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Public Works Packet 2014 08-19-14 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, August 19, 2014 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: July 15, 2014 New Business: 1. PW 2014-58 Water Department Reports for May and June 2014 2. PW 2014-59 Baseline Road Improvements Engineering Agreement with EEI 3. PW 2014-60 2014 MFT Bid Award 4. PW 2014-61 Walsh Drive Drainage Improvements – Bid Award 5. PW 2014-62 Sunflower/Greenbriar Pond Naturalization – Bid Award 6. PW 2014-63 Raintree Village Units 4, 5 and 6 – Completion of Improvements – Encap Proposal 7. PW 2014-64 Route 34 – Western Section Trail Locations 8. PW 2014-65 Caledonia Subdivision – Update Old Business: 1. PW 2014-56 Blackberry Woods Subdivision Improvement Status – Update 2. PW 2014-37 Parking Restrictions in Windett Ridge Subdivision 3. CC 2014-59 Parking Restrictions in Whispering Meadows 4. CC 2014-60 Parking Restrictions near Cannonball Ridge Park Additional Business: 2014/2015 City Council Goals – Public Works Committee Goal Priority Staff “Capital Infrastructure Plan Funding” 5 Bart Olson & Rob Fredrickson “City-wide Building Needs” 12 Eric Dhuse & Brad Sanderson “Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer “Replanting of Trees” 15 Eric Dhuse & Scott Sleezer “Residential Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson “Master Facility Planning” 20 Bart Olson & Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, August 19, 2014 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. July 15, 2014 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-58 Water Department Reports for May and June 2014 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2014-59 Baseline Road Improvements Engineering Agreement with EEI □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-60 2014 MFT Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-61 Walsh Drive Drainage Improvements – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-62 Sunflower/Greenbriar Pond Naturalization – Bid Award □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-63 Raintree Village Units 4, 5, and 6 – Completion of Improvements – Encap Proposal □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2014-64 Route 34 – Western Section Trail Locations □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2014-65 Caledonia Subdivision - Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-56 Blackberry Woods Subdivision Improvement Status - Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2014-37 Parking Restrictions in Windett Ridge Subdivision □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-59 Parking Restrictions in Whispering Meadows □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-60 Parking Restrictions near Cannonball Ridge Park □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – July 15, 2014 Public Works – August 19, 2014 Majority Committee Approval Minute Taker Name Department Page 1 of 5 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 15, 2014, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Vice-Chairman Larry Kot Alderman Jackie Milschewski Alderman Ken Koch Alderman Diane Teeling (arr. 6:10pm) Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Alderman Chris Funkhouser Other Guests: Tony Scott, Kendall County Record The meeting was called to order at 6:05pm by Vice-Chairman Larry Kot Citizen Comments: None Previous Meeting Minutes: May 20, 2014 The minutes were approved as presented. New Business: 1. PW 2014-48 Water Department Reports for March and April 2014 Mr. Dhuse said both reports reflect watermain breaks, one due to the Rte. 47 construction. More water usage is reflected in April when flushing is done. No further action. 2. PW 2014-49 Road to Better Roads - Update Brad Sanderson described the road projects for this year. Heustis will start in early August and finish in November. Bids have been taken for State and Adrian, starting early August and finishing in September. MFT projects will go to bid in August, start in September and be done in October. The Cannonball LAFO project will begin in late August and be done in October. No further action. Page 2 of 5 3. PW 2014-50 Sewer Cleaning Machine (Vac Truck) – RFP Results Mr. Dhuse said there were 3 bids for this machine and EJ Equipment was cheaper by $31,000, however, over what was budgeted by $20,393. He said Finance Director Fredrickson indicated there was money in the sewer budget for this purchase. Mr. Olson said this budget is at 108% and is proposed to be spent down each year. The machine will be received in November or December and the old machine will be traded in for $110,000. The committee was OK with this purchase and it will move forward to the Council consent agenda. 4. PW 2014-51 Heustis Street Improvements – Bid Opening Results Six companies bid on this job according to Mr. Sanderson. Additional improvements will be able to be added to this project which will include Heustis from Orange to Fox and small portions of Mill and Washington. Low bidder was D Construction at $479,934.70 and Brad recommended awarding the bid to them. Alderman Milschewski asked about tree removal on Heustis. Letters were sent to homeowners with only one response. Two trees will be saved and residents will be offered a tree for their front yard. She also said cobblestones are showing on Heustis—these will be removed and repurposed. Alderman Kot commented that he liked being able to add on to projects when it is financially responsible such as this project that ties in with Rt. 47. This moves forward to the Council consent agenda. 5. PW 2014-52 State Street Sanitary Sewer and Adrian Street Water Main and Drainage Improvements – Bid Opening Results Bids were let and this project will fix watermain issues on Blaine and Adrian and the State St. sanitary sewer will be replaced. Some drainage work will be done as well. Bids came in higher than anticipated due to a short window to complete ahead of Rt. 47 paving this fall. Alderman Kot asked how this could be avoided. Mr. Sanderson said sometimes it is unavoidable. Longer range planning can now be done with a more stable budget said Mr. Olson. S & K was the low bidder at $322,871 and they are recommended. The State St. project will start at Washington and go to Ridge. Alderman Kot said there is no storm sewer in that part of town and he asked if the City had ever gotten a price as this would be the time to add this. Brad said he looked at it last spring and the cost to do the project was very large. More stone will be put in the ground to help drain the water, said Mr. Dhuse. The storm drains in place are very shallow and City personnel have been monitoring this very carefully. This item moves to the Council consent agenda. 6. PW 2014-53 Cannonball Trail and Route 47 Improvements – Change Order No. 1 Geneva Construction submitted a request for a wage rate increase that occurred during the project. This project was awarded in February 2012 to be built that year. It did not start until May/June 2013 due to utility moves needed. They are seeking compensation for the wage increases that took place in the amount of $13,581.04. These requests have occurred before and Mr. Sanderson recommended approval. Mr. Olson noted this is funded entirely by Kendall Marketplace bond proceeds. He also said this matter was not brought forward previously as a result of staff turnover/transitions at H.R. Green. Alderman Teeling asked why the utility moves were delayed. Brad explained that it was utility company schedule backlogs. This item moves to Council consent agenda. Page 3 of 5 7. PW 2014-54 Pond Naturalization a. Sunflower Estates b. Greenbriar Mr. Olson said these are 2 separate projects now with a possibility of combining the two. However, Sunflower Estates HOA will pay for their project while the City pays for Greenbriar from the Capital Fund. That is not budgeted now and either a budget amendment must be done or the project must be delayed. He said it is best to complete the project this year. Alderman Koch said he would like to see the project done toward the end of this year as residents are upset that the problem has not been fixed and that they must pay for it. Mr. Sanderson gave an update on the ongoing issue and said easements are being obtained, plans are being finalized and bids will be done for the expansion. Brad will send completion dates to Mr. Koch. Mr. Olson asked if the plans can be done concurrently to best utilize equipment. Mr. Koch would like the flooding project completed first. If combined, the projects will not be fixed completely until next spring. Notification letters to residents will be sent when the project is going to bid and will ask for any concerns. After the bids are received, the project will be reviewed again. This will move forward to the Council consent agenda. 8. PW 2014-55 Illinois Economic Development Program Agreement - Wrigley This is one of four agreements and is needed to secure State funds. The State will provide 100% funding for the entrance improvements. H. R. Green is being used by Wrigley for an engineering agreement and to coordinate early estimates. An engineering agreement will be requested from EEI as well and it will be determined which firm will be used for future work. The improvements being done are a full traffic signal, 4 “legs” and is 95% front-funded. Recommendation for approval of the grant agreement is needed from this committee. Alderman Koch asked if the front-funding goes into the City budget for a short time and then is paid out next year. Mr. Olson will check with the Finance Director. Alderman Kot also asked if the money might be delayed due to the State's slow bill paying, however, Mr. Olson said the money is awarded at time of grant approval. He said that the money could be delayed if Congress delays action on the Highway Trust Fund for funding highway projects. This matter will go to regular agenda for some further discussion. 9. PW 2014-56 Blackberry Woods Subdivision Improvement Status - Update It had been previously suggested to call the Letter of Credit, however, Mr. Sanderson said he had a meeting on this date (July 15) with the developer and some of the punchlist work will be started. Landscaping is still questionable, but he recommends not calling the Letter at this time. Alderman Funkhouser suggested that this be brought back to Council if no action occurs within a month. 10. PW 2014-57 Residential Street Parking a. Restrictions in Street Parking near City Parks b. Restrictions on Street Parking throughout City Alderman Funkhouser asked to have this item on the agenda. He said parking restrictions come up repeatedly and he would like to be proactive and have restrictions in all parks. Most requests come Page 4 of 5 from the parks with baseball fields. Alderman Koch would like to see a roadway put in toward the back of the park at Whispering Meadows to help the parking situation. Mr. Funkhouser said he would like to see a dedicated parking lot at each park. Ms. Milschewski asked how it would be addressed when there are special events downtown and parking occurs on Heustis. She said the posted signs were removed at the last event. Mr. Olson asked if the City should study the parking near all parks to be proactive. Alderman Kot would like to be proactive, however, he questioned if it should be handled by Public Safety. He said the Police Department may have information regarding enforcement issues. They have been providing input according to Mr. Olson. He replied that recently it has been discussed at Public Works since it deals with streets. Mr. Funkhouser said his plan would entail a study of all parks first and determining if restrictions are needed. Alderman Kot said his main concern is that emergency vehicles can get through. Mr. Funkhouser noted there are many narrow streets in the older part of town and he would like restrictions on one side, suggesting that it be on the hydrant side. He also said the cul-de-sacs or higher density areas might not be suitable for restrictions. Ms. Teeling said she has had only one issue with parking restrictions since becoming an Alderman. Mr. Koch said Windett was brought to his attention and temporary restrictions are in place during construction. Much of the information needed is available from the road study according to Mr. Dhuse. He said his staff could look at a list of street widths and curbs. Pulling this information would be relatively easy he said and the study is estimated to take about 3-4 months. He added that parking on one side would be valuable, especially for snowplowing. However, Ms. Teeling said she would prefer a case-by-case study and Mr. Kot concurred. He also requested input from the Fire Department. It was recommended to move forward with a study, obtain preliminary information from the road study and bring it back to this committee to determine if there are problem areas. Fire and police department input will be encouraged as well. Old Business: 1. PW2014-37, CC 2014-59 and CC 2014-60 Parking Restrictions - Update Mr. Olson said no notices had been sent out yet, but they should be ready for August. 2. PW 2014-41 Route 71 Improvements (Route 47 to Route 126) – Update IDOT has delayed this project by two calendar years, but will begin in Spring of 2016. The cause of the delay is not known. Mr. Olson briefly discussed how this would affect future budgets. He said the City can now choose which projects to do and water rates can be reassessed, however, construction costs could rise. He said 27% of the water rate increase was based on this project. Regarding the City's request for a 10-year payback, he said the State instructed him to put this in writing, but a quick response is not anticipated. Alderman Milschewski asked if the City could put these water funds aside for this project and Mr. Olson will ask Mr. Fredrickson to dedicate these funds. Alderman Kot asked if a letter could be written to ask for a further delay, however, Mr. Olson said the project could become Page 5 of 5 disjointed from the Oswego project. Alderman Teeling commented that with a retail study it might be appealing to potential residents to have this project done. This is informational at this time. Additional Business: Mr. Sanderson updated the committee on Caledonia and said some punchlist work has been done with more anticipated in August. No contract has been signed yet for the concrete and asphalt work, so he recommended bringing this back to either Council or Public Works. Alderman Teeling asked about the progress of the downtown parking lot. The stairs are done and the railing has to be modified. The parking lot is open and only minor items remain to be done. Alderman Funkhouser questioned the perimeter fence and Mr. Dhuse said it will be mounted down shortly. Alderman Milschewski questioned the sidewalk wall on Rt. 47 downtown. A fence will be mounted on top of the wall and a traffic mast arm will be installed which will help protect the corner with the Ingemunson building. As a reminder, Ms. Milschewski asked Public Works to check for placement of signs on Heustis prior to events. She also noted that the business CrossFit had an event on the weekend and related parking spilled out around the area. It was noted it was on the same weekend as the Ribfest. It was estimated 100-200 people attended the CrossFit event. They will be asked to inform the City of future events. In another matter, Alderman Funkhouser inquired as to the trees in the parkway by Menards and on McHugh and whose obligation they are for trimming. They are the City's responsibility and were trimmed 3 years ago. Mr. Dhuse said his staff has been tied up removing trees affected by ash borers. Even though seasonal people are assisting with the removal, time has been a factor, but they will do the work needed. Ms. Milschewski also said a tree on Heustis is growing into the guide wires and Mr. Dhuse will inspect it. The recently installed railroad crossing gates are permanent and there will be a concrete median to prevent certain turns. Alderman Kot asked what caused the recent flooding at Somonauk and Rt. 47. Mr. Dhuse explained that the new storm sewer was not installed yet. New inlets have been installed and some minor flooding might still occur there. A map of lightning detectors in the parks was requested by Alderman Kot. He said two weeks ago, coaches did not know what the sirens meant. It was noted the Riverfront siren does not work at this time. Mr. Funkhouser said the sirens are not tied in with one another, except for 2 of them. He asked if a sign could be placed by the sirens explaining what they are and the signal that is activated. Eric noted that in-depth instruction is given to coaches in the Spring. Alderman Koch noted that the siren activations are triggered by conditions of the atmosphere. Alderman Kot wants this subject brought back to committee along with a map, to determine if any areas are unprotected. Parks and Rec now manages the detectors and they are trying to set up a monthly check with the installing company. Eric will research the life expectancy of the devices. There was no further business and the meeting was adjourned at 7:32pm. Minutes respectfully transcribed by Marlys Young Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2014-58 Water Department Reports for May and June 2014 Public Works Committee – August 19, 2014 Majority Approval Monthly water reports that are submitted to the IEPA. Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2014-59 Baseline Road Improvements Engineering Agreement with EEI Public Works – August 19, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for repairs of the Baseline Road bridge deck. Background The Baseline Road Bridge deck is deteriorating and is need of surface repair. The repairs will extend the bridge deck for a number of years. We expect that this bridge will be entirely replaced as part of the Route 47 northern expansion, which is currently in Phase II design in Kendall County and Phase I design in Kane County. In order for the bridge to remain in operation until replacement, these repairs must be completed by the City. This item was last discussed during the FY 15 budget discussion. The City has $50,000 budgeted within the MFT Fund for this project. This contract will cover the entire repair project, from pre-bid inspections, bid preparation, and construction observation and will run $28,772. Recommendation Staff recommends approval of the attached engineering agreement with EEI. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Baseline Road Improvements Engineering Agreement with EEI Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2014-60 2014 MFT Program PW Committee – August 19, 2014 Consideration of Contract Award Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the MFT funded portion of the 2014 Roads to Better Roads Program at 11:30 a.m., August 11, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. As noted in the bid tab, the low bid was 17% ($40,800.27) above our estimate. In reviewing the bids and speaking to the contractor, we can attribute the overage to the timing of the bidding and the proposed completion schedule (October 31st). Several contractors have informed us that they have a substantial amount of work yet to be completed this fall, which is resulting in higher prices for those of us trying to bid and complete work yet this construction season. Moving forward, if at all possible, we should try and position ourselves to bid these types of projects in the spring in order to receive optimal pricing. At this point, we have the following options: 1. Award the contact at the full price ($282,881.37). It is my understanding from our conversation that additional funds may be available. 2. Award the contract at the full price ($282,881.37) and then issue a change order to reduce the value to the budgeted amount ($240,000 +/-). To do this, we would have to eliminate one of the streets that we had planned to pave; reduce our crack sealing quantity and/or modify our striping plans. It could also be a combination of the above as well. 3. Reject the bids and rebid the project in the spring with other planned roadways creating a much larger project and potentially realizing a better bidding climate. In discussing this in detail with Eric, we are recommending option 1 for the following reasons:  The streets that were planned to be paved (Adrian, Hydraulic and Woodworth) are in need of immediate improvement.  By performing crack sealing operations, we estimate that we are adding 3-5 years to the life of the pavement and view this as a critical element of our pavement preservation program.  The striping has been needed for several years and from a safety perspective needs to be completed. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 13, 2014 Subject: 2014 Roads to Better Roads Program  By not performing the work this year, we run the risk of further pavement degradation. This is difficult to quantify in dollars, but certainly would result in additional patching and shorter pavement life if crack sealing is not performed. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, D Construction, Co., 1488 S Broadway Street, Coal City, IL 60416 in the amount of $282,881.37. If you have any questions or require additional information, please let us know. Page 1 of 1 BID TABULATION UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 8/112014 52 Wheeler Road Sugar Grove, IL 60554 Aurora, IL 60507 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 BITUMINOUS MATERIALS (PRIME COAT)GALLON 2266 0.10$ 226.60$ 0.01$ 22.66$ 0.10$ 226.60$ 0.01$ 22.66$ 2 AGGREGATE (RPIME COAT TON 34 1.00 34.00 0.01 0.34 30.00 1,020.00 0.01 0.34 3 HMA SURFACE REMOVAL, BUTT JOINT SQ. YD 315 8.00 2,520.00 41.25 12,993.75 16.00 5,040.00 0.01 3.15 4 LEVELING BINDER (HAND METHOD), N50 TON 5 100.00 500.00 485.00 2,425.00 240.00 1,200.00 100.00 500.00 5 LEVELING BINDER (MACHINE METHOD), N50 TON 383 72.00 27,576.00 90.00 34,470.00 98.00 37,534.00 75.00 28,725.00 6 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 354 70.00 24,780.00 85.00 30,090.00 88.00 31,152.00 75.00 26,550.00 7 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", n50 TON 827 70.00 57,890.00 90.00 74,430.00 103.00 85,181.00 87.00 71,949.00 8 PCC CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 120 30.00 3,600.00 75.00 9,000.00 46.00 5,520.00 45.00 5,400.00 9 PCC DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 65 60.00 3,900.00 100.00 6,500.00 112.00 7,280.00 55.00 3,575.00 10 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 95 90.00 8,550.00 200.00 19,000.00 165.00 15,675.00 100.00 9,500.00 11 PCC SIDEWALK REMOVAL AND REPLACEMENT SQ FT 450 7.00 3,150.00 16.50 7,425.00 10.00 4,500.00 7.00 3,150.00 12 DETECTABLE WARNINGS SQ FT 80 25.00 2,000.00 29.50 2,360.00 22.00 1,760.00 25.00 2,000.00 13 HOT-MIX ASPHALT SURFACE REMOVAL-1 INCH SQ YD 1,560 2.50 3,900.00 2.70 4,212.00 4.25 6,630.00 4.00 6,240.00 14 HOT-MIX ASPHALT SURFACE REMOVAL-VARIABLE DEPTH SQ YD 750 3.00 2,250.00 3.40 2,550.00 8.25 6,187.50 4.00 3,000.00 15 HOT-MIX ASPHALT SURFACE REMOVAL - SPECIAL SQ YD 1,170 3.50 4,095.00 9.75 11,407.50 10.00 11,700.00 6.00 7,020.00 16 CLASS D PATCHES, 4 INCH SQ YD 270 32.00 8,640.00 61.75 16,672.50 55.00 14,850.00 38.00 10,260.00 17 INLETS TO BE ADJUSTED EACH 2 250.00 500.00 405.00 810.00 500.00 1,000.00 350.00 700.00 18 MANHOLES TO BE ADJUSTED EACH 1 450.00 450.00 405.00 405.00 500.00 500.00 350.00 350.00 19 SANITARY MANHOLES TO BE ADJUSTED EACH 8 500.00 4,000.00 900.00 7,200.00 500.00 4,000.00 800.00 6,400.00 20 VALVE BOX TO BE ADJUSTED EACH 1 200.00 200.00 422.35 422.35 500.00 500.00 100.00 100.00 21 THERMOPLASTIC PAVEMENT MARKINGS-LETTERS & SYMBOLS SQ FT 791 4.00 3,164.00 4.25 3,361.75 4.50 3,559.50 5.00 3,955.00 22 THERMOPLASTIC PAVEMENT MARKINGS-LINE 4"FOOT 3,800 0.75 2,850.00 0.80 3,040.00 0.85 3,230.00 1.00 3,800.00 23 THERMOPLASTIC PAVEMENT MARKINGS-LINE 6"FOOT 7,870 1.00 7,870.00 1.75 13,772.50 1.30 10,231.00 1.50 11,805.00 24 THERMOPLASTIC PAVEMENT MARKINGS-LINE 8"FOOT 420 1.50 630.00 2.00 840.00 1.70 714.00 1.90 798.00 25 THERMOPLASTIC PAVEMENT MARKINGS-LINE 12"FOOT 730 3.00 2,190.00 2.50 1,825.00 2.55 1,861.50 2.80 2,044.00 26 THERMOPLASTIC PAVEMENT MARKINGS-LINE 24"FOOT 325 4.00 1,300.00 5.10 1,657.50 4.50 1,462.50 5.00 1,625.00 27 RESTORATION - 4" TOPSOIL, SEED, FERTILIZER & HYDROMULCH SQ YD 1,375 8.00 11,000.00 8.00 11,000.00 7.00 9,625.00 10.00 13,750.00 28 SIDEWALK REMOVAL SQ FT 75 5.00 375.00 6.75 506.25 2.00 150.00 7.00 525.00 29 PCC SIDEWALK 5" SPECIAL SQ FT 120 8.00 960.00 12.00 1,440.00 8.00 960.00 11.35 1,362.00 30 CRACK ROUTING FOOT 98000 0.01 980.00 0.02 1,960.00 0.02 1,960.00 0.02 1,960.00 31 CRACK FILLING POUND 32667 1.50 49,000.50 1.70 55,533.90 1.50 49,000.50 1.66 54,227.22 32 CRACK SEALING FOOT 2500 1.00 2,500.00 0.50 1,250.00 0.45 1,125.00 0.49 1,225.00 33 RELOCATED EXISTING SHRUB EACH 2 250.00 500.00 125.00 250.00 55.00 110.00 180.00 360.00 TOTAL 242,081.10 338,833.00 325,445.10 282,881.37 % BELOW/ABOVE ENGINEER'S ESTIMATE 40%34%17% 1488 South Broadway 2014 MFT PROGRAM Hillside, IL 60162 P.O. Box 998 Coal City, IL 60416 HARDIN PAVING SERVICES GENEVA CONSTRUCTION "D" CONSTRUCTION, INC. 4413 Roosevelt Road Rte 25 & Indian Trail ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS B N S F R R reek Rob Roy R o b R o y C r e e k B la c k b e rr y C r e e k Blackberry Creek F o x R i v e r B l a c k b e r r y C reek B l a c k b e r r y C r e e k Fox River M o r g a n C r e e k F o x R i v e r Fox River S Bridge St E Highpoint Rd Gra P a r k s i d e L n S Main St G r e e n fi e l d T u r n N R o y a l O a k s D r M a d e li n e D r O l d G lory Dr F a i r h a v e n Dr Ronhill Rd Wals h Cir McLellan Blvd Na wak wa Ln S u m a c D r Timber Cre e k D r E Yellowstone Ln N o r w a y C i r Cr White Oak W a y W i n d h a m C i r Kelly Ave S q u ir e C ir Iroqois Ln Deer St Shadow Creek Ln T w i n l e a f T r l Tim ber Ridge Dr Hideaway Ln E Barberry Cir R ic h m o n d A v e Burr St Mu r f i e l d D r W Lexington Cir D e e r p a t h D r W i n g R d Prairie Ln W o o d S age Ave W R o yal Oaks D r Illini Dr T a u s Cir Bruell St Marketview Dr M a r k et Place Dr Homestead Dr Game Farm Rd Freemont St Arrowhead Dr W Kendall D r W Kendall Dr l F a r m Rd H a y d e n D r McHugh Rd Center Pkwy K e n n e d y R d Wacker Dr Ashley Rd Immanuel Rd Va n E m m o n R d L e g i o n R d B ri s t o l R i d g e R d Cannonball Trl villion Rd F i e l d s Dr Tuma Rd W F o x S t F airfax W ay Windett Ridge Rd Country Hills Dr E m e r a l d L n Prair ie Cro ssin g Dr Mill St Hilltop Rd Tanglewood Trails Dr Walsh Dr Hawk Hollow Dr H a m p t o n L n E Van Emmon St R iv e r si d e D r Poplar Dr Autumn Cree k B l v d M c M urtrie Way K i n g s m i l l S t Alice Ave P a r k w a y D r A l d e n Ave R a i n t r e e R d Crooked Creek Dr S u t t o n St Gr e en B r ia r R d Western Ln Fairfield Ave Maple Ln Lillian Ln Heustis St E Countryside Pkwy Quinsey Ln Commercial Dr W Madison St W R id ge S t E Fox St K e ntshire Dr High Ridge Ln Coach Rd P e n man Rd S Royal Oaks Dr Shad o w Wood Dr C oloni al P kwy P o n d e r o s a D r E Washington St B eav e r S t Ridge St Teri Ln E Vete rans Pkwy Northland Ln Wheaton Ave G o l d e n r o d D r E l d e n D r F o rd D r R i v e r B ir ch D r Lauren Dr W Van Emmon St Eliz ab eth St River Birch Ln Morgan St Wooden Bridge Dr M anchester Ln O a k S t Adrian St Coral Dr W i n t e r b e r r y D r B a n bu r y A v e W h i t e O a k W a y W arbler Ln Bristol Ave Drayto n C t King St Juli u s C t Appletree Ct Fox G l e n D r E F l i n t C r e e k L n Omaha Dr H a r v e s t T rl Cedar Ct B l u e ja y D r O a k L n Colton St P i n e C t Denise Ct Garden Cir L i n d e n A v e S u n s et A v e O a k la w n A v e L y m a n L o o p Henning Ln Amos Ave Bristol Rid g e R d J o n a than Dr W e s t o n A v e H o n e y s u c k l e L n E Elm St W Veterans Pkwy Candleberry Ln Gawne Ln K a t e D r Bla in e St S w it c h g r a ss Ln Yorkville Rd G oldfinch Ave Rood St Ga rd en St C l a r e m o n t Ct E m ily Ct Boomer Ln Columbine Dr Aster Dr W est wi n d D r Woodland Dr Walnut St Woodworth St Jackson St Tremont Ave S P a r k D r B o n n ie L n N Park Dr St C a n a r y Ave W y t h e P l C a n y o n C t Dalton Ave Division St South St Tim ber Creek Dr Aubur n D r Birchwood Dr Wolf S t C h ris t y L n W a l n u t D r C o r a l b e r r y C t C l o v e r C t Ov e r l o o k C t M a p l e S t mber Creek Pl Hillcrest Ave S a ge Ct Cardinal Dr Dakota Dr A m a nda Ln W John St Wilson Ct Behrens St S u n n y D e ll Ct P a t r i c i a L n Wal ter St A n d r e a C t E Ridge St C o n s e r v a t i o n D r W inter t h u r Grn F a w n R i d g e C t P a l m er C t Spruce Ct Strawberry Ln W Dolph St Mistwood Ct F a r m s t e a d D r Mul h e r n C t E B l a c k b e r r y L n Naden Ct Tower Ln H i c k o r y C t Red Tail Ln Chestnut Cir E Kendall Dr Liberty St P o w e r s C t B l u e s t e m D r Q u i n s e y L n Birch Ct Norton Ln Laurel Ct R i v e r R d P help s Ct Patriot Ct Neola Rd S Main St W Fox St Austi n Ct Church St Haley Ct Wells St Fir Ct Cannonball Trl E Main St Walsh Dr Johnson St W Som o n a uk S t C a n n o n b a l l T r l W Veterans Pkwy Mill St S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Illini Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St R e d h o r s e L n Fox Glen Ct Timber Creek Dr W Brandenburg Way Legion Rd Arcadia Ln E H i g h p o i n t R d W a l s h D r Su n f l o w er C t Hawthorne Ct Walsh Ct B u c k t h o r n e C t W B a r b e r r y C i r C o r n e r st o ne D r B u r n i n g B u s h Dr Spi c e b u sh Ct Deer St West St W Center St E Center St W Som onauk S t W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St E Main St Oakwood St Freemont St Martin Ave Victoria Ave Marie Ave Heritage Dr H e a rtl a n d D r Stillwater Ct Omaha Dr Redwood Dr G r a ce Dr E Spring St E Spring St C e n t r a l D r Acorn Ln R iv e r s id e R d Wheatl a n d C t Landmark Ave M c H u g h R d Tuma Rd Carpenter St Menard Dr D i c k s o n C t C e n t e r P k w y W C o u n t r y s i d e P k w y B l a c k b e r r y C t W B l a c k b e r r y L n A n d e r s o n C t Cornell Ln Independe n c e B l v d John St Hic k o r y Ln Meadowview Ln Canyon Trl Canyon Trl Ct White Plains Ln Alan Dale Ln Faxon R d F a x o n R d C h e s h i r e C t N e w b u r y C t Essex Ct D o v e r Ct N Dover Ct S C atalpa Trl Redbud Dr C a n n o n b all T rl A l an D al e L n Crestwood Dr Caledonia Dr Fontana Dr Pinewood Dr Plum St Grove St Cross St Main St R o y a l O a k s C t K e n n e d y R d Lakevie w D r Bell St Chestnut Ct S a r a v a n o s D r T o m m y Hug h e s W a y N B r id g e S t C o n c o r d C t E Lexington Cir P r i a r i e M e a d o w D r W i l d I n d i g o L n P r a i r i e R o s e L n C o n e f l o w e r C t P r a i r i e G rass Ln McHugh Rd Prairie Clo ver D r E Countryside P k w y McHugh Rd Conover Ln Leisure St Ple asure Dr Georgeanna St Sycamore Rd John St Seq uoia C ir C h e s t nut Ln Chestnut Ln Ston e r i d g e C t S t o n e r i d g e C i r S t o n y C r e e k L n S h a r o n L n T y l e r C r e e k C t A a r o n L n ( P l a t t e d ) kwy P o p l a r D r Walsh Cir R e d Tail Ct Beecher Rd S i e n n a D r Madden Ct Cobalt Dr M e a d o w l a r k L n Meadowlark Ct Greenfield T urn S u n n y D e l l L n H a z e l t i n e W a y St Jose p h s W a y Waverly Cir Blueberry Hill Hearthstone Ave Hartfield Ave Bra e m o r e Ln Ash w o r t h L n Fairfax W ay C a u lfie ld P t Fitzhugh Turn Wilton Ct T i m b e r C r e e k C t Neola Ct N B r i d g e S t Beecher Rd N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin o is R o u te 7 1 C a n n o n b all Trl Trilliu m Ct Meadow Rose Ln Candleberry Ct V i l l a g e V i e w D r D e e r p o i n t L nIngemunson L n S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illin ois R o ute 126 S B ri d g e S t L e g i o n R d Kennedy Rd T i m b e r V i e w L n Shadow Creek Ct Co untry View Dr Wren Rd Prestwick L n S h etla n d L nShetland C t Gleneagles Ln Callander TrlDunbar Ct Aberd e e n C t W hite k i rk L n E Hydraulic Ave N Conover Ct S Conover Ct Schoolhouse RdB ator St D y d y n a C t B e nja m in S t Rodak St Benjamin St Tomasik Ct B u h r m a s t e r C t Longview Dr L a v e n d e r W a y Sunset Ave W Hydraulic Ave W Hydraulic Ave Identa R d Isabel Dr Erica Ln Blackberry Shore Ln G ille s pie L n Edward Ln Edward Ln Isabel Dr Beecher Rd Purcell St N Carly Cir S Carly Cir C a rl y D r C ar l y C tPatrick Ct C o d y C t Division St Swan s o n L n Prairie Pointe Dr Fo untainv iew Dr EX H I B I T A LO C A T I O N M A P DA T E : PR O J E C T N O . : FI L E : BY : MA Y 2 0 1 4 YO 1 3 3 9 YO 1 3 3 9 - L O C A T I O N . M X D KK P 20 1 4 M F T P R O G R A M UN I T E D C I T Y O F Y O R K V I L L E , I L L I N O I S En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 w w w . e e i w e b . c o m PA T H : H: \ G I S \ P U B L I C \ Y O R K V I L L E \ 2 0 1 3 \ Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 NO R T H° LE G E N D RE S U R F A C I N G CR A C K S E A L I N G ST R I P I N G CI T Y W I D E CR A C K S E A L I N G PR I O R I T Y 2 CI T Y W I D E ST R I P I N G CI T Y W I D E ST R I P I N G CI T Y W I D E ST R I P I N G CI T Y W I D E ST R I P I N G CI T Y W I D E ST R I P I N G CI T Y W I D E CR A C K S E A L I N G PR I O R I T Y 1 AD R I A N S T R E E T R E S U R F A C I N G BL A I N E S T . T O W A S H I N G T O N S T . HY D R A U L I C A V E N U E DE A D E N D T O M O R G A N S T . WO O D W O R T H S T R E E T R E S U R F A C I N G SP R I N G S T . T O M A I N S T . Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2014-61 Walsh Drive Drainage Improvements PW Committee – August 19, 2014 Consideration of Contract Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Walsh Drive Drainage Improvements at 11:45 a.m., August 11, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The budget for this project is as follows: $135,000 Total Project Budget Budget Breakdown $114,000 Storm Sewer Improvements $15,000 Grading and Shaping Drainage Swale (City Forces) $6,000 Tree Removal This bid involved obtaining two alternative bids for the storm sewer work across Walsh Drive. Alternate 1 was for traditional open cut while Alternate 2 was for utilizing trenchless technology. In this case, the open cut method was the lower cost alternative. We recommend the acceptance of the bid and approval of award be made to the low bidder, Len Cox and Sons Excavating, 1203 Theodore Street, Crest Hill, IL 60403 in the amount of $105,989.00, which is for the base bid plus alternative 1. It is anticipated that this work will be completed during this construction season. The contract calls for a November 14th completion date. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 12, 2014 Subject: Walsh Drive Drainage Improvements Page 1 of 3 BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 8/11/2014 52 Wheeler Road Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT BASE BID 1 STABILIZED CONSTRUCTION ENTRANCE EACH 2 2,000.00$ 4,000.00$ 3,500.00$ 7,000.00$ 500.00$ 1,000.00$ 2,000.00$ 4,000.00$ 2 FILTER BASKET EACH 2 150.00 300.00 200.00 400.00 160.00 320.00 200.00 400.00 3 PRECAST REINFORCED CONCRETE FLARED END SECTIONS - 24"EACH 1 1,500.00 1,500.00 950.00 950.00 7,500.00 7,500.00 1,500.00 1,500.00 4 PRECAST REINFORCED CONCRETE FLARED END SECTIONS - 30"EACH 1 2,000.00 2,000.00 1,050.00 1,050.00 7,800.00 7,800.00 1,800.00 1,800.00 5 STONE RIPRAP, A, RR3 SQ YD 31 100.00 3,100.00 69.00 2,139.00 85.00 2,635.00 95.00 2,945.00 6 STORM SEWER, RCP, CLASS A, TYPE 1, 24"FOOT 25 80.00 2,000.00 68.00 1,700.00 110.00 2,750.00 68.00 1,700.00 7 STORM SEWER, RCP, CLASS A, TYPE 1, 30"FOOT 50 90.00 4,500.00 85.00 4,250.00 125.00 6,250.00 78.00 3,900.00 8 STORM SEWER REMOVAL, 15"FOOT 25 20.00 500.00 22.00 550.00 25.00 625.00 15.00 375.00 9 STORM SEWER REMOVAL, 24"FOOT 50 25.00 1,250.00 22.00 1,100.00 30.00 1,500.00 20.00 1,000.00 10 CONNECTION TO EXISTING MANHOLE - CORE DRILL EACH 2 1,500.00 3,000.00 855.00 1,710.00 5,000.00 10,000.00 1,200.00 2,400.00 11 RESTORATION SQ YD 1,745 10.00 17,450.00 13.00 22,685.00 6.00 10,470.00 9.00 15,705.00 TOTAL BASE BID 39,600.00 43,534.00 50,850.00 35,725.00 H. LINDEN & SONS SEWER & WATER 722 E. South Street, Unit D Crest Hill, IL 60403 BID TABULATION WALSH DRIVE DRAINAGE IMPROVEMENTS UNITED CITY OF YORKVILLE Plano, IL 60545 STARK & SON TRENCHING, INC. 45W826 Rohrsen Road Hampshire, IL 60140 1203 Theodore Street LEN COX & SONS EXCAVATING ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Page 2 of 3 BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 8/11/2014 52 Wheeler Road Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. LINDEN & SONS SEWER & WATER 722 E. South Street, Unit D Crest Hill, IL 60403 BID TABULATION WALSH DRIVE DRAINAGE IMPROVEMENTS UNITED CITY OF YORKVILLE Plano, IL 60545 STARK & SON TRENCHING, INC. 45W826 Rohrsen Road Hampshire, IL 60140 1203 Theodore Street LEN COX & SONS EXCAVATING ALTERNATE 1 (WALSH DRIVE OPEN CUT) 1 PRECAST REINFORCED CONCRETE FLARED END SECTIONS - 30"EACH 2 2,000.00 4,000.00 1,050.00 2,100.00 2,800.00 5,600.00 1,800.00 3,600.00 2 STONE RIPRAP, RR3 SQ YD 32 100.00 3,200.00 69.00 2,208.00 85.00 2,720.00 95.00 3,040.00 3 STORM SEWER, RCP, CLASS A, TYPE 1, 12"FOOT 9 75.00 675.00 75.00 675.00 110.00 990.00 58.00 522.00 4 STORM SEWER, RCP, CLASS A, TYPE 1, 30" (RUBBER GASKET)FOOT 123 90.00 11,070.00 85.00 10,455.00 125.00 15,375.00 78.00 9,594.00 5 STORM SEWER REMOVAL, 12"FOOT 146 20.00 2,920.00 22.00 3,212.00 8.00 1,168.00 15.00 2,190.00 6 WATER MAIN REMOVAL, 8"FOOT 30 20.00 600.00 22.00 660.00 10.00 300.00 15.00 450.00 7 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH FOOT 30 100.00 3,000.00 78.00 2,340.00 225.00 6,750.00 122.00 3,660.00 8 WATER MAIN INSULATION FOOT 30 25.00 750.00 15.00 450.00 35.00 1,050.00 10.00 300.00 9 DUCTILE IRON FITTINGS LB 325 8.00 2,600.00 10.00 3,250.00 4.00 1,300.00 10.00 3,250.00 10 WATER MAIN TESTING - PRESSURE LUMP SUM 1 1,000.00 1,000.00 1,000.00 1,000.00 100.00 100.00 5,000.00 5,000.00 11 WATER MAIN TESTING - DISINFECTION LUMP SUM 1 1,000.00 1,000.00 1,100.00 1,100.00 100.00 100.00 5,000.00 5,000.00 12 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT, B-6, 12 FOOT 18 90.00 1,620.00 85.00 1,530.00 24.00 432.00 300.00 5,400.00 13 SIDEWALK REMOVAL AND REPLACEMENT SQ FT 195 15.00 2,925.00 12.00 2,340.00 7.00 1,365.00 35.00 6,825.00 14 PAVEMENT REMOVAL AND REPLACEMENT SQ YD 47 70.00 3,290.00 75.00 3,525.00 85.00 3,995.00 140.00 6,580.00 15 FOUNDATION MATERIAL CU YD 10 40.00 400.00 48.00 480.00 21.00 210.00 100.00 1,000.00 16 GRADING AMD SHAPING DITCHES FOOT 130 22.00 2,860.00 25.00 3,250.00 60.00 7,800.00 18.00 2,340.00 17 SILT FENCE FOOT 270 5.00 1,350.00 5.00 1,350.00 3.00 810.00 3.00 810.00 18 RESTORATION SQ YD 1,730 10.00 17,300.00 11.00 19,030.00 6.00 10,380.00 9.00 15,570.00 19 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1 TON 10 100.00 1,000.00 75.00 750.00 70.00 700.00 54.00 540.00 20 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2 TON 10 100.00 1,000.00 75.00 750.00 70.00 700.00 25.00 250.00 21 TRAFFIC CONTROL AND PROTECTION LUMP SUM 1 2,500.00 2,500.00 2,000.00 2,000.00 20,000.00 20,000.00 6,500.00 6,500.00 TOTAL ALTERNATE 1 65,060.00 62,455.00 81,845.00 82,421.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Page 3 of 3 BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 8/11/2014 52 Wheeler Road Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT H. LINDEN & SONS SEWER & WATER 722 E. South Street, Unit D Crest Hill, IL 60403 BID TABULATION WALSH DRIVE DRAINAGE IMPROVEMENTS UNITED CITY OF YORKVILLE Plano, IL 60545 STARK & SON TRENCHING, INC. 45W826 Rohrsen Road Hampshire, IL 60140 1203 Theodore Street LEN COX & SONS EXCAVATING ALTERNATE 2 (WALSH DRIVE BORE AND JACK) 1 STONE RIPRAP, RR3 SQ YD 32 100.00 3,200.00 69.00 2,208.00 85.00 2,720.00 95.00 3,040.00 2 STORM SEWER, RCP, CLASS A, TYPE 1, 12"FOOT 9 75.00 675.00 55.00 495.00 410.00 3,690.00 58.00 522.00 3 STEEL CASING PIPE, BORE AND JACK, 30" (0.5: MIN. WALL THICKNESS)FOOT 137 550.00 75,350.00 450.00 61,650.00 525.00 71,925.00 500.00 68,500.00 4 STORM SEWER REMOVAL, 12"FOOT 25 20.00 500.00 22.00 550.00 10.00 250.00 25.00 625.00 5 WATER MAIN REMOVAL, 8"FOOT 24 20.00 480.00 22.00 528.00 10.00 240.00 15.00 360.00 6 WATER MAIN, D.I.P, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH FOOT 24 100.00 2,400.00 78.00 1,872.00 225.00 5,400.00 122.00 2,928.00 7 WATER MAIN INSULATION FOOT 24 25.00 600.00 6.00 144.00 35.00 840.00 10.00 240.00 8 DUCTILE IRON FITTINGS LB 275 8.00 2,200.00 10.00 2,750.00 4.00 1,100.00 10.00 2,750.00 9 WATER MAIN TESTING - PRESSURE LUMP SUM 1 1,000.00 1,000.00 1,000.00 1,000.00 100.00 100.00 5,000.00 5,000.00 10 WATER MAIN TESTING - DISINFECTION LUMP SUM 1 1,000.00 1,000.00 1,100.00 1,100.00 100.00 100.00 5,000.00 5,000.00 11 SIDEWALK REMOVAL AND REPLACEMENT SQ FT 120 15.00 1,800.00 10.00 1,200.00 7.00 840.00 35.00 4,200.00 12 GRADING AND SHAPING DITCHES FOOT 130 22.00 2,860.00 25.00 3,250.00 60.00 7,800.00 140.00 18,200.00 13 SILT FENCE FOOT 270 5.00 1,350.00 5.00 1,350.00 3.00 810.00 3.00 810.00 14 RESTORATION SQ YD 1,730 10.00 17,300.00 11.00 19,030.00 6.00 10,380.00 9.00 15,570.00 15 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1 TON 10 100.00 1,000.00 75.00 750.00 70.00 700.00 58.00 580.00 16 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2 TON 10 100.00 1,000.00 75.00 750.00 70.00 700.00 25.00 250.00 17 TRAFFIC CONTROL AND PROTECTION LUMP SUM 1 2,500.00 2,500.00 3,500.00 3,500.00 10,000.00 10,000.00 10,500.00 10,500.00 TOTAL ALTERNATE 2 115,215.00 102,127.00 117,595.00 139,075.00 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2014-62 Sunflower and Greenbriar Pond Naturalization – Bid Award PW Committee – August 19, 2014 Consideration of Approval Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Sunflower Estates and Greenbrier Pond Improvements at 10:00 a.m., August 13, 2014. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We have reviewed the bids and they are in line with what we expected. We structured the contract to allow for award for just Sunflower only or with Sunflower and Greenbrier together. The committee after consideration should provide direction on this. We recommend the acceptance of the bid and approval of award be made to the low bidder, Encap, Inc., 2585 Wagner Court, DeKalb, IL 60115 in the amount of $66,060.00 if for Sunflower only or $96,843.50 for both Sunflower and Greenbrier. It is anticipated that this work will be initiated this fall and would continue into the spring. The contract also calls for three (3) years of maintenance work to fully establish the native plantings. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 13, 2014 Subject: Sunflower Estates and Greenbrier Pond Improvements Page 1 of 1 BID TABULATION SUNFLOWER ESTATES AND GREENBRIAR POND IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 8/13/2014 52 Wheeler Road Sugar Grove, IL 60554 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT SUNFLOWER ESTATES POND IMPROVEMENTS 1 BRUSH REMOVAL LSUM 1 2,500.00$ 2,500.00$ 2,900.00$ 2,900.00$ 4,000.00$ 4,000.00$ 4,500.00$ 4,500.00$ 2 TURF GRASS HERBICIDE APPLICATION ACRE 1.5 2,000.00 3,000.00$ 1,630.00 2,445.00 1,000.00 1,500.00 5,200.00 7,800.00 3 SOIL PREPARATION ACRE 1.5 1,750.00 2,625.00$ 1,400.00 2,100.00 2,700.00 4,050.00 4,000.00 6,000.00 4 EMERGENT PLUG INSTALLATION EACH 1,500 5.00 7,500.00$ 5.00 7,500.00 7.50 11,250.00 7.00 10,500.00 5 WET MESIC SEEDING ACRE 0.4 5,000.00 2,000.00$ 2,360.00 944.00 3,750.00 1,500.00 9,000.00 3,600.00 6 PRAIRIE SEEDING ACRE 1.1 3,000.00 3,300.00$ 2,210.00 2,431.00 2,300.00 2,530.00 7,000.00 7,700.00 7 EROSION CONTROL BLANKET S-150 (SLOPES)SQYD 7,500 2.50 18,750.00$ 2.00 15,000.00 3.25 24,375.00 3.00 22,500.00 8 EROSION CONTROL BLANKET C-125 (SHORELINE)SQYD 1,800 3.50 6,300.00$ 2.50 4,500.00 3.80 6,840.00 3.00 5,400.00 9 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS FOOT 2,600 2.50 6,500.00$ 2.90 7,540.00 4.00 10,400.00 11.00 28,600.00 10 ALGAECIDE TREATMENT EACH 3 2,000.00 6,000.00$ 1,400.00 4,200.00 1,500.00 4,500.00 3,500.00 10,500.00 11 3 YEAR MAINTENANCE FOR PONDS EACH 3 5,000.00 15,000.00$ 5,500.00 16,500.00 15,000.00 45,000.00 7,000.00 21,000.00 SUB TOTAL FOR ALL BID ITEMS 1-11 73,475.00 66,060.00 115,945.00 128,100.00 GREENBRIAR POND IMPROVEMENTS 12 BRUSH REMOVAL LSUM 1 1,000.00 1,000.00$ 650.00 650.00 - - 3,900.00 3,900.00 13 TURF GRASS HERBICIDE APPLICATION ACRE 0.75 2,000.00 1,500.00$ 1,630.00 1,222.50 1,000.00 750.00 5,500.00 4,125.00 14 SOIL PREPARATION ACRE 0.75 1,750.00 1,312.50$ 1,400.00 1,050.00 2,700.00 2,025.00 4,000.00 3,000.00 15 EMERGENT PLUG INSTALLATION EACH 750 5.00 3,750.00$ 5.00 3,750.00 7.50 5,625.00 7.00 5,250.00 16 WET MESIC SEEDING ACRE 0.15 5,000.00 750.00$ 2,350.00 352.50 3,750.00 562.50 12,000.00 1,800.00 17 PRAIRIE SEEDING ACRE 0.6 3,000.00 1,800.00$ 2,110.00 1,266.00 2,300.00 1,380.00 10,000.00 6,000.00 18 EROSION CONTROL BLANKET S-150 (SLOPES)SQYD 3,000 2.50 7,500.00$ 2.00 6,000.00 3.25 9,750.00 4.00 12,000.00 19 EROSION CONTROL BLANKET C-125 (SHORELINE)SQYD 725 3.50 2,537.50$ 2.50 1,812.50 3.80 2,755.00 4.00 2,900.00 20 WATERFOWL ENCLOSURE FENCING FOR EMERGENT PLUGS FOOT 1,200 2.50 3,000.00$ 2.90 3,480.00 4.00 4,800.00 11.00 13,200.00 21 ALGAECIDE TREATMENT EACH 1 2,000.00 2,000.00$ 1,400.00 1,400.00 1,500.00 1,500.00 3,600.00 3,600.00 22 3 YEAR MAINTENANCE FOR PONDS EACH 1 5,000.00 5,000.00$ 9,800.00 9,800.00 18,000.00 18,000.00 3,600.00 3,600.00 SUB TOTAL FOR ALL BID ITEMS 12-22 30,150.00 30,783.50 47,147.50 59,375.00 TOTAL FOR ALL BID ITEMS 1-22 103,625.00 96,843.50 163,092.50 187,475.00 COPENHAVER CONSTRUCTION 75 Koppie Drive Gilberts, IL 60136 2585 Wagner Court DeKalb, IL 60115 ENCAP, INC.HOMER TREE SERVICE 14000 S. Archer Ave., Ste 200 Locport, IL 60441 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2014-63 Raintree Village Units 4, 5 & 6 – Completion of Improvements – Encap Proposal PW Committee – August 19, 2014 Consideration of Contract Award Encap Proposal Acceptance Brad Sanderson Engineering Name Department A quote from Encap was received to perform the necessary maintenance work on the storm water management basins located with Units 4, 5 and 6. This work was identified on our May 31, 2013 punchlist letter and was intentionally not included within the project awarded to Hardin. It was determined that it would be more cost effective to contract separately. We did not solicit formal bids for this work for the following reasons:  Encap is currently working for the homeowners association in maintaining the basins in Units 1, 2 and 3 of the subdivision.  Encap has a familiarity with the basins located in Units 4, 5 and 6.  Encap has performed similar type of work for the City recently. We recommend acceptance of the proposal from Encap, Inc. in the amount of $40,550.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 12, 2014 Subject: Raintree Village Units 4, 5 & 6 –Completion of Improvements Sugar Grove, IL 60554 #DESCRIPTION OF WORK UNIT # OF UNITS UNIT COST COST 1 Basin F 2014-2015 Maintenance (1 mowing 2014, 1 herbicide treatment 2014, 2 Mowings 2015, 3 Herbicide Treatments 2015)Visits7$950.00$6,650.00 2 Preseribed Burn Fall 2014 Basin F LS1$3,500.00$3,500.00 Basin G 2014-2015 Maintenance (1 mowing 2014, 1 herbicide treatment 2014, 2 PROPOSAL NO. 14-0723C July 23, 2014 Julie Morrison 52 Wheeler Road RE: Rain Tree Village Basins F, G, and H, Yorkville, IL Engineering Enterprises, Inc. 630-466-6700 / jmorrison@eeiweb.com 4 2014, 1 herbicide treatment 2014, 2 Mowings 2015, 3 Herbicide Treatments 2015)Visits7$1,350.00$9,450.00 5 Removal of invasive and non-native trees in Basin G LS1$4,500.00$4,500.00 6 Prescribed Burn Fall 2014 Basin G LS1$3,500.00$3,500.00 7 Basin H 2014-2015 Maintenance (1 mowing 2014, 1 herbicide treatment 2014, 2 Mowings 2015, 3 Herbicide Treatments 2015)Visits7$1,350.00$9,450.00 8 Prescribed Burn Fall 2014 Basin H LS1$3,500.00$3,500.00 $40,550.00 EngineeringEnterprises,Inc.,(hereinafter“Client”)shallbesolelyliableforthetimelypaymentofallamounts invoicedunderthisproposal.InvoiceswillbetenderedbyENCAP,Inc.(“ENCAP”)fromtimetotime,butnomore frequentlythaneverytwoweeks,andshallbedueandpayable uponreceipt.IfClientobjectstoalloranyportion ofaninvoice,Clientshallneverthelesstimelypaytheundisputedamountofsuchinvoiceandpromptlyadvise ENCAP in writing of the reasons for disputing any amount. Payment Agreement _______________________ ________ ____________________ ________ By: ENCAP, Inc. By: Engineering Enterprises, Inc. Clientshallpayanadditionalchargeoftwo(2)percent(orthemaximumpercentageallowedbylaw,whicheveris lower)oftheinvoicedamountpermonthforanypaymentreceivedbyENCAPmorethanthirty(30)calendar days from the date of the invoice, excepting any portion of the invoiced amount in dispute and resolved in favor of Client. Payments shall first be applied to accrued interest and then to the unpaid principal amount. IfClientfailstopayinvoicedamountswithinthirty(30)calendardaysofthedateoftheinvoice,ENCAPmayat anytime,withoutwaivinganyotherclaimagainstClientand withoutincurringanyliabilitytoClient,suspendor terminateperformanceunderthisAgreementaslongasanyhazardousconditionscreatedbyENCAP’S previouslyperformedservicesarerenderednon-hazardous toClientsemployee’s,agentsandsubcontractors, thegeneralpublic,andtheenvironment.Terminationshall notrelieveClientofitsobligationtopayamounts incurreduptotermination.ENCAPshallbeentitledtorecoveranyandallcostsofcollectionassociatedwith recovery of amounts due under this Payment Agreement, including but not limited to reasonable attorney’s fees. ClientwillindemnifyandholdharmlessENCAPanditsrepresentatives,agents,employees,andsuccessorsand assignsfromandagainstanyandallclaims,suits,actions,losses,penalties,fines,anddamagesofanynature whatsoever,andshallpayanyreasonableattorney’sfees,expertwitnessesfees,andENCAPfees,andcourt costsarisingorresultingfrom(1)Client’sbreachofthisAgreement;or(2)Client’snegligenceorintentional misconduct. Clientshallacceptfullresponsibilityforpaymentnotwithstandinganyotheragreementwithownerorotherparty, andinnoeventwillanyprovisioninacontract,agreement,orunderstandingwhichconditionsClient’spayment toENCAPuponreceiptofthepaymentfromanyotherpartyrelieveClientfromresponsibilityforpaymentto ENCAP. _______________________ ________ ____________________ ________ Jonathan Koepke Date Julie Morrison Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2014-64 Route 34 – western section trail locations Public Works – August 19, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Review of trail locations for the Route 34 western expansion. Background Phase I planning for expansion of the Route 34 section between Eldamain Rd and Center Parkway is underway, and the first public comment sessions have gathered a fair amount of comment on the trail location between Cannonball and Center Parkway. Currently, the State’s expansion plans show the trail on the south side of Route 34 between Center Parkway and Cannonball Trail, the north side west of Cannonball Trail, and on the north side east of Center Parkway. While this matches the City’s Integrated Transportation Plan, we think the location is cause for review. The south side trail placement has the benefit of mitigating floodplain issues at the Blackberry Creek bridge. According to IDOT staff, shifting the trail to the north side would cause floodplain impacts and “require excavation in other areas to compensate, and fill slopes are already very close to the creek banks in some areas. Because the creek runs parallel for a distance along the north side of US 34, it makes expansion in that area particularly difficult.” The south side trail placement will significantly impact the homeowner at the southwest corner of Route 34 and Game Farm Road. The profile of the roadway will be significantly higher than their current driveway, and will result in an awkward, short, and blind turning movement in and out of their driveway to Route 34, for which they would also have to cross a bike path. On the other hand, shifting the trail to the north side would cause the trail to cross multiple business entrances, where there are none on the south side. Also, shifting to the north side would impact more residential properties as well, although none of the properties east of Blackberry Creek are in City limits. The south side trail placement leads to an easier pedestrian movement east or west on Route 34 from Game Farm Road than a north side trail. A north side trail would require all pedestrians coming from the High School, Library, Beecher Center, City Hall, and Grade School to cross Route 34 before travelling east or west. A south side trail placement is out of place for long-distance trail users. Those coming from either Oswego or Plano will be travelling on the north side of the trail until they hit Center Parkway or Cannonball Trail, respectively. At those points, the trail would shift to the south for 2/3 of a mile before shifting back to the north side. The north side trail placement seems much more logical for regional trail usage, and eliminates two Route 34 trail crossings. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Route 34 – western section trail locations Recommendation Ultimately, staff feels that the addition of two Route 34 crossings within 2/3 of a mile is the strongest argument for trail placement. With so many vehicles using Route 34 on a daily basis, it would be best to minimize crossings for all users. Staff recommends that the trail location be shifted to the north side of Route 34. Veterans Bridge Eldamain Cannonball John Center Erica Edward B e e ch e r Kendall Game Far m Western Isabel Sunset Blackberry Shore Carly C o u n t r y s i d e Northland Pleasure S y c a m o r e Bristol Purcell Leisure Prairie Canyon Alice Hillcrest Conover High Ridge Cott onwood Ever g r een Iroquois Aspen Yellowstone Willow Alan Dale Georgeanna Rena D i e h l F a r m Strawberry Gillespie Hickor y D i c k s o n Meadowview C u mmi n s Chestnut Walnut C o r n e l l Hoffman Naden C o d y Mulhern B l a c k b e r r y P o w er s Appletree A n d e r s o n John Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con SHARED USE PATH LOCATIONDATE:AUGUST 2014United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us U.S. ROUTE 34 IMPROVEMENTSELDAMAIN TO CENTERUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO1429 PATH:H:/GIS/PUBLIC/YORKVILLE/2014/ YO1429_SHAREDUSE.MXDFILE: fffääNORTH 0 800 1,600Feet Le gend Shared Use Path Veterans Bridge Ke n n e d y MinklerSundownOrchard Bri st ol Ridge C a n n o n b a l l US Route 34 McHugh G r a n d e Emer ald Tuma McLel l an Countryside Alden Rickard Hayden HeartlandLillian Orchid Crimson Autu mn Cr eek Ridge P a rkwa y Coral Old Glory F a i r h a v e n Arbor Marketview KendallSunsetBlueste m R ood BurrCryder Landmark Sie n n a Edythe Charles Boomer South Jeter Squi r e B u e l lEllsworth L e x i n g t o n Wi l d I ndi go Lyman T i m be r R i d g e Park Justice CranstonAmeri c a n Sage Hi ckor yRiver Wood Prairie Grass Marketplace Oaklawn R o y a l O a k s Hobbs Lyncl i f f Pr ai r i e Rose Chri sty He r r e n Can y onDivision Prairie Pointe Lakeview A n d r e a Pa t r i c i a Tim ber Vie w Dover Bristol Old Minkler B azan Patriot F a r ms t e a d C o b a l t Regal Oak Wells Madden McHugh Arbor Sunset Rickard Crimson Legend Proposed Shared Use Path En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n PROPOSED SHARED USE PATH LOCATION DA T E : MA Y 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s US R O U T E 3 4 ( R O U T E 4 7 T O O R C H A R D ) IMPROVEMENTS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 1 1 1 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 1 / Y O 1 1 1 1 YO 1 1 1 1 _ P A T H . M X D FI L E : hhhää NORTH06001,200 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #8 Tracking Number PW 2014-65 Caledonia Subdivision – Update PW Committee – August 19, 2014 A verbal update will be given at the meeting. Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2014-56 Blackberry Woods Subdivision Improvement Status - Update PW Committee – August 19, 2014 A verbal update will be given at the meeting. Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #2 Tracking Number PW 2014-37 Parking restrictions in Windett Ridge subdivision Public Works – August 19, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of an ordinance restricting parking on the north and east side of Windett Ridge between Route 47 and Kentshire Drive. Background This item was last discussed by the City Council at the May 27 meeting. At that meeting, the City Council directed City staff to send letters to residents adjacent to the proposed parking restriction, inviting them to a future Public Works Committee meeting. A sample letter is attached. Staff has received no email comments prior to the meeting. Residents may be in attendance at the meeting to provide feedback in person. Recommendation Staff recommends approval of the ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Parking Restrictions in Windett Ridge subdivision Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: WINDETT RIDGE ROAD A “no parking” zone shall be created on the north/east side of Windett Ridge Road from Bridge Street (Route 47) to Kentshire Drive. Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2014. ____________________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2014. ____________________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #3 Tracking Number CC 2014-59 Parking restrictions in Whispering Meadows subdivision Public Works – August 19, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of an ordinance restricting parking on the east side of Alan Dale Lane between Faxon Rd and McMurtrie Ave. Background This item was last discussed by the City Council at the June 24 meeting. At that meeting, the City Council directed City staff to send letters to residents adjacent to the proposed parking restriction, inviting them to a future Public Works Committee meeting. A sample letter is attached. Staff has received no email comments prior to the meeting. Residents may be in attendance at the meeting to provide feedback in person. Recommendation Staff recommends approval of the ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Parking Restrictions in Whispering Meadows Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: ALAN DALE LANE A “no parking” zone shall be created on the east side of Alan Dale Lane from McMurtrie Way to Faxon Road, to be effective Monday through Friday, between the hours of five o'clock (5:00) P.M. until nine o'clock (9:00) P.M. during the months of April, May, June, and July ALAN DALE LANE A “no parking” zone shall be created on the east side of Alan Dale Lane from Faxon Road to Alice Avenue. Section 2. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: ALAN DALE LANE A “no parking” zone shall be created on the east side of Alan Dale Lane from McMurtrie Way to Alice Avenue. Section 3. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2014. ____________________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #4 Tracking Number CC 2014-60 Parking restrictions near Cannonball Ridge Park Public Works – August 19, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of an ordinance restricting parking on the north side of Western Avenue opposite the park,the west side of Northland Lane (nearest to the park), and the north side of Blackberry Shore Lane (nearest to the park).. Background This item was last discussed by the City Council at the June 24 meeting. At that meeting, the City Council directed City staff to send letters to residents adjacent to the proposed parking restriction, inviting them to a future Public Works Committee meeting. A sample letter is attached. Staff has received one phone call from a resident prior to the meeting. That resident objected to the restrictions on Blackberry Shores Ln and Northland Ln. He felt that the danger from pedestrians crossing the street was far greater than preserving fire hydrant access. He said that he was going to email the committee members individually. Residents may be in attendance at the meeting to provide feedback in person. Recommendation Staff recommends approval of the ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Parking Restrictions near Cannonball Ridge Park Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A “no parking” zone shall be created on the north side of Blackberry Shore Lane from just east of 901 Blackberry Shore Lane to Northland Lane. NORTHLAND LANE A “no parking” zone shall be created on the west side of Northland Lane from Blackberry Shore Lane to Western Avenue WESTERN AVENUE A “no parking” zone shall be created on the north side of Western Avenue from Canyon Trail to Northland Lane Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2014. ____________________________________ CITY CLERK Ordinance No. 2014-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ___________________, 2014. ____________________________________ MAYOR