Park Board Packet 2014 08-21-14
Yorkville Parks & Recreation Department
ARC Building – 201 W. Hydraulic Ave.
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
ARC Building
201 W. Hydraulic Ave.
6:30 p.m.
August 21, 2014
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests, City Officials and Staff:
Director of Parks and Recreation – Tim Evans, Superintendent of Parks – Scott Sleezer, Superintendent of Recreation
Shay Remus, and City Council Liaison to Park Board – Ken Koch, Ward 1 Alderman
Public Comment:
Presentations:
Approval of Minutes:
July 10, 2014*
Bills Review:
Bill List – August 21, 2014
Budget Report – June 2013
Budget Report – June 2014
Budget Report – July 2013
Budget Report – July 2014
Old Business:
131 E Hydraulic Street Unit C Use – Update
New Business:
Lease Agreements to License Agreements for Foxy’s and Geneva Kayak
Reports:
Recreation Report
Parks Report
Executive Session:
For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which
case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Additional Business:
Adjournment:
Next meeting: September 18, 2014 @ 6:30pm
*Items needing Board approval or recommendation
2014/2015 City Council Goals – Park Board
Goal Priority Staff
“Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer
“Increased Seasonal Special Events and Special Event Awareness” 14 Tim Evans
“Park Acquisitions” 15 Bart Olson
“Park Development” 15 Scott Sleezer & Krysti Barksdale-Noble
“4th of July Involvement” 20 Tim Evans
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Approval of Minutes
Tracking Number
Park Board – August 21, 2014
Majority
Board Approval
Minute Taker
Name Department
Minutes of the Park Board – July 10, 2014
Page 1 of 6
Yorkville Parks and Recreation Department
ARC Building
201 W. Hydraulic Avenue
July 10, 2014
Call to Order: Deb Horaz called the meeting to order at 6:30 p.m.
Roll Call: Deb Horaz – yes; Kelly Sedgwick – no; Seaver Tarulis – yes; Mark Dilday – no; Amy
Cesich ‐ yes; Dan Lane – no; Matt Konecki – yes.
Introduction of City Official and Staff:
Tim Evans – Director of Parks and Recreation
Scott Sleezer – Superintendent of Parks
Shay Remus – Superintendent of Recreation
Ken Koch – Alderman
Other Guests: None.
Public Comment: None.
Presentation: None.
Approval of Minutes: The minutes from the June 12, 2014 minutes were approved. Motion to approve
the minutes made by Amy Cesich and seconded by Matt Konecki.
Bills Review: July 10, 2014 Bill List – Tim said there was $2,000 out of the July 4th account for mailings to
residents for July 4th. Tim said there is a separate account for the 4th account and that is where that
money will come from. Tim said Blackberry Oaks was for the golf outing.
Yorkville Chamber for $1,200 was a sponsorship, so the city didn’t pay for a band for Music Under the
Stars and the city helps support River night. Summer Solstice Productions for $12,000 was for working
with the Chamber to get the liquor license. The city paid the money for the beer then collected money
and paid it back.
Tim said the Superior Three Angels was for the alcohol and the city pays for all of that under the city
license and then collects all the money. There will be more money after that, so they gave the city
$4,000 or whatever and then Summer Solstice paid for the event with the alcohol sales. The city did not
make money. Tim said that will all be outlined in the budget report. Tim said he will send the board a
list of all the numbers.
The board asked about the risks in doing this. The board thought it was fine because it was Chamber
night. Deb doesn’t think the city should be doing this the way it is done. Tim said there were
restaurants involved and it is a good event to bring residents downtown. Tim said it was not a big
burden on the staff. The board discussed how this is done and if it should be done in the future.
Matt said he likes the concept of this, but voiced concerns on the risk of the funding not being returned.
The board discussed doing something to make sure the money is reimbursed, so the city doesn’t lose
any money.
DRAFT
Page 2 of 6
Deb said the city should at least charge for the park rental fee. Tim said they can look at that, but it is a
great thing for the community. Amy said you have to look at everything individually. Amy said if it is
good for the community, she doesn’t see it as an issue. Tim said if the city would have put this event on,
we would have lost money because it was rained out.
Tim said at staff level, we will let the board know what things will help us expand the department
without staffing and putting out money. Matt likes the event, but he is just concerned about risk. Tim
said there is not a risk to the city.
Scott said if this was every weekend, it would be different, but this is something the city doesn’t offer.
Amy agrees that things should not by pass Park Board. Tim said the Harvest Moon has not been
discussed yet. Ken said he would like to see the summary sheet with all the expenses. Tim agreed and
he will send the board a copy of it.
Deb asked about the $50,000 transfer to land cash and if that was an estimate. Tim said he is sure it is,
he will check. Tim said some of that is from a cell phone tower lease that the city has. Amy asked if fees
have been raised for camps or preschool. Shay said basketball was raised about $5.00 per kid a couple
years ago. Amy asked if those fees are covering the need. Shay said yes, we always make sure we have
a 30% profit.
Amy asked who decided the 30%. Tim said it was decided a couple years ago when things were not
going well, we checked around as to what other communities were doing and it covers pens, pencils and
miscellaneous things for the operating of the Recreation programs.
The board discussed the budget and how it works and how it should be calculated and if it is enough of a
budget.
May 2013 – Budget Report – Informational.
May 2014 – Budget Report ‐ Informational.
Old Business:
Riverfront Rentals – Tim said this is on the agenda every month to make sure it is discussed. Tim said
we have been in constant contact with Geneva Kayak and things are progressing there. River City
Roasters are out of the building. Tim said payments in taxes for about $2,000 or so are still owed. Tim
said the city needs that paid before he is out of the lease.
Tim said there have been letters sent to River City and if it is not paid, it will be a breach of contract.
Deb asked if we have incurred any legal fees. Tim said no. Tim said the city is moving forward on trying
to rent the building. Deb asked on the condition on the building. Tim said the city doesn’t want to do a
walk through until these things are resolved.
Deb asked how the city can lease a building that is already leased. Tim said River City is breeching the
contract now. The board discussed how to handle this in the future. Tim said this is part of being a
landlord. Ken said the next time the lease should be up in Jan/Feb. then there is a cushion, so this
doesn’t happen.
Page 3 of 6
Deb said the taxes were included in the rent when she leased a building. Tim said these are all things
the board can address for the future so there won’t be surprises down the road. Tim said it is difficult
when people get behind and they have no way of paying it. Tim said once city council approved letting
River City out of the lease, he told Eric all this had to be done before he left. Tim said there is only so
much I can do personally. Tim said he was always a good tenant and paid his rent.
Tim said the taxes for next year need to be collected before River City is out of the lease. Deb said every
time a tenant leaves they will owe the taxes. Amy said this should be in the agreement that the taxes
have to be paid. Deb said this is not working out.
Tim said these are things that landlords deal with on a daily basis. Tim said there was a gap between
directors, but now we can stay on top of this at our park board meetings and address things. Tim said
Geneva Kayak is always a year behind and hopefully by the end of summer, Geneva Kayak will be
completely paid up and then address how he can keep up and not get behind again.
Tim said the city can ask for a $3,000 security deposit to rent the location for a business to cover the
taxes in the future. Deb said she thinks we can make more money off programs and not have to be a
landlord. Amy said if the city wasn’t renting it out, there would not be any taxes due. Deb said if they
are not making anything, the city makes nothing. The board discussed how to handle these things in the
future and if this is worth renting.
Tim said ending leases in the summer is not a good time. Tim said even under the best case, it will be
difficult to get a tenant in there. Tim said hopefully, by the end of summer, this will be resolved and we
can have a fresh slate with everyone. Tim said there are offers from people that want to rent the
building and he will get those put together and bring them to the park board to review.
Tim said Bart has the authority to move forward and it won’t necessarily come to park board for
approval. Tim said there are solid offers and several businesses interested. Tim said it will take time for
them to get in there and get the building how they want it. Tim said the building is going to need certain
things for whoever goes in there.
Tim said all the businesses that have contacted him know what happened down there. Tim said the
right business there can work, Robyn has shown that things can work. Amy said an established business
with a following would bring people in.
New Business:
Monthly Meeting Schedule – Tim said it was discussed at the last meeting to push our meetings back to
7:00 p.m. to make it easier for everyone to attend and keep it the second Thursday of each month. Amy
said she can make it on the second Thursday because it is a very long day for her. Tim said it can be
moved to a different Thursday. The board discussed which Thursday to hold the meeting.
The board decided to move the park board meetings to the third Thursday at 6:30 p.m. The next
meeting will be August 21st at 6:30 p.m. Motion to move the park board meetings to the third Thursday
of the month made by Seaver Tarulis and seconded by Matt Konecki.
Intergovernmental Cooperative Agreement – Tim said the reason this is coming to park board is it has
been a few years since we have had an official agreement with the school district. It has been a hand
shake agreement, which has been fine. However, they have made some changes on how to sign up for
gym space etc. so the city feels that we should have an agreement.
Page 4 of 6
Tim said the parks and recreation would like to move forward in an agreement with the school district.
Tim said the city is happy with the agreement before. There were some minor language changes. Tim
said the agreement the board is looking at is the previous agreement that was approved. Tim said the
schools wanted to wait another year before doing another agreement. Tim said he wanted to bring it to
the park board to review and get their feedback.
Tim said the city would like to have an official agreement. The board reviewed the previous agreement
with the school district and discussed what their thoughts are and what they would like to add or not.
Tim said he met with the superintendent and everything is good, there is just not an official agreement.
This will prevent us taking a back seat to another organization. That has not happened, but we need to
make sure that we can prevent that. Shay said if we grow, there could potentially be conflicts with
other groups. Tim said there are not any current problems, he said he just wants to prevent that
because they have changed their registration system. Shay said this is just to protect us while we are
growing.
The school board has implemented a new process and has a new staff, so they wanted to wait until next
year, but Tim thinks the city needs to have an agreement in place before that. Amy said she would just
like to see the final draft when that is complete. Tim said he would like to have the agreement to city
council by August.
Deb said she needs a motion and a second to pass the Intergovernmental Cooperative Agreement per
staff changes. Motion by Amy Cesich and seconded by Matt Konecki.
Grande Reserve Park B Improvements – Award of Contract – Tim said per the grants, the city has to get
the parks done by January 1st. The city was in the process of working with EEI to get the park going.
There is a recommendation to get this started and there is a developer that potentially could do this and
finish out the park.
Tim said while we are negotiating with them, we have to have it done by the end of the year and need
to move forward. Tim said the bid recommended for $26,660.00 has an issue. We accepted the bid, but
we did contact them because there is an issue that they cannot go through with this bid.
Tim said there are ways to deal with it. We can accept the bid because they gave money to the city for a
bid bond, which is 10%. Scott said then if they don’t do it, then the city keeps the money. Scott said the
landscaping was going to cost more. The board discussed the numbers on different bids and where the
bid went wrong.
The company would like to withdraw their bid and be eliminated. Tim said, we can vote on saying they
still need to submit a formal letter that they are not going to do the work. Tim said we can accept that
bid tonight and send a letter and tell them we accept that bid for that price. Tim said then if they say
no, we go to the next lowest bid.
Tim said we don’t want to wait 10 days, we would rather get this to city council for approval because we
are already behind. Tim said the city can collect the money. Deb said she doesn’t feel right about that.
Tim wanted to give the board the option as to what to do. Deb said she would like to go to the next bid.
Amy said the $26,000 was a mistake and should be taken out.
Page 5 of 6
Tim said there has not been an official letter stating they are not doing the work. Amy said we don’t
have to take the lowest bid, so why don’t we go to the next one at $77,000. Tim said if tomorrow they
came in and said they would do it for $26,000, if you approve the other one, we could not go back.
Scott said the board should say if they can do the work for that, but if they chose to give a letter of
withdrawal, go with the next bid. Deb said she doesn’t want to penalize them for making a mistake on
paper.
Tim said we don’t want people to submit bids and assume we will give the money back every time. Amy
said you can tell a true mistake from others. Scott said this company did a great job on other parks.
Scott said they are always a low bidder. Tim said a bid cannot be resubmitted. Scott said we need to get
the park going to get seed in the ground by fall.
Deb made a motion to award a contract for Grande Reserve Park B to Fuerte Systems at $26,660 and if
they cannot do the work for that bid, which seems to be a mistake, the next lowest is Wilkinson
Excavating for $77,860. Because the bid seems to be a mistake, we are recommending returning the
bond to them. Motion by Seaver Tarulis and seconded by Amy Cesich.
2015 Baseball Agreement – Tim said we need to notify the groups by August 30th, if there are going to
be any changes to the fees, so that the board can discuss it and bring it back in August to finalize. Tim
said the staff recommends to keep everything the same. Tim said things have gone very well this year.
Deb asked how much fees would have to be raised to break even. Scott said that will probably never
happen. Tim said if we raised it much more, people would be very upset. Deb said things are going well
and leagues are happy and everything has gone well. Ken asked about the concession stands. Tim said
the city will run the concessions again next year because it didn’t work out with volunteers.
Tim said it is easier if the city runs it. Scott said from a maintenance standpoint it is easier for staff to
run things. Tim said designating fields helped a lot. The board agreed to keep everything the same.
Park Development Discussion – There are 4 grants out there. Tim said him and Scott discussed this and
thought it would be helpful to appoint one or two people per park to work with us and bring it back to
the meetings. Tim said it is hard to wait to make decisions and have too many people making decisions
on every park.
Scott said Matt and him went out and looked at some parks and talked about different ideas and it was
a good thing to do and hear that input. Scott said there is a time frame to get these things done. Deb
said she likes being able to have input. Scott said it is easier to work with a few people instead of the
entire board.
Deb said years ago each person on park board was assigned a park. Scott said we need to move forward
on the playground at Riverfront and the skate park when we have a public meeting to receive input from
the public. Deb asked when that will happen. Scott said they are meeting with EEI to come up with
some ideas. Scott wants to build a concrete park skate park.
The board discussed Bristol Bay 65 what is there, and what they are planning, parking etc. Scott said the
skate park and the Riverfront Park planning needs to begin soon. Scott said we have to come up with a
budget and what equipment we want to purchase then decide how we want it to be shaped and if we
want to add benches and other things.
Page 6 of 6
The board discussed planning the park out keeping in mind the city holds festivals there several times a
year. Scott said it is only a few days a year for festivals and we should not plan the park around festivals.
Tim said Kelly, Dan and Amy are helping with Bristol Bay 65. Scott said we need to meet regularly to
begin planning.
Reports:
Recreation Report – Tim said the Walkers are filing a lawsuit against the REC Center because of how the
city left it. The city has not been served anything. Tim said the city did everything the agreement says
everyone can interpret an agreement differently. Tim said there will be other twists and turns coming I
am sure.
Ken said according to Bart, it has not been served yet. Tim said he sent an email to the board regarding
that. Tim said Ribs on the River is coming up this weekend and we can always use help. The board
discussed holding a Farmers Market and making it bigger. Tim said it would take an employee to get
things going bigger and better.
Tim said there have been vendors come and go we can’t keep them. Shay said the vendors we have
there now don’t keep people coming back. Matt asked why someone has to staff the Farmers Market.
Tim said the city would need someone to work on it and promote it year round to make it successful.
Amy said it should be advertised more. Ken said he has not seen it advertised this year. Amy said it
needs to be promoted more. Deb said it is a bad year for it with the construction. Tim said it is a tough
location even when the roads are completed. Deb asked if anyone talks to Amy’s Greenhouse or any
other businesses. Ken said that is what Tim is talking about having a person that can work on doing that.
Shay said Soccer registration is going on and it is about the same as last year. Shay said camps are going
well all the camps with our child development are running well. Shay said the baseball tournament that
just finished up went great. All Star Sports was 125 kids for June/July it went great.
Parks Report – Scott said Clark park shelter is great and he told the board to go and see it. Scott said
benches just got in so it should be done soon. There was a discussion about Countryside Center and
who is mowing the grass and what is public and private property. Scott said he will talk to Krysti about
it.
Additional Business:
None.
Adjournment: There being no further business, the meeting was adjourned at 8:32 p.m. Motion was
made by Seaver Tarulis and seconded by Amy Cesich.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Bills Review #1
Tracking Number
Park Board – August 21, 2014
Amy Simmons Finance
Name Department
Bill List (Informational): August 21, 2014
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01
-
1
1
0
AD
M
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12
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Page 2 of 32
01
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Page 3 of 32
01
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Page 4 of 32
01
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Page 5 of 32
01
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M
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1
5
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8
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0
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6
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,
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C
.
Page 6 of 32
01
-
1
1
0
AD
M
I
N
I
S
T
R
A
T
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12
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DEBT SERVICE
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Page 7 of 32
01
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Page 8 of 32
01
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1
1
0
AD
M
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R
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DEBT SERVICE
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--
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Page 9 of 32
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Page 10 of 32
01
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Page 14 of 32
01
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Page 15 of 32
01
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Page 16 of 32
01
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Page 17 of 32
01
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1
1
0
AD
M
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N
I
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T
R
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12
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DEBT SERVICE
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Page 18 of 32
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Page 19 of 32
01
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01
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Page 21 of 32
01
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Page 22 of 32
01
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01
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Page 27 of 32
01
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0
AD
M
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Page 28 of 32
01
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1
0
AD
M
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R
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Page 31 of 32
Park Board Manual Check Register-Cantina Premier 7/7/14 $325.00
Park Board Check Register 7/24/14 $28,894.90
Manual Check Register-City Mastercard-Park/Rec charges 7/25/14 $18,623.34
Park Board Check Register 8/7/14 $48,663.29
Park Board Manual Check Register 8/21/14 $27,625.06
Eye Med - July 2014 Vision Ins. - Parks 7/8/14 $79.03
Eye Med -July 2014 Vision Ins. - Recreation 7/8/14 $42.41
Guardian - July 2014 Dental Ins. - Parks 7/8/14 $752.50
Guardian - July 2014 Dental Ins. - Recreation 7/8/14 $364.08
GuardianJuly2014LifeInsParks 7/8/14 $10529
YORKVILLE PARK BOARD
BILL LIST SUMMARY
Thursday, August 21, 2014
ACCOUNTS PAYABLE
Guardian - July 2014 Life Ins - Parks 7/8/14 $105.29
Guardian - July 2014 Life Ins - Recreation 7/8/14 $66.62
Neecorp - Inv.#COR-260 : Reduced Pressure Backflow 7/8/14 $150.00
Blue Cross/Blue Shield - August 2014 Health - Parks 7/22/14 $9,153.37
Blue Cross/Blue Shield -August 2014 Health - Recreation 7/22/14 $5,305.24
Call One - May 2014 Charges - Parks 7/22/14 $49.57
Call One -May 2014 Charges - Recreation 7/22/14 $189.31
Kathleen Field Orr Legal Inv.#14416 7/22/14 $950.00
McGrath - 05/29-06/30 Copier Lease - Parks 7/22/14 $42.00
McGrath - 05/29-06/30 Copier Lease - Recreation 7/22/14 $274.00
McGrath - 05/29-06/30 Copier Charges - Parks 7/22/14 $2.25
McGrath - 05/29-06/30 Copier Charges - Recreation 7/22/14 $198.51
Speedway -June 2014 Gasoline - Parks 7/22/14 $2,877.82
Speedway -June 2014 Gasoline - Recreation 7/22/14 $175.18
TOTAL BILLS PAID: $144,908.77
Bi - Weekly 7/18/14 $37,182.83
Bi - Weekly 8/1/14 $36,438.27
TOTAL PAYROLL:$73,621.10
TOTAL DISBURSEMENTS:$218,529.87
PAYROLL
Pa
g
e
32
of
32
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Park Board Agenda Item Tracking Document
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Parks
Recreation
Director
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Legal
Human Resources
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Agenda Item Number
Bills Review #2
Tracking Number
Park Board – August 21, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for June 2013
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,900 16,000 24.38%
25-00042-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 4,900 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,300 6,500 20.00%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 4,200 24,500 17.14%
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 650 2,275 28.57%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 750 503 1,254 3,100 40.45%
25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 152 750 20.27%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - 5,000 0.00%
Charges for Service
25-000-44-00-4418 MOWING INCOME 338 2,038 2,376 5,500 43.19%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 24,108 144,650 16.67%
Investment Earnings
25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - 25 0.00%
25-000-45-21-4500 INVESTMENT EARNINGS - PW CAPITAL 41 40 82 - 0.00%
25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 3 2 4 450 0.97%
Reimbursements
25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - 50,000 0.00%
Miscellaneous
25-000-48-20-4880 SALE OF FIXED ASSETS - POLICE CAPITAL - - - 1,000 0.00%
TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 42,926 259,750 16.53%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5462 PROFESSIONAL SERVICES - - - 1,667 0.00%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 10,000 0.00%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - - 3,000 0.00%
25-205-60-00-6070 VEHICLES - - - 90,000 0.00%
TOTAL EXPENDITURES: POLICE CAPITAL - - - 104,667 0.00%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 4,900 - 0.00%
25-215-54-00-5448 FILING FEES - 98 98 2,000 4.90%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT - 48,689 48,689 55,000 88.53%
25-215-60-00-6070 VEHICLES - - 30,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 5,040 31,040 16.24%
25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 8,260 48,755 16.94%
TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 66,986 173,295 38.65%
PARK & RECREATION CAPITAL EXPENDITURES
Capital Outlay
25-255-60-00-6035 RAINTREE PARK - - - 5,000 0.00%
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2013
ACTUALS BY MONTH (Cash Basis)
1
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2013
ACTUALS BY MONTH (Cash Basis)
25-225-60-00-6060 EQUIPMENT - - - 12,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 158 972 16.24%
25-225-92-00-8050 INTEREST PAYMENT 130 129 259 1,528 16.94%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - 50,000 0.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 417 69,500 0.60%
TOTAL FUND REVENUES 21,318 21,607 42,926 259,750 16.53%
TOTAL FUND EXPENDITURES 8,958 58,445 67,403 347,462 19.40%
FUND SURPLUS (DEFICIT)12,361 (36,838) (24,477) (87,712)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - - - 96,000 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 2 2 4 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 12,307 20,000 61.53%
72-000-47-00-4704 BLACKBERRY WOODS - - - 500 0.00%
72-000-47-00-4736 BRIARWOOD - 2,756 2,756 - 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - 50,000 0.00%
TOTAL REVENUES: LAND CASH 7,181 7,886 15,067 166,500 9.05%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 13,000 0.00%
72-720-60-00-6044 HOPKINS PARK - - - 76,000 0.00%
TOTAL FUND REVENUES 7,181 7,886 15,067 166,500 9.05%
TOTAL FUND EXPENDITURES - - - 89,000 0.00%
FUND SURPLUS (DEFICIT)7,181 7,886 15,067 77,500
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 19,190 30,000 63.97%
79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 9,918 50,000 19.84%
79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 56,390 130,000 43.38%
79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 25,021 30,000 83.40%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 41 200 20.63%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 2,265 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 36,451 2,450 38,901 55,000 70.73%
79-000-48-00-4825 PARK RENTALS 16,369 2,555 18,924 25,000 75.70%
79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,785 135,000 2.06%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 1,562 5,000 31.24%
79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 1,008 3,000 33.60%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 294,251 1,765,504 16.67%
TOTAL REVENUES: PARK & RECREATION 273,260 196,996 470,256 2,228,704 21.10%
2
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2013
ACTUALS BY MONTH (Cash Basis)
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 66,637 427,948 15.57%
79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,806 17,000 28.27%
79-790-50-00-5020 OVERTIME - 156 156 3,000 5.21%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 7,240 47,761 15.16%
79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 5,311 33,487 15.86%
79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 25,794 126,575 20.38%
79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 148 980 15.10%
79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 1,123 9,580 11.73%
79-790-52-00-5224 VISION INSURANCE 75 83 158 1,004 15.71%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - - - 4,000 0.00%
79-790-54-00-5415 TRAVEL & LODGING - - - 2,000 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS - 357 357 4,780 7.46%
79-790-54-00-5462 PROFESSIONAL SERVICES - 18 18 4,500 0.40%
79-790-54-00-5466 LEGAL SERVICES - 1,691 1,691 4,000 42.28%
79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 118 2,500 4.74%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 22,500 0.00%
Supplies
79-790-56-00-5600 WEARING APPAREL - 114 114 4,100 2.79%
79-790-56-00-5610 OFFICE SUPPLIES - - - 300 0.00%
79-790-56-00-5620 OPERATING SUPPLIES 244 327 572 22,500 2.54%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - - 2,250 0.00%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 1,381 50,500 2.73%
79-790-56-00-5695 GASOLINE - 2,586 2,586 21,400 12.08%
TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 118,210 813,165 14.54%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 35,713 240,745 14.83%
79-795-50-00-5015 PART-TIME SALARIES 567 282 849 15,000 5.66%
79-795-50-00-5020 OVERTIME - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 6,160 12,500 49.28%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 4,293 30,000 14.31%
79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 2,368 25,000 9.47%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 4,538 26,714 16.99%
79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 3,658 24,216 15.11%
79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 9,748 75,911 12.84%
79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 77 591 13.09%
79-795-52-00-5223 DENTAL INSURANCE 752 (326) 426 4,344 9.81%
79-795-52-00-5224 VISION INSURANCE 25 33 58 505 11.40%
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - - - 3,000 0.00%
79-795-54-00-5415 TRAVEL & LODGING - - - 1,500 0.00%
79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 27,000 0.00%
3
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2013
ACTUALS BY MONTH (Cash Basis)
79-795-54-00-5440 TELECOMMUNICATIONS - 391 391 7,000 5.59%
79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE & SHIPPING - - - 4,000 0.00%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 14,314 65,000 22.02%
79-795-54-00-5480 UTILITIES - 226 226 20,000 1.13%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 4,500 3.85%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 40,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,336 7,000 19.08%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - 3,777 100,000 3.78%
79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 13,429 55,000 24.42%
79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 5,705 18,000 31.69%
79-795-56-00-5610 OFFICE SUPPLIES - 48 48 3,000 1.59%
79-795-56-00-5620 OPERATING SUPPLIES - 9,950 9,950 7,500 132.67%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE - - - 2,000 0.00%
79-795-56-00-5645 BOOKS & PUBLICATIONS - - - 100 0.00%
79-795-56-00-5695 GASOLINE - 37 37 3,000 1.24%
79-795-99-00-9980 TRANSFER TO RECREATION CENTER - - - 556,957 0.00%
TOTAL EXPENDITURES: RECREATION DEPT 46,783 70,490 117,273 1,385,883 8.46%
TOTAL FUND REVENUES 273,260 196,996 470,256 2,228,704 21.10%
TOTAL FUND EXPENDITURES 105,944 129,539 235,483 2,199,048 10.71%
FUND SURPLUS (DEFICIT)167,317 67,457 234,773 29,656
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 2,325 1,084 3,409 - 0.00%
80-000-44-00-4441 CONCESSION REVENUE 336 156 492 500 98.40%
80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 35,535 60,000 59.23%
80-000-44-00-4445 GUEST FEES 704 432 1,136 500 227.20%
80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 2,275 - 0.00%
80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 360 - 0.00%
80-000-44-00-4448 TANNING SESSION FEES 30 - 30 - 0.00%
Miscellaneous -
80-000-48-00-4820 RENTAL INCOME 450 450 900 - 0.00%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - 28 - 0.00%
Other Financing Uses
80-000-49-00-4979 TRANSFER FROM PARKS & REC - - - 556,957 0.00%
TOTAL REVENUES: RECREATION CTR REVENUES 27,395 16,769 44,164 617,957 7.15%
RECREATION CENTER EXPENSES
Salaries & Wages
80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 12,967 20,000 64.84%
80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 7,050 - 0.00%
4
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2013
ACTUALS BY MONTH (Cash Basis)
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 677 - 0.00%
80-800-52-00-5214 FICA CONTRIBUTION 746 801 1,547 - 0.00%
Contractual Services
80-800-54-00-5440 TELECOMMUNICATIONS - 440 440 720 61.07%
80-800-54-00-5452 POSTAGE & SHIPPING - - - 60 0.00%
80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - 40 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 1,005 3,000 33.51%
80-800-54-00-5480 UTILITIES - 2,209 2,209 11,130 19.85%
80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 138,137 38,000 363.52%
80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 20,140 1,400 1438.54%
80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 1,975 1,100 179.51%
80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - 27,945 58,800 47.53%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 1,500 17.33%
80-800-56-00-5607 CONCESSION SUPPLIES - - - 1,400 0.00%
80-800-56-00-5610 OFFICE SUPPLIES - - - 300 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 374 241 615 600 102.58%
80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 200 0.00%
80-800-56-00-5640 REPAIR & MAINTENANCE - 290 290 12,200 2.38%
80-800-56-00-5645 BOOKS & PUBLICATIONS - - - 39 0.00%
TOTAL FUND REVENUES 27,395 16,769 44,164 617,957 7.15%
TOTAL FUND EXPENSES 77,836 137,421 215,257 150,489 143.04%
FUND SURPLUS (DEFICIT)(50,441) (120,652) (171,093) 467,468
5
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Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Bills Review #3
Tracking Number
Park Board – August 21, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for June 2014
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 Totals BUDGET % of Budget
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL - 600 600 16,000 3.75%
25-000-42-00-4216 BUILD PROGRAM PERMITS 4,600 2,640 7,240 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE - 100 100 6,500 1.54%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL - 1,060 1,060 24,500 4.33%
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL - 50 50 2,275 2.20%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 710 - 710 5,000 14.19%
25-000-43-00-4316 ELECTRONIC CITATION FEES 52 38 90 750 12.00%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - 2,916 2,916 5,000 58.32%
Charges for Service
25-000-44-00-4418 MOWING INCOME 676 901 1,577 6,000 26.28%
25-000-44-00-4420 POLICE CHARGEBACK 4,088 4,088 8,176 49,058 16.67%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 8,114 8,114 16,228 97,370 16.67%
25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 9,138 9,138 18,275 109,650 16.67%
Investment Earnings
25-000-45-00-4522 INVESTMENT EARNINGS - PARK CAPITAL 29 34 63 450 14.09%
Reimbursements
25-000-46-00-4692 MISC REIMB - PARK CAPITAL - - - 50,000 0.00%
Miscellaneous
25-000-48-21-4854 MISC INCOME - PW CAPITAL - - - 1,000 0.00%
25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - - 1,000 0.00%
25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - 60,000 0.00%
TOTAL REVENUES: VEHICLE & EQUIPMENT 27,406 29,679 57,086 434,553 13.14%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5405 BUILD PROGRAM 1,200 600 1,800 - 0.00%
25-205-54-00-5462 PROFESSIONAL SERVICES - 1,166 1,166 1,667 69.97%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 16,000 0.00%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - - 30,000 0.00%
25-205-60-00-6070 VEHICLES - - - 80,000 0.00%
TOTAL EXPENDITURES: POLICE CAPITAL 1,200 1,766 2,966 127,667 2.32%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 3,200 1,940 5,140 - 0.00%
25-215-54-00-5448 FILING FEES 49 98 147 2,000 7.35%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT 28,400 - 28,400 60,000 47.33%
25-215-60-00-6070 VEHICLES - - - 100,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 3,097 3,108 6,205 37,924 16.36%
25-215-92-00-8050 INTEREST PAYMENT 2,805 2,793 5,598 32,892 17.02%
TOTAL EXPENDITURES: PW CAPITAL 37,550 7,939 45,490 239,316 19.01%
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2014
1
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2014
PARK & RECREATION CAPITAL EXPENDITURES
Contractual Services
25-225-54-00-5405 BUILD PROGRAM 200 100 300 - 0.00%
Capital Outlay
25-225-60-00-6060 EQUIPMENT - - - 32,000 0.00%
25-255-60-00-6065 BRIDGE PARK - - - 108,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 97 97 194 1,188 16.36%
25-225-92-00-8050 INTEREST PAYMENT 88 88 175 1,031 17.01%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - 50,000 0.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 385 285 670 192,219 0.35%
TOTAL FUND REVENUES 27,406 29,679 57,086 434,553 13.14%
TOTAL FUND EXPENDITURES 39,135 9,991 49,126 559,202 8.78%
FUND SURPLUS (DEFICIT)(11,729) 19,689 7,960 (124,649)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - 30,454 30,454 - 0.00%
72-000-42-00-4216 BUILD PROGRAM PERMITS - 1,502 1,502 - 0.00%
72-000-47-00-4701 WHITE OAK - 1,406 1,406 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 4,102 1,998 6,100 20,000 30.50%
72-000-47-00-4704 BLACKBERRY WOODS - 568 568 500 113.64%
72-000-47-00-4706 CALEDONIA - - - 2,500 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - 50,000 0.00%
TOTAL REVENUES: LAND CASH 4,102 35,928 40,030 73,000 54.84%
LAND CASH EXPENDITURES
72-720-54-00-5405 BUILD PROGRAM - 1,502 1,502 - 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 13,000 0.00%
72-720-60-00-6044 CLARK PARK - 76 76 - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - 200,000 0.00%
72-720-60-00-6047 GRANDE RESERVE PARK B - - - 143,850 0.00%
72-720-60-00-6049 RAINTREE PARK C - - 50,000 0.00%
TOTAL FUND REVENUES 4,102 35,928 40,030 73,000 54.84%
TOTAL FUND EXPENDITURES - 1,578 1,578 406,850 0.39%
FUND SURPLUS (DEFICIT)4,102 34,350 38,452 (333,850)
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 27,600 23,114 50,714 35,000 144.90%
79-000-44-00-4403 CHILD DEVELOPMENT 10,684 3,891 14,575 75,000 19.43%
79-000-44-00-4404 ATHLETICS AND FITNESS 29,086 28,964 58,050 140,000 41.46%
79-000-44-00-4441 CONCESSION REVENUE 9,215 14,723 23,939 30,000 79.80%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 67 62 129 250 51.56%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS - 3,672 3,672 - 0.00%
2
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2014
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 36,589 716 37,305 50,000 74.61%
79-000-48-00-4825 PARK RENTALS 14,347 4,324 18,671 25,000 74.68%
79-000-48-00-4843 HOMETOWN DAYS 525 165 690 125,000 0.55%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 1,542 990 2,532 5,000 50.64%
79-000-48-00-4850 MISCELLANEOUS INCOME 443 829 1,272 3,000 42.40%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 106,467 106,467 212,934 1,277,606 16.67%
TOTAL REVENUES: PARK & RECREATION 236,565 187,917 424,482 1,765,856 24.04%
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 24,572 44,716 69,288 447,564 15.48%
79-790-50-00-5015 PART-TIME SALARIES 1,028 4,997 6,024 34,000 17.72%
79-790-50-00-5020 OVERTIME 67 69 136 3,000 4.55%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,881 5,221 8,102 53,733 15.08%
79-790-52-00-5214 FICA CONTRIBUTION 1,906 3,750 5,656 36,183 15.63%
79-790-52-00-5216 GROUP HEALTH INSURANCE 17,849 9,764 27,613 132,108 20.90%
79-790-52-00-5222 GROUP LIFE INSURANCE 75 75 150 924 16.26%
79-790-52-00-5223 DENTAL INSURANCE 681 824 1,505 7,728 19.47%
79-790-52-00-5224 VISION INSURANCE 79 79 158 1,032 15.32%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - 125 125 7,000 1.79%
79-790-54-00-5415 TRAVEL & LODGING - 228 228 3,000 7.58%
79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 9,138 9,138 18,275 109,650 16.67%
79-790-54-00-5440 TELECOMMUNICATIONS - 149 149 4,780 3.11%
79-790-54-00-5462 PROFESSIONAL SERVICES 450 128 578 4,500 12.85%
79-790-54-00-5466 LEGAL SERVICES - - - 4,000 0.00%
79-790-54-00-5485 RENTAL & LEASE PURCHASE - 281 281 2,500 11.24%
79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,437 (96) 3,341 32,500 10.28%
Supplies
79-790-56-00-5600 WEARING APPAREL 115 149 264 4,700 5.61%
79-790-56-00-5610 OFFICE SUPPLIES - - - 300 0.00%
79-790-56-00-5620 OPERATING SUPPLIES 51 2,740 2,792 22,500 12.41%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 12 610 622 7,000 8.88%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 - 2,000 500 400.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 377 1,128 1,504 50,500 2.98%
79-790-56-00-5695 GASOLINE - 2,482 2,482 22,898 10.84%
TOTAL EXPENDITURES: PARKS DEPT 64,717 86,555 151,272 992,600 15.24%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 15,832 20,418 36,250 273,783 13.24%
79-795-50-00-5015 PART-TIME SALARIES 852 812 1,664 23,000 7.24%
79-795-50-00-5020 OVERTIME - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,622 2,883 5,505 14,000 39.32%
79-795-50-00-5046 PRE-SCHOOL WAGES 1,283 - 1,283 20,000 6.41%
79-795-50-00-5052 INSTRUCTORS WAGES 2,047 305 2,352 25,000 9.41%
3
% of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 Totals BUDGET % of Budget
YORKVILLE PARKS & RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 30, 2014
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,038 2,521 4,559 32,686 13.95%
79-795-52-00-5214 FICA CONTRIBUTION 1,682 1,818 3,500 26,576 13.17%
79-795-52-00-5216 GROUP HEALTH INSURANCE 12,046 4,707 16,753 100,027 16.75%
79-795-52-00-5222 GROUP LIFE INSURANCE 47 47 95 673 14.09%
79-795-52-00-5223 DENTAL INSURANCE 364 364 728 5,397 13.49%
79-795-52-00-5224 VISION INSURANCE 42 42 85 695 12.20%
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - 21 21 5,000 0.42%
79-795-54-00-5415 TRAVEL & LODGING - - - 3,000 0.00%
79-795-54-00-5426 PUBLISHING & ADVERTISING - 78 78 40,000 0.19%
79-795-54-00-5440 TELECOMMUNICATIONS - 224 224 7,000 3.19%
79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE & SHIPPING 25 815 840 4,000 21.01%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - 2,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 4,224 6,637 10,861 75,000 14.48%
79-795-54-00-5480 UTILITIES - 1,782 1,782 23,000 7.75%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - - - 4,500 0.00%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 65 65 3,000 2.17%
79-795-54-00-5496 PROGRAM REFUNDS 898 1,343 2,241 7,000 32.01%
79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - 21,977 30,000 73.26%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,143 1,050 5,193 100,000 5.19%
79-795-56-00-5606 PROGRAM SUPPLIES 3,955 29,421 33,376 55,000 60.68%
79-795-56-00-5607 CONCESSION SUPPLIES 4,206 1,056 5,262 18,000 29.23%
79-795-56-00-5610 OFFICE SUPPLIES - 29 29 3,000 0.97%
79-795-56-00-5620 OPERATING SUPPLIES 444 1,568 2,012 7,500 26.83%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE 68 13 82 2,000 4.10%
79-795-56-00-5695 GASOLINE - 110 110 3,210 3.42%
TOTAL EXPENDITURES: RECREATION DEPT 78,796 78,129 156,925 918,847 17.08%
TOTAL FUND REVENUES 236,565 187,917 424,482 1,765,856 24.04%
TOTAL FUND EXPENDITURES 143,513 164,683 308,196 1,911,447 16.12%
FUND SURPLUS (DEFICIT)93,052 23,234 116,286 (145,591)
4
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Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Bills Review #4
Tracking Number
Park Board – August 21, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for July 2013
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 Totals BUDGET % of Budget
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 7,650 16,000 47.81%
25-00042-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 10,840 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 2,500 6,500 38.46%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 7,110 24,500 29.02%
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 1,250 2,275 54.95%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 750 503 915 2,168 3,100 69.95%
25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 218 750 29.07%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - 5,000 0.00%
Charges for Service
25-000-44-00-4418 MOWING INCOME 338 2,038 338 2,713 5,500 49.34%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 36,163 144,650 25.00%
Investment Earnings
25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - 25 0.00%
25-000-45-21-4500 INVESTMENT EARNINGS - PW CAPITAL - - - - - 0.00%
25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 129 450 28.72%
Reimbursements
25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - 50,000 0.00%
Miscellaneous
25-000-48-20-4880 SALE OF FIXED ASSETS - POLICE CAPITAL - - 4,450 4,450 1,000 445.00%
TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 75,192 259,750 28.95%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5462 PROFESSIONAL SERVICES - - - - 1,667 0.00%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - 10,000 0.00%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - - - 3,000 0.00%
25-205-60-00-6070 VEHICLES - - - - 90,000 0.00%
TOTAL EXPENDITURES: POLICE CAPITAL - - - - 104,667 0.00%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 10,840 - 0.00%
25-215-54-00-5448 FILING FEES - 98 (49) 49 2,000 2.45%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT - 48,689 - 48,689 55,000 88.53%
25-215-60-00-6070 VEHICLES - - - - 30,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 7,579 31,040 24.42%
25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 12,370 48,755 25.37%
TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 79,527 173,295 45.89%
PARK & RECREATION CAPITAL EXPENDITURES
Capital Outlay
25-255-60-00-6035 RAINTREE PARK - - - - 5,000 0.00%
25-225-60-00-6060 EQUIPMENT - - - - 12,000 0.00%
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2013
ACTUALS BY MONTH (Cash Basis)
1
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2013
ACTUALS BY MONTH (Cash Basis)
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 237 972 24.43%
25-225-92-00-8050 INTEREST PAYMENT 130 129 129 388 1,528 25.36%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - - 50,000 0.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 625 69,500 0.90%
TOTAL FUND REVENUES 21,318 21,607 32,266 75,192 259,750 28.95%
TOTAL FUND EXPENDITURES 8,958 58,445 12,749 80,152 347,462 23.07%
FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (4,960) (87,712)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - 96,000 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - 4 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 23,588 20,000 117.94%
72-000-47-00-4704 BLACKBERRY WOODS - - 568 568 500 113.64%
72-000-47-00-4736 BRIARWOOD - 2,756 6,615 9,371 - 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - 50,000 0.00%
TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 33,531 166,500 20.14%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - - - 13,000 0.00%
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 3,406 - 0.00%
72-720-60-00-6044 HOPKINS PARK - - - - 76,000 0.00%
TOTAL FUND REVENUES 7,181 7,886 18,464 33,531 166,500 20.14%
TOTAL FUND EXPENDITURES - - 3,406 3,406 89,000 3.83%
FUND SURPLUS (DEFICIT)7,181 7,886 15,058 30,125 77,500
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 31,439 30,000 104.80%
79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 10,453 50,000 20.91%
79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 70,909 130,000 54.55%
79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 30,463 30,000 101.54%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 58 200 28.96%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - 2,265 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 36,451 2,450 2,450 41,351 55,000 75.18%
79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 22,762 25,000 91.05%
79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 4,785 135,000 3.54%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 2,372 5,000 47.44%
79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 1,314 3,000 43.80%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 441,376 1,765,504 25.00%
TOTAL REVENUES: PARK & RECREATION 273,260 196,996 189,291 659,547 2,228,704 29.59%
2
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2013
ACTUALS BY MONTH (Cash Basis)
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 98,345 427,948 22.98%
79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 8,943 17,000 52.60%
79-790-50-00-5020 OVERTIME - 156 156 312 3,000 10.41%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 10,733 47,761 22.47%
79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 7,982 33,487 23.84%
79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 25,609 126,575 20.23%
79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 222 980 22.65%
79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 1,685 9,580 17.59%
79-790-52-00-5224 VISION INSURANCE 75 83 79 237 1,004 23.57%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - - - - 4,000 0.00%
79-790-54-00-5415 TRAVEL & LODGING - - - - 2,000 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 728 4,780 15.23%
79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 153 4,500 3.41%
79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 2,983 4,000 74.58%
79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 197 2,500 7.86%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 933 933 22,500 4.15%
Supplies
79-790-56-00-5600 WEARING APPAREL - 114 230 345 4,100 8.41%
79-790-56-00-5610 OFFICE SUPPLIES - - - - 300 0.00%
79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 2,034 22,500 9.04%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 13 2,250 0.58%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 500 0.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 4,397 50,500 8.71%
79-790-56-00-5695 GASOLINE - 2,586 2,213 4,798 21,400 22.42%
TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 170,649 813,165 20.99%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 53,362 240,745 22.17%
79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,958 15,000 13.05%
79-795-50-00-5020 OVERTIME - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 8,732 12,500 69.85%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 4,332 30,000 14.44%
79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 3,437 25,000 13.75%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 6,680 26,714 25.00%
79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 5,317 24,216 21.96%
79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 9,748 75,911 12.84%
79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 114 591 19.37%
79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 631 4,344 14.54%
79-795-52-00-5224 VISION INSURANCE 25 33 29 86 505 17.10%
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - - 72 72 3,000 2.40%
79-795-54-00-5415 TRAVEL & LODGING - - - - 1,500 0.00%
79-795-54-00-5426 PUBLISHING & ADVERTISING - - - - 27,000 0.00%
3
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2013
ACTUALS BY MONTH (Cash Basis)
79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 906 7,000 12.94%
79-795-54-00-5447 SCHOLARSHIPS - - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE & SHIPPING - - 147 147 4,000 3.68%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 17,212 65,000 26.48%
79-795-54-00-5480 UTILITIES - 226 1,456 1,682 20,000 8.41%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 346 4,500 7.69%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - 40,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 3,007 7,000 42.95%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 3,777 100,000 3.78%
79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 17,017 55,000 30.94%
79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 9,101 18,000 50.56%
79-795-56-00-5610 OFFICE SUPPLIES - 48 78 125 3,000 4.18%
79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 11,425 7,500 152.34%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE - - - - 2,000 0.00%
79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - 100 0.00%
79-795-56-00-5695 GASOLINE - 37 - 37 3,000 1.24%
79-795-99-00-9980 TRANSFER TO RECREATION CENTER - - - - 556,957 0.00%
TOTAL EXPENDITURES: RECREATION DEPT 46,783 70,490 41,980 159,252 1,385,883 11.49%
TOTAL FUND REVENUES 273,260 196,996 189,291 659,547 2,228,704 29.59%
TOTAL FUND EXPENDITURES 105,944 129,539 94,419 329,902 2,199,048 15.00%
FUND SURPLUS (DEFICIT)167,317 67,457 94,872 329,646 29,656
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 2,325 1,084 - 3,409 - 0.00%
80-000-44-00-4441 CONCESSION REVENUE 336 156 - 492 500 98.40%
80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 36,851 60,000 61.42%
80-000-44-00-4445 GUEST FEES 704 432 - 1,136 500 227.20%
80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - 2,275 - 0.00%
80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - 360 - 0.00%
80-000-44-00-4448 TANNING SESSION FEES 30 - - 30 - 0.00%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 450 450 450 1,350 - 0.00%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - 28 - 0.00%
Other Financing Uses
80-000-49-00-4979 TRANSFER FROM PARKS & REC - - - - 556,957 0.00%
TOTAL REVENUES: RECREATION CTR REVENUES 27,395 16,769 1,766 45,930 617,957 7.43%
RECREATION CENTER EXPENSES
Salaries & Wages
80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 15,159 20,000 75.80%
80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 8,058 - 0.00%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 764 - 0.00%
4
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 Totals BUDGET % of Budget
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2013
ACTUALS BY MONTH (Cash Basis)
80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 1,792 - 0.00%
Contractual Services
80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 936 720 129.98%
80-800-54-00-5452 POSTAGE & SHIPPING - - - - 60 0.00%
80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - 40 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 1,638 3,000 54.60%
80-800-54-00-5480 UTILITIES - 2,209 852 3,061 11,130 27.50%
80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 138,274 38,000 363.88%
80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 24,308 1,400 1736.25%
80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 4,069 1,100 369.90%
80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 58,800 47.53%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 520 1,500 34.67%
80-800-56-00-5607 CONCESSION SUPPLIES - - - - 1,400 0.00%
80-800-56-00-5610 OFFICE SUPPLIES - - - - 300 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 725 600 120.91%
80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 200 0.00%
80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 1,852 12,200 15.18%
80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - 39 0.00%
TOTAL FUND REVENUES 27,395 16,769 1,766 45,930 617,957 7.43%
TOTAL FUND EXPENSES 77,836 137,421 13,845 229,102 150,489 152.24%
FUND SURPLUS (DEFICIT)(50,441) (120,652) (12,079) (183,172) 467,468
5
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Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
Bills Review #5
Tracking Number
Park Board – August 21, 2014
Rob Fredrickson Finance
Name Department
Monthly Budget Report for July 2014
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 Totals BUDGET % of Budget
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL - 600 150 750 16,000 4.69%
25-000-42-00-4216 BUILD PROGRAM PERMITS 4,600 2,640 - 7,240 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE - 100 - 100 6,500 1.54%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL - 1,060 450 1,510 24,500 6.16%
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL - 50 - 50 2,275 2.20%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 710 - 700 1,410 5,000 28.19%
25-000-43-00-4316 ELECTRONIC CITATION FEES 52 38 68 158 750 21.07%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - 2,916 - 2,916 5,000 58.32%
Charges for Service
25-000-44-00-4418 MOWING INCOME 676 901 723 2,300 6,000 38.33%
25-000-44-00-4420 POLICE CHARGEBACK 4,088 4,088 4,088 12,264 49,058 25.00%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 8,114 8,114 8,114 24,342 97,370 25.00%
25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 9,138 9,138 9,138 27,413 109,650 25.00%
Investment Earnings
25-000-45-00-4522 INVESTMENT EARNINGS - PARK CAPITAL 29 34 35 99 450 21.95%
Reimbursements
25-000-46-00-4692 MISC REIMB - PARK CAPITAL - - - - 50,000 0.00%
Miscellaneous
25-000-48-21-4854 MISC INCOME - PW CAPITAL - - - - 1,000 0.00%
25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - - - 1,000 0.00%
25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - - 60,000 0.00%
TOTAL REVENUES: VEHICLE & EQUIPMENT 27,406 29,679 23,466 80,552 434,553 18.54%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5405 BUILD PROGRAM 1,200 600 - 1,800 - 0.00%
25-205-54-00-5462 PROFESSIONAL SERVICES - 1,166 - 1,166 1,667 69.97%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - 16,000 0.00%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - 32,865 32,865 30,000 109.55%
25-205-60-00-6070 VEHICLES - - 56,602 56,602 80,000 70.75%
TOTAL EXPENDITURES: POLICE CAPITAL 1,200 1,766 89,467 92,433 127,667 72.40%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 3,200 1,940 - 5,140 - 0.00%
25-215-54-00-5448 FILING FEES 49 98 - 147 2,000 7.35%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT 28,400 - 4,125 32,525 60,000 54.21%
25-215-60-00-6070 VEHICLES - - - - 100,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 3,097 3,108 2,782 8,986 37,924 23.70%
25-215-92-00-8050 INTEREST PAYMENT 2,805 2,793 3,120 8,717 32,892 26.50%
TOTAL EXPENDITURES: PW CAPITAL 37,550 7,939 10,026 55,516 239,316 23.20%
PARK & RECREATION CAPITAL EXPENDITURES
Contractual Services
25-225-54-00-5405 BUILD PROGRAM 200 100 - 300 - 0.00%
YORKVILLE PARKS AND RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2014
1
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 Totals BUDGET % of Budget
YORKVILLE PARKS AND RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2014
Capital Outlay
25-225-60-00-6060 EQUIPMENT - - 4,125 4,125 32,000 12.89%
25-255-60-00-6065 BRIDGE PARK - - - - 108,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 97 97 87 282 1,188 23.70%
25-225-92-00-8050 INTEREST PAYMENT 88 88 98 273 1,031 26.49%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - - 50,000 0.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 385 285 4,310 4,980 192,219 2.59%
TOTAL FUND REVENUES 27,406 29,679 23,466 80,552 434,553 18.54%
TOTAL FUND EXPENDITURES 39,135 9,991 103,803 152,929 559,202 27.35%
FUND SURPLUS (DEFICIT)(11,729) 19,689 (80,337) (72,377) (124,649)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - 30,454 832 31,286 - 0.00%
72-000-42-00-4216 BUILD PROGRAM PERMITS - 1,502 3,970 5,472 - 0.00%
72-000-47-00-4701 WHITE OAK - 1,406 - 1,406 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 4,102 1,998 - 6,100 20,000 30.50%
72-000-47-00-4704 BLACKBERRY WOODS - 568 - 568 500 113.64%
72-000-47-00-4706 CALEDONIA - - - - 2,500 0.00%
72-000-47-00-4736 BRIARWOOD (1,449) - 2,645 1,196 - 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - 50,000 0.00%
TOTAL REVENUES: LAND CASH 2,653 35,928 7,447 46,029 73,000 63.05%
LAND CASH EXPENDITURES
72-720-54-00-5405 BUILD PROGRAM - 1,502 3,970 5,472 - 0.00%
72-720-60-00-6032 MOSER HOLDING COSTS - - - - 13,000 0.00%
72-720-60-00-6044 CLARK PARK - 76 2,810 2,886 - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - 200,000 0.00%
72-720-60-00-6047 GRANDE RESERVE PARK B - - 39,669 39,669 143,850 0.00%
72-720-60-00-6049 RAINTREE PARK C - - - 50,000 0.00%
TOTAL FUND REVENUES 2,653 35,928 7,447 46,029 73,000 63.05%
TOTAL FUND EXPENDITURES - 1,578 46,449 48,027 406,850 11.80%
FUND SURPLUS (DEFICIT)2,653 34,350 (39,002) (1,999) (333,850)
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 27,600 23,114 6,666 57,380 35,000 163.94%
79-000-44-00-4403 CHILD DEVELOPMENT 10,764 3,891 1,977 16,632 75,000 22.18%
79-000-44-00-4404 ATHLETICS AND FITNESS 30,226 28,964 10,901 70,091 140,000 50.07%
79-000-44-00-4441 CONCESSION REVENUE 9,149 14,667 5,041 28,857 30,000 96.19%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 67 62 60 188 250 75.38%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS - 3,672 - 3,672 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 36,589 716 650 37,955 50,000 75.91%
79-000-48-00-4825 PARK RENTALS 14,347 4,324 135 18,806 25,000 75.22%
79-000-48-00-4843 HOMETOWN DAYS 525 165 2,285 2,975 125,000 2.38%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 1,542 990 1,590 4,122 5,000 82.44%
2
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 Totals BUDGET % of Budget
YORKVILLE PARKS AND RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2014
79-000-48-00-4850 MISCELLANEOUS INCOME 443 829 787 2,059 3,000 68.65%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 106,467 106,467 106,467 319,401 1,277,606 25.00%
TOTAL REVENUES: PARK & RECREATION 237,719 187,861 136,559 562,139 1,765,856 31.83%
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 24,572 44,716 34,916 104,204 447,564 23.28%
79-790-50-00-5015 PART-TIME SALARIES 1,028 4,997 6,649 12,673 34,000 37.27%
79-790-50-00-5020 OVERTIME 67 69 323 459 3,000 15.31%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,881 5,221 4,112 12,214 53,733 22.73%
79-790-52-00-5214 FICA CONTRIBUTION 1,906 3,750 3,146 8,802 36,183 24.33%
79-790-52-00-5216 GROUP HEALTH INSURANCE 17,849 9,764 9,283 36,896 132,108 27.93%
79-790-52-00-5222 GROUP LIFE INSURANCE 75 75 105 256 924 27.65%
79-790-52-00-5223 DENTAL INSURANCE 681 824 753 2,258 7,728 29.21%
79-790-52-00-5224 VISION INSURANCE 79 79 79 237 1,032 22.97%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - 125 80 205 7,000 2.93%
79-790-54-00-5415 TRAVEL & LODGING - 228 - 228 3,000 7.58%
79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 9,138 9,138 9,138 27,413 109,650 25.00%
79-790-54-00-5440 TELECOMMUNICATIONS - 149 278 427 4,780 8.93%
79-790-54-00-5462 PROFESSIONAL SERVICES 450 128 2 581 4,500 12.90%
79-790-54-00-5466 LEGAL SERVICES - - 950 950 4,000 23.75%
79-790-54-00-5485 RENTAL & LEASE PURCHASE - 281 42 323 2,500 12.92%
79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,437 (96) 18,140 21,481 32,500 66.09%
Supplies
79-790-56-00-5600 WEARING APPAREL 115 149 221 485 4,700 10.32%
79-790-56-00-5610 OFFICE SUPPLIES - - - - 300 0.00%
79-790-56-00-5620 OPERATING SUPPLIES 51 2,740 985 3,777 22,500 16.79%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 12 610 383 1,005 7,000 14.35%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 - - 2,000 500 400.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 377 1,128 8,154 9,658 50,500 19.13%
79-790-56-00-5695 GASOLINE - 2,482 2,878 5,360 22,898 23.41%
TOTAL EXPENDITURES: PARKS DEPT 64,717 86,555 100,618 251,890 992,600 25.38%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 15,832 20,418 18,232 54,483 273,783 19.90%
79-795-50-00-5015 PART-TIME SALARIES 852 812 2,695 4,359 23,000 18.95%
79-795-50-00-5020 OVERTIME - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,622 2,883 2,046 7,551 14,000 53.93%
79-795-50-00-5046 PRE-SCHOOL WAGES 1,283 - - 1,283 20,000 6.41%
79-795-50-00-5052 INSTRUCTORS WAGES 2,047 305 498 2,851 25,000 11.40%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,038 2,521 2,290 6,848 32,686 20.95%
79-795-52-00-5214 FICA CONTRIBUTION 1,682 1,818 1,746 5,246 26,576 19.74%
79-795-52-00-5216 GROUP HEALTH INSURANCE 12,046 4,707 9,147 25,900 100,027 25.89%
79-795-52-00-5222 GROUP LIFE INSURANCE 47 47 47 142 673 21.14%
79-795-52-00-5223 DENTAL INSURANCE 364 364 364 1,092 5,397 20.24%
79-795-52-00-5224 VISION INSURANCE 42 42 42 127 695 18.31%
3
% of Fiscal Year 8%17%25%Year-to-Date Totals FISCAL YEAR 2015
ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 Totals BUDGET % of Budget
YORKVILLE PARKS AND RECREATION
BUDGET REPORT
FOR THE PERIOD ENDING JULY 31, 2014
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - 21 - 21 5,000 0.42%
79-795-54-00-5415 TRAVEL & LODGING - - - - 3,000 0.00%
79-795-54-00-5426 PUBLISHING & ADVERTISING - 78 2,518 2,596 40,000 6.49%
79-795-54-00-5440 TELECOMMUNICATIONS - 224 555 779 7,000 11.13%
79-795-54-00-5447 SCHOLARSHIPS - - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE & SHIPPING 25 815 - 840 4,000 21.01%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - 2,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 4,224 6,845 16,202 27,271 75,000 36.36%
79-795-54-00-5480 UTILITIES - 1,782 1,444 3,225 23,000 14.02%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - - 421 421 4,500 9.36%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 65 - 65 3,000 2.17%
79-795-54-00-5496 PROGRAM REFUNDS 898 1,343 3,576 5,817 7,000 83.09%
79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - - 21,977 30,000 73.26%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,143 1,050 - 5,193 100,000 5.19%
79-795-56-00-5606 PROGRAM SUPPLIES 3,955 29,421 4,498 37,874 55,000 68.86%
79-795-56-00-5607 CONCESSION SUPPLIES 4,206 1,056 2,576 7,837 18,000 43.54%
79-795-56-00-5610 OFFICE SUPPLIES - 29 387 416 3,000 13.88%
79-795-56-00-5620 OPERATING SUPPLIES 444 1,568 1,323 3,335 7,500 44.46%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE 68 13 273 355 2,000 17.73%
79-795-56-00-5695 GASOLINE - 110 175 285 3,210 8.88%
TOTAL EXPENDITURES: RECREATION DEPT 78,796 78,337 71,055 228,187 918,847 24.83%
TOTAL FUND REVENUES 237,719 187,861 136,559 562,139 1,765,856 31.83%
TOTAL FUND EXPENDITURES 143,513 164,891 171,673 480,077 1,911,447 25.12%
FUND SURPLUS (DEFICIT)94,206 22,970 (35,114) 82,062 (145,591)
4
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Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
City Administrator
Legal
Human Resources
Police
Agenda Item Number
OB #1
Tracking Number
Park Board – August 21, 2014
Tim Evans Parks and Recreation
Name Department
131 E. Hydraulic Street, Unit C use - update
Please see attached.
Summary
Review of a concession-lease/license request for proposals document for the City's
Riverfront Building at 131 E Hydraulic Ave. Unit C.
Background
In February 2011 the Parks and Recreation Department received a concession-lease
request for proposals document from River City Roasters for a portion of the building located at
131 E Hydraulic Ave. to be used as a food and concession business. River City Roaster’s was
approved for a two year concession lease by the City Council in June 2011. Their lease was
renewed for an additional two years in June 2013. In May 2014 the River City Roasters lease
was approved for early termination.
Currently, the 131 E. Hydraulic Ave. Unit C rental space does not have a tenant. The building
occupies a small section at the western end of Riverfront Park previously used as a City-run
preschool before being rented as a food/concession business. The potential rental space has
access to two bathrooms, an HVAC system and some non structural interior walls. The unit is
approximately 750 square feet with an exterior door located on both the East and North sides.
The remainder of the building structure is currently operating as an ice cream shop concession
business.
With the rental space being located in the Yorkville downtown area as well as near Riverfront
Park and the Marge Cline Whitewater Course, it creates an excellent opportunity for the City and
the licensee. This opportunity will only be enhanced as Riverfront Park is improved over the next
year and the construction on Rt. 47 is completed.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Scott Sleezer, Superintendent of Parks
Shay Remus, Superintendent of Recreation
Date: August 14, 2014
Subject: 131 E. Hydraulic Ave. Unit C.
Analysis
Over the past three years, the City of Yorkville Parks and Recreation Department has
leased three (3) businesses rental space in facilities located near Riverfront Park. Two of the
businesses are still operating with leases up for renewal next year. For all future leases, the City
is looking to change the leases into licenses. By making this change, it is anticipated that a
license will lessen the tax burden on the occupying entities and, in turn, would make the
businesses more successful.
Recommendation
As directed by the Park Board and in order to start the concession-lease/license request for
proposals, attached is the original lease for review. Staff recommends the following changes to
the lease/license:
1) Add that liquor may be sold with an approved city liquor license.
2) Security deposit is increased to $1,500.
3) City has free use of the conference room.
4) Free Riverfront Park rental limited to two within a year.
5) Sewer, water and natural gas are the responsibility of the three 131 E. Hydraulic Ave.
licensees. A written contract between the licensees concerning this must be submitted to
the Park and Recreation Director.
6) If the licensee chooses not to occupy the building during the winter months, inside
temperature must be maintained at 60 Degrees Fahrenheit.
7) At no time are utilities allowed to be shut-off or place on snow bird operations.
8) Any damage caused from the building not being occupied will be the responsibility of the
licensee to fix and/or replace.
Ordinance No. 2011- a3
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS,APPROVING A LEASE AGREEMENT WITH
RIVER CITY ROASTERS
NORTHERN PORTION OF 131 E.HYDRAULIC AVENUE)
WHEREAS, the United City of Yorkville (" the City") is a duly organized, and validly
existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution
and the laws of the State of Illinois; and,
WHEREAS, the City is authorized pursuant to section 11-76-1 of the Illinois Municipal
Code (65 ILCS 5/11-76-1) to lease real estate owned by the City when it is no longer necessary,
appropriate, required for the use of,profitable to, or for the best interest of the City; and,
WHEREAS, the City and River City Roasters have agreed to terms of a lease of the
northern portion of the building at 131 E. Hydraulic Avenue for the purpose of operating a food
concession business; and,
WHEREAS, the Corporate Authorities of the United City of Yorkville hereby find that it
is in the best interest of the City to enter into said lease.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the building lease between the United City of Yorkville and River City
Roasters, Concession Lease Agreement ("the Agreement") a copy of which is attached hereto
a and incorporated herein as Exhibit A, is hereby approved.
Section 2. That the Mayor and City Clerk, are hereby authorized to execute and deliver
said Agreement on behalf of the City.
Section 3. That the officials, officers, and employees of the United City of Yorkville are
hereby authorized to take such further actions as are necessary to carry out the intent and purpose
of this Ordinance and building lease.
Section 4. This Ordinance shall be in full force and effect upon passage by a three
fourths vote of the Corporate Authorities, approval, and publication as provided by law.
1
i
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of J(,t/ 2011.
I
dfik
IDcPuTY CITY CLE
ROSE SPEARS V DIANE TEELING
GEORGE GILSON, JR. JACKIE MILSCHEWSKI
CHRIS FUNKHOUSER /MARTY MUNNS V
CARLO COLOSIMO LARRY KOT
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
j day of TuN f A.D. 2011.
k
1
MAYOR
2
CONCESSION LEASE AGREEMENT
THIS CONCESSION LEASE AGREEMENT ("Agreement'), made and
entered into this.,:Q_5 day of June, 2011, by and between the United City of Yorkville, a
municipal corporation, hereinafter referred to as "City," and Erick Goepel of Aurora,
Illinois d/b/a River City Roasters,hereinafter referred to as "Lessee."
WITNESSETH:
WHEREAS, after due consideration of written proposals for the operation of a
concession snack shop at Riverfront Park, the City has accepted the proposal and
qualifications of the Lessee, and,
WHEREAS, the City and Lessee have reached an understanding concerning the
operation of said concession and agree as follows:
1. PURPOSE
It is the intent of this Agreement to provide a non-exclusive privilege for a food
and beverage concession operation for the sale of coffee and other beverages and
sandwiches and other food(except chewing gum, beer, wine, tobacco products and
intoxicating liquors) at Riverfront Park. All food stuff and commodities sold by Lessee
shall be of the best quality, all service prompt and courteous, all personnel shall be clean
and presentable and the facility, including all equipment, shall be kept in accordance with
required health standards and the ordinances of the City.
2. TERM
The term of this Agreement shall be for two (2) years commencing the date of
execution and terminating on the second anniversary thereof. The City shall have the
option to renew for an additional two (2) year term with terms and conditions as mutually
agreeable to the parties.
Should at the end of any term of this Agreement,the City and Lessee fail to renew
for an additional two (2) year term, this Agreement shall end and the City shall be able to
enter into discussions with other parties to attempt to come to a new agreement. If terms
for renting the Premises are reached with another party, the Lessee shall be advised of
those terms and shall, within ten (10) days of its notice, notify the City of its rejection or
tentative acceptance of those terms. The City and Lessee shall then enter into further
discussions regarding the tentative acceptance of those terms to attempt to come to a
mutual agreement. Failure of the City and Lessee to come to a mutual agreement within
fourteen (14) days after the Lessee's tentative notice of acceptance to the City shall result
in the Lessee having no further interest in an agreement to rent the Premises and the City
may enter into an agreement with any other party for those services.
Pagel of 8
3. OPERATING SPECIFICATIONS
A. The Lessee shall operate its business at the northern portion of the
premises generally located at 131 E Hydraulic Street in Yorkville, and as
shown on Exhibit (the "Prep ises").
B. An inventory of all equipment now located at the Premises will be made
jointly by the Lessee and the City and such shall be attached to this
Agreement as Exhibit B. The Lessee is responsible for providing all the
necessary equipment for its operation.
C. The City shall have the right at all times to inspect the premises occupied
by the Lessee in conducting its services and sales.
D. The Lessee shall conduct ordinary day to day maintenance and minor
repairs necessary to keep the Premises in an acceptable condition. The
Lessee shall keep the counter, tabletop, chairs, walls, fixtures, cooking
areas and floors cleaned in accordance with the requirements of the City
and County Health Departments and ordinances of the City. The Lessee
shall also be solely responsible to clean and maintain the public
bathrooms, in accordance with City and County ordinances, and have
them available to the public for use. All Health Department reports shall
be immediately transmitted to the Park and Recreation Director for
review. Lessee shall furnish all cleaning supplies and materials needed to
maintain the Premises in the above described manner. For the purposes of
this Agreement, maintenance work shall include regular upkeep of all
components of the building, including maintenance and repairs.
E. It is hereby acknowledged that the Lessee shall remodel the Premises to
include a conference room with approximately 350 square feet (the
Conference Room") which undertaking has been heretofore approved by
the Park Board. The Lessee agrees that the construction of the Conference
Room will be in accordance with a building permit and all applicable
ordinances of the City. Upon completion, the Lessee agrees to permit the
City preferential use of the Conference Room at no charge to the City.
F. The Lessee shall have the right to make capital improvements to the
Premises on the following conditions:
i) all improvements shall be approved by the Park Board prior to
commencement;
ii) if any component of the Premises is in need of repair or
replacement, and the repair or replacement is greater than $500,
then the City shall be responsible for the replacement of the
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building component, provided the cost of repair of the component
is greater than 50% of the cost of replacing the component; and,
iii) any capital improvements done on the premises of$10,000 or less,
other than the initial improvements, shall be approved by the
Director of Parks and Recreation prior to commencement. Any
capital improvements must be inspected by the City and all work
and contractors must be licensed,bonded, and insured.
G. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Lessee shall be informed of the outcome of said
inspection. The Lessee will deliver the premises, and all City owned
equipment to the City at the termination of this Agreement in good
conditions and state of repair as when received except for ordinary wear
and tear or damage caused by an Act of God, subject to the discretion of
the Park Board.
H. The Lessee does not have exclusive rights to all concession operations
within Riverfront Park, but rather, only to the specific operation at the
specific location as described in this Concession Lease Agreement.
I. The Lessee shall be permitted to operate a business offering the following
goods and services in the Premises, without further action by the City, and
all other uses and operations must be approved by the City:
i) food and beverages for consumption on- and off-premises; and,
ii) the Lessee shall not permit any alcoholic beverages to be sold or
consumed on the Premises during the term of this Agreement;
unless approval is received form the City and all required permit
and insurance requirements are met.
J. The City agrees to furnish to the Lessee access to City water and sewer
utilities. The Lessee is responsible for applicable usage payments for all
utilities (sewer, water, electricity, phone, internet, etc.). The Lessee is
responsible for costs associated with utility connections and upgrades,
including metering of the portion of the building to be used. All storage of
material and equipment shall be within the premises.
K. If the Lessee chooses not to occupy the building through the winter
months, the Lessee shall take all necessary precautions and measures to
properly winterize the building. These precautionary measures shall
include,but not be limited to,maintaining a minimum level of heat no less
than 50 degrees Fahrenheit to protect the building from extreme freezing
conditions. If alternative methods of winterizing are to be utilized, those
methods shall be subject to approval from the City.
Page 3 of 8
L. No display signs, menus or advertising materials of any kind shall be used
or placed on the exterior of the Premises or of the building except with
prior approval of the Park and Recreation Director.
M. The Lessee agrees to open the concession, upon request by the City, for
special functions or events at the Riverfront Park. The Lessee will be
allowed to use discretion regarding closing during periods of non activity.
3. PAYMENTS AND OTHER REPORTS TO THE CITY
1.1. Failure to submit any of the required statements, accountings or payments as
due,may result in breach of this Agreement.
1.2. The Lessee agrees to pay to the City as compensation for the concession rights
and for the use of the Premises the following minimum sums:
i) on February 1 of each year during the term of this Agreement, five
percent (5%) of the annual total gross receipts;
ii) rental payments of $250 per month for each month through the term of
this Agreement, due prior to the first of each calendar month; a security
deposit in the amount of$1,000, to be due to the City upon execution of
this Agreement. Said deposit shall be held until after the termination of
the Agreement or any renewal and may be used to offset any damage to
the premises.
1.3. The Lessee shall provide to the City, at execution of this Agreement,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as additional insured on all
policies.
1.4. Failure to meet any deadline for payment will result in an interest charge of
10% on said late payment.
1.5. The Lessee is required to submit a certified statement of the gross receipts from
its operation on January 30 of each year during the term of this Agreement.
4. INSURANCE REQUIREMENTS
A. Prior to the beginning of the contract period, Lessee and shall procure,
maintain and pay for such insurance as will protect against claims for
bodily injury of death, or for damage to property, including loss of use,
which may arise out of operations by the Lessee or its employees. Such
insurance shall not be less than the greater of coverages and limits of
liability specified below or coverages and limits required by law unless
otherwise agreed to by the City:
Page 4of8
Employers Liability 1,000,000 Each Accident
1,000,000 Disease Policy
Limit
Disease Policy Limit 1,000,000 Each Employee
Comprehensive General Liability 2,000,000 Each Occurrence
2,000,000 Aggregate
Commercial Automobile Liability 1,000,000 Each Accident
B. Workers' Compensation coverage shall be required with coverages as
required by the laws of the State of Illinois in the event the Lessee
employees any individuals and shall include a waiver of subrogation
against the City.
C. Comprehensive General Liability, Employers Liability and Commercial
Automobile Liability Insurance may be arranged under single policies for
full minimum limits required, or by a combination of underlying policies
with the balance provided by Umbrella and/or Excess Liability policies.
D. Lessee shall have their respective Comprehensive General Liability
including products/completed operations coverage), Employers Liability,
Commercial Automobile Liability, and Umbrella/Excess Liability policies
endorsed to add the "City of Yorkville, its officers, officials, employees
and volunteers" as "additional insureds" with respect to liability arising
out of operations performed; claims for bodily injury or death brought
against City by any Lessee employees, however caused, related to the
performance of operations under this Agreement. Such insurance afforded
to the City shall be endorsed to provide that the insurance provided under
each policy shall be Primary and Non-Contributory.
E. Lessee shall maintain in effect all insurance coverages hereinabove
required at their sole expense and with insurance carriers licensed to do
business in the State of Illinois and having a current A. M. Best rating of
no less than A- VIII. In the event that the Lessee fails to procure or
maintain any insurance required by this Agreement, the City may, at its
option, purchase such coverage and deduct the cost thereof from any
monies due to the Lessee, or withhold funds in an amount sufficient to
protect the City, or terminate this Agreement pursuant to its terms.
F. All insurance policies shall contain a provision that coverages and limits
afforded hereinabove shall not be canceled, materially changed, non-
renewed or restrictive modifications added, without thirty (30) days prior
written notice to the City. Renewal certificates shall be provided to the
City not less than fifteen (15) days prior to the expiration date of any of
the required policies. All Certificates of Insurance shall be in a form
acceptable to City and shall provide satisfactory evidence of compliance
with all insurance requirements. The City shall not be obligated to review
Page 5 of 8
i
such certificates or other evidence of insurance, or to advise Lessee of any
deficiencies in such documents, and receipt thereof shall not relieve the
Lessee from, nor be deemed a waiver the right to enforce the terms of the
obligations hereunder. The City shall have the right to examine any policy
required and evidenced on the Certificate of Insurance.
G. The Lessee shall indemnify and save the City harmless from and against
any loss, damage, or liability occasioned by, growing out of, or arising or
resulting from any default hereunder, or any tortuous or negligent act on
the part of the lessee or its agents or employees.
5. SUBLETTING OF CONTRACT
I
This Agreement shall be not assigned or any part sub-contracted without the written
consent of the Board of Parks and Recreation. In no case shall such consent relieve the
Lessee from their obligation or change the terns of the contract
6. TERMINATION OF CONTRACT
The City reserves the right to terminate the whole or any part of this contract, upon thirty
30) days written notice to the Lessee, in the event of default by the Lessee. Default is
defined as failure of the Lessee to perform any of the provisions of this Agreement or
failure to make sufficient progress so as to endanger performance of this Agreement in
accordance with its terms. In the event that the Lessee fails to cure the default upon
notice, and the City declares default and termination, the City may procure, upon such
terms and in such manner as the City may deem appropriate, supplies or services similar
to those so terminated. Any such excess costs incurred by the City may be set-off against
any monies due and owing by the City to the Lessee.
7. TAXES,LICENSES & PERMITS
The Lessee shall pay all sales, use, property, income, and other taxes that are lawfully
assessed against the City or the Lessee in connection with the Lessee's facilities and the
work included in this Contract, and shall obtain and pay for all licenses, permits,
certificates of authority, and inspections required for the work. The Lessee shall furnish
to the City satisfactory evidence that it has all permits, licenses, and certificates of
authority required to operate for the tern of this contract.
8. STATUS OF LESSEE
The parties agree that neither Lessee nor Lessee's employees are employees of the City.
Page 6 of 8
i
9. RELEASE
City assumes no responsibility for the loss or damage of Lessee's property or
improvements placed on or in the premises and Lessee hereby expressly releases and
discharges Lessor from any and all liability for loss to such property or improvements.
City shall not be liable for any financial loss incurred by Lessee due to unforeseen or
uncontrollable events which cause failure of any or all or the facilities to operate during
the term hereof.
10. NOTICES
Any notices concerning this Agreement may be given, and all notices required by this
Agreement or concerning performance under this Agreement shall be given in writing and
shall be personally delivered or mailed addressed as shown below, or such other address
or addresses as may be designated by either of the parties, in writing, from time to time.
To the City:
Bart Olsen, City Administrator
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to:
Kathleen Field Orr, City Attorney
Kathleen Field Orr and Associates
53 West Jackson Blvd.
Suite 935
Chicago, Illinois 60604
To River City Roasters:
11. LESSEE CERTIFICATIONS
A. Lessee certifies that it is not barred from bidding or contracting with the
Village as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter
720 of the Illinois Compiled Statutes regarding criminal interference with public
contracting, and
B. Swears under oath that it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue as required by Chapter 65, Act 5,
paragraph 11-42.1 of the Illinois Compiled Statutes, and
Page 7of8
C. States that is has a written sexual harassment policy as required by the Illinois
Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the
Village upon request, and
D. Complies with the civil rights standards set forth in Title VII of the Civil
Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114
September 24, 1965)
12. COMPLIANCE WITH LAWS
All work under this Agreement shall be executed in accordance with all applicable
federal, state, and City laws, ordinances, rules and regulations which may in any manner
affect the performance of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by the parsons duly authorized thereto the day and year first hereinabove
written.
The United City of Yorkville,
A41f
Mayor
Attest:
P
DEPUTY City Clerk
River City Roasters
1004-
L
i
Y
By:
Page 8 of 8
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Park Board Agenda Item Tracking Document
Title:
Agenda Date:
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Parks
Recreation
Director
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Agenda Item Number
NB #1
Tracking Number
Park Board – August 21, 2014
Tim Evans Parks and Recreation
Name Department
Lease Agreements to License Agreements for Foxy’s and Geneva Kayak
Please see attached.
After discussions with the Kendall County Assessor, it has been determined that by changing
the Riverfront business rentals from a lease agreement into a license agreement, it will lessen or
eliminate the tax burden on the renters. The main difference between a lease and a license is that
a lease transfers to the tenant a leasehold interest in the real property where as a license gives
permission for the use of the property for a specific purpose and does not transfer an interest in
the real property.
Attached are the license agreements for review. Staff seeks Park Board approval for the
authorization to change Foxy’s Ice Cream and Geneva Kayak’s lease agreements to license
agreements.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Scott Sleezer, Superintendent of Parks
Shay Remus, Superintendent of Recreation
Date: August 14, 2014
Subject: Lease Agreements to License Agreements for Foxy’s Ice Cream
and Geneva Kayak
LICENSE AGREEMENT
This LICENSE AGREEMENT (the “Agreement”) entered into this _____ day of
__________, 2014, by and between the United City of Yorkville, Kendall County, Illinois, a
municipal corporation (hereinafter referred to as the “City”), and White Water Ice Cream, Inc.
d/b/a Foxy’s Ice Cream, an Illinois corporation (hereinafter referred to as the “Licensee”).
WITNESSETH:
WHEREAS, the City is a duly organized and validly existing non home-rule municipality
of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois
and the owner of property located at 131 East Hydraulic Street, Units A and B, Yorkville, and
commonly known as the Park Building (the “Premises”); and,
WHEREAS, the City and the Licensee desire to enter into this license agreement for the
operation of a business for the sale of certain food and beverages for consumption on and off the
Premises.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and the Licensee agree as follows:
I. TERMS AND CONDITIONS
1. CITY ORDINANCES
The Licensee will strictly comply with all ordinances of the United City of
Yorkville and laws of the State of Illinois.
2. USE OF CITY'S NAME
The Licensee is specifically denied the right of using in any form or medium the
name of the City for public advertising unless express permission is granted by
the City.
3. INDEMNITY AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, the Licensee shall indemnify, keep and
save harmless the City and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses,
which may arise directly or indirectly from any negligence or from the reckless or
willful misconduct of the Licensee, its agents, its employees, or any other person
using the Premises, and the Licensee shall at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefrom or
incurred in connection therewith, and, if any judgment shall be rendered against
the City in any such action, the Licensee shall, at its own expense, satisfy and
discharge the same. This Agreement shall not be construed as requiring the
Licensee to indemnify the City for its own negligence. The Licensee shall
indemnify, keep and save harmless the City only where a loss was caused by the
negligent, willful or reckless acts or omissions of the Licensee, its agents, its
employees, or any other person using the Premises.
4. INSURANCE REQUIREMENTS
4.1. Prior to the effective date of this Agreement, the Licensee shall procure,
maintain and pay for such insurance as will protect against claims for bodily
injury or death, or for damage to property, including loss of use, which may arise
out of operations by the Licensee, or by anyone employed by the Licensee, or by
anyone for whose acts the Licensee may be liable. Such insurance required of the
Licensee shall not be less than the greater of coverages and limits of liability
specified below or coverages and limits required by law unless otherwise agreed
to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Umbrella Liability $3,000,000
4.2. The Licensee shall have its Comprehensive General Liability (including
products/completed operations coverage), Employers Liability, and
Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its
officers, officials, employees and volunteers" as "additional insureds" with respect
to liability arising out of operations performed; claims for bodily injury or death
brought against the City by the Licensee’s employees, however caused, related to
the performance of operations under this Agreement. Such insurance afforded to
the City shall be endorsed to provide that the insurance provided under each
policy shall be Primary and Non-Contributory.
4.3. The Licensee shall maintain in effect all insurance coverages required by this
Agreement at its sole expense and with insurance carriers licensed to do business
in the State of Illinois and having a current A.M. Best rating of no less than A-
VIII. In the event that the Licensee fails to procure or maintain any insurance
required by this Agreement, the City may, at its option, purchase such coverage
and deduct the cost thereof from any monies due to the Licensee, or withhold
funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
4.4. All insurance policies shall contain a provision that coverages and limits
afforded hereunder shall not be canceled, materially changed, non-renewed or
restrictive modifications added, without thirty (30) days prior written notice to the
City. Renewal certificates shall be provided to the City not less than five (5) days
prior to the expiration date of any of the required policies. All Certificates of
Insurance shall be in a form acceptable to the City and shall provide satisfactory
evidence of compliance with all insurance requirements. The City shall not be
obligated to review such certificates or other evidence of insurance, or to advise
the Licensee of any deficiencies in such documents, and receipt thereof shall not
relieve the Licensee from, nor be deemed a waiver of the right to enforce the
terms of, the obligations hereunder. The City shall have the right to examine any
policy required and evidenced on the Certificate of Insurance.
5. SUBLETTING OF AGREEMENT
The Licensee shall not sublet the Premises or any portion of them, nor shall the
Licensee assign this license or any interest in it; any attempted assignment or
subletting of this license shall be of no force or effect, and shall confer no rights
upon any assignee or sublicensee.
6. TERM OF AGREEMENT
The term of this Agreement shall be from _________, 2014 until __________,
_____, with the City having an option to exercise two, two-year option terms.
The Licensee may negotiate in good faith, on request of the City, for an extension
to this Agreement, provided that the extension is approved by the City Council no
later than one hundred twenty (120) days before the termination of the existing
Agreement.
7. TERMINATION OF AGREEMENT
The City reserves the right to terminate the whole or any part of this Agreement
for any reason upon thirty (30) days written notice to the Licensee. Any excess
costs incurred by the City may be set-off against any monies due and owing by
the City to the Licensee.
8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY
The relationship between the City and White Water Ice Cream, Inc. d/b/a Foxy’s
Ice Cream is that of a Licensor and Licensee.
9. GOVERNING LAW
This Agreement will be governed by and construed in accordance with the laws of
the State of Illinois without regard for the conflict of laws provisions. Venue is
proper only in the County of Kendall and the Northern District of Illinois.
10. WAIVER OF LICENSE BREACH
The waiver by one party of any breach of this Agreement or the failure of one
party to enforce at any time, or for any period of time, any of the provisions
hereof will be limited to the particular instance and will not operate or be deemed
to waive any future breaches of this Agreement and will not be construed to be a
waiver of any provision except for the particular instance.
11. AMENDMENT
This Agreement will not be subject to amendment unless made in writing and
signed by all parties.
12. SEVERABILITY OF INVALID PROVISIONS
If any provisions of this Agreement are held to contravene or be invalid under the
laws of any state, country or jurisdiction, it will not invalidate the entire
Agreement, but it will be construed as if not containing the invalid provision and
the rights or obligations of the parties will be construed and enforced accordingly.
13. NOTICE
Any notice will be in writing and will be deemed to be effectively served when
deposited in the mail with sufficient first class postage affixed, and addressed to
the party at the party's place of business.
Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, IL 60560
Notices shall be addressed to the Licensee as follows:
Robyn Sutcliff
White Water Ice Cream, Inc.
131 East Hydraulic Street
Yorkville, IL 60560
14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT
14.1. In general terms, the City is seeking to grant the Licensee the exclusive
privilege of operating a concession business in Units A and B of the premises
generally located at 131 East Hydraulic Street in Yorkville.
14.2. The City shall have the right to enter and to inspect the Premises at all
times, without any prior notice to the Licensee.
14.3. The Licensee shall be responsible for all taxes and personal property, and
maintenance work on the building and immediate premises. Any capital
improvements done on the Premises over $5,000 in value, other than the initial
improvements, shall be approved by the Park Board prior to commencement. For
the purposes of this agreement, maintenance work shall include regular upkeep of
all components of the building, including maintenance and repairs. If any
component of the building is in need of repair or replacement, and the repair or
replacement is greater than $500, then the City shall be responsible for the
replacement of the building component, provided the cost of repair of the
component is greater than 50% of the cost of replacing the component. The
preceding sentence does not apply to any capital improvements initiated and
installed by the Licensee as a result of the renovation of the building. Any capital
improvements done on the Premises of $5,000 or less, other than the initial
improvements, shall be approved by the Director of Parks and Recreation prior to
commencement. Any capital improvements must be inspected by the City and all
work and contractors must be licensed, bonded, and insured. For all
determinations made on the 50% repair/replacement cost above, the Licensee
shall require no less than three bids from qualified contractors for all repair and
replacement quotes.
14.4. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Licensee shall be informed of the outcome of said
inspection. The Licensee shall be responsible for returning the Premises to its
original state, subject to the discretion of the Park Board.
14.5. The Licensee does not have exclusive rights to all concession operations
within the park, but rather, only to the specific operation at the Premises.
14.6. The Licensee shall be permitted to operate a business offering the following
goods and services in the premises defined herein, without further action by the
City, and all other uses and operations must be approved by the City:
14.6.1.1. Ice cream and related products, hot dogs, brats, and other
sausage products, and beverages with the exception of coffee and coffee
related products.
14.7. The City agrees to furnish to the Licensee access to City water and sewer
utilities. The Licensee is responsible for applicable usage payments for all
utilities (sewer, water, electricity, phone, internet, etc.). The Licensee is
responsible for costs associated with utility connections and upgrades, including
metering of the portion of the building to be used.
14.8. If the Licensee chooses not to occupy the building through the winter
months, the Licensee shall take all necessary precautions and measures to
properly winterize the building. These precautionary measures shall include, but
not be limited to, maintaining a minimum level of heat no less than 50 degrees
Fahrenheit to protect the building from extreme freezing conditions. If alternative
methods of winterizing are to be utilized, those methods shall be subject to
approval from the property owner.
15. PAYMENTS AND OTHER REPORTS TO THE CITY
15.1. The Licensee is required to submit certain payments, forms, financial
statements, and other items on a timely basis. Failure to submit any of the
required items in a timely fashion may result in a breach of the Agreement.
15.2. The Licensee, at minimum, shall make payments equivalent to 5% of the
annual sum of the total adjusted gross receipts. The Licensee shall make said
payment prior to February 1 of each year.
15.3. The Licensee shall provide the City with a security deposit in the amount of
$1,000, to be due to the City prior to the start of the agreement term. Said deposit
shall be held until after the end of the term of the Agreement, and will be used to
offset any damage to the Premises.
15.4. The Licensee shall provide to the City, prior to the start of the License,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as an additional insured on all
policies.
15.5. Failure to meet any deadline for payment will result in an interest charge of
10% on said late payment.
15.6. The Licensee is required to submit to the Director of Parks and Recreation
an annual concession financial statement by January 30 of each year.
16. PRINCIPAL CONTACT FOR THE CITY
The principal contact for the City that will coordinate assistance to the
Licensee will be Tim Evans, Director of Parks and Recreation.
17. EMPLOYEES
The Licensee shall undertake to perform all services rendered in a neat,
orderly and efficient manner; to use care and diligence in the performance of this
Agreement; and to provide neat, orderly and courteous personnel. The Licensee
agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or
drugs which impair the ability of the employee or agent to safely and adequately
perform his or her job while on duty or in the course of performing their duties
under this Agreement. The Licensee also agrees to ensure that each employee
driving a vehicle shall at all times carry a valid operator’s license for the type of
vehicle he/she is driving. The Licensee’s employees will be attired, at all times,
in a professional-type manner.
18. ACCIDENT PREVENTION
Precaution shall be exercised at all times for the citizens, employees and
property. The safety provisions of all applicable laws and building and
construction codes shall be observed. Machinery, equipment and all hazards shall
be guarded or eliminated in accordance with safety provisions.
19. TAXES, LICENSES & PERMITS
The Licensee shall pay all sales, use, property, income and other taxes that
are lawfully assessed against the City or the Licensee in connection with the
Premises and the work included in this Agreement, and shall obtain and pay for
all licenses, permits, certificates of authority, and inspections required for the
work. The Licensee shall furnish to the City satisfactory evidence that it has all
permits, licenses, and certificates of authority required to operate for the term of
this Agreement.
20. DEFAULT
If the Licensee fails to observe any portion of this License Agreement and there
has not been sufficient cause to justify such lack of observance, the City shall
serve notice, either personally or by affixing such notice to the Premises, that this
Agreement shall be in default if the Licensee does not take action to remedy the
lack of observance within twenty-four (24) hours of said notice. If at the end of
the twenty-four (24) hour period, the Licensee has not made the necessary
corrections, the City shall take such steps as are necessary, to provide such
services. The Licensee will be liable for any costs of such steps from the date of
the notice of default. If deemed necessary by the City’s designated representative,
the City shall have the right to take over all equipment and facilities of the
Licensee.
IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be
executed by their duly authorized officers on the day and year first hereinabove written.
UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
By: ________________________________
Its: ________________________________
Attest: ______________________________
City Clerk
WHITE WATER ICE CREAM, INC. d/b/a
FOXY’S ICE CREAM
By: ________________________________
Its: ________________________________
Attest: ______________________________
Secretary
LICENSE AGREEMENT
This LICENSE AGREEMENT (the “Agreement”) entered into this _____ day of __________,
2014, by and between the United City of Yorkville, Kendall County, Illinois, a municipal
corporation (hereinafter referred to as the “City”), and Specialty Expeditions Inc., an Illinois
corporation, doing business as Geneva Kayak Center referred to as the (“Licensee”).
WITNESSETH:
WHEREAS, the City is a duly organized and validly existing non home-rule municipality
of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois
and the owner of property located at 301 East Hydraulic Street, Yorkville, and commonly known
as the Park Building (the “Premises”); and,
WHEREAS, the City and the Licensee desire to enter into this license agreement for the
operation of a business for the sale of certain food and beverages for consumption on and off the
Premises.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and the Licensee agree as follows:
I. TERMS AND CONDITIONS
1. CITY ORDINANCES
The Licensee will strictly comply with all ordinances of the United City of
Yorkville and laws of the State of Illinois.
2. USE OF CITY'S NAME
The Licensee is specifically denied the right of using in any form or medium the
name of the City for public advertising unless express permission is granted by
the City.
3. INDEMNITY AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, the Licensee shall indemnify, keep and
save harmless the City and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses,
which may arise directly or indirectly from any negligence or from the reckless or
willful misconduct of the Licensee, its agents, its employees, or any other person
using the Premises, and the Licensee shall at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefrom or
incurred in connection therewith, and, if any judgment shall be rendered against
the City in any such action, the Licensee shall, at its own expense, satisfy and
discharge the same. This Agreement shall not be construed as requiring the
Licensee to indemnify the City for its own negligence. The Licensee shall
indemnify, keep and save harmless the City only where a loss was caused by the
negligent, willful or reckless acts or omissions of the Licensee, its agents, its
employees, or any other person using the Premises.
4. INSURANCE REQUIREMENTS
4.1. Prior to the effective date of this Agreement, the Licensee shall procure,
maintain and pay for such insurance as will protect against claims for bodily
injury or death, or for damage to property, including loss of use, which may arise
out of operations by the Licensee, or by anyone employed by the Licensee, or by
anyone for whose acts the Licensee may be liable. Such insurance required of the
Licensee shall not be less than the greater of coverages and limits of liability
specified below or coverages and limits required by law unless otherwise agreed
to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Umbrella Liability $3,000,000
4.2. The Licensee shall have its Comprehensive General Liability (including
products/completed operations coverage), Employers Liability, and
Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its
officers, officials, employees and volunteers" as "additional insureds" with respect
to liability arising out of operations performed; claims for bodily injury or death
brought against the City by the Licensee’s employees, however caused, related to
the performance of operations under this Agreement. Such insurance afforded to
the City shall be endorsed to provide that the insurance provided under each
policy shall be Primary and Non-Contributory.
4.3. The Licensee shall maintain in effect all insurance coverages required by this
Agreement at its sole expense and with insurance carriers licensed to do business
in the State of Illinois and having a current A.M. Best rating of no less than A-
VIII. In the event that the Licensee fails to procure or maintain any insurance
required by this Agreement, the City may, at its option, purchase such coverage
and deduct the cost thereof from any monies due to the Licensee, or withhold
funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
4.4. All insurance policies shall contain a provision that coverages and limits
afforded hereunder shall not be canceled, materially changed, non-renewed or
restrictive modifications added, without thirty (30) days prior written notice to the
City. Renewal certificates shall be provided to the City not less than five (5) days
prior to the expiration date of any of the required policies. All Certificates of
Insurance shall be in a form acceptable to the City and shall provide satisfactory
evidence of compliance with all insurance requirements. The City shall not be
obligated to review such certificates or other evidence of insurance, or to advise
the Licensee of any deficiencies in such documents, and receipt thereof shall not
relieve the Licensee from, nor be deemed a waiver of the right to enforce the
terms of, the obligations hereunder. The City shall have the right to examine any
policy required and evidenced on the Certificate of Insurance.
5. SUBLETTING OF AGREEMENT
The Licensee shall not sublet the Premises or any portion of them, nor shall the
Licensee assign this license or any interest in it; any attempted assignment or
subletting of this license shall be of no force or effect, and shall confer no rights
upon any assignee or sublicensee.
6. TERM OF AGREEMENT
The term of this Agreement shall be from _________, 2014 until __________,
_____, with the City having an option to exercise two, two-year option terms.
The Licensee may negotiate in good faith, on request of the City, for an extension
to this Agreement, provided that the extension is approved by the City Council no
later than one hundred twenty (120) days before the termination of the existing
Agreement.
7. TERMINATION OF AGREEMENT
The City reserves the right to terminate the whole or any part of this Agreement
for any reason upon thirty (30) days written notice to the Licensee. Any excess
costs incurred by the City may be set-off against any monies due and owing by
the City to the Licensee.
8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY
The relationship between the City and Specialty Expeditions Inc., an Illinois corporation, doing
business as Geneva Kayak Center referred is that of a Licensor and Licensee.
9. GOVERNING LAW
This Agreement will be governed by and construed in accordance with the laws of
the State of Illinois without regard for the conflict of laws provisions. Venue is
proper only in the County of Kendall and the Northern District of Illinois.
10. WAIVER OF LICENSE BREACH
The waiver by one party of any breach of this Agreement or the failure of one
party to enforce at any time, or for any period of time, any of the provisions
hereof will be limited to the particular instance and will not operate or be deemed
to waive any future breaches of this Agreement and will not be construed to be a
waiver of any provision except for the particular instance.
11. AMENDMENT
This Agreement will not be subject to amendment unless made in writing and
signed by all parties.
12. SEVERABILITY OF INVALID PROVISIONS
If any provisions of this Agreement are held to contravene or be invalid under the
laws of any state, country or jurisdiction, it will not invalidate the entire
Agreement, but it will be construed as if not containing the invalid provision and
the rights or obligations of the parties will be construed and enforced accordingly.
13. NOTICE
Any notice will be in writing and will be deemed to be effectively served when
deposited in the mail with sufficient first class postage affixed, and addressed to
the party at the party's place of business.
Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, IL 60560
Notices shall be addressed to the Licensee as follows:
Ryan Rushton
Geneva Kayak
301 East Hydraulic Street
Yorkville, IL 60560
14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT
14.1. In general terms, the City is seeking to grant the Licensee the exclusive
privilege of operating a concession business of the premises generally located at
301 East Hydraulic Street in Yorkville.
14.2. The City shall have the right to enter and to inspect the Premises at all
times, without any prior notice to the Licensee.
14.3. The Licensee shall be responsible for all taxes and personal property, and
maintenance work on the building and immediate premises. Any capital
improvements done on the Premises over $5,000 in value, other than the initial
improvements, shall be approved by the Park Board prior to commencement. For
the purposes of this agreement, maintenance work shall include regular upkeep of
all components of the building, including maintenance and repairs. If any
component of the building is in need of repair or replacement, and the repair or
replacement is greater than $500, then the City shall be responsible for the
replacement of the building component, provided the cost of repair of the
component is greater than 50% of the cost of replacing the component. The
preceding sentence does not apply to any capital improvements initiated and
installed by the Licensee as a result of the renovation of the building. Any capital
improvements done on the Premises of $5,000 or less, other than the initial
improvements, shall be approved by the Director of Parks and Recreation prior to
commencement. Any capital improvements must be inspected by the City and all
work and contractors must be licensed, bonded, and insured. For all
determinations made on the 50% repair/replacement cost above, the Licensee
shall require no less than three bids from qualified contractors for all repair and
replacement quotes.
14.4. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Licensee shall be informed of the outcome of said
inspection. The Licensee shall be responsible for returning the Premises to its
original state, subject to the discretion of the Park Board.
14.5. The Licensee does not have exclusive rights to all concession operations
within the park, but rather, only to the specific operation at the Premises.
14.6. The Licensee shall be permitted to operate a business offering the following
goods and services in the premises defined herein, without further action by the
City, and all other uses and operations must be approved by the City:
14.6.1.1. Ice cream and related products, hot dogs, brats, and other
sausage products, and beverages with the exception of coffee and coffee
related products.
14.7. The City agrees to furnish to the Licensee access to City water and sewer
utilities. The Licensee is responsible for applicable usage payments for all
utilities (sewer, water, electricity, phone, internet, etc.). The Licensee is
responsible for costs associated with utility connections and upgrades, including
metering of the portion of the building to be used.
14.8. If the Licensee chooses not to occupy the building through the winter
months, the Licensee shall take all necessary precautions and measures to
properly winterize the building. These precautionary measures shall include, but
not be limited to, maintaining a minimum level of heat no less than 50 degrees
Fahrenheit to protect the building from extreme freezing conditions. If alternative
methods of winterizing are to be utilized, those methods shall be subject to
approval from the property owner.
15. PAYMENTS AND OTHER REPORTS TO THE CITY
15.1. The Licensee is required to submit certain payments, forms, financial
statements, and other items on a timely basis. Failure to submit any of the
required items in a timely fashion may result in a breach of the Agreement.
15.2. The Licensee, at minimum, shall make payments equivalent to 5% of the
annual sum of the total adjusted gross receipts. The Licensee shall make said
payment prior to February 1 of each year.
15.3. The Licensee shall provide the City with a security deposit in the amount of
$1,000, to be due to the City prior to the start of the agreement term. Said deposit
shall be held until after the end of the term of the Agreement, and will be used to
offset any damage to the Premises.
15.4. The Licensee shall provide to the City, prior to the start of the License,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as an additional insured on all
policies.
15.5. Failure to meet any deadline for payment will result in an interest charge of
10% on said late payment.
15.6. The Licensee is required to submit to the Director of Parks and Recreation
an annual concession financial statement by January 30 of each year.
16. PRINCIPAL CONTACT FOR THE CITY
The principal contact for the City that will coordinate assistance to the
Licensee will be Tim Evans, Director of Parks and Recreation.
17. EMPLOYEES
The Licensee shall undertake to perform all services rendered in a neat,
orderly and efficient manner; to use care and diligence in the performance of this
Agreement; and to provide neat, orderly and courteous personnel. The Licensee
agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or
drugs which impair the ability of the employee or agent to safely and adequately
perform his or her job while on duty or in the course of performing their duties
under this Agreement. The Licensee also agrees to ensure that each employee
driving a vehicle shall at all times carry a valid operator’s license for the type of
vehicle he/she is driving. The Licensee’s employees will be attired, at all times,
in a professional-type manner.
18. ACCIDENT PREVENTION
Precaution shall be exercised at all times for the citizens, employees and
property. The safety provisions of all applicable laws and building and
construction codes shall be observed. Machinery, equipment and all hazards shall
be guarded or eliminated in accordance with safety provisions.
19. TAXES, LICENSES & PERMITS
The Licensee shall pay all sales, use, property, income and other taxes that
are lawfully assessed against the City or the Licensee in connection with the
Premises and the work included in this Agreement, and shall obtain and pay for
all licenses, permits, certificates of authority, and inspections required for the
work. The Licensee shall furnish to the City satisfactory evidence that it has all
permits, licenses, and certificates of authority required to operate for the term of
this Agreement.
20. DEFAULT
If the Licensee fails to observe any portion of this License Agreement and there
has not been sufficient cause to justify such lack of observance, the City shall
serve notice, either personally or by affixing such notice to the Premises, that this
Agreement shall be in default if the Licensee does not take action to remedy the
lack of observance within twenty-four (24) hours of said notice. If at the end of
the twenty-four (24) hour period, the Licensee has not made the necessary
corrections, the City shall take such steps as are necessary, to provide such
services. The Licensee will be liable for any costs of such steps from the date of
the notice of default. If deemed necessary by the City’s designated representative,
the City shall have the right to take over all equipment and facilities of the
Licensee.
IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be
executed by their duly authorized officers on the day and year first hereinabove written.
UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
By: ________________________________
Its: ________________________________
Attest: ______________________________
City Clerk
Specialty Expeditions Inc., an Illinois
corporation, doing business as Geneva
Kayak Center
By: ________________________________
Its: ________________________________
Attest: ______________________________
Secretary
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Park Board – August 21, 2014
Tim Evans Parks and Recreation
Name Department
Parks and Recreation Monthly Report – July 2014
Parks and Recreation Monthly Report
Administration Report
60th Yorkville Area July 4th Celebration was held on Friday July 4th.
Ribs on the River Weekend was held Friday July 11 & Saturday July 12.
Metaphysically Fit and Veggie Fest were held on Saturday July 26
Music Under the Stars and Wine Tasting was held on Friday, July 25 at Town Square Park. The Yorkville
Big Band performed and Cobblestone sold wine and baked goods.
The Parks and Recreation Department assisted with the National Night Out held on Tuesday, August 5 at
Beecher Park.
The Fall Catalog was delivered to households Friday, August 8. Registration began Monday, August 4 for
residents and Monday, August 11 for nonresidents. We have already seen several registrations within the
first two weeks.
Inside the front cover of the catalog, we are highlighting the Parks and Recreation Department Survey.
Each catalog has an individual code listed for households to use as their password to take the survey.
Park Grant Updates:
i) Clark Park - We are expecting to have this park completed by Sept. 1. Will need to submit final
billing and pictures of the competed grant elements.
ii) Grande Reserve B - Playground has been purchased and delivered. The contractor for the park
developments standards will be approved by City Council . Bids for the mass grading, seeding and
public improvements for Grande Reserve were accepted. We expect work to start in early September.
iii) Riverfront Park - Design is underway for the fishing pier with an anticipated fall construction.
IDNR deed process and procedure is almost complete.
iv) BB65: Received quotes on land match appraisals. Working with EEI on a contract proposal for
design assistance and engineering.
Parks Report
Athletic Field Division
Staff prepared the Bridge ball field complex for one tournament in the month of July.
Staff prepared baseball fields for play as needed. Staff does this by dragging the infield, filling in holes and
trouble spots creating a level playing surface, and lining the fields at Bridge Park.
Staff laid out and painted three football fields for Youth Tackle Football agreement at Rotary Park.
Beautification
Staff continued to go park site to park site trimming trees, shrubs and mulching plant beds.
Memorandum
To: Yorkville Park Board
From: Tim Evans, Director of Parks and Recreation
CC: Scott Sleezer, Superintendent of Parks
Shay Remus, Superintendent of Recreation
Date: August 14, 2014
Subject: July 2014 Parks and Recreation Monthly Report
Playground Division
Staff replaced two slides at Price Park that were broken.
Staff removed graffiti from Rotary Park.
Staff inspected all twenty-three playgrounds by visually checking equipment using a systematic approach,
looking for missing or loose hardware, accessing the equipment, pulling and pushing on each apparatus to
check if it is secure, and filled out inspection form for each site.
Raked safety surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA,
CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance
and level with transition area.
Staff received the new playground equipment for Grande Reserve Park B.
Staff installed the new playground for the Recreation Department Preschool.
Turf Division
Staff maintained the turf at over forty City owned sites. This includes mowing, weeding, string trimming
and blowing clippings from all paved surfaces at each site.
Staff spot sprayed vegetation control in and around plant beds.
Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all
trash cans.
Equipment Maintenance
Staff replaced the wheel hub on one of our zero turn mowers.
Staff brought all of the Parks truck to the safety lane for the bi-annual vehicle inspection.
Staff replaced the axle seal on the parks utility truck.
Events
Staff prepared Riverfront Park for Ribs on the River. Staff worked the event and cleaned up afterword.
Staff prepared Riverfront Park for the Metaphysically/Veggie Fest.
Staff prepared Town Square Park for the 4th of July festivities. Decorated the float for the parade.
Park Development
Framed and poured concrete for benched and trash cans at Clark Park.
Staff installed three hundred cubic yards of mulch to create the trails at Clark Park.
Clark Park Picture
Preschool Playground Picture
Recreation Report
Preschool
In July, Parker’s Playtime Preschool became full with a total of 42 children registered. We continued to
see interest and created a waitlist. Due to the number of interested families on our waitlist, we decided to
extend our maximum numbers in the afternoon program to try and accommodate the demand. We now
have a total of 45 children registered with one spot available.
Open House is scheduled for August 20 and 21. This is a chance for families enrolled in the Preschool
Program to meet their teachers and classmates, go over the handbook, and see the classroom.
The Parks Department installed a new playground behind the Administration Building that will be used for
Preschool, Ready Set Go, and our other child development classes. We are excited to highlight this new
addition at Open House to the children and their families.
Ready, Set, Go!
Due to popularity of this program we opened registration to start in the Summer and have received a
positive response. We currently have 23 registrations between the three classes offered with a total of 30
spots available. Almost all participants that are currently enrolled have enrolled for the entire year that runs
from September –May.
This program was designed to be a feeder program into our Preschool and we have seen a correlation with
last year’s Ready, Set, Go participants enrolling in the 3 Year Old Preschool Program this year. Currently
11 of the 18 children enrolled in our Preschool participated in the Ready, Set, Go program last year.
Fall Soccer League
Registration ended in July for the Fall Soccer League with 277 participants and 40 volunteer coaches
creating 24 teams throughout the U6, U8, U10, and U12 divisions. This is an increase of over 30 children
from the 2013 Fall Soccer season.
Practices are scheduled to begin on Monday, August 11 with games scheduled to begin on Saturday,
August 23. All practices and games will be held at Bristol Bay 65.
Flag Football League
Registration ended in July for the Flag Football League. One team was registered in the 1st/2nd Grade
Division and entered into the Oswegoland Park District’s Flag Football League. Practices began July 21
with the season ending August 23.
Summer Softball Leagues
The Coed Summer Softball League ended with a season tournament on July 22. Average Joe’s won the
Championship and Jim’s Auto Tech placed second (Picture Attached).
The Men’s Summer Softball League ended with a season tournament on July 31. GBS won the
Championship and Kennedy Pointe placed second (Picture Attached).
The Fall Coed and Men’s Softball Leagues are scheduled to begin on August 5 and August 7. A total of 4
teams are participating in the Coed Fall Softball League and 8 are participating in the Men’s Fall Softball
League.
All Star Sports
The second session of All Star Sports began July 29 and runs through August 16. Over 150 children
participated in the All Star Sports programs this summer at the Beecher Recreation Field.
Skyhawks Sports Academy
A total of 58 children participated in the Skyhawks Sports Camps throughout the summer. The camps
included Tennis, Golf, Basketball, Soccer, and Flag Football and were held at various school and parks
including Bristol Bay 65, Bristol Bay Elementary School, Yorkville Intermediate School, and the Collman
Tennis Courts.
Youth Summer Camps
Kidz Camp and Camp Run-A-Muck, camps that were offered in-house by our department, had a total of 88
children participate. This is a slight increase from the 70 kids we had enrolled last summer.
The Golf Camp, held at Blackberry Oaks Golf Course, also had an increase in enrollment this summer with
a total of 24 children participating as compared to the 9 from 2013.
Special Events
The Parks and Recreation Department hosted a Movie Night on Thursday, July 17 at Bristol Station Park
with approximately 65 people attending, and again on Thursday, August 7 at Raintree Castle Park with
approximately 100 people attending. This is an increase in attendance from previous years.
GBS (Men’s Summer Softball Champions)
Average Joes (Coed Summer Softball Champions)