Library Board Packet 2014 08-11-14 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
August 11, 2014 an 7 : 00 P.M .
902 Game Farm Road
10 Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
86 Report of the Treasurer Financial Statement
Payment of Bills
90 Report of the Library Director Statistics
10. City Council Liaison
11 . Standing Committees Policy
Finance Community Relations
Personnel
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12 . Unfinished Business Building Siding
Web Site Update
13. New Business Disaster Plan
Per Capita Grant — Serving Our Public
Collection Management and Source Sharing
Per Capita Grant - Analyze the Current Budget j
14. Executive Session (if needed) �
1. For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15. New Business (con't)
16. Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, July 14, 2014, 7pm
902 Game Farm Road — Library Historic Wing
The meeting was called to order at 7 : 00pm by Vice-President Barb Johnson.
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Roll Call* Lindblom-yes, Barb Johnson-yes, Jo Ann G der arr. 7 : 13 m Russ Walter-yes,
' Y Y � Y � rY ( p ), Y
Carol LaChance-yes, Susan Chacon (arr. 7 : 11pm), Judy Somerlot-yes
Absent : Beth Gambro
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Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors :
Ms . Johnson recognized Mr. Fredrickson.
Amendments to the Agenda : None
Minutes : June 9, 2014
Ms . Somerlot noted a change on page 2, point #4 under Library Director report—the amount should be
"up to $ 1 ,000 for gift of a metal bench." The minutes were then approved as corrected on a motion
by Ms. LaChance and second by Ms. Somerlot.
Correspondence: None
Public Comment: None
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Staff Comment: Ms . Pfister will ask the two new staff people to attend the next meeting to
introduce themselves and talk about the summer program.
Report of the Treasurer:
Budget Report
The budget is at 17% of the Fiscal Year. Property tax totalling $227,778 came in which is 48% of the
taxes the Library will receive. Overall, the total revenue is at 47% with total expenditures at 15 % .
Development fees of $2,000 also came in.
Bill List
Page 2 : Bank of New York charged administrative fees for bonds, ($ 1 , 100)
Page 2 : Castle Insurance charged $568 to bond the Treasurer
Page 2 : Charge of $31 . 50 from State Police for new employee background checks
Page 3 : LLW Consulting for computer tech service for $ 1 , 110
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Page 4 : Outsource Solutions charged $4,948 . 70 for a new server and funds came from
development fees .
Page 4 : Subscription renewal is for set of reference books containing State Statutes
Page 5 : Today's Business Solutions licensing fee of $ 1 ,641 .40 for public computers
Page 6 : Weblinx : invoice for $ 1 ,450 ( 1 of 4 installments) for the website
Page 6 : Yorkville PC, $251 . 76 for hosting service and old email system, Russ and Matt tried
to transfer old email addresses to new hosting service, however, cannot be done until website
is developed. Matt pays 'GoDaddy' for hosting service for a year with no refunds . j
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The total Library bills are : $ 17,404 . 57.
Total payroll : $62,587.46. The payroll summary had 3 pay periods and was larger due to a payout of
4 weeks of vacation to employee Rita who recently left the Library.
Total Disbursements : $89,943 . 16
A motion was made by Trustee Walter and seconded by Trustee Somerlot to pay the bills as follows :
Library Bills : $ 17,404 . 57
City Bills : $275355 . 70
Payroll : $625587 .46
TOTAL : $895943 . 16
Roll Call : Johnson-yes, Walter-yes, LaChance-yes, Somerlot-yes, Lindblom-yes . Passed 5 -0 .
Ms . Lindblom also noted there is still a balance in the Memorial Fund of $ 1 ,472 . 30 and the Cash
Statement shows a balance of $742, 106.
Report of the Library Director:
1 . Ms. Pfister presented the library statistics for the month of June
2 . Lunch time book club is having a potluck August 131h, all Board members invited, local author
Elizabeth Wheeler to attend, information in flier and on website
3 . Men's club doing well with 8 members
4 . 100-year celebration proposed monthly activity timeline available
5 . Ms. Somerlot said the Friends' used book sale is at end of month and she handed out volunteer
sign-up sheets . Set-up is Wednesday prior and book sale is August 30/31`.
6 . Friends sponsored program how to make beer with 20 people attending.
7 . Panera Bread had 150 at storytime, held twice a month and will continue through December,
Panera provides refreshments
8 . Friends sponsoring Chicago Candy History program end of month, flier contains QR code
(scan code with phone or I-Pad for more information)
9 . Blood drive to be held on July 15Th
10 . Fire Department did walk-through to observe shut-off valves, layout of building, escape routes
11 . Working on website, hope to put "Remembering Yorkville" on website (long time residents can
share information on Yorkville from years ago), possible Podcast
12 . Sound Inc. put in new DVD/DVR and installed on Michelle's computer for security
observations. Will be put on additional computers at a later time.
13 . Maintenance person will be asked to install snowstoppers, and rubber strips in windows to
replace ones that are rotting.
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14 . There is orange cone by the flag, marks a light that was ripped out during snowplowing.
Replacement cost is $600 and there was discussion as to who should pay for the repair since the
City plows the snow at no cost. Michelle will inquire when the bill for the light is received.
15 . Paul Buddy did backflow check and found there is no backflow in upstairs maintenance room
which code requires . Tom Lindblom believes there was a change in the building code . Also
had issue with hot water heater, total cost of repairs is $2,520 .
16. A new compressor is needed for cooling unit. Determination made by a company called
McKay—they charged $ 1 ,355 to come out. Cost of a new compressor is $44,645 . The warranty
on the current compressor was 5 years which is expired and parts are no longer available.
Michelle said the funds need to come from the emergency fund. Tom Lindblom called Trico to
see if other bids could be obtained, but since entire system was installed by McKay, they must
put in new compressor. McKay was found to be a highly respected commercial company.
Michelle now manually starts the chiller each morning behind the library. This issue will be
brought back under New Business.
17 . Disaster Plan will be updated next month.
City Council Liaison : No report
Standing Committees * No reports
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Unfinished Business :
Building Siding
Mr. Walter said there is no further information regarding the siding and he has not received a response
from the City regarding the RFP. He said he was going to obtain a price from the Dave Curran who has
been doing some maintenance work, however, the job size is larger than anticipated . The job bid may
need to be broken into segments to replace some siding and repaint the entire building. Mr.
Fredrickson will ask Mr. Olson for a template for the the RFP and Tom Lindblom may be asked to help
with the RFP.
E-Mail Address for Trustees
Mr. Walter said this project has been completed and an email sent to all Trustees with new email
address, password and further instructions . Messages can be forwarded to other email accounts,
however, Trustees should not reply from those accounts, but should reply using the following address :
portal.microsoftonline.com . If a FOIA request is received for correspondence made on personal
email, the FOIA request would receive personal information.
New Business :
Election of Officers
Ms . Gryder moved to accept the slate of officers as nominated last month: Beth Gambro for President,
Barb Johnson for Vice-President, Susan Chacon for Secretary and Sandy Lindblom for Treasurer. Ms.
LaChance seconded this motion. Approved unanimously on a voice vote.
Review of Executive Sessions
Board entered into Executive Session following completion of New Business .
Page 3 of 4
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New Compressor for Cooling Unit
Mr. Walter made a motion to approve the proposal to purchase a new compressor at $44,645 to be paid
from the reserve fund. Ms . LaChance seconded the motion. Ms . Lindblom recommended that the
$ 1 ,355 bill for Mc Kay and the $3 ,000 bill for Trico be paid from the General Fund. There was also
concern expressed for the books and materials in the library with respect to heating/cooling. Mr.
Walter calculated the compressor cost would be about 13 . 5 % of the reserve funds. Ms . Lindblom
called the question.
Roll call : Gryder-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-
yes . Passed 7-0.
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Executive Session :
1 . For the discussion of minutes lawfully closed under this Act, whether for the purposes of
approval by the body of the minutes or semi-annual review of the minutes as mandated by
Section 2.06.
A motion was made by Ms. Lindblom and seconded by Ms. Gryder at 7 : 54pm to enter into Executive
Session. The Session concluded at 8 : 03pm and roll call was taken to reconvene the regular meeting:
Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes.
Pursuant to the Executive Session, Ms . Gryder made a motion to keep 'Packet 1 ' and 'Packet 2 ' of
Executive Session minutes sealed at this time. Mr. Walter seconded the motion and it passed on a
unanimous voice vote.
Additional Business :
Ms . Gryder said there is a meeting with Java on Friday, July 18th to discuss a possible coffee shop in
the library. She said a coffee shop could bring in more people and revenue and Ms . Johnson said this
matter does need to be considered.
Adiournment•
There was no further business and the meeting was adjourned at 8 : 07pm.
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Minutes respectfully submitted by
Marlys Young
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YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
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Monday, August 11, 2014
ACCOUNTS PAYABLE
Library Check Register 08/11/2014 $ 18,923 . 86
Manual Library Check Register 08/11/2014 $ 22,322 . 50
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Glatfelter Liability Ins . - Installment #7 07/08/2014 $ 809 . 19
Guardian - July 2014 life insurance 07/08/2014 $ 72 . 78
Guardian -July 2014 dental insurance 07/08/2014 $ 367 . 74
ATT - August long distance 07/08/2014 $ 186 . 32
IPRF - August 2014 Worker' s Comp . ins , 07/08/2014 $ 977 . 19
BCBS - August 2014 Health Insurance 07/22/2014 $ 3, 213 . 81
Call One - May 2014 Service 07/22/2014 $92 . 67
DAC - June 2014 Admin Fees 07/25/2014 $ 15 . 00
DAC - 2014 HRA tax 06/25/2014 $ 18 . 62
TOTAL BILLS PAID : $46, 999 . 68
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PAYROLL DATE
Bi-weekly 07/18/2014 $ 16, 597 .45
Bi-weekly 08/01/2014 $ 17,087 . 56
TOTAL PAYROLL: $ 33, 685 . 01
TOTAL DISBURSEMENTS : $ 80, 684. 69
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2014
% ojFiscal Year 8% 17% 15% Year-to-Date Totals FISCAL YEAR 1015
ACCOUNT NUMBER DESCRIPTION - M!L14 June-14 July-14 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000 40-00-4000 PROPERTY TAXES 85,280 2272778 10,533 323,591 646,010 50.09%
Intergovernmental
82-000-01-00-0120 PERSONAL PROPERTY TAX 912 919 1,830 51000 36.61%
82-000-01-00-0170 STATE GRANTS 21, 151 21, 151 17,200 122.97%
Fines& Forfeits
82-00013-00-0330 LIBRARY FINES 579 960 750 2,290 9,300 24.62%
Char es orSenlice
82-000-04-0011401 LIBRARY SUBSCRIPTION CARDS 920 1,204 323 21448 10000 24.48%
82-000-04-00-0422 COPY FEES 169 214 269 652 32000 21 .72%
82-000-44-00 4439 PROGRAM FEES 43 116 127 286 1,000 28.60%
Investment Earnin s
82-000 45-00-0500 INVESTMENT EARNINGS 105 103 118 327 11300 25. 16%
Miscellaneous
82-00048-0011820 RENTAL INCOME 200 265 200 665 1 2,000 33.250/c
82-000 48-00 4824 DVD RENTAL INCOME 304 416 427 17147 5,000 22.940%
82-000-48-00-4850 MISCELLANEOUS INCOME 42 29 70 141 500 28.29%
Other Financing, Sources
82-000-49-00-0901 TRANSFER FROM GENERAL 41408 11786 15786 7,981 32,375 24.65%
TOTAL REVENUES: LIBRARY 114,114 232,872 15,522 362,508 732,685 49.48%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 18,707 20,800 21, 145 60,652 252,540 24.02%
82-820-50-00-5015 PART-TIME SALARIES 13,554 13, 185 14,005 40,743 195,000 20.89%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2, 174 21417 21457 7,048 30117 23.40%
82-820-52-00-5214 FICA CONTRIBUTION 21404 21536 2,640 72581 33,484 22.64%
82-820-52-00-5216 GROUP HEALTH INSURANCE 16,278 8,044 2,700 272022 101,904 26.52%
82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 34 122 559 21 .77% j
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82-820-52-00-5223 DENTAL INSURANCE 505 505 368 11378 5$ 47 25.77%
82-820-52-00-5224 VISION INSURANCE 54 54 107 662 16. 19%
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82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 2,500 0.00%
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82-820-52-00-5231 LIABILITY INSURANCE 6,703 1,786 13786 10,275 29,875 34.39%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES 40 40 500 8.00%
82-820-54-00-5415 TRAVEL & LODGING 54 54 600 8.98%
82-820-54-00-5426 PUBLISHING & ADVERTISING 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 819 820 11639 11,000 14.90%
82-820-54-00-5452 POSTAGE & SHIPPING 8 - 8 500 1.54%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 48 - 48 12,000 0.40%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,084 1, 126 2,812 5,022 29,000 17.32%
82-820-54-00-5466 LEGAL SERVICES - - - 25000 0.00%
82-820-54-00-5468 AUTOMATION 2,342 1,641 31984 35,000 11 .38%
82-820-54-00-5480 UTILITIES 667 667 142490 4.60%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1, 165 451 1,616 51000 32.32%
82-820-54-00-5498 PAYING AGENT FEES 1 11100 11100 2,275 48.35%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES 140 667 447 1 ,254 8,000 15.68%
82-820-56-00-5620 OPERATING SUPPLIES
22.39%
678 1, 113 1 ,791 8,000
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JULY 319 2014
of Fiscal Year F"' 17%. 25% Year-to-Date Totals . 'FISCAL YEAR 2015
CCOUNTNUMBER DESCRIPTION May -14 June14 ' Jul -14 Totals BUDGET % of Budget
82-820.56-00-5671 LIBRARY PROGRAMMING 78 250 328 1,000 32.78%
82-820-56-00-5685 DUD'S 144 144 2,000 7.20%
TOTAL FUND REVENUES 114,114 232,872 15,522 3623508 732,685 49.48% j
I
TOTAL FUND EXPENDITURES 63,988 54 053 54,581 172,621 783,453 22.03%
FUND SURPLUS (DEFICIT) 50,126 178,819 (394958) 1891887 (50,768)
BEGINNING FUND BALANCE 471,076
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FUND SURPLUS (DEFICIT) 189,887
ENDING RESERVED FUND BALANCE 335 272
ENDING UNRESERVED FUND BALANCE 325,691
ENDING TOTAL FUND BALANCE 660,963
LIBRARY DEBT SERVICE REVENUES
83-000-40-004000 PROPERTY TAXES 989993 264,404 12,226 375,623 731,321 51.36%
83-00045-0011500 INVESTMENT EARNINGS 30 0.00%
TOTAL REVENUES: LIBRARY DEBT SERVICE 981993 264,404 12,226 375,623 731,351 51.36%
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LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT 50,000 0.00%
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83-830-84-00-8050 1 INTEREST PAYMENT 17,244 17,244 34,488 50.00%
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2013 Re ndin Bond
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83-830-99-00-8000 PRINCIPAL PAYMENT 4552000 0.00%
83-830-99-00-8050 INTEREST PAYMENT 95,916 95,916 191,833 50.00%
TOTAL FUND REVENUES 981993 264 404 122226 375,623 731,351 5136%
TOTAL FUND EXPENDITURES 113,160 - 113,160 731,321 15.47%
FUND SURPLUS (DEFICIT) 98,993 151,244 12426 262,463 30
LIBRARY CAPITAL REVENUES
84-00042-004214 DEVELOPMENT FEES 21000 2,000 A551 42550 20,000 22.75%
84-00045-00.4500 INVESTMENT EARNINGS 1 1 3 20 15.95%
TOTAL REVENUES: LIBRARY CAPITAL 25001 2,001 45553 209020 22.74%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE r23 481 6,963 rg7s444 0.00%
84-840-56-00-5683 AUDIO BOOKS - 33 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 0.00%
84-840-56-00-5685 DVD'S 24 40 87 1 - 0.00%
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84-840-56-00-5686 BOOKS 090 927 29317 51,515 4.50%
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TOTAL FUND REVENUES 2,001 29001 551 4,553 20,020 22.74%
TOTAL FUND EXPENDITURES 93 1,895 7,964 %951 55,015 18.09% j
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FUND SURPLUS (DEFICIT) 1,908 106 (7,413) (5,398) (34,995) j
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July
Public Relations Articles — Photos - Kendall Country Record - Beacon News
Patch - Sun Times Web Site
Meetings, Workshop Staff Meeting
PrairieCat Delegates Assembly - Pfister
Programs, Activities Number Attending
Adult Programs Adult Book Discussion 6
Lunch Time Book Club 8
Men' s Book Club 6
Friends Meeting 10
Threads and More 10
"Chicago" Sweet Candy History (Friends Program) 51
Heartland Blood Center 27
Ebook Drop-in (2 Times) 4
Job Drop-in 1
Adult Summer Reading Program
150 Flyers — 25 Completed
Food for Fines - 480 Items to Food Pantry
Young Adult Programs Teen Meeting -TAG 8
Pre-Teen Meeting -HELP 29
Teen Writing Group (2 Times) 10
Birds of a Feather Craft Together
Crochet 10
Canvas Art 12
Children Programs Panera Story Time (3 times) 99
Ice Cream Book Club (3times) 17
Little Readers (3 times) 12
Tots and Toddlers (4 times) 103
Read with Paws 15
My side of the Mountain 10
Picnic in the Park 38
Summer Reading Program 397
Patron Count 7,498 Meeting Room Library 8 Rent 5 City 1
Teens Volunteers Mikayla Fiala, Michele Kush, Ashley Malas, Lexi Weiss,
Breanna English, Madison Trigrett, Dave Frazier,
Samantha Klingel, Peyton Laton, Sam Klingel, Jacob Love
and Raquel Brady
Volunteers Theresa Eberhardt — Designing flyers for the library
Laura Mackley Writing Group
Rebecca Herwaldt (NIU Student)
Friends cleaning shelves and Searching Miro Film Reader
for Newspaper articles
I
Gifts and Memorials
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I
Chapter 7 [ Collection Management and Resource Sharing ]
The public library's mission is to provide a wide range of materials in a variety of formats, such as electronic content, and in
sufficient quantity to meet the needs and interests of the community. If electronic readers are provided, they should be accessible.
Illinois libraries are best able to provide materials by developing a collection management program and participating in resource
sharing. The keys to quality collection management and resource sharing are adequate funding and trained library staff.
The purpose of the Collection Management and Resource Sharing standards is to ensure that Illinois public libraries offer a full
range of materials and electronic resources that are current, accessible (cataloged/classified), and relevant to community needs.
Collection management includes planning, selecting, and building of resources in all formats needed by a library's community.
Based on community needs, the library collection development policy may address selection and evaluation of materials, purchase
priorities, and weeding of the collection . Collection evaluation and weeding is an ongoing process where materials are reviewed
by analyzing use, age, condition, timeliness, and general coverage in order to improve availability and comprehensiveness and to
identify users' changing taste and needs.
Library collections can be expanded beyond the physical boundaries of the library through resource sharing, cooperative collection
management, and electronic resources, such as e-books. No one library can provide from its own collection all the materials that are
required to meet the needs of its patrons. All libraries can enhance their collection by participating in interlibrary loan practices and
participating in and utilizing statewide electronic databases/resource offerings, such as OCLC membership, and WorldCat, as well
as regional library system and other consortial group purchase opportunities. Also, libraries can become more proactive information
providers by using local funds to license electronic full-text databases of local interest. Libraries in close proximity to one another should
consider forming a cooperative collection management plan. Cooperative collection plans coordinate selection and purchase of materials
between libraries. Finally, libraries also can contribute to resource sharing by digitizing local materials. Local history materials are often
unique and have interest that is not exclusive to the immediate local area. Since these materials are unique and irreplaceable, digitizing
them allows for preservation as well as broad access and should be encouraged as a goal for library excellence.
APPLICABLE CORE STANDARDS — Please see Core Standards 5, 13, 16, 21 , 22, and 23 in Chapter 1 . j
COLLECTION MANAGEMENT AND RESOURCE SHARING STANDARDS
i
1 . The library spends a minimum of 12 percent of its operating budget on materials for patrons .
2 . The library has a board-approved, written collection management policy based on community needs and interests, the diversity
of American society, and on professional standards. The library's collection development policy may address the following issues:
materials selection; request for reconsideration of materials; collection specialties and purchase priorities; and evaluation and weeding
of the collection. (See Appendix P)
3 . Staff responsible for collection management is professionally trained in general principles of selection and weeding as well as in
their specific areas of responsibilities.
4 . Staff responsible for collection management has access to a variety of review sources and selection tools.
5 . The library staff uses accepted professional techniques for collection management. Such techniques may include quantitative
measures (i.e., circulation-per-capita and turnaround rates, weeding (i.e., the CREW method), user surveys, and questionnaires.
(See Appendix Q)
6. The library places a high budgetary priority on collection development. Although use of the collection and the size of the
population are the primary factors, there may be additional factors that affect the size of the collection. Examples of these
additional factors include local history, genealogy, and a linguistically diverse population.
7. The library provides access to materials in a variety of formats to ensure equal access for people with disabilities of all ages.
Examples of some of these formats are e-books, audio books on CD or MP3, books in Braille, information available through
the World Wide Web; and closed-captioned, described, or signed videos or DVDs.
8 . The library strives to purchase materials in electronic format.
i
9. The library publicizes and promotes interlibrary loan to its patrons. The library develops procedures that ensure that interlibrary
loan is a simple and effective way for patrons to receive materials and information after all local resources have been exhausted.
10. Library staff members are trained in and follow the policies and procedures relating to the ILLINET Interlibrary Loan Code
and the ALA Interlibrary Loan Code,
I
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27
✓ '
�. � c!L
Chapter 7 [Collection Management and Resource Sharing ]
anng ]
I
E�
' 11 . The library agrees to be a responsible borrower. Before initiating an interlibrary u
Y loan request,est, requesting libraries should
exhaust their own local resources.
12. Library budgets should put priority on purchasing best sellers and buying replacements for lost items wi
13. Libraries should check statewide resource sharing databases such as OCLC FirstSearch b th a high checkout ra
A responsible for copyright compliance,
before placing any requests and be
14. The borrowing library is always responsible for items, including materials lost in transit or atron a
and ILLINET Interlibrary Loan Codes, i Y the p s specified by the Al
COLLECTION MANAGEMENT AND RESOURCE SHARING CHECKLIST
' ❑ The library board trustees ensure that the library has a publicly funded budget to purchase materials. The mini
expenditure for materials for any size library should be a minimum of 12 percent of the operating budget, mum annual
❑ Library budgets put priority on purchasing best sellers and buying replacements for lost items with high c
I � ❑ The Libra has checkout r
library a written collection development policy approved by the board. g aces.
❑ Materials are cataloged according to standard library practices utilizing MARC 21 , AACR2 Rules, Sears/LC subject headings,
and RDA.
1 g ,
' ❑ Library collections are periodically evaluated to measure the effectiveness of community use of the collection and weed
ill deemed appropriate.
tt~ ed if
❑ The library considers forming a cooperative collection plan with other libraries in close proximity The library strives to purchase materials in electronic format. Y to one another.
❑
g
❑ The library publicizes and promotes interlibrary loan to its patrons.
x
❑ Library staff is trained in and follows policies and procedures related to the Illinois Inter
' ' Interlibrary Loan Code. Libraries agree to be responsible borrowers and lenders, hbrary Loan Code and the ALA
BIBLIOGRAPHY
Alabaster, Carol. Developing an Outstanding Core Collection.• A Guide for Libraries. 2nd ed. Chicago:
Association, 2010. g American Library
' I
Barr, Catherine. Best Books for High School Readers, grades 9_12, 3rd
' Barr, Catherine. Best Books for Middle School andJunior High Readerse Grades 6—rt, CT: Libraries Unlimited, 2013.
Unlimited, 2013.
9 3rd ed. Westport, CT: Libraries
All, Baumbach, Donna J. and Linda L. Miller. Less Is More: A Practical Guide to Weedin School
Library Association, 2006, g Lzbrazy Collections. Chicago: American
Evans, G. Edward and Margaret Zarnosky Saponaro. Collection Management Basics. 6th ed. Westport, CT:
A j Unlimited, 2012 . p Libraries
Gregory, Vicki L. Collection Development and Management for 21st Century Library Collections. An Introduction. New York:
el
Neal-Schuman, 2011 .
? A A Johnson, Peggy. Fundamentals of Collection Development 6Management. 3rd ed. Chicago: American
w
Sheehan, Kate. The eBook Revolution: A Primer for Librarians on the Front Lines. Westport, CT Libraries Library U Unlimited,Association, 2013.
AAA
nhmited, 2013.
I
I' 28 �
Dear:
What does your library mean to you ? This is the question the Yorkville Public Library will be asking our
patrons starting January 2015 when our library kicks off a yearlong celebration of our 100th birthday.
My name is Shelley Augustine, and I am the Director of Adult Services at the Yorkville Public Library.
Personally for me the library will always hold a special place in my heart. I was born and raised in my
community, and I have watched my little library change locations and sizes over the years. As a small
child I would visit the library on a regular basis, and I would try to participate in everything the library
had to offer me . Children's storytime, arts and crafts, summer reading programs, and special programs
and entertainers were the activities that filled my childhood . I now have the privilege and honor of
working at this same library to bring quality programs, resources, and materials to my community. My
love for my library has come full circle .
I' m writing to you today to ask if you wouldn't mind taking a few minutes of your time to let my
community know what libraries mean to you and any special memories or thoughts you might like to
share . If you like to provide us with signed copy of one of your books or an autographed photo, we
would love to be able to use these as special door prizes throughout the year of celebration . Anything
you can do to help us to celebrate this tremendous milestone would be greatly appreciated by me, our
staff, and most importantly - our community.
i
Sincerely,
Shelley Augustine
Director of Adult Services
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Shelley Augustine
From : Tracy Brogan <tracybrogan @att. net>
Sent : Friday, August 01 , 2014 7 : 57 AM
To : Shelley Augustine
Subject : RE : Library Celebration
I
Dear Shelley,
Libraries are like churches for me ! There is just something soothing, welcoming, and exciting inside every library . The
smell of the books, the quiet murmur of patrons, knowing that everyone inside appreciates the value of a good story.
As a writer, books truly mean the world to me so I' m always happy to support any library . I will gladly send you a few
autographed copies of my books. Feel free to use them in whatever manner is most beneficial for the Yorkville Public
Library .
I will send them in a box to your attention at the address listed below unless I hear from you that I should send them
elsewhere .
Congratulations on celebrating 100 years !
Best to you,
Tracy Brogan
I
Bell Harbor Novels :
Crazy Little Thing, 2013 RITA Nominee
The Best Medicine, # 1 Romantic Comedy
Love Me Sweet, February, 2015
Visit TracyBrogan . com to sign up for my newsletter! j
I
From : Shelley [mailto : saugustine @yorkville . lib. il . us]
Sent: Thursday, July 31 , 2014 5 : 50 PM
To : tracybrogan @att. net
Subject: Library Celebration
Name Shelley
i
I
Last Augustine
Email saugustineL a)yorkville. lib. il .us
Subject Library Celebration
Dear Ms. Brogan ,
I
Message
What does your library mean to you ? This is the question the Yorkville Public Library will be asking our patrons starting January
2015 when our library kicks off a yearlong celebration of our I00th birthday.
1
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