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Library Board Packet 2014 06-09-14 Agenda Yorkville Public Library/ Historical Meeting Room Board of Trustees June 9, 2014 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Building Siding Library 5K/10/K Race Web Site Update 13. New Business State Report Inventory Update Nominations of Officers 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (con't) 16. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, May 12, 2014, 7pm 902 Game Farm Road —Library Historic Wing The meeting was called to order at 7:OOpm by President Beth Gambro Roll Call: Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Susan Chacon(ur. 7:15pm) Absent: Carol LaChance Others Present: Library Director Michelle Pfister Alderman Carlo Colosimo City Finance Director Rob Fredrickson Recognition of Visitors: President Gambro recognized Mr. Carlo Colosimo and Mr. Rob Fredrickson. Amendments to the Agenda: Ms. Somerlot asked to add discussion under New Business, regarding the 100-year library anniversary. Minutes: April 14, 2014 and March 3, 2014 (Special Meeting Minutes) Ms. Johnson moved to approve both sets of minutes and Ms. Somerlot seconded the motion. Unanimous voice vote approval. Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Ms. Lindblom presented the Treasurer's report and said the new fiscal year is beginning: 1. Received more revenue in property tax, library fines and rental income resulting in 95.4%of what was budgeted. 2. Expenditures were at 91%, leaving a positive balance of approximately $51,000. Some payroll and bills accruals will be deducted from this leaving an approximate carryover of$20,000 to $30,000 per Mr. Fredrickson. 3. Page 3: $1,300 in development fees received last month Page 1 of 5 Bill List(highlights) 1. Cannonball Mechanical tested the backflow to insure safe drinking water, invoice for$552.50 2. Cintas Corp, annual fire extinguisher inspection for $417.84 3. Jobs Landscaping hired for landscaping, payment will come from 2014 budget 4. Nicor invoice for$2,650 and a second one for $3,000 5. PrairieCat $1,171.21 quarterly fee 6. Trico invoice for$3,198 Ms.Lindblom also summarized the following: Total of this check register/April bills is $11,303.10, charged to 2014 budget Additional bills received in May for$4,603.58 will be charged to the 2015 budget. Payroll Summary for 3 pay periods: $55,096.72 Total Disbursements: $78,393.91 Activity Memorial Fund: $2,479.15 balance Payment of Bills Trustees Johnson and Gryder moved and seconded, respectively,to pay the bills as follows: Payroll: $55,096.72 Accounts Payable: $23,297.19 TOTAL: $78,393.91 Roll call vote: Gryder-yes, Gambro-yes, Walter-yes, Somerlot-yes, Lindblom-yes, Johnson-yes. Passed 6-0. Report of the Library Director: Library Director Pfister reported the following: 1. Presented the statistics for the month 2. Book discussion groups going well 3. Four persons used the resume help session 4. World Book Night—Dixie organized locally and 100 new books were handed out by library staff and Friends of the Library in Yorkville area. 25,000 other volunteers handed out books across America. 5. 100-year celebration: established a timeline of activities for each month. Includes a breakfast, planting a tree, participation in July 4`h parade, flower bulb giveaway, banners to be displayed on library grounds. 6. Young adult program meets once a week. Recently collected donations of pet food for Kendall County Animal Control, made bookmarks from old greeting cards, picked up litter around library, city hall and Beecher Center. 7. Summer reading program starting soon, "Birds of a Feather" 8. When school groups come to library, they are given a"bingo card" for summer reading. Rita designed the card. 9. Library was asked to sponsor a blood drive in August. If historic room is rented that day,the Bloodmobile will be used. Board agreed to this request (motion made later in meeting). Ms. Lindblom moved to allow Heartland Blood Center to use the library in August 2014. Ms. Johnson seconded the motion. Passed on a unanimous voice vote. Page 2 of 5 Library 5K/IOK Race Mr. Walter suggested charging $30 ($35 on race day) per race participant and half the fee can defray expenses. Fliers need to be printed, water donations will be requested and medals/trophys will be needed. Russ will ask Jewel for water donations and Dick's Sporting Goods for other help. The Park Board will be unable to provide as much help as first thought and 20 volunteers will be needed to be on duty at 6am. Registration starts at 7:30 with the race starting at Sam and done at loam. It is set for Saturday,August 30th. Mr. Walter asked if the Board wished to proceed without the Park Board help. Mr. Colosimo suggested asking the teen group, however,there are not many members and older kids or adults are needed. Ms. Gambro will ask a school group,YEA, for assistance and Ms. Johnson will ask the Lion's Club for help. T-shirts will also be needed and Fox Valley Trading was suggested. The theme of the race is "Bookin' It 5K". Landscaping Last month the Board approved hiring Jobs Landscaping to do landscaping on the library grounds, but because the item was not on the agenda, the matter was moved forward to this month for formal approval. Ms. Johnson moved to hire Jobs Landscaping for $1,420 to do landscaping for the library. Ms. Somerlot seconded the motion. Roll call: Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter- yes. Passed unanimously 7-0. Mulch provided by ComEd will be spread by volunteers after the work is finished. Ms. Somerlot will coordinate this. New Business: Website Update Mr. Walter said the Library meeting agenda cannot be put on the library website due to the site design and would need to be re-typed for each meeting. For legal reasons, the agenda must be on the library website even though it is on the City site. It has not been updated for 10 years and needs to be made mobile-friendly. He spoke with Weblinx, the original designer, and they provided 2 quotes. A complete custom design starting from the ground up, would cost $6,885 and using a template with modifications would cost $5,800. He recommended the semi-custom solution and the company will teach all staff members how to do updates. Alderman Colosimo quoted the Statute that requires the agenda be posted on the library agenda. He also said that a failure to post agendas invalidates actions taken at meetings. He added that the City is also updating their website and an RFP will be drafted. Ms. Gambro expressed concern for this expense due to a deficit budget and no salary increases. It was suggested the money could come from the development fees. Motion: Trustees Johnson and Walter moved and seconded respectively,to update the website at a cost of$5,800. In discussion, Ms. Lindblom asked that more quotes be obtained and Ms. Gambro questioned if the Library could tie in with the City and their update. The RFP is ready for Council consideration in the upcoming days and Mr. Colosimo suggested perhaps the Library could approach the winning bidder. Page 4of5 Amended Motion: Ms. Johnson withdrew her original motion and amended her motion to have the Board investigate an RFP through the City prior to any decision. Mr. Walter withdrew his original second. Beth and Judy offered to type the agenda(for posting on the website) for a couple months while the RFP is being explored. Mr. Walter asked Ms. Pfister to contact other libraries and ask who maintains their websites. The Board agreed that a local company should be hired. Building Maintenance Mr. Walter discussed a local maintenance business owned by Dave Curran. The Board had asked Michelle for a list of maintenance items and it included painting, repairing items etc. The quote obtained from this company was $1,100 with the money to be taken from Outside Repair and Maintenance. Mr. Walter made a motion to hire Mr. Curran to perform the needed maintenance for the amount of $1,100. Ms. Somerlot seconded the motion. During discussion Ms. Lindblom asked if other bids have been obtained. No further discussion. Roll call: Gambro-yes, Walter-yes, Chacon-yes, Somerlot-yes, Lindblom-abstain, Johnson-yes, Gryder-yes. Passed with 6 ayes, 1 abstain. 100 Year Anniversary At the Friends of the Library meeting, it was asked how the Board will be participating in the 100-year celebration. Ms. Gryder said she thought the Board was giving money towards the celebration, however, it was not formalized. Ms. Somerlot said the Friends will be contributing $2,000 and $500 from the upcoming book sale. The actual 100-year anniversary is December 2015. Ms. Pfister asked if part of the bike race proceeds could be given. Other ideas for participation were purchasing a permanent outdoor bench, a piece of scuplture and being open on Sunday for a year. Ms. Gryder suggested offering"Black Cows" (a fountain drink) at the library. This suggestion came from her own experience working at the library. Ms. Johnson said perhaps Robyn Sutcliff would bring her ice cream cart. A history presentation will be given as part of the festivities and the City may be asked for a proclamation. Additional Business: None Adiournment• There was no further business and the meeting was adjourned at 8:35pm on a motion by Mr. Walter and second by Ms. Somerlot. Minutes respectfully submitted by Marlys Young Page 5 of 5 DATE: 06/04/14 UNITED CITY OF YORKVILLE FY 14 PAGE: 1 TIME: 08:28:35 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103690 ATTLONG AT&T LONG DISTANCE 828932136-0414 05/01/14 01 APRIL LONG DISTANCE 82-820-54-00-5440 163.98 INVOICE TOTAL: 163.98 * CHECK TOTAL: 163.98 103691 BAKTAY BAKER & TAYLOR 2029331928 04/29/14 01 BOOKS 84-840-56-00-5686 276.36 INVOICE TOTAL: 276.36 * CHECK TOTAL: 276.36 103692 KONICAMI KONICA MINOLTA BUSINESS 9000566384 04/09/14 01 01/05/14-04/04/14 SERVICE PYMT 82-820-54-00-5462 612.97 INVOICE TOTAL: 612.97 * 9000575708 04/18/14 01 03/19/14-04/18/14 SERVICE 82-820-54-00-5462 -421.23 02 CREDIT ** COMMENT ** INVOICE TOTAL: -421.23 * 9000619252 05/18/14 01 04/19-05/18 COPIER CHARGES 82-820-54-00-5462 3.95 INVOICE TOTAL: 3.95 * CHECK TOTAL: 195. 69 103693 LLWCONSU LLW CONSULTING INC. 10346-A 06/01/14 01 ONLINE TECH SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720. 00 * CHECK TOTAL: 720.00 103694 NICOR NICOR GAS 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 1 of 8 DATE: 06/04/14 UNITED CITY OF YORKVILLE FY 14 PAGE: 2 TIME: 08:28:35 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103694 NICOR NICOR GAS 91-85-68-4012 8-414A 05/08/14 01 04/08-05/07 902 GAME FARM RD 82-820-54-00-5480 907.57 INVOICE TOTAL: 907.57 CHECK TOTAL: 907.57 103695 VISA VISA 052714-A 05/27/14 01 WINDOWS 7 UPGRADE 84-840-56-00-5635 480.00 02 PRESCHOOL SUPPLIES 82-820-56-00-5671 55.00 INVOICE TOTAL: 535.00 CHECK TOTAL: 535.00 TOTAL AMOUNT PAID: 2,798.60 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 8 DATE: 06/04/14 UNITED CITY OF YORKVILLE FY 15 PAGE: 1 TIME: 08:47:35 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103696 ABRAHAM ABRAHAM LINCOLN 09736 05/28/14 01 KC RECORD 09/06-10/25 82-820-54-00-5460 48.00 INVOICE TOTAL: 48.00 * CHECK TOTAL: 48.00 103697 ATT AT&T 3122891936-0514 05/16/14 01 05-16-06/15 SERVICES 82-820-54-00-5440 274.96 INVOICE TOTAL: 274.96 * 6305534354-0514 05/25/14 01 05/25-06/24 SERVICE 82-820-54-00-5440 413.69 INVOICE TOTAL: 413. 69 * CHECK TOTAL: 688.65 103698 BAKTAY BAKER & TAYLOR 2029345069 05/01/14 01 BOOKS 84-840-56-00-5686 1, 011.53 INVOICE TOTAL: 1,011.53 * 2029367418 05/08/14 01 BOOKS 82-000-24-00-2480 233.53 INVOICE TOTAL: 233.53 * 2029390301 05/15/14 01 BOOKS 84-840-56-00-5686 300.49 INVOICE TOTAL: 300.49 * CHECK TOTAL: 1,545.55 103699 BUGGITER BUG GIT-ERS LLC 2057 05/14/14 01 ON SITE PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 8 DATE: 06/04/14 UNITED CITY OF YORKVILLE FY 15 PAGE: 2 TIME: 08:47:35 CHECK REGISTER ERG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103700 CAMBRIA CAMBRIA SALES COMPANY INC. 35033 05/12/14 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 678.41 02 GARBAGE BAGS, VACUUM BAGS, ** COMMENT ** 03 BOWL CLEANER, WINDOW CLEANER, ** COMMENT ** 04 CLOROX WIPES ** COMMENT ** INVOICE TOTAL: 678.41 CHECK TOTAL: 678.41 103701 DEBORDD DEBORD, DIXIE 051214-MILEAGE 05/16/14 01 CATALOGING SEMINAR MILEAGE 82-820-54-00-5415 53.87 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 53.87 * 051614 05/16/14 01 RDA AV CATALOGING SEMINAR 82-820-54-00-5412 40.00 02 REGISTRATION REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 40.00 * CHECK TOTAL: 93.87 103702 DEMCO DEMCO, INC. 5292747 05/08/14 01 AMERICAN FLAG 82-000-24-00-2480 103.67 INVOICE TOTAL: 103.67 * CHECK TOTAL: 103.67 103703 JEWEL JEWEL 051214 05/12/14 01 REFRESHMENTS 82-820-56-00-5671 30.21 INVOICE TOTAL: 30.21 * 051414 05/14/14 01 REFRESHMENTS 82-820-56-00-5671 19.64 INVOICE TOTAL: 19. 64 * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 8 DATE: 06/04/14 UNITED CITY OF YCRKVILLE FY 15 PAGE: 3 TIME: 08:47:35 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103703 JEWEL JEWEL 052014 05/20/14 01 STORYTIME SUPPLIES 82-820-56-00-5671 18.09 INVOICE TOTAL: 18.09 * 060214 06/02/14 01 STORYTIME SUPPLIES 82-820-56-00-5671 9.79 INVOICE TOTAL: 9.79 * CHECK TOTAL: 77.73 103704 LLWCONSU LLW CONSULTING INC. 10346-B 06/01/14 01 ON-LINE TECH SUPPORT 82-820-54-00-5462 480.00 INVOICE TOTAL: 480.00 * CHECK TOTAL: 480.00 103705 MIDWTAPE MIDWEST TAPE 91847035 05/09/14 01 DVDS 84-840-56-00-5685 23.99 INVOICE TOTAL: 23.99 * CHECK TOTAL: 23.99 103706 SOUND SOUND INCORPORATED R128310 05/09/14 01 APRIL 2014 - JUNE 2014 NEC 82-820-54-00-5462 291.00 02 PHONE SERVICE AGREEMENT ** COMMENT ** INVOICE TOTAL: 291.00 * CHECK TOTAL: 291.00 103707 THOMREUT THOMSON REUTERS 1000003882-052714 05/27/14 01 BOOK 84-840-56-00-5686 78.00 INVOICE TOTAL: 78.00 * CHECK TOTAL: 78.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 8 DATE: 06/04/14 UNITED CITY OF YORKVILLE FY 15 PAGE: 4 TIME: 08:47:35 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 06/09/14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 103708 TRICO TRICO MECHANICAL SERVICE GROUP 3386 05/17/14 01 HVAC REPAIR SERVICE 82-820-54-00-5462 205.00 INVOICE TOTAL: 205.00 CHECK TOTAL: 205.00 103709 VISA VISA 052714-B 05/27/14 01 05/10-06/09 INTERNET 82-820-54-00-5440 129.85 02 WEBSITE HOSTING SERVICES 84-840-56-00-5635 480.60 03 POSTAGE 82-820-54-00-5452 7.68 INVOICE TOTAL: 618.13 CHECK TOTAL: 618.13 103710 WAREHOUS WAREHOUSE DIRECT 2334314-0 05/29/14 01 INK CARTRIDGES, STAMP, TONER 82-820-56-00-5610 667.29 INVOICE TOTAL: 667.29 CHECK TOTAL: 667.29 103711 YOUNGM MARLYS J. YOUNG 051214 05/12/14 01 MAY 12 MEETING MINUTES 82-820-54-00-5462 74.50 INVOICE TOTAL: 74.50 CHECK TOTAL: 74.50 TOTAL AMOUNT PAID: 5,748.79 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 8 YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY May 23, 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16,192.30 - 16,192.30 1,086.86 1,206.89 18,486.05 TOTALS $ 16,192.30 $ - $ 16,192.30 $ 1,086.86 $ 1,206.89 $ 18,486.05 TOTAL PAYROLL $ 189486.05 Page 7 of 8 LL O EST. 836 9 -ft CCE YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday,June 09, 2014 ACCOUNTS PAYABLE Library Check Register-FY14 06/09/2014 $2,798.60 Library Check Register-FY15 06/09/2014 $5,748.79 Glatfelter Liability Ins.-Installment#5 05/13/2014 $809.19 Guardian-May 2014 life insurance 05/13/2014 $82.24 Guardian-May 2014 dental insurance 05/13/2014 $504.97 Eye Med-May 2014 vision insurance 05/13/2014 $53.60 IPRF-June 2014 Worker's Comp. ins. 05/13/2014 $977.19 Call One-April 2014 Charges 05/27/2014 $89.74 BCBS-June 2014 Health Insurance 05/27/2014 $5,438.50 TOTAL BILLS PAID: $16,502.82 PAYROLL DATE Bi-weekly 05/23/2014 $18,486.05 TOTAL PAYROLL: $18,486.05 TOTAL DISBURSEMENTS: $34,988.87 CD 0 OD 1" DATE: 06/04/14 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:47:00 POST INVOICES TO GENERAL LEDGER F-YR: 15 ID: AP214000.WOW ENTRY DATE: 06/04/2014 JOURNAL #: AP-140609 ACCOUNTING PERIOD: 02 ITEM ACCOUNT # ACCOUNT DESCRIPTION VENDOR INVOICE TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY 01 82-000-24-00-2480 ESCROW - MEMORIALS & GIFTS BAKTAY 2029367418 BOOKS 233.53 02 82-000-24-00-2480 ESCROW - MEMORIALS & GIFTS DEMCO 5292747 AMERICAN FLAG 103.67 03 82-820-54-00-5412 TRAINING & CONFERENCES DEBORDD 051614 RDA AV CATALOGING SEMINAR 40.00 04 82-820-54-00-5415 TRAVEL & LODGING DEBORDD 051214-MILEAGE CATALOGING SEMINAR MILEAGE 53.87 05 82-820-54-00-5440 TELECOMMUNICATIONS ATT 312Z891936-0514 05-16-06/15 SERVICES 274.96 06 82-820-54-00-5440 TELECOMMUNICATIONS ATT 6305534354-0514 05/25-06/24 SERVICE 413.69 07 82-820-54-00-5440 TELECOMMUNICATIONS VISA 052714-B 05/10-06/09 INTERNET 129.85 08 82-820-54-00-5452 POSTAGE & SHIPPING VISA 052714-B POSTAGE 7.68 09 82-820-54-00-5460 DUES & SUBSCRIPTIONS ABRAHAM 09736 KC RECORD 09/06-10/25 48.00 10 82-820-54-00-5462 PROFESSIONAL SERVICES BUGGITER 2057 ON SITE PEST CONTROL 75.00 11 82-820-54-00-5462 PROFESSIONAL SERVICES LLWCONSU 10346-B ON-LINE TECH SUPPORT 480.00 12 82-820-54-00-5462 PROFESSIONAL SERVICES SOUND R128310 APRIL 2014 - JUNE 2014 NEC 291.00 13 82-820-54-00-5462 PROFESSIONAL SERVICES TRICO 3386 HVAC REPAIR SERVICE 205.00 14 82-820-54-00-5462 PROFESSIONAL SERVICES YOUNGM 051214 MAY 12 MEETING MINUTES 74.50 15 82-820-56-00-5610 OFFICE SUPPLIES WAREHOUS 2334314-0 INK CARTRIDGES, STAMP, TONER 667.29 16 82-820-56-00-5620 OPERATING SUPPLIES CAMBRIA 35033 TOILET TISSUE, PAPER TOWEL, 678.41 17 82-820-56-00-5671 LIBRARY PROGRAMING JEWEL 051214 REFRESHMENTS 30.21 18 82-820-56-00-5671 LIBRARY PROGRAMING JEWEL 051414 REFRESHMENTS 19.64 19 82-820-56-00-5671 LIBRARY PROGRAMING JEWEL 052014 STORYTIME SUPPLIES 18.09 20 82-820-56-00-5671 LIBRARY PROGRAMING JEWEL 060214 STORYTIME SUPPLIES 9.79 21 82-000-10-00-1082 CASH - LIBRARY MAIN ACCOUNT ACCOUNTS PAYABLE OFFSET 3,854.18 LIBRARY CAPITAL 22 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWAR VISA 052714-B WEBSITE HOSTING SERVICES 480.60 23 84-840-56-00-5685 DVDS MIDWTAPE 91847035 DVDS 23.99 24 84-840-56-00-5686 BOOKS BAKTAY 2029345069 BOOKS 1,011.53 25 84-840-56-00-5686 BOOKS BAKTAY 2029390301 BOOKS 300.49 26 84-840-56-00-5686 BOOKS THOMREUT 1000003882-0527 BOOK 78.00 27 84-000-10-00-1083 CASH - BLDG DVLPMENT FEE ACCOUNTS PAYABLE OFFSET 1,894.61 -------------- -------------- TOTALS: 5,748.79 5,748.79 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 06/04/14 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 08:27:32 POST INVOICES TO GENERAL LEDGER F-YR: 14 ID: AP214000.WOW ENTRY DATE: 06/04/2014 JOURNAL #: AP-40609A ACCOUNTING PERIOD: 13 ITEM ACCOUNT # ACCOUNT DESCRIPTION VENDOR INVOICE TRANSACTION DESCRIPTION DEBIT AMT CREDIT AMT LIBRARY O1 82-820-54-00-5440 TELECOMMUNICATIONS ATTLONG 828932136-0414 APRIL LONG DISTANCE 163.98 02 82-820-54-00-5462 PROFESSIONAL SERVICES KONICAMI 9000566384 01/05/14-04/04/14 SERVICE PY 612.97 03 82-820-54-00-5462 PROFESSIONAL SERVICES KONICAMI 9000575708 03/19/14-04/18/14 SERVICE 421.23 04 82-820-54-00-5462 PROFESSIONAL SERVICES KONICAMI 9000619252 04/19-05/18 COPIER CHARGES 3.95 05 82-820-54-00-5462 PROFESSIONAL SERVICES LLWCONSU 10346-A ONLINE TECH SUPPORT 720.00 06 82-820-54-00-5480 UTILITIES NICOR 91-85-68-4012 8 04/08-05/07 902 GAME FARM RD 907.57 07 82-820-56-00-5671 LIBRARY PROGRAMING VISA 052714-A PRESCHOOL SUPPLIES 55.00 08 82-000-10-00-1082 CASH - LIBRARY MAIN ACCOUNT ACCOUNTS PAYABLE OFFSET 2,042.24 LIBRARY CAPITAL 09 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWAR VISA 052714-A WINDOWS 7 UPGRADE 480.00 10 84-840-56-00-5686 BOOKS BAKTAY 2029331928 BOOKS 276.36 11 84-000-10-00-1083 CASH - BLDG DVLPMENT FEE ACCOUNTS PAYABLE OFFSET 756.36 -------------- -------------- TOTALS: 3,219.83 3,219.83 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 06/05/2014 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 17:12:05 GENERAL LEDGER ACTIVITY REPORT F-YR: 15 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD O1 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS O1 05/01/2014 BEGINNING BALANCE 2,479.15 AP-140512 05/07/2014 01 BOOKS BAKER & TAYLOR 103683 2029252975 257.26 05/07/2014 02 BOOKS BAKER & TAYLOR 103683 2029289751 232.77 05/07/2014 03 BOOKS BAKER & TAYLOR 103683 2029295727 368.65 05/07/2014 04 DVDS & AUDIO BOOKS MIDWEST TAPE 103685 91757589 85.97 GJ-140530LB 06/02/2014 10 MAY DEPOSITS 175.00 TOTAL PERIOD O1 ACTIVITY 944.65 175.00 TOTAL ACCOUNT ACTIVITY 944.65 175.00 ENDING BALANCE 1,709.50 GRAND TOTAL 0.00 1,709.50 TOTAL DIFFERENCE 0.00 1,709.50 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2014 %of Fiscal Year 8% Year-lo-Date Totals FISCAL YEAR 2015 1ACCOUNT NUMBER DESCRIPTION May-14 Totals BUDGET %of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 1 PROPERTY TAXES 85,280 85,280 646,010 13.20% Intergovernmental 82-00041-00-4120 PERSONAL PROPERTY TAX 912 912 5,000 18.23% 82-00041-00-4170 STATE GRANTS 21,151 21,151 17,200 122.97% Fines&Forfeits 82-00043-00-4330 LIBRARY FINES 579 579 9,300 6.23% Char es or Service 82-00044-00-4401 LIBRARY SUBSCRIPTION CARDS 920 920 10,000 9.20% 82-000-44-00-4422 COPY FEES 169 169 3,000 5.63% 82-000-44-00-4439 PROGRAM FEES 43 43 1,000 4.30% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 105 105 1,300 8.09% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 200 200 2,000 10.00% 82-000-48-00-4824 DVD RENTAL INCOME 304 304 5,000 6.08% 82-000-48-00-4850 MISCELLANEOUS INCOME 42 42 500 8.38% Other Financing Sources 82-00049-00-4901 TRANSFER FROM GENERAL 4,081 4,081 32,375 12.61% TOTAL REVENUES:LIBRARY 113,787 113,787 732,685 15.53% LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820-50-00-5010 SALARIES&WAGES 18,707 18,707 252,540 7.41% 82-820-50-00-5015 PART-TIME SALARIES 13,554 13,554 195,000 6.95% Bene is 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,174 2,174 30,117 7.22% 82-820-52-00-5214 FICA CONTRIBUTION 2,404 2,404 33,484 7.18% 82-820-52-00-5216 GROUP HEALTH INSURANCE 16,278 16,278 101,904 15.97% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 559 7.82% 82-820-52-00-5223 DENTAL INSURANCE 505 505 5,347 9.44% 82-820-52-00-5224 VISION INSURANCE 54 54 662 8.10% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 2,500 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 4,081 4,081 29,875 13.66% Contractual Services 82-820-54-00-5412 TRAINING&CONFERENCES - - 500 0.00% 82-820-54-00-5415 TRAVEL&LODGING 600 0.00% 82-820-54-00-5426 PUBLISHING&ADVERTISING 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 11,000 0.00% 82-820-54-00-5452 POSTAGE&SHIPPING 500 0.00% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - - 12,000 0.00% 82-820-54-00-5462 PROFESSIONAL SERVICES 1,084 1,084 29,000 3.74% 82-820-54-00-5466 LEGAL SERVICES - - 2,000 0.00% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2014 ojFiscal Year 8% Year-to-Date Totals FISCAL YEAR 2015 1ACCOUNT NUMBER DESCRIPTION May-14 Totals BUDGET %of Budget 82-820-54-00-5468 AUTOMATION 2,342 2,342 35,000 6.69% 82-820-54-00-5480 UTILITIES - - 14,490 0.00% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 5,000 0.00% 82-820-54-00-5498 PAYING AGENT FEES - - 2,275 0.00% supplies 82-820-56-00-5610 OFFICE SUPPLIES 140 140 8,000 1.75% 82-820-56-00-5620 OPERATING SUPPLIES - - 8,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING 1,000 0.00% 82-820-56-00-5685 DVD'S 2,000 0.00% TOTAL FUND REVENUES 113,787 113,787 732,685 15.53% TOTAL FUND EXPENDITURES 61,366 61,366 783,453 7.83% FUND SURPLUS(DEFICIT) 52,421 52,421 (50,768) LIBRARY DEBT SERVICE REVENUES 83-00040-00-4000 PROPERTY TAXES 98,993 98,993 731,321 13.54% 83-00045-00-4500 INVESTMENT EARNINGS - - 30 0.00% TOTAL REVENUES:LIBRARY DEBT SERVICE 98,993 98,993 731,351 13.54% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 34,488 0.00% 2013 Re in Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - 455,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT - - 191,833 0.00% TOTAL FUND REVENUES 98,993 98,993 731,351 13.54% TOTAL FUND EXPENDITURES - - 731,321 0.00% FUND SURPLUS(DEFICIT) 98,993 98,993 30 LIBRARY CAPITAL REVENUES 84-00042-00-4214 DEVELOPMENT FEES 2,000 2,000 20,000 10.00% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 20 5.85% TOTAL REVENUES:LIBRARY CAPITAL 2,001 2,001 20,020 10.00% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 0.00% 84-840-56-00-5683 AUDIO BOOKS 70 70 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - 0.00% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31,2014 %of Fisca/Year 8% Year-to-Date Totals FISCAL YEAR 2015 1ACCOUNT NUMBER DESCRIPTION May-14 Totals BUDGET %of Budget 84-840-56-00-5685 DVD'S 23 23 - 0.00% 84-840-56-00-5686 BOOKS - 51,515 0.00% TOTAL FUND REVENUES 2,001 2,001 20,020 10.00% TOTAL FUND EXPENDITURES 93 93 55,015 0.17% FUND SURPLUS(DEFICIT) 1,908 1,908 (34,995) 3 I N N N = U Y N LL U � m =LL O O = aN � Q= $ v F- F a Z O O N 6 0 G a N `m c o N CL o N m O J U o m 0 O o L i C ++ c fn 0 } m m Co 05 M o A +_+ N U o C o C O ~ 0 O O J EO u V y c o w o p n E t j N Q Q N (U p j O O M N Ln O V O Y tCV7 F Ol U O E �!1 E Y G1 -0 O J V N Y u N s v m u v cu c N y x 3 N m v L o d' p Q N o to v v °� v, o 'n O o Y O _ ` ) fi a o 3 3 ' O c6 Lo F a °-� m �n c o 'O Z N rn ° c M v w E E o .o _ L Q � ` N QmmI .j Y Y C W m 1� W O N O =a Y d. N O. N F Oa rater o 0 N %Y v +' v YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF MAY 31, 2014 FISCAL YEAR 2015 May June July August September October November December January February March April 2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 Library Old Second $ 97,155 $ $ $ $ S $ $ $ $ $ $ Operations Building Old Second 27,535 Development Fees Library Operations IMET 335,070 Reserve Library Illinois Funds 106,432 - - - - - - - Operations Library Debt Illinois Funds 0 - - - - Service Library Earthmover 25 Operations Total: S 566,217 $ $ $ PAYROLL I"PAY PERIOD mus 18,353 $ $ $ - $ $ $ 2"PAY PERIOD 18.486 - - - - - - 3RD PAY PERIOD - - - - - - Total 36,839 $ May Public Relations Articles—Photos - Kendall Country Record - Beacon News Patch- Sun Times Web Site Meetings,Workshop Staff Meeting Laconi Conference Debord Programs,Activities Number Attending Adult Programs Adult Book Discussion 2 Lunch Time Book Club 8 Men's Book Club 6 Friends Meeting 10 Threads and More 8 Drop-In-Job and Resume 4 landscaping Mulch—Friends and Board 15 Young Adult Programs Teen Meeting -TAG 22 Pre-Teen Meeting-HELP 29 Teen Writing Group (2 Times) 16 Plano Community Service Day 2 Children Programs Open Story Time 12 Tot's& Toddlers (3 Times) 74 Middle Reader Book Group 2 Little Readers 12 Big Kids Book Club 21 Culture Club 14 Read with Paws 12 Drop in Mother's Day Craft 9 Read with Paws 6 Cross Lutheran Preschool Visit 22 Boy Scout Visit 18 Bristol Bay School Visit 27 Mother's Day Craft 9 Patron Count 6,302 Meeting Room Library 7 Rent 4 City 1 Teens Volunteers Michele Kush-Jazmin Filippi-Anna Halsey Mary Preigel - Morgan List-Lauren Vallie-John Shridan Volunteers Laura Mackley Writing Group Friends cleaning shelves and Searching Miro-Film Reader for Newspaper articles Gifts and Memorials $100 donation from Fred and Harriet Dhuse k ' \ \ C Ct 7 + E a / 4J § O C E b S § r � A o ; = S % Ce 3: u g k @0 � = 3cU0 tv z@ x a — c ; l - o t � 2ge « � = g � e � � , - «a / \ Q w \ ] 99) . § § L2 /7{ � 4 co m { S ) E ± [ ƒ \ [ Library Statistics Library Revenues* Total patron visits 76,102 Property Taxes- Library Operations 642.838 Number of patron library cards 7,148 Property Taxes- Library Debt Service 746.464 PPRT 5,669 Program attendance for: Children's 2,789 State Grants 17,389 Young Adult's 1,311 Development Fees 53,650 Adult's 1,070 Library Fines 9,680 Total program attendance 5,170 Subscription Cards 7,194 Copy& Program Fees 3,513 Investment Earnings 1,400 Resources Owned: Books 51,493 Rental Income 2,098 DVD's 2,222 DVD Rental Income 4,550 Audio Recordings 3,348 Miscellaneous Income 1,344 Sheet music 1,259 Transfer In 45,948 Magazine Sub. 90 Total Library Revenues 1,541,737 Kendall Co. Record on Microfilm 144 Illinois US Census on Library Expenditures* Microfilm 18 Salaries 413,004 Newspaper Sub. 4 Benefits 170,418 Items borrowed from other libraries for our patrons 29,293 Contractual Services 85,060 Items loaned to other libraries from our collection 6,611 Supplies 15,444 Items checked out by patrons 102,100 Computer Equip&Software * * 6,594 Circulation of electronic materials 5,432 DVD's/CD * * 2,578 New items added this fiscal year 2,448 Books * * 29,242 Access to E-Books 19,223 Debt Service 2005B 348,400 Access to E-Audio Recordings 2,835 Debt Service-2006 139,238 Debt Service-2013 Refi 280,082 Library Debt Service Outstanding at 4/30/2013 Total Library Expenditures $ 1,490,060 G.O. Bonds 2006 $ 725,000 Refi Bond 2013 $6,470,000 Surplus(Deficit) $ 51,677 * Cash basis Total $ 7,195,000 ** Paid for by Development Fees Library Operations Reserve $334.971 Ancestry $1,085 Gale 3,291 Searches Hits Searches Hits 3,715 1,737 235 201 First Search $862 Novelist $1,095 Lent Borrowed 190 253 Dial-A-Story 1632 Read & Return 600 r Inventory 2006 furnishing and equipping the library from bond money Furniture cost Equipment Lighting 600,000.00 Furnishing used from existing library 10,000.00 Total 610,000.00 Items purchased in 2007/2008 Cart 498.00 2 Dictionary holders 39.00 Telephone System 11,984.00 toaster Oven 199.00 Shelving 1,109.00 Theatre Post 457.00 Coin bill tower 2,095.00 Checkpoint system 112,227.00 Garment rack 460.00 Steel organizer for workroom 306.00 Shelves 923.00 Microwave& refrigerator 908.00 cabinets 298.00 2 Laminators 506.00 Laser Printer 603.00 Printer 342.00 Tables for meeting room 1,700.00 Shedder 200.00 Coin and bill tower 2,095.00 Bar code scanner 516.00 Coffee maker 99.00 Headphones 357.00 Fireside art piece 2,500.00 Framed historical pictures 1,400.00 Signs 414.00 Christmas decoration 644.00 2 Microwaves 318.00 Wireless-G access point 174.00 Speakers for projectors 50.00 Projector 1,000.00 Projector stand 300.00 Easel 78.00 File Cabinet 439.00 Palm tree 188.00 Receipt Printer 203.00 Display sign 136.00 Digital Reader Printer 9,987.00 Konica Minolta color printer 7,936.00 Konica Minolta second floor 4,192.00 Items Purchased in 2009-2010 Kids Chairs 290.00 Lectern 300.00 Easel 200.00 Hands on Activity Panel 264.00 Framed Print 217.00 Microscope Slide Set 452.00 Microscope 434.00 Printer 119.00 Various Die Cuts 254.00 Fax Machine 1,090.00 Window Signs (Poblocki) 85.00 Sign Holders 284.00 Die Cuts 61.00 Ellision Equipment 856.00 Chairs 1 289.00 Folding Tables 392.00 Folding Chairs 589.00 2 Chairs 264.00 Table 312.00 6 Chairs 792.00 Total 7,544.00 Items Purchased in 2010-2011 Teens Dis lay Cabinet 535.00 Coat Tree 1 210.00 Stereo Listening Center 317.00 Pelco Canj DVR 1,198.00 Recorder 178.00 Meeting Room Electric Screen 5,900.00 Board Room Electric Screen 5,900.00 Book Truck 412.00 Wood Book Truck 210.00 APC battery 183.00 Stereo Listening Center 317.00 Wood Window Blinds 2,289.00 Bean bag Chairs 250.00 Items Purchase in Items Purchase in 2012/2013 Items Puchase in 2013-2014 Total ems Books FN 06 610,000.00 FN 07-08 175,953.00 FN 08-09 30,689.00 FN 09-10 7,544.00 FN 10-11 17,899.00 FN 11-12 0.00 FN 12-13 0.00 FN13/14 Books etc 1,415,553.59 Total 2,257,638.59 Value of Collection All Material Types Item Count Total Value Book 49,037 1,180,118.48 Large Print Books 2,456 72,004.43 Audio Book CD 1,736 61,730.54 DVD 2,222 51,296.03 Music CD 1,612 24,737.81 Sheet Music/Score 1,259 14,379.30 Magazine 1,083 5,346.00 Kit 28 2,257.50 3-D Object 12 1,730.00 Map 35 1,549.25 Software 9 232.60 Manuscript 5 88.75 VHS 1 6.95 2-D Graphic 1 26.95 Unknown 1 49.00 Total 1,415,553.59