US Bank 450 450 500 5,000 to change.Wells Fargo 750 500 500 7,750 (4) Fees were changed late 2013; prior to that change, the last increase was in 2006; no current plans to change.Amalgamated 475 350 500 6,075 BNY *750 - - 8,250 US Bank 450 450 500 5,900 Wells Fargo 750 500 500 9,250 Amalgamated 475 350 500 6,075 BNY *750 - - 8,250 US Bank 450 450 500 5,900 Wells Fargo 750 500 500 9,250 Amalgamated 475 350 500 5,125 BNY *750 - - 6,750 US Bank 450 450 500 5,000 Wells Fargo 750 500 500 7,750 Amalgamated 475 350 500 5,125 BNY *750 - - 6,750 US Bank 450 450 500 5,000 Wells Fargo 750 500 500 7,750 Amalgamated 475 350 500 3,225 BNY *750 - - 3,750 US Bank 450 450 500 3,200 Wells Fargo 750 500 500 4,750 Amalgamated 475 350 500 6,550 BNY *750 - - 9,000 US Bank 450 450 500 6,350 Wells Fargo 750 500 500 10,000 * current paying agent Savings over BNY Amalgamated 46,600 (14,900) BNY *61,500 - US Bank 45,450 (16,050) Wells Fargo 70,500 9,000 Sewer Countryside TIF Library Debt Service 5 Water Water Water Water 9 9 11 11 2011 Refi Sewer 12 PAYING AGENT FEE ANAYLSIS 9 5 11 2007A 2003 Debt Certificates Debt Service 2004B 2005 2005A 2005C 2006 Library 2006A Debt Certificates Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #4 Tracking Number PW 2014-32 Water Department Reports for January and February 2014 City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-32 Majority Approval Monthly water reports that are submitted to the IEPA. Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #5 Tracking Number PW 2014-33 Double Drum Vibratory Roller RFP Results City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-33 Majority Approval Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #6 Tracking Number PW 2014-34 Game Farm Road and Somonauk Street Improvements City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-34 Consideration of Approval Update and Agreement Consideration Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update as to the status of the overall project as well as present a Professional Services Agreement from HR Green to update the final engineering plans and specifications in preparation of bidding the project. As to the project schedule, generally we are targeting the November 7, 2014 letting, which would translate into a construction start in the Spring of 2015. To make the letting date, pre-final plans are due to IDOT no later than July 18, 2014. Over the next few months, we will be working on the following items:  Updating of Plans, Specifications and Estimates (HR Green)  Applying for IEPA and Other Permits (HR Green)  Completing Land Acquisition (currently 25 out of 33 have been acquired)  Contacting Private Utility Companies / Conducting Joint Utility Meeting  Presenting Draft Phase III Engineering Agreement to City Council  Presenting Draft IDOT Joint Agreement to City Council As noted above, the City needs to submit updated Pre-Final plans to IDOT by July 18th. The updating of the plans includes updating pay code items and special provisions, removing the Rt. 47 and Somonauk Street intersection from the plan set (currently being completed by IDOT), and making other minor revisions as driven by the City. In addition, all necessary permits will be applied for and an updated cost estimate will be provided. HR Green had previously completed the plans and specifications in 2009. Attached you will find an Agreement from HR Green to complete the necessary updates and submittals. We have reviewed the agreement and the projected estimate of time to complete and find it to be acceptable. We are recommending acceptance of the agreement. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 7, 2014 Subject: Game Farm /Somonauk Improvements PROFESSIONAL SERVICES AGREEMENT For Game Farm Road Reconstruction Phase II – Contract Plans, Specifications, and Estimates (Letting Updates) Mr. Bradley P. Sanderson, P.E. Vice President (Engineering Enterprises, Inc.) United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Phone: 630.553.8527 Mr. Matthew J. Feller, P.E., PTOE Project Engineer HR Green, Inc. 651 Prairie Pointe Drive, Suite 201 Yorkville, Illinois 60560 HR Green Project No.: 040098.07 May 1, 2014 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS I. Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 1 of 10 THIS AGREEMENT is between UNITED CITY OF YORKVILLE (hereafter “CLIENT”) and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding CLIENT plans to improve Game Farm Road/Somonauk Street from U.S. Route 34 to Illinois Route 47. Game Farm Road/Somonauk Street is designated as Federal Aid Urban Route 1550. The proposed improvement generally consists of roadway reconstruction with the addition of a two-way left turn lane (TWLTL) from U.S. Route 34 to Illinois Route 47. Other improvements include the addition of curb and gutter, storm sewer, sidewalks, traffic signal modernization and the replacement of various water main and sanitary sewers. CLIENT has secured Federal funding for construction of the proposed improvements. The Federal funding is programmed through the Kane/Kendall County Council of Mayors. The project is currently scheduled for a November 2014 letting. COMPANY previously completed the Phase I engineering, which included the preparation of a Project Development Report (PDR). The Phase I engineering and PDR were approved in January 2007. The original Phase II design contract was authorized on August 22, 2007. The next design effort needed for this project is to update the construction documents (consisting of plans, specifications and estimates) for the November 2014 letting and incorporate revisions based on CLIENT review comments, dated February 14, 2014. The construction documents will be resubmitted to the Illinois Department of Transportation (IDOT) District Three for review, approval and inclusion on the November 2014 State letting. Land acquisition negotiations between the CLIENT and private property owners for this project are ongoing. 1.2 Design Criteria/Assumptions The following design guidelines will apply to this project: A. IDOT Bureau of Local Roads and Streets Manual; B. IDOT Bureau of Design and Environment Manual; and C. CLIENT Subdivision Control Ordinance. 2.0 Scope of Services CLIENT agrees to employ COMPANY to perform the following services: 2.1 Early Coordination, Data Collection and Review A. COMPANY will perform a field check to examine the existing trees in the north portion of the project along the west side of the road. Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 2 of 10 B. COMPANY will review IDOT’s final plans for the Illinois Route 47 reconstruction project to ensure compatibility with the proposed improvements along Game Farm Road and Somonauk Street in the vicinity of Illinois Route 47. 2.2 Revisions to Contract Plans, Specifications and Estimates A. COMPANY will eliminate and/or modify the applicable portions of the plans that will be completed as part of the Illinois Route 47 reconstruction project, which is currently under construction. B. Update water main construction notes and details based on latest requirements of CLIENT and the Yorkville-Bristol Sanitary District. C. Update the plans, specifications and estimates per CLIENT review comments, dated February 14, 2014. D. Update list of Highway Standards, Supplemental Specifications, Recurring Special Provisions and Bureau of Design and Environment (BDE) Special Provisions for the November 2014 letting. E. Update Storm Water Pollution Prevention Plan (SWPPP), Notice of Intent (NOI) and Illinois Environmental Protection Agency (IEPA) Water and Sanitary Sewer Main Construction Permit Application. F. Update the final Engineer’s Opinion of Probable Construction Cost (EOPC) and Estimate of Time (EOT). G. COMPANY will provide Quality Assurance and Quality Control (QA/QC) in accordance with COMPANY’s current Quality Manual (QM), which outlines processes for project planning, including design input, outputs, review and verification. The QM also outlines internal processes, such as standardization, internal project audits, selection and rating of subconsultants, and monitoring of deliverables. 2.3 Meetings and General Coordination A. One (1) person from COMPANY will attend a total of one (1) meeting at CLIENT. This item also includes preparation of meeting minutes and distribution to meeting attendees. B. COMPANY will conduct general coordination throughout the remainder of the project with CLIENT and IDOT. This item includes, but is not limited to: letters, telephone, e- mail correspondence and filling of information. 2.4 Administration COMPANY will conduct general project administration throughout the remainder of the project, including management and oversight of the project team; periodic review of the project execution; document control; scope, schedule and budget monitoring; billing and invoicing; contract file management; and preparation of monthly progress reports. Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 3 of 10 3.0 Deliverables and Schedules Included in this Agreement 3.1 The following deliverables will be generated for this project and are included in this agreement: A. Plans; B. Specifications and Permits (IEPA, NOI, SWPPP); C. Engineers Opinion of Probable Cost (EOPC); and D. Estimate of Time (EOT). 3.2 This agreement is based upon an assumed project duration of seven (7) months, commencing with COMPANY’s receipt of written Notice to Proceed from CLIENT. This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: A. Revisions to Plat of Highways and/or legal descriptions; B. Topographic and/or Boundary Survey Plat; C. Pick-up-survey; D. Preparation of bid packages and/or bid review (State letting); E. Construction layout and/or construction observation; and F. Phase III support. Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others No services by others have been included in this agreement. Should COMPANY be required to hire a subcontractor, with the authorization of CLIENT, a supplement to this agreement will be issued. The supplement must be executed before the subcontracted work can begin, and CLIENT will be required to reimburse COMPANY for the cost of the subconsultant’s fees plus fifteen percent (15%). 6.0 Client Responsibilities No additional CLIENT responsibilities beyond those already listed above have been included in this agreement. 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days’ written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 4 of 10 connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 7.2 Invoices Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney’s fees. 7.3 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and materials not to exceed $46,516.04 as detailed on Exhibits A and B. 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not issued or signed. 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 8.4 Suspension of Services If the Project or the COMPANY’S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 5 of 10 addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY’S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY’S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 8.7 Termination or Abandonment Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this Agreement may be terminated upon seven days written notice. If any portion of the work is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. 8.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and be binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third-Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY’s services under this Agreement are being performed solely for the CLIENT’s benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 6 of 10 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State of Illinois. 8.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect. If the parties cannot agree on a single arbitrator, then the arbitrator(s) shall be selected in accordance with the above-referenced rules. 8.14 Attorney’s Fees If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. 8.15 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. 8.16 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of the electronic files. 8.17 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY’S plans, specifications or design intents not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY’S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY’S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY’S plans, specifications or design intent, or for failure to obtain and/or follow COMPANY’S guidance with respect to any alleged errors, omissions, inconsistencies, ambiguities or conflicts contained within or arising as a result of implementing COMPANY’S plans, specifications or other instruments of services. The CLIENT also agrees to compensate COMPANY for any Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 7 of 10 time spent and expenses incurred remedying CLIENT’s failures according to COMPANY’S prevailing fee schedule and expense reimbursement policy. 8.18 Opinion of Probable Construction Cost COMPANY shall submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY’S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site; the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of his or her opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY’S opinion of probable construction cost. 8.19 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY’s expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern. 8.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT’s expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT’s consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys’ fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. 8.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 8 of 10 COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; failure of any government agency to act in timely manner; failure of performance by the CLIENT or the CLIENT’S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 8.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY’S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’S consultants shall be indemnified and shall be made additional insureds on the General Contractor’s and all subcontractor’s general liability policies on a primary and non-contributory basis. 8.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional engineering services. The compensation to be paid COMPANY for said professional engineering services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attorney fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. It is acknowledged by both parties that COMPANY’S scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY’S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 8.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier; b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances; and c) Professional Services Agreement Game Farm Road – Phase II Letting Update May 1, 2014 Page 9 of 10 state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 8.25 Limitation of Liability The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY’s officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all those named shall not exceed COMPANY’S total fee received for services rendered on this project or $50,000.00, whichever is less. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 8.26 Design Without Construction Observation It is agreed that the professional services of COMPANY do not extend to or include the review or site observation of the contractor's work or performance and the CLIENT assumes all responsibility for interpretation of the contract documents and for construction observation. It is further agreed that the CLIENT will defend, indemnify and hold harmless COMPANY from any claim or suit whatsoever, including but not limited to all payments, expenses or costs involved, arising from the contractor's performance or the failure of the contractor's work to conform to the design intent and the contract documents. COMPANY agrees to be responsible for its employees’ negligent acts, errors or omissions. EXHIBIT A Work Breakdown Structure and Manhour Estimate Game Farm Road Reconstruction Phase II - Contract Plans, Specifications and Estimates United City of Yorkville HR Green Project Number: 040098.07 DATE:05/01/14 Task SHEETS Proj. Dir.Proj. Eng. I Staff Eng. I Des. Tech. II Admin Total Direct Costs Fee 2.1 - Early Coordination, Data Collection and Review 402.00$ 14 A - Field Check and Research 2 2 4 402.00$ B - Review IDOT Illinois Route 47 Plans 8 2 10 1,152.00$ 2.2 - Revisions to Contract Plans, Specifications and Estimates 34,866.00$ 286 A-C - Plan Updates 2,348.04$ Cover Sheet 1 2 2 4 470.00$ Index of Sheets / List of Highway Standards 1 2 2 4 470.00$ General Notes 1 4 4 500.00$ Summary of Quantities (Pay Code updates)6 8 4 12 1,400.00$ Typical Sections 3 2 4 6 690.00$ Schedule of Quantities*4 4 4 4 12 1,340.00$ Driveway Schedule*1 4 4 8 900.00$ Sidewalk Schedule / Earthwork Schedule *1 4 4 8 900.00$ Storm Schedule *2 4 4 8 900.00$ Pavement Marking / Pavement Schedule*1 4 4 8 900.00$ Sign Schedule *1 4 2 6 700.00$ Alignment, Ties, and Benchmarks 2 2 2 220.00$ Plan and Profiles (1" = 50')5 4 4 4 12 1,340.00$ Suggested Maintenance of Traffic 5 4 4 4 12 1,340.00$ Erosion Control Plans (Double Pane @ 1" = 50')3 4 8 12 1,380.00$ Drainage Plan and Profiles (1" = 50')8 4 2 8 14 1,580.00$ Utility Plan and Profiles (1" = 50')3 16 8 4 28 3,240.00$ Intersection Pavement Elevation Plans 7 8 4 12 1,400.00$ Grading Plan 1 0 -$ Pavement Marking and Signing Plans (Double Pane @ 1" = 50')3 4 4 4 12 1,340.00$ Traffic Signal Modification Plans 2 0 -$ Cable Plans and Phase Designation Diagrams 1 0 -$ Interconnect Plans 3 0 -$ Retaining Wall Details 3 0 -$ Miscellaneous Details 14 4 8 12 1,380.00$ Cross-Sections 27 4 4 16 24 2,660.00$ D-E - Specification Updates 220.00$ Special Provisions 12 4 16 1,804.00$ Permits (SWPPP, NOI, IEPA)8 2 10 1,152.00$ F - Estimate Updates Engineer's Opinion of Probable Cost 2 4 2 8 1,090.00$ Estimate of Time 2 4 2 8 1,090.00$ G - Quality Assurance and Quality Control 24 24 4,680.00$ 2.3 - Meetings and General Coordination 4,236.00$ 34 A - Meetings One (1) Meetings at CLIENT - One (1) Persons, Two (2) Hours Each 2 2 250.00$ Meeting Preparation and Meeting Minutes 2 2 4 402.00$ B - General Coordination Misc. Coordination Tasks - Seven (7) Months, Four (4) Hours Each 4 20 4 28 3,584.00$ 2.4 - Phase III Support -$ 0 A - Phase III Requests for Information (RFI's) - 24 RFI's, Two (2) Hours Each B - One (1) Preconstruction Meeting - Two (2) Persons, Four (4) Hours Each C - Four (4) Field Meetings - Two (2) Persons, Four (4) Hours Each 2.4 - Administration 3,192.00$ 28 General Project Administration - Seven (7) Months, Four (4) Hours Each 4 12 12 28 100.00$ 3,192.00$ Total 109 36 168 60 70 28 362 2,668.04$ 43,848.00$ Rates 195.00$ 125.00$ 100.00$ 110.00$ 76.00$ Fee 7,020.00$ 21,000.00$ 6,000.00$ 7,700.00$ 2,128.00$ Grand Total 46,516.04$ * Includes tabulating and checking quantities. DATE:05/01/14 2.2 - Revisions to Contract Plans, Specifications and Estimates Printing Cost (bond), per sq. ft.:$0.45 Reduced Sheets (11"x17"), sq. ft.:1.3 Full Size Sheets (22"x34"), sq. ft.:5.2 Full Size Mylar Sheet Cost, ea.:$7.50 Total No. Contract Plan Sheets:109 Total No. Mylar Sheets Required:7 Pre-final (90%) Submittal to:CLIENT IDOT Utilities Total Reduced Plan Sets 2 6 8 16 Full Size Plan Sets 0 0 0 0 Subtotal:$1,020.24 Final (100%) Submittal to:CLIENT IDOT Utilities Total Reduced Plan Sets 2 6 4 12 Full Size Plan Sets 0 0 0 0 Subtotal:$765.18 Final PS&E Submittal to:CLIENT IDOT Utilities Total Reduced Plan Sets 2 2 0 4 Full Size Plan Sets 0 1 0 1 Mylar Plan Sets (partial)0 1 0 1 Subtotal:$562.62 Cost per Specification Book, ea.:$10.00 Pre-final (90%) Submittal to:CLIENT IDOT Utilities Total Specification Books 2 6 0 8 Subtotal:$80.00 HR Green Project Number: 040098.07 Phase II - Contract Plans, Specifications and Estimates United City of Yorkville EXHIBIT B DIRECT COST WORKSHEET Game Farm Road Reconstruction Final (100%) Submittal to:CLIENT IDOT Utilities Total Specification Books 2 6 0 8 Subtotal:$80.00 Final PS&E Submittal to:CLIENT IDOT Utilities Total Specification Books 2 4 0 6 Subtotal:$60.00 02 - Total:$2,568.04 2.4 - Phase III Support Mileage Rate:$0.560 Mileage Number Destination Round-Trip of Trips HRG (Yorkville) to IDOT D3 64 1 04 - Total: 2.4 - Administration Postage and Shipping Allowance:$100.00 05 - Total:$100.00 GRAND TOTAL:$2,668.04 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #7 Tracking Number PW 2014-35 2014 MFT Program City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-35 Consideration of Approval MFT Resolution, Estimate and Engineering Agreement Consideration Brad Sanderson Engineering Name Department In accordance with the approved budget and Roads to Better Roads Program, we are proceeding with this year’s MFT Program. The budgeted MFT portion of this year’s Roads to Better Roads Program is $275,000. The portion of the program that will utilize MFT funding is as shown on the attached exhibit. Also, attached are copies of the MFT Appropriation Resolution in the amount of $275,000 along with the supporting Municipal Estimate of Maintenance Costs and the Maintenance Engineering Agreement for consideration of approval. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 14, 2014 Subject: 2014 MFT Program / Roads to Better Roads Program B N S F R R reek Rob Roy R o b R o y C ree k B la c k b e rr y C r e e k Blackberry Creek F o x R i v e r B l a c k b e r r y C reek B l a c k b e r r y C r e e k Fox River M or g an C r e e k F o x R i v e r Fox River S B r i d g e S t E Highpoint Rd Gra P a r k s i d e L n S Main St G r e e n fi e l d T u r n N R o y a l O a k s D r M a d e li n e D r O l d G lory Dr F a i r h a v e n Dr Ronhill Rd Walsh Cir McLellan Blvd Naw akw a L n S u m a c D r Timb er Cre e k D r E Yellowstone Ln N o r w a y C i r Cr W h i te Oak W a yW i n d h a m C i r Ke lly Ave S q u ir e C ir Iroqois Ln Deer St Shadow Creek Ln T w i n l e a f T r l Tim ber Ridge Dr Hideaway Ln E Barberry Cir R i c h m o n d A v e Burr St M u r f i e l d D r W Lexington Cir D e e r p a t h D r W i n g R d Prairie Ln W o o d S age Ave W R o yal Oaks D r Illini Dr T a u s Cir Bruell St Marketview Dr M a r k et Place Dr Homestead Dr Game Farm Rd Freemont St Arrowhead Dr W Kendall D r W Kendall Dr l F a r m R d H a y d e n D r McHugh Rd Center Pkwy K e n n e d y R d Wacker Dr Ashley Rd Immanuel Rd Va n E m m o n R d L e g i o n R d B ri s t o l R i d g e R d Cannonball Trl villion Rd F i e l d s Dr Tu m a R d W F o x S t Fairfax W ay Windett Ridge R d Country Hills Dr E m e r a l d L n Prairie C ro ssin g D r Mill St Hilltop Rd Tanglewood Trails Dr Walsh Dr Hawk Hollow Dr H a m p t o n L n E Van Emmon St R iv e r si d e D r Poplar Dr Autumn Creek B l v d M c M urtrie Way K i n g s m i l l S t Alice Ave P a r k w a y D r A l d e n Ave R a i n t r e e R d Crooked Creek Dr S u t t o n St G r een B riar R d Western Ln Fairfield Ave Maple Ln Lillian Ln Heustis St E Countryside Pkwy Quinsey Ln Commercial Dr W Madison St W Ridge St E Fox St K e ntshire Dr High Ridge Ln Coach Rd P e n man Rd S Royal Oaks Dr Shad o w Wood Dr Colonia l Pkwy P o n d e r o s a D r E Washington St Bea v e r S t Ridge St Teri Ln E Veterans Pkwy Northland Ln Wheaton Ave G o l d e n r o d D r E l d e n D r F o r d D r R i v e r B i r ch D r Lauren Dr W Van Emmon St Eliza be th St River Birch Ln Morgan St Wooden Bridge Dr M anchester Ln O a k S t Adrian St Coral Dr W i n t e r b e r r y Dr B a n b u r y A v e W h i t e O a k W a y W arbler Ln Bristol Ave Drayto n C t King St Juli u s C t Appletree Ct Fox G l e n D r E F l i n t C r e e k L n Omah a D r H a r v e s t T rl Cedar Ct B l u eja y D r O a k L n Colton St P i n e C t Denise Ct Ga r de n Ci r L i n d e n A v e S u n s et A v e O a kla w n A v e L y m a n L o o p Henning Ln Amos Ave Bristol Rid ge R d J o n a than Dr W e s t o n A v e H o n e y s u c k l e L n E Elm St W Veterans Pkwy C a n dleberry Ln Gawne Ln K a t e D r Blaine St S w it c h g r a ss Ln Yorkville Rd G oldfinch Ave Rood St Garden S t C l a r e m o n t Ct E m ily Ct Boomer Ln C olumb i ne Dr Aster D r We s tw ind D r Woodland Dr Walnut St Woodworth St Jackson St Tremont Ave S P a r k D r B o n nie L n N Park Dr St C a n a r y A ve W y t h e P l C a n y o n C t Dalton Ave Division St South St Timber Creek Dr Auburn D r Birchwood D r Wolf St C h ris t y L n W a l n u t D r C o r a l b e r r y C t C l o v e r C t O v e r l o o k C t M a p l e S t mber Creek Pl Hillcrest Ave S a ge Ct Cardinal Dr Dakota Dr A m a nda Ln W John St Wi l s on Ct Behrens St S u n n y D e ll Ct P a t r i c i a L n Walter St A n d r e a C t E Ridge St C o n s e r v a t i o n D r Winter t h u r Grn F a w n R i d g e C t P a l m e r C t Spruce Ct Strawberry Ln W Dolph St Mistwood Ct F a r m s t e a d D r Mul h e r n C tE B l a c k b e r r y L n Naden Ct Tower Ln H i c k o r y C t Red Tail Ln Chestnut Cir E Kendall Dr Liberty St P o w e r s C t B l u e s t e m D r Q u i n s e y L n Birch Ct Norton Ln Laurel Ct R i v e r R d P h elp s Ct Patriot Ct Neola R d S Main St W Fox St Austin C t Church St Haley Ct Wells St Fir Ct Cannonball Trl E Main St Wals h D r J o hnson St W S o mo n a u k St C a n n o n b a l l Tr l W Veterans Pkwy Mil l S t S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Illini Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St R e d h o r s e L n Fox Gle n Ct Timber Creek Dr W Brandenburg Way Legion Rd Arcadia Ln E H i g h p o i n t R d W a l s h D r Su n flow e r C t Hawthorne Ct Walsh Ct B u c k t h o r n e C t W B a r b e r r y C i r C o r n e r sto n e D r B u r n i n g B u s h Dr Spi c e b u s h Ct Deer St West St W Center St E Center St W Somo na uk St W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St E Main StOakwood St Freemont St Martin Ave Victoria Ave Marie Ave Heritage Dr H e a rtl a n d D r Stillwa t e r C t Omaha Dr Redwood Dr G r a ce Dr E Spring St E Spring S t C e n t ra l D r Acorn Ln R iv e r sid e R d Wheatl a n d C t Landmark Ave M c H u g h R d Tuma Rd Carpenter St Menard Dr D i c k s o n C t C e n t e r P k w y W C o u n t r y s i d e P k w y B l a c k b e r r y C t W B l a c k b e r r y L n A n d e r s o n C t Cornell Ln Independen c e B l v d John St Hic k o r y Ln Meadowview Ln Canyon Trl Canyon Trl Ct White Plains Ln Alan Dale Ln Faxon Rd F a x o n R d C h e s h i r e C t N e w b u r y C t Essex Ct D o v e r Ct N Dover Ct SCatalpa Tr l Redbud Dr C a n n o n b all T rl A l a n D a l e L n Crestwood Dr Caledonia Dr Fontana Dr Pinewood Dr Pl um St Grove St Cross St Main St R o y a l O a k s C t K e n n e d y R d Lakevie w D r Bell St Chestnut Ct S a r a v a n o s D r T o m m y Hug h e s W a y N B r i d g e S t C o n c o r d C t E Lexington C i r P r i a r i e M e a d o w D rW i l d I n d i g o L n P r a i r i e R o s e L n C o n e f l o w e r C t P r a i r i e G rass Ln McHugh Rd P rairie Clo v er D r E Countryside P k w y M c H u g h R d Conover Ln Leisure St Pleasure Dr Georgeanna St Syca m o r e R d John St Sequ o i a C i r C h e s t nut LnC hestnut Ln Stone r i d g e C t S t one r idge Ci r S t o n y C r e e k L n S h a r o n L n T y l e r C r e e k C t A a r o n L n (P l a t t e d ) kwy P o p l a r D r Wa l s h C i r R e d Tail Ct Beecher Rd S i e n n a D r Madden Ct Cobalt Dr M e a d o w l a r k L n MeadowlarkCt Greenfield T urn S u n n y D e l l L nHazeltine W a y St Jose p h s W a y Waverly Cir Blueberry Hill Hearthstone Ave Hartfield Ave Bra e m o r e Ln Ash w o r t h L n Fairfax W ay C a u lfi e l d P t Fitzhugh Turn Wilton Ct T i m b e r C r e e k C t Neola Ct N B r i d g e S t Beecher Rd N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin ois R o u te 7 1 C a n n o n b all Trl Trilliu m C t Meadow Rose Ln Candleberry Ct V i l l a g e V i e w D r D e e r p o i n t L n I n g e m u n s o n L n S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illin ois R oute 126 S B ri d g e S t L e g i o n R d Kennedy Rd T i m b e r V i e w L n Shadow Creek Ct Country View Dr Wren Rd Prestwic k L n S h etla n d L n Shetla n d C t Gleneagles Ln Callander Trl Dunbar Ct Aberde e n C t W hite kirk L n E Hydraulic Ave N Conover Ct S Conover Ct Schoolhouse Rd B ator StDydyna Ct B e nja m in S t Rodak St Benjamin St Tomasik Ct Bu h r m a s t e r C t Longview Dr L a v e n d e r W a y Sunset Ave W Hydraulic Ave W Hydraulic Ave Identa R d Isa bel Dr Erica Ln Blackberry Shore Ln G ille s pie L n Edward Ln Edward Ln Isabel Dr Beecher Rd Purcell St N Carly Cir S Carly Cir C a rl y D r Car l y Ct P a t r i c k Ct C o d y C t Division St Swa n s o n L n Prairie Pointe Dr Fountainview Dr EXHIBIT A LOCATION MAP DATE: PROJECT NO.: FILE: BY: MAY 2014 YO1339 YO1339-LOCATION.MXD KKP 2014 ROAD PROGRAM UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2013\ United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° LEGEND RESURFACING CRACK SEALING STRIPING CITY WIDE CRACK SEALING PRIORITY 2 CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE STRIPING CITY WIDE CRACK SEALING PRIORITY 1 ADRIAN STREET RESURFACING BLAINE ST. TO WASHINGTON ST. HYDRAULIC AVENUE DEAD END TO MORGAN ST. WOODWORTH STREET RESURFACING SPRING ST. TO MAIN ST. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #8 Tracking Number PW 2014-36 Walsh Drive Easement City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-36 None at this time Easement Status Brad Sanderson Engineering Name Department This memo is to update the Public Works Committee as to the status of the effort to address the drainage issues at Walsh Drive. Last month I was able to meet with the property owner on-site at which time they indicated that they would be open to granting an easement for the City to perform the required work. Attached, please find copies of the proposed grant of easements. The easements have been forwarded to the property owner for review. At the time of this memo, we have not heard from them as to their acceptance of the language on the documents. If you have any questions, or need additional information, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 12, 2014 Subject: Walsh Drive X X X X #* !. !. #* !( ") !. !. !. !. !. !.!( ") ") !.!( ") !.!( ") !. ") !.#* !. ") !. !( !(") ") ")!.")!(!.") !. #* ")!(!.!.")!.")!.")") #* #* EX I S T I N G 1 2 " RC P C U L V E R T EXISTING 4'x7' CONC.BOX CULVERT # EX I S T I N G 1 5 ' P . U . A N D DR A I N A G E E A S E M E N T 05 - 0 5 - 4 4 3 - 0 1 7 Pa r k N a t i o n a l B a n k 05-05-400-037 Cosmopolitan Bank EX I S T I N G 3 0 " CU L V E R T W a l s h C i r c l e DRAINAGE WAY TO BE RE-ESTABLISHED PR O P O S E D 3 0 " CU L V E R T WA T E R M A I N L O W E R I N G RE Q U I R E D DR A I N A G E W A Y T O BE C L E A R E D A N D RE - E S T A B L I S H E D S t a g e c o a c h Tr a i l ( R T 7 1 ) W a l s h D r i v e A s t e r D ri v e T o m m y H u g h e s 0100200 FeetLegendExisting Storm Sewer 10" and Smaller 12"15"18"21"24"27"30"36"42"XXMajor Culvert !.Manhole !(Catchbasin ")Inlet #*Flared End Section Proposed Storm Sewer !.Proposed Manhole #*Proposed Flared End Section En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 w w w . e e i w e b . c o m DA T E DA T E : PR O J E C T N O . : FI L E : PA T H : BY : AU G U S T 2 0 1 3 YO 1 3 2 5 YO 1 3 2 5 _ L o c a t i o n . m x d H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 3 \ KK P NO . RE V I S I O N S ³LOCATION MAPWalsh Drive Dr a i n a g e I m p r o v e m e n t s United City of Yorkville Kendall County, Illinois Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I l l i n o i s 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 w w w . y o r k v i l l e . i l . u s Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #9 Tracking Number PW 2014-37 Parking Restriction in Windett Ridge Subdivision City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-37 Majority Approval Proposed parking restriction on Windett Ridge Road. Eric Dhuse Public Works Name Department Summary A discussion related to on-street parking in the Windett Ridge Subdivision on Windett Ridge Road from Bridge Street (Route 47) to Kentshire Drive. Background This item was initiated by a resident who contacted the property management company. The resident had safety concerns regarding the parking on Windett Ridge Road. The sidewalks are not completed in some portions of this subdivision and residents must sometimes utilize the roadway for walking. When vehicles and construction equipment trailers are parked on both sides of the street, it becomes difficult to see pedestrians and vehicles approaching. The proposed plan would restrict parking on the North/East side of Windett Ridge Road from Bridge Street (Route 47) to Kentshire Drive. Individuals would still be permitted to park on the South/West side of Windett Ridge Road. Recommendation Past City Council process for approving new parking restrictions has involved the committee first endorsing the parking restrictions, then directing staff to send letters to surrounding property owners inviting them to a future meeting to ask questions about the proposed restrictions, and then the City Council considering the full ordinance. Staff recommends the committee to endorse the parking restrictions and direct staff to send out letters inviting adjacent property owners to a future committee meeting. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: May 15, 2014 Subject: Parking Restriction in the Windett Ridge Subdivision Br i d g e Fai r f ax Legion Parkside Wind ett Ri dg e S u t t o n Fairfield Co ach Ki ngsmi l l Ri c h mo n d K e n t s h i r e Prairie Crossing Ra i n t r e e Warbl er Bo n nie Hartfield Banbur y HearthstoneTremont Ma n c h e s t e r We s t o n Wy t h e Country Hills Ashworth C o n s e r v a ti o n S a r a v a n o s Braemore Cl aremont Mui r f i el d Wal nut Deerpoint P h elp s Dr ayt on Wi nt e r t h u r St Joseph's Waverly Murfield Wilton Fitzhugh Ca ul f i el d B a l t r u s o l En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP DA T E : MA Y 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s WINDETT RIDGE PARKING UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 4 0 2 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 0 2 - W I N D E T T R I D G E P A R K I N G . M X D FI L E : hhhää NORTH05001,000 FeetLegendArea of Restricted Parking Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #10 Tracking Number PW 2014-38 Disposal of Equipment City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-38 Positive Approval Requesting permission to dispose of surplus parts and equipment Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #11 Tracking Number PW 2014-39 Sewer Cleaning Machine RFP City Council – May 27, 2014 PW – 5/20/14 Moved to Consent Agenda PW 2014-39 Positive Approval RFP for trade in of current unit and purchase of new combination sewer cleaning machine (vac truck). Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $867,081.21 City Council – May 27, 2014 None – Informational Amy Simmons Finance Name Department       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 1 9 A C C U R I N T L E X I S N E X I S R I S K D A T A M G M T . 1 2 4 9 3 0 4 - 2 0 1 4 0 4 3 0 0 4 / 3 0 / 1 4 0 1 A P R I L S E A R C H E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 2 6 6 . 6 5 IN V O I C E T O T A L : 6 6 . 6 5 * CH E C K T O T A L : 6 6 . 6 5 5 1 7 6 2 0 A D V A A U T O A D V A N C E D A U T O M A T I O N & C O N T R O L S 1 4 - 2 0 5 9 0 4 / 3 0 / 1 4 0 1 I N T E G R A T I O N & P R O C U R E M E N T O F 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 8 , 4 7 5 . 0 0 0 2 N E W S O F T W A R E * * C O M M E N T * * IN V O I C E T O T A L : 8 , 4 7 5 . 0 0 * 1 4 - 2 0 6 0 0 4 / 3 0 / 1 4 0 1 N E W W I N 9 1 1 A L A R M I N G S O F T W A R E & 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 3 , 4 8 3 . 0 0 0 2 T E L E P H O N Y M O D E M T O R E P L A C E * * C O M M E N T * * 0 3 E X I S T I N G S C A D A A L A R M S O F T W A R E * * C O M M E N T * * IN V O I C E T O T A L : 3 , 4 8 3 . 0 0 * CH E C K T O T A L : 1 1 , 9 5 8 . 0 0 5 1 7 6 2 1 A D V A N D I S A D V A N C E D D I S P O S A L - B A T A V I A - T 0 t 0 0 0 0 1 0 5 7 3 8 6 0 4 / 3 0 / 1 4 0 1 A P R I L R E S I D E N T I A L T R A S H 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 1 1 1 , 9 3 9 . 5 8 0 2 A P R I L R E S I D E N T I A L T R A S H 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 2 8 2 , 2 3 8 . 7 0 IN V O I C E T O T A L : 9 4 , 1 7 8 . 2 8 * CH E C K T O T A L : 9 4 , 1 7 8 . 2 8 5 1 7 6 2 2 A R A M A R K A R A M A R K U N I F O R M S E R V I C E S 1 5 8 8 4 9 3 7 4 5 0 4 / 2 9 / 1 4 0 1 U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 0 2 U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 0 3 U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 6 IN V O I C E T O T A L : 1 0 4 . 2 6 * CH E C K T O T A L : 1 0 4 . 2 6 Page 1 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 2 3 A T T A T & T 6 3 0 5 5 3 6 8 0 5 - 0 4 1 4 0 4 / 2 5 / 1 4 0 1 0 4 / 2 5 - 0 5 / 2 4 C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 5 . 1 7 IN V O I C E T O T A L : 1 3 5 . 1 7 * CH E C K T O T A L : 1 3 5 . 1 7 5 1 7 6 2 4 B U I L D E R S B U I L D E R S A S P H A L T L L C 1 1 4 6 9 0 4 / 2 3 / 1 4 0 1 M I S C . P A T C H I N G 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 3 4 3 , 9 1 4 . 5 0 IN V O I C E T O T A L : 3 , 9 1 4 . 5 0 * 1 1 5 0 2 0 4 / 2 4 / 1 4 0 1 M I S C . P A T C H I N G 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 3 4 2 , 0 3 0 . 5 0 IN V O I C E T O T A L : 2 , 0 3 0 . 5 0 * CH E C K T O T A L : 5 , 9 4 5 . 0 0 5 1 7 6 2 5 C A L L O N E U N I T E D C O M M U N I C A T I O N S Y S T E M S 1 0 1 0 - 7 9 8 0 - 0 0 0 0 - 0 5 1 4 0 5 / 1 5 / 1 4 0 1 A P R I L 2 0 1 4 A D M I N L I N E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 2 4 9 . 6 9 0 2 A P R I L 2 0 1 4 C I T Y H A L L N O R T E L 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 6 . 9 2 0 3 A P R I L 2 0 1 4 C I T Y H A L L N O R T E L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 6 . 9 2 0 4 A P R I L 2 0 1 4 C I T Y H A L L N O R T E L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 6 . 9 3 0 5 A P R I L 2 0 1 4 P O L I C E L I N E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 7 0 7 . 8 0 0 6 A P R I L 2 0 1 4 C I T Y H A L L F I R E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 8 3 . 7 9 0 7 A P R I L 2 0 1 4 C I T Y H A L L F I R E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 8 3 . 7 9 0 8 A P R I L 2 0 1 4 L I B R A R Y L I N E S 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 4 0 8 9 . 7 4 0 9 A P R I L 2 0 1 4 P W L I N E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 9 7 6 . 5 7 1 0 A P R I L 2 0 1 4 P A R K S L I N E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 2 8 1 1 A P R I L 2 0 1 4 R E C R E A T I O N L I N E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 7 1 . 6 5 IN V O I C E T O T A L : 2 , 8 1 9 . 0 8 * CH E C K T O T A L : 2 , 8 1 9 . 0 8 5 1 7 6 2 6 C E N T R A L L C E N T R A L L I M E S T O N E C O M P A N Y , I N C 3 7 7 0 4 / 3 0 / 1 4 0 1 A G L I M E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 5 0 4 . 0 0 IN V O I C E T O T A L : 5 0 4 . 0 0 * CH E C K T O T A L : 5 0 4 . 0 0 Page 2 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 2 7 C I N T A S F P C I N T A S C O R P O R A T I O N N O . 2 F 9 4 0 0 0 7 5 5 0 7 A 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - A P R I L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 6 5 . 0 0 IN V O I C E T O T A L : 6 5 . 0 0 * F 9 4 0 0 0 7 5 5 0 8 A 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - A P R I L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 6 5 . 0 0 IN V O I C E T O T A L : 6 5 . 0 0 * F 9 4 0 0 0 7 5 5 0 9 A 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - A P R I L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 6 5 . 0 0 IN V O I C E T O T A L : 6 5 . 0 0 * CH E C K T O T A L : 1 9 5 . 0 0 5 1 7 6 2 8 C O M E D C O M M O N W E A L T H E D I S O N 0 1 8 5 0 7 9 1 0 9 - 0 4 1 4 0 5 / 0 6 / 1 4 0 1 0 4 / 0 3 - 0 5 / 0 2 4 2 0 F A I R H A V E N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 2 1 . 5 6 IN V O I C E T O T A L : 1 2 1 . 5 6 * 0 4 3 5 1 1 3 1 1 6 - 0 4 1 4 0 5 / 0 6 / 1 4 0 1 0 4 / 0 5 - 0 5 / 0 6 S T R E E T L I G H T S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 6 9 . 3 2 IN V O I C E T O T A L : 6 9 . 3 2 * 0 6 6 3 1 1 2 2 3 0 - 0 4 1 4 0 5 / 0 1 / 1 4 0 1 0 4 / 0 2 - 0 5 - 0 1 1 0 3 B E A V E R L I F T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 2 5 0 . 5 2 IN V O I C E T O T A L : 2 5 0 . 5 2 * 0 9 0 3 0 4 0 0 7 7 - 0 4 1 4 0 4 / 3 0 / 1 4 0 1 0 3 / 1 4 - 0 4 / 2 4 M I S C . S T R E E T L I G H T S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 4 , 6 8 0 . 8 7 IN V O I C E T O T A L : 4 , 6 8 0 . 8 7 * 0 9 0 8 0 1 4 0 0 4 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 4 / 0 3 - 0 5 / 0 5 6 7 8 0 R T . 4 7 W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 9 0 . 0 3 IN V O I C E T O T A L : 9 0 . 0 3 * 0 9 6 6 0 3 8 0 7 7 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 1 - 0 5 / 0 1 4 5 6 K E N N E D Y R D 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 1 0 4 . 7 4 IN V O I C E T O T A L : 1 0 4 . 7 4 * 1 1 8 3 0 8 8 1 0 1 - 0 4 1 4 0 5 / 0 1 / 1 4 0 1 0 3 / 3 1 - 0 4 / 2 9 1 1 0 7 P R A I R I E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 3 6 . 1 1 0 2 C R O S S I N G L I F T * * C O M M E N T * * IN V O I C E T O T A L : 1 3 6 . 1 1 * Page 3 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 2 8 C O M E D C O M M O N W E A L T H E D I S O N 1 4 0 7 1 2 5 0 4 5 - 0 4 1 4 0 5 / 0 8 / 1 4 0 1 0 4 / 0 5 - 0 5 / 0 6 F O X H I L L 7 L I F T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 8 3 . 4 3 IN V O I C E T O T A L : 8 3 . 4 3 * 2 0 1 9 0 9 9 0 4 4 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 3 / 1 8 - 0 4 / 1 6 B R I D G E S T . W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 3 5 . 2 7 IN V O I C E T O T A L : 1 3 5 . 2 7 * 2 6 6 8 0 4 7 0 0 7 - 0 4 1 4 0 4 / 3 0 / 1 4 0 1 0 3 / 3 1 - 0 4 / 3 0 1 9 0 8 R A I N T R E E R D 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 8 2 . 3 4 IN V O I C E T O T A L : 1 8 2 . 3 4 * 2 9 6 1 0 1 7 0 4 3 - 0 4 1 4 A 0 5 / 0 1 / 1 4 0 1 0 4 / 0 1 - 0 4 / 2 9 P R E S T W I C K L I F T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 9 0 . 2 8 IN V O I C E T O T A L : 9 0 . 2 8 * 3 1 1 9 1 4 2 0 2 5 - 0 4 1 4 0 4 / 3 0 / 1 4 0 1 0 4 / 0 2 - 0 4 / 3 0 1 2 0 W . V A N E M M O N 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 1 5 . 4 3 IN V O I C E T O T A L : 1 5 . 4 3 * 4 0 8 5 0 8 0 0 3 3 - 0 4 1 4 0 4 / 3 0 / 1 4 0 1 0 4 / 0 1 - 0 4 / 3 0 1 9 9 1 C A N N O N B A L L T R 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 2 8 6 . 2 2 IN V O I C E T O T A L : 2 8 6 . 2 2 * 4 4 4 9 0 8 7 0 1 6 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 4 / 0 1 - 0 5 / 0 1 M I S C . L I F T S T A T I O N S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 9 9 5 . 5 3 IN V O I C E T O T A L : 9 9 5 . 5 3 * 4 4 7 5 0 9 3 0 5 3 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 1 6 1 0 T O W E R L N 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 2 3 8 . 9 3 IN V O I C E T O T A L : 2 3 8 . 9 3 * 6 9 6 3 0 1 9 0 2 1 - 0 4 1 4 0 4 / 2 9 / 1 4 0 1 0 3 / 1 9 - 0 4 / 1 6 R T . 4 7 & R O S E N W I N K L E 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 2 5 . 3 5 IN V O I C E T O T A L : 2 5 . 3 5 * 7 0 9 0 0 3 9 0 0 5 - 0 4 1 4 0 5 / 0 9 / 1 4 0 1 0 4 / 1 0 - 0 5 / 0 9 S T R E E T L I G H T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 0 1 9 . 0 9 IN V O I C E T O T A L : 1 9 . 0 9 * CH E C K T O T A L : 7 , 5 2 5 . 0 2 5 1 7 6 2 9 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 1 4 7 7 9 9 7 5 0 5 / 0 1 / 1 4 0 1 0 4 / 0 2 - 0 4 / 2 8 2 2 2 4 T R E M O N T S T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 3 , 3 1 2 . 5 5 IN V O I C E T O T A L : 3 , 3 1 2 . 5 5 * Page 4 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 2 9 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 1 4 8 2 6 5 0 1 0 5 / 0 3 / 1 4 0 1 0 4 / 0 2 - 0 4 / 3 0 6 1 0 T O W E R L A N E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 5 , 0 3 1 . 8 4 IN V O I C E T O T A L : 5 , 0 3 1 . 8 4 * 0 0 1 4 8 2 6 5 9 8 0 5 / 0 3 / 1 4 0 1 0 4 / 0 1 - 0 4 / 3 0 2 9 2 1 B R I S T O L R I D G E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 2 , 6 5 2 . 2 9 IN V O I C E T O T A L : 2 , 6 5 2 . 2 9 * 0 0 1 4 8 4 1 8 2 6 0 5 / 0 4 / 1 4 0 1 0 4 / 0 3 - 0 5 / 0 1 1 C O U N T R Y S I D E P K W Y 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 3 5 . 6 4 IN V O I C E T O T A L : 1 3 5 . 6 4 * 0 0 1 4 8 9 5 7 4 6 0 5 / 0 7 / 1 4 0 1 0 4 / 0 3 - 0 5 / 0 4 1 W A L L E Y 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 8 0 9 . 8 1 IN V O I C E T O T A L : 8 0 9 . 8 1 * CH E C K T O T A L : 1 1 , 9 4 2 . 1 3 5 1 7 6 3 0 E R I C K S O N E R I C K S O N C O N S T R U C T I O N 0 5 0 5 1 4 0 5 / 0 5 / 1 4 0 1 A P R I L 2 0 1 4 I N S P E C T I O N S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 5 9 2 0 0 . 0 0 IN V O I C E T O T A L : 2 0 0 . 0 0 * CH E C K T O T A L : 2 0 0 . 0 0 5 1 7 6 3 1 F I R S T F I R S T P L A C E R E N T A L 2 4 7 6 2 1 - 1 0 4 / 2 8 / 1 4 0 1 M A R K I N G P A I N T , F L A G S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 3 1 3 7 . 9 8 IN V O I C E T O T A L : 1 3 7 . 9 8 * 2 4 7 6 6 0 - 1 0 4 / 2 9 / 1 4 0 1 M A R K I N G P A I N T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 3 4 3 . 0 8 IN V O I C E T O T A L : 4 3 . 0 8 * CH E C K T O T A L : 1 8 1 . 0 6 5 1 7 6 3 2 G A R D K O C H G A R D I N E R K O C H & W E I S B E R G H - 2 3 6 4 C - 1 0 0 8 0 5 0 5 / 0 1 / 1 4 0 1 K I M B A L L H I L L M A T T E R 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 1 , 3 2 0 . 0 0 IN V O I C E T O T A L : 1 , 3 2 0 . 0 0 * Page 5 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 3 2 G A R D K O C H G A R D I N E R K O C H & W E I S B E R G H - 3 0 5 5 C - 1 0 0 8 0 4 0 5 / 0 1 / 1 4 0 1 I C C I M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 1 , 6 8 4 . 1 3 IN V O I C E T O T A L : 1 , 6 8 4 . 1 3 * CH E C K T O T A L : 3 , 0 0 4 . 1 3 5 1 7 6 3 3 H D S U P P L Y H D S U P P L Y W A T E R W O R K S , L T D . B 9 8 7 0 0 0 0 5 / 0 1 / 1 4 0 1 1 0 0 C F M E T E R S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 9 9 0 . 0 0 IN V O I C E T O T A L : 9 9 0 . 0 0 * C 2 7 3 1 7 0 0 4 / 2 9 / 1 4 0 1 M E T E R S A N D M E T E R P A R T S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 1 9 , 9 9 2 . 8 0 IN V O I C E T O T A L : 1 9 , 9 9 2 . 8 0 * CH E C K T O T A L : 2 0 , 9 8 2 . 8 0 5 1 7 6 3 4 I L P D 4 7 7 8 I L L I N O I S S T A T E P O L I C E 0 5 1 2 1 4 - C I T Y 0 5 / 1 2 / 1 4 0 1 M A R C H 2 0 1 4 L I Q U O R L I C E N S E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 2 2 0 . 5 0 0 2 B A C K G R O U N D C H E C K S * * C O M M E N T * * IN V O I C E T O T A L : 2 2 0 . 5 0 * CH E C K T O T A L : 2 2 0 . 5 0 5 1 7 6 3 5 I L P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 0 5 1 2 1 4 - C I T Y 0 5 / 1 2 / 1 4 0 1 A P R I L 2 0 1 4 S O L I C I T O R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 3 1 . 5 0 0 2 B A C K G R O U N D C H E C K S * * C O M M E N T * * IN V O I C E T O T A L : 3 1 . 5 0 * CH E C K T O T A L : 3 1 . 5 0 5 1 7 6 3 6 I L T R U C K I L L I N O I S T R U C K M A I N T E N A N C E , I N 0 2 6 6 9 6 0 4 / 2 2 / 1 4 0 1 R E P A I R E D S H O R T E D H A R N E S S & B A D 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 9 0 1 , 2 6 8 . 9 8 Page 6 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 3 6 I L T R U C K I L L I N O I S T R U C K M A I N T E N A N C E , I N 0 2 6 6 9 6 0 4 / 2 2 / 1 4 0 2 C O N N E C T I O N A T 1 6 P I N E N G I N E * * C O M M E N T * * 0 3 C O N N E C T O R * * C O M M E N T * * IN V O I C E T O T A L : 1 , 2 6 8 . 9 8 * 0 2 6 7 0 1 0 4 / 2 5 / 1 4 0 1 C H A M B E R 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 9 0 1 8 3 . 2 9 IN V O I C E T O T A L : 1 8 3 . 2 9 * CH E C K T O T A L : 1 , 4 5 2 . 2 7 5 1 7 6 3 7 I N F I N I T Y I N F I N I T Y T E C H N O L O G I E S 7 0 6 3 4 0 3 / 0 9 / 1 4 0 1 C A T 6 R J 4 5 K E Y S T O N E J A C K 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 8 7 . 6 5 0 2 I N S E R T S * * C O M M E N T * * IN V O I C E T O T A L : 1 8 7 . 6 5 * 7 0 6 8 3 0 3 / 1 8 / 1 4 0 1 W O R K E D O N P H O N E S T Y S T E M T O 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 4 2 . 5 0 0 2 D E T E R M I N E P O O R P E R F O R M A N C E * * C O M M E N T * * 0 3 I S S U E S * * C O M M E N T * * IN V O I C E T O T A L : 1 4 2 . 5 0 * CH E C K T O T A L : 3 3 0 . 1 5 5 1 7 6 3 8 J E K A C C H R I S J E K A 0 5 1 3 1 4 0 5 / 1 3 / 1 4 0 1 T I R E R E P A I R R E I M B U R S E M E N T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 0 . 0 0 IN V O I C E T O T A L : 1 0 . 0 0 * CH E C K T O T A L : 1 0 . 0 0 5 1 7 6 3 9 J O H N S O I L J O H N S O N O I L C O M P A N Y I L N P 4 1 1 1 1 1 9 4 0 5 / 0 1 / 1 4 0 1 A P R I L G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 1 , 0 4 6 . 8 4 IN V O I C E T O T A L : 1 , 0 4 6 . 8 4 * CH E C K T O T A L : 1 , 0 4 6 . 8 4 Page 7 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 4 0 K C R E C O R D K E N D A L L C O U N T Y R E C O R D 3 2 1 7 5 0 4 / 0 3 / 1 4 0 1 P O L I C E O F F I C E R E M P L O Y M E N T A D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 2 6 9 6 . 9 0 IN V O I C E T O T A L : 9 6 . 9 0 * 3 2 3 9 1 0 4 / 1 0 / 1 4 0 1 P O L I C E O F F I C E R E M P L O Y M E N T A D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 2 6 9 6 . 9 0 IN V O I C E T O T A L : 9 6 . 9 0 * 3 2 6 8 0 0 4 / 1 7 / 1 4 0 1 P O L I C E O F F I C E R E M P L O Y M E N T A D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 2 6 9 6 . 9 0 IN V O I C E T O T A L : 9 6 . 9 0 * 3 2 8 6 2 0 4 / 2 4 / 1 4 0 2 P U B L I C H E A R I N G N O T I C E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 2 6 1 9 . 6 0 0 4 H E A R I N G N O T I C E * * C O M M E N T * * 0 5 P O L I C E O F F I C E R E M P L O Y M E N T A D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 2 6 9 6 . 9 0 IN V O I C E T O T A L : 1 1 6 . 5 0 * CH E C K T O T A L : 4 0 7 . 2 0 5 1 7 6 4 1 K E N D C R O S K E N D A L L C R O S S I N G , L L C A P R I L 2 0 1 4 - R E B A T E 0 5 / 1 2 / 1 4 0 1 N C G A P R I L 2 0 1 4 A M U S E M E N T T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 3 9 3 , 1 5 7 . 6 3 0 2 R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 3 , 1 5 7 . 6 3 * CH E C K T O T A L : 3 , 1 5 7 . 6 3 5 1 7 6 4 2 M C K I R G N R A N D Y M C K I R G A N 7 6 8 7 6 0 4 / 0 8 / 1 4 0 1 B I O - D I E S E L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 8 8 7 . 0 0 0 2 B I O - D I E S E L 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 8 8 7 . 0 0 0 3 B I O - D I E S E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 8 8 7 . 0 0 IN V O I C E T O T A L : 2 , 6 6 1 . 0 0 * CH E C K T O T A L : 2 , 6 6 1 . 0 0 5 1 7 6 4 3 M C O F F I C E M C G R A T H O F F I C E E Q U I P M E N T , I N C . Page 8 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 4 3 M C O F F I C E M C G R A T H O F F I C E E Q U I P M E N T , I N C . 1 0 4 8 7 8 0 5 / 0 1 / 1 4 0 1 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 5 1 9 5 . 5 6 0 2 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 8 5 1 5 6 . 4 4 0 3 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 8 5 2 1 6 . 7 5 0 4 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 8 5 4 5 7 . 0 0 0 5 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 6 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 7 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 8 5 7 8 . 1 3 0 8 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 9 0 3 / 2 0 - 0 4 / 2 0 C O P I E R L E A S E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 5 3 1 0 . 1 2 IN V O I C E T O T A L : 1 , 5 4 0 . 0 0 * 1 0 4 8 7 9 0 5 / 0 1 / 1 4 0 1 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 0 5 7 5 . 7 4 0 2 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 3 0 1 9 1 . 9 1 0 3 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 3 0 2 3 8 . 5 4 0 4 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 3 0 1 1 1 . 3 5 0 5 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 3 0 3 . 6 4 0 6 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 3 0 3 . 6 3 0 7 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 4 2 . 1 8 0 8 0 3 / 2 0 - 0 4 / 2 0 C O P I E R C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 7 6 . 2 8 IN V O I C E T O T A L : 1 , 4 4 3 . 2 7 * CH E C K T O T A L : 2 , 9 8 3 . 2 7 5 1 7 6 4 4 M E N L A N D M E N A R D S - Y O R K V I L L E 6 8 3 9 0 0 4 / 2 8 / 1 4 0 1 H A N D S A N I T I Z E R , L A U N D R Y S O A P 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 2 3 . 1 3 IN V O I C E T O T A L : 2 3 . 1 3 * 6 8 5 8 7 0 4 / 3 0 / 1 4 0 1 B A T T E R I E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 3 6 . 9 5 IN V O I C E T O T A L : 6 . 9 5 * 6 9 2 6 4 0 5 / 0 6 / 1 4 0 1 Q U I C K L I N K S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 5 . 4 8 IN V O I C E T O T A L : 5 . 4 8 * CH E C K T O T A L : 3 5 . 5 6 Page 9 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 0 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 4 5 M E T R O W E S M E T R O W E S T C O G 1 6 9 0 0 4 / 1 8 / 1 4 0 1 S P R I N G L E G I S L A T I V E D R I V E D O W N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 2 8 2 5 . 0 0 0 2 F O R 5 P E O P L E * * C O M M E N T * * IN V O I C E T O T A L : 8 2 5 . 0 0 * 1 7 0 0 0 4 / 1 8 / 1 4 0 1 0 3 / 2 7 B O A R D M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 5 2 8 . 0 0 IN V O I C E T O T A L : 2 8 . 0 0 * CH E C K T O T A L : 8 5 3 . 0 0 5 1 7 6 4 6 N A R V I C K N A R V I C K B R O S . L U M B E R C O , I N C 4 6 8 2 1 0 4 / 2 2 / 1 4 0 1 4 0 0 0 P S I A E 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 4 1 7 2 0 . 0 0 IN V O I C E T O T A L : 7 2 0 . 0 0 * CH E C K T O T A L : 7 2 0 . 0 0 5 1 7 6 4 7 N I C O R N I C O R G A S 0 0 - 4 1 - 2 2 - 8 7 4 8 4 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 4 / 0 8 - 0 5 / 0 7 1 1 0 7 P R A I R I E L N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 0 . 1 1 IN V O I C E T O T A L : 3 0 . 1 1 * 1 5 - 4 1 - 5 0 - 1 0 0 0 6 - 0 4 1 4 0 5 / 0 8 / 1 4 0 1 0 4 / 0 8 - 0 5 / 0 7 8 0 4 G A M E F A R M R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 3 7 . 0 6 IN V O I C E T O T A L : 2 3 7 . 0 6 * 1 5 - 6 3 - 7 4 - 5 7 3 3 2 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 2 1 9 5 5 S B R I D G E S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 9 . 9 3 IN V O I C E T O T A L : 2 9 . 9 3 * 1 5 - 6 4 - 6 1 - 3 5 3 2 5 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 4 / 0 8 - 0 5 / 0 7 1 9 9 1 C A N N O N B A L L T R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 0 . 1 0 IN V O I C E T O T A L : 3 0 . 1 0 * 2 0 - 5 2 - 5 6 - 2 0 4 2 1 - 4 1 4 A 0 5 / 0 8 / 1 4 0 1 0 4 / 0 8 - 0 5 - 0 8 4 2 0 F A I R H A V E N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 6 . 8 8 IN V O I C E T O T A L : 7 6 . 8 8 * 2 3 - 4 5 - 9 1 - 4 8 6 2 5 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 5 1 0 1 B R U E L L S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 9 0 . 8 6 IN V O I C E T O T A L : 9 0 . 8 6 * Page 10 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 1 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 4 7 N I C O R N I C O R G A S 3 1 - 6 1 - 6 7 - 2 4 9 3 1 - 0 4 1 4 0 5 / 0 7 / 1 4 0 1 0 4 / 0 8 - 0 5 / 0 7 2 7 6 W I N D H A M C I R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 9 . 3 9 IN V O I C E T O T A L : 2 9 . 3 9 * 4 5 - 1 2 - 2 5 - 4 0 8 1 3 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 2 2 0 1 W H Y D R A U L I C 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 1 6 4 . 6 3 IN V O I C E T O T A L : 1 6 4 . 6 3 * 4 6 - 6 9 - 4 7 - 6 7 2 7 1 - 4 1 4 A 0 5 / 0 7 / 1 4 0 1 0 4 / 0 7 - 0 5 / 0 7 1 9 7 5 B R I D G E S T . 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 9 . 0 6 IN V O I C E T O T A L : 7 9 . 0 6 * 4 9 - 2 5 - 6 1 - 1 0 0 0 5 - 0 4 1 4 0 5 / 0 5 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 2 1 V A N E M M O N R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 9 0 . 2 3 IN V O I C E T O T A L : 9 0 . 2 3 * 6 1 - 6 0 - 4 1 - 1 0 0 0 9 - 4 1 4 A 0 5 / 1 3 / 1 4 0 1 0 4 / 1 0 - 0 5 / 1 2 6 1 0 T O W E R L N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 4 5 9 . 1 0 IN V O I C E T O T A L : 4 5 9 . 1 0 * 6 2 - 3 7 - 8 6 - 4 7 7 9 6 - 0 4 1 4 0 5 / 0 8 / 1 4 0 1 0 4 / 0 9 - 0 5 / 0 8 1 8 5 W O L F S T . 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 6 . 1 3 IN V O I C E T O T A L : 7 6 . 1 3 * 6 6 - 7 0 - 4 4 - 6 9 4 2 9 - 0 4 1 4 0 5 / 0 8 / 1 4 0 1 0 4 / 0 9 - 0 5 / 0 8 1 0 0 R A I N T R E E R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 8 6 . 8 2 IN V O I C E T O T A L : 8 6 . 8 2 * 8 0 - 5 6 - 0 5 - 1 1 5 7 0 - 0 4 1 4 0 5 / 0 2 / 1 4 0 1 0 4 / 0 2 - 0 5 / 0 2 2 5 1 2 R O S E M O N T D R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 4 0 . 8 8 IN V O I C E T O T A L : 4 0 . 8 8 * 8 3 - 8 0 - 0 0 - 1 0 0 0 7 - 4 1 4 A 0 5 / 1 3 / 1 4 0 1 0 4 / 1 0 - 0 5 / 1 2 6 1 0 T O W E R U N I T B 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 9 8 . 0 1 IN V O I C E T O T A L : 9 8 . 0 1 * CH E C K T O T A L : 1 , 6 1 9 . 1 9 5 1 7 6 4 8 O M A L L E Y O ' M A L L E Y W E L D I N G & F A B R I C A T I N G 1 5 9 6 4 0 4 / 2 8 / 1 4 0 1 E X T E N D B U F F A L O B O X K E Y S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 1 0 5 . 4 3 IN V O I C E T O T A L : 1 0 5 . 4 3 * CH E C K T O T A L : 1 0 5 . 4 3 Page 11 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 2 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 4 9 O R R K K A T H L E E N F I E L D O R R & A S S O C . 1 4 3 6 1 0 5 / 0 9 / 1 4 0 1 G E N E R A L A D M I N L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 4 , 7 0 2 . 5 0 0 3 S P E C I A L U S E L E G A L M A T T E R S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 6 0 3 3 2 . 5 0 0 5 G A M E F A R M R D L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 5 5 1 . 0 0 0 6 G R A N D E R E S E R V E L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 3 8 . 0 0 0 7 K E N D A L L M A R K E T P L A C E L E G A L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 7 6 . 0 0 0 8 M A T T E R S * * C O M M E N T * * 0 9 M E E T I N G S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 1 , 0 0 0 . 0 0 IN V O I C E T O T A L : 6 , 7 0 0 . 0 0 * CH E C K T O T A L : 6 , 7 0 0 . 0 0 5 1 7 6 5 0 P A R A D I S E P A R A D I S E C A R W A S H 2 2 2 7 5 2 0 4 / 0 3 / 1 4 0 1 M A R C H C A R W A S H E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 5 . 0 0 IN V O I C E T O T A L : 3 5 . 0 0 * CH E C K T O T A L : 3 5 . 0 0 5 1 7 6 5 1 Q U I L L Q U I L L C O R P O R A T I O N 2 5 4 0 5 6 4 0 4 / 2 9 / 1 4 0 1 T O N E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 9 9 . 9 9 IN V O I C E T O T A L : 9 9 . 9 9 * CH E C K T O T A L : 9 9 . 9 9 5 1 7 6 5 2 S P E E D W A Y S P E E D W A Y 1 0 0 1 5 4 2 4 3 8 - 0 5 1 4 0 5 / 0 1 / 1 4 0 1 A P R I L 2 0 1 4 G A S O L I N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 9 5 1 , 6 9 5 . 6 2 0 2 A P R I L 2 0 1 4 G A S O L I N E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 9 5 4 2 . 1 0 0 3 A P R I L 2 0 1 4 G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 5 , 3 7 4 . 1 1 0 4 A P R I L 2 0 1 4 G A S O L I N E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 8 4 7 . 6 5 0 5 A P R I L 2 0 1 4 G A S O L I N E 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 8 4 7 . 6 5 0 6 A P R I L 2 0 1 4 G A S O L I N E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 8 4 7 . 6 5 0 7 A P R I L 2 0 1 4 G A S O L I N E 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 9 5 2 8 7 . 1 5 IN V O I C E T O T A L : 9 , 9 4 1 . 9 3 * CH E C K T O T A L : 9 , 9 4 1 . 9 3 Page 12 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 3 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 5 3 V I T O S H C H R I S T I N E M . V I T O S H C M V 1 6 2 3 0 5 / 0 5 / 1 4 0 1 0 4 / 0 9 / 1 4 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * C M V 1 6 2 4 0 5 / 0 6 / 1 4 0 1 A P R I L 9 P L A N C O M M I S S I O N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 1 3 9 . 1 0 IN V O I C E T O T A L : 1 3 9 . 1 0 * C M V 1 6 2 7 0 5 / 0 5 / 1 4 0 1 0 4 / 1 6 / 1 4 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * C M V 1 6 2 8 0 5 / 0 5 / 1 4 0 1 0 4 / 2 3 / 1 4 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * C M V 1 6 2 9 0 5 / 0 5 / 1 4 0 1 0 4 / 3 0 / 1 4 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 5 3 9 . 1 0 5 1 7 6 5 4 W T R P R D W A T E R P R O D U C T S , I N C . 0 2 4 8 2 4 9 0 4 / 3 0 / 1 4 0 1 I T R O N E N D P O I N T S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 3 , 4 8 0 . 0 0 IN V O I C E T O T A L : 3 , 4 8 0 . 0 0 * 0 2 4 8 4 4 5 0 5 / 0 6 / 1 4 0 1 F L A N G E K I T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 2 2 3 . 2 7 IN V O I C E T O T A L : 2 2 3 . 2 7 * CH E C K T O T A L : 3 , 7 0 3 . 2 7 5 1 7 6 5 5 Y B S D Y O R K V I L L E B R I S T O L 0 5 5 1 - 0 1 0 8 6 1 7 2 3 0 5 / 0 8 / 1 4 0 1 A P R I L 2 0 1 4 F E E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 7 , 0 0 3 . 6 0 IN V O I C E T O T A L : 7 , 0 0 3 . 6 0 * CH E C K T O T A L : 7 , 0 0 3 . 6 0 5 1 7 6 5 6 Y O U N G M M A R L Y S J . Y O U N G Page 13 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 4 TI M E : 1 4 : 3 9 : 5 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 5 6 Y O U N G M M A R L Y S J . Y O U N G 0 4 1 5 1 4 0 5 / 0 4 / 1 4 0 1 A P R I L 1 5 P W C O M M I T E E M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 7 8 . 7 5 0 2 M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 7 8 . 7 5 * 0 4 1 7 1 4 0 5 / 0 6 / 1 4 0 1 A P R I L 1 7 A D M I N M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 5 5 . 5 0 IN V O I C E T O T A L : 5 5 . 5 0 * CH E C K T O T A L : 1 3 4 . 2 5 TO T A L A M O U N T P A I D : 2 0 3 , 5 3 1 . 2 6 Page 14 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 5 7 A R A M A R K A R A M A R K U N I F O R M S E R V I C E S 1 5 8 8 5 0 2 5 8 3 0 5 / 0 6 / 1 4 0 1 U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 4 3 . 5 8 0 2 U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 4 3 . 5 9 0 3 U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 4 3 . 5 9 IN V O I C E T O T A L : 1 3 0 . 7 6 * CH E C K T O T A L : 1 3 0 . 7 6 5 1 7 6 5 8 B C B S B L U E C R O S S B L U E S H I E L D 0 5 0 8 1 4 0 5 / 0 8 / 1 4 0 1 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 5 , 9 7 6 . 1 6 0 2 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 5 5 , 7 2 6 . 5 8 0 3 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 1 , 6 2 9 . 9 6 0 4 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 4 1 , 0 8 9 . 9 1 0 5 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 7 , 0 9 9 . 4 8 0 6 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 8 , 4 8 5 . 4 0 0 7 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 7 , 2 2 1 . 9 4 0 8 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 9 , 1 5 3 . 3 7 0 9 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 5 , 3 0 5 . 2 5 1 0 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 9 , 1 8 8 . 0 5 1 1 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 2 , 9 5 0 . 2 0 1 2 J U N E 2 0 1 4 H E A L T H I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 1 6 5 , 4 3 8 . 5 0 IN V O I C E T O T A L : 1 0 9 , 2 6 4 . 8 0 * CH E C K T O T A L : 1 0 9 , 2 6 4 . 8 0 5 1 7 6 5 9 C I N T A S F P C I N T A S C O R P O R A T I O N N O . 2 F 9 4 0 0 0 7 5 5 0 7 B 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - M A Y - J U N E 2 0 1 4 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 3 0 . 0 0 IN V O I C E T O T A L : 1 3 0 . 0 0 * F 9 4 0 0 0 7 5 5 0 8 B 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - M A Y - J U N E 2 0 1 4 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 3 0 . 0 0 IN V O I C E T O T A L : 1 3 0 . 0 0 * F 9 4 0 0 0 7 5 5 0 9 B 0 4 / 1 7 / 1 4 0 1 M O N I T O R I N G - M A Y - J U N E 2 0 1 4 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 1 3 0 . 0 0 IN V O I C E T O T A L : 1 3 0 . 0 0 * CH E C K T O T A L : 3 9 0 . 0 0 Page 15 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 6 0 E J E Q U I P E J E Q U I P M E N T 0 0 6 2 4 4 0 0 5 / 0 7 / 1 4 0 1 T I G H T E N E D W A T E R P U M P B E L T S A N D 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 9 5 5 3 4 . 7 5 0 2 T E S T E D S Y S T E M * * C O M M E N T * * IN V O I C E T O T A L : 5 3 4 . 7 5 * CH E C K T O T A L : 5 3 4 . 7 5 5 1 7 6 6 1 G R O U N D G R O U N D E F F E C T S I N C . 2 9 2 9 3 2 0 5 / 0 7 / 1 4 0 1 S T R A W B L A N K E T , P I N S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 7 6 . 7 0 IN V O I C E T O T A L : 7 6 . 7 0 * CH E C K T O T A L : 7 6 . 7 0 5 1 7 6 6 2 J I M S T R C K J I M ' S T R U C K I N S P E C T I O N L L C 1 5 1 2 4 2 0 5 / 0 9 / 1 4 0 1 T R U C K I N S P E C T I O N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 9 0 2 6 . 0 0 IN V O I C E T O T A L : 2 6 . 0 0 * 1 5 1 2 4 3 0 5 / 0 9 / 1 4 0 1 T R U C K I N S P E C T I O N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 9 0 2 6 . 0 0 IN V O I C E T O T A L : 2 6 . 0 0 * CH E C K T O T A L : 5 2 . 0 0 5 1 7 6 6 3 J S H O E S J E F F R E Y L . J E R A B E K 1 7 6 7 - 2 7 0 5 / 0 7 / 1 4 0 1 S T E E L T O E B O O T S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 1 6 5 . 0 0 IN V O I C E T O T A L : 1 6 5 . 0 0 * CH E C K T O T A L : 1 6 5 . 0 0 5 1 7 6 6 4 K C R E C O R D K E N D A L L C O U N T Y R E C O R D 3 2 8 6 2 A 0 4 / 2 4 / 1 4 0 1 P R E S T W I C K P U B L I C H E A R I N G 9 0 - 0 5 5 - 5 5 - 0 0 - 0 0 1 1 9 9 . 6 0 0 2 H E A R T L A N D M E A D O W S P U B L I C 9 0 - 0 6 4 - 6 4 - 0 0 - 0 0 1 1 4 8 . 4 0 Page 16 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 6 4 K C R E C O R D K E N D A L L C O U N T Y R E C O R D 3 2 8 6 2 A 0 4 / 2 4 / 1 4 0 3 H E A R I N G * * C O M M E N T * * IN V O I C E T O T A L : 1 4 8 . 0 0 * CH E C K T O T A L : 1 4 8 . 0 0 5 1 7 6 6 5 K C S H E R I F K E N D A L L C O . S H E R I F F ' S O F F I C E 0 5 0 7 1 4 - L A S A L L E 0 5 / 0 7 / 1 4 0 1 L A S A L L E C O . F T A B O N D F E E 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 2 1 0 1 . 7 5 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 1 0 1 . 7 5 * CH E C K T O T A L : 1 0 1 . 7 5 5 1 7 6 6 6 K E N D C P A K E N D A L L C O U N T Y C H I E F S O F 3 5 0 5 / 1 2 / 1 4 0 1 S R T A N N U A L D U E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 0 2 , 0 0 0 . 0 0 IN V O I C E T O T A L : 2 , 0 0 0 . 0 0 * 3 6 0 5 / 1 2 / 1 4 0 1 M O B I L E C O M M A N D U N I T A N N U A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 0 5 0 0 . 0 0 0 2 D U E S * * C O M M E N T * * IN V O I C E T O T A L : 5 0 0 . 0 0 * 3 7 0 5 / 1 2 / 1 4 0 1 M A J O R C R I M E S T A S K F O R C E A N N U A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 0 1 , 0 0 0 . 0 0 0 2 D U E S * * C O M M E N T * * IN V O I C E T O T A L : 1 , 0 0 0 . 0 0 * CH E C K T O T A L : 3 , 5 0 0 . 0 0 5 1 7 6 6 7 L A W S O N L A W S O N P R O D U C T S 9 3 0 2 4 2 4 8 7 0 0 5 / 0 2 / 1 4 0 1 F R E I G H T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 2 1 . 1 9 IN V O I C E T O T A L : 2 1 . 1 9 * CH E C K T O T A L : 2 1 . 1 9 Page 17 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 6 8 M E N L A N D M E N A R D S - Y O R K V I L L E 6 8 8 0 3 0 5 / 0 2 / 1 4 0 1 L O C K I N G R E C E P T A C L E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 1 7 . 9 8 IN V O I C E T O T A L : 1 7 . 9 8 * 6 8 8 1 3 0 5 / 0 2 / 1 4 0 1 O U T L E T C O V E R 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 1 . 8 0 IN V O I C E T O T A L : 1 . 8 0 * 6 9 4 8 7 0 5 / 0 8 / 1 4 0 1 P E R O X I C A R E , C L E A N I N G C O M P O U N D 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 2 . 4 5 IN V O I C E T O T A L : 1 2 . 4 5 * 6 9 4 9 0 0 5 / 0 8 / 1 4 0 1 B A T T E R I E S , B U L B S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 1 6 . 9 8 IN V O I C E T O T A L : 1 6 . 9 8 * 6 9 6 1 1 0 5 / 0 9 / 1 4 0 1 F L U S H L E V E R , W E L D E P O X Y 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 9 . 9 6 IN V O I C E T O T A L : 9 . 9 6 * 6 9 6 1 2 0 5 / 0 9 / 1 4 0 1 H A L O G E N B U L B S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 3 . 4 8 IN V O I C E T O T A L : 3 . 4 8 * 6 9 6 2 8 0 5 / 0 9 / 1 4 0 1 S H R I N K W R A P 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 1 7 . 9 7 IN V O I C E T O T A L : 1 7 . 9 7 * CH E C K T O T A L : 8 0 . 6 2 5 1 7 6 6 9 M E R L I N D E Y C O , I N C . 2 9 1 3 8 0 5 / 1 2 / 1 4 0 1 T I R E R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 2 . 5 0 IN V O I C E T O T A L : 3 2 . 5 0 * CH E C K T O T A L : 3 2 . 5 0 5 1 7 6 7 0 M I D A M M I D A M E R I C A N W A T E R 1 0 2 4 1 8 A 0 5 / 0 2 / 1 4 0 1 C L E A N O U T C O V E R 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 2 0 1 . 9 6 IN V O I C E T O T A L : 2 0 1 . 9 6 * CH E C K T O T A L : 2 0 1 . 9 6 Page 18 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 7 1 M I N E R M I N E R E L E C T R O N I C S C O R P O R A T I O N 2 5 3 3 8 9 0 5 / 0 9 / 1 4 0 1 I N S T A L L E D D O C K I N G S T A T I O N 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 9 5 . 0 0 IN V O I C E T O T A L : 1 9 5 . 0 0 * 2 5 3 3 9 0 0 5 / 0 9 / 1 4 0 1 I N S T A L L E D L O W B A N D A N T E N N A 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 9 7 . 1 5 IN V O I C E T O T A L : 9 7 . 1 5 * 2 5 3 5 6 6 0 5 / 0 9 / 1 4 0 1 D I A G N O S T I C D O N E O N R A D I O 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 7 . 5 0 0 2 D I S P L A Y * * C O M M E N T * * IN V O I C E T O T A L : 4 7 . 5 0 * 2 5 3 5 6 7 0 5 / 0 9 / 1 4 0 1 M A D E C H A N G E S T O V E H I C L E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 9 5 . 0 0 0 2 C O N F I G U R A T I O N S T O M A T C H S E R V E R * * C O M M E N T * * IN V O I C E T O T A L : 9 5 . 0 0 * CH E C K T O T A L : 4 3 4 . 6 5 5 1 7 6 7 2 N C L N C L E Q U I P M E N T S P E C I A L T I E S 9 7 4 2 0 5 / 0 1 / 1 4 0 1 L A T H B U N D L E S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 5 0 . 3 2 IN V O I C E T O T A L : 5 0 . 3 2 * CH E C K T O T A L : 5 0 . 3 2 5 1 7 6 7 3 N E O P O S T N E O F U N D S B Y N E O P O S T 0 5 1 5 1 4 0 5 / 1 5 / 1 4 0 1 P O S T A G E M E T E R R E F I L L 0 1 - 0 0 0 - 1 4 - 0 0 - 1 4 1 0 5 0 0 . 0 0 IN V O I C E T O T A L : 5 0 0 . 0 0 * CH E C K T O T A L : 5 0 0 . 0 0 5 1 7 6 7 4 O R R K K A T H L E E N F I E L D O R R & A S S O C . 1 4 3 6 1 A 0 5 / 0 9 / 1 4 0 1 P R E S T W I C K L E G A L M A T T E R S 9 0 - 0 5 5 - 5 5 - 0 0 - 0 0 1 1 9 7 8 . 5 0 0 2 K I N G D O M H A L L L E G A L M A T T E R S 9 0 - 0 5 7 - 5 7 - 0 0 - 0 0 1 1 2 3 7 . 5 0 IN V O I C E T O T A L : 1 , 2 1 6 . 0 0 * CH E C K T O T A L : 1 , 2 1 6 . 0 0 Page 19 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 7 5 Q U I L L Q U I L L C O R P O R A T I O N 2 6 6 1 3 5 6 0 5 / 0 2 / 1 4 0 1 M O I S T E N E R , P A P E R C L I P S , 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 4 6 . 4 6 0 2 S T A P L E S , A D D I N G M A C H I N E T A P E * * C O M M E N T * * IN V O I C E T O T A L : 4 6 . 4 6 * CH E C K T O T A L : 4 6 . 4 6 5 1 7 6 7 6 R 0 0 0 1 3 3 2 W C R E A L T Y 0 5 1 4 1 4 0 5 / 1 4 / 1 4 0 1 R E F U N D O V E R P A Y M E N T O N F I N A L 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 1 2 . 1 8 0 2 B I L L F O R A C C # 0 1 0 9 0 2 0 6 5 0 - 0 7 * * C O M M E N T * * IN V O I C E T O T A L : 1 2 . 1 8 * CH E C K T O T A L : 1 2 . 1 8 5 1 7 6 7 7 R O L L A Q U A R O L L I N S A Q U A T I C S O L U T I O N S 1 4 4 8 2 0 5 / 1 6 / 1 4 0 1 S U N F L O W E R E S T A T E S P O N D 1 2 - 1 1 2 - 5 4 - 0 0 - 5 4 1 6 2 , 8 5 0 . 0 0 0 2 M A I N T E N A N C E * * C O M M E N T * * IN V O I C E T O T A L : 2 , 8 5 0 . 0 0 * CH E C K T O T A L : 2 , 8 5 0 . 0 0 5 1 7 6 7 8 S O S T E C H S O S T E C H N O L O G I E S 7 6 7 2 7 0 5 / 0 6 / 1 4 0 1 H E A R T S T A R T B A T T E R Y & P A D S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 , 6 1 0 . 7 7 IN V O I C E T O T A L : 1 , 6 1 0 . 7 7 * 7 6 8 1 1 0 5 / 0 8 / 1 4 0 1 A E D B A T T E R Y 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 2 0 7 . 0 0 IN V O I C E T O T A L : 2 0 7 . 0 0 * CH E C K T O T A L : 1 , 8 1 7 . 7 7 5 1 7 6 7 9 S T R E I C H S T R E I C H E R S I 1 0 9 0 0 0 1 0 5 / 0 8 / 1 4 0 1 A M M U N I T I O N 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 6 4 , 9 1 2 . 0 0 IN V O I C E T O T A L : 4 , 9 1 2 . 0 0 * CH E C K T O T A L : 4 , 9 1 2 . 0 0 Page 20 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 8 0 U N D E R G R U N D E R G R O U N D P I P E & V A L V E C O 1 8 7 5 7 5 0 5 / 0 6 / 1 4 0 1 W A T E R M E T E R C H E C K V A L V E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 1 , 3 0 0 . 0 0 IN V O I C E T O T A L : 1 , 3 0 0 . 0 0 * CH E C K T O T A L : 1 , 3 0 0 . 0 0 5 1 7 6 8 1 V I T O S H C H R I S T I N E M . V I T O S H C M V 1 6 3 0 0 5 / 0 5 / 1 4 0 1 0 5 / 0 7 / 1 4 A D M I N H E A R I N G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 5 1 7 6 8 2 W A R E H O U S W A R E H O U S E D I R E C T 2 3 1 6 3 4 9 - 0 0 5 / 0 9 / 1 4 0 1 M A R K E R S 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 1 0 8 . 2 4 IN V O I C E T O T A L : 8 . 2 4 * CH E C K T O T A L : 8 . 2 4 5 1 7 6 8 3 Y B S D Y O R K V I L L E B R I S T O L 0 4 3 1 1 4 S F 0 5 / 0 5 / 1 4 0 1 A P R I L 2 0 1 4 S A N I T A R Y F E E S 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 0 2 8 3 , 3 6 4 . 8 0 IN V O I C E T O T A L : 2 8 3 , 3 6 4 . 8 0 * CH E C K T O T A L : 2 8 3 , 3 6 4 . 8 0 5 1 7 6 8 4 Y O R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 5 2 4 1 9 0 5 / 0 1 / 1 4 0 1 S C R E W , G A R M E N T H O O K 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 1 0 6 . 3 9 IN V O I C E T O T A L : 6 . 3 9 * CH E C K T O T A L : 6 . 3 9 5 1 7 6 8 5 Y O U N G M M A R L Y S J . Y O U N G Page 21 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 1 4 : 4 7 : 5 0 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 2 7 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 8 5 Y O U N G M M A R L Y S J . Y O U N G 0 5 0 1 1 4 0 5 / 0 9 / 1 4 0 1 M A Y 1 P U B L I C S A F E T Y M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 4 7 . 5 0 0 2 M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 4 7 . 5 0 * 0 5 0 6 1 4 0 5 / 1 3 / 1 4 0 1 M A Y 6 E D C M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 6 4 . 5 0 IN V O I C E T O T A L : 6 4 . 5 0 * CH E C K T O T A L : 1 1 2 . 0 0 TO T A L A M O U N T P A I D : 4 1 1 , 4 3 0 . 8 4 Page 22 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 2 7 : 2 1 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 3 6 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 5 / 1 6 / 1 4 1 7 2 5 4 5 0 5 / 1 6 / 1 4 0 1 1 7 0 0 C A N N O N B A L L P L A T O F 9 0 - 0 5 7 - 5 7 - 0 0 - 0 0 1 1 8 7 . 0 0 0 2 E A S E M E N T * * C O M M E N T * * 0 3 F I L E 2 N E W U T I L I T Y L I E N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 9 8 . 0 0 0 4 R E L E A S E 2 U T I L I T Y L I E N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 9 8 . 0 0 0 5 R E L E A S E 1 M O W I N G L I E N 2 5 - 2 1 5 - 5 4 - 0 0 - 5 4 4 8 4 9 . 0 0 IN V O I C E T O T A L : 3 3 2 . 0 0 * CH E C K T O T A L : 3 3 2 . 0 0 TO T A L A M O U N T P A I D : 3 3 2 . 0 0 Page 23 of 30       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 5 / 1 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 1 6 : 0 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 5 / 1 4 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 7 6 1 8 R 0 0 0 1 3 3 1 N E B O J S A & I V A N A N I K O L I C 2 0 1 3 0 5 5 7 - B U I L D 0 2 / 1 1 / 1 4 0 1 2 1 3 3 O L I V E L N B U I L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 5 0 0 . 8 0 0 2 2 1 3 3 O L I V E L N B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 0 - 2 4 4 5 6 0 0 . 0 0 0 3 2 1 3 3 O L I V E L N B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 1 - 2 4 4 5 1 , 6 0 0 . 0 0 0 4 2 1 3 3 O L I V E L N B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 2 - 2 4 4 5 1 0 0 . 0 0 0 5 2 1 3 3 O L I V E L N B U I L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 6 2 1 3 3 O L I V E L N B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 8 4 0 . 0 0 0 7 2 1 3 3 O L I V E L N B U I L D P R O G R A M 7 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 0 9 . 2 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 24 of 30                             DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 1 9 : 3 4 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 1 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 5 / 2 5 / 1 4 0 5 2 5 1 4 - A . S I M M O N S 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 N E O P O S T # 5 1 5 7 1 6 2 1 - 0 5 / 0 5 - 0 8 / 0 4 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 8 5 7 4 . 8 5 0 3 P O S T A G E M A C H I N E R E N T A L * * C O M M E N T * * IN V O I C E T O T A L : 8 4 . 8 5 * 0 5 2 5 1 4 - B . O L S E M 0 5 / 2 5 / 1 4 0 1 W R H S E D I R E C T # 2 2 9 5 6 8 5 - 0 - P A P E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 6 5 8 . 8 0 0 2 Q U I L - T O N E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 9 9 . 9 9 0 3 W R H S E D I R E C T # 2 3 0 0 6 2 8 - 0 - P A P E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 2 4 . 9 6 0 4 W R H S E D I R E C T # 2 3 0 0 6 2 8 - 1 - T O N E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 1 6 4 . 2 2 IN V O I C E T O T A L : 9 4 7 . 9 7 * 0 5 2 5 1 4 - B . O L S O N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 S P R I N G F I E L D D R I V E D O W N L O D G I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 5 1 2 3 . 2 0 IN V O I C E T O T A L : 1 3 3 . 2 0 * 0 5 2 5 1 4 - B . R E I S I N G E R 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 B M I - M U S I C L I C E N S E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 3 3 0 . 0 0 0 3 S K I D R E S I S T S H O E C O V E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 4 0 8 1 . 0 6 0 4 U S F L A G T I C K E T S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 6 3 2 . 2 5 0 5 A T T U - V E R S E - 0 3 / 2 4 - 0 4 / 2 3 T O W N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 6 S U Q A R E S I G N * * C O M M E N T * * IN V O I C E T O T A L : 4 9 8 . 3 1 * 0 5 2 5 1 4 - D . B R O W N 0 5 / 2 5 / 1 4 0 1 A M A Z O N - K W I K G O A L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 6 8 . 5 1 0 2 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 3 W H I T E S O X - T U R F C L I N I C : 2 A D U L T S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 1 2 1 1 0 . 0 0 IN V O I C E T O T A L : 3 8 8 . 5 1 * 0 5 2 5 1 4 - D U E S 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L F E E F O R 2 4 C A R D S 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 2 4 0 . 0 0 IN V O I C E T O T A L : 2 4 0 . 0 0 * 0 5 2 5 1 4 - J . S L E E Z E R 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 J O H N D E E R S E A L K I T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 5 4 . 1 0 0 3 F R S T P L C E # 2 4 5 6 6 3 - 1 - C O N C R E T E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 8 5 8 4 9 . 0 0 0 4 S A W & B L A D E * * C O M M E N T * * 0 5 M C H E N R Y P O W E R - V O L T A G E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 1 3 6 . 4 2 0 6 R E G U L A T O R * * C O M M E N T * * IN V O I C E T O T A L : 1 , 0 4 9 . 5 2 * 0 5 2 5 1 4 - K . L A W R E N T Z 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 C L O S E T G A S K E T , S P U D 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 5 6 1 1 . 1 0 0 3 F L A T S O S - T I R E R E P A I R 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 9 0 2 5 . 0 0 IN V O I C E T O T A L : 4 6 . 1 0 * 0 5 2 5 1 4 - L . H I L T 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 Page 25 of 30                             DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 4 : 1 9 : 3 4 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 1 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 5 / 2 5 / 1 4 0 5 2 5 1 4 - L . H I L T 0 5 / 2 5 / 1 4 0 2 R T . 3 4 A U T O # 1 8 6 4 - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 0 . 0 0 0 3 R T . 3 4 A U T O # 1 8 6 5 - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 0 . 0 0 0 4 D A V E A U T O # 2 1 8 1 4 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 6 3 . 0 0 0 5 D A V E A U T O # 2 1 8 1 0 - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 5 0 . 0 0 0 6 G A L L S # 2 3 0 3 5 9 2 - B O O T S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 5 7 8 . 0 0 0 7 D A V E A U T O # 2 1 8 3 8 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 6 3 . 0 0 IN V O I C E T O T A L : 1 , 1 2 4 . 0 0 * 0 5 2 5 1 4 - N . D E C K E R 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 I A C P - A N N U A L M E M B E R S H I P R E N E W A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 0 1 2 0 . 0 0 IN V O I C E T O T A L : 1 3 0 . 0 0 * 0 5 2 5 1 4 - P . R A T O S 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 I C C 2 0 1 2 B U I L D I N G C O D E & 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 4 5 1 7 7 . 9 5 0 3 S T U D Y C O M P A N I O N * * C O M M E N T * * 0 4 P E A R S O N V U E E X A M R E G I S T R A T I O N 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 1 2 1 6 8 . 0 0 0 5 B U I L D I N G & F I R E C O D E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 1 2 1 9 5 . 0 0 0 6 C E R T I F I C A T I O N E X A M P R E P * * C O M M E N T * * 0 7 R E G I S T R A T I O N * * C O M M E N T * * 0 8 U N D E R S T A N D I N G 2 0 1 2 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 1 2 4 3 5 . 0 0 0 9 I N T E R N A T I O N A L R E S I D . B U I L D C O D E * * C O M M E N T * * 1 0 T R A I N I N G * * C O M M E N T * * IN V O I C E T O T A L : 9 8 5 . 9 5 * 0 5 2 5 1 4 - R . F R E D R I C K S O N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 I G F O A - C A S H M A N A G E M E N T S E M I N A R 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 1 2 1 4 0 . 0 0 0 3 S P R I N G F I E L D D R I V E D O W N L O D G I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 5 3 6 9 . 6 0 0 4 F O R 3 A L D E R M A N * * C O M M E N T * * 0 5 W E B U P K E E P F E E 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 5 . 9 5 0 6 V E R I Z O N - M A R C H C E L L C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 8 9 . 2 1 0 7 V E R I Z O N - M A R C H C E L L C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 3 1 8 . 7 7 0 8 V E R I Z O N - M A R C H C E L L C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 3 6 . 9 9 0 9 V E R I Z O N - M A R C H C E L L C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 3 1 . 4 6 1 0 V E R I Z O N - M A R C H C E L L C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 9 6 . 1 2 1 1 V E R I Z O N - M A R C H C E L L C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 4 2 . 8 6 1 2 V E R I Z O N - M A R C H C E L L C H A R G E S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 3 9 . 3 0 1 3 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 6 . 3 2 1 4 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 4 . 7 4 1 5 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 6 . 3 4 1 6 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 8 . 6 9 1 7 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 4 1 . 1 0 1 8 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 8 . 6 9 1 9 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 4 . 7 4 2 0 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 6 . 3 2 2 1 0 2 / 2 4 - 0 3 / 2 3 C O M C A S T I N T E R N E T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 7 . 9 0 Page 26 of 30                             DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 4 : 1 9 : 3 4 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 1 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 5 / 2 5 / 1 4 0 5 2 5 1 4 - R . F R E D R I C K S O N 0 5 / 2 5 / 1 4 2 2 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 4 1 . 9 6 2 3 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 3 1 . 4 7 2 4 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 4 1 . 9 6 2 5 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 5 7 . 7 0 2 6 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 2 7 2 . 7 6 2 7 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 5 7 . 7 0 2 8 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 3 1 . 5 0 2 9 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 4 1 . 9 6 3 0 0 3 / 2 4 - 0 4 / 2 3 C O M C A S T I N T E R N E T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 3 7 . 3 0 3 1 B A R R A C U D A - S P A M & V I R U S F I R E W A L L 0 1 - 0 0 0 - 1 4 - 0 0 - 1 4 0 0 1 , 7 4 9 . 0 3 3 2 B A R R A C U D A - S P A M & V I R U S F I R E W A L L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 4 9 . 9 7 IN V O I C E T O T A L : 3 , 8 9 8 . 4 1 * 0 5 2 5 1 4 - R . H A R M O N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 P R E S C H O O L F I E L D T R I P F E E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 3 3 6 . 0 0 0 3 C O N T A C T P A P E R , C L O R O X W I P E S , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 2 4 . 4 7 0 4 E N V E L O P E S , C R A F T S U P P L I E S , * * C O M M E N T * * 0 5 P H O T O S * * C O M M E N T * * IN V O I C E T O T A L : 7 7 0 . 4 7 * 0 5 2 5 1 4 - S . R E D M O N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 B A T T E R I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 9 . 7 9 0 3 J E W E L - P U N C H 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 4 . 9 0 0 4 W A L M A R T - B U N S , W A T E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 1 8 . 0 0 IN V O I C E T O T A L : 6 2 . 6 9 * 0 5 2 5 1 4 - S . R E M U S 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 P A L O S S P O R T S - B A S K E T B A L L S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 9 4 . 6 9 IN V O I C E T O T A L : 5 0 4 . 6 9 * 0 5 2 5 1 4 - T . K L I N G E L 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 I S P G R A D U A T I O N L U N C H 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 5 3 3 . 4 1 0 3 B A T T E R I E S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 7 9 . 9 8 0 4 5 C E L L P H O N E C A S E S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 9 2 . 8 5 0 5 K - 9 S E A R C H B R E A K F A S T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 2 3 3 . 5 3 IN V O I C E T O T A L : 3 4 9 . 7 7 * 0 5 2 5 1 4 - T . K O N E N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 P O N N D O R F P E R I S T A L I C P U M P 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 8 8 1 . 8 4 IN V O I C E T O T A L : 8 9 1 . 8 4 * 0 5 2 5 1 4 - T . N E L S O N 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 E P I C S P O R T S - S O C C E R R E F E R E E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 8 4 . 4 1 0 3 J E R S E Y S H O R T S * * C O M M E N T * * IN V O I C E T O T A L : 9 4 . 4 1 * Page 27 of 30                             DA T E : 0 5 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 4 : 1 9 : 3 4 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 1 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 5 / 2 5 / 1 4 0 5 2 5 1 4 - T . S O L K E 0 5 / 2 5 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 0 2 F A R M & F L E E T - 2 S W E A T S H I R T S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 1 3 9 . 9 8 0 3 F A R M & F L E E T - T I L L G U A R D C O A T I N G 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 2 6 . 9 5 IN V O I C E T O T A L : 1 7 6 . 9 3 * CH E C K T O T A L : 1 2 , 3 7 7 . 6 2 TO T A L A M O U N T P A I D : 1 2 , 3 7 7 . 6 2 Page 28 of 30 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S MA Y O R & L I Q . C O M . 90 8 . 3 4 $ - $ 90 8 . 3 4 $ - $ 69 . 4 9 $ 977.83 $ CL E R K 58 3 . 3 4 - 5 8 3 . 3 4 9 . 6 9 3 2 . 9 2 6 2 5 . 9 5 TR E A S U R E R 83 . 3 4 - 8 3 . 3 4 9 . 6 9 6 . 3 8 9 9 . 4 1 AL D E R M A N 3, 9 0 0 . 0 0 - 3 , 9 0 0 . 0 0 3 3 6 . 9 8 2 7 5 . 0 6 4 , 5 1 2 . 0 4 AD M I N I S T R A T I O N 10 , 5 5 0 . 7 1 - 1 0 , 5 5 0 . 7 1 1 , 2 2 5 . 9 9 7 3 1 . 3 6 1 2 , 5 0 8 . 0 6 FI N A N C E 7, 7 8 8 . 2 2 - 7 , 7 8 8 . 2 2 9 0 4 . 9 8 5 8 3 . 0 9 9 , 2 7 6 . 2 9 PO L I C E 87 , 2 4 5 . 5 5 2 , 8 9 8 . 6 8 9 0 , 1 4 4 . 2 3 5 3 7 . 5 9 6 , 5 9 5 . 4 7 9 7 , 2 7 7 . 2 9 CO M M U N I T Y D E V . 11 , 7 3 8 . 6 0 - 1 1 , 7 3 8 . 6 0 1 , 2 8 3 . 8 4 8 6 3 . 2 1 1 3 , 8 8 5 . 6 5 ST R E E T S 11 , 5 0 3 . 7 5 - 1 1 , 5 0 3 . 7 5 1 , 3 3 6 . 7 4 8 4 2 . 0 5 1 3 , 6 8 2 . 5 4 WA T E R 12 , 2 6 6 . 1 7 1 8 9 . 3 2 1 2 , 4 5 5 . 4 9 1 , 4 4 7 . 3 2 8 9 6 . 0 9 1 4 , 7 9 8 . 9 0 SE W E R 7, 0 1 2 . 5 3 - 7 , 0 1 2 . 5 3 8 1 4 . 8 5 5 2 3 . 0 0 8 , 3 5 0 . 3 8 PA R K S 17 , 3 6 0 . 7 7 7 9 . 4 1 1 7 , 4 4 0 . 1 8 1 , 9 0 7 . 1 6 1 , 2 9 9 . 4 6 2 0 , 6 4 6 . 8 0 RE C R E A T I O N 12 , 2 5 6 . 5 0 - 1 2 , 2 5 6 . 5 0 1, 1 1 2 . 9 6 91 2 . 8 4 14,282.30 LI B R A R Y 16 , 1 9 2 . 3 0 - 1 6 , 1 9 2 . 3 0 1, 0 8 6 . 8 6 1, 2 0 6 . 8 9 18,486.05 TO T A L S 19 9 , 3 9 0 . 1 2 $ 3, 1 6 7 . 4 1 $ 20 2 , 5 5 7 . 5 3 $ 12 , 0 1 4 . 6 5 $ 14 , 8 3 7 . 3 1 $ 229,409.49 $ TO T A L P A Y R O L L 229,409.49$ UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Ma y 2 3 , 2 0 1 4 Page 29 of 30 DATE Bi - Weekly 05/23/2014 $223,194.26 Elected Officials 05/23/2014 $6,215.23 SUB-TOTAL: $229,409.49 ACCOUNTS PAYABLE City Check Register - FY14 05/27/2014 $203,531.26 City Check Register - FY15 05/24/2014 $411,430.84 UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, May 27, 2014 PAYROLL City Check Register FY15 05/24/2014 $411,430.84 SUB-TOTAL: $614,962.10 OTHER PAYABLES Clerk's Check #131036 - Kendall County Recorder 05/16/2014 $332.00 Manual Check #517618 - Nikolic Build Check 05/14/2014 $10,000.00 Manual Check Register- City Mastercard 05/25/2014 $12,377.62 SUB-TOTAL: $22,709.62 TOTAL DISBURSEMENTS:$867,081.21 Pa g e 30 of 30 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor 1 Tracking Number CC 2014-23 Municipal Residential Electric Aggregation Bids City Council – May 27, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of a one year or three year residential electric aggregation supply price. Background This item was last discussed by the City Council at the April 10th meeting. At that meeting, the City Council reviewed bids for municipal aggregation electric supply, but rejected all bids. Since that meeting, ComEd has released their upcoming supply rates (narrated in the attached email from Dave Hoover). New bids will be received on the morning of the 27th, and will be distributed in a supplemental packet that afternoon. The City Council must chose a winning bidder at the meeting that evening or reject all bids and rebid at a future meeting. If the bids are rejected and rebid, the aggregation program would likely have to start on September 1, instead of August 1. The City’s current aggregation program ends July 31. A NIMEC representative will be present at the May 27th City Council meeting to answer any questions. As a reminder, the City’s current supply rate with First Energy is 4.76 cents per kwh, and ComEd’s rate has varied between 6 and 9 cents per kwh since August 2012. The most recent residential aggregation bids in other towns have been upwards of 7 cents per kwh, and ComEd’s rates have been in the high-7 cents per kwh. Recommendation At the last meeting, we saw that only one provider (First Energy) offered a City-wide escape clause. Their rate was higher than many of the other suppliers, who only offered individual-escape clauses. While the ComEd rate is known and published for the summer months, it will be reset in the fall for the remainder of the year. Thus, the ComEd rate could be lower later in this year and relatively early in a hypothetical three-year aggregation contract. While it is important to have the no-termination- fee escape clause, the City Council may want to reconsider its previous direction on the city-wide vs. individual escape clauses. While the individual escape clauses will put a burden on the residents to monitor electric prices, it may be worth the additional incremental savings over the supplier with the city-wide escape clause. In the past 30 days, Oswego has approved a contract with an individual-escape clause. Bids and final staff recommendation will be available in a supplemental packet mid-day on May 27. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: May 22, 2014 Subject: Municipal Electric Aggregation Bids 1 Bart Olson From:David Hoover [dhoover@nimec.net] Sent:Monday, May 19, 2014 2:11 PM To:Bart Olson Cc:Rob Fredrickson Subject:Bid date: May 27 Attachments:May 19.xlsx     Dear Aggregating Member,    I am writing to confirm our upcoming bid date of Tuesday, May 27 .   To help you prepare, I thought I’d send you some  background information on the upcoming bid.     ComEd rate    ComEd recently released their annual rates, effective June 1. ComEd published a Summer rate (June – September) and a  Non‐Summer rate (October – May). The Non‐Summer rate is an indicative rate, as ComEd will be resetting that rate  again in the Fall.     In addition to the Energy rate (which includes Transmission), residents who buy their power from ComEd also pay a  Purchased Electricity Charge (PEA). The PEA is a monthly charge that fluctuates each month. In the past 3 years, it has  averaged 0.33 cents/kwh.        ComEd rate (¢/ kWh)      Supply + transmission    PEA fee    Effective rate  Summer    Non‐Summer*    7.60¢    7.42¢  0.33¢    0.33¢  7.93¢    7.75¢    *to be reset in the Fall    Price Quotes  Generally, when we present our rate quotes, the price is the rate the residents would pay for the entire term.    Exceptions: Homefield and Verde quote 3 year rates with a step down. Prices are quoted for a 24 month term, followed  by a 12 month term. The “average” rate is what the resident would pay if he were on that pricing for the entire 36  months.    Attached is a pricing chart, showing the trend in the power markets. (Please disregard the values on the vertical axis;  they do not contain transmission charges.)    Escape Clause  2 ComEd now re‐sets their rates twice a year. What happens if the ComEd rate is set below your contracted rate? All  suppliers have eliminated all early termination fees. So any resident can leave your aggregation at any time with no  penalty, fee or charge.     Only one supplier, FirstEnergy offers the “escape clause” to the municipality. In the event that the ComEd rate was set  below your contracted rate, FirstEnergy enables the municipality to return all residents to the lower ComEd rate  unilaterally, with no resident involvement. This insures that your rate would never be higher than the ComEd rate.    Summary  During Phase One of municipal aggregation, the driving force was to save your residents money on their ComEd bills.  And that was quite successful. However, price quotes are now coming in pretty close to the ComEd rate. The days of  double digit savings may be behind us for awhile. However, there are two benefits to consider when evaluating the bids.    Easy to understand benchmark. The ComEd rate consists of 3 individual billing items (2 are re‐set twice a year,  and the other changes month to month). As such few residents know what their ComEd rate is. An aggregation  program offers an easy to understand rate, against which residents can easily compare other offers.   Maximum flexibility. Should you suspend your aggregation program for a year, residents will be required to stay  on the ComEd rate for 12 months (after a 60 day window). With an aggregation program, residents are free to  come and go with no restrictions or charges.     In short, aggregation offers an easy to understand benchmark, and the resident has the most flexibility to choose any  alternative supplier at any time. To date, NIMEC has renewed 32 aggregations, and returned only 5 back to ComEd.    We look forward to a successful renewal.    Dave  ___________________ David Hoover  Executive Director  847.392-9300 This transmission, together with any attachments, is intended for the named recipient(s) only and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copying, modification, distribution, publication or use of the information contained herein (including any reliance thereon) is STRICTLY PROHIBITED. If you received this transmission in error, please notify the sender of such and delete this transmission together with any attachments and any copies from any computer immediately. Thank you.   3. 8 4 4. 2 1 ye a r 3 ye a r 3 3. 2 3. 4 3. 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor 2 Tracking Number CC 2014-47 OSLAD Grant Agreement for Bristol Bay 65 Regional Park City Council – May 27, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an OSLAD grant agreement with the Illinois Department of Natural Resources for development of the Bristol Bay 65 regional park and the acquisition and development of the remaining portions of the Blackberry Creek Corlands parcel. Background This item was last discussed in June 2013, when the City Council authorized the application for the development of the Bristol Bay 65 regional park. The City was notified of our successful grant application in April, and the project agreement was recently sent to the City. The project agreement must be approved by City Council, and it is due back to IDNR by mid-June. The components of the Bristol Bay Park that will be funded through the OSLAD grant program include: Skate Park - $240,000 Two lighted sand volleyball courts - $ 52,000 Electrical work for VB courts - $ 25,000 Concrete work, benches and landscaping - $ 17,000 Gravel access drive and parking - $ 63,000 Horseshoes and bocce ball court - $ 5,000 $402,000 In addition to the above items, the City will be completing some interpretative trails and detention basin restoration for $85,000 from funds previously received by the Bristol Bay developer. The City’s local match will be satisfied through the donation of a 60 acre parcel on Blackberry Creek from the previous Grande Reserve developer. This land was donated to Corlands by the developer several years ago and was being held for the City’s future use in grant applications. The value of the parcel will be recalculated by two appraisers in the coming months, but we expect the value to be above the $402,000 project budget. This means that the City will be expending no City funds on the development of the park or the acquisition of the Blackberry Creek property. As with all other OSLAD grant projects, the City will be required to fund the development of the Blackberry Creek property. In this grant, we have committed to a grass trail with interpretative signage and a gravel access road and parking lot. Upon approval of the grant agreement, staff will begin on the evaluation studies on the Blackberry Creek parcel. While a project timeline has not yet been discussed internally, we can expect Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: May 22, 2014 Subject: OSLAD Grant Agreement – Bristol Bay 65 development of the park to begin the end of 2015 at the earliest. A more formal timeline will be submitted to the City Council at a later date. Recommendation Staff recommends approval of the OSLAD Grant Agreement for Bristol Bay 65 park. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor 3 Tracking Number CC 2014-48 River City Roasters – Lease Termination City Council – May 27, 2014 PB – 5/8/14 Moved to CC Majority Approval See Attached. Tim Evans Parks and Recreation Name Department Summary At its June, 2011 meetings, the Park Board recommended and the City Council approved a two year concession agreement with Erich Goepel, of River City Roasters (RCR), for use of the back portion of the 131 E. Hydraulic Avenue Building. The lease was extended in 2013, for another two year term, which was to expire in 2015. On Thursday April 30, 2014, Erich Goepel e-mailed staff requesting the Board to release him from his lease. Attached is his e-mail request. Park Board Recommendation The Park Board, at its May 8, 2014 meeting, recommended the termination of Erich Goepel (RCR) from the lease on the condition of a $1,000 early buy-out fee and that the lease would be terminated on May 31, 2014 and/or the earliest possible date. Erich Goepel (RCR) has agreed to these terms, except he has requested that his lease be terminated on June 30, 2014, so he has sufficient time to remove all of his items from the building. His signed letter agreeing to these terms is attached. Park Board is requesting the approval of City Council to terminate the Erich Goepel (RCR) lease agreement with the United City of Yorkville on the condition of the $1,000 early buy-out fee and that the lease would be terminated on June 30, 2014. Staff Recommendation Staff supports the Park Board recommendation and the June 30, 2014 lease termination date because it will allow RCR to remove their items in a more orderly fashion while not causing any delay or disruption to planned Parks and Recreation or City activities. In addition, Parks and Recreation staff will be able to do a walk-through inspection of the facility with Erich Goepel of RCR to ensure the back portion area is left in good condition. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: May 22, 2014 Subject: River City Roasters Lease Termination Request CONCESSION LEASE AGREEMENT THIS CONCESSION LEASE AGREEMENT ("Agreement'), made and entered into this.,:Q_5 day of June, 2011, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as "City," and Erick Goepel of Aurora, Illinois d/b/a River City Roasters,hereinafter referred to as "Lessee." WITNESSETH: WHEREAS, after due consideration of written proposals for the operation of a concession snack shop at Riverfront Park, the City has accepted the proposal and qualifications of the Lessee, and, WHEREAS, the City and Lessee have reached an understanding concerning the operation of said concession and agree as follows: 1. PURPOSE It is the intent of this Agreement to provide a non-exclusive privilege for a food and beverage concession operation for the sale of coffee and other beverages and sandwiches and other food(except chewing gum, beer, wine, tobacco products and intoxicating liquors) at Riverfront Park. All food stuff and commodities sold by Lessee shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. 2. TERM The term of this Agreement shall be for two (2) years commencing the date of execution and terminating on the second anniversary thereof. The City shall have the option to renew for an additional two (2) year term with terms and conditions as mutually agreeable to the parties. Should at the end of any term of this Agreement,the City and Lessee fail to renew for an additional two (2) year term, this Agreement shall end and the City shall be able to enter into discussions with other parties to attempt to come to a new agreement. If terms for renting the Premises are reached with another party, the Lessee shall be advised of those terms and shall, within ten (10) days of its notice, notify the City of its rejection or tentative acceptance of those terms. The City and Lessee shall then enter into further discussions regarding the tentative acceptance of those terms to attempt to come to a mutual agreement. Failure of the City and Lessee to come to a mutual agreement within fourteen (14) days after the Lessee's tentative notice of acceptance to the City shall result in the Lessee having no further interest in an agreement to rent the Premises and the City may enter into an agreement with any other party for those services. Pagel of 8 3. OPERATING SPECIFICATIONS A. The Lessee shall operate its business at the northern portion of the premises generally located at 131 E Hydraulic Street in Yorkville, and as shown on Exhibit (the "Prep ises"). B. An inventory of all equipment now located at the Premises will be made jointly by the Lessee and the City and such shall be attached to this Agreement as Exhibit B. The Lessee is responsible for providing all the necessary equipment for its operation. C. The City shall have the right at all times to inspect the premises occupied by the Lessee in conducting its services and sales. D. The Lessee shall conduct ordinary day to day maintenance and minor repairs necessary to keep the Premises in an acceptable condition. The Lessee shall keep the counter, tabletop, chairs, walls, fixtures, cooking areas and floors cleaned in accordance with the requirements of the City and County Health Departments and ordinances of the City. The Lessee shall also be solely responsible to clean and maintain the public bathrooms, in accordance with City and County ordinances, and have them available to the public for use. All Health Department reports shall be immediately transmitted to the Park and Recreation Director for review. Lessee shall furnish all cleaning supplies and materials needed to maintain the Premises in the above described manner. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. E. It is hereby acknowledged that the Lessee shall remodel the Premises to include a conference room with approximately 350 square feet (the Conference Room") which undertaking has been heretofore approved by the Park Board. The Lessee agrees that the construction of the Conference Room will be in accordance with a building permit and all applicable ordinances of the City. Upon completion, the Lessee agrees to permit the City preferential use of the Conference Room at no charge to the City. F. The Lessee shall have the right to make capital improvements to the Premises on the following conditions: i) all improvements shall be approved by the Park Board prior to commencement; ii) if any component of the Premises is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of the Page 2 of 8 building component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component; and, iii) any capital improvements done on the premises of$10,000 or less, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed,bonded, and insured. G. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Lessee shall be informed of the outcome of said inspection. The Lessee will deliver the premises, and all City owned equipment to the City at the termination of this Agreement in good conditions and state of repair as when received except for ordinary wear and tear or damage caused by an Act of God, subject to the discretion of the Park Board. H. The Lessee does not have exclusive rights to all concession operations within Riverfront Park, but rather, only to the specific operation at the specific location as described in this Concession Lease Agreement. I. The Lessee shall be permitted to operate a business offering the following goods and services in the Premises, without further action by the City, and all other uses and operations must be approved by the City: i) food and beverages for consumption on- and off-premises; and, ii) the Lessee shall not permit any alcoholic beverages to be sold or consumed on the Premises during the term of this Agreement; unless approval is received form the City and all required permit and insurance requirements are met. J. The City agrees to furnish to the Lessee access to City water and sewer utilities. The Lessee is responsible for applicable usage payments for all utilities (sewer, water, electricity, phone, internet, etc.). The Lessee is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. All storage of material and equipment shall be within the premises. K. If the Lessee chooses not to occupy the building through the winter months, the Lessee shall take all necessary precautions and measures to properly winterize the building. These precautionary measures shall include,but not be limited to,maintaining a minimum level of heat no less than 50 degrees Fahrenheit to protect the building from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the City. Page 3 of 8 L. No display signs, menus or advertising materials of any kind shall be used or placed on the exterior of the Premises or of the building except with prior approval of the Park and Recreation Director. M. The Lessee agrees to open the concession, upon request by the City, for special functions or events at the Riverfront Park. The Lessee will be allowed to use discretion regarding closing during periods of non activity. 3. PAYMENTS AND OTHER REPORTS TO THE CITY 1.1. Failure to submit any of the required statements, accountings or payments as due,may result in breach of this Agreement. 1.2. The Lessee agrees to pay to the City as compensation for the concession rights and for the use of the Premises the following minimum sums: i) on February 1 of each year during the term of this Agreement, five percent (5%) of the annual total gross receipts; ii) rental payments of $250 per month for each month through the term of this Agreement, due prior to the first of each calendar month; a security deposit in the amount of$1,000, to be due to the City upon execution of this Agreement. Said deposit shall be held until after the termination of the Agreement or any renewal and may be used to offset any damage to the premises. 1.3. The Lessee shall provide to the City, at execution of this Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as additional insured on all policies. 1.4. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 1.5. The Lessee is required to submit a certified statement of the gross receipts from its operation on January 30 of each year during the term of this Agreement. 4. INSURANCE REQUIREMENTS A. Prior to the beginning of the contract period, Lessee and shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Lessee or its employees. Such insurance shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City: Page 4of8 Employers Liability 1,000,000 Each Accident 1,000,000 Disease Policy Limit Disease Policy Limit 1,000,000 Each Employee Comprehensive General Liability 2,000,000 Each Occurrence 2,000,000 Aggregate Commercial Automobile Liability 1,000,000 Each Accident B. Workers' Compensation coverage shall be required with coverages as required by the laws of the State of Illinois in the event the Lessee employees any individuals and shall include a waiver of subrogation against the City. C. Comprehensive General Liability, Employers Liability and Commercial Automobile Liability Insurance may be arranged under single policies for full minimum limits required, or by a combination of underlying policies with the balance provided by Umbrella and/or Excess Liability policies. D. Lessee shall have their respective Comprehensive General Liability including products/completed operations coverage), Employers Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed; claims for bodily injury or death brought against City by any Lessee employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non-Contributory. E. Lessee shall maintain in effect all insurance coverages hereinabove required at their sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A. M. Best rating of no less than A- VIII. In the event that the Lessee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Lessee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. F. All insurance policies shall contain a provision that coverages and limits afforded hereinabove shall not be canceled, materially changed, non- renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than fifteen (15) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review Page 5 of 8 i such certificates or other evidence of insurance, or to advise Lessee of any deficiencies in such documents, and receipt thereof shall not relieve the Lessee from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. G. The Lessee shall indemnify and save the City harmless from and against any loss, damage, or liability occasioned by, growing out of, or arising or resulting from any default hereunder, or any tortuous or negligent act on the part of the lessee or its agents or employees. 5. SUBLETTING OF CONTRACT I This Agreement shall be not assigned or any part sub-contracted without the written consent of the Board of Parks and Recreation. In no case shall such consent relieve the Lessee from their obligation or change the terns of the contract 6. TERMINATION OF CONTRACT The City reserves the right to terminate the whole or any part of this contract, upon thirty 30) days written notice to the Lessee, in the event of default by the Lessee. Default is defined as failure of the Lessee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Lessee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Lessee. 7. TAXES,LICENSES & PERMITS The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully assessed against the City or the Lessee in connection with the Lessee's facilities and the work included in this Contract, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Lessee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the tern of this contract. 8. STATUS OF LESSEE The parties agree that neither Lessee nor Lessee's employees are employees of the City. Page 6 of 8 i 9. RELEASE City assumes no responsibility for the loss or damage of Lessee's property or improvements placed on or in the premises and Lessee hereby expressly releases and discharges Lessor from any and all liability for loss to such property or improvements. City shall not be liable for any financial loss incurred by Lessee due to unforeseen or uncontrollable events which cause failure of any or all or the facilities to operate during the term hereof. 10. NOTICES Any notices concerning this Agreement may be given, and all notices required by this Agreement or concerning performance under this Agreement shall be given in writing and shall be personally delivered or mailed addressed as shown below, or such other address or addresses as may be designated by either of the parties, in writing, from time to time. To the City: Bart Olsen, City Administrator 800 Game Farm Road Yorkville, Illinois 60560 With a copy to: Kathleen Field Orr, City Attorney Kathleen Field Orr and Associates 53 West Jackson Blvd. Suite 935 Chicago, Illinois 60604 To River City Roasters: 11. LESSEE CERTIFICATIONS A. Lessee certifies that it is not barred from bidding or contracting with the Village as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes, and Page 7of8 C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the Village upon request, and D. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 September 24, 1965) 12. COMPLIANCE WITH LAWS All work under this Agreement shall be executed in accordance with all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the parsons duly authorized thereto the day and year first hereinabove written. The United City of Yorkville, A41f Mayor Attest: P DEPUTY City Clerk River City Roasters 1004- L i Y By: Page 8 of 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor 4 Tracking Number CC 2014-49 Required Reporting to Municipality by the Police Pension Board City Council – May 27, 2014 N/A Please see attached memo. Rob Fredrickson Finance Name Department Please see the attached “Required Reporting to Municipality by the Pension Board”. Information for this “required report” is derived from the Actuarial Valuation Report for Fiscal Year 2014 as prepared by the pension funds actuary, Timothy W. Sharpe (please see attachment A). The required report summarizes various financial, investment and annuitant information associated with the Yorkville Police Pension fund. Highlights from the report are discussed below. Section 1 shows total fund assets, valued at $5,168,877 – which is a 12.3% increase over the previous year. Section 2 estimates receipts (revenues) from employee contributions and all other sources of income (e.g., capital gains, dividends and interest from investments) for FY 2014, totaling $668,749. Section 3b is important from the City’s perspective because it tells us the recommended actuarial funding requirement for the pension fund (current recommended levy amount is $571,437). This is the projected minimum amount the City should have levied last December in order to fully fund its pension obligation 27 years from now. Based on the extension report received from Kendall County this past April, the City will be contributing approximately $627,000 in property taxes to the police pension fund in FY 2015. This is the second year in a row that the City has exceeded the actuarial recommendation for funding, which will not only cover the pension fund’s normal cost (projected expenses) in the current fiscal year but will also reduce the City’s net pension obligation (NPO – valued at $653,423 as of 4/30/2013). Section 4 identifies income received from the investment of fund assets, as well as the projected and actual rates of return for the funds’ investments for the current and preceding fiscal year. Sections 5 and 6 summarize the number of active employees and the amounts paid to annuitants (pensioners). Section 7 shows the funding ratio of the fund, which is calculated by dividing total assets of $5.2M by the total accrued liability of $11.7M. The funding ratio increased marginally from the preceding year, going from 44.0% to 44.2% funded. Section 8 shows the current unfunded liability amount, currently valued at $6.5M, which represents an increase of 11.5% over the previous year, due to the change in mortality tables, investment return being less than assumed and increases in salary. The “Required Report to the Municipality by the Pension Board” was presented and approved by the Yorkville Police Pension Board on May 12, 2014. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: May 19, 2014 Subject: Required Reporting to Municipality by Pension Board REQUIRED REPORTING TO MUNICIPALITY BY PENSION BOARD As of April 30, 2014 (40 ILCS 5/3143) (from Ch. 108 1/2, par. 3143) Sec. 3143. Report by pension board. The pension board shall report annually to the city council or board of trustees of the municipality on the condition of the pension fund at the end of its most recently completed fiscal year. The report shall be made prior to the council or board meeting held for the levying of taxes for the year for which the report is made. 1. Total Assets (cost): $5,168,877 Total Assets (market value): $5,168,877 2. Estimated receipts during the next succeeding fiscal year from: Participant Contributions deducted from payroll $180,395 All other sources $488,354 3. Estimated amount required during the next succeeding fiscal year to: (a) pay all pensions and other obligations provided in this Article $413,029 (b) meet the annual requirements of the fund as provided in Sections 3-125 and 3-127; Funding Requirement $571,437 4. Total Net Income received from investment of net assets: $314,449 Assumed Investment Return: 7.50% Actual Investment Return: 6.82% Total Net Income received from investment of net assets (FYE 4/30/2012): $90,800 Assumed Investment Return (FYE 4/30/2012): 7.50% Actual Investment Return (FYE 4/30/2012) 3.92% 5. Total number of Active Employees that are financially contributing to the fund: 26 6. Disbursements to: (i) Annuitants in receipt of a regular retirement pension 6 Total number of annuitants: 6 Total amount that was disbursed in benefits: $377,939 (ii) Recipients being paid a disability pension Total number of annuitants 0 Total amount that was disbursed in benefits 0 (iii) Survivors and children in receipt of benefits Total number of annuitants: 0 Total amount that was disbursed in benefits: 0 7. Funded ratio of the fund 44.2% 8. Unfunded Liability $6,532,402 9. Investment Policy of the pension board under the statutory investment restrictions imposed on the fund. Certification I, __________________, President of the Police Pension Board, United City of Yorkville, Kendall County, Illinois, do hereby certify that this document is a true and correct copy of: “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/3143. Witness my hand this 12th day of May 2014. __________________________________ President - Yorkville Police Pension Board CITY OF YORKVILLE YORKVILLE POLICE PENSION FUND Actuarial Valuation Report For the Year Beginning May 1, 2013 And Ending April 30, 2014 Timothy W. Sharpe, Actuary, Geneva, IL (630) 262-0600 TWS Actuary TABLE OF CONTENTS 16GASB Statements No. 25 & 27 Disclosure 15Actuarial Assumptions 14Actuarial Method 13Summary of Plan Provisions 12Projected Pension Payments 12Duration 11Summary of Plan Participants 10Tax Levy Requirement 9Accrued Liability 8Normal Cost 7Asset Changes During Prior Year 6Actuarial Valuation of Assets 4Summary of Results 3Introduction Page INTRODUCTION Police-sworn personnel of the City of Yorkville are covered by the Police Pension Plan that is a defined-benefit, single-employer pension plan. The purpose of this report is to disclose the Tax Levy Requirement and GASB Statements No. 25 & 27 financial information and related actuarial information for the year beginning May 1, 2013, and ending April 30, 2014. The valuation results reported herein are based on plan provisions in effect as of May 1, 2013, the employee data furnished by the City, the financial data provided by the Fund's trustee and the actuarial methods and assumptions described later in this report. I hereby certify that to the best of my knowledge this report is complete and accurate and fairly presents the actuarial position of the Fund as of April 30, 2013, in accordance with generally accepted actuarial principles and procedures. In my opinion, the assumptions used are reasonably related to the experience of the Plan and to reasonable expectations. A reasonable request for supplementary information not included in this report should be directed to the undersigned actuary. I, Timothy W. Sharpe, am an Enrolled Actuary and a member of the American Academy of Actuaries, and I meet the Qualifications Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Respectfully submitted, Timothy W. Sharpe, EA, MAAA Enrolled Actuary No. 11-4384 2/25/2014 Date -3- SUMMARY OF RESULTS There was a change with respect to Actuarial Assumptions from the prior year to reflect revised expectations with respect to mortality rates. The mortality rate assumption has been changed to the RP 2000 Mortality Table from the 1971 GA Mortality Table. There were no changes with respect to Plan Provisions or Actuarial Methods from the prior year. There were no unexpected changes with respect to the participants included in this actuarial valuation (2 new members, 0 terminations, 1 retirement, 0 incidents of disability, annual payroll increase 7.0%, average salary increase 7.0%). There were no unexpected changes with respect to the Fund's investments from the prior year (annual investment return 6.82%). The City's Tax Levy Requirement has increased from $513,459 last year to $571,437 this year (11.3%). The increase in the Tax Levy is due to the increase in salaries, the investment return was less than assumed and the change to the mortality table. The Percent Funded has increased slightly from 44.0% last year to 44.2% this year. -4- SUMMARY OF RESULTS (Continued) For Year Ending April 30 513,459$571,437$Tax Levy Requirement 20132014 as of May 1 1,694,445$1,813,758$Annual Payroll 44.0%44.2%Percent Funded 259,616297,191Amortization of Unfunded Accrued Liability/(Surplus) 5,859,9476,532,402Unfunded Accrued Liability/(Surplus) 4,603,7905,168,877Actuarial Value of Assets 10,463,73711,701,279Accrued Liability 167,919179,743Anticipated Employee Contributions 218,020234,378City Normal Cost 20122013 -5- $0 $100 $200 $300 $400 $500 $600 $700 Th o u s a n d s 2014 2013 TAX LEVY REQUIREMENT as of April 30 ACTUARIAL VALUATION OF ASSETS as of May 1 4,603,790$5,168,877$Actuarial Value of Assets 4,481,6015,052,201Market Value of Assets (60)(60)Miscellaneous Receivable/(Payable) 20,69220,692Interest Receivable 1,996,1092,271,589Mutual Funds 2,111,4672,328,247Government Securities 113,6790Certificates of Deposit 239,714$431,733$Money Market, NOW, IL Fund 20122013 FYE 2012-2013 (Gain)/Loss: $152,736; $31,293 -6- 8.6% 46.3% 45.1% Money Market, NOW, IL Fund Certificates of Deposit Government Securities Mutual Funds SUMMARY OF ASSETS As Of May 1, 2013 ASSET CHANGES DURING PRIOR YEAR 6.82%Approximate Annual Rate of Return 5,052,201$Trust Balance as of May 1, 2013 314,449Investment Income 413,029Total 34,954Expenses 378,075Benefit Payments Payments 668,749Total 180,395Employee 488,354City Contributions 4,482,033$Trust Balance as of May 1, 2012 -7- $0 $1 $2 $3 $4 $5 $6 Mi l l i o n s Trust Balance as of May 1, 2012 Contributions Payments Investment Income Trust Balance as of May 1, 2013 ASSET CHANGES DURING PRIOR YEAR NORMAL COST The Normal Cost is the actuarial present value of the portion of the projected benefits that are expected to accrue during the year based upon the actuarial valuation method and actuarial assumptions employed in the valuation. as of May 1 22.78%22.83%Total Normal Cost Rate 12.87%12.92%City Normal Cost Rate 1,694,445$1,813,758$Normal Cost Payroll 218,020234,378City Normal Cost 167,919179,743Anticipated Employee Contributions 385,939$414,121$Total Normal Cost 20122013 -8- 43.4% 56.6% Anticipated Employee Contributions City Normal Cost NORMAL COST As Of May 1, 2013 ACCRUED LIABILITY The Accrued Liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and actuarial assumptions employed in the valuation. The Unfunded Accrued Liability is the excess of the Accrued Liability over the Actuarial Value of Assets. as of May 1 44.0%44.2%Percent Funded 5,859,947$6,532,402$Unfunded Accrued Liability/(Surplus) 4,603,7905,168,877Actuarial Value of Assets 10,463,73711,701,279Total Accrued Liability 4,969,4075,759,447Total Annuities 65,25471,465Terminated Vested Annuities 00Surviving Spouse Annuities 4,904,1535,687,982Retirement Annuities 00Disability Annuities 00Children Annuities 5,494,330$5,941,832$Active Employees 20122013Accrued Liability -9- $0 $2 $4 $6 $8 $10 $12 $14 Mi l l i o n s Total Accrued Liability Actuarial Value of Assets Unfunded Accrued Liability/(Surplus) ACCRUED LIABILITY As Of May 1, 2013 TAX LEVY REQUIREMENT The Public Act 096-1495 Tax Levy Requirement is determined as the annual contribution necessary to fund the normal cost, plus the amount to amortize the excess (if any) of ninety percent (90%) of the accrued liability over the actuarial value of assets as a level percentage of payroll over a thirty (30) year period which commenced in 2011, plus an adjustment for interest. Prior to 2011, the amortization amount was equal to the amount to amortize the unfunded accrued liability as a level percentage of payroll over a forty (40) year period which commenced in 1993. Beginning in 2011, the amortization period has been reset to 30 years. For Year Ending April 30 426,451477,300$5) PA 096-1495 Tax Levy Requirement (1 + 3 + 4) 29,75233,3004) Interest for One Year 189,963215,3683) Amortization Payment 9,879,50711,003,0932) Accrued Liability (PUC) 206,736228,6321) Normal Cost (PUC) Public Act 096-1495 Tax Levy Requirement 513,459$571,437$Tax Levy Requirement as of End of Year 35,82339,868Interest for One Year 259,616297,191Amortization of Unfunded Accrued Liability/(Surplus) 218,020$234,378$City Normal Cost as of Beginning of Year 20132014 -10- 44.1% 55.9% City Normal Cost Amortization of UAL/(S) TAX LEVY REQUIREMENT For Fiscal Year Ending April 30, 2014 SUMMARY OF PLAN PARTICIPANTS The actuarial valuation of the Plan is based upon the employee data furnished by the City. The information provided for Active participants included: Name Sex Date of Birth Date of Hire Compensation Employee Contributions The information provided for Inactive participants included: Name Sex Date of Birth Date of Pension Commencement Monthly Pension Benefit Form of Payment 1,694,445$1,813,758$Annual Payroll 353,6206403,7737Total 25,834125,8341Terminated Vesteds 0000Surviving Spouses 327,7865377,9396Retired Employees 0000Disabled Employees 0$00$0Children Annual BenefitsAnnual BenefitsInactive Participants 2526Total 1212Nonvested 1314Vested Current Employees 2012201220132013Membership -11- SUMMARY OF PLAN PARTICIPANTS (Continued) Age and Service Distribution 103,00076,09871,68569,29957,607Salary 69,7602600144125Total 60+ 78,4181155-59 050-54 87,043412145-49 68,8202240-44 67,841632135-39 66,75165130-34 65,58664225-29 48,4631120-24 SalaryTotal30+25-2920-2415-1910-145-90-4Service Age 8.6Average Service:35.8Average Age: 16.4All Members:10.8Retired Members:22.6Active Members:DURATION (years) PROJECTED PENSION PAYMENTS $488,628$426,996$418,786$405,589$377,939 20182017201620152014 -12- $0 $100 $200 $300 $400 $500 $600 Th o u s a n d s 2014 2015 2016 2017 2018 PROJECTED PENSION PAYMENTS 2014-2018 SUMMARY OF PLAN PROVISIONS The Plan Provisions have not been changed from the prior year. The City of Yorkville Police Pension Fund was created and is administered as prescribed by "Article 3. Police Pension Fund - Municipalities 500,000 and Under" of the Illinois Pension Code (Illinois Compiled Statutes, 1992, Chapter 40). A brief summary of the plan provisions is provided below. Employees attaining the age of (50) or more with (20) or more years of creditable service are entitled to receive an annual retirement benefit of (2.5%) of final salary for each year of service up to (30) years, to a maximum of (75%) of such salary. Employees with at least (8) years but less than (20) years of credited service may retire at or after age (60) and receive a reduced benefit of (2.5%) of final salary for each year of service. Surviving spouses receive the greater of (50%) of final salary or the employee's retirement benefit. Employees disabled in the line of duty receive (65%) of final salary. The monthly pension of a covered employee who retired with (20) or more years of service after January 1, 1977, shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least (55) years, by (3%) of the originally granted pension. Beginning with increases granted on or after July 1, 1993, the second and subsequent automatic annual increases shall be calculated as (3%) of the amount of the pension payable at the time of the increase. Employees are required to contribute (9.91%) of their base salary to the Police Pension Plan. If an employee leaves covered employment with less than (20) years of service, accumulated employee contributions may be refunded without accumulated interest. For Employees hired after January 1, 2011, the Normal Retirement age is attainment of age 55 and completion of 10 years of service; Early Retirement age is attainment of age 50, completion of 10 years of service and the Early Retirement Factor is 6% per year; the Employee’s Accrued Benefit is based on the Employee’s final 8-year average salary not to exceed $106,800 (as indexed); Cost-of-living adjustments are simple increases (not compounded) of the lesser of 3% or 50% of CPI beginning the later of the anniversary date and age 60; Surviving Spouse’s Benefits are 66 2/3% of the Employee’s benefit at the time of death. -13- ACTUARIAL METHODS The Actuarial Methods employed for this valuation are as follows: Projected Unit Credit Cost Method (for years beginning on or after 2011 for PA 096-1495) Under the Projected Unit Credit Cost Method, the Normal Cost is the present value of the projected benefit (including projected salary increases) earned during the year. The Accrued Liability is the present value of the projected benefit (including projected salary increases) earned as of the actuarial valuation date. The Unfunded Accrued Liability is the excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded Accrued Liability. Entry Age Normal Cost Method Under the Entry Age Normal Cost Method the Normal Cost for each participant is computed as the level percentage of pay which, if paid from the earliest age the participant is eligible to enter the plan until retirement or termination, will accumulate with interest to sufficiently fund all benefits under the plan. The Normal Cost for the plan is determined as the sum of the Normal Costs for all active participants. The Accrued Liability is the theoretical amount that would have accumulated had annual contributions equal to the Normal Cost been paid. The Unfunded Accrued Liability is the excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded Accrued Liability. -14- ACTUARIAL ASSUMPTIONS The Actuarial Assumptions used for determining the Tax Levy Requirement and GASB Statements No. 25 & 27 Disclosure Information are the same (except where noted) and have been changed from the prior year (discussion on page 4). The methods and assumptions disclosed in this report may reflect statutory requirements and may reflect the responsibility of the Principal and its advisors. In the event a method or assumption conflicts with the actuary’s professional judgment, the method or assumption is identified in this report. The Actuarial Assumptions employed for this valuation are as follows: NonePlan Expenses 80% Married, Female spouses 3 years youngerMarital Status State of Illinois DOI Experience Rates (100% by Age 62)Retirement State of Illinois DOI Experience RatesDisability State of Illinois DOI Experience RatesWithdrawal RP 2000 Mortality Table (BCA, +1M, -4F, 2x>105). There is no margin for future mortality improvement beyond the valuation date. Mortality 5.50%Salary Scale 7.50% net of investment expenses.Investment Return 5-year Average Market Value (PA 096-1495)Asset Valuation Method May 1, 2013Valuation Date Sample Annual Rates Per 100 Participants 100.001.2362 83.330.600.9460 20.000.520.2750 0.202.850.1440 0.105.100.0830 0.076.000.0420 RetirementDisabilityWithdrawalMortalityAge -15- STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION The Governmental Accounting Standards Board (GASB) issued Statements No. 25 & 27 that established generally accepted accounting principles for the annual financial statements for defined benefit pension plans. The required information is as follows: Membership in the plan consisted of the following as of: 11Number of participating employers 3133Total 1212Active nonvested plan members 1314Active vested plan members 11Terminated plan members entitled to but not yet receiving benefits 56Retirees and beneficiaries receiving benefits April 30, 2012April 30, 2013 SCHEDULE OF FUNDING PROGRESS 366.6%1,813,75843.2%6,649,07811,701,2795,052,20104/30/13 353.0%1,694,44542.8%5,982,13610,463,7374,481,60104/30/12 326.8%1,890,04640.6%6,176,66510,393,5204,216,85504/30/11 UAAL as a Percentage of Covered Payroll ((b-a)/c) Covered Payroll (c) Funded Ratio (a/b) Unfunded AAL (UAAL) (b-a) Actuarial Accrued Liability (AAL) -Entry Age (b) Actuarial Value of Assets (a) Actuarial Valuation Date -16- GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued) ANNUAL PENSION COST AND NET PENSION OBLIGATION 564,916636,077Net pension obligation end of year 398,325564,916Net pension obligation beginning of year 166,59171,161Increase (decrease) in net pension obligation 342,704488,354Contributions made 509,295559,515Annual pension cost (17,531)(25,502)Adjustment to annual required contribution 29,87442,369Interest on net pension obligation 496,952542,648Annual required contribution April 30, 2012April 30, 2013 THREE-YEAR TREND INFORMATION 636,07787.3%559,51504/30/13 564,91667.3%509,29504/30/12 398,32568.7%489,52304/30/11 Net Pension Obligation Percentage of APC Contributed Annual Pension Cost (APC) Fiscal Year Ending -17- GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued) FUNDING POLICY AND ANNUAL PENSION COST Same3.00% per yearCost-of-living adjustments Same3.00%*Includes inflation at Same5.50% Projected salary increases* Same7.50% Investment rate of return* Actuarial assumptions: SameMarketAsset valuation method 29 years28 yearsRemaining amortization period SameLevel percentage of pay, closedAmortization period SameEntry ageActuarial cost method 04/30/201204/30/2013Actuarial valuation date 342,704488,354Contributions made 509,295559,515Annual pension cost Same9.91% Plan members 20.23%26.92% City Contribution rates: -18- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #5 Tracking Number CC 2014-50 Library Board 2013-2014 Annual Report City Council – May 27, 2014 None - Informational Michelle Pfister Library Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number PW #1 Tracking Number PW 2014-40 Rt 34 Update (Route 47 to Orchard Road) City Council – May 27, 2014 PW – 5/20/14 Moved to CC PW 2014-40 None Update Memo Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update as to the status of the project. It is our understanding from IDOT that they are targeting an early 2015 letting. It is anticipated that construction would start in 2015; however there may not be much progress with the road construction due to significant private utilities that need to be relocated. Generally the project will consist of a total reconstruction and widening of the roadway from Rt. 47 to Orchard Road. The proposed cross section will consist of 5-lanes, with either a grassed or concrete median. Copies of the landscape plan are attached to this memo for a general sense. The pre-final plans have been submitted and reviewed by city staff. We have attached the previously approved Letter of Understanding and Resolution of Intent for your information. Note that the Cities anticipated cost for the project is approximately $320,000 between the two agreements. We are anticipating that the formal City/State agreement will be submitted to the City for consideration over the next month or two. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 14, 2014 Subject: Rt 34 Improvements (Rt 47 to Orchard Road) UNITED CITY OF YORKVILLE RESOLUTION NO. a — RESOLUTION OF INTENT U.S. 34: BETWEEN ILLINOIS 47 IN YORKVILLE AND ORCHARD ROAD IN OSWEGO WHEREAS, this Resolution of Intent is entered into by and between the State of Illinois, through its Department of Transportation, hereinafter called the STATE and the United City of Yorkville, hereinafter called the CITY. WHEREAS, the STATE, proposes to reconstruct U.S. 34 (FAIR 591), beginning at a point located approximately 9C0 feet east of Illinois 47 within the city of Yorkville, and extending northeasterly 3.54 miles to Station Drive located approximately 300 feet west of Orchard Road Kendall County Highway 9A) within the village of Oswego. See location map attached as Exhibit#1. The said project is identified under State Section (13C & 13)R & T, Contract No. 66884. The project's scope of work is primarily to reconstruct the existing two lane highway into a four to five lane curb and gutter urban type roadway, consisting of two through lanes for each direction of traffic and auxiliary turn lanes at various locations. This project is currently funded within the STATE's FY 2013- 2018 program. WHEREAS, in accordance with STATE policies, the option of providing pedestrian and cycling accommodations alongside the same segment of U.S. 34 are to be given consideration by both the STATE and local government agencies that adjoin the road project. The STATE shall assume all rights of way costs for the pedestrian/cycling accommodations. Construction cost for the said trail is to be at an 80 percent STATE and 20 percent local share of cost. WHEREAS, the primary purpose of this Resolution of Intent is to secure commitments from all involved local agencies to assure a continued and complete shared use trail along U.S. Route 34, from Illinois 47 in Yorkville to Orchard Road in Oswego. WHEREAS, on April 23, 2012, representatives of the city of Yorkville, village of Oswego, Kendall County and the Kendall County Forest Preserve District met with STATE officials at the Illinois Department of Transportation, District 3 office in Ottawa, Illinois, at which time a shared use trail along U.S. 34 for bicycle/pedestrian use was discussed. All parties agreed to participate in funding the construction of an "Alternate#1" version of shared use trail presented at the meeting. Alternate#1 consists of constructing a 10 foot wide bituminous surface trail along the north side of U.S. 34. (See proposed typical section of Alternate#1 trail attached as Exhibit#2). Further, each local agency agreed to provide 20 percent of the cost and provide future maintenance of only those portions of the said trail that is located within their respective jurisdictions. The majority of the proposed shared use trail is to be 10 feet wide and have a bituminous surface. The trail's width may vary to 8 feet wide at some isolated locations due to physical limitations and/or extending circumstances. WHEREAS, there exists a need for the STATE to obtain written commitments from local governmental agencies so to determine the extent of the shared use trail that is to be constructed. The STATE will not proceed with the expense of acquiring added right of way and/or incorporating the design of a shared use trail into the project plans until local agencies commit to assuming 20 percent of the trail's construction cost and assuming future full maintenance of the said trail following its completion of its construction. Consequently, Resolutions of Intent with the same provisions are being submitted to all affected local agencies that adjoin the proposed U.S. 34 project. WHEREAS, of the total 3.54 miles of project distance, the CITY has agreed to assume responsibility of shared use trail from the west terminus of the project (900 feet east of Illinois 47) and extending easterly 2.76 miles to the CITY's east corporate limits. The CITY's participation commitment also includes those existing unincorporated areas that are technically outside and inter-dispersed between the corporate limits of Yorkville. The CITY will assume 20 percent share of shared use trail construction cost to be built along the north side of U.S. 34 and provide or cause to provide full maintenance of the completed trail from the west terminus of the project located 900 feet east of Illinois 47 easterly 2.80 miles to the city's east corporate limits. The CITY's estimated cost for the trail is $76,000 plus 15 percent additional charge for preliminary and construction engineering. Final costs will be based on actual bid unit process of the awarded contract. NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of this Resolution of Intent, the United City of Yorkville, Illinois by action taken here, agrees to assume 20 percent construction cost and provide or cause to provide all future maintenance of the described bituminous surface shared use trail along the entire north side of U.S. 34 from the west terminus of the project near Market Place Drive easterly 2.76 miles to the CITY's east corporate limits. The CITY further agrees that should the CITY later reverse its decision and not participate in the shared use trail, the CITY will remain obligated to reimburse the STATE for all the local 20 percent share of engineering and right of way costs the STATE had incurred in designing the shared use trail. The CITY further agrees to later enter into a formal agreement with the STATE within the STATE's fiscal year when the subject U.S. 34 project is to be constructed. Final design plans and updated cost estimates of the shared use trail will be provided to the CITY at the time of the formal agreement. The CITY is hereby directed to transmit one copy of this Resolution of Intent with the necessary original signatures and certification seals to the STATE through its Deputy Director of Highways at the Illinois Department of Transportation, District 3 Office, 700 E. Norris Drive in Ottawa, Illinois, 61350. SIGNATURES ON NEXT PAGE) Y Passed and approved by the United City of Yorkville City Council this 26 day of u h 2012. APPROV D ATTEST J sea 6-9 Gary olins ayor Beth Warren, City Clerk as' Date EXHIBIT #1 R ANEFAP319' BaJE' F7 LOCATION MAP U.S. 34 (FAP 591) f= b Pop. STATE SECTION (13C $ 13) R&T ENTIRE LENGTH OF PROJECT KENDALL COUNTY i IS 3.54 MILES FROM A POINT 900 FT. EAST OF ILLINOIS 47 E IN YORKVILLE EASTERLY TO S• STATION ST., LOCATED 300 FT. t Rv Oswego EAST OF ORCHARD ROAD POP.19,012 ls'• .• .: (COUNTY HWY. 9A) IN OSWEGO i • a* W: V.. 10 f• 34 R,er— } , 71 lA t 0 IN Yoe POP 6,838 F o ti cr r ox w 2 ti COLLINS I fur r. A. J A a I h v'4VANg RESERVATION A I 116 t P RD4 _.... _— .. 0 126 71 i. J' o a s LEGG x- 14 7 Xz 6 126 C'r 2: 1 r t = X30 VENT RD Y 41 A7ES LN r _ ;;NEEI'tR RD t N 0 tVrNAIRERRDl n EXHIBIT #2 w V-, 1-u> cr ( a_ D C) cn LLJ V') O V) + LLJ D F— Q U = LLJ F-- Ln V) V) _j j ZT cc V) Ll.j u LLJ U) CL U 0 LLJ .1 u, cn LLJ —i jL, 0F- u < n 00 Ln V) (- LD L J u C:) x -U") LLJ 0n7:D 0 Of 20 00 z U 0ru <ro u 12 C) --4 CD Ln z 0 w Lij 0 LIJ V) 0 z 2 in Q- CD) g:fy n V)U Z V)Lj X0 LLJ z CIQ LLJ w0 n CD 0- < 0 j z- Lp w LLJ2C-)LJ LL LLJIate vi J U 0 Z Lij 0 LLJ 0 LL, o 0 0 C'r i Cr EXHIBIT #2 w L V) M C)n- w w Q t/?wi I nrr O 0 to 0- i I E z TO CID Nl z w V) o v) + LLJ U Ln wF- cn V) -i a CD D gym= NI Q F-- aWL U O LLJ Q wJ ~ cnvwi w = Co CL wtn u O w Ln Q L in W 1 0 a Qo °o oO .- O o > i- z aw V) W Q o C) x Q Q ~ 0 v ow Z (nQ w a d r Q I 2 J i '•. LLJ M.. o w w crw ate o tL o 0 Q w U U O Z Q w OLw0a-,/) Q t/ Owooa i I Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number ADM 1 Tracking Number CC 2014-51 Ordinance Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source) in an Aggregate Principal Amount Not to Exceed $8,765,000 City Council – May 27, 2014 N/A Majority Approval See attached memo and schedules. Rob Fredrickson Finance Name Department Please see below for a tentative time schedule related to the issuance of the following bonds:  $4,850,000 – General Obligation (ARS) Bonds, Series 2014A (new issue for Game Farm Road Project – Attachment A)  $2,385,000 - General Obligation (ARS) Bonds, Series 2014B (refunding the 2005A Bond paid out of the Debt Service Fund – Attachment B)  $1,330,000 - General Obligation (ARS) Bonds, Series 2014C (refunding the 2005C Bond paid out of the Water Fund – Attachment C) The 2014 bond issuance and refunding process is scheduled to begin at the May 27th City Council meeting, with the approval of the bond issuance ordinance, which establishes the maximum principal amount to be issued/refunded. Assuming passage of the issuance ordinance, it would be published in the Kendall County Record the following Thursday (May 29th), which would also begin the 30-day challenge period for taxpayers to file a backdoor referendum, pursuant to the bond issuance notification act (BINA). The BINA public hearing is scheduled to be held at the June 24th City Council meeting. Once the 30-day BINA challenge period has expired (June 30th), and the required public hearing is held (June 24th), the final step in the process is for Council to approve the winning bids from the competitive bond sale, which is tentatively scheduled for the July 8th City Council meeting. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: May 8, 2014 Subject: Tentative Time Schedule - 2014 Bond Issues MINUTES of a regular public meeting of the City Council of the United City of Yorkville, Kendall County, Illinois, held at the 800 Game Farm Road, Yorkville, Illinois, at 7:00 P.M., on the 27th day of May, 2014. The Mayor called the meeting to order and led the pledge of allegiance to the flag. The Mayor then directed the Clerk to call the roll. Upon the roll being called by the Clerk, the following Aldermen answered present: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ The following Aldermen were absent: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ * * * After a discussion of the proposed road and street improvement project and the opportunity to refund a portion of the City’s outstanding debt, Mayor Golinski entertained a motion to approve the adoption of an ordinance authorizing the issuance of general obligation alternate revenue source bonds and directing the publication of a notice setting forth the determination of the Council to issue such bonds for the purposes of (i) financing certain road and street improvements throughout the City, (ii) refunding the City’s General Obligation Bonds (Alternate Revenue Source), Series 2005A, (iii) refunding the City’s General Obligation Bonds (Alternate Revenue Source), Series 2005C, (iv) paying the costs of capitalized interest on the bonds, if necessary, and (v) paying for the costs of expenses incident to the issuance of the bonds. So moved by Alderman _________________; seconded by Alderman ____________; motion approved by a roll call vote: Ayes___ Nays ___ approving the Ordinance the complete text of which is set out as follows: UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2014-__ ______________________________________________ AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE) OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $8,765,000. _____________________________________________ ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS THIS 27TH DAY OF MAY, 2014 _____________________________________________ Published in pamphlet form by authority of the City Council of the United City of Yorkville, Kendall County, Illinois, this 27th day of May, 2014 ORDINANCE NO: 2014-__ AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE) OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $8,765,000. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality operating under the provisions of the Illinois Municipal Code, as amended, and under the laws of the State of Illinois; and WHEREAS, the City has outstanding its General Obligation Bonds (Alternate Revenue Source), Series 2005A (the “2005A Bonds”) which were issued to finance certain road and street improvements within the City; and WHEREAS, the City has outstanding its General Obligation Bonds (Alternate Revenue Source), Series 2005C (the “2005C Bonds”) which were issued to finance improvements its waterworks and sewerage system; and WHEREAS, the City Council of the City (the “Council”) has determined that it is advisable, necessary and in the best interests of the City (i) to construct various road and street improvements within the City (the “Project”) (ii) to refund all or a portion of the 2005A Bonds and the 2005C Bonds (collectively, the “Refunding”); (ii) to pay capitalized interest on the Bonds, if necessary, and (iii) to pay costs of issuance and expenses incident thereto, all for the benefit of the inhabitants of the City; and WHEREAS, pursuant to the provisions of the Illinois Municipal Code, 65 ILCS 5/8-4-1 and the Local Government Debt Reform Act, 30 ILCS 350/11 (collectively, the “Act”), the City has the power and authority to issue bonds to finance the Project and undertake the Refunding for such term of years, not in excess of the maximum term of years as permitted by applicable law, and in such principal amount as may be deemed necessary by the Council; and WHEREAS, it is necessary and in the best interest of the City that the City proceed with the Project, and in order to raise the funds required therefor it will be necessary for the City to borrow an amount not to exceed $4,870,000, and in evidence thereof to issue alternate bonds in an aggregate principal amount not to exceed $4,870,000, all in accordance with the Act; and WHEREAS, the revenue sources that will be pledged to the payment of the principal and interest on the alternate bonds associated with the Project will be revenues received by the City from its distributions of sales tax revenues, and such other funds of the City as may be lawfully available and annually appropriated for such payment; and WHEREAS, it is necessary and in the best interest of the City that the City proceed with the Refunding, and in order to raise a portion of the funds required therefor it will be necessary for the City to borrow an amount not to exceed $2,435,000, and in evidence thereof to issue alternate bonds in an aggregate principal amount not to exceed $2,435,000, all in accordance with the Act; and WHEREAS, the revenue sources that will be pledged to the payment of the principal and interest on the alternate bonds associated with this portion of the Refunding will be revenues received by the City from its distributions of public utility tax revenues and such other funds of the City as may be lawfully available and annually appropriated for such payment; and WHEREAS, it is necessary and in the best interest of the City that the City proceed with the Refunding, and in order to raise a portion of the funds required therefor it will be necessary for the City to borrow an amount not to exceed $1,460,000, and in evidence thereof to issue alternate bonds in an aggregate principal amount not to exceed $1,460,000, all in accordance with the Act; and WHEREAS, the revenue sources that will be pledged to the payment of the principal and interest on the alternate bonds associated with this portion of the Refunding will be (i) revenues of the City in the Surplus Account of the Waterworks and Sewerage Fund consisting of funds remaining in the Waterworks and Sewerage Fund after the required monthly deposits and credits have been made to the Operation and Maintenance Account, the Depreciation Account and any other accounts that may be created in the future, (ii) revenues received by the City from its distributions of income tax revenues, and (iii) such other funds of the City as may be lawfully available and annually appropriated for such payment; and WHEREAS, if the above-mentioned revenue sources are insufficient to pay the alternate bonds, ad valorem property taxes upon all taxable property in the City without limitation as to rate or amount are authorized to be extended to pay the principal of and interest on the alternate bonds; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, as follows: Section 1. Incorporation of Preambles. The Council hereby finds that all of the recitals contained in the preambles to this ordinance are full, true and correct and does incorporate them into this ordinance by this reference. Section 2. Determination to Issue Bonds. It is necessary and in the best interest of the City to proceed with the Project and the Refunding, and (i) that for the purpose financing the Project alternate bonds of the City are hereby authorized to be issued and sold in an aggregate amount of not to exceed $4,870,000 to be known as “General Obligation Bonds (Alternate Revenue Source), Series 2014A” (the “Series 2014A Bonds”); (ii) that for the purpose refunding the 2005A Bonds alternate bonds of the City are hereby authorized to be issued and sold in an aggregate amount of not to exceed $2,435,000 to be known as “General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014B” (the “Series 2014B Bonds”); and (iii) that for the purpose refunding the 2005C Bonds alternate bonds of the City are hereby authorized to be issued and sold in an aggregate amount of not to exceed $1,460,000 to be known as “General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014C” (the “Series 2014C Bonds”, and together with the Series 2014A Bonds and the Series 2014B Bonds, the “Bonds”). Section 3. Publication. This authorizing ordinance, together with a notice in the statutory form, shall be published in the Kendall County Record Newspaper and/or the Beacon News, the same being a newspapers of general circulation in the City, and if no petition, signed by 811 electors, the same being equal to 7.5% of the registered voters in the City, asking that the issuance of the Bonds be submitted to referendum, is filed with the City Clerk within thirty (30) days after the date of the publication of this authorizing ordinance and notice, then the Bonds shall be authorized to be issued. Section 4. Additional Ordinances. If no petition meeting the requirements of applicable law is filed during the petition period referred to above, then the Council may adopt additional ordinances or proceedings supplementing or amending this ordinance providing for the issuance and sale of the Bonds and prescribing all the details of the Bonds, so long as the maximum amount of the Bonds as set forth in this ordinance is not exceeded and there is no material change in the Project or Refunding as described herein. Such additional ordinances or proceedings shall in all instances become effective immediately without publication or posting or any further act or requirement. This authorizing ordinance, together with such additional ordinances or proceedings, shall constitute complete authority for the issuance of the Bonds under applicable law. Section 5. Severability. If any section, paragraph or provision of this ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this ordinance. Section 6. Conflicting Ordinances. All ordinances, resolutions and parts thereof, in conflict herewith are hereby repealed. Section 7. Effective Date. This ordinance shall be in full force and effect from and after its adoption. Ken Koch ___ Joel Frieders ___ Carlo Colosimo ___ Chris Funkhouser ___ Larry Kot ___ Diane Teeling ___ Jacquelyn Milschewski ___ Rose Ann Spears ___ Passed by the City Council of the United City of Yorkville, Illinois this 27th day of May, 2014. Attest: _____________________________ City Clerk APPROVED by me this 27th day of May, 2014. ______________________________ Mayor ATTESTED and FILED in my office this 27th day of May, 2014. _______________________________ City Clerk Published by me in pamphlet form this 27th day of May, 2014. ________________________________ City Clerk, United City of Yorkville Kendall County, Illinois STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CERTIFICATION OF ORDINANCE, MINUTES AND PUBLICATION IN PAMPHLET FORM I, the undersigned, do hereby certify that I am the duly qualified and acting Clerk of the United City of Yorkville, Illinois, Kendall County, Illinois (the “City”), and as such official I am the keeper of the records and files of the City and the City Council of said City (the “Council”). I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the Council held on the 27th day of May, 2014, insofar as same relates to the adoption of an Ordinance entitled: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE) OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, IN ONE OR MORE SERIES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $8,765,000. a true, correct and complete copy of which said Ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the Council on the adoption of said Ordinance were conducted openly, that the vote on the adoption of said Ordinance was taken openly, that said meeting was called and held at a specified time and place convenient to the public, that notice of said meeting was duly given to all news media requesting such notice, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and with the provisions of the Illinois Municipal Code, and that the Council has complied with all of the provisions of said Acts and with all of the procedural rules of the Council in the passage of said Ordinance. I do further certify that said Ordinance was published by authority of the Council in pamphlet form on the 27th day of May, 2014, and said Ordinance as so published was on said date readily available for public inspection and distribution, in sufficient number to meet the needs of the general public, at my office as Clerk located in the City. IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City, this ___ day of ___________, 2014. __________________________________________ Clerk, United City of Yorkville Kendall County, Illinois (SEAL) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PC #1 Tracking Number PC 2014-02 Amphitheater and Outdoor Music Venues Text Amendment CC/May 27, 2014 N/A N/A N/A Majority 1st Reading Text amendment to allow amphitheaters and outdoor music venues as special uses in the Buisness and Manufacturing Districts. Chris Heinen Community Development Name Department Proposed Text Amendment Summary: Staff had previously been approached by a local developer interested in building an outdoor amphitheater within the City’s downtown. Although the developer has not come forth with formal plans for consideration, staff felt it might be in the best interest of the City to preemptively provide specific zoning and performance standards regarding such a use should this developer or any future developer seek to move forward with an outdoor music venue. Therefore, staff has reviewed the current noise ordinance as it pertains to amphitheaters and outdoor music venues, and found there are several areas that will require updating and additional information applied. Staff would recommend the following: 1. Amend Title 10-7B, 10-7C, 10-7D, 10-8A and 10-8B to identify “amphitheaters and outdoor music venues” as a special use within the Business and Manufacturing Districts. 2. Amend Title 10-2-3 of the Zoning Ordinance to include the following definitions: OUTDOOR MUSIC VENUE: A commercially-zoned property where sound equipment is used to amplify sound that is not fully enclosed my permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. Plan Commission Action The Plan Commission reviewed the requested text amendment at a public hearing held on May 14, 2014 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on May 14, 2014 and approval of the findings of fact, the Plan Commission recommends approval to the City Council of a request for text amendment to Title 10, Chapter 7, Article B; B-1 Limited Business District, Article C; B-2 General Business District, Article D; B-3 Service Business District and Title 10, Chapter 8, Article A; Limited Manufacturing District and Article B; General Manufacturing District of the United City of Yorkville’s City Code, as presented by staff in a memorandum dated March 6, 2014. Action Item: Lindblom-nay; Kraupner- aye; Crouch-aye, Baker-aye, Horaz-present 3 ayes; 1 nays; 1 Present Memorandum To: City Council From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: May 19, 2014 Subject: PC 2014-02 – Amphitheaters and Outdoor Music Venues Text Amendment to Business and Manufacturing Districts Attachments: 1. Staff’s memorandum to the Plan Commission dated March 6, 2014. 2. Current Title 10, Chapter 7, Article B, C, D and Title 10, Chapter 8, Article A and B of the United City of Yorkville’s Municipal Zoning Ordinance. 3. Current Noise Ordinance. 4. Noise Ordinance Research. 5. Copy of Public Notice. Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AMENDMENTS TO THE YORKVILLE ZONING ORDINANCE PROVIDING FOR AMPHITHEATER AND OUTDOOR MUSIC VENUES AS SPECIAL USES IN BUSINESS AND MANUFACTURING DISTRICTS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-14-7 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Yorkville Zoning Ordinance to allow amphitheaters and outdoor music venues as special uses in the B-1 Limited Business District, the B-2 General Business District and the B-3 Service Business District; and, WHEREAS, the Plan Commission convened and held a public hearing on the 14th day of May 2014, to consider the request to amend the Yorkville Zoning Ordinance adding the special use as described above and included Manufacturing Districts; and WHEREAS, the Plan Commission reviewed the standards as required in Section 10-14- 7B.5 of the Yorkville Zoning Ordinance, adopted the findings of fact, and made a recommendation to approve the proposed amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City Council has reviewed the Plan Commission’s findings of fact and recommendations and hereby approves said amendments to the Yorkville Zoning Ordinance. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Section 10-2-3, entitled “DEFINITIONS” of the Yorkville City Code, as amended, be and is hereby amended by adding the following definitions to read as follows: “OUTDOOR MUSIC VENUE: A property where sound equipment is used to amplify sound that is not fully enclosed by permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly.” Ordinance No. 2014-____ Page 2 Section 3: That Sections 10-7B-2A, 10-7C-2, 10-7D-2A, 10-8A-3 and 10-8B-3 of the Yorkville City Code, as amended, be and is hereby amended by adding the following special use to read as follows: “Amphitheater or Outdoor Music Venue” Section 4: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK ROSE ANN SPEARS ________ DIANE TEELING ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ CARLO COLOSIMO ________ JOEL FRIEDERS ________ CHRISTOPHER FUNKHOUSER _______ LARRY KOT ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Introduction: Staff had been previously approached by a local developer interested in building an outdoor amphitheater within the City’s downtown. Although the developer has not come forth with formal plans for consideration, staff felt it might be in the best interest of the City to preemptively provide specific zoning and performance standards regarding such a use should this developer or any future developer seek to move forward with an outdoor music venue. Therefore, staff has reviewed the current noise ordinance as it pertains to amphitheaters and outdoor music venues, and found there are several areas that will require updating and additional information applied. Below are staff’s recommendations for amphitheaters and outdoor music venues. Zoning Classification Consideration: It is staff’s opinion that the appropriate locations for amphitheaters or outdoor music venues are considered a Special Use within the B-1, Limited Business District, B-2, General Business District and B-3, Service Business District. These business districts are intended primarily for the location of commercial and professional facilities that are especially useful in close proximity to residential areas. These districts are designed to provide convenient shopping and services that meet the needs and enhances the quality of life for surrounding residential neighborhoods. Currently, the Business Districts allow a wide range of uses by-right, such as community centers, recreation centers and public/private clubs. The addition of amphitheaters and outdoor music venues into these districts as a Special Use is consistent with existing and contemplated uses permitted within the business districts. In addition to the business districts, Plan Commission suggested that this type of use could be placed in a Manufacturing District as well. Therefore, a Special Use would be required in any Manufacturing District for an amphitheater or outdoor music venue. Special Use Consideration: Section 10-14-6A of the Zoning Ordinance notes “there are uses which, because of their unique characteristics, cannot be properly classified in any particular district or districts without consideration, in each case, of the impact of those uses on neighboring land and of the public need for the particular use at the particular location.” By classifying amphitheaters and outdoor music venues as a Special Use, the City has an opportunity to review the proposed locations as well as specific guidelines required, such as hours of operation, number of events per year, the amount of warning provided to residents about upcoming events, etc. It will also allow staff the opportunity to determine if the proposed use meets the Special Use standards of approval in Section 10-14-6F of the Zoning Ordinance on a case-by-case basis and whether or not the location is suitable and consistent with the approved Comprehensive Plan. Memorandum To: Plan Commission From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: March 6, 2014 Subject: PC 2014-02 Amphitheater Text Amendment Additional Information: Staff suggests that certain additional information be considered during the Special Use process for amphitheaters or outdoor music venues, such as insurance, parking and liquor licensing as this is customary when allowing such uses to operate in Business or Manufacturing Districts. The following are staff recommendations with regard to each: Insurance: The petitioner shall submit to the city a certificate of insurance showing the owner, lessee, proprietor, operator or manager of the premises as the named insurers and naming the city as an additional insured in an amount of not less than one million dollars ($1,000,000) covering public liability, and five hundred thousand dollars ($500,000) covering property damage. Liquor License: The current Liquor Ordinance does not have the proper license available for outdoor venues. Staff would recommend that a new liquor license be created specifically for this use. Parking Requirements: One space per fifty square feet of seating area plus parking for affiliated uses. If these requirements are unable to be satisfied, the City will review a parking plan indicating overflow and/or shared parking to accommodate the venue. Suggested Text Amendments: Based upon staff’s research, the following proposed definitions and new text identifying amphitheaters and/or outdoor music venues as Special Uses within the B-1, B-2 and B-3 Business Districts and M-1 and M-2 Manufacturing Districts should accompany the requested text amendment: Section 10-2-3, Definitions: OUTDOOR MUSIC VENUE: A commercially-zoned property where sound equipment is used to amplify sound that is not fully enclosed by permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. Section 10-7B-2, B-1 Limited Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-7C-2, B-2 General Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-7D-2, B-3 Service Business District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-8A-3, M-1 Limited Manufacturing District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Section 10-8B-3, M-2 General Manufacturing District: Special Uses: Amphitheaters and/or Outdoor Music Venues. Chapter 4 Noise Ordinance: Upon making recommendations for permitting amphitheaters and outdoor music venues as Special Uses, staff researched the current noise ordinance and prepared new recommendations for allowable noise levels as they relate to certain land uses. The revised noise ordinance will allow the city to enforce noise complaints from the citizens and provide guidelines to developers looking to locate land uses within the city. This section is for informational purposes only as it is not part of the zoning ordinance. The final approval will come from City Council. PROPOSED TABLE OF MAXIMUM ALLOWABLE NOISE LEVELS BY LAND USE Land Use/Zoning Outdoor Space Within Noise Zone1 Max. Decibel Level (dB) Outdoor Space Outside Noise Zone2 Max. Decibel Level (dB) Indoor Space Max. Decibel Level (dB) Residential - Single-Family & Multi-Family, Detached & Attached 70 65 65 Office Buildings, Businesses, Commercial & Professional 70 70 70 Sports Arena, Outdoor Spectator Sports 110 100 100 Theaters, Auditoriums, Concert Halls 110 90 100 Parks, Neighborhood Playgrounds, Ball Fields 70 70 -- Golf Courses, Water Recreations, Gun/Shooting Ranges 75 70 70 Industrial, Manufacturing, Utilities, Agriculture 80 75 80 1. Area within property boundaries where the sound is the originating source and customarily expected/accepted by the patron/inhabitant. Area size to be defined numerically and graphically. 2. Area outside of the property boundaries where the sound is the origination source and customarily not expected/accepted by the patron/inhabitant. Area size to be defined numerically and graphically. For your reference, staff has provided the table below with examples of sound pressure levels to compare with the proposed revisions to the Noise Ordinance above. EXAMPLES OF SOUND PRESSURE LEVELS Sound Environment Typical Sound Pressure Levels Generated (dBA) Threshold of hearing 0 dBA Broadcast Studio 20 dBA Library 30 dBA Quiet Office 40 dBA Light auto traffic (100 feet) 50 dBA Air-conditioning unit (20 feet) 60 dBA Freeway traffic 70 dBA Vacuum cleaner (5 feet) 80 dBA Passing car at 10 feet 90 dBA Passing bus or truck at 10 feet 100 dBA Passing subway train at 10 feet 110 dBA Nightclub with band playing 120 dBA Jet takeoff (200 feet) 130 dBA Air-raid siren 140 dBA Data gathered from Plainfield and Naperville Noise Ordinances. Staff Recommendation Summary: 1. Amend Title 10-7B, 10-7C, 10-7D, 10-8A and 10-8B to identify “amphitheaters and outdoor music venues” as a special use within the Business and Manufacturing Districts. 2. Amend Title 10-2-3 of the Zoning Ordinance to include the following definitions: OUTDOOR MUSIC VENUE: A commercially-zoned property where sound equipment is used to amplify sound that is not fully enclosed my permanent, solid walls and a roof. AMPHITHEATER: A commercial structure with tiers of spectator seating rising around a field or court, intended primarily for use of viewing musical, theatrical, sporting or other similar entertainment events and specifically designed as a place of assembly. Staff will be available to answer any questions the Plan Commission may have regarding the text amendments or noise ordinance. Should the Plan Commission decide to recommend approval of the proposed text amendment, draft motion language has been prepared below for your convenience. Proposed Motion: In consideration of testimony presented during a Public Hearing on March 12, 2014 and approval of the findings of fact, the Plan Commission recommends approval to the City Council of a request for text amendment to Title 10, Chapter 7, Article B; B-1 Limited Business District, Article C; B-2 General Business District, Article D; B-3 Service Business District and Title 10, Chapter 8, Article A; Limited Manufacturing District and Article B; General Manufacturing District of the United City of Yorkville’s City Code, as presented by staff in a memorandum dated March 6, 2014, and further subject to {insert any additional conditions of the Plan Commission}…. Attachments: 1. Current Title 10, Chapter 7, Article B, C, D and Title 10, Chapter 8, Article A and B of the United City of Yorkville’s Municipal Zoning Ordinance. 2. Current Noise Ordinance. 3. Noise Ordinance Research. 4. Copy of Public Notice. ARTICLE A. M-1 LIMITED MANUFACTURING DISTRICT 10-8A-1: USES PERMITTED: The following uses are permitted: A. Production, processing, cleaning, testing or repair, limited to the following uses and products: Advertising displays. Apparel and other products manufactured from textiles. Art needlework and handweaving. Automobile painting, upholstering, repairing, reconditioning and body and fender repairing, when done within the confines of a structure. Awnings, venetian blinds. Bakeries. Beverages -alcoholic, with a total amount produced by any one manufacturer limited to a maximum of fifteen thousand (15,000) barrels (465,000 gallons) per calendar year. Beverages -nonalcoholic. Books -hand binding and tooling. Bottling works. Brushes and brooms. Cameras and other photographic equipment and supplies. Canning and preserving. Canvas and canvas products. Carpet and rug cleaning. Ceramic products -such as pottery and small glazed tile. Page 1of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php Cleaning and dyeing establishments when employing facilities for handling more than one thousand five hundred (1,500) pounds of dry goods per day. Clothing. Contractor offices (with or without indoor storage). Cosmetics and toiletries. Creameries and dairies. Dentures. Drugs. Electrical appliances, such as lighting fixtures, irons, fans, toasters and electric toys. Electrical equipment assembly, such as home radio and television receivers and home movie equipment, but not including electrical machinery. Electrical supplies, manufacturing and assembly of such wire and cable assembly switches, lamps, insulation and dry cell batteries. Food products, processing and combining of (except meat and fish) -baking, boiling, canning, cooking, dehydrating, freezing, frying, grinding, mixing and pressing. Fur goods, not including tanning and dyeing. Glass products from previously manufactured glass. Hair, felt and feather products (except washing, curing and dyeing). Hat bodies of fur and wool felt. Heavy machinery and equipment rental business. Hosiery. House trailers, manufacture. Ice, natural. Ink mixing and packaging and inked ribbons. Jewelry. Laboratories -medical, dental, research, experimental, and testing -provided there is no danger from fire or explosion nor offensive noise, vibration, smoke, dust, odors, heat, Page 2of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php glare or other objectionable influences. Laundries. Leather products, including shoes and machine belting, but not including tanning and dyeing. Luggage. Machine shops for tool, die and pattern making. Manufacturer, firearms and ammunition. Metal finishing, plating, grinding, sharpening, polishing, cleaning, rustproofing and heat treatment. Metal stamping and extrusion of small products, such as costume jewelry, pins and needles, razor blades, bottle caps, buttons and kitchen utensils. Musical instruments. Orthopedic and medical appliances, such as artificial limbs, braces, supports and stretchers. Paper products, small, such as envelopes and stationery, bags, boxes, tubes and wallpaper printing. Perfumes and cosmetics. Pharmaceutical products. Plastic products, but not including the manufacturing of the raw materials. Precision instruments such as optical, medical and drafting. Printing and newspaper publishing, including engraving, photoengraving. Products from finished materials: plastic, bone, cork, feathers, felt, fiber, copper, fur, glass, hair, horn, leather, precious and semiprecious stones, rubber, shell or yarn. Public utility electric substations and distribution centers, gas regulations centers and underground gasholder stations. Repair of household or office machinery or equipment. Rubber products, small, and synthetic treated fabrics (excluding all rubber and synthetic processing), such as washers, gloves, footwear, bathing caps and atomizers. Signs, as regulated by title 8, chapter 11 of this code. Page 3of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php Silverware, plate and sterling. Soap and detergents, packaging only. Soldering and welding. Sporting and athletic equipment, such as balls, baskets, cues, gloves, bats, racquets and rods. Statuary, mannequins, figurines and religious and church art goods, excluding foundry operations. Storage and sale of trailers, farm implements and other similar equipment on an open lot. Storage of flammable liquids, fats or oil in tanks each of fifteen thousand (15,000) gallons or less capacity, but only after the locations and protective measures have been approved by local governing officials. Storage of household goods. Textiles -spinning, weaving, manufacturing, dyeing, printing, knit goods, yarn, thread and cordage, but not including textile bleaching. Tool and die shops. Tools and hardware, such as bolts, nuts and screws, doorknobs, drills, handtools and cutlery, hinges, house hardware, locks, nonferrous metal castings and plumbing appliances. Toys. Truck, truck tractor, truck trailer, car trailer or bus storage yard, when all equipment is in operable condition, but not including a truck or motor freight terminal, which are treated under section 10-8-1 of this chapter. Umbrellas. Upholstering (bulk), including mattress manufacturing, rebuilding and renovating. Vehicles, children's; such as bicycles, scooters, wagons and baby carriages. Watches. Wood products, such as furniture, boxes, crates, baskets and pencils and cooperage works. Any other manufacturing establishment that can be operated in compliance with the performance standards of section 10-8-1 of this chapter without creating objectionable Page 4of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php noise, odor, dust, smoke, gas, fumes or vapor; and that is a use compatible with the use and occupancy of adjoining properties. (Ord. 1973-56A, 3-28-1974; amd. Ord. 2003-10, 1 -14-2003; Ord. 2003-11, 1-14-2003; Ord. 2006-31, 4-11-2006; Ord. 2010-37, 7-13-2010; Ord. 2012-22, 7-24-2012) B. Wholesaling and warehousing: Local cartage express facilities (but not including motor freight terminals). C. Public and community service uses as follows: Bus terminals, bus garages, bus lots, street railway terminals or streetcar houses. Electric substations. Fire stations. Municipal or privately owned recreation buildings or community centers. Parks and recreation areas. Police stations. Sewage treatment plants. Telephone exchanges. Water filtration plants. Water pumping stations. Water reservoirs. D. Residential uses as follows: Dwelling units for watchmen and their families when located on the premises where they are employed in such capacity. E. Miscellaneous uses as follows: Accessory uses. Page 5of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php Radio and television towers. Temporary buildings for construction purposes for a period not to exceed the duration of such construction. F. Off street parking and loading as permitted or required in chapter 11 of this title. (Ord. 1973-56A, 3-28-1974) 10-8A-2: CONDITIONS OF PERMITTED USES: All permitted uses are subject to the following conditions: A. Any production, processing, cleaning, servicing, testing, repair or storage of goods, materials or products shall conform with the performance standards set forth in section 10-8-1 of this chapter. B. All business, production, servicing and processing shall take place within completely enclosed buildings unless otherwise specified. Within one hundred fifty feet (150') of a residence district, all storage shall be in completely enclosed buildings or structures, and storage located elsewhere in this district may be open to the sky but shall be enclosed by solid walls or fences (including solid doors or gates thereto) at least eight feet (8') high, but in no case lower in height than the enclosed storage and suitably landscaped. However, open off street loading facilities and open off street parking of motor vehicles under one and one-half (11/2) tons' capacity may be unenclosed throughout the district, except for such screening of parking and loading facilities as may be required under the provisions of chapter 11 of this title. C. Uses established on the effective date hereof and by its provisions are rendered nonconforming, shall be permitted to continue subject to the regulations of chapter 10 of this title. D. Uses established after the effective date hereof shall conform fully to the performance standards set forth in section 10-8-1 of this chapter. (Ord. 1956-A, 3-28-1974) Page 6of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php 10-8A-3: SPECIAL USES: The following uses may be allowed by special use permit in accordance with the provisions of section 10-14-6 of this title: Any use which may be allowed as a special use in the B-3 business district. Any use permitted in the M-2 general manufacturing district. Airport or aircraft landing fields. Building equipment, building materials, lumber, coal, sand and gravel yards, and yards for contracting equipment of public agencies, or public utilities, or materials or equipment of similar nature, ready mix batch plants, and asphalt manufacturing plants. Contractor facilities that include outdoor storage. Indoor shooting gallery/gun range with any accessory retail operations to occupy not more than twenty five percent (25%) of the total floor area. Meat products. Miniwarehouse storage (see limitation under section 10-8A-7 of this article). Motor freight terminals. Planned developments, industrial. Sanitary landfill. Stadiums, auditoriums and arenas. (Ord. 1973-56A, 3-28-1974; amd. 1994 Code; Ord. 2003 -10, 1-14-2003; Ord. 2005-58, 7-12-2005; Ord. 2006-31, 4-11-2006; Ord. 2012-22, 7-24- 2012) 10-8A-4: YARD AREAS: No building or structure shall hereafter be erected or structurally altered unless the following yards are provided and maintained in connection with such building: A. Front Yard: On every zoning lot, a front yard of not less than twenty five feet (25') in depth shall be provided. However, where lots within the same block and comprising forty percent (40%) of the frontage on the same street are already developed on the effective Page 7of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php date hereof with front yards with an average depth of less than twenty five feet (25'), then such average depth shall be the required front yard depth for such frontage in said block. B. Side Yards: On every zoning lot, a side yard shall be provided along each side lot line. Each side yard shall be not less in width than ten percent (10%) of the lot width, but need not exceed twenty feet (20') in width. (Ord. 1973-56A, 3-28-1974) C. Indoor Shooting Gallery/Gun Range: The minimum building setback for indoor shooting gallery/gun range facilities shall be fifty feet (50') from any property line that abuts a residentially zoned property. (Ord. 2012-22, 7-24-2012) 10-8A-5: LOT COVERAGE: Not more than sixty percent (60%) of the area of a lot may be covered by buildings or structures, including accessory buildings. (Ord. 1973-56A, 3-28-1974) 10-8A-6: FLOOR AREA RATIO: Not more than 0.8. (Ord. 1973-56A, 3-28-1974) 10-8A-7: MINIWAREHOUSE STORAGE: Whenever a special use is granted for miniwarehouse storage under this M-1 zoning district or any other permitted zoning district, the following restrictions shall apply: A. If the facility is within one hundred fifty feet (150') of a residential district, all storage shall be in completely enclosed buildings or structures, and storage located elsewhere in this district may be open to the sky, but shall be enclosed by solid walls or fences (including solid doors or gates thereto) at least eight feet (8') high, but in no case lower in height than the enclosed storage buildings and suitably landscaped consistent with the city's landscape ordinance. Page 8of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php B. A minimum of three (3) parking spaces shall be provided. C. There shall be a minimum of twenty feet (20') between buildings. (Ord. 2005-58, 7-12- 2005) ARTICLE B. M-2 GENERAL MANUFACTURING DISTRICT 10-8B-1: USES PERMITTED: The following uses are permitted: Any use permitted in the M-1 district. Any production, processing, cleaning, servicing, testing, repair or storage of materials, goods or products which conforms to the performance standards established for this district1. Cement block manufacture. Contractor or construction such as: building, cement, electrical, refrigeration, masonry building, plumbing, roofing, air conditioning, heating and ventilating, fuel oil, with a storage of fuel oils, gas and other flammable products limited to twelve thousand (12,000) gallons per tank, with a total storage on zoning lot not to exceed fifty thousand (50,000) gallons. Manufacturer, firearms and ammunition. (Ord. 1973-56A, 3-28-1974; amd. Ord. 2012-22, 7- 24-2012) 10-8B-2: CONDITIONS OF PERMITTED USES: All permitted uses are subject to the following conditions: A. All production, processing, cleaning, servicing, testing, repair or storage of goods, materials or products shall conform with the performance standards set forth in section 10-8-1 of this chapter. Page 9of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php B. Within one hundred fifty feet (150') of a residence district, all business, production, servicing, processing and storage shall take place or be within completely enclosed buildings; except, that storage of materials or products may be open to the sky provided the storage area is enclosed with a solid wall or fence, as required by the zoning administrator. However, within such one hundred fifty feet (150') of a residence district, off street loading facilities and off street parking of motor vehicles under one and one-half (11/2) tons' capacity may be unenclosed, except for such screening of parking and loading facilities as may be required under the provisions of chapter 11 of this title. (Ord. 1973- 56A, 3-28-1974) 10-8B-3: SPECIAL USES: The following uses may be allowed by special use permit in accordance with the provisions of section 10-14-6 of this title: Any use which may be allowed as a special use in the M-1 district. Aggregate materials extraction, processing and site reclamation in accordance with article C of this chapter. Indoor shooting gallery/gun range with any accessory retail operations to occupy not more than twenty five percent (25%) of the total floor area. Railroad repair shops, maintenance buildings and switching yards. (Ord. 2009-24, 4-28- 2009; amd. Ord. 2012-22, 7-24-2012) 10-8B-4: YARD AREAS: All yard areas shall be the same as required in the M-1 limited manufacturing district. (Ord. 1973-56A, 3-28-1974) 10-8B-5: LOT COVERAGE: Not more than sixty percent (60%) of the area of a lot may be covered by buildings or structures, including accessory buildings. (Ord. 1973-56A, 3-28-1974) Page 10of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php 10-8B-6: FLOOR AREA RATIO: Not more than 0.85. (Ord. 1973-56A, 3-28-1974) 10-8B-7: SIGNS: The use of signs in this district shall be subject to the same regulations as set forth in title 8, chapter 11 of this code. (Ord. 1973-56A, 3-28-1974; amd. 1994 Code) Page 11of 11Sterling Codifiers, Inc. 5/20/2014http://www.sterlingcodifiers.com/codebook/printnow.php ORDINANCE NO. 20090312-017 AN ORDINANCE RELATED TO REQUIREMENTS FOR OUTDOOR MUSIC VENUES; AMENDING CITY CODE SECTIONS 9-2-1, 9-2-12, 9-2-21, 9-2-23, 9-2- 25, AND 9-2-32; ADDING NEW CITY CODE SECTIONS 9-2-26 AND 9-2-27; AND PROVIDING FOR EMERGENCY PASSAGE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF AUSTIN: PART 1. City Code Section 9-2-1 (Definitions) is amended to add the following new definition and to renumber the remaining definitions accordingly: (5) ACCOUNTABLE OFFICIAL means the City officer or employee designated by the city manager with a particular administrative or enforcement responsibility under this chapter. PART 2. Subsection (A) of City Code Section 9-2-12 (Permit for an Outdoor Music Venue) is amended to read: (A) The owner or operator of an outdoor music venue must obtain a permit from the accountable official [director] before using sound equipment at an outdoor music venue. PART 3. City Code Section 9-2-21 (Application Procedure) is amended to add a new Subsection (E) to read: (E) An application for an outdoor music permit under Section 9-2-12 (Permit for an Outdoor Music Venue) must include: (1) any information, that is consistent with Council direction, required by the accountable official, who may adopt rules establishing requirements for an application; and (2) a certified list of all property owners entitled to notice under Section 9-2-21, if the county tax appraisal district maintains ownership records on an automated data base that is not accessible by the City. PART 4. City Code Section 9-2-23 (Permit Issuance and Administrative Authority) is amended to read: Page 1 of 8 § 9-2-23 PERMIT ISSUANCE AND ADMINISTRATIVE AUTHORITY. (A) Except as provided in Subsection (B), the [The] director shall issue a permit to a person who submits an application meeting the application requirements under this article and pays the application fee. The director may adopt administrative rules to implement the requirements of this article in accordance with Chapter 2-1 (Administrative Rules). (B) The accountable official shall review an application for an outdoor music venue under the requirements of this subsection if any property owner or organization is entitled to notice of the application under Subsection 9-2- 26(A) (Notification Requirements for Outdoor Music Venues). (1) Except as provided in Subsection (B)(3), the accountable official shall approve or deny an application for an outdoor music venue based on the following criteria: (a) proximity of the proposed outdoor music venue to existing land uses, including consideration of the date on which the venue was originally permitted relative to surrounding land uses; (b) the size and capacity of the outdoor music venue: (c) sound mitigation to be provided by the operator of the outdoor music venue, including but not limited to building design, landscaping, and buffering; (d) additional limitations on the hours during which sound equipment may be operated, beyond the limits required under Section 9-2-12 (Permit for an Outdoor Music VenueY and (e) the history of noise complaints regarding the outdoor music venue as verified by the chief of police or the accountable official (2) In approving an application under this section, the accountable official may mitigate adverse negative impacts by imposing conditions deemed necessary to protect the health and safety of residents living in single-family residential or multi-family properties in the vicinity of the proposed outdoor music venue. Page 2 of 8 (3) The accountable official may not deny an initial permit for an outdoor music venue located within the footprint of a restaurant (general) use under Section 25-2-808 (Restaurants and Cocktail Lounges], but the accountable official may: (a) impose conditions on the permit, as provided in Subsection (B)(2) of this section: and (b) deny an application to renew the permit under Section 9- 2-32 (Denial of Permit for Repeated Offenses} based on repeated violation of applicable decibel limits. (4) A decision under this subsection must: (a) be in writing; (b) include findings in support of the decision: (c) describe conditions of approval, if any; and (d) be mailed to the applicant and any interested party within three days after the decision is issued, per the requirements of Section 9-2-26 (Notification Requirements for an Outdoor Music Venue). (5) The accountable official may not issue a decision under this subsection earlier than the 14th day after the date that notice of the application is provided under Section 9-2-26 (Notification Requirements for an Outdoor Music Venue}. PART 5. City Code Section 9-2-25 (Appeal of Denial of Permit Application) is amended to read: § 9-2-25 APPEAL OF ADMINISTRATIVE DECISION ON A [DENIAL OF] PERMIT APPLICATION. (A) If the director denies an application for a sound permit under this chapter, other than a permit for an outdoor music venue, an applicant may appeal the director's decision to the city manager under the requirements of this subsection. (1) An appeal must be filed with the city manager, in writing. [(B)—The appeal must: (1)—be filed with the city manager] no later than the 10th day after the date the decision is rendered[f} and must describe Page 3 of 8 include a written statement of] the decision being appealed and the specific grounds for the appeal. (2) [(G)] No later than the 30th day after receiving a request for an appeal, the city manager shall schedule a hearing to consider the appeal. )] The city manager may sustain, reverse, or modify the action appealed. The city manager's decision is final. (B) Except as provided in Subsection (B)(3) of this section, an applicant or an interested party may appeal a decision by the accountable official on an application for an outdoor music permit under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority} to the city council in accordance with the following requirements. (1) An appeal must be filed with the accountable official in writing, no later than the 14th day after the date the decision is issued and must describe the decision being appealed and the specific grounds for the appeal. (2) A public hearing on the appeal shall be held at the earliest council meeting for which notice may reasonably be provided, or as otherwise agreed to by the parties. In deciding an appeal, the city council may uphold, reverse, or modify a decision of the accountable official. (3) A neighborhood organization may not appeal a decision on an application for an outdoor music venue to be located within the following boundaries: • Eastern boundary: 1-35; • Southern boundary: the northern shore of Lady Bird Lake; • Western boundary: north along the eastern shore of Shoal Creek, north along West Avenue to 7th Street, east along 7th Street to Lavaca Boulevard, north along Lavaca Boulevard to lllh Street; and th• Northern boundary: 11 Street. PART 6. City Code Chapter 9-2 (Noise and Amplified Sound) is amended to add a new Section 9-2-26 (Notification Requirements for an Outdoor Music Venue) to read: Page 4 of 8 § 9-2-26 NOTIFICATION REQUIREMENTS FOR AN OUTDOOR MUSIC VENUE. (A) Not later than the 14th day after receiving an application for a new permit or permit renewal under Section 9-2-12 (Permit for an Outdoor Music Venue), the accountable official shall provide notice in accordance with the following requirements: (1) If the application is for a renewal permit, notice shall be mailed to: (a) applicant; (b) notice owner of a single-family use located within 600 feet of the proposed outdoor music venue; and (c) registered neighborhood organization whose declared boundaries are within 600 feet of the proposed outdoor music venue. (2) If the application is for a new permit, notice shall be mailed to: (a) an individual or organization entitled to notice under Subsection (A)(l) of this section; and (b) the notice owner of a multi-family use located adjacent to the proposed outdoor music venue. (B) Notice required under this section must: (1) describe the general nature of the application; (2) identify the applicant and the location of the site; (3) generally describe the proposed development; (4) identify the entity that may approve the application; (5) state the earliest date that action under a decision may occur; (6) describe the procedure and requirements for becoming an interested party; (7) describe the procedure for an appeal; and (8) include the address and telephone number of the accountable official from whom additional information may be obtained. Page 5 of 8 (C) Notice required under this section is effective on the date a letter is deposited in a depository of the U.S. Post Office, postage paid, and addressed to: (1) to an applicant, by mailing notice to the property owner or agent at the address shown on the application or on a written change of address form filed with the responsible director or building official; (2) a notice owner of real property, by mailing notice to the owner shown on the records of the county tax appraisal district; (3) a record owner of real property, by mailing notice to the owner at the street address of the property or, if the property does not have a street address, to the return address shown on the deed; and (4) a neighborhood or environmental organization, by mailing notice to the agent or officer of the organization at the mailing address specified in the City's community registry. (D) Notice by hand delivery may be substituted for notice by mail if the addressee provides a receipt of delivery. (E) A list of property owners entitled to notice under Subsection (A) shall be provided by: (1) the accountable official; or (2) the applicant, as required under Section 9-2-21(E)(2), if the county tax appraisal district maintains ownership records on an automated database that is not accessible by the City. PART 7. City Code Chapter 9-2 (Noise and Amplified Sound) is amended to add a new Section 9-2-27 (Interested Parties for an Outdoor Music Venue) to read: § 9-2-27 INTERESTED PARTIES FOR AN OUTDOOR MUSIC VENUE. (A) Except as provided in subsection (B), A person is an interested party for purposes of appeal under Subsection 9-2-25(B) (Appeal of Administrative Decision on a Permit Application) if the person: (1) is the applicant or the record owner of a proposed outdoor music venue for which approval is required under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority)', or (2) communicates an interest in a proposed outdoor music venue for which approval is required under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority)', and is: Page 6 of 8 (a) an individual entitled to notice under Section 9-2-26 (Notice Requirements for Outdoor Music Venues)', or (b) a representative of a neighborhood organization entitled to notice under Section 9-2-26 (Notice Requirements for Outdoor Music Venues). (B) A person communicates an interest in a proposed outdoor music venue for purposes of Subsection(A)(2) of this section by delivering a written statement to the accountable official or by making telephone contact with the accountable official. The communication must: (1) generally identify the issues of concern; (2) include the person's name, telephone phone number, and mailing address; (3) be delivered before the earliest date on which action on the application may occur under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority); and (4) if the communication is by telephone, be confirmed in writing not later than seven days after the earliest date on which action on the application may occur under Subsection 9-2-23(B) (Permit Issuance and Administrative Authority). (C) The accountable official shall notify an applicant in writing if there is an interested party for an outdoor music venue. PART 8. City Code Section 9-2-32 (Denial of Permit for Repeated Offenses) is amended to read: § 9-2-32 DENIAL OF PERMIT FOR REPEATED OFFENSES. The accountable official may refuse to issue a permit to a permittee or to renew an existing permit if: (1) the permittee is convicted of more than two violations of a permit issued under this chapter; or (2) the property where the sound equipment will be used is the location of more than two violations of a permit issued under this chapter. Page 7 of 8 PART 9. DECLARATION OF EMERGENCY; EFFECTIVE DATE. 1. Based on the findings set forth in Part 1 of Ordinance No. 20090115-055, the Council finds that confusion regarding the requirements applicable to outdoor music venues negatively affects citizens of the City of Austin, as well as restaurant and club owners. 2. The Council further finds that these circumstances constitute an emergency. Because of the emergency, this ordinance takes effect immediately on its passage for the immediate preservation of the public peace, health, and safety. PART 10. ONE-YEAR REVIEW. The City Manager is directed to monitor the impact of this ordinance on the permitting process for outdoor music venues, including but not limited to: review times, cost of public notice, and any complaints received from venue operators or neighbors, as well as the overall number of applications for outdoor music venues approved and denied following adoption of the ordinance. The City Manager shall report to Council on the impacts of the ordinance approximately one year after the effective date of the ordinance. PASSED AND APPROVED March 12 , 2009 Will Wynn \ - Mayor APPROVED^ ^ r^\^ ATTEST: ^.^.^. ., iavid'Allan imith ( Shirley AJ. Gentry 7 City Attorney City Clerk Page 8 of 8 PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-02 NOTICE IS HEREWITH GIVEN THAT The United City of Yorkville, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters as Special Uses to the Business Districts in the Zoning Ordinance. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, March 12, 2014 at 7 p.m. at the United City of Yorkville, City Council Chambers, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLAN COMMISSION PC 2014-02 NOTICE IS HEREWITH GIVEN THAT The United City of Yorkville, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting a text amendment to incorporate public & private, indoor & outdoor Amphitheaters and outdoor music venues as Special Uses to the Business and Manufacturing Districts in the Zoning Ordinance. NOTICE IS HEREWITH GIVEN THAT the Plan Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, May 14, 2014 at 7 p.m. at the United City of Yorkville, City Council Chambers, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memorandum. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PC #2 Tracking Number PC 2014-05 AND PC 2014-06 Heartland Meadows – Rezoning, Special Use for PUD and Preliminary Plan City Council/ May 27, 2014 11-12-2013 Concept PUD Review PC 2013-14 Majority Vote Proposed Planned Unit Development for a new active-adult community. Krysti J. Barksdale-Noble, AICP Community Development Name Department Petitioner’s Request & Background: The Petitioner, Marker, Inc., is seeking rezoning and special use authorization of a Planned Unit Development (PUD) for an approximately 7.9-acre parcel located at the southwest corner of Freemont and Jackson Street within the City of Yorkville. The proposed Heartland Meadows PUD will consist of a 47-lot active adult residential community with an underlining zoning of R -2 One- Family Residence District. The subject parcel currently has a single family residence and various detached accessory structures and is zoned within the R -1 One-Family Residence District. Additionally, the Petitioner is requesting Preliminary Plan approval at this time with the ability to submit Final Plats on Phase 2 and 3 of the development within eight (8) years after receiving preliminary plan approval. As part of the PUD request for the Heartland Meadows subdivision, the developer is requesting certain variances from the bulk regulations of the zoning ordinance with regard minimum lot area, maximum lot density, required yard setback, and maximum lot coverage. Th e developer is also seeking a reduction in land cash valuation and a slight reduction in right -of-way width. As proposed, the development would contain 46 single-family ranch style homes oriented around a proposed new public street, Alexandra Lane, with ya rd and snow plowing maintenance provided by a private management company. Plan Commission Action The Plan Commission reviewed the requested rezoning; special use authorization of a Planned Unit Development (PUD); and preliminary plan approval at a public hearing held on May 14, 2014 and made the following actions on the motions below: PC 2014-05 Rezoning and Special Use for Planned Unit Development In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for rezoning of the property from R-1 One- Family District to R-2 One-Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc., and further subject to approval of side yard for construction and materials to be approved by the Fire Department. Action Item: Lindblom-nay; Crouch- nay; Kraupner-aye, Horaz-nay, Baker-nay; Cesich-nay (park board representative) 1 aye; 5 nays PC 2014-06 Preliminary Plan In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for Preliminary Plan approval, as presented by the Petitioner in a plan prepared by James Olson, dated May 4, 2014 , subject to review Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: May 15, 2014 Subject: PC 2014-05 & PC 2014-06 – Heartland Meadows Rezoning & Special Use for Planned Unit Development (PUD) & Preliminary Plan comments prepared by the City’s Engineering Consultant, EEI, in a letter dated April 4, 2014 and in staff recommendations provided in a memorandum dated May 7, 2014 and further subject to City Council approval of the rezoning of the property from R-1 One-Family District to R-2 One- Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc. Action Item: Lindblom-nay; Crouch- nay; Kraupner-aye, Horaz-nay, Baker-nay; Cesich-nay (park board representative) 1 aye; 5 nays The primary reasons for the Plan Commissions recommendation for denial of the proposed rezoning, special use for Planned Unit Development and Preliminary Plan were mainly the requested reduction of the side yard setbacks and the increase in permitted density. Conditions for Special Use Attached is a copy of the draft Preliminary Plan for Planned Unit Development (PUD) Ordinance for the proposed new Heartland Meadows subdivision, which has been prepared by the City Attorney. Following are some of the proposed conditions of the PUD Ordinance which should be considered carefully by the City Council: Age-Restricted Community - The development shall be constructed and operated as an age-targeted community with occupancy of the housing units restricted to at least one principal resident who is 55 years of age or greater which shall not be modified for a period of twenty-five (25) years from the approval of the Final Planned Unit Development plan. Public Road with Restricted Parking - Alexandra Lane will be a public street designed with a sixty foot (60’) right-of-way with parking restricted to the side of the road opposite the water hydrants. The roadway for Alexandra Lane will be constructed as thirty feet (30’) in width back to back. Mailboxes and Parkway Trees - Mailbox locations for individual lots will be restricted to one side of the street or the developer may provide cluster box units at the entry of the development. Additionally, the parkway trees shall be installed in the front yards of each residence and not in the parkway. Parkway trees shall be guaranteed for two (2) years upon issuance of final occupancy permit for each lot. Detention Basin - The detention basin shall be designed as a dry bottom system. Appearance Code - The development shall be required to adhere to the City’s Appearance Code and no single-family detached residential unit shall be similar in appearance unless two (2) or more buildings of dissimilar design separate the buildings. All elevations submitted shall be in color with front, rear and side views, and indentify materials for all elements of the building. Masonry products shall be incorporated on the front façade of at least seventy-five percent (75%) of the total buildings and shall incorporate a minimum of fifty percent (50%) premium siding material on the front façade. Waiver of School Impact Fees - The developer will provide written evidence to the City in the form of an executed resolution from the Yorkville Community School District #115 that the School Transition Fee shall be waived on all single-family residences within the development due to it being an age restricted community in conformity with the US Housing and Urban Development standards. Phased Development - The developer shall be permitted to develop the subdivision in multiple phases of Final Plats after approval of the Preliminary Plat of Subdivision and the Final PUD Plan. Each Final Plat within said subdivision shall be recorded prior to the issuance of a building permit for a lot within the area affected. Dormant SSA- The developer shall create an Illinois Not-for-Profit Corporation for purposes of providing maintenance of common detention areas, signage, and any other open space or common areas contained within the development. The Homeowner’s Association shall have the primary responsibility for the maintenance of all the above- described areas. In the event the Homeowner’s Association fails to carry out its obligations, the City may establish a back up or dormant Special Service Area (SSA). Model Homes - Developer may obtain no more than three (3) model home building permits prior to the completion of all public improvements so long as the Owner/Developer does not seek any temporary or permanent occupancy permit of those model units for sales purposes or occupancy prior to completion of public improvements providing utility services both public and private to those model units. The developer may begin construction of a model home prior to infrastructure being completed. Bulk/Density Considerations: The proposed deviations from the requested R-2 One-Family Residence zoning district as part of the proposed Planned Unit Development are listed below and enumerated in the attached ordinance: 1. Reduction of the minimum lot size requirement from 12,000 square feet to no less than 5,000 square feet. 2. Reduction of the minimum front yard setback from thirty feet (30’) to twenty-five feet (25’). 3. Reduction of the minimum rear yard setback from forty feet (40’) to twenty feet (20’). 4. Reduction of the minimum side yard setback from 10 feet or 10% of lot width, whichever is greater, to five feet (5’). 5. Reduction of the minimum corner yard setback from thirty feet (30’) to ten feet (10’). 6. Increase of the overall maximum lot density from 3.3 dwelling units/acre to 5.797 dwelling units per acre (net) or 4.59 dwelling units per acre (gross). 7. Increase of the maximum lot coverage from thirty percent (30%) to a maximum of seventy percent (70%) with an overall development lot coverage of twenty-two and five tenths percent (22.5%). Additionally, the developer is seeking a waiver of the one (1) year recording and approval provision of the Illinois Compiled Statutes between the approval of the overall Preliminary Plan and the Final Plat for each unit of the subdivision being reco rded, to allow the developer to record the Final Plats for all the units within the subdivision no later than eight (8) years from the date of approval of the Preliminary Plan by the City Council. Land Cash/Park Board Comments: The Petitioner is requesting a reduction in the valuation of an improved acre of land to $30,000/acre for the purposes of calculating land-cash fees for parks and schools based upon a recent appraisal of land value in the Yorkville area. Currently, an acre of improved land per York ville’s Land Cash Ordinance is $101,000.00 According to the Land Cash Ordinance (Ord. 1996-3 as amended), the developer is entitled to petition for a reduced land-cash fee by submitting an appraisal showing the fair-market value of such improved land in the area of the development, with the final determination of the “fair market value” per acre of improved land made by the City Council. In addition to having a sitting representative from the Park Board on the Plan Commission, this proposed development was also taken to the full Park Board at their meeting held in May. It is the Park Board’s recommendation to receive $50,000/acre cash for the required in lieu of donation which is to be paid upfront at the time of Final Plat approval. Staff Comments: Overall, staff is generally supportive of the proposed age-restricted residential community within this area of Yorkville. Active adult communities have typically been viewed as an asset to City’s since residents can essentially complete an entire life -cycle within the same community where they have raised their families and offer additional tax revenue to the local school system without increasing the district’s expenditures. With regards to density, the proposed Heartland Meadows subdivision provides a classic transition of use within the area that is surrounded by townhomes and traditional single -family detached residential uses. The proposed density is also very similar to the density of the residential development immediately to the east. While the discussion of setbacks, particularly interior yard setbacks, was debated by the Plan Commission, there are options available for increased fire protection that can be taken by the developer and approved by the City’s Building Code Official should the City Council so direct staff. Finally, the requested reduction in land-cash valuation to $30,000/improved acre of land is consistent with the City’s own recent land cash appraisal report conducted in 2012 , as well as the recently approved amended annexation agreement for the Prestwick of Yorkville (Yorkville Christian School) development. Petitioner’s Request: The Petitioner, Marker, Inc., is seeking rezoning and special use authorization of a Planned Unit Development (PUD) for an approximately 7.9-acre parcel located at the southwest corner of Freemont and Jackson Street within the City of Yorkville. The proposed PUD will consist of a 47-lot active adult residential community with an underlining zoning of R-2 One-Family Residence District. The subject parcel currently has a single family residence and various detached acce ssory structures and is zoned within the R-1 One-Family Residence District. Additionally, the Petitioner is requesting Preliminary Plan approval only at this time. Project Summary: The Heartland Meadows subdivision will be a newly planned subdivision for residents 55 years and older, situated on primarily undeveloped land located south of Jackson Street, between Bristol Avenue and Freemont Street. As proposed, the development would contain 46 single -family ranch style homes oriented around a proposed new public street, Alexandra Lane, with yard and snow plowing maintenance provided by a private management company. Memorandum To: Plan Commission From: Krysti Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: May 7, 2014 Subject: PC 2014-05 & PC 2014-06 Heartland Meadows Rezoning & Special Use for Planned Unit Development (PUD) & Preliminary Plan Existing Surrounding Land Use and Zoning As mentioned previously, the PUD plan calls for the subject property to be rezoned from the current R-1 One Family Residence District to R-2 One-Family Residence District. Below is a chart which provides existing land uses and zoning within the general area of the subject property. Proposed Deviations from R-2 Zoning The advantage of the Planned Unit Development (PUD) process for the developer is the ability to deviate from the traditional zoning regulations to achieve a land development with great benefit to the City which would otherwise not been achieved under the standard zoning ordinance. The proposed Heartland Meadows Subdivision offers maintenance free living for senior residents on lots smaller than allowed outright by the code. The following site data comparison chart contracts the physical character of the proposed development with the permitted bulk regulations of a traditional R2 zoning: R2 Zoning Regulations Proposed Development % Difference Min. Lot Area 12,000 sq. ft. 5,000 sq. ft1 Approx. 68% decrease in lot area Max. Lot Density 3.3 dwelling units/acre 5.8 units/acre Approx. 43% increase in lot density Front Yard Setback 30 feet 25 feet Approx. 18% decrease in FY setback Rear Yard Setback 40 feet 20 feet Approx. 50% decrease in RY setback Side Yard Setback 10 feet or 10% of lot width (whichever is greater) 5 feet Approx. 50% decrease in SY setback Corner Yard Setback 30 feet 10 feet Approx. 67% decrease in CY setback. Max. Lot Coverage 30% 22.5% (Entire Development) Max. 65% (Individual Lots) Max. Building Height 30 feet or 2.5 stories (whichever is less) 1 story Density Comparison of Surrounding Land Uses While the chart above illustrates the departures from the underlining R -2 zoning bulk regulations the Heartland Meadows subdivision would propose, staff has examined the densit ies of 1 Proposed minimum lot area is 5,000 sq. ft. Proposed maximum lot area is 6,333 sq. ft. Proposed average lot area is 5,230 sq. ft. Existing Zoning Existing Land Use Comments North R-2 One-Family Residential District Residential Single Family Residences. South R-2 One-Family Residential District R-1 One-Family Residential District Residential Open Space Single Family Residences Hiding Spot Park East R-1 One-Family Residential District Residential Duplex Residences West R-2 One-Family Residential District O Office District/ B-3 General Business District Residential Commercial Single Family Residences Realtor Office/Apparel Shop the surrounding land uses to compare the development and how it would fit within its immediate area. The following chart demonstrates our findings: The subject development (indicated in blue) has an overall density of approximately 5.8 dwelling units per acre. While nearly 43% greater in dens ity than the permitted maximum 3.3 dwelling units per acre allowed under the R-2 Zoning District, the density is nearly identical to the residential duplex development located immediately east of the proposed Heartland Meadows subdivision. Comprehensive Plan Compliance The City’s Comprehensive Plan Update 2008 had designated this parcel as “Traditional Neighborhood” which is intended primarily for single-family detached residences,” preserving the existing unique residential neighborhoods in the develope d core of the City.” Future development was envisioned to be in form of redevelopment of existing sites. While there is no gross density specified in the Comprehensive Plan for the Traditional Neighborhood designation, it is noted that residential densities will vary and should remain consistent with the surrounding developments. It is staff’s opinion that the general intent of the Comprehensive Plan, infill residential redevelopment, has been met with the proposed Heartland Meadows subdivision. 1 2 3 4 1. 4.17 DU’s/acre 2. 5.86 DU’s/acre 3. 2.98 DU’s/acre 4. 2.78 DU’s/acre 5.8 DU’s/acre Planned Unit Development (PUD) Conditions: The request for Special Use authorization of a Planned Unit Development (PUD) will have stipulated conditions prepared by the City Attorney in draft ordinance format with the specific deviations requested by the developer as follows: Copies of any proposed covenants, conditions and restrictions and/or homeowner’s association bylaws shall be provided to the City. Land cash request is for $30,000/acre valuation. The current Yorkville Land Cash Valuation per Acre of Improved Land is $101,000/acre. The developer shall provide verification of such a reduction by means of a recent land appraisal or comparable land sales in the area. (Refer to attached Park Board Memo) Written verification of the Yorkville Community School District waiver of School Transition Fee shall be provided prior to the approval of the Special Use Permit for Planned Unit Development. Land Cash calculations and Development Fee Sheet prepared by the City of Yorkville and made part of the Ordinance approving Special Use authorization for Planned Unit Development. The requested phasing of the development is permitted per Section 10-13-7-B-10, however the following shall apply: o Each stage will have a separate unit and the unit shall be described and mapped on the project. Overall design of each unit shall be shown on the plan and through supporting graphic materials. o Dates for beginning and completion of each stage. Allowance of up to eight (8) years between the time of Preliminary Plan approval and Final Plat approval for the final phase of development, subject to the City having a uthority to withhold Final Plat approval for any proposed new phase if Public Improvement Completion (PIC) schedules are not updated for units previously approved and under construction. Developer shall provide a model site plan indicating the location, landscaping and off-street parking area for the proposed three (3) model homes which will begin construction prior to infrastructure being completed. Adherence to Section 8-15-5C of the Appearance Code, that no single-family detached residential units shall be similar in ap pearance unless two (2) or more buildings of dissimilar design separate the buildings. All elevations submitted shall be in color with front, rear and side views, and identify materials for all elements of the building. Masonry products shall be incorporated on the front façade of at least seventy five percent (75%) of the total buildings and shall incorporate a minimum of fifty percent (5 0%) premium siding material on the front façade. Sign plan details, including landscaping, of the proposed 8’x15’ sign to be located between Lot 20 and Lot 21, perpendicular to Jackson Street, need to be provided prior to City Council approval of the Special Use should variances or exceptions from the Sign Code be required. Preliminary Plan Review: The City engineer has reviewed the Preliminary Plan submitted by Marker, Inc. for the Heartland Meadows subdivision (see attached). The following are staff comments in addition to the engineer’s review: Detention Basin The proposed stormwater management basin will be a dry bottom basin and will also require the establishment of a dormant Special Service Assessment (SSA). Roads and Sidewalks Alexandra Lane is identified to be dedicated to the City. The proposed right -of-way width is 60 feet which is the typical width for a private roadway, as public roadways are 66 feet. Should the City approve a 60 foot right-of-way, staff will require the following: o Alexandra Lane will be a two-way street with parking restricted to the side of the road opposite the water hydrants. o Roadway will be designed as thirty feet (30’) in width back to back. o A fifteen foot (15’) front yard utility easement shall be provided on each lot. o The natural gas utility will be located behind the sidewalk with the utility easement. o Sanitary and Water utilities will be located within the parkway. o Mailbox locations for individual lots will be restricted to one side o f the street or the developer may provide cluster box units at the entry to the development. All new interior sidewalks along Alexandra Lane are required to be 5’ in width and all new perimeter sidewalks will continue to match the existing width of previously installed sidewalks. All driveways facing Bristol Street and Freemont Street should line up with the existing driveways as much as possible. Landscape Ordinance Required trees will be installed in the front or side yards, as required by Ordinance, of each lot rather than in the parkway. Since the parkway trees will be on private property, staff recommends they should be guaranteed for a minimum of two (2) years upon final occupancy permit for each lot. This may or may not be included as a punchlist item. Additional landscaping surrounding the earthen berm may be required to buffer the view of the adjacent park to the southeast and the existing residential structure to the south. Conditions for Approval: Section 10-13-10 of the City’s Zoning Ordinance establishes conditions by which the Plan Commission may recommend approval of a special use for Planned Unit Development. 1. In what respect does the design of the Planned Unit Development meet the requirements and design standards of the development standards and design criteria. 2. The extent to which the proposed plan deviates and/or requires waivers of the bulk regulations in the zoning ordinance and how the modifications in design standards from the subdivision control regulations fulfill the intent of those regulations. 3. The extent of public benefit produced by the Planned Unit Development, such as but not limited to, the adequacy of common open space and/or public recreational facilities provided; sufficient control over vehicular traffic; provision of public services; provision and protection of the reasonable enjoyment of the land. 4. The relationship and compatibility, beneficial or adverse, of the Planned Unit Development to the adjacent properties and nearby land uses. 5. The extent to which the Planned Unit Development fulfills the objectives of the future planning objectives or other planning policies of the City. Standards for Special Use: Section 10-14-6F of the City’s Zoning Ordinance establishes standards for special use requests. No special use shall be recommended by the Plan Commission unless said commission shall find that: 1. The establishment, maintenance or operation of the special use will not be unreasonably detrimental to or endanger the public health, safety, morals, comfort or general welfare. 2. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 3. The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 4. Adequate utilities, access roads, drainage or other necessary facilities ha ve been or are being provided. 5. Adequate measures have been or will be taken to provide ingress or egress so designed as to minimize traffic congestion in the public streets. 6. The special use shall in all other respects conform to the applicable regu lations of the district in which it is located, except as such regulations may in each instance be modified by the City Council pursuant to the recommendations of the Plan Commission. The Petitioner shall provide written responses to these standards at the public hearing as part of the findings of fact. Staff Recommendation: Staff is supportive of the Heartland Meadows subdivision. The proposed zoning is consistent with the trend in development of zoning and land uses within the general area of the Subject Property. Additionally, the proposed deviations from the bulk regulations to the underlining R02 Zoning District, particularly with the lot area and dens ity, are also consistent with the surrounding land uses. Finally, with regard to land cash, staff is supportive of the reduced land cash valuation; subject to the developer substantiating the current fair market valuation for land in the area is consistent with the proposed $30,000/acre offer. Additionally, due to the development being an active-adult community, it is unlikely that an onsite park would be necessary and the existing Hiding Spot Park is adequate to meet the open-space needs of the proposed development. A representative from Park Board will be available at Wednesday night ’s meeting to further discuss their position on the Petitioner’s request. Proposed Motions: 1. Rezoning and Special Use for Planned Unit Development In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for rezoning of the property from R-1 One- Family District to R-2 One-Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc., and further subject to {insert any additional conditions of the Plan Commission}… 2. Preliminary Plan In consideration of the proposed Heartland Meadows Subdivision, the Plan Commission recommends approval to the City Council of a request for Preliminary Plan approval, as presented by the Petitioner in a plan prepared by James Olson, dated May 4, 2014, subject to review comments prepared by the City’s Engineering Consultant, EEI, in a letter da ted April 4, 2014 and in staff recommendations provided in a memorandum dated May 7, 2014 and further subject to City Council approval of the rezoning of the property from R-1 One-Family District to R-2 One- Family District and Special Use for Planned Unit Development allowing such variances in bulk regulations as requested by the developer, Marker Inc., and further subject to {insert any additional conditions of the Plan Commission}… Background This item is scheduled for a Plan Commission public hearing on May 14th. The property owner is seeking to rezone the already annexed property from R-1 One-Family Residence District to R-2 One-Family Residence District and develop as a Special Use for a Planned Unit Development (PUD). As required by the recently adopted PUD Ordinance, the Park Board will review the plans prior to the Plan Commission meeting and provide comments via a voting representative who will attend the public hearing. The Heartland Meadows subdivision will be a newly planned subdivision for residents 55 years and older, situated on approximately 8-acres of undeveloped land located south of Jackson Street, between Bristol Avenue and Freemont Street. As proposed, the development would contain 46 single-family ranch style homes with yard and snow plowing maintenance provided by a private management company. Land-Cash Donation Per the Land Cash calculations, the development is required to donate 1.725 acres of land to the City for a park, or pay cash in lieu of land donation at a rate of $101,000 per acre of required land for a total of $174,225. Memorandum To: City Council From: Krysti Barksdale-Noble, Community Development Director CC: Tim Evans, Director of Parks and Recreation Scott Sleezer, Superintendent of Parks Date: April 30, 2014 Subject: Heartland Meadows Rezoning & Special Use for Planned Unit Development (PUD) Due to the size and configuration of the development, as well as the property’s proximity to the Hiding Spot Park located to the southeast, the developer is seeking to donate cash instead of land to meet the City’s Parks Ordinance requirements. However, the petitioner is requesting a land cash valuation of $30,000/acre. This would result in a total donation of $51,750 paid on a per lot basis of $1,125/unit at the time of building permit issuance. Per the Land Cash Ordinance, the developer may object to the City’s current valuation for an improved acre of land and can “submit an appraisal showing the “fair market value” of such improved land in the area of his development or other evidence thereof and final determination of said “fair market value” per acre of such improved land shall be made by the City Council based upon such information submitted by the subdivider or developer and from other sources which may be submitted to the City Council by the School District or others .” The developer will be providing such verification of the current fair market value of the land to the City Council. Trails/Sidewalks There are no trails proposed for this development, however, the developer plans to extend the existing sidewalk north along Freemont Street to Jackson Street and construct new sidewalks along Jackson Street west and south along Bristol Avenue, providing complete perimeter connectivity to the development. Recommendation Staff is supportive of the reduced land cash valuation; subject to the developer substantiating the current fair market valuation for land in the area is consistent with the proposed $30,000/acre offer. Additionally, due to the development being an active -adult community, it is unlikely that an onsite park would be necessary and the existing Hiding Spot Park is adequate to meet the open-space needs of the proposed development. Please review the attached plans and prepare a formal recommendation and comments to be presented by the Park Board representative during the Plan Commission meeting. Should you have any further questions, Parks and Recreation staff will be available at the Thursday night’s meeting. DANIEL J. KRAMER LAW OFFICES OF Daniel J. Kramer 1107A SOUTH BRIDGE STREET YORKVILLE, ILLINOIS 60560 (630) 553-9500 Fax: (630) 553-5764 KELLY A. HELLAND D.J. KRAMER May 15, 2014 Krysti Barksdale-Noble Community Development Director United City of Yorkville VIA E-Mail: knoble@yorkville.il.us Re: Heartland Zoning Dear Krysti: Enclosed please find a revenue declaration for purchase of a Yorkville fully annexed and zoned property that equates approximately $18,000 per acre. The 2nd PTAX form shows a closing for Oswego Township property that is also fully annexed and zoning which again equates out to approximately $18,000 per acre. Should you have any questions or if you need any additional information, please do not hesitate to contact me. Very truly yours, Daniel J. Kramer Daniel J. Kramer Attorney at Law DJK/lgc Encl. Cc Clayton Marker Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A PRELIMINARY PLANNED UNIT DEVELOPMENT PLAN FOR DEVELOPMENT OF PROPERTY LOCATED AT THE SOUTHWEST CORNER OF JACKSON STREET AND FREEMONT STREET IN YORKVILLE, ILLINOIS (HEARTLAND MEADOWS) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to the Illinois Municipal Code (65 ILCS 5/1-1-1, et seq.), the Mayor and City Council of the City (collectively, the “Corporate Authorities”) may provide for and allow the classification of planned unit developments in its zoning ordinances; and, WHEREAS, pursuant to the Yorkville Zoning Ordinance (the “Zoning Code”), any property under single ownership or unified control may seek a planned unit development for the development of such property in the zoning district in which the land is situated; and, WHEREAS, under the authority of the Zoning Code, the property at the southwest corner of Jackson and Freemont Streets in Yorkville, Illinois (the “Subject Property”), legally described in Exhibit A, attached hereto and made a part hereof, is located in a designated R-2 One-Family Residence District; and, WHEREAS, the Corporate Authorities have received a request from Marker, Inc. for a planned unit development for the Subject Property seeking the following variations as part of the planned unit development: 1. Reduction of the minimum lot size requirement from 12,000 square feet to no less than 5,000 square feet as illustrated in the Preliminary Plat of Subdivision attached hereto as Exhibit “B” 2. Reduction of the minimum front yard setback from thirty feet (30’) to twenty-five feet (25’) 3. Reduction of the minimum rear yard setback from forty feet (40’) to twenty feet (20’) 4. Reduction of the minimum side yard setback from 10 feet or 10% of lot width, whichever is greater, to five feet (5’) 5. Reduction of the minimum corner yard setback from thirty feet (30’) to ten feet (10’) 6. Increase of the overall maximum lot density from 3.3 dwelling units/acre to 5.797 dwelling units per acre (net) or 4.59 dwelling units per acre (gross) 7. Increase of the maximum lot coverage from thirty percent (30%) to a maximum of seventy percent (70%) with an overall development lot coverage of twenty-two and five tenths percent (22.5%) 8. Reduction of the required land-cash valuation per improved acre of land from $101,000/acre to $30,000/acre to be paid proportionately at time of building permit issuance, as described in Exhibits “C” and “D”. Ordinance No. 2014-____ Page 2 9. Waiver of the one (1) year recording and approval provision of the Illinois Compiled Statutes between the approval of the overall Preliminary Plan and the Final Plat for each unit of the subdivision being recorded, to allow the developer to record the Final Plats for all the units within the subdivision no later than eight (8) years from the date of approval of the Preliminary Plan by the City Council. WHEREAS, notice of a public hearing before the Plan Commission on the proposed planned unit development was duly published in a newspaper of general circulation in the City; and, WHEREAS, the Plan Commission convened and held a public hearing on the 14th day of May, 2014 on the consideration of the proposed planned unit development; and, WHEREAS, the Plan Commission reviewed the standards as required in Section 10-13-10 of the Zoning Code, and made a recommendation to approve the proposed special use for preliminary planned unit development subject to certain conditions with a vote as follows: Lindblom-nay; Crouch- nay; Kraupner-aye, Horaz-nay, Baker-nay; Cesich-nay 1 aye; 5 nays; and, WHEREAS, the Corporate Authorities have reviewed the Plan Commission’s recommendations and hereby approves the special use for preliminary planned unit development plan of the proposed development subject to conditions hereinafter stated. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: The Mayor and City Council hereby approve as a special use a planned unit development and its Preliminary Planned Unit Development Plan dated last revised May 7, 2014 prepared by James M. Olson and attached hereto and made a part hereof as Exhibit B for the Subject Property subject to the following conditions: A. That the development shall be constructed, operated and maintained in accordance with the following plans and diagrams: 1) Civil Engineering Plans, dated May 8, 2014, prepared by Tebrugge Engineering, Exhibit “E” 2) Landscape Plan, dated last revised May 8, 2014, prepared by Tebrugge Engineering, Exhibit “F” 3) Building Elevations, prepared by Marker, Inc., Exhibit “G” 4) Homeowners Associations Declarations, prepared by Marker Inc., Exhibit “H” B. That the development shall be constructed, operated and maintained in accordance with the following conditions: 1) The development shall be constructed and operated as an age-targeted community with occupancy of the housing units restricted to at least one principal resident who is 55 years of age or greater which shall not be modified for a period of twenty-five (25) years from the approval of the Final Planned Unit Development plan. Ordinance No. 2014-____ Page 3 2) Approval by the City Engineer of preliminary and final engineering plans, 3) Alexandra Lane will be a public street designed with a sixty foot (60’) right-of-way with parking restricted to the side of the road opposite the water hydrants. 4) The roadway for Alexandra Lane will be constructed as thirty feet (30’) in width back to back. 5) Sidewalks along Alexandra Lane shall be five feet (5’) in width. Sidewalks along Bristol and Jackson streets shall be four feet (4’) wide to match existing sidewalks. Sidewalks along Freemont Street shall be five feet (5’) wide. 6) All driveways facing Bristol Street and Freemont Street shall be lined up with the existing driveways as much as possible. 7) The maximum building height shall not exceed thirty-five feet (35’) or two and one-half (2.5) stories. 8) Upon approval of the Preliminary Plan, the City agrees to vacate such easements necessary to develop the property. 9) Mailbox locations for individual lots will be restricted to one side of the street or the developer may provide cluster box units at the entry of the development. 10) Parkway trees shall be installed in the front yards of each residence and not in the parkway. Parkway trees shall be guaranteed for two (2) years upon issuance of final occupancy permit for each lot. 11) Sump pump discharges do not have to be connected to the storm sewer system and may be allowed to discharge above ground. 12) The detention basin shall be designed as a dry bottom system. 13) The development shall be required to adhere to the City’s Appearance Code and no single-family detached residential unit shall be similar in appearance unless two (2) or more buildings of dissimilar design separate the buildings. All elevations submitted shall be in color with front, rear and side views, and indentify materials for all elements of the building. 14) Masonry products shall be incorporated on the front façade of at least seventy-five percent (75%) of the total buildings and shall incorporate a minimum of fifty percent (50%) premium siding material on the front façade. 15) The developer will provide written evidence to the City in the form of an executed resolution from the Yorkville Community School District #115 that the School Transition Fee shall be waived on all single-family residences within the development due to it being an age restricted community in conformity with the US Housing and Urban Development standards, Exhibit “I” 16) The developer shall be permitted to develop the subdivision in multiple phases of Final Plats after approval of the Preliminary Plat of Subdivision and the Final PUD Plan. Each Final Plat within said subdivision shall be recorded prior to the issuance of a building permit for a lot within the area affected. 17) The developer shall create an Illinois Not-for-Profit Corporation for purposes of providing maintenance of common detention areas, signage, and any other open space or common areas contained within the development. The Homeowner’s Association shall have the primary responsibility for the maintenance of all the above-described areas. In the event the Homeowner’s Association fails to carry out its obligations, the City may establish a back up or dormant Special Service Area (SSA). 18) Developer shall be permitted to construct residences on Bristol Avenue and Freemont Street once improvements are made on-site and a Final Plat of Subdivision is recorded for that particular unit of the development. Ordinance No. 2014-____ Page 4 19) Developer may obtain no more than three (3) model home building permits prior to the completion of all public improvements so long as the Owner/Developer does not seek any temporary or permanent occupancy permit of those model units for sales purposes or occupancy prior to completion of public improvements providing utility services both public and private to those model units. The developer may begin construction of a model home prior to infrastructure being completed. 20) Minor modifications or deviations which are diminimus in nature as defined in the Planned Unit Development ordinance may be approved administratively without City Council approval. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR 5 Exhibit A Legal Description of Subject Property with Property Index Number(s) 6 Exhibit B Preliminary Plat of Subdivision for Heartland Meadows a Planned Unit Development 7 Exhibit C Land Cash Calculations 21-May-14 DETACHED SINGLE FAMILY 2 BDRM 0.102 0.191 0.054 0.057 1.694 2.098 3 BDRM 0.254 0.44 0.126 0.179 1.921 2.92 4 BDRM 0.413 0.665 0.19 0.34 2.142 3.75 5 BDRM 0.236 0.488 0.139 0.249 2.637 3.749 ATTACHED SINGLE FAMILY (TOWNHOMES & DUPLEXES) 1 BDRM 0 0.064 0.018 0.037 1.068 1.187 2 BDRM 0.092 0.198 0.056 0.074 1.776 2.196 3 BDRM 0.231 0.298 0.085 0.103 1.805 2.522 4 BDRM 0.332 0.452 0.13 0.205 2.243 3.362 APARTMENTS Efficiency 0 0.064 0.018 0.037 1.36 1.479 1 BDRM 0 0.64 0.18 0.038 1.749 1.869 2BDRM 0.042 0.16 0.045 0.079 1.614 1.94 3BDRM 0.05 0.339 0.096 0.153 2.499 3.137 =46 =0 =0 =0 =46 2 BDRM 100%4.692 8.786 2.484 2.622 77.924 96.508 3 BDRM 0%0 0 0 0 0 0 4 BDRM 0%0 0 0 0 0 0 5 BDRM 0%0 0 0 0 0 0 TOTAL 100%4.692 8.786 2.484 2.622 77.924 96.508 1 BDRM 0%0 0 0 0 0 0 2 BDRM 50%0 0 0 0 0 0 3 BDRM 50%0 0 0 0 0 0 4 BDRM 0%0 0 0 0 0 0 TOTAL 100%0 0 0 0 0 0 BDRM 1 0%0 0 0 0 0 0 BDRM 2 100%0 0 0 0 0 0 BDRM 3 0%0 0 0 0 0 0 BDRM 4 0%0 0 0 0 0 0 TOTAL 100%0 0 0 0 0 0 0 Efficiency 0%0 0 0 0 0 0 BDRM 1 0%0 0 0 0 0 0 BDRM 2 100%0 0 0 0 0 0 BDRM 3 0%0 0 0 0 0 0 TOTAL 100%0 0 0 0 0 0 United City of Yorkville Land Cash Analysis for Sample Development ESTIMATED POPULATION PER DWELLING UNIT TYPE PRE-SCH ELEMENT JHS HS ADULTS TOTAL DEVELOPMENT SPECIFICATIONS Detached Single Family Attached Duplex Attached Townhomes Attached Apartments Total Units POPULATION CALCULATIONS TYPE % of Units with BDRM Number PRE-SCHOOL ELEMENTARY JUNIOR HIGH SCHOOL HIGH SCHOOL ADULTS TOTAL PE DETACHED SINGLE FAMILY ATTACHED DUPLEX ATTACHED TOWNHOMES APARTMENTS 0.965 acres 0.000 acres 0.000 acres 0.000 acres 0.965 ACRES 0.965 acres 0 acres 0.965 ACRES 0.965 acres $30,000 per acre $28,950 $0 $28,950 Single Family PE 96.508 Duplex PE 0 Townhomes PE 0 Apartments PE 0 $629.35 Duplex Permit:N / A N / A Apartments Permit:N / A 0.304 acres 0.000 acres 0.092 acres 0.000 acres 0.219 acres 0.000 acres 0.615 ACRES TOTAL 0.000 ACRES 0.000 acres 0.000 acres 0.000 acres 0.000 acres 0.000 acres 0.000 acres TOTAL 0.000 ACRES TOTAL 0.000 ACRES 0.615 ACRES 0.615 acres 0 acres 0.615 ACRES 0.615 acres $30,000 per acre $18,450.61 $0 $0 Fee Waived by SD #115 $0.00 Duplex Permit:N / A N / A Apartments Permit:N / A PARKS CALCULATION Land required for detached single family + Land requirement for attached duplexes + Land required for attached townhomes' + Land required for apartments TOTAL PARK LAND-CASH REQUIREMENT FOR DEVELOPMENT Total park land-cash requirement for development - Park acreage dedicated REMAINING UNFULFILLED LAND-CASH REQUIREMENT Remaining unfulfilling land-cash requirement x Current land-cash acreage value REMAINING LAND-CASH REQUIREMENT LAND VALUE What amount (if any) will be paid up front by the developer? REVISED PARK LAND-CASH REQUIREMENT AFTER UP FRONT FUNDING: Unit PE as % of Total PE 100% 0% 0% 0% Single Family Permit: Townhomes Permit: SCHOOL COMPUTATION DETACHED SINGLE FAMILY ACRE REQUIREMENT ATTACHED DUPLEX ACRE REQUIREMENT Elementary Elementary + Junior HS + Junior HS + High School + High School TOTAL ATTACHED TOWNHOMES ACRE REQUIREMENT APARTMENTS ACRE REQUIREMENT x Current land-cash acreage value Elementary Elementary + Junior HS + Junior HS + High School + High School Townhomes Permit: REMAINING LAND CASH REQUIREMENT VALUE What amount (if any) will be paid up front by the developer? REVISED LAND-CASH REQUIREMENT AFTER UP FRONT FUNDING: Single Family Permit: TOTAL SCHOOL LAND-CASH ACREAGE REQUIRED: Total school land-cash acreage required - School acreage dedicated REMAINING SCHOOL LAND CASH REQUIREMENT Remaining school land-cash requirement 8 Exhibit D Building Permit Fee Sheet FEES PER UNIT A paid receipt from the School District Office, 602-A Center Parkway Yorkville, must be presented to the City prior to issuance of permit $0 Separate Yorkville-Bristol Sanitary District fee - made payable to Y.B.S.D.$1,400 (see note "b" below) United City of Yorkville Fees 1. Building Permit Cost $650 plus $0.20 per square foot 2. Water Connection Fee $3,700 3. Water Meter Cost Detached Units $435 4. City Sewer Connection Fees $2,000 5. Water and Sewer Inspection Fee $25 6. Public Walks/Driveway Inspection Fee $35 7. Development Fees Public Works $700 Police $300 Building $1,759 Library $500 Bristol-Kendall Fire $1,000 Engineering $100 Parks and Recreation $50 Development Fees Total $4,409 $4,409 8. Land Cash Fees Park (see note "c" below)$629 School (see note "d" below)$0 Land-Cash Fees Total $629 $629 Note: PUD agreement specifies that these fees are not applicable: b. Already annexed in YBSD service area d. School Impact Fee Waived by SD #115 per PUD HEARTLAND MEADOWS (see note "a" below) (see note "a" below) $650 + $0.20(SF) a. Fee waived per Letter from School District c. Developer to pay at time of permit 9 Exhibit E Civil Engineering Plans 10 Exhibit F Landscape Plan 11 Exhibit G Building Elevations 12 Exhibit H Homeowners Association Declarations 13 Exhibit I Resolution by School District # 115 Waiving Developer Fees for Heartland Meadows Subdivision RESOLUTION OF THE BOARD OF EDUCATION OF YORKVILLE SCHOOL DISTRICT NO. 115 WAIVING DEVELOPER FEES FOR HEARTLAND MEADOWS SUBDIVISION WHEREAS, the City of Yorkville has adopted Land Cash Ordinance 1996-3(I)(B)(1) requiring developers to donate land to school districts based on the number of students generated by new subdivisions; and WHEREAS, Land Cash Ordinance 1996-3(I)(C)(1) allows developers to make cash contributions to school districts in lieu of land donations; and WHEREAS, Yorkville City Code 8-9-1 requires a transition fee of three thousand dollars ($3,000.00) per residential dwelling unit for any new subdivisions in the City of Yorkville to ensure the current quality of educational service provided by local school districts; and WHEREAS, Yorkville City Code 8-9-5 creates an exception to the transition fee requirement for properties that will not be served by Yorkville School District No. 115; and WHEREAS, Heartland Meadows Subdivision is a proposed new development in the City of Yorkville that is to consist of 46 single-family homes at the southwest corner of Freemont and Jackson Streets; and WHEREAS, Heartland Meadows Subdivision is to be developed as an age-restricted community that will not permit children less than 18 years of age to reside therein and thus significantly reduce the number of students that may attend Yorkville School District No. 115 schools; and WHEREAS, said subdivision should by deed or other restrictive covenant implement the above stated ownership and residency requirements in said subdivision; and WHEREAS, the purpose of the developer donation fees and transition fees is to offset the increased costs incurred by school districts resulting from new housing developments that generate new students; and WHEREAS, Heartland Meadows Subdivision, if developed as an age-restricted community, should have minimal impact on the School District. NOW THEREFORE, BE IT RESOLVED by the Board of Education of Yorkville School District No. 115, Kendall County, Illinois as follows: Section 1: The above recitals are incorporated herein. Section 2: The Board of Education hereby waives the developer fees, land donations, and transition fees to which it may be entitled from Heartland Meadows Subdivision under the City of Yorkville ordinances. Section 3: This waiver is limited to Heartland Meadows Subdivision being established as an age-restricted community wherein landowners must be at least 55 years old and no resident in the subdivision may be less than 18 years old. If said subdivision is not developed as such, the Board’s waiver shall be null and void. Section 4: All resolutions in conflict hereto are hereby repealed. ADOPTED this 19th day of May, 2014, by the following vote: AYES: NAYS: ABSENT: BOARD OF EDUCATION OF YORKVILLE SCHOOL DISTRICT NO. 15 By: ___________________________ Its: President ATTEST: By: _________________________ Its: Secretary 268318_1.DOC Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE REZONING TO THE R-2 ONE FAMILY RESIDENCE DISTRICT OF THE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF FREEMONT AND JACKSON STREETS (Heartland Meadows) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Marker, Inc, an Illinois corporation (the “Applicant”) is the contract purchaser from Roger and Carolyn Weiss owners (the “Owner”) of residential property located at the southwest corner of Freemont and Jackson Streets, Yorkville, Illinois, (the “Subject Property”) legally described on Exhibit A attached hereto and made a part hereof by reference, and are seeking rezoning of the Subject Property from the R-1 One Family Residence District to the R-2 One Family Residence District; and, WHEREAS, the Plan Commission convened and held a public hearing on the 14th day of May, 2014, to consider the rezoning after publication of notice and notice to property owners within five hundred (500) feet of the Subject Property; and, WHEREAS, the Plan Commission reviewed the standards set forth in Section 10-14-7B5 and made findings of fact and recommendation to Mayor and City Council (the “Corporate Authorities”) for approval of the rezoning; and, NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated herein and made a part of this Ordinance. Section 2: That the Corporate Authorities hereby approve the rezoning of the Subject Property, legally described on Exhibit A, from the R-1 One Family Residence District to the R-2 One Family Residence District. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE PRELIMINARY PLAN OF SUBDIVISION FOR THE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF FREEMONT AND JACKSON STREETS (Heartland Meadows) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Marker, Inc, an Illinois corporation (the “Applicant”) is the contract purchaser from Roger and Carolyn Weiss owners (the “Owners”) of residential property located at the southwest corner of Freemont and Jackson Streets, Yorkville, Illinois, (the “Subject Property”) legally described on the preliminary plan of subdivision attached hereto and made a part hereof by reference as Exhibit A, and are seeking subdivision of the Subject Property into forty-seven (47) lots; and, WHEREAS, the Plan Commission convened and held a public hearing on the 14th day of May, 2014, to consider the subdivision of the Subject Property after publication of notice and notice to property owners within five hundred (500) feet of the Subject Property; and, WHEREAS, the Plan Commission reviewed the standards set forth in Chapter 3 and 4 of Title 11 of the Yorkville Subdivision Control Ordinance and made a recommendation to the Mayor and City Council (“the Corporate Authorities”) for approval of the subdivision by its preliminary plan of subdivision. NOW, THEREFORE, BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated herein and made a part of this Ordinance. Section 2: That the Corporate Authorities hereby approve the preliminary plan of subdivision entitled Preliminary Plat of Heartland Meadows Subdivision, Yorkville, Kendall County, Illinois prepared by James M. Olson, James M. Olson Associates, Ltd. dated revised May 7, 2014, attached hereto and made a part hereof by reference as Exhibit A for the subdivision of the Subject Property, legally described on Exhibit A with Property Index Numbers of 02-28-376-001 and 02-28-353-011. Section 3: That the approval of the preliminary plan of subdivision shall be subject to the following conditions: A. The stormwater management basin shall be a dry bottom basin, B. Alexandra Lane shall be a two-way street with no parking on the side of the street opposite water hydrants, C. The roadway shall be thirty feet in width back to back, Ordinance No. 2014-____ Page 2 D. A fifteen foot front yard utility easement shall be provided on each lot, E. The natural gas utility shall be located behind the sidewalk within the utility easement, F. Sanitary and water utilities shall be located within the parkway, G. New interior sidewalks along Alexandra Lane shall be five feet in width and all new perimeter sidewalks shall match the existing width of previously installed sidewalks, H. All driveways facing Bristol Street and Freemont Street shall line up with the existing driveways where possible, and I. Parkway trees may be installed in front and side yards with a two year guarantee period from date of the certificate of occupancy. Section 4: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PC #3 Tracking Number PC 2014-07 Prestwick of Yorkville (Yorkville Christian School) – Amended Annexation Agreement City Council – May 27, 2014 CC - 5-13-2014 Public Hearing PH #1 Majority Vote Request for 2nd amendment to the Prestwick of Yorkville Annexation Agreement Krysti J. Barksdale-Noble Community Development Name Department Summary As the Mayor and City Council will recall, the applicants, John and Michelle Stewart, purchased the incomplete Prestwick of Yorkville subdivision in March 2013 and was granted approval of an amendment to the annexation agreement (Ord. 2013-56) and a revised final plat of Unit 2 to construct a new Christian high school with a focus on agricultural studies in October 2014. Since that time, the developer has established the needed securities for both Unit 1 (residential development) and Unit 2 (proposed school) which also included bonding for the required adjacent roadway improvements totaling $1,879,684.00. Additional work has been completed by the developer at a value of $559,753.20, therefore a reduction, once approved by the City Council, would render the total bond valuation to $1,319,930.80. The petitioner is now seeking to reduce the amount of the security requirement for the portion related to the Route 126/Penman Road intersection improvements, estimated at $700,000.00, as they will be obligated by the Illinois Departme nt of Transportation (IDOT) to establish a separate bond for the same work as part of their highway permit. Annexation Agreement Amendment Paragraph 4 of the previously approved annexation agreement amendment stated that “the Developer will provide any required security for the high school improvements, including roadways”. The developer requests that the annexation agreement be further amended to stipulate: “The Developer acknowledges its responsibility for all required security for the high school improvements, including roadways; provided, however, the City agrees to release to the Developer/Owner any security for the roadway improvements related to the Route 126 intersection held by the City upon written acknowledgement by the Owner/Developer that it understands and agrees that no certificate of occupancy for the school or any other structure constructed on the Property shall be issued by the City until such time as the Owner/Developer has deposited sufficient security for the roadway improvements related to the Route 126 intersection with the Illinois Department of Transportation (“IDOT”) and the City has received confirmation from IDOT of the receipt of such security.” All other provisions of the original and 1st amended annexation agreements will remain in effect. Should this amended annexation agreement be granted the remaining security for the development held by the City would total approximately $620,000.00. Staff Comments: Staff is supportive of the proposed amended annexation agreement as the developer would have essentially been “doubled bonded”, with the City and with IDOT, for the same roadway Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: May 7, 2014 Subject: PC 2014-07 Prestwick of Yorkville – Yorkville Christian School Request for 2nd Amendment to Annexation Agreement improvements. Additionally, the amendment language memorializes the directive from IDOT to the previous developer that no further building permit occupancies can be issued at the Prestwick of Yorkville Subdivision until a permit has been obtained for the R oute 126/Penman Road intersection improvements. Should the City Council have question regarding this matter, staff will be available at Tuesday night’s meeting. Attachments: 1. Proposed 2nd Amendment to Annexation Agreement 2. Approved Preliminary Cost Estimate for the Prestwick Subdivision prepared by EEI, dated March 5, 2014. 3. Ordinance No. 2013-56 Amended Annexation Agreement 4. Copy of Petitioners’ Amended Annexation Agreement Application 5. Copy of Public Notice Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE SECOND AMENDMENT TO THE ANNEXATION AGREEMENT FOR THE YORKVILLE FARMS DEVELOPMENT (ASHLEY POINTE SUBDIVISION fka PRESTWICK OF YORKVILLE) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City and John and Michelle Stewart (the “Owners”), as successors to the original owners, entered into a First Amendment to the Annexation Agreement of Yorkville Farms Development pursuant to Ordinance 2013-56, adopted October 8, 2013: and, WHEREAS, the Owners, have requested to further amend the Annexation Agreement, to reduce the security requirements for school improvements and roadways; and, WHEREAS, the City and Owners desire to proceed as requested in accordance with the terms and conditions as set forth in the Second Amendment to the Annexation Agreement. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That the Second Amendment to the Annexation Agreement of Yorkville Farms Development and The City of Yorkville (Prestwick of Yorkville Subdivision) attached hereto and made a part hereof by reference is hereby approved, and, the Mayor and City Clerk are hereby authorized and directed to execute and deliver same. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Ordinance No. 2014-___ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR 1 SECOND AMENDMENT TO THE ANNEXATION AGREEMENT OF YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE (Prestwick of Yorkville Subdivision) This Second Amendment to the Annexation Agreement of Yorkville Farm Development (Prestwick of Yorkville Subdivision) (the "Amendment"), is made and entered into this ___, day of _________, 2014, by and between the United City of Yorkville, a Kendall County, Illinois, a municipal corporation (the “City”), and the owner of record John C. Stewart and Michelle L. Stewart (“Owner” or “Developer” or “Owner/Developer”). WITNESSETH WHEREAS, Owner owns fee simple title to the real property which is legally described in Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter “Property”); and, WHEREAS, on April 26, 2005, the Mayor and City Council (the “Corporate Authorities”) entered into An Annexation Agreement of Yorkville Farms Development (the “Original Agreement”) which provided for the zoning of the Property as R-2 Single Family Resident District established the required infrastructure and public improvements deemed necessary to serve the Property when developed, and set forth the required donations, fees and security to guarantee the completion and maintenanc3e of the public improvements; and, WHEREAS, on October 8, 2014, the Corporate Authorities approved the First Amendment to the Annexation Agreement of Yorkville Farms Development and the United City of Yorkville (Prestwick of Yorkville Subdivision) (the “First Amendment”) which among other things, approved a revised plat of subdivision; established permitted uses for a portion of the Property to be developed as a school, changed the name of the Subdivision to Ashley Pointe; and 2 revised the security requirements of the Owner/Developer to include security for the school improvements including roadways; and, WHEREAS, the Owner/Developer has now requested a reduction of the security requirements of the Owner/Developer to include security for the school improvements including roadways; and, WHEREAS, the Owner/Developer has now requested a reduction of the security requirement for the roadways which the Corporate Authorities are willing to grant subject to the terms and conditions hereinafter set forth. NOW, THEREFORE, in consideration of the mutual covenants, agreements and conditions herein contained, and by authority of and in accordance with the aforesaid statutes of the State of Illinois, the parties agree as follows: Section 1. The foregoing Preambles are hereby adopted as if fully restated herein. Section 2. Paragraph 4 of the First Amendment amending Paragraph 6 of the Original Agreement stating that “the Developer will provide any required security for the high school improvements, including roadways” is further amended by adding the following additional paragraph: “The Developer acknowledges its responsibility for all required security for the high school improvements, including roadways; provided, however, the City agrees to release to the Developer/Owner any security for the roadway improvements related to the Route 126 intersection held by the City upon written acknowledgement by the Owner/Developer that it understands and agrees that no certificate of occupancy for the school or any other structure constructed on the Property shall be issued by the City until such time as the Owner/Developer has deposited sufficient security for the roadway improvements related to the Route 126 intersection with the Illinois Department of Transportation (“IDOT”) and the City has received confirmation from IDOT of the receipt of such security.” 3 Section 3. All other terms and conditions of the Original Agreement as amended by the First Amendment remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands on this _____ days of _____________________, 2014. United City of Yorkville, an Illinois municipal Corporation By: Mayor Attest: City Clerk John C. Stewart By: Michelle C. Stewart By: GENERAL ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 1 COMPLETE AS-BUILT RECORD DRAWINGS LUMP SUM 1 10,000.00 10,000.00 2 INSTALL ROUTE 126/PENNMAN INTERSECTION IMPROVEMENTS LUMP SUM 1 700,000.00 700,000.00 3 REMOVE DEBRIS/GARBAGE LUMP SUM 1 - - 4 EROSION AND SEDIMENTATION CONTROL MAINTENANCE LUMP SUM 1 37,500.00 37,500.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - GENERAL $ 747,500.00 STORM SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 5 STRUCTURE CLEANING/FILTER FABRIC REINSTALLATION ON OPEN GRATES LUMP SUM 1 5,000.00 5,000.00 6 CLEAN REMAINING STORM SEWER STRUCTURES LUMP SUM 1 5,000.00 5,000.00 7 CLEANING AND REPAIR OF STRUCTURE #374 LUMP SUM 1 2,000.00 2,000.00 8 FILLET REPAIR EACH 123 125.00 15,375.00 9 MORTAR MANHOLE/ GROUT PIPES EACH 14 125.00 1,750.00 10 REPAIR ADJUSTING RINGS EACH 22 125.00 2,750.00 11 BENCH REPAIR EACH 9 125.00 1,125.00 12 READJUST FRAME EACH 1 125.00 125.00 13 INSTALL MISSING RUNGS EACH 2 125.00 250.00 14 RESET FRAME AND/OR ADJUSTING RINGS EACH 1 125.00 125.00 15 TELEVISE STORM SEWER FOOT 13,789 2.00 27,578.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - STORM $ 61,078.00 SANITARY SEWER IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 16 STRUCTURE #214 REPAIR LUMP SUM 1 750.00$ 750.00$ 17 REALIGN FRAME AND GRATE EACH 1 125.00 125.00 18 MANHOLE REPAIRS EACH 4 750.00 3,000.00 19 CHIMNEY SEAL REPLACEMENT EACH 28 300.00 8,400.00 20 DEBRIS REMOVAL EACH 2 125.00 250.00 21 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - SANITARY $ 28,125.00 WATER MAIN IMPROVEMENTS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 22 CLEAN AND PAINT FIRE HYDRANTS EACH 16 250.00$ 4,000.00$ 23 ROTATE FIRE HYDRANT EACH 1 250.00 250.00 24 LOCATE AUXILLARY VALVE EACH 1 250.00 250.00 25 RAISE FIRE HYDRANT EACH 1 500.00 500.00 26 PLUMB VALVE EACH 1 300.00 300.00 27 VALVE REPAIR/REPLACEMENT EACH 8 750.00 6,000.00 28 REPLACE VALVE EXTENSIONS EACH 2 250.00 500.00 29 ADJUST VALVES TO GRADE EACH 7 250.00 1,750.00 30 REALIGN FRAME EACH 1 125.00 125.00 31 REINSTALL MARKING POSTS EACH 156 100.00 15,600.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - WATER MAIN $ 29,275.00 UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS MARCH 5, 2014 PRESTWICK SUBDIVISION - COMPLETION OF IMPROVEMENTS PRELIMINARY COST ESTIMATE ROADWAY ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 32 REMOVE WEEDS GROWING WITHIN ROADWAY LUMP SUM 1 5,000.00 5,000.00 33 REMOVE AND REPLACE DAMAGED CURB FOOT 110 30.00 3,300.00 34 BACKFILL BEHIND CURB FOOT 0 1.00 - 35 BINDER COURSE PATCHING (5% ASSUMED)SQ. YD.1,586 45.00 71,370.00 36 BITUMINOUS MATERIALS (PRIME COAT)GAL 9,520 1.00 9,520.00 37 HOT-MIX ASPHALT SURFACE COURSE, MIX C, N50 TON 2,740 75.00 205,500.00 38 HOT-POURED JOINT SEALER POUND 6,370 1.50 9,555.00 39 PAVEMENT STRIPING LUMP SUM 1 7,500.00 7,500.00 40 INSTALL SIDEWALK SQ. FT.0 - - 41 INSTALL SIGNS AND POSTS LUMP SUM 1 5,000.00 5,000.00 42 STREET LIGHT REPAIRS LUMP SUM 1 5,000.00 5,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - ROADWAY $ 242,075.00 LANDSCAPING ITEMS ITEM NO.ITEM UNIT QUANTITY UNIT PRICE AMOUNT 43 SITE MAINTENANCE/MOWING LUMP SUM 1 25,000.00$ 25,000.00$ 44 TREE REMOVAL AND REPLACEMENT EACH 75 225.00 16,875.00 45 PARKWAY TREE INSTALLATION EACH 0 - - 46 BASIN MONITORING/REPAIR LUMP SUM 1 50,000.00 50,000.00 PRELIMINARY ESTIMATE OF CONSTRUCTION COSTS - LANDSCAPING $ 91,875.00 TOTAL ESTIMATE OF CONSTRUCTION COSTS $ 1,199,928.00 110% OF ESTIMATED CONSTRUCTION COSTS $ 1,319,920.80 G:\Public\Yorkville\2012\YO1216-DR Prestwick\Eng\PCE Completion Overall - March 2014.xls NOTICE OF PUBLIC HEARING TO BE HELD TUESDAY, MAY 13, 2014 AT 7:00 P.M. AT CITY HALL UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, ILLINOIS NOTICE IS HEREBY GIVEN a public hearing shall be held on a second amendment to that certain Annexation Agreement (Prestwick of Yorkville Subdivision) dated April 26, 2005, as amended October 8, 2014, by and among Yorkville Farms Development, LLC. (Owner/Developer), an Illinois Limited Liability Corporation, and the United City of Yorkville, Kendall County, Illinois, on May 13, 2014 at 7:00 p.m. at City Hall at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois for the purpose of amending the requirements for security to be deposited by the Owner/Developer for the construction of roadways. Legal Description: UNIT 1: LOTS 1 TROUGH 10, INCLUSIVE, LOTS 12 TROUGH 41, INCLUSIVE, LOTS 43 THROUGH 50, INCLUSIVE, LOTS 52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE, LOTS 357 THROUGH 363, INCLUSIVE, AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1, B EING A SUBDIVISION OF PART OF SECTIONS 3 & 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 31, 2006, AS DOCUMENT NUMBER 200600035287, IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. UNIT 2: THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINU TES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH 54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.0 0 FEET AND A CHORD BEARING OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31.79 FEET; THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CH ORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST, 0.59 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST, AN ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST, 70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 265.00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS WEST, AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 15 SECONDS EAST, 145.79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS WEST, 61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26 FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116.69 FEET; THENCE SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63 DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59 MINUTES 45 SECONDS EAST, 111.92 FEET; TH ENCE SOUTH 29 DEGREES 23 MINUTES 15 SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST, 90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET; THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 40 MINUTES 53 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 00 MINUTES 08 SECONDS EAST, 85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10 SECONDS EAST, 238.13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST, 288.09 FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A CHORD BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST, 216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET; THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST, 106.45 FEET; THENCE SOUTH 10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11 DEGREES 14 MINUTES 44 SECONDS WEST, 80.00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58 SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST, 71.04 FEET; THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71.04 FEET; THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH 28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00 FEET; THENCE SOUTH 27 DEGREES 34 MINUTES 17 SECONDS EAST, 87.88 FEET; TH ENCE SOUTH 15 DEGREES 28 MINUTES 24 SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST, 52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST QUARTER, 74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER; THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET TO THE SOUTHEAST CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. ST EWART BY DOCUMENT NO. 72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE SOUTH LINE OF SAID LANDS PER DOCUMENT NO. 72-5656, 2655.55 FEET TO THE SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO. 72-5656, SAID POINT BEING ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, AND 1876.91 FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST LINE) THE POINT OF BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF KENDALL, KENDALL COUNTY, ILLINOIS, AND CONTAINING 110.29 ACRES OF LAND MORE OR LESS. The public hearing may be continued from time to time without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #6 Tracking Number CC 2014-52 Collective Bargaining Agreement between FOP Patrol Officers and City of Yorkville City Council – May 27, 2014 Proposed union contract for FOP Patrol Officers Bart Olson Administration Name Department