City Council Minutes 2014 05-27-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,MAY 27,2014
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Absent
Kot Absent
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present (called in at 7:06)
Teeling Present
Also present: City Clerk Warren, City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson, Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans
OUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Funkhouser requested that Item#3 on the consent agenda, ordinance removing current registrar
and paying agent for certain outstanding debt and appointing a successor registrar and paying agent
(ADM 2014-34),be moved to the regular agenda under the Administration Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
None.
PUBLIC HEARINGS
1. CC 2014-32 1700 Cannonball Trail—Proposed Special Service Area 2014-1
Please, see attached report of proceedings by the Court Reporter for the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Monthly Treasurer's Report for April 2014(ADM 2014-30)
2. Lockbox Bid Award-accept wholesale lockbox proposal received from West Suburban Bank
(ADM 2014-33)
3. Water Department Reports for January and February 2014(PW 2014-32)
4. Double Drum Vibratory Roller RFP Results—authorize purchase of Bomag B 120 AD-4 roller
from West Side Tractor Sales, Inc in an amount not to exceed$28,400 (PW 2014-33)
5. Game Farm Road/Somonauk Street Improvements—Professional Services Agreement-
authorize Mayor to execute (PW 2014-34)
6. MFT Resolution 2014-12 for 2014 Road to Better Roads Program-authorize City Clerk to
execute (PW 2014-35)
7. Grant of Temporary Easements for Stormwater Management—Walsh Drive-authorize Mayor
and City Clerk to execute after the property owners sign the easement(PW 2014-36)
8. Parking Restriction in Windett Ridge Subdivision-authorize staff to send letters to surrounding
property owners noting them of the proposal to restrict parking along the northeast side of
Windett Ridge Road from Bridge Street(Route 47) to Kentshire Drive at all times and notifying
them that the item will be discussed at an upcoming meeting(PW 2014-37)
9. Disposal of Equipment-approve disposal of equipment as presented in memo from
Director of Public Works dated May 14, 2014(PW 2014-38)
10. RFP for Sewer Cleaning Machine-authorize staff to issue a request for proposals for sewer
cleaning machine PW(2014-39)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Teeling; seconded by Alderman Frieders.
The Minutes of the Regular Meeting of the City Council—May 27,2014—Page 2 of 5
Motion approved by a roll call vote. Ayes-5 Nays-0
Colosimo-aye,Frieders-aye,
Funkhouser-aye,Koch-aye, Teeling-aye
MINUTES FOR APPROVAL
None.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $867,081.21.
REPORTS
MAYOR'S REPORT
Municipal Electric Aggregation Bids
(CC 2014-23)
City Administrator Olson went over the electric aggregation bids and the City's options.Mayor Golinski
asked if the City can do Verde for one year. City Administrator Olson stated that is the lowest one year
plan and is an individual escape clause. They are privately owned.Alderman Frieders is not a fan of the
individual escape clause.He would stay with Com Ed.Alderman Teeling is leaning to letting residents
decide where they want to go individually. Alderman Colosimo voted against it last time and will vote
against it this time. His vote is to leave it with Com Ed. Sharon Durling,with NIMEC, said residents will
have a 60 day period in which they have flexibility to shop for another supplier. When a resident moves
from any supplier individually or as a City to Com Ed,then after two billing cycles, everyone is locked in
at Com Ed for 12 months.NIMEC will make it clear, should residents choose to move back to Com Ed,
they will have three months before being locked into Com Ed. At that point, all flexibility will be lost.
City Attorney Orr said the City doesn't normally reject bids by anything other than a proclamation.For
the record Mayor Golinski stated the City rejects all bids.
Bristol Bay 65 OSLAD Grant Agreement
(CC 2014-47)
Mayor Golinski entertained a motion to approve an OSLAD grant project agreement with the Illinois
Department of Natural Resources for the development of the Bristol Bay 65 regional park and the
acquisition and development of the remaining portions of the Blackberry Creek Corlands parcel and
authorize the Mayor to execute. So moved by Alderman Funkhouser; seconded by Alderman Colosimo.
Alderman Colosimo is very excited that the City is getting a bocce ball court.
Motion approved by a roll call vote. Ayes-5 Nays-1
Frieders-aye Spears-nay, Colosimo-aye,
Funkhouser-aye, Teeling-aye,Koch-aye
River City Roasters—Lease Termination
(CC 2014-48)
Mayor Golinski entertained a motion to terminate the lease agreement for 131 E.Hydraulic Avenue,Unit
C,between the United City of Yorkville and Erich Goepel of River City Roasters,according to the terms
in the letter dated May 19,2014 from Erich Goepel. So moved by Alderman Teeling; seconded by
Alderman Koch.
Alderman Teeling wondered if anybody had approached the City about taking over this lease. City
Administrator Olson stated it is set to be discussed at Park Board at the next meeting in June.He is
looking to the Park Board to determine the future of the use of the property.Alderman Teeling's concern
is that the summer will be half way over and there is nothing going on in that facility.Alderman Teeling
is irritated for the Council started talking about this last winter knowing the summer was coming. She
asked if there is any way to terminate the lease sooner than June 30,2014. City Administrator Olson
guessed it is probably a mutual agreement between the two parties. The lease holder indicated he wanted
June 30,2014,not May 30,2014,as his final date. There was a discrepancy between Park Board, staff
n and the lease holder over what the actual termination date was. Alderman Teeling said the Council kept
being told that this building would be open in the summer. City Administrator Olson said there is nothing
stipulated in the lease agreement that says he has to have the building open. City Attorney Orr stated the
only thing the Council could do is approve the lease termination on the condition he vacates sooner. She
stated but what happens when he doesn't vacate.Alderman Teeling is concerned there may be other debts
that is owed and that will be an issue for the City. City Administrator Olson received a phone call from a
contractor that indicated the lease holder owed him$900. He would assume this would be contingent
upon clearing any debt that he has against the property.Alderman Teeling asked what happens if it
doesn't get paid. City Administrator Olson stated the lease would continue to be in effect. City Attorney
Orr stated the City would sue the lessee for clouding the City's title but the City would continue to utilize
the property.Alderman Funkhouser wants to make sure the City terminates this lease and everything is
clear.He would like something beneficial to be done with the building.
The Minutes of the Regular Meetine of the City Council—May 27,2014—Page 3 of 5
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,
Teeling-aye,Koch-aye,Frieders-aye
Required Reporting to Municipality by the Police Pension Fund Board
(CC 2014-49)
Mayor Golinski stated this is a required report. There were no comments or questions on this report.
Library Board 2013-2014 Annual Report
�.y (CC 2014-50)
Mayor Golinski stated this is a required report.There were no comments or questions on this report.
PUBLIC WORKS COMMITTEE REPORT
Route 34 Improvements(Route 47 to Orchard Road)
(PW 2014-40)
This is an informational item. City Administrator Olson said the Public Works Committee and staff had
requested direction.Mayor Golinski asked about the discussion at Public Works and if there was a
recommendation one way or the other.Public Works Director Dhuse stated there was no recommendation
either way. The City is responsible for the maintenance.Alderman Colosimo discussed the cost to
maintain this annually. Mayor Golinski discussed if something other than grass could be done.Alderman
Teeling asked how large and long this would be.Public Works Director Dhuse answered.Alderman Koch
discussed vision issues that may be created by high grass.Alderman Funkhouser discussed the Route 34
improvements.Alderman Frieders asked if the City had the equipment to cut those down.Public Works
Director Dhuse answered.Alderman Frieders and City Administrator Olson discussed road safety.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
An Ordinance 2014-22 Authorizing the Issuance of General Obligation Bonds(Alternate
Revenue Source)of the United City of Yorkville,Kendall County,Illinois,in
One or More Series in an Aggregate Principal Amount Not to Exceed$8,765,000
(CC 2014-51)
Mayor Golinski entertained a motion to approve an ordinance authorizing the issuance of general
obligation bonds(alternate revenue source)of the United City of Yorkville,Kendall County, Illinois in
one or more series in an aggregated principal amount not to exceed$8,765,000 and authorize the Mayor
and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Funkhouser.
Alderman Colosimo asked the estimated savings of the refinancing.His question was answered.
Motion approved by a roll call vote. Ayes-6 Nays-0
Teeling-aye,Koch-aye,Frieders-aye,
Spears-aye, Colosimo-aye,Funkhouser-aye
Ordinance Removing Current Registrar and Paying Agent for Certain Outstanding Debt
and Appointing a Successor Registrar and Paying Agent
(ADM 2014-34)
Alderman Funkhouser made a motion to table(ADM 2014-34); seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Frieders-aye, Spears-aye,
Colosimo-aye,Funkhouser-aye, Teeling-aye
PARK BOARD
No report.
PLAN COMMISSION
Ordinance Amending City Code Regarding Amphitheaters
(PC 2014-02)
Mayor Golinski stated this is a first reading.At one point the City had someone interested in putting
something downtown. Staff felt the City should get its code ready.Alderman Colosimo asked if the City
should wait till something is proposed.He asked what is the advantage of doing it now. Community
Development Director Barksdale-Noble stated that same person is still interested.The City has been in
contact with them throughout the process.
Heartland Meadows
The Minutes of the Regular Meeting of the City Council—May 27,2014—Page 4 of 5
(PC 2014-05 and PC 2014-06)
Ordinance 2014-23 Approving a Preliminary Planned Unit Development Plan for
Development of Property Located at the Southwest Corner of
Jackson Street and Freemont Street
Mayor Golinski entertained a motion to approve an ordinance approving a preliminary planned unit
development plan for development of property located at the southwest corner of Jackson Street and
Freemont Street(Heartland Meadows)and authorize the Mayor and City Clerk to execute. So moved by
Alderman Frieders; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-6 Nays-0
Frieders-aye Spears-aye,Colosimo-aye,
Funkhouser-aye,Teeling-aye,Koch-aye
Ordinance 2014-24 Approving the Rezoning to the R-2 One Family Residence District of the
Property Located at the Southwest Corner of Freemont and Jackson Streets
Mayor Golinski entertained a motion to approve an ordinance approving the rezoning to the R-2 one
family residence district of the property located at the southwest corner of Freemont and Jackson Streets
(Heartland Meadows)and authorize the Mayor and City Clerk to execute. So moved by Alderman
Frieders; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-6 Nays-0
Spears-aye,Colosimo-aye,Funkhouser-aye,
Teeling-aye,Koch-aye,Frieders-aye
Ordinance 2014-25 Approving the Preliminary Plan of Subdivision for the Property Located
at the Southwest Corner of Freemont and Jackson Streets
Mayor Golinski entertained a motion to approve an ordinance approving the preliminary plan of
subdivision for the property located at the southwest corner of Freemont and Jackson Streets(Heartland
Meadows)and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded
by Alderman Teeling.
Motion approved by a roll call vote. Ayes-6 Nays-0
n Spears-aye, Colosimo-aye, Funkhouser-aye,
Teeling-aye,Koch-aye,Frieders-aye
Ordinance 2014-26 Approving Second Amendment to the Annexation Agreement of Yorkville
Farms Development(Ashley Point Subdivision fka Prestwick of Yorkville)
(PC 2014-07)
Mayor Golinski entertained a motion to approve an ordinance approving the second amendment to the
annexation agreement for the Yorkville Farms Development(Ashley Pointe Subdivision f/k/a Prestwick
of Yorkville)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo;
seconded by Alderman Teeling.
Motion approved by a roll call vote. Ayes-6 Nays-0
Frieders-aye, Spears-aye, Colosimo-aye,
Funkhouser-aye, Teeling-aye,Koch-aye
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY& LIAISON REPORT
AACVB
Alderman Funkhouser said City Administrator Olson emailed out the organizational assessment
recommendations for the AACVB. There is an AACVB meeting on Thursday. The summary is that there
are some compounding deficiencies within the organization as a whole.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
Center Parkway
The Minutes of the Reeular Meeting of the City Council—May 27,2014—Page 5 of 5
Alderman Teeling said the hole on Center Parkway seems to be a daily problem.Residents try swerving
to avoid it.Public Works Director Dhuse and Alderman Teeling discussed this issue.
Town Square Park
Mayor Golinski stated in Town Square Park there is a big hole in the grass that needs to be filled in.
Turbine For The Middle School
Alderman Funkhouser mentioned the turbine that the school district is proposing for the middle school.
He asked if the City came to a remedy with the school district on compliance with the revisions. City
Attorney Orr said it was determined that the City controls the zoning of the area.Alderman Colosimo
asked if the City needed a special use request.Community Development Director Barksdale-Noble
explained and it just comes before Council to be reviewed.Mayor Golinski asked if there was some
distinction if it was a standalone unit or if it was attached to the building. Community Development
Director Barksdale-Noble stated yes and explained.
Autumn Creek Elementary School
Alderman Teeling talked to a concerned resident in regards to drivers speeding by Autumn Creek School.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1. For collective negotiating matters.Mayor Golinski stated the Council is tabling the patrol officer's
contract so no executive session is needed.
MAYOR'S REPORT (cont'd):
Collective Bargaining Agreement between the FOP Patrol Officers and the
United City of Yorkville
(CC 2014-52)
Mayor Golinski entertained a motion to table the collective bargaining agreement between the FOP patrol
officers and the United City of Yorkville for two weeks. So moved by Alderman Colosimo; seconded by
Alderman Teeling.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye,Teeling-aye,Koch-aye,
Frieders-aye, Spears-aye, Colosimo-aye
CITIZEN COMMENTS
Robyn Sutcliff,Foxy's Ice Cream owner,updated the Council on how her business is doing.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 7:48 p.m.
Minutes fsubmitted by:
e�WGNt�-(i-v-
arren
City Clerk, City of Yorkville, Illinois
1
1
2
3
4
5 UNITED CITY OF YORKVILLE
6 YORKVILLE, ILLINOIS
7
8 CITY COUNCIL MEETING
9 PUBLIC HEARING
10
11
12
13 800 Game Farm Road
14 Yorkville, Illinois
15
16
17
18
19 Tuesday, May 27 , 2014
20 7 : 00 p .m.
21
22
23
24
Vitosh Deporting Service
815 . 993 . 2832 cros .vitosh @gmail . com
2
1 PRESENT :
2 Mr . Gary Golinski, Mayor;
3 Mr . Carlo Colosimo, Alderman;
4 Mr . Ken Koch, Alderman;
5 Mr . Joel Frieders, Alderman;
6 Mr . Chris Funkhouser, Alderman;
7
8 ALSO PRESENT :
9 Mr . Bart Olson, City Administrator,
10 Ms . Beth Warren, City Clerk,
11 Ms . Kathleen Field-Orr, City Attorney .
12 - - - - -
13
14
15
16
17
18
19
20
21
22
23
24
Vitosh Deporting Service
815. 993 . 2832 cros .vitosh @gmail . com
3
1 (WHEREUPON, the following
2 proceedings were had in
3 public hearing : )
4 MAYOR GOLINSKI : We do have a public
5 hearing tonight, so we will go into public
6 hearing for PC 2014-32 , 1700 Cannonball Trail,
7 proposed Special Service Area 2014-1 .
8 There is a public hearing for a
9 proposed dormant Special Service Area for new
10 construction for a Kingdom Hall, Jehovah Witness,
11 facility .
12 Is there anyone from the public who
13 would like to speak on this matter?
14 (No response . )
15 MAYOR GOLINSKI : Anyone from the City
16 Council?
17 (No response . )
18 MAYOR GOLINSKI : Hearing none, we will
19 close the public hearing .
20 (Which were all the
21 proceedings had in the
22 public hearing portion
23 of the meeting . )
24 ---000---
Vitosh Reporting Service
815. 993 . 2832 cros . vitosh @gmail . com
4
1 STATE OF ILLINOIS )
) SS .
2 COUNTY OF LASALLE )
3 I, Christine M . Vitosh, a Certified Shorthand
4 Reporter, do hereby certify that I transcribed
5 the proceedings had at the pubic hearing and that
6 the foregoing, Pages 1 through 4 , inclusive, is a
7 true, correct and complete computer-generated
8 transcript of the proceedings had at the time and
9 place aforesaid .
10 I further certify that my certificate annexed
11 hereto applies to the original transcript and
12 copies thereof, signed and certified under my
13 hand only. I assume no responsibility for the
14 accuracy of any reproduced copies not made under
15 my control or direction .
16 As certification thereof, I have hereunto set
17 my hand this 3rd day of May, A. D . , 2014 .
18
19
20 Christine M . Vitosh, CSR
Illinois CSR No . 084-002883
21
22
23
24
Vitosh Reporting Service
815. 993 . 2832 cros . vitosh @gmail . com
5
0 C H P V
084-002883[11-4:20 Cannonball[11-3:6 Hail[11-3:10 p.m[11-1:20 Vitosh[2]-4:3,4:20
Carlo(i)-2:3 hand 12]-4:13,4:17 Pages[i]-4:6
certificate[1]-4:10 HEARING[i]-1:9 PC[i]-3:6 W
certification[1]-4:16 hearing[8]-3:3,3:5, place[1]-4:9
Certified[1]-4:3 3:6,3:8,3:18,3:19, portion[11-3:22
1 -4:6 certified[1]-4:12 3:22,4:5 PRESENT[z]-2:1, Warren[i]-2:10 N 1
1700 ]-
0[i]-3:6 WHEREUPON[certify[2]-4:4,4:10 hereby[i]-4:4 2:8
Chris i]-2:6 hereto i -4:11 3:1
[ [] proceedings[a]-3:2,
2 Christine[2]-4:3, hereunto[1]-4:16 3:21,4:5,4:8 Witness(1]-3:10
4:20 proposed[2]-3:7,3:9
2014[2]-1:19,4:17 CITY[2]-1:5,1:8 pubic[1]-4:5 Y
2014-1[1]-3:7 City[4]-2:9,2:10, PUBLIC[1]-1:9
2014-32(1]-3:6 2:11,3:15 public[7]-3:3,3:4, YORKVILLE[2]-1:5,
Clerk[1]-2:10 ILLINOIS[2]- 4:1 3:5, 3:8,3:12,3:19,
27[i]-1:19 Illinois(z]-1:144,4:20 1:6
close[i]-3:19 3:22 Yorkville[11-1:14
3 Colosimo[1]-2:3 inclusive[i]-4:6
complete[11-4:7 J R
computer[1]-4:7
3rd[1]-4:17 computer-generated
Reporter[i]-4:4
[1]'4:7 Jehovah(i]-3:10
4 construction[1]- Joel[1]-2:5 reproduced[i]-4:14
3:10 response[2]-3:14,
4[1]-4:6 control[11-4:15 K 3:17
copies[2]-4:12,4:14 responsibility[1]-
correct[1]-4:7
4:13
7 COUNCIL[1]-1:8 Kathleen[1]-2:11 Road[1]-1:13
Council[1]-3:16 Ken[1]-2:4
7:00(1]-1:20 COUNTY 11]-4:2 Kingdom[1]-3:10 S
CSR[2]-4:20,4:20 Koch[q-2:4
8 Service[2]-3:7,3:9
D L set[i]-4:16
800[1]-1:13 Shorthand[1]-4:3
direction[i]-4:15 LASALLE[i]-4:2 signed[1]-4:12
A dormant[i]-3:9
Special[2]-3:7,3:9
M SS[1]-4:1
F STATE[i]-4:1
A.D[i]-4:17
accuracy[1]-4:14 matter[i]-3:13 T
Administrator p]-2:9 facility(1]-3:11 Mayor[1]-2:2
aforesaid[1]-4:9 Farm(1]-1:13 MAYOR[3]-3:4,3:15,
Alderman[4]-2:3, Field(i]-2:11 3:18 thereof[2]-4:12,4:16
2:4,2:5,2:6 Field-Orr(1)-2:11 meeting[1]-3:23 tonight[1]-3:5
ALSO[1]-2:8 following[1]-3:1 MEETING[1]-1:8 Trail[1]-3:6
annexed[11-4:10 foregoing[1]-4:6 transcribed[1]-4:4
applies[i]-4:11 Frieders(q transcript[2]-4:8,-2:5 N
Area[2]-3:7,3:9 Funkhouser[1]-2:6 4:11
true 1 -4:7
assume[1]-4:13 new[i]-3:9
Attorney[1]-2:11 G Tuesday[1]-1:19
none[1]-3:18
B V
Game[1]-1:13 O
Gary[1]-2:2 under[2]-4:12,4:14
Bart[il-2:9 generated[1]-4:7 OF[3]-1:5,4:1,4:2 UNITED[1]-1:5
Beth[i]-2:10 Golinski[i]-2:2 Olson[1]-2:9
GOLINSKI[3]-3:4, original(1]-4:11
3:15,3:18 Orr[1]-2:11
Vitosh (Reporting Service
815 . 993 . 2832 cros .vitosh @gmail . com
REGULAR CITY COUNCIL MEETING
,/✓I D
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
s akN -76't4 66F ;&41- 764ir40
,4*414L.D M�ekiwhev XIIAI l7>�
SIGNM
REGULAR CITY COUNCIL MEETING
Public Comment
l
PLEASE PRINT
AME: SUBDIVISION R BUSINESS:
""A -
S�
SIGNIN