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Library Board Packet 2014 10-13-14 i I Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees October 13 , 2014 = 7 : 00 P. M . 902 Game Farm Road i i 10 Roll Call 2 . Recognition of Visitors 3 . Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 7 . Staff Comment 80 Report of the Treasurer Financial Statement Payment of Bills 98 Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Personnel Finance Community Relations i 12 . Unfinished Business Building Siding Web Site Update Executive Session August 11, 2014 13 . New Business New Firewall 2014 Tax Levy 14. Executive Session ( if needed ) 1 . For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 2 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 3 . For the Discussion of minutes of meetings lawfully closed under the Open Meeting Act, whether for purposes of approval by the body of minutes or semi-annual review of the minutes. j 15 . Adjournment I i DRAFT Yorkville Public Library Board of Trustees Monday, September 8 , 2014 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : O1pm by President Beth Gambro I Roll Call: Jo Ann Gryder-yes, Beth Gambro-yes, Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes Absent : Russ Walter I Others Present: Library Director Michelle Pfister Alderman Carlo Colosimo, Library Liaison Tony Scott, Kendall County Record Lynn Dubajic, YEDC Recognition of Visitors : Ms . .Gambro acknowledged the guests . Amendments to the Agenda : None j Minutes : August 11 , 2014 j The minutes were approved as presented on a motion by Ms. Johnson and second by Ms. Lindblom. All approved on a voice vote. j Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer, Ms . Lindblom presented highlights of the Treasurer's report : The overall health insurance premium will decrease from $6,473 monthly to $4, 843 per month due to the recent retirement of a Library employee. HRA costs will increase from $92 a month to $ 1 ,524 per month, but there will be an overall monthly decrease. Check Register Some of the expenses were reviewed including Cannonball Mechanical charges for bringing the backflow up to code. The check register total was $ 12, 883 . 97 . Ms . Lindblom said the payroll summary shows two payrolls and the cash statement shows three payrolls, but only two will be paid now, pending verification with Mr. Fredrickson. Page 1 of 4 I Budget Report Property tax totaling $30,669 was received resulting in 33 % of the FY. The library fines are on budget. The library subscriptions were down in July, however, they were up in May and June. Ms. Lindblom noted a $975 bill for calls placed to the library attorney, putting the legal budget at 48% of the budgeted amount. She also reported the outside repair and maintenance as being way over budget. Paying agent fees were also over budget, however, the Board has no control over this . Ms . Somerlot asked for clarification on the funds used for repairs to the chiller. They money was taken from the reserve and some money has been refunded with more expected. Charges to the Outside Repair & Maintenance of $5 ,495 were for backflow work, lighting, batteries and possibly some bills from the previous month. Development fees of $3 , 150 were also received. Ms . Lindblom also noted that the carryover money does not appear on the budget report. Last, she reported $ 1 ,063 .96 remains in the Memorial Fund. Payment of Bills Ms. Somerlot moved to pay the bills as follows and Ms. Johnson seconded the motion : Bill List : $20,087.49 Payroll : $345879. 67 TOTAL : $54,967. 16 Roll Call : LaChance- yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes . Passed 7-0 . i Report of the Library Director: Library Director Pfister reported the following : 1 . Stats for the month were given 2 . E-books are doing well with 554 books checked out 3 . Author attended lunch for the adult group 4 . Magic show and canine program held 5 . Kids' Directors doing good job 6 . Employee Shelley put together flier for upcoming events in September/October. 7 . For Fire Prevention week, program on remembering Our Lady of Angels school fire 8 . Halloween activities will be held for adults and older kids 9 . Library attorney instructed that in 2015 Library must post email addresses for each Library Board member, on the library website Friends of the Library Report by Judy Somerlot: 1 . The recent book sale resulted in a profit of $4,579 2 . Annual meeting held on this date (9- 8-2014) and elected new officers with no President being chosen. Ms . Somerlot will continue as President on a monthly basis until one is elected. Ms. LaChance suggested 2 co-leaders. 3 . Mini-golf committee met and the 2nd event will be January 25 , 2015 . Children's librarians will work with kids to involve more teens . 4 . Committee for 100-year anniversary has many events planned and asked what Board will do . Suggestions previously made were "Black Cows" (Jo Ann's suggestion), tea party with costumes, sleepover at library. Activities are planned for each month. 5 . Friends have funded all 2015 activities and will also purchase a metal bench for outdoors Page 2 of 4 I Ms . Pfister said a manual inventory has been completed and only 45 items were reported missing. She had asked library employees what amount of money would be needed to keep the library up-to-date, if money was not an object. They replied monthly amounts of $21 ,548 for children's materials and $24,220 for adult materials. She noted that the collection is 10 years old . The total number of volumes is shown in a report done by Michelle. I The per capita grant is nearly complete and will be sent to the State. Per a State requirement, one Board member must review prior to submission and Trustee Gryder has done this. Ms. Gryder shared information regarding a program called "Edge" that assesses the needs of the library by staff inputting information into the computer regarding programs offered, materials currently owned by the library, etc. She suggested a committee should work on this. Mr. Pfister later said she will ask the staff to address this initiative and will ask for Board help if needed. City Council Liaison . Alderman Colosimo talked about the abatement item on the agenda that is up for a vote. The abatement is for the Wrigley expansion project and he said it is an important issue . Standing Committees : There were no committee reports. President Gambro noted the new Board member who was unable to attend this meeting. New committee assignments have also been made with minimal changes. Ms . Johnson noted the previous minutes had indicated the need for a policy committee meeting. It was ultimately decided that no meeting was needed, but that the Board should adhere to the existing policy. I Unfinished Business : Library Survey Results The survey results have been received and Ms . Gambro noted that respondents said they wanted expanded library hours, no-pay DVD rentals, more books---all predicted by the Board. She asked the Communuity Relations Committee to review this survey and bring feedback to one of the next two Board meetings. This should help the budget committee establish priorities. She said that most people were happy with the library. Building Siding Ms. Pfister said one bid ($25 ,690) for painting has been received with two more coming. If the estimate is over $20,000, the library would have to go to bid which requires a bid packet. i Web Site Update The update is not complete, but is progressing. Staff will be able to make future changes and continual support will be offered. New Business : Wrigley Expansion Property Tax Abatement Alderman Colosimo explained that Wrigley will expand their facility about 75% and this will bring their 'Skittles' production to the Yorkville facility in about one year. There will be 75 new jobs brought in by this with average salaries between $56,697 to $ 137 ,000. The original building opened in 1994 . Page 3 of 4 I i j i The new property will be assessed at $5 million and the library would receive 50% of the library's share, for 5 years . After that, the library will receive 100% of what they should receive. Ms. Dubajic added that the abatement is necessary in order to bring the expansion to Yorkville . Ms. Gryder made a motion to adopt the agreement for Wrigley property tax abatement as presented and Ms. LaChance seconded the motion. Roll call : LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes. Passed 7-0 . The Library will receive a copy of the Wrigley and library page with original signatures . Internet Use Policy Revised A copy of the revised policy was provided and Ms. Gryder moved to adopt it as presented. Ms . Johnson seconded the motion. Presently, high school students may use the library computers on their own and younger students must be accompanied by their parent. The library wishes to allow the 7th grade or older students, internet access without a parent being present. They would have to show an ID and have previous written parental approval . The computers are configured so that library personnel must input certain information before the students can access the computer. The age to use adult computers is 18 or older. If patrons have outstanding fines, they are not allowed to use the internet or check out books. All Board members approved the revised policy by a unanimous voice vote. Additional Business : Ms . Gryder brought a get well card for a past Board member and asked Board members to sign, j i Adjournment: There was no further business and the meeting was adjourned at 7 : 5lpm on a motion by Ms. Somerlot and second by Ms. Johnson. i Minutes respectfully submitted by Marlys Young Page 4 of 4 i I I I DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103789 ACI ACI ' SYSTEM CORP E02320 10 / 01 / 14 01 ELEVATOR PHONE MONITORING 82 - 820 - 54 - 00 - 5462 335 . 40 INVOICE TOTAL : 335 . 40 CHECK TOTAL : 335 . 40 103790 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0531741 - IN 08 / 25 / 14 . 01 BULBS 82 - 820 - 56 - 00 - 5620 382 . 08 INVOICE TOTAL : 382 . 08 CHECK TOTAL : 382 . 08 103791 ATT AT &T 312Z891936 - 0914 09 / 16 / 14 01 09 / 16 - 10 / 15 SERVICES 82 - 820 - 54 - 00 - 5440 274 . 96 INVOICE TOTAL : 274 . 96 6305534354 - 0914 09 / 25 / 14 01 09 / 25 - 10 / 24 SERVICE. 82 - 820 - 54 - 00 - 5440 446 . 82 INVOICE TOTAL : 446 . 82 CHECK TOTAL : 721 . 78 103792 ATTLONG AT &T LONG DISTANCE 828932136 - 8 - 0814 09 / 01 / 14 01 AUGUST LONG DISTANCE 82 - 820 - 54 - 00 - 5440 122 . 35 INVOICE TOTAL : 122 . 35 CHECK TOTAL : 122 . 35 103793 AUGUSTIS SHELLY AUGUSTINE 091814 09 / 24 / 14 01 OMNI MEETING MILEAGE 82 - 820 - 54 - 00 - 5415 36 . 73 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 36 . 73 CHECK TOTAL : 36 . 73 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 1 of 8 DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT ## ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103794 BAKTAY BAKER & TAYLOR 2029730730 08 / 28 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 268 . 23 INVOICE TOTAL : 268 . 23 2029757206 09 / 08 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 847 . 45 INVOICE TOTAL : 847 . 45 2029773769 09 / 11 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 396 . 55 INVOICE TOTAL : 396 . 55 2029781371 09 / 15 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5683 462 . 37 INVOICE TOTAL : 462 . 37 2029800536 09 / 18 / 14 01 BOOKS 82 - 000 - 24 - 00 - 2480 288 . 66 INVOICE TOTAL : 288 . 66 2029821897 09 / 25 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 545 . 38 INVOICE TOTAL : 545 . 38 2029825823 09 / 26 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 317 . 15 INVOICE TOTAL : 317 . 15 CHECK TOTAL : 3 , 125 . 79 103795 BUGGITER BUG GIT - ERS LLC 2258 09 / 16 / 14 01 BIMONTHLY PEST CONTROL 82 - 820 - 54 - 00 - 5462 75 . 00 - INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 103796 CAMBRIA CAMBRIA SALES COMPANY INC . 35485 09 / 17 / 14 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 639 . 17 02 KLEENEX , GARBAGE BAGS , MOPS , . * * COMMENT * * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 8 DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 ..WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103796 CAMBRIA CAMBRIA SALES COMPANY INC . 35485 09 / 17 / 14 03 WINDEX , SOAP * * COMMENT * * INVOICE TOTAL : 639 . 17 CHECK TOTAL : 639 . 17 103797 CAREYC CEIL CAREY 091714 10 / 01 / 14 01 TEAS BY JO & CEIL PROGRAM 82 - 820 - 56 - 00 - 5671 50 . 00 INVOICE TOTAL : 50 . 00 CHECK TOTAL : 50 . 00 103798 DEMCO DEMCO , INC . 5386620 08 / 29 / 14 01 CLASSIFICATION LABELS , 82 - 820 - 56 - 00 - 5610 113 . 68 02 BOOK MARKS , FILAMENT TAPE , * * COMMENT * * 03 LIQUID PLASTIC ADHESIVE * * COMMENT * * INVOICE TOTAL : 113 . 68 CHECK TOTAL : 113 . 68 103799 KCRECORD KENDALL COUNTY RECORD 37034 08 / 14 / 14 01 HELP WANTED AD 82 - 820 - 54 - 00 - 5426 19 . 38 INVOICE TOTAL : 19 . 38 37282 08./ 21 / 14 01 HELP WANTED AD 82 - 820 - 54 - 00 - 5426 19 . 38 INVOICE TOTAL : 19 . 38 37630 08 / 28 / 14 01 LEGAL NOTICE FOR PAINTING BIDS 82 - 820 - 54 - 00 - 5426 8 . 00 INVOICE TOTAL : 8 . 00 CHECK TOTAL : 46 . 76 103800 KONICAMI KONICA MINOLTA BUSINESS 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 8 DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103800 KONICAMI KONICA MINOLTA BUSINESS 9000798456 09 / 18 / 14 01 08 / 19 - 09 / 18 MAINTENANCE 82 - 820 - 54 - 00 - 5462 7 . 78 INVOICE TOTAL : 7 . 78 CHECK TOTAL : 7 . 78 103801 MENLAND MENARDS - YORKVILLE 85640 09 / 30 / 14 01 CANDY 82 - 820 - 56 - 00 - 5671 15 . 00 02 SHELF , GLUE , PICTURE STRIPS , 82 - 820 - 56 - 00 - 5620 75 , 79 03 WIPES , SWIFFER , LYSOL * * COMMENT * * INVOICE TOTAL : 90 , 79 CHECK TOTAL : 90 . 79 103802 MIDWTAPE MIDWEST TAPE 92127876 08 / 29 / 14 01 DVDS 84 - 840 - 56 - 00 - 5685 41 . 98 INVOICE TOTAL : 41 . 98 92151309 09 / 05 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 114 . 97 02 DVDS 84 - 840 - 56 - 00 - 5685 98 . 95 INVOICE TOTAL : 213 . 92 92166038 09 / 12 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 55 . 97 02 DVDS 84 - 840 - 56 - 00 - 5685 50 . 97 INVOICE TOTAL : 106 . 94 92190623 09 / 22 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 29 . 98 02 DVDS 84 - 840 - 56 - 00 - 5685 32 . 98 INVOICE TOTAL : 62 . 96 92209718 09 / 29 / 14 01 DVDS 84 - 840 - 56 - 00 - 5685 74 . 96 02 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 136 . 95 INVOICE TOTAL : 211 . 91 CHECK TOTAL : 637 . 71 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 8 DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103803 PRAIRCAT PRAIRIECAT 3260 10 / 01 / 14 01 QUARTERLY PARTICIPATION FEES 82 - 820 - 54 - 00 - 5468 31391 . 26 INVOICE TOTAL : 31391 . 26 CHECK TOTAL : 31391 . 26 103804 PROQUEST PROQUEST INFORMATION US1735597 - 15 09 / 24 / 14 01 ANCESTRY LIBRARY ANNUAL 82 - 820 - 54 - 00 - 5460 1 , 125 . 00 02 SUBSCRIPTION RENEWAL * * COMMENT * * INVOICE TOTAL : 1 , 125 . 00 CHECK TOTAL : 11125 . 00 103805 SECOND SECOND CHANCE CARDIAC SOLUTION 14 - 001 - 04 09 / 03 / 14 01 FRX BATTERY , FRX PADS 82 - 820 - 56 - 00 - 5620 252 . 90 INVOICE TOTAL : 252 . 90 CHECK TOTAL : 252 . 90 103806 THYSSEN THYSSENKRUPP ELEVATOR CORP 3001341794 10 / 01 / 14 01 OCTOBER ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 231 . 87 INVOICE TOTAL : 231 . 87 * CHECK TOTAL : 231 . 87 103807 TRICO TRICO MECHANICAL SERVICE GROUP 3480 10 / 01 / 14 01 CLEANED AND SERVICED SYSTEM 82 - 820 - 54 - 00 - 5462 896 . 80 INVOICE TOTAL : 896 . 80 * CHECK TOTAL : 896 . 80 103808 VISA VISA 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 8 DATE : 10 / 08 / 14 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 09 : 27 : 16 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103808 VISA VISA 092614 - LIB 09 / 26 / 14 01 09110 - 10109 INTERNET 82 - 820 - 54,- 00 - 5440 129 . 85 02 POSTAGE 82 - 820 - 54 - 00 - 5452 201 . 95 INVOICE TOTAL : 331 . 80 CHECK TOTAL : 331 . 80 103809 WAREHOUS WAREHOUSE DIRECT 2427639 - 0 09 / 02 / 14 01 PAPER , INK CARTRIDGES 82 - 820 - 56 - 00 - 5610 291 . 92 INVOICE TOTAL : 291 . 92 2439996 - 0 09 / 12 / 14 01 PENS , TAPE , , MARKERS , TONER 82 - 820 - 56 - 00 - 5610 11794 . 16 INVOICE TOTAL : 11794 . 16 2449938 - 0 09 / 23 / 14 01 INK CARTRIDGES 82 - 820 - 56 - 00 - 5610 29 . 28 INVOICE TOTAL : 29 . 28 CHECK TOTAL : 21115 . 36 103810 YOUNGM MARLYS J . YOUNG 090814 09 / 22 / 14 01 SEPT . 08 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 55 . 75 INVOICE TOTAL : 55 . 75 CHECK TOTAL : 55 . 75 103811 YOURCARP YOUR CARPENTER & HANDYMAN 423945 10 / 02 / 14 01 PAINTED YOUTH DIRECTORS OFFICE 82 - 820 - 54 - 00 - 5495 425 . 00 INVOICE TOTAL : 425 . 00 CHECK TOTAL : 425 . 00 TOTAL AMOUNT PAID : 15 , 210 . 76 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 8 *44r YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY September 12 , 2014 REGULAR OVERTIME . TOTAL IMRF FICA TOTALS LIBRARY 157015 . 01 - 15 , 015 . 01 873 . 05 17124 .20 17 , 012 . 26 TOTALS $ 157015 . 01 $ - $ 15, 015 .01 $ 873 . 05 $ 1 , 124.20 $ 17, 012 .26 PAYROLL SUMMARY September 26, 2014 REGULAR OVERTIME TOTAL EVW FICA TOTALS LIBRARY 157257 . 29 - 15 , 257 .29 873 . 05 11142 . 72 177273 . 06 TOTALS $ 15 ,257 .29 $ - $ 15 ,257.29 $ 873 . 05 $ 13142 . 72 $ 17,273 . 06 TOTAL PAYROLL $ 34,285.32 Page 7 of 8 I �,S�D CITy EST. � � 1836 i ' faauv Seal NMOYICaluy CLr t�1' YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, October 13, 2014 I ACCOUNTS PAYABLE Library Check Register 10/13/2014 $ 151210, 76 I i Glatfelter Liability Ins . - Installment #9 09/09/2014 $ 809 . 19 Guardian - September 2014 life insurance 09/09/2014 $73 . 01 Guardian -September 2014 dental insurance 09/09/2014 $ 372 . 24 Eye Med - September 2014 Vision Ins. 09/09/2014 $40 . 11 IPRF - October 2014 Worker's Comp . ins . 09/23/2014 $ 977 . 19 DAC -August 2014 HRA Fees 09/25/2014 $ 15 . 00 i Rush Copley - New employee drug screen 09/25/2014 $75 . 00 BCBS - October 2014 Health Insurance 09/23/2014 $4, 843 . 77 Call One -August 2014 Service 09/23/2014 $ 135 . 24 TOTAL BILLS PAID : $ 22, 551 . 51 PAYROLL DATE Bi-weekly 09/12/2014 $ 17, 012 . 26 Bi-weekly 09/26/2014 $ 17127106 TOTAL PAYROLL: $34, 285 . 32 TOTAL DISBURSEMENTS : $ 56, 836 . 83 o 0 I I i I Eo ,, YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 N AYE, O % of Fiscal Year 8% 17% 25% 33% 42% Year-to-Date Totals FISCALYEAR2015 ACCOUNT NUMBER DESCRIPTION May-14 Juee-14 July-14 --August-14 September-14 T Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 855280 227,778 10,533 30,669 253,244 607,504 646,010 94.04% Intergovernmental 82-000-41 -00-4120 PERSONAL PROPERTY TAX 912 919 1 99 1 1,929 5,000 38.58% 82-000-41-00-4170 STATE GRANTS 21 , 151 21 , 151 17,200 122.97% Fines & Forfeits 82-000113-00-4330 LIBRARY FINES 579 960 750 708 855 3,853 97300 41 .43% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 920 1,204 323 120 1 ,301 3,868 109000 38.68% 82-000-44-00-4422 COPY FEES 169 214 269 332 263 1 ,246 3,000 41 .55% 82-000134-00-4439 PROGRAM FEES 43 116 127 119 95 500 1 ,000 50.03% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 105 103 118 121 119 567 13300 43.60% Miscellaneous 82-000138-00-4820 RENTAL INCOME 200 265 200 100 100 865 2,000 43.25% 82-00048-00-4824 DVD RENTAL INCOME 304 416 427 392 287 1 ,826 500 36. 51% 82-000-48-00-4850 MISCELLANEOUS INCOME 42 29 70 7 27 175 500 35.08% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 4,408 1 ,786 41081 1 ,786 13786 13,848 323375 42, 77% TOTAL REVENUES: LIBRARY 114,114 232,872 17,817 349454 258,077 657,333 732,685 89.72% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 20,800 21 , 145 22,540 15,027 98,219 252,540 38. 89% 82-820-50-00-5015 PART-TIlAE SALARIES 13,554 13, 185 14,005 23,347 15,246 79,336 195,000 40.68% Bene tts 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2, 174 2,417 27457 2,619 1 ,746 11 ,413 304117 37. 90% 82-820-52-00-5214 FICA CONTRIBUTION 21404 2,536 2,640 3,461 2,267 13,309 33,484 39.75% 82-820-52-00-5216 GROUP HEALTH INSURANCE 16,278 81044 21700 5,743 5,783 387549 1015904 37. 83% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 34 34 34 191 559 34. 10% 82-820-52-00-5223 DENTAL INSURANCE 505 505 368 372 372 2, 122 5,347 39.69% 82-820-52-00-5224 VISION INSURANCE 54 54 27 40 174 662 26.27% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - 27500 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 6,703 1 ,786 1 ,786 1 ,786 1 ,786 13,848 29,875 46.35% 1 M1EA r� YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 1E s� % of Fiscal Year 8% 17% 25% 33% 42% Year-to-Date Totals FISCAL YEAR 2015 [ACCOUNTNUWMER DESCRIPTION May-14 June-14 July-14 August:-14 September-14 Totals BUDGET % Or Budget Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES 40 40 500 8.00% 82-820-54-00-5415 TRAVEL & LODGING 54 54 600 8.98% 82-820-54-00-5426 PUBLISHING & ADVERTISING 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 819 820 928 11070 3,637 115000 33 .06% 82-820-54-00-5452 POSTAGE & SHIPPING 8 - 8 500 1 . 54% 82-820-54-00-5460 DUES & SUBSCRIPTIONS - 48 862 289 11199 121000 9.99% 82-820-54-00-5462 PROFESSIONAL SERVICES 11084 11126 2,812 31913 11076 10,011 29,000 34.52% 82-820-54-00-5466 LEGAL SERVICES 975 975 21000 48. 75% 82-820-54-00-5468 AUTOMATION 2,342 1 ,641 3,391 2,640 10,015 3500 28.61% 82-820-54-00-5480 UTILITIES 667 380 307 1 ,354 14490 9.34% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 19165 451 6,580 21824 11 ,020 5,000 220.40% 82-820-54-00-5498 PAYING AGENT FEES 11100 589 11689 2,275 74.22% Supplies 82-820-56-00-5610 OFFICE SUPPLIES 140 667 447 30 1 ,284 81000 16.06% 82-820-56-00-5620 OPERATING SUPPLIES 678 1, 113 508 15758 49057 81000 50. 72% 82-820-56-00-5671 LIBRARY PROGRAMMING 78 250 32 48 408 1 ,000 40. 81% 82-820-56-00-5685 DVD'S 144 65 209 200 10.44% Capital Outlay 82-820-60-00-6020 BUILDINGS & STRUCTURES - 22,323 (13,988) 8,334 0.00% TOTAL FUND REVENUES 1147114 232,872 179817 34,454 258,077 657,333 ? 732685 89,72% TOTAL FUND EXPENDITURES 63,988 54,053 54;581 100,476 389356 311,453 783,453 39.75% FUND SURPLUS (DEFICIT) 50,126 1789819 (367764) (66,022) 219,721 345,880 (509768) BEGINNING FUND BALANCE 471,076 FUND SURPLUS (DEFICIT) 345,880 ENDING RESERVED FUND BALANCE 335,492 ENDING UNRESERVED FUND BALANCE 481,464 ENDING TOTAL FUND BALANCE 816,956 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PROPERTY TAXES 98,993 2643404 12,226 35,601 293,965 7055189 731 ,321 96.43% 2 ter~£c+r�o YORKVILLE PUBLIC LIBRARY 5 _ BUDGET REPORT �_,�u FOR THE PERIOD ENDING SEPTEMBER 30, 2014 % of Fiscal Year 8% 17% 25% 33% 41% Year-to-Date Totals FISCAL YEAR 2015 [ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14. :. Totals BUDGET % of Budget 83-000-45-00-4500 71 NVESTMENT EARNINGS 30 0. 00% TOTAL REVENUES: LIBRARY DEBT SERVICE 989993 264,404 129226 35,601 293,965 705,189 731 ,351 96.42% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 17,244 17,244 34,488 50.00% 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT 455,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT 95,916 95,916 191 ,833 50, 00% TOTAL FUND REVENUES 98,993 264,404 125226 35,601 2939965 - 705,189 731,351 96.42% TOTAL FUND EXPENDITURES - 113,160 - - 113,160' 731,321 15,47% FUND SURPLUS (DEFICIT) 98,993 151,244 129226 35,601 293,965 5929029 30 LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,000 200 550 3, 150 39150 10,850 2000 54.25% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 1 1 5 20 25.3000 TOTAL REVENUES: LIBRARY CAPITAL 29001 29001 551 31151 3,151 10,855 20,020 54.22% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 31500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE r70 481 6,963 1 ,450 8,894 0.00% 84-840-56-00-5683 AUDIO BOOKS 33 120 258 481 0. 00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 0.00% 84-840-56-00-5685 DVD'S 23 24 40 112 81 280 0.00% 84-840-56-00-5686 BOOKS 090 927 180 908 3,405 51 ,515 6.61 % TOTAL FUND REVENUES 2,001 2,001 551 3,151 A21697 10,855 ` 209020 54.22% TOTAL FUND EXPENDITURES 93 1,895 71964 412 13,060 55,015 23,74% FUND SURPLUS (DEFICIT) 1,908 106 (7,413) 2,739 (29205) (34,995) 3 UH'i G : 1U / VO / 4ul9 UNI lLu L11' T UL Tumr Vvl � TIME : 17 : 17 : 21 GENERAL LEDGER ACTIVITY REPORT F- YR : 15 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 05 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2014 BEGINNING BALANCE 2 , 479 . 15 AP- 140512 05 / 07 / 2014 01 BOOKS BAKER & TAYLOR 103683 2029252975 257 . 26 05 / 07 / 2014 02 BOOKS BAKER & TAYLOR 103683 2029289751 232 . 77 05 / 07 / 2014 03 BOOKS BAKER & TAYLOR 103683 2029295727 366 . 65 05 / 07 / 2014 04 DVDS & AUDIO BOOKS MIDWEST TAPE 103665 91757589 85 . 97 GJ- 140530LB 06 / 02 / 2014 10 MAY DEPOSITS 175 . 00 TOTAL PERIOD O1 ACTIVITY 944 . 65 175 . 00 02 AP- 140609 06 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103698 2029367418 233 . 53 06 / 04 / 2014 02 AMERICAN FLAG DEMCO , INC . 103702 5292747 103 . 67 GJ- 140630LB 06 / 30 / 2014 10 JUNE DEPOSITS 100 . 00 TOTAL PERIOD 02 ACTIVITY 337 . 20 100 . 00 03 AP- 140714 07 / 09 / 2014 01 BOOKS BAKER & TAYLOR 103717 2029430055 127 . 12 07 / 09 / 2014 02 BOOKS BAKER & TAYLOR 103717 2029494885 84 . 56 07 / 09 / 2014 03 SUBSCRIPTION RENEWAL WEST PUBLISHING CORP 103729 829750271 78 . 00 GJ- 140731LB 08 / 01 / 2014 10 JULY DEPOSITS 249 . 17 TOTAL PERIOD 03 ACTIVITY 289 . 68 249 . 17 04 AP- 140811 08 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103744 2029586689 45 . 67 08 / 04 / 2014 02 DVD MIDWEST TAPE 103752 91992267 22 . 99 08 / 04 / 2014 03 08 / 23 MAGIC PERFORMANCE ROB THOMPSON 103759 082314 250 . 00 08 / 04 / 2014 04 BANNER VISA 103763 072714 -LIB 49 . 17 TOTAL PERIOD 04 ACTIVITY 367 . 83 0 . 00 05 AP- 140908 09 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103773 2029656531 96 . 24 09 / 04 / 2014 02 BOOKS BAKER & TAYLOR 103773 2029675786 144 . 17 09 / 04 / 2014 03 GIFT CARDS FOR SUMMER READING VISA 103786 082714 - lib 100 . 00 09 / 04 / 2014 04 BOOK VISA 103786 082714 - lib 15 . 08 GJ- 140930LB 10 / 01 / 2014 10 SEPTEMBER DEPOSITS 325 . 00 TOTAL PERIOD 05 ACTIVITY 355 . 49 325 . 00 TOTAL ACCOUNT ACTIVITY 2 , 294 . 85 849 . 17 ENDING BALANCE 11033 . 47 GRAND TOTAL 0 . 00 11033 . 47 TOTAL DIFFERENCE 0 . 00 11033 . 47 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF SEPTEMBER 30, 2014 FISCAL YEAR 2015 May June July August September October November December January February March April 2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 Library Old Second $ 97,155 $ 45,816 $ 273,959 $ 218,173 $ 184,510 $ $ $ $ _ $ $ _ $ Operations Building Development Fees Old Second 27,535 26,885 21 ,473 21 ,061 21 ,516 - Library Operations IMET 335,070 335, 168 335,272 335,383 335,492 Reserve Library Illinois Funds 106,432 334,212 10,533 41,202 294,447 Operations Library Debt Illinois Funds 0 0 0 0 58,357 Service Library Earthmover 25 25 25 25 25 Operations Total: 1= $ 5669217 $ 742,106 $ 6419261 $ 615,845 $ 894,346 $ - $ $ $ $ - PAYROLL IST PAY PERIOD $ 18,353 $ 20,420 $ 23,649 $ 17,088 $ 17,012 $ $ $ $ $ $ $ 2ND PAY PERIOD 18,486 187518 16,597 177204 17,273 _ 3RD PAY PERIOD 17,676 _ _ _ _ Total $ 36,839 $ 38,938 $ 40,247 $ 51,967 $ 34,285 $ $ $ - $ _ $ $ $ September 2014 Transaction Location by Transaction Type Date: September 2014, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types Check-out All Check- All Holds Holds Transactions + outs Renewals Placed Filled Check-ins Usage Renewals or o r nh f i us Yorkville Public Library-YKBB- yk 16,415 7,675 6,560 1,115 353 1,559 6,828 0 3 Yorkville borrowed 1347 items from other libraries in September. Yorkville lent 751 items to other libraries in September. 412 items were checked out to reciprocal borrowers at Yorkville. 332 items were added. 117 patrons were added. 485 a-books were checked out. 112 a-audio books were checked out. 152 Yorkville OMNI users in September. i September Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting — PC PUG User Group— DeBord - Iwanski Programs, Activities Number Attending Adult Programs Adult Book Discussion 7 Lunch Time Book Club 7 Friends Meeting 10 Threads and More 10 Ebook Drop-in (2 Times) 3 Job Drop-in 3 Young Adult Programs Teen Meeting -TAG 36 Pre-Teen Meeting -HELP 23 Teen Writing Group (2 Times) 12 Children Programs Panera Story Time (2 times) 32 Tots and Toddlers (4 times) 68 Read with Paws 7 Book Activity (K- 1St) 5 Evening Story Time 5 Jr Women ' s Story Time 5 The Lemonade War Book 5 Fractured Fairy Tales 7 Kay Hatcher' s Summer Reading Party 103 Let' s Have a Tea Party ! Teas by Jo and Ceil 7 On the Move (2 Times) 18 months to 5 years old 36 i Patron Count 6,498 Meeting Room Library 9 Rent 2 City Teens Volunteers Breanna English, Jazmin filippi Lexi Weiss, Morgan List Adult Volunteers Laura Mackley Writing Group Friends cleaning children' s shelves and Searching Miro Film Reader for Newspaper articles Jo Ann Gryder and Ceil Carey ea Party Emily Weber-On the Move Programs I Gifts and Memorials $ 100 in memory of Marcia Mount from Delores Glynn $25 . 00 Donation from Kendall County Republican Women I.