Public Works Packet 2014 07-15-14
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, July 15, 2014
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: May 20, 2014
New Business:
1. PW 2014-48 Water Department Reports for March and April 2014
2. PW 2014-49 Road to Better Roads - Update
3. PW 2014-50 Sewer Cleaning Machine (Vac Truck) - RFP Results
4. PW 2014-51 Heustis Street Improvements - Bid Opening Results
5. PW 2014-52 State Street Sanitary Sewer and Adrian Street Water Main and Drainage Improvements -
Bid Opening Results
6. PW 2014-53 Cannonball Trail and Route 47 Improvements - Change Order No. 1
7. PW 2014-54 Pond Naturalization
a. Sunflower Estates
b. Greenbriar
8. PW 2014-55 Illinois Economic Development Program Agreement - Wrigley
9. PW 2014-56 Blackberry Woods Subdivision Improvement Status - Update
10. PW 2014-57 Residential Street Parking
a. Restrictions on Street Parking near City Parks
b. Restrictions on Street Parking throughout City
Old Business:
1. PW 2014-37, CC 2014-59 and CC 2014-60 Parking Restrictions - Update
2. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) - Update
Additional Business:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Public Works Committee Agenda
July 15, 2014
Page 2
2014/2015 City Council Goals – Public Works Committee
Goal Priority Staff
“Capital Infrastructure Plan Funding” 5 Bart Olson & Rob Fredrickson
“City-wide Building Needs” 12 Eric Dhuse & Brad Sanderson
“Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer
“Replanting of Trees” 15 Eric Dhuse & Scott Sleezer
“Residential Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
“Master Facility Planning” 20 Bart Olson & Eric Dhuse
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, July 15, 2014
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR APPROVAL:
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1. May 20, 2014
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2014-48 Water Department Reports for March and April 2014
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2014-49 Road to Better Roads – Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2014-50 Sewer Cleaning Machine (Vac Truck) – RFP Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2014-51 Heustis Street Improvements – Bid Opening Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2014-52 State Street Sanitary Sewer and Adrian Street Water Main and Drainage Improvements – Bid
Opening Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2014-53 Cannonball Trail and Route 47 Improvements – Change Order No. 1
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2014-54 Pond Naturalization
a. Sunflower Estates
b. Greenbriar
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2014-55 Illinois Economic Development Program Agreement - Wrigley
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2014-56 Blackberry Woods Subdivision Improvement Status - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2014-57 Residential Street Parking
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. PW 2014-37, CC 2014-59, and CC 2014-60 Parking Restrictions - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) – Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – May 20, 2014
Public Works – July 15, 2014
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 4
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, May 20, 2014, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Vice-Chairman Larry Kot
Alderman Ken Koch
Alderman Jackie Milschewski
Absent: Alderman Diane Teeling
Other City Officials
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:02pm by Vice-Chairman Larry Kot and a quorum was established.
Citizen Comments: None
Previous Meeting Minutes: April 15, 2014
The minutes were approved as presented.
New Business
1. PW 2014-32 Water Department Reports for January and February 2014
Mr. Dhuse noted there were watermain breaks in these months with a water loss of about 1 million
gallons. This item will move to the consent agenda.
2. PW 2014-33 Double Drum Vibratory Roller RFP Results
Six bids were received and Public Works Director Dhuse recommended the purchase of an almost new
roller from Westside Tractor Sales. It was reduced by $3,000. The committee approved this
recommendation and it will move to the Council consent agenda.
3. PW 2014-34 Game Farm Road/Somonauk Street Improvements – Professional Services
Agreement
Bids are targeted for November 7th according to Engineer Sanderson. Several years ago the plans were
completed, but need updating in order to proceed. Special provisions need to be adjusted and the
Page 2 of 4
intersection improvements at Somonauk need to be deleted due to the Rt. 47 project. This will adjust
many of the quantities of materials. Applications will be completed for the IEPA watermain permits for
the sanitary improvements and cost estimates will be updated. The total project estimate is $46,000.
The committee was OK with this and it will move forward to the Council consent agenda.
4. PW 2014-35 MFT Resolution for 2014 Road to Better Roads Program
Mr. Sanderson said $25,000 was budgeted from MFT funds and work will be done on Hydraulic,
Woodworth and Adrian. Crack sealing will also be done and if enough funds remain, repairs will be
made in Heartland. Sewer lining will be done on State Street and will be finished late summer/early
fall. The project will be let in early July and bids will be brought back to Public Works in July. It is
hoped to have all work done in September/October. Mr. Kot asked that this information be put in the
newspaper to advise residents of the construction. This matter will move to the consent agenda.
5. PW 2014-36 Grant of Temporary Easements for Stormwater Management – Walsh Drive
Mr. Sanderson met with the property owner and easement documents have been sent to him. Work will
be scheduled when the easements are acquired. A larger culvert with a flared end will be placed and
water will drain into a grass swale. The property owner approves of this plan and there will be no cost
to the owner with the City doing the work on this mutually beneficial project. There will be an update
at the next committee meeting and the matter will move to consent.
6. PW 2014-37 Parking Restriction in Windett Ridge Subdivision
A resident expressed concern that drivers cannot get through for a long time due to construction. The
HOA contacted Alderman Koch to ask if there could be parking on only 1 side of the road. Since there
are no sidewalks, people are also using the streets along with the construction trucks. Staff will be
asked to send letters to notify residents and request feedback prior to implementation. This matter will
be brought back to committee after responses are received. Ms. Milschewski said the Public Works
meeting date should be included in the letter so residents can attend. The committee approved.
7. PW 2014-38 Disposal of Equipment
Mr. Dhuse said there are many equipment items not used anymore, parts have been taken from the
machinery or the equipment is no longer used. There are 2 good pieces of equipment--a tractor valued
at $200 and a backhoe valued at $25,000-$30,000. The method of disposal is not known yet, but could
be by sealed bid, open market, equipment auction or e-bay--wherever the best price can be attained.
The committee approved and this moves forward to the Council consent agenda.
8. PW 2014-39 Sewer Cleaning Machine RFP
This is a budgeted item and committee approval would formalize the RFP. The current truck is 10
years old and is still valued at $110,000 to $115,000. The Committee approved and it moves to
consent.
9. PW 2014-40 Route 34 Improvements (Route 47 to Orchard Road) – Update
Bids will be let on this project in early 2015 and utilities will be relocated first. The City has already
approved a letter of understanding and a resolution with a more formal agreement forthcoming. There
has been discussion on whether to have a grass or concrete median. A former City official had
requested grass medians, however, the standard IDOT median is concrete. Alderman Milschewski
asked who would maintain grass. Mr. Dhuse said the City would have to do the mowing and that
although the grass is nice, it becomes a safety issue for maintenance workers. Alderman Koch
Page 3 of 4
referenced the tall grasses on Marketview and said that people have complained their view is blocked.
Alderman Kot said he prefers the grass, but understands the safety issue. More discussion will be held
at the Council level. Mr. Sanderson said any changes in this issue should be made soon.
10. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) – Update
Mr. Sanderson said bids will be let in 2016 with an expected cost of $110,000 plus water and sewer.
Alderman Milschewski asked if moving the date to 2016 will help with budgeting. Alderman Koch
stated he has been getting feedback about the cost of $1 million and the distance of .7 miles. Vice-
Chairman Kot questioned whether the City could back out of the project since the City cannot afford it.
The State would take the City's MFT to pay back the money according to Mr. Dhuse. The old pipe will
not be removed, but new pipe will be installed and then reconnected. Mr. Dhuse said that valves are
also being changed which is very expensive. The longer the delay, the better for the City according to
Mr. Kot and he asked if any communication had been sent to the State regarding a delay. Mr. Dhuse
will research with Administrator Olson. Alderman Kot noted it had been the consensus of the Council
to delay and he would like to bring this back to committee for further discussion.
11. PW 2014-42 Bond/Letter of Credit Quarterly Update
Mr. Sanderson referred to a letter that Krysti Barksdale-Noble had written to the Council listing all the
letters of credit. (See further discussion in next item).
Old Business
1. PW 2013-43 Caledonia Letter of Credit Call and Subdivision Completion Update
Mr. Sanderson referred to a letter that Krysti Barksdale-Noble had written to the Council listing all the
letters of credit. It had been recommended that the bond be called for Caledonia, which in turn, caught
the developer's attention. Work has now begun on the punchlist with about 75% of it being completed.
He recommended that the bond not be called at this time.
Blackberry Woods has had no activity since 2012. A recent meeting was held with the developer who
wants to complete some of the work. Mr. Kot noted that the City has made significant progress in this
entire process. This project has now been put on a watch list and it will be brought next month for
more discussion.
Additional Business:
Alderman Milschewski asked if the City garbage service recycles styrofoam because she has heard it
goes to the landfill. Mr. Dhuse noted there are many different kinds and he will look at the solid waste
contract. In another matter, she said her neighbor had water problems, however, it has been resolved
according to Mr. Dhuse.
Alderman Koch asked if there was any update on the sawmill area on Heustis St. He will place this
item on a future Economic Development meeting agenda.
Alderman Kot had questions regarding the Rt. 47 project. He asked if the City could obtain prices to
finish side streets, specifically Spring St., in conjunction with Rt. 47. Mr. Dhuse said this street will be
done and he is awaiting a bid price. This will also go on a 10-year payback, helping the City. Mr. Kot
also asked about the temporary railroad closure. He asked why the work couldn't be done, one side at a
time to eliminate the traffic tie-ups due to full closure. Mr. Dhuse explained the tracks have to be
fused, not just welded. This will make 2 pieces into one making the new tracks stronger. The State St.
Page 4 of 4
sewer status was also questioned. Bids will be let early July and brought to the next meeting. Two
blocks will be torn up and work will be done on both sides of Fox. Mr. Kot also asked about the status
of road patching. Mr. Dhuse said he hopes this can take place in June and the new roller (if approved)
will be used. Alderman Kot said the patching should be a high priority. Mr. Dhuse said cold patching
is taking place each week. The State St. area near Orange and Washington St. and Heustis will be hot-
patched soon. Mr. Sanderson will make a list of the upcoming bid dates.
There was no further business and the meeting was adjourned at 7:00pm.
Minutes respectfully transcribed
by Marlys Young
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
PW 2014-48
Water Department Reports for March and April 2014
Public Works Committee – July 15, 2014
Majority
Approval
Monthly water reports that are submitted to the IEPA.
Eric Dhuse Public Works
Name Department
Cl;, United City of Yorkville
WATER DEPARTMENT REPORT
a
MARCH 2014
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FEET FEET GALLONS
3 1335 510 120 160,000
4 1393 542 480 17,326,000
7 1527 1125 430 6,423,000
8 1384 840 360 14,129,000
9 1368 861 463 3,485,000
TOTAL 38,347,000
CURRENT MONTH'S PUMPAGE IS 2,384,000 GALLONS more THAN LAST MONTH
1,247,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,237,000 GALLONS
DAILY MAXIMUM PUMPED: 1,422,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 83.64 GALLONS
WATER TREATMENT:
CHLORINE: 1,002 LBS. FED CALCULATED CONCENTRATION: 30 MG/L
FLUORIDE: 331 LBS. FED CALCULATED CONCENTRATION: 21 MG/L
POLYPHOSPHATE: 751 LBS. FED CALCULATED CONCENTRATION: 34 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
18 SATISFACTORY 0_ UNSATISFACTORY (EXPLAIN)
FLUORIDE: 3 SAMPLE(S) TAKEN CONCENTRATION: 1.0 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 7 NUMBER OF LEAKS OR BREAKS REPAIRED: 2
MXU'S: 3 BATTERIES REPLACED: 14
NEW CUSTOMERS:
RESIDENTIAL: 2 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: _0
COMMENTS:
Lost about 200,000 due to main breaks.
C/).
J, United City of Yorkvillebp
WATER DEPARTMENT REPORT
APRIL 2014
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FEET FEET GALLONS
3 1335 510 120 461,000
4 1393 542 231 19,451,000
7 1527 1125 430 6,279,000
8 1384 840 451 7,757,000
9 1368 861 321 8,440,000
TOTAL 39,041,000
CURRENT MONTH'S PUMPAGE IS 694,000 GALLONS more THAN LAST MONTH
7,606,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,301,366 GALLONS
DAILY MAXIMUM PUMPED: 2,124,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 124.94 GALLONS
WATER TREATMENT:
CHLORINE: 967 LBS. FED CALCULATED CONCENTRATION: 30 MG/L
FLUORIDE: 403 LBS. FED CALCULATED CONCENTRATION: 21 MG/L
POLYPHOSPHATE: 852 LBS. FED CALCULATED CONCENTRATION: 34 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
18 SATISFACTORY 0_ UNSATISFACTORY (EXPLAIN)
FLUORIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.0 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED: 2
MXU'S: 1 BATTERIES REPLACED: 2
NEW CUSTOMERS:
RESIDENTIAL: 4 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: —1
COMMENTS:
Lost about 800,000 due to bad 12 inch valve at Spice Factory, and Elizabeth Street.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
PW 2014-49
2014 Road to Better Roads - Update
PW Committee – July 15, 2014
None
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the
planned projects for 2014. A brief summary on the status of the projects is provided below:
Huestis Street Improvements:
Target Letting July 3rd
Public Works Committee Review of Bids July 15th
City Council Contract Award July 22nd
Construction Start Early August
Target Completion Date November 17th
State Street Sanitary and Adrian Street Water main Improvements:
Target Letting July 3rd
Public Works Committee Review of Bids July 15th
City Council Contract Award July 22nd
Construction Start Early August
Target Substantial Completion Date September 1st
2014 MFT Maintenance Program (Overlay):
Target Letting August 8th
Public Works Committee Review of Bids August 19th
City Council Contract Award August 26th
Construction Start September
Target Completion Date October 24th
Cannonball Trail LAFO
Target Letting June 13th (D Construction low bidder - $285,222.97)
Construction Start August
Target Completion Date October
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 2, 2014
Subject: 2014 Roads to Better Roads Program
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Mill St
Hilltop Rd
Tanglewood Trails Dr
Walsh Dr
Hawk Hollow Dr
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Drayto n C t
King St
Juli u s C t
Appletree Ct
Fox G l e n D r E
F
l
i
n
t
C
r
e
e
k
L
n
Omaha Dr
H
a
r
v
e
s
t
T
rl
Cedar Ct
B l u eja y D r
O
a
k
L
n
Colton St
P
i
n
e
C
t
Denise Ct
Garden Cir
L
i
n
d
e
n
A
v
e
S
u
n
s
et
A
v
e
O
a
kla
w
n
A
v
e
L y m a n L o o p
Henning Ln
Amos Ave
Bristol Rid g e R d
J
o
n
a
than Dr
W e s t o n A v e
H
o
n
e
y
s
u
c
k
l
e
L
n
E Elm St
W Veterans Pkwy
Candleberry Ln
Gawne Ln
K
a
t
e
D
r
Bla
in
e St
S w it c h g r a ss Ln
Yorkville Rd
G
oldfinch Ave
Rood St
Ga
rd
en
St
C
l
a
r
e
m
o
n
t Ct
E m ily Ct
Boomer Ln
Columbine Dr
Aster Dr
West
wi
n
d
D
r
Woodland Dr
Walnut St
Woodworth St
Jackson St
Tremont Ave
S
P
a
r
k
D
r
B
o
n
n
ie L
n
N Park Dr
St
C
a
n
a
r
y Ave
W y t h e P l
C
a
n
y
o
n
C
t
Dalton Ave
Division St
South St
Tim ber Creek Dr
Aubur n D r
Birchwood Dr
Wolf S
t
C h ris t y L n
W a l n u t D r
C o r a l b e r r y C t
C
l
o
v
e
r
C
t
Ov e r l o o k C t
M
a
p
l
e
S
t
mber Creek Pl
Hillcrest Ave
S
a
ge Ct
Cardinal Dr
Dakota Dr
A m a nda Ln
W John St
Wilson Ct
Behrens St
S
u
n
n
y
D
e
ll Ct
P a t r i c i a L n
Wal
ter
St
A
n
d
r
e
a
C
t
E Ridge St
C
o
n
s
e
r
v
a
t
i
o
n
D
r
W
inter
t
h
u
r Grn
F
a
w
n
R
i
d
g
e
C
t
P a l m er C t
Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F a r m s t e a d D r
Mul
h
e
r
n
C
t
E
B
l
a
c
k
b
e
r
r
y
L
n
Naden Ct
Tower Ln
H
i
c
k
o
r
y
C
t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
P
o
w
e
r
s
C
t
B
l
u
e
s
t
e
m
D
r
Q
u
i
n
s
e
y
L
n
Birch Ct
Norton Ln
Laurel Ct
R
i
v
e
r
R
d
P
h
elp
s Ct
Patriot Ct
Neola Rd
S Main St
W Fox St
Austi n Ct
Church St
Haley Ct
Wells St
Fir Ct
Cannonball Trl
E Main St
Walsh Dr
Johnson St
W
So
m
o
na
uk
S
t
C
a
n
n
o
n
b
a
l
l
Tr
l
W Veterans Pkwy
Mill St
S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St Illini Ct
W
W
a
s
h
i
n
g
t
o
n
S
t
W Dolph St
W Orange St
W Washington St
W Beecher St
R e d h o r s e L n
Fox Glen Ct
Timber Creek Dr W
Brandenburg Way
Legion Rd
Arcadia Ln
E H i g h p o i n t R d
W a l s h D r
Su
n
f
l
o
w
er
C
t
Hawthorne Ct
Walsh Ct
B
u
c
k
t
h
o
r
n
e
C
t
W B a r b e r r y C i r
C o r n e r st o ne D r
B
u
r
n
i
n
g
B
u
s
h
Dr
Spi
c
e
b
u
sh Ct
Deer St
West St
W Center St
E Center St
W
Som
onau
k S
t
W Spring St
W Main St
River Rd
N Bridge St
E Spring St
E
Park St
E
S
o
monauk St
Sanders Ct Worsley St
E
Main St
Oakwood St
Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H
e
a
rtl
a
n
d
D
r
Stillwater Ct
Omaha Dr
Redwood Dr
G r a ce Dr
E Spring St E Spring St
C
e
n
t
r
a
l
D
r
Acorn Ln
R
iv
e
r
s
id
e
R
d
Wheatl a n d C t
Landmark Ave
M
c
H
u
g
h
R
d
Tuma Rd
Carpenter St
Menard Dr
D
i
c
k
s
o
n
C
t
C e n t e r P k w y
W
C
o
u
n
t
r
y
s
i
d
e
P
k
w
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B l a c k b e r r y C t
W
B
l
a
c
k
b
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r
r
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L
n
A n d e r s o n C t
Cornell Ln
Independe
n
c
e
B
l
v
d
John
St
Hic k o r y Ln
Meadowview Ln
Canyon Trl
Canyon Trl Ct
White Plains Ln
Alan Dale Ln
Faxon R
d
F
a
x
o
n
R
d
C
h
e
s
h
i
r
e
C
t
N e w b u r y C t
Essex Ct
D o v e r Ct N
Dover Ct S
C
atalpa Trl
Redbud Dr
C
a
n
n
o
n
b
all T
rl
A l an D al e L n
Crestwood Dr
Caledonia Dr
Fontana Dr
Pinewood Dr
Plum St
Grove St
Cross St
Main St
R o y a l O a k s C t
K
e
n
n
e
d
y
R
d
Lakevie w D r
Bell St
Chestnut Ct
S a r a v a n o s D r
T o m m y Hug
h
e
s
W
a
y
N B r id g e S t
C o n c o r d C t
E Lexington Cir
P r i a r i e M e a d o w D r
W i l d I n d i g o L n
P r a i r i e R o s e L n
C o n e f l o w e r C t
P
r
a
i
r
i
e
G
rass Ln
McHugh Rd
Prairie Clo ver D r
E Countryside P k w y
McHugh Rd
Conover Ln
Leisure St
Ple
asure Dr
Georgeanna St
Sycamore Rd
John St
Seq
uoia C
ir
C
h
e
s
t
nut Ln
Chestnut Ln
Ston
e
r
i
d
g
e
C
t
S
t
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r
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d
g
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C
i
r
S
t
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C
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h
a
r
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L
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T y l e r C r e e k C t
A
a
r
o
n
L
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(
P
l
a
t
t
e
d
)
kwy
P o p l a r D r
Walsh Cir
R
e
d Tail Ct
Beecher Rd
S
i
e
n
n
a
D
r
Madden Ct
Cobalt Dr
M
e
a
d
o
w
l
a
r
k
L
n
Meadowlark
Ct
Greenfield T
urn
S
u
n
n
y
D
e
l
l
L
n
H
a
z
e
l
t
i
n
e
W
a
y
St Jose
p
h
s
W
a
y
Waverly Cir
Blueberry
Hill
Hearthstone Ave
Hartfield Ave
Bra
e
m
o
r
e Ln
Ash
w
o
r
t
h
L
n
Fairfax W
ay
C a u lfie ld P t
Fitzhugh Turn
Wilton Ct
T
i
m
b
e
r
C
r
e
e
k
C
t
Neola Ct
N B r i d g e S t
Beecher Rd
N Bridge St
Schoolhouse Rd
I
l
l
i
n
o
i
s
R
o
u
t
e
7
1
Illin
o
is
R
o
u
te 7
1
C
a
n
n
o
n
b
all Trl
Trilliu
m Ct
Meadow Rose Ln
Candleberry Ct
V i l l a g e V i e w D r
D e e r p o i n t L nIngemunson L n
S
t
a
g
e
c
o
a
c
h
T
r
l
Illi
n
o
i
s
R
o
u
t
e
7
1
Illin ois R o ute 126
S B ri d g e S t
L
e
g
i
o
n
R
d
Kennedy Rd
T
i
m
b
e
r
V
i
e
w
L
n
Shadow Creek Ct
Co
untry View Dr
Wren Rd
Prestwick L n
S
h
etla
n
d L
nShetland C t Gleneagles Ln
Callander TrlDunbar Ct
Aberd
e
e
n
C
t
W
hite
k
i
rk
L
n
E Hydraulic Ave
N Conover Ct
S Conover Ct
Schoolhouse RdB
ator St
D
y
d
y
n
a
C
t
B
e
nja
m
in
S
t
Rodak St
Benjamin St
Tomasik Ct
B
u
h
r
m
a
s
t
e
r C
t
Longview Dr
L a v e n d e r W a y
Sunset Ave
W Hydraulic Ave
W Hydraulic Ave
Identa R d
Isabel Dr
Erica Ln
Blackberry Shore Ln
G
ille
s
pie L
n
Edward Ln
Edward Ln
Isabel Dr
Beecher Rd
Purcell St
N Carly Cir
S Carly Cir
C a rl y D r
C
ar
l
y
C
tPatrick Ct
C o d y C t
Division St
Swan
s
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L
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Prairie Pointe Dr
Fo
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Dr
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M
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F
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R
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S Bridge St
E Highpoint Rd
Gra
P
a
r
k
s
i
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L
n
S Main St
G
r
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n
fi
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T
u
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N
R
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a
l
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a
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s
D
r
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e
D
r
O
l
d
G
lory Dr
F
a
i
r
h
a
v
e
n
Dr
Ronhill Rd
Wals
h Cir
McLellan Blvd
Na
wak
wa
Ln
S
u
m
a
c
D
r
Timber Cre e k D r E
Yellowstone Ln
N
o
r
w
a
y
C
i
r
Cr
White Oak W
a
y
W i n d h a m C i r
Kelly Ave
S
q
u
ir
e
C
ir
Iroqois Ln
Deer St
Shadow Creek Ln
T
w
i
n
l
e
a
f
T
r
l
Tim
ber Ridge Dr
Hideaway Ln
E
Barberry Cir
R ic h m o n d A v e
Burr St
Mu r f i e l d D r
W Lexington Cir
D e e r p a t h D r
W i n g R d
Prairie Ln
W
o
o
d
S
age Ave
W R o yal Oaks
D
r
Illini Dr
T
a
u
s
Cir
Bruell St
Marketview Dr
M a r k et Place Dr
Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W Kendall D r
W Kendall Dr
l F a r m Rd
H
a
y
d
e
n D
r
McHugh Rd
Center Pkwy
K
e
n
n
e
d
y
R
d
Wacker Dr
Ashley Rd
Immanuel Rd
Va
n
E
m
m
o
n
R
d
L
e
g
i
o
n
R
d
B ri s t o l R i d g e R d
Cannonball Trl
villion Rd
F
i
e
l
d
s Dr
Tuma Rd
W
F
o
x
S
t
F airfax W ay
Windett Ridge Rd
Country Hills Dr
E m e r a l d L n
Prair
ie
Cro
ssin
g Dr
Mill St
Hilltop Rd
Tanglewood Trails Dr
Walsh Dr
Hawk Hollow Dr
H
a
m
p
t
o
n
L
n
E Van Emmon St
R iv e r si d e D r
Poplar Dr
Autumn Cree k B l v d
M
c
M
urtrie Way
K i n g s m i l l S t
Alice Ave
P a r k w a y D r
A
l
d
e
n Ave
R a i n t r e e R d
Crooked Creek Dr
S
u
t
t
o
n
St
Gr
e
en
B
r
ia
r
R
d
Western Ln
Fairfield Ave
Maple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
Commercial Dr
W Madison St
W R
id
ge S
t
E Fox St
K e ntshire Dr
High Ridge Ln
Coach Rd
P
e
n
man Rd
S Royal Oaks Dr
Shad
o
w
Wood Dr
C
oloni
al
P
kwy
P
o
n
d
e
r
o
s
a
D
r
E Washington St
B
eav
e
r
S
t
Ridge St
Teri Ln
E Vete
rans Pkwy
Northland Ln
Wheaton Ave
G
o
l
d
e
n
r
o
d
D
r
E
l
d
e
n
D
r
F o rd D r
R
i
v
e
r
B
ir
ch
D
r
Lauren Dr
W Van Emmon St
Eliz
ab
eth
St
River Birch Ln
Morgan St
Wooden Bridge Dr
M
anchester Ln
O
a
k
S
t
Adrian St
Coral Dr
W
i
n
t
e
r
b
e
r
r
y
D
r
B a n bu r y A v e
W h i t e O a k W a y
W
arbler Ln
Bristol Ave
Drayto n C t
King St
Juli u s C t
Appletree Ct
Fox G l e n D r E
F
l
i
n
t
C
r
e
e
k
L
n
Omaha Dr
H
a
r
v
e
s
t
T
rl
Cedar Ct
B l u e ja y D r
O
a
k
L
n
Colton St
P
i
n
e
C
t
Denise Ct
Garden Cir
L
i
n
d
e
n
A
v
e
S
u
n
s
et
A
v
e
O
a
k
la
w
n
A
v
e
L y m a n L o o p
Henning Ln
Amos Ave
Bristol Rid g e R d
J
o
n
a
than Dr
W e s t o n A v e
H
o
n
e
y
s
u
c
k
l
e
L
n
E Elm St
W Veterans Pkwy
Candleberry Ln
Gawne Ln
K
a
t
e
D
r
Bla
in
e St
S w it c h g r a ss Ln
Yorkville Rd
G
oldfinch Ave
Rood St
Ga
rd
en
St
C
l
a
r
e
m
o
n
t Ct
E m ily Ct
Boomer Ln
Columbine Dr
Aster Dr
W
est
wi
n
d
D
r
Woodland Dr
Walnut St
Woodworth St
Jackson St
Tremont Ave
S
P
a
r
k
D
r
B
o
n
n
ie L
n
N Park Dr
St
C
a
n
a
r
y Ave
W y t h e P l
C
a
n
y
o
n
C
t
Dalton Ave
Division St
South St
Tim ber Creek Dr
Aubur n D r
Birchwood Dr
Wolf S
t
C h ris t y L n
W a l n u t D r
C o r a l b e r r y C t
C
l
o
v
e
r
C
t
Ov e r l o o k C t
M
a
p
l
e
S
t
mber Creek Pl
Hillcrest Ave
S
a
ge Ct
Cardinal Dr
Dakota Dr
A m a nda Ln
W John St
Wilson Ct
Behrens St
S
u
n
n
y
D
e
ll Ct
P a t r i c i a L n
Wal
ter
St
A
n
d
r
e
a
C
t
E Ridge St
C
o
n
s
e
r
v
a
t
i
o
n
D
r
W
inter
t
h
u
r Grn
F
a
w
n
R
i
d
g
e
C
t
P a l m er C t
Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F a r m s t e a d D r
Mul
h
e
r
n
C
t
E
B
l
a
c
k
b
e
r
r
y
L
n
Naden Ct
Tower Ln
H
i
c
k
o
r
y
C
t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
P
o
w
e
r
s
C
t
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
PW 2014-50
Sewer Cleaning Machine (Vac Truck) – RFP Results
PW Committee – July 15, 2014
Majority
Approval
RFP results for trade in of current unit and purchase of new combination sewer
cleaning machine (vac truck).
Eric Dhuse Public Works
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2014-51
Heustis Street Improvements – Bid Opening Results
PW Committee – July 15, 2014
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the Heustis Street
Improvements at 9:30 a.m., July 3, 2014. Representatives of contractors bidding the project, the
City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record.
It should be noted that in addition to the Huestis Street Improvements, we added via addendum
work (overlays) along Fox Street and Washington from IL Rt 47 to Mill in an attempt to
complete additional paving. Both sections of street were targeted within the five year plan and
are adjacent to the Huestis work. The additional costs based on bid prices are as follows:
Fox $21,865.28
Washington $32,047.82
We recommend the acceptance of the bid and approval of award be made to the low bidder,
“D” Construction, Inc., 1488 S. Broadway, Coal City, IL 60416 in the amount of $479,934.70,
which includes the work along Fox and Washington.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 9, 2014
Subject: Heustis Street Improvements
Page 1 of 1
BID TABULATION
UNITED CITY OF YORKVILLE
BID TABULATION ENGINEER'S ESTIMATE
BIDS RECD 52 Wheeler Road
7/3/2014 Sugar Grove, IL 60554
ITEM UNIT UNIT UNIT UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 UNIT 38 30.00$ 1,140.00$ 35.00$ 1,330.00$ 40.00$ 1,520.00$ 46.00$ 1,748.00$ 42.50$ 1,615.00$ 30.00$ 1,140.00$ 20.00$ 760.00$
2 UNIT 240 45.00$ 10,800.00$ 35.00 8,400.00$ 45.00 10,800.00$ 46.00 11,040.00$ 47.00 11,280.00$ 32.00 7,680.00$ 25.00 6,000.00$
3 PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 8" TAPPING VALVE IN 60" VAULT EACH 3 4,500.00$ 13,500.00$ 6,500.00 19,500.00$ 6,100.00 18,300.00$ 5,750.00 17,250.00$ 6,825.00 20,475.00$ 7,000.00 21,000.00$ 6,500.00 19,500.00$
4 FOOT 15 90.00$ 1,350.00$ 72.00 1,080.00$ 94.00 1,410.00$ 112.25 1,683.75$ 107.25 1,608.75$ 74.00 1,110.00$ 70.00 1,050.00$
5 WATER MAIN, 8-INCH D.I.P, CLASS 52, WITH POLYETHYLENE WRAP FOOT 715 100.00$ 71,500.00$ 65.00 46,475.00$ 95.00 67,925.00$ 122.00 87,230.00$ 109.50 78,292.50$ 64.00 45,760.00$ 80.00 57,200.00$
6 GATE VALVE, 8-INCH (RESILIENT SEAT), AND VALVE BOX EACH 2 4,000.00$ 8,000.00$ 1,800.00 3,600.00 1,700.00 3,400.00$ 3,120.00 6,240.00$ 2,015.00 4,030.00$ 2,200.00 4,400.00$ 1,700.00 3,400.00$
7 FIRE HYDRANT ASSEMBLY WITH AUXILIARY VALVE, 6-INCH MJ EACH 1 4,000.00$ 4,000.00$ 5,000.00 5,000.00$ 3,800.00 3,800.00$ 4,500.00 4,500.00$ 4,245.00 4,245.00$ 4,500.00 4,500.00$ 4,500.00 4,500.00$
8 LB 591 5.00$ 2,955.00$ 3.00 1,773.00$ 10.00 5,910.00$ 4.50 2,659.50$ 11.25 6,648.75$ 9.00 5,319.00$ 6.50 3,841.50$
9 CUYD 50 30.00$ 1,500.00$ 35.00 1,750.00$ 52.00 2,600.00$ 65.00 3,250.00$ 58.00 2,900.00$ 38.00 1,900.00$ 50.00 2,500.00$
10 EACH 15 1,000.00$ 15,000.00$ 1,200.00 18,000.00$ 1,800.00 27,000.00$ 1,100.00 16,500.00$ 2,015.00 30,225.00$ 1,450.00 21,750.00$ 1,200.00 18,000.00$
11 WATER SERVICE PIPE, 1-INCH TYPE K COPPER FOOT 440 40.00$ 17,600.00$ 42.00 18,480.00$ 72.00 31,680.00$ 45.00 19,800.00$ 81.50 35,860.00$ 40.00 17,600.00$ 30.00 13,200.00$
12 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 3 1,200.00$ 3,600.00$ 1,500.00 4,500.00$ 1,600.00 4,800.00$ 1,500.00 4,500.00$ 1,790.00 5,370.00$ 2,300.00 6,900.00$ 1,000.00 3,000.00$
13 VALVE BOXES TO BE ABANDONED EACH 1 1,000.00$ 1,000.00$ 50.00 50.00$ 350.00 350.00$ 200.00 200.00$ 450.00 450.00$ 250.00 250.00$ 200.00 200.00$
14 WATER MAIN TESTING - PRESSURE AND DISINFECTION LSUM 1 2,000.00$ 2,000.00$ 1,000.00 1,000.00$ 2,500.00 2,500.00$ 7,500.00 7,500.00$ 2,800.00 2,800.00$ 3,800.00 3,800.00$ 2,500.00 2,500.00$
15 EACH 9 1,300.00$ 11,700.00$ 1,800.00 16,200.00$ 1,000.00 9,000.00$ 750.00 6,750.00$ 1,120.00 10,080.00$ 1,250.00 11,250.00$ 800.00 7,200.00$
16 EACH 5 300.00$ 1,500.00$ 125.00 625.00$ 400.00 2,000.00$ 250.00 1,250.00$ 450.00 2,250.00$ 385.00 1,925.00$ 200.00 1,000.00$
17 FOOT 589 40.00$ 23,560.00$ 62.00 36,518.00$ 44.00 25,916.00$ 57.65 33,955.85$ 50.25 29,597.25$ 41.00 24,149.00$ 45.00 26,505.00$
18 EACH 1 800.00$ 800.00$ 750.00 750.00$ 850.00 850.00$ 1,200.00 1,200.00$ 1,005.00 1,005.00$ 785.00 785.00$ 800.00 800.00$
19 EACH 2 1,000.00$ 2,000.00$ 2,400.00 4,800.00$ 2,200.00 4,400.00$ 1,350.00 2,700.00$ 2,450.00 4,900.00$ 1,810.00 3,620.00$ 2,000.00 4,000.00$
20 EACH 4 600.00$ 2,400.00$ 1,200.00 4,800.00$ 1,000.00 4,000.00$ 1,000.00 4,000.00$ 1,120.00 4,480.00$ 825.00 3,300.00$ 1,400.00 5,600.00$
21 EACH 1 500.00$ 500.00$ 1,200.00 1,200.00$ 750.00 750.00$ 1,500.00 1,500.00$ 840.00 840.00$ 585.00 585.00$ 1,000.00 1,000.00$
22 EACH 3 1,000.00$ 3,000.00$ 450.00 1,350.00$ 1,000.00 3,000.00$ 3,750.00 11,250.00$ 1,120.00 3,360.00$ 985.00 2,955.00$ 600.00 1,800.00$
23 GAL 2,720 1.00$ 2,720.00$ 1.00 2,720.00$ 0.10 272.00$ 0.10 272.00$ 2.15 5,848.00$ 0.01 27.20$ 0.01 27.20$
24 SQYD 326 10.00$ 3,260.00$ 10.00 3,260.00$ 7.00 2,282.00$ 7.20 2,347.20$ 20.25 6,601.50$ 8.00 2,608.00$ 15.00 4,890.00$
25 SQYD 3,553 4.00$ 14,212.00$ 4.00 14,212.00$ 3.50 12,435.50$ 4.00 14,212.00$ 2.75 9,770.75$ 4.60 16,343.80$ 3.00 10,659.00$
26 TON 275 75.00$ 20,625.00$ 95.00 26,125.00$ 79.00 21,725.00$ 89.00 24,475.00$ 73.75 20,281.25$ 78.00 21,450.00$ 65.00 17,875.00$
27 TON 230 85.00$ 19,550.00$ 105.00 24,150.00$ 83.00 19,090.00$ 101.00 23,230.00$ 79.50 18,285.00$ 88.00 20,240.00$ 72.00 16,560.00$
28 TON 400 85.00$ 34,000.00$ 95.00 38,000.00$ 83.00 33,200.00$ 101.00 40,400.00$ 79.50 31,800.00$ 88.00 35,200.00$ 72.00 28,800.00$
29 FOOT 15 50.00$ 750.00$ 75.00 1,125.00$ 650.00 9,750.00$ 75.00 1,125.00$ 40.00 600.00$ 250.00 3,750.00$ 10.00 150.00$
30 SQYD 265 20.00$ 5,300.00$ 55.00 14,575.00$ 115.00 30,475.00$ 126.00 33,390.00$ 55.75 14,773.75$ 125.00 33,125.00$ 30.00 7,950.00$
31 AGGREGATE SUBGRADE IMPROVEMENT, 12"SQYD 1880 12.00$ 22,560.00$ 12.00 22,560.00$ 10.00 18,800.00$ 17.00 31,960.00$ 13.50 25,380.00$ 9.50 17,860.00$ 16.00 30,080.00$
32 CUYD 315 25.00$ 7,875.00$ 62.00 19,530.00$ 30.00 9,450.00$ 55.00 17,325.00$ 35.00 11,025.00$ 38.00 11,970.00$ 45.00 14,175.00$
33 SQYD 1880 2.00$ 3,760.00$ 2.00 3,760.00$ 3.50 6,580.00$ 2.75 5,170.00$ 4.50 8,460.00$ 4.00 7,520.00$ 2.00 3,760.00$
34 SQYD 55 80.00$ 4,400.00$ 35.00 1,925.00$ 70.00 3,850.00$ 12.00 660.00$ 91.00 5,005.00$ 10.00 550.00$ 60.00 3,300.00$
35 SQFT 200 25.00$ 5,000.00$ 52.00 10,400.00$ 14.00 2,800.00$ 3.00 600.00$ 18.50 3,700.00$ 7.50 1,500.00$ 65.00 13,000.00$
36 SQYD 290 25.00$ 7,250.00$ 10.00 2,900.00$ 7.00 2,030.00$ 10.00 2,900.00$ 17.75 5,147.50$ 6.00 1,740.00$ 15.00 4,350.00$
37 AGGREGATE WEDGE SHOULDERS, TYPE B TON 20 25.00$ 500.00$ 25.00 500.00$ 60.00 1,200.00$ 75.00 1,500.00$ 36.00 720.00$ 55.00 1,100.00$ 35.00 700.00$
38 SQYD 55 5.00$ 275.00$ 15.00 825.00$ 16.00 880.00$ 5.00 275.00$ 17.75 976.25$ 4.60 253.00$ 10.00 550.00$
39 FOOT 70 15.00$ 1,050.00$ 15.00 1,050.00$ 20.00 1,400.00$ 10.00 700.00$ 22.51 1,575.70$ 25.00 1,750.00$ 10.00 700.00$
40 SQYD 1880 25.00$ 47,000.00$ 28.00 52,640.00$ 17.00 31,960.00$ 37.62 70,725.60$ 19.50 36,660.00$ 22.00 41,360.00$ 20.00 37,600.00$
41 SQFT 5918 2.00$ 11,836.00$ 2.00 11,836.00$ 1.00 5,918.00$ 0.45 2,663.10$ 1.25 7,397.50$ 3.50 20,713.00$ 1.50 8,877.00$
42 SQFT 6100 5.00$ 30,500.00$ 5.00 30,500.00$ 8.00 48,800.00$ 10.00 61,000.00$ 5.05 30,805.00$ 7.00 42,700.00$ 6.00 36,600.00$
43 DETECTABLE WARNINGS SQFT 116 20.00$ 2,320.00$ 24.00 2,784.00$ 30.00 3,480.00$ 29.00 3,364.00$ 29.05 3,369.80$ 28.00 3,248.00$ 30.00 3,480.00$
44 FOOT 15 35.00$ 525.00$ 38.00 570.00$ 40.00 600.00$ 36.00 540.00$ 62.25 933.75$ 40.00 600.00$ 25.00 375.00$
45 FOOT 92 10.00$ 920.00$ 4.00 368.00$ 4.00 368.00$ 8.00 736.00$ 4.50 414.00$ 5.00 460.00$ 10.00 920.00$
46 EACH 1 600.00$ 600.00$ 750.00 750.00$ 1,500.00 1,500.00$ 450.00 450.00$ 1,675.00 1,675.00$ 2,000.00 2,000.00$ 1,500.00 1,500.00$
47 SIGN TO BE REMOVED AND RESET EACH 5 150.00$ 750.00$ 100.00 500.00$ 300.00 1,500.00$ 250.00 1,250.00$ 335.00 1,675.00$ 150.00 750.00$ 150.00 750.00$
48 RELOCATE MAILBOX EACH 14 200.00$ 2,800.00$ 100.00 1,400.00$ 300.00 4,200.00$ 150.00 2,100.00$ 336.00 4,704.00$ 285.00 3,990.00$ 150.00 2,100.00$
49 RESTORATION SQYD 1350 7.50$ 10,125.00$ 8.00 10,800.00$ 5.00 6,750.00$ 4.00 5,400.00$ 7.50 10,125.00$ 10.00 13,500.00$ 3.00 4,050.00$
50 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6"FOOT 320 4.00$ 1,280.00$ 5.00 1,600.00$ 7.50 2,400.00$ 10.00 3,200.00$ 5.00 1,600.00$ 5.00 1,600.00$ 5.00 1,600.00$
51 THERMOPLASTIC PAVEMENT MARKINGS-LINE 12"FOOT 75 10.00$ 750.00$ 12.00 900.00$ 15.00 1,125.00$ 10.00 750.00$ 20.00 1,500.00$ 14.00 1,050.00$ 20.00 1,500.00$
52 REPLACEMENT TREE, 2.5" CALIPER (MIN.) BALLED AND BURLAPPED EACH 13 500.00$ 6,500.00$ 525.00 6,825.00$ 600.00 7,800.00$ 500.00 6,500.00$ 530.00 6,890.00$ 485.00 6,305.00$ 500.00 6,500.00$
53 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1 TON 100 25.00$ 2,500.00$ 55.00 5,500.00$ 38.00 3,800.00$ 54.00 5,400.00$ 45.00 4,500.00$ 15.00 1,500.00$ 65.00 6,500.00$
54 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2 TON 100 25.00$ 2,500.00$ 55.00 5,500.00$ 10.00 1,000.00$ 25.00 2,500.00$ 13.50 1,350.00$ 8.00 800.00$ 65.00 6,500.00$
55 TRAFFIC CONTROL AND PROTECTION LSUM 1 2,000.00$ 2,000.00$ 85,000.00 85,000.00$ 20,000.00 20,000.00$ 11,150.00 11,150.00$ 16,000.00 16,000.00$ 18,000.00 18,000.00$ 20,000.00 20,000.00$
475,398.00$ 602,271.00$ 549,331.50$ 624,977.00$ 561,861.00$ 527,241.00$ 479,934.70$
26.69%15.55%31.46%18.19%10.91%0.95%
HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT
GRADING AND SHAPING DITCHES
PAVEMENT REMOVAL AND EARTH EXCAVATION
SIDEWALK REMOVAL
PORTLAND CEMENT CONCRETE SIDEWALK, 5-INCH
COMBINATION CONCRETE CURB AND GUTTER, TYPE M-4,12
AGGREGATE SUBGRADE IMPROVEMENT
GEOTECHNICAL FABRIC FOR GROUND STABILIZATION
STABILIZED DRIVEWAYS, 10"
PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT
COMBINATION CONCRETE CURB AND GUTTER REMOVAL
FIRE HYDRANT REMOVAL
TOTAL
Bid error by Bidder. The Unit Price from the Bid is shown and will be the Contract value.
AGGREGATE DRIVEWAY
HOT MIX ASPHALT DRIVEWAY PAVEMENT REMOVAL
HOT-MIX ASPHALT SURFACE REMOVAL - 1.5 INCH
HOT-MIX ASPHALT BINDER COURSE, IL-19.0L, N50, 2.5"
HOT-MIX ASPHALT SURFACE COURSE, MIX "C, N50, 1.5"
HOT-MIX ASPHALT SURFACE COURSE, MIX "C, N50, 2.25"
ROADWAY EDGE CRACK ROUTING AND SEALING
PAVEMENT PATCHING
STORM SEWER, RCP, CLASS A, TYPE 2, 12"
CATCH BASIN, TYPE A, 4' DIA W/ TYPE 1 FRAME AND GRATE
INLET, TYPE A, 2' DIA W/ TYPE 1 FRAME AND GRATE
CONNECT TO EXISTING MANHOLE
EXPLORATORY TRENCH
BITUMINOUS MATERIALS (PRIME COAT)
PRECAST REINFORCED CONCRETE FES 12" W/ GRATE
WATER MAIN, 6-INCH D.I.P, CLASS 52, WITH POLYETHYLENE WRAP
FOUNDATION MATERIAL
WATER SERVICE CONNECTION, 1-INCH
VALVE BOXES TO BE ADJUSTED
DUCTILE IRON FITTINGS
SANITARY MANHOLES TO BE ADJUSTED, SPECIAL
S&K EXCAVATING & TRUCKING, INC
904 E. Street Rt 71
HARDIN PAVING SERVICES
4413 Roosevelt Road #108
TREE REMOVAL, 6-15 UNIT DIAMETER
TREE REMOVAL, OVER 15 UNIT DIAMETER
Coal City, IL 60416
D. CONSTRUCTION
1488 S. Broadway1203 Theodore Street722 E. South Street Unit D
LEN COX & SONS EXCAVATINGH. LINDEN & SONS SEWER & WATER
HEUSTIS STREET IMPROVEMENTS
Hillside, IL 60162P.O. Box 665Newark, IL 60541
STARK & SON TRENCHING, INC.
45W826 Rohrsen Road
Hampshore, IL 60140 Crest Hill, IL 60403Plano, IL 60545
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
B
N
S
F
R
R
reek
Rob Roy
R
o
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R
o
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C
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B
la
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b
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rr
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C
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Blackberry Creek
F
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R
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B
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b
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C
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B
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b
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C
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Fox River
M
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a
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C
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F
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R
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e
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Fox River
S Bridge St
E Highpoint Rd
Gra
P
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s
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L
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S Main St
G
r
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fi
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N
R
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O
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D
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M
a
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li
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D
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O
l
d
G
lory Dr
F
a
i
r
h
a
v
e
n
Dr
Ronhill Rd
Wals
h Cir
McLellan Blvd
Na
wak
wa
Ln
S
u
m
a
c
D
r
Timber Cre e k D r E
Yellowstone Ln
N
o
r
w
a
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C
i
r
Cr
White Oak W
a
y
W i n d h a m C i r
Kelly Ave
S
q
u
ir
e
C
ir
Iroqois Ln
Deer St
Shadow Creek Ln
T
w
i
n
l
e
a
f
T
r
l
Tim
ber Ridge Dr
Hideaway Ln
E
Barberry Cir
R ic h m o n d A v e
Burr St
Mu r f i e l d D r
W Lexington Cir
D e e r p a t h D r
W i n g R d
Prairie Ln
W
o
o
d
S
age Ave
W R o yal Oaks
D
r
Illini Dr
T
a
u
s
Cir
Bruell St
Marketview Dr
M a r k et Place Dr
Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W Kendall D r
W Kendall Dr
l F a r m Rd
H
a
y
d
e
n D
r
McHugh Rd
Center Pkwy
K
e
n
n
e
d
y
R
d
Wacker Dr
Ashley Rd
Immanuel Rd
Va
n
E
m
m
o
n
R
d
L
e
g
i
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n
R
d
B ri s t o l R i d g e R d
Cannonball Trl
villion Rd
F
i
e
l
d
s Dr
Tuma Rd
W
F
o
x
S
t
F airfax W ay
Windett Ridge Rd
Country Hills Dr
E m e r a l d L n
Prair
ie
Cro
ssin
g Dr
Mill St
Hilltop Rd
Tanglewood Trails Dr
Walsh Dr
Hawk Hollow Dr
H
a
m
p
t
o
n
L
n
E Van Emmon St
R iv e r si d e D r
Poplar Dr
Autumn Cree k B l v d
M
c
M
urtrie Way
K i n g s m i l l S t
Alice Ave
P a r k w a y D r
A
l
d
e
n Ave
R a i n t r e e R d
Crooked Creek Dr
S
u
t
t
o
n
St
Gr
e
en
B
r
ia
r
R
d
Western Ln
Fairfield Ave
Maple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
Commercial Dr
W Madison St
W R
id
ge S
t
E Fox St
K e ntshire Dr
High Ridge Ln
Coach Rd
P
e
n
man Rd
S Royal Oaks Dr
Shad
o
w
Wood Dr
C
oloni
al
P
kwy
P
o
n
d
e
r
o
s
a
D
r
E Washington St
B
eav
e
r
S
t
Ridge St
Teri Ln
E Vete
rans Pkwy
Northland Ln
Wheaton Ave
G
o
l
d
e
n
r
o
d
D
r
E
l
d
e
n
D
r
F o rd D r
R
i
v
e
r
B
ir
ch
D
r
Lauren Dr
W Van Emmon St
Eliz
ab
eth
St
River Birch Ln
Morgan St
Wooden Bridge Dr
M
anchester Ln
O
a
k
S
t
Adrian St
Coral Dr
W
i
n
t
e
r
b
e
r
r
y
D
r
B a n bu r y A v e
W h i t e O a k W a y
W
arbler Ln
Bristol Ave
Drayto n C t
King St
Juli u s C t
Appletree Ct
Fox G l e n D r E
F
l
i
n
t
C
r
e
e
k
L
n
Omaha Dr
H
a
r
v
e
s
t
T
rl
Cedar Ct
B l u e ja y D r
O
a
k
L
n
Colton St
P
i
n
e
C
t
Denise Ct
Garden Cir
L
i
n
d
e
n
A
v
e
S
u
n
s
et
A
v
e
O
a
k
la
w
n
A
v
e
L y m a n L o o p
Henning Ln
Amos Ave
Bristol Rid g e R d
J
o
n
a
than Dr
W e s t o n A v e
H
o
n
e
y
s
u
c
k
l
e
L
n
E Elm St
W Veterans Pkwy
Candleberry Ln
Gawne Ln
K
a
t
e
D
r
Bla
in
e St
S w it c h g r a ss Ln
Yorkville Rd
G
oldfinch Ave
Rood St
Ga
rd
en
St
C
l
a
r
e
m
o
n
t Ct
E m ily Ct
Boomer Ln
Columbine Dr
Aster Dr
W
est
wi
n
d
D
r
Woodland Dr
Walnut St
Woodworth St
Jackson St
Tremont Ave
S
P
a
r
k
D
r
B
o
n
n
ie L
n
N Park Dr
St
C
a
n
a
r
y Ave
W y t h e P l
C
a
n
y
o
n
C
t
Dalton Ave
Division St
South St
Tim ber Creek Dr
Aubur n D r
Birchwood Dr
Wolf S
t
C h ris t y L n
W a l n u t D r
C o r a l b e r r y C t
C
l
o
v
e
r
C
t
Ov e r l o o k C t
M
a
p
l
e
S
t
mber Creek Pl
Hillcrest Ave
S
a
ge Ct
Cardinal Dr
Dakota Dr
A m a nda Ln
W John St
Wilson Ct
Behrens St
S
u
n
n
y
D
e
ll Ct
P a t r i c i a L n
Wal
ter
St
A
n
d
r
e
a
C
t
E Ridge St
C
o
n
s
e
r
v
a
t
i
o
n
D
r
W
inter
t
h
u
r Grn
F
a
w
n
R
i
d
g
e
C
t
P a l m er C t
Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
F a r m s t e a d D r
Mul
h
e
r
n
C
t
E
B
l
a
c
k
b
e
r
r
y
L
n
Naden Ct
Tower Ln
H
i
c
k
o
r
y
C
t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
P
o
w
e
r
s
C
t
B
l
u
e
s
t
e
m
D
r
Q
u
i
n
s
e
y
L
n
Birch Ct
Norton Ln
Laurel Ct
R
i
v
e
r
R
d
P
help
s Ct
Patriot Ct
Neola Rd
S Main St
W Fox St
Austi n Ct
Church St
Haley Ct
Wells St
Fir Ct
Cannonball Trl
E Main St
Walsh Dr
Johnson St
W
Som
o
n
a
uk
S
t
C
a
n
n
o
n
b
a
l
l
T
r
l
W Veterans Pkwy
Mill St
S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St Illini Ct
W
W
a
s
h
i
n
g
t
o
n
S
t
W Dolph St
W Orange St
W Washington St
W Beecher St
R e d h o r s e L n
Fox Glen Ct
Timber Creek Dr W
Brandenburg Way
Legion Rd
Arcadia Ln
E H i g h p o i n t R d
W a l s h D r
Su
n
f
l
o
w
er
C
t
Hawthorne Ct
Walsh Ct
B
u
c
k
t
h
o
r
n
e
C
t
W B a r b e r r y C i r
C o r n e r st o ne D r
B
u
r
n
i
n
g
B
u
s
h
Dr
Spi
c
e
b
u
sh Ct
Deer St
West St
W Center St
E Center St
W
Som
onauk S
t
W Spring St
W Main St
River Rd
N Bridge St
E Spring St
E
Park St
E
S
o
monauk St
Sanders Ct Worsley St
E
Main St
Oakwood St
Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H
e
a
rtl
a
n
d
D
r
Stillwater Ct
Omaha Dr
Redwood Dr
G r a ce Dr
E Spring St E Spring St
C
e
n
t
r
a
l
D
r
Acorn Ln
R
iv
e
r
s
id
e
R
d
Wheatl a n d C t
Landmark Ave
M
c
H
u
g
h
R
d
Tuma Rd
Carpenter St
Menard Dr
D
i
c
k
s
o
n
C
t
C e n t e r P k w y
W
C
o
u
n
t
r
y
s
i
d
e
P
k
w
y
B l a c k b e r r y C t
W
B
l
a
c
k
b
e
r
r
y
L
n
A n d e r s o n C t
Cornell Ln
Independe
n
c
e
B
l
v
d
John
St
Hic k o r y Ln
Meadowview Ln
Canyon Trl
Canyon Trl Ct
White Plains Ln
Alan Dale Ln
Faxon R
d
F
a
x
o
n
R
d
C
h
e
s
h
i
r
e
C
t
N e w b u r y C t
Essex Ct
D o v e r Ct N
Dover Ct S
C
atalpa Trl
Redbud Dr
C
a
n
n
o
n
b
all T
rl
A l an D al e L n
Crestwood Dr
Caledonia Dr
Fontana Dr
Pinewood Dr
Plum St
Grove St
Cross St
Main St
R o y a l O a k s C t
K
e
n
n
e
d
y
R
d
Lakevie w D r
Bell St
Chestnut Ct
S a r a v a n o s D r
T o m m y Hug
h
e
s
W
a
y
N B r id g e S t
C o n c o r d C t
E Lexington Cir
P r i a r i e M e a d o w D r
W i l d I n d i g o L n
P r a i r i e R o s e L n
C o n e f l o w e r C t
P
r
a
i
r
i
e
G
rass Ln
McHugh Rd
Prairie Clo ver D r
E Countryside P k w y
McHugh Rd
Conover Ln
Leisure St
Ple
asure Dr
Georgeanna St
Sycamore Rd
John St
Seq
uoia C
ir
C
h
e
s
t
nut Ln
Chestnut Ln
Ston
e
r
i
d
g
e
C
t
S
t
o
n
e
r
i
d
g
e
C
i
r
S
t
o
n
y
C
r
e
e
k
L
n
S
h
a
r
o
n
L
n
T y l e r C r e e k C t
A
a
r
o
n
L
n
(
P
l
a
t
t
e
d
)
kwy
P o p l a r D r
Walsh Cir
R
e
d Tail Ct
Beecher Rd
S
i
e
n
n
a
D
r
Madden Ct
Cobalt Dr
M
e
a
d
o
w
l
a
r
k
L
n
Meadowlark
Ct
Greenfield T
urn
S
u
n
n
y
D
e
l
l
L
n
H
a
z
e
l
t
i
n
e
W
a
y
St Jose
p
h
s
W
a
y
Waverly Cir
Blueberry
Hill
Hearthstone Ave
Hartfield Ave
Bra
e
m
o
r
e Ln
Ash
w
o
r
t
h
L
n
Fairfax W
ay
C a u lfie ld P t
Fitzhugh Turn
Wilton Ct
T
i
m
b
e
r
C
r
e
e
k
C
t
Neola Ct
N B r i d g e S t
Beecher Rd
N Bridge St
Schoolhouse Rd
I
l
l
i
n
o
i
s
R
o
u
t
e
7
1
Illin
o
is
R
o
u
te 7
1
C
a
n
n
o
n
b
all Trl
Trilliu
m Ct
Meadow Rose Ln
Candleberry Ct
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2014-52
State Street Sanitary and Adrian Street Water Main Improvements – Bid Opening Results
PW Committee – July 15, 2014
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the State Street Sanitary Sewer
and Adrian Street Water Main and Drainage Improvements at 10:00 a.m., July 3, 2014.
Representatives of contractors bidding the project, the City, and our firm were in attendance. A
tabulation of the bids and the engineer’s estimate is attached for your information and record.
We recommend the acceptance of the bid and approval of award be made to the low bidder,
S&K Excavating & Trucking, Inc., 904 E. State Rte 71, P.O. Box 655, Newark, IL 60541 in the
amount of $322,871.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 9, 2014
Subject: State Street Sanitary Sewer and Adrian Water Main and Drainage
Improvements
Page 1 of 1
BID TABULATION
UNITED CITY OF YORKVILLE
BID TABULATION ENGINEER'S ESTIMATE
BIDS RECD 52 Wheeler Road
7/3/2014 Sugar Grove, IL 60554
Newark, IL 60541
ITEM UNIT UNIT UNIT UNIT UNIT UNIT UNIT
NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 FOOT 35 105.00$ 3,675.00$ 50.00$ 1,750.00$ 125.00$ 4,375.00$ 106.00$ 3,710.00$ 59.00$ 2,065.00$ 106.00$ 3,710.00$ 115.25$ 4,033.75$
2 FOOT 718 115.00$ 82,570.00$ 95.00 68,210.00$ 175.00 125,650.00$ 170.00 122,060.00$ 76.50 54,927.00$ 126.00 90,468.00$ 122.50 87,955.00$
3 SANITARY SERVICE SEWER, 6-INCH PVC SDR-26 FOOT 367 70.00$ 25,690.00$ 90.00 33,030.00$ 58.00 21,286.00$ 135.00 49,545.00$ 67.00 24,589.00$ 65.00 23,855.00$ 113.00 41,471.00$
4 EACH 7 3,500.00$ 24,500.00$ 4,200.00 29,400.00$ 3,500.00 24,500.00$ 3,300.00 23,100.00$ 3,550.00 24,850.00$ 2,200.00 15,400.00$ 3,100.00 21,700.00$
5 ADDITIONAL DEPTH OF MANHOLE VF 5 250.00$ 1,250.00$ 200.00 1,000.00$ 150.00 750.00$ 60.00 300.00$ 750.00 3,750.00$ 300.00 1,500.00$ 350.00 1,750.00$
6 SANITARY SEWER REMOVAL, 8-INCH FOOT 286 10.00$ 2,860.00$ 12.00 3,432.00$ 10.00 2,860.00$ 5.00 1,430.00$ 12.00 3,432.00$ 10.00 2,860.00$ 8.00 2,288.00$
7 SANITARY SEWER REMOVAL, 10-INCH FOOT 92 12.00$ 1,104.00$ 15.00 1,380.00$ 10.00 920.00$ 5.00 460.00$ 35.00 3,220.00$ 10.00 920.00$ 8.00 736.00$
8 SANITARY SEWER ABANDON WITH PLUGS AND CLSM LSUM 1 7,500.00$ 7,500.00$ 8,000.00 8,000.00$ 5,000.00 5,000.00$ 3,200.00 3,200.00$ 10,500.00 10,500.00$ 4,000.00 4,000.00$ 15,000.00 15,000.00$
9 EACH 5 1,000.00$ 5,000.00$ 900.00 4,500.00$ 500.00 2,500.00$ 500.00 2,500.00$ 1,250.00 6,250.00$ 600.00 3,000.00$ 750.00 3,750.00$
10 EACH 1 750.00$ 750.00$ 500.00 500.00$ 500.00 500.00$ 500.00 500.00$ 895.00 895.00$ 500.00 500.00$ 850.00 850.00$
11 DEFLECTION TESTING SANITARY SEWER FOOT 753 2.50$ 1,882.50$ 1.90 1,430.70$ 2.00 1,506.00$ 1.50 1,129.50$ 3.00 2,259.00$ 2.00 1,506.00$ 4.00 3,012.00$
12 TELEVISING SANITARY SEWER FOOT 753 3.50$ 2,635.50$ 2.50 1,882.50$ 3.00 2,259.00$ 1.50 1,129.50$ 4.00 3,012.00$ 2.00 1,506.00$ 6.00 4,518.00$
13 SANITARY MANHOLE VACUUM TESTING EACH 7 500.00$ 3,500.00$ 300.00 2,100.00$ 125.00 875.00$ 187.00 1,309.00$ 885.00 6,195.00$ 300.00 2,100.00$ 200.00 1,400.00$
14 STORM SEWERS, 4" PERFORATED HDPE WITH SOCK FOOT 150 30.00$ 4,500.00$ 40.00 6,000.00$ 18.00 2,700.00$ 46.00 6,900.00$ 45.00 6,750.00$ 32.00 4,800.00$ 65.00 9,750.00$
15 CONNECTION TO EXISTING STORM MANHOLE - CORE DRILL EACH 1 1,000.00$ 1,000.00$ 1,500.00 1,500.00$ 1,200.00 1,200.00$ 2,000.00 2,000.00$ 985.00 985.00$ 1,200.00 1,200.00$ 1,875.00 1,875.00$
16 EACH 2 2,200.00$ 4,400.00$ 2,000.00 4,000.00$ 2,500.00 5,000.00$ 4,600.00 9,200.00$ 3,400.00 6,800.00$ 3,000.00 6,000.00$ 5,700.00 11,400.00$
17 FOOT 319 90.00$ 28,710.00$ 95.00 30,305.00$ 65.00 20,735.00$ 127.00 40,513.00$ 69.00 22,011.00$ 90.00 28,710.00$ 115.00 36,685.00$
18 PRESSURE CONNECTION WITH 6-INCH GATE VALVE IN 48-INCH VAULT EACH 1 6,000.00$ 6,000.00$ 6,000.00 6,000.00$ 6,500.00 6,500.00$ 6,000.00 6,000.00$ 500.00 500.00$ 6,100.00 6,100.00$ 5,750.00 5,750.00$
19 EACH 1 3,500.00$ 3,500.00$ 1,400.00 1,400.00$ 1,800.00 1,800.00$ 1,300.00 1,300.00$ 2,100.00 2,100.00$ 1,200.00 1,200.00$ 1,950.00 1,950.00$
20 EACH 1 5,000.00$ 5,000.00$ 4,900.00 4,900.00$ 5,000.00 5,000.00$ 5,700.00 5,700.00$ 4,500.00 4,500.00$ 3,800.00 3,800.00$ 4,500.00 4,500.00$
21 LB 435 7.00$ 3,045.00$ 12.00 5,220.00$ 3.00 1,305.00$ 13.00 5,655.00$ 9.00 3,915.00$ 10.00 4,350.00$ 6.20 2,697.00$
22 FOOT 62 50.00$ 3,100.00$ 75.00 4,650.00$ 85.00 5,270.00$ 61.00 3,782.00$ 75.00 4,650.00$ 50.00 3,100.00$ 42.00 2,604.00$
23 CUYD 50 35.00$ 1,750.00$ 60.00 3,000.00$ 35.00 1,750.00$ 44.00 2,200.00$ 38.00 1,900.00$ 52.00 2,600.00$ 65.00 3,250.00$
24 WATER SERVICE TRANSFER, 1-INCH EACH 2 1,200.00$ 2,400.00$ 1,800.00 3,600.00$ 1,200.00 2,400.00$ 1,400.00 2,800.00$ 2,250.00 4,500.00$ 1,000.00 2,000.00$ 1,200.00 2,400.00$
25 EACH 4 1,200.00$ 4,800.00$ 1,200.00 4,800.00$ 1,500.00 6,000.00$ 2,600.00 10,400.00$ 2,950.00 11,800.00$ 1,600.00 6,400.00$ 2,100.00 8,400.00$
26 LSUM 1 1,000.00$ 1,000.00$ 2,500.00 2,500.00$ 1,500.00 1,500.00$ 2,000.00 2,000.00$ 3,800.00 3,800.00$ 2,500.00 2,500.00$ 5,200.00 5,200.00$
27 SQYD 993 6.00$ 5,958.00$ 12.00 11,916.00$ 5.00 4,965.00$ 4.00 3,972.00$ 8.00 7,944.00$ 10.00 9,930.00$ 4.95 4,915.35$
28 SQYD 673 40.00$ 26,920.00$ 70.00 47,110.00$ 45.00 30,285.00$ 48.00 32,304.00$ 48.00 32,304.00$ 43.00 28,939.00$ 51.00 34,323.00$
29 SQYD 273 45.00$ 12,285.00$ 70.00 19,110.00$ 55.00 15,015.00$ 48.00 13,104.00$ 54.00 14,742.00$ 53.00 14,469.00$ 59.00 16,107.00$
30 SQYD 47 80.00$ 3,760.00$ 100.00 4,700.00$ 100.00 4,700.00$ 63.00 2,961.00$ 150.00 7,050.00$ 140.00 6,580.00$ 150.00 7,050.00$
31 TEMPORARY PAVEMENT PATCH, 1.5-INCH SQYD 47 25.00$ 1,175.00$ 40.00 1,880.00$ 10.00 470.00$ 44.00 2,068.00$ 78.00 3,666.00$ 25.00 1,175.00$ 75.00 3,525.00$
32 SQYD 26 6.00$ 156.00$ 15.00 390.00$ 25.00 650.00$ 6.00 156.00$ 8.00 208.00$ 10.00 260.00$ 5.00 130.00$
33 SQYD 7 35.00$ 245.00$ 100.00 700.00$ 310.00 2,170.00$ 50.00 350.00$ 65.00 455.00$ 44.00 308.00$ 48.00 336.00$
34 SQYD 19 75.00$ 1,425.00$ 85.00 1,615.00$ 59.00 1,121.00$ 53.00 1,007.00$ 75.00 1,425.00$ 180.00 3,420.00$ 265.00 5,035.00$
35 SQYD 47 10.00$ 470.00$ 22.00 1,034.00$ 10.00 470.00$ 44.00 2,068.00$ 47.00 2,209.00$ 15.00 705.00$ 175.00 8,225.00$
36 FOOT 35 40.00$ 1,400.00$ 55.00 1,925.00$ 38.00 1,330.00$ 56.00 1,960.00$ 35.00 1,225.00$ 40.00 1,400.00$ 36.00 1,260.00$
37 SQFT 568 6.00$ 3,408.00$ 9.50 5,396.00$ 10.00 5,680.00$ 10.00 5,680.00$ 12.00 6,816.00$ 10.00 5,680.00$ 11.00 6,248.00$
38 SQFT 16 30.00$ 480.00$ 25.00 400.00$ 24.00 384.00$ 30.00 480.00$ 25.00 400.00$ 30.00 480.00$ 35.00 560.00$
39 EACH 1 250.00$ 250.00$ 250.00 250.00$ 50.00 50.00$ 300.00 300.00$ 250.00 250.00$ 200.00 200.00$ 250.00 250.00$
40 EACH 4 250.00$ 1,000.00$ 300.00 1,200.00$ 100.00 400.00$ 100.00 400.00$ 485.00 1,940.00$ 300.00 1,200.00$ 150.00 600.00$
41 SQYD 800 7.50$ 6,000.00$ 12.00 9,600.00$ 10.00 8,000.00$ 10.00 8,000.00$ 12.00 9,600.00$ 5.00 4,000.00$ 8.00 6,400.00$
42 THERMOPLASTIC PAVEMENT MARKINGS - LINE 6"FOOT 164 8.00$ 1,312.00$ 10.00 1,640.00$ 10.00 1,640.00$ 5.00 820.00$ 15.00 2,460.00$ 10.00 1,640.00$ 31.00 5,084.00$
43 TON 50 35.00$ 1,750.00$ 80.00 4,000.00$ 45.00 2,250.00$ 50.00 2,500.00$ 38.00 1,900.00$ 48.00 2,400.00$ 54.00 2,700.00$
44 TON 50 35.00$ 1,750.00$ 80.00 4,000.00$ 45.00 2,250.00$ 50.00 2,500.00$ 15.00 750.00$ 20.00 1,000.00$ 25.00 1,250.00$
45 LSUM 1 15,000.00$ 15,000.00$ 10,000.00 10,000.00$ 55,000.00 55,000.00$ 30,000.00 30,000.00$ 12,000.00 12,000.00$ 15,000.00 15,000.00$ 6,500.00 6,500.00$
316,866.00$ 361,356.20$ 390,971.00$ 419,453.00$ 327,499.00$ 322,871.00$ 395,423.10$
14.04%23.39%32.38%3.36%1.90%24.79%
P.O. Box 655Morris, IL 60450 Hampshire, IL 60140
STARK & SON TRENCHING, INC.
45W826 Rohrsen Road
Plano, IL 60545
SUPERIOR EXCAVATING CO.S&K EXCAVATING & TRUCKINGBRANDT BUILDERS, INC.H. LINDEN & SONS SEWER & WATER
722 E. South Street Unit D 904 E. State Rt 711203 Theodore Street
LEN COX & SONS EXCAVATING
Crest Hill, IL 60403
CONNECTION TO EXISTING 6-INCH WATER MAIN
WATER MAIN, 6-INCH D.I.P, CLASS 52, WITH POLYETHYLENE WRAP
GATE VALVE, 6-INCH (RESILIENT SEAT) IN VALVE BOX
FIRE HYDRANT ASSEMBLY, 6-INCH MJ
P.O. Box 575
ABANDON EXISTING SANITARY MANHOLE
Channahon, IL 60410
385 E. Hoover Street
DUCTILE IRON FITTINGS
SEWER CONSTRUCTION - PIPE SEWERS, 8-INCH, PVC SDR-26
SEWER CONSTRUCTION - PIPE SEWERS, 12-INCH, PVC SDR-26
TYPE A SANITARY MANHOLE, 4' DIAMETER, TYPE 1 FRAME AND CLOSED LID
REMOVE EXISTING SANITARY MANHOLE
WATER MAIN PROTECTION, PVC C-900, 12-INCH
VALVE BOX TO BE ABANDONED
FOUNDATION MATERIAL
MAILBOX TO BE REMOVED AND REPLACED
DISCONNECT AND ABANDON EXISTING WATER MAIN
WATER MAIN TESTING - PRESSURE AND DISINFECTION
HOT-MIX ASPHALT PAVEMENT REMOVAL
HOT-MIX ASPHALT PAVEMENT, 4-INCH
HOT-MIX ASPHALT PAVEMENT, 4-INCH, SPECIAL
HOT-MIX ASPHALT PAVEMENT, 8-INCH
DRIVEWAY PAVEMENT REMOVAL
HMA DRIVEWAY PAVEMENT, N50, 2-INCH
PORTLAND CEMENT CONCRETE DRIVEWAY, 6-INCH
TRAFFIC CONTROL AND PROTECTION
FULL DEPTH AGGREGATE DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT, 8-INCH
COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT
SIDEWALK REMOVAL AND REPLACEMENT
DETECTABLE WARNINGS
STATE STREET SANITARY SEWER AND ADRIAN STREET WATER MAIN AND DRAINAGE IMPROVEMENTS
RESTORATION
NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1
NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2
TOTAL
ENGINEERING ENTERPRISES, INC.
52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
PW 2014-53
Cannonball Trail and Route 47 Improvements – Change Order No. 1
PW Committee – July 15, 2014
Consideration of Approval
Change Order Consideration
Brad Sanderson Engineering
Name Department
Geneva Construction has requested to be compensated for wage rate increases that occurred
during the project due to delays caused by private utilities per the attached correspondence.
This project was initially awarded in February 2012 with the intention of the work being
completed during the 2012 construction season. Due to private utility relocation delays, the
contractor was not able to start until summer 2013. The delays were not caused by the contactor
as the relocates were not their responsibility.
We have reviewed the data provided by Geneva Construction and support the request for the
increased compensation in the amount of $13,589.04. As a reminder, this project is funded
through monies received from the Kendall Marketplace development.
If you have any questions or require additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 30, 2014
Subject: Cannonball and Rte 47 Improvements
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #7
Tracking Number
PW 2014-54
Sunflower and Greenbriar Pond Naturalization
PW Committee – July 15, 2014
Permission to Seek Bids
Brad Sanderson Engineering
Name Department
Summary
Review of RFP specs for naturalization of the Sunflower Estates ponds and potential
naturalization of the Greenbriar pond.
Background
In the FY 15 budget proposal and the December 2013 tax levy ordinance, the City has initiated
the naturalization of the detention basins in the Sunflower Estates subdivision. The maintenance of the
detention basins is covered by the residents in the subdivision through a HOA SSA. EEI has drafted
specs for an RFP to send to contractors, and that RFP is attached. In order to put this project out to bid,
City Council has to approve the form of the RFP.
In discussing the Sunflower Estates project, the Greenbriar subdivision ponds were reviewed.
The City took maintenance responsibilities of the Greenbriar detention basins around the time of the
creation of the subdivision, and maintenance of the basins is 100% the City’s responsibility. Many of the
same issues in Sunflower Estates’ detention basins occur in the Greenbriar detention basins, and the
Greenbriar basin would benefit from being naturalized. Further, bidding out and completing both
projects together would likely be more cost effective to the City and the residents in Sunflower Estates
subdivision. However, the City has not budgeted for the Greenbriar project, which we expect to be in
the $30,000 range.
Recommendation
The City is not required to notify the residents of the Greenbriar subdivision in the event we
decide to naturalize it. However, we think that some form of information should be sent to the residents
of the subdivision which gives them multiple points of contact for questions and comments on the
project. To that end, we recommend:
1) The City Council moves forward with approving the RFP with specs for both the Sunflower
and Greenbriar subdivisions.
2) In the event that the bids received for doing both projects simultaneously are more favorable
than doing them singularly, the City can authorize a budget amendment, notify the residents
of Greenbriar, and proceed with both projects.
3) If bids are not favorable or the City Council does not want to entertain a budget amendment
for Greenbriar, we can proceed singularly with the Sunflower Estates naturalization project.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: July 10, 2014
Subject: Pond naturalization
The purpose of this memo is to request permission from the Public Works Committee to proceed
with bidding of the projects. The Sunflower and Greenbriar projects will be bid separately. It is
our understanding that this work has been budgeted in FY2015.
Attached for your information are the bid packages for both of the proposed projects. If you
have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 9, 2014
Subject: Sunflower/Greenbriar Pond Naturalization
PROJECT MANUAL
For
SUNFLOWER ESTATES POND IMPROVEMENTS
United City of Yorkville
Kendall County, Illinois
Bid Issue: JULY 2014
ENGINEERING ENTERPRISES, INC.
52 Wheeler Road
Sugar Grove, Illinois 60554
630/466-6700
BIDS DUE: AUGUST 8, 2014 @ 10:00 AM
Proposal Submitted By:
Name
Address
City State Zip
Phone Number
PROJECT MANUAL
for
SUNFLOWER ESTATES POND IMPROVEMENTS
United City of Yorkville
Kendall County, Illinois
Bid Issue: July 2014
ENGINEERING ENTERPRISES, INC.
52 Wheeler Road
Sugar Grove, Illinois 60554
630/466-6700
YO1424-C TABLE OF CONTENTS
PROJECT MANUAL
For
SUNFLOWER ESTATES POND IMPROVEMENTS
UNITED CITY OF YORKVILLE
Kendall County, Illinois
TABLE OF CONTENTS
CONTRACT DOCUMENTS
ADVERTISEMENT FOR BIDS AB-01 – 02
INFORMATION FOR BIDDERS IB-01 – 09
BID B-01 – 05
BID BOND BB-01 – 02
AGREEMENT A-01 – 04
PAYMENT BOND PAB-01 – 04
PERFORMANCE BOND PEB-01 – 04
NOTICE OF AWARD NA-01 – 02
NOTICE TO PROCEED NP-01 – 02
CHANGE ORDER CO-01 – 02
GENERAL CONDITIONS GC-01 – 11
SPECIAL PROVISIONS* 1 – 10
APPENDIX A – LOCATION EXHIBIT and BASIN AS-BUILTS
APPENDIX B – SEEDING MIXTURES
*See Separate Table of Contents Included in this Section
(continued) AB-01
ADVERTISEMENT FOR BIDS
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Separate sealed BIDS for the construction of Sunflower Estates Pond
Improvements; which consists of the installation of native vegetation on three ponds
including site preparation, seeding and plug installation, algaecide treatment, and three
years of maintenance will be received by United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560 until 10:00 a.m., local time, August 8, 2014, and then at said
office publicly opened and read aloud.
The CONTRACT DOCUMENTS may be examined at the following location:
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
A certified check or bank draft, payable to the order of The United City of Yorkville
negotiable U.S. Government bond (at par value) or a satisfactory Bid Bond executed by
the Bidder and an acceptable surety in an amount equal to ten percent (10%) of the
total Bid shall be submitted with each Bid.
Attention is called to the fact that not less than the minimum salaries and wages as
set forth in the Contract Documents must be paid on this project and that the Contractor
must ensure that employees and applicants for employment are not discriminated
against because of their race, color, religion, sex, or national origin.
The United City of Yorkville reserves the right to reject all Bids or to waive any
informalities in the bidding.
ADVERTISEMENT FOR BIDS
Page 2
(continued) AB-02
Bids may be held by The United City of Yorkville for a period not to exceed 60 days
from the date of the opening of Bids for the purpose of reviewing the Bids and
investigating the qualifications of Bidders, prior to awarding of the Contract.
The United City of Yorkville is an equal opportunity employer.
Copies of the CONTRACT DOCUMENTS may be obtained at the office of
Engineering Enterprises, Inc., located at 52 Wheeler Road, Sugar Grove, Illinois 60554
Telephone 630/466-6700
upon payment of $25.00 for each set, which is not refundable.
July 15, 2014 By Order of the United City of Yorkville
Beth Warren, City Clerk
(continued) IB-01
INFORMATION FOR BIDDERS
BIDS will be received by The United City of Yorkville, (herein called the "OWNER"),
at 800 Game Farm Road, Yorkville, IL 60560 until 10:00 a.m., local time, August 8,
2014, and then at said office publicly opened and read aloud.
The WORK consists of the construction of Sunflower Estates Pond Improvements;
which consists of the installation of native vegetation on three ponds including site
preparation, seeding and plug installation, algaecide treatment, and three years of
maintenance.
Each BID must be submitted in a sealed envelope, addressed to The United City of
Yorkville, 800 Game Farm Road, Yorkville, IL 60560. Each sealed envelope containing
a BID must be plainly marked on the outside as BID for Sunflower Estates Pond
Improvements and the envelope should bear on the outside the name of the BIDDER,
his address, and his license number if applicable. If forwarded by mail, the sealed
envelope containing the BIDS must be enclosed in another envelope addressed to the
OWNER at 800 Game Farm Road, Yorkville, IL 60560.
All BIDS must be made on the required BID form. All blank spaces for BID prices
must be clearly filled in, in ink or typewritten. The BID form must be fully completed and
executed when submitted. Numbers should be stated in figures and the signatures of
all individuals must be in longhand. The completed form should be without
interlineation, alterations, or erasures.
Each bid must give the full business address of the BIDDER and must be signed by
the BIDDER with his or her usual signature. BIDS by partnerships must furnish the full
names of all partners and must be signed in the partnership name by a general partner
with authority to bind the partnership in such matters.
INFORMATION FOR BIDDERS
Page 2
(continued) IB-02
BIDS by corporations must be signed with the legal name of the corporation,
followed by the signature and designation of the president, secretary, or other person
authorized to bind the corporation in this matter. The name of each person signing
shall also be typed or printed below the signature. When requested by the OWNER,
satisfactory evidence of the authority of the office signing on behalf of the corporation
shall be furnished. A BIDDER’s failure to properly sign required forms may result in
rejection of the BID.
The OWNER reserves the right to reject any and all bid proposals, to contract work
with whomever and in whatever manner the OWNER decides, to abandon the work
entirely, or to waive any informality or non-substantive irregularity as the interest of the
OWNER may require.
Any BID may be modified or withdrawn prior to the above scheduled time for the
opening of BIDS or authorized postponement thereof. Any BID received after the time
and date specified shall not be considered. No BIDDER may withdraw a BID within
60 days after the actual date of the opening thereof.
Any addenda or bulletins issued during the time of bidding shall form a part of the
specifications issued to BIDDERS for the preparation of their proposals and shall
continue a part of the Contract Documents.
Should there be reasons why the contract cannot be awarded within the specified
period, the time may be extended upon mutual agreement between the OWNER and
the BIDDER.
The quantities shown are approximate. The OWNER reserves the right to increase
or decrease quantities as desired. BIDDERS must satisfy themselves of the accuracy
of the estimated quantities in the BID Schedule by examination of the site and a review
INFORMATION FOR BIDDERS
Page 3
(continued) IB-03
of the exhibits and specifications including ADDENDA. After BIDS have been
submitted, the BIDDER shall not assert that there was a misunderstanding concerning
the quantities of WORK or of the nature of the WORK to be done. The BIDDER must
BID all items contained in the BID schedule.
The OWNER shall provide to BIDDERS prior to BIDDING, all information which is
pertinent to, and delineates and describes, the land owned and construction easements
required or to be acquired.
The CONTRACT DOCUMENTS contain the provisions required for the construction
of the PROJECT. Information obtained from an officer, agent, or employee of the
OWNER or any other person shall not affect the risks or obligations assumed by the
CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.
The CONTRACTOR shall cooperate with other contractors that work on any portion
of projects directly or indirectly related to this PROJECT. The CONTRACTOR shall
schedule his construction to minimize conflicts in common work areas and to maintain
continuity in construction and traffic management.
After award of the CONTRACT, a preconstruction meeting will be held, with
representatives of the OWNER, ENGINEER, and CONTRACTOR, including the
superintendent actually assigned to this PROJECT. This meeting will be held prior to
the beginning of WORK. The PROJECT will be reviewed at that time.
At the preconstruction meeting, the CONTRACTOR shall furnish to the OWNER and
ENGINEER their proposed schedule of improvements, including estimated time of
completion for the various work items along with their proposed mobilization plan and
soil erosion and sedimentation control plan.
INFORMATION FOR BIDDERS
Page 4
(continued) IB-04
The CONTRACTOR will dispose of all unsuitable and unusable materials off-site at
an approved location in a manner that public or private property will not be damaged or
endangered. This WORK is considered incidental to the cost of the PROJECT.
Location of utilities shown on plans is approximate only, and is not necessarily
complete. CONTRACTOR shall make their own investigations as to location of all
existing underground structures, cables, and pipe lines.
The BIDDER hereby agrees to commence WORK under this contract on or before a
date to be specified in the NOTICE TO PROCEED. The BIDDER shall complete the
seeding portion of the Sunflower Estate Pond Improvements by November 30, 2014,
and shall complete the plug installation by June 1, 2015. Completion is defined as
completion of all work with the exception of the maintenance work which shall be
completed by June 1 annually for three years. BIDDER further agrees to pay as
liquidated damages, the sum of $475 for each consecutive calendar day thereafter the
time of completion as provided in Section 15 of the General Conditions.
Each BID must be accompanied by a BID BOND payable to the OWNER for ten
(10) percent of the total amount of the BID. As soon as the BID prices have been
compared, the OWNER will return the BONDS of all except the three lowest
responsible BIDDERS. When the Agreement is executed, the BONDS of the two
remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful
BIDDER will be retained until the payment BOND and the performance BOND have
been executed and approved, after which it will be returned. A certified check may be
used in lieu of a BID BOND.
INFORMATION FOR BIDDERS
Page 5
(continued) IB-05
A payment BOND and a performance BOND, each in the amount of 100 percent of
the CONTRACT PRICE, with a corporate surety approved by the OWNER, will be
required for the faithful performance of the contract.
Attorneys-in-fact who sign BID BONDS or payment BONDS and performance
BONDS must file with each BOND a certified and effective dated copy of their Power of
Attorney.
The party to whom the contract is awarded will be required to execute the
Agreement and obtain the payment BOND and performance BOND within ten (10)
calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER.
The NOTICE OF AWARD shall be accompanied by the necessary Agreement and
BOND forms. In case of failure of the BIDDER to execute the Agreement, the OWNER
may at his option consider the BIDDER in default, in which case the BID BOND
accompanying the proposal shall become the property of the OWNER, who may reject
all bids and call for new bids.
The OWNER within fifteen (15) days of receipt of acceptable payment BOND,
performance BOND, and Agreement signed by the party to whom the Agreement was
awarded shall sign the Agreement and return to such party an executed duplicate of the
Agreement. Should the OWNER not execute the Agreement within such period, the
BIDDER may by WRITTEN NOTICE withdraw his signed Agreement. Such notice of
withdrawal shall be effective upon receipt of the notice by the OWNER.
The NOTICE TO PROCEED shall be issued within fifteen (15) days of the execution
of the Agreement by the OWNER. Should there be reasons why the NOTICE TO
PROCEED cannot be issued within such period, the time may be extended by mutual
agreement between OWNER and CONTRACTOR. If the NOTICE TO PROCEED has
INFORMATION FOR BIDDERS
Page 6
(continued) IB-06
not been issued within the fifteen (15) day period or within the period mutually agreed
upon, the CONTRACTOR may terminate the Agreement without further liability on the
part of either party.
The OWNER may make such investigations as he deems necessary to determine
the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the
OWNER all such information and data for this purpose as the OWNER may request.
Upon the request of the OWNER, a BIDDER shall submit promptly to the OWNER
satisfactory evidence showing the BIDDER’s financial resources, the BIDDER’s
organization available for the performance of the contract and any other required
evidence of the BIDDER’s qualifications to perform the proposed contract. The
OWNER may consider such evidence before making its decision awarding the
proposed contract. Failure to submit evidence of a BIDDER’s responsibility to perform
the proposed contract may result in rejection of the bid.
The OWNER reserves the right to reject any BID if the evidence submitted by, or
investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly
qualified to carry out the obligations of the Agreement and to complete the WORK
contemplated therein.
A conditional or qualified BID may not be accepted. A BID response to any specific
item of this bid with terms such as “negotiable”, “will negotiate”, or similar, will be
considered as non-compliance with that specific term.
Award will be made to the low, responsive, responsible BIDDER.
All applicable laws, ordinances, and the rules and regulations of all authorities
having jurisdiction over construction of the PROJECT shall apply to the contract
INFORMATION FOR BIDDERS
Page 7
(continued) IB-07
throughout including the Employment of Illinois Workers on Public Works Act (30 ILCS
570).
BIDDER shall not discriminate on the basis of race, color, national origin or sex in
the performance of this contract. The contractor shall carry out applicable requirements
of 40 CFR Part 33 in the award and administration of contracts awarded under EPA
financial assistance agreements. Failure by the contractor to carry out these
requirements is a material breach of this contract which may result in the termination of
this contract or other legally available remedies.
In the event of any conflict or ambiguity between these instructions and state or
federal law or regulations, the latter shall prevail. Additionally, all equipment to be
supplied or services to be performed under the BID proposal shall conform to all
applicable requirements of local, state, and federal law. This project shall be tax
exempt. The United City of Yorkville’s tax exemption number will be provided to the
Contractor after contract award.
In the event of litigation, the BID documents, specifications, and related matters
shall be governed by and construed in accordance with the laws of the State of Illinois.
Venue shall be with the appropriate state court located in Kendall County, Illinois.
Each BIDDER is responsible for inspecting the site and for reading and being
thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of any
BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any
obligation in respect to his BID.
The OWNER will make progress payments to the CONTRACTOR within
30 calendar days of the date of receipt of a request for payment.
INFORMATION FOR BIDDERS
Page 8
IB-08
The BIDDER shall supply a list of all SUBCONTRACTORS that submitted proposals
and if requested by the OWNER the names and address of major material
SUPPLIERS. Each BIDDER, and their SUBCONTRACTORS, if any, must possess all
appropriate and required licenses or other permits to perform the work as identified in
contract documents. Upon request, each BIDDER shall furnish the OWNER with
evidence demonstrating possession of the required licenses or permits. Failure to
submit such evidence to the OWNER’s satisfaction may result in rejection of the BID.
The ENGINEER is Engineering Enterprises, Inc. Their address is 52 Wheeler
Road, Sugar Grove, Illinois 60554. Their telephone Number is 630/466-6700.
INFORMATION FOR BIDDERS
Page 9
IB-09
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
(continued) B-01
BID
Proposal of (hereinafter called "BIDDER"), organized and
existing under the laws of the State of doing business as
∗ to The United City of Yorkville (hereinafter called
"OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to
perform all WORK for the construction of Sunflower Estate Pond Improvements in strict
accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and
at the prices stated below.
If awarded the contract, the BIDDER hereby agrees to sign said contract and furnish
the necessary bonds and certificates of insurance within ten (10) days after the
NOTICE OF AWARD of this contract and agrees to perform in accordance with all
contract terms.
If awarded the contract, the BIDDER hereby agrees to commence WORK under this
contract on or before a date to be specified in the NOTICE TO PROCEED. The
BIDDER shall complete the seeding portion of the Sunflower Estate Pond
Improvements by November 30, 2014, and shall complete the plug installation by June
1, 2015. Completion is defined as completion of all work with the exception of the
maintenance work which shall be completed by June 1 annually for three years.
BIDDER further agrees to pay as liquidated damages, the sum of $475 for each
consecutive working day thereafter the time of completion as provided in Section 15 of
the General Conditions.
(I) By submission of the bid, each bidder certifies, and in the case of a joint bid each
party thereto certifies as to his own organization, that in connection with the bid:
∗ Insert “a corporation”, “a partnership”, or “an individual” as applicable.
BID
Page 2
(continued) B-02
(i) The prices in the bid have been arrived at independently, without
consultation, communication, or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with
any other bidder or with any competitor;
(ii) Unless otherwise required by law, the prices which have been
quoted in the bid have not knowingly been disclosed by the bidder,
prior to opening, directly or indirectly to any to other bidder or to
any competitor; and
(iii) No attempt has been made or will be made by the bidder to induce
any other person or firm to submit or not to submit a bid for the
purpose of restricting competition.
(II) Each person signing the bid shall certify that:
(i) He is the person in the bidder’s organization responsible within that
organization for the decision as to the prices being bid and that he
has not participated, and will not participate, in any action contrary
to (I) (i) through (I) (iii) above; or
(ii) He is not the person in the bidder’s organization responsible within
that organization for the decision as to the prices being bid but that
he has been authorized to act as agent for the persons responsible
for such decision in certifying that such persons have not
participated, and will not participate, in any action contrary to (I) (i)
through (I) (iii) above, and as their agent shall so certify; and shall
also certify that he has not participated, and will not participate, in
any action contrary to (I) (i) through (I) (iii) above.
BIDDER acknowledges receipt of the following ADDENDUM:
BID INSTRUCTIONS:
The BIDDER expressly agrees to the following provisions:
1. The BIDDER shall complete and submit the Bid Schedule included herein with
his/her Bid.
2. BIDDER agrees to perform all work described in the CONTRACT DOCUMENTS for
the following unit prices or lump sum contained in the following Bid Schedule:
BID
Page 3
(continued)B-03
BID SCHEDULE
ITEM UNIT
NO.UNIT QUANTITY PRICE AMOUNT
1 LSUM 1 $$
2 ACRE 1.5 $$
3 SOIL PREPARATION ACRE 1.5 $$
4 EACH 1500 $$
5 WET MESIC SEEDING ACRE 0.4 $$
6 PRAIRIE SEEDING ACRE 1.1 $$
7 EROSION CONTROL BLANKET S-150 (SLOPES)SQYD 7500 $$
8 EROSION CONTROL BLANKET C-125 (SHORELINE)SQYD 1800 $$
9 FOOT 2600 $$
10 EACH 3 $$
11 3 YEAR MAINTENANCE FOR PONDS EACH 3 $$
TOTAL BID (ITEMS 1 - 11)$
ITEM
BRUSH REMOVAL
TURF GRASS HERBICIDE APPLICATION
EMERGENT PLUG INSTALLATION
ALGACIDE TREATEMENT
WATERFOWL EXCLOSURE FENCING FOR EMERGENT PLUGS
BID
Page 4
B-04
(If an individual) Signature of Bidder (SEAL)
Business Address
(If a co-partnership) Firm Name
Signed By
Business Address
Insert
Names and
Addresses of
All Members
of the Firm
(If a corporation) Corporate Name _________________________________
Signed By
Business Address ________________________________
(Corporate Seal)
President
Insert
Name of Secretary
Officers
Treasurer
Attest:
Secretary
BID
Page 5
B-05
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
BB-01
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned
as Principal, and as
Surety, are hereby held and firmly bound unto United City of Yorkville as OWNER in the
penal sum of for the payment of
which, well and truly to be made, we hereby jointly and severally bind ourselves,
successors, and assigns.
Signed, this day of , 20 . The Condition of the above
obligation is such that whereas the Principal has submitted to The United City of
Yorkville a certain BID, attached hereto and made a part hereof to enter into a contract
in writing, for the Sunflower Estates Pond Improvements; which consists of the
installation of native vegetation on three ponds including site preparation, seeding and
plug installation, algaecide treatment, and three years of maintenance.
NOW, THEREFORE,
a. If said BID shall be rejected, or
b. If said BID shall be accepted and the Principal shall execute and deliver a
contract in the Form of Contract attached hereto (properly completed in
accordance with said BID) and shall furnish a BOND for his faithful
performance of said contract, and for the payment of all persons performing
labor or furnishing materials in connection therewith, and shall in all other
respects perform the agreement created by the acceptance of said BID,
then this obligation shall be void, otherwise the same shall remain in force and effect; it
being expressly understood and agreed that the liability of the Surety for any and all
claims hereunder shall, in no event, exceed the penal amount of the obligation as
herein stated.
BID BOND
Page 2
BB-02
The Surety, for value received, hereby stipulates and agrees that the obligations of said
Surety and its BOND shall be in no way impaired or affected by any extension of the
time within which the OWNER may accept such BID; and said Surety does hereby
waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands
and seals, and such of them as are corporations have caused their corporate seals to
be hereto affixed and these presents to be signed by their proper officers, the day and
year first set forth above.
(L.S.)
Principal
SEE ATTACHED RESOLUTION
Surety
By:
Attorney-in-Fact
Countersigned By:
Authorized Representative
IMPORTANT – Surety companies executing BONDS must appear on the Treasury
Department’s most current list (Circular 570 as amended) and be authorized to transact
business in the state where the PROJECT is located.
(continued) A-01
AGREEMENT
THIS AGREEMENT, made this day of , 20 by and
between The United City of Yorkville hereinafter called “OWNER” and
doing business as (a corporation) or
(a partnership) or (an individual), hereinafter called “CONTRACTOR”.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned:
1. The CONTRACTOR will commence and complete the construction of
Sunflower Estates Pond Improvements; which consists of the installation of native
vegetation on three ponds including site preparation, seeding and plug installation,
algaecide treatment, and three years of maintenance.
2. The CONTRACTOR will furnish all of the materials, supplies, tools,
equipment, labor, and other services necessary for the construction and completion of
the PROJECT as described herein.
3. The BIDDER hereby agrees to commence WORK under this contract on
or before a date to be specified in the NOTICE TO PROCEED. The BIDDER shall
complete the seeding portion of the Sunflower Estate Pond Improvements by
November 30, 2014, and shall complete the plug installation by June 1, 2015.
Completion is defined as completion of all work with the exception of the maintenance
work which shall be completed by June 1 annually for three years. BIDDER further
agrees to pay as liquidated damages, the sum of $475 for each consecutive working
day thereafter the time of completion as provided in Section 15 of the General
Conditions. If in the sole opinion of the ENGINEER the CONTRACTOR has pursued
the work and demonstrated due diligence in meeting the schedule, and is unable to
complete the installation due to weather related conditions, liquidated damages may at
AGREEMENT
Page 2
(continued) A-02
the sole discretion of the OWNER be waived, and an extension of the contract time will
be granted.
4. The CONTRACTOR agrees to perform all of the WORK described in the
CONTRACT DOCUMENTS and comply with the terms therein for the sum of
Dollars,
or as shown on the BID Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Advertisement for BIDS
(B) Information for BIDDERS
(C) BID
(D) BID BOND
(E) Agreement
(F) Payment BOND
(G) Performance BOND
(H) NOTICE OF AWARD
(I) NOTICE TO PROCEED
(J) CHANGE ORDER
(K) GENERAL CONDITIONS
(L) SPECIAL PROVISIONS
(M) APPENDICES
AGREEMENT
Page 3
(continued) A-03
(N) ADDENDA:
No. dated , 20 .
No. dated , 20 .
No. dated , 20 .
6. The OWNER will pay to the CONTRACTOR in the manner and at such
times as set forth in the General Conditions such amounts as required by the
CONTRACT DOCUMENTS.
7. The contractor shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 40 CFR Part 33 in the award and administration of contracts
awarded under EPA financial assistance agreements. Failure by the contractor to carry
out these requirements is a material breach of this contract which may result in the
termination of this contract or other legally available remedies.
8. This AGREEMENT shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns. IN WITNESS
WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this AGREEMENT in triplicate each of which shall be deemed
an original on the date first above written.
(no. of copies)
AGREEMENT
Page 4
A-04
OWNER:
The United City of Yorkville
BY
Name
(Please Type)
Title
(SEAL)
ATTEST:
Name
(Please Type)
Title
CONTRACTOR:
BY
Name
(Please Type)
Address
(SEAL)
ATTEST:
Name
(Please Type)
Title
(continued) PAB-01
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Name of Contractor)
(Address of Contractor)
a , hereinafter called Principal, and
(Corporation, Partnership, or Individual)
(Name of Surety)
(Address of Surety)
hereinafter called Surety, are held and firmly bound unto
United City of Yorkville
(Name of Owner)
800 Game Farm Road, Yorkville, IL 60560
(Address of Owner)
hereinafter called OWNER, in the penal sum of Dollars $( ).
in lawful money of the United States, for the payment of which sum well and truly to be
made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered
into a certain contract with the OWNER, dated the day of , 20 ,
a copy of which is hereto attached and made a part hereof for the construction of:
Sunflower Estates Pond Improvements; which consists of the installation of native
vegetation on three ponds including site preparation, seeding and plug installation,
algaecide treatment, and three years of maintenance.
PAYMENT BOND
Page 2
(continued) PAB-02
NOW THEREFORE, if the Principal shall promptly make payment to all persons, firms,
SUBCONTRACTORS, and corporations furnishing materials for or performing labor in
the prosecution of the WORK provided for in such contract, and any authorized
extension or modification thereof, including all amounts due for materials, lubricants, oil,
gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used
in connection with the construction of such WORK, and all insurance premiums on said
WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or
otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the
contract or to the WORK to be performed thereunder or the SPECIFICATIONS
accompanying the same shall in any way affect its obligation on this BOND, and it does
hereby waive notice of any change, extension of time, alteration or addition to the terms
of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and
CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may
be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in 3 (three) counterparts, each
one of which shall be deemed an original, this the day of , 20 .
ATTEST:
Principal
(Principal) Secretary
By (s)
Address
PAYMENT BOND
Page 3
(continued) PAB-03
Witness as to Principal
Address
Surety
ATTEST: By
Attorney-in-Fact
Witness as to Surety Address
Address
NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is
Partnership, all partners should execute BOND.
IMPORTANT: Surety companies executing BONDS must appear on the Treasury
Departments most current list (Circular 570 as amended) and be authorized to transact
business in the State where the PROJECT is located.
PAYMENT BOND
Page 4
PAB-04
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
(continued) PEB-01
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Name of Contractor)
(Address of Contractor)
a , hereinafter called Principal, and
(Corporation, Partnership, or Individual)
(Name of Surety)
(Address of Surety)
hereinafter called Surety, are held and firmly bound unto
United City of Yorkville
(Name of Owner)
800 Game Farm Road, Yorkville, IL 60560
(Address of Owner)
hereinafter called OWNER, in the penal sum of Dollars $( ).
in lawful money of the United States, for the payment of which sum well and truly to be
made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered
into a certain contract with the OWNER, dated the day of , 20 ,
a copy of which is hereto attached and made a part hereof for the construction of:
Sunflower Estates Pond Improvements; which consists of the installation of native
vegetation on three ponds including site preparation, seeding and plug installation,
algaecide treatment, and three years of maintenance
PERFORMANCE BOND
Page 2
(continued) PEB-02
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all
the undertakings, covenants, terms, conditions, and agreements of said contract during
the original term thereof, and any extensions thereof which may be granted by the
OWNER, with or without notice to the Surety and during that one year guaranty period,
and if he shall satisfy all claims and demands incurred under such contract, and shall
fully indemnify and save harmless the OWNER from all costs and damages which it
may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all
outlay and expense which the OWNER may incur in making good any default, then this
obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the
contract or to the WORK to be performed thereunder or the SPECIFICATIONS
accompanying the same shall in any way affect its obligation on this BOND, and it does
hereby waive notice of any change, extension of time, alteration or addition to the terms
of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and
CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may
be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in 3 (three) counterparts, each
one of which shall be deemed an original, this the day of , 20 .
ATTEST:
Principal
(Principal) Secretary
PERFORMANCE BOND
Page 3
(continued) PEB-03
By (s)
Address
Witness as to Principal
Address
Surety
ATTEST: By
Attorney-in-Fact
Witness as to Surety Address
Address
NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is
Partnership, all partners should execute BOND.
IMPORTANT: Surety companies executing BONDS must appear on the Treasury
Departments most current list (Circular 570 as amended) and be authorized to transact
business in the State where the PROJECT is located.
PERFORMANCE BOND
Page 4
PEB-04
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NA-01
NOTICE OF AWARD
TO:
PROJECT Description: Sunflower Estates Pond Improvements; which consists of the
installation of native vegetation on three ponds including site preparation, seeding and
plug installation, algaecide treatment, and three years of maintenance.
The OWNER has considered the BID submitted by you for the above described
WORK in response to its Advertisement for BIDS dated July 15, 2014, and Information
for Bidders.
You are hereby notified that your BID has been accepted for items in the amount
of $ .
You are required by the Information for Bidders to execute the Agreement and
furnish the required CONTRACTOR’S Performance BOND, Payment BOND, and
certificates of insurance within ten (10) calendar days from the date of this Notice to
you.
If you fail to execute said Agreement and to furnish said BONDS within ten (10)
days from the date of this Notice, said OWNER will be entitled to consider all your rights
arising out of the OWNER’S acceptance of your BID as abandoned and as a forfeiture
of your BID BOND. The OWNER will be entitled to such other rights as may be granted
by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to
the OWNER.
Dated this day of , 20 .
The United City of Yorkville
Owner
By
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
this day of , 20 .
By
Title
NOTICE OF AWARD
Page 2
NA-02
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NP-01
NOTICE TO PROCEED
To: Date:
Project: Sunflower Estate PondImprovements _____
You are hereby notified to commence WORK in accordance with the Agreement
dated , 20 , on or before , 20 ,
and you are to be completed with the seeding portion of the Sunflower Estate Pond
Improvements by November 30, 2014, and completed with the plug installation by June
1, 2015. Completion is defined as completion of all work with the exception of the
maintenance work which shall be completed by June 1 annually for three years.
The United City of Yorkville
Owner
By
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED
is hereby acknowledged by .
,
this the day
of , 20_____
By
Title
NOTICE TO PROCEED
Page 2
NP-02
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(continued) CO-01
CHANGE ORDER
Order No.
Date:
Agreement Date:
NAME OF PROJECT: Sunflower Estate Pond Improvements
OWNER:
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased)
by: $
The new CONTRACT PRICE including this CHANGE ORDER will be $
CHANGE ORDER NO. C-
Page 2
CO-02
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by calendar days.
The date for completion of all work will be (Date.)
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or
objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL
GENERAL CONDITIONS.
Requested by: CONTRACTOR
Recommended by: Engineering Enterprises, Inc.
Accepted by: The United City of Yorkville
GC-01
GENERAL CONDITIONS
1. Definitions 17. Subsurface Conditions
2. Additional Instructions and Detail Drawings 18. Suspension of Work, Termination and Delay
3. Schedules, Reports and Records 19. Payments to Contractors
4. Drawings and Specifications 20. Acceptance of Final Payment as Release
5. Shop Drawings 21. Insurance
6. Materials, Services and Facilities 22. Contract Security
7. Inspection and Testing 23. Assignments
8. Substitutions 24. Indemnification
9. Patents 25. Separate Contracts
10. Surveys, Permits, Regulations 26. Subcontracting
11. Protection of Work, Property, Persons 27. Engineer’s Authority
12. Supervision by Contractor 28. Land and Rights-of-Way
13. Changes in the Work 29. Guaranty
14. Changes in Contract Price 30. Arbitration
15. Time for Completion and Liquidated Damages 31. Taxes
16. Correction of Work 32. Prevailing Wages
1. DEFINITIONS
1.1 Wherever used in the CONTRACT DOCUMENTS, the
following terms shall have the meanings indicated which
shall be applicable to both the singular and plural thereof:
1.2 ADDENDA – Written, graphic, or pictorial instruments
issued prior to the execution of the Agreement which
modify or interpret any part of the CONTRACT
DOCUMENTS, including the DRAWINGS and
SPECIFICATIONS, by additions, deletions, clarifications or
corrections.
1.3 BID – The offer or proposal of the BIDDER submitted on
the prescribed form setting forth the prices for the WORK to
be performed.
1.4 BIDDER – Any person, firm or corporation submitting a BID
for the work.
1.5 BONDS – Bid, Performance, and Payment Bonds and
other instruments of security, furnished by the
CONTRACTOR and his surety in accordance with the
CONTRACT DOCUMENTS.
1.6 CHANGE ORDER – A written order to the CONTRACTOR
authorizing an addition, deletion or revision in the WORK
within the general scope of the CONTRACT DOCUMENTS,
or authorizing an adjustment in the CONTRACT PRICE or
CONTRACT TIME.
1.7 CONTRACT AND CONTRACT DOCUMENTS – The
CONTRACT is comprised of all the CONTRACT
DOCUMENTS, which form the integrated agreement
between the Owner and the Contractor. The CONTRACT
DOCUMENTS include the Advertisement for Bids,
Information for Bidders, BID, Bid Bond, Agreement
between the Owner and Contractor, Payment Bond,
Performance Bond, NOTICE OF AWARD, NOTICE TO
PROCEED, CHANGE ORDER, FIELD ORDER,
DRAWINGS, SPECIFICATIONS,ADDENDA, and other
documents as provided herein, whether issued before or
after the execution of the Agreement.
1.8 CONTRACT PRICE – The total monies payable to the
CONTRACTOR under the terms and conditions of the
CONTRACT DOCUMENTS.
1.9 CONTRACT TIME – The number of calendar days stated in
the CONTRACT DOCUMENTS for the completion of the
WORK.
1.10 CONTRACTOR – The person, firm or corporation with
whom the OWNER has executed the Agreement.
1.11 DRAWINGS – The part of the CONTRACT DOCUMENTS
which show the characteristics and scope of WORK to be
performed and which have been prepared or approved by
the ENGINEER.
1.12 ENGINEER – The person, firm or corporation named as
such in the CONTRACT DOCUMENTS.
1.13 FIELD ORDER – A written order effecting a change in the
WORK not involving an adjustment in the CONTRACT
PRICE or an extension of the CONTRACT TIME, issued by
the ENGINEER to the CONTRACTOR during construction.
1.14 NOTICE OF AWARD – The written notice of the
acceptance of the BID from the OWNER to the successful
BIDDER.
1.15 NOTICE TO PROCEED – Written communication issued
by the OWNER to the CONTRACTOR authorizing him to
proceed with the WORK and establishing the date of
commencement of the WORK.
1.16 OWNER – A public or quasi-public body or authority,
corporation, association, partnership, or individual for whom
the WORK is to be performed.
1.17 PROJECT – The undertaking to be performed as provided
in the CONTRACT DOCUMENTS.
1.18 RESIDENT PROJECT REPRESENTATIVE – The
authorized representative of the OWNER who is assigned
to the PROJECT site or any part thereof.
1.19 SHOP DRAWINGS – All drawings, diagrams, illustrations,
brochures, schedules and other data which are prepared by
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the CONTRACTOR, a SUBCONTRACTOR, manufacturer,
SUPPLIER or distributor, which illustrate how specific
portions of the WORK shall be fabricated or installed.
1.20 SPECIFICATIONS – A part of the CONTRACT
DOCUMENTS consisting of written descriptions of a
technical nature of materials, equipment, construction
systems, standards and workmanship.
1.21 SUBCONTRACTOR – An individual, firm or corporation
having a direct contract with the CONTRACTOR or with
any other SUBCONTRACTOR for the performance of a
part of the WORK at the site.
1.22 SUBSTANTIAL COMPLETION – That date as certified by
the ENGINEER when the construction of the PROJECT or
a specified part thereof is sufficiently completed, in
accordance with the CONTRACT DOCUMENTS, so that
PROJECT or specified part can be utilized for the purposes
for which it is intended.
1.23 SUPPLEMENTAL GENERAL CONDITIONS –
Modifications to General Conditions required by a Federal
agency for participation in the PROJECT and approved by
the agency in writing prior to inclusion in the CONTRACT
DOCUMENTS, or such requirements that may be imposed
by applicable state laws.
1.24 SUPPLIER – Any person or organization who supplies
materials or equipment for the WORK, including that
fabricated to a special design, but who does not perform
labor at the site.
1.25 WORK – All labor necessary to produce the construction
required by the CONTRACT DOCUMENTS, and all
materials and equipment incorporated or to be incorporated
in the PROJECT.
1.26 WRITTEN NOTICE – Any notice to any party of the
Agreement relative to any part of this Agreement in writing
and considered delivered and the service thereof
completed, when posted by certified or registered mail to
the said party at his last given address, or delivered in
person to said party or his authorized representative on the
WORK.
2. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS
2.1 The CONTRACTOR may be furnished additional
instructions and detail drawings, by the ENGINEER, as
necessary to carry out the WORK required by the
CONTRACT DOCUMENTS.
2.2 The additional drawings and instruction thus supplied will
become a part of the CONTRACTOR DOCUMENTS. The
CONTRACTOR shall carry out the WORK in accordance
with the additional detail drawings and instructions. In the
event of conflicts or discrepancies among the Contract
Documents, interpretations will be based on the following
priorities;
a. The Agreement.
b. Change Orders and Supplemental Instructions
c. The Supplementary Conditions
d. The General Conditions
e. The Drawings and Specifications. In the case of an
inconsistency between Drawings and Specifications not
clarified by addendum, and subject to subsection 4.3
hereof, the better quality or greater quantity of Work
shall be provided in accordance with the ENGINEER’S
interpretations.
3. SCHEDULES, REPORTS AND RECORDS
3.1 The CONTRACTOR, promptly after being awarded the
Contract, shall submit to the OWNER such schedule of
quantities and costs, progress schedules, payrolls, reports,
estimates, records and other data where applicable as are
required by the CONTRACT DOCUMENTS for the WORK
to be performed, and shall update any such schedule as
shall be required by the current conditions of the Work.
3.2 Prior to the first partial payment estimate the
CONTRACTOR shall submit construction progress
schedules showing the order in which he proposes to carry
on the WORK, including dates at which he will start the
various parts of the WORK, estimated date of completion of
each part, which shall not exceed the time limits as
contained in the Contract Documents, and, as applicable:
3.2.1 The dates at which special detail drawings will be
required; and
3.2.2 Respective dates for submission of SHOP
DRAWINGS, the beginning of manufacturer, the
testing and the installation of materials, supplies
and equipment.
3.3 The CONTRACTOR shall also submit a schedule of
payments that he anticipates he will earn during the course
of the WORK.
4. DRAWINGS AND SPECIFICATIONS
4.1 CONTRACTOR and any SUBCONTRACTOR or Supplier
or other individual or entity performing or furnishing any of
the WORK under a direct or indirect contract with OWNER:
(i) shall not have or acquire any title to or ownership rights
in any of the Drawings, Specifications, or other documents
(or copies of any thereof) prepared by or bearing the seal of
ENGINEER or ENGINEER’S consultant, including
electronic media editions; and (ii) shall not reuse any of
such Drawings, Specifications, other documents, or copies
thereof on extensions of the PROJECT or any other
projects without written consent of OWNER and
ENGINEER and specific written verification or adaption by
ENGINEER. This prohibition will survive final payment,
completion, and acceptance of the WORK, or termination
or completion of the Contract. Nothing herein shall
preclude CONTRACTOR from retaining copies of the
CONTRACT DOCUMENTS for record purposes.
4.2 The intent of the DRAWINGS and SPECIFICATIONS is
that the CONTRACTOR shall furnish all labor, materials,
tools, equipment, and transportation necessary for the
proper execution of the WORK in accordance with the
CONTRACT DOCUMENTS and all incidental work
necessary to complete the PROJECT in an acceptable
manner, ready for use, occupancy or operation by the
OWNER.
4.3 In case of conflict between the DRAWINGS and
SPECIFICATIONS, the SPECIFICATIONS shall govern.
Figure dimensions on DRAWINGS shall govern over scale
dimensions, and detailed DRAWINGS shall govern over
general DRAWINGS.
4.4 Any discrepancies found between the DRAWINGS and
SPECIFICATIONS and site conditions or any
inconsistencies or ambiguities in the DRAWINGS or
SPECIFICATIONS shall be immediately reported to the
GC-03
ENGINEER in writing within three business days. The
ENGINEER shall promptly correct such inconsistencies or
ambiguities in writing. WORK done by the CONTRACTOR
after his discovery of such discrepancies, inconsistencies
or ambiguities shall be done at the CONTRACTOR’S risk.
5. SHOP DRAWINGS
5.1 The CONTRACTOR shall provide SHOP DRAWINGS as
may be necessary for the prosecution of the WORK as
required by the CONTRACT DOCUMENTS. The
ENGINEER shall promptly review all SHOP DRAWINGS.
The ENGINEER’S approval of any SHOP DRAWINGS
shall not release the CONTRACTOR from responsibility for
deviations from the CONTRACT DOCUMENTS. The
approval of any SHOP DRAWING which substantially
deviates from the requirements of the CONTRACT
DOCUMENTS shall be evidenced by a CHANGE ORDER.
5.2 When submitted for the ENGINEER’S review, SHOP
DRAWINGS shall bear the CONTRACTOR’S certification
that he has reviewed, checked and approved the SHOP
DRAWINGS, that he has determined and verified materials,
field measurements, field construction criteria and they are
in conformance with the requirements of the CONTRACT
DOCUMENTS.
5.3 Portions of the WORK requiring a SHOP DRAWING or
sample submission shall not begin until the SHOP
DRAWING or submission has been approved by the
ENGINEER. A copy of each approved SHOP DRAWING
and each approved sample shall be kept in good order by
the CONTRACTOR at the site and shall be available to the
ENGINEER.
6. MATERIALS, SERVICES AND FACILITIES
6.1 It is understood that, except as otherwise specifically stated
in the CONTRACT DOCUMENTS, the CONTRACTOR
shall provide and pay for all materials, labor, tools,
equipment, water, light, power, transportation, supervision,
temporary construction of any nature, and all other services
and facilities of any nature whatsoever necessary to
execute, complete and deliver the WORK within the
specified time. Materials and equipment shall be new and
of good quality unless otherwise provided by the
CONTRACT DOCUMENTS.
6.2 Materials and equipment shall be so stored as to insure the
preservation of their quality and fitness for the WORK.
Stored materials and equipment to be incorporated in the
WORK shall be located so as to facilitate prompt
inspection.
6.3 Manufactured articles, materials and equipment shall be
applied, installed, connected, erected, used, cleaned and
conditioned as directed by the manufacturer.
6.4 Materials, supplies and equipment shall be in accordance
with samples submitted by the CONTRACTOR and
approved by the ENGINEER.
6.5 Materials, supplies or equipment to be incorporated into the
WORK shall not be purchased by the CONTRACTOR or
the SUBCONTRACTOR subject to a chattel mortgage or
under a conditional sale contract or other agreement by
which an interest is retained by the seller.
7. INSPECTION AND TESTING
7.1 All materials and equipment used in the construction of the
PROJECT shall be subject to adequate inspection and
testing in accordance with generally accepted standards,
as required and defined in the CONTRACT DOCUMENTS.
7.2 The OWNER shall provide all inspection and testing
services not required by the CONTRACT DOCUMENTS.
7.3 The CONTRACTOR shall provide at his expense the
testing and inspection services required by the CONTRACT
DOCUMENTS.
7.4 If the CONTRACT DOCUMENTS, laws, ordinances, rules,
regulations or orders of any public authority having
jurisdiction require any WORK to specifically be inspected,
tested, or approved by someone other than the
CONTRACTOR, the CONTRACTOR will give the
ENGINEER timely notice of readiness. The
CONTRACTOR will then furnish the ENGINEER the
required certificates of inspection, testing or approval.
7.5 Inspections, tests or approvals by the engineer or others
shall not relieve the CONTRACTOR from his obligations to
perform the WORK in accordance with the requirements of
the CONTRACT DOCUMENTS.
7.6 The ENGINEER and his representatives will at all times
have access to the WORK. In addition, authorized
representatives and agents shall be permitted to inspect all
work, materials, payrolls, records of personnel, invoices of
materials and other relevant data and records. The
CONTRACTOR will provide proper facilities for such
access and observation of the WORK and also for any
inspection or testing thereof.
7.7 If any WORK is covered contrary to the written instructions
of the ENGINEER it must, if requested by the ENGINEER,
be uncovered for his observation and replaced at the
CONTRACTOR’S expense.
7.8 If the ENGINEER considers it necessary or advisable that
covered WORK be inspected or tested by others, the
CONTRACTOR, at the ENGINEER’S request, will uncover,
expose or otherwise make available for observation,
inspection or testing as the ENGINEER may require, that
portion of the WORK in question, furnishing all necessary
labor, materials, tools, and equipment. If it is found that
such WORK is defective, the CONTRACTOR will bear all
the expenses of such uncovering, exposure, observation,
inspection and testing and of satisfactory reconstruction. If,
however, such WORK is not found to be defective, the
CONTRACTOR will be allowed an increase in the
CONTRACT PRICE or an extension of the CONTRACT
TIME, or both, directly attributable to such uncovering,
exposure, observation, inspection, testing and
reconstruction and an appropriate CHANGE ORDER shall
be issued.
8. SUBSTITUTIONS
8.1 Whenever a material, article or piece of equipment is
identified on the DRAWINGS or SPECIFICATIONS by
reference to brand name or catalogue number, it shall be
understood that this is referenced for the purpose of
defining the performance or other salient requirements and
that other products of equal capacities, quality and function
shall be considered. The CONTRACTOR may recommend
the substitution of a material, article, or piece of equipment
of equal substance and function for those referred to in the
CONTRACT DOCUMENTS by reference to brand name or
GC-04
catalogue number, and if, in the opinion of the ENGINEER,
such material, article, or piece of equipment is of equal
substance and function to that specified, the ENGINEER
may approve its substitution and use by the
CONTRACTOR. Any cost differential shall be deductible
from the CONTRACT PRICE and the CONTRACT
DOCUMENTS shall be appropriately modified by CHANGE
ORDER. The CONTRACTOR warrants that if substitutes
are approved, no major changes in the function or general
design of the PROJECT will result. Incidental changes or
extra component parts required to accommodate the
substitute will be made by the CONTRACTOR without a
change in the CONTRACT PRICE or CONTRACT TIME.
9. PATENTS
9.1 The CONTRACTOR shall pay all applicable royalties and
license fees. He shall defend all suits or claims for
infringement of any patent rights and save the OWNER
harmless from loss on account thereof, except that the
OWNER shall be responsible for any such loss when a
particular manufacturer or manufacturers is specified,
however if the CONTRACTOR has reason to believe that
the design, process or product specified is an infringement
of a patent, he shall be responsible for such loss unless he
promptly gives such information to the ENGINEER.
10. SURVEYS, PERMITS, REGULATIONS
10.1 The OWNER shall furnish all boundary surveys and
establish all base lines for locating the principal component
parts of the WORK together with a suitable number of
benchmarks adjacent to the WORK as shown in the
CONTRACT DOCUMENTS. From the information
provided by the OWNER, unless otherwise specified in the
CONTRACT DOCUMENTS, the CONTRACTOR shall
develop and make all detail surveys needed for
construction such as slope stakes, batter boards, stakes for
pile locations and other working points, lines, elevations
and cut sheets. The Contractor shall field verify utility
locations and shall be responsible to have public and
private utilities located within the areas being disturbed to
implement the Work on site.
10.2 The CONTRACTOR shall carefully preserve benchmarks,
reference points and stakes and, in case of willful or
careless destruction, he shall be charged with the resulting
expense and shall be responsible for any mistakes that
may be caused by their unnecessary loss or disturbance.
10.3 Permits and licenses of a temporary nature necessary for
the prosecution of the WORK shall be secured and paid for
by the CONTRACTOR unless otherwise stated in the
SUPPLEMENTAL GENERAL CONDITIONS. Permits,
licenses and easements for permanent structures or
permanent changes in existing facilities shall be secured
and paid for by the OWNER, unless otherwise specified.
The CONTRACTOR shall give all notices and comply with
all laws, ordinances, rules and regulations bearing on the
conduct of the WORK as drawn and specified. If the
CONTRACTOR observes that the CONTRACT
DOCUMENTS are at variance therewith, he shall promptly
notify the ENGINEER in writing and any necessary
changes shall be adjusted as provided in Section 13.
CHANGES IN THE WORK.
11. PROTECTION OF WORK, PROPERTY AND PERSONS
11.1 The CONTRACTOR will be responsible for initiating,
maintaining and supervising all safety precautions and
programs in connection with the WORK. He will take all
necessary precautions for the safety of, and will provide the
necessary protection to prevent damage, injury or loss to all
employees thereby, all the WORK and all materials or
equipment to be incorporated therein, whether in storage
on or off the site, and other property at the site or adjacent
thereto, including trees, shrubs, lawns, walks, pavements,
roadways, structures and utilities not designated for
removal, relocation or replacement in the course of
construction.
11.2 The CONTRACTOR will comply with all applicable laws,
ordinances, rules, regulations and orders of any public
body having jurisdiction. He will erect and maintain, as
required by the conditions and progress of the WORK, all
necessary safeguards for safety and protection. He will
notify owners of adjacent utilities when prosecution of the
WORK may affect them. The CONTRACTOR will remedy
all damage, injury or loss to any property caused, directly or
indirectly, in whole or in part, by the CONTRACTOR, any
SUBCONTRACTOR or anyone directly or indirectly
employed by any of them or anyone for whose acts any of
them be liable, except damage or loss attributable to the
fault of the CONTRACT DOCUMENTS or to the acts or
omissions of the OWNER or the ENGINEER or anyone
employed by either of them or anyone for whose acts either
of them may be liable, and not attributable, directly or
indirectly, in whole or in part, to the fault or negligence of
the CONTRACTOR.
11.3 In emergencies affecting the safety of persons or the
WORK or property at the site or adjacent thereto, the
CONTRACTOR, without special instruction or authorization
from the ENGINEER or OWNER, shall act to prevent
threatened damage, injury or loss. He will give the
ENGINEER prompt WRITTEN NOTICE of any significant
changes in the WORK or deviations from the CONTRACT
DOCUMENTS caused thereby, and a CHANGE ORDER
shall thereupon be issued covering the changes and
deviations involved.
12. SUPERVISION BY CONTRACTOR
12.1 The CONTRACTOR will supervise and direct the WORK
using the Contractor’s best skill and attention. He will be
solely responsible for and control the means, methods,
techniques, sequences and procedures of construction.
The CONTRACTOR will employ and maintain on the
WORK a qualified supervisor or superintendent who shall
have been designated in writing by the CONTRACTOR as
the CONTRACTOR’S representative at the site. The
supervisor shall have full authority to act on behalf of the
CONTRACTOR and all communications given to the
supervisor shall be as binding as if given to the
CONTRACTOR. The supervisor shall be present on the
site at all times as required to perform adequate
supervision and coordination of the WORK.
13. CHANGES IN THE WORK
13.1 The OWNER may at any time, as the need arises, order
changes within the scope of WORK without invalidating the
Agreement. If such changes increase or decrease the
amount due under the CONTRACT DOCUMENTS, or the
time required for performance of the WORK, an equitable
adjustment shall be authorized by CHANGE ORDER.
13.2 The ENGINEER, also, may at any time, by issuing a FIELD
ORDER, make changes in the details of the WORK. The
CONTRACTOR shall proceed with the performance of any
GC-05
changes in the WORK so ordered by the ENGINEER
unless the CONTRACTOR believes that such FIELD
ORDER entitles him to a change in CONTRACT PRICE or
TIME, or both, in which event he shall give the ENGINEER
WRITTEN NOTICE thereof within seven (7) days after the
receipt of the ordered change. Thereafter the
CONTRACTOR shall document the basis for the change in
CONTRACT PRICE or TIME within thirty (30) days. The
CONTRACTOR shall not execute such changes pending
the receipt of an executed CHANGE ORDER or further
instruction from the OWNER.
14. CHANGES IN CONTRACT PRICE
14.1 The CONTRACT PRICE may be changed only by a
CHANGE ORDER. The value of any WORK covered by a
CHANGE ORDER or of any claim for increase or decrease
in the CONTRACT PRICE shall be determined by one or
more of the following methods in the order of precedence
listed below:
(a) Unit prices previously approved.
(b) An agreed lump sum.
(c) The actual cost for labor, direct overhead, materials,
supplies, equipment, and other services necessary to
complete the work. In addition there shall be added
an amount to be agreed upon but not to exceed fifteen
(15) percent of the actual cost of the WORK to cover
the cost of general overhead and profit.
15. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
15.1 The date of beginning and the time for completion of the
WORK are essential conditions of the CONTRACT
DOCUMENTS and the WORK embraced shall be
commenced on a date specified in the NOTICE TO
PROCEED.
15.2 The CONTRACTOR will proceed with the WORK at such
rate of progress to insure full completion within the
CONTRACT TIME. It is expressly understood and agreed,
by and between the CONTRACTOR and the OWNER, that
the CONTRACT TIME for the completion of the WORK
described herein is a reasonable time, taking into
consideration the average climatic and economic conditions
and other factors prevailing in the locality of the WORK.
15.3 The parties acknowledge that the CONTRACT TIME is of
the essence, and that the OWNER will suffer damages if
the CONTRACTOR shall fail to complete the WORK within
the CONTRACT TIME, or extension of time granted by the
OWNER. It is acknowledged that such damages are
difficult to calculate and that the parties agree that the
liquidated damages as specified in the BID are reasonable,
and are intended as liquidated damages and not as a
penalty. In the event the CONTRACTOR shall fail to
complete the WORK within the CONTRACT TIME, then the
CONTRACTOR will pay to the OWNER the amount for
liquidated damages as specified in the BID for each
calendar day that the CONTRACTOR shall be in default
after the time stipulated in the CONTRACT DOCUMENTS.
15.4 The CONTRACTOR shall not be charged with liquidated
damages or any excess cost when the delay in completion
of the WORK is due to the following, and the
CONTRACTOR has promptly given WRITTEN NOTICE of
such delay to the OWNER or ENGINEER.
15.4.1 To any preference, priority or allocation order
duly issued by the OWNER.
15.4.2 To unforeseeable causes beyond the control and
without the fault or negligence of the
CONTRACTOR, including but not restricted to,
acts of God, or of the public enemy, acts of the
OWNER, acts of another CONTRACTOR in the
performance of a contract with the OWNER,
fires, floods, epidemics, quarantine restrictions,
strikes, freight embargoes, and abnormal and
unforeseeable weather; and
15.4.3 To any delays of SUBCONTRACTORS
occasioned by any of the causes specified in
paragraphs 15.4.1 and 15.4.2 of this article.
16. CORRECTION OF WORK
16.1 The CONTRACTOR shall promptly remove from the
premises all WORK rejected by the ENGINEER for failure
to comply with the CONTRACT DOCUMENTS, whether
incorporated in the construction or not, and the
CONTRACTOR shall promptly replace and re-execute the
WORK in accordance with the CONTRACT DOCUMENTS
and without expense to the OWNER and shall bear the
expense of making good all WORK of other
CONTRACTORS destroyed or damaged by such removal
or replacement.
16.2 All removal and replacement WORK shall be done at the
CONTRACTOR’S expense. If the CONTRACTOR does
not take action to remove such rejected WORK within ten
(10) days after receipt of WRITTEN NOTICE, the OWNER
may remove such WORK and store the materials at the
expense of the CONTRACTOR.
17. SUBSURFACE CONDITIONS
17.1 The CONTRACTOR shall promptly, and before such
conditions are disturbed, except in the event of an
emergency, notify the OWNER by WRITTEN NOTICE of:
17.1.1 Subsurface or latent physical conditions at the
site differing materially from those indicated in
the CONTRACT DOCUMENTS; or
17.1.2 Unknown physical conditions at the site, of an
unusual nature, differing materially from those
ordinarily encountered and generally recognized
as inherent in WORK of the character provided
for in the CONTRACT DOCUMENTS.
17.2 The OWNER shall promptly investigate the conditions, and
if he finds that such conditions do so materially differ and
cause an increase or decrease in the cost of, or in the time
required for, performance of the WORK, an equitable
adjustment shall be made and the CONTRACT
DOCUMENTS shall be modified by a CHANGE ORDER.
Any claim of the CONTRACTOR for adjustment hereunder
shall not be allowed unless he has given the required
WRITTEN NOTICE; provided that the OWNER may, if he
determines the facts so justify, consider and adjust any
such claims asserted before the date of final payment.
18. SUSPENSION OF WORK, TERMINATION AND DELAY
18.1 The OWNER may suspend the WORK or any portion
thereof for a period of not more than ninety days or such
further time as agreed upon by the CONTRACTOR, by
WRITTEN NOTICE to the CONTRACTOR and the
ENGINEER which notice shall fix the date on which WORK
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shall be resumed. The CONTRACTOR will resume that
WORK on the date so fixed. The CONTRACTOR will be
allowed an increase in the CONTRACT PRICE or an
extension of the CONTRACT TIME, or both, directly
attributable to any suspension.
18.2 If the CONTRACTOR is adjudged a bankrupt or insolvent,
or if he makes a general assignment for the benefit of his
creditors, or if a trustee or receiver is appointed for the
CONTRACTOR or for any of his property, or if he files a
petition to take advantage of any debtor’s act, or to
reorganize under the bankruptcy or applicable laws, or if he
repeatedly fails to supply sufficient skilled workmen or
suitable materials or equipment, or if he repeatedly fails to
make prompt payments to SUBCONTRACTORS or for
labor, materials or equipment or if he disregards laws,
ordinances, rules, regulations or orders of any public body
having jurisdiction of the WORK or if he disregards the
authority of the ENGINEER, or if he otherwise violates any
provision of the CONTRACT DOCUMENTS, then the
OWNER may, without prejudice to any other right or
remedy and after giving the CONTRACTOR and his surety
a minimum of ten (10) days from delivery of a WRITTEN
NOTICE, terminate the services of the CONTRACTOR and
take possession of the PROJECT and of all materials,
equipment, tools, construction equipment and machinery
thereon owned by the CONTRACTOR, and finish the
WORK by whatever method he may deem expedient. In
such case the CONTRACTOR shall not be entitled to
receive any further payment until the WORK is finished. If
the unpaid balance of the CONTRACT PRICE exceeds the
direct and indirect costs of completing the PROJECT,
including compensation for additional professional services,
such excess SHALL BE PAID TO THE CONTRACTOR. If
such costs exceed such unpaid balance, the
CONTRACTOR will pay the difference to the OWNER.
Such costs incurred by the OWNER will be determined by
the ENGINEER and incorporated in a CHANGE ORDER.
18.3 Where the CONTRACTOR’S services have been so
terminated by the OWNER, said termination shall not affect
any right of the OWNER against the CONTRACTOR then
existing or which may thereafter accrue. Any retention or
payment of monies by the OWNER due the
CONTRACTOR will not release the CONTRACTOR from
compliance with the CONTRACT DOCUMENTS.
18.4 After ten (10) days from delivery of a WRITTEN NOTICE to
the CONTRACTOR and the ENGINEER, the OWNER may,
without cause and without prejudice to any other right or
remedy, elect to abandon the PROJECT and terminate the
Contract. In such case, the CONTRACTOR shall be paid
for all WORK executed and any expense sustained plus
reasonable profit.
18.5 If, through no act or fault of the CONTRACTOR, the WORK
is suspended for a period of more than ninety (90) days by
the OWNER or under an order of court or other public
authority, or the ENGINEER fails to act on any request for
payment in accordance with the requirements of the Illinois
Local Government Prompt Payment Act, 50 ILCS 505/1 et
seq., or the OWNER fails to pay the CONTRACTOR
substantially the sum approved by the ENGINEER or
awarded by arbitrators in accordance with the requirements
of the Illinois Local Government Prompt Payment Act, 50
ILCS 505/1 et seq., then the CONTRACTOR may, after
ten (10) days from delivery of a WRITTEN NOTICE to the
OWNER and the ENGINEER, terminate the CONTRACT
and recover the OWNER payment for all WORK executed
and all expenses sustained. In addition and in lieu of
terminating the CONTRACT, if the ENGINEER has failed to
act on a request for payment or if the OWNER has failed to
make any payment as aforesaid, the CONTRACTOR may
upon ten (10) days written notice to the OWNER and the
ENGINEER stop the WORK until he has been paid all
amounts then due, in which event and upon resumption of
the WORK, CHANGE ORDERS shall be issued for
adjusting the CONTRACT PRICE or extending the
CONTRACT TIME or both to compensate for the costs and
delays attributable to the stoppage of the WORK.
18.6 If the performance of all or any portion of the WORK is
suspended, delayed, or interrupted as a result of a failure of
the OWNER or ENGINEER to act within the time specified
in the CONTRACT DOCUMENTS, or if not time is
specified, within a reasonable time, an adjustment in the
CONTRACT PRICE or an extension of the CONTRACT
TIME, or both, shall be made by CHANGE ORDER to
compensate the CONTRACTOR for the costs and delays
necessarily caused by the failure of the OWNER or
ENGINEER.
19. PAYMENTS TO CONTRACTOR
19.1 At least ten (10) days before each progress payment falls
due (but not more often than once a month), the
CONTRACTOR will submit to the ENGINEER a partial
payment estimate filled out and signed by the
CONTRACTOR covering the WORK performed during the
period covered by the partial payment estimate and
supported by such data as the ENGINEER may reasonably
require. A sworn “Contractor’s Affidavit” shall be submitted
with each payment request in sufficient form for the
OWNER to determine the CONTRACTOR’S right to
payment and compliance with the Illinois Mechanic’s Lien
Law. Each payment request shall include properly
executed waivers of lien in conformity with information set
forth on a properly completed Contractor’s Affidavit. In the
event the OWNER is satisfied with the CONTRACTOR’S
payment procedures, the OWNER may accept partial
waivers of lien of subcontractors and suppliers. If payment
is requested on the bases of materials and equipment not
incorporated in the WORK but delivered and suitably stored
at or near the site, the partial payment estimate shall also
be accompanied by such supporting data, satisfactory to
the OWNER, as will establish the OWNER’S title to the
material and equipment and protect his interest therein,
including applicable insurance. The ENGINEER will, within
ten (10) days after receipt of each partial payment estimate,
either indicate in writing his approval of payment and
present the partial payment estimate to the OWNER, or
return the partial payment estimate to the CONTRACTOR
indicating in writing his reasons for refusing to approve
payment. In the latter case, the CONTRACTOR may make
the necessary corrections and resubmit the partial payment
estimate. The OWNER will, in accordance with the
requirements of the Illinois Local Government Prompt
Payment Act, 50 ILCS 505/1 et seq., pay the
CONTRACTOR a progress payment on the basis of the
approved partial payment estimate. The OWNER shall
retain ten (10) percent of the amount of each payment until
final completion and acceptance of all work covered by the
CONTRACT DOCUMENTS. The OWNER at any time,
however, after fifty (50) percent of the WORK has been
completed, if he finds that satisfactory progress is being
made, shall reduce retainage to five (5) percent on the
current and remaining estimates. When the WORK is
substantially complete (operational or beneficial
occupancy), the retained amount may be further reduced
below five (5) percent to only that amount necessary to
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assure completion. On completion and acceptance of a
part of the WORK on which the price is stated separately in
the CONTRACT DOCUMENTS, payment may be made in
full, including retained percentages, less authorized
deductions.
19.2 The request for payment may also include an allowance for
the cost of such major materials and equipment which are
suitably stored either at or near the site.
19.3 Prior to SUBSTANTIAL COMPLETION, the OWNER, with
the approval of the ENGINEER and with the concurrence of
the CONTRACTOR, may use any completed or
substantially completed portions of the WORK. Such use
shall not constitute an acceptance of such portions of the
WORK.
19.4 The OWNER shall have the right to enter the premises for
the purpose of doing work not covered by the CONTRACT
DOCUMENTS. This provision shall not be construed as
relieving the CONTRACTOR of the sole responsibility for
the care and protection of the WORK, or the restoration of
any damaged WORK except such as may be caused by
agents or employees of the OWNER.
19.5 Upon completion and acceptance of the WORK, the
ENGINEER shall issue a certificate attached to the final
payment request that the WORK has been accepted by him
under the conditions of the CONTRACT DOCUMENTS.
The entire balance found to be due the CONTRACTOR,
including the retained percentages, but except such sums
as may be lawfully retained by the OWNER, shall be paid
to the CONTRACTOR within thirty (30) days of completion
and acceptance of the WORK. Provided, however, neither
final payment nor release of any remaining retained
percentages shall become due and payable unless and
until the CONTRACTOR has submitted to the OWNER a
Consent of Surety in Final Payment to the issuer of the
Payment BOND.
19.6 The CONTRACTOR will indemnify and save the OWNER
or the OWNER’S agents harmless from all claims growing
out of the lawful demands of SUBCONTRACTORS,
laborers, workmen, mechanics, materialmen, and
furnishers of machinery and parts thereof, equipment, tools,
and all supplies, incurred in the furtherance of the
performance of the WORK. The CONTRACTOR shall, at
the OWNER’S request, furnish satisfactory evidence that all
obligations of the nature designated above have been paid,
discharged, or waived. If the CONTRACTOR fails to do so
the OWNER may, after having notified the CONTRACTOR,
either pay unpaid bills or withhold from the
CONTRACTOR’S unpaid compensation of a sum of money
deemed reasonably sufficient to pay any and all such lawful
claims until satisfactory evidence is furnished that all
liabilities have been fully discharged where upon payment
to the CONTRACTOR shall be resumed, in accordance
with the terms of the CONTRACT DOCUMENTS, but in no
event shall the provisions of this sentence be construed to
impose any obligations upon the OWNER to either the
CONTRACTOR, his Surety, or any third party. In paying
any unpaid bills of the CONTRACTOR, any payment so
made by the OWNER shall be considered as a payment
made under the CONTRACT DOCUMENTS by the
OWNER to the CONTRACTOR and the OWNER shall not
be liable to the CONTRACTOR for any such payments
made in good faith.
19.7 If the OWNER fails to make payment in accordance with
the requirements of the Illinois Local Government Prompt
Payment Act, 50 ILCS 505/1 et seq., after approval by the
ENGINEER, in addition to other remedies available to the
CONTRACTOR, there shall be added to each such
payment interest at the maximum legal rate commencing
on the first day after said payment is due and continuing
until the payment is received by the CONTRACTOR.
20. ACCEPTANCE OF FINAL PAYMENT AS RELEASE
20.1 The acceptance by the CONTRACTOR of final payment
shall be and shall operate as a release to the OWNER of all
claims in stated amounts as may be specifically excepted
by the CONTRACTOR for all things done or furnished in
connection with this WORK and for every act and neglect of
the OWNER and others relating to or arising out of this
WORK. Any payment, however, final or otherwise, shall
not release the CONTRACTOR or his sureties from any
obligations under the CONTRACT DOCUMENTS or the
Performance BOND and Payment BOND.
21. INSURANCE
21.1 The CONTRACTOR shall purchase and maintain such
insurance as will protect him from claims set forth below
which may arise out of or result from the CONTRACTOR’S
execution of the WORK, whether such execution be by
himself or by any SUBCONTRACTOR or by anyone
directly or indirectly employed by any of them, or by anyone
for whose acts any of them may be liable:
21.1.1 Claims under workmen’s compensation,
disability benefit and other similar employee
benefit acts;
21.1.2 Claims for damages because of bodily injury,
occupational sickness or disease, or death of
his employees;
21.1.3 Claims for damages because of bodily injury,
sickness or disease, or death of any person
other than his employees
21.1.4 Claims for damages insured by usual personal
injury liability coverage which are sustained (1)
by any person as a result of an offense directly
or indirectly related to the employment of such
person by the CONTRACTOR, or (2) by any
other person; and
21.1.5 Claims for damages because of injury to or
destruction of tangible property, including loss
of use resulting therefrom.
21.2 Certificates of Insurance acceptable to the OWNER shall
be filed with the OWNER prior to commencement of the
WORK. These Certificates shall contain a provision that
the OWNER is an additional non-contributory primary
insured and that coverages afforded under the policies will
not be cancelled unless at least fifteen (15) days prior
WRITTEN NOTICE has been given to the OWNER.
21.3 The CONTRACTOR shall procure and maintain, at his own
expense, during the CONTRACT TIME, liability insurance
as hereinafter specified.
21.3.1 CONTRACTOR’S General Public Liability and
Property Damage Insurance including vehicle
coverage issued to the CONTRACTOR and
protecting him from all claims for personal
injury, including death, and all claims for
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destruction of or damage to property, arising out
of or in connection with any operations under
the CONTRACT DOCUMENTS, whether such
operations be by himself or by any
SUBCONTRACTOR under him, or anyone
directly or indirectly employed by the
CONTRACTOR or by a SUBCONTRACTOR
under him. Insurance shall be written with a
limit of liability of not less than $2,000,000 for all
damages arising out of bodily injury, including
death, at any time resulting therefrom,
sustained by any one person in any one
accident; and a limit of liability of not less than
$2,000,000 aggregate for any such damages
sustained by two or more persons in any one
accident. Insurance shall be written with a limit
of liability of not less than $1,000,000 for all
property damage sustained by any one person
in any one accident; and a limit of liability of not
less than $1,000,000 aggregate for any such
damage sustained by two or more persons in
any one accident.
21.3.2 The CONTRACTOR shall acquire and maintain,
if applicable, Fire and Extended Coverage
insurance upon the PROJECT to the full
insurable value thereof for the benefit of the
OWNER, the CONTRACTOR, and
SUBCONTRACTORS as their interest may
appear. This provision shall in no way release
the CONTRACTOR or CONTRACTOR’S surety
from obligations under the CONTRACT
DOCUMENTS to fully complete the PROJECT.
21.4 The CONTRACTOR shall procure and maintain, at his own
expense, during the CONTRACT TIME, in accordance with
the provisions of the laws of the state in which the work is
performed. Workmen’s Compensation Insurance, including
occupational disease provisions, for all of his employees at
the site of the PROJECT and in case any work is sublet,
the CONTRACTOR shall require such SUBCONTRACTOR
similarly to provide Workmen’s Compensation Insurance,
including occupational disease provisions for all of the
latter’s employees unless such employees are covered by
the protection afforded by the CONTRACTOR. In case any
class of employees engaged in hazardous work under this
contract at the site of the PROJECT is not protected under
Workmen’s Compensation statute, the CONTRACTOR
shall provide, and shall cause each SUBCONTRACTOR to
provide, adequate and suitable insurance for the protection
of his employees not otherwise protected.
21.5 The CONTRACTOR shall secure, if applicable, “All Risk”
type Builder’s Risk Insurance for WORK to be performed.
Unless specifically authorized by the OWNER, the amount
of such insurance shall not be less than the CONTRACT
PRICE totaled in the BID. The policy shall cover not less
than the losses due to fire, explosion, hail, lightning,
vandalism, malicious mischief, wind, collapse, riot, aircraft
and smoke during the CONTRACT TIME, and until the
WORK is accepted by the OWNER. The policy shall name
as the insured the CONTRACTOR, the ENGINEER, and
the OWNER.
22. CONTRACT SECURITY
22.1 The CONTRACTOR shall within ten (10) days after the
receipt of the NOTICE OF AWARD furnish the OWNER
with a Performance Bond and a Payment Bond in penal
sum equal to the amount of the CONTRACT PRICE,
conditioned upon the performance by the CONTRACTOR
of all undertakings, covenants, terms, conditions and
agreements of the CONTRACT DOCUMENTS, and upon
the prompt payment by the CONTRACTOR to all persons
supplying labor and materials in the prosecution of the
WORK provided by the CONTRACT DOCUMENTS. Such
BONDS shall be executed by the CONTRACTOR and a
corporate bonding company licensed to transact such
business in the state in which the WORK is to be performed
and named on the current list of “Surety Companies
Acceptable on Federal Bonds” as published in the Treasury
Department Circular Number 570. The expense of these
BONDS shall be borne by the CONTRACTOR. If at any
time a surety on any such BOND is declared a bankrupt or
loses its right to do business in the state in which the
WORK is to be performed or is removed from the list of
Surety Companies accepted on Federal BONDS,
CONTRACTOR shall within ten (10) days after notice from
the OWNER to do so, substitute an acceptable BOND (or
BONDS) in such form and sum and signed by such other
surety or sureties as may be satisfactory to the OWNER.
The premiums on such BOND shall be paid by the
CONTRACTOR. No further payments shall be deemed
due nor shall be made until the new surety or sureties shall
have furnished an acceptable BOND to the OWNER.
22.2 The BOND shall also provide for the faithful performance
by the CONTRACTOR of the requirements of the Illinois
Prevailing Wage Act, 820 ILCS 130/.01 et seq.
23. ASSIGNMENTS
23.1 Neither the CONTRACTOR nor the OWNER shall sell,
transfer, assign or otherwise dispose of the Contract or any
portion thereof, or of his right, title or interest therein, or his
obligations thereunder, without written consent of the other
party.
24. INDEMNIFICATION
24.1 The CONTRACTOR will indemnify and hold harmless the
OWNER and the ENGINEER and their agents and
employees from and against all claims, damages, losses
and expenses including attorney’s’ fees arising out of or
resulting from the performance of the WORK, provided that
any such claims, damage, loss or expense is attributable to
bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property including the loss of use
resulting therefrom;’ and is caused in whole or in part by
any negligent or willful act or omission of the
CONTRACTOR, SUBCONTRACTOR, or anyone directly or
indirectly employed by any of them or anyone for whose
acts of they may be liable.
24.2 In any and all claims against the OWNER or the
ENGINEER, or any of their agents or employees, by any
employee of the CONTRACTOR, any SUBCONTRACTOR,
anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable, the
indemnification obligation shall not be limited in any way be
any limitation on the amount or type of damages,
compensation or benefits payable by or for the
CONTRACTOR or any SUBCONTRACTOR under
workmen’s compensation acts, disability benefit acts or
other employee benefits acts.
24.3 The obligation of the CONTRACTOR under this paragraph
shall not extend to the liability of the ENGINEER, his
agents or employees arising out of the preparation or
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approval of maps, DRAWINGS, opinions, reports, surveys,
CHANGE ORDERS, designs or SPECIFICATIONS.
25. SEPARATE CONTRACTS
25.1 The OWNER reserves the right to let other contracts in
connection with this PROJECT. The CONTRACTOR shall
afford other CONTRACTORS reasonable opportunity for
the introduction and storage of their materials and the
execution of their WORK, and shall properly connect and
coordinate his WORK with theirs. If the proper execution or
results of any part of the CONTRACTOR’S WORK
depends upon the WORK of any other CONTRACTOR, the
CONTRACTOR shall inspect and promptly report to the
ENGINEER any defects in such WORK that render it
unsuitable for such proper execution and results.
25.2 The OWNER may perform additional WORK related to the
PROJECT by himself, or he may let other contracts
containing provisions similar to these. The CONTRACTOR
will afford the other CONTRACTORS who are parties to
such Contracts (or the OWNER, if he is performing the
additional WORK himself), reasonable opportunity for the
introduction and storage of materials and equipment and
the execution of WORK, and shall properly connect and
coordinate his WORK with theirs.
25.3 If the performance of additional WORK by other
CONTRACTORS or the OWNER is not noted in the
CONTRACT DOCUMENTS prior to the execution of the
CONTRACT, written notice thereof shall be given to the
CONTRACTORS prior to starting any such additional
WORK. If the CONTRACTOR believes that the
performance of such additional WORK by the OWNER or
others involves him in additional expense or entities him to
an extension of the CONTRACT TIME, he may make a
claim therefor as provided in Sections 14 and 16.
26. SUBCONTRACTING
26.1 The CONTRACTOR may utilize the services of specialty
SUBCONTRACTORS on those parts of the WORK which,
under normal contracting practices, are performed by
specialty SUBCONTRACTORS.
26.2 The CONTRACTOR shall not award WORK to
SUBCONTRACTOR(s), in excess of fifty (50) percent of the
CONTRACT PRICE, without prior written approval of the
OWNER.
26.3 The CONTRACTOR shall be fully responsible to the
OWNER for the acts and omissions of his
SUBCONTRACTORS, and of persons either directly or
indirectly employed by them, as he is for the acts and
omissions of persons directly employed by him.
26.4 The CONTRACTOR shall cause appropriate provisions to
be inserted in all subcontracts relative to the WORK to bind
SUBCONTRACTORS to the CONTRACTOR by the terms
of the CONTRACT DOCUMENTS insofar as applicable to
the WORK of SUBCONTRACTORS and to give the
CONTRACTOR the same power as regards terminating
any subcontract that the OWNER may exercise over the
CONTRACTOR under any provision of the CONTRACT
DOCUMENTS.
26.5 Nothing contained in this CONTRACT shall create any
contractual relation between any SUBCONTRACTOR and
the OWNER.
27. ENGINEER’S AUTHORITY
27.1 The ENGINEER shall act as the OWNER’S representative
during the construction period. He shall decide questions
which may arise as to quality and acceptability of materials
furnished and WORK performed. He shall interpret the
intent of the CONTRACT DOCUMENTS in a fair and
unbiased manner. The ENGINEER will make visits to the
site and determine if the WORK is proceeding in
accordance with the CONTRACT DOCUMENTS.
27.2 The CONTRACTOR will be held strictly to the intent of the
CONTRACT DOCUMENTS in regard to the quality of
materials, workmanship and execution of the WORK.
Inspections may be made at the factory of fabrication plant
of the source of material supply.
27.3 The ENGINEER will not be responsible for the construction
means, controls, techniques, sequences, procedures, or
construction safety.
27.4 The ENGINEER shall promptly make decisions relative to
interpretation of the CONTRACT DOCUMENTS.
28. LAND AND RIGHTS-OF-WAY
28.1 Prior to issuance of NOTICE TO PROCEED, the OWNER
shall obtain all land and rights-of-way necessary for
carrying out and for the completion of the WORK to be
performed pursuant to the CONTRACT DOCUMENTS,
unless otherwise mutually agreed.
28.2 The OWNER shall provide to the CONTRACTOR
information which delineates and describes the lands
owned and rights-of-way acquired.
28.3 The CONTRACTOR shall provide at his own expense and
without liability to the OWNER any additional land and
access thereto that the CONTRACTOR may desire for
temporary construction facilities, or for storage of materials.
29. GUARANTY
29.1 The CONTRACTOR shall guarantee all materials and
equipment furnished and WORK performed for a period of
one (1) year from the date of SUBSTANTIAL
COMPLETION except that the warranty period for punch
list items shall commence on the date of final payment.
The CONTRACTOR warrants and guarantees for a period
of one (1) year from the date of SUBSTANTIAL
COMPLETION of the system that the completed system is
free from all defects due to faulty materials or workmanship
and conform to the requirements of the CONTRACT
DOCUMENTS, and the CONTRACTOR shall promptly
make such corrections as may be necessary by reason of
such defects including the repairs of any damage to other
parts of the system resulting from such defects. The
OWNER will give notice of observed defects with
reasonable promptness. In the event that the
CONTRACTOR should fail to make such repairs,
adjustments, or other WORK that may be made necessary
by such defects, the OWNER may do so and charge the
CONTRACTOR the cost thereby incurred. The
Performance BOND shall remain in full force and effect
through the guarantee period.
30. ARBITRATION
30.1 All claims, disputes and other matters in question arising
out of, or relating to, the CONTRACT DOCUMENTS or the
breach thereof, except for claims which have been waived
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by the making and acceptance of final payment as provided
by Section 20, for less than $50,000 shall be decided by
arbitration in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association.
This agreement to arbitrate shall be specifically enforceable
under the prevailing arbitration law. The award rendered
by the arbitrators shall be final, and judgment may be
entered upon it in any court having jurisdiction thereof.
30.2 Notice of the demand for arbitration shall be field in writing
with the other party to the CONTRACT DOCUMENTS and
with the American Arbitration Association, and a copy shall
be filed with the ENGINEER. Demand for arbitration shall
in no event be made on any claim, dispute or other matter
in question which would be barred by the applicable statute
of limitations.
30.3 The CONTRACTOR will carry on the WORK and maintain
the progress schedule during any arbitration proceedings,
unless otherwise mutually agreed in writing.
31. TAXES
31.1 The CONTRACTOR will pay all sales, consumer, use and
other similar taxes required by the law of the place where
the WORK is performed.
32. PREVAILING WAGES
32.1 The PROJECT calls for the construction of a “public work”
within the meaning of the Illinois Prevailing Wage Act, 820
ILCS 130/.01 et seq. (the “Act”). The Act requires
CONTRACTORS and SUBCONTRACTORS to pay
laborers, workers and mechanics performing services on
public works projects no less than the “prevailing rate of
wages” (hourly cash wages plus fringe benefits) in the
county where the works is to be performed. For information
regarding current prevailing wage rates, please refer to the
Illinois Department of Labor’s website at:
http://www.state.il.us/agency/idol/rates/rates.HTM
All CONTRACTORS and SUBCONTRACTORS rendering
services on the PROJECT must comply with all
requirement of the Act, including but not limited to all wage,
notice and record keeping duties.
32.2 The prevailing rate of hourly wages applicable for the
OWNER has been established by Resolution enacted in
accordance with law. A copy of the most current
enactment may be obtained from the OWNER
32.3 The prevailing rate of hourly wages applicable to the
OWNER and to the PROJECT may be revised at any time
by the Illinois Department of Labor. Any such revised rates
will apply to the PROJECT in accordance with law.
32.4 The CONTRACTOR shall submit to the OWNER monthly
certified payroll records related to work on the PROJECT,
together with a statement verifying that the records are true
and accurate and otherwise meeting the requirements of
820 ILCS 130.5.
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YO1424-C 1 SPECIAL PROVISIONS
SPECIAL PROVISIONS
SP-0 INDEX TO SPECIAL PROVISIONS
SP-1 LOCATION OF IMPROVEMENTS SP-2 DESCRIPTION OF IMPROVEMENTS SP-3 CONTROL OF WORK AND PROSECUTION AND PROGRESS SP-4 APPLICABLE SPECIFICATIONS SP-5 MANDATORY PRECONSTRUCTION MEETING SP-6 PRE-BID SITE VISIT SP-7 CONSTRUCTION STAKING SP-8 NOTIFICATION TO UTILITIES SP-9 PROTECTION OF EXISTING DRAINAGE FACILITIES SP-10 LOCATION OF EXISTING UTILITIES SP-11 PERMITTING SP-12 COOPERATION WITH OTHER CONTRACTORS SP-13 NOTIFICATION TO RESIDENCES SP-14 BRUSH REMOVAL SP-15 TURF GRASS HERBICIDE APPLICATION SP-16 SOIL PREPARATION SP-17 EMERGENT PLUG INSTALLATION SP-18 WET MESIC SEEDING SP-19 PRAIRIE SEEDING SP-20 EROSION CONTROL BLANKET SP-21 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS SP-22 ALGAECIDE TREATMENT SP-23 MAINTENANCE FOR PONDS SP-24 RESTORATION SP-25 WATER REQUIRED FOR RESTORATION SP-26 EROSION CONTROL SP-27 DEWATERING SP-28 TRAFFIC CONTROL AND PROTECTION SP-29 INCIDENTAL WORK SP-30 INSURANCE REQUIREMENTS SP-31 CERTIFIED PAYROLL REQUIREMENTS SP-32 TAX EXEMPTION SP-33 RESPONSIBILITY FOR CONTRACT CLAIMS
YO1424-C 2 SPECIAL PROVISIONS
SP-1 LOCATION OF IMPROVEMENTS
The ponds are located in the Sunflower Estates Subdivision on the west side of
Walsh Drive, at the Northwest corner of IL Routes 47 and 71 in the United City of
Yorkville, Kendall County, Illinois. There are three ponds known on the
subdivision plans as Basin No. 2, Central Basin, and South Basin
SP-2 DESCRIPTION OF IMPROVEMENTS
This project consists of the installation of naturalized seeding for three detention
basins. The improvements include brush removal and herbicide existing grass,
soil preparation and naturalized seeding, including emergent plugs, wet mesic and
prairie seeding over approximately 1.5 acres of area. The project also includes
algaecide treatment for each of the ponds and maintenance of the installed
vegetation for a three year period.
SP-3 CONTROL OF WORK AND PROSECUTION AND PROGRESS
It is the intent of the United City of Yorkville that the project be constructed in an
orderly and timely manner. The Contractor shall take special note of the
provisions of Article 105.06, Article 108.01 Paragraph 2, and Article 108.02 of the
Standard Specifications, which shall be adhered to.
The contractor shall complete the seeding portion of the Sunflower Estate Pond
Improvements by November 30, 2014, and shall complete the plug installation by
June 1, 2015. Completion is defined as completion of all work with the exception
of the maintenance work which shall be completed by June 1 annually for three
years. Substantial completion is defined as completion of all work with the
exception of landscape restoration. The substantial completion date and full
completion date for the full improvements shall be governed as set forth in Section
108 - Prosecution and Progress of the Standard Specifications.
Should the Contractor fail to substantially complete the work by June 1, 2015, the
Contractor shall be liable to the United City of Yorkville in the amount specified
and in accordance with Article 108.09.
SP-4 APPLICABLE SPECIFICATIONS
The following Special Provisions supplement the Standard Specifications for
Water and Sewer Main Construction in Illinois, latest edition; the Illinois
Department of Transportation Standard Specifications for Road and Bridge
Construction, adopted January 1, 2012 (hereinafter referred to as the Standard
Specifications); the Illinois Department of Transportation Standard Specifications
for Traffic Control Items, latest edition; and the Manual on Uniform Traffic Control
Devices, latest edition. In case of conflict with any part or parts of said
Specifications, these Special Provisions shall take precedence.
YO1424-C 3 SPECIAL PROVISIONS
SP-5 MANDATORY PRECONSTRUCTION MEETING
Following the award of the Contract, the Contractor will be required to attend a
Preconstruction Conference prior to beginning work. At this time, the Contractor
will be required to furnish the following:
• Written progress schedule and phasing plan
• Names of Project Manager and Field Superintendent
• Names of subcontractors and material suppliers
• Name of the contact person and emergency phone numbers of the
Contractor’s representative for contact after construction hours.
SP-6 PRE-BID SITE VISIT
All bidders are encouraged to visit the site prior to preparation of bid. Submission
of the bid is acknowledgement that the Bidder is aware of and accepting of
existing conditions prior to the installation of the pond improvements.
SP-7 CONSTRUCTION STAKING
Construction layout of the limits of seeding and locations of Emergent Plant Plug
areas will be provided by the Contractor in coordination with EEI and the City. It is
the Contractor’s responsibility to confirm all staking prior to construction. Any
errors shall be brought to the immediate attention of the engineering and resolved
prior to construction.
SP-8 NOTIFICATION TO UTILITIES
The Contractor shall notify all utility companies including the local electric,
telephone, gas, Yorkville-Bristol Sanitary District and the United City of Yorkville, a
minimum of 72 hours prior to beginning any construction or underground
investigations. The Contractor shall then have the responsibility to determine from
the public utility companies the locations of underground pipes, conduits or cables
adjoining or crossing the construction area.
SP-9 PROTECTION OF EXISTING DRAINAGE FACILITIES
During construction, if the Contractor encounters or otherwise becomes aware of
any sewer, underdrains or field drains within the right-of-way other than those
shown on the plans, he shall so inform the Engineer who shall direct the work
necessary to maintain or to replace the facilities in service and to protect them
from damage during construction if to be maintained. The Contractor shall make
themselves aware of the location of all inlet and outfall pipes in the detention
basins and take the necessary precautions to protect them during construction.
Existing facilities to be maintained that are damaged because of non-compliance
with this provision shall be replaced at the Contractor’s own expense.
YO1424-C 4 SPECIAL PROVISIONS
Should the Engineer direct the replacement of a facility, the necessary work and
payment shall be done in accordance with Section 603 and 607 and Article 104.03
respectively of the Standard Specifications.
SP-10 LOCATION OF EXISTING UTILITIES
The Contractor shall make his own investigations and familiarize himself with the
location of all utilities and structures that may be found in the vicinity of the
construction and assumes responsibility for all utilities whether shown or not, and
must realize that the actual locations and/or elevations of the utilities may be
different than indicated. Prior to construction, the Contractor shall contact all utility
companies and arrange for location of any utilities they may have in the various
areas.
It is understood and agreed that the Contractor has considered in his bid all of the
permanent and temporary utility appurtenances in their present or relocated
positions. Should any damages occur due to the Contractor’s negligence, repairs
shall be made by the Contractor at his expense in a manner acceptable to the
Engineer. The Contractor shall notify all utility companies of his construction
schedule and coordinate construction operations with the utility companies so that
relocation of utility lines and structures may proceed in an orderly manner.
SP-11 PERMITTING
The United City of Yorkville will issue a permit for this project under their
stormwater ordinance and submit the Notice of Intent for the ILR-10 IEPA NPDES
Permit. It is the Contractors responsibility to read these permits and comply with
their provisions. All other permits which may be necessary for construction are the
responsibility of the Contractor to obtain.
SP-12 COOPERATION WITH OTHER CONTRACTORS
The Contractor shall cooperate with other contractors that are working on/or near
any portion of the project site. The Contractor shall schedule his construction to
minimize conflicts in common work areas and to maintain continuity in
construction and traffic management. Contractor will be given the names of other
contractors who will work on/or near the project site. It is the Contractor’s
responsibility to contact each contractor and coordinate the sequence of work with
them.
SP-13 NOTIFICATION TO RESIDENCES
The Contractor shall assist the City with notifications to residences backing up to
the ponds regarding scheduling of the improvements and maintenance activities
associated with work. Residents must be notified at least 48 hours in advance of
any the start of work and of any prescribed burning maintenance activities.
YO1424-C 5 SPECIAL PROVISIONS
SP-14 BRUSH REMOVAL
This work shall be completed in accordance with Section 201 of the Standard
Specifications. It shall include the removal of all trees and bushes that have
grown up on the basin side slopes between the normal water line and the top of
the basin slope within the areas to be seeded. The Contractor shall be
responsible for disposal of the plant material. The work shall be paid for at the
contract unit price of lump sum for BRUSH REMOVAL, which shall include all
materials, labor, and equipment necessary to complete the work and dispose of
the plant material.
SP-15 TURF GRASS HERBICIDE APPLICATION
This work shall consist of applying herbicide to the existing turf grass areas to be
seeded with the naturalized vegetation. Contractor shall complete an herbicide
application over the existing turf grass areas between the water level and the top
of basin slope in the fall of 2014 prior to soil preparation and seeding. The
Contractor shall select an appropriate herbicide and submit it the City for approval.
The Contractor shall apply the herbicide in accordance with all label requirements.
The Contractor shall flag the limits of the herbicide application for EEI and City
approval before application and coordinate with the City to provide notification to
residents backing up to the detention basins. Any adjacent areas damaged by the
herbicide application shall be repaired at the Contractors expense.
The work shall be paid for at the contract unit price per acre for TURF GRASS
HERBICIDE APPLICATION, which shall include all material, labor, and equipment
necessary to complete the work.
SP-16 SOIL PREPARATION
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of creating a suitable seed bed for the Wet Mesic
and Prairie Seeding areas. The work shall including disking or tilling the seeding
area to create the seed bed and application of fertilizer nutrients necessary to
allow for establishment of the seeding.
The work shall be paid for at the contract unit price per acre for SOIL
PREPARATION, which shall include all materials, labor, and equipment necessary
to complete the work.
SP-17 EMERGENT PLUG INSTALLATION
This work shall consist of installing emergent plugs along the shore line of the
basins. Depending on weather and soil moisture conditions, plant installation
should occur between April 15, 2015 and June 1, 2015.
YO1424-C 6 SPECIAL PROVISIONS
The Contractor shall develop an emergent plug plan for each basin showing
general locations, types of plants and number of plugs to be planted in each basin
and provide the plan to the City for approval. The plant types shall be in general
conformance with the plant list provided in Appendix B. Requests for equivalent
alternate plants shall be submitted to the City for consideration. The total number
of plugs planted shall be limited to the bid quantity unless otherwise directed by
the City.
This work item shall include the removal of any existing emergent plants along the
shore line that will interfere with installation or establishment of the emergent plug
plantings. The work shall be paid for at the contract unit price per each for
EMERGENT PLUG INSTALLATION, which shall include all materials, labor and
equipment necessary to complete the work.
SP-18 WET MESIC SEEDING
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of planting the wet mesic seeding mixture along
the shoreline of the basins. Depending on weather and soil moisture conditions,
seeding should occur between October 15, 2014 and November 30, 2014.
The Contractor shall develop a seeding plan for the basins showing the limits of
the wet mesic and prairie seeding areas for each basin and provide the plan to the
City for approval. The wet mesic seed mixture shall be in general conformance
with the seeding list provided in Appendix B. Requests for equivalent alternate
seed mixtures shall be submitted to the City for consideration.
This work shall be paid for at the contract unit price per acre for WET MESIC
SEEDING, which shall include all materials, labor and equipment necessary to
complete the work.
SP-19 PRAIRIE SEEDING
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of planting the prairie seeding mixture along the
slopes of the basins between the wet mesic seeding and the top of slope.
Depending on weather and soil moisture conditions, seeding should occur
between October 15, 2014 and November 30, 2014.
The Contractor shall develop a seeding plan for the basins showing the limits of
the wet mesic and prairie seeding areas for each basin and provide the plan to the
City for approval. The prairie seed mixture shall be in general conformance with
the seeding list provided in Appendix B. Requests for equivalent alternate seed
mixtures shall be submitted to the City for consideration.
This work shall be paid for at the contract unit price per acre for PRAIRIE
SEEDING, which shall include all materials, labor and equipment necessary to
complete the work.
YO1424-C 7 SPECIAL PROVISIONS
SP-20 EROSION CONTROL BLANKET
This work shall be completed in accordance with Section 251 of the Standard
Specifications. The erosion control blanket shall be installed immediately
following seeding. North American Green S-150 blanket (or approved equivalent)
shall be installed on the basin slopes and North American Green C-125 blanket
(or approved equivalent) along the shore line.
This work shall be paid for at the contract unit price per square yard for EROSION
CONTROL BLANKET S-150 (SLOPES) or EROSION CONTROL BLANKET C-
125 (SHORELINE) as appropriate, which shall include all materials, labor and
equipment necessary to complete the work.
SP-21 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS
This work shall consist of providing fencing for the protection of the emergent plug
plantings from waterfowl. The fencing shall be installed immediately after planting
and maintained until establishment of the plantings. Following establishment of
the plants and approval by the City the Contractor shall remove the enclosure
fencing.
This work shall be paid for at the contract unit price per foot for WATERFOWL
ENCLOSURE FENCING FOR EMERGENT PLUGS, which shall include all
materials, labor and equipment necessary to complete the work.
SP-22 ALGAECIDE TREATMENT
This work shall consist of an algaecide treatment for each of the three basins.
The Contractor shall select an appropriate algaecide and submit it the City, along
with a schedule for application, for approval. The Contractor shall apply the
algaecide in accordance with all label requirements.
The work shall be paid for at the contract unit price per each for ALGAECIDE
TREATMENT, which shall include all material, labor, and equipment necessary to
complete the work.
SP-23 MAINTENANCE FOR PONDS
This work shall consist of provide maintenance for the pond naturalized vegetation
for a period of three years to insure establishment of the vegetation. The
Contractor shall submit a maintenance plan and schedule to the City for approval
that covers maintenance activities for a three year period following completion of
installation of the naturalized vegetation.
The maintenance plan should include the following items: mowing for control of
invasive flora and to allow sunlight to seedlings, selective weeding and herbicide
application to control of invasive woody and herbaceous flora, and a controlled
burn in year three of the maintenance period.
YO1424-C 8 SPECIAL PROVISIONS
The work shall be paid for at the contract unit price per each for 3 YEAR
MAINTENANCE FOR PONDS, which shall include all material, labor, and
equipment necessary to complete the work.
SP-24 RESTORATION
The Contractor shall restore all areas disturbed during construction of the
improvements outside of the limits of the seeding areas, including areas disturbed
by access to the site or staging or storage of materials, or as part of any of his
activities to a condition equal to or better than the original condition.
All ditches, parkways, and other grassed areas disturbed during construction shall
be restored to their original shape, contour and condition. Seeding, including finish
grade preparation of seedbed, fertilizer and planting shall be as set forth in Section
250 of the Standard Specifications. All disturbed areas must be covered with
mulch hydraulically per method 3 as described in Section 251 of the Standard
Specifications.
The Contractor shall be responsible for maintaining all restored areas until such a
time as the City accepts these areas. This acceptance will be granted after the
Contractor has both fulfilled the minimum required maintenance items and has
established a stand of grass (where required) which meets the acceptance
standards set forth in these Special Provisions.
Acceptance of seeded areas will be determined by inspection by the City and
Engineer. In order for an area to be accepted, it shall conform the following:
a) Grass shall display a reasonably uniform distribution of grass plants
b) Grass shall display vigorous growth and be green and healthy in
appearance.
Areas having bare spots larger than one (1) square foot will not be accepted. In
this situation, the bare spots must be re-seeded in accordance with seeding and
maintenance specifications.
The Contractor shall have a representative on the job at all time when work is
being performed.
Additional areas damaged by machinery, construction equipment, Contractor
negligence or over-excavation beyond the limits shown on the plans shall be
repaired in accordance with this Special Provision, at the Contractor’s expense.
All costs related to restoration of disturbed areas outside of the limits of the
naturalized seeding areas will be incidental to the contract.
YO1424-C 9 SPECIAL PROVISIONS
SP-25 WATER REQUIRED FOR RESTORATION
Water necessary for the restoration of the disturbed areas will be provided by the
City free of charge. Access to water should be coordinated with the City.
SP-26 EROSION CONTROL
Erosion control measures shall be required as necessary to protect the Pond from
erosion and sediment damage during construction. Erosion Control shall be
provided as deemed necessary by the Engineer and shall be in compliance with
the most recent revisions to the Illinois Urban Manual.
All areas disturbed for the contract work shall be seeded and blanketed as soon
as possible after soil preparation. The Contractor will be responsible for clean up
and any soil preparation or seeding re-work required if there is erosion on the
basin slopes due to blanket installation not completed in a timely manner.
All costs related to Erosion Control will be incidental to the contract.
SP-27 DEWATERING
Dewatering, as required, will be considered incidental to this Contract.
SP-28 INCIDENTAL WORK
All work necessary to complete the contract, described in the applicable
specifications or in these Special Provisions and not covered by a pay item, will be
considered as incidental to the Contract.
SP-29 INSURANCE REQUIREMENTS
Prior to CITY signing a contract with the CONTRACTOR, the CONTRACTOR
shall furnish Certificates of Insurance which meet the insurance requirements and
conditions noted in Section 21 of the general conditions and those set forth by the
agency(s) listed below.
The United City of Yorkville (including its Officials, Employees, and Volunteers),
and Engineering Enterprises, Inc. (including its Agents, Subcontractors, and
Employees) shall be indorsed onto the policy as additional insured.
No endorsement or additional forms shall modify or limit the coverage provided to
the additional insured. Coverage shall be afforded on a primary basis for
additional insured.
YO1424-C 10 SPECIAL PROVISIONS
SP-30 CERTIFIED PAYROLL REQUIREMENTS
Per Public Act 94-0515, Contractors and Subcontractors on public works projects
must submit certified payroll records on a monthly basis to the City, along with a
statement affirming that such records are true and accurate, that the wages paid to
each worker are not less than the required prevailing rate and that the Contractor
is aware that filing records he or she knows to be false is a Class B misdemeanor.
The certified payroll records must include for every worker employed on the public
works project the name, address, telephone number, social security number, job
classification, hourly wages paid in each pay period, number of hours worked each
day, and starting and ending time of work each day. These certified payroll
records are considered public records and public bodies must make these records
available to the public under the Freedom of Information Act, with the exception of
the employee’s address, telephone number and social security number. Any
Contractor who fails to submit a certified payroll or knowingly files a false certified
payroll is guilty of a Class B misdemeanor.
SP-31 TAX EXEMPTION
This project will be tax exempt. The City’s tax exempt number will be provided to
the Contractor after the contract is awarded.
SP-32 RESPONSIBILITY FOR CONTRACT CLAIMS
The Contractor shall indemnify and save harmless the United City of Yorkville,
Engineering Enterprises, Inc. and all employees and servants thereof, against all
loss, damage or expense sustained as a result of any suits, actions or claims of
any character brought on account of property damage, injury to or death of any
person or persons, including all persons performing work under this Contract,
which may arise in connection with the work to be performed under this Contract.
It is solely the responsibility of the Contractor to provide a safe work environment
for both workers on site and the traveling public, at all times until such a point
where the City has accepted the improvements set forth in this Contract and any
additional work items added by Change Order.
APPENDIX A
APPENDIX B
Quantity
(plants/ac)0-4 in.4-12 in.
Soft rush Juncus effusus 600 xx
Hardstem bulrush Scirpus acutus 200 xx
River bulrush Scirpus fluviatilis 500 xx
Common three-square Scirpus pungens 200 x
Softstem bulrush Scirpus validus creber 200 xx
Common burreed Sparganium eurycarpum 300 xx
2,000
Sweet flag Acorus calamus 300x
Blue flag Iris virginica shrevei 400 xx
Sago pondweed Potamogeton pectinatus 300 x
White water crowfoot Ranunculus longirostris 200 x
Common arrowhead Sagittaria latifolia 300 xx
1,500
TOTAL3,500
Emergent Plugs
Subtotal
Description: This is an emergent mix that emphasizes native species adapted to fluctuating, dirty-water
conditions typical to stormwater wetlands. The mix has variable height, with taller emergent plants reaching
heights of approximately 60 inches but the majority being 36 inches or less.
Subtotal
Common NameScientific Name Water Depth
Naturalized Stormnwater Basin Plantings
plugs/ac
SEDGES, RUSHES, AND REEDS
FORBS
Quantity
(plants or lbs/ac)
Seed oats Avena sativa 32.00
Canada wildrye Elymus canadensis 1.500
FoxtailbBarley Hordeum jubatum 0.125
Annual ryegrass Lolium multiflorum 5.000
38.625
Little bluestem Andropogon scoparius 4.000
Side-oats grama Bouteloua curtipendula 5.000
Virginia wildrye Elymus virginicus 0.250
Indiangrass Sorghastrum nutans 1.000
10.250
Nodding wild onion Allium cernuum 0.125
Lead plant Amorpha canescens 0.125
Smooth blue aster Aster laevis 0.125
Heath aster Aster ericoides 0.031
Partridge pea Cassia fasciculata 0.250
Sand coreopsis Coreopsis lanceolata 0.500
Broad-leaved purple coneflower Echinacea purpurea 0.500
Rattlesnake master Eryngium yuccifolium 0.125
Round-headed bush clover Lespedeza capitata 0.125
Wild quinine Parthenium integrifolium 0.125
Foxglove beard tongue Penstemon digitalis 0.125
Purple prairie clover Petalostemum purpureum 0.125
Prairie cinquefoil Potentilla arguta 0.031
Mountain mint species Pyncanthemum species 0.031
Pasture rose Rosa carolina 0.125
Black-eyed Susan Rudbeckia hirta 0.500
Sweet black-eyed Susan Rudbeckia subtomentosa 0.015
Compass plant Silphium laciniatum 0.031
Prairie dock Silphium terebinthinaceum 0.031
Hairy grass-leaved goldenrod Solidago graminfolia 0.063
Stiff goldenrod Solidago rigida 0.062
Common spiderwort Tradescantia ohiensis 0.063
FORBS
COVER CROP
GRASSES
Subtotal
Naturalized Stormwater Basin Plantings
Low Profile Prairie with Wildflower Accents (Prairie Seeding)
Common NameScientific Name
Subtotal
Description: This is a mesic/dry prairie mix that emphasizes low-profile native grass and forb species.
The mix reaches a height of approximately 24 to 36 inches. This mix should be used on compacted
slopes of stormwater basins and other areas of poor to medium soils where a low-profile, drought
tolerant mix is desired.
Quantity
(plants or lbs/ac)Common NameScientific Name
Hoary vervain Verbena stricta 0.125
Golden alexanders Zizia aurea 0.063
Accent flowers*-4.000
7.421
56.30TOTALS
Note: Accent flowers = Midwestern Wildflower mix, minus dame's rocket.
Subtotal
Quantity
(lbs/ac)
Redtop Agrostis alba 2.000
Creeping bent Agrostis alba palustris 3.000
Seed oats Avena sativa 32.000
Canada wildrye Elymus canadensis 2.500
37.000
Rice cutgrass Leersia oryzoides 1.000
Prairie switchgrass Panicum virgatum 1.500
Prairie cordgrass Spartina pectinata 1.000
3.500
Bebb's sedge Carex bebbii 0.125
Bristly sedge Carex comosa 0.063
Crested oval sedge Carex cristatella 0.063
Common fox sedge Carex stipata 0.188
Lance-fruited oval sedge Carex scoparia 0.063
Fox sedge Carex vulpinoidea 0.063
Red-rooted spikerush Eleocharis erythropoda 0.125
Dudley's rush Juncus dudleyi 0.063
Torrey's rush Juncus torreyi 0.063
Dark green rush Scirpus atrovirens 0.250
Woolgrass Scirpus cyperinus 0.063
Red bulrush Scirpus pendulus 0.125
Great bulrush Scirpus validus creber 0.250
1.504
Common water plantain Alisma subcordatum 0.250
Swamp milkweed Asclepias incarnata 0.125
New England aster Aster novae-angliae 0.125
Nodding bur marigold Bidens cernua 0.063
Common beggar’s ticks Bidens frondosa 0.063
Common boneset Eupatorium perfoliatum 0.188
Sneezeweed Helenium autumnale 0.125
Subtotal
Subtotal
SEDGES, RUSHES, AND REEDS
FORBS
Naturalized Stormnwater Basin Plantings
Wet Meadow/Wet Prairie (Wet Mesic Seeding)
GRASSES
Common NameScientific Name
COVER CROP
Description: This is a saturated soil/wet shoreline mix that emphasizes native wetland species adapted
to fluctuating, dirty-water conditions typical to urban shorelines. The mix reaches a height of 24 to 36
inches, with accents of taller plants.
Subtotal
Quantity
(lbs/ac)Common NameScientific Name
Torrey’s rush Juncus torreyi 0.125
False dragonhead Physostegia virginiana 0.094
Water smartweed Polygonum amphibium stipulaceum 0.25
Common arrowhead Sagittaria latifolia 0.125
Cup plant Silphium perfoliatum 0.188
Blue vervain Verbena hastata 0.125
Common ironweed Vernonia fasciculata 0.094
1.940
43.94
Subtotal
TOTAL
PROJECT MANUAL
For
GREENBRIAR POND IMPROVEMENTS
United City of Yorkville
Kendall County, Illinois
Bid Issue: JULY 2014
ENGINEERING ENTERPRISES, INC.
52 Wheeler Road
Sugar Grove, Illinois 60554
630/466-6700
BIDS DUE: AUGUST 8, 2014 @ 10:00 AM
Proposal Submitted By:
Name
Address
City State Zip
Phone Number
PROJECT MANUAL
for
GREENBRIAR POND IMPROVEMENTS
United City of Yorkville
Kendall County, Illinois
Bid Issue: July 2014
ENGINEERING ENTERPRISES, INC.
52 Wheeler Road
Sugar Grove, Illinois 60554
630/466-6700
YO1424-C TABLE OF CONTENTS
PROJECT MANUAL
For
GREENBRIAR POND IMPROVEMENTS
UNITED CITY OF YORKVILLE
Kendall County, Illinois
TABLE OF CONTENTS
CONTRACT DOCUMENTS
ADVERTISEMENT FOR BIDS AB-01 – 02
INFORMATION FOR BIDDERS IB-01 – 09
BID B-01 – 05
BID BOND BB-01 – 02
AGREEMENT A-01 – 04
PAYMENT BOND PAB-01 – 04
PERFORMANCE BOND PEB-01 – 04
NOTICE OF AWARD NA-01 – 02
NOTICE TO PROCEED NP-01 – 02
CHANGE ORDER CO-01 – 02
GENERAL CONDITIONS GC-01 – 11
SPECIAL PROVISIONS* 1 – 10
APPENDIX A – LOCATION EXHIBIT
APPENDIX B – SEEDING MIXTURES
*See Separate Table of Contents Included in this Section
(continued) AB-01
ADVERTISEMENT FOR BIDS
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Separate sealed BIDS for the construction of Greenbriar Pond Improvements; which
consists of the installation of native vegetation on a detention basin including site
preparation, seeding and plug installation, algaecide treatment, and three years of
maintenance will be received by United City of Yorkville, 800 Game Farm Road,
Yorkville, IL 60560 until 10:00 a.m., local time, August 8, 2014, and then at said office
publicly opened and read aloud.
The CONTRACT DOCUMENTS may be examined at the following location:
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
A certified check or bank draft, payable to the order of The United City of Yorkville
negotiable U.S. Government bond (at par value) or a satisfactory Bid Bond executed by
the Bidder and an acceptable surety in an amount equal to ten percent (10%) of the
total Bid shall be submitted with each Bid.
Attention is called to the fact that not less than the minimum salaries and wages as
set forth in the Contract Documents must be paid on this project and that the Contractor
must ensure that employees and applicants for employment are not discriminated
against because of their race, color, religion, sex, or national origin.
The United City of Yorkville reserves the right to reject all Bids or to waive any
informalities in the bidding.
ADVERTISEMENT FOR BIDS
Page 2
(continued) AB-02
Bids may be held by The United City of Yorkville for a period not to exceed 60 days
from the date of the opening of Bids for the purpose of reviewing the Bids and
investigating the qualifications of Bidders, prior to awarding of the Contract.
The United City of Yorkville is an equal opportunity employer.
Copies of the CONTRACT DOCUMENTS may be obtained at the office of
Engineering Enterprises, Inc., located at 52 Wheeler Road, Sugar Grove, Illinois 60554
Telephone 630/466-6700
upon payment of $25.00 for each set, which is not refundable.
July 15, 2014 By Order of the United City of Yorkville
Beth Warren, City Clerk
(continued) IB-01
INFORMATION FOR BIDDERS
BIDS will be received by The United City of Yorkville, (herein called the "OWNER"),
at 800 Game Farm Road, Yorkville, IL 60560 until 10:00 a.m., local time, August 8,
2014, and then at said office publicly opened and read aloud.
The WORK consists of the construction of Greenbriar Pond Improvements; which
consists of the installation of native vegetation on a detention basin including site
preparation, seeding and plug installation, algaecide treatment, and three years of
maintenance.
Each BID must be submitted in a sealed envelope, addressed to The United City of
Yorkville, 800 Game Farm Road, Yorkville, IL 60560. Each sealed envelope containing
a BID must be plainly marked on the outside as BID for Greenbriar Pond Improvements
and the envelope should bear on the outside the name of the BIDDER, his address,
and his license number if applicable. If forwarded by mail, the sealed envelope
containing the BIDS must be enclosed in another envelope addressed to the OWNER
at 800 Game Farm Road, Yorkville, IL 60560.
All BIDS must be made on the required BID form. All blank spaces for BID prices
must be clearly filled in, in ink or typewritten. The BID form must be fully completed and
executed when submitted. Numbers should be stated in figures and the signatures of
all individuals must be in longhand. The completed form should be without
interlineation, alterations, or erasures.
Each bid must give the full business address of the BIDDER and must be signed by
the BIDDER with his or her usual signature. BIDS by partnerships must furnish the full
names of all partners and must be signed in the partnership name by a general partner
with authority to bind the partnership in such matters.
INFORMATION FOR BIDDERS
Page 2
(continued) IB-02
BIDS by corporations must be signed with the legal name of the corporation,
followed by the signature and designation of the president, secretary, or other person
authorized to bind the corporation in this matter. The name of each person signing
shall also be typed or printed below the signature. When requested by the OWNER,
satisfactory evidence of the authority of the office signing on behalf of the corporation
shall be furnished. A BIDDER’s failure to properly sign required forms may result in
rejection of the BID.
The OWNER reserves the right to reject any and all bid proposals, to contract work
with whomever and in whatever manner the OWNER decides, to abandon the work
entirely, or to waive any informality or non-substantive irregularity as the interest of the
OWNER may require.
Any BID may be modified or withdrawn prior to the above scheduled time for the
opening of BIDS or authorized postponement thereof. Any BID received after the time
and date specified shall not be considered. No BIDDER may withdraw a BID within
60 days after the actual date of the opening thereof.
Any addenda or bulletins issued during the time of bidding shall form a part of the
specifications issued to BIDDERS for the preparation of their proposals and shall
continue a part of the Contract Documents.
Should there be reasons why the contract cannot be awarded within the specified
period, the time may be extended upon mutual agreement between the OWNER and
the BIDDER.
The quantities shown are approximate. The OWNER reserves the right to increase
or decrease quantities as desired. BIDDERS must satisfy themselves of the accuracy
of the estimated quantities in the BID Schedule by examination of the site and a review
INFORMATION FOR BIDDERS
Page 3
(continued) IB-03
of the exhibits and specifications including ADDENDA. After BIDS have been
submitted, the BIDDER shall not assert that there was a misunderstanding concerning
the quantities of WORK or of the nature of the WORK to be done. The BIDDER must
BID all items contained in the BID schedule.
The OWNER shall provide to BIDDERS prior to BIDDING, all information which is
pertinent to, and delineates and describes, the land owned and construction easements
required or to be acquired.
The CONTRACT DOCUMENTS contain the provisions required for the construction
of the PROJECT. Information obtained from an officer, agent, or employee of the
OWNER or any other person shall not affect the risks or obligations assumed by the
CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.
The CONTRACTOR shall cooperate with other contractors that work on any portion
of projects directly or indirectly related to this PROJECT. The CONTRACTOR shall
schedule his construction to minimize conflicts in common work areas and to maintain
continuity in construction and traffic management.
After award of the CONTRACT, a preconstruction meeting will be held, with
representatives of the OWNER, ENGINEER, and CONTRACTOR, including the
superintendent actually assigned to this PROJECT. This meeting will be held prior to
the beginning of WORK. The PROJECT will be reviewed at that time.
At the preconstruction meeting, the CONTRACTOR shall furnish to the OWNER and
ENGINEER their proposed schedule of improvements, including estimated time of
completion for the various work items along with their proposed mobilization plan and
soil erosion and sedimentation control plan.
INFORMATION FOR BIDDERS
Page 4
(continued) IB-04
The CONTRACTOR will dispose of all unsuitable and unusable materials off-site at
an approved location in a manner that public or private property will not be damaged or
endangered. This WORK is considered incidental to the cost of the PROJECT.
Location of utilities shown on plans is approximate only, and is not necessarily
complete. CONTRACTOR shall make their own investigations as to location of all
existing underground structures, cables, and pipe lines.
The BIDDER hereby agrees to commence WORK under this contract on or before a
date to be specified in the NOTICE TO PROCEED. The BIDDER shall complete the
seeding portion of the Greenbriar Pond Improvements by November 30, 2014, and
shall complete the plug installation by June 1, 2015. Completion is defined as
completion of all work with the exception of the maintenance work which shall be
completed by June 1 annually for three years. BIDDER further agrees to pay as
liquidated damages, the sum of $475 for each consecutive calendar day thereafter the
time of completion as provided in Section 15 of the General Conditions.
Each BID must be accompanied by a BID BOND payable to the OWNER for ten
(10) percent of the total amount of the BID. As soon as the BID prices have been
compared, the OWNER will return the BONDS of all except the three lowest
responsible BIDDERS. When the Agreement is executed, the BONDS of the two
remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful
BIDDER will be retained until the payment BOND and the performance BOND have
been executed and approved, after which it will be returned. A certified check may be
used in lieu of a BID BOND.
INFORMATION FOR BIDDERS
Page 5
(continued) IB-05
A payment BOND and a performance BOND, each in the amount of 100 percent of
the CONTRACT PRICE, with a corporate surety approved by the OWNER, will be
required for the faithful performance of the contract.
Attorneys-in-fact who sign BID BONDS or payment BONDS and performance
BONDS must file with each BOND a certified and effective dated copy of their Power of
Attorney.
The party to whom the contract is awarded will be required to execute the
Agreement and obtain the payment BOND and performance BOND within ten (10)
calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER.
The NOTICE OF AWARD shall be accompanied by the necessary Agreement and
BOND forms. In case of failure of the BIDDER to execute the Agreement, the OWNER
may at his option consider the BIDDER in default, in which case the BID BOND
accompanying the proposal shall become the property of the OWNER, who may reject
all bids and call for new bids.
The OWNER within fifteen (15) days of receipt of acceptable payment BOND,
performance BOND, and Agreement signed by the party to whom the Agreement was
awarded shall sign the Agreement and return to such party an executed duplicate of the
Agreement. Should the OWNER not execute the Agreement within such period, the
BIDDER may by WRITTEN NOTICE withdraw his signed Agreement. Such notice of
withdrawal shall be effective upon receipt of the notice by the OWNER.
The NOTICE TO PROCEED shall be issued within fifteen (15) days of the execution
of the Agreement by the OWNER. Should there be reasons why the NOTICE TO
PROCEED cannot be issued within such period, the time may be extended by mutual
agreement between OWNER and CONTRACTOR. If the NOTICE TO PROCEED has
INFORMATION FOR BIDDERS
Page 6
(continued) IB-06
not been issued within the fifteen (15) day period or within the period mutually agreed
upon, the CONTRACTOR may terminate the Agreement without further liability on the
part of either party.
The OWNER may make such investigations as he deems necessary to determine
the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the
OWNER all such information and data for this purpose as the OWNER may request.
Upon the request of the OWNER, a BIDDER shall submit promptly to the OWNER
satisfactory evidence showing the BIDDER’s financial resources, the BIDDER’s
organization available for the performance of the contract and any other required
evidence of the BIDDER’s qualifications to perform the proposed contract. The
OWNER may consider such evidence before making its decision awarding the
proposed contract. Failure to submit evidence of a BIDDER’s responsibility to perform
the proposed contract may result in rejection of the bid.
The OWNER reserves the right to reject any BID if the evidence submitted by, or
investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly
qualified to carry out the obligations of the Agreement and to complete the WORK
contemplated therein.
A conditional or qualified BID may not be accepted. A BID response to any specific
item of this bid with terms such as “negotiable”, “will negotiate”, or similar, will be
considered as non-compliance with that specific term.
Award will be made to the low, responsive, responsible BIDDER.
All applicable laws, ordinances, and the rules and regulations of all authorities
having jurisdiction over construction of the PROJECT shall apply to the contract
INFORMATION FOR BIDDERS
Page 7
(continued) IB-07
throughout including the Employment of Illinois Workers on Public Works Act (30 ILCS
570).
BIDDER shall not discriminate on the basis of race, color, national origin or sex in
the performance of this contract. The contractor shall carry out applicable requirements
of 40 CFR Part 33 in the award and administration of contracts awarded under EPA
financial assistance agreements. Failure by the contractor to carry out these
requirements is a material breach of this contract which may result in the termination of
this contract or other legally available remedies.
In the event of any conflict or ambiguity between these instructions and state or
federal law or regulations, the latter shall prevail. Additionally, all equipment to be
supplied or services to be performed under the BID proposal shall conform to all
applicable requirements of local, state, and federal law. This project shall be tax
exempt. The United City of Yorkville’s tax exemption number will be provided to the
Contractor after contract award.
In the event of litigation, the BID documents, specifications, and related matters
shall be governed by and construed in accordance with the laws of the State of Illinois.
Venue shall be with the appropriate state court located in Kendall County, Illinois.
Each BIDDER is responsible for inspecting the site and for reading and being
thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of any
BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any
obligation in respect to his BID.
The OWNER will make progress payments to the CONTRACTOR within
30 calendar days of the date of receipt of a request for payment.
INFORMATION FOR BIDDERS
Page 8
IB-08
The BIDDER shall supply a list of all SUBCONTRACTORS that submitted proposals
and if requested by the OWNER the names and address of major material
SUPPLIERS. Each BIDDER, and their SUBCONTRACTORS, if any, must possess all
appropriate and required licenses or other permits to perform the work as identified in
contract documents. Upon request, each BIDDER shall furnish the OWNER with
evidence demonstrating possession of the required licenses or permits. Failure to
submit such evidence to the OWNER’s satisfaction may result in rejection of the BID.
The ENGINEER is Engineering Enterprises, Inc. Their address is 52 Wheeler
Road, Sugar Grove, Illinois 60554. Their telephone Number is 630/466-6700.
INFORMATION FOR BIDDERS
Page 9
IB-09
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
(continued) B-01
BID
Proposal of (hereinafter called "BIDDER"), organized and
existing under the laws of the State of doing business as
∗ to The United City of Yorkville (hereinafter called
"OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to
perform all WORK for the construction of Greenbriar Pond Improvements in strict
accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and
at the prices stated below.
If awarded the contract, the BIDDER hereby agrees to sign said contract and furnish
the necessary bonds and certificates of insurance within ten (10) days after the
NOTICE OF AWARD of this contract and agrees to perform in accordance with all
contract terms.
If awarded the contract, the BIDDER hereby agrees to commence WORK under this
contract on or before a date to be specified in the NOTICE TO PROCEED. The
BIDDER shall complete the seeding portion of the Greenbriar Pond Improvements by
November 30, 2014, and shall complete the plug installation by June 1, 2015.
Completion is defined as completion of all work with the exception of the maintenance
work which shall be completed by June 1 annually for three years. BIDDER further
agrees to pay as liquidated damages, the sum of $475 for each consecutive working
day thereafter the time of completion as provided in Section 15 of the General
Conditions.
(I) By submission of the bid, each bidder certifies, and in the case of a joint bid each
party thereto certifies as to his own organization, that in connection with the bid:
∗ Insert “a corporation”, “a partnership”, or “an individual” as applicable.
BID
Page 2
(continued) B-02
(i) The prices in the bid have been arrived at independently, without
consultation, communication, or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with
any other bidder or with any competitor;
(ii) Unless otherwise required by law, the prices which have been
quoted in the bid have not knowingly been disclosed by the bidder,
prior to opening, directly or indirectly to any to other bidder or to
any competitor; and
(iii) No attempt has been made or will be made by the bidder to induce
any other person or firm to submit or not to submit a bid for the
purpose of restricting competition.
(II) Each person signing the bid shall certify that:
(i) He is the person in the bidder’s organization responsible within that
organization for the decision as to the prices being bid and that he
has not participated, and will not participate, in any action contrary
to (I) (i) through (I) (iii) above; or
(ii) He is not the person in the bidder’s organization responsible within
that organization for the decision as to the prices being bid but that
he has been authorized to act as agent for the persons responsible
for such decision in certifying that such persons have not
participated, and will not participate, in any action contrary to (I) (i)
through (I) (iii) above, and as their agent shall so certify; and shall
also certify that he has not participated, and will not participate, in
any action contrary to (I) (i) through (I) (iii) above.
BIDDER acknowledges receipt of the following ADDENDUM:
BID INSTRUCTIONS:
The BIDDER expressly agrees to the following provisions:
1. The BIDDER shall complete and submit the Bid Schedule included herein with
his/her Bid.
2. BIDDER agrees to perform all work described in the CONTRACT DOCUMENTS for
the following unit prices or lump sum contained in the following Bid Schedule:
BID
Page 3
(continued)B-03
BID SCHEDULE
ITEM UNIT
NO.UNIT QUANTITY PRICE AMOUNT
1 LSUM 1 $$
2 ACRE 0.75 $$
3 SOIL PREPARATION ACRE 0.75 $$
4 EACH 750 $$
5 WET MESIC SEEDING ACRE 0.15 $$
6 PRAIRIE SEEDING ACRE 0.6 $$
7 EROSION CONTROL BLANKET S-150 (SLOPES)SQYD 3000 $$
8 EROSION CONTROL BLANKET C-125 (SHORELINE)SQYD 725 $$
9 FOOT 1200 $$
10 EACH 1 $$
11 3 YEAR MAINTENANCE FOR PONDS EACH 1 $$
TOTAL BID (ITEMS 1 - 11)$
ITEM
BRUSH REMOVAL
TURF GRASS HERBICIDE APPLICATION
EMERGENT PLUG INSTALLATION
ALGACIDE TREATEMENT
WATERFOWL EXCLOSURE FENCING FOR EMERGENT PLUGS
BID
Page 4
B-04
(If an individual) Signature of Bidder (SEAL)
Business Address
(If a co-partnership) Firm Name
Signed By
Business Address
Insert
Names and
Addresses of
All Members
of the Firm
(If a corporation) Corporate Name _________________________________
Signed By
Business Address ________________________________
(Corporate Seal)
President
Insert
Name of Secretary
Officers
Treasurer
Attest:
Secretary
BID
Page 5
B-05
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
BB-01
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned
as Principal, and as
Surety, are hereby held and firmly bound unto United City of Yorkville as OWNER in the
penal sum of for the payment of
which, well and truly to be made, we hereby jointly and severally bind ourselves,
successors, and assigns.
Signed, this day of , 20 . The Condition of the above
obligation is such that whereas the Principal has submitted to The United City of
Yorkville a certain BID, attached hereto and made a part hereof to enter into a contract
in writing, for the Greenbriar Pond Improvements; which consists of the installation of
native vegetation a detention basin including site preparation, seeding and plug
installation, algaecide treatment, and three years of maintenance.
NOW, THEREFORE,
a. If said BID shall be rejected, or
b. If said BID shall be accepted and the Principal shall execute and deliver a
contract in the Form of Contract attached hereto (properly completed in
accordance with said BID) and shall furnish a BOND for his faithful
performance of said contract, and for the payment of all persons performing
labor or furnishing materials in connection therewith, and shall in all other
respects perform the agreement created by the acceptance of said BID,
then this obligation shall be void, otherwise the same shall remain in force and effect; it
being expressly understood and agreed that the liability of the Surety for any and all
claims hereunder shall, in no event, exceed the penal amount of the obligation as
herein stated.
BID BOND
Page 2
BB-02
The Surety, for value received, hereby stipulates and agrees that the obligations of said
Surety and its BOND shall be in no way impaired or affected by any extension of the
time within which the OWNER may accept such BID; and said Surety does hereby
waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands
and seals, and such of them as are corporations have caused their corporate seals to
be hereto affixed and these presents to be signed by their proper officers, the day and
year first set forth above.
(L.S.)
Principal
SEE ATTACHED RESOLUTION
Surety
By:
Attorney-in-Fact
Countersigned By:
Authorized Representative
IMPORTANT – Surety companies executing BONDS must appear on the Treasury
Department’s most current list (Circular 570 as amended) and be authorized to transact
business in the state where the PROJECT is located.
(continued) A-01
AGREEMENT
THIS AGREEMENT, made this day of , 20 by and
between The United City of Yorkville hereinafter called “OWNER” and
doing business as (a corporation) or
(a partnership) or (an individual), hereinafter called “CONTRACTOR”.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned:
1. The CONTRACTOR will commence and complete the construction of
Greenbriar Pond Improvements; which consists of the installation of native vegetation
on a detention basin including site preparation, seeding and plug installation, algaecide
treatment, and three years of maintenance.
2. The CONTRACTOR will furnish all of the materials, supplies, tools,
equipment, labor, and other services necessary for the construction and completion of
the PROJECT as described herein.
3. The BIDDER hereby agrees to commence WORK under this contract on
or before a date to be specified in the NOTICE TO PROCEED. The BIDDER shall
complete the seeding portion of the Greenbriar Pond Improvements by November 30,
2014, and shall complete the plug installation by June 1, 2015. Completion is defined
as completion of all work with the exception of the maintenance work which shall be
completed by June 1 annually for three years. BIDDER further agrees to pay as
liquidated damages, the sum of $475 for each consecutive working day thereafter the
time of completion as provided in Section 15 of the General Conditions. If in the sole
opinion of the ENGINEER the CONTRACTOR has pursued the work and demonstrated
due diligence in meeting the schedule, and is unable to complete the installation due to
AGREEMENT
Page 2
(continued) A-02
weather related conditions, liquidated damages may at the sole discretion of the
OWNER be waived, and an extension of the contract time will be granted.
4. The CONTRACTOR agrees to perform all of the WORK described in the
CONTRACT DOCUMENTS and comply with the terms therein for the sum of
Dollars,
or as shown on the BID Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Advertisement for BIDS
(B) Information for BIDDERS
(C) BID
(D) BID BOND
(E) Agreement
(F) Payment BOND
(G) Performance BOND
(H) NOTICE OF AWARD
(I) NOTICE TO PROCEED
(J) CHANGE ORDER
(K) GENERAL CONDITIONS
(L) SPECIAL PROVISIONS
(M) APPENDICES
AGREEMENT
Page 3
(continued) A-03
(N) ADDENDA:
No. dated , 20 .
No. dated , 20 .
No. dated , 20 .
6. The OWNER will pay to the CONTRACTOR in the manner and at such
times as set forth in the General Conditions such amounts as required by the
CONTRACT DOCUMENTS.
7. The contractor shall not discriminate on the basis of race, color, national
origin or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 40 CFR Part 33 in the award and administration of contracts
awarded under EPA financial assistance agreements. Failure by the contractor to carry
out these requirements is a material breach of this contract which may result in the
termination of this contract or other legally available remedies.
8. This AGREEMENT shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns. IN WITNESS
WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this AGREEMENT in triplicate each of which shall be deemed
an original on the date first above written.
(no. of copies)
AGREEMENT
Page 4
A-04
OWNER:
The United City of Yorkville
BY
Name
(Please Type)
Title
(SEAL)
ATTEST:
Name
(Please Type)
Title
CONTRACTOR:
BY
Name
(Please Type)
Address
(SEAL)
ATTEST:
Name
(Please Type)
Title
(continued) PAB-01
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Name of Contractor)
(Address of Contractor)
a , hereinafter called Principal, and
(Corporation, Partnership, or Individual)
(Name of Surety)
(Address of Surety)
hereinafter called Surety, are held and firmly bound unto
United City of Yorkville
(Name of Owner)
800 Game Farm Road, Yorkville, IL 60560
(Address of Owner)
hereinafter called OWNER, in the penal sum of Dollars $( ).
in lawful money of the United States, for the payment of which sum well and truly to be
made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered
into a certain contract with the OWNER, dated the day of , 20 ,
a copy of which is hereto attached and made a part hereof for the construction of:
Greenbriar Pond Improvements; which consists of the installation of native vegetation
on a detention basin including site preparation, seeding and plug installation, algaecide
treatment, and three years of maintenance.
PAYMENT BOND
Page 2
(continued) PAB-02
NOW THEREFORE, if the Principal shall promptly make payment to all persons, firms,
SUBCONTRACTORS, and corporations furnishing materials for or performing labor in
the prosecution of the WORK provided for in such contract, and any authorized
extension or modification thereof, including all amounts due for materials, lubricants, oil,
gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used
in connection with the construction of such WORK, and all insurance premiums on said
WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or
otherwise, then this obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the
contract or to the WORK to be performed thereunder or the SPECIFICATIONS
accompanying the same shall in any way affect its obligation on this BOND, and it does
hereby waive notice of any change, extension of time, alteration or addition to the terms
of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and
CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may
be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in 3 (three) counterparts, each
one of which shall be deemed an original, this the day of , 20 .
ATTEST:
Principal
(Principal) Secretary
By (s)
Address
PAYMENT BOND
Page 3
(continued) PAB-03
Witness as to Principal
Address
Surety
ATTEST: By
Attorney-in-Fact
Witness as to Surety Address
Address
NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is
Partnership, all partners should execute BOND.
IMPORTANT: Surety companies executing BONDS must appear on the Treasury
Departments most current list (Circular 570 as amended) and be authorized to transact
business in the State where the PROJECT is located.
PAYMENT BOND
Page 4
PAB-04
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
(continued) PEB-01
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: that
(Name of Contractor)
(Address of Contractor)
a , hereinafter called Principal, and
(Corporation, Partnership, or Individual)
(Name of Surety)
(Address of Surety)
hereinafter called Surety, are held and firmly bound unto
United City of Yorkville
(Name of Owner)
800 Game Farm Road, Yorkville, IL 60560
(Address of Owner)
hereinafter called OWNER, in the penal sum of Dollars $( ).
in lawful money of the United States, for the payment of which sum well and truly to be
made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these
presents.
THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered
into a certain contract with the OWNER, dated the day of , 20 ,
a copy of which is hereto attached and made a part hereof for the construction of:
Greenbriar Pond Improvements; which consists of the installation of native vegetation
on a detention basin including site preparation, seeding and plug installation, algaecide
treatment, and three years of maintenance
PERFORMANCE BOND
Page 2
(continued) PEB-02
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all
the undertakings, covenants, terms, conditions, and agreements of said contract during
the original term thereof, and any extensions thereof which may be granted by the
OWNER, with or without notice to the Surety and during that one year guaranty period,
and if he shall satisfy all claims and demands incurred under such contract, and shall
fully indemnify and save harmless the OWNER from all costs and damages which it
may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all
outlay and expense which the OWNER may incur in making good any default, then this
obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for value received hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the
contract or to the WORK to be performed thereunder or the SPECIFICATIONS
accompanying the same shall in any way affect its obligation on this BOND, and it does
hereby waive notice of any change, extension of time, alteration or addition to the terms
of the contract or to the WORK or to the SPECIFICATIONS.
PROVIDED, FURTHER, that no final settlement between the OWNER and
CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may
be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in 3 (three) counterparts, each
one of which shall be deemed an original, this the day of , 20 .
ATTEST:
Principal
(Principal) Secretary
PERFORMANCE BOND
Page 3
(continued) PEB-03
By (s)
Address
Witness as to Principal
Address
Surety
ATTEST: By
Attorney-in-Fact
Witness as to Surety Address
Address
NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is
Partnership, all partners should execute BOND.
IMPORTANT: Surety companies executing BONDS must appear on the Treasury
Departments most current list (Circular 570 as amended) and be authorized to transact
business in the State where the PROJECT is located.
PERFORMANCE BOND
Page 4
PEB-04
THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
NA-01
NOTICE OF AWARD
TO:
PROJECT Description: Greenbriar Pond Improvements which consists of the
installation of native vegetation on a detention basin including site preparation, seeding
and plug installation, algaecide treatment, and three years of maintenance.
The OWNER has considered the BID submitted by you for the above described
WORK in response to its Advertisement for BIDS dated July 15, 2014, and Information
for Bidders.
You are hereby notified that your BID has been accepted for items in the amount
of $ .
You are required by the Information for Bidders to execute the Agreement and
furnish the required CONTRACTOR’S Performance BOND, Payment BOND, and
certificates of insurance within ten (10) calendar days from the date of this Notice to
you.
If you fail to execute said Agreement and to furnish said BONDS within ten (10)
days from the date of this Notice, said OWNER will be entitled to consider all your rights
arising out of the OWNER’S acceptance of your BID as abandoned and as a forfeiture
of your BID BOND. The OWNER will be entitled to such other rights as may be granted
by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to
the OWNER.
Dated this day of , 20 .
The United City of Yorkville
Owner
By
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
this day of , 20 .
By
Title
NOTICE OF AWARD
Page 2
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NOTICE TO PROCEED
To: Date:
Project: Greenbriar Pond Improvements _____
You are hereby notified to commence WORK in accordance with the Agreement
dated , 20 , on or before , 20 ,
and you are to be completed with the seeding portion of the Greenbriar Pond
Improvements by November 30, 2014, and completed with the plug installation by June
1, 2015. Completion is defined as completion of all work with the exception of the
maintenance work which shall be completed by June 1 annually for three years.
The United City of Yorkville
Owner
By
Title
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED
is hereby acknowledged by .
,
this the day
of , 20_____
By
Title
NOTICE TO PROCEED
Page 2
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(continued) CO-01
CHANGE ORDER
Order No.
Date:
Agreement Date:
NAME OF PROJECT: Greenbriar Pond Improvements
OWNER:
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased)
by: $
The new CONTRACT PRICE including this CHANGE ORDER will be $
CHANGE ORDER NO. C-
Page 2
CO-02
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by calendar days.
The date for completion of all work will be (Date.)
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or
objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL
GENERAL CONDITIONS.
Requested by: CONTRACTOR
Recommended by: Engineering Enterprises, Inc.
Accepted by: The United City of Yorkville
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GENERAL CONDITIONS
1. Definitions 17. Subsurface Conditions
2. Additional Instructions and Detail Drawings 18. Suspension of Work, Termination and Delay
3. Schedules, Reports and Records 19. Payments to Contractors
4. Drawings and Specifications 20. Acceptance of Final Payment as Release
5. Shop Drawings 21. Insurance
6. Materials, Services and Facilities 22. Contract Security
7. Inspection and Testing 23. Assignments
8. Substitutions 24. Indemnification
9. Patents 25. Separate Contracts
10. Surveys, Permits, Regulations 26. Subcontracting
11. Protection of Work, Property, Persons 27. Engineer’s Authority
12. Supervision by Contractor 28. Land and Rights-of-Way
13. Changes in the Work 29. Guaranty
14. Changes in Contract Price 30. Arbitration
15. Time for Completion and Liquidated Damages 31. Taxes
16. Correction of Work 32. Prevailing Wages
1. DEFINITIONS
1.1 Wherever used in the CONTRACT DOCUMENTS, the
following terms shall have the meanings indicated which
shall be applicable to both the singular and plural thereof:
1.2 ADDENDA – Written, graphic, or pictorial instruments
issued prior to the execution of the Agreement which
modify or interpret any part of the CONTRACT
DOCUMENTS, including the DRAWINGS and
SPECIFICATIONS, by additions, deletions, clarifications or
corrections.
1.3 BID – The offer or proposal of the BIDDER submitted on
the prescribed form setting forth the prices for the WORK to
be performed.
1.4 BIDDER – Any person, firm or corporation submitting a BID
for the work.
1.5 BONDS – Bid, Performance, and Payment Bonds and
other instruments of security, furnished by the
CONTRACTOR and his surety in accordance with the
CONTRACT DOCUMENTS.
1.6 CHANGE ORDER – A written order to the CONTRACTOR
authorizing an addition, deletion or revision in the WORK
within the general scope of the CONTRACT DOCUMENTS,
or authorizing an adjustment in the CONTRACT PRICE or
CONTRACT TIME.
1.7 CONTRACT AND CONTRACT DOCUMENTS – The
CONTRACT is comprised of all the CONTRACT
DOCUMENTS, which form the integrated agreement
between the Owner and the Contractor. The CONTRACT
DOCUMENTS include the Advertisement for Bids,
Information for Bidders, BID, Bid Bond, Agreement
between the Owner and Contractor, Payment Bond,
Performance Bond, NOTICE OF AWARD, NOTICE TO
PROCEED, CHANGE ORDER, FIELD ORDER,
DRAWINGS, SPECIFICATIONS,ADDENDA, and other
documents as provided herein, whether issued before or
after the execution of the Agreement.
1.8 CONTRACT PRICE – The total monies payable to the
CONTRACTOR under the terms and conditions of the
CONTRACT DOCUMENTS.
1.9 CONTRACT TIME – The number of calendar days stated in
the CONTRACT DOCUMENTS for the completion of the
WORK.
1.10 CONTRACTOR – The person, firm or corporation with
whom the OWNER has executed the Agreement.
1.11 DRAWINGS – The part of the CONTRACT DOCUMENTS
which show the characteristics and scope of WORK to be
performed and which have been prepared or approved by
the ENGINEER.
1.12 ENGINEER – The person, firm or corporation named as
such in the CONTRACT DOCUMENTS.
1.13 FIELD ORDER – A written order effecting a change in the
WORK not involving an adjustment in the CONTRACT
PRICE or an extension of the CONTRACT TIME, issued by
the ENGINEER to the CONTRACTOR during construction.
1.14 NOTICE OF AWARD – The written notice of the
acceptance of the BID from the OWNER to the successful
BIDDER.
1.15 NOTICE TO PROCEED – Written communication issued
by the OWNER to the CONTRACTOR authorizing him to
proceed with the WORK and establishing the date of
commencement of the WORK.
1.16 OWNER – A public or quasi-public body or authority,
corporation, association, partnership, or individual for whom
the WORK is to be performed.
1.17 PROJECT – The undertaking to be performed as provided
in the CONTRACT DOCUMENTS.
1.18 RESIDENT PROJECT REPRESENTATIVE – The
authorized representative of the OWNER who is assigned
to the PROJECT site or any part thereof.
1.19 SHOP DRAWINGS – All drawings, diagrams, illustrations,
brochures, schedules and other data which are prepared by
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the CONTRACTOR, a SUBCONTRACTOR, manufacturer,
SUPPLIER or distributor, which illustrate how specific
portions of the WORK shall be fabricated or installed.
1.20 SPECIFICATIONS – A part of the CONTRACT
DOCUMENTS consisting of written descriptions of a
technical nature of materials, equipment, construction
systems, standards and workmanship.
1.21 SUBCONTRACTOR – An individual, firm or corporation
having a direct contract with the CONTRACTOR or with
any other SUBCONTRACTOR for the performance of a
part of the WORK at the site.
1.22 SUBSTANTIAL COMPLETION – That date as certified by
the ENGINEER when the construction of the PROJECT or
a specified part thereof is sufficiently completed, in
accordance with the CONTRACT DOCUMENTS, so that
PROJECT or specified part can be utilized for the purposes
for which it is intended.
1.23 SUPPLEMENTAL GENERAL CONDITIONS –
Modifications to General Conditions required by a Federal
agency for participation in the PROJECT and approved by
the agency in writing prior to inclusion in the CONTRACT
DOCUMENTS, or such requirements that may be imposed
by applicable state laws.
1.24 SUPPLIER – Any person or organization who supplies
materials or equipment for the WORK, including that
fabricated to a special design, but who does not perform
labor at the site.
1.25 WORK – All labor necessary to produce the construction
required by the CONTRACT DOCUMENTS, and all
materials and equipment incorporated or to be incorporated
in the PROJECT.
1.26 WRITTEN NOTICE – Any notice to any party of the
Agreement relative to any part of this Agreement in writing
and considered delivered and the service thereof
completed, when posted by certified or registered mail to
the said party at his last given address, or delivered in
person to said party or his authorized representative on the
WORK.
2. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS
2.1 The CONTRACTOR may be furnished additional
instructions and detail drawings, by the ENGINEER, as
necessary to carry out the WORK required by the
CONTRACT DOCUMENTS.
2.2 The additional drawings and instruction thus supplied will
become a part of the CONTRACTOR DOCUMENTS. The
CONTRACTOR shall carry out the WORK in accordance
with the additional detail drawings and instructions. In the
event of conflicts or discrepancies among the Contract
Documents, interpretations will be based on the following
priorities;
a. The Agreement.
b. Change Orders and Supplemental Instructions
c. The Supplementary Conditions
d. The General Conditions
e. The Drawings and Specifications. In the case of an
inconsistency between Drawings and Specifications not
clarified by addendum, and subject to subsection 4.3
hereof, the better quality or greater quantity of Work
shall be provided in accordance with the ENGINEER’S
interpretations.
3. SCHEDULES, REPORTS AND RECORDS
3.1 The CONTRACTOR, promptly after being awarded the
Contract, shall submit to the OWNER such schedule of
quantities and costs, progress schedules, payrolls, reports,
estimates, records and other data where applicable as are
required by the CONTRACT DOCUMENTS for the WORK
to be performed, and shall update any such schedule as
shall be required by the current conditions of the Work.
3.2 Prior to the first partial payment estimate the
CONTRACTOR shall submit construction progress
schedules showing the order in which he proposes to carry
on the WORK, including dates at which he will start the
various parts of the WORK, estimated date of completion of
each part, which shall not exceed the time limits as
contained in the Contract Documents, and, as applicable:
3.2.1 The dates at which special detail drawings will be
required; and
3.2.2 Respective dates for submission of SHOP
DRAWINGS, the beginning of manufacturer, the
testing and the installation of materials, supplies
and equipment.
3.3 The CONTRACTOR shall also submit a schedule of
payments that he anticipates he will earn during the course
of the WORK.
4. DRAWINGS AND SPECIFICATIONS
4.1 CONTRACTOR and any SUBCONTRACTOR or Supplier
or other individual or entity performing or furnishing any of
the WORK under a direct or indirect contract with OWNER:
(i) shall not have or acquire any title to or ownership rights
in any of the Drawings, Specifications, or other documents
(or copies of any thereof) prepared by or bearing the seal of
ENGINEER or ENGINEER’S consultant, including
electronic media editions; and (ii) shall not reuse any of
such Drawings, Specifications, other documents, or copies
thereof on extensions of the PROJECT or any other
projects without written consent of OWNER and
ENGINEER and specific written verification or adaption by
ENGINEER. This prohibition will survive final payment,
completion, and acceptance of the WORK, or termination
or completion of the Contract. Nothing herein shall
preclude CONTRACTOR from retaining copies of the
CONTRACT DOCUMENTS for record purposes.
4.2 The intent of the DRAWINGS and SPECIFICATIONS is
that the CONTRACTOR shall furnish all labor, materials,
tools, equipment, and transportation necessary for the
proper execution of the WORK in accordance with the
CONTRACT DOCUMENTS and all incidental work
necessary to complete the PROJECT in an acceptable
manner, ready for use, occupancy or operation by the
OWNER.
4.3 In case of conflict between the DRAWINGS and
SPECIFICATIONS, the SPECIFICATIONS shall govern.
Figure dimensions on DRAWINGS shall govern over scale
dimensions, and detailed DRAWINGS shall govern over
general DRAWINGS.
4.4 Any discrepancies found between the DRAWINGS and
SPECIFICATIONS and site conditions or any
inconsistencies or ambiguities in the DRAWINGS or
SPECIFICATIONS shall be immediately reported to the
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ENGINEER in writing within three business days. The
ENGINEER shall promptly correct such inconsistencies or
ambiguities in writing. WORK done by the CONTRACTOR
after his discovery of such discrepancies, inconsistencies
or ambiguities shall be done at the CONTRACTOR’S risk.
5. SHOP DRAWINGS
5.1 The CONTRACTOR shall provide SHOP DRAWINGS as
may be necessary for the prosecution of the WORK as
required by the CONTRACT DOCUMENTS. The
ENGINEER shall promptly review all SHOP DRAWINGS.
The ENGINEER’S approval of any SHOP DRAWINGS
shall not release the CONTRACTOR from responsibility for
deviations from the CONTRACT DOCUMENTS. The
approval of any SHOP DRAWING which substantially
deviates from the requirements of the CONTRACT
DOCUMENTS shall be evidenced by a CHANGE ORDER.
5.2 When submitted for the ENGINEER’S review, SHOP
DRAWINGS shall bear the CONTRACTOR’S certification
that he has reviewed, checked and approved the SHOP
DRAWINGS, that he has determined and verified materials,
field measurements, field construction criteria and they are
in conformance with the requirements of the CONTRACT
DOCUMENTS.
5.3 Portions of the WORK requiring a SHOP DRAWING or
sample submission shall not begin until the SHOP
DRAWING or submission has been approved by the
ENGINEER. A copy of each approved SHOP DRAWING
and each approved sample shall be kept in good order by
the CONTRACTOR at the site and shall be available to the
ENGINEER.
6. MATERIALS, SERVICES AND FACILITIES
6.1 It is understood that, except as otherwise specifically stated
in the CONTRACT DOCUMENTS, the CONTRACTOR
shall provide and pay for all materials, labor, tools,
equipment, water, light, power, transportation, supervision,
temporary construction of any nature, and all other services
and facilities of any nature whatsoever necessary to
execute, complete and deliver the WORK within the
specified time. Materials and equipment shall be new and
of good quality unless otherwise provided by the
CONTRACT DOCUMENTS.
6.2 Materials and equipment shall be so stored as to insure the
preservation of their quality and fitness for the WORK.
Stored materials and equipment to be incorporated in the
WORK shall be located so as to facilitate prompt
inspection.
6.3 Manufactured articles, materials and equipment shall be
applied, installed, connected, erected, used, cleaned and
conditioned as directed by the manufacturer.
6.4 Materials, supplies and equipment shall be in accordance
with samples submitted by the CONTRACTOR and
approved by the ENGINEER.
6.5 Materials, supplies or equipment to be incorporated into the
WORK shall not be purchased by the CONTRACTOR or
the SUBCONTRACTOR subject to a chattel mortgage or
under a conditional sale contract or other agreement by
which an interest is retained by the seller.
7. INSPECTION AND TESTING
7.1 All materials and equipment used in the construction of the
PROJECT shall be subject to adequate inspection and
testing in accordance with generally accepted standards,
as required and defined in the CONTRACT DOCUMENTS.
7.2 The OWNER shall provide all inspection and testing
services not required by the CONTRACT DOCUMENTS.
7.3 The CONTRACTOR shall provide at his expense the
testing and inspection services required by the CONTRACT
DOCUMENTS.
7.4 If the CONTRACT DOCUMENTS, laws, ordinances, rules,
regulations or orders of any public authority having
jurisdiction require any WORK to specifically be inspected,
tested, or approved by someone other than the
CONTRACTOR, the CONTRACTOR will give the
ENGINEER timely notice of readiness. The
CONTRACTOR will then furnish the ENGINEER the
required certificates of inspection, testing or approval.
7.5 Inspections, tests or approvals by the engineer or others
shall not relieve the CONTRACTOR from his obligations to
perform the WORK in accordance with the requirements of
the CONTRACT DOCUMENTS.
7.6 The ENGINEER and his representatives will at all times
have access to the WORK. In addition, authorized
representatives and agents shall be permitted to inspect all
work, materials, payrolls, records of personnel, invoices of
materials and other relevant data and records. The
CONTRACTOR will provide proper facilities for such
access and observation of the WORK and also for any
inspection or testing thereof.
7.7 If any WORK is covered contrary to the written instructions
of the ENGINEER it must, if requested by the ENGINEER,
be uncovered for his observation and replaced at the
CONTRACTOR’S expense.
7.8 If the ENGINEER considers it necessary or advisable that
covered WORK be inspected or tested by others, the
CONTRACTOR, at the ENGINEER’S request, will uncover,
expose or otherwise make available for observation,
inspection or testing as the ENGINEER may require, that
portion of the WORK in question, furnishing all necessary
labor, materials, tools, and equipment. If it is found that
such WORK is defective, the CONTRACTOR will bear all
the expenses of such uncovering, exposure, observation,
inspection and testing and of satisfactory reconstruction. If,
however, such WORK is not found to be defective, the
CONTRACTOR will be allowed an increase in the
CONTRACT PRICE or an extension of the CONTRACT
TIME, or both, directly attributable to such uncovering,
exposure, observation, inspection, testing and
reconstruction and an appropriate CHANGE ORDER shall
be issued.
8. SUBSTITUTIONS
8.1 Whenever a material, article or piece of equipment is
identified on the DRAWINGS or SPECIFICATIONS by
reference to brand name or catalogue number, it shall be
understood that this is referenced for the purpose of
defining the performance or other salient requirements and
that other products of equal capacities, quality and function
shall be considered. The CONTRACTOR may recommend
the substitution of a material, article, or piece of equipment
of equal substance and function for those referred to in the
CONTRACT DOCUMENTS by reference to brand name or
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catalogue number, and if, in the opinion of the ENGINEER,
such material, article, or piece of equipment is of equal
substance and function to that specified, the ENGINEER
may approve its substitution and use by the
CONTRACTOR. Any cost differential shall be deductible
from the CONTRACT PRICE and the CONTRACT
DOCUMENTS shall be appropriately modified by CHANGE
ORDER. The CONTRACTOR warrants that if substitutes
are approved, no major changes in the function or general
design of the PROJECT will result. Incidental changes or
extra component parts required to accommodate the
substitute will be made by the CONTRACTOR without a
change in the CONTRACT PRICE or CONTRACT TIME.
9. PATENTS
9.1 The CONTRACTOR shall pay all applicable royalties and
license fees. He shall defend all suits or claims for
infringement of any patent rights and save the OWNER
harmless from loss on account thereof, except that the
OWNER shall be responsible for any such loss when a
particular manufacturer or manufacturers is specified,
however if the CONTRACTOR has reason to believe that
the design, process or product specified is an infringement
of a patent, he shall be responsible for such loss unless he
promptly gives such information to the ENGINEER.
10. SURVEYS, PERMITS, REGULATIONS
10.1 The OWNER shall furnish all boundary surveys and
establish all base lines for locating the principal component
parts of the WORK together with a suitable number of
benchmarks adjacent to the WORK as shown in the
CONTRACT DOCUMENTS. From the information
provided by the OWNER, unless otherwise specified in the
CONTRACT DOCUMENTS, the CONTRACTOR shall
develop and make all detail surveys needed for
construction such as slope stakes, batter boards, stakes for
pile locations and other working points, lines, elevations
and cut sheets. The Contractor shall field verify utility
locations and shall be responsible to have public and
private utilities located within the areas being disturbed to
implement the Work on site.
10.2 The CONTRACTOR shall carefully preserve benchmarks,
reference points and stakes and, in case of willful or
careless destruction, he shall be charged with the resulting
expense and shall be responsible for any mistakes that
may be caused by their unnecessary loss or disturbance.
10.3 Permits and licenses of a temporary nature necessary for
the prosecution of the WORK shall be secured and paid for
by the CONTRACTOR unless otherwise stated in the
SUPPLEMENTAL GENERAL CONDITIONS. Permits,
licenses and easements for permanent structures or
permanent changes in existing facilities shall be secured
and paid for by the OWNER, unless otherwise specified.
The CONTRACTOR shall give all notices and comply with
all laws, ordinances, rules and regulations bearing on the
conduct of the WORK as drawn and specified. If the
CONTRACTOR observes that the CONTRACT
DOCUMENTS are at variance therewith, he shall promptly
notify the ENGINEER in writing and any necessary
changes shall be adjusted as provided in Section 13.
CHANGES IN THE WORK.
11. PROTECTION OF WORK, PROPERTY AND PERSONS
11.1 The CONTRACTOR will be responsible for initiating,
maintaining and supervising all safety precautions and
programs in connection with the WORK. He will take all
necessary precautions for the safety of, and will provide the
necessary protection to prevent damage, injury or loss to all
employees thereby, all the WORK and all materials or
equipment to be incorporated therein, whether in storage
on or off the site, and other property at the site or adjacent
thereto, including trees, shrubs, lawns, walks, pavements,
roadways, structures and utilities not designated for
removal, relocation or replacement in the course of
construction.
11.2 The CONTRACTOR will comply with all applicable laws,
ordinances, rules, regulations and orders of any public
body having jurisdiction. He will erect and maintain, as
required by the conditions and progress of the WORK, all
necessary safeguards for safety and protection. He will
notify owners of adjacent utilities when prosecution of the
WORK may affect them. The CONTRACTOR will remedy
all damage, injury or loss to any property caused, directly or
indirectly, in whole or in part, by the CONTRACTOR, any
SUBCONTRACTOR or anyone directly or indirectly
employed by any of them or anyone for whose acts any of
them be liable, except damage or loss attributable to the
fault of the CONTRACT DOCUMENTS or to the acts or
omissions of the OWNER or the ENGINEER or anyone
employed by either of them or anyone for whose acts either
of them may be liable, and not attributable, directly or
indirectly, in whole or in part, to the fault or negligence of
the CONTRACTOR.
11.3 In emergencies affecting the safety of persons or the
WORK or property at the site or adjacent thereto, the
CONTRACTOR, without special instruction or authorization
from the ENGINEER or OWNER, shall act to prevent
threatened damage, injury or loss. He will give the
ENGINEER prompt WRITTEN NOTICE of any significant
changes in the WORK or deviations from the CONTRACT
DOCUMENTS caused thereby, and a CHANGE ORDER
shall thereupon be issued covering the changes and
deviations involved.
12. SUPERVISION BY CONTRACTOR
12.1 The CONTRACTOR will supervise and direct the WORK
using the Contractor’s best skill and attention. He will be
solely responsible for and control the means, methods,
techniques, sequences and procedures of construction.
The CONTRACTOR will employ and maintain on the
WORK a qualified supervisor or superintendent who shall
have been designated in writing by the CONTRACTOR as
the CONTRACTOR’S representative at the site. The
supervisor shall have full authority to act on behalf of the
CONTRACTOR and all communications given to the
supervisor shall be as binding as if given to the
CONTRACTOR. The supervisor shall be present on the
site at all times as required to perform adequate
supervision and coordination of the WORK.
13. CHANGES IN THE WORK
13.1 The OWNER may at any time, as the need arises, order
changes within the scope of WORK without invalidating the
Agreement. If such changes increase or decrease the
amount due under the CONTRACT DOCUMENTS, or the
time required for performance of the WORK, an equitable
adjustment shall be authorized by CHANGE ORDER.
13.2 The ENGINEER, also, may at any time, by issuing a FIELD
ORDER, make changes in the details of the WORK. The
CONTRACTOR shall proceed with the performance of any
GC-05
changes in the WORK so ordered by the ENGINEER
unless the CONTRACTOR believes that such FIELD
ORDER entitles him to a change in CONTRACT PRICE or
TIME, or both, in which event he shall give the ENGINEER
WRITTEN NOTICE thereof within seven (7) days after the
receipt of the ordered change. Thereafter the
CONTRACTOR shall document the basis for the change in
CONTRACT PRICE or TIME within thirty (30) days. The
CONTRACTOR shall not execute such changes pending
the receipt of an executed CHANGE ORDER or further
instruction from the OWNER.
14. CHANGES IN CONTRACT PRICE
14.1 The CONTRACT PRICE may be changed only by a
CHANGE ORDER. The value of any WORK covered by a
CHANGE ORDER or of any claim for increase or decrease
in the CONTRACT PRICE shall be determined by one or
more of the following methods in the order of precedence
listed below:
(a) Unit prices previously approved.
(b) An agreed lump sum.
(c) The actual cost for labor, direct overhead, materials,
supplies, equipment, and other services necessary to
complete the work. In addition there shall be added
an amount to be agreed upon but not to exceed fifteen
(15) percent of the actual cost of the WORK to cover
the cost of general overhead and profit.
15. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
15.1 The date of beginning and the time for completion of the
WORK are essential conditions of the CONTRACT
DOCUMENTS and the WORK embraced shall be
commenced on a date specified in the NOTICE TO
PROCEED.
15.2 The CONTRACTOR will proceed with the WORK at such
rate of progress to insure full completion within the
CONTRACT TIME. It is expressly understood and agreed,
by and between the CONTRACTOR and the OWNER, that
the CONTRACT TIME for the completion of the WORK
described herein is a reasonable time, taking into
consideration the average climatic and economic conditions
and other factors prevailing in the locality of the WORK.
15.3 The parties acknowledge that the CONTRACT TIME is of
the essence, and that the OWNER will suffer damages if
the CONTRACTOR shall fail to complete the WORK within
the CONTRACT TIME, or extension of time granted by the
OWNER. It is acknowledged that such damages are
difficult to calculate and that the parties agree that the
liquidated damages as specified in the BID are reasonable,
and are intended as liquidated damages and not as a
penalty. In the event the CONTRACTOR shall fail to
complete the WORK within the CONTRACT TIME, then the
CONTRACTOR will pay to the OWNER the amount for
liquidated damages as specified in the BID for each
calendar day that the CONTRACTOR shall be in default
after the time stipulated in the CONTRACT DOCUMENTS.
15.4 The CONTRACTOR shall not be charged with liquidated
damages or any excess cost when the delay in completion
of the WORK is due to the following, and the
CONTRACTOR has promptly given WRITTEN NOTICE of
such delay to the OWNER or ENGINEER.
15.4.1 To any preference, priority or allocation order
duly issued by the OWNER.
15.4.2 To unforeseeable causes beyond the control and
without the fault or negligence of the
CONTRACTOR, including but not restricted to,
acts of God, or of the public enemy, acts of the
OWNER, acts of another CONTRACTOR in the
performance of a contract with the OWNER,
fires, floods, epidemics, quarantine restrictions,
strikes, freight embargoes, and abnormal and
unforeseeable weather; and
15.4.3 To any delays of SUBCONTRACTORS
occasioned by any of the causes specified in
paragraphs 15.4.1 and 15.4.2 of this article.
16. CORRECTION OF WORK
16.1 The CONTRACTOR shall promptly remove from the
premises all WORK rejected by the ENGINEER for failure
to comply with the CONTRACT DOCUMENTS, whether
incorporated in the construction or not, and the
CONTRACTOR shall promptly replace and re-execute the
WORK in accordance with the CONTRACT DOCUMENTS
and without expense to the OWNER and shall bear the
expense of making good all WORK of other
CONTRACTORS destroyed or damaged by such removal
or replacement.
16.2 All removal and replacement WORK shall be done at the
CONTRACTOR’S expense. If the CONTRACTOR does
not take action to remove such rejected WORK within ten
(10) days after receipt of WRITTEN NOTICE, the OWNER
may remove such WORK and store the materials at the
expense of the CONTRACTOR.
17. SUBSURFACE CONDITIONS
17.1 The CONTRACTOR shall promptly, and before such
conditions are disturbed, except in the event of an
emergency, notify the OWNER by WRITTEN NOTICE of:
17.1.1 Subsurface or latent physical conditions at the
site differing materially from those indicated in
the CONTRACT DOCUMENTS; or
17.1.2 Unknown physical conditions at the site, of an
unusual nature, differing materially from those
ordinarily encountered and generally recognized
as inherent in WORK of the character provided
for in the CONTRACT DOCUMENTS.
17.2 The OWNER shall promptly investigate the conditions, and
if he finds that such conditions do so materially differ and
cause an increase or decrease in the cost of, or in the time
required for, performance of the WORK, an equitable
adjustment shall be made and the CONTRACT
DOCUMENTS shall be modified by a CHANGE ORDER.
Any claim of the CONTRACTOR for adjustment hereunder
shall not be allowed unless he has given the required
WRITTEN NOTICE; provided that the OWNER may, if he
determines the facts so justify, consider and adjust any
such claims asserted before the date of final payment.
18. SUSPENSION OF WORK, TERMINATION AND DELAY
18.1 The OWNER may suspend the WORK or any portion
thereof for a period of not more than ninety days or such
further time as agreed upon by the CONTRACTOR, by
WRITTEN NOTICE to the CONTRACTOR and the
ENGINEER which notice shall fix the date on which WORK
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shall be resumed. The CONTRACTOR will resume that
WORK on the date so fixed. The CONTRACTOR will be
allowed an increase in the CONTRACT PRICE or an
extension of the CONTRACT TIME, or both, directly
attributable to any suspension.
18.2 If the CONTRACTOR is adjudged a bankrupt or insolvent,
or if he makes a general assignment for the benefit of his
creditors, or if a trustee or receiver is appointed for the
CONTRACTOR or for any of his property, or if he files a
petition to take advantage of any debtor’s act, or to
reorganize under the bankruptcy or applicable laws, or if he
repeatedly fails to supply sufficient skilled workmen or
suitable materials or equipment, or if he repeatedly fails to
make prompt payments to SUBCONTRACTORS or for
labor, materials or equipment or if he disregards laws,
ordinances, rules, regulations or orders of any public body
having jurisdiction of the WORK or if he disregards the
authority of the ENGINEER, or if he otherwise violates any
provision of the CONTRACT DOCUMENTS, then the
OWNER may, without prejudice to any other right or
remedy and after giving the CONTRACTOR and his surety
a minimum of ten (10) days from delivery of a WRITTEN
NOTICE, terminate the services of the CONTRACTOR and
take possession of the PROJECT and of all materials,
equipment, tools, construction equipment and machinery
thereon owned by the CONTRACTOR, and finish the
WORK by whatever method he may deem expedient. In
such case the CONTRACTOR shall not be entitled to
receive any further payment until the WORK is finished. If
the unpaid balance of the CONTRACT PRICE exceeds the
direct and indirect costs of completing the PROJECT,
including compensation for additional professional services,
such excess SHALL BE PAID TO THE CONTRACTOR. If
such costs exceed such unpaid balance, the
CONTRACTOR will pay the difference to the OWNER.
Such costs incurred by the OWNER will be determined by
the ENGINEER and incorporated in a CHANGE ORDER.
18.3 Where the CONTRACTOR’S services have been so
terminated by the OWNER, said termination shall not affect
any right of the OWNER against the CONTRACTOR then
existing or which may thereafter accrue. Any retention or
payment of monies by the OWNER due the
CONTRACTOR will not release the CONTRACTOR from
compliance with the CONTRACT DOCUMENTS.
18.4 After ten (10) days from delivery of a WRITTEN NOTICE to
the CONTRACTOR and the ENGINEER, the OWNER may,
without cause and without prejudice to any other right or
remedy, elect to abandon the PROJECT and terminate the
Contract. In such case, the CONTRACTOR shall be paid
for all WORK executed and any expense sustained plus
reasonable profit.
18.5 If, through no act or fault of the CONTRACTOR, the WORK
is suspended for a period of more than ninety (90) days by
the OWNER or under an order of court or other public
authority, or the ENGINEER fails to act on any request for
payment in accordance with the requirements of the Illinois
Local Government Prompt Payment Act, 50 ILCS 505/1 et
seq., or the OWNER fails to pay the CONTRACTOR
substantially the sum approved by the ENGINEER or
awarded by arbitrators in accordance with the requirements
of the Illinois Local Government Prompt Payment Act, 50
ILCS 505/1 et seq., then the CONTRACTOR may, after
ten (10) days from delivery of a WRITTEN NOTICE to the
OWNER and the ENGINEER, terminate the CONTRACT
and recover the OWNER payment for all WORK executed
and all expenses sustained. In addition and in lieu of
terminating the CONTRACT, if the ENGINEER has failed to
act on a request for payment or if the OWNER has failed to
make any payment as aforesaid, the CONTRACTOR may
upon ten (10) days written notice to the OWNER and the
ENGINEER stop the WORK until he has been paid all
amounts then due, in which event and upon resumption of
the WORK, CHANGE ORDERS shall be issued for
adjusting the CONTRACT PRICE or extending the
CONTRACT TIME or both to compensate for the costs and
delays attributable to the stoppage of the WORK.
18.6 If the performance of all or any portion of the WORK is
suspended, delayed, or interrupted as a result of a failure of
the OWNER or ENGINEER to act within the time specified
in the CONTRACT DOCUMENTS, or if not time is
specified, within a reasonable time, an adjustment in the
CONTRACT PRICE or an extension of the CONTRACT
TIME, or both, shall be made by CHANGE ORDER to
compensate the CONTRACTOR for the costs and delays
necessarily caused by the failure of the OWNER or
ENGINEER.
19. PAYMENTS TO CONTRACTOR
19.1 At least ten (10) days before each progress payment falls
due (but not more often than once a month), the
CONTRACTOR will submit to the ENGINEER a partial
payment estimate filled out and signed by the
CONTRACTOR covering the WORK performed during the
period covered by the partial payment estimate and
supported by such data as the ENGINEER may reasonably
require. A sworn “Contractor’s Affidavit” shall be submitted
with each payment request in sufficient form for the
OWNER to determine the CONTRACTOR’S right to
payment and compliance with the Illinois Mechanic’s Lien
Law. Each payment request shall include properly
executed waivers of lien in conformity with information set
forth on a properly completed Contractor’s Affidavit. In the
event the OWNER is satisfied with the CONTRACTOR’S
payment procedures, the OWNER may accept partial
waivers of lien of subcontractors and suppliers. If payment
is requested on the bases of materials and equipment not
incorporated in the WORK but delivered and suitably stored
at or near the site, the partial payment estimate shall also
be accompanied by such supporting data, satisfactory to
the OWNER, as will establish the OWNER’S title to the
material and equipment and protect his interest therein,
including applicable insurance. The ENGINEER will, within
ten (10) days after receipt of each partial payment estimate,
either indicate in writing his approval of payment and
present the partial payment estimate to the OWNER, or
return the partial payment estimate to the CONTRACTOR
indicating in writing his reasons for refusing to approve
payment. In the latter case, the CONTRACTOR may make
the necessary corrections and resubmit the partial payment
estimate. The OWNER will, in accordance with the
requirements of the Illinois Local Government Prompt
Payment Act, 50 ILCS 505/1 et seq., pay the
CONTRACTOR a progress payment on the basis of the
approved partial payment estimate. The OWNER shall
retain ten (10) percent of the amount of each payment until
final completion and acceptance of all work covered by the
CONTRACT DOCUMENTS. The OWNER at any time,
however, after fifty (50) percent of the WORK has been
completed, if he finds that satisfactory progress is being
made, shall reduce retainage to five (5) percent on the
current and remaining estimates. When the WORK is
substantially complete (operational or beneficial
occupancy), the retained amount may be further reduced
below five (5) percent to only that amount necessary to
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assure completion. On completion and acceptance of a
part of the WORK on which the price is stated separately in
the CONTRACT DOCUMENTS, payment may be made in
full, including retained percentages, less authorized
deductions.
19.2 The request for payment may also include an allowance for
the cost of such major materials and equipment which are
suitably stored either at or near the site.
19.3 Prior to SUBSTANTIAL COMPLETION, the OWNER, with
the approval of the ENGINEER and with the concurrence of
the CONTRACTOR, may use any completed or
substantially completed portions of the WORK. Such use
shall not constitute an acceptance of such portions of the
WORK.
19.4 The OWNER shall have the right to enter the premises for
the purpose of doing work not covered by the CONTRACT
DOCUMENTS. This provision shall not be construed as
relieving the CONTRACTOR of the sole responsibility for
the care and protection of the WORK, or the restoration of
any damaged WORK except such as may be caused by
agents or employees of the OWNER.
19.5 Upon completion and acceptance of the WORK, the
ENGINEER shall issue a certificate attached to the final
payment request that the WORK has been accepted by him
under the conditions of the CONTRACT DOCUMENTS.
The entire balance found to be due the CONTRACTOR,
including the retained percentages, but except such sums
as may be lawfully retained by the OWNER, shall be paid
to the CONTRACTOR within thirty (30) days of completion
and acceptance of the WORK. Provided, however, neither
final payment nor release of any remaining retained
percentages shall become due and payable unless and
until the CONTRACTOR has submitted to the OWNER a
Consent of Surety in Final Payment to the issuer of the
Payment BOND.
19.6 The CONTRACTOR will indemnify and save the OWNER
or the OWNER’S agents harmless from all claims growing
out of the lawful demands of SUBCONTRACTORS,
laborers, workmen, mechanics, materialmen, and
furnishers of machinery and parts thereof, equipment, tools,
and all supplies, incurred in the furtherance of the
performance of the WORK. The CONTRACTOR shall, at
the OWNER’S request, furnish satisfactory evidence that all
obligations of the nature designated above have been paid,
discharged, or waived. If the CONTRACTOR fails to do so
the OWNER may, after having notified the CONTRACTOR,
either pay unpaid bills or withhold from the
CONTRACTOR’S unpaid compensation of a sum of money
deemed reasonably sufficient to pay any and all such lawful
claims until satisfactory evidence is furnished that all
liabilities have been fully discharged where upon payment
to the CONTRACTOR shall be resumed, in accordance
with the terms of the CONTRACT DOCUMENTS, but in no
event shall the provisions of this sentence be construed to
impose any obligations upon the OWNER to either the
CONTRACTOR, his Surety, or any third party. In paying
any unpaid bills of the CONTRACTOR, any payment so
made by the OWNER shall be considered as a payment
made under the CONTRACT DOCUMENTS by the
OWNER to the CONTRACTOR and the OWNER shall not
be liable to the CONTRACTOR for any such payments
made in good faith.
19.7 If the OWNER fails to make payment in accordance with
the requirements of the Illinois Local Government Prompt
Payment Act, 50 ILCS 505/1 et seq., after approval by the
ENGINEER, in addition to other remedies available to the
CONTRACTOR, there shall be added to each such
payment interest at the maximum legal rate commencing
on the first day after said payment is due and continuing
until the payment is received by the CONTRACTOR.
20. ACCEPTANCE OF FINAL PAYMENT AS RELEASE
20.1 The acceptance by the CONTRACTOR of final payment
shall be and shall operate as a release to the OWNER of all
claims in stated amounts as may be specifically excepted
by the CONTRACTOR for all things done or furnished in
connection with this WORK and for every act and neglect of
the OWNER and others relating to or arising out of this
WORK. Any payment, however, final or otherwise, shall
not release the CONTRACTOR or his sureties from any
obligations under the CONTRACT DOCUMENTS or the
Performance BOND and Payment BOND.
21. INSURANCE
21.1 The CONTRACTOR shall purchase and maintain such
insurance as will protect him from claims set forth below
which may arise out of or result from the CONTRACTOR’S
execution of the WORK, whether such execution be by
himself or by any SUBCONTRACTOR or by anyone
directly or indirectly employed by any of them, or by anyone
for whose acts any of them may be liable:
21.1.1 Claims under workmen’s compensation,
disability benefit and other similar employee
benefit acts;
21.1.2 Claims for damages because of bodily injury,
occupational sickness or disease, or death of
his employees;
21.1.3 Claims for damages because of bodily injury,
sickness or disease, or death of any person
other than his employees
21.1.4 Claims for damages insured by usual personal
injury liability coverage which are sustained (1)
by any person as a result of an offense directly
or indirectly related to the employment of such
person by the CONTRACTOR, or (2) by any
other person; and
21.1.5 Claims for damages because of injury to or
destruction of tangible property, including loss
of use resulting therefrom.
21.2 Certificates of Insurance acceptable to the OWNER shall
be filed with the OWNER prior to commencement of the
WORK. These Certificates shall contain a provision that
the OWNER is an additional non-contributory primary
insured and that coverages afforded under the policies will
not be cancelled unless at least fifteen (15) days prior
WRITTEN NOTICE has been given to the OWNER.
21.3 The CONTRACTOR shall procure and maintain, at his own
expense, during the CONTRACT TIME, liability insurance
as hereinafter specified.
21.3.1 CONTRACTOR’S General Public Liability and
Property Damage Insurance including vehicle
coverage issued to the CONTRACTOR and
protecting him from all claims for personal
injury, including death, and all claims for
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destruction of or damage to property, arising out
of or in connection with any operations under
the CONTRACT DOCUMENTS, whether such
operations be by himself or by any
SUBCONTRACTOR under him, or anyone
directly or indirectly employed by the
CONTRACTOR or by a SUBCONTRACTOR
under him. Insurance shall be written with a
limit of liability of not less than $2,000,000 for all
damages arising out of bodily injury, including
death, at any time resulting therefrom,
sustained by any one person in any one
accident; and a limit of liability of not less than
$2,000,000 aggregate for any such damages
sustained by two or more persons in any one
accident. Insurance shall be written with a limit
of liability of not less than $1,000,000 for all
property damage sustained by any one person
in any one accident; and a limit of liability of not
less than $1,000,000 aggregate for any such
damage sustained by two or more persons in
any one accident.
21.3.2 The CONTRACTOR shall acquire and maintain,
if applicable, Fire and Extended Coverage
insurance upon the PROJECT to the full
insurable value thereof for the benefit of the
OWNER, the CONTRACTOR, and
SUBCONTRACTORS as their interest may
appear. This provision shall in no way release
the CONTRACTOR or CONTRACTOR’S surety
from obligations under the CONTRACT
DOCUMENTS to fully complete the PROJECT.
21.4 The CONTRACTOR shall procure and maintain, at his own
expense, during the CONTRACT TIME, in accordance with
the provisions of the laws of the state in which the work is
performed. Workmen’s Compensation Insurance, including
occupational disease provisions, for all of his employees at
the site of the PROJECT and in case any work is sublet,
the CONTRACTOR shall require such SUBCONTRACTOR
similarly to provide Workmen’s Compensation Insurance,
including occupational disease provisions for all of the
latter’s employees unless such employees are covered by
the protection afforded by the CONTRACTOR. In case any
class of employees engaged in hazardous work under this
contract at the site of the PROJECT is not protected under
Workmen’s Compensation statute, the CONTRACTOR
shall provide, and shall cause each SUBCONTRACTOR to
provide, adequate and suitable insurance for the protection
of his employees not otherwise protected.
21.5 The CONTRACTOR shall secure, if applicable, “All Risk”
type Builder’s Risk Insurance for WORK to be performed.
Unless specifically authorized by the OWNER, the amount
of such insurance shall not be less than the CONTRACT
PRICE totaled in the BID. The policy shall cover not less
than the losses due to fire, explosion, hail, lightning,
vandalism, malicious mischief, wind, collapse, riot, aircraft
and smoke during the CONTRACT TIME, and until the
WORK is accepted by the OWNER. The policy shall name
as the insured the CONTRACTOR, the ENGINEER, and
the OWNER.
22. CONTRACT SECURITY
22.1 The CONTRACTOR shall within ten (10) days after the
receipt of the NOTICE OF AWARD furnish the OWNER
with a Performance Bond and a Payment Bond in penal
sum equal to the amount of the CONTRACT PRICE,
conditioned upon the performance by the CONTRACTOR
of all undertakings, covenants, terms, conditions and
agreements of the CONTRACT DOCUMENTS, and upon
the prompt payment by the CONTRACTOR to all persons
supplying labor and materials in the prosecution of the
WORK provided by the CONTRACT DOCUMENTS. Such
BONDS shall be executed by the CONTRACTOR and a
corporate bonding company licensed to transact such
business in the state in which the WORK is to be performed
and named on the current list of “Surety Companies
Acceptable on Federal Bonds” as published in the Treasury
Department Circular Number 570. The expense of these
BONDS shall be borne by the CONTRACTOR. If at any
time a surety on any such BOND is declared a bankrupt or
loses its right to do business in the state in which the
WORK is to be performed or is removed from the list of
Surety Companies accepted on Federal BONDS,
CONTRACTOR shall within ten (10) days after notice from
the OWNER to do so, substitute an acceptable BOND (or
BONDS) in such form and sum and signed by such other
surety or sureties as may be satisfactory to the OWNER.
The premiums on such BOND shall be paid by the
CONTRACTOR. No further payments shall be deemed
due nor shall be made until the new surety or sureties shall
have furnished an acceptable BOND to the OWNER.
22.2 The BOND shall also provide for the faithful performance
by the CONTRACTOR of the requirements of the Illinois
Prevailing Wage Act, 820 ILCS 130/.01 et seq.
23. ASSIGNMENTS
23.1 Neither the CONTRACTOR nor the OWNER shall sell,
transfer, assign or otherwise dispose of the Contract or any
portion thereof, or of his right, title or interest therein, or his
obligations thereunder, without written consent of the other
party.
24. INDEMNIFICATION
24.1 The CONTRACTOR will indemnify and hold harmless the
OWNER and the ENGINEER and their agents and
employees from and against all claims, damages, losses
and expenses including attorney’s’ fees arising out of or
resulting from the performance of the WORK, provided that
any such claims, damage, loss or expense is attributable to
bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property including the loss of use
resulting therefrom;’ and is caused in whole or in part by
any negligent or willful act or omission of the
CONTRACTOR, SUBCONTRACTOR, or anyone directly or
indirectly employed by any of them or anyone for whose
acts of they may be liable.
24.2 In any and all claims against the OWNER or the
ENGINEER, or any of their agents or employees, by any
employee of the CONTRACTOR, any SUBCONTRACTOR,
anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable, the
indemnification obligation shall not be limited in any way be
any limitation on the amount or type of damages,
compensation or benefits payable by or for the
CONTRACTOR or any SUBCONTRACTOR under
workmen’s compensation acts, disability benefit acts or
other employee benefits acts.
24.3 The obligation of the CONTRACTOR under this paragraph
shall not extend to the liability of the ENGINEER, his
agents or employees arising out of the preparation or
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approval of maps, DRAWINGS, opinions, reports, surveys,
CHANGE ORDERS, designs or SPECIFICATIONS.
25. SEPARATE CONTRACTS
25.1 The OWNER reserves the right to let other contracts in
connection with this PROJECT. The CONTRACTOR shall
afford other CONTRACTORS reasonable opportunity for
the introduction and storage of their materials and the
execution of their WORK, and shall properly connect and
coordinate his WORK with theirs. If the proper execution or
results of any part of the CONTRACTOR’S WORK
depends upon the WORK of any other CONTRACTOR, the
CONTRACTOR shall inspect and promptly report to the
ENGINEER any defects in such WORK that render it
unsuitable for such proper execution and results.
25.2 The OWNER may perform additional WORK related to the
PROJECT by himself, or he may let other contracts
containing provisions similar to these. The CONTRACTOR
will afford the other CONTRACTORS who are parties to
such Contracts (or the OWNER, if he is performing the
additional WORK himself), reasonable opportunity for the
introduction and storage of materials and equipment and
the execution of WORK, and shall properly connect and
coordinate his WORK with theirs.
25.3 If the performance of additional WORK by other
CONTRACTORS or the OWNER is not noted in the
CONTRACT DOCUMENTS prior to the execution of the
CONTRACT, written notice thereof shall be given to the
CONTRACTORS prior to starting any such additional
WORK. If the CONTRACTOR believes that the
performance of such additional WORK by the OWNER or
others involves him in additional expense or entities him to
an extension of the CONTRACT TIME, he may make a
claim therefor as provided in Sections 14 and 16.
26. SUBCONTRACTING
26.1 The CONTRACTOR may utilize the services of specialty
SUBCONTRACTORS on those parts of the WORK which,
under normal contracting practices, are performed by
specialty SUBCONTRACTORS.
26.2 The CONTRACTOR shall not award WORK to
SUBCONTRACTOR(s), in excess of fifty (50) percent of the
CONTRACT PRICE, without prior written approval of the
OWNER.
26.3 The CONTRACTOR shall be fully responsible to the
OWNER for the acts and omissions of his
SUBCONTRACTORS, and of persons either directly or
indirectly employed by them, as he is for the acts and
omissions of persons directly employed by him.
26.4 The CONTRACTOR shall cause appropriate provisions to
be inserted in all subcontracts relative to the WORK to bind
SUBCONTRACTORS to the CONTRACTOR by the terms
of the CONTRACT DOCUMENTS insofar as applicable to
the WORK of SUBCONTRACTORS and to give the
CONTRACTOR the same power as regards terminating
any subcontract that the OWNER may exercise over the
CONTRACTOR under any provision of the CONTRACT
DOCUMENTS.
26.5 Nothing contained in this CONTRACT shall create any
contractual relation between any SUBCONTRACTOR and
the OWNER.
27. ENGINEER’S AUTHORITY
27.1 The ENGINEER shall act as the OWNER’S representative
during the construction period. He shall decide questions
which may arise as to quality and acceptability of materials
furnished and WORK performed. He shall interpret the
intent of the CONTRACT DOCUMENTS in a fair and
unbiased manner. The ENGINEER will make visits to the
site and determine if the WORK is proceeding in
accordance with the CONTRACT DOCUMENTS.
27.2 The CONTRACTOR will be held strictly to the intent of the
CONTRACT DOCUMENTS in regard to the quality of
materials, workmanship and execution of the WORK.
Inspections may be made at the factory of fabrication plant
of the source of material supply.
27.3 The ENGINEER will not be responsible for the construction
means, controls, techniques, sequences, procedures, or
construction safety.
27.4 The ENGINEER shall promptly make decisions relative to
interpretation of the CONTRACT DOCUMENTS.
28. LAND AND RIGHTS-OF-WAY
28.1 Prior to issuance of NOTICE TO PROCEED, the OWNER
shall obtain all land and rights-of-way necessary for
carrying out and for the completion of the WORK to be
performed pursuant to the CONTRACT DOCUMENTS,
unless otherwise mutually agreed.
28.2 The OWNER shall provide to the CONTRACTOR
information which delineates and describes the lands
owned and rights-of-way acquired.
28.3 The CONTRACTOR shall provide at his own expense and
without liability to the OWNER any additional land and
access thereto that the CONTRACTOR may desire for
temporary construction facilities, or for storage of materials.
29. GUARANTY
29.1 The CONTRACTOR shall guarantee all materials and
equipment furnished and WORK performed for a period of
one (1) year from the date of SUBSTANTIAL
COMPLETION except that the warranty period for punch
list items shall commence on the date of final payment.
The CONTRACTOR warrants and guarantees for a period
of one (1) year from the date of SUBSTANTIAL
COMPLETION of the system that the completed system is
free from all defects due to faulty materials or workmanship
and conform to the requirements of the CONTRACT
DOCUMENTS, and the CONTRACTOR shall promptly
make such corrections as may be necessary by reason of
such defects including the repairs of any damage to other
parts of the system resulting from such defects. The
OWNER will give notice of observed defects with
reasonable promptness. In the event that the
CONTRACTOR should fail to make such repairs,
adjustments, or other WORK that may be made necessary
by such defects, the OWNER may do so and charge the
CONTRACTOR the cost thereby incurred. The
Performance BOND shall remain in full force and effect
through the guarantee period.
30. ARBITRATION
30.1 All claims, disputes and other matters in question arising
out of, or relating to, the CONTRACT DOCUMENTS or the
breach thereof, except for claims which have been waived
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by the making and acceptance of final payment as provided
by Section 20, for less than $50,000 shall be decided by
arbitration in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association.
This agreement to arbitrate shall be specifically enforceable
under the prevailing arbitration law. The award rendered
by the arbitrators shall be final, and judgment may be
entered upon it in any court having jurisdiction thereof.
30.2 Notice of the demand for arbitration shall be field in writing
with the other party to the CONTRACT DOCUMENTS and
with the American Arbitration Association, and a copy shall
be filed with the ENGINEER. Demand for arbitration shall
in no event be made on any claim, dispute or other matter
in question which would be barred by the applicable statute
of limitations.
30.3 The CONTRACTOR will carry on the WORK and maintain
the progress schedule during any arbitration proceedings,
unless otherwise mutually agreed in writing.
31. TAXES
31.1 The CONTRACTOR will pay all sales, consumer, use and
other similar taxes required by the law of the place where
the WORK is performed.
32. PREVAILING WAGES
32.1 The PROJECT calls for the construction of a “public work”
within the meaning of the Illinois Prevailing Wage Act, 820
ILCS 130/.01 et seq. (the “Act”). The Act requires
CONTRACTORS and SUBCONTRACTORS to pay
laborers, workers and mechanics performing services on
public works projects no less than the “prevailing rate of
wages” (hourly cash wages plus fringe benefits) in the
county where the works is to be performed. For information
regarding current prevailing wage rates, please refer to the
Illinois Department of Labor’s website at:
http://www.state.il.us/agency/idol/rates/rates.HTM
All CONTRACTORS and SUBCONTRACTORS rendering
services on the PROJECT must comply with all
requirement of the Act, including but not limited to all wage,
notice and record keeping duties.
32.2 The prevailing rate of hourly wages applicable for the
OWNER has been established by Resolution enacted in
accordance with law. A copy of the most current
enactment may be obtained from the OWNER
32.3 The prevailing rate of hourly wages applicable to the
OWNER and to the PROJECT may be revised at any time
by the Illinois Department of Labor. Any such revised rates
will apply to the PROJECT in accordance with law.
32.4 The CONTRACTOR shall submit to the OWNER monthly
certified payroll records related to work on the PROJECT,
together with a statement verifying that the records are true
and accurate and otherwise meeting the requirements of
820 ILCS 130.5.
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YO1424-C 1 SPECIAL PROVISIONS
SPECIAL PROVISIONS
SP-0 INDEX TO SPECIAL PROVISIONS
SP-1 LOCATION OF IMPROVEMENTS SP-2 DESCRIPTION OF IMPROVEMENTS SP-3 CONTROL OF WORK AND PROSECUTION AND PROGRESS SP-4 APPLICABLE SPECIFICATIONS SP-5 MANDATORY PRECONSTRUCTION MEETING SP-6 PRE-BID SITE VISIT SP-7 CONSTRUCTION STAKING SP-8 NOTIFICATION TO UTILITIES SP-9 PROTECTION OF EXISTING DRAINAGE FACILITIES SP-10 LOCATION OF EXISTING UTILITIES SP-11 PERMITTING SP-12 COOPERATION WITH OTHER CONTRACTORS SP-13 NOTIFICATION TO RESIDENCES SP-14 BRUSH REMOVAL SP-15 TURF GRASS HERBICIDE APPLICATION SP-16 SOIL PREPARATION SP-17 EMERGENT PLUG INSTALLATION SP-18 WET MESIC SEEDING SP-19 PRAIRIE SEEDING SP-20 EROSION CONTROL BLANKET SP-21 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS SP-22 ALGAECIDE TREATMENT SP-23 MAINTENANCE FOR PONDS SP-24 RESTORATION SP-25 WATER REQUIRED FOR RESTORATION SP-26 EROSION CONTROL SP-27 DEWATERING SP-28 TRAFFIC CONTROL AND PROTECTION SP-29 INCIDENTAL WORK SP-30 INSURANCE REQUIREMENTS SP-31 CERTIFIED PAYROLL REQUIREMENTS SP-32 TAX EXEMPTION SP-33 RESPONSIBILITY FOR CONTRACT CLAIMS
YO1424-C 2 SPECIAL PROVISIONS
SP-1 LOCATION OF IMPROVEMENTS
The pond is located in the Greenbriar Subdivision which is northwest of the
intersection of IL Routes 47 and Greenbriar Road in the United City of Yorkville,
Kendall County, Illinois. The pond is located at the north end of the subdivision on
the west side of Walsh Drive.
SP-2 DESCRIPTION OF IMPROVEMENTS
This project consists of the installation of naturalized seeding for a detention
basin. The improvements include brush removal and herbicide existing grass, soil
preparation and naturalized seeding, including emergent plugs, wet mesic and
prairie seeding over approximately 0.75 acres of area. The project also includes
algaecide treatment for the ponds and maintenance of the installed vegetation for
a three year period.
SP-3 CONTROL OF WORK AND PROSECUTION AND PROGRESS
It is the intent of the United City of Yorkville that the project be constructed in an
orderly and timely manner. The Contractor shall take special note of the
provisions of Article 105.06, Article 108.01 Paragraph 2, and Article 108.02 of the
Standard Specifications, which shall be adhered to.
The contractor shall complete the seeding portion of the Greenbriar Pond
Improvements by November 30, 2014, and shall complete the plug installation by
June 1, 2015. Completion is defined as completion of all work with the exception
of the maintenance work which shall be completed by June 1 annually for three
years. Substantial completion is defined as completion of all work with the
exception of landscape restoration. The substantial completion date and full
completion date for the full improvements shall be governed as set forth in Section
108 - Prosecution and Progress of the Standard Specifications.
Should the Contractor fail to substantially complete the work by June 1, 2015, the
Contractor shall be liable to the United City of Yorkville in the amount specified
and in accordance with Article 108.09.
SP-4 APPLICABLE SPECIFICATIONS
The following Special Provisions supplement the Standard Specifications for
Water and Sewer Main Construction in Illinois, latest edition; the Illinois
Department of Transportation Standard Specifications for Road and Bridge
Construction, adopted January 1, 2012 (hereinafter referred to as the Standard
Specifications); the Illinois Department of Transportation Standard Specifications
for Traffic Control Items, latest edition; and the Manual on Uniform Traffic Control
Devices, latest edition. In case of conflict with any part or parts of said
Specifications, these Special Provisions shall take precedence.
YO1424-C 3 SPECIAL PROVISIONS
SP-5 MANDATORY PRECONSTRUCTION MEETING
Following the award of the Contract, the Contractor will be required to attend a
Preconstruction Conference prior to beginning work. At this time, the Contractor
will be required to furnish the following:
• Written progress schedule and phasing plan
• Names of Project Manager and Field Superintendent
• Names of subcontractors and material suppliers
• Name of the contact person and emergency phone numbers of the
Contractor’s representative for contact after construction hours.
SP-6 PRE-BID SITE VISIT
All bidders are encouraged to visit the site prior to preparation of bid. Submission
of the bid is acknowledgement that the Bidder is aware of and accepting of
existing conditions prior to the installation of the pond improvements.
SP-7 CONSTRUCTION STAKING
Construction layout of the limits of seeding and locations of Emergent Plant Plug
areas will be provided by the Contractor in coordination with EEI and the City. It is
the Contractor’s responsibility to confirm all staking prior to construction. Any
errors shall be brought to the immediate attention of the engineering and resolved
prior to construction.
SP-8 NOTIFICATION TO UTILITIES
The Contractor shall notify all utility companies including the local electric,
telephone, gas, Yorkville-Bristol Sanitary District and the United City of Yorkville, a
minimum of 72 hours prior to beginning any construction or underground
investigations. The Contractor shall then have the responsibility to determine from
the public utility companies the locations of underground pipes, conduits or cables
adjoining or crossing the construction area.
SP-9 PROTECTION OF EXISTING DRAINAGE FACILITIES
During construction, if the Contractor encounters or otherwise becomes aware of
any sewer, underdrains or field drains within the right-of-way other than those
shown on the plans, he shall so inform the Engineer who shall direct the work
necessary to maintain or to replace the facilities in service and to protect them
from damage during construction if to be maintained. The Contractor shall make
themselves aware of the location of all inlet and outfall pipes in the detention basin
and take the necessary precautions to protect them during construction.
Existing facilities to be maintained that are damaged because of non-compliance
with this provision shall be replaced at the Contractor’s own expense.
YO1424-C 4 SPECIAL PROVISIONS
Should the Engineer direct the replacement of a facility, the necessary work and
payment shall be done in accordance with Section 603 and 607 and Article 104.03
respectively of the Standard Specifications.
SP-10 LOCATION OF EXISTING UTILITIES
The Contractor shall make his own investigations and familiarize himself with the
location of all utilities and structures that may be found in the vicinity of the
construction and assumes responsibility for all utilities whether shown or not, and
must realize that the actual locations and/or elevations of the utilities may be
different than indicated. Prior to construction, the Contractor shall contact all utility
companies and arrange for location of any utilities they may have in the various
areas.
It is understood and agreed that the Contractor has considered in his bid all of the
permanent and temporary utility appurtenances in their present or relocated
positions. Should any damages occur due to the Contractor’s negligence, repairs
shall be made by the Contractor at his expense in a manner acceptable to the
Engineer. The Contractor shall notify all utility companies of his construction
schedule and coordinate construction operations with the utility companies so that
relocation of utility lines and structures may proceed in an orderly manner.
SP-11 PERMITTING
The United City of Yorkville will issue a permit for this project under their
stormwater ordinance and submit the Notice of Intent for the ILR-10 IEPA NPDES
Permit. It is the Contractors responsibility to read these permits and comply with
their provisions. All other permits which may be necessary for construction are the
responsibility of the Contractor to obtain.
SP-12 COOPERATION WITH OTHER CONTRACTORS
The Contractor shall cooperate with other contractors that are working on/or near
any portion of the project site. The Contractor shall schedule his construction to
minimize conflicts in common work areas and to maintain continuity in
construction and traffic management. Contractor will be given the names of other
contractors who will work on/or near the project site. It is the Contractor’s
responsibility to contact each contractor and coordinate the sequence of work with
them.
SP-13 NOTIFICATION TO RESIDENCES
The Contractor shall assist the City with notifications to residences backing up to
the pond regarding scheduling of the improvements and maintenance activities
associated with work. Residents must be notified at least 48 hours in advance of
any the start of work and of any prescribed burning maintenance activities.
YO1424-C 5 SPECIAL PROVISIONS
SP-14 BRUSH REMOVAL
This work shall be completed in accordance with Section 201 of the Standard
Specifications. It shall include the removal of all trees and bushes that have
grown up on the basin side slopes between the normal water line and the top of
the basin slope within the areas to be seeded. The Contractor shall be
responsible for disposal of the plant material. The work shall be paid for at the
contract unit price of lump sum for BRUSH REMOVAL, which shall include all
materials, labor, and equipment necessary to complete the work and dispose of
the plant material.
SP-15 TURF GRASS HERBICIDE APPLICATION
This work shall consist of applying herbicide to the existing turf grass areas to be
seeded with the naturalized vegetation. Contractor shall complete an herbicide
application over the existing turf grass areas between the water level and the top
of basin slope in the fall of 2014 prior to soil preparation and seeding. The
Contractor shall select an appropriate herbicide and submit it the City for approval.
The Contractor shall apply the herbicide in accordance with all label requirements.
The Contractor shall flag the limits of the herbicide application for EEI and City
approval before application and coordinate with the City to provide notification to
residents backing up to the detention basin. Any adjacent areas damaged by the
herbicide application shall be repaired at the Contractors expense.
The work shall be paid for at the contract unit price per acre for TURF GRASS
HERBICIDE APPLICATION, which shall include all material, labor, and equipment
necessary to complete the work.
SP-16 SOIL PREPARATION
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of creating a suitable seed bed for the Wet Mesic
and Prairie Seeding areas. The work shall including disking or tilling the seeding
area to create the seed bed and application of fertilizer nutrients necessary to
allow for establishment of the seeding.
The work shall be paid for at the contract unit price per acre for SOIL
PREPARATION, which shall include all materials, labor, and equipment necessary
to complete the work.
SP-17 EMERGENT PLUG INSTALLATION
This work shall consist of installing emergent plugs along the shore line of the
basin. Depending on weather and soil moisture conditions, plant installation
should occur between April 15, 2015 and June 1, 2015.
YO1424-C 6 SPECIAL PROVISIONS
The Contractor shall develop an emergent plug plan for the basin showing general
locations, types of plants and number of plugs to be planted in the basin and
provide the plan to the City for approval. The plant types shall be in general
conformance with the plant list provided in Appendix B. Requests for equivalent
alternate plants shall be submitted to the City for consideration. The total number
of plugs planted shall be limited to the bid quantity unless otherwise directed by
the City.
This work item shall include the removal of any existing emergent plants along the
shore line that will interfere with installation or establishment of the emergent plug
plantings. The work shall be paid for at the contract unit price per each for
EMERGENT PLUG INSTALLATION, which shall include all materials, labor and
equipment necessary to complete the work.
SP-18 WET MESIC SEEDING
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of planting the wet mesic seeding mixture along
the shoreline of the basin. Depending on weather and soil moisture conditions,
seeding should occur between October 15, 2014 and November 30, 2014.
The Contractor shall develop a seeding plan for the basin showing the limits of the
wet mesic and prairie seeding areas and provide the plan to the City for approval.
The wet mesic seed mixture shall be in general conformance with the seeding list
provided in Appendix B. Requests for equivalent alternate seed mixtures shall be
submitted to the City for consideration.
This work shall be paid for at the contract unit price per acre for WET MESIC
SEEDING, which shall include all materials, labor and equipment necessary to
complete the work.
SP-19 PRAIRIE SEEDING
This work shall be completed in accordance with Section 250 of the Standard
Specifications and shall consist of planting the prairie seeding mixture along the
slopes of the basin between the wet mesic seeding and the top of slope.
Depending on weather and soil moisture conditions, seeding should occur
between October 15, 2014 and November 30, 2014.
The Contractor shall develop a seeding plan for the basin showing the limits of the
wet mesic and prairie seeding areas for the basin and provide the plan to the City
for approval. The prairie seed mixture shall be in general conformance with the
seeding list provided in Appendix B. Requests for equivalent alternate seed
mixtures shall be submitted to the City for consideration.
This work shall be paid for at the contract unit price per acre for PRAIRIE
SEEDING, which shall include all materials, labor and equipment necessary to
complete the work.
YO1424-C 7 SPECIAL PROVISIONS
SP-20 EROSION CONTROL BLANKET
This work shall be completed in accordance with Section 251 of the Standard
Specifications. The erosion control blanket shall be installed immediately
following seeding. North American Green S-150 blanket (or approved equivalent)
shall be installed on the basin slopes and North American Green C-125 blanket
(or approved equivalent) along the shore line.
This work shall be paid for at the contract unit price per square yard for EROSION
CONTROL BLANKET S-150 (SLOPES) or EROSION CONTROL BLANKET C-
125 (SHORELINE) as appropriate, which shall include all materials, labor and
equipment necessary to complete the work.
SP-21 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS
This work shall consist of providing fencing for the protection of the emergent plug
plantings from waterfowl. The fencing shall be installed immediately after planting
and maintained until establishment of the plantings. Following establishment of
the plants and approval by the City the Contractor shall remove the enclosure
fencing.
This work shall be paid for at the contract unit price per foot for WATERFOWL
ENCLOSURE FENCING FOR EMERGENT PLUGS, which shall include all
materials, labor and equipment necessary to complete the work.
SP-22 ALGAECIDE TREATMENT
This work shall consist of an algaecide treatment for the basin. The Contractor
shall select an appropriate algaecide and submit it the City, along with a schedule
for application, for approval. The Contractor shall apply the algaecide in
accordance with all label requirements.
The work shall be paid for at the contract unit price per each for ALGAECIDE
TREATMENT, which shall include all material, labor, and equipment necessary to
complete the work.
SP-23 MAINTENANCE FOR PONDS
This work shall consist of provide maintenance for the pond naturalized vegetation
for a period of three years to insure establishment of the vegetation. The
Contractor shall submit a maintenance plan and schedule to the City for approval
that covers maintenance activities for a three year period following completion of
installation of the naturalized vegetation.
The maintenance plan should include the following items: mowing for control of
invasive flora and to allow sunlight to seedlings, selective weeding and herbicide
application to control of invasive woody and herbaceous flora, and a controlled
burn in year three of the maintenance period.
YO1424-C 8 SPECIAL PROVISIONS
The work shall be paid for at the contract unit price per each for 3 YEAR
MAINTENANCE FOR PONDS, which shall include all material, labor, and
equipment necessary to complete the work.
SP-24 RESTORATION
The Contractor shall restore all areas disturbed during construction of the
improvements outside of the limits of the seeding areas, including areas disturbed
by access to the site or staging or storage of materials, or as part of any of his
activities to a condition equal to or better than the original condition.
All ditches, parkways, and other grassed areas disturbed during construction shall
be restored to their original shape, contour and condition. Seeding, including finish
grade preparation of seedbed, fertilizer and planting shall be as set forth in Section
250 of the Standard Specifications. All disturbed areas must be covered with
mulch hydraulically per method 3 as described in Section 251 of the Standard
Specifications.
The Contractor shall be responsible for maintaining all restored areas until such a
time as the City accepts these areas. This acceptance will be granted after the
Contractor has both fulfilled the minimum required maintenance items and has
established a stand of grass (where required) which meets the acceptance
standards set forth in these Special Provisions.
Acceptance of seeded areas will be determined by inspection by the City and
Engineer. In order for an area to be accepted, it shall conform the following:
a) Grass shall display a reasonably uniform distribution of grass plants
b) Grass shall display vigorous growth and be green and healthy in
appearance.
Areas having bare spots larger than one (1) square foot will not be accepted. In
this situation, the bare spots must be re-seeded in accordance with seeding and
maintenance specifications.
The Contractor shall have a representative on the job at all time when work is
being performed.
Additional areas damaged by machinery, construction equipment, Contractor
negligence or over-excavation beyond the limits shown on the plans shall be
repaired in accordance with this Special Provision, at the Contractor’s expense.
All costs related to restoration of disturbed areas outside of the limits of the
naturalized seeding areas will be incidental to the contract.
YO1424-C 9 SPECIAL PROVISIONS
SP-25 WATER REQUIRED FOR RESTORATION
Water necessary for the restoration of the disturbed areas will be provided by the
City free of charge. Access to water should be coordinated with the City.
SP-26 EROSION CONTROL
Erosion control measures shall be required as necessary to protect the Pond from
erosion and sediment damage during construction. Erosion Control shall be
provided as deemed necessary by the Engineer and shall be in compliance with
the most recent revisions to the Illinois Urban Manual.
All areas disturbed for the contract work shall be seeded and blanketed as soon
as possible after soil preparation. The Contractor will be responsible for clean up
and any soil preparation or seeding re-work required if there is erosion on the
basin slopes due to blanket installation not completed in a timely manner.
All costs related to Erosion Control will be incidental to the contract.
SP-27 DEWATERING
Dewatering, as required, will be considered incidental to this Contract.
SP-28 INCIDENTAL WORK
All work necessary to complete the contract, described in the applicable
specifications or in these Special Provisions and not covered by a pay item, will be
considered as incidental to the Contract.
SP-29 INSURANCE REQUIREMENTS
Prior to CITY signing a contract with the CONTRACTOR, the CONTRACTOR
shall furnish Certificates of Insurance which meet the insurance requirements and
conditions noted in Section 21 of the general conditions and those set forth by the
agency(s) listed below.
The United City of Yorkville (including its Officials, Employees, and Volunteers),
and Engineering Enterprises, Inc. (including its Agents, Subcontractors, and
Employees) shall be indorsed onto the policy as additional insured.
No endorsement or additional forms shall modify or limit the coverage provided to
the additional insured. Coverage shall be afforded on a primary basis for
additional insured.
YO1424-C 10 SPECIAL PROVISIONS
SP-30 CERTIFIED PAYROLL REQUIREMENTS
Per Public Act 94-0515, Contractors and Subcontractors on public works projects
must submit certified payroll records on a monthly basis to the City, along with a
statement affirming that such records are true and accurate, that the wages paid to
each worker are not less than the required prevailing rate and that the Contractor
is aware that filing records he or she knows to be false is a Class B misdemeanor.
The certified payroll records must include for every worker employed on the public
works project the name, address, telephone number, social security number, job
classification, hourly wages paid in each pay period, number of hours worked each
day, and starting and ending time of work each day. These certified payroll
records are considered public records and public bodies must make these records
available to the public under the Freedom of Information Act, with the exception of
the employee’s address, telephone number and social security number. Any
Contractor who fails to submit a certified payroll or knowingly files a false certified
payroll is guilty of a Class B misdemeanor.
SP-31 TAX EXEMPTION
This project will be tax exempt. The City’s tax exempt number will be provided to
the Contractor after the contract is awarded.
SP-32 RESPONSIBILITY FOR CONTRACT CLAIMS
The Contractor shall indemnify and save harmless the United City of Yorkville,
Engineering Enterprises, Inc. and all employees and servants thereof, against all
loss, damage or expense sustained as a result of any suits, actions or claims of
any character brought on account of property damage, injury to or death of any
person or persons, including all persons performing work under this Contract,
which may arise in connection with the work to be performed under this Contract.
It is solely the responsibility of the Contractor to provide a safe work environment
for both workers on site and the traveling public, at all times until such a point
where the City has accepted the improvements set forth in this Contract and any
additional work items added by Change Order.
APPENDIX A
APPENDIX B
Quantity
(plants/ac)0-4 in.4-12 in.
Soft rush Juncus effusus 600 xx
Hardstem bulrush Scirpus acutus 200 xx
River bulrush Scirpus fluviatilis 500 xx
Common three-square Scirpus pungens 200 x
Softstem bulrush Scirpus validus creber 200 xx
Common burreed Sparganium eurycarpum 300 xx
2,000
Sweet flag Acorus calamus 300x
Blue flag Iris virginica shrevei 400 xx
Sago pondweed Potamogeton pectinatus 300 x
White water crowfoot Ranunculus longirostris 200 x
Common arrowhead Sagittaria latifolia 300 xx
1,500
TOTAL3,500
Emergent Plugs
Subtotal
Description: This is an emergent mix that emphasizes native species adapted to fluctuating, dirty-water
conditions typical to stormwater wetlands. The mix has variable height, with taller emergent plants reaching
heights of approximately 60 inches but the majority being 36 inches or less.
Subtotal
Common NameScientific Name Water Depth
Naturalized Stormnwater Basin Plantings
plugs/ac
SEDGES, RUSHES, AND REEDS
FORBS
Quantity
(plants or lbs/ac)
Seed oats Avena sativa 32.00
Canada wildrye Elymus canadensis 1.500
FoxtailbBarley Hordeum jubatum 0.125
Annual ryegrass Lolium multiflorum 5.000
38.625
Little bluestem Andropogon scoparius 4.000
Side-oats grama Bouteloua curtipendula 5.000
Virginia wildrye Elymus virginicus 0.250
Indiangrass Sorghastrum nutans 1.000
10.250
Nodding wild onion Allium cernuum 0.125
Lead plant Amorpha canescens 0.125
Smooth blue aster Aster laevis 0.125
Heath aster Aster ericoides 0.031
Partridge pea Cassia fasciculata 0.250
Sand coreopsis Coreopsis lanceolata 0.500
Broad-leaved purple coneflower Echinacea purpurea 0.500
Rattlesnake master Eryngium yuccifolium 0.125
Round-headed bush clover Lespedeza capitata 0.125
Wild quinine Parthenium integrifolium 0.125
Foxglove beard tongue Penstemon digitalis 0.125
Purple prairie clover Petalostemum purpureum 0.125
Prairie cinquefoil Potentilla arguta 0.031
Mountain mint species Pyncanthemum species 0.031
Pasture rose Rosa carolina 0.125
Black-eyed Susan Rudbeckia hirta 0.500
Sweet black-eyed Susan Rudbeckia subtomentosa 0.015
Compass plant Silphium laciniatum 0.031
Prairie dock Silphium terebinthinaceum 0.031
Hairy grass-leaved goldenrod Solidago graminfolia 0.063
Stiff goldenrod Solidago rigida 0.062
Common spiderwort Tradescantia ohiensis 0.063
FORBS
COVER CROP
GRASSES
Subtotal
Naturalized Stormwater Basin Plantings
Low Profile Prairie with Wildflower Accents (Prairie Seeding)
Common NameScientific Name
Subtotal
Description: This is a mesic/dry prairie mix that emphasizes low-profile native grass and forb species.
The mix reaches a height of approximately 24 to 36 inches. This mix should be used on compacted
slopes of stormwater basins and other areas of poor to medium soils where a low-profile, drought
tolerant mix is desired.
Quantity
(plants or lbs/ac)Common NameScientific Name
Hoary vervain Verbena stricta 0.125
Golden alexanders Zizia aurea 0.063
Accent flowers*-4.000
7.421
56.30TOTALS
Note: Accent flowers = Midwestern Wildflower mix, minus dame's rocket.
Subtotal
Quantity
(lbs/ac)
Redtop Agrostis alba 2.000
Creeping bent Agrostis alba palustris 3.000
Seed oats Avena sativa 32.000
Canada wildrye Elymus canadensis 2.500
37.000
Rice cutgrass Leersia oryzoides 1.000
Prairie switchgrass Panicum virgatum 1.500
Prairie cordgrass Spartina pectinata 1.000
3.500
Bebb's sedge Carex bebbii 0.125
Bristly sedge Carex comosa 0.063
Crested oval sedge Carex cristatella 0.063
Common fox sedge Carex stipata 0.188
Lance-fruited oval sedge Carex scoparia 0.063
Fox sedge Carex vulpinoidea 0.063
Red-rooted spikerush Eleocharis erythropoda 0.125
Dudley's rush Juncus dudleyi 0.063
Torrey's rush Juncus torreyi 0.063
Dark green rush Scirpus atrovirens 0.250
Woolgrass Scirpus cyperinus 0.063
Red bulrush Scirpus pendulus 0.125
Great bulrush Scirpus validus creber 0.250
1.504
Common water plantain Alisma subcordatum 0.250
Swamp milkweed Asclepias incarnata 0.125
New England aster Aster novae-angliae 0.125
Nodding bur marigold Bidens cernua 0.063
Common beggar’s ticks Bidens frondosa 0.063
Common boneset Eupatorium perfoliatum 0.188
Sneezeweed Helenium autumnale 0.125
Subtotal
Subtotal
SEDGES, RUSHES, AND REEDS
FORBS
Naturalized Stormnwater Basin Plantings
Wet Meadow/Wet Prairie (Wet Mesic Seeding)
GRASSES
Common NameScientific Name
COVER CROP
Description: This is a saturated soil/wet shoreline mix that emphasizes native wetland species adapted
to fluctuating, dirty-water conditions typical to urban shorelines. The mix reaches a height of 24 to 36
inches, with accents of taller plants.
Subtotal
Quantity
(lbs/ac)Common NameScientific Name
Torrey’s rush Juncus torreyi 0.125
False dragonhead Physostegia virginiana 0.094
Water smartweed Polygonum amphibium stipulaceum 0.25
Common arrowhead Sagittaria latifolia 0.125
Cup plant Silphium perfoliatum 0.188
Blue vervain Verbena hastata 0.125
Common ironweed Vernonia fasciculata 0.094
1.940
43.94
Subtotal
TOTAL
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #8
Tracking Number
PW 2014-55
Illinois Economic Development Program Agreement - Wrigley
Public Works – July 15, 2014
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an Economic Development Program (EDP) Grant agreement with IDOT for
intersection improvements at Route 47 and Wrigley entrance.
Background
During negotiations with Wrigley for the Skittles facility, the State pointed Wrigley and the City
in the direction of the EDP grant. The EDP grant pays for transportation infrastructure improvements
for new economic development projects in the state. In this case, the state has stepped up to pay 100%
of the intersection improvements, worth over $700,000.
The grant must go to the City and the project must be completed by the City. This grant is
structured so the City has almost no cash-flow issues; 95% of the funds are distributed at award of
construction contract and 5% is paid on receipt of the final invoice for the project. The City will be
reviewing engineering agreement proposals from both HR Green (Wrigley’s selected engineer) and EEI
(the City’s engineer – either as a direct substitute for HR Green or in complement with HR Green) at a
future meeting.
The City is still working through an incentive agreement for Wrigley, which will contain
provisions related to real estate taxes, building permit fee waivers, and other incentives. We are
targeting that agreement for the July 22nd City Council meeting.\
Recommendation
Staff recommends approval of the EDP agreement with IDOT.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: July 10, 2014
Subject: Illinois Economic Development Program Agreement – Wrigley
Printed 7/10/2014 Page 1 of 3 BLR 05320 (Rev. 01/01/14)
Local Agency
City of Yorkville
Job Number - Construction
C-93-124-14
Section
14-00046-00-TL
Economic Development
Program Agreement
Job Number - Engineering
P-93-023-14
This Agreement is made and entered into between the above local agency hereinafter referred to as “LA”, and the State of Illinois, acting by
and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the
designated location as shown below.
Location
Local Name IL RT 47 intersection with Manufacturing Access Drives Route FAP 326 Length 0.01 miles
Termini Intersection of RT 47 and Manufacturing Access Drives
Current Jurisdiction City of Yorkville
Project Description
Project consists of roadway milling, paving and striping improvements for the inclusion of a signalized intersection at the existing stop
controlled manufacturing access drives.
Division of Cost
Type of Work EDP (1) (%) LA (2) (%) Total
Participating Construction 602,986 (100) (Bal) 602,986
Non-Participating Construction ( ) ( ) 0
Preliminary Engineering 52,076 (100) (Bal) 52,076
Construction Engineering 52,076 (100) (Bal) 52,076
( ) ( ) 0
( ) ( ) 0
( ) ( ) 0
TOTAL $707,138 $ 0 $707,138
Note
1/ The STATE will reimburse the LA for eligible construction and engineering costs of the project subject to a maximum of $707,138.
2/ Any remaining balance shall be the responsibility of the LA in the event the Economic Development funds are not sufficient to
cover the project costs.
The STATE will pay the LA, 95% of its share of the construction costs upon the award of the construction contract and receipt of
billing from the LA. The remaining 5% will be paid to the LA upon receipt of the final invoice.
The STATE will reimburse the LA for the STATE’s share of the Preliminary and Construction Engineering on the basis of periodic
billings provided said billings contain sufficient cost information and include orders of payment by the LA.
The final invoice will reflect the incurred cost of the improvement, less previous payments, no later than one year from the date of
completion of the improvement. If a final invoice is not received within one year of completion of the improvement the most recent
invoice will be considered the final invoice and the obligation of funds will be closed.
Printed 7/10/2014 Page 2 of 3 BLR 05320 (Rev. 01/01/14)
Agreement Provisions
1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax
standards, policies and procedures.
2. Construction of the PROJECT will utilize domestic steel as required by Section 106.01 of the current edition of the
Standard Specifications for Road and Bridge Construction.
3. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary
use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT.
4. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE.
5. The LA agrees to retain jurisdiction and to maintain or cause to be maintained in a manner satisfactory to the STATE, the
completed PROJECT.
6. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award
the contract for construction of the proposed improvements after receipt of a satisfactory bid and after concurrence in the
award has been received from the STATE and provide, or cause to be provided, all of the initial funding necessary to
complete the project subject to partial reimbursement by the STATE.
7. This Agreement and the covenants contained herein shall be null and void in the event the initial contract covering the
construction work contemplated herein is not awarded by June 30, 2017.
8. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and
supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction
with this Agreement. All books, records, and supporting documents related to the project shall be available for review
and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the
Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books,
records and supporting documents required by this section shall establish a presumption in favor of the STATE for the
recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year,
the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein.
10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this
Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act
exempt its application.
11. The LA has entered into an economic development agreement with Wrigley Manufacturing Company herein referred to as
the “COMPANY”. As required by Public Act 93-552, the COMPANY agrees to annually submit to the STATE for a period
of five complete calendar years from the execution of this Agreement, a progress report of employment. All annual
progress reports will be completed on-line through the Department of Commerce and Economic Opportunity. The initial
Employee Reporting Form should be attached as "Exhibit B". The agreement between the LA and the COMPANY
delineating the reporting requirements is attached as "Exhibit C".
12 It is mutually agreed that in the event of a default by the COMPANY on their commitment to create and/or retain jobs, the
STATE will seek reimbursement of the Economic Development funds provided for this PROJECT from the LA. This
determination to seek reimbursement will be based on an evaluation of the information reported in the annual progress
report of employment (Exhibit “B”) required in item 12 of this Agreement. Failure to submit the required employment
report will be considered default on the COMPANY’s commitment.
13 This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns.
Local Agency
City of Yorkville
Section
14-00046-00-TL
Printed 7/10/2014 Page 3 of 3 BLR 05320 (Rev. 01/01/14)
EXHIBITS
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Exhibit A - Location Map
Exhibit B – Employee Reporting Form
Exhibit C - Local Agency/Company Agreement
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this
Agreement and all exhibits indicated above.
APPROVED APPROVED
Local Agency State of Illinois
Department of Transportation
Name of Official (Print or Type Name) Ann L. Schneider, Secretary of Transportation Date
By:
Title (County Board Chairperson/Mayor/Village President/etc.)Aaron A.Weatherholt, Deputy Director of Highways Date
Omer Osman, Director of Highways/Chief Engineer Date
(Signature) Date
The above signature certifies the agency’s TIN number is Michael A. Forti, Chief Counsel Date
conducting business as a Governmental
Entity.
NOTE: If signature is by an APPOINTED official, a resolution Tony Small, Director of Finance and Administration Date
authorizing said appointed official to execute this agreement is
required.
Local Agency
Section
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #9
Tracking Number
PW 2014-56
Blackberry Woods Subdivision
PW Committee – July 15, 2014
Consideration of LOC Call
Public Improvement Status
Brad Sanderson Engineering
Name Department
As requested by the Public Works Committee, we are providing an update as to the status of the
completion of public improvements.
The City is currently holding irrevocable letter of credits (LOC’s) as noted below for work to be
completed within the development:
Parcel A (Developed)
First National Bank LOC #STB10200038 $528,192.00
Parcel B (Undeveloped)
First National Bank LOC #STB10200036 $111,159.84
Staff has had some communications over the last 1-2 months in regards to completing the
remaining work items within the development. Staff has also requested a completion schedule
for the work from the developer. At this point, the developer has not provided the requested
information or shown any proof of moving forward.
There are significant outstanding work items as outlined in the attached punchlist letter and cost
estimate dated September 19, 2012 as the developer has not completed the work per the
approved plan. In addition, the road binder course has deteriorated significantly from the 2012
punchlist and staff is concerned that it will have to be replaced in its entirety if the surface course
is not installed this construction season.
Based on the amount of outstanding work and the lack of progress from the developer, staff is
recommending that the LOC for Parcel A be called in its entirety for the completion of the work.
Please recall that Parcel A is the developed portion of the subdivision (see map attached to
punchlist).
Should the Public Works Committee be in favor of calling the LOC for the subdivision, this
matter may be placed on an upcoming City Council meeting agenda for further discussion and
consideration. Upon approvals, letters to the bank will be drafted and sent via certified mail
immediately. If you have any questions or require additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 10, 2014
Subject: Blackberry Woods
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #10
Tracking Number
PW 2014-57
Residential Street Parking
Public Works – July 15, 2014
Please see attached memo.
Bart Olson Administration
Name Department
Summary
A discussion of a more comprehensive approach to residential street parking.
Background
This item was requested by Alderman Funkhouser. Over the past few years, the City has
reviewed and enacted several parking restrictions on residential roads in neighborhoods and adjacent to
parks as a result of a resident complaints. In each of these cases, the issue has arisen from vehicles
parked on both sides of residential streets that have a width to accommodate only three lanes of traffic.
At a staff level, we have discussed the need to either proactively address double sided street
parking near parks or City-wide for the past couple years. The recent flood of requests for parking
restrictions and Alderman Funkhouser’s question of our reactive responses has led to this agenda item.
Recommendation
City staff requests direction as to whether we want to continue a reactive approach to parking
restrictions – i.e. only studying them and proposing them when requested by a resident or when
observed firsthand by a staff member or elected official – or taking a more proactive approach by
studying street widths, pedestrian movements, fire hydrant placement and other road characteristics and
proposing comprehensive restrictions near parks, or City-wide. We realize that parking restrictions
where no issue presently exists might seem controversial to residents, especially in light of the history of
overnight parking restrictions, but in many cases the recent restrictions that have already been approved
seem to be common sense (i.e. the street is too narrow to accommodate double-sided parking).
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: June 12, 2014
Subject: Residential Street Parking
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
PW 2014-37, CC 2014-59 and CC 2014-60
Parking Restrictions - Update
Public Works – July 15, 2014
Proposed parking restrictions.
Bart Olson Administration
Name Department
Summary
An update on the parking restriction proposals for the Windett Ridge subdivision, Whispering
Meadows on Alan Dale Lane, and Cannonball Ridge Park.
Background
The City Council has moved forward with proposals for parking restrictions in the subdivisions
listed above. The next step in the process is to notify the residents adjacent to the proposed restrictions,
inviting them to a Public Works meeting to provide comment on the proposed restrictions. The notices
have not yet been sent out. I expect the notices to be sent out in the next couple weeks inviting residents
to provide comment at the August Public Works Committee meeting.
Recommendation
This is an informational item only.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: July 10, 2014
Subject: Parking restriction proposals - update
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #2
Tracking Number
PW 2014-41
Route 71 Improvements - Update
Public Works – July 15, 2014
PW 5/20/14
Committee requested this item return for
additional discussion.
PW 2014-41
Update
Bart Olson Administration
Name Department
Summary
An update on the Route 71 expansion timeline, project agreement, and payback period.
Background
This item was discussed at the May Public Works Committee meeting. At that meeting, the
Committee requested an update on the project schedule, an estimated time of arrival for the project
agreement and for a status update on the payback period for the project.
An update will be given at the meeting on the project schedule and estimated time of arrival for
the project agreement. I have previously, informally, requested a 10-year payback from IDOT for this
project. The next step will be to put the request in writing. I would expect to have a draft letter
available for the committee to review on Tuesday.
Recommendation
This is an informational item.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: June 12, 2014
Subject: Route 71 improvements update