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Park Board Packet 2014 10-16-14 Yorkville Parks & Recreation Department ARC Building – 201 W. Hydraulic Ave. Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda ARC Building 201 W. Hydraulic Ave. 6:30 p.m. October 16, 2014 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Director of Parks and Recreation – Tim Evans, Superintendent of Parks – Scott Sleezer, Superintendent of Recreation Shay Remus, and City Council Liaison to Park Board – Ken Koch, Ward 1 Alderman Public Comment: Presentations: Approval of Minutes: September 18, 2014* Bills Review: Bill List – October 16, 2014 Budget Report – August 2013 Budget Report – August 2014 Budget Report – September 2013 Budget Report – September 2014 Old Business: 131 E. Hydraulic Street Unit C – Request for Proposal* New Business: Geneva Kayak Early Termination Request* Hometown Days Festival Reports: Recreation Report Parks Report Executive Session: Additional Business: Adjournment: Next meeting: November 20, 2014 @ 6:30pm *Items needing Board approval or recommendation 2014/2015 City Council Goals – Park Board Goal Priority Staff “Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer “Increased Seasonal Special Events and Special Event Awareness” 14 Tim Evans “Park Acquisitions” 15 Bart Olson “Park Development” 15 Scott Sleezer & Krysti Barksdale-Noble “4th of July Involvement” 20 Tim Evans Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Approval of Minutes Tracking Number Park Board – October 16, 2014 Majority Board Approval Minute Taker Name Department Minutes of the Park Board – September 18, 2014 Page 1 of 5 Yorkville Parks and Recreation Department ARC Building 201 W. Hydraulic Avenue 6:30 p.m. September 18, 2014 Call to Order: Kelly Sedgwick called the meeting to order at 6:30 p.m. Roll Call: Deb Horaz ‐ no; Kelly Sedgwick – yes; Seaver Tarulis – yes; Mark Dilday – no; Amy Cesich ‐ yes; Dan Lane – yes; Matt Konecki – yes. Introduction of City Official and Staff: Tim Evans – Director of Parks and Recreation Scott Sleezer – Superintendent of Parks Tyler Nelson – Athletic Coordinator Other Guests: None. Public Comment: None. Presentation: None. Approval of Minutes: The minutes from the August 21, 2014 were approved. Motion to approve the minutes made by Dan Lane and seconded by Seaver Tarulis. Bills Review: Bills List ‐ September 18, 2014 – Dan asked about shirts for Hometown Days. Tim said they were race shirts for the 5K run. The board discussed what the city makes on Hometown Days – the city gets a percentage of the profits, which was $22,000, so the city made over $10,000. Old Business: 131 E. Hydraulic Street Unit C Use – Update – Tim said the city is going to clean up the River City Roasters space. The city will begin to clean up the building to get it in good condition for who takes it over. Tim said he is working to get a city attorney for an RFT on this. The hope is the RFT will be approved by the city and board in October. By the end of December or January a business will move in. A business needs a copule months to get things going, so by March 1st a business should be up and running. Tim said there have been other people that have contacted him the last few weeks showing interest in the space. Tim said businesses that contacted him before about moving into the space are still interested. Tim said he is confident there will be someone moving in there. Tim said this gives the city and board time to review the RFP and make any changes. Tim said there are things left in the space that need thrown out and some cleaning needs done. Matt asked if it is possible to paint the building. Scott said it is possible, but the business coming in might DRAFT Page 2 of 5 have a vision of what color they want, so it might be a waste of time and money. The board discussed if paint would have an impact on renting. Matt thinks the building is an eyesore and it would help. Matt said Riverfront Park is coming next year and the area needs dressed up on the façade. Tim said they will look into it. Kelly said to see who rents it and if they do anything first. Seaver agrees it is an eyesore, but the board agreed to wait and see what the future business does. Amy asked if River City was paid up. Tim said they are, but the county taxes are not. Amy asked if there would be a lien. Tim said he would have to ask. Tim asked if the city should spend money to go after him for the small amount he owes, is it worth it. Amy said we can’t let him walk away. Tim said the city needs to decide how much money to spend to go after him. Tim said letters have been sent to River City stating things need to be paid. Amy said legally there are things that can be done that don’t cost a lot of money. Tim said River City owes taxes this year and half for the upcoming year. Tim said this could be a problem with a potential business. Amy said to talk to Kathy and figure it out before we move forward with a new agreement. Lease Agreements to License Agreements for Foxy’s and Geneva Kayak – Tim said this is what was discussed at the last meeting. Tim said the biggest thing is the businesses are in a TIF district so the money they pay goes into the TIF used to develop the downtown area in different ways. Tim said these businesses started after the TIF was created. Kelly asked when the TIF expires. Tim said he will find out and email the board. Amy said this way it does not take money away from schools or other things in the community. Tim said this helps the businesses be successful in the downtown area and gives them something in their pocket to give back, if they are successful in their business. Tim said it helps managing the facilities not having to hunt for taxes. Tim said staff wise, this would be better to handle these businesses as we move forward. Dan asked what the city does if the businesses don’t work out. Amy said we can draw up the licensing how the city wants it done. Dan said he wants to make it so businesses cannot just leave. Tim said this will give the city more say and they don’t have to pay taxes, which gives them less of a say. Tim said this was a learning experience for all of us and now we know what we are looking for and what will be successful. Dan said that is why it is important the city picks the correct kind of business to go in that space. Tim said we know what to ask and we have information to help the businesses. The winter months are bad down there and we can have them on a different pay schedule and make sure we work with them to make it successful. Matt asked if Foxy’s and Geneva are current on payments. Tim said Geneva is not, but this will not start until January 1, 2015. Geneva will still have a tax bill next year, 2016 it will change. Dan said to be careful what business we put in there. Tim said this is a step in the right direction to have a good relationship with these businesses and make them successful. Dan asked how Geneva Kayak is doing. Tim said he spoke to the owner and he has some money and wants to meet with the city and determine what to do going forward. The board discussed how to handle repairs/utilities in the future and how to write it in the next license. Dan asked if Geneva Kayak is doing well. Tim said not necessarily, he is not sure if Geneva Kayak will come back. Tim said if he Page 3 of 5 doesn’t renew the lease, we will put it out there and fill the space. The board will have to decide if they want to renew Geneva Kayak. Amy made a motion to approve Licensing Agreements between Foxy’s and Geneva Kayak. Dan Lane Seconded. Kelly Sedgwick – yes; Seaver Tarulis – yes; Amy Cesich – yes; Dan Lane – yes; Matt Konecki – yes. Motion passed. New Business: Adult Softball – Tim said Yorkville has taken a bit of a dip in our programs, so Kelly and Tyler met with Mike Pura about becoming part of the USSSA program. Tim said the other thing brought up was would the city allow alcohol. The police chief was in favor, but would like the city to sell it. Kelly said if the city is sanctioned with USSSA and if you cause any trouble, you are banned for a year no questions asked and can’t play anywhere in the United States. Kelly said he played in Oswego and Plano, which allow alcohol and there were not problems. Kelly said it is just hanging out playing ball having fun with friends. Kelly said while playing, they have one or two beers and after the game, they have more. Kelly said it is just to allow a couple beers and people know the penalties for not behaving and people that wants to misbehave, will behave badly no matter what. Dan asked who monitors the alcohol. Kelly said USSSA and they investigate any problems. Tim said he thinks trying it for a year is a good idea. Amy asked if City Council will go for this. Tim said he thinks they are a bit more lenient than they were in the past. Kelly said there should not be an argument Oswego and other communities are doing it. Tim said he can hold off on moving this recommendation until November, so that Kelly is available. Kelly said people sneak it in and it doesn’t stop someone going to a bar before coming drunk to the game. Amy said telling City Council the city is losing people to other communities should help. Tyler said people are only there for two hours not four or five hours. Tim said stress to City Council this is only for adult softball not other games. Kelly said the city should look into different leagues like 40 and over on different nights. Amy asked how much it costs to be in the USSSA. Tyler said a $20 per team. The board discussed how much to make fees. Tim said every team the city loses we are out $700. Kelly said a few years ago, there was a Monday with five or six teams and Tuesday was full, Wednesday and Thursday were full. Amy asked about the teams that left and what their concerns were. Kelly said they went to Oswego because of alcohol and more games. Tyler said USSSA is a bit better it gives tournaments and Kelly said it helps with discipline. Dan asked how the city can get these people back. Kelly said there is a Facebook page and Kelly can promote it on there. Tim said there is more competition in other cities and we need to compete and look at prices. The board agreed to move forward with the USSSA and having alcohol. Tim said he will get this on the November City Council agenda. Page 4 of 5 Tyler said this will only be during these programs at Bridge Park. Motion to allow alcohol to be consumed at Bridge Park at adult programs. Motion made by Seaver Tarulis and seconded by Amy Cesich. Kelly Sedgwick – yes; Seaver Tarulis – yes; Amy Cesich – yes; Dan Lane – yes; Matt Konecki – yes. Motion passes. Bristol Bay 65 Professional Services Agreement – Tim said this is an agreement with EEI to get things moving at Bristol Bay 65 and needs to be approved by the board and City Council. Dan asked what the company does. Scott said EEI are in‐house engineers. This is an agreement with them to develop that site. Scott said they have a landscape architect to help design and construct the skate park. The city doesn’t have the expertise in‐house to do that. Scott said we have done this with Riverfront Park and with Grande Reserve Park B. Scott said the city asked them to write something up for the things the city needs help with. Scott said the cost is fairly substantial because it is a large project. Scott said this will be some substantial work. Scott said 10% of grant can be spent on engineering and we are under that. The board asked about the amounts and discussed if it would be more or less and how to approve this agreement. Amy said the amounts need to be transparent for the public. Scott agreed and does not think the amount will go any higher. Motion to accept the proposed agreement with EEI not to exceed the $26,900 for contract services and $5,000 on staking services. Motion made by Amy Cesich and seconded by Dan Lane. Kelly Sedgwick – yes; Amy Cesich – yes; Dan Lane – yes; Matt Konecki – yes; Seaver Tarulis – yes. Reports: Recreation Report – Dan asked how much money the city made on Hometown Days. Tim said the weather affected it and hurt them. Tim said the board needs to look at Hometown Days and how the city should move forward. DeKalb moved their corn fest to the same weekend with almost the same band line up. Tim said we need to see how the city can improve things ‐ it might have gotten a little stale. Tim said he and Scott will bring some recommendations for next year. Tim said the last year or two there has been a drop in a lot of our events. Tim said the baby contest was always popular and this year it was not. Tim said things need to change. Tim said he likes Scott’s idea of two big bands in one night to draw more people. Tim said that could eliminate a day too. Tim said we need to evaluate and make changes. Tim said this is more of a break even event and a gamble with the weather. Tim said we don’t want to have to make budget cuts. Tim said if one night is rained out it is a loss of $5,000 to $10,000. The board discussed what changes could be made in the future. Tim said there are so many events in the community now, the market is saturated. Matt said people are busy with travel sports which conflict. The board discussed the bands and who is drawn in with them. Tim said there are only so many bands in the Chicagoland area. Tim said the city can spend less, but will that draw anyone. The board discussed using local bands, or going with bigger bands. Tim asked the board about changing weekends, days and times. Tim said if it is the weekend before it would avoid Labor Day and football Page 5 of 5 games. Scott said we have to decide because it is scheduled 10 months out. The board discussed what time to end 9pm or 10pm. and different options for the future. The board asked Tim and Scott to come back with some ideas to discuss. Park Report ‐ Clark Park is done and Grande Reserve B is underway and the contractor is out there. The big day of serving is coming in to build the playground for us in one day. There is an Eagle Scout project at Cannonball Park taking place. Additional Business: City Council passed money to upgrade and do some things at Bridge Park. We are doing a second shelter. There will be safety netting for the fields. Tim said this might go forward to city council and he wanted to make the board aware. Adjournment: There being no further business, the meeting was adjourned at 7:59 p.m. Motion was made by Amy Cesich and seconded by Seaver Tarulis. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review #1 Tracking Number Park Board – October 16, 2014 Amy Simmons Finance Name Department Bill List (Informational): October 16, 2014 DA T E : 0 9 / 1 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 0 : 4 8 : 2 1 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K IN V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- 9 0 0 0 0 5 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 9 / 2 5 / 1 4 09 2 5 1 4 - A . S I M M O N S 0 8 / 2 9 / 1 4 04 0 7 / 3 0 - 0 8 / 2 9 C O M C A S T C H A R G E S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 1 . 4 8 06 0 7 / 3 0 - 0 8 / 2 9 C O M C A S T C H A R G E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 2 1 . 4 8 IN V O I C E T O T A L : * * 09 2 5 1 4 - B . R E I S I N G E R 0 8 / 2 9 / 1 4 0 1 A R E R E S T - P O R T - O - L E T R E N T A L S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 5 5 9 . 0 0 02 A T & T U - V E R S E T O W N S Q U A R E P A R K 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 03 S I G N * * C O M M E N T * * IN V O I C E T O T A L : 6 0 4 . 0 0 * Page 1 of 16 DA T E : 0 9 / 1 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 0 : 4 8 : 2 1 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K IN V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- 9 0 0 0 0 5 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 9 / 2 5 / 1 4 * 09 2 5 1 4 - R . F R E D R I C K S O N 0 8 / 2 9 / 1 4 04 0 7 / 2 4 - 0 8 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 3 8 . 0 0 6 0 7 / 2 4 - 0 8 / 2 3 C O M C A S T I N T E R N E T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 3 8 . 0 0 16 J U L Y 2 0 1 4 V E R I Z O N C E L L C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 1 0 7 . 7 2 17 V E R I Z O N B I L L I N C E N T I V E C R E D I T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 - 2 3 . 2 5 J U L Y 2 0 1 4 V E R I Z O N C E L L C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 4 7 . 0 8 29 V E R I Z O N B I L L I N C E N T I V E C R E D I T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 - 9 . 3 0 IN V O I C E T O T A L : *Page 2 of 16 DA T E : 0 9 / 1 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 0 : 4 8 : 2 1 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K IN V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- 9 0 0 0 0 5 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 9 / 2 5 / 1 4 09 2 5 1 4 - R . H A R M O N 0 8 / 2 9 / 1 4 0 1 M I S C E L L A N E O U S C A M P S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 5 4 . 0 1 02 C R A F T S U P P L I E S , H A N D S A N I T Z E R , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 9 6 . 6 5 03 S O A P * * C O M M E N T * * 04 B A B Y C O N T E S T B E A R S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 2 0 . 0 0 05 F I R S T S I D S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 1 5 . 4 9 06 P R E S C H O O L S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 8 6 . 5 5 07 F I R S T A I D C R E A M 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 6 . 1 9 08 D U C K T A P E , P U R E L L 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 1 1 . 3 4 09 W I N D E X 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 4 0 7 . 9 8 10 J U I C E C O N C E N T R A T E , T A T T O O S , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 1 3 . 4 7 11 S T I C K E R S * * C O M M E N T * * IN V O I C E T O T A L : 5 1 1 . 6 8 * 09 2 5 1 4 - R . H O R N E R 0 8 / 2 9 / 1 4 0 1 G R A F F I T I R E M O V E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 5 2 . 3 6 0 IN V O I C E T O T A L : * 09 2 5 1 4 - R . W R I G H T 0 8 / 2 9 / 1 4 3 N E W E M P L O Y E E D R U G S C R E E N 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 2 5 . 0 0 04 N E W E M P L O Y E E D R U G S C R E E N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 5 . 0 0 AU G U S T 2 0 1 4 H R A A D M I N F E E S 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 9 . 0 0 13 A U G U S T 2 0 1 4 H R A A D M I N F E E S 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 9 . 0 0 I N V O I C E T O T A L : 6 8 . 0 0 * Page 3 of 16 DA T E : 0 9 / 1 7 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 0 : 4 8 : 2 1 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K IN V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ----- 9 0 0 0 0 5 F N B O F I R S T N A T I O N A L B A N K O M A H A 0 9 / 2 5 / 1 4 09 2 5 1 4 - R . W R I G H T 0 8 / 2 9 / 1 4 28 2 N E W E M P L O Y E E T E S T S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * 0 92 5 1 4 - T . N E L S O N 0 8 / 2 9 / 1 4 0 1 S H I R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 3 5 . 9 6 02 W A T E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 7 4 . 9 6 03 S T O P W A T C H E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 9 . 7 7 IN V O I C E T O T A L : 5 0 . 6 9 * TO T A L A M O U N T P A I D : 1 6 7 7 . 9 4 Page 4 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 8 9 8 A L L S T A R A L L S T A R S P O R T S I N S T R U C T I O N 1 4 5 1 9 6 0 9 / 0 4 / 1 4 0 1 S U M M E R I I S E S S I O N C L A S S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 , 4 2 5 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 , 4 2 5 . 0 0 * 1 4 6 2 3 8 0 9 / 2 5 / 1 4 0 1 F A L L S E S S I O N 1 C L A S S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 , 2 9 5 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 2 , 2 9 5 . 0 0 * CH E C K T O T A L : 3 , 7 2 0 . 0 0 2 1 0 8 9 9 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 3 1 5 4 0 - I N 0 8 / 2 2 / 1 4 0 1 R E C E P T O R S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 0 . 6 0 IN V O I C E T O T A L : 3 0 . 6 0 * 0 5 3 2 0 6 0 - I N 0 8 / 2 6 / 1 4 0 1 M A L E P L U G S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 4 . 7 2 IN V O I C E T O T A L : 3 4 . 7 2 * 0 5 3 3 6 4 1 - I N 0 9 / 0 4 / 1 4 0 1 M A L E P L U G S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 4 . 7 2 IN V O I C E T O T A L : 3 4 . 7 2 * CH E C K T O T A L : 1 0 0 . 0 4 2 1 0 9 0 0 C O M E D C O M M O N W E A L T H E D I S O N 1 6 1 3 0 1 0 0 2 2 - 8 1 4 0 9 / 1 2 / 1 4 0 1 B A L L F I E L D S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 3 6 4 . 0 8 IN V O I C E T O T A L : 3 6 4 . 0 8 * 6 8 1 9 0 2 7 0 1 1 - 0 8 1 4 0 9 / 0 4 / 1 4 0 1 0 7 / 3 1 - 0 8 / 2 9 P R B U I L D I N G S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 3 5 4 . 1 9 IN V O I C E T O T A L : 3 5 4 . 1 9 * CH E C K T O T A L : 7 1 8 . 2 7 2 1 0 9 0 1 F L A T S O S R A Q U E L H E R R E R A Page 5 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 0 1 F L A T S O S R A Q U E L H E R R E R A 0 8 2 9 1 4 0 8 / 2 9 / 1 4 0 1 U S E D M O W E R T I R E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 5 . 0 0 IN V O I C E T O T A L : 3 5 . 0 0 * CH E C K T O T A L : 3 5 . 0 0 2 1 0 9 0 2 G E N P O W E R G E N P O W E R R S A 0 0 0 9 7 9 1 0 9 / 2 6 / 1 4 0 1 M O B I L E G E N E R A T O R S F O R H T D 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 6 , 7 7 9 . 0 0 IN V O I C E T O T A L : 6 , 7 7 9 . 0 0 * CH E C K T O T A L : 6 , 7 7 9 . 0 0 2 1 0 9 0 3 G O D W I N L L I S A R . G O D W I N 0 9 1 8 1 4 0 9 / 1 8 / 1 4 0 1 0 9 / 0 8 P A R K B O A R D M E E T I N G 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 1 . 4 4 0 2 M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 4 1 . 4 4 * CH E C K T O T A L : 4 1 . 4 4 2 1 0 9 0 4 G R A V E R M M A T T H E W N . G R A V E R 0 9 3 0 1 4 0 9 / 3 0 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 7 0 . 0 0 2 1 0 9 0 5 G R O U N D G R O U N D E F F E C T S I N C . 3 0 4 4 2 0 0 8 / 2 5 / 1 4 0 1 F A B R I C P I N S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 1 . 8 0 IN V O I C E T O T A L : 2 1 . 8 0 * 3 0 4 4 4 2 0 8 / 2 5 / 1 4 0 1 F A B R I C P I N S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 1 . 8 0 IN V O I C E T O T A L : 2 1 . 8 0 * CH E C K T O T A L : 4 3 . 6 0 Page 6 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 0 6 H A Y E N R R A Y M O N D H A Y E N 0 9 0 9 1 4 0 9 / 0 9 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 5 . 0 0 IN V O I C E T O T A L : 1 0 5 . 0 0 * 0 9 1 6 1 4 0 9 / 1 6 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 1 8 1 4 0 9 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 2 3 1 4 0 9 / 2 3 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 5 . 0 0 IN V O I C E T O T A L : 1 0 5 . 0 0 * 0 9 2 5 1 4 0 9 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 3 0 1 4 0 9 / 3 0 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 4 9 0 . 0 0 2 1 0 9 0 7 H O L M A N E E D D I E A . H O L M A N 0 9 0 9 1 4 0 9 / 0 9 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 3 5 . 0 0 IN V O I C E T O T A L : 3 5 . 0 0 * 0 9 1 1 1 4 0 9 / 1 1 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 1 0 5 . 0 0 2 1 0 9 0 8 H O U L E A A N T H O N Y H O U L E 1 0 0 1 1 4 1 0 / 0 1 / 1 4 0 1 S E P T E M B E R 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 Page 7 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 0 9 K C C O N C K E N D A L L C O U N T Y C O N C R E T E 3 4 2 4 2 0 8 / 2 5 / 1 4 0 1 L O A D F O R R I V E R F R O N T P A R K 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 2 1 . 0 0 IN V O I C E T O T A L : 2 2 1 . 0 0 * CH E C K T O T A L : 2 2 1 . 0 0 2 1 0 9 1 0 K C R E C O R D K E N D A L L C O U N T Y R E C O R D 3 7 6 6 2 0 8 / 3 1 / 1 4 0 1 2 2 , 0 0 0 H O M E T O W N D A Y S I N S E R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 9 5 0 . 0 0 IN V O I C E T O T A L : 9 5 0 . 0 0 * CH E C K T O T A L : 9 5 0 . 0 0 2 1 0 9 1 1 K E I T H D D E N N I S K E I T H 0 9 1 6 1 4 0 9 / 1 6 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 1 8 1 4 0 9 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 4 0 . 0 0 IN V O I C E T O T A L : 1 4 0 . 0 0 * 0 9 2 5 1 4 0 9 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 4 0 . 0 0 IN V O I C E T O T A L : 1 4 0 . 0 0 * CH E C K T O T A L : 3 5 0 . 0 0 2 1 0 9 1 2 M E N L A N D M E N A R D S - Y O R K V I L L E 7 8 3 4 6 0 7 / 2 4 / 1 4 0 1 B O A R D S , D E C K S C R E W S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 1 . 7 0 IN V O I C E T O T A L : 3 1 . 7 0 * 8 0 7 5 1 0 8 / 1 5 / 1 4 0 1 W I R E L O C K S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 4 . 4 7 IN V O I C E T O T A L : 4 . 4 7 * 8 0 7 7 5 0 8 / 1 5 / 1 4 0 1 P V C P I P E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 6 6 . 3 6 IN V O I C E T O T A L : 6 6 . 3 6 * Page 8 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 1 2 M E N L A N D M E N A R D S - Y O R K V I L L E 8 1 1 5 4 0 8 / 1 9 / 1 4 0 1 F E N C E P O S T S , P O S T D R I V E R , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 2 4 4 . 4 5 0 2 A I R C H U C K , M A L E P L U G * * C O M M E N T * * IN V O I C E T O T A L : 2 4 4 . 4 5 * 8 1 2 7 6 0 8 / 2 0 / 1 4 0 1 A U G E R B I T , H E X N U T S , W A S H E R S , 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 9 9 . 2 4 0 2 P O S T S , T H R E A D E D R O D S * * C O M M E N T * * IN V O I C E T O T A L : 9 9 . 2 4 * 8 1 4 3 3 - 1 4 0 8 / 2 2 / 1 4 0 1 O R A N G E M A R K I N G , B U G S P R A Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 0 . 9 1 IN V O I C E T O T A L : 2 0 . 9 1 * 8 1 9 8 7 0 8 / 2 7 / 1 4 0 1 B U G B U L B S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 9 . 0 4 IN V O I C E T O T A L : 1 9 . 0 4 * 8 2 0 1 1 1 0 8 / 2 7 / 1 4 0 1 G R O M M E T S , G R O M M E T S T O O L K I T , 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 4 . 7 0 0 2 G A R B A G E B A G S , R E D / O R A N G E * * C O M M E N T * * 0 3 M A R K I N G * * C O M M E N T * * IN V O I C E T O T A L : 3 4 . 7 0 * 8 2 0 8 5 0 8 / 2 8 / 1 4 0 1 P A P E R T O W E L S , T W I N V A L V E , W O R K 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 6 . 5 4 0 2 L I G H T S , D E G R E A S E R * * C O M M E N T * * IN V O I C E T O T A L : 2 6 . 5 4 * 8 2 1 8 5 0 8 / 2 9 / 1 4 0 1 C L E V E R S T O R E T O T E , G A R B A G E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 6 8 . 1 3 0 2 B A G S , M A R K I N G W H I T E * * C O M M E N T * * IN V O I C E T O T A L : 6 8 . 1 3 * 8 2 6 7 3 0 9 / 0 3 / 1 4 0 1 C I R C U L A R V A L V E B O X 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 2 . 9 1 IN V O I C E T O T A L : 3 2 . 9 1 * 8 3 4 4 0 0 9 / 1 0 / 1 4 0 1 H A M M E R D R I L L B I T , T I T A N I U M 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 9 . 9 8 0 2 D R I L L B I T S * * C O M M E N T * * IN V O I C E T O T A L : 9 . 9 8 * 8 3 5 3 5 0 9 / 1 1 / 1 4 0 1 L I N E R E E L W I T H L I N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 7 . 9 8 IN V O I C E T O T A L : 7 . 9 8 * Page 9 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 1 2 M E N L A N D M E N A R D S - Y O R K V I L L E 8 3 5 5 6 0 9 / 1 1 / 1 4 0 1 W H I T E S T R I P I N G S P R A Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 5 . 4 9 IN V O I C E T O T A L : 3 5 . 4 9 * 8 4 9 6 2 0 9 / 2 4 / 1 4 0 1 T E R R Y T O W E L S . C L O R O X W I P E S , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 4 0 2 0 . 4 0 0 2 G L A D E , D U S T P A N * * C O M M E N T * * IN V O I C E T O T A L : 2 0 . 4 0 * CH E C K T O T A L : 7 2 2 . 3 0 2 1 0 9 1 3 M O R R I C K B B R U C E M O R R I C K 0 9 1 1 1 4 0 9 / 1 1 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 4 0 . 0 0 IN V O I C E T O T A L : 1 4 0 . 0 0 * 0 9 1 8 1 4 0 9 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 2 3 1 4 0 9 / 2 3 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * 0 9 2 5 1 4 0 9 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 3 5 0 . 0 0 2 1 0 9 1 4 N A T E N T E C N A T I O N A L E N T E R T A I N M E N T 1 4 0 9 1 5 0 0 5 0 9 / 1 5 / 1 4 0 1 6 , 0 0 0 T O Y & C A N D Y F I L L E D E G G S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 7 2 0 . 0 0 IN V O I C E T O T A L : 7 2 0 . 0 0 * CH E C K T O T A L : 7 2 0 . 0 0 2 1 0 9 1 5 N U T O Y S N U T O Y S L E I S U R E P R O D U C T S 4 1 7 6 3 0 8 / 2 5 / 1 4 0 1 3 T U B E S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 3 0 . 5 0 IN V O I C E T O T A L : 3 0 . 5 0 * CH E C K T O T A L : 3 0 . 5 0 Page 10 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 1 6 P A N L O K C C R Y S T A L C R Y D E R 1 0 0 1 1 4 1 0 / 0 1 / 1 4 0 1 S E P T E M B E R 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 1 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 1 5 . 0 0 * CH E C K T O T A L : 1 5 . 0 0 2 1 0 9 1 7 P A V L I K B R O B E R T J . P A V L I K 0 9 1 1 1 4 0 9 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 0 . 0 0 IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 7 0 . 0 0 2 1 0 9 1 8 P I T B O W P I T N E Y B O W E S 5 3 3 6 1 8 5 - S P 1 4 0 9 / 1 3 / 1 4 0 1 0 7 / 3 0 - 0 9 / 3 0 P O S T A G E M A C H I N E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 5 1 4 7 . 0 0 0 2 R E N T A L * * C O M M E N T * * IN V O I C E T O T A L : 1 4 7 . 0 0 * CH E C K T O T A L : 1 4 7 . 0 0 2 1 0 9 1 9 R E I N D E R S R E I N D E R S , I N C . 1 5 4 7 1 6 2 - 0 0 0 8 / 1 2 / 1 4 0 1 H I F L O W B L A D E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 9 . 9 5 IN V O I C E T O T A L : 3 9 . 9 5 * 1 5 4 7 1 6 7 - 0 0 0 8 / 1 2 / 1 4 0 1 H I F L O W B L A D E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 8 . 6 6 IN V O I C E T O T A L : 2 8 . 6 6 * 1 5 5 1 0 6 3 - 0 0 0 9 / 0 5 / 1 4 0 1 S W I T C H 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 4 2 . 2 1 IN V O I C E T O T A L : 4 2 . 2 1 * 1 5 5 1 0 7 1 - 0 0 0 9 / 0 4 / 1 4 0 1 C A P S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 4 . 8 9 IN V O I C E T O T A L : 1 4 . 8 9 * Page 11 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 1 9 R E I N D E R S R E I N D E R S , I N C . 1 5 5 2 1 3 9 - 0 0 0 9 / 1 0 / 1 4 0 1 D R I V E B E L T , S T A R T E R V - B E L T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 1 6 . 9 2 IN V O I C E T O T A L : 1 1 6 . 9 2 * 1 5 5 2 1 4 3 - 0 0 0 9 / 1 0 / 1 4 0 1 S P I N D L E S H A F T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 9 6 . 7 1 IN V O I C E T O T A L : 9 6 . 7 1 * 1 5 5 2 1 5 1 - 0 0 0 9 / 1 0 / 1 4 0 1 H I F L O W B L A D E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 4 7 . 3 7 IN V O I C E T O T A L : 4 7 . 3 7 * 1 5 5 2 9 2 9 - 0 0 0 9 / 1 6 / 1 4 0 1 V B E L T S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 3 9 . 2 9 IN V O I C E T O T A L : 2 3 9 . 2 9 * CH E C K T O T A L : 6 2 6 . 0 0 2 1 0 9 2 0 R O S A T I S R O S A T I ' S 0 9 2 6 1 4 0 9 / 2 6 / 1 4 0 1 H T D M E A L T I C K E T R E I M B U R S E M E N T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 1 2 6 . 0 0 IN V O I C E T O T A L : 1 2 6 . 0 0 * CH E C K T O T A L : 1 2 6 . 0 0 2 1 0 9 2 1 S K I N A M U S S K I N N E R A M U S E M E N T S 0 9 2 3 1 4 0 9 / 2 3 / 1 4 0 1 S E P T . 1 9 - 2 1 C A R N I V A L S A L E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 , 6 6 6 . 0 0 IN V O I C E T O T A L : 1 , 6 6 6 . 0 0 * CH E C K T O T A L : 1 , 6 6 6 . 0 0 2 1 0 9 2 2 S L E E Z E R S S L E E Z E R , S C O T T 1 0 0 1 1 4 1 0 / 0 1 / 1 4 0 1 S E P T E M B E R 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 Page 12 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 0 7 : 3 7 : 1 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 6 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 9 2 3 W I L S O N S W I L S O N S F A M I L Y S H O W 2 0 1 4 H T D - 2 0 9 / 1 5 / 1 4 0 1 C A R N I V A L B A L A N C E D U E F O R H T D 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 1 , 0 8 0 . 0 0 IN V O I C E T O T A L : 1 , 0 8 0 . 0 0 * CH E C K T O T A L : 1 , 0 8 0 . 0 0 2 1 0 9 2 4 Y O R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 5 3 7 9 4 0 8 / 1 9 / 1 4 0 1 R O P E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 2 0 0 . 0 0 IN V O I C E T O T A L : 2 0 0 . 0 0 * 1 5 3 8 7 5 0 8 / 2 7 / 1 4 0 1 S T E M & C H E C K A S S E M B L Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 1 8 . 9 9 IN V O I C E T O T A L : 1 8 . 9 9 * 1 5 4 1 2 4 0 9 / 1 9 / 1 4 0 1 S C R E W S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 . 2 0 IN V O I C E T O T A L : 2 . 2 0 * CH E C K T O T A L : 2 2 1 . 1 9 2 1 0 9 2 5 Y O R K N A P A Y O R K V I L L E N A P A A U T O P A R T S 0 8 2 0 8 1 0 8 / 0 1 / 1 4 0 1 R E A R W H E E L S E A L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 3 . 4 9 IN V O I C E T O T A L : 1 3 . 4 9 * 0 8 2 0 8 2 0 8 / 0 1 / 1 4 0 1 B R A K E C L E A N E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 6 . 9 8 IN V O I C E T O T A L : 6 . 9 8 * 0 8 2 9 5 1 0 8 / 1 2 / 1 4 0 1 O I L F I L T E R S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 7 . 3 2 IN V O I C E T O T A L : 2 7 . 3 2 * CH E C K T O T A L : 4 7 . 7 9 2 1 0 9 2 6 0 0 0 0 0 0 0 0 T O T A L D E P O S I T 1 0 1 6 1 4 1 0 / 1 6 / 1 4 0 1 T O T A L D I R E C T D E P O S I T S 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * CH E C K T O T A L : 1 5 0 . 0 0 TO T A L A M O U N T P A I D : 1 9 , 6 8 5 . 1 3 Page 13 of 16 23 - 2 3 0 CI T Y - W I D E CA P I T A L 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 72 - 7 2 0 LA N D CA S H 79 - 7 9 0 PA R K S DE P A R T M E N T 79 - 7 9 5 RECREATION DEPT DA T E : 1 0 / 0 8 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 7 : 3 7 : 3 6 D I R E C T D E P O S I T A U D I T R E P O R T ID : A P 6 C 0 0 0 P . C B L D E P O S I T N A C H A F I L E VE N D O R N A M E N U M B E R D E P O S I T A M O U N T ' ( 6 & 5 , 3 7 , 2 1 -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TI M E V A N S E V A N S T 4 5 . 0 0 6( 3 7 ( 0 % ( 5 0 2 % , / ( ( 0 $ , / RH I A N N O N H A R M O N H A R M A N R 1 5 . 0 0 6 ( 3 7 ( 0 % ( 5 0 2 % , / ( ( 0 $ , / TY L E R N E L S O N N E L C O N T 4 5 . 0 0 6 ( 3 7 ( 0 % ( 5 0 2 % , / ( ( 0 $ , / SH A Y R E M U S R O S B O R O S 4 5 . 0 0 6 ( 3 7 ( 0 % ( 5 0 2 % , / ( ( 0 $ , / TO T A L A M O U N T O F D I R E C T D E P O S I T S 1 5 0 . 0 0 To t a l # o f V e n d o r s : 4 Page 14 of 16 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S PA R K S 16 , 8 8 1 . 2 4 - 1 6 , 8 8 1 . 2 4 1, 9 7 9 . 0 4 1, 2 6 8 . 1 7 20,128.45 RE C R E A T I O N 11 , 8 8 0 . 0 9 - 1 1 , 8 8 0 . 0 9 1, 1 4 7 . 6 0 88 2 . 4 7 13,910.16 TO T A L S 28 , 7 6 1 . 3 3 $ - $ 2 8 , 7 6 1 . 3 3 $ 3, 1 2 6 . 6 4 $ 2, 1 5 0 . 6 4 $ 34,038.61 $ YO R K V I L L E P A R K S & R E C R E A T I O N PA Y R O L L S U M M A R Y Se p t e m b e r 1 2 , 2 0 1 4 Se p t e m b e r 2 6 , 2 0 1 4 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S PA R K S 17 , 3 6 7 . 0 2 - 1 7 , 3 6 7 . 0 2 2, 0 1 8 . 0 6 1, 2 9 3 . 8 7 20,678.95 RE C R E A T I O N 11 , 9 0 5 . 9 4 - 1 1 , 9 0 5 . 9 4 1, 0 9 4 . 6 1 88 4 . 4 6 13,885.01 TO T A L S 29 , 2 7 2 . 9 6 $ - $ 2 9 , 2 7 2 . 9 6 $ 3, 1 1 2 . 6 7 $ 2, 1 7 8 . 3 3 $ 34,563.96 $ 68,602.57 $ TO T A L P A Y R O L L : Page 15 of 16 Manual Check Register-City Mastercard-Park/Rec charges 9/25/14 $1,677.94 Park Board Check Register 10/16/14 $19,685.13 Eye Med - September 2014 Vision Ins. - Parks 9/9/14 $79.02 Eye Med -September 2014 Vision Ins. - Recreation 9/9/14 $51.95 Guardian - September 2014 Dental Ins. - Parks 9/9/14 $752.50 Guardian - September 2014 Dental Ins. - Recreation 9/9/14 $455.36 Guardian - September 2014 Life Ins - Parks 9/9/14 $77.34 Guardian - September 2014 Life Ins - Recreation 9/9/14 $66.62 KathleenFieldOrrLegalInv#14463 9/23/14 $138700 YORKVILLE PARK BOARD BILL LIST SUMMARY Thursday, October 16, 2014 ACCOUNTS PAYABLE Kathleen Field Orr Legal Inv.#14463 9/23/14 $1,387.00 Blue Cross/Blue Shield - October 2014 Health - Parks 9/23/14 $9,153.37 Blue Cross/Blue Shield -October 2014 Health - Recreation 9/23/14 $6,392.60 Call One - August 2014 Charges - Parks 9/23/14 $42.40 Call One - August 2014 Charges - Recreation 9/23/14 $240.19 McGrath - 07/30 - 08/29 Copier Lease - Parks 9/23/14 $42.00 McGrath - 07/30 - 08/29 Copier Lease - Recreation 9/23/14 $274.00 McGrath - 07/30 - 08/29 Copier Charges - Parks 9/23/14 $1.52 McGrath - 07/30 - 08/29 Copier Charges - Recreation 9/23/14 $285.66 Speedway -August 2014 Gasoline - Parks 9/23/14 $1,239.38 Speedway -August 2014 Gasoline - Recreation 9/23/14 $76.91 TOTAL BILLS PAID: $41,980.89 Bi - Weekly 9/12/14 $34,038.61 Bi - Weekly 9/26/14 $34,563.96 TOTAL PAYROLL:$68,602.57 TOTAL DISBURSEMENTS:$110,583.46 PAYROLL Pa g e 16 of 16 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review #2 Tracking Number Park Board – October 16, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for August 2013 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-20-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,800 9,450 16,000 59.06% 25-000-42-21-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 2,100 12,940 - 0.00% 25-000-42-21-4218 ENGINEERING CAPITAL FEE 700 600 1,200 600 3,100 6,500 47.69% 25-000-42-21-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 9,210 24,500 37.59% 25-000-42-22-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 300 1,550 2,275 68.13% Fines & Forfeits 25-000-43-20-4315 DUI FINES 750 503 915 641 2,809 3,100 90.62% 25-000-43-20-4316 ELECTRONIC CITATION FEES 82 70 66 64 282 750 37.60% 25-000-43-20-4340 SEIZED VEHICLE PROCEEDS - - - - - 5,000 0.00% Charges for Service 25-000-44-21-4418 MOWING INCOME 338 2,038 338 (1,287) 1,427 5,500 25.94% 25-000-44-21-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 48,217 144,650 33.33% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - 25 0.00% 25-000-45-21-4500 INVESTMENT EARNINGS - PW CAPITAL - - - - - - 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 176 450 39.09% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - 50,000 0.00% Miscellaneous 25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - 4,450 1,000 445.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 93,611 259,750 36.04% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - 1,667 0.00% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - 10,000 0.00% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - - 27 27 3,000 0.90% 25-205-60-00-6070 VEHICLES - - - 79,021 79,021 90,000 87.80% TOTAL EXPENDITURES: POLICE CAPITAL - - - 79,048 79,048 104,667 75.52% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,100 12,940 - 0.00% 25-215-54-00-5448 FILING FEES - 98 (49) 98 147 2,000 7.35% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - 48,689 - - 48,689 55,000 88.53% 25-215-60-00-6070 VEHICLES - - - - - 30,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 10,132 31,040 32.64% 25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 16,466 48,755 33.77% TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 8,848 88,374 173,295 51.00% PARK & RECREATION CAPITAL EXPENDITURES Capital Outlay 25-255-60-00-6035 RAINTREE PARK - - - - - 5,000 0.00% 25-225-60-00-6060 EQUIPMENT - - - - - 12,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 317 972 32.66% 25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 516 1,528 33.76% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2013 ACTUALS BY MONTH (Cash Basis) Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 208 833 69,500 1.20% TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 93,611 259,750 36.04% TOTAL FUND EXPENDITURES 8,958 58,445 12,749 88,104 168,256 347,462 48.42% FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (69,685) (74,645) (87,712) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - 96,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - 4 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 6,153 29,742 20,000 148.71% 72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 500 113.64% 72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - 9,371 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - 50,000 0.00% TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 39,684 166,500 23.83% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 12,000 13,000 92.31% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 3,406 - 0.00% 72-720-60-00-6044 HOPKINS PARK - - - - 76,000 0.00% TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 39,684 166,500 23.83% TOTAL FUND EXPENDITURES - - 3,406 12,000 15,406 89,000 17.31% FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (5,847) 24,278 77,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 31,969 30,000 106.56% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 18,104 50,000 36.21% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 74,168 130,000 57.05% 79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 30,735 30,000 102.45% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 79 200 39.56% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - 2,265 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,901 2,900 2,900 2,900 45,601 55,000 82.91% 79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 23,312 25,000 93.25% 79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 11,735 135,000 8.69% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 2,372 5,000 47.44% 79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 2,301 3,000 76.70% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 588,501 1,765,504 33.33% TOTAL REVENUES: PARK & RECREATION 273,710 197,446 189,741 170,246 831,143 2,228,704 37.29% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 145,908 427,948 34.09% 79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 13,293 17,000 78.19% 79-790-50-00-5020 OVERTIME - 156 156 - 312 3,000 10.41% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 16,001 47,761 33.50% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 11,845 33,487 35.37% 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 44,442 126,575 35.11% 2 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 301 980 30.69% 79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 2,357 9,580 24.60% 79-790-52-00-5224 VISION INSURANCE 75 83 79 93 329 1,004 32.80% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - - - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 1,058 4,780 22.12% 79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 245 4,500 5.44% 79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 4,057 4,000 101.41% 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 567 2,500 22.69% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 933 - 933 22,500 4.15% Supplies 79-790-56-00-5600 WEARING APPAREL - 114 230 547 892 4,100 21.75% 79-790-56-00-5610 OFFICE SUPPLIES - - - 67 67 300 22.24% 79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 5,740 22,500 25.51% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 18 2,250 0.78% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 16,786 50,500 33.24% 79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 7,583 21,400 35.44% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 272,731 813,165 33.54% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 80,483 240,745 33.43% 79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 3,576 15,000 23.84% 79-795-50-00-5020 OVERTIME - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 9,574 12,500 76.59% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 4,446 30,000 14.82% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 4,527 25,000 18.11% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 9,897 26,714 37.05% 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 7,592 24,216 31.35% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 23,903 75,911 31.49% 79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 140 591 23.69% 79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 837 4,344 19.26% 79-795-52-00-5224 VISION INSURANCE 25 33 29 29 115 505 22.80% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - 72 3,000 2.40% 79-795-54-00-5415 TRAVEL & LODGING - - - - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 150 27,000 0.56% 79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 1,218 7,000 17.40% 79-795-54-00-5447 SCHOLARSHIPS - - - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 41 188 4,000 4.71% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 25,810 65,000 39.71% 79-795-54-00-5480 UTILITIES - 226 1,456 1,531 3,213 20,000 16.07% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 656 4,500 14.59% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 20,386 40,000 50.96% 79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 4,620 7,000 66.00% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 54,922 100,000 54.92% 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 17,738 55,000 32.25% 79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 9,250 18,000 51.39% 79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 317 3,000 10.56% 3 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 12,539 7,500 167.18% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 173 2,000 8.64% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - 100 0.00% 79-795-56-00-5695 GASOLINE - 37 - 120 157 3,000 5.23% Other Financing Uses 79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 162,890 556,957 29.25% TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 459,388 1,385,883 33.15% TOTAL FUND REVENUES 273,710 197,446 189,741 170,246 831,143 2,228,704 37.29% TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 732,120 2,199,048 33.29% FUND SURPLUS (DEFICIT)127,044 27,184 54,600 (109,805) 99,023 29,656 RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 2,325 1,084 - - 3,409 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 156 - - 492 500 98.40% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 37,151 60,000 61.92% 80-000-44-00-4445 GUEST FEES 704 432 - - 1,136 500 227.20% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - 2,275 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - 360 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 - - - 30 - 0.00% Miscellaneous 80-000-48-00-4820 RENTAL INCOME - - - - - - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - 28 - 0.00% 80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 100 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 162,890 556,957 29.25% TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 207,870 617,957 33.64% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) 11,986 20,000 59.93% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) 6,789 - 0.00% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) 515 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) 1,450 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - 936 720 129.98% 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 1,638 3,000 54.60% 80-800-54-00-5480 UTILITIES - 2,209 852 462 3,523 11,130 31.65% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - 138,274 38,000 363.88% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) 4,402 1,400 314.41% 80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 4,069 1,100 369.90% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 55,890 58,800 95.05% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - 520 1,500 34.67% 80-800-56-00-5607 CONCESSION SUPPLIES - - - - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - - 397 397 300 132.47% 80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - 725 600 120.91% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 1,865 12,200 15.29% 4 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2013 ACTUALS BY MONTH (Cash Basis) 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - 39 0.00% TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 207,870 617,957 33.64% TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 232,978 150,489 154.81% FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 (25,109) 467,468 5 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review #3 Tracking Number Park Board – October 16, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for August 2014 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL - 600 150 1,350 2,100 16,000 13.13% 25-000-42-00-4216 BUILD PROGRAM PERMITS 4,600 2,640 - 2,490 9,730 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE - 100 - 400 500 6,500 7.69% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL - 1,060 450 3,060 4,570 24,500 18.65% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL - 50 - 200 250 2,275 10.99% Fines & Forfeits 25-000-43-00-4315 DUI FINES 710 - 700 650 2,060 5,000 41.19% 25-000-43-00-4316 ELECTRONIC CITATION FEES 52 38 68 54 212 750 28.27% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - 2,916 - - 2,916 5,000 58.32% Charges for Service 25-000-44-00-4418 MOWING INCOME 676 901 723 (376) 1,924 6,000 32.07% 25-000-44-00-4420 POLICE CHARGEBACK 4,088 4,088 4,088 4,088 16,353 49,058 33.33% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 8,114 8,114 8,114 8,114 32,457 97,370 33.33% 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 9,138 9,138 9,138 9,138 36,550 109,650 33.33% Investment Earnings 25-000-45-00-4522 INVESTMENT EARNINGS - PARK CAPITAL 29 34 35 38 137 450 30.37% Reimbursements 25-000-46-00-4692 MISC REIMB - PARK CAPITAL - - - - - 50,000 0.00% Miscellaneous 25-000-48-21-4854 MISC INCOME - PW CAPITAL - - - 320 320 1,000 32.00% 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - - - - 1,000 0.00% 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - - - 60,000 0.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 27,406 29,679 23,466 29,526 110,078 434,553 25.33% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5405 BUILD PROGRAM 1,200 600 - 600 2,400 - 0.00% 25-205-54-00-5462 PROFESSIONAL SERVICES - 1,166 - - 1,166 1,667 69.97% YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 1 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 843 843 16,000 5.27% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - 32,865 - 32,865 30,000 109.55% 25-205-60-00-6070 VEHICLES - - 56,602 - 56,602 80,000 70.75% TOTAL EXPENDITURES: POLICE CAPITAL 1,200 1,766 89,467 1,443 93,876 127,667 73.53% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 3,200 1,940 - 1,790 6,930 - 0.00% 25-215-54-00-5448 FILING FEES 49 98 - - 147 2,000 7.35% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT 28,400 - 4,125 - 32,525 60,000 54.21% 25-215-60-00-6070 VEHICLES - - - - - 100,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 3,097 3,108 2,782 2,770 11,757 37,924 31.00% 25-215-92-00-8050 INTEREST PAYMENT 2,805 2,793 3,120 3,131 11,848 32,892 36.02% TOTAL EXPENDITURES: PW CAPITAL 37,550 7,939 10,026 7,691 63,207 239,316 26.41% PARK & RECREATION CAPITAL EXPENDITURES Contractual Services 25-225-54-00-5405 BUILD PROGRAM 200 100 - 100 400 - 0.00% Capital Outlay 25-225-60-00-6060 EQUIPMENT - - 4,125 - 4,125 32,000 12.89% 25-255-60-00-6065 BRIDGE PARK - - - - - 108,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 97 97 87 87 368 1,188 31.01% 25-225-92-00-8050 INTEREST PAYMENT 88 88 98 98 371 1,031 36.01% 2 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 385 285 4,310 285 5,265 192,219 2.74% TOTAL FUND REVENUES 27,406 29,679 23,466 29,526 110,078 434,553 25.33% TOTAL FUND EXPENDITURES 39,135 9,991 103,803 9,419 162,348 559,202 29.03% FUND SURPLUS (DEFICIT)(11,729) 19,689 (80,337) 20,107 (52,270) (124,649) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - 30,454 832 - 31,286 - 0.00% 72-000-42-00-4216 BUILD PROGRAM PERMITS - 1,502 3,970 412 5,884 - 0.00% 72-000-46-00-4655 REIMB-GRANDE RESERVE PK B - - - 40,616 40,616 - 0.00% 72-000-47-00-4701 WHITE OAK - 1,406 - - 1,406 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 4,102 1,998 - 1,639 7,740 20,000 38.70% 72-000-47-00-4704 BLACKBERRY WOODS - 568 - 568 1,136 500 227.27% 72-000-47-00-4706 CALEDONIA - - - - - 2,500 0.00% 72-000-47-00-4736 BRIARWOOD (1,449) - 2,645 - 1,196 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - 50,000 0.00% TOTAL REVENUES: LAND CASH 2,653 35,928 7,447 43,235 89,264 73,000 122.28% LAND CASH EXPENDITURES 72-720-54-00-5405 BUILD PROGRAM - 1,502 3,970 412 5,884 - 0.00% 72-720-60-00-6032 MOSER HOLDING COSTS - - - - - 13,000 0.00% 72-720-60-00-6044 CLARK PARK - 76 2,810 - 2,886 - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - 5,892 5,892 200,000 2.95% 72-720-60-00-6047 GRANDE RESERVE PARK B - - 39,669 10,789 50,459 143,850 35.08% 3 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 72-720-60-00-6049 RAINTREE PARK C - - - 50,000 0.00% TOTAL FUND REVENUES 2,653 35,928 7,447 43,235 89,264 73,000 122.28% TOTAL FUND EXPENDITURES - 1,578 46,449 17,093 65,120 406,850 16.01% FUND SURPLUS (DEFICIT)2,653 34,350 (39,002) 26,142 24,143 (333,850) PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 27,600 23,114 6,666 - 57,380 35,000 163.94% 79-000-44-00-4403 CHILD DEVELOPMENT 10,764 3,891 1,977 8,170 24,802 75,000 33.07% 79-000-44-00-4404 ATHLETICS AND FITNESS 30,226 28,964 10,966 8,420 78,576 140,000 56.13% 79-000-44-00-4441 CONCESSION REVENUE 9,149 14,667 5,041 329 29,186 30,000 97.29% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 67 62 60 56 244 250 97.62% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS - 3,672 - - 3,672 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,589 716 650 694 38,649 50,000 77.30% 79-000-48-00-4825 PARK RENTALS 14,347 4,324 135 4,775 23,581 25,000 94.32% 79-000-48-00-4843 HOMETOWN DAYS 525 165 2,285 11,280 14,255 125,000 11.40% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 1,542 990 1,590 1,085 5,207 5,000 104.14% 79-000-48-00-4850 MISCELLANEOUS INCOME 443 829 787 676 2,735 3,000 91.18% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 106,467 106,467 106,467 106,467 425,869 1,277,606 33.33% TOTAL REVENUES: PARK & RECREATION 237,719 187,861 136,624 141,953 704,157 1,765,856 39.88% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 24,572 44,716 34,916 50,916 155,120 447,564 34.66% 79-790-50-00-5015 PART-TIME SALARIES 1,028 4,997 7,945 8,519 22,487 34,000 66.14% 79-790-50-00-5020 OVERTIME 67 69 323 108 567 3,000 18.91% 4 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,881 5,221 4,112 5,946 18,161 53,733 33.80% 79-790-52-00-5214 FICA CONTRIBUTION 1,906 3,750 3,251 4,492 13,399 36,183 37.03% 79-790-52-00-5216 GROUP HEALTH INSURANCE 17,849 9,764 9,283 8,407 45,303 132,108 34.29% 79-790-52-00-5222 GROUP LIFE INSURANCE 75 75 105 77 333 924 36.02% 79-790-52-00-5223 DENTAL INSURANCE 681 824 753 753 3,010 7,728 38.95% 79-790-52-00-5224 VISION INSURANCE 79 79 79 79 316 1,032 30.63% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - 125 - - 125 7,000 1.79% 79-790-54-00-5415 TRAVEL & LODGING - 228 - - 228 3,000 7.58% 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 9,138 9,138 9,138 9,138 36,550 109,650 33.33% 79-790-54-00-5440 TELECOMMUNICATIONS - 149 278 342 769 4,780 16.09% 79-790-54-00-5462 PROFESSIONAL SERVICES 450 128 (368) 196 407 4,500 9.04% 79-790-54-00-5466 LEGAL SERVICES - - 950 2,147 3,097 4,000 77.43% 79-790-54-00-5485 RENTAL & LEASE PURCHASE - 281 42 42 365 2,500 14.60% 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,437 (96) 18,140 738 22,219 32,500 68.36% Supplies 79-790-56-00-5600 WEARING APPAREL 115 149 221 133 618 4,700 13.15% 79-790-56-00-5610 OFFICE SUPPLIES - - - - - 300 0.00% 79-790-56-00-5620 OPERATING SUPPLIES 51 2,740 985 2,947 6,724 22,500 29.88% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 12 610 383 474 1,479 7,000 21.12% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 - - - 2,000 500 400.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 377 1,128 8,154 5,041 14,699 50,500 29.11% 79-790-56-00-5695 GASOLINE - 2,482 2,878 2,646 8,005 22,898 34.96% TOTAL EXPENDITURES: PARKS DEPT 64,717 86,555 101,568 103,140 355,980 992,600 35.86% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 15,832 20,418 18,232 27,083 81,566 273,783 29.79% 79-795-50-00-5015 PART-TIME SALARIES 852 812 1,399 1,398 4,461 23,000 19.39% 5 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 79-795-50-00-5020 OVERTIME - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,622 2,883 2,046 589 8,139 14,000 58.14% 79-795-50-00-5046 PRE-SCHOOL WAGES 1,283 - - 438 1,720 20,000 8.60% 79-795-50-00-5052 INSTRUCTORS WAGES 2,047 305 498 869 3,720 25,000 14.88% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,038 2,521 2,290 3,281 10,130 32,686 30.99% 79-795-52-00-5214 FICA CONTRIBUTION 1,682 1,818 1,641 2,277 7,419 26,576 27.92% 79-795-52-00-5216 GROUP HEALTH INSURANCE 12,046 4,707 9,147 5,255 31,155 100,027 31.15% 79-795-52-00-5222 GROUP LIFE INSURANCE 47 47 47 47 190 673 28.18% 79-795-52-00-5223 DENTAL INSURANCE 364 364 364 364 1,456 5,397 26.98% 79-795-52-00-5224 VISION INSURANCE 42 42 42 42 170 695 24.41% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - 21 - - 21 5,000 0.42% 79-795-54-00-5415 TRAVEL & LODGING - - - - - 3,000 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - 78 2,518 9,597 12,193 40,000 30.48% 79-795-54-00-5440 TELECOMMUNICATIONS - 224 555 709 1,488 7,000 21.25% 79-795-54-00-5447 SCHOLARSHIPS - - - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING 25 815 - 936 1,776 4,000 44.41% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 2,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 4,224 6,845 16,652 4,763 32,483 75,000 43.31% 79-795-54-00-5480 UTILITIES - 1,782 1,444 1,922 5,147 23,000 22.38% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - - 421 274 695 4,500 15.44% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 65 - - 65 3,000 2.17% 79-795-54-00-5496 PROGRAM REFUNDS 898 1,343 3,576 1,121 6,938 7,000 99.11% 79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - - - 21,977 30,000 73.26% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,143 1,050 - 52,400 57,593 100,000 57.59% 79-795-56-00-5606 PROGRAM SUPPLIES 3,955 29,421 4,498 2,211 40,085 55,000 72.88% 79-795-56-00-5607 CONCESSION SUPPLIES 4,206 1,056 2,576 1,291 9,129 18,000 50.72% 6 % of Fiscal Year 8%17%25%33%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING AUGUST 31, 2014 79-795-56-00-5610 OFFICE SUPPLIES - 29 387 - 416 3,000 13.88% 79-795-56-00-5620 OPERATING SUPPLIES 444 1,568 1,323 1,000 4,335 7,500 57.80% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE 68 13 273 88 443 2,000 22.14% 79-795-56-00-5695 GASOLINE - 110 175 85 370 3,210 11.52% TOTAL EXPENDITURES: RECREATION DEPT 78,796 78,337 70,104 118,041 345,277 918,847 37.58% TOTAL FUND REVENUES 237,719 187,861 136,624 141,953 704,157 1,765,856 39.88% TOTAL FUND EXPENDITURES 143,513 164,891 171,673 221,180 701,257 1,911,447 36.69% FUND SURPLUS (DEFICIT)94,206 22,970 (35,049) (79,228) 2,899 (145,591) 7 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review #4 Tracking Number Park Board – October 16, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for September 2013 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,800 600 10,050 16,000 62.81% 25-000-42-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 2,100 1,040 13,980 - 0.00% 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - 12,264 12,264 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 600 100 3,200 6,500 49.23% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 560 9,770 24,500 39.88% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 300 50 1,600 2,275 70.33% Fines & Forfeits 25-000-43-00-4315 DUI FINES 750 503 915 641 900 3,709 3,100 119.66% 25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 64 46 328 750 43.73% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - 5,000 0.00% Charges for Service 25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 2,040 5,500 37.09% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 60,271 144,650 41.67% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - - 25 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 43 219 450 48.72% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - - 50,000 0.00% Miscellaneous 25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - - 4,450 1,000 445.00% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 25-000-48-21-4850 MISC. INCOME - PW CAPITAL - - - - 448 448 - 0.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 28,719 122,330 259,750 47.10% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - - 1,667 0.00% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 3,979 - 3,979 10,000 39.79% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - - 27 5 32 3,000 1.06% 25-205-60-00-6070 VEHICLES - - - 93,648 103 93,750 90,000 104.17% TOTAL EXPENDITURES: POLICE CAPITAL - - - 97,653 107 97,761 104,667 93.40% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,100 1,040 13,980 - 0.00% 25-215-54-00-5448 FILING FEES - 98 (49) 98 344 491 2,000 24.55% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - 48,689 - - - 48,689 55,000 88.53% 25-215-60-00-6070 VEHICLES - - - - - - 30,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 12,698 31,040 40.91% 25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 20,550 48,755 42.15% TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 8,848 8,034 96,408 173,295 55.63% 2 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) PARK & RECREATION CAPITAL EXPENDITURES Capital Outlay 25-255-60-00-6035 RAINTREE PARK - - - - - - 5,000 0.00% 25-225-60-00-6060 EQUIPMENT - - - - - - 12,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 398 972 40.93% 25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 644 1,528 42.14% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 208 208 1,042 69,500 1.50% TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 122,330 259,750 47.10% TOTAL FUND EXPENDITURES 8,958 58,445 12,749 106,709 8,349 195,210 347,462 56.18% FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (88,290) 20,370 (72,881) (87,712) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - - 96,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - 4 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 6,153 - 29,742 20,000 148.71% 72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 1,136 500 227.27% 72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - - 9,371 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - - 50,000 0.00% TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 568 40,253 166,500 24.18% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 - 12,000 13,000 92.31% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 - 3,406 - 0.00% 3 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 72-720-60-00-6044 HOPKINS PARK - - - 5,749 5,749 76,000 0.00% TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 40,253 166,500 24.18% TOTAL FUND EXPENDITURES - - 3,406 12,000 5,749 21,155 89,000 23.77% FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (5,847) (5,181) 19,097 77,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 34,910 30,000 116.37% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 24,554 50,000 49.11% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 82,291 130,000 63.30% 79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 31,117 30,000 103.72% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 101 200 50.33% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - - 2,265 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,901 2,900 2,900 2,900 2,900 48,501 55,000 88.18% 79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 3,365 26,677 25,000 106.71% 79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 90,432 135,000 66.99% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 925 3,297 5,000 65.93% 79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - 2,301 3,000 76.70% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 735,627 1,765,504 41.67% TOTAL REVENUES: PARK & RECREATION 273,710 197,446 189,741 170,246 250,929 1,082,072 2,228,704 48.55% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 33,004 178,912 427,948 41.81% 79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 14,429 17,000 84.88% 79-790-50-00-5020 OVERTIME - 156 156 - - 312 3,000 10.41% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 19,608 47,761 41.05% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 14,368 33,487 42.91% 4 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 54,170 126,575 42.80% 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 377 980 38.47% 79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 2,970 9,580 31.00% 79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 413 1,004 41.11% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - - - - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 425 1,482 4,780 31.01% 79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 17 261 4,500 5.81% 79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 230 4,287 4,000 107.16% 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 78 645 2,500 25.81% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 933 - 18,811 19,744 22,500 87.75% Supplies 79-790-56-00-5600 WEARING APPAREL - 114 230 547 176 1,068 4,100 26.04% 79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - 67 300 22.24% 79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 6,875 22,500 30.56% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 101 118 2,250 5.25% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 3,447 20,233 50,500 40.07% 79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 8,904 21,400 41.61% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 76,513 349,245 813,165 42.95% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 16,887 97,369 240,745 40.45% 79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 5,820 15,000 38.80% 79-795-50-00-5020 OVERTIME - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 10,180 12,500 81.44% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 5,396 30,000 17.99% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 5,813 25,000 23.25% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 11,952 26,714 44.74% 5 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 9,195 24,216 37.97% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 28,497 75,911 37.54% 79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 182 591 30.77% 79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 1,168 4,344 26.89% 79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 171 505 33.84% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - - 72 3,000 2.40% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 7,403 7,553 27,000 27.98% 79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 668 1,886 7,000 26.95% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 41 965 1,154 4,000 28.84% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 3,059 28,869 65,000 44.41% 79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 3,974 20,000 19.87% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 310 967 4,500 21.48% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 710 21,096 40,000 52.74% 79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 5,130 7,000 73.28% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 90,910 100,000 90.91% 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 24,521 55,000 44.58% 79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 9,291 18,000 51.62% 79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 320 3,000 10.67% 79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 284 12,823 7,500 170.97% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 127 300 2,000 15.00% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - 100 0.00% 79-795-56-00-5695 GASOLINE - 37 - 120 52 209 3,000 6.97% 6 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) Other Financing Uses 79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 203,612 556,957 36.56% TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 588,430 1,385,883 42.46% TOTAL FUND REVENUES 273,710 197,446 189,741 170,246 250,929 1,082,072 2,228,704 48.55% TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 205,555 937,675 2,199,048 42.64% FUND SURPLUS (DEFICIT)127,044 27,184 54,600 (109,805) 45,374 144,398 29,656 RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 2,325 1,084 - - - 3,409 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 156 - - - 492 500 98.40% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 37,189 60,000 61.98% 80-000-44-00-4445 GUEST FEES 704 432 - - - 1,136 500 227.20% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - - 2,275 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - - 360 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 - - - - 30 - 0.00% Miscellaneous 80-000-48-00-4820 RENTAL INCOME - - - - - - - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - - 28 - 0.00% 80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 - 100 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 40,722 203,612 556,957 36.56% TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 248,630 617,957 40.23% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) - 11,986 20,000 59.93% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) - 6,789 - 0.00% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) - 515 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) - 1,450 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) 691 720 95.95% 7 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - - 1,638 3,000 54.60% 80-800-54-00-5480 UTILITIES - 2,209 852 462 - 3,523 11,130 31.65% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - - 138,274 38,000 363.88% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) - 4,402 1,400 314.41% 80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 4,129 1,100 375.36% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 - 55,890 58,800 95.05% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - 520 1,500 34.67% 80-800-56-00-5607 CONCESSION SUPPLIES - - - - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - - 397 397 300 132.47% 80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - 725 600 120.91% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 1,865 12,200 15.29% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - 39 0.00% TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 248,630 617,957 40.23% TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (185) 232,793 150,489 154.69% FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 40,945 15,836 467,468 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review #5 Tracking Number Park Board – October 16, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for September 2014 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL - 600 150 1,350 (150) 1,950 16,000 12.19% 25-000-42-00-4216 BUILD PROGRAM PERMITS 4,600 2,640 - 2,490 8,440 18,170 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE - 100 - 400 (200) 300 6,500 4.62% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL - 1,060 450 3,060 (390) 4,180 24,500 17.06% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL - 50 - 200 (100) 150 2,275 6.59% Fines & Forfeits 25-000-43-00-4315 DUI FINES 710 - 700 650 - 2,060 5,000 41.19% 25-000-43-00-4316 ELECTRONIC CITATION FEES 52 38 68 54 - 212 750 28.27% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - 2,916 - - - 2,916 5,000 58.32% Charges for Service 25-000-44-00-4418 MOWING INCOME 676 901 723 (376) - 1,924 6,000 32.07% 25-000-44-00-4420 POLICE CHARGEBACK 4,088 4,088 4,088 4,088 4,088 20,441 49,058 41.67% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 8,114 8,114 8,114 8,114 8,114 40,571 97,370 41.67% 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 9,138 9,138 9,138 9,138 9,138 45,688 109,650 41.67% Investment Earnings 25-000-45-00-4522 INVESTMENT EARNINGS - PARK CAPITAL 29 34 35 38 39 175 450 38.97% Reimbursements 25-000-46-00-4692 MISC REIMB - PARK CAPITAL - - - - - - 50,000 0.00% Miscellaneous 25-000-48-21-4854 MISC INCOME - PW CAPITAL - - - 320 - 320 1,000 32.00% 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - - - - - 1,000 0.00% 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - - - - - - 60,000 0.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 27,406 29,679 23,466 29,526 28,979 139,057 434,553 32.00% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5405 BUILD PROGRAM 1,200 600 - 600 2,100 4,500 - 0.00% 25-205-54-00-5462 PROFESSIONAL SERVICES - 1,166 - - - 1,166 1,667 69.97% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 843 - 843 16,000 5.27% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - 32,865 - - 32,865 30,000 109.55% YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 1 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 25-205-60-00-6070 VEHICLES - - 56,602 - 1,045 57,647 80,000 72.06% TOTAL EXPENDITURES: POLICE CAPITAL 1,200 1,766 89,467 1,443 3,145 97,021 127,667 76.00% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 3,200 1,940 - 1,790 6,040 12,970 - 0.00% 25-215-54-00-5448 FILING FEES 49 98 - - 98 245 2,000 12.25% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT 28,400 - 4,125 - - 32,525 60,000 54.21% 25-215-60-00-6070 VEHICLES - - - - - - 100,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 3,097 3,108 2,782 2,770 3,143 14,899 37,924 39.29% 25-215-92-00-8050 INTEREST PAYMENT 2,805 2,793 3,120 3,131 2,759 14,607 32,892 44.41% TOTAL EXPENDITURES: PW CAPITAL 37,550 7,939 10,026 7,691 12,039 75,247 239,316 31.44% PARK & RECREATION CAPITAL EXPENDITURES Contractual Services 25-225-54-00-5405 BUILD PROGRAM 200 100 - 100 300 700 - 0.00% Capital Outlay 25-225-60-00-6060 EQUIPMENT - - 4,125 - - 4,125 32,000 12.89% 25-255-60-00-6065 BRIDGE PARK - - - - - - 108,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 97 97 87 87 98 467 1,188 39.29% 25-225-92-00-8050 INTEREST PAYMENT 88 88 98 98 86 458 1,031 44.39% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 385 285 4,310 285 485 5,749 192,219 2.99% TOTAL FUND REVENUES 27,406 29,679 23,466 29,526 28,979 139,057 434,553 32.00% TOTAL FUND EXPENDITURES 39,135 9,991 103,803 9,419 15,669 178,017 559,202 31.83% FUND SURPLUS (DEFICIT)(11,729) 19,689 (80,337) 20,107 13,309 (38,961) (124,649) 2 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - 30,454 832 - - 31,286 - 0.00% 72-000-42-00-4216 BUILD PROGRAM PERMITS - 1,502 3,970 412 1,591 7,475 - 0.00% 72-000-46-00-4655 REIMB-GRANDE RESERVE PK B - - - 40,616 - 40,616 - 0.00% 72-000-47-00-4701 WHITE OAK - 1,406 - - - 1,406 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 4,102 1,998 - 1,639 6,078 13,818 20,000 69.09% 72-000-47-00-4704 BLACKBERRY WOODS - 568 - 568 568 1,705 500 340.91% 72-000-47-00-4706 CALEDONIA - - - - - - 2,500 0.00% 72-000-47-00-4736 BRIARWOOD (1,449) - 2,645 - 689 1,885 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - - 50,000 0.00% TOTAL REVENUES: LAND CASH 2,653 35,928 7,447 43,235 8,927 98,190 73,000 134.51% LAND CASH EXPENDITURES 72-720-54-00-5405 BUILD PROGRAM - 1,502 3,970 412 1,591 7,475 - 0.00% 72-720-60-00-6032 MOSER HOLDING COSTS - - - - - - 13,000 0.00% 72-720-60-00-6044 CLARK PARK - 76 2,810 - 17,775 20,661 - 0.00% 72-720-60-00-6045 RIVERFRONT PARK - - - 5,892 2,609 8,501 200,000 4.25% 72-720-60-00-6047 GRANDE RESERVE PARK B - - 39,669 10,789 1,446 51,905 143,850 36.08% 72-720-60-00-6049 RAINTREE PARK C - - - - - - 50,000 0.00% TOTAL FUND REVENUES 2,653 35,928 7,447 43,235 8,927 98,190 73,000 134.51% TOTAL FUND EXPENDITURES - 1,578 46,449 17,093 23,421 88,542 406,850 21.76% FUND SURPLUS (DEFICIT)2,653 34,350 (39,002) 26,142 (14,495) 9,648 (333,850) PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 27,600 23,114 6,666 - 1,935 59,315 35,000 169.47% 79-000-44-00-4403 CHILD DEVELOPMENT 10,764 3,891 1,977 8,210 11,827 36,669 75,000 48.89% 79-000-44-00-4404 ATHLETICS AND FITNESS 30,226 28,964 10,966 8,420 7,174 85,750 140,000 61.25% 79-000-44-00-4441 CONCESSION REVENUE 9,149 14,667 5,041 329 190 29,376 30,000 97.92% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 67 62 60 56 55 299 250 119.72% 3 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS - 3,672 - - - 3,672 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,589 716 650 694 - 38,649 50,000 77.30% 79-000-48-00-4825 PARK RENTALS 14,347 4,324 135 4,775 - 23,581 25,000 94.32% 79-000-48-00-4843 HOMETOWN DAYS 525 165 2,285 11,280 74,220 88,475 125,000 70.78% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 1,542 990 1,590 1,085 585 5,792 5,000 115.84% 79-000-48-00-4850 MISCELLANEOUS INCOME 443 829 787 676 - 2,735 3,000 91.18% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 106,467 106,467 106,467 106,467 106,467 532,336 1,277,606 41.67% TOTAL REVENUES: PARK & RECREATION 237,719 187,861 136,624 141,993 202,453 906,649 1,765,856 51.34% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 24,572 44,716 34,916 50,916 34,248 189,368 447,564 42.31% 79-790-50-00-5015 PART-TIME SALARIES 1,028 4,997 7,945 8,519 - 22,487 34,000 66.14% 79-790-50-00-5020 OVERTIME 67 69 323 108 - 567 3,000 18.91% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,881 5,221 4,112 5,946 3,997 22,158 53,733 41.24% 79-790-52-00-5214 FICA CONTRIBUTION 1,906 3,750 3,251 4,492 2,562 15,961 36,183 44.11% 79-790-52-00-5216 GROUP HEALTH INSURANCE 17,849 9,764 9,283 8,407 9,434 54,737 132,108 41.43% 79-790-52-00-5222 GROUP LIFE INSURANCE 75 75 105 77 77 410 924 44.39% 79-790-52-00-5223 DENTAL INSURANCE 681 824 753 753 753 3,763 7,728 48.69% 79-790-52-00-5224 VISION INSURANCE 79 79 79 79 79 395 1,032 38.29% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - 125 - - - 125 7,000 1.79% 79-790-54-00-5415 TRAVEL & LODGING - 228 - - - 228 3,000 7.58% 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 9,138 9,138 9,138 9,138 9,138 45,688 109,650 41.67% 79-790-54-00-5440 TELECOMMUNICATIONS - 149 278 342 270 1,039 4,780 21.73% 79-790-54-00-5462 PROFESSIONAL SERVICES 450 128 (368) 196 27 433 4,500 9.63% 79-790-54-00-5466 LEGAL SERVICES - - 950 2,147 1,387 4,484 4,000 112.10% 79-790-54-00-5485 RENTAL & LEASE PURCHASE - 281 42 42 42 407 2,500 16.28% 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,437 (96) 18,140 738 26 22,245 32,500 68.44% 4 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 Supplies 79-790-56-00-5600 WEARING APPAREL 115 149 221 133 193 811 4,700 17.25% 79-790-56-00-5610 OFFICE SUPPLIES - - - - - - 300 0.00% 79-790-56-00-5620 OPERATING SUPPLIES 51 2,740 985 2,947 244 6,968 22,500 30.97% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 12 610 383 474 39 1,518 7,000 21.68% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 - - - - 2,000 500 400.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 377 1,128 8,154 5,041 2,202 16,901 50,500 33.47% 79-790-56-00-5695 GASOLINE - 2,482 2,878 2,646 1,239 9,245 22,898 40.37% TOTAL EXPENDITURES: PARKS DEPT 64,717 86,555 101,568 103,140 65,957 421,937 992,600 42.51% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 15,832 20,418 18,232 27,083 18,232 99,798 273,783 36.45% 79-795-50-00-5015 PART-TIME SALARIES 852 812 1,399 1,398 1,897 6,358 23,000 27.64% 79-795-50-00-5020 OVERTIME - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,622 2,883 2,046 589 62 8,201 14,000 58.58% 79-795-50-00-5046 PRE-SCHOOL WAGES 1,283 - - 438 1,805 3,525 20,000 17.63% 79-795-50-00-5052 INSTRUCTORS WAGES 2,047 305 498 869 1,790 5,510 25,000 22.04% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,038 2,521 2,290 3,281 2,242 12,372 32,686 37.85% 79-795-52-00-5214 FICA CONTRIBUTION 1,682 1,818 1,641 2,277 1,767 9,186 26,576 34.56% 79-795-52-00-5216 GROUP HEALTH INSURANCE 12,046 4,707 9,147 5,255 8,700 39,854 100,027 39.84% 79-795-52-00-5222 GROUP LIFE INSURANCE 47 47 47 47 47 237 673 35.23% 79-795-52-00-5223 DENTAL INSURANCE 364 364 364 364 455 1,912 5,397 35.42% 79-795-52-00-5224 VISION INSURANCE 42 42 42 42 52 222 695 31.88% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - 21 - - - 21 5,000 0.42% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - 3,000 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - 78 2,518 9,597 - 12,193 40,000 30.48% 79-795-54-00-5440 TELECOMMUNICATIONS - 224 555 709 611 2,099 7,000 29.98% 79-795-54-00-5447 SCHOLARSHIPS - - - - 180 180 2,500 7.20% 79-795-54-00-5452 POSTAGE & SHIPPING 25 815 - 936 (136) 1,640 4,000 41.01% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 2,500 0.00% 5 % of Fiscal Year 8%17%25%33%42%Year-to-Date Totals FISCAL YEAR 2015 ACCOUNT NUMBER DESCRIPTION May-14 June-14 July-14 August-14 September-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2014 79-795-54-00-5462 PROFESSIONAL SERVICES 4,224 6,845 16,652 4,763 9,277 41,761 75,000 55.68% 79-795-54-00-5480 UTILITIES - 1,782 1,444 1,922 599 5,746 23,000 24.98% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - - 421 274 274 969 4,500 21.53% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 65 - - 65 130 3,000 4.33% 79-795-54-00-5496 PROGRAM REFUNDS 898 1,343 3,576 1,121 572 7,510 7,000 107.28% 79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - - - - 21,977 30,000 73.26% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,143 1,050 - 52,400 17,169 74,762 100,000 74.76% 79-795-56-00-5606 PROGRAM SUPPLIES 3,955 29,421 4,498 2,211 2,668 42,753 55,000 77.73% 79-795-56-00-5607 CONCESSION SUPPLIES 4,206 1,056 2,576 1,291 227 9,356 18,000 51.98% 79-795-56-00-5610 OFFICE SUPPLIES - 29 387 - 249 665 3,000 22.17% 79-795-56-00-5620 OPERATING SUPPLIES 444 1,568 1,323 1,000 580 4,916 7,500 65.54% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE 68 13 273 88 216 658 2,000 32.92% 79-795-56-00-5695 GASOLINE - 110 175 85 77 447 3,210 13.91% TOTAL EXPENDITURES: RECREATION DEPT 78,796 78,337 70,104 118,041 69,678 414,956 918,847 45.16% TOTAL FUND REVENUES 237,719 187,861 136,624 141,993 202,453 906,649 1,765,856 51.34% TOTAL FUND EXPENDITURES 143,513 164,891 171,673 221,180 135,635 836,892 1,911,447 43.78% FUND SURPLUS (DEFICIT)94,206 22,970 (35,049) (79,188) 66,818 69,757 (145,591) 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Old Business #1 Tracking Number Park Board – October 16, 2014 Tim Evans Parks and Recreation Name Department 131 E. Hydraulic Street Unit C – Request for Proposal See attachment. Summary Review of a concession-lease/license request for proposal document for the City's Riverfront Building at 131 E Hydraulic Ave. Unit C. Background In February, 2011, the Parks and Recreation Department received a concession-lease request for proposals document from River City Roasters for a portion of the building located at 131 E Hydraulic Ave., to be used as a food and concession business. River City Roasters was approved for a two year concession lease by the City Council in June 2011. Their lease was renewed for an additional two years in June 2013. In May, 2014, the River City Roasters lease was approved for early termination. Currently, the 131 E. Hydraulic Ave. Unit C rental space does not have a tenant. The building occupies a small section at the western end of Riverfront Park, previously used as a City-run preschool before being rented as a food/concession business. The potential rental space has access to two bathrooms, an HVAC system and some non- structural interior walls. The unit is approximately 750 square feet with exterior doors located on both the East and North sides. The remainder of the building structure is currently operating as an ice cream shop concession business. With the rental space being located in the Yorkville downtown area as well as near Riverfront Park and the Marge Cline Whitewater Course, it creates an excellent opportunity for the City and the licensee. This opportunity will only be enhanced as Riverfront Park is improved over the next year and the construction on Rt. 47 is completed. Memorandum To: Yorkville Park Board From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 8, 2014 Subject: 131 E. Hydraulic Ave. Unit C. Request for Proposal Analysis Over the past three years, the City of Yorkville Parks and Recreation Department has leased three (3) businesses rental space in facilities located near Riverfront Park. Two of the businesses are still operating with leases up for renewal next year. For all future leases, the City is looking to change the leases into licenses. By making this change, it is anticipated that a license will lessen the tax burden on the occupying entities and, in turn, would make the businesses more successful. Recommendation As directed by the Park Board and in order to start the concession-lease/license request for proposal, attached is the Request for Proposal to license the 131 E. Hydraulic Unit C space. Staff added the following changes to the license: 1) Add that liquor may be sold with an approved city liquor license. 2) Security deposit increased to $1,500. 3) City has free use of the conference room. 4) Free Riverfront Park rental limited to two within a year. 5) The City agrees to furnish to the Licensee access to City water and sewer utilities. The Licensee is responsible for applicable usage payments for all utilities (sewer, water, natural gas electricity, phone, internet, etc.), and is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. The City shall furnish to the Licensee bi-monthly utility bills for water and sewer services. The Licensee expressly agrees to divide the monies owned for any natural gas bill between it and the Licensee of Units A and B based on the total square footage of each Licensee’s respective unit(s). 6) If the licensee chooses not to occupy the building during the winter months, inside temperature must be maintained at 60 Degrees Fahrenheit. 7) At no time are utilities allowed to be shut-off or place on snow bird operations. 8) Any damage caused from the building not being occupied will be the responsibility of the licensee to fix and/or replace. United City of Yorkville, Illinois Request For Proposals The United City of Yorkville, Illinois will accept proposals for: The operation of a food service business at 131 East Hydraulic Street, Unit C, Yorkville, Illinois. Specifications and all contract documents are available at the Office of the City Clerk, Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois 60560 during the hours of 9:00 AM until 4:00 PM, Monday through Friday. Proposals must be submitted to the attention of the Director of Parks and Recreation at the above address no later than _____ AM on _____, _____, 2014 (the closing date). Proposals received after the closing date will not be accepted and will be returned to the Proposer. Proposals must include the following information: 1) What type of business does the Proposer intend to operate (i.e., restaurant, sandwich shop, coffee shop, concession stand, etc.); 2) Proposed days of operation; 3) Proposed hours of operation; 4) Proposed months of operation; 5) The goods that the Proposer intends to offer for sale, including an estimate of the price that the Proposer will charge for each type of goods; 6) Experience of the Proposer in operating the particular type of business that the Proposer intends to operate. All costs incurred in the preparation, submission, and/or presentation of any Proposal including any Proposer’s travel or personal expenses will be the sole responsibility of the Proposer and will not be reimbursed by the City. A Proposal that is in the possession of the City may be altered by a letter bearing the signature and name of the Proposer, provided that such letter is received by the Director of Parks and Recreation prior to the closing date. Telephone, e-mail and verbal alterations of a Proposal will not be accepted. General questions regarding this Request for Proposals shall be directed to Timothy Evans, Director of Parks and Recreation, at 630-553-4357. All detailed questions concerning the actual specifications are to be forwarded in writing via fax to __________ not less than ten (10) business days prior to the scheduled closing date. No oral or telephone interpretations of specifications shall be binding upon the City. The person submitting the Proposal shall at all times observe and conform to all laws, ordinances, rules and regulations of the federal government, the State of Illinois, and the City which may in any manner affect the preparation or the performance of the contract. LICENSE AGREEMENT This LICENSE AGREEMENT (the “Agreement”) entered into this _____ day of __________, 2014, by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation (hereinafter referred to as the “City”), and __________, ___________ (hereinafter referred to as the “Licensee”). WITNESSETH: WHEREAS, the City is a duly organized and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois and the owner of property located at 131 East Hydraulic Street, Unit C, Yorkville, Illinois (the “Premises”); and, WHEREAS, the City and the Licensee desire to enter into this License Agreement for the operation of _______________. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Licensee agree as follows: I. TERMS AND CONDITIONS 1. CITY ORDINANCES The Licensee will strictly comply with all ordinances of the United City of Yorkville and laws of the State of Illinois. 2. USE OF CITY'S NAME The Licensee is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 3. INDEMNITY AND HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Licensee shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Licensee, its agents, its employees, or any other person using the Premises, and the Licensee shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Licensee shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Licensee to indemnify the City for its own negligence. The Licensee shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Licensee, its agents, its employees, or any other person using the Premises. 4. INSURANCE REQUIREMENTS 4.1. Prior to the effective date of this Agreement, the Licensee shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by the Licensee, or by anyone employed by the Licensee, or by anyone for whose acts the Licensee may be liable. Such insurance required of the Licensee shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Umbrella Liability $3,000,000 4.2. The Licensee shall have its Comprehensive General Liability (including products/completed operations coverage), Employers Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed, including but not limited to claims for bodily injury or death brought against the City by the Licensee and/or the Licensee’s employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non- Contributory. 4.3. The Licensee shall maintain in effect all insurance coverages required by this Agreement at its sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M. Best rating of no less than A- VIII. In the event that the Licensee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Licensee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 4.4. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five (5) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to the City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise the Licensee of any deficiencies in such documents, and receipt thereof shall not relieve the Licensee from, nor be deemed a waiver of the right to enforce the terms of, the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 5. SUBLETTING OF AGREEMENT The Licensee shall not sublet the Premises or any portion of it, nor shall the Licensee assign this Agreement or any interest in it; any attempted assignment of this Agreement or subletting of the Premises shall be of no force or effect, and shall confer no rights upon any assignee or sublicensee. 6. TERM OF AGREEMENT The term of this Agreement shall be from _________, 2014 until __________, _____, with the City having an option to exercise two, two-year option terms. The Licensee may negotiate in good faith, on request of the City, for an extension to this Agreement, provided that the extension is approved by the City Council no later than one hundred twenty (120) days before the termination of the existing Agreement. 7. TERMINATION OF AGREEMENT The City reserves the right to terminate the whole or any part of this Agreement, upon thirty (30) days written notice to the Licensee, in the event of default by the Licensee. Default is defined as failure of the Licensee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Licensee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Licensee. 8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY The relationship between the City and _________ is that of a Licensor and a Licensee. 9. GOVERNING LAW This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 10. WAIVER OF LICENSE BREACH The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 11. AMENDMENT This Agreement will not be subject to amendment unless made in writing and signed by all parties. 12. SEVERABILITY OF INVALID PROVISIONS If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, it will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 13. NOTICE Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 Notices shall be addressed to the Licensee as follows: _________________________ _________________________ 131 East Hydraulic Street, Unit C Yorkville, IL 60560 14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT 14.1. In general terms, the City is seeking to grant the Licensee the exclusive privilege of operating ________________ in Unit C of the premises generally located at 131 East Hydraulic Street in Yorkville. 14.2. The City shall have the right to enter and to inspect the Premises at all times, without any prior notice to the Licensee. 14.3. The Licensee expressly acknowledges that the City has reserved the right to use the conference room located at the Premises upon providing, either verbally or in writing, the Licensee with two weeks’ notice. 14.4. The Licensee shall be responsible for all taxes and personal property, and maintenance work on the Premises and for maintaining the hot water heater that serves the Premises (the “Hot Water Heater”), which is located in Unit A of 131 East Hydraulic Street, Yorkville, Illinois. Any capital improvements done on the Premises over $5,000 in value, including any maintenance to, repairs of, or replacement of the Hot Water Heater, other than the initial improvements, shall be approved by the Park Board prior to commencement. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the Premises and the Hot Water Heater, including maintenance and repairs. If any component of the Premises or the Hot Water Heater is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of said component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component. The preceding sentence does not apply to any capital improvements initiated and installed by the Licensee as a result of the renovation of the Premises, or to any repairs or replacements that are necessary because of any damage to or destruction of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois caused by or resulting from the actions or omissions of the Licensee. Any capital improvements done on the Premises of $5,000 or less, including any maintenance to, repairs of, or replacement of the Hot Water Heater, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. For all determinations made on the 50% repair/replacement cost above, the Licensee shall require no less than three bids from qualified contractors for all repair and replacement quotes. 14.5. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Licensee shall be informed of the outcome of said inspection. The Licensee shall be responsible for returning the Premises to its original state, subject to the discretion of the Park Board. 14.6. The Licensee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the Premises. 14.7. The Licensee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 14.7.1.1. _________________________ 14.8. The Licensee shall be permitted to sell alcoholic beverages at the Premises, provided that the City has issued the Licensee a liquor license for the Premises and the License maintains said liquor license while this Agreement remains in effect. 14.9. The Licensee expressly acknowledges that it may rent Riverfront Park free of charge only two times in each license year. If the Licensee desires to rent Riverfront Park more than two times in a license year, it must apply for such rental by filling out and submitting a City Park’s rental form and paying the applicable rental fee. 14.10. The City agrees to furnish to the Licensee access to City water and sewer utilities. The Licensee is responsible for applicable usage payments for all utilities (sewer, water, natural gas electricity, phone, internet, etc.), and is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. The City shall furnish to the Licensee bi-monthly utility bills for water and sewer services. The Licensee expressly agrees to divide the monies owned for any natural gas bill between it and the Licensee of Units A and B based on the total square footage of each Licensee’s respective unit(s). 14.11. If the Licensee chooses not to occupy the Premises through the winter months, the Licensee shall take all necessary precautions and measures to properly winterize the Premises. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 60 degrees Fahrenheit to protect the Premises from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. The Licensee is expressly prohibited from shutting-off utilities at the Premises or placing said utilities on snow bird operations at any time during the term of this Agreement. 14.12. The Licensee expressly agrees to be responsible for any and all damage to and/or destruction of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois occurring during the term of this Agreement and caused by or resulting from the actions or omissions of the Licensee. The Licensee agrees to repair and replace said damaged or destroyed portions of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois, at the Licensee’s sole expense, in accordance with all ordinances of the City and while this Agreement remains in effect. 15. PAYMENTS AND OTHER REPORTS TO THE CITY 15.1. The Licensee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in a breach of the Agreement. 15.2. The Licensee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. The Licensee shall make said payment prior to February 1 of each year. 15.3. The Licensee shall make payments for the privilege of using the Premises of $250.00 per month for each month through the term of the Agreement, due prior to the first of each calendar month. 15.4. The Licensee shall provide the City with a security deposit in the amount of $1,500.00, to be due to the City prior to the start of the agreement term. Said deposit shall be held until after the end of the term of the Agreement, and will be used to offset any damage to the Premises. 15.5. The Licensee shall provide to the City, prior to the start of the Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as an additional insured on all policies. 15.6. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 15.7. The Licensee is required to submit to the Director of Parks and Recreation an annual concession financial statement by January 30 of each year. 16. PRINCIPAL CONTACT FOR THE CITY The principal contact for the City that will coordinate assistance to the Licensee will be Tim Evans, Director of Parks and Recreation. 17. EMPLOYEES The Licensee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this Agreement; and to provide neat, orderly and courteous personnel. The Licensee agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing his or her duties under this Agreement. The Licensee also agrees to ensure that each employee driving a vehicle shall at all times carry a valid operator’s license for the type of vehicle he/she is driving. The Licensee’s employees will be attired, at all times, in a professional-type manner. 18. ACCIDENT PREVENTION Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 19. TAXES, LICENSES & PERMITS The Licensee shall pay all sales, use, property, income and other taxes that are lawfully assessed against the City or the Licensee in connection with the Premises and the work included in this Agreement, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Licensee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this Agreement. 20. DEFAULT If the Licensee fails to observe any portion of this License Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the Premises, that this Agreement shall be in default if the Licensee does not take action to remedy the lack of observance within twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the Licensee has not made the necessary corrections, the City shall take such steps as are necessary to provide such services. The Licensee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City’s designated representative, the City shall have the right to take over all equipment and facilities of the Licensee. 21. CERTIFICATIONS 21.1. The Licensee makes the following certifications as required by law: 21.1.1. The Licensee certifies that it is not barred from bidding or contracting with any unit of State or local government as a result of a violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting; and, 21.1.2. The Licensee swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois Complied Statutes; and, 21.2. The Licensee shall at all times abide by all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be executed by their duly authorized officers on the day and year first hereinabove written. UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS By: ________________________________ Its: ________________________________ Attest: ______________________________ City Clerk ___________________________________ By: ________________________________ Its: ________________________________ Attest: ______________________________ Secretary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number New Business #1 Tracking Number October 16, 2014 Tim Evans Parks and Recreation Name Department Geneva Kayak Early Termination Request See attached. Summary During the 2011 calendar year, the Park Board recommended and City Council approved a two year concession agreement lease with Ryan Rushton (Geneva Kayak) for use of the 301 E. Hydraulic Avenue Building. The lease was extended in 2013, for another two year term, which was to expire in May 2015. On Wednesday September 30, 2014, Ryan Rushton of Geneva Kayak informed staff that he would like to request of the Board an early termination of his lease. The following is a list of lease termination conditions that staff and Ryan discussed. Lease Termination Conditions: 1) Geneva Kayak’s security deposit will be used for the early buy-out termination and past fees owed. The security deposit will not be returned. 2) Geneva Kayak’s last day will be November 30, 2014. 3) An inspection of the building will occur before Geneva Kayak’s last day. 4) All specific / lease bills will be paid in full related to the business(Geneva Kayak) at 301 E. Hydraulic Ave., which includes taxes and utility bills being current. Recommendation Staff recommends Geneva Kayak’s early lease termination request, subject to the above conditions. By terminating the lease early, it will give staff time to find a new vendor before the 2015 spring and summer season. Staff seeks direction on this request and/or approval to recommend to City Council termination of the lease. Memorandum To: Yorkville Park Board From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 8, 2014 Subject: Geneva Kayak Lease Termination Request Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number New Business #2 Tracking Number October 16, 2014 Tim Evans Parks and Recreation Name Department Hometown Days Festival See attached. Now in its 22nd year, the Hometown Days Festival has been an annual tradition in the United City of Yorkville that has provided the community with a yearly event that offers small-town charm and hometown pride. Hometown Days is fun for the entire family, bringing families and the community together in a final tribute to summer. It also gives local businesses, organizations and residents an opportunity to showcase their businesses, services and products. Since 2006 the United City of Yorkville Parks and Recreation Department has been the lead organization in the effort to continue the Hometown Days Festival tradition. In doing so, we have been successful in adding the following features and events: New Festival layout, Family Comfort Station, 5k Run/Walk, Pancake Breakfast, Sunday Church Service, Pizza Eating Contest, Bags tournament, Thursday Night Family Night, with all carnival rides for $1, and Touch-A-Truck on Saturday afternoon. We have also encouraged and created opportunities for numerous local organizations such as Jacob’s Well, Trinity United Methodist Church, Yorkville Chamber of Commerce, Fox Country Players, Kendall County Food Pantry, Walter & Connie Payton Foundation, Citizens Police, Yorkville Junior Women's Club and the Yorkville Knights of Columbus to be a part of the weekend festivities. In addition, 20-30 businesses sign up to serve various types of food, drinks, or desserts, and hand out information about their products and services. As with every special event, once the event is over, staff evaluates the entire activity for possible changes and/or additions to make the Festival more successful the following year. We are already looking at musical entertainment, new events, improved festival layout, and other factors that will continue to make the Yorkville Hometown Days Festival a success for another 22 years. At this time we are reviewing the following changes: 1) Changing the schedule from a Thursday-Sunday to Friday-Sunday or, perhaps Saturday- Sunday. 2) Having two headliner bands on Saturday and Sunday, instead of one headliner band each night. 3) Booking a national musical act. 4) Moving the festival from Labor Day weekend to the weekend before Labor Day weekend, to avoid competing against other Labor Day weekend festivals. Memorandum To: Yorkville Park Board From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 9, 2014 Subject: Hometown Days Festival Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Reports Tracking Number Park Board – October 16, 2014 Tim Evans Parks and Recreation Name Department Parks and Recreation Monthly Report – September 2014 Parks and Recreation Monthly Report Parks Report Athletic Field Division Softball Preparing fields for play by adding clay to fill holes, fine dragging the infields and lining the fields for games. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Playground Division Safety Inspection Staff inspected all playgrounds monthly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Memorandum To: Yorkville Park Board From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 8, 2014 Subject: Parks and Recreation Monthly Report Fertilizing Staff applied fertilizer to all of our athletic fields and some of our park sites. Fertilizing will aid in root growth and help the turf withstand drought and heavy use. Special Events Knights of Columbus Chili Cook Off Staff set up fencing at Riverfront Park for the event. The event included live food, music, and a carnival. Projects Grande Reserve B Park This playground build is part of the Big Day of Serving on October 11th. In anticipation staff has graded the site, poured the concrete curb and sidewalk, and installed the shelter. Cannonball Park Staff worked with an Eagle Scout to build a shed behind the baseball field. Recreation Report Preschool Picture Day was held Wednesday, Oct 1st and Thursday, October 2nd. We have started using a service called class messenger for our preschool and RSG classes. Parents are able to receive messages via text or email to remind them of special events or days off. Parents are also able to communicate with their teacher via the class messenger as well. We have had a few parents send me messages to let me know their child is sick or ask a question thru this service. This is a free service offered through scholastic and all messages that parents send to their teachers are private. Fall field trip to Marmion’s Abbey Farms will be held the 2nd week of October. During the field trip the kids will learn how a pumpkin grows, pick a pumpkin, take a hayride and participate in various outdoor activities while at the farm. October is Fire Safety month and our fire department will be making a visit to talk to the kids about fire safety and show them all of the equipment a firefighter uses. Soccer Last day of Fall Youth Soccer is Saturday Oct. 18. Nearly 280 kids participated in this year’s season. Basketball Youth Basketball registration began on Monday, September 29 and will run until Friday, October 10. Games and practices will be held at Bristol Bay Elementary School, Autumn Creek Elementary School, Yorkville Intermediate School, and Circle Center Grade School. The official season begins in December and will run through the middle of March depending on weather cancellations. Adult Softball Fall Co-Ed Softball Completed its season on Tuesday September 30. Thrivent Financial was our 2014 Fall Co-Ed Softball Champion. Average Joes was the runner-up for the fall season.