City Council Minutes 2014 07-08-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY,JULY 8,2014
Mayor Pro Tem Kot called the meeting to order at 7:00 p.m. and led the Council in the Pledge of
Allegiance.
n
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Absent
Colosimo Present
Ward 11 Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present (called in)
Teeling Present
Also present: City Clerk Warren, City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,EEI Engineer Morrison, Community Development
Director Barksdale-Noble
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
n None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Monthly Treasurer's Report for May 2014(ADM 2014-39)
2. Ordinance 2014-30 Authorizing the Sixth Amendment to the 2013-2014 Fiscal Year Budget-
authorize Mayor and City Clerk to execute (ADM 2014-42)
3. Ordinance 2014-31 Codifying the Voluntary Payment Doctrine for Payments Made to the City—
authorize Mayor and City Clerk to execute (ADM 2014-43)
4. Resolution 2014-15 for Establishment of New IMET Account for Game Farm Road Bond
Proceeds-authorize Mayor and City Clerk to execute (ADM 2014-44)
Mayor Pro Tem Kot entertained a motion to approve the consent agenda as presented. So moved by
Alderman Milschewski; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-6 Nays-1
Colosimo-Nay,Milschewski-aye, Spears-aye,
Frieders-aye,Funkhouser-aye, Teeling-aye,Kot-aye
MINUTES FOR APPROVAL
None.
BILLS FOR PAYMENT
Bills were $980,302.50.
REPORTS
MAYOR'S REPORT
Resolution 2014-16 Approving a Supplemental Financial Services
Agreement with Speer Financial
(CC 2014-64)
The Minutes of the Reeular Meetine of the City Council—July 8,2014—Page 2 of 3
Mayor Pro Tern Kot entertained a motion to approve a resolution approving a supplemental financial
services agreement with Speer Financial,Inc. and authorize the Mayor and City Clerk to execute. So
moved by Alderman Milschewski; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye,Milschewski-aye, Teeling-aye,
Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye
Ordinance Authorizing the Issuance of General Obligation Bonds(Alternate Revenue
Source),of the United City of Yorkville,Kendall County,Illinois in One or More Series in
an Aggregate Principal Amount of$8,765,000
(CC 2014-65)
City Administrator Olson gave an update on this matter. He is seeking Council's direction and asked
whether the Council wanted to leave it as is or reduce it. The staff recommendation was to reduce it.He
said Yorkville does have the financial wherewithal to with stand potential overages on the project.
Alderman Funkhouser wants to keep it at the original rate.Alderman Frieders thinks the City should go
with what was recommended and lower the proceeds.Alderman Colosimo understands Alderman
Funkhouser's viewpoint but would prefer to lower it.Alderman Teeling asked if there is some money
built in for the change orders that the City incurs. City Administrator Olson said yes.Alderman Colosimo
asked if the City recommends reducing it to five or ten percent. The answer was 10%.Alderman Frieders
asked about the river road bridge. City Administrator Olson answered his question.
Alderman Funkhouser had asked for a clarification on why there was such a reduction on the estimate.
He stated that the reason it was reduced was the fact that Route 47 went ahead of Game Farm. The road
work being done at the intersection of Game Farm, Somonauk, and Route 47 is actually taking part of the
work that would have been done on Game Farm and has been allocated into the Route 47 project. That
was the biggest reduction.
Alderman Kot stated he tends to be conservation in these matters and will go with staffs
recommendation.Alderman Kot asked City Administrator Olson if he had the direction he needed. City
Administrator Olson ended up having six alderman that were for lowering this.Alderman Teeling and
City Administrator Olson discussed the reason the City delayed the project. City Attorney Orr wanted the
record to be clarified so she requested that Mayor Pro Tern Kot ask for a motion of what was on the
agenda.
Mayor Pro Tern Kot entertained a motion authorizing the issuance of general obligation bonds(alternate
revenue source)of the United City of Yorkville,Kendall County, Illinois in One or More Series in an
Aggregate Principal Amount of$8,765,000. There was no motion made. City Attorney Orr stated let the
minutes reflect that a motion was made.
Resolution 2014-17 Approving a Settlement and Release Agreement with American
Southern Insurance Company
(CC 2014-66)
Mayor Pro Tern Kot entertained a motion to approve a resolution approving a settlement and release
agreement by and between the United City of Yorkville and American Southern Insurance Company and
authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman
Teeling.
Motion approved by a roll call vote. Ayes-7 Nays-0
Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye
Funkhouser-aye,Milschewski-aye, Teeling-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Retail Market Study RFP—Contract Award
(EDC 2014-22)
Alderman Teeling entertained a motion to award the retail market study to the Retail Coach,LLC in an
amount not to exceed$32,500.00 and authorize the City Administrator to execute. So moved by
Alderman Frieders; seconded by Alderman Milschewski.
Alderman Funkhouser stated now it is set up as a$20,000 contract with$12,500 for the follow up year.
He would like the first part of the contract structured in some way so that the City would not be
contractually obligated to the additional$12,500 if it the results are not acceptable. The intent is to get the
study. If everything goes well then the City will move forward with securing tenants for those spaces.
Community Development Director Barksdale-Noble wanted to clarify that it is a$22,500 contract then a
The Minutes of the Regular Meeting of the City Council—July 8,2014—Page 3 of 3
$10,500 follow up.Alderman Colosimo disagrees with Alderman Funkhouser. The City needs help for
the South side. This is a nice package.He has faith in the staff and their selection.People know how
government works, if the City doesn't have this lined up and ready to go, studied,and immediately ready
for recruitment,then there are going to be delays.The City will have to go out again and look for
somebody else. The City paid this money, so as soon as this study is done he wants these people hitting
the road and getting the City businesses on the south side of town.Alderman Frieders agreed completely
with Alderman Colosimo.Alderman Kot and Community Development Director Barksdale-Noble
discussed the $10,000 for recruitment and how it will mesh with the YEDC. City Administrator Olson
stated additionally,YEDC will really serve as a developer liaison to the City when the City actually gets a
business in here. It helps to have somebody with Yorkville's specific knowledge in the developers corner
in order to advocate.Alderman Funkhouser thinks the Council is stepping out on a limb by not knowing
what will come about with the study. He likes the study and believes it will do well.He is apprehensive
about the money for the additional year.
Motion approved by a roll call vote. Ayes-6 Nays-1
Kot-aye,Frieders-aye, Spears-aye,Colosimo-aye,
Funkhouser-nay, Milschewski-aye, Teeling-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
Ribs On The River
Alderman Funkhouser reported that this coming Saturday is Ribs On The River.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
Alex O'Conner, state senator Sue Rezin's office,came to see if there were any problems or issues that the
Council needs help with.If so,he can bring that to Sue Rezin's attention.
ADJOURNMENT
Mayor Pro Tem Kot stated meeting adjourned.
Meeting adjourned at 7:20 p.m.
Minu s submitted by:
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Beth Warren
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