Resolution 2014-12 aoN- la,
Resolution for Maintenance of
Illinois Department Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the Council of the
(Council or President and Board of Trustees)
United City of Yorkville , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $275,000.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2014
(Date)
to April 30, 2015
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Ottawa , Illinois.
I, Beth Warren Clerk in and for the United City
(City,Town or Village)
of Yorkville County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on May 27, 2014
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 27th day of May, 2014
(SEAL) City Clerk
(City,Town or Village)
Approved
PUA i(
Regional Engineer
Department of Transportation
lWe
Da b
Printed 5/27/2014 BLR 14230(Rev.07/15/13)
r
RECEIVED
JUL 2 3 2014
03 - LOCAL ROADS
Illinois Department Municipal Estimate of
_ of Transportation Maintenance Costs
Local Public Agency: United City of Yorkville
County: Kendall
Maintenance Period 5/1/2014 to 4/30/2015 Section Number: 14-00000-00-GM,SUPP 1
Estimated Cost of Maintenance O erations
Maintenance For Group I,IIA,118,or III Est Total
Operation Maint. Insp. Unit Item Operation
No.Descri tion Group Re q. Item Unit uantity Price Cost Cost
RESURFACING IV Y 242,077.10
Total Estimated Maintenance Operation Cost 242,077.10
Estimated Cost MFT Portion Other Funds Preliminary Engineering 13,353.86
Maintenance 242,077.10 1 242,077.10 Engineering Ins ection 14,524.63
Maint Engi 32,878.49 1 32 878.49 1 Material Testing 5,000.00
Totals:l 274,955.59 1 274,955.59 1 Advertising
Bridge Inspections
Total Estimated Maintenance Engineering Cost 32,878.49
Total Estimated Maintenance Costj 274,955.59
Submitted: /7 •� � � Approved: aj� 624e
/XYf
Mayor
Munici a Official Title Regional Engineer
5/27/2014 :7&,&
Date Date
BLR 14231(Rev 02/18/14)
Printed on 6/30/2014 2:30 PM
,w
RECEIVED
JUL 2 3 2014
D3 - LOCAL ROADS
111inob Department Maintenance Engineering to be
of Transportation Performed by a Consulting Engineer
(to be attached to BLR 14231 or BLR 14221)
Local Agency United City of Yorkville
Section Number /S(- 49x4;0 -Oo 15 2
The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated
cost of maintenance operations (BLR 14231 or BLR 14221), shall consist of the following:
PRELIMINARY ENGINEERING shall include:
Investigation of the condition of the streets or highways for determination (in consultation with the local highway
authority)of the maintenance operations to be included in the maintenance program: preparation of the maintenance
resolution, maintenance estimate of cost and, if applicable, proposal; attendance at meetings of the governing body as
may reasonably be required; attendance at public letting; preparation of the contract and/or acceptance of BLR 12330
form. The maintenance expenditure statement must be submitted to IDOT within 3 months of the end of the
maintenance period.
ENGINEERING INSPECTION shall include:
Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal
and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring
engineering field inspection, as opposed to those routine maintenance operations as described in Chapter 14-2.04 of
BLRS Manual, which may or may not require engineering inspection.
For furnishing preliminary engineering, the engineer will be paid a base fee PLUS a negotiated fee percentage. For
furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary
engineering fee percentage for each group shown in the"Schedule of Fees" shall be applied to the total estimated costs of
that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group
for the items which required engineering inspection. In no case shall this be construed to include supervision of contractor
operations.
SCHEDULE OF FEES
Total of the Maintenance Operation Base Fee
-9—> $20,000 $1,250.00
E:1 :5$20,000 (Negotiated: $1,250 Max.
PLUS
Group Preliminary Engineering Engineering Inspection Operation to be
p Acceptable Fee% Negotiated Fee % Acceptable Fee% Negotiated Fee % Inspected
NA NA NA NA NA
IIA 0 0 �tlUllltll►tt►//
0 0 &0 N M.
0 o Q,
0 0 0 0 65• ':
• LICENSED '
* PROFESSIONAL
ENGINEER 7k
By: By: Cz� A() k
VAgeri6y Official Signature Cons Engineer Signa �
����,11/'i� h�•OF•N. ``
Mayor Project Manager �C►NOg�1�������```
Title Title �'al
5/27/2014
Date Date P.E.License
Expiration Date
Printed 5/27/2014 BLR 05520(Rev. 12/06/11)
RECEIVED
JUL 2 3 2014
D3 - LOCAL ROADS
Route Various Local Roads
Illinois Department County Kendall
of Transportation Local Agency United City of Yorkville
Section 14-00000-00-GM, SUPP 1
(Construction) Estimate of Cost
Location and brief description (Sta.and land description of beginning;Sta.only for end for county and road districts;street limits for municipality.)
Various local roads to undergo pavement patching, milling, resurfacing, curb and gutter removal and replacement
sidewalk removal and replacement, driveway removal and replacement, structure adjustments, restoration, crack
sealing, striping and all other work necessary to complete the project.
Total Project Length 2650'
Net Length 2650'
_ Brk a or Calvert
Surface Type HMA Shoulder Type Agg Length
Width 20-30' Width 2' Width
Item Items Unit Quantity Unit Price Total Cost
Number
CARRIED FORWARD
1 BITUMINOUS MATERIALS (PRIME COAT) GAL 2,226.00 0.10 $222.60
2 AGGREGATE (PRIME COAT) TON 34.00 1.00 34.00
3 HMA SURFACE REMOVAL- BUTT JOINT SO YD 315.00 8.00 $2,520.00
4 LEVELING BINDER (HAND METHOD), N50 TON 5.00 100.00 $500.00
5 LEVELING BINDER (MACHINE METHOD), N50 TON 383.00 72.00 $27,576.00
6 HMA BINDER COURSE, IL-19.0, N50 TON 354.00 70.00 $24,780.00
7 HMA SURFACE COURSE, MIX"D", N50 TON 827.00 70.00 $57,890.00
8 PCC CURB AND GUTTER R&R FOOT 120.00 30.00 $3,600.00
9 PCC DRIVEWAY R&R SO YD 65.00 60.00 $3,900.00
10 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 95.00 90.00 $8,550.00
11 PCC SIDEWALK R&R SO FT 450.00 7.00 $3,150.00
12 DETECTABLE WARNINGS SO FT 80.00 25.00 $2,000.00
13 HMA SURFACE REMOVAL- 1 INCH SO YD 1,560.00 2.50 $3,900.00
14 HMA SURFACE REMOVAL-VARIABLE DEPTH SO YD 750.00 3.00 $2,250.00
15 HMA SURFACE REMOVAL-SPECIAL SO YD 1,170.00 3.50 $4,095.00
16 CLASS D PATCHES, 4 INCH SO YD 270.00 32.00 $8,640.00
17 INLETS TO BE ADJUSTED EACH 2.00 250.00 $500.00
18 MANHOLES TO BE ADJUSTED EACH 1.00 450.00 $450.00
19 SANITARY MANHOLES TO BE ADJUSTED EACH 8.00 500.00 $4,000.00
20 VALVE BOX TO BE ADJUSTED EACH 1.00 200.00 $200.00
21 THPL PVMT MARKINGS LTRS &SYM SO FT 791.00 4.00 $3,164.00
22 THPL PVMT MARKINGS- LINE 4" FOOT 3,800.00 0.75 $2,850.00
23 THPL PVMT MARKINGS- LINE 6" FOOT 7,870.00 1.00 $7,870.00
24 THPL PVMT MARKINGS- LINE 8" FOOT 420.00 1.50 $630.00
25 THPL PVMT MARKINGS- LINE 12" FOOT 730.00 3.00 $2,190.00
26 THPL PVMT MARKINGS- LINE 24" FOOT 325.00 4.00 $1,300.00
® Page Total ❑ Total Estimated Cost $176,761.60
Made by Christopher Ott Date 06/30/14
Checked by Jason Bauer Date 06/30/14
Page 1 of 2 BLR 11510(Rev.7/05)
Printed on 6/30/2014 2:32 PM
Route Various Local Roads
Illinois Department County Kendall
of Transportation Local Agency United City of Yorkville
Section 14-00000-00-GM, SUPP1
(Construction) Estimate of Cost
Location and brief description (Sta.and land description of beginning;Sta.only for end for county and road districts;street limits for municipality.)
Various local roads to undergo pavement patching, milling, resurfacing, curb and gutter removal and replacement
sidewalk removal and replacement, driveway removal and replacement, structure adjustments, restoration, crack
sealing, striping and all other work necessary to complete the project.
Total Project Length 2650'
Net Length 2650'
Bridge or C"Wert
Surface Type HMA Shoulder Type Agg Length
Width 20-30' Width 2" Width
Item Items Unit Quantity Unit Price Total Cost
Number
CARRIED FORWARD 176 761.60
27 RESTORATION SQ YD 1,375.00 8.00 $11,000.00
28 SIDEWALK REMOVAL SQ FT 75.00 5.00 $375.00
29 PCC SIDEWALK 5" SPECIAL SQ FT 120.00 8.00 $960.00
30 CRACK ROUTING FOOT 98,000.00 0.01 $980.00
31 CRACK FILLING POUND 32,667.00 1.50 $49,000.50
32 CRACK SEALING FOOT 2,500.00 1.00 $2,500.00.
33 RELOCATE EXISTING SHRUB EACH 2.00 250.00 $500.00
❑ Page Total ® Total Estimated Cost $242,077.10
Made by Chris Ott Date 6/30/14
Checked by Jason Bauer Date 6/30/14
Page 2 of 2 BLR 11510(Rev.7/05)
Printed on 6/30/2014 2:32 PM
RECEIVED
JUL 2 3 2014
D3 - LOCAL ROADS
Illinois Department of Transportation
Division of Highways/Region 2/District 3
700 East Norris Drive/Ottawa, Illinois/61350-0697
Telephone 815/434-6131
July 28, 2014
Ms. Beth Warren, City Clerk
City of Yorkville
800 Game Farm Rd.
Yorkville, IL 60560
CITY-MFT
City of Yorkville
Section No. 14-00000-00-GM
Dear Ms. Warren:
The resolution adopted by the City Council of Yorkville on May 27, 2014
appropriating $275,000.00 of Motor Fuel Tax funds for the maintenance of
streets and highways in the city from May 1, 2014 to April 1, 2015 was
approved on July 28, 2014.
The municipal estimate of maintenance costs for$274,955.59, the
maintenance engineering statement, and the contract proposal were approved
on July 28, 2014. This maintenance program is approved with the
understanding that any claims for labor and equipment for day labor and
routine maintenance will be on file and available for compliance review by
Local Roads and Streets and for audit by the Office of Quality and Compliance
Review.
Authorization to expend $32,878.49 for maintenance engineering of Motor
Fuel Tax funds for this section has been approved and should appear on the
city's next Motor Fuel Tax transaction detail. Authorization to expend
additional Motor Fuel Tax funds will be given upon approval of a contract
and/or Acceptance of Proposal to Furnish Materials and Approval of Award
(BLR 12330)for this section.
Bids are required for purchases of materials if the expenditures exceed
$20,000 during any maintenance period either(1)for the same type of
materials, or(2)from any one vendor if the purchase includes the placement
or incorporation of the material.
Please be advised that ALL projects involving pavement alterations and/or
replacement/repair of sidewalks shall have curb ramps that comply with the
current Americans with Disabilities Act(ADA) Guidelines.
Ms. Beth Warren
Page Two
July 28, 2014
For Group IV items, the Contractor's Certificate of Eligibility must be submitted
with the fully executed contract when prequalification was a bidding
requirement.
One copy of the approved maintenance papers has been forwarded to
Engineering Enterprises, Inc.
If you have any questions, please contact Dan Meagher at (815)433-7088.
Sincerely,
Paul A. Loete, P.E.
Deputy Director of Highways,
Region Two Engineer
ba4g
By: Donald R. Ernat, P.E.
Local Roads and Streets Engineer
cc: Engineering Enterprises, Inc.
Compliance Review