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City Council Packet 2014 10-28-14 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, October 28, 2014 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Rose Ann Spears Ken Koch Larry Kot Joel Frieders Diane Teeling Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2014-66 Monthly Treasurer’s Report for September 2014 2. ADM 2014-69 Annual Treasurer’s Report 3. PW 2014-73 Water Department Reports for July and August 2014 4. PW 2014-75 Kennedy Road Improvements – Change Order No. 1 – authorize Mayor to execute 5. PW 2014-76 Grant of Easement for Route 47 Improvements (Schomer) – authorize Mayor and City Clerk to execute 6. PW 2014-77 Route 47 and Cannonball Trail Improvements – Supplemental Agreement with HR Green – authorize Mayor to execute 7. PW 2014-78 Road To Better Roads Program a. Ridge Street Water Main Improvements Professional Services Agreement with EEI for Design and Construction Engineering – authorize Mayor and City Clerk to execute b. 2015 Road Program Professional Services Agreement with EEI for Design and Construction Engineering – authorize Mayor and City Clerk to execute 8. PW 2014-79 Blackberry Woods Acceptance – accept the public improvements for the paving (pavement and curb/gutter) portion of the public improvements as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of an executed Bill of Sale and subject to verification that the developer has no outstanding debt owed to the City for this project United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda October 28, 2014 Page 2 Consent Agenda (cont’d): 9. PW 2014-80 Skidsteer RFP Request – authorize staff to issue a request for proposal for a skidsteer 10. PW 2014-81 Autumn Creek Parking Restrictions – authorize staff to send letters to surrounding property owners notifying them of the proposal to restrict parking along the south/west side of Autumn Creek Boulevard between Kennedy Road and Route 34 at all times and notifying them that the item will be discussed at an upcoming meeting Minutes for Approval: Bills for Payment (Informational): $1,402,707.63 Mayor’s Report: Public Works Committee Report: Economic Development Committee Report: 1. EDC 2014-12 Ordinance Adopting Incentive Programs for the Construction of New Homes Public Safety Committee Report: Administration Committee Report: 1. ADM 2014-70 Tax Levy Estimate 2. ADM 2014-71 Resolution for the Redesign of a City Website Park Board: 1. CC 2014-92 131 E. Hydraulic Street Unit C – Request for Proposal 2. CC 2014-93 Stephen G. Bridge Park – Baseball Diamond Safety Nets RFP – Contract Award Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: City Council Agenda October 28, 2014 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: November 20, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Spears Finance Library Vice-Chairman: Alderman Milschewski Administration Committee: Alderman Funkhouser Committee: Alderman Frieders ECONOMIC DEVELOPMENT: November 4, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Frieders PUBLIC SAFETY: November 6, 2014 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police Human Resource Comm. Vice-Chairman: Alderman Spears School District Committee: Alderman Kot Committee: Alderman Funkhouser PUBLIC WORKS: November 18, 2014 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Teeling Public Works Park Board Vice-Chairman: Alderman Kot Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Koch 2014/2015 City Council Goals – City Council Goal Priority Staff “Staffing” 6 All Departments “Vehicles and Small Equipment” 9 All Departments UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, October 28, 2014 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2014-66 Monthly Treasurer’s Report for September 2014 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2014-69 Annual Treasurer’s Report □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-73 Water Department Reports for July and August 2014 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-75 Kennedy Road Improvements – Change Order No. 1 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-76 Grant of Easement for Route 47 Improvements (Schomer) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-77 Route 47 and Cannonball Trail Improvements – Supplemental Agreement with HR Green □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2014-78 Road to Better Roads Program a. Ridge Street Water Main Improvements – Agreement with EEI b. 2015 Road Program – Agreement with EEI □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2014-79 Blackberry Woods Acceptance □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2014-80 Skidsteer RFP Request □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2014-81 Autumn Creek Parking Restrictions □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE: ---------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2014-12 Ordinance Adopting Incentive Programs for the Construction of New Homes □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ___________________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE: ---------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2014-70 Tax Levy Estimate □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ___________________________________________________________________________ ________________________________________________________________________________ _________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2014-71 Resolution for the Redesign of a City Website □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD: ---------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2014-92 131 E. Hydraulic Street Unit C – Request for Proposal □ Approved: Y ______ N ______ □ Subject to____________________________________________ □ Removed__________________________________________________________________________ □ Notes_____________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2014-93 Stephen G. Bridge Park – Baseball Diamond Safety Nets RFP – Contract Award □ Approved: Y ______ N ______ □ Subject to____________________________________________ □ Removed__________________________________________________________________________ □ Notes_____________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #1 Tracking Number ADM 2014-66 Monthly Treasurer’s Report for September 2014 City Council – October 28, 2014 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance September Revenues YTD Revenues Revenues Budget % of YTD Budget September Expenses YTD Expenses Expenses Budget % of YTD Budget Projected Ending Fund Balance General Fund 01 - General 3,860,581 2,238,803 7,574,266 13,726,625 55%1,283,996 5,077,215 13,570,112 37%6,357,632 Special Revenue Funds 15 - Motor Fuel Tax 1,030,456 67,274 395,480 483,000 82%37,635 168,438 863,499 20%1,257,498 79 - Parks and Recreation 546,485 202,453 906,649 1,765,856 51%135,635 836,892 1,911,447 44%616,242 72 - Land Cash 187,984 8,927 98,190 73,000 135%23,421 88,542 406,850 22%197,633 87 - Countryside TIF (534,087) 5,492 12,788 20,000 64%4,372 41,504 91,398 45%(562,803) 88 - Downtown TIF 231,529 21,753 60,124 85,075 71%2,012 26,756 52,788 51%264,896 11 - Fox Hill SSA 11,134 3,630 8,323 8,536 98%- 1,901 19,603 10%17,555 12 - Sunflower SSA 2,574 7,517 16,969 17,416 97%1,480 6,894 35,985 19%12,649 Debt Service Fund 42 - Debt Service 5,319 133,912 2,694,283 332,179 811%1,408 2,450,471 330,354 742%249,131 Capital Funds 25 - Vehicle and Equipment 147,746 28,979 139,057 434,553 32%15,669 178,017 559,202 32%108,785 23 - City-Wide Capital 676,555 871,079 5,724,350 6,549,840 87%884,473 1,068,407 2,548,272 42%5,332,498 Enterprise Funds 51 - Water 1,350,923 41,501 1,044,929 2,839,226 37%134,621 966,186 3,093,781 31%1,429,666 52 - Sewer 2,879,168 103,148 876,375 2,385,472 37%174,346 663,823 3,217,226 21%3,091,720 Library Funds 82 - Library Operations 471,076 258,077 657,333 732,685 90%38,356 311,453 783,453 40%816,956 83 - Library Debt Service - 293,965 705,189 731,351 96%- 113,160 731,321 15%592,029 84 - Library Capital 26,870 3,151 10,855 20,020 54%2,697 13,060 55,015 24%24,665 Total Funds 10,894,313 4,289,659 20,925,159 30,204,834 69%2,740,120 12,012,719 28,270,306 42%19,806,753 Rob Fredrickson, Finance Director/Deputy Treasurer Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the period ending September 30, 2014 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #2 Tracking Number ADM 2014-69 Annual Treasurer’s Report City Council – October 28, 2014 See attached. Rob Fredrickson Finance Name Department UNITED CITY OF YORKVILLE TREASURER’S REPORT FOR THE FISCAL YEAR ENDED APRIL 30, 2014 I certify that the following is true and correct to the best of my knowledge and belief. ______________________________ Rob Fredrickson Deputy City Treasurer Summary Statement of Operations * Fund Type Beginning Fund Balance / Net Position Revenues Expenditures Other Financing Sources/(Uses) Ending Fund Balance / Net Position * General Fund 4,223,820 13,442,672 10,017,702 (3,788,209) 3,860,581 Library Fund 461,825 1,495,646 1,649,981 190,456 497,946 Parks & Recreation Fund 320,370 524,415 1,574,761 1,276,461 546,485 Countryside TIF Fund 1,572,335 2,150 2,151,575 43,003 (534,087) Special Revenue Funds 1,523,727 977,061 1,095,611 58,500 1,463,677 Debt Service Funds 12,046 322,226 328,953 - 5,319 Capital Projects Funds (67,301) 1,389,792 1,489,515 991,325 824,301 Enterprise Funds 45,221,277 3,764,613 4,538,659 3,284,911 47,732,142 Fiduciary Funds 5,051,439 1,064,518 425,486 - 5,690,471 * NOTE: Detailed financial information may be found at http://www.yorkville.il.us/documents/ComprehensiveAnnualFinancialReport- FiscalYearEnded4-30-14.pdf United City of Yorkville - FOR THE FISCAL YEAR ENDING APRIL 30, 2014: RECEIPTS – GENERAL FUND: PROPERTY TAXES 2,725,879; MUNICIPAL SALES TAX 2,586,460; NON-HOME RULE SALES TAX 1,986,566; ELECTRIC UTILITY TAX 615,878; NATURAL GAS UTILITY TAX 310,979; EXCISE TAX 461,554; TELEPHONE UTILITY TAX 12,625; CABLE FRANCHISE FEES 232,206; HOTEL TAX 65,605; AMUSEMENT TAX 144,118; ADMISSIONS TAX 103,720; BUSINESS DISTRICT TAX 325,724; AUTO RENTAL TAX 10,638; STATE INCOME TAX 1,613,102; LOCAL USE TAX 296,298; ROAD & BRIDGE TAX 164,398; VIDEO GAMING TAX 26,047; PERSONAL PROPERTY REPL TAX 16,672; FEDERAL GRANTS 8,880; STATE GRANTS 266; MISC INTERGOVERNMENTAL 1,427; LIQUOR LICENSE 47,781; OTHER LICENSES & PERMITS 4,156; BUILDING PERMITS 116,182; CIRCUIT COURT FINES 45,653; ADMINISTRATIVE ADJUDICATION 42,430; OFFENDER REGISTRATION FEES 215; POLICE TOWS 85,656; GARBAGE SURCHARGE 1,003,263; COLLECTION FEE - YBSD 150,249; LATE PENALTIES - GARBAGE 21,054; POLICE SPECIAL DETAIL 600; INVESTMENT EARNINGS 8,792; REIMBURSEMENTS 188,257; RENTAL INCOME 7,495; MISCELLANEOUS INCOME 11,840; INTERFUND TRANSFERS 2,479; TOTAL 13,445,144. FOX HILL SSA FUND: PROPERTY TAXES 3,786; INVESTMENT EARNINGS 1; TOTAL 3,787. SUNFLOWER SSA FUND: PROPERTY TAXES 7,467; INVESTMENT EARNINGS 2; TOTAL 7,469. MOTOR FUEL TAX FUND: MOTOR FUEL TAX 417,742; MFT HIGH GROWTH 41,814; STATE GRANTS 204,299; ILLINOIS JOB NOW PROCEEDS 73,122; FEDERAL GRANTS 75,195; INVESTMENT EARNINGS 3,417; REIMBURSEMENTS 110; TOTAL 815,699. MUNICIPAL BUILDING FUND: BUILD PERMITS 3,930; TRANSFERS 571,615; TOTAL 575,545. CITY WIDE CAPITAL FUND: FEDERAL GRANTS 230,839; DEVELOPMENT FEES 9,908; BUILD PERMITS 71,634; ROAD CONTRIBUTION FEE 2,000; ROAD INFRASTRUCTURE FEES 684,319; INVESTMENT EARNINGS 204; REIMBURSEMENTS 89,356; INTERFUND TRANSFERS 270,401; LOAN PROCEEDS 193,963; TOTAL 1,552,624. VEHICLE & EQUIPMENT FUND: DEVELOPMENT FEES 29,790; BUILD PERMITS 30,960; WEATHER WARNING SIREN FEES 12,264; ENGINEERING CAPITAL FEES 3,400; DUI FINES 7,569; ELECTRONIC CITATION FEES 684; MOWING INCOME 12,845; PUBLIC WORKS CHARGEBACK 144,650; INVESTMENT EARNINGS 446; REIMBURSEMENTS 50,000; MISCELLANEOUS INCOME 4,994; SALE OF CAPITAL ASSETS 7,825; TOTAL 305,427. DEBT SERVICE FUND: PROPERTY TAXES 315,790; RECAPTURE FEES 5,958; BUILD PERMITS 400; INVESTMENT EARNINGS 78; TOTAL 322,226. WATER FUND: PROPERTY TAXES 3,611; BUILD PERMITS 84,544; WATER SALES 1,789,296; BULK WATER SALES 4,750; LATE PENALTIES - WATER 92,386; WATER METER SALES 47,785; WATER INFASTRUCTURE FEES 341,083; WATER CONNECTION FEES 34,650; INVESTMENT EARNINGS 2,231; REIMBURSEMENTS 14,844; RENTAL INCOME 51,917; INTERFUND TRANSFERS 82,988; TOTAL 2,550,085. SEWER FUND: BUILD PERMITS 16,800; SEWER MAINTENANCE FEES 756,746; SEWER INFRASTRUCTURE FEES 333,587; SEWER CONNECTION FEES 10,000; LATE PENALTIES - SEWER 13,821; RIVER CROSSING FEES 278; INVESTMENT EARNINGS 9,260; REIMBURSEMENTS 1,300; INTERFUND TRANSFERS 1,137,220; TOTAL 2,279,012. LAND CASH FUND: RTP GRANT - CLARK PARK 31,286; BUILD PERMITS 1,733; INVESTMENT EARNINGS 4; AUTUMN CREEK 42,367; BLACKBERRY WOODS 2,841; BRIARWOOD 9,371; INTERFUND TRANSFERS 50,000; TOTAL 137,602. PARKS & RECREATION FUND: SPECIAL EVENTS 47,745; CHILD DEVELOPMENT 81,114; ATHLETICS AND FITNESS 139,158; CONCESSION REVENUE 31,461; INVESTMENT EARNINGS 382; REIMBURSEMENTS 35,728; RENTAL INCOME 87,418; HOMETOWN DAYS 90,597; SPONSORSHIPS/DONATIONS 4,582; MISCELLANEOUS INCOME 6,227; INTERFUND TRANSFERS 1,765,504; TOTAL 2,289,916. RECREATION CENTER FUND: PROGRAM FEES 3,409; CONCESSION REVENUE 492; MEMBERSHIP FEES 37,189; GUEST FEES 1,136; SWIM CLASS FEES 2,275; PERSONAL TRAINING FEES 360; TANNING SESSION FEES 30; RENTAL INCOME 444; SCHOLARSHIPS/DONATIONS 28; MISCELLANEOUS INCOME 100; INTERFUND TRANSFERS 489,043; TOTAL 534,506. LIBRARY FUND: PROPERTY TAXES 642,838; PERSONAL PROPERTY TAX 5,525; STATE GRANTS 17,389; LIBRARY FINES 9,680; LIBRARY SUBSCRIPTION CARDS 7,194; COPY FEES 2,628; PROGRAM FEES 885; INVESTMENT EARNINGS 1,313; RENTAL INCOME 2,098; DVD RENTAL INCOME 4,550; MISCELLANEOUS INCOME 1,344; INTERFUND TRANSFERS 45,948; TOTAL 741,392. LIBRARY DEBT SERVICE FUND: PROPERTY TAXES 746,464; INVESTMENT EARNINGS 71; INTERFUND TRANSFERS 21,185; TOTAL 767,720. LIBRARY CAPITAL FUND: DEVELOPMENT FEES 53,650; INVESTMENT EARNINGS 16; TOTAL 53,666. COUNTRYSIDE TIF FUND: BUSINESS DISTRICT TAX 2,043; INVESTMENT EARNINGS 106; TOTAL 2,149. DOWNTOWN TIF FUND: BUSINESS DISTRICT TAX 9,458; PROPERTY TAXES 52,811; INVESTMENT EARNINGS 53; MICELLANEOUS INCOME 184; SALE OF CAPITAL ASSETS 8,500; TOTAL 71,006. PAYROLL: 0.01 TO 25,000.00: ARENTSEN, DALE; ARES, KENNETH E; ARNFELT, LUKE; BAHR, NANCY; BALDINE, TAMMY; BATES, LESLIE; BATTLE, BETTYE; BAZAN, JEAN; BIEGALSKI, LOUISE; BRADSTREET, PATRICIA; BRANNING, TINA; BRETTHAUER, JANET; BREYNE, DONNA; BROWN, MIKE; CARLSON, JARED; CATHEY, CHANDLER; CHATMAN, DEB; CHERWIN, REBECCA; COLOSIMO, CARLO; CREADEUR, ROBERT; CRYDER, CRYSTAL; CYKO, ERICA; CYKO, NATALIE; DAVIS, CHARLES; DAVIS, KYLE; DILLON, SALLY; DRESSEL, JACOB; EBERHARDT, MARIANNE; ELWOOD, ADAM; ENGBERG, JASON; ESSEX, JANET; FAEDTKE, JESSICA; FRIEDERS, JOEL; FUNKHOUSER, CHRIS; GARBELMAN, EMILY; GARDINER, DONALD; GODINEZ, KARINA; GOLDEN, BROOKE; GOLDEN, HEATHER; GOLINSKI, GARY; GOSS, VIRGINIA; GREZLIK, CATHY; GUENZLER, CAROL L; GUENZLER, GRANT; HAGEMAN, HANNAH; HAGEMAN, JONATHON; HARMON, RHIANNON; HARRISON, NICHOLAS; HEINEN, CHRISTOPHER; HERIAUD, ELIZABETH; HILL, NATHAN; HILL, TERRY; HURT, KAREN; JAKSICH, ZACHARY; JEKA, CHRIS; JOHNSON, DOREEN; KARAGIANIS, ALEXANDRA; KIEST, DAVID; KLAAS, BAILEY; KLINE, STEVE; KNUTSON, JOAN; KOCH, KENNETH; KONEN, CHRISTIE; KOT, LARRY; KOVACS, RICHARD; KRUSE, HADLEY; KUEHLEM, CHRISTOPHER; LACOCO, PRISCILLA; LEEDY, MATTHEW; LILL, STEVEN; LIVINGSTON, KAY; LONG, DIANE; MAHR, MADISON; MANNING, BARBARA; MATLOCK, JOANNE; MILLER, CHRISTOPHER; MILSCHEWSKI, JACQUELYN; MINOR, ALLAN; MOHLER, DEBI; MORKERT, CHRISTOPHER; MUNNS, MARTIN; MURRAY, WILLIAM; NEGRE, RYAN; NEHRING, JILL; NELSON, TYLER; NICHOLSON, MICHELLE; NIESEN, CATHERINE; PAGE, DALE; PASSERO, CHARLES; PLECKHAM, TRACI; REDMON, ERIC; REDMON, STEVEN; ROBBINS, KATIE; ROBINSON, MIKAELA; SALLEE, REBECCA; SCHMIDT, MARGO; SEDGWICK, KELSEY; SEIBEL, CARLY; SILAS, LA DON; SKIBINSKI, TREVOR; SLEEZER, MORGAN; SMITH, JACOB; SMITH, KATHERINE; SOELKE, THOMAS; SPEARS, ROSE; SPURLOCK, RALPH; STAGGS, NISACHERI; STEINHOFF, DAVID; STRICKER, BETH; TEELING, DIANE; UCHIDA, HEATHER; VACA, CINDY; VACA, DYLAN; VAN CLEAVE, VIANNE; VELAQUEZ, JUAN; VOGUS, KENNETH; WALKER, RON; WALTER, JACOB; WARREN, BETH; WECKBACH, JEFFREY; WEISS, JENNETTE; WILKINSON, PEGGY; WILLIAMS, MELISSA; WILSON, DONNA; WYETH, DWIGHT. PAYROLL: 25,000.01 TO 50,000.00: AUGUSTINE, SHELLEY; BAUER, JONATHAN; BROWN, DAVID; COLLINS JR, ALBERT; DYON, JUDY; FELTES, RITA; GAWRYCH, KRISTOPHER; HERNANDEZ, ADAM; HORNER, RYAN; IWANSKI, SHARYL; JACKSON, JAMIE; LAWRENTZ, KEVIN; OLSEM, PAMELA; OSTREKO, MEGHAN; RASMUSSON, AMBER; REISINGER, BARBARA; REMUS, SHAY; SCHRAW, LAURA; SCOTT, WILLIAM; SIMMONS, AMY; WALKER, KIRSTEN; WEBER, ROBERT; WEINERT, ANDREA. PAYROLL: 50,000.01 TO 75,000.00: BEHRENS, BRETT; BEHRENS, DAVID; DEBORD, DIXIE; DECKER, NICOLE; EVANS, TIMOTHY; GERLACH, SARA; HELLAND, JONATHON; HENNE, DURKEN; HOULE, ANTHONY; HUNTER, JOHN; KLETT, STEPHEN; KOLOWSKI, TIMOTHY; KONEN, THOMAS; NELSON, MATTHEW; PFISTER, MICHAELEEN; PICKERING, LISA; RATOS, PETER; SCODRO, PETER; SENG, MATTHEW; SLEEZER, JOHN; SOEBBING, ROMAN; WRIGHT, RACHEL. PAYROLL: 75,000.01 TO 100,000.00: BARKSDALE-NOBLE, KRYSTI; CARLYLE, MITCHELL; FREDRICKSON, ROB; GOLDSMITH, RYAN; GRIMES, TOM; HART, ROBBIE; HAYES, CHRISTOPER; HILT, LARRY; JELENIEWSKI, ANDREW; JOHNSON, JEFFREY; KETCHMARK, MATTHEW; KLINGEL, SARAH; KLINGEL, TERRY; MCMAHON, PATRICK; MIKOLASEK, RAYMOND; MOTT, STACEY; PLECKHAM, DANIEL; PRESNAK, JAMES; SLEEZER, SCOTT; STROUP, SAMUEL. PAYROLL: 100,000.01 TO 125,000.00: DHUSE, ERIC; HART, RICHARD. PAYROLL: 125,000.01 TO 150,000.00: OLSON, BART; TOTAL 5,483,093. VENDOR DISBURSEMENTS OVER $2,500: ACTION GRAPHIX LTD 5,735; ADVANCED AUTOMATION & CONTROLS 6,675; ADVANCED DISPOSAL 1,209,732; ALARM DETECTION SYSTEMS 14,110; ALL STAR SPORTS INSTRUCTION 15,665; COSIE ALLEN 4,200; ALTEC INDUSTRIES 2,842; AMERICAN ENGLISH 5,500; AMPERAGE ELECTRICAL SUPPLY 16,775; DAVE ANGLE 4,664; CHASE & DAVE ANGLE 6,536; ANIRI LLC 4,332; ARAMARK UNIFORM SERVICES 6,836; AREA RESTROOM SOLUTIONS 4,742; AT&T 15,317; AT&T GLOBAL SERVICES, INC. 3,790; ATLAS BOBCAT 6,424; AURORA AREA CONVENTION BUREAU 56,839; BAKER & TAYLOR 31,630; ANGELA BARTON 10,000; BATTERY SERVICE CORPORATION 2,765; RAINBOW GROUP LLC 3,529; ANKUR & DIVYA BEHL 10,000; BERTHOLD ELECTRIC POWER SERVICES 3,312; BRIAN BETZWISER 78,436; BLACKBERRY HILL CONGREGATION 6,900; BLUE CROSS BLUE SHIELD 1,169,470; BNY MELLON 3,865,346; BOOMBAH 11,360; JIM & RYAN BOWEN 10,000; BP AMOCO OIL COMPANY 3,539; BRANDT BUILDERS 117,900; BRISTOL KENDALL FIRE DEPARTMENT 119,100; BSN/PASSON'S/GSC/CONLIN SPORTS 11,020; BUILDERS ASPHALT LLC 19,186; UNITED COMMUNICATION SYSTEMS 36,056; CAMBRIA SALES COMPANY 7,046; TONY CANZONERI 10,000; CARGILL 168,160; ISMAEL CARRASQUILLO 10,000; JUAN A CASTENEDA JR. 10,000; CENTRAL SOD 12,137; CENTRAL LIMESTONE COMPANY 6,715; CINTAS CORPORATION 6,891; CIVIC ARTWORKS 2,500; CLARK ENVIRONMENTAL 6,865; COLLECTION PROFESSIONALS 4,347; MICHAEL COLLINS 10,000; COMMONWEALTH EDISON 83,659; ERIC CONNOLLY 10,000; DIANE CONOVER 23,525; CONSTELLATION NEW ENERGY 240,960; D CONSTRUCTION 890,607; LINDLE DAILEY 10,000; DAVID L CHELSEN 19,438; DEKANE EQUIPMENT CORP 37,546; CHANDRA DISSANAYAKE 10,000; DRS SKINNERS AMUSEMENTS 2,617; MICHAEL DUBAJIC 10,000; MICHAEL & JENNIFER DUFF 10,000; EBSCO INDUSTRIES 3,228; EJ EQUIPMENT 3,503; ENCAP 31,200; ENGINEERING ENTERPRISES 1,193,046; EUCLID BEVERAGE 17,558; EXPRESS SIGNS & LIGHTING 10,188; RACHEL FANDEL 10,000; FARREN HEATING & COOLING 21,639; FENCE CONNECTION 16,897; SUMMER FERRARIO 10,000; FIDELITY SECURITY LIFE INSURANCE 10,022; FIRST NATIONAL BANK OF OMAHA 8,680; FIRST NONPROFIT UNEMPLOYMENT 10,210; FIRST PLACE RENTAL 3,071; RAQUEL HERRERA 4,170; FOX VALLEY TROPHY & AWARDS 5,458; FOX VALLEY SANDBLASTING 2,520; FULTON TECHNOLOGIES 5,809; CRAIG T. GABALEC 10,000; GARDINER KOCH & WEISBERG 147,298; GENEVA CONSTRUCTION 744,944; GENEVA VALVE TAPPING COMPANY 6,200; GLATFELTER PUBLIC PRACTICE 114,731; GOLD MEDAL PRODUCTS 11,098; GOOD YEAR WHOLESALE TIRE CENTER 3,067; GREEN CHEVROLET 22,034; HERB & JOYCE GRIEVES 10,000; GROUND EFFECTS 2,993; GUARDIAN 89,881; GIOVAN A GUIDA 10,065; HD BACKHOE SERVICE 3,030; MICHAEL HAMILTON 10,000; JASON & KATIE HANAHAN 10,000; HARRIS COMPUTER SYSTEMS 15,081; HAWKINS INC 9,922; HD SUPPLY WATERWORKS 21,994; MICHAEL & KATHERINE HEIMAN 4,500; HENDERSON PRODUCTS 2,839; HERTZ EQUIPMENT RENTAL 6,805; HI FI EVENTS 14,750; STEVE HILLGOTH 10,000; HOME DEPOT 3,288; HOMER INDUSTRIES 6,560; HR GREEN 74,365; IL VALLEY URBAN LUMBERJACKS 12,150; ILLINOIS DEPARTMENT OF TRANSPORTATION 129,275; ILLINOIS EPA 232,081; ILLINOIS PUBLIC SAFETY AGENCY 6,660; STATE POLICE SERVICES FUND 2,882; ILLINOIS TRUCK MAINTENANCE 21,522; ILLINOIS PUBLIC RISK FUND 149,876; IMAGE PLUS 3,754; IMAJE RECORDS 5,000; INFRASTRUCTURE SOLUTIONS 3,615; ITRON 5,789; J & S CONSTRUCTION 234,010; JEFFREY L. JERABEK 3,064; JACK DOHENY COMPANIES 7,608; JAY M HEAP & ASSOCIATES 52,500; JET SEALCOATING 18,811; JOHNSON OIL COMPANY 10,170; RAE & DANIEL JONES 10,000; JULIE INC 4,521; KATHLEEN FIELD ORR & ASSOC 154,908; IRENE & WAYNE KAUFFMAN 10,000; KENCOM PUBLIC SAFETY DISPATCH 25,295; KENDALL COUNTY CHIEF OF POLICE ASSOCIATION 4,205; KENDALL COUNTY CONCRETE 6,651; KENDALL COUNTY COLLECTOR 55,890; KENDALL COUNTY HIGHWAY DEPT. 82,750; KENDALL COUNTY PROBATION 3,118; KENDALL COUNTY RECORDER'S OFFICE 9,003; KENDALL COUNTY RECORD 5,057; KENDALL CO SHERIFF'S OFFICE 3,758; KENDALL CROSSING LLC 293,245; KENDALL HILL NURSERY 5,195; KENDALL COUNTY ADMIN SERVICES 22,214; ANNETTE M POWELL 4,173; MATTHEW KINSEY 10,000; HERBERT & PAMELA KLEINWACHTER 23,000; DAN KOLAR 10,000; KONICA MINOLTA 2,527; GARY L. KRITZBERG 24,500; SUSAN KRITZBERG 8,000; BRIAN & DIANE KRUPICKA 10,000; PAULA KUMMER 10,000; LAUTERBACH & AMEN LLP 34,000; LAWSON PRODUCTS 2,568; LEADS ONLINE LLC 4,476; ROBERT LOFTUS 4,665; JUVENCIO A LOPEZ 10,000; LOUGHBERRY MFG CORP 3,112; MAD BOMBER FIREWORK PRODUCTION 7,078; ARCH CHEMICALS 4,872; MARTENSON TURF PRODUCTS 6,474; MARYWOOD LANDSCAPING 5,718; AURELIA MATAISZ 10,000; THOMAS MATTERA 10,000; THE PRESTWICK GROUP 4,963; MC CUE BUILDERS 5,000; MCGRATH OFFICE EQUIPMENT 27,299; RANDY MCKIRGAN 59,729; MICHAEL MCKNIGHT 10,000; ANN MCNELIS 17,000; MENARDS INC 187,705; MENARDS - YORKVILLE 21,612; MESIROW INSURANCE SERVICES 43,690; METROPOLITAN INDUSTRIES 15,643; MID AMERICAN WATER 14,800; MIDAMERICA BOOKS 2,857; MIDWEST TAPE 7,612; MILES CHEVROLET 53,870; MILLER, CANFIELD, PADDOCK & 8,350; MINER ELECTRONICS 23,387; BRUCE MORRICK 3,300; MIGUEL A. MUNOZ 10,000; MARGARET MURPHY 3,600; NORMAN C MURRAY 3,500; MICHAEL NAGY 10,000; NATIONAL WASH AUTHORITY 4,724; NEOPOST 6,500; NICOR GAS 41,819; NORTH EAST MULTI-REGIONAL TRAINING 4,230; NORTHWEST INDIANA LAW ENFORCEMENT ACADEMY 3,650; RON & CINDY O'CONNOR 10,000; CYNTHIA O'LEARY 4,190; OFFICE WORKS 2,729; OLIVEJAR GROUP 17,360; OPENLANDS 12,000; JAMES A AGEMA 3,782; OSWEGOLAND PARK DISTRICT 4,400; OVERDRIVE 3,000; SAL PALETTA 10,000; PARKREATION 15,730; PARKWAY LLC 13,500; PATTEN INDUSTRIES 11,008; PEDRO DEL CORRAL 10,000; PEPSI-COLA GENERAL BOTTLERS 5,215; PRAIRIE AREA LIBRARY SYSTEM 3,514; PRAIRIECAT 10,972; PRO- VISION INC 5,535; PULTE HOMES 160,000; R. SMITS & SONS 4,320; R.J. KUHN INC 9,331; RAGING WAVES 103,720; JAMES RATOS 1,826,205; RAY O'HERRON COMPANY 8,564; LAURA REGER 10,000; REINDERS INC 16,262; KEN RICHARDS 10,000; RIVERVIEW FORD 15,485; RUSH-COPLEY MEDICAL CENTER 5,150; RUSSO HARDWARE 3,252; SERVICE PRINTING CORPORATION 23,984; SERVICEMASTER 15,556; SHANAHAN & SHANAHAN LLP 28,450; SCOTT M. SHAW 10,000; SIMPLEXGRINNELL 2,770; SKYHAWKS SPORTS ACADEMY 5,611; MEGAN SMITH 10,000; SOUND INCORPORATED 4,371; SWFVCTC 74,883; SPECIALTY FLOORS 3,878; SPEEDWAY 119,039; SPEER FINANCIAL 28,324; SPORTSFIELDS INC 15,245; STANDARD & POORS RATING SERVICES 18,380; STANLEY P STONE & ASSOCIATES 4,600; STATE OF ILLINOIS TREASURER 338,576; STEVE PIPER & SONS INC 28,276; STEVEN'S SILKSCREENING 6,636; STREICHERS 9,190; LAURA SUAREZ 10,000; SUN- TIMES MEDIA 2,860; SUBURBAN LABORATORIES 11,377; TAPCO 22,700; THE BANK OF NEW YORK 433,600; BNY MIDWEST TRUST COMPANY 4,718; THE GALE GROUP 3,291; JASON R THERIAULT 10,000; THYSSENKRUPP ELEVATOR 3,524; TIGERDIRECT 4,665; TIM GREYER BUILDERS 11,732; TKB ASSOCIATES 10,664; TODAY'S BUSINESS SOLUTIONS 3,793; JOEL L TORRES 10,000; TRAFFIC CONTROL CORPORATION 8,027; DANIEL V TRANSIER 4,200; TRI-RIVER POLICE TRAINING 3,500; TRICO MECHANICAL SERVICE GROUP 10,821; TRUE PITCH 3,687; TRUGREEN 8,993; TUCKER DEVELOPMENT CORP 144,282; UNION HILL SALES & SERVICE 11,319; US BANK 163,791; JOSEPH J. DEMARCO 3,100; VERIZON WIRELESS 18,332; VERMONT SYSTEMS 3,450; VISA 72,750; CHRISTINE M VITOSH 6,564; WALKER CUSTOM HOMES 119,000; WAREHOUSE DIRECT 9,819; BRIAN PARISH 3,419; WATER PRODUCTS 12,442; WATER SERVICES CO 3,659; WATER SOLUTIONS UNLIMITED 16,802; WALLY WERDERICH 4,200; WILKINSON EXCAVATING 5,029; AMANDA WILLIAMS 10,000; WILLMAN & GROESCH GENERAL CONTRACTORS 24,585; WILSONS FAMILY SHOW 23,776; WINDETT RIDGE LLC 33,342; WINDING CREEK NURSERY 3,065; MICHAEL WIRTH 3,097; WRIGLEY CORPORATION 3,280; WYNDHAM DEERPOINT HOMES 3,375; YORKVILLE BRISTOL SANITARY DISTRICT 3,012,444; YORKVILLE AREA CHAMBER OF COMMERCE 4,080; YORKVILLE ECONOMIC DEVELOPMENT CORPORATION 47,200; YORKVILLE NAPA AUTO PARTS 5,314; YORKVILLE PC 9,709; YORKVILLE POSTMASTER 19,567; YORKVILLE SCHOOL DIST #115 98,279; MARLYS J. YOUNG 2,751; EXPENSE DISBURSEMENTS UNDER $2,500.00 - 283,004; TOTAL 21,460,471. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #3 Tracking Number PW 2014-73 Water Department Reports for July and August 2014 City Council – October 28, 2014 Majority Approval Monthly water reports that are submitted to the IEPA. Eric Dhuse Public Works Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #4 Tracking Number PW 2014-75 Kennedy Road Widening – Autumn Creek City Council – October 28, 2014 Consideration of Approval Change Order Consideration Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #5 Tracking Number PW 2014-76 Route 47 Improvements City Council – October 28, 2014 Consideration of Approval Consideration of Easement Brad Sanderson Engineering Name Department Attached find one copy of a grant of easement for proposed sanitary sewer related improvements to be constructed by a private resident as part of the Route 47 project. The easement and subsequent improvements are necessary as a result of the property owner losing their septic field during the Route 47 project. IDOT and property owner negotiations have just recently been finalized. City staff has reviewed the easement and are recommending acceptance. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 13, 2014 Subject: Route 47 Improvements Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #6 Tracking Number PW 2014-77 Cannonball and Route 47 Improvements City Council – October 28, 2014 Consideration of Approval Supplemental Agreement Consideration Brad Sanderson Engineering Name Department HR Green performed construction engineering on this project for the City. They have recently requested consideration of a supplemental engineering amendment in the amount of $13,000.00. Items noted by HR Green as to reasons for the proposed increase are as follows:  Utility Relocation Delays that impacted the contractor’s ability to start the project during the summer of 2012  Contractor worked during “Non-Working Day” periods (Dec – April) while still utilizing his full 55 Working Days. This greatly increased the amount of hours HR Green’s Resident Engineer was required to be on the project  HR Green total Man-hours were 799.5 compared to the original estimated contract hours of approximately 500 hours. An increase of almost 300 hours.  Pay Increases for HR Green employees from the time the project began (Spring 2012) until the project was complete (Fall 2014) adversely impacted the overall budget. The overall extended duration of the contractor’s work schedule impacted our ability to fulfill the original scope of the contract within the original upper limit of compensation and therefore we are graciously requesting our upper limit of compensation to be increased by an estimated amount of $13,000.00. As you may recall, this project was initially awarded in February 2012 with the intention of the work being completed during the 2012 construction season. Due to private utility relocation delays, the contractor was not able to start until summer 2013. We have reviewed the information provided by HR Green and support the request for the supplemental agreement in the amount of $13,000.00. As a reminder, this project is funded through monies received from the Kendall Marketplace development. If you have any questions or require additional information, please call. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 1, 2014 Subject: Cannonball and Rte 47 Improvements Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #7 Tracking Number PW 2014-78 2015 Road To Better Roads Program – Ridge Street Water Main Improvements and 2015 Road Program Agreements with EEI City Council – October 28, 2014 See attached. Brad Sanderson Engineering Name Department In accordance with our planned 2015 RTBR Program, we are hereby submitting two proposals for your consideration. The proposals are as follows: 1. Ridge Street Water Main Improvements 2. 2015 Road Program As we have discussed, our goal is to bid both projects in the spring and to begin construction shortly after the new fiscal year begins. The water main project is to be completed prior to the roadway work. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 15, 2014 Subject: 2015 Roads to Better Roads Program a y R R B N S F R R Rob Roy Creek Rob Roy Creek F o x R i v e r Rob Roy Creek R o b R o y C ree k B la c k b e rr y C r e e k Blackberry Creek F o x R i v e r B l a c k b e r r y C reek B l a c k b e r r y C r e e k Fox River M o F o x R i v e r Fox River Eldamain Rd S B r i d ge S t Beecher Rd P a r k s i d e L n S Main St G r e e n fi e l d T u r n N R o y F a i r h a v e n Dr Walsh Cir Naw akw a L n S u m a c D r Yellowstone Ln N o r w a y C i r W h i te Oak W a yW i n d h a m C i r Kelly Ave Iroqois Ln Deer St Aspen Ln T w i n l e a f T r l E Barberry Cir R i c h m o n d A v e M u r f i e l d D r F o x Gle n D r W W Lexington Cir D e e r p a t h D r W i n g R d Prairie Ln W o o d S age Av e W R o yal Oaks Dr Illini Dr T a u s Cir Bruell St Marketview Dr M a r k et Place Dr Homestead Dr Game Farm Rd Freemont St Arrowhead Dr W Kendall D r W Kendall Dr D i e h l F a r m Rd H a y d e n D r McHugh Rd Center Pkwy K e n n e d y R d J o h n S t Carolyn Ct Wacker Dr Corneils Rd Cannonball Va n E m m o n R d Cannonball Trl Pavillion Rd Tu m a R d W F o x S t Faxon Rd Windett Ridge Rd Country Hills Dr E m e r al d L n Prairie Cro ssing Dr Mill St Wa l sh Dr Hawk Hollow Dr H a m p t o n L n E Van Emmon St R iv e r si d e D r Hillside Dr Poplar Dr Highview Dr Autumn Creek B l v d M c M urtrie Way K i n g s m i l l S t Alice Ave R a i n t r e e R d Crooked Creek Dr S u t t o n St Gr e en B riar R d Western Ln Fairfield Ave aple Ln Lillian Ln Heustis St E Countryside Pkwy Quinsey Ln E ve r gre en Ln Commercial Dr W Madison St W Ridge St E Fox St K e High Ridge Ln C oach Rd P e n man Rd S Royal Oak Shad o w Wood Dr Colonia l Pkwy E Washington St Bea v e r S t Ridge St Teri Ln E Veterans Pkwy Northland Ln Wheaton Ave G o l d e n r o d D r E l d e n D r F o r d D r R i v e r B ir c h Dr Lauren Dr W Van Emmon St E lizabe th St River Birch Ln Morgan St Wooden Bridge Dr We st St M anchester Ln O a k S t Adrian St Coral Dr W i n t e r b e r r y D r B a n b u r y A v e W h i t e O a k W a y W arbler Ln Bristol Av e Drayto n C t King St Appletree Ct Fox G l e n D r E F l i n t C r e e k L n Omaha Dr H a r v e s t T rl Cedar Ct B l u eja y D r O a k L n Colton St P i n e C t Denise Ct Ga rd en Cir Bristol Ri d ge R d J o n a than Dr W e s t o n A v e H on e y s u c k l e L n E Elm St W Veterans Pkwy C a n dleberry Ln Gawne Ln K a t e D r Blaine St S w it c h g r a s s Ln Yorkville Rd G oldfinch Ave Garden S t C l a re m o n t Ct Boomer Ln C olumb i ne D r A st e r D r We s tw i n d D r Woodland Dr Walnut St Woodworth St Hunt St Jackson St Tremont Ave S P a r k D r B o n nie L n N Park Dr North St C a n a r y A ve W y t h e P l Dalton Ave C hally Dr Division St South St Aubur n D r Birchwood Dr Wolf St C h ris t y L n W a l n u t D r C o r a l b e r r y C t C l o v e r C t O v e r l o o k C t M a p l e S t Hillcrest Ave S a ge Ct Dakota Dr A m a nda Ln W John St Behrens St S u n n y D e ll Ct P a t r i c i a L n Walter St A n d r e a C t E Ridge St Winte r t h u r Grn F a w n R i d g e C t P a l m e r C t Spruce Ct Strawberry Ln W Dolph St Mistwood Ct F a r m s t e a d D r Mul h e r n C tE B l a c k b e r r y L n Naden Ct Tower Ln H i c k o r y C t Red Tail Ln Chestnut Cir E Kendall Dr Liberty St P o w e r s C t B l u e s t e m D r Q u i n s e y L n Birch Ct Norton Ln R iv e r R d R e n a Ln S Main St W Fox St Church St Haley Ct Wells St Fir Ct Cannonball Trl E Main St Wals h D r J ohnson St W S o mo n a u k St El damain Rd C a n n o n b a l l Tr l F o x R d W Veterans Pkwy Mil l St S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Illini Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St R e d h o r s e L n F o x G le n C ir Fox Glen Ct LegionRd Arcadia Ln E H i g h p o i n t R d W a l s h D r S u nf lo w e r C t Hawthorne Ct Walsh Ct B u c k t h o r n e C t W B a r b e r r y C i r C o r n e r s ton e Dr B u r n i n g B u s h Dr Spi c e b u s h Ct Deer St West St W Center St E Center St W Som o na uk S t W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St E Main StOakwood St Freemont St Martin Ave Victoria Ave Marie Ave Heritage Dr H e a rtl a n d Dr Stillwa te r C t Omaha Dr Redwood Dr G r a ce Dr E Spring St E Spring S t C e n t ra l D r Acorn Ln R iv e r si d e R d Wheatl a n d C t Landmark Ave M c H u g h R d Tuma Rd Carpenter St Menard Dr D i c k s o n C t C e n t e r P k w y W C o u n t r y s i d e P k w y B l a c k b e r r y C t W B l a c k b e r r y L n A n d e r s o n C t Cornell Ln Independen c e B l v d John St Hic k o r y Ln Meadowview Ln Canyon Trl Canyon Trl Ct White Plains Ln Alan Dale Ln Faxon Rd F a x o n R d C h e s h i r e C t N e w b u r y C t Es sex Ct D o v e r Ct N Dover Ct SCatalpa T r l Redbud Dr C a n n o n b all T rl A l a n D a l e L n Crestwood Dr Caledonia Dr Caledonia Dr Fontana Dr Pinewood Dr Nathan Dr Gabriel Dr Corneils Rd Corneils Rd Corneils Rd Corneils Rd H u n t e r Ln Charity Ln Pl um St Grove St Cross St Main St K e n n e d y Rd Lakevie w D r Bell St Chestnut Ct S a r a v a n o s D r T o m m y Hug h e s W a y N B r i d g e S t C o n c o r d C t E Lexington C i r P r i a r i e M e a d o w D rW i l d I n d i g o L n P r a i r i e R o s e L n C o n e f l o w e r C t Pr a i r i e G rass Ln McHugh Rd P rairie C lo v e r D r E Countryside P k w y M c H u g h R d Conover Ln Leisure St Pleasure Dr Georgeanna St Syca m o r e R d John St Sequ o i a C ir C h e s t nut LnC hestnut Ln White Pine Ct Stone r i d g e C tStoneridge Ci r Cypre s s L n C o t t onwood Tr l C o t t o n w o o d C t Willo w W a y R i v e r R d S t o n y C r e e k L n S h a r o n L n T y l e r C r e e k C t A a r o n L n (P l a t t e d ) W Veterans Pkwy P o p l a r D r Wal s h C i r R e d Tail Ct Beecher Rd S i e n n a D r Madden Ct Cobalt Dr M e a d o w l a r k L n MeadowlarkCt Greenfield T urn S u n n y D e l l L nHazeltine W a y St Jose p h s W a y Waverly Cir Blueberry Hill Hearthstone Ave Hartfield Ave Bra e m o r e Ln Ash w o r t h L n Fairfax W ay Fitzhugh Turn Wilton Ct H ill v i e w C t L a k e sid e C t Eldamain Rd Eldamain Rd P a v i l l i o n R d N B r i d g e S t Beecher Rd N Bridge St Schoolhouse Rd I l l i n o i s R o u t e 7 1 Illin ois R o u te 7 1 Ca n n o n b all Trl Trilliu m C t Meadow Rose Ln Candleberry Ct V i l l a g e V i e w D r D e e r p o i n t L n I n g e m u n s o n L n S t a g e c o a c h T r l Illi n o i s R o u t e 7 1 Illin ois R o ute 126 S B ri d g e S t L e g i o n R d Wren Rd Prestwick L n S h etla n d L n Shetla n d C t Gleneagles L CallandWhitekirk L n E Hydraulic Ave N Conover Ct S Conover Ct Schoolhouse Rd B ator StDydyna C t B e nja m in S t Rodak St Benjamin St Tomasik Ct Bu h r m a s t e r Ct Ryan Dr Longview Dr L a v e n d e r W a y Sunset Ave W Hydraulic Ave W Hydraulic Ave R y a n C t Identa R d Isa bel Dr Erica Ln Blackberry Shore Ln G ille s pie L n Edward Ln Edward Ln Isabel Dr Beecher Rd Purcell St N Carly Cir S Carly Cir C a rl y D r Carl y C t P a t r i c k Ct C o d y C t Division St Swan s o n L n Prairie Pointe Dr Fountainview Dr EXHIBIT A RECOMMENDED 5-YEAR PLAN DATE: PROJECT NO.: FILE: BY: MARCH 5, 2014 YO1123 YO1123-5 YEAR PLAN (REVISED 3-5-14).MXD KKP PAVEMENT MANAGEMENT SYSTEM UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2011\YO1123 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° YEAR OF IMPROVEMENT 2013 (Completed) 2014 2015 2016 2017 2018 Non Programmed 2015 Road Program United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment A. Design engineering for all roadways indicated on Attachment D will be provided; additionally construction engineering will be provided for all roadways on Attachment D that can be included without exceeding the approved 2015 Roadway Program budget. All Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment B. Design Engineering will be paid for as a Lump Sum in the amount of $32,930.00 and Construction Engineering will be paid for hourly at the actual rates for services to be performed, currently estimated at $45,120.00. The hourly rates for this project are shown in the attached 2013 Standard Schedule of Charges. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. 2015 Road Program United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status : The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). 2015 Road Program United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal 2015 Road Program United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any 2015 Road Program United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Scope of Services Attachment B: Estimated Level of Effort and Associated Cost Attachment C: Anticipated Project Schedule Attachment D: Location Map Attachment E: 2013 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2014. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Ford City Clerk Executive Assistant 2015 Road Program United City of Yorkville Kendall County, IL Professional Services Agreement - Design and Construction Engineering Attachment A – Scope of Services Design Engineering:  Process required documents with the Illinois Department of Transportation for Motor Fuel Tax Projects including: o Section Number Request o BLR09111 - Resolution o BLR11510 - Preliminary Estimate of Cost  Coordinate and develop with City Staff the final scope of improvements  Obtain, review and inventory existing utility, roadway, right-of-way, ownership, soil data, etc.  Obtain utility information to identify potential conflicts  Obtain geotechnical site data, consisting of pavement cores taken every 300-500 feet; confirm pavement design and rehabilitation methodology  Prepare MFT Construction Section bid package, and ancillary documents, including: o BLR12210 - Cover o BLR12220 - Notice to Bidders o BLR12221 - Proposal o BLR12222 - Schedule of Prices o BLR12223 - Signatures o BLR12230 - Bid Bond Form o BLR12325 - Apprenticeship Certification o BC57 - Affidavit of Availability o Special Provisions o Prevailing Wage o Local Roads Special Provisions/Checksheets o District Special Provisions o Bureau of Design and Environment Special Provisions/Checksheets o City Provisions & Details o Existing/Proposed Typical Cross Sections o Plan View Exhibits (when necessary) o Profile View Exhibits (when necessary) o Cross sections at 50-100 foot intervals (when necessary) o Highway Standards  Coordinate IDOT and City review, including revisions and approval  Prepare preliminary and final cost estimates  Prepare a final estimate of work days and construction schedule  Assist in bidding, contractor/bid evaluations, contract preparation and additional contract administration as required; facilitate IDOT approval of Contract  Attend public meetings with Staff to review design progress  Attend the Pre-Construction Conference with the Contractor  Provide all bid packages in 8 ½” x 11½” format (11" x 17" for any required plan sheets in the bid package)  Provide planning/design/construction schedule and frequent updates regarding any potential items affecting the schedule 2015 Road Program United City of Yorkville Professional Services Agreement Design and Construction Engineering Attachment A - Scope of Services Construction Engineering:  Provide resident engineering for on-site observation  Daily documentation of work tasks and calculation of installed pay items  Monitor adherence to specifications  Gather material inspection and coordinate any required testing on behalf of the City  Provide guidance to the contractor when questions arise during construction  Prepare/verify payment estimates  Gather certified payrolls and waivers of lien  Provide information to residents as required  Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate  Communicate activities with City weekly, or as required based on onsite activities  Prepare necessary IDOT closeout paperwork AT T A C H M E N T B - E S T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S 20 1 5 R O A D P R O G R A M Un i t e d C i t y o f Y o r k v i l l e , I L EN T I T Y : ADMIN.WORK PR I N C I P A L S E N I O R S E N I O R S E N I O R I T E M C O S T WO R K IN P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T C A D P R O J E C T H O U R P E R IT E M CH A R G E M A N A G E R E N G I N E E R E N G I N E E R M A N A G E R S U R V E Y O R I T E C H N I C I A N M A N A G E R T E C H N I C I A N A D M I N . S U M M . I T E M NO . W O R K I T E M H O U R L Y R A T E : $ 1 7 1 $ 1 5 0 $ 1 2 9 $ 1 1 7 $ 1 5 0 $ 1 2 9 $ 1 4 1 $ 1 5 0 $ 1 1 7 $ 7 8 FI N A L E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 6 18 24 3,726$ 2. 2 P r o j e c t M e e t i n g s 6 8 4 18 2,742$ 2. 3 G e o t e c h n i c a l I n v e s t i g a t i o n ( C o o r d i n a t i o n , F i e l d W o r k , R e v i e w R e p o r t ) 4 4 8 1,116$ 2. 4 A n a l y z e / F i n a l i z e R o a d w a y R e h a b il i t a t i o n M e t ho d s 4 4 8 1,116$ 2. 5 P r i v a t e U t i l i t y C o o r d i n a t i o n 2 2 300$ 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 4 2 4 2 30 3,852$ 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 2 4 2 4 12 4 2 5,442$ 2. 8 S u b m i t P r e - F i n a l P l a n s t o U t i l i t i e s 2 2 4 558$ 2. 9 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s a n d B i d P a c k a g e - 9 0 % 4 2 4 12 4 0 5,100$ 2. 1 0 P r e p a r e E n g i n e e r ' s O p i n i o n o f P r o b a b l e C o n s t r u c t i o n C o s t - 9 0 % 4 8 12 1,632$ 2. 1 1 S u b m i t B i d P a c k a g e f o r I D O T R e v i e w 2 4 6 816$ 2. 1 2 R e v i s e a n d R e s u b m i t B i d P a c k a g e f o r I D O T A p p r o v a l / A d v e r t i s e m e n t 4 2 0 12 3 6 4,584$ 2. 1 3 B i d d i n g a n d C o n t r a c t i n g 4 8 4 16 1,944$ - -$ Fi n a l E n g i n e e r i n g S u b t o t a l : 1 4 6 4 1 2 6 - - - - - 3 6 6 246 32,928$ CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 4 1 6 3 2 52 6,828$ 3. 2 C o n s t r u c t i o n L a y o u t 6 3 2 38 4,644$ 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n 8 1 6 2 2 0 244 29,508$ Co n s t r u c t i o n E n g i n e e r i n g S u b t o t a l : 1 2 3 8 - 2 8 4 - - - - - - 334 40,980$ PR O J E C T T O T A L : 2 6 1 0 2 1 2 6 2 8 4 - - - - 3 6 6 580 73,908 Pr i n t i n g = 5 0 0 $ 69,228$ Su p p l i e s & M i s c . = - $ -$ Ge o t e c h n i c a l ( R u b i n o ) = 2 , 5 0 0 $ 4,212$ Ma t e r i a l T e s t i n g ( R u b i n o ) = 5 , 0 0 0 $ 468$ 73,908$ DI R E C T E X P E N S E S = 8 , 0 0 0 $ 81,908$ G: \ P u b l i c \ Y o r k v i l l e \ 2 0 1 4 \ Y O 1 4 4 3 - P 2 0 1 5 R o a d P r o g r a m \ P S A \ [ A t t a c h m e n t B - F e e E s t i m a t e . x l s x ] F e e S u m m a r y PR O J E C T R O L E : Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = EN G I N E E R I N G S U R V E Y I N G D R A F T I N G Engineering Expenses = DI R E C T E X P E N S E S LABOR SUMMARY WO R K Ye a r : IT E M M o n t h : NO . W O R K I T E M W e e k S t a r t i n g : 12 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 FI N A L D E S I G N E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2. 2 P r o j e c t M e e t i n g s 2. 3 G e o t e c h n i c a l I n v e s t i g a t i o n ( C o o r d i n a t i o n , F i e l d W o r k , R e v i e w R e p o r t ) 2. 4 A n a l y z e / F i n a l i z e R o a d w ay R e h a b i l i t a t io n M e t h o d s 2. 5 P r i v a t e U t i l i t y C o o r d i n a t i o n 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 2. 8 S u b m i t P r e - F i n a l P l a n s t o U t i l i t i e s 2. 9 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s a n d B i d P a c k a g e - 9 0 % 2. 1 0 P r e p a r e E n g i n e e r ' s O p i n i o n o f P r o b a b l e C o n s t r u c t i o n C o s t - 9 0 % 2. 1 1 S u b m i t B i d P a c k a g e f o r I D O T R e v i e w ; I D O T R e v i e w 2. 1 2 R e v i s e a n d R e s u b m i t B i d P a c k a g e f o r I D O T A p p r o v a l / A d v e r t i s e m e n t 2. 1 3 B i d d i n g a n d C o n t r a c t i n g CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 3. 2 C o n s t r u c t i n g L a y o u t 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n G:\Public\Yorkville\2014\YO1443-P 2015 Road Program\PSA\[Attachment C - Schedule.xls]Schedule Le g e n d Pr o j e c t M a n a g e m e n t & Q C / Q A P r e l i m i n a r y Me e t i n g ( s ) D e s i g n W o r k I t e m Bi d d i n g a n d C o n t r a c t i n g C o n s t r u c t i o n JulyAugustSeptember AT T A C H M E N T C : AN T I C I P A T E D P R O J E C T S C H E D U L E 20 1 5 R O A D P R O G R A M UN I T E D C I T Y O F Y O R K V I L L E , I L 20 1 4 De c e m b e r No v e m b e r Ma y 20 1 5 October Ja n u a r y F e b r u a r y M a r c h A p r i l J u n e F o x R i v e r S Main St N o r w a y C i r W h i te Oak W a y Deer St E Barberry Cir d S age Av e Illini Dr Freemont St W F o x S t Mill St E Van Emmon St Heustis St W Madison St W Ridge St E Fox St C olo nial Pk wy E Washington St B e a ve r S t R iv e r B i r c h Dr W Van Emmon St Eliz ab e t h St River Birch Ln Morgan St W Adri an St W h i t e O a k W a y King St Colton St G a r d e n C i r Blaine St G a rd en S t Wolf St C o r a l b e r r y C t Walter St E Ridge St Spr uc e Ct W Dolph St Liberty St R i v e r R d S Main St W Fox St Church St Fir Ct E Main St Wals h D r W S o m o n a u k S t Mill St S Bridge St Jefferson St State St State St Madi son Ct E Orange St Olsen St Ill ini C t W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St Hawthorne Ct B u c k t h o r n e Ct W B a r b e r r y B u r n i n g B u s h Dr Spi c e b u sh Ct Deer St West St W Center St E Center St W W Spring St W Main St River Rd N Bridge St E Spring St Bell St School hou s e Rd E Hydraulic Ave S W Hydraulic Ave W Hydraulic Ave Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 YEAR OF IMPROVEMENT 2015 EXHIBIT D LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: October 2014 YO1443 YO1443_Location.MXD H:\GIS\PUBLIC\YORKVILLE\2014\ KKP ³ Standard Schedule of Charges January 1, 2013 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171.00 Principal E-3 $171.00 Senior Project Manager E-2 $165.00 Project Manager E-1 $150.00 Senior Project Engineer/Planner/Surveyor II P-6 $138.00 Senior Project Engineer/Planner/Surveyor I P-5 $129.00 Project Engineer/Planner/Surveyor P-4 $117.00 Senior Engineer/Planner/Surveyor P-3 $108.00 Engineer/Planner/Surveyor P-2 $ 99.00 Associate Engineer/Planner/Surveyor P-1 $ 88.00 Senior Project Technician II T-6 $129.00 Senior Project Technician I T-5 $117.00 Project Technician T-4 $108.00 Senior Technician T-3 $ 99.00 Technician T-2 $ 88.00 Associate Technician T-1 $ 78.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $141.00 2 Man Field Crew with Standard Survey Equipment $219.00 1 Man Field Crew with RTS or GPS * $174.00 2 Man Field Crew with RTS or GPS * $252.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) *RTS = Robotic Total Station / GPS = Global Positioning System ATTACHMENT E Ridge Street Water Main Improvements United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for approximately 1,200 linear feet of 8-inch water main improvements on Ridge Street (see Exhibit 5 for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $28,000.00 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $23,286.00. The hourly rates for this project are shown in the attached 2013 Standard Schedule of Charges (Exhibit 6). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Ridge Street Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Ridge Street Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Ridge Street Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Ridge Street Water Main Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Professional Engineering Services Exhibit 2: Limitation of Authority, Duties and Responsibilities of the Resident Construction Observer Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: Location Map Exhibit 6: 2013 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2014. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant 1 EXHIBIT 1 SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES For purposes of this Exhibit 1 and all attachments hereto, the term “contractor” shall not refer to Engineering Enterprises, Inc., but shall instead refer to individuals or companies contracted with, to construct or otherwise manage the project described herein. The ENGINEER shall furnish professional design engineering services as follows: 1. The ENGINEER will attend conferences with the OWNER, or other interested parties as may be reasonably necessary. 2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare construction drawings, specifications and contract documents, and prepare a final cost estimate based on final design for the entire system. It is also understood that if subsurface explorations (such as borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of said explorations without additional charge, but the costs incident to such explorations shall be paid for by the OWNER as set out in Section D hereof. 3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed construction contract documents, including Supplemental General Conditions, Contract Change Orders, and partial payment estimates. 4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER, appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge them for the reasonable cost of such copies. Upon award of each contract, the 2 ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing the general location of needed construction easements and permanent easements and the land to be acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to provide those services. In the event the ENGINEER is requested to provide such services, the ENGINEER shall be additionally compensated as set out in Section D hereof. 7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids, and make recommendations for awarding contracts for construction. 8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 9. The ENGINEER will complete the final plans, specifications and contract documents and submit for approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized in Exhibit 4: “Anticipated Project Schedule – Ridge Street Water Main Improvements” dated October 14, 2014. 3 SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES The ENGINEER shall furnish professional construction engineering services as follows: 1. The ENGINEER will review, for conformance with the design concept, shop and working drawings required by the construction Contract Documents and indicate on the drawings the action taken. Such action shall be taken with reasonable promptness. 2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed by Contractor(s). 4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench marks adjacent to the work as shown in the contract documents. 5. The ENGINEER will provide general engineering review of the work of the contractor(s) as construction progresses to ascertain that the contactor is conforming to the design concept. (a) ENGINEER shall have authority, as the OWNER’s representative, to require special inspection of or testing of the work, and shall receive and review all certificates of inspections, testing and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with requirements of, and the results certified indicate compliance with, the Contract Documents). (b) During such engineering review, ENGINEER shall have the authority, as the OWNER’s representative, to disapprove of or reject contractor(s)’ work while it is in progress if ENGINEER believes that such work will not produce a completed Project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the Project as reflected in the Contract Documents. 4 6. The ENGINEER will provide resident construction observation. Resident construction observation shall consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining that the work is in substantial conformance with the contract documents and with the design intent. Such observation shall not be relied upon by others as acceptance of the work. The ENGINEER’s undertaking hereunder shall not relieve the contractor of contractor’s obligation to perform the work in conformity with the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer of the contractor’s performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. Exhibit 2 - The Limitations of Authority, Duties and Responsibilities of the Resident Construction Observer is attached to this Agreement. 7. The ENGINEER will cooperate and work closely with representatives of the OWNER. 8. Based on the ENGINEER’s on-site observations as an experienced and qualified design professional, on information provided by the Resident Construction Observer, and upon review of applications for payment with the accompanying data and schedules by the contractor, the ENGINEER: (a) Shall determine the amounts owing to contractor(s) and recommend in writing payments to contractor(s) in such amounts. Such recommendations of payment will constitute a representation to OWNER, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of the ENGINEER’s knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation). (b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to check the quality or quantity of contractor(s)’ work as it is furnished and performed beyond the responsibilities specifically assigned to ENGINEER in the Agreement and the Contract Documents. ENGINEER’s review of contractor(s)’ 5 work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on ENGINEER to make any examination to ascertain how or for what purposes any contractor has used the moneys paid on account of the Contract Price, or to determine that title to any of the work, materials equipment has passed to OWNER free and clear of any lien, claims, security interests, or encumbrances, or that there may not be other matters at issue between OWNER and contractor that might affect the amount that should be paid. 9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others on a timely basis. 10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility from the OWNER. 11. The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records provided by the contractor during construction and reviewed by the resident construction observer and from the resident construction observer’s construction data. 12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their preparation. 13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct unforeseen project operation difficulties for a period of one year after the date of statement of substantial completion of the facility. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal 6 operation of the system. Such consultation and advice shall be at the hourly rates as described in the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2013. The ENGINEER will assist the OWNER in performing a review of the project during the 11th month after the date of the certificate of substantial completion. 14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER’s expense, such insurance as will protect the ENGINEER from claims under the Workman’s Compensation Act and such comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or by the ENGINEER’s employees of the ENGINEER’s functions and services required under this Agreement. 15. The ENGINEER will provide construction engineering services in accordance with the periods summarized in Exhibit 4: “Anticipated Project Schedule – Ridge Street Water Main Improvements” dated October 14, 2014. If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER. Pursuant to Paragraph D “Changes in Rates of Compensation”, the contract shall be designated on-going consistent with the project schedule. 7 SECTION C – COMPENSATION FOR ENGINEERING SERVICES 1. The OWNER shall compensate the ENGINEER for professional design engineering services in the amount of Twenty Eight Thousand Fifty Dollars – Fixed Fee (FF) ($28,000.00 FF) as summarized on Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Ridge Street Water Main Improvements” dated October 14, 2014. (a) The compensation for the professional design engineering services shall be payable as follows: (1) A sum which does not exceed ninety percent (90%) of the total compensation payable under Section C-1 shall be paid in monthly increments for work actually completed and invoiced, for grant administration and for the preparation and submission to the OWNER and/or IEPA of the construction drawings, specifications, cost estimates and contract documents. (2) A sum which, together with the compensation paid pursuant to Section C-1(a)(1) above, equals one hundred percent (100%) of the total compensation due and payable in accord with Section C-1 above, shall be due immediately after the award of construction contract(s) is approved by the corporate authorities. 2. The OWNER shall compensate the ENGINEER for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services on the basis of Hourly Rates (HR) as described on the attached Exhibit 6: Standard Schedule of Charges dated January 1, 2013. The estimated values are included in Exhibit 3: “Estimate of Level of Effort and Associated Cost for Professional Engineering Services for Ridge Street Water Main Improvements” dated October 14, 2014 and are estimated at $23,286.00 Hourly (HR). (a) The compensation for the construction administration, construction staking, construction observation (including the Resident Construction Observer), and any additional consultation and surveying services shall be payable as follows: 8 (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 3. The OWNER shall compensate the ENGINEER for direct expenses as identified in the contract and as noted on Exhibit 3 at the actual cost or hourly cost for the work completed. (1) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 4. The compensation for any additional engineering services authorized by the OWNER pursuant to Section D shall be payable as follows: (a) A sum which equals any charges for work actually completed and invoiced shall be paid at least once per month. 9 SECTION D – ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN AUTHORIZATION OF THE OWNER. 1. Site surveys outside of the project limits and other similar special surveys as may be required. 2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended by the ENGINEER. 3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for litigation, such as condemnation. 5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA. 6. Appearances before courts or boards on matters of litigation or hearings related to the project. 7. Preparation of environmental impact assessments or environmental impact statements. 8. Making drawings from field measurements of existing facilities when required for planning additions or alterations thereto. 9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, complexity, schedule or character of construction. 10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are due to cases beyond the control of the ENGINEER. 10 11. Preparation of design documents for alternate bids where major changes require additional documents. 12. Preparation of detailed renderings, exhibits or scale models for the Project. 13. Providing special analysis of the OWNER’s needs such as owning and operating analysis, plan for operation and maintenance, OWNER’s special operating drawings or charts, and any other similar analysis. 14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and labor, and material audits or inventories by the OWNER. 15. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the contractor, and/or (3) the contractor’s default on the Construction Contract due to delinquency or insolvency. 16. Providing design services relating to future facilities, systems and equipment which are not intended to be constructed or operated as a part of the Project. 17. Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Section E – SPECIAL PROVISIONS – Owner’s Responsibilities. Payment for the services specified in this Section E shall be as agreed in writing between the OWNER and the ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, once each month, for compensation for services performed hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following period. Payment for services noted in D shall be at Actual Cost (AC), Fixed Fee (FF) or Hourly (HR). 11 SECTION E - SPECIAL PROVISIONS 1. OWNER’S RESPONSIBILITIES (a) Provide to the ENGINEER all criteria, design and construction standards and full information as to the OWNER’s requirements for the Project. (b) Designate a person authorized to act as the OWNER’s representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER’s policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER’s services. (c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having jurisdiction over this Project, or as recommended by the ENGINEER. (d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary for the Project, legal review of the construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the contractor. (e) Furnish above services at the OWNER’s expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement and in accordance with the Project timetable. (f) Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER’s services under this Agreement. (g) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER’s performance of services under this Agreement. 12 (h) Protect and preserve all survey stakes and markers placed at the project site prior to the assumption of this responsibility by the contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 3. The ENGINEER has not been retained or compensated to provide design services relating to the contractor’s safety precautions or to means, methods, techniques, sequences, or procedures required by the contractor to perform his work but not relating to the final or completed structure. Omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The ENGINEER intends to render his services under this Agreement in accordance with generally accepted professional practices for the intended use of the Project. 5. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, or over the contractor(s) methods of determining prices, or over competitive bidding or market conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be made on the basis of his experience and qualifications and represent his best judgment as an experienced and qualified professional engineer, familiar with the construction industry. The ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase OWNER wishes greater assurance as to project or construction costs he shall employ an independent cost-estimator. 6. Access to Records: (a) The ENGINEER agrees to include subsections E-6(b) through E-6(e) below in all contracts and all subcontracts directly related to project services which are in excess of $25,000. 13 (b) The ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance of Agency loan work under this Agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards (666 Fifth Avenue, New York, New York 10019; June 1, 1987). The Agency or any of its duly authorized representatives shall have access to such books, records, documents and other evidence for the purpose of inspection, audit and copying. The ENGINEER will provide facilities for such access and inspection. (c) Audits conducted pursuant to this provision shall be in accordance with generally accepted auditing standards. (d) The ENGINEER agrees to the disclosure of all information and reports resulting from access to records pursuant to subsection E-6(b) above, to the Agency. Where the audit concerns the ENGINEER, the auditing agency shall afford the ENGINEER an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. (e) Records under subsection E-6(b) above shall be maintained and made available during performance on Agency loan work under this agreement and until three years from date of final Agency loan audit for the project. In addition, those records which relate to any “dispute” appeal under an Agency loan agreement, or litigation, or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7. Covenant Against Contingent Fees - The ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bonafide employees. For breach or violation of this warranty, the loan recipient shall have the right to annul this agreement without liability or in its discretion to deduct from the contract price or 14 consideration or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8. Covenant Against Contingent Fees - The loan recipient warrants that no person or agency has been employed or retained to solicit or secure a PWSLP loan upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Agency shall have the right to annul the loan or to deduct from the loan or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 9. Certification Regarding Debarment – The ENGINEER certifies that the services of anyone that has been debarred or suspended under Federal Executive Order 12549 has not, and will not, be used for work under this Agreement. 10. Affirmative Action – The ENGINEER agrees to take affirmative steps to assure that disadvantaged business enterprises are utilized when possible as sources of supplies, equipment, construction and services in accordance with the Clean Water Loan Program rules. As required by the award conditions of USEPA's Assistance Agreement with IEPA, the ENGINEER acknowledges that the fair share percentages are 5% for MBEs and 12% for WBEs. 11. The ENGINEER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. 15 EXHIBIT 2 THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION OBSERVER ARE AS FOLLOWS: 1. The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the ENGINEER’s agent in all matters relating to on-site construction review of the contractor’s work, shall communicate only with the ENGINEER and the contractor (or contractor’s), and shall communicate with subcontractors only through the contractor or his authorized superintendent. The OWNER shall communicate with the Resident Construction Observer only through the ENGINEER. 2. The Resident Construction Observer shall review and inspect on-site construction activities of the contractor relating to portions of the Project designed and specified by the Engineer as contained in the Construction Contract Documents. 3. Specifically omitted from the Resident Construction Observer’s duties is any review of the contractor’s safety precautions, or the means, methods, sequences, or procedures required for the contractor to perform the work but not relating to the final or completed Project. Omitted design or review services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows: (a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by contractor and consult with ENGINEER concerning their acceptability. (b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and other job conferences as required in consultation with ENGINEER and notify those expected to attend in advance. Attend meetings and maintain and circulate copies of minutes thereof. 16 (c) Liaison: (1) Serve as ENGINEER’s liaison with contractor, working principally through contractor’s superintendent and assist him in understanding the intent of the Contract Documents. (2) Assist ENGINEER in serving as OWNER’s liaison with contractor when contractor’s operations affect OWNER’s on-site operations. (3) As requested by ENGINEER, assist in obtaining from OWNER additional details or information, when required at the job site for proper erection of the work. (d) Shop Drawings and Samples: (2) Receive and record date of receipt of Shop Drawings and samples. (3) Receive samples which are furnished at the site by contrctor, and notify ENGINEER of their availability for examination. (3) Advise ENGINEER and contractor or its superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. (e) Review of Work, Rejection of Defective Work, Inspections and Tests: (1) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if the work is proceeding in accordance with the Contract Documents and that completed work will conform to the Contract Documents. (2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or does not meet the requirements of any inspections, test or approval required to be made or 17 has been damaged prior to final payment; and advise ENGINEER when he believes work should be corrected or rejected or should be uncovered for inspection, or requires special testing, inspection or approval. (3) Verify that tests, equipment and systems start-ups, and operating and maintenance instructions are conducted as required by the Contract Documents and in presence of the required personnel, and that contractor maintains adequate records thereof; observe, record and report to ENGINEER appropriate details relative to the test procedures and start-ups. (4) Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the outcome of these inspections and report to ENGINEER. (f) Interpretation of Contract Documents: Transmit to contractor ENGINEER’s clarifications and interpretations of the Contract Documents. (g) Modifications: Consider and evaluate contractor’s suggestions for modifications in Drawings or Specifications and report them with recommendations to ENGINEER. (h) Records: (1) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples submissions, reproductions of original Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Contract, ENGINEER’s clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. (2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily 18 activities, decisions, observations in general and specific observations in more detail as in the case of observing test procedures. Send copies to ENGINEER. (4) Record names, addresses and telephone numbers of all contractor’s, subcontractors and major suppliers of materials and equipment. (i) Reports: (1) Furnish ENGINEER periodic reports as required of progress of the work and contractor’s compliance with the approved progress schedule and schedule of Shop Drawing submissions. (2) Consult with ENGINEER in advance of schedule major tests, inspections or start of important phases of the work. (3) Report immediately to ENGINEER upon the occurrence of any accident. (j) Payment Requisitions: Review applications for payment with contractor for compliance with the established procedure for their submission and forward them with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. (k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that certificates, maintenance and operation manuals and other data required to be assembled and furnished by contractor are applicable to the items actually installed; and deliver this material to ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work. (l) Completion: (1) Before ENGINEER issues a Statement of Substantial Completion, submit to contractor a list of observed items requiring completion or correction. 19 (2) Conduct final review in the company of ENGINEER, OWNER and contractor and prepare a final list of items to be completed or corrected. (3) Verify that all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance. EN T I T Y : ADMIN.WORK PR I N C I P A L SE N I O R S E N I O R SE N I O R S E N I O R I T E M C O S T WO R K IN P R O J E C T PR O J E C T P R O J E C T PR O J E C T P R O J E C T P R O J E C T C A D P R O J E C T H O U R P E R IT E M CH A R G E M A N A G E R EN G I N E E R I E N G I N E E R MA N A G E R S U R V E Y O R I I T E C H N I C I A N I M A N A G E R T E C H N I C I A N I A D M I N . S U M M . I T E M NO . W O R K I T E M H O U R L Y R A T E : $ 1 7 1 $ 1 5 0 $1 2 9 $ 1 1 7 $1 5 0 $ 1 3 8 $ 1 1 7 $ 1 2 9 $ 1 1 7 $ 7 8 FI N A L E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2 4 2 - - - - - - - 8 1,200$ 2. 2 P r o j e c t M e e t i n g s - 4 4 - - - - - - - 8 1,116$ 2. 3 T o p o g r a p h i c S u r v e y - - - - 2 0 2 7 - - - - 47 6,726$ 2. 4 U t i l i t y C o o r d i n a t i o n - 1 1 2 - - - - - 1 5 591$ 2. 5 F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2 7 3 9 1 9 - - - 3 0 3 0 - 127 16,026$ 2. 6 P e r m i t t i n g - 1 3 - - - - - - - 4 537$ 2. 7 B i d d i n g a n d C o n t r a c t i n g - 2 8 - - - - - - 5 15 1,722$ Fi n a l E n g i n e e r i n g S u b t o t a l : 4 1 9 5 7 2 1 2 0 2 7 - 3 0 3 0 6 214 27,918$ CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 4 1 4 1 5 - - - - - - - 33 4,719$ 3. 2 C o n s t r u c t i o n L a y o u t a n d R e c o r d D r a w i n g s - - 2 - 1 1 0 1 0 - - - 23 2,958$ 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n 3 9 9 9 7 - - - - - 2 120 15,609$ Co n s t r u c t i o n E n g i n e e r i n g S u b t o t a l : 7 2 3 1 1 6 7 1 1 0 1 0 - - 2 176 23,286$ PR O J E C T T O T A L : 1 1 4 2 1 7 3 2 8 2 1 3 7 1 0 3 0 3 0 8 390 51,204 Pr i n t i n g = 5 0 0 $ 33,774$ Mi l e a g e = 5 0 0 $ 9,426$ Ma t e r i a l T e s t i n g = 1 , 0 0 0 $ 7,380$ 1, 5 0 0 $ 624$ DI R E C T E X P E N S E S = 3 , 5 0 0 $ 51,204$ 54,704$ G: \ P u b l i c \ Y o r k v i l l e \ 2 0 1 4 \ Y O 1 4 4 1 - P R i d g e S t r e e t W a t e r M a i n I m p r o v e m e n t s \ P S A \ [ E x h i b i t 3 - L e v e l o f E f f o r t . x l s x ] F e e S u m m a r y Oc t o b e r 1 4 , 2 0 1 4 ES T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T F O R PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S F O R EX H I B I T 3 RI D G E S T R E E T W A T E R M A I N I M P R O V E M E N T S Un i t e d C i t y o f Y o r k v i l l e , I L PR O J E C T R O L E : Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = EN G I N E E R I N G S U R V E Y I N G D R A F T I N G Engineering Expenses = DI R E C T E X P E N S E S LABOR SUMMARY En v i r o n m e n t a l A s s e s s m e n t = WO R K Ye a r : IT E M M o n t h : NO . W O R K I T E M W e e k S t a r t i n g : 2 9 1 6 2 3 3 0 7 1 4 2 1 2 8 4 1 1 1 8 2 5 1 8 1 5 2 2 1 8 1 5 2 2 2 9 5 1 2 1 9 2 6 3 1 0 1 7 2 4 3 1 7 1 4 2 1 2 8 5 1 2 1 9 2 6 2 9 1 6 2 3 3 0 FI N A L D E S I G N E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2. 2 P r o j e c t M e e t i n g s 2. 3 T o p o g r a p h i c S u r v e y 2. 4 U t i l i t y C o o r d i n a t i o n 2. 5 F i n a l P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s 2. 6 P e r m i t t i n g 2. 7 B i d d i n g a n d C o n t r a c t i n g CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 3. 2 C o n s t r u c t i o n L a y o u t a n d R e c o r d D r a w i n g s 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n G: \ P u b l i c \ Y o r k v i l l e \ 2 0 1 4 \ Y O 1 4 4 1 - P R i d g e S t r e e t W a t e r M a i n I m p r o v e m e n t s \ P S A \ [ E x h i b i t 4 - S c h e d u l e . x l s ] S c h e d u l e ( S t a t e + A d r i a n ) Pr o j e c t M a n a g e m e n t & Q C / Q A P e r m i t t i n g Me e t i n g ( s ) B i d d i n g a n d C o n t r a c t i n g De s i g n C o n s t r u c t i o n EX H I B I T 4 AN T I C I P A T E D P R O J E C T S C H E D U L E RI D G E S T R E E T W A T E R M A I N I M P R O V E M E N T S UN I T E D C I T Y O F Y O R K V I L L E , K E N D A L L C O U N T Y , I L Oc t o b e r 1 4 , 2 0 1 4 Ja n u a r y F e b r u a r y A p r i l 20 1 4 20 1 5 JulyAugust Le g e n d Ma y J u n e Ma r c h No v e m b e r D e c e m b e r F o x R i v e r e S t S Main St N o r w a y C i r W h i te Oak W a y Deer St E Barberry Cir W o o d S age A v e Illini Dr Freemont St McHugh Rd W F o x S t Mill St E Van Emmon St Crooked Creek Dr Heustis St W Madison St W Ridge St E Fox St Colo nial P kw y E Washington St B e a v e r St R i v e r B ir c h D r W Van Emmon St Elizabeth St River Birch Ln Morgan St Wooden Bridge Dr Adrian St W h i t e O a k W a y Bristol Ave King St Appletree Ct Colton St C t G a r d e n C ir E Elm St Gawne Ln Blaine St Garden S t Jackson St Wolf St C o r a l b e r r y C t Walter St E Ridge St Spruce Ct W Dolph St Tower Ln Libert y St Ri v e r R d S Main St W Fox St Church St Fir Ct E Main St Wals h D r W S o mon a u k St Mil l S t S Bridge St Jefferson St State St State St Madison Ct E Orange St Olsen St Il l i ni Ct W W a s h i n g t o n S t W Dolph St W Orange St W Washington St W Beecher St Hawthorne Ct B u c k t h o r n e C t W B a r b e r r y C i r B u r n i n g B u s h Dr Spi c e b u sh Ct Deer St West St W Center St E Center St W S om o na uk S t W Spring St W Main St River Rd N Bridge St E Spring St E Park St E S o monauk St Sanders Ct Worsley St Freem Bell St Schoolhouse Rd E Hydraulic Ave Schoolhouse Rd B ato r StDydyna C t B e nja m in S t Rodak Benjamin St Tomasik Ct Bu h r m a s t e W Hydraulic Ave W Hydraulic Ave Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 IMPROVEMENT LIMITS WATER EXHIBIT 5 LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: October 2014 YO1441 YO1441_Location.mxd.MXD H:\GIS\PUBLIC\YORKVILLE\2014\ KKP ³ 01,0002,000500 Feet Standard Schedule of Charges January 1, 2013 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171.00 Principal E-3 $171.00 Senior Project Manager E-2 $165.00 Project Manager E-1 $150.00 Senior Project Engineer/Planner/Surveyor II P-6 $138.00 Senior Project Engineer/Planner/Surveyor I P-5 $129.00 Project Engineer/Planner/Surveyor P-4 $117.00 Senior Engineer/Planner/Surveyor P-3 $108.00 Engineer/Planner/Surveyor P-2 $ 99.00 Associate Engineer/Planner/Surveyor P-1 $ 88.00 Senior Project Technician II T-6 $129.00 Senior Project Technician I T-5 $117.00 Project Technician T-4 $108.00 Senior Technician T-3 $ 99.00 Technician T-2 $ 88.00 Associate Technician T-1 $ 78.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $141.00 2 Man Field Crew with Standard Survey Equipment $219.00 1 Man Field Crew with RTS or GPS * $174.00 2 Man Field Crew with RTS or GPS * $252.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) *RTS = Robotic Total Station / GPS = Global Positioning System EXHIBIT 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #8 Tracking Number PW 2014-79 Blackberry Woods Subdivision Acceptance City Council – October 28, 2014 Consideration of Approval See attached memo. Brad Sanderson Engineering Name Department The Developer has requested that the City accept the paving (pavement and curb/gutter) portion of the public improvements for the Blackberry Woods Development for ownership and maintenance. At this time all work related to the paving portion of the public improvements, including any punchlist items is complete. Attached is the draft Bill of Sale for the development. We recommend that the public improvements for paving (pavement and curb/gutter) as described in the Bill of Sale be accepted for ownership and maintenance by the City. Upon approval by the City Council, the letter of credit will be reduced accordingly administratively. Please place this item on the Public Works Committee agenda of October 21, 2014 for consideration. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 15, 2014 Subject: Blackberry Woods 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Blackberry Woods, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A BLACKBERRY WOODS UNITED CITY OF YORKVILLE ROADWAY UNIT QUANTITY CANNONBALL TRAIL FOOT 1677 PURCELL STREET FOOT 512 SOUTH CARLY CIRCLE FOOT 699 NORTH CARLY CIRCLE FOOT 1185 CARLY DRIVE FOOT 627 CARLY COURT FOOT 541 PATRICK COURT FOOT 269 CODY COURT FOOT 331 NOTE: ACCEPTING PAVING ONLY (PAVEMENT AND CURB/GUTTER) P u r c e ll S tr e e t Ca r ly Cour t Independence C o d yCou r t Beecher Patrick Court South Car l y Circle C a rl y D ri v e Nor th Car l y Cir cle C a n n o n b a ll T r a il En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n EXHIBIT B LOCATION MAP DA T E : OC T O B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s BLACKBERRY WOODS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 2 1 7 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 2 / YO 1 2 1 7 - L O C A T I O N . M X D FI L E : hhhää NORTH0200400Feet Pa v i n g A c c e p t a n c e ( C u r b & G u t t e r a n d P a v e m e n t O n l y ) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #9 Tracking Number PW 2014-80 Skidsteer RFP Request City Council – October 28, 2014 Request permission to seek RFP’s for new skidsteer for Public Works Eric Dhuse Public Works Name Department All, I would like to ask for your approval to go to bid for a new skidsteer. We currently have one unit, but we would like to get a second smaller unit on tracks for smaller jobs such as grading dirt, removing sidewalk, and other applications where a smaller machine will be better suited for the job. We currently have $60,000 budgeted for the purchase of a new skidsteer. Approximately $30,000 is for the sale of our old combination backhoe loader. We would like to move forward and request proposals for the purchase of the new skidsteer and trade in of the old combination backhoe. After bids are opened and tabulated, I will bring forward a recommendation for City Council approval. I would ask that this be placed on the October 21, 2014 public works committee agenda for discussion. If you have any question or need further information, please let me know. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: October 15, 2014 Subject: Skidsteer RFP United City of Yorkville, Illinois Request for Proposal Skid Steer Purchase and Trade in of Caterpillar 436 Combination Backhoe Loader Request for Proposals 1. The United City of Yorkville, Illinois (the “City”) is issuing this Request for Proposal (“RFP”) for the purpose of soliciting vendor proposals for the purchase of new skid steer loader, and the trade in of a used 436 Caterpillar combination backhoe loader. 2. The City intends to seek the most cost-effective solution, based on the Criteria contained in this RFP, for its needs. 3. One original and one copy of the proposal will be accepted until 12:00 pm Friday November 14, 2014. Proposals submitted must be binding for not less than ninety (90) days after the date received. The City will select the proposal, or combination of proposals, that, in its opinion, is in the best interest of the City. The City reserves the right to reject any and all proposals or portions of a proposal. The City also reserves the right to waive minor technicalities in the proposal. The City not only reserves the right at the sole discretion of the City to reject any and all proposals and to waive technicalities, but also reserves the right of evaluation and the right to determine the methodology for evaluation of the proposals to determine which is the best proposal and to accept the proposal (or proposals) deemed to be in the best interest of the City, i.e., the most qualified proposal will not necessarily be the proposal with the lowest cost. Further, the City reserves the right to accept a proposal (or proposals) for any or all items separately or together. 4. All inquiries shall only be addressed at a meeting open to all potential bidders with Eric Dhuse or John Sleezer on Monday November 3, 2014 at 9:00 am at the United City of Yorkville City Council chambers, 800 Game Farm Road Yorkville, Illinois. 5. Proposals may also be hand-delivered to the following address by the date and time specified. It is the responsibility of the bidder to deliver the proposal in accordance with these instructions contained above and/or elsewhere in the RFP. Proposals dispatched, but not received by the City by proposal closing time, will be returned, after receipt, unopened to the bidder. All proposals should be addressed to: United City of Yorkville Re: (vendor name) Proposal for Skid Steer RFP Attention: Eric Dhuse 800 Game Farm Rd. Yorkville, Illinois 60560 Proposal packets are available online at www.yorkville.il.us or at the United City of Yorkville city hall which is located at 800 Game Farm Rd., Yorkville, Illinois. 6. Award of Contract. The United City of Yorkville City Council will make the final award of the proposal or contract. 7. Contract. In addition to the completed proposal, a resulting contract shall be required by the City, and may require product literature. All agreements between the United City of Yorkville and the vendor will be handled through our legal counsel. In addition, any legal restrictions or provisions, enforced by the vendor or its parent company, which are not in line with the industry’s standard, should be pointed out. 8. Confidentiality of Documents. Proposals shall be unopened so as to avoid disclosure of contents to competing bidders and kept secret during the process of negotiation. However, all proposals that have been submitted shall be open for public inspection after contract award. Trade secrets and confidential information, as specified by the vendor, contained in the proposals shall not be open for public inspection. 9. Contact with City Employees. In order to ensure fair and objective evaluation, all questions related to this RFP should be addressed only to the person (s) in attendance at the potential bidders meeting on November 3, 2014. Contact with any other City employee is expressly prohibited without prior consent of the persons so named herein. Vendors directly contacting other City employees will risk elimination of their proposal from further consideration. Conditions The bidder shall, as part of this proposal, submit a bid to purchase the City’s Caterpillar 436 combination backhoe loader. The City will evaluate all bids based on this criteria. All bidders are welcome to make an appointment to view/test the combination machine at any time during the bidding process with a 24 hour notice. The winning bidder shall deliver the skid steer no more than 30 days after award of bid. Any exceptions shall be noted on the proposal. Specifications for Skid Steer.  Machine must be bid with all standard equipment as shown in manufacturer’s printed literature.  Machine shall have tracks, no bids with tires will be accepted. This must be stated clearly in the bid package.  Operating weight shall be between 8000-9400 pounds  Operating capacity shall be no less than 2000 pounds  Machine shall have a Tier 4 engine rating  Machine shall have a Minimum horsepower - 74  Machine shall have two speed forward and two speeds reverse with speed controlled by switch mounted on joystick control lever.  Machine will come with standard tooth bucket  Hydraulic system shall be high flow  Loader arm must feature hydraulic bucket self-leveling  Minimum lift height to bucket pin shall be 9’11”  Joystick control set to” Case” operation  Cab shall be equipped with factory installed heater and air conditioning and door mounted windshield wiper  Cab unit shall include standard hydraulic universal front coupler system, controlled from the operator’s seat  Machine shall have an electronic monitoring system to include visual and audible alarms for low oil pressure, high engine coolant temp., air cleaner restriction, coolant level, and battery charge level  Must have hour meter, fuel gauge, and water temperature gauge  Track width must be a minimum of 12.6” and must have a minimum ground contact length of 54.7” Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #10 Tracking Number PW 2014-81 Parking restriction on Autumn Creek Boulevard City Council – October 28, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary: A discussion related to off-street parking on Autumn Creek Boulevard. Background: Parking on Autumn Creek Boulevard between Prairie Grass Lane and Crimson lane is prohibited on the south/west side of the street during baseball games (April-July, weeknights). This restriction was approved by the City Council in June 2011, as a result of parking complaints caused by baseball game visitor parking along Autumn Creek Boulevard. In the past few days, the City has received a few complaints about double-sided parking on Autumn Creek Boulevard near the school. These complaints have originated on Facebook and one email to City staff. As a result of the complaints, City staff looked at the roadway width, use of the surrounding area, and traffic patterns on Autumn Creek Boulevard. Based on our staff analysis, we think that the use of Autumn Creek Boulevard as a subdivision and regional thoroughfare warrants a one-sided parking restriction for the entire length of Autumn Creek Boulevard. The school day traffic, school event traffic, use of the park outside of baseball season, and width of the roadway were also deciding factors on our recommendation. Recommendation: Staff recommends that the City Council adopt a permanent restriction for the south/west side of Autumn Creek Boulevard between Kennedy Road and Route 34. If the committee supports the recommendation, the item will move to City Council for informal adoption. With City Council approval, we would notify adjacent landowners of the proposed restriction and invite them to a future PW Committee meeting. Memorandum To: Public Works Committee From: Bart Olson, City Administrator Date: October 16, 2014 Subject: Parking on Autumn Creek Boulevard Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,402,707.63 City Council – October 28, 2014 None – Informational Amy Simmons Finance Name Department DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 1 8 : 5 8 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . 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O L S E M 0 9 / 3 0 / 1 4 0 1 A D D I N G M A C H I N E T A P E 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 6 . 1 6 0 2 P A P E R 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 3 2 9 . 4 0 IN V O I C E T O T A L : 3 3 5 . 5 6 * 1 0 2 5 1 4 - B . O L S O N 0 9 / 3 0 / 1 4 0 1 I C M A B A S I C A N N U A L D U E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 2 5 . 0 0 0 2 I C M A A N N U A L C O N F E R E N C E L O D G I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 5 6 4 2 . 0 3 0 3 I L C M A M E M B E R R E G I S T R A T I O N F O R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 3 0 . 0 0 0 4 I N T E R N * * C O M M E N T * * IN V O I C E T O T A L : 6 9 7 . 0 3 * 1 0 2 5 1 4 - B . R E I S I N G E R 0 9 / 3 0 / 1 4 0 1 A R E A R E S T - A U G . 2 0 1 4 P O R T - A - P O T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 1 , 2 5 3 . 0 9 0 2 R E N T A L * * C O M M E N T * * 0 3 A R A M A R K # 1 5 8 8 6 3 8 9 6 2 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 7 6 0 4 A R A M A R K # 1 5 8 8 6 4 8 3 0 2 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 7 0 . 0 4 0 5 A R A M A R K # 1 5 8 8 6 5 7 7 5 1 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 4 5 . 0 2 0 6 A R A M A R K # 1 5 8 8 6 6 6 9 8 0 - U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 4 4 . 2 8 0 7 S U N - T I M E S M E D I A - H O M E T O W N D A Y S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 9 0 0 . 0 0 0 8 F E S T I V A L A D * * C O M M E N T * * 0 9 A T & T U - V E R S E - T O W N S Q U A R E P A R K 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 1 0 S I G N I N T E R N E T * * C O M M E N T * * 1 1 I P R A C O N F E R E N C E R E G I S T R A T I O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 1 2 2 , 6 0 0 . 0 0 1 2 F O R 4 P E O P L E * * C O M M E N T * * IN V O I C E T O T A L : 5 , 0 0 3 . 1 9 * 1 0 2 5 1 4 - C . H E I N E N 0 9 / 3 0 / 1 4 0 1 F O A M B O A R D 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 2 0 4 9 . 4 7 0 2 G U N M E T A L F R A M E S 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 2 0 8 8 . 3 3 IN V O I C E T O T A L : 1 3 7 . 8 0 * 1 0 2 5 1 4 - E . D H U S E 0 9 / 3 0 / 1 4 0 1 W A T E R P R O D U C T S # 0 2 5 1 6 6 6 - G A R D E N 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 5 9 . 2 3 0 2 H O S E * * C O M M E N T * * 0 3 A R A M A R K # 1 5 8 8 6 3 8 9 6 1 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 0 4 A R A M A R K # 1 5 8 8 6 3 8 9 6 1 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 Page 1 of 34 DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 2 : 1 8 : 5 8 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 6 F N B O F I R S T N A T I O N A L B A N K O M A H A 1 0 / 2 5 / 1 4 1 0 2 5 1 4 - E . D H U S E 0 9 / 3 0 / 1 4 0 5 A R A M A R K # 1 5 8 8 6 3 8 9 6 1 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 6 0 6 A R A M A R K # 1 5 8 8 6 5 7 7 5 0 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 6 0 7 A R A M A R K # 1 5 8 8 6 5 7 7 5 0 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 0 8 A R A M A R K # 1 5 8 8 6 5 7 7 5 0 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 3 4 . 7 5 0 9 A R A M A R K # 1 5 8 8 6 6 6 9 7 9 - U N I F O R M S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 0 0 4 6 . 4 3 1 0 A R A M A R K # 1 5 8 8 6 6 6 9 7 9 - U N I F O R M S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 4 6 . 4 3 1 1 A R A M A R K # 1 5 8 8 6 6 6 9 7 9 - U N I F O R M S 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 0 0 4 6 . 4 3 1 2 W A T E R P R O D U C T S # 0 2 5 1 7 9 6 - H O S E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 3 , 4 0 3 . 7 6 1 3 G A S K E T S , P U M P G A S K E T S , V A L V E * * C O M M E N T * * 1 4 R U B B E R , V A L V E S E A T S * * C O M M E N T * * IN V O I C E T O T A L : 3 , 8 1 0 . 8 0 * 1 0 2 5 1 4 - J . D Y O N 0 9 / 3 0 / 1 4 0 1 P A P E R T O W E L , K L E E N E X , C U P S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 3 7 . 6 4 0 2 S A M S C L U B A N N U A L M E M B E R S H I P 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 0 4 5 . 0 0 0 3 T O N E R 0 1 - 1 2 0 - 5 6 - 0 0 - 5 6 1 0 3 6 . 5 5 0 4 T O N E R 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 4 6 . 8 3 0 5 T O N E R 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 1 0 2 3 . 6 3 IN V O I C E T O T A L : 1 8 9 . 6 5 * 1 0 2 5 1 4 - K . 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H I L T 0 9 / 3 0 / 1 4 0 1 I N F O R U S # 3 3 7 4 3 - U S 0 6 A - M O B I L E 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 6 , 6 1 8 . 5 0 0 2 W I T H M A P P I N G M A I N T E N A N C E & * * C O M M E N T * * 0 3 L I C E N S E F E E * * C O M M E N T * * 0 4 D A V E A U T O # 2 2 3 0 1 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 9 5 . 0 0 0 5 V E R I Z O N # 9 7 3 1 3 3 3 9 5 7 - 0 8 / 0 5 - 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 5 0 6 . 3 2 0 6 0 9 / 0 1 M O B I L E B R O A D B A N D I N C A R * * C O M M E N T * * 0 7 U N I T S * * C O M M E N T * * 0 8 M I N E R E L E C T # 2 5 4 7 2 3 - I N S T A L L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 , 7 5 0 . 0 0 0 9 N E W D O C K S I N 7 S Q U A D S * * C O M M E N T * * IN V O I C E T O T A L : 9 , 0 6 9 . 8 2 * 1 0 2 5 1 4 - L . P I C K E R I N G 0 9 / 3 0 / 1 4 0 1 C D / D V D S L E E V E S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 1 1 . 2 6 0 2 C D - R V E R B A T I M D I S C S 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 3 0 . 3 5 IN V O I C E T O T A L : 4 1 . 6 1 * 1 0 2 5 1 4 - N . D E C K E R 0 9 / 3 0 / 1 4 0 1 J I F F Y L U B E # 3 9 5 4 9 8 - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 7 2 . 9 8 Page 2 of 34 DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 2 : 1 8 : 5 8 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . 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D E C K E R 0 9 / 3 0 / 1 4 0 2 J I F F Y L U B E # 3 9 5 7 0 8 - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 6 3 . 9 8 0 3 G O O D Y E A R # 4 0 7 9 7 6 9 1 - 8 T I R E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 , 0 5 4 . 1 6 0 4 M I N E R E L E C T # 2 5 4 3 5 1 - R E M O V A L O F 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 3 , 6 2 1 . 8 8 0 5 P D E Q U I P M E N T F R O M D E F E C T I V E * * C O M M E N T * * 0 6 V E H I C L E * * C O M M E N T * * 0 7 A T & T # 6 3 0 5 5 3 3 4 3 6 - 0 8 1 4 - 0 8 / 2 5 - 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 7 5 . 7 3 0 8 0 9 / 2 4 S E R V I C E * * C O M M E N T * * 0 9 M I N E R E L E C T # 2 5 3 9 6 0 - F U L L S Q U A D 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 1 1 , 4 8 9 . 8 4 1 0 I N S T A L L * * C O M M E N T * * 1 1 C O M C A S T - 0 8 / 0 8 - 0 9 / 0 7 C A B L E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 4 . 2 5 IN V O I C E T O T A L : 1 6 , 3 8 2 . 8 2 * 1 0 2 5 1 4 - P . R A T O S 0 9 / 3 0 / 1 4 0 1 3 M P H O T O M O U N T , C A R W A S H 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 2 0 2 9 . 7 3 IN V O I C E T O T A L : 2 9 . 7 3 * 1 0 2 5 1 4 - R . F R E D R I C K S O N 0 9 / 3 0 / 1 4 0 1 I M L C O N F E R E N C E R O O M C H A R G E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 1 2 2 , 5 1 8 . 3 2 0 2 F O R 5 A L D E R M A N * * C O M M E N T * * 0 3 I M L C O N F E R E N C E R O O M C H A R G E 0 1 - 0 0 0 - 4 6 - 0 0 - 4 6 9 0 2 9 7 . 1 4 0 4 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 2 7 . 6 4 0 5 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 2 0 . 7 3 0 6 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 4 0 2 7 . 6 4 0 7 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 3 8 . 0 0 0 8 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 1 7 9 . 6 2 0 9 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 3 8 . 0 0 1 0 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 2 0 . 7 3 1 1 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 2 7 . 6 4 1 2 S E P T E M B E R 2 0 1 4 I N T E R N E T C H A R G E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 1 9 . 4 0 1 3 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 4 0 1 8 0 . 0 0 1 4 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 4 0 5 8 3 . 6 0 1 5 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 1 0 7 . 7 4 1 6 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 4 7 . 0 8 1 7 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 3 1 2 . 2 9 1 8 2 C E L L P H O N E C A S E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 7 4 . 9 8 1 9 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 8 6 . 3 0 2 0 A U G . 2 0 1 4 V E R I Z O N C E L L C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 4 0 5 9 . 1 0 2 1 R E O C U R R I N G W E B U P K E E P F E E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 5 . 9 5 2 2 P O S T A G E 0 1 - 0 0 0 - 1 5 - 0 0 - 1 5 8 6 6 . 1 5 2 3 2 0 1 4 I G F O A D E B T I N S T I T U T E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 1 2 2 1 0 . 0 0 2 4 R E G I S T R A T I O N * * C O M M E N T * * IN V O I C E T O T A L : 5 , 0 9 8 . 0 5 * 1 0 2 5 1 4 - R . H A R M O N 0 9 / 3 0 / 1 4 0 1 P R E S C H O O L S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 5 1 . 3 3 0 2 M E N A R D S - B A T T E R I E S , D O O R S T O P 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 0 . 4 7 0 3 C R A F T K N I F E , P A P E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 6 . 4 8 0 4 B R E A D , S T R A W B E R R I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 3 . 1 8 Page 3 of 34 DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 2 : 1 8 : 5 8 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 6 F N B O F I R S T N A T I O N A L B A N K O M A H A 1 0 / 2 5 / 1 4 1 0 2 5 1 4 - R . H A R M O N 0 9 / 3 0 / 1 4 0 5 L U C K Y C H A R M S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 . 5 2 0 6 E D U C A T I O N . C O M P L U S A N N U A L P L A N 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 7 . 8 8 IN V O I C E T O T A L : 2 5 3 . 8 6 * 1 0 2 5 1 4 - R . W R I G H T 0 9 / 3 0 / 1 4 0 1 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 1 2 . 0 0 0 2 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 5 9 . 0 0 0 3 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 0 4 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 6 9 . 0 0 0 5 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 1 2 . 0 0 0 6 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 4 . 0 0 0 7 S E P T . 2 0 1 4 H R A A D M I N F E E S 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 9 . 0 0 0 8 S E P T . 2 0 1 4 H R A A D M I N F E E S 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 9 . 0 0 0 9 S E P T . 2 0 1 4 H R A A D M I N F E E S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 1 3 . 0 0 1 0 S E P T . 2 0 1 4 H R A A D M I N F E E S 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 4 . 0 0 1 1 S E P T . 2 0 1 4 H R A A D M I N F E E S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 1 5 . 0 0 1 2 S E P T . 2 0 1 4 H R A A D M I N F E E S 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 1 6 1 5 . 0 0 1 3 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 9 . 0 0 1 4 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 6 . 0 0 1 5 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 2 3 . 9 9 1 6 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 1 7 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 3 . 0 0 1 8 S E P T . 2 0 1 4 F S A A D M I N F E E S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 6 . 0 0 1 9 S E P T . 2 0 1 4 F S A A D M I N F E E S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 3 . 0 0 2 0 R U S H C O P L E Y - N E W E M P L O Y E E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 2 5 . 0 0 2 1 T E S T I N G * * C O M M E N T * * 2 2 R U S H C O P L E Y - N E W E M P L O Y E E 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 6 2 2 5 . 0 0 2 3 T E S T I N G * * C O M M E N T * * IN V O I C E T O T A L : 2 7 7 . 9 9 * 1 0 2 5 1 4 - S . R E D M O N 0 9 / 3 0 / 1 4 0 1 N A M O Y K A Y A K E V E N T R E F R E S H M E N T S 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 3 6 9 . 4 0 IN V O I C E T O T A L : 3 6 9 . 4 0 * 1 0 2 5 1 4 - S . S L E E Z E R 0 9 / 3 0 / 1 4 0 1 W A T E R , G A T O R A D E , P O P 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 5 7 . 1 8 0 2 R & P C A R R I A G E S D E P O S I T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 5 . 0 0 IN V O I C E T O T A L : 8 2 . 1 8 * 1 0 2 5 1 4 - T . H O U L E 0 9 / 3 0 / 1 4 0 1 L A S E R L I N E F O O T G R A D E R O D 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 1 6 7 . 3 8 IN V O I C E T O T A L : 1 6 7 . 3 8 * 1 0 2 5 1 4 - T . K L I N G E L 0 9 / 3 0 / 1 4 0 1 6 B A G S O F I C E , W A T E R 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 2 8 . 1 8 0 2 D A V E S A U T O - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 5 0 . 0 0 0 3 D A V E S A U T O # 2 2 2 8 0 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 7 3 5 . 0 0 0 4 D A V E S A U T O # 2 2 3 1 2 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 4 0 . 0 0 0 5 R T . 3 4 A U T O # 2 2 4 1 - T I R E R O T A T I O N 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 0 . 4 0 0 6 H A N E S T - S H I R T S , 2 F L A S H D R I V E S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 1 0 2 . 1 6 Page 4 of 34 DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 2 : 1 8 : 5 8 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 9 0 0 0 0 6 F N B O F I R S T N A T I O N A L B A N K O M A H A 1 0 / 2 5 / 1 4 1 0 2 5 1 4 - T . K L I N G E L 0 9 / 3 0 / 1 4 0 7 D A V E S A U T O # 2 2 3 5 5 - S Q U A D R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 6 9 2 . 0 0 0 8 S H I R T S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 1 2 0 . 0 0 0 9 P A N T S & S H O R T S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 8 2 . 5 8 1 0 M E A S U R E R , D O O R O P E N E R 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 2 7 . 0 0 1 1 R T . 3 4 A U T O - O I L C H A N G E S A N D 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 4 2 0 . 9 3 1 2 S Q U A D R E P A I R * * C O M M E N T * * 1 3 R T . 3 4 A U T O - O I L C H A N G E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 5 4 . 7 8 IN V O I C E T O T A L : 3 , 0 6 3 . 0 3 * 1 0 2 5 1 4 - T . K O N E N 0 9 / 3 0 / 1 4 0 1 H O M E D E P O - C A U T I O N T A P E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 2 3 . 9 7 0 2 H O M E D E P O - S U P E R G L U E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 5 . 9 7 0 3 S T A F F O R D S - R E A R B U M B E R 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 8 2 5 0 . 0 0 0 4 T A Y L O R T E C H - C H E M I C A L S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 7 0 . 0 5 0 5 M O N T H L Y A C R O B A T P R O 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 5 2 1 . 2 4 0 6 S U B S C R I P T I O N * * C O M M E N T * * 0 7 L E S M A N I N S T R U M E N T - C H A R T H U B 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 6 8 . 3 6 0 8 K I T * * C O M M E N T * * 0 9 Y O R K A C E # C 0 0 6 7 3 - T R I M M E R 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 0 3 0 5 . 9 9 1 0 H O M E D E P O - G A S C A N 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 1 1 . 9 8 1 1 D W Y E R I N S T R U M E N T - F L O T E C T F L O 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 2 7 5 . 6 1 1 2 S W I T C H * * C O M M E N T * * 1 3 Y O R K A C E # C 0 0 7 7 3 - O I L 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 0 1 6 . 7 4 IN V O I C E T O T A L : 1 , 0 4 9 . 9 1 * 1 0 2 5 1 4 - T . N E L S O N 0 9 / 3 0 / 1 4 0 1 Y O R K A C E - K E Y 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 4 . 9 8 IN V O I C E T O T A L : 4 . 9 8 * 1 0 2 5 1 4 - U C O Y O P 0 9 / 3 0 / 1 4 0 1 A U G . 2 0 1 4 T R A S H S E R V I C E 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 1 6 , 4 2 1 . 5 6 0 2 A U G . 2 0 1 4 T R A S H S E R V I C E 0 1 - 5 4 0 - 5 4 - 0 0 - 5 4 4 2 9 1 , 3 7 1 . 1 8 IN V O I C E T O T A L : 9 7 , 7 9 2 . 7 4 * 1 0 2 5 1 4 - W A S T E 2 0 9 / 3 0 / 1 4 0 1 A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 IN V O I C E T O T A L : 1 0 . 0 0 * 1 0 2 5 1 4 - W A S T E S E R V I C E 0 9 / 3 0 / 1 4 0 1 F N B O A N N U A L M E M B E R S H I P F E E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 . 0 0 IN V O I C E T O T A L : 1 0 . 0 0 * CH E C K T O T A L : 1 4 5 , 3 6 5 . 9 7 TO T A L A M O U N T P A I D : 1 4 5 , 3 6 5 . 9 7 Page 5 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 6 0 A A C V B A U R O R A A R E A C O N V E N T I O N 0 8 3 1 1 4 - A L L 1 0 / 1 4 / 1 4 0 1 A U G . 2 0 1 4 A L L S E A S O N H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 3 6 . 4 6 IN V O I C E T O T A L : 3 6 . 4 6 * 0 8 3 1 1 4 - H A M P T O N 1 0 / 1 4 / 1 4 0 1 A U G . 2 0 1 4 H A , P T O N I N N H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 4 , 7 9 6 . 9 3 IN V O I C E T O T A L : 4 , 7 9 6 . 9 3 * 0 8 3 1 1 4 - S U P E R 1 0 / 1 0 / 1 4 0 1 A U G . 2 0 1 4 S U P E R 8 H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 1 , 4 6 6 . 8 0 IN V O I C E T O T A L : 1 , 4 6 6 . 8 0 * CH E C K T O T A L : 6 , 3 0 0 . 1 9 5 1 8 4 6 1 A D S A L A R M A L A R M D E T E C T I O N S Y S T E M S I N C 1 5 8 1 2 7 - 1 0 0 5 1 4 1 0 / 0 5 / 1 4 0 1 O C T - D E C A L A R M M O N I T O R I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 4 8 9 . 5 4 IN V O I C E T O T A L : 4 8 9 . 5 4 * CH E C K T O T A L : 4 8 9 . 5 4 5 1 8 4 6 2 A I R G A S A I R G A S N O R T H C E N T R A L 9 9 2 1 7 6 1 7 1 4 1 0 / 0 1 / 1 4 0 1 C Y L I N D E R L E A S E R E N E W A L 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 6 2 8 3 . 2 5 IN V O I C E T O T A L : 8 3 . 2 5 * CH E C K T O T A L : 8 3 . 2 5 5 1 8 4 6 3 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 2 5 4 3 2 - C M 0 7 / 0 7 / 1 4 0 1 M E R C H A N D I S E R E T U R N C R E D I T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 - 1 6 7 . 4 8 IN V O I C E T O T A L : - 1 6 7 . 4 8 * 0 5 3 4 9 0 3 - C M 0 9 / 1 1 / 1 4 0 1 M E R C H A N D I S E R E T U R N C R E D I T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 - 7 1 . 7 6 IN V O I C E T O T A L : - 7 1 . 7 6 * 0 5 3 8 8 6 6 - I N 1 0 / 0 1 / 1 4 0 1 C O B R A H E A D S L E D 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 3 0 7 . 9 1 IN V O I C E T O T A L : 3 0 7 . 9 1 * CH E C K T O T A L : 6 8 . 6 7 Page 6 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 6 4 A T T A T & T 6 3 0 5 5 3 6 8 0 5 - 0 9 1 4 0 9 / 2 5 / 1 4 0 1 0 9 / 2 5 - 1 0 / 2 4 S E R V I C E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 0 1 4 6 . 6 5 IN V O I C E T O T A L : 1 4 6 . 6 5 * CH E C K T O T A L : 1 4 6 . 6 5 5 1 8 4 6 5 B C B S B L U E C R O S S B L U E S H I E L D 1 0 0 8 1 4 1 0 / 0 8 / 1 4 0 1 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 1 6 5 , 9 7 6 . 1 6 0 2 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 5 5 , 7 2 6 . 5 8 0 3 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 1 6 1 , 6 2 9 . 9 6 0 4 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 1 6 4 0 , 6 3 1 . 8 5 0 5 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 1 6 5 , 3 8 7 . 4 5 0 6 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 1 6 8 , 4 8 5 . 4 0 0 7 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 0 7 , 2 2 1 . 9 4 0 8 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 1 6 9 , 1 5 3 . 3 7 0 9 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 1 6 5 , 8 4 8 . 9 2 1 0 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 1 6 8 , 5 1 7 . 2 7 1 1 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 1 6 3 , 2 8 9 . 3 3 1 2 N O V . 2 0 1 4 H E A L T H I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 1 6 4 , 8 4 3 . 7 7 IN V O I C E T O T A L : 1 0 6 , 7 1 2 . 0 0 * CH E C K T O T A L : 1 0 6 , 7 1 2 . 0 0 5 1 8 4 6 6 B U I L D E R S B U I L D E R S A S P H A L T L L C 1 3 4 7 4 0 9 / 2 6 / 1 4 0 1 A S P H A L T F O R R O A D R E P A I R 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 3 4 2 , 1 2 0 . 1 2 IN V O I C E T O T A L : 2 , 1 2 0 . 1 2 * CH E C K T O T A L : 2 , 1 2 0 . 1 2 5 1 8 4 6 7 C A M V A C C A M - V A C I N C . 7 3 5 1 0 / 0 8 / 1 4 0 1 T E L E V I S E A N D C U T R O O T S I N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 9 5 2 , 3 2 7 . 0 0 0 2 S A N I T A R T Y L I N E * * C O M M E N T * * IN V O I C E T O T A L : 2 , 3 2 7 . 0 0 * CH E C K T O T A L : 2 , 3 2 7 . 0 0 Page 7 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 6 8 C E N T R A L L C E N T R A L L I M E S T O N E C O M P A N Y , I N C 2 0 4 1 0 9 / 3 0 / 1 4 0 1 G R A V E L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 2 1 1 . 4 6 IN V O I C E T O T A L : 2 1 1 . 4 6 * CH E C K T O T A L : 2 1 1 . 4 6 5 1 8 4 6 9 C O L L E P R O C O L L E C T I O N P R O F E S S I O N A L S I N C . 2 1 4 8 3 0 - J - 0 9 3 0 1 4 0 9 / 3 0 / 1 4 0 1 C O M M I S I O N O N C O L L E C T I O N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 8 4 . 4 4 IN V O I C E T O T A L : 8 4 . 4 4 * CH E C K T O T A L : 8 4 . 4 4 5 1 8 4 7 0 C O M E D C O M M O N W E A L T H E D I S O N 0 1 8 5 0 7 9 1 0 9 - 0 9 1 4 0 9 / 3 0 / 1 4 0 1 0 8 / 2 7 - 0 9 / 3 0 4 2 0 F A I R H A V E N 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 1 5 1 . 5 4 IN V O I C E T O T A L : 1 5 1 . 5 4 * 0 6 6 3 1 1 2 2 3 0 - 0 9 1 4 0 9 / 3 0 / 1 4 0 1 8 / 2 9 - 9 / 2 9 1 0 3 1 / 2 B E A V E R L I F T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 2 0 9 . 9 8 IN V O I C E T O T A L : 2 0 9 . 9 8 * 0 9 0 3 0 4 0 0 7 7 - 0 9 1 4 0 9 / 2 7 / 1 4 0 1 0 8 / 1 2 - 0 9 / 2 6 M I S C . S T R E E T L I G H T S 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 2 , 3 4 0 . 9 5 IN V O I C E T O T A L : 2 , 3 4 0 . 9 5 * 0 9 0 8 0 1 4 0 0 4 - 0 9 1 4 0 9 / 3 0 / 1 4 0 1 0 9 / 0 3 - 0 9 / 3 0 6 7 8 0 R T . 4 7 W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 2 4 . 3 0 IN V O I C E T O T A L : 1 2 4 . 3 0 * 1 4 0 7 1 2 5 0 4 5 - 0 9 1 4 1 0 / 0 2 / 1 4 0 1 0 8 / 2 9 - 1 0 / 0 2 F O X H I L L L I F T 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 8 9 . 5 0 IN V O I C E T O T A L : 8 9 . 5 0 * 2 0 1 9 0 9 9 0 4 4 - 0 9 1 4 1 0 / 0 4 / 1 4 0 1 0 8 / 1 4 - 0 9 / 1 2 4 6 0 0 B R I D G E W E L L 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 7 . 3 0 IN V O I C E T O T A L : 7 . 3 0 * 4 0 8 5 0 8 0 0 3 3 - 0 9 1 4 0 9 / 3 0 / 1 4 0 1 0 8 / 2 7 - 0 9 / 3 0 1 9 9 1 C A N N O N B A L L T R 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 4 0 . 2 6 IN V O I C E T O T A L : 1 4 0 . 2 6 * Page 8 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 7 0 C O M E D C O M M O N W E A L T H E D I S O N 4 4 4 9 0 8 7 0 1 6 - 0 9 1 4 1 0 / 0 4 / 1 4 0 1 0 8 / 2 7 - 0 9 / 3 0 M I S C L I F T S T A T I O N S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 0 7 2 4 . 2 8 IN V O I C E T O T A L : 7 2 4 . 2 8 * 4 4 7 5 0 9 3 0 5 3 - 0 9 1 4 0 9 / 2 9 / 1 4 0 1 0 8 / 2 8 - 0 9 / 2 9 6 1 0 T O W E R L A N E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 1 8 4 . 3 6 IN V O I C E T O T A L : 1 8 4 . 3 6 * 7 0 9 0 0 3 9 0 0 5 - 0 9 1 4 1 0 / 0 8 / 1 4 0 1 0 9 / 0 9 - 1 0 / 0 8 R T . 3 4 & C A N N O N B A L L 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 2 0 . 2 1 IN V O I C E T O T A L : 2 0 . 2 1 * CH E C K T O T A L : 3 , 9 9 2 . 6 8 5 1 8 4 7 1 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 1 7 9 4 1 0 2 6 0 9 / 2 8 / 1 4 0 1 0 8 / 2 6 - 0 9 / 2 5 2 2 2 4 T R E M O N T S T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 4 , 0 5 8 . 9 3 IN V O I C E T O T A L : 4 , 0 5 8 . 9 3 * 0 0 1 8 0 2 8 0 6 7 1 0 / 0 1 / 1 4 0 1 0 8 / 2 8 - 0 9 / 2 8 6 1 0 T O W E R L A N E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 6 , 3 3 7 . 8 8 IN V O I C E T O T A L : 6 , 3 3 7 . 8 8 * 0 0 1 8 3 1 4 1 5 4 1 0 / 0 6 / 1 4 0 1 0 9 / 0 3 - 0 9 / 3 0 1 W E S T A L L E Y 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 7 6 4 . 0 3 IN V O I C E T O T A L : 7 6 4 . 0 3 * CH E C K T O T A L : 1 1 , 1 6 0 . 8 4 5 1 8 4 7 2 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 4 - 5 5 0 0 0 0 9 / 2 6 / 1 4 0 1 R T . 4 7 S T R E E T L I G H T & 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 4 8 1 , 6 2 8 . 9 5 0 2 S T R E E T S C A P E * * C O M M E N T * * IN V O I C E T O T A L : 1 , 6 2 8 . 9 5 * CH E C K T O T A L : 1 , 6 2 8 . 9 5 5 1 8 4 7 3 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 1 - 1 0 9 / 2 6 / 1 4 0 1 C A N N O N B A L L T R A I L L A F O 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 8 9 1 , 2 2 6 . 9 5 IN V O I C E T O T A L : 1 , 2 2 6 . 9 5 * CH E C K T O T A L : 1 , 2 2 6 . 9 5 Page 9 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 7 4 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 2 0 9 / 2 6 / 1 4 0 1 R T . 4 7 O F F S T R E E T P A R K I N G 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 2 2 , 1 7 5 . 0 0 0 2 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 2 , 1 7 5 . 0 0 * 5 5 0 0 3 0 9 / 2 6 / 1 4 0 1 C E N T R A L R T . 4 7 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 , 2 1 2 . 5 0 IN V O I C E T O T A L : 2 , 2 1 2 . 5 0 * 5 5 0 0 4 0 9 / 2 6 / 1 4 0 1 R T . 3 4 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 5 6 . 5 0 IN V O I C E T O T A L : 2 5 6 . 5 0 * 5 5 0 0 5 0 9 / 2 6 / 1 4 0 1 G A M E F A R M / S O M O N A U K I M P R O V E M E N T 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 4 , 9 8 8 . 7 5 IN V O I C E T O T A L : 4 , 9 8 8 . 7 5 * CH E C K T O T A L : 9 , 6 3 2 . 7 5 5 1 8 4 7 5 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 6 0 9 / 2 6 / 1 4 0 1 C A N N O N B A L L & R T . 4 7 I M P R O V E M E N T 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 6 0 . 5 0 IN V O I C E T O T A L : 1 6 0 . 5 0 * CH E C K T O T A L : 1 6 0 . 5 0 5 1 8 4 7 6 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 7 0 9 / 2 6 / 1 4 0 1 K E N D A L L M A R K E T P L A C E 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 7 1 . 0 0 0 2 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 1 7 1 . 0 0 * CH E C K T O T A L : 1 7 1 . 0 0 5 1 8 4 7 7 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 8 0 9 / 2 6 / 1 4 0 1 W H I S P E R I N G M E A D O W S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 8 5 . 5 0 IN V O I C E T O T A L : 8 5 . 5 0 * Page 10 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 7 7 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 0 9 0 9 / 2 6 / 1 4 0 1 A U T U M N C R E E K - U N I T 1 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 6 7 . 5 0 0 2 R E S U B D I V I S I O N * * C O M M E N T * * IN V O I C E T O T A L : 3 6 7 . 5 0 * 5 5 0 1 0 0 9 / 2 6 / 1 4 0 1 A U T U M N C R E E K 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 6 7 . 5 0 IN V O I C E T O T A L : 3 6 7 . 5 0 * 5 5 0 1 2 0 9 / 2 6 / 1 4 0 1 U T I L I T Y P E R M I T R E V I E W S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 0 0 . 0 0 IN V O I C E T O T A L : 3 0 0 . 0 0 * 5 5 0 1 3 0 9 / 2 6 / 1 4 0 1 A U T U M N C R E E K , U N I T 2 A 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 0 2 3 . 0 0 IN V O I C E T O T A L : 1 , 0 2 3 . 0 0 * CH E C K T O T A L : 2 , 1 4 3 . 5 0 5 1 8 4 7 8 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 1 4 0 9 / 2 6 / 1 4 0 1 K E N N E D Y R D I M P R O V E M E N T S 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 0 7 5 1 , 8 9 8 . 5 0 IN V O I C E T O T A L : 5 1 , 8 9 8 . 5 0 * CH E C K T O T A L : 5 1 , 8 9 8 . 5 0 5 1 8 4 7 9 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 1 5 0 9 / 2 6 / 1 4 0 1 B R I A R W O O D 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 3 3 . 5 0 IN V O I C E T O T A L : 1 3 3 . 5 0 * 5 5 0 1 6 0 9 / 2 6 / 1 4 0 1 A U T U M N C R E E K , U N I T 2 B 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 7 6 9 . 5 0 IN V O I C E T O T A L : 7 6 9 . 5 0 * 5 5 0 1 7 0 9 / 2 6 / 1 4 0 1 B L A C K B E R R Y W O O D S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 6 , 2 7 6 . 7 5 IN V O I C E T O T A L : 6 , 2 7 6 . 7 5 * 5 5 0 1 8 0 9 / 2 6 / 1 4 0 1 K E N D A L L C R O S S I N G 9 0 - 0 3 9 - 3 9 - 0 0 - 0 1 1 1 9 7 2 . 0 0 IN V O I C E T O T A L : 9 7 2 . 0 0 * Page 11 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 7 9 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 1 9 0 9 / 2 6 / 1 4 0 1 C A L E D O N I A 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 , 2 8 3 . 0 0 IN V O I C E T O T A L : 2 , 2 8 3 . 0 0 * 5 5 0 2 0 0 9 / 2 6 / 1 4 0 1 R T . 3 4 M C D O N A L D S S I T E 9 0 - 0 6 0 - 6 0 - 0 0 - 0 1 1 1 8 6 1 . 7 5 0 2 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 8 6 1 . 7 5 * 5 5 0 2 1 0 9 / 2 6 / 1 4 0 1 Y O R K V I L L E C H R I S T A I N S C H O O L 9 0 - 0 5 5 - 5 5 - 0 0 - 0 1 1 1 1 7 3 . 2 5 IN V O I C E T O T A L : 1 7 3 . 2 5 * 5 5 0 2 3 0 9 / 2 6 / 1 4 0 1 A U T U M N C R E E K , U N I T 2 C 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 6 9 3 . 0 0 IN V O I C E T O T A L : 6 9 3 . 0 0 * 5 5 0 2 4 0 9 / 2 6 / 1 4 0 1 Y O R K V I L L E H I G H S C H O O L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 2 4 . 2 5 0 2 E X P A N S I O N * * C O M M E N T * * IN V O I C E T O T A L : 2 2 4 . 2 5 * 5 5 0 2 5 0 9 / 2 6 / 1 4 0 1 K I N G D O M H A L L O F J E H O V A H 9 0 - 0 5 7 - 5 7 - 0 0 - 0 1 1 1 2 8 1 . 2 5 0 2 W I T N E S S E S - S I T E P L A N * * C O M M E N T * * IN V O I C E T O T A L : 2 8 1 . 2 5 * 5 5 0 2 6 0 9 / 2 6 / 1 4 0 1 G R E E N O R G A N I C S 9 0 - 0 6 1 - 6 1 - 0 0 - 0 1 1 1 6 5 4 . 0 0 IN V O I C E T O T A L : 6 5 4 . 0 0 * 5 5 0 2 7 0 9 / 2 6 / 1 4 0 1 1 9 8 C O M M E R C I A L D R 9 0 - 0 5 9 - 5 9 - 0 0 - 0 1 1 1 4 3 6 . 5 0 IN V O I C E T O T A L : 4 3 6 . 5 0 * CH E C K T O T A L : 1 3 , 7 5 8 . 7 5 5 1 8 4 8 0 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 2 9 0 9 / 2 6 / 1 4 0 1 R A I N T R E E V I L L A G E U N I T S 4 , 5 & 6 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 1 , 7 7 9 . 7 5 0 2 C O M P L E T I O N O F I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 2 1 , 7 7 9 . 7 5 * CH E C K T O T A L : 2 1 , 7 7 9 . 7 5 Page 12 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 8 1 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 3 2 0 9 / 2 6 / 1 4 0 1 M U N I C I P A L E N G I N E E R I N G S E R V I C E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 9 0 0 . 0 0 IN V O I C E T O T A L : 1 , 9 0 0 . 0 0 * 5 5 0 3 3 0 9 / 2 6 / 1 4 0 1 M I S C . G I S M A P P I N G 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 2 9 . 0 0 IN V O I C E T O T A L : 1 2 9 . 0 0 * 5 5 0 3 4 0 9 / 2 6 / 1 4 0 1 R I V E R F R O N T P A R K I M P R O V E M E N T S 7 2 - 7 2 0 - 6 0 - 0 0 - 6 0 4 5 1 , 7 4 9 . 0 0 IN V O I C E T O T A L : 1 , 7 4 9 . 0 0 * 5 5 0 3 5 0 9 / 2 6 / 1 4 0 1 S T A T E S T S A N I T A R Y S E W E R & 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 2 5 1 , 0 4 5 . 6 8 0 2 A D R I A N S T W A T E R M A I N & * * C O M M E N T * * 0 3 D R A I N A G E I M P R O V E M E N T S * * C O M M E N T * * 0 4 S T A T E S T S A N I T A R Y S E W E R & 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 2 5 1 , 0 4 5 . 6 9 0 5 A D R A I N S T W A T E R M A I N & * * C O M M E N T * * 0 6 D R A I N A G E I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 2 , 0 9 1 . 3 7 * 5 5 0 3 6 0 9 / 2 6 / 1 4 0 1 S A N I T A R Y S E W E R L I N I N G - R T . 4 7 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 8 9 6 . 2 6 0 2 I M P R O V M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 1 , 8 9 6 . 2 6 * 5 5 0 3 7 0 9 / 2 6 / 1 4 0 1 C A S C A D E W A T E R W O R K S D R A I N A G E 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 2 9 . 0 2 0 2 R E V I E W * * C O M M E N T * * IN V O I C E T O T A L : 1 2 9 . 0 2 * 5 5 0 3 8 0 9 / 2 6 / 1 4 0 1 G R A N D E R E S E R V E - P A R K B 7 2 - 7 2 0 - 6 0 - 0 0 - 6 0 4 7 5 0 7 . 1 3 0 2 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 5 0 7 . 1 3 * 5 5 0 3 9 0 9 / 2 6 / 1 4 0 1 H E U S T I S S T R E E T I M P R O V E M E N T S 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 2 5 1 , 2 7 1 . 0 2 IN V O I C E T O T A L : 1 , 2 7 1 . 0 2 * 5 5 0 4 0 0 9 / 2 6 / 1 4 0 1 L I G H T H O U S E A C A D E M Y 9 0 - 0 6 5 - 6 5 - 0 0 - 0 1 1 1 1 , 0 3 5 . 0 0 IN V O I C E T O T A L : 1 , 0 3 5 . 0 0 * Page 13 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 8 1 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 5 0 4 1 0 9 / 2 6 / 1 4 0 1 W R I G L E Y S I T E E X P A N S I O N 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 6 6 6 . 0 0 IN V O I C E T O T A L : 6 6 6 . 0 0 * 5 5 0 4 2 0 9 / 2 6 / 1 4 0 1 R E D D O T S T O R A G E - S I T E P L A N 9 0 - 0 6 8 - 6 8 - 0 0 - 0 1 1 1 9 3 9 . 0 0 0 2 R E V I E W * * C O M M E N T * * IN V O I C E T O T A L : 9 3 9 . 0 0 * 5 5 0 4 3 0 9 / 2 6 / 1 4 0 1 U S R T . 3 4 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 0 9 6 . 0 0 IN V O I C E T O T A L : 1 , 0 9 6 . 0 0 * 5 5 0 4 4 0 9 / 2 6 / 1 4 0 1 R O B R O Y D R A I N A G E D I S T R I C T 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 8 9 7 . 0 0 IN V O I C E T O T A L : 8 9 7 . 0 0 * 5 5 0 4 5 0 9 / 2 6 / 1 4 0 1 P L A N O W A S T E T R A N S F E R S T A T I O N 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 5 2 5 . 5 0 IN V O I C E T O T A L : 1 , 5 2 5 . 5 0 * 5 5 0 7 2 0 9 / 2 6 / 1 4 0 1 H E A R T L A N D M E A D O W S 9 0 - 0 6 4 - 6 4 - 0 0 - 0 1 1 1 1 , 9 3 7 . 2 5 IN V O I C E T O T A L : 1 , 9 3 7 . 2 5 * 5 5 0 7 5 0 9 / 2 6 / 1 4 0 1 W I N D E T T R I D G E 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 , 1 0 5 . 7 5 IN V O I C E T O T A L : 3 , 1 0 5 . 7 5 * 5 5 0 7 8 0 9 / 2 6 / 1 4 0 1 W A L S H D R . D R A I N A G E I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 9 , 7 7 5 . 5 0 IN V O I C E T O T A L : 9 , 7 7 5 . 5 0 * 5 5 0 7 9 0 9 / 2 6 / 1 4 0 1 S U N F L O W E R E S T A T E S & G R E E N 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 7 9 4 . 2 5 0 2 B R I E R N A T U R A L I Z A T I O N B A S I N * * C O M M E N T * * 0 3 C O N V E R S I O N * * C O M M E N T * * 0 4 S U N F L O W E R E S T A T E S & G R E E N 1 2 - 1 1 2 - 5 4 - 0 0 - 5 4 1 6 7 9 4 . 2 5 0 5 B R I E R N A T U R A L I Z A T I O N B A S I N * * C O M M E N T * * 0 6 B A S I N C O N V E R S I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 , 5 8 8 . 5 0 * CH E C K T O T A L : 3 2 , 2 3 8 . 3 0 Page 14 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 0 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 8 2 E N C A P E N C A P , I N C . 5 0 2 0 7 / 3 1 / 1 4 0 1 K E N D A L L M A R K E T P L A C E 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 0 1 , 1 6 6 . 6 6 IN V O I C E T O T A L : 1 , 1 6 6 . 6 6 * 5 2 8 0 7 / 3 1 / 1 4 0 1 K E N D A L L M A R K E T P L A C E M A N A G E M E N T 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 0 1 , 1 6 6 . 6 6 0 2 S I T E V I S I T O N 0 7 / 2 1 / 1 4 * * C O M M E N T * * IN V O I C E T O T A L : 1 , 1 6 6 . 6 6 * CH E C K T O T A L : 2 , 3 3 3 . 3 2 5 1 8 4 8 3 E R I C K S O N E R I C K S O N C O N S T R U C T I O N 1 0 0 2 1 4 1 0 / 0 2 / 1 4 0 1 1 3 S E P T E M B E R I N S P E C T I O N S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 5 9 5 2 0 . 0 0 IN V O I C E T O T A L : 5 2 0 . 0 0 * CH E C K T O T A L : 5 2 0 . 0 0 5 1 8 4 8 4 G A R D K O C H G A R D I N E R K O C H & W E I S B E R G H - 2 3 6 4 C - 1 0 3 8 7 6 1 0 / 0 2 / 1 4 0 1 K I M B A L L H I L L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 3 , 2 2 6 . 1 2 IN V O I C E T O T A L : 3 , 2 2 6 . 1 2 * H - 3 0 5 5 C - 1 0 3 8 7 4 1 0 / 0 2 / 1 4 0 1 I C C I M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 1 6 0 . 0 0 IN V O I C E T O T A L : 1 6 0 . 0 0 * H - 3 1 8 1 C - 1 0 3 8 0 9 1 0 / 0 2 / 1 4 0 1 G E N E R L A C I T Y L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 6 2 0 . 0 0 IN V O I C E T O T A L : 6 2 0 . 0 0 * H - 3 5 2 5 C - 1 0 3 8 7 5 1 0 / 0 2 / 1 4 0 1 K I M B A L L H I L L U N I T 4 M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 2 , 2 4 0 . 0 0 IN V O I C E T O T A L : 2 , 2 4 0 . 0 0 * H - 3 5 4 8 C - 1 0 3 8 1 0 1 0 / 0 2 / 1 4 0 1 W A L K E R H O M E S M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 8 4 8 . 3 0 IN V O I C E T O T A L : 8 4 8 . 3 0 * H - 3 5 8 6 C - 1 0 4 0 6 0 1 0 / 0 3 / 1 4 0 1 N I C H O L S O N M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 1 8 0 . 0 0 IN V O I C E T O T A L : 8 0 . 0 0 * CH E C K T O T A L : 7 , 1 7 4 . 4 2 Page 15 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 1 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 8 5 G A T Z A A N D R E W G A T Z 1 0 0 7 1 4 1 0 / 0 7 / 1 4 0 1 G A S R E I M B U R S E M E N T F O R P D 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 4 0 . 0 0 0 2 T R A I N I N G I N S T I T U T E T R A V E L * * C O M M E N T * * IN V O I C E T O T A L : 4 0 . 0 0 * CH E C K T O T A L : 4 0 . 0 0 5 1 8 4 8 6 G R A I N C O G R A I N C O F S . , I N C . 0 2 3 3 2 3 0 9 / 3 0 / 1 4 0 1 L P G A S E X C H A N G E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 4 6 . 0 3 IN V O I C E T O T A L : 4 6 . 0 3 * CH E C K T O T A L : 4 6 . 0 3 5 1 8 4 8 7 G R O U N D G R O U N D E F F E C T S I N C . 3 0 5 4 3 4 0 9 / 0 9 / 1 4 0 1 D I R T F O R P L A N T I N G T R E E S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 2 6 2 6 7 . 0 0 IN V O I C E T O T A L : 2 6 7 . 0 0 * 3 0 6 9 3 2 0 9 / 3 0 / 1 4 0 1 D I R T F O R P L A N T I N G T R E E S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 2 6 3 1 1 . 5 0 IN V O I C E T O T A L : 3 1 1 . 5 0 * 3 0 7 4 1 7 1 0 / 0 7 / 1 4 0 1 D I R T F O R P L A N T I N G T R E E S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 2 6 3 1 1 . 5 0 IN V O I C E T O T A L : 3 1 1 . 5 0 * CH E C K T O T A L : 8 9 0 . 0 0 5 1 8 4 8 8 H A Y E S C C H R I S T O P H E R H A Y E S 1 0 / 0 3 / 1 4 1 0 / 0 3 / 1 4 0 1 T R A I N I N G M E A L R E I M B U R S E M E N T 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 5 8 0 . 9 6 IN V O I C E T O T A L : 8 0 . 9 6 * CH E C K T O T A L : 8 0 . 9 6 5 1 8 4 8 9 H D S U P P L Y H D S U P P L Y W A T E R W O R K S , L T D . Page 16 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 2 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 8 9 H D S U P P L Y H D S U P P L Y W A T E R W O R K S , L T D . D 0 7 8 6 6 5 1 0 / 0 8 / 1 4 0 1 M X U B A T T E R I E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 4 1 7 . 8 0 IN V O I C E T O T A L : 4 1 7 . 8 0 * CH E C K T O T A L : 4 1 7 . 8 0 5 1 8 4 9 0 H O M E D E P O H O M E D E P O T 6 0 1 2 4 9 6 0 9 / 3 0 / 1 4 0 1 J U N C T I O N B O X 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 2 1 . 5 1 IN V O I C E T O T A L : 2 1 . 5 1 * CH E C K T O T A L : 2 1 . 5 1 5 1 8 4 9 1 H O M E F I E L I L L I N O I S P O W E R M A R K E T I N G 1 0 2 3 8 9 4 1 4 1 0 1 1 0 / 0 2 / 1 4 0 1 0 9 / 0 2 - 0 9 / 2 9 1 C O U N T R Y S I D E P K W Y 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 4 6 . 4 6 IN V O I C E T O T A L : 1 4 6 . 4 6 * CH E C K T O T A L : 1 4 6 . 4 6 5 1 8 4 9 2 H R G R E E N H R G R E E N 9 3 5 2 6 0 7 / 3 0 / 1 4 0 1 G A M E F A R M R D - O N G O I N G U P D A T E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 6 0 . 0 0 IN V O I C E T O T A L : 3 6 0 . 0 0 * 9 3 5 2 7 0 7 / 3 0 / 1 4 0 1 G A M E F A R M R O A D S U P P L E M E N T # 3 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 2 , 9 8 0 . 0 0 IN V O I C E T O T A L : 2 2 , 9 8 0 . 0 0 * 9 4 6 3 9 1 0 / 0 7 / 1 4 0 1 G A M E F A R M R D - O N G O I N G U P D A T E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 4 3 2 . 5 0 IN V O I C E T O T A L : 4 3 2 . 5 0 * 9 4 6 5 1 1 0 / 0 8 / 1 4 0 1 G A M E F A R M R D - S U P P L E M E N T # 3 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 2 , 7 6 8 . 5 5 IN V O I C E T O T A L : 1 2 , 7 6 8 . 5 5 * CH E C K T O T A L : 3 6 , 5 4 1 . 0 5 Page 17 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 3 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 9 3 I L F I R E P D I L L I N O I S F I R E & P O L I C E 2 0 1 5 D U E S 1 0 / 0 7 / 1 4 0 1 2 0 1 5 M E M B E R S H I P D U E R E N E W A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 1 3 7 5 . 0 0 IN V O I C E T O T A L : 3 7 5 . 0 0 * CH E C K T O T A L : 3 7 5 . 0 0 5 1 8 4 9 4 I L P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 1 0 1 0 1 4 1 0 / 1 0 / 1 4 0 1 B A C K G R O U N D C H E C K 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 3 1 . 5 0 0 2 B A C K G R O U N D C H E C K 8 2 - 8 2 0 - 5 4 - 0 0 - 5 4 6 2 6 3 . 0 0 IN V O I C E T O T A L : 9 4 . 5 0 * CH E C K T O T A L : 9 4 . 5 0 5 1 8 4 9 5 I M P E R I N V I M P E R I A L I N V E S T M E N T S A U G U S T 2 0 1 4 - R E B A T E 1 0 / 1 3 / 1 4 0 1 A U G U S T 2 0 1 4 D O W N T O W N B U S I N E S S 8 8 - 0 0 0 - 2 4 - 0 0 - 2 4 8 8 1 , 0 2 3 . 2 2 0 2 D I S T R I C T R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 1 , 0 2 3 . 2 2 * CH E C K T O T A L : 1 , 0 2 3 . 2 2 5 1 8 4 9 6 J A Y M H E A P J A Y M . H E A P & A S S O C I A T E S , L T D 1 0 0 2 1 4 1 0 / 0 2 / 1 4 0 1 R O A D I M P R O V E M E N T P R O J E C T 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 7 3 1 0 , 5 0 0 . 0 0 0 2 N E G O T I A T I O N S R E P O R T I N G * * C O M M E N T * * IN V O I C E T O T A L : 1 0 , 5 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 5 0 0 . 0 0 5 1 8 4 9 7 J S H O E S J E F F R E Y L . J E R A B E K 0 4 3 4 - 1 3 1 0 / 0 3 / 1 4 0 1 S T E E L - T O E B O O T S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 0 0 1 6 9 . 0 0 IN V O I C E T O T A L : 1 6 9 . 0 0 * CH E C K T O T A L : 1 6 9 . 0 0 Page 18 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 4 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 9 8 K C H I G H W A K E N D A L L C O U N T Y H I G H W A Y D E P T . 0 8 2 9 1 4 - # 2 0 8 / 2 9 / 1 4 0 1 R I V E R R O A D B R I D G E I N V O I C E # 2 2 3 - 2 3 0 - 9 7 - 0 0 - 8 0 0 0 7 5 , 0 0 0 . 0 0 0 2 O F 6 * * C O M M E N T * * IN V O I C E T O T A L : 7 5 , 0 0 0 . 0 0 * CH E C K T O T A L : 7 5 , 0 0 0 . 0 0 5 1 8 4 9 9 K C S H E R I F K E N D A L L C O . S H E R I F F ' S O F F I C E 1 0 1 3 1 4 - D U P A G E 1 0 / 1 3 / 1 4 0 1 D U P A G E C O . F T A B O N D F E E 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 2 7 0 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 7 0 . 0 0 * CH E C K T O T A L : 7 0 . 0 0 5 1 8 5 0 0 K E N D C R O S K E N D A L L C R O S S I N G , L L C A M U R E B A T E - 0 9 / 1 4 1 0 / 1 5 / 1 4 0 1 S E P T . 2 0 1 4 N C G A M U S E M E N T T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 3 9 2 , 0 2 7 . 5 1 0 2 R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 2 , 0 2 7 . 5 1 * B D R E B A T E - 0 8 / 1 4 1 0 / 1 3 / 1 4 0 1 A U G U S T 2 0 1 4 N C G C O U N T R Y S I D E 8 7 - 0 0 0 - 2 4 - 0 0 - 2 4 8 8 7 5 9 . 6 4 0 2 B U S I N E S S D I S T R I C T T A X R E B A T E * * C O M M E N T * * IN V O I C E T O T A L : 7 5 9 . 6 4 * CH E C K T O T A L : 2 , 7 8 7 . 1 5 5 1 8 5 0 1 K E N D H I L L K E N D A L L H I L L N U R S E R Y , I N C . 1 1 4 7 0 0 9 / 2 2 / 1 4 0 1 P A R K W A Y T R E E S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 2 6 5 , 4 4 5 . 0 0 IN V O I C E T O T A L : 5 , 4 4 5 . 0 0 * CH E C K T O T A L : 5 , 4 4 5 . 0 0 5 1 8 5 0 2 K E N D T R E A K E N D A L L C O U N T Y Page 19 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 5 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 0 2 K E N D T R E A K E N D A L L C O U N T Y 1 4 - 2 4 1 0 / 0 3 / 1 4 0 1 2 N D B I - A N N U A L F Y 2 0 1 4 M U N I C I P A L 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 7 3 1 1 , 7 7 5 . 0 0 0 2 C O N T R I B U T I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 1 , 7 7 5 . 0 0 * CH E C K T O T A L : 1 1 , 7 7 5 . 0 0 5 1 8 5 0 3 M C O F F I C E M C G R A T H O F F I C E E Q U I P M E N T , I N C . 1 0 1 0 9 1 0 / 0 1 / 1 4 0 1 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 5 1 9 5 . 5 6 0 2 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 8 5 1 5 6 . 4 4 0 3 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 8 5 2 8 9 . 0 0 0 4 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 8 5 4 5 7 . 0 0 0 5 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 6 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 7 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 8 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 8 5 4 2 . 0 0 0 9 0 8 / 2 8 - 0 9 / 2 8 C O P I E R L E A S E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 5 2 7 4 . 0 0 IN V O I C E T O T A L : 1 , 5 4 0 . 0 0 * 1 0 1 1 0 1 0 / 0 1 / 1 4 0 1 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 3 0 2 5 5 . 1 5 0 2 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 3 0 8 5 . 0 5 0 3 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 3 0 8 7 . 8 7 0 4 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 3 0 8 3 . 2 6 0 5 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 3 0 2 . 0 7 0 6 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 3 0 2 . 0 6 0 7 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 2 1 . 3 8 0 8 0 8 / 2 8 - 0 9 / 2 8 C O P I E R C H A R G E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 3 4 . 5 6 IN V O I C E T O T A L : 6 5 1 . 4 0 * CH E C K T O T A L : 2 , 1 9 1 . 4 0 5 1 8 5 0 4 M E N L A N D M E N A R D S - Y O R K V I L L E 8 4 3 9 4 0 9 / 1 9 / 1 4 0 1 L O N G R I V E T , S H O R T R I V E T , 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 2 4 . 2 7 Page 20 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 6 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 0 4 M E N L A N D M E N A R D S - Y O R K V I L L E 8 4 3 9 4 0 9 / 1 9 / 1 4 0 2 S W I V E L H E A D R I V E T T O O L * * C O M M E N T * * IN V O I C E T O T A L : 2 4 . 2 7 * 8 5 4 7 3 0 9 / 2 9 / 1 4 0 1 B A T T E R I E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 5 2 9 . 9 7 IN V O I C E T O T A L : 2 9 . 9 7 * 8 5 4 9 7 0 9 / 2 9 / 1 4 0 1 F A U C E T F O R B E E C H E R 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 3 4 . 0 0 IN V O I C E T O T A L : 3 4 . 0 0 * 8 5 6 1 9 0 9 / 3 0 / 1 4 0 1 B A T T E R I E S , G O R I L L A T A P E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 1 8 . 9 7 IN V O I C E T O T A L : 1 8 . 9 7 * 8 5 7 1 7 1 0 / 0 1 / 1 4 0 1 F E N D E R W A S H E R , H E X W A S H E R , 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 1 3 1 4 . 9 7 0 2 P L U M B E R S P U T T Y * * C O M M E N T * * IN V O I C E T O T A L : 1 4 . 9 7 * 8 5 8 5 5 - 1 4 1 0 / 0 2 / 1 4 0 1 R E T U R N E D M E R C H A N D I S E C R E D I T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 - 1 0 . 5 7 IN V O I C E T O T A L : - 1 0 . 5 7 * 8 5 9 7 1 1 0 / 0 3 / 1 4 0 1 T O O L B O X , E L E C T R I C A L P L I E R S , 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 0 2 3 . 7 0 0 2 B I T S , S P I N N E R H A N D L E * * C O M M E N T * * IN V O I C E T O T A L : 2 3 . 7 0 * 8 6 4 0 6 1 0 / 0 7 / 1 4 0 1 B A L L A S T , W I R E G U A R D 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 1 6 . 7 7 IN V O I C E T O T A L : 1 6 . 7 7 * CH E C K T O T A L : 1 5 2 . 0 8 5 1 8 5 0 5 M E R L I N D E Y C O , I N C . 3 1 2 4 7 1 0 / 0 1 / 1 4 0 1 T I R E P L U G 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 2 2 . 4 6 IN V O I C E T O T A L : 2 2 . 4 6 * CH E C K T O T A L : 2 2 . 4 6 Page 21 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 7 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 0 6 M I D A M M I D A M E R I C A N W A T E R 1 0 7 6 5 0 A 0 9 / 2 6 / 1 4 0 1 C A S T C O U P L I N G 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 3 3 2 . 9 0 IN V O I C E T O T A L : 3 3 2 . 9 0 * CH E C K T O T A L : 3 3 2 . 9 0 5 1 8 5 0 7 N I C O R N I C O R G A S 0 0 - 4 1 - 2 2 - 8 7 4 8 4 - 0 9 1 4 1 0 / 0 7 / 1 4 0 1 0 9 / 0 5 - 1 0 / 0 7 1 1 0 7 P R A I R I E L A N E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 5 . 4 0 IN V O I C E T O T A L : 2 5 . 4 0 * 1 5 - 6 3 - 7 4 - 5 7 3 3 2 - 0 9 1 4 1 0 / 0 3 / 1 4 0 1 0 9 / 0 2 - 1 0 / 0 1 1 9 5 5 S B R I D G E S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 9 . 9 0 IN V O I C E T O T A L : 2 9 . 9 0 * 1 5 - 6 4 - 6 1 - 3 5 3 2 5 - 0 9 1 4 1 0 / 0 7 / 1 4 0 1 0 8 / 0 7 - 1 0 / 0 7 1 9 9 1 C A N N O N B A L L T R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 1 9 . 1 2 IN V O I C E T O T A L : 1 9 . 1 2 * 2 0 - 5 2 - 5 6 - 2 0 4 2 1 - 0 9 1 4 1 0 / 0 8 / 1 4 0 1 0 9 / 0 8 - 1 0 / 0 8 4 2 0 F A I R H A V E N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 7 . 6 6 IN V O I C E T O T A L : 7 7 . 6 6 * 2 3 - 4 5 - 9 1 - 4 8 6 2 5 - 0 9 1 4 1 0 / 0 3 / 1 4 0 1 0 9 / 0 3 - 1 0 / 0 3 1 0 1 B R U E L L S T R E E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 5 . 0 6 IN V O I C E T O T A L : 7 5 . 0 6 * 3 1 - 6 1 - 6 7 - 2 4 9 3 1 - 0 9 1 4 1 0 / 0 7 / 1 4 0 1 0 8 / 0 6 - 1 0 / 0 6 2 7 6 W I N D H A M C I R C L E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 1 . 7 7 IN V O I C E T O T A L : 2 1 . 7 7 * 4 6 - 6 9 - 4 7 - 6 7 2 7 1 - 0 9 1 4 1 0 / 0 7 / 1 4 0 1 0 9 / 0 5 - 1 0 / 0 7 1 9 7 5 B R I D G E S T R E E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 8 . 7 3 IN V O I C E T O T A L : 7 8 . 7 3 * 4 9 - 2 5 - 6 1 - 1 0 0 0 5 - 0 9 1 4 1 0 / 0 3 / 1 4 0 1 0 9 / 0 2 - 1 0 / 0 1 1 V A N E M M O N R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 9 . 8 2 IN V O I C E T O T A L : 3 9 . 8 2 * 6 2 - 3 7 - 8 6 - 4 7 7 9 6 - 0 9 1 4 1 0 / 0 9 / 1 4 0 1 0 9 / 0 8 - 1 0 / 0 7 1 8 5 W O L F S T R E E T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 5 6 . 8 1 IN V O I C E T O T A L : 5 6 . 8 1 * 6 6 - 7 0 - 4 4 - 6 4 2 9 - 0 9 1 4 1 0 / 0 7 / 1 4 0 1 0 9 / 0 8 - 1 0 / 0 7 1 0 0 R A I N T R E E R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 8 3 . 0 4 IN V O I C E T O T A L : 8 3 . 0 4 * CH E C K T O T A L : 5 0 7 . 3 1 Page 22 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 8 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 0 8 O R R K K A T H L E E N F I E L D O R R & A S S O C . 1 4 4 8 3 1 0 / 0 6 / 1 4 0 1 M I S C . C I T Y L E G A L M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 1 3 , 2 5 2 . 5 0 0 2 A U T U M N C R E E K M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 8 5 . 5 0 0 3 C O U N T R Y S I D E T I F M A T T E R S 8 7 - 8 7 0 - 5 4 - 0 0 - 5 4 2 0 6 0 8 . 0 0 0 4 D O W N T O W N T I F M A T T E R S 8 8 - 8 8 0 - 5 4 - 0 0 - 5 4 6 6 8 5 5 . 0 0 0 5 F O X I N D U S T R I A L T I F M A T T E R S 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 8 5 3 8 0 . 0 0 0 6 G A M E F A R M R D M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 2 , 9 7 3 . 5 0 0 7 H E A R T L A N D M A T T E R S 9 0 - 0 6 4 - 6 4 - 0 0 - 0 0 1 1 3 8 9 . 5 0 0 8 P A R K / R E C L E G A L M A T T E R S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 6 6 1 , 9 5 7 . 0 0 0 9 P L A N O T R A N S F E R S T A T I O N M A T T E R S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 6 6 6 5 . 0 0 IN V O I C E T O T A L : 2 1 , 1 6 6 . 0 0 * CH E C K T O T A L : 2 1 , 1 6 6 . 0 0 5 1 8 5 0 9 O S W P R I N T J A M E S A A G E M A 7 2 8 0 4 0 9 / 2 2 / 1 4 0 1 2 , 0 0 0 I N S P E C T I O N F O A M S 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 2 0 1 7 4 . 1 0 IN V O I C E T O T A L : 1 7 4 . 1 0 * CH E C K T O T A L : 1 7 4 . 1 0 5 1 8 5 1 0 P A R A D I S E P A R A D I S E C A R W A S H 2 2 2 8 5 8 1 0 / 0 3 / 1 4 0 1 S E P T . 2 0 1 4 C A R W A S H E S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 3 0 . 0 0 IN V O I C E T O T A L : 3 0 . 0 0 * CH E C K T O T A L : 3 0 . 0 0 5 1 8 5 1 1 P E S S I N A P E S S I N A T R E E S E R V I C E 1 7 6 6 0 9 / 0 8 / 1 4 0 1 T R E E R E M O V A L F O R W A L S H D R 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 9 5 3 , 6 5 0 . 0 0 0 2 D R A I N A G E I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 3 , 6 5 0 . 0 0 * CH E C K T O T A L : 3 , 6 5 0 . 0 0 Page 23 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 9 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 1 2 R 0 0 0 1 3 9 1 L O Y A L L I N D S E Y 1 0 1 4 1 4 1 0 / 1 4 / 1 4 0 1 R E F U N D O V E R P A Y M E N T O N F I N A L 0 1 - 0 0 0 - 1 3 - 0 0 - 1 3 7 1 8 . 2 0 0 2 B I L L F O R A C C T # 0 1 0 1 2 6 4 5 1 0 - 0 0 * * C O M M E N T * * IN V O I C E T O T A L : 8 . 2 0 * CH E C K T O T A L : 8 . 2 0 5 1 8 5 1 3 R E T A C O A C C H A R L E S K E L L Y C O F E R 1 6 3 3 1 0 / 1 0 / 1 4 0 1 I M P L E M E N T A T I O N O F R E C R U I T M E N T 0 1 - 2 2 0 - 5 4 - 0 0 - 5 4 6 2 5 , 0 0 0 . 0 0 0 2 S T R A T E G Y F O R S O U T H S I D E * * C O M M E N T * * 0 3 C O M M E R C I A L D E V . M A R K E T * * C O M M E N T * * IN V O I C E T O T A L : 5 , 0 0 0 . 0 0 * CH E C K T O T A L : 5 , 0 0 0 . 0 0 5 1 8 5 1 4 S P E E D W A Y S P E E D W A Y 1 0 0 1 5 4 2 4 3 8 - 1 0 1 4 1 0 / 0 1 / 1 4 0 1 S E P T E M B E R 2 0 1 4 G A S O L I N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 9 5 1 , 9 0 2 . 7 8 0 2 S E P T E M B E R 2 0 1 4 G A S O L I N E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 9 5 6 5 . 0 6 0 3 S E P T E M B E R 2 0 1 4 G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 5 , 4 3 4 . 2 7 0 4 S E P T E M B E R 2 0 1 4 G A S O L I N E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 9 5 9 4 3 . 5 7 0 5 S E P T E M B E R 2 0 1 4 G A S O L I N E 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 9 5 9 4 3 . 5 7 0 6 S E P T E M B E R 2 0 1 4 G A S O L I N E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 9 5 9 4 3 . 5 7 0 7 S E P T E M B E R 2 0 1 4 G A S O L I N E 0 1 - 2 2 0 - 5 6 - 0 0 - 5 6 9 5 2 8 1 . 2 6 IN V O I C E T O T A L : 1 0 , 5 1 4 . 0 8 * CH E C K T O T A L : 1 0 , 5 1 4 . 0 8 5 1 8 5 1 5 S T R E I C H S T R E I C H E R S I 1 1 1 4 1 5 5 0 9 / 2 5 / 1 4 0 1 P A N T S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 3 0 4 5 . 0 0 IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 Page 24 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 0 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 1 6 S U B U R L A B S U B U R B A N L A B O R A T O R I E S I N C . 1 1 6 4 1 5 0 9 / 3 0 / 1 4 0 1 C O L I F O R M 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 2 9 2 1 6 . 0 0 IN V O I C E T O T A L : 2 1 6 . 0 0 * CH E C K T O T A L : 2 1 6 . 0 0 5 1 8 5 1 7 T A P C O T A P C O I 4 6 8 0 5 7 0 9 / 3 0 / 1 4 0 1 S I G N S , P O S T S 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 1 9 1 , 2 4 3 . 1 2 IN V O I C E T O T A L : 1 , 2 4 3 . 1 2 * CH E C K T O T A L : 1 , 2 4 3 . 1 2 5 1 8 5 1 8 T R O T S K Y T R O T S K Y I N V E S T I G A T I V E Y O R K V I L L E P D 1 4 - 0 1 0 9 / 2 9 / 1 4 0 1 P O L Y G R A P H F O R 2 P D O F F I C E R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 1 2 6 0 . 0 0 0 2 A P P L I C A N T S * * C O M M E N T * * IN V O I C E T O T A L : 2 6 0 . 0 0 * CH E C K T O T A L : 2 6 0 . 0 0 5 1 8 5 1 9 U N D E R G R U N D E R G R O U N D P I P E & V A L V E C O 0 0 4 4 5 7 1 0 / 0 6 / 1 4 0 1 F L A R E S , F L A R E N U T S , U N I O N S , 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 7 7 6 . 0 0 0 2 B A L L C U R B S T O P S * * C O M M E N T * * IN V O I C E T O T A L : 7 7 6 . 0 0 * CH E C K T O T A L : 7 7 6 . 0 0 5 1 8 5 2 0 U P S S T O R E M I C H A E L J . K E N I G 1 0 0 7 1 4 1 0 / 0 7 / 1 4 0 1 4 P K G T O K F O , 1 P K G T O A . H E A P , 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 5 2 1 6 7 . 1 3 0 2 2 P K G T O C I R U S C N T 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 5 2 2 1 . 2 9 IN V O I C E T O T A L : 1 8 8 . 4 2 * CH E C K T O T A L : 1 8 8 . 4 2 Page 25 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 1 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 2 1 W A T E R S Y S W A T E R S O L U T I O N S U N L I M I T E D , I N C 3 5 5 8 8 0 9 / 2 6 / 1 4 0 1 C H E M I C A L S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 2 , 3 6 6 . 4 0 IN V O I C E T O T A L : 2 , 3 6 6 . 4 0 * CH E C K T O T A L : 2 , 3 6 6 . 4 0 5 1 8 5 2 2 W E R D E R W W A L L Y W E R D E R I C H 1 0 1 5 1 4 1 0 / 1 5 / 1 4 0 1 0 9 / 1 0 & 0 9 / 2 4 A D M I N H E A R I N G S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 3 0 0 . 0 0 IN V O I C E T O T A L : 3 0 0 . 0 0 * CH E C K T O T A L : 3 0 0 . 0 0 5 1 8 5 2 3 W I N - 9 1 1 S P E C T E R I N S T R U M E N T S , I N C 1 4 0 7 0 3 2 9 6 0 0 7 / 1 4 / 1 4 0 1 A N N U A L R E N E W A L O F S O F T W A R E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 5 3 9 5 . 0 0 0 2 M A I N T E N A N C E & S U P P O R T F O R * * C O M M E N T * * 0 3 W I N - 9 1 1 * * C O M M E N T * * IN V O I C E T O T A L : 3 9 5 . 0 0 * CH E C K T O T A L : 3 9 5 . 0 0 5 1 8 5 2 4 Y B S D Y O R K V I L L E B R I S T O L 0 5 5 1 - 0 1 1 1 8 2 9 6 9 0 9 / 3 0 / 1 4 0 1 S E P T . 2 0 1 4 T R A N S P O R T & T I P P I N G 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 6 , 1 0 5 . 6 6 IN V O I C E T O T A L : 6 , 1 0 5 . 6 6 * CH E C K T O T A L : 6 , 1 0 5 . 6 6 5 1 8 5 2 5 Y B S D Y O R K V I L L E B R I S T O L 0 9 3 0 1 4 S F 1 0 / 1 4 / 1 4 0 1 S E P T E M B E R 2 0 1 4 S A N I T A R Y F E E S 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 0 1 9 2 , 7 6 0 . 5 1 IN V O I C E T O T A L : 1 9 2 , 7 6 0 . 5 1 * CH E C K T O T A L : 1 9 2 , 7 6 0 . 5 1 Page 26 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 2 TI M E : 1 2 : 3 0 : 0 7 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 8 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 2 6 Y O R K N A P A Y O R K V I L L E N A P A A U T O P A R T S 0 8 5 0 1 2 0 9 / 0 3 / 1 4 0 1 F U E L F I L T E R 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 8 5 . 2 6 IN V O I C E T O T A L : 5 . 2 6 * 0 8 5 1 4 2 0 9 / 0 5 / 1 4 0 1 B A T T E R Y , W I N D S H I E L D W A S H 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 0 8 . 9 8 IN V O I C E T O T A L : 1 0 8 . 9 8 * 0 8 5 8 3 9 0 9 / 1 3 / 1 4 0 1 H A L O G E N C A P S U L E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 1 8 . 9 8 IN V O I C E T O T A L : 1 8 . 9 8 * CH E C K T O T A L : 1 3 3 . 2 2 5 1 8 5 2 7 Y O U N G M M A R L Y S J . Y O U N G 0 9 1 6 1 4 1 0 / 0 4 / 1 4 0 1 0 9 / 1 6 P U B L I C W O R K S M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 7 7 . 0 0 0 2 M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 7 7 . 0 0 * 0 9 2 5 1 4 1 0 / 0 7 / 1 4 0 1 0 9 / 2 5 A D M I N M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 5 3 . 7 5 IN V O I C E T O T A L : 5 3 . 7 5 * CH E C K T O T A L : 1 3 0 . 7 5 TO T A L A M O U N T P A I D : 6 7 2 , 4 5 4 . 8 2 Page 27 of 34 DA T E : 1 0 / 0 9 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 3 : 1 5 : 3 1 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 0 9 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M NU M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 5 7 Y O R K P O S T Y O R K V I L L E P O S T M A S T E R 10 0 9 1 4 1 0 / 0 9 / 1 4 0 1 P O S T A G E F O R 0 8 / 3 1 P E N A L T Y 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 5 2 3 8 9 . 0 0 02 B I L L S * * C O M M E N T * * IN V O I C E T O T A L : 3 8 9 . 0 0 * CH E C K T O T A L : 3 8 9 . 0 0 TO T A L A M O U N T P A I D : 3 8 9 . 0 0 Page 28 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 1 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 0 9 : 4 2 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 1 5 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 5 8 E J E Q U I P E J E Q U I P M E N T E J 1 6 6 3 0 9 / 2 2 / 1 4 0 1 N E W V A C - C O N V E H I C L E 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 7 0 3 7 7 , 2 2 9 . 0 0 0 2 N E W V A C - C O N V E H I C L E 5 2 - 0 0 0 - 4 9 - 0 0 - 4 9 1 0 - 1 1 0 , 0 0 0 . 0 0 IN V O I C E T O T A L : 2 6 7 , 2 2 9 . 0 0 * E J 1 6 6 3 - 0 1 0 9 / 2 3 / 1 4 0 1 R O T A T I N G C L E A N I N G N O Z Z L E F O R 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 7 0 2 , 7 5 7 . 0 0 0 2 N E W V A C - C O N V E H I C L E * * C O M M E N T * * IN V O I C E T O T A L : 2 , 7 5 7 . 0 0 * CH E C K T O T A L : 2 6 9 , 9 8 6 . 0 0 TO T A L A M O U N T P A I D : 2 6 9 , 9 8 6 . 0 0 Page 29 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 0 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 1 6 : 4 5 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 0 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 4 5 9 W I L K I N S O W I L K I N S O N E X C A V A T I N G , I N C . 1 2 5 9 4 1 0 / 1 7 / 1 4 0 1 G R A N D R E S E R V E P A R K B E N G I N E E R S 7 2 - 7 2 0 - 6 0 - 0 0 - 6 0 4 7 6 9 , 0 1 9 . 2 0 0 2 F I N A L P A Y M E N T E S T I M A T E # 1 * * C O M M E N T * * IN V O I C E T O T A L : 6 9 , 0 1 9 . 2 0 * CH E C K T O T A L : 6 9 , 0 1 9 . 2 0 TO T A L A M O U N T P A I D : 6 9 , 0 1 9 . 2 0 Page 30 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 1 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 3 : 5 2 : 5 6 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 4 4 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 1 0 / 2 0 / 1 4 1 7 6 0 9 7 1 0 / 2 0 / 1 4 0 1 R E L E A S E 4 U T I L I T Y L I E N S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 1 9 6 . 0 0 IN V O I C E T O T A L : 1 9 6 . 0 0 * CH E C K T O T A L : 1 9 6 . 0 0 TO T A L A M O U N T P A I D : 1 9 6 . 0 0 Page 31 of 34 01 - 1 1 0 AD M I N I S T R A T I O N 12 - 1 1 2 SU N F L O W E R SS A 42 - 4 2 0 DE B T SE R V I C E 83 - 8 3 0 LI B R A R Y DEBT SERVICE 01 - 1 2 0 FI N A N C E 15 - 1 5 5 MO T O R FU E L TA X (M F T ) 51 - 5 1 0 WA T E R OP E R A T I O N S 84 - 8 4 0 LI B R A R Y CAPITAL 01 - 2 1 0 PO L I C E 23 - 2 1 6 MU N I C I P A L BU I L D I N G 52 - 5 2 0 SE W E R OP E R A T I O N S 87 - 8 7 0 CO U N T R Y S I D E TIF 01 - 2 2 0 CO M M U N I T Y DE V E L O P M E N T 23 - 2 3 0 CI T Y - W I D E CA P I T A L 72 - 7 2 0 LA N D CA S H 88 - 8 8 0 DO W N T O W N TIF 01 - 4 1 0 ST R E E T OP ER A T I O N S 25 - 2 0 5 PO L I C E CA P I T A L 79 - 7 9 0 PA R K S DE P A R T M E N T 90 - X X X DE V E L O P E R ESCROW 01 - 6 4 0 AD M I N S T R A T I V E SE R V I C E S 25 - 2 1 5 PU B L I C WO R K S CA P I T A L 79 - 7 9 5 RE C R E A T I O N DE P T 95 - X X X ES C R O W DEPOSIT 11 - 1 1 1 FO X HI L L SS A 25 - 2 2 5 PA R K S & RE C R E A T I O N CA P I T A L 82 - 8 2 0 LI B R A R Y OP E R A T I O N S DA T E : 1 0 / 2 2 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 2 : 4 3 : 3 2 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 1 0 / 2 2 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 1 8 5 2 8 R 0 0 0 1 3 9 2 J O S H U A W Y A T T 2 0 1 4 0 2 8 7 - B U I L D 1 0 / 1 7 / 1 4 0 1 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 9 8 6 . 4 0 0 2 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 0 - 2 4 4 5 6 0 0 . 0 0 0 3 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 1 - 2 4 4 5 1 , 6 0 0 . 0 0 0 4 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 2 - 2 4 4 5 1 0 0 . 0 0 0 5 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 6 1 4 0 4 V I O L E T C T B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 6 6 3 . 6 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 32 of 34 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S MA Y O R & L I Q . C O M . 90 8 . 3 4 $ - $ 9 0 8 . 3 4 $ - $ 6 9 . 4 9 $ 9 7 7 . 8 3 $ CL E R K 58 3 . 3 4 - 5 8 3 . 3 4 9 . 6 8 3 2 . 9 2 6 2 5 . 9 4 TR E A S U R E R 83 . 3 4 - 8 3 . 3 4 9 . 6 8 6 . 3 6 9 9 . 3 8 AL D E R M A N 4, 0 0 0 . 0 0 - 4 , 0 0 0 . 0 0 3 4 8 . 6 0 2 8 2 . 7 1 4 , 6 3 1 . 3 1 UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Oc t o b e r 2 4 , 2 0 1 4 AD M I N I S T R A T I O N 11 , 3 7 5 . 6 7 - 1 1 , 3 7 5 . 6 7 1 , 2 7 6 . 5 4 7 9 3 . 7 9 1 3 , 4 4 6 . 0 0 FI N A N C E 7, 8 0 3 . 7 9 - 7 , 8 0 3 . 7 9 9 0 6 . 8 0 5 8 4 . 3 1 9 , 2 9 4 . 9 0 PO L I C E 91 , 1 6 3 . 9 3 2 , 0 6 6 . 1 7 9 3 , 2 3 0 . 1 0 5 4 0 . 4 5 6 , 8 4 4 . 6 9 1 0 0 , 6 1 5 . 2 4 CO M M U N I T Y D E V . 12 , 1 9 5 . 5 2 - 1 2 , 1 9 5 . 5 2 1 , 2 9 1 . 6 1 8 9 4 . 3 2 1 4 , 3 8 1 . 4 5 ST R E E T S 11 , 9 5 7 . 1 6 - 1 1 , 9 5 7 . 1 6 1 , 3 8 9 . 4 2 8 7 6 . 7 5 1 4 , 2 2 3 . 3 3 WA T E R 12 , 9 0 8 . 3 3 6 5 . 0 4 1 2 , 9 7 3 . 3 7 1 , 5 0 7 . 5 1 9 3 5 . 7 0 1 5 , 4 1 6 . 5 8 SE W E R 7, 2 1 9 . 0 5 - 7 , 2 1 9 . 0 5 8 3 8 . 8 5 5 3 8 . 7 8 8 , 5 9 6 . 6 8 PA R K S 18 , 4 6 0 . 9 9 6 . 7 5 1 8 , 4 6 7 . 7 4 2 , 0 6 2 . 2 9 1 , 3 7 8 . 0 8 2 1 , 9 0 8 . 1 1 RE C R E A T I O N 11 , 4 2 9 . 3 1 - 1 1 , 4 2 9 . 3 1 1 , 0 9 0 . 7 5 8 4 7 . 9 8 1 3 , 3 6 8 . 0 4 LI B R A R Y 15 , 6 6 4 . 8 8 - 1 5 , 6 6 4 . 8 8 8 7 3 . 0 5 1 , 1 7 3 . 9 2 1 7 , 7 1 1 . 8 5 TO T A L S 20 5 , 7 5 3 . 6 5 $ 2 , 1 3 7 . 9 6 $ 2 0 7 , 8 9 1 . 6 1 $ 1 2 , 1 4 5 . 2 3 $ 1 5 , 2 5 9 . 8 0 $ 2 3 5 , 2 9 6 . 6 4 $ TO T A L P A Y R O L L 23 5 , 2 9 6 . 6 4 $ Page 33 of 34 ACCOUNTS PAYABLE DATE Manual Check Register- City MasterCard 10/25/2014 $145,365.97 City Check Register 10/28/2014 $672,454.82 SUB-TOTAL: $817,820.79 OTHER PAYABLES Manual Check #518457 - Yorkville Post Office - 08/31 UB Penalty Bills10/09/2014 $389.00 MlChk#518458EJEitNVCVhil 10/15/2014 $26998600 UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, October 28, 2014 Manual Check #518458- E.J. Equipment - New Vac-Con Vehicle 10/15/2014 $269,986.00 Manual Check #518459 - Wilkinson Excavating - Grande Reserve Park B10/20/2014 $69,019.20 Clerk's Check #13103 - Kendall County Recorder 10/20/2014 $196.00 Manual Check #518528 - Wyatt Build Check 10/22/2014 $10,000.00 SUB-TOTAL: $349,590.20 Bi - Weekly 10/24/2014 $235,296.64 SUB-TOTAL: $235,296.64 TOTAL DISBURSEMENTS:$1,402,707.63 PAYROLL Pa g e 34 of 34 Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See Memorandum. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number EDC #1 Tracking Number EDC 2014-12 Residential Builder Incentives City Council – October 28, 2014 N/A N/A N/A Majority Vote Discussion of current builder incentives and proposed builder incentives. Chris Heinen Community Development Name Department Background & Introduction: In an effort to stimulate new residential construction in Yorkville, staff has proposed additional incentives for new homes in Yorkville to boost development on the south side of town similar to the success seen on the north side as a result of the B.U.I.L.D. program. Listed below is a summary of the proposed model and spec home incentive programs. Proposed New Construction Builder Programs: Staff is proposing two separate programs to boost the marketability of the homebuilder as well as create an inventory of new homes in the area for immediate sale. Spec homes are typically built within the development to allow a quick sale of a home to the builder. Model homes are typically built to showcase the variety of homes offered by the builder. These homes are constructed and are not available for sale until the development reaches the end of completion. Staff is proposing the 50% reduction for spec homes, as these are intended to be sold immediately, and 100% reduction for model homes, as these are intended to last the duration without selling. Also, these programs cannot be combined with the B.U.I.L.D. program.  Spec Home Incentive: o When the builder purchases existing, platted lots within an established development, the City will reduce the City’s portion of the building permit by 50% to construct a Spec Home within the development at time of building permit issuance. o The average City portion of a typical building permit ranges from $2,600 to $11,500 and consists of the following fees: Building permit fee, Building Plan Review fee, water connection fee, sewer connection fee, water meter, public walk and driveway fee, capital fees (library, police, public works, and parks) and inspection fees (see attached sample building permit). The builder would be refunded 50% of these permit fees. o Upon application for the Spec Home Incentive program, the builder will need to provide a title of the transaction that demonstrates ownership of a minimum of at least ten (10) residential lots within the development. o A builder would only be allowed to build spec homes on 10% of the total lots acquired within the development. (Example, if the builder purchases 122 total lots, the total number of spec homes allowed at a reduced permit fee would be 12. Any fraction as a result of the 10% calculation shall not be rounded up to the nearest whole number.) o One (1) initial Spec Home Incentive permit will be granted to the builder upon proof of lot ownership of at least ten (10) residential lots within the development. After the builder constructs and closes on ten (10) homes within the development, one (1) additional Spec Home permit will be granted, up to a maximum of 10% of the total lots purchased. (Example, if a builder purchases 122 total lots, they will be permitted one (1) Spec Home permit at proof of lot ownership. For every ten (10) homes built within the same development, the builder will be granted one (1) additional Spec Home permit. The maximum number of Spec Home permits allowed in this example would be 12.) o The City will cap the number of spec home incentives to 30 permits. These will be based on a first come, first serve basis.  Model Home Incentive: Memorandum To: City Council From: Chris Heinen, Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: October 6, 2014 Subject: Model Home/Spec Home Incentives o When the builder purchases existing, platted lots within an established development, the City will grant the reduction of 100% of the City’s portion of one (1) building permit to construct a model home. o When the builder completes and closes on ten (10) homes, the City will reduce the City’s portion of the next building permit by 100% to construct a model home within the development. o The average City portion of a typical building permit ranges from $2,600 to $11,500 and consists of the following fees: Building permit fee, Building Plan Review fee, water connection fee, sewer connection fee, water meter, public walk and driveway fee, capital fees (library, police, public works, and parks) and inspection fees (see attached sample building permit). The builder would be refunded 100% of these permit fees. o A builder would only be allowed to construct model homes on 5% of the total lots acquired within the development. (Example, if the builder purchases 122 total lots, the total number of model homes allowed at a reduced permit fee would be 6. Any fraction as a result of the 5% calculation shall not be rounded up to the nearest whole number.) o Should the builder sell the model home within one (1) year of the issuance of a Certificate of Occupancy as part of the Model Home Incentive program, the builder will then be required to refund the City the 50% of the City’s portion of the originally issued building permit. In this instance, the home is no longer considered a “model” and would now be considered a Spec Home. The builder would then be “charged” a Spec Home incentive permit. If the builder has completed 100% of the allowable spec homes at that time, the builder would then be required to refund the full amount of the City’s portion of the building permit before the issuance of that home’s certificate of occupancy. o Once the builder has completed and closed on 95% of the purchased lots (minus the lots that have the models on them), the builder will be able to sell the remaining model homes at no penalty from the City. o The City will cap the number of model home incentives to 15 permits. These will be based on a first come, first serve basis. Conclusion: Staff had polled several builders in conjunction with these new incentives. The builders agreed that this type of incentive would spark additional sales in one form or another. The addition of model homes would allow a wider variety of styles the potential homebuyer would have to look at. The addition of spec homes would allow the builder to create an inventory of homes that could be marketed as a quick sale to the appropriate homebuyer. At the last EDC meeting, staff was asked to create a form that will be used to distinguish the difference between a builder and developer. Staff is in the process of creating these forms and will accompany the appropriate application submitted to the City for either of the incentives. Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS ADOPTING INCENTIVE PROGRAMS FOR THE CONSTRUCTION OF NEW HOMES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, new construction programs to induce the construction of speculative homes and model homes have been recommended in order to create an inventory of new homes in the City for immediate sale; and, WHEREAS, the Mayor and City Council have reviewed the proposed new programs and have determined that it is in the best interest of the City and its future residential growth to adopt the Speculative Home Incentive and the Model Home Incentive as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. There is hereby adopted a Speculative Home Incentive Program applicable to a maximum of thirty (30) homes which authorizes a rebate of fifty percent (50%) of the City’s portion of the cost of a building permit, as hereinafter defined, where the builder meets the following criteria: (i) Provides proof of ownership of a minimum of ten (10) lots as a part of any development which has been subdivided pursuant to the recordation of an approved final plat of subdivision; and, (ii) Builds speculative homes on no more than ten percent (10%) of the total number of residential lots owned by such builder. Ordinance No. 2014-____ Page 2 Any builder who has received certificates of occupancy for ten (10) homes and proof of sale of said forms for immediate residential occupancy, shall be eligible for another reduction of said fees. Section 2. There is hereby adopted a Model Home Incentive Program applicable to a maximum of fifteen (15) model homes, which authorizes any builder of residential property to receive one hundred percent (100%) of the City’s portion of the cost of a building permit, as hereinafter defined, for the construction of a model home, subject to the following: (i) The builder provides the City with proof of ownership of no less than ten (10) residential lots; (ii) No more than five percent (5%) of the residential lots owned by a single builder are developed with model homes; (iii) The model home may not be sold by the builder until such builder has constructed homes, received a certificate of occupancy and has sold the homes for residential occupancy for ninety-five percent (95%) of the total number of residential lots owned by the builder; (iv) A builder may be entitled to another reduction of one hundred percent (100%) of the City’s portion of permit fees applicable to another model home upon receipt of certificates of occupancy and sale to a third party for residential use, ten (10) homes other than the model home for which the reduction had been received; and, (v) The builder agrees to remit fifty percent (50%) of the City’s portion of permit fees if the model home is sold within one year of the issuance of a certificate of occupancy or one hundred percent (100%) of the reduction if such builder had received a reduction in Speculative Home Incentive Program. Ordinance No. 2014-____ Page 3 Section 3. For purposes of this Ordinance, the City’s portion of permit fees shall include the following fees: (i) Building permit fee; (ii) Building plan review fee; (iii) Water connect fee; (iv) Sewer connect fee; (v) Public walk and driveway fee; (vi) Parks land cash fee; (vii) Capital fees for municipal building, library, police, public works, engineering and parks; and, (viii) Inspection fees. Section 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. Section 5. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2014. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2014. ______________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number ADM #1 Tracking Number ADM 2014-70 Tax Levy Estimate City Council – October 28, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of a 2014 tax levy estimate, for purposes of publishing a public notice for an upcoming public hearing. Background Each year, the first step of the tax levy process involves adopting a tax levy estimate for purposes of holding a public hearing (if required). The recommended tax levy estimate for the City and Library operations (capped taxes) is $3,833,677. Per past practice and tax levy laws, the City expects the actual tax levy will be lower. When the City was discussing property tax abatements in the FY 15 budget discussion, the City unofficially adopted a plan to reduce its tax levy from FY 15 through FY 18. This plan was a modified extension of the process began in FY 12 as a result of non-abated property taxes and the passage of the non-home rule sales tax referendum.: 2% reduction in FY 15 (current fiscal year) 1% reduction in FY 16 (under discussion) 1% reduction in FY 17 1% reduction in FY 18 ~0.69% increase in FY 19 The above reduction schedule is reflected between the City property tax line-item (a calculation of the City uncapped taxes and City capped taxes) and the Library property tax-line-item (a calculation of the Library uncapped taxes and Library capped taxes). The 1% overall reduction between Library and City property taxes will be achieved by an estimated 2.95% increase in the capped taxes (Library operations tax plus all City capped taxes), a 2.53% increase in the Library uncapped taxes, and a 50% decrease in the City uncapped taxes (through abating more bond-related taxes). This plan reflects the City’s overall policy direction to continue to levy the maximum allowed under tax cap laws and to continue to reduce the non-abated, bond-related property taxes. This direction gives the City more flexibility with its property tax dollars because it receives more unrestricted property taxes than it does restricted property taxes (i.e. bond-related). Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: October 9, 2014 Subject: 2014 Tax Levy Estimate Details The FY 15 (2013 levy) certification from the County Clerk is attached to this memo. The first page contains all City (non-library) taxes, and the second page contains library taxes (operations and bonds for the building). If desired by the City, we could calculate a property tax cap for each page individually. Similar to last year, that conversation is moot for this year. Last levy year, the Library’s maximum tax levy only yielded $630,038, which was a decrease from their FY 14 amount of $664,658 and was below their FY 14 estimate of $692,000. While the EAV throughout the City is expected to increase 0.53% this year, this amount is less than the tax cap calculations allow. This means that while the Library will be able to receive $633,423 this upcoming year (a $3,385 increase), they will still be at $0.15 per $100/EAV. If they did not have that statutorily imposed tax rate maximum, their levy would be around $648,000. So, for this year, it makes sense for the City to continue to consider the Library under the City’s tax cap umbrella. The breakdown of the sublevies is attached for your review. These do not need to be formally decided upon until the City passes its levy ordinance in November or December. The County’s current EAV estimate is $422,282,275 which is a 0.53% increase from last year. Like last year, we are continuing to direct all incremental property taxes in the City’s operations to the police pension. We expect that amount to be an additional $101,000 this year. The abatement ordinances for the non-abated (uncapped) City property taxes do not have to be voted on until January or February. As stated above, we expect a reduction of 50% in non-abated City property taxes, which will help us yield the overall 1% property tax reduction between the City and the Library. This non-abatement will result in $165,000 in bond-related property taxes, and puts us ahead of schedule to roll back these property taxes by FY 18. Homeowner Impact The property tax bill lists the City and the Library as two different levies. The City (capped and uncapped) levy request will be 2.09% lower than it was in 2013 levy year (payable in 2014). The Library (capped and uncapped) will be 1.61% higher than it was in 2013 levy year (payable in 2014). Based on those two statements only, the amount that each property owner pays to the City and to the Library should be lower than the prior tax bill. For reasons1 that will be fully explored in the public hearing and the subsequent discussions, this may not be the case for every property owner. Also, for the first time in a few years, the modest increase in EAV will cause the City property tax rate to go down, and the Library tax rate to go up. Recommendation The preliminary staff recommendations for aggregate levy amounts are below. The breakdown of the individual sublevies is attached to this memo, but does not need to be set for purposes of holding a public hearing (they can be changed at anytime). The actual numbers to achieve the 1% overall reduction are below. We would propose to hold the public hearing at the November 10th City Council meeting. 1 Assessment reductions or increases of your property compared to all other properties in Yorkville. 2013 Levy Extension 2014 Maximum Levy (Estimate) 2014 Levy Recommended Amount City and Library Operations (Capped) 3,545,425 3,650,100 ~3,833,677 City Bonds (Uncapped) 334,816 N / A ~165,527 Library Bonds (Uncapped) 731,348 N / A 749,846 Totals 4,611,589 N / A 4,749,050 2012 Rate Setting EAV 2013 Rate Setting EAV 2014 Estimated Rate Setting EAV % Change over Prior Yr EAV Farm 2,568,351$ Farm 2,618,131$ Farm 2,730,335$ 4.29% Residential 332,551,186$ Residential 311,316,069$ Residential 310,979,347$ -0.11% Commercial 101,264,981$ Commercial 99,434,012$ Commercial 95,574,577$ -3.88% Industrial 6,720,962$ Industrial 6,656,792$ Industrial 12,980,688$ 95.00% State Railroad 17,328$ State Railroad 17,328$ State Railroad 17,328$ 0.00% Total 443,122,808$ Total 420,042,332$ Estimated Total 422,282,275$ 0.53% 2012 2012 2012 2013 2013 2013 2014 2014 Est.% Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Estimated Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.23542 1,043,154$ 1,043,200$ 0.25931 1,089,190$ 1,043,217$ 0.24704 1,043,200$ 0.00%(17)$ Bonds & Interest 0.10971 486,146 486,150 0.07971 334,816 334,816 0.03920 165,527 -50.56%(169,289) IMRF Pension 0.10155 450,000 449,991 0.10714 450,000 449,991 0.10656 450,000 0.00%9 Police Protection 0.07898 350,000 349,978 0.08333 350,000 349,979 0.08288 350,000 0.01%21 Police Pension 0.12292 662,538 544,687 0.17610 739,683 627,207 0.17251 728,477 16.15%101,270 Audit 0.00677 30,000 29,999 0.00715 30,000 29,991 0.00710 30,000 0.03%9 Liability Insurance 0.00903 40,000 40,014 0.00953 40,000 39,988 0.00947 40,000 0.03%12 Social Security 0.06770 300,000 299,994 0.07143 300,000 300,036 0.07104 300,000 -0.01%(36) School Crossing Guard 0.00564 25,000 24,992 0.00596 25,000 24,993 0.00592 25,000 0.03%7 Unemployment Insurance 0.01128 50,000 49,984 0.01191 50,000 49,985 0.01184 50,000 0.03%15 Subtotal City 0.74900 3,436,838$ 3,318,990$ 0.81157 3,408,689$ 3,250,204$ 0.75357 3,182,204$ -2.09%(68,000) Library Operations 0.15000 700,000$ 664,658$ 0.15000 692,000$ 630,038 0.15000 633,423$ 0.54%3,385$ Library Bonds & Interest 0.17418 771,763 771,801 0.17412 731,320 731,348 0.17757 749,846 2.53%18,498 Subtotal Library 0.32418 1,471,763$ 1,436,459$ 0.32412 1,423,320$ 1,361,385$ 0.32757 1,383,269$ 1.61%21,884 Total City (PTELL & Non-PTELL)1.07318 4,908,601$ 4,755,449$ 1.13569 4,832,009$ 4,611,589$ 1.08114 4,565,473$ -1.00%(46,116)$ less Bonds & Interest 0.28389 1,257,909 1,257,951 0.25383 1,066,136 1,066,163 0.21677 915,373 -14.14%(150,790) P-TELL Totals 0.78929 3,650,692$ 3,497,498$ 0.88186 3,765,873$ 3,545,425$ 0.86437 3,650,100$ 2.95%104,675$ 2014 Tax Levy - Estimated Actual % Inc(Dec) Over $ Inc(Dec) Over 2012 Requested 2012 Extended 2013 Requested 2013 Extended 2014 Requested Prior Yr Extended Prior Yr Extended City 2,288,154 2,288,153 City 2,334,190 2,288,181 City 2,288,200 0.00%19 Library 700,000 664,658 Library 692,000 630,038 Library 633,423 0.54%3,385 Police Pension 662,538 544,687 Police Pension 739,683 627,207 Police Pension 728,477 16.15%101,270 City Debt Service 486,146 486,150 City Debt Service 334,816 334,816 City Debt Service 165,527 -50.56%(169,289) Library Debt Service 771,763 771,801 Library Debt Service 731,320 731,348 Library Debt Service 749,846 2.53%18,498 Total 4,908,601 4,755,449 Total 4,832,009 4,611,589 Total 4,565,473 -1.00%(46,116) less Bonds & Interest 1,257,909 1,257,951 less Bonds & Interest 1,066,136 1,066,163 less Bonds & Interest 915,373 -14.14%(150,790) PTELL Subtotal 3,650,692 3,497,498 PTELL Subtotal 3,765,873 3,545,425 PTELL Subtotal 3,650,100 2.95%104,675 - - - - - - - City Debt Service Levy Breakout City Debt Service Levy Breakout City Debt Service Levy Breakout Series 2005A - Debt Service Fund 328,180$ Series 2005A - Debt Service Fund 329,580$ Series 2014B - Debt Service Fund 165,527$ 100.00% Series 2007A - Water Fund 43,029 Series 2007A - Water Fund 5,236 Series 2007A - Water Fund - Series 2004B - Sewer Fund 114,941 Series 2004B - Sewer Fund - Series 2004B - Sewer Fund - Total 486,150$ Total 334,816$ Total 165,527$ 2014 Tax Levy - Estimated Actual Summary 2012 Rate Setting EAV 2013 Rate Setting EAV 2014 Estimated Rate Setting EAV % Change over Prior Yr EAV Farm 2,568,351$ Farm 2,618,131$ Farm 2,730,335$ 4.29% Residential 332,551,186$ Residential 311,316,069$ Residential 310,979,347$ -0.11% Commercial 101,264,981$ Commercial 99,434,012$ Commercial 95,574,577$ -3.88% Industrial 6,720,962$ Industrial 6,656,792$ Industrial 12,980,688$ 95.00% State Railroad 17,328$ State Railroad 17,328$ State Railroad 17,328$ 0.00% Total 443,122,808$ Total 420,042,332$ Estimated Total 422,282,275$ 2012 2012 2012 2013 2013 2013 2014 2014 Est.% Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Estimated Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.23542 1,043,154$ 1,043,200$ 0.25931 1,089,190$ 1,043,217$ 0.24704 1,043,200$ 0.00%(17)$ Bonds & Interest 0.10971 486,146 486,150 0.07971 334,816 334,816 0.03920 165,527 -50.56%(169,289) IMRF Pension 0.10155 450,000 449,991 0.10714 450,000 449,991 0.10656 450,000 0.00%9 Police Protection 0.07898 350,000 349,978 0.08333 350,000 349,979 0.08288 350,000 0.01%21 Police Pension 0.12292 662,538 544,687 0.17610 739,683 627,207 0.20211 853,477 36.08%226,270 Audit 0.00677 30,000 29,999 0.00715 30,000 29,991 0.00710 30,000 0.03%9 Liability Insurance 0.00903 40,000 40,014 0.00953 40,000 39,988 0.00947 40,000 0.03%12 Social Security 0.06770 300,000 299,994 0.07143 300,000 300,036 0.07104 300,000 -0.01%(36) School Crossing Guard 0.00564 25,000 24,992 0.00596 25,000 24,993 0.00592 25,000 0.03%7 Unemployment Insurance 0.01128 50,000 49,984 0.01191 50,000 49,985 0.01184 50,000 0.03%15 Subtotal City 0.74900 3,436,838$ 3,318,990$ 0.81157 3,408,689$ 3,250,204$ 0.78317 3,307,204$ 1.75%57,000 Library Operations 0.15000 700,000$ 664,658$ 0.15000 692,000$ 630,038 0.16387 692,000$ 9.83%61,962$ Library Bonds & Interest 0.17418 771,763 771,801 0.17412 731,320 731,348 0.17757 749,846 2.53%18,498 Subtotal Library 0.32418 1,471,763$ 1,436,459$ 0.32412 1,423,320$ 1,361,385$ 0.34144 1,441,846$ 5.91%80,461 Total City (PTELL & Non-PTELL)1.07318 4,908,601$ 4,755,449$ 1.13569 4,832,009$ 4,611,589$ 1.12462 4,749,050$ 2.98%137,461$ less Bonds & Interest 0.28389 1,257,909 1,257,951 0.25383 1,066,136 1,066,163 0.21677 915,373 -14.14%(150,790) P-TELL Totals 0.78929 3,650,692$ 3,497,498$ 0.88186 3,765,873$ 3,545,425$ 0.90785 3,833,677$ 8.13%288,252$ 2014 Tax Levy - Requested % Inc(Dec) Over $ Inc(Dec) Over 2012 Requested 2012 Extended 2013 Requested 2013 Extended 2014 Requested Prior Yr Extended Prior Yr Extended City 2,288,154 2,288,153 City 2,334,190 2,288,181 City 2,288,200 0.00%19 Library 700,000 664,658 Library 692,000 630,038 Library 692,000 9.83%61,962 Police Pension 662,538 544,687 Police Pension 739,683 627,207 Police Pension 853,477 36.08%226,270 City Debt Service 486,146 486,150 City Debt Service 334,816 334,816 City Debt Service 165,527 -50.56%(169,289) Library Debt Service 771,763 771,801 Library Debt Service 731,320 731,348 Library Debt Service 749,846 2.53%18,498 Total 4,908,601 4,755,449 Total 4,832,009 4,611,589 Total 4,749,050 2.98%137,461 less Bonds & Interest 1,257,909 1,257,951 less Bonds & Interest 1,066,136 1,066,163 less Bonds & Interest 915,373 -14.14%(150,790) PTELL Subtotal 3,650,692 3,497,498 PTELL Subtotal 3,765,873 3,545,425 PTELL Subtotal 3,833,677 8.13%288,252 - - - - - - - City Debt Service Levy Breakout City Debt Service Levy Breakout City Debt Service Levy Breakout Series 2005A - Debt Service Fund 328,180$ Series 2005A - Debt Service Fund 329,580$ Series 2014B - Debt Service Fund 165,527$ 100.00% Series 2007A - Water Fund 43,029 Series 2007A - Water Fund 5,236 Series 2007A - Water Fund - Series 2004B - Sewer Fund 114,941 Series 2004B - Sewer Fund - Series 2004B - Sewer Fund - Total 486,150$ Total 334,816$ Total 165,527$ 2014 Tax Levy - Requested Summary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number ADM #2 Tracking Number ADM 2014-71 Website RFP vendor selection and contract approval City Council – October 28, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department The past two Summary Selection of Civic Plus as the City’s website vendor and approval of a contract for web redesign. Background This item was last discussed at the October Administration Committee meeting. At that meeting, the committee reviewed the attached memo for website RFP vendor selection and unanimously approved the staff recommendation of Civic Plus. The original Civic Plus proposal is also attached to this memo. At the Administration Committee meeting, Bryan Hahlbeck, Civic Plus representative, committed to increasing the City’s website storage limit to 40GB from 20GB, and for waiving the inflationary increase on the annual hosting fee should the City approve a four year commitment to Civic Plus as part of this contract. Both of those terms are reflected in the attached redesign contract. Additionally, Mr. Hahlbeck has committed to a further 5% one-time reduction in the redesign fee should this contract be approved by the end of October. That reduction is reflected in the contract, but would be removed if the contract is not approved at the October 28th City Council meeting. Summary of contract 1) Price: a. $41,864 for a website redesign, 4 years of content management system upgrades, support, and hosting b. Billed out at ~$15,000 at time of completion of website layout, ~$15,000 at time of go-live, and then ~$3,900 at anniversary of 1 year of contract signing, ~$3,900 at 2- year anniversary, and ~$3,900 at 3-year anniversary. 2) Project scope: a. Exhibit A page 2 and 3 has a timeline i. Staff and steering committee design input ii. Website cleanup iii. Content migration iv. Design production v. Staff training vi. Project rollout b. Exhibit page 4 of 4 has a complete list of website functions i. Agenda center ii. Emergency alerts iii. Calendar iv. Citizen Request Tracker Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 23, 2014 Subject: Civic Plus contract v. E-payment center vi. E-mail list module vii. Surveys viii. Mobile website ix. Robust content management system with change log Recommendation Staff recommends approval of Civic Plus as the website redesign vendor and the Civic Plus Project Development Contract. Resolution No. 2014-_____ Page 1 Resolution No. 2014-___ A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS FOR THE REDESIGN OF A CITY WEBSITE WHEREAS, the United City of Yorkville, Kendall County, Illinois (“City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State and a duly constituted public agency of this State; and, WHEREAS, the City requested proposals for services to provide a complete web site content management system and ancillary services including date conversion, system integration, hosting services, training of staff and ongoing technical support for improvements to the City’s website located at www.yorkville.il.us; and, WHEREAS, in response to the City’s request for proposals, Civic Plus of Manhattan, Kansas, provided a proposal to provide such services which met all of the criteria and experience believed necessary to undertake the redesign of the City’s website in accordance with the terms and conditions as set forth in the Project Development Agreement attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Project Development by and between the City and Icon Enterprises, Inc. d/b/a Civic Plus in the form attached hereto and made a part hereof is hereby approved and the City Administrator is hereby authorized to execute on behalf of the City. Section 2. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other provisions of this Resolution. Resolution No. 2014-_____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _______________ 2014. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ____________________________________ Mayor Service & License Agreement for Yorkville, IL Exhibit A 1 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Project Development Organization United City of Yorkville URL http://www.yorkville.il.us Street Address xx Address 2 xx City xx State xx Postal Code xx CivicPlus provides telephone support for all trained clients from 7am –7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. Emergency Contact & Mobile Phone xx Emergency Contact & Mobile Phone xx Emergency Contact & Mobile Phone xx Billing Contact xx E-Mail xx Phone xx Ext. xx Fax xx Billing Address xx Address 2 xx City xx ST xx Postal Code xx Tax ID # xx Sales Tax Exempt # xx Billing Terms xx Account Rep Bryan Hahlbeck Info Required on Invoice (PO or Job #) xx Contract Contact xx Email xx Phone xx Ext. xx Fax xx Project Contact xx Email xx Phone xx Ext. xx Fax xx Terms & Conditions Client Deliverable 1. Icon Enterprises, Inc., d/b/a CivicPlus (“CivicPlus”) will create a unique website for the United City of Yorkville (“Client”) http://www.yorkville.il.usthat includes all functionality and hosting as defined in Exhibit A – CivicPlus Project Deliverables, attached hereto. 2. After 48 consecutive months under these terms and associated pricing, Client becomes fully eligible for a CP Basic Redesign at no additional cost. See Exhibit B for complete details. Additional Services 3. Client may contract with CivicPlus for additional Consulting, Website Design, Setup, Programming, site modification, Training services (Project Development Services), additional Graphic Design, or content from other URLs and/or intranet sites for that exceed those defined in Exhibit A. CivicPlus will invoice Client at the completion of the service and prior to project Go-Live. Service & License Agreement for Yorkville, IL Exhibit A 2 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Services that involve billable time beyond the contracted amount will be documented and invoiced. Written approval by the Client is necessary before billable time is incurred. 4. Client may contract with CivicPlus for additional Annual Services that exceed those defined in Exhibit A and CivicPlus will invoice Client for additional Annual Services upon completion of the service and prior to project Go-Live. Product Suites or modules that incur additional usage fees may be purchased and activated at any time. 5. Client may contract with CivicPlus for the migration of Agendas & Minutes beyond the included Agenda & Minutes migration for an additional fee. Client may also contract with CivicPlus for the conversion of Agendas & Minutes to Microsoft Word or PDF for a conversion fee of $4,500. 6. Acceptance of this Agreement signifies Client’s approval of any billable time specifically related to training services as detailed in Exhibit A, wherein a stated number of attendees is specified. Coverage for additional attendees not covered under this agreement is billed at a per diem rate specified in Exhibit A. Billing & Payment Terms 7. As detailed in Exhibit A.1 – Project Development Scope of Work, one half of the Total Fee will be billed upon completion of Phase 2: Website Layout. The remainder of the Total Fee and any additional Project Development services will be invoiced after Phase 4: Customized Website Training has been completed. Acceptance of the timeline established with the CivicPlus project manager indicates the acceptance of the billing milestones. 8. The Client shall acknowledge project completion and acceptance notification prior to project go-live. The date may be extended if material system or operational failures are encountered. Immediately after completing training the final bill for the project development services will be billable and payable. All Parties agree that the website will not go-live until the project is accepted in writing by the Client. 9. Total First Year invoices are due by the first of the following month, but no later than 30 days from invoice date. Project Development will be discontinued if payment is not made within 30 days after the invoice due date. 10. Invoicing for Year 2 Annual Services begins one (1) year from contract signing. 11. Annual Services invoices may be prorated in order to correlate with the Client’s budget year, and are invoiced prior to the year of service. 12. After project go-live, if the Client’s account exceeds 60 days past due, Support will be discontinued until the Client’s account is made current. If the Client's account exceeds 90 days past due, Annual Services will be discontinued until the Client's account is made current. Client will be given 30 days notice prior to discontinuation of services for non-payment. 13. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged a $5.00 convenience fee. 14. Unless otherwise limited by law, a finance charge of 2.9 percent (%) per month or $5.00, whichever is greater, will be added to past due accounts. Payments received will be applied first to finance charges, then to the oldest outstanding invoice(s). 15. Provided the Client's account is current, at any time the Client may request an electronic copy of the website graphic designs, the page content, all module content, all importable/exportable data, and all archived information (“Customer Content”). Client agrees to pay $250 per completed request. Provided the Client's account is current, upon termination of services Client may request a complimentary electronic copy of website Customer Content. 16. Client acknowledges and agrees that certain services for which Client is contracting hereunder may be rendered by or with third-party providers under contract with CivicPlus, and thus the cost of such services hereunder is dependent upon the financial arrangements between CivicPlus and such third-party providers. Client acknowledges and agrees that the price to Client for the services hereunder may be reasonably adjusted at any time, at CivicPlus’ sole discretion, to reflect an increase in cost to CivicPlus as a result of its financial arrangement with a third-party provider. Client acknowledges and agrees that this Agreement as so modified will continue in full force and effect as otherwise provided herein, and that Client will pay any such increased price according to such other payment terms hereof. Agreement Renewal 17. This contract shall remain in effect for a period of four year (48 months) from signing. In the event that neither party gives 60 days’ notice prior to the end of the initial or any subsequent term, this Agreement will automatically renew for an additional contract term. After 48 consecutive months under the terms of this contract and associated pricing, Client will be fully eligible for a CP Basic Redesign at no additional cost. Service & License Agreement for Yorkville, IL Exhibit A 3 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 18. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days written notice prior to the contract renewal date. 19. In the event of early termination of this Agreement by the Client, Client forfeits eligibility for the CP Basic Redesign and all funds applied to such eligibility and payment for services rendered is due within 15 days of termination. 20. Starting in Year 5, each year this Agreement is in effect, a technology investment and benefit fee of 2.5 percent (%) of the total Annual Services costs will be applied. Support 21. CivicPlus will provide unlimited telephone support Monday-Friday, 7:00 am – 7:00 pm (Central Time) excluding holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client. Client is responsible for providing CivicPlus with contact updates. 22. Support includes providing technical support of the GCMS® software, application support (pages and modules), and technical maintenance of Client’s website. CivicPlus support does not include support of 3rd party applications. Following initial setup, additional page design, graphic design, user training, site modification, and custom programming may be contracted separately for an additional fee. 23. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without additional charge to the Client, take action to correct any problems or defects discovered in the GCMS® software and reported to CivicPlus by the Client, such warranty to include ongoing maintenance upgrades and technical error correction. 24. CivicPlus provides online website statistics software at no extra charge. If Client desires to use other website statistic software, CivicPlus will provide the necessary log file access. Marketing 25. Client will work with the CivicPlus Marketing Department to make a reasonable attempt to gather information and meet deadlines associated with website award contest entries throughout the term of this agreement, and to create a case study related to their website. 26. Client permits CivicPlus to include an example of the Client’s home page and a link to the Client’s website on the CivicPlus corporate website. 27. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in conjunction with their project Go-Live date. Client will provide CivicPlus with contact information for local and regional media outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement. 28. Client allows CivicPlus to display a “Government Websites by CivicPlus” insignia, and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this agreement assumes such perpetual permission. Intellectual Property, Ownership & Content Responsibility 29. Upon full and complete payment of submitted invoices for the Project Development and launch of the website, Client will own the Customer Content. 30. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 31. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the GCMS® software in any way; (ii) modify or make derivative works based upon the GCMS® software; (iii) create Internet “links” to the GCMS® software or “frame” or “mirror” any GCMS® administrative access on any other server or wireless or Internet-based device; or (iv) reverse engineer or access the GCMS® software in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of the GCMS® software, or (c) copy any ideas, features, functions or graphics of the GCMS® software. 32. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the GCMS® software are trademarks of CivicPlus, and no right or license is granted to use them. Indemnification 33. CivicPlus shall defend, indemnify and hold harmless the Client, its partners, employees, and agents from and against any and all lawsuits, claims, demands, penalties, losses, fines, liabilities, damages, and expenses including attorney’s fees of any kind, without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or Service & License Agreement for Yorkville, IL Exhibit A 4 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this Agreement. This section shall not apply to the extent that any loss or damage is caused by the negligence or willful misconduct on the part of the Client. If Client and CivicPlus are both negligent, damages shall be apportioned in accordance with the percentage of negligence of each party. This paragraph is not intended to benefit entities not a party to this contract. 34. CivicPlus agrees throughout the term of this agreement to maintain insurance no less than the amount specified in Exhibit D, attached hereto. Liabilities 35. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the Client. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. 36. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties, including any warranties regarding merchantability or fitness for a particular cause. Force Majeure 37. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civic disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control. Taxes 38. It is CivicPlus’ policy to pass through sales tax in those jurisdictions where such tax is required. If the Client is tax-exempt, the Client must provide CivicPlus proof of their tax-exempt status, within fifteen (15) days of contract signing, and this agreement will not be taxed. If the Client’s state taxation laws change, the Client will begin to be charged sales tax in accordance with their jurisdiction’s tax requirements and CivicPlus has the right to collect payment from the Client for past due taxes. Acceptance CivicPlus hereby restates the statements made on Exhibit C as fully set forth herein. We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement. Client Date CivicPlus Date Sign and e-mail or Fax this Copy And – Mail Two (2) Signed Originals Attn: Contract Manager Email: SalesCoordinators@CivicPlus.com Fax: 785-587-8951 CivicPlus Contract Manager 317 Houston St., Suite E Manhattan, KS 66502 We will e-mail or fax a counter-signed copy of the contract back to you so we can begin your project. Upon receipt of two signed originals, we will counter-sign and return one copy for your files. --Remainder of this page left intentionally blank— Service & License Agreement for Yorkville, IL Exhibit A 1 of 5 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Exhibit A - CivicPlus Project Deliverables All Quotes are in US Dollars and Valid for 30 Days from October 21, 2014. 5th Year Annual Services (Continuing GCMS® System Enhancements , Maintenance, Support and Hosting) subject to annual 2.5% increase $4,025 --Remainder of this page left intentionally blank-- Project Development and Deployment Initial GCMS® upgrades, maintenance, support and hosting – no additional cost Server Storage not to exceed 40 GB $33,226 Employee Discount -$4,984 Fees Year 1 $28,242 Fees Year 2 - 4 $3,927 per year Total Fee $40,023 Service & License Agreement for Yorkville, IL Exhibit A 2 of 5 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Project Development Scope of Work Kick-Off Meeting Deliverable: Project Timeline, training jump start and worksheets CivicPlus will:  assign a project manager to this project  conduct a Project kickoff to review awarded contract  establish communication plan for the duration of the project effort  work with the City to identify all key internal and external project stakeholders  develop project plan and timeline  provide Project Management and Support Yorkville will:  review and approve of project plan within 5 business days  if modifications are required after the review of the initial project plan, the City has 10 business days to address the modifications and come to a consensus.  approve the project plan (limited to two reviews) prior to proceeding with the project.  complete the following prior to Phase 1: Functionality and Design Form, Web Team Form and Content Form  update the current primary live website content and delete any pages from the website that are no longer wanted or needed. Phase 1: Website Optimization Deliverable: Needs assessment, best practices and worksheets CivicPlus will:  provide communication support to the City, key stakeholders and personnel via weekly status reports and via phone when required  review the goals and expectations submitted on the forms the City completed to ensure the City’s needs are clearly understood  conduct a presentation of findings and recommendations to key project stakeholders Yorkville will:  gather statistics from the current website from the past 12 months and provide to CivicPlus  collect pictures to be used in the overall design of the new website and provide to CivicPlus  provide a MS Word document template that features your branding/logo and provide to CivicPlus.  compile a list of all divisions and/or departments within the organization and provide to CivicPlus  submit a list of third-party and in-house developed applications presently being utilized on the current website and provide to CivicPlus  pull a site map or outline of the current website’s navigational structure and provide to CivicPlus  a list of any content on the current primary website that must remain as is (verbatim) because of legal requirements Phase 2: Website Layout Deliverable: Website layout and mood board will be presented for your approval CivicPlus will:  present one custom layout and one mood board based on the goals determined in the previous phase. The presented layout will show the placement of the navigation and functionality. The mood board will reflect the color and imagery that will represent the tone of the design  begin development of the website design upon layout and mood board approval Yorkville will:  approve one layout and the mood board  review marketing packet material and guidelines  will provide CivicPlus will all the necessary DNS items identified for the website  1st billing milestone approved Service & License Agreement for Yorkville, IL Exhibit A 3 of 5 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Phase 3: Website Reveal Deliverable: Completed website design and navigation structure will be presented. You will be able to propose changes at this time. CivicPlus will:  present a fully functional website  migrate all content pages from http://www.yorkville.il.us to the new website.  After the City approves the design, content and functionality CivicPlus will conduct a review of the website to ensure the statement of work is met  work with the City to prepare for training  migrate current plus the past three years Agendas & Minutes in Microsoft Word.DOC or Adobe PDF format Yorkville will:  evaluate the website design and content and provide CivicPlus with feedback  collaborate with CivicPlus on proposed changes  revise the design as many times as deemed necessary, up to the deadline set by the City and CivicPlus during the Kick-off meeting  If design changes are requested after the set date, the project’s go live will be adjusted Phase 4: 3 Days of Customized On-Site Implementation Training for up to 12 employees Quote includes travel expenses ($80 per person per day for the 13th attendee and beyond) Deliverable: Train System Administrator(s) on GCMS® Administration, permissions, setting up groups and users, module administration. Basic User training on pages, module entries, applying modules to pages. Applied use and usability consulting to result in effective communication through your website. CivicPlus will:  provided training to the City before the website goes live  train up to 12 City staff members based on internal daily task and workflow  train staff members on how to use the GCMS®, update content pages and modules  provide access to training online training manuals and videos for the City staff Yorkville will:  provide a location for training in the City with internet access  provide computers for staff to be trained on  2nd billing milestone approved Phase 5: Go Live Deliverable: Custom website launched to the public. CivicPlus will:  fix system issues and bugs that the City finds  CivicPlus’ Quality Control team will complete a final spelling and links check  redirect the domain name to the newly developed website when the City signs off on the project Yorkville will:  have about three weeks to test and update the final site  notify CivicPlus on any system issues or bugs that CivicPlus needs to fix Project Enhancements: Google Translation Tool Responsive Website Design Links or iFrames as needed for current online services Phase 1: Content Consultation Two days on-site, up to six departments per day. Quote includes travel expenses. A consultation package concentrating on evaluating current website content and making recommendations for improved content development, presentation and maintenance. Deliverable: A comprehensive report on evaluation of current content (placement, length, style and effectiveness), recommendations for improvement or creation of new content, a follow-up report reviewing the results of implemented suggestions. Service & License Agreement for Yorkville, IL Exhibit A 4 of 5 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Project Development and Deployment Includes the Following: Modules Functionality  Agenda Center Action Items Queue  Alerts Center & Emergency Alert Notification Audit Trail / History Log  Archive Center Automated PDF Converter  Bid Postings Automatic Content Archiving  Blog Dynamic Breadcrumbs  Business/Resource Directory Dynamic Sitemap  Calendar Expiring Items Library  Carbon Calculator Graphic Link Administration  Citizen Request Tracker™ (5 users) Links Redirect and Broken Links Finder  Community Connection Menu Management  Community Voice™ Mouse-over Menu Structure  Document Center MuniMobile™ (Mobile Website Browsing)  ePayment Center Online Editor for Editing and Page Creation (WYSIWYG)  Facilities & Reservations Online Web Statistics  Frequently Asked Questions Printer Friendly/Email Page  Forms Center Rotating Content  Healthy City RSS  Intranet Site Layout Options  Job Postings Site Search & Entry Log  My Dashboard Slideshow  News Flash Social Media Integration (Facebook, Share and Twitter)  Notify Me® email and 500 SMS subscribers User & Group Administration Rights  Online Job Application with 1 Generic Application Web Page Upload Utility  Opinion Poll Website Administrative Log  Photo Gallery  Quick Links  Real Estate Locator  Spotlight  Staff Directory Support Maintenance of CivicPlus Application & Modules Hosting 7 a.m. – 7 p.m. (CST) Monday – Friday (excluding holidays) Install Service Patches for OS System Enhancements Shared Web/SQL Server DNS Consulting & Maintenance 24/7 Emergency Support Fixes Monitor Bandwidth-Router Traffic Dedicated Support Personnel Improvements Redundant ISP 2-hour Response During Normal Hours Integration Redundant Cooling Usability Improvements Testing Diesel Powered Generator Integration of System Enhancements Development Daily Tape Backup Proactive Support for Updates & Fixes Usage License Intrusion Detection & Prevention Online Training Manuals Antivirus Protection Monthly Newsletters Upgrade Hardware Phone Consulting CivicPlus Connection Service & License Agreement for Yorkville, IL Exhibit A 5 of 5 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Yorkville RFP Scope of Services 1. The vendor proposal shall provide for a complete web site content management system software package to support up to 5 concurrent users. 2. The vendor proposal shall provide for ancillary services associated with the conversion of existing web pages and content into the new content management system including, but not limited to, any work necessary to ensure post-installation ADA compliance, and metadata classification of web server content. This includes integration with the City’s current Laserfiche webportal and compatibility with an online live video streaming software package. 3. The proposal must include a responsive design component, to allow for a more user friendly version of the website when viewed by a mobile device. 4. The vendor proposal will include pre-installation advisory services regarding any IT infrastructure accommodations the City will make to implement the new content management system. 5. The vendor proposal will include on-call installation and technical support services during the anticipated 90 day “deployment phase” of the project. 6. The City desires, but does not require, web analytics that will track new and returning visitors per day, week, month or year or identify the most frequently requested web pages on the site. 7. The City also desires, but does not require, a reduced cost or option plan which allows the City to redesign their website in a future year. Service & License Agreement for Yorkville, IL Exhibit B 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Exhibit B – Redesign Details CivicPlus Project Development Services & Scope of Services for CP Basic Redesign  New design  Redevelop banner  Redevelop navigation method (may choose top drop-down or other options)  Design setup - wireframe  Redevelop graphic elements of website (Newsflash, FAQs, Calendar, etc.)  Project Management  Testing  Review  Content Migration – Includes retouching of all existing published pages to ensure proper formatting, menu structure, and application of new site styles. Note: Content will not be rewritten, reformatted or pages broken up (shortened or re-sectioned)  Site styles and page layouts will be touched so all pages match the new design and migrate cleanly  Spelling and broken links will be checked and reported if unable to correct Service & License Agreement for Yorkville, IL Exhibit C 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Exhibit C – Yorkville Terms and Conditions 1. CivicPlus certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; 2. CivicPlus is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; 3. CivicPlus states that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2- 105(A)(4), a copy of which shall be provided to the City upon request; and 4. CivicPlus complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). Service & License Agreement for Yorkville, IL Exhibit D 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 Exhibit D – CivicPlus Insurance Coverage CivicPlus certifies that has all of the insurance coverage required by law that would normally be expected for the work to be performed. UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR WEBSITE REDESIGN June 2014 800 Game Farm Road Yorkville, IL 60560 GENERAL INFORMATION The United City of Yorkville (the City), Illinois is requesting proposals for vendor services to provide a complete web site content management system and ancillary services including data conversion, system integration, hosting services, training of staff and ongoing technical support for improvements to the City’s website located at www.yorkville.il.us. The City of Yorkville desires to: • “Reinvent” the City’s web site. • Make the City's website functional, attractive and an exciting portal into the City of Yorkville and its government. • Make content editing and content replacement by multiple parties possible • Create, deploy and edit a visually engaging web site. • Improve site navigation for the public. • Streamline content production and delivery among the contributor community. • Position the site to add on-line services and GIS functionality in the future. REQUIREMENTS OF THE PROPOSAL The purpose of this Request for Proposals (RFP) is to assist the City of Yorkville in selecting a highly qualified vendor to redesign the City’s website and automate the process by which multiple departments can create, publish and update the website content using a Content Management System. The City currently uses the Adobe Contribute software for content management. The City desires to procure a complete solution including the Content Management System software, website design services, installation services, training services, hosting services, and on-going assistance through the testing and deployment process. The CMS application should be a commercial product that can be purchased "off-the-shelf" or an Open Source product. The CMS application must have proven use in existing web sites with high volume and complex multimedia content. The Content Management System software will enable multiple users, both technical and non- technical, to gather, edit and create web content, assemble the content using standard templates, and publish the content as a dynamic web site. The primary purpose of this system is the ability to publish and maintain a website with a large number of pages, requiring input from numerous sources, in a standard, managed and maintainable way. The City would prefer to utilize a software system with functionality similar to that of the Adobe Contribute software. The web site is in need of numerous renovations including the addition of separate sections for each functional area or department within the city, complete and easy to use navigational structure, information architecture, folder reorganization, file pruning and cleanup, visual redesign as well as standards and workflow development. The website and all content will be rebuilt to meet ADA accessible design standards as defined in the United States Department of Justice Policy Ruling, 09/09/96: ADA Accessibility Requirements Apply to Internet Web Pages. SCOPE OF SERVICES REQUIRED For a proposal to the RFP to be considered and evaluated, the company must meet the following: 1. The vendor proposal shall provide for a complete web site content management system software package to support up to 5 concurrent users. 2. The vendor proposal shall provide for ancillary services associated with the conversion of existing web pages and content into the new content management system including, but not limited to, any work necessary to ensure post-installation ADA compliance, and metadata classification of web server content. This includes integration with the City’s current Laserfiche webportal and compatibility with an online live video streaming software package. 3. The proposal must include a responsive design component, to allow for a more user friendly version of the website when viewed by a mobile device. 4. The vendor proposal will include pre-installation advisory services regarding any IT infrastructure accommodations the City will make to implement the new content management system. 5. The vendor proposal will include on-call installation and technical support services during the anticipated 90 day “deployment phase” of the project. 6. The City desires, but does not require, web analytics that will track new and returning visitors per day, week, month or year or identify the most frequently requested web pages on the site. 7. The City also desires, but does not require, a reduced cost or option plan which allows the City to redesign their website in a future year. The Scope of work will include the following tasks: Task 1 - Pre-installation Advisory Consultations The vendor shall provide a timely, written recommendation for any infrastructure accommodations the City will need to make in order to ensure the proper installation and functioning of the software product. Include any recommended hardware, network, database, operating system, and any other benchmarks related to the proper operation of the software product, and any client (workstation) software. The vendor shall meet with key personnel from each department within the City to ascertain their needs and goals and objectives for the website. Task 2 - Software Product Delivery The vendor will provide the software and services necessary for installation on an agreed upon date to be determined. The vendor will complete installation within the timeframe as agreed upon by the vendor and the City. Task 3 -Software Product Configuration The vendor will ensure that the software product is configured and production-ready within the timeframe as agreed upon by the vendor and the City. Task 4 -Training The vendor will provide training for up to 10 staff members in the following roles: A) The content-provider’s use of the software product. B) The designer’s use of the software product C) The manager’s use of the software product D) Product and systems administration. Training will be conducted on-site at the City. The vendor shall provide training for City staff on the operation, administration and maintenance of the CMS. A minimum of two levels of training shall be required with classes held for content contributors focusing on the features of the CMS and their proper use, and for technical support personnel focusing on the administration of the CMS and required/recommended maintenance. The vendor shall also provide a quote for additional training at a per day or per class rate. The vendor will provide a single point of contact for training follow-up. The vendor is responsible for the tracking of all help requests initiated by the City and is expected to comply with the service level agreement as determined by the support contract. Task 5 -Project Management The vendor is expected to provide a complete estimate of costs during each phase of the project. The vendor will provide a sole individual as point of contact for project management during the course of the project. The vendor will communicate any anticipated problems with the project schedule, or unanticipated expense, to the City, with possible remedies in a timely manner. SUBMISSION OF PROPOSALS Proposals submitted in response to this RFP should include the following components and each component should be clearly defined and separate from the other components: A. A statement of the proposer’s history and experience in providing website redesign services. B. A brief description of the proposer’s website content management system and key features of the website redesign, including distinguishing points and how they will meet the required scope of services that are outlined in the section title “Scope of Services Required” and “Scope of Work”. For each of these items please address point by point how you will meet each of the 5 required items, 2 desired items, and 5 tasks outlined in these sections. C. Identification of the individuals who would be the primary contacts for the project. D. A detailed schedule of fees and corresponding charges for service calls. The schedule should include all fees that could potentially be charged to the City. The fees should be extended across estimated quantities so as to project a total annual fee for the City. The detailed schedule should include, but not be limited to, the following items. 1. Total all-inclusive maximum pricing including all direct and indirect costs 2. Rates for additional professional services 3. Cost option to host the site on internal City servers or externally 4. Alternative bids of any “desired” components that you include E. A list of three (3) client references of similar sized municipalities which the entity has offered these services to within the last three years. Provide a contact person and telephone number for each reference. By submitting a proposal, the proposer agrees to permit the City to contact the proposer’s clients to confirm the quality of its past work for said clients. F. A proposed schedule of the project, including client meetings, build time, beta testing, estimated date of the online publication of the new website, and any other pertinent scheduling components of the project. G. A proposed contract. The contract should address all of the services described in this RFP. H. The signature of an officer of the company or qualified firm who is empowered to make proposals on the company or firms behalf. PROPOSAL INSTRUCTIONS A. Instructions To be considered, an electronic copy of the proposal in pdf format can be sent to: bolson@yorkville.il.us Proposals can also be mailed in a sealed envelope to the following address: United City of Yorkville Attn: Bart Olson 800 Game Farm Road Yorkville, Illinois 60560 All proposals must be received no later than 3:00 p.m. on Tuesday, July 22, 2014.. Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. B. Schedule The following schedule will be adhered to: June 20, 2014 – Distribution of Request for Proposals July 22, 2014 – Proposals due to the City by 3:00 p.m. Aug 21, 2014 – Administration Committee review of proposal Aug 26, 2014 – City Council approval of proposal September 9, 2014 – Project Commencement The City intends to adhere to the proposed schedule, however, it is expressly understood that your proposal will be valid for a period of ninety (90) days after July 22. C. Term of the Agreement The website redesign services detailed in this section will be performed for the City, on a contractual basis for one year, with an option to renew for an additional two (2) year period. D. Selection Criteria The following unranked criteria will be used to evaluate the responses and select the winning proposer: 1. Complete responses to all required items. 2. The City’s assessment of the proposer’s capability to provide the required services. 3. Financial condition of the institution providing the proposal. 4. The City’s assessment of the proposer’s relative qualifications to provide such services. 5. The City’s assessment of the qualifications of the individuals identified to supervise the services to be provided. 6. The results of the reference checks. 7. The amount of proposed fees. When the City has tentatively selected a successful proposer, a conference may be requested to formulate plans in greater detail, to clarify any unclear items, and to otherwise complete negotiations prior to the formal award. At any time during the conference(s), the City may choose to modify the choice of a selected proposer, if there is just cause and the City determines that such a change would be in the best interest of the City. E. Terms and Conditions 1. The City reserves the right to reject any or all proposals, to waive any irregularities or informalities in any proposal or proposal procedures, and to accept or reject any item or combination of items. The award will be to the proposer whose proposal complies with all the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the best proposal taking into consideration all aspects of the proposer’s response, including the total net cost to the City. 2. In the event that the proposer to whom services are awarded does not execute a contract within sixty (60) calendar days after the award of the bid, the City may give notice to such proposer of intent to award the contract to the next most qualified proposer or call for new proposals and may proceed to act accordingly. The City assumes no cost by the proposers in preparation of this proposal. 3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or omission of any proposer to receive or examine this document shall in no way relieve any proposer of obligations with respect to this proposal or the subsequent contract. 4. The contract may be terminated by either party by giving written notice to the other party no later than sixty (60) calendar days before the proposed termination date. This provision may be exercised only after the contract has been in effect for six (6) calendar months. The company shall be entitled to just and equitable compensation for any satisfactory work completed by the termination date. Under no circumstances will any damages be paid as a result of termination of this contract. If the vendor exercises the right to terminate this contract early, they cannot bid on future proposals for a period of seven (7) years. 5. All work under this proposal and contract shall be executed in accordance with all applicable federal, state and City laws, ordinances, rules and regulations which may in any manner affect the performance of this contract. The Proposer: a. Certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting; b. Is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes; c. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon request; and d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24, 1965). 6. The Proposer certifies that it has all insurance coverage required by law or would normally be expected for the work to be performed. A copy of such coverage shall be provided upon the request of the City. 7. For the purposes of this Proposal and contract, the company hereby agrees to indemnify, defend and hold harmless the City, its employees and agents from any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the company. It is agreed as a specific element of consideration of this Agreement that this indemnity shall apply notwithstanding the joint, concurring, or contributory or comparative fault or negligence of the City or any third party and, further notwithstanding any theory of law including, but not limited to, a characterization of the City’s or any third-party’s joint, concurring, or contributory or comparative fault or negligence as either passive or active in nature; provided, however, that the company’s obligation hereunder shall not include amounts attributable to the fault or negligence of the City. Nothing in this section shall be deemed to impose liability on the company to indemnify the City for loss when the City’s negligence or other actionable fault is the sole cause of the loss. 8. Failure to comply with any of these terms and conditions of this RFP by the awarded company will be cause for termination of the “Website Design agreement” to be entered into. Summary After sending out a RFP for our website redesign, we received 17 vendors’ responses. Using a point-based selection process, the staff made its initial recommendation of five vendors. From those five vendors, staff has narrowed their recommendation down to one candidate. Background In June 2014, a request for proposals was posted in order to contract a vendor to complete the website redesign. Our focus was to find a vendor that provides a complete web site content management system and services such as data conversion, system integration, hosting services, training for staff and ongoing technical support. Our original responses of 17 vendors were reviewed by the staff, who rated each response using a point-based system. Points were awarded to each vendor based on their ability to address the RFP, their capability of providing the required service, financial condition of the company, firm and employees’ qualifications, references and total fees. The top five proposals—American Eagle, CivicLive, Vision Internet, Civic Plus and Revize— were selected and reviewed in-depth by the staff. Our focus remained on the vendors’ ability to provide a low-cost solution, mobile responsiveness, technical support, adequate onsite training, fluid content migration and citizen-friendly features. American Eagle was the first initial recommendation to be eliminated. Due to high costs and mixed recommendations from references, the staff did not feel that this vendor could provide us with the best solution for the web site redesign. CivicLive and Vision Internet provided viable options for the staff. Their references expressed overall satisfaction with each respective vendors. One of Vision’s references suggested some deadline issues with a rollout and that the content management system was not as easy as other content management systems. One of CivicLive’s references indicated that the website had an issue with pulling information and updates from multiple servers across the organization (Yorkville has multiple servers across departments). CivicLive was the second most expensive bid, while Vision Internet had the longest estimated launch time. Overall, both CivicLive and Vision Internet provided desirable features, but were eliminated due to their mixed reviews, fees, and timelines. Memorandum To: Mayor and City Council From: Eivilyn Lopez, Administrative Intern Bart Olson, City Administrator CC: Date: October 8, 2014 Subject: Staff recommendation for website RFP CivicPlus and Revize both provided the most features at a reasonable price. Both vendors included customer service request trackers with a complete citizen-specific dashboard, emergency alerts, a robust e-notification system, online bill payment, an agenda and minutes database, calendars, e- newsletter, staff directories, and search functions among other features. Both vendors had their successes and issues with mobile responsiveness. CivicPlus mobile sites seem to work better on Android devices, while Revize is most responsive on Apple products. Both bids allow for a free redesign in approximately four to five years. They both provide similar packages for technical support, both included in their quoted fees. CivicPlus’s fees are in the middle of the pack of finalists. Their quoted fee for the first year is $29,904, then $3,927 annually that is subject to a 5% increase from the third year and beyond. Revize had the cheapest upfront fee ($27,934) and annual fee ($2,800) of all five finalists. We felt that CivicPlus had a more robust citizen request tracking system and document server than Revize. CivicPlus’s citizen request tracking system allows individuals to create a website account which archives each request to City staff and response from City staff. It also allows staff to run reports on the backend to see which requests are still open and which have been closed. Revize has a citizen request tracking system, but it did not appear to have the same feature as CivicPlus’s. Neither company does full scale meeting video-packet-indexing, but CivicPlus has committed to creating this feature in the near future. They feel that creating this Granicus-style streaming and video-indexing service is a natural extension of their company progression, as they are moving away from being a website-only company to a full-fledged software provider. Both companies included full content migration from the old website in their base bid. However, CivicPlus asks City staff to eliminate all non-essential information from the existing website before transfer, and Revize leaves the process relatively open-ended (content migration responsibilities will be discussed at the kickoff meeting). CivicPlus’s references both said that the content migration process was particularly easy. CivicPlus’s references—Geneva and Lockport—and they both had overall positive reviews. Geneva mentioned that they had issues with high quoted fees and additional costs, but the cost was eventually negotiated. Lockport’s contact has gone through two website redesigns with two different municipalities in three years, and said that CivicPlus was by far the better product and process (alternate company was Vision). Three days of onsite training for up to 12 employees (additional employees can be added for $80 a day) is included in the price. Revize’s references were both positive. High Point, NC has used Revize since the early 2000’s and has down three website redesigns since then, with a fourth scheduled for next year. College Park, MD was also happy with Revize’s services. Both groups had their training done online, which is the Revize’s proposal in the base package. Finally, both groups had a couple issues with their physical proposal. Both were very thorough in describing how they are going to complete the entire process, but Revize’s proposal more directly answered the items required in the proposal. However, Revize failed to include a proposed contract and a signature from an officer within the company. While Revize was able to send these items over after the proposal closed, it was an omission. Recommendation Ultimately, the staff recommends CivicPlus. The seven member team was split with their final recommendation for CivicPlus 4-3, but all seven members indicated that either vendor would be an acceptable selection. We felt that CivicPlus’s document center and citizen request tracking features, desktop webdesign, design process, and content migration was better than Revize’s modestly lower price, more eye-catching mobile designs, and shorter rollout schedule. Developed by Bryan Hahlbeck Regional Sales Manager 317 Houston St., Suite E Manhattan, KS 66502 888-228-2233 x314 Direct 785-477-3007 Fax 785-587-8951 Hahlbeck@CivicPlus.com Website Redesign United City of Yorkville, Illinois July 22, 2014 Serving more than 1,700 clients in 49 states, Canada and Australia, we partner with governments to create award-winning websites. Proposal for the United City of Yorkville, IL Dear Mr. Olson and Committee Members: Thank you for considering CivicPlus as a partner for Yorkville’s website redevelopment. I’ve carefully reviewed your RFP, and am excited to present a solution to your challenges in creating a navigationally friendly, easy -to-update and visually appealing website. Of the proposals you review, all should offer a good website design and navigation solution; however, the best solution should also include the latest innovations in pain -saving government functionality, tailored to Yorkville. CivicPlus is the unique provider of the Government Content Management System – and one of the most innovative, knowledgeable sources for engaging eGovernment websites. Our expertise lies in our ability to deliver a comprehensive solution that considers administrative eas e and collaboration, end-user empowerment … all housed within a sophisticated design that resonates with your community – and all with making government work better in mind. Now in our second decade, CivicPlus has created eGovernment solutions for more than 1,700 towns, cities and counties serving more than 32 million people in 49 states, Canada and Australia, including Bensenville, Buffalo Grove, Des Plaines, Elgin, Elmhurst, Mokena, Moline, Montgomery, Geneva, Highland Park, Lisle (In Development), Lockport, Lombard, McLean County, Naperville Settlement, Niles, Oak Brook, Oak Forest, Orland Park, Tinley Park, Warrenville, Waukegan, and Woodridge. These communities are using CivicPlus technology to connect in more engaging ways with their residents, visitors and businesses. In addition to a solution-centric website, CivicPlus provides unrivaled service, support, automatic upgrades and enhancements at no additional charge – guaranteed. Our relentless pursuit of government innovations ensures that our clients’ websites continue to move upward today and tomorrow. The following proposal details how the CivicPlus solution will reduce your staff’s workload, respect budget constraints and, most importantly, provide your community with a powerful online resource that promotes open and transparent access to your municipal offices and becomes an engaging communication hub for your community. Forrester data shows that online resources for information cost roughly $0.10 per answer provided; phone calls average $9.00. Our company leadership is extremely passionate about our mission to make government better, and we continue to see examples where we’re building more than just a website – we’re building trust between government and citizens and giving them both a better future state. I sincerely welcome the opportunity to elaborate further on our proposal answer additional questions you may have about partnering with CivicPlus. Our entire company is fueled by the drive to make government work better. Our consultants and project managers are experts at this and we can’t wait to share their expertise with Yorkville. Proposal Submitted by: Authorized Signature: Bryan Hahlbeck Tim Grant, Interim Director of Sales Regional Sales Manager Icon Enterprises, Inc., d/b/a CivicPlus Direct Line 785-477-3007 317 Houston Street, Suite E Hahlbeck@CivicPlus.com Manhattan, KS 66502 Proposal for the United City of Yorkville, IL 1 A. History and Experience .............................................................................................................................................. 2 B. Scope of Work ........................................................................................................................................................... 4 C. Primary Contacts ..................................................................................................................................................... 12 D. Project Development Estimate ................................................................................................................................ 14 E. References .............................................................................................................................................................. 21 F. Project Schedule ...................................................................................................................................................... 22 G. Proposed Contract .................................................................................................................................................. 23 Conclusion ................................................................................................................................................................... 26 Additional Documentation ............................................................................................................................................ 27 Proposal for the United City of Yorkville, IL 2 A. History and Experience History of CivicPlus Since our inception, CivicPlus has been capturing the passion our customers have for their communities and their residents with high-quality, next-generation websites. We consider it a privilege to partner with municipalities to provide the individuals, families and organizations in your community a website that serves as a primary, interactive communication tool. Icon Enterprises, Inc., does business as CivicPlus and Networks Plus and employs more than 100 people. Incorporated in Kansas in 1998, we began providing technical-related services in 1994. CivicPlus was born out of four rural cities’ desire for a progressive way to maintain their websites without the burden of employing a continual webmaster. They sought a system that would allow routine updates and changes to be implemented by city staff, regardless of technical skill. After close consultation with these four initial cities, an innovative tool that automated the process of updating website content was developed. Today, under the leadership of founder Ward Morgan, CivicPlus has more than 165 staff members and continues to implement new technologies and services to maintain the highest standards of excellence and efficiency for our more than 1,700 clients. Our commitment to setting the standard in website design, management and government communication has been instrumental in making CivicPlus a leader in web design, communication programming and hosting. Our technical and development staff holds a variety of certifications including: Microsoft -certified system engineer, Cisco-certified engineer, Microsoft-certified software developer, Microsoft Office user specialist and project management professional from the Project Management Institute. Company & Contact Information At CivicPlus, we have a passion for building websites. We’d like to partner with you to build a website your citizens will use. Contact Information Bryan Hahlbeck Regional Sales Manager Hahlbeck@CivicPlus.com Toll Free 888-228-2233, Ext. 314 Cell 785-477-3007 Primary Office 317 Houston St. Suite E Manhattan, KS 66502 Toll Free 888-228-2233 Fax 785-587-8951 Incorporated In State of Kansas Company Website www.CivicPlus.com Legal Name Icon Enterprises, Inc., d/b/a CivicPlus Company Founder Ward Morgan, President/CEO GSA Contract # GS-35F-0124U DIR Contract # DIR SDD 1636 CMAS Contract # 3-13-70-2966A TIPS/TAPS Contract # 2092613 Additional Locations Charleston, SC Sherwood, OR Chicago, IL Spring Hill, KS Fort Collins, CO St. Louis, MO Hermitage, TN Topeka, KS Proposal for the United City of Yorkville, IL 3 Experience of CivicPlus The United City of Yorkville, an organization serving more than 17,495 residents, has initiated a Request for Proposal to transform its website with an innovative design that enables visitors to find the services and information they need. The website should be user-friendly and utilize the latest technology to provide a convenient source of information to better communicate with citizens. The CivicPlus-Proven Development Approach CivicPlus provides our eGovernment communication solution to more than 50 million citizens in more than 1,700 municipalities – cities and counties of every size across the United States, Canada and Australia. For more than a decade, CivicPlus has focused on government clients, giving our customers access to the latest in next -generation applications that meet and exceed their needs. Those needs include:  A unique and customized website design with minimal work and time commitments from United City of Yorkville’s staff  Intuitive navigation and page layout with unlimited submenus and subpages  Interactive functionality through our Government Content Management System (GCMS®)  Continuously updated, cutting-edge solutions designed by eGovernment experts for governments  A per-project, customized pricing model with comprehensive training and unlimited support included Hundreds of Cities & Counties Are Upgrading to CivicPlus Each Year It’s simple: CivicPlus knows municipal government.  No one else offers the CivicPlus Government Content Management System (GCMS®).  No one can match our interactive suite of tools that enable governments to better engage and communicate with their citizens.  No one can match the CivicPlus development process and the depth of our implementations designed by experts who know local government, its people and its processes.  No one can match our track record – period. CivicPlus for United City of Yorkville Per your RFP, Website Redesign, the following proposal contents include:  CivicPlus’ capabilities, experience and commitment to our clients, as well as our approach and methodology to transforming your site  Ongoing training and consultation  Creativity and recommended functionality usage to engage and attract site visitors  Price estimate These recommendations for United City of Yorkville were developed to address your defined needs. All estimates are negotiable based on client requests. We encourage you to schedule a 45 -minute demonstration of the latest site developments and the administrative interface that allows non-technical users the ability to update the website as needed. CivicPlus Client Map Proposal for the United City of Yorkville, IL 4 B. Scope of Work Let Our Experts Be Your Trusted Advisors Only CivicPlus offers the depth and breadth of staff for next-generation eGovernment communication projects. Depending on the size of and duration of your project and whether you utilize our creative, branding and advisory consulting teams, we will engage between six to 11 experienced staff members, representing approximately 7-13% of our full-time staff. A member of our seasoned project management team oversees the inter-departmental and client interactions, assuring that your project will be developed in a timely manner by professional website experts. Using their knowledge of effective online citizen engagement techniques – with specific case studies and examples – they will ensure the process transitions smoothly from phase to phase. After the completion of each phase, you will be encouraged to fill out a survey rating the project process as well as CivicPlus personnel. The CEO receives the surveys and is personally accountable for your satisfaction, which we guarantee, or we’ll refund your money. A Process Dedicated to Helping You Succeed Upon completion of a custom design, setup of the website, development of modules, content development and quality control review, your trainer works to ensure your staff masters the simple Government Content Management System (GCMS®) and learns basic website usability concepts. Your new site is then launched and your support calls are handled by our Client Care Department. Your Role Your role during the project will be to answer questions, provide input, gain your staff’s feedback to complete forms and provide necessary information so CivicPlus can develop recommendations for your design, navigation and content. Your project manager will explain the work required to achieve your goals. Pre-project, on-site strategic planning sessions can be added to the project at an additional cost. Proposal for the United City of Yorkville, IL 5 Kick-Off Meeting During the initial kick-off meeting, you will meet your project manager, senior content developer and senior designer. You will work with your project manager to establish your project timeline, review the startup kit and discuss the takeaway items that need to be completed prior to consulting. Whether you prefer a more relaxed schedule or a more aggressive timeline, your project manager will discuss the implications of deadlines and the expectations required to keep the project on track. Timelines may be modified upon discussion with your project manager. Your Role Tasks your staff will need to complete:  Assess Your Current Website For the best consulting experience possible the following takeaways need to be completed prior to your consulting: The 6 Stages of Digital Community Engagement Survey – You will take a 3-5 minute online questionnaire to determine where your current website fits on the Community Engagement Scale, www.digitalcommunityengagement.com. Department / Division Form - This form will be filled out by each department or division. Each department / division should have an understanding of what services they provide, to whom they provide those services, how they are currently communicating information, their future online communications goals and what they like/dislike about their current web presence. Functionality and Design Form - This form will be filled out by your project web team. Prior to starting this form, research other websites that you like based on functionality and design elements. Provide URLs and specifics about what you like. This form also asks for details on your community’s tagline, logo and branding. Training Information Form for Departments - This form will be filled out by your project web team to help CivicPlus understand the pain points you encounter in your job. We will call out ways to address your pain points during your training sessions. Web Team Form - This form will be filled out by your project web team. Prior to starting this form, please have an understanding of your project goals, focus and expectations. This allows your CivicPlus Project Team to develop a site specific to your needs and lays the foundation for developing a highly functional information architecture.  Clean House Update the content on your current primary live website. This step is critical to guaranteeing the information available is relevant, fresh and on-point. Your staff should delete any pages from your current website that you no longer want or need and ensure the remaining information is applicable and up -to-date. Proposal for the United City of Yorkville, IL 6 Phase 1: Consulting A CivicPlus consultant will work with you to determine the right direction for your new website. The items you complete prior to consulting play a critical role in establishing the best approach for your site. The items to be reviewed are:  Needs Assessment Review the 6 Stages of Digital Community Engagement Survey to determine at which stage your current website ranks and set a goal for your new website. Review the goals and expectations you submitted on the Web Team Form to make sure there is a clear understanding of what the new website needs. Together, we will establish what it will take to meet your website goals regarding design, content and engagement.  Functionality & Design Review the information submitted via the Functionality & Design Form to make sure there is a clear understanding of what the new website has to have.  Department Needs Meet with your departments to ensure a clear understanding of CivicPlus’ Best Practices & Standards for content and gather information on the potential pain points for each department. Your Role Items your staff will need to provide:  Website Statistics Gather statistics from your current website from the past 12 months.  Photos and Template for PDFs Collect pictures to be used in the overall design of the website. Provide a MS Word document template that features your branding / logo. This will be used when converting content into a PDF.  List of Departments Compile a list of all divisions and/or departments within your organization.  Applications Submit a list of third-party and in-house developed applications presently being utilized on your website.  Site Map Pull a site map or outline of your current website’s navigational structure. This gives a clear overview of the existing information on the website, including the number and location of pages.  Content Provide a list of any content on the current primary website that must remain as is (verbatim) because of legal requirements. Continue updating the current content on your primary website. “I think that the modules that are offered give a lot of flexibility to not only the taxpayers but our employees. We can use this site as much as a tool as the taxpayers do.” -Michael Leiker, Ellis County, Kansas Proposal for the United City of Yorkville, IL 7 Phase 2: Website Preview Presentation Based on your results and goals outlined during consulting, your Project Team will collaborate to present the most effective user interface for your website, ensuring a flexible design optimized to display in any format now and in the future. Deliverables include: Layout You will be presented with a custom layout that showcases the placement of your navigation and key functionality. Very similar to the floor plan of a house, the layout will allow you to focus on where things are and if the function and proportion of the space is adequate. Website Layout The examples below are not template layouts. They were created based on specific clients’ goals, during their consulting phase. Though layouts may contain the same elements, you must keep in mind that they can be arranged differently. Intuitive, Usable Main Navigation Simple navigation and consistent page layouts ensure that your visitors can easily find the information they seek. We’ll provide you with a complete recommended navigation for your new website based on your community engagement goals and our prior experience in working with government entities. What will your website’s floor plans look like? Proposal for the United City of Yorkville, IL 8 Mood Board Your Project Team will also present a custom mood board reflecting the color and imagery that will set the tone for your design. What is a “Mood Board”? A mood board is a collection of colors, textures, images, graphics, text and descriptive words. These items will be applied to the floor plan you choose. Think of this as the paint that will be used on the canvas that you have chosen. Example of a Mood Board Your Role  Approval Once you approve your layout and mood board, your designer will begin development of your design.  Marketing Packet Meeting Review marketing packet materials and guidelines.  DNS Worksheet Due You will need to ensure that CivicPlus has all the necessary DNS items identified for your website launch to be successful. “The design phase was great. Your design team was really great. They could take our little comments and make our design reflect our city. They were so good about making our changes and coming up with great ideas.” - Melissa Weiss, Creve Coeur, Missouri Proposal for the United City of Yorkville, IL 9 Phase 3: Website Reveal Presentation Your Project Team will present a fully functional website based on your goals, our recommendations and our combined vision. The team will explain how its expertise has shaped your design and transformed your navigational structure. Your website is now 85 percent complete and, with minimal time investment, your website will be ready to launch! Content Migration During the Kick-Off Meeting and Phase 1 your staff had the role of updating the content on your current primary site. While you were making design decisions, our content development team will optimize and reorganize your content based on CivicPlus best practices. Content from sites other than the primary site can be migrated to the new primary site for an additional fee. The CivicPlus content usability experts research and establish their standards from the following resources: Jakob Nielsen, www.Usability.gov and www.HowTo.gov. We will format and reorganize your content so it is easy for visitors to quickly scan and retrieve desired information. We will also bring over your agendas and minutes. There is no limit to the pages you can create after you have gone through training. Design/Wireframe Review You will have the opportunity to evaluate and collaborate with the Project Team on proposed changes. You can revise your design composition as many times as you deem necessary, up to the deadline that you and your project manager agree upon during the timeline meeting (the average client requests a total of three). After that deadline, your project’s Go Live date will be adjusted. Following design approval and functionality development, we conduct a review to ensure your expectations are met and website best practices are upheld. Custom designs are rarely produced in anticipation of a project. Copyright authorization and/or photography production are required unless you already have quality, usable photographs. Additional fees for stock photographs or other images are not included in the estimate. Accessibility Compliance Our designers and programmers automatically implement all the accessibility features necessary to ensure your si te is compliant with accessibility standards outlined within Section 508. W e will make recommendations on best practices for keeping your content accessible and available for all users by ensuring that, among other things:  All menu items are clickable  Submenus display throughout the site  Alt tags are used for images  Site maps are dynamically generated  Documents and links can be set to open in the same window CivicPlus recognizes accessibility standards recommendations made by a variety of groups, including the World Wide Web Consortium (W3C) and the Web Accessibility Initiative (WAI) as written in the Web Content Accessibility Guidelines (WCAG). Through adherence to Section 508, CivicPlus is able to meet almost all Priority One, Two and Three guidelines set forth in the WCAG. Those left unmet do not need to be addressed in order to allow basic access to content; some of the more stringent requirements of the WCAG may limit design and content development options. Your Role  Approval Evaluate presented design and revisions until you are satisfied.  Content Review You will review your new website’s content and create a list of all the items you would like to see changed. Your CivicPlus trainer will go over your list with you during training, so your staff can gain hands-on experience.  Training Preparation Meeting We will help you identify the skills and tools your staff needs to quickly and easily update your website. Proposal for the United City of Yorkville, IL 10 Phase 4: Customized Website Training Our goal for training is to give your staff the skills and tools they need to quickly and easily keep your website current. Trainers will work with you to ensure your staff is correctly trained. Before your site is launched, CivicPlus provides in- person or online webinar training to equip your staff with the knowledge, tools and comfort level needed to maintain the site’s integrity upon Go Live. We want to make this an enjoyable experience, while encouraging your staff to participate in learning activities that give them a comprehensive understanding of your website. Regardless of technical ability, we will help your staff gain the confidence to effectively maintain your website. Website Best-Practice & Usability Consultation Based on your internal daily tasks and workflow, CivicPlus consultants share best practices with your staff for delivering automated services to your site’s visitors. One-on-one or department-specific task analysis is included. Each hands-on session is designed to enhance your team's communication skills and highlight their individual specialties that emphasize your public value. Features, Module & Page Creation Training for Administrators & Content Contributors To better understand your site’s navigation and page layout and how these affect target audiences, we will instruct your staff on creating area-rights and back-end features for site administration as well as review all the modules included with your site. Your staff will learn how to create links, format text and lay out pages for usability and scannability. Typical CivicPlus Training Schedule Admin Training Introduction to Website Admin Dashboard Admin Tools Intranet Urchin Statistics Set Up Groups & Users Modules Training Quick Links FAQs Calendar Modules (cont.) News Flash Document Ctr. / Archive Ctr. Opinion Polls Staff Directory Resource Directory Notify Me® Jobs, Bids & OJA Photo Gallery & Postcard Slideshow My Dashboard Modules (cont.) Alert Center Community Voice Facilities & Reservations Forms Request Tracker Agenda Center Featured Info Real Estate Locator Carb. Calc. & Healthy City Pages & Wrap-Up Page Creation Advanced Page Creation Assist departments and staff in page creation Consult with departments and staff on further development and ways to enhance site Wrap-up session Training schedules vary depending on the number users to be trained and hours available but will cover the topics shown. Training manuals are available online and can be downloaded at no cost. “CivicPlus is the company for municipal websites. I can’t imagine working with anyone else.” -Krystal Britton, Hinesville, Georgia Proposal for the United City of Yorkville, IL 11 Phase 5: Go Live Your Project Team will provide you the information you need to prepare your site for Go Live. This is an exciting time; it is the last step before your new site launches! Testing and Review You typically have three weeks after training to become familiar with your site. This will allow you to add, create and make adjustments to content on your production site, as well as ensure overall satisfaction with your website. Content changes will display and function the same way before and after your Go Live date. Upon completion of a collaborative final review of the website and a final spelling and links checkup by our Quality Control Team, your domain name is directed to the newly developed website. We will confirm that your initial communication goals developed in Phase 1 have been met, and then your new website is launched to the public. You will continue to receive both technical and consultative support. Search Engine Registration & Optimization Before Go Live, your site will be registered with the top search engines. A brief description and a list of key words pertaining to your new website will provide search engines the necessary information to find the website when a user enters a search for your website. Search engine optimization (SEO) is an important tool to improve search engine page rankings. CivicPlus uses several methods to improve the SEO of our websites. These include development of quality content, use of strong keywords and solid page descriptions. In the near future, changes are planned to further strengthen SEO for our clients. These changes include but are not limited to: user friendly URLs, optimized images and improvements to the site map and page descriptions. These changes will help drive your website to the top of search engine result s. Continued Communication After your site launches, CivicPlus provides ongoing support. As your site grows, our support team will ensure that you receive the following resources:  Press release creation  Monthly e-newsletter  CivicPlus online support  Annual site reviews “With CivicPlus, you’re not just getting a website. It’s social media, it’s emergency alerts, it’s my weekly blog, it’s the mobile version of the site. Our website is tied to Facebook and Twitter, so updates are automatic. We’re pushing information to where the people are. What good is all the good in your community if no one knows about it?” -Thomas Russo, Newton Township, New Jersey Proposal for the United City of Yorkville, IL 12 C. Primary Contacts CivicPlus maintains a staff of dozens of personnel who excel in the development and support of government websites. From project management, design and development to training and support, our highly qualified staff ensures the success of your website throughout all phases of construction and beyond. Our expert project leade rs (listed below) will match you and your needs to a team of highly qualified specialists who will work directly with you throughout your entire project. If selected, your project team, including project manager, will be assigned upon contract signing. Bryan Hahlbeck – Regional Sales Manager Education BS Management & Marketing Resume Software Sales Client Relationship Management Financial Services Management 10+ Years of Experience Increase industry exposure and emphasize client functionality options Experience in private and government sector Negotiate contracts Manage multiple software client accounts Resource optimization Role at CivicPlus Determine the best solution for your website and budget Overall account management Ensure customer satisfaction Oversee product development and product marketing Katrina Lewison – Manager of Project Administration Education MA Organizational Psychology and Leadership BS International Relations Master of Public Policy Administration Resume Talent Acquisition Consultant Director of Development and Talent Acquisition Executive Officer U.S. Army 9+ Years of Experience Client needs analysis & account management Deadline satisfaction goals Personal coaching and goal setting career moves Policy implementation and tracking Leadership and ethics trainer Managed community development projects, including engineering/construction work Role at CivicPlus Direct tasks and staff members Timeline allocation Project consultation and quality assurance Jessica Jones – Manager of Content Development Education BA English Arts Resume Project Management Customer Service Contract Development and Administration 4+ Years of Experience Customer Service Content Migration and Editing Customer support Education Role at CivicPlus Oversee content quality management Test new products and services for CivicPlus Ensure incoming projects remain on schedule and are completed in an excellent manner Proposal for the United City of Yorkville, IL 13 Tony Ridder – Manager of Creative Services Education BA Fine Art Resume Digital Imaging Instructor Creative Director Senior Illustrator & Photographer Thorough recognition of web design and video creation 20+ Years of Experience Graphic design, web design and assembly, computer and traditional illustration, photography, and interactive media Branding and logo expertise Create and direct marketing media campaigns Photography and graphic design teaching Proficient in website layout, initial design, setup of initial pages and functionality of site Role at CivicPlus Head creative development and graphic representations Direct design team and programming Responsible for each website overview and uniqueness Quinton Randel – Manager of Training and Consulting Education Information Assurance and Network Security Resume Trainer and Consultant Operation Management Technology Sales Lending Analyst 10+ Years of Experience Website usability expertise Content development Customer service Expertise in MS Word, Website Management Systems, module functionality, admin functions and creativity Account Management Role at CivicPlus Customize the training and consulting experience to your skill set Provide creative application ideas for the CivicPlus GCMS® Effective communication in plain language Amy Vikander – Director of Account Management Education Graphic Design Resume Property Management Client Service Team Leader Client Implementation Coordinator 10+ Years of Experience Customer Service Project management Team management and leadership Managing customer relationships Training Role at CivicPlus Conscientious care of the continuing relationship between CivicPlus and client Prompt aid on support issues Knowledgeable answers for “how to” questions from client’s staff Proposal for the United City of Yorkville, IL 14 D. Project Development Estimate All Quotes are in US Dollars and Valid 90 days from July 22, 2014 Project Development and Deployment Initial GCMS® upgrades, maintenance, support and hosting – no additional cost Server Storage not to exceed 20 GB $33,226 Minus Employee Discount -$3,322 Total Fees Year 1 $29,904 With CivicPlus’ Annual Services, you’ll enjoy redundant hosting services, daily backups, extensive disaster recovery plans, 24/7 support, software maintenance, unlimited upgrades, recurring training , and access to the CivicPlus community. Protecting your investment is important, and our Annual Services allow you to receive maximum benefit at minimal cost. Over the course of a year, you’ll receive software upgrades, maintenance and optimization. Additionally, your staff will have full access to our support staff, ensuring that they’re always up to date on our latest features and functionality. Annual Services (Continuing GCMS® Upgrades, Maintenance, Support and Hosting) Billed 12 months from contract signing; subject to annual 5% increase year 3 and beyond $3,927 Optional Payment Plan – CivicPlus Advantage CivicPlus Advantage offers local governments an alternative payment plan that eases the impact of a new website on your budget and spreads the one-time project development costs over a longer period of time. Through a minimum three-year contract, CivicPlus Advantage dramatically lowers the one-time project development and start-up costs of launching a new website, combining one-time and recurring fees and spreading them over the life of the contract. And because we value our continuing relationships with our customers, those who extend their contract beyond the three-year minimum will receive a redesign at the end of their fourth year with CivicPlus – at no additional charge. CivicPlus Advantage 1st Year 2nd Year 3rd Year 4th Year Annual Recurring Fees $12,586 $12,586 $12,586 $4,330 Proposal for the United City of Yorkville, IL 15 The CivicPlus Redesign Option At CivicPlus, we realize that over time, you might decide that you want to change your design by giving it a visual refresh, so to speak. On average, we have noticed that clients tend to request a redesign about every four or five years in the life of a typical government website. But instead of starting completely over from scratch with a new website rebuild, CivicPlus has an option that can not only help save you time and effort, but lots of money too! With our CivicPlus Redesign Option, at the end of your fourth year of continuous service with us, you will automatically receive a website redesign with no further out-of-pocket expense. The cost of the redesign is included in your annual fees each year, giving you the knowledge that your website design will ne ver become stale and that you’ll never have to build your site from the ground up again! The CivicPlus Redesign Option Includes:  New CivicPlus Basic Redesign  Redevelop banner  Up to three graphic buttons to promote special services  Redevelop navigation method (may choose top drop-down or other options)  Select color scheme to match new graphics  Design setup – wireframe  Print this page option  Email this page option  Breadcrumbs  Sitemap  Redevelop graphic elements of website (Newsflash, FAQs, Calendar, etc.)  Project management  Testing  Review  Content migration – Includes retouching of all existing pages on the redesigned website to ensure proper formatting, menu structure, and application of new site styles. Note: Content will be rewritten or pages broken up (shortened or resectioned) during this process to reflect best web usability practices.  Site styles and page layouts will be touched so all pages match the new design and migrate cleanly Proposal for the United City of Yorkville, IL 16 Project Development Kick-Off Meeting Deliverable: Project Timeline, training jump start and worksheets Included Phase 1: Consulting Deliverable: Needs assessment, best practices and worksheets Included Phase 2: Website Preview Presentation Deliverable: Website layout and mood board will be presented for your approval Included Phase 3: Website Reveal Presentation Deliverable: Completed website design and navigation structure will be presented. You will be able to propose changes at this time. Included Phase 4: 3 Days of Customized On-Site Implementation Training for up to 12 employees Quote includes travel expenses ($80 per person per day for the 13th attendee and beyond) Deliverable: Train System Administrator(s) on GCMS® Administration, permissions, setting up groups and users, module administration. Basic User training on pages, module entries, applying modules to pages. Applied use and usability consulting to result in effective communication through your website. Included Phase 5: Go Live Deliverable: Content migrated from the current primary site to new site based on best practice recommendations. Custom website. Registration of site with all major search engines. Note: Content from sites other than the primary site can be migrated to the new primary site for an additional fee. Included Additional Functionality Google Translation Tool Included Responsive Website Design Included Links or iFrames as needed for current online services Included Options Included in One-Time Fee Phase 1: Content Consultation Two days on-site, up to five departments per day. Quote includes travel expenses. A consultation package concentrating on evaluating current website content and making recommendations for improved content development, presentation and maintenance. Deliverable: A comprehensive report on evaluation of current content (placement, length, style and effectiveness), recommendations for improvement or creation of new content, a follow-up report reviewing the results of implemented suggestions. Included Total Project Development and Deployment Fee Initial GCMS® upgrades, maintenance, support and hosting included – no additional cost Server Storage not to exceed 20 GB $33,226 Minus Employee Discount -$3,322 Total Fees Year 1 $29,904 Proposal for the United City of Yorkville, IL 17 Project Enhancement Options Options One-Time Fee Phase 1: Process Roadmap Consultation Three days on-site. Quote includes travel expenses A consultation package concentrating on evaluation of processes for customer and citizen services. Designed to fit specific client needs in management of the website design and creation process on the client side. Deliverable: A comprehensive report of current citizen-facing practices and citizen/customer-facing processes, recommendations for improving quality and efficiency of government-to-citizen and government –to-customer relations and processes, a follow-up report reviewing the results of implemented suggestions. Optional $10,000 Phase 1: Citizen Engagement/Website Marketing Suite Three days on-site. Quote includes travel expenses. This consultation will focus on creating a strategic marketing plan for the new website directed at your main public-facing stakeholders (citizens, visitors and businesses) in an effort to increase awareness of the site and increase interaction with the site’s functionality. We will work with you to create a custom plan for advertising and driving traffic to your website geared toward capturing and building upon the momentum gained in the days and weeks that follow the new site’s launch. Deliverable:  Strategic Initiatives: A strategic marketing plan aimed to increase awareness of the site and increase interaction with the site’s functionality using targeted marketing tactics, a recommended plan of action for implementing new site and tools, a follow-up report reviewing the results of implemented suggestions.  PR Services: Press release development, distribution and measurement, letter to local library development, letter to local library development, letter to request dedicated link development, how to guide – approach local paper, how to guide – invite local media.  Social Media Services: Consultation and recommended posts, Facebook update examples, how to guide – respond to social media. Optional $10,000 Phase 1: Public Engagement Evaluation Two days on-site. Quote includes travel expenses. A consultation package concentrating on evaluation the satisfaction of citizens/customers regarding the current website and online services. A survey will be conduct to discover general levels of satisfaction, desired site functions, features and tools, current tools features or functions that are not considered valuable or need altered. Deliverable: A follow-up report containing findings of current engagement level along with recommendations and roadmap for getting to the desired level of engagement. Optional $7,800 Phase 1: Intranet Consultation Three days on-site. Quote includes travel expenses. A consultation package concentrating on evaluating and improving current functions of interdepartmental relations and recommendations for increasing effectiveness through the use of all available web tools. Deliverable: A comprehensive report on all findings regarding the current intranet system being used and success rate of current system functions, a detailed plan for making improvements and adapting the intranet system to your needs, a follow-up report reviewing the results of implemented suggestions. Optional $10,000 Proposal for the United City of Yorkville, IL 18 Phase 5: Consolidation of Identified External Site – Full Content, less than 100 pages An option that allows for pages of content to be migrated from sites other than the current primary site to the new primary site. Migration of top-level navigation is included. Optional $2,450 Phase 5: Consolidation of Identified External Site – Full Content, more than 100 pages, 50 page block An option that allows for pages of content to be migrated from sites other than the current primary site to the new primary site. Migration of top-level navigation is included. Optional $1,400 per block Phase 4: 24 Hours Customized Interactive Webinar Training for up to 6 employees Optional $4,000 Phase 4: Training/Consulting Two days on-site Review website with department administrators and provide additional time for basic learners. Review website procedures. Must be held concurrently with original on-site training session. Optional $7,800 Post-Training: Website Presentation Two days of on-site meetings to present website to stakeholders. Quote includes travel expenses. Optional $7,800 Post-Training: Three-Month Checkup Held three months after go-live, includes two days on-site of additional consultation/training. Quote includes travel expenses. Optional $7,800 Post-Training: Three Day Annual Refresher One day on-site consultation, two days on- site refresher/advanced training. Quote includes travel expenses. Optional $10,000 Post Go-Live: 50 Pages of Additional Content $1,450 Virtual Webmaster: Five Hours of Content Updates per month. Optional $5,700 Annual Minimum Annual Recurring Training: Training on new functionality and services Deliverable:  New User Training: A three-hour training for new users to learn basic features of the GCMS®.  Refresher Training/New Module Training: A three-hour session designed to refresh existing users as well as to train them on new modules.  New Feature Overview: A three-hour session designed to make users aware of recently released modules and features.  Website Review Consulting: An hour-long, in-depth review of the client website followed by a two-hour session with client users. Optional $2,000 Annually Functionality Options One-Time Annual GoCitizen Pro Custom Mobile App (iOS & Android) $4,500 $1,200 Additional Department Header Packages – includes up to 20 pages of content migration (No annual fee in the first year; annual fees starts in second year) $3,500 $650 Human Resource Management System (HRMS) – Applicant Tracking Key features include: Assessment lists, social media integration, career portal, resume parsing, candidate source capture, job management, job requisitions, job sourcing metrics, application management, candidate management, reporting, profile metrics, e-mail tool, cost-per-hire metrics, candidate routing, background check integration. (Annual subscription fee is subject to an annual 5% increase year 3 and beyond) n/a $13,995 Proposal for the United City of Yorkville, IL 19 HRMS – Applicant Tracking Lite Key features include: Assessment lists, social media integration, career portal, resume parsing, candidate source capture, one (1) free custom job application. (Annual subscription fee is subject to an annual 5% increase year 3 and beyond) n/a $4,495 HRMS – Onboarding Employee onboarding module streamlines the process with our intuitive user interface, solid business logic, strong auditing and great customer support. (Annual subscription fee is subject to an annual 5% increase year 3 and beyond) n/a $3,995 Language Translation (hand translation, priced per single language) $125/page or $1,000/10 pages n/a LDAP Integration $1,200 $300 Media Center with Live Streaming Video (10GB of server storage included) $1,000 $1,000 New Logo Development $5,000 n/a New Logo Development with Branding & Graphics Development $7,000 n/a Subsite – includes up to 20 pages of content migration (No annual fee in the first year; annual fees starts in second year) $8,000 $1,575 Proposal for the United City of Yorkville, IL 20 Project Development and Deployment Includes the Following: Modules Functionality  Agenda Center  Action Items Queue  Alerts Center & Emergency Alert Notification  Audit Trail / History Log  Archive Center  Automated PDF Converter  Bid Postings  Automatic Content Archiving  Blog  Content Library (Content Templates)  Business/Resource Directory  Dynamic Breadcrumbs  Calendar  Dynamic Sitemap  Carbon Calculator  Expiring Items Library  Citizen Request Tracker™ (5 users)  Graphic Link Administration  Community Connection  Links Redirect and Broken Links Finder  Community Voice™  Menu Management  Document Center  Mouse-over Menu Structure  ePayment Center  MuniMobile™ (Mobile Website Browsing)  Facilities & Reservations with Activities  Online Editor for Editing and Page Creation (WYSIWYG)  Frequently Asked Questions  Online Web Statistics  Forms Center  Printer Friendly/Email Page  Healthy City  Rotating Content  Intranet  RSS  Job Postings  Search Engine Registration  My Dashboard  Site Layout Options  News Flash  Site Search & Entry Log  Notify Me® & 500 SMS Text  Slideshow subscribers  Social Media Integration (Facebook, Share and Twitter)  Online Job Application with 1 Generic Application  User & Group Administration Rights  Opinion Poll  Web Page Upload Utility  Photo Gallery  Website Administrative Log  Postcard  Quick Links  Real Estate Locator  Spotlight  Staff Directory Support Maintenance of CivicPlus Application & Modules Hosting 7 a.m. – 7 p.m. (CST) Monday – Friday (excluding holidays) Install Service Patches for OS Upgrades Shared Web/SQL Server DNS Consulting & Maintenance 24/7 Emergency Support Fixes Monitor Bandwidth-Router Traffic Dedicated Support Personnel Improvements Redundant ISP 2-hour Response During Normal Hours Integration Redundant Cooling Usability Improvements Testing Diesel Powered Generator Integration New & Upgraded Services Development Daily Tape Backup Proactive Support for Updates & Fixes Usage License Intrusion Detection & Prevention Online Training Manuals Antivirus Protection Monthly Newsletters Upgrade Hardware Phone Consulting CivicPlus Connection Proposal for the United City of Yorkville, IL 21 E. References Geneva, IL www.geneva.il.us (Population 21,400) Client since November 2012 Mary McKittrick, City Administrator 630-262-8495, mmckittrick@geneva.il.us Lockport, IL www.vil.woodridge.il.us (Population 24,800) Client since December 2013 Ben Benson, City Manager 815-838-0549, bbensonr@lockport.org Oak Brook, IL www.villageofparkforest.com (Population 8,000) Client since January 2011 Jim Fox, Information Technology Manager 630-368-5174, jfox@oak-brook.org Proposal for the United City of Yorkville, IL 22 F. Project Schedule Our Project Development Approach Consulting, design, usability guidance, programming, secure hosting and dedicated training -- CivicPlus delivers all of this and more during the development of your new website. Typical Project Timeline Timeline Phase 1 - Consulting (may vary with on-site meetings) Includes: Needs assessment, best practices, and takeaways assigned. 4-5 weeks Phase 2 - Website Preview Presentation Includes: Layout presentation, mood board and main navigation review, design feedback meeting and approval and takeaways assigned. 3-5 weeks Phase 3 – Website Reveal Presentation Includes: Presentation of a functional website based on goals, recommendations and combined vision ; final approval and takeaways assigned. 3-4 weeks Phase 4 – Customized Website Training (varies based upon amount of content) Includes: Customized to give your staff the skills they need to maintain your website. 3-4 week Phase 5 – Go Live 3-4 weeks Website Launch 16 -22 Weeks (On Average) The timeline above is representative of a typical project; upon contract signing your project manager will work with you to create an ideal timeline for your project. Working together, we want to ensure a realistic timeline is available to meet your specific goals. Through the outline of our proven development model provided in this proposal, development timelines can be estimated based on the date of the project’s initiation. Proposal for the United City of Yorkville, IL 23 G. Proposed Contract Sample Contract - Standard Terms & Conditions CivicPlus looks forward to negotiating a mutually beneficial contract with the United City of Yorkville. Client Deliverable 1. Icon Enterprises, Inc., d/b/a CivicPlus (“CivicPlus”) will create a unique website for the Unity City of Yorkville, Illinois (“Client”) that includes all functionality as defined in Exhibit A – CivicPlus Project Deliverables, attached hereto. 2. After 48 consecutive months under these terms and associated pricing, Client becomes fully eligible for a CP Basic Redesign at no additional cost. See Exhibit B for complete details. Additional Services 3. Client may contract with CivicPlus for additional Consulting, Website Design, Setup, Programming, site modification, Training services (Project Development and Deployment Services), Additional Page and/or Graphic Design that exceed those defined in Exhibit A. CivicPlus will invoice Client for the additional services immediately prior to project Go-Live. Services that involve billable time beyond the contracted amount will be documented and invoiced. Written approval by the Client is necessary before billable time is incurred. 4. Client may contract with CivicPlus for additional Annual Services that exceed those defined in Exhibit A. CivicPlus will invoice Client for Annual Services immediately prior to project Go-Live. Modules that incur additional usage fees may be purchased and activated at any time. 5. Acceptance of this Agreement signifies Client’s approval of any billable time specifically related to training services as detailed in Exhibit A, wherein a stated number of attendees is specified. Coverage for additional attendees not covered under this agreement is billed at a per diem rate specified in Exhib it A. Billing & Payment Terms 6. One-third of the total First Year Fee will be billed upon completion of Phase 1: Consulting; one-third of the total First Year Fee will be billed upon completion of Phase 3: Website Reveal Presentation. The remainder of the total First Year Fee and any additional Project Development and Deployment services will be invoiced after Phase 4: Customized Website Training has been completed. 7. The Client shall sign a project completion and acceptance form prior to project go-live. The date may be extended if material system or operational failures are encountered. Immediately after completing training the final bill for the project development and deployment services will be billable and payable. All Parties agree that the website will not go-live until the project is accepted in writing by the Client. 8. Total First Year invoices are due by the first of the following month, but no later than 30 days from invoice date. Project Development will be discontinued if payment is not made within 30 days after the invoice due date. 9. Invoicing for Annual Services begins one (1) year from contract signing. 10. Annual Services invoices may be prorated in order to correlate with the Client’s budget year, and are invoiced prior to the year of service. 11. After project go-live, if the Client’s account exceeds 60 days past due, Support will be discontinued until the Client’s account is made current. If the Client's account exceeds 90 days past due, Annual Services will be discontinued until the Client's account is made current. Client will be given 30 days notice prior to discontinuation of services for non-payment. 12. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged a $5.00 convenience fee. 13. Unless otherwise limited by law, a finance charge of 2.9 percent (%) per month or $5.00, whichever is greater, will be added to past due accounts. Payments received will be applied first to finance charges, then to the oldest outstanding invoice(s). Proposal for the United City of Yorkville, IL 24 14. Provided the Client's account is current, at any time the Client may request an electronic copy of the website graphic designs, the page content, all module content, all importable/exportable data, and all archived information (“Customer Content”). Client agrees to pay $250 per completed request. Provided the Client's account is current, upon termination of services Client may request a complimentary electronic copy of website Customer Content. Agreement Renewal 15. This contract shall remain in effect for a period of one year (12 months) from signing. In the event that neither party gives 60 days’ notice prior to the end of the initial or any subsequent term, this Agreement will automatically renew for an additional contract term. After 48 consecutive m onths under the terms of this contract and associated pricing, Client will be fully eligible for a CP Basic Redesign at no additional cost. 16. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days written notice prior to the contract renewal date. 17. In the event of early termination of this Agreement by the Client, Client forfeits eligibility for the CP Basic Redesign and all funds applied to such eligibility and full payment of the remainder of the c ontract is due within 15 days of termination. 18. Each year this Agreement is in effect, a technology investment and benefit fee of 5 percent (%) of the total Annual Services costs will be applied. Support 19. CivicPlus will provide unlimited telephone support Monday through Friday, 7 a.m. to 7 p.m. (Central Time) excluding holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client. Client is responsible for providing CivicPlus with contac t updates. 20. Support includes providing technical support of the GCMS® software, application support (pages and modules), and technical maintenance of Client’s website. Following initial setup, additional page design, graphic design, user training, site modification, and custom programming may be contracted separately for an additional fee. 21. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without additional charge to the Client, take action to correct any problems or defects discovered in the GCMS® software and reported to CivicPlus by the Client, such warranty to include ongoing maintenance and technical error correction. 22. CivicPlus provides online website statistics software at no extra charge. If Client des ires to use other website statistic software, CivicPlus will provide the necessary log file access. Marketing 23. Client will work with the CivicPlus Marketing Department to make a reasonable attempt to gather information and meet deadlines associated with website award contest entries throughout the term of this agreement, and to create a case study related to their website. 24. Client permits CivicPlus to include an example of the Client’s home page and a link to the Client’s website on the CivicPlus corporate website. 25. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in conjunction with their project Go -Live date. Client will provide CivicPlus with contact information for local and regional media outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement. 26. Client allows CivicPlus to display a “Government Websites by CivicPlus” insignia, and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this agreement assumes such perpetual permission. Intellectual Property, Ownership & Content Responsibility 27. Upon full and complete payment of submitted invoices for the Project Development and Deployment and launch of the website, Client will own the Customer Content. Proposal for the United City of Yorkville, IL 25 28. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 29. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the GCMS® software in any way; (ii) modify or make derivative works based upon the GCMS® software; (iii) create Internet “links” to the GCMS® software or “frame” or “mirror” any GCMS® administrative access on any other server or wireless or Internet-based device; or (iv) reverse engineer or access the GCMS® software in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of the GCMS® software, or (c) copy any ideas, features, functions or graphics of the GCMS® software. 30. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the GCMS® software are trademarks of CivicPlus, and no right or license is granted to use them. Indemnification 31. Client and CivicPlus shall defend, indemnify and hold the other Party harmless, its partners, employees, and agents from and against any and all lawsuits, claims, demands, penalties, losses, fines, liabilities, damages, and expenses including attorney’s fees of any kind, without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this Agreement. This section shall not apply to the extent that any loss or damage is caused by the gross negligence or willful misconduct on the part of either party. Liabilities 32. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the Client. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. 33. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties, including any warranties regarding merchantability or fitness for a particular cause. Force Majeure 34. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civic disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control. Taxes 35. It is CivicPlus’ policy to pass through sales tax in those jurisdictions where such tax is required. If the Client is tax-exempt, the Client must provide CivicPlus proof of their tax-exempt status, within fifteen (15) days of contract signing, and this agreement will not be taxed. If the Client’s state taxation laws change, the Client will begin to be charged sales tax in accordance with their jurisdiction’s tax requirements and CivicPlus has the right to collect payment from the Client for past due taxes. --Remainder of this page left intentionally blank— Proposal for the United City of Yorkville, IL 26 Conclusion As your website committee narrows the search for a partner to create the website for the United City of Yorkville, CivicPlus would like to be your partner of choice. Our experienced and knowledgeable professionals are committed to creating the c ommunication infrastructure that United City of Yorkville desires.  Your city will have access to the most experienced staff in the municipal website management market, and your project team will work with you to create a unique and engaging site that reflects your community.  CivicPlus will remain a trusted advisor and support resource after the site launches; United City of Yorkville will always have access to government communication experts.  Your site will grow and change with you as industry trends and t echnology change. CivicPlus will ensure that your website is on the cutting edge – always. We have the expertise to help your city work better, help citizens help themselves and build a website both you and your citizens will use. Proposal for the United City of Yorkville, IL 27 Additional Documentation CivicPlus Applications & Functionality Developed for organizations that have a need to update their site frequently, CivicPlus provides a powerful government content management structure and website menu management system. The system allows non - technical employees the ability to easily update any portion of your website instantaneously. The CivicPlus Government Content Management System (GCMS®) utilizes Microsoft SQL Server, ASP, JavaScript and HTML for web development. No HTML knowledge is needed to update your website. However, if desired, HTML code can be used throughout the website for advanced users. With extensive web applications in place, continual enhancement and an easy -to-use interface, our clients are the proud owners of their websites and are excited to be part of the CivicPlus community. Additional benefits of the CivicPlus GCMS® include webpage version controls, customizable levels of user-rights, searchable data, accessible customer support services, instantaneous functionality updates , comprehensive security and much more. Each website begins with a unique design developed to meet your specific communication and marketing goals, while showcasing the individuality of your community. Features and capabilities are added and customized as necessary, and all content is organized in accordance with web usability standards. Included GCMS® Functionality Archive Center The Archive Center has been developed specifically for the storage and retrieval of agendas, minutes, newsletters and other date-driven documents. Archives can be searched by date, category or keyword, and the unique “View Most Recent” link functionality on your website pages automatically pulls the most recently uploaded item every time you add a new document within that category. Calendar The Calendar Module allows administrators to set up calendar items to help keep the public informed about upcoming events and meetings in your community. Events can be set on a one-time basis or as recurring events for multiple months in advance, with short descriptions and hyperlinks to display the event details. The calendar recognizes the current date as the starting date for the display of events and provides easy navigation to future events. Multiple calendars are available. Department Calendar: Any page on your site can display the most current calendar items in a special content area, great for departments or sections of the website that wish to have their calendar events appear on their page(s). Featured Events: You can draw attention to upcoming events using the Featured Events functionality, within the Calendar module. The Calendar supports multiple views, including a monthly view that displays all the events in a month. Proposal for the United City of Yorkville, IL 28 Document Center The Document Center is a document storage center that allows for a variety of file types (e.g., PDF, spreadsheets, pictures, video files, sound clips and more) to be downloaded or viewed by the end user, allowing for easy access for your site visitors. Instead of bogging down your employees with requests for documentation, site visitors can locate the forms and documents they need easily online. Your employees can easily add new documents and direct residents to the information they requested online, without sending out extra paperwork. Mor eover, all files are organized by our structured filing system of folders and subfolders, keeping all of your information easily obtainable by your citizenry 24/7. Frequently Asked Questions Help your citizens reduce time-consuming phone calls or trips to government offices by answering commonly asked questions through your website. Frequently Asked Questions (FAQs) – which can be organized by departments and/or category – may be added to any page of your website and can be set up to link to additional info rmation or documentation for easy reference. FAQs have their own search feature, so your site visitors can easily find answers to the questions they ask the most. News Flash The News Flash Module provides an area where important and timely news and announ cements are posted. Any department may utilize this module for posting information that is specific to their department, like a change in meeting location, results from an election, rainout announcements for sports fields and more. News Flash is a dynamic page element that may be placed on any page, and each News Flash item has its own start and expiration date. Photo Gallery The Photo Gallery Module is designed to allow you to store and display photographs in a central location to showcase to your citizens and the world the best that your community has to offer. Photo Gallery helps your website become the place to put your community’s best face out there and to attract new citizens to your area. Users will be able to:  Explore your municipality through albums and favorites  Browse your featured photos and events  Share with friends or send as postcard  Submit images  View images as thumbnails or full-size  Write descriptions with each photo  Search the Photo Gallery  View a slideshow of photos  Give photo credits  Give images “thumbs up” You can use the Photo Gallery to store and organize photo files by department, division, and/or event. Like the Document Center, you can store as many pictures in as many albums as you like. Quick Links The Quick Links Module allows you to place links to related and often -requested information directly on the page of your choice. The entire collection of these links is contained within the actual module, and is unlimited in the amount of categories and links that you can provide to your users. The links can be to interior pages of your website, to documents and forms, or to outside websites. You can organize the links by category or item and can set them up to auto-publish and unpublish. Proposal for the United City of Yorkville, IL 29 Spotlight The Spotlight function creates additional space on a webpage that allows you to highlight important text or widgets in a compact, easy-to-update module. The information posted with this module can relate to one or more pages. Staff Directory If the Business/Resource Directory is your website’s Yellow Pages, then the Staff Directory Module is the white pages. A time-saving resource for your residents, Staff Directory provides detailed contact information for your staff and various offices all in one place, decreasing the number of calls requesting contact information. You can include as much or as little employee and department information as you deem necessary; plus, Staff Directory entries can be linked to pages throughout your site, providing quick access to a specific department or employee’s information. Employee information can include title, biography, photo and contact links via email or form submittal (email addresses are blocked from email harvesting programs). Website users can search the directory for a specific employee by last name, first name or department. Form Center & ePayment Having online forms makes it easy for you to receive useful information from your community and for your community to complete tasks online. These completely customizable forms can be used as a means for citizens to contact you with questions, requests and feedback or to sign up for various events and activities. You can have as many online forms as you need with this module, creating forms easily from scratch or from our library of sample online forms. Various field options include long answer, radio button, drop -down lists and multiple choice (among others), with formatting options that include font colors, background colors, text alignment and more. You can preview forms as you create and edit them instead of sending it to someone else for changes. The Form Center lets you develop every aspect of your online form with no programming knowledge necessary through a simple drag-and-drop interface. In addition to being able to create your own form, you can track your forms through your website! No more lost emails and sorting for statistical data through multiple emails. Any form submitted on your website can be received via email to as many people as you wish and/or be kept in a backend database with basic analytical reporting available. This data can then be exported to Microsoft Access, Excel or other database software. Integrate eCommerce on your website with no third-party store to setup, and save your citizen’s time and effort by affording them the opportunity to pay for services directly through your website. You have the ability to customize or make changes to any form that you create to take in online payments such as registration fees, pool passes, etc. Email notifications are sent out to both customer and client when a transaction is made. Financial reporting through our trusted PCI-compliant partner is also available with the click of a button. Proposal for the United City of Yorkville, IL 30 Interactions & Communications Modules Alert Center The Alert Center provides an efficient and noticeable way to get important news out to your community, whether it be local inconveniences like street closures and road conditions or critical, up-to-the-minute emergencies like flood warnings and Amber Alerts. With one click, graphics and information can be activated on your website from a variety of layouts that best fit the alert’s importance, with public notifications sent out through email, text message and social media. When a user clicks on an alert that is displayed on the site, they will be taken to the module information that details the alert, as well as provides photos, links to other resources and a history of updates. My Dashboard With My Dashboard, residents and users can set up a profile on your website that allows them to pick and choose the information that automatically becomes fed to their dashboard upon site login. In one simple and streamlined view, your users can immediately see important news, available job openings, keyword search es, favorite pages, calendar feeds and much more. Your users will be able to login to My Dashboard using the Facebook Connect feature, negating the need for multiple usernames and passwords. Notify Me® With Notify Me®, visitors can sign up to be notified via email and/or SMS text message about community activities, meetings and other updates to your website. Users can self-manage multiple subscriptions at once, and unsubscribing is easy. You can send out unlimited emails and have 500 SMS subscribers. This module automatically integrates with our Alerts Center, News Flash, Calendar, Job Postings, Bid Postings and Blog modules. Also, administrators can create as many Notify Me® lists as they want. Notify Me® supports HTML and plain text versions of email messages, and newsletter templates can be created for added presentation quality. You can set up notifications as drafts and set them to send to subscribers at a specified date and time. Additionally, most current subscriber notification lists can be imported to our system, while the email lists created by your CivicPlus system can be exported for other files and/or purposes. All of these features make Notify Me® an excellent and valuable communication tool for your website, allowing you to continuously stay in contact with your residents by sending them important information updates that they are interested in receiving. Social Networking & Gov 2.0 CivicPlus understands the importance of Gov 2.0 and how social networking sites like Facebook and Twitter help governments connect with their residents in unique and innovative ways. From community -centric pages on Facebook to real-time Twitter feeds that can deliver emergency alerts, we are dedicated to helping our clients integrate their web content into the most dynamic social media sites and make their marks in the world of Gov 2.0. Proposal for the United City of Yorkville, IL 31 Other social networking sites (such as LinkedIn, YouTube, Pinterest, etc.) can be featured on your website as links to your organization’s profile on those particular websites. Facebook and Twitter Many governments are finding Facebook to be an essential part of their online presence, as it provides another avenue to share news, announcements, events, pictures and videos with a wide range of regular site visitors. CivicPlus can create your Facebook page and sync your website to your Facebook profile to automatically publish news and calendar events on Facebook with a link to your website for more information. Twitter’s short, 140-character “tweets” offer a way for municipalities to distribute information quickly and effectively. CivicPlus can link your website to your Twitter account for automatic publishing of news and announcements such as road closings, meeting schedules and emergency notifications. Administrative Features Feature Description Benefit Instantaneous Updates Updates are posted to the live site in real- time once the administrator publishes the page. Timesaver – Ensures your site is communicating the most up-to-date information. Browser Based No installation of programs or software needed, meaning you and your staff can update the site from any Internet connection or platform (Mac or PC) at any time. Convenience – Updates can be made anywhere at any time. Money Saver – Does not charge a per seat rate to install software. Mobile Updates Immediately update your site from any location with urgent announcements using your tablet. Crisis Communication – Warn audiences of crisis situations from anywhere at any time. Action Items Direct access to a queue of items waiting to be published or reviewed by the administrator provided immediately upon login. Convenience – Helps the administrator stay organized and timely with the site. Site Search and Site Search Log Powerful site search automatically indexes all content making it easy for all visitors to find information. This feature also keeps a log of all words that are searched by your visitors. Knowledge – The search log serves as a tool in making decisions about updates and upgrades as well as placement of key items on the homepage. Automatic Alt Tags Built-in features ensure your site is Section 508 compliant. Convenience – Editors do not need to know Section 508 requirements as the system will automatically format to accommodate for Section 508 compliance. Application Programming Interfaces (APIs) We have nearly a dozen application programming interfaces (APIs) scattered throughout the system and continue to build more to make integrations with the GCMS® and disparate applications as straightforward as possible. It’s this “open architecture” approach that allows your IT staff and programmers to spend time creating applications and systems that are specific to your community’s needs and tie them into the site, using the site itself as a sturdy platform on which to build. Maintaining the site’s base code will fall on CivicPlus’ shoulders, saving you time, effort and, most importantly, money. Bad Links Identifier You may not be aware of any broken links on your website, but your guests are. This module creates a list of the broken links on your site when they are accessed. It also allows a site visitor the ability to enter comments concerning how they accessed the page. On the administrative side of the system an asterisk alerts you that a comment concerning a bad link has been posted. Proposal for the United City of Yorkville, IL 32 Content Creation Recognizing that not all site administrators possess high levels of technical expertise, the CivicPlus GCMS® makes it easy to add new content, edit old content, and keep page layout consistent through use of our WY SIWYG editor. The page content creation functionality is separate from the overall design of the site; the content will reflect font sizes and styles associated with the various heading levels and content types. Content changes will not affect the design, though the site breadcrumbs, page structure and sitemap will dynamically update upon publish of any content changes. This front-end edit feature makes updating website content even quicker and easier, as users have point-click-edit access to information, right from the front-end of the website. To edit content, all you have to do is follow the steps below. Step 1: Find the page creation icon, and click on the area of the website that you wish to edit. Step 2: Make changes to the website, then click 'Save'. Changes are immediately reflected on the site. A great tool for users to update the website from the public view, CivicPlus’ Live Edit allows you to see where your information will be posted before you make any changes. If you would like to move a page under a different department or move the entire department section of your website to a different location , just follow the steps below. Step 1: Find the page creation icon, and click on the section of the navigation you wish to move. Step 2: Drag-and-drop the page or section in its new location. Changes are immediately reflected on the site. Unlimited pages can be created with the CivicPlus GCMS® and there is no limit to the depth of pages that can be created. You are responsible for the depth of navigation. With mega menus and dropdown and pop-out menu functionality, you can essentially get to any page on your website within a single click if you desire. Content Scheduling When creating an entry, simply select the date and time desired for the material to publish and/or unpublish. Material can be set to auto-unpublish or it can be manually retired. Every aspect of the system has the ability to have expiration dates. These dates are logged in an Expiring Items Report and can have an automatic email sent to you 72 hours before it is set to expire. When items expire they are unpublished from public view but will remain in the system until someone manually removes them from the archive. This allows you to bring the page back at any time with updated content. Content Versioning The GCMS® includes version control, a history log for reviewing changes made within the system, file locking through our permission system and an archive of all published content so that previous versions can be accessed or used, if necessary. Archived content can be viewable by the public if desired, but is typically not shown on the public -facing side of the site and just housed within the Archives. Administrators and staff with module access may access those archives; others will not see them. Dynamic Layout The layout for your website is determined by you and the designer. The placement of navigation and dynamic areas are important in guiding site visitors to key information quickly and easily. Our consultants make recommendations based upon website-user studies and research on best practices. Dynamic Page Components Events Calendar, FAQs, Opinion Poll, News Flash and other new features may be included as dynamic page components. Dynamic Page Components may be placed on any page and will help dedicated areas of th e site appear as its own website. For example, the entry page for your Parks and Recreation Department can be customized with specific lists of events, FAQs and news announcements pertaining to that department. Proposal for the United City of Yorkville, IL 33 Dynamic Breadcrumbs & Site Map When a user visits your site, Dynamic Breadcrumbs are used to show their location within the website. Breadcrumbs are automatically generated by the CivicPlus system. This feature assists a site visitor in understanding the site structure and navigation. A dynamically generated site map automatically updates itself to your menu system. So if a menu item is renamed, added or deleted in your navigation, the site map will reflect those changes. eCommerce Integration While CivicPlus does offer our ePayment Center, we also work with numerous trusted third-party payment processors to handle payment and account information, allowing your citizens to easily log on and pay bills ranging from property taxes to utilities. The payment processor used for transactions is dependent upon the municipality’s wants and needs, with every effort made to ensure a clean, seamless on-site presentation of the payment portal. Of the vendors that we’ve worked with, many allow for one-time credit card or debit card payments, payment through the Automated Clearing House (ACH) network and even Interactive Voice Response (IVR) payment options via telephone. Many give users the option for automatic bill payment, with payment being automatically withdrawn from the specified account on a certain day each month. These payment processors feature payment and usage reporting, and all of our eCommerce partners meet the Payment Card Industry’s Data Security Standard (PCI DSS). Integration of third-party vendors is subject to scope and additional fees. History Log Easily track changes made to your website by all of your users with the History Log. Track changes made to items in your Page Menu, Archive Center, Document Center and more. History Log information is searchable, sortable and exportable. Integration/Interfacing CivicPlus has performed a variety of integration services for our clients, all of which work cohesively with most third - party software applications. The CivicPlus GCMS® is different from other standard design programs, in that we have the ability to link with most software or databases you are currently utilizing. Systems such as purchasing, taxes, assessment and utilities have been developed for many of our clients. Integration can take place on varying levels, from simply linking to a third-party-hosted site to dynamically drawing in content from other existing sites to actual custom programming to integrate services into our GCMS®. Our typical method of integration involves dynamically scraping content from an existing web application, allowing con tinuously updating content or form fields to access an application to be drawn directly into the CivicPlus -created site. If a web interface currently exists for an application on a client’s web server, we recommend moving it to a third -level domain so that it can remain active when the CivicPlus site is launched; CivicPlus can then draw in that content from the third-level domain directly into the primary site at a lower cost than actual integration into the GCMS®. If true integration rather than interfacing is required, the project will need to be more fully scoped and additional charges may be incurred. Intranet We can set up an Intranet for your site to be used by employees or other groups that need to share non -public resources. An intranet is a secure location on your website that allows employees to login and access information specific to them, and you have the ability to set up multiple Intranet groups with varying view rights. Most modules available to the public on your site are also available for use on the Intranet. For example, you can use the Calendar Module to notify employees of work events; FAQs to answer questions about wages; Notify Me® to send notification of flexible benefits deadlines; and News Flash module to let employees know of birt hs, marriages and other personal events. Proposal for the United City of Yorkville, IL 34 Levels of Rights Most information is constantly changing and needs to be updated frequently. With CivicPlus, each department is capable of updating their own content. Even though each department can update their own information and web pages, the menu structure, top of page, banner and navigation throughout the site remains the consistent. A central administrator is given the ability to establish groups with specific rights and capabilities to update the website. Users are then assigned to those groups based upon the role they will have in updating the website. Users of the administrative system may be defined as publishers or authors of the content, or as administrators of modules. A central publisher for each department can then approve the pages. Link Redirects This is helpful in marketing an area of your website by creating a web address that is easy to remember. Instead of sending your users to http://civicplus.com/248/Awards-and-Recognition, you can send them to http://civicplus.com/awards. A more obvious link is great for print materials and much easier to tell people how to find a particular page on the website. Maps – Clickable, JavaScript or Flash Help website users find commonly requested information such as:  Bus schedules  Parks  Walking tours  Bike paths  Trash pick-up schedules  Location of highways  Tourist attractions  Education information  Major employers  Demographics Maps can be customized as simple, clickable maps through the use of our Image Map Editor, or more sophisticated JavaScript or Flash (additional fees required for Javascript or Flash development). Either one provides a great way to present your community to web visitors. Printer Friendly Our printer friendly functionality does more than simply call the browser’s print command – it separates the critical content from the template so as to give a clean presentation of the information that needs to be printed without the menu structure and banner information. RSS Feeds RSS stands for Real Simple Syndication, and in short, it’s a way of bringing your site to the people rather than waiting for them to come to your site to find out new information. When a user signs up for RSS feeds, they receive email notifications of the latest news updates without having to visit your website. RSS begins by downloading a free reader and then subscribing to the feed. Then, as often as the website is updated, the subscriber receives notifications of these updates at their earliest convenience. Site Search On the public side of the site, we supply all our clients with a robust site search with advanced search features. The CivicPlus Site Search will search through web pages on your site, PDF documents, any module entries and document files. Video and sound files are searched by name. The Site Search organizes the results by the type of information (calendar item, web page, Microsoft files, PDF documents, etc.) Clickable Area Proposal for the United City of Yorkville, IL 35 With the Site Search Log, site administrators can review a history of searched-for words by frequency, date, time and exact terms input by site visitors. This is a helpful tool for your site users and also a means of keeping your staff in- the-know of what items are being regularly searched on your site. Supported Browsers Websites built by CivicPlus are viewable in all common browsers; however, they are optimized for administrative use with Windows 2000+ and supported in the two most recent versions of any major browser including: Internet Explorer, Firefox, Safari and Chrome. Website Statistics In order to review how your site visitors are using the site, administrators will be trained on the use and analysis of the web statistics, which are provided through Piwik Analytics. Important information can be pulled from this data in order to make decisions about the use of the website. Responsive Design Design is not only about reflecting your community’s unique personality, but also about the citizen experience. Every day, more users visit websites using tablets and mobile devices than ever before. T hose users are looking for the same content and features available on the full website – CivicPlus’ responsive design capabilities open the door for a truly device-independent experience. Through dynamic resizing of graphics and architectural elements, responsive CivicPlus sites alter their presentation to fit whatever devices citizens are using to access the content – mobile devices, tablets, laptops and desktops. There’s no need for separate mobile versions of the website that may limit the amount of cont ent that can be displayed. A responsive site covers all devices and all screen sizes. This means more than a trendsetting way to view content; it means accessibility and communicating with your citizens in the ways they expect. In addition to responsive design, CivicPlus can meet your accessibility needs through a number of other methods, including custom mobile applications for specific smartphone or tablet operating systems and our advanced mobile detect and display technology, MuniMobile. Your project te ams will consult with you regarding the possibilities of all options, ensuring your new site meets both your needs and your citizens’ expectations. Ongoing Training & Support Opportunities We want your website to be an investment that holds its value over time rather than a big expense that you have to budget for every few years. We apply this same thinking to our approach toward training and support, too. After the launch of your website you should be able to keep current staff as well as new-hires trained and supported as they update and maintain your site. CivicPlus offers ongoing training and support, as well as the incredible resource of more than 1,700 other municipalities that use the CivicPlus Government Content Management System (GCMS®). Stay up to date and always informed with unlimited access to the CivicPlus Connection. When you join the CivicPlus community, you’re connecting with our entire staff as well as a network of more than 1,700 cities, counties and other government entities that use the CivicPlus solution. CivicPlus Connection – a social network for CivicPlus users – invites our customers to engage us and each other even more! By logging onto CivicPlus Connection, you can:  Earn different levels of CivicPlus certification, from contributor to webmaster, at our online testing center  Access online training manuals and videos to learn the tips, tricks and processes to become the expert at creating the best website for your users in the CivicPlus University section  Attend webinar series for refresher trainings or for sneak peeks at the newest features and functionality in development  Try to stump the CivicPlus trainers with a question  Share ideas and contribute to bettering our community through opinion polls, surveys and group discussions  Stay up to date on the latest trends in web technology, design and government processes through blogs, webinars and informational updates tailored to local government professionals  Access our always-available online support center for our clients Proposal for the United City of Yorkville, IL 36 Resource Center With CivicPlus, you will discover a team of people ready to help you at any time. We are not just with you for the development, design and launch – we will be here year after year to respond to new needs and new opportunities for you to build you site into the best site it can be. Dedicated Account Managers CivicPlus has a team of Account Managers to help you implement the tools needed to successfully meet the level of Community Engagement that you desire. Upon website Go Live, you will have a dedicated member of this team to help you keep up on new CivicPlus products and optimize your site. This specialized team member can provide you with further information on how to engage your citizens, utilizing the tools that CivicPlus has put into place on your new website. Around-the-Clock Technical Support Our support personnel are ready to answer your staff members’ questions and ensure their confidence in using our site. When you choose CivicPlus, our knowledgeable staff is available from 7 a.m. to 7 p.m. (CST) to field your calls and emails, and emergency services are available after regular hours with our on -call staff 24-hours a day. In addition to fielding support requests, CivicPlus is proactive in identifying any potential system issues. Through regularly scheduled reviews of site logs, error messages, servers, router activity and the internet in general, our personnel often identify and correct issues before they even affect our clients’ websites. Our expertise in website management provides assurance to our clients that their site is in good hands. Maintenance & Support Includes: Support Maintenance of CivicPlus Application & Modules 7 a.m. – 7 p.m. (CST) Mon. – Fri. (excluding holidays) Install Service Patches for OS 24/7 Emergency Support System Enhancements Dedicated Support Personnel Fixes 2-hour Response During Normal Hours Improvements Usability Improvements Integration Integration of System Enhancements Testing Proactive Support for Updates and Fixes Development Online Training Manuals Usage License Monthly Newsletters Phone Consulting CivicPlus Connection Mobile Website Detection & Browsing Mobile browsing is automatically available with a CivicPlus-developed website, meaning your residents can easily access and refresh your site and its important content from any mobile platform, such as their iPhones, Androids, Blackberrys, etc. Software Licensing No programs or software are necessary to install, meaning you and your staff can update the site from any internet connection or platform (Mac or PC) at any time. Portland will not pay money per seat to install software. You can have an unlimited number of users in the system. Citizens Request Tracker is limited to 5 users; additional user licenses may be purchased.Personnel and Prior Experience CivicPlus maintains a staff of dozens of personnel who excel in the development and support of government websites. From project management, design and development to training and support, our highly qualified staff ensures the success of your website throughout all phases of construction and beyond. Our expert project leaders (listed below) will match you and your needs to a team of highly qualified specialists who will work directly with you throughout your entire project. If selected, your project team, including project manager, will be assigned upon contract signing. Proposal for the United City of Yorkville, IL 37 Hosting & Security Features CivicPlus’ Network Operations Center – based in Kansas City, MO – is set up specifically for website hosting and administration. Redundant power sources and internet access ensure consistent and stable connections, and regular hardware upgrades make certain that CivicPlus-hosted sites are maintained on up-to-date, reliable equipment. Hosting With CivicPlus Includes:  Shared Web/SQL Server  DNS Consulting and Maintenance  Monitor Bandwidth-Router Traffic  Redundant ISP  Redundant Cooling  Diesel Powered Generator  Nightly Tape Backup  Intrusion Detection and Prevention  Antivirus Protection  Hardware Upgrades Physical Security  Biometric access  Proximity card key system prevents unauthorized access to servers  High-resolution, closed-circuit video with time lapse recording covering secured areas  All visitors require a full-time escort within hosting area  Redundant cooling systems Power  All systems fed by uninterruptible power supplies (UPSs) with diesel-powered generator backup Bandwidth  1GB burstable internet capability with option to expand  Multiple carriers to provide redundancy for continuous connectivity – including MCI/Verizon, Hurricane Electric and Cogent  AT&T: 45Mbps fiber optic network  Cox: 100Mbps fiber optic network  BGP internet routing; continuously monitor and manually balance internet load between carriers for optimal speed Monitoring  Round-the-clock (24/7/365) monitoring of all critical components, including: internet connectivity, servers, routers, switches and power systems Backup  Tape backup performed daily  Off-site tape archive Antivirus  Continuously scan system  Signature files auto-updated every 4 hours from national registry Data Security  Server operating systems applied as necessary  Router level port blocking and reporting  Router level packet filtering and reporting  Server level port blocking and logging  Ongoing security analysis by Cisco security specialist Data Redundancy  RAID Level 5 data storage array  RAID 1 + 0 Intrusion Detection  Redundant Palo Alto Advanced Services Firewalls Staff Certifications  Full-time electrical engineers (EE)  Full-time Microsoft-certified systems engineers (MCSE)  Full-time Cisco-certified network associates (CCNA)  Full-time Cisco-certified network professionals (CCNP) Proposal for the United City of Yorkville, IL 38 High-Impact, Custom Designs Created Specifically for Your Community Our programmers implement our designers work – not the other way around – so options for a unique site are endless. Designs that truly represent your unique image, message and brand come through extensive access to and consultation with our design team. Our portfolio demonstrates our graphic designers’ vast creative abilities and styles. Additional examples can be provided upon request or can be viewed at www.CivicPlus.com/designs. Washington County, OH – www.washingtongov.org Design Details: Washington County’s history shines through in this simple yet sophisticated design. An intuitive layout guides the user to important information while fostering ease of use among the community. Also Look For: Mouse-over buttons and click through scrolling menus guide you easily to popular features within this homepage. Jeffersontown, KY – www.jeffersontownky.com Design Details: Jeffersontown’s website does a great job showing off the amenities offered in the State of Kentucky. The design color scheme is a reflection of their branding and seal. Also Look For: The use of the ePayment module and Code Red integration. McKinney, TX - www.mckinneytexas.org Design Details: Straightforward navigation coupled with an uncluttered homepage and subtle color scheme make the user experience an enjoyable – and easy – one. Also Look For: McKinney’s Economic Development Corporation and Convention & Visitors Bureau subsites. Banff, AB – www.banff.ca Design Details: Client wanted a minimalist website design. The top banner features pop-out navigation. Simple homepage for ease of search and navigation. Also Look For: Extensive use of Calendar and Citizen Request Tracker modules. Flagstaff, AZ – www.flagstaff.az.gov Design Details: Flagstaff fosters community engagement by providing a simple and clean navigation structure. The beautiful landscape imagery is a reflection of a unique natural formation that dominates the landscape. Also Look For: The “E-Services” section enables the user to monitor their utility account and pay bills as well as view streamed city meetings right from the comfort of their homes. Proposal for the United City of Yorkville, IL 39 Clarifications & Exceptions Reference Your Language CivicPlus Proposes RFP Page 4 Scope of Services Required Task 5- Project Management The vendor is expected to provide a complete estimate of costs during each phase of the project. The vendor will provide a sole individual as point of contact for project management during the course of the project. The vendor will communicate any anticipated problems with the project schedule, or unanticipated expense, to the City, with possible remedies in a timely manner. To exempt and replace with: CivicPlus prices on a per project basis. We have found that this type of pricing structure eliminates surprise costs and is overall more cost effective. Our goal is not to “nickel and dime” our clients with hidden fees or hourly rates. We have attempted to come up with the most cost effective solution while still meeting your needs. This model of pricing eliminates the uncertainty of paying by the hour and provides you with a concrete price that only varies if additional functionality or work outside of the original project scope is requested. RFP Page 8 Proposal Instructions E. Term and Conditions #7 Indemnification - entire section To exempt and replace with: Client and CivicPlus shall defend, indemnify and hold the other Party harmless, its partners, employees, and agents from and against any and all lawsuits, claims, demands, penalties, losses, fines, liabilities, damages, and expenses including attorney’s fees of any kind, without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this Agreement. This section shall not apply to the extent that any loss or damage is caused by the gross negligence or willful misconduct on the part of either party. Proposal for the United City of Yorkville, IL 40 Certificate of Insurance Proposal for the United City of Yorkville, IL 41 Bank Letter of Reference Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PKBD #1 Tracking Number CC 2014-92 131 E. Hydraulic Street., Unit C, Request for Proposal City Council – October 28, 2014 See attached memo. Tim Evans Parks and Recreation Name Department Summary Review of a concession license request for proposals document for the City's Riverfront Building at 131 E Hydraulic Ave., Unit C. Background In February, 2011, the Parks and Recreation Department received a concession-lease request for proposals document from River City Roasters for a portion of the building located at 131 E Hydraulic Ave., to be used as a food and concession business. River City Roasters was approved for a two year concession lease by the City Council in June 2011. Their lease was renewed for an additional two years in June 2013. In May, 2014, the River City Roasters lease was approved for early termination. Currently, the 131 E. Hydraulic Ave. Unit C rental space does not have a tenant. The building occupies a small section at the western end of Riverfront Park, previously used as a City-run preschool before being rented as a food/concession business. The potential rental space has access to two bathrooms, an HVAC system and some non- structural interior walls. The unit is approximately 750 square feet with exterior doors located on both the East and North sides. The remainder of the building structure is currently operating as an ice cream shop concession business. With the rental space being located in the Yorkville downtown area as well as near Riverfront Park and the Marge Cline Whitewater Course, it creates an excellent opportunity for both the City and the licensee. This opportunity will only be enhanced as Riverfront Park is improved over the next year and the construction on Rt. 47 is completed. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 22, 2014 Subject: 131 E. Hydraulic Ave., Unit C, Request for Proposal Analysis Over the past three years, the City of Yorkville Parks and Recreation Department has leased three (3) businesses rental space in facilities located near Riverfront Park. Two of the businesses are still operating with leases up for renewal next year. For all future leases, the City plans to change the leases into licenses. By making this change, it is anticipated that a license will lessen the tax burden on the occupying entities and, in turn, would make the businesses more successful. Recommendation As directed by the Park Board and City Council and in order to start the concession-license request for proposals, attached is the Request for Proposal to license the 131 E. Hydraulic Unit C space. Staff added the following conditions to the license, different from the previous lease: 1) Add that liquor may be sold with an approved city liquor license. 2) Security deposit is increased to $1,500. 3) City has free use of the conference room. 4) Free Riverfront Park rentals limited to two within a year. 5) Sewer, water and natural gas are the responsibility of the three 131 E. Hydraulic Ave. licensees. A written contract between the licensees concerning this must be submitted to the Park and Recreation Director. 6) If the licensee chooses not to occupy the building during the winter months, inside temperature must be maintained at 60 Degrees Fahrenheit. 7) At no time are utilities allowed to be shut-off. 8) Any damage caused from the building not being occupied will be the responsibility of the licensee to fix and/or replace. At its October 17, 2014 meeting the Park Board approved the Request for Proposal, with the following changes and additions in red: a) Section 14.8: The Licensee may be permitted to sell alcoholic beverages at the Premises, provided that the City has issued the Licensee a liquor license for the Premises and the Licensee maintains said liquor license while this Agreement remains in effect. b) Section 14.9: The Licensee expressly acknowledges that it may rent Riverfront Park free of charge only two times in each license year, with approval from the Director of Parks and Recreation. If the Licensee desires to rent Riverfront Park more than two times in a license year, it must apply for such rental by filling out and submitting a City Park’s rental form and paying the applicable rental fee. c) Fee: Change the fee structure from $250 and 5% of the annual sum of the total adjusted gross receipts, to allowing the potential renter to choose one of the following:  $300 a month rent and 5% of the annual sum of the total adjusted gross receipts  Or a $600 monthly fee with 0% of the annual sum of the total adjusted gross receipts. Staff seeks City Council approval of the Park Board recommendation of the 131 E. Hydraulic Ave. Unit C License Request for Proposal. United City of Yorkville, Illinois Request For Proposals The United City of Yorkville, Illinois will accept proposals for: The operation of a food service business at 131 East Hydraulic Street, Unit C, Yorkville, Illinois. Specifications and all contract documents are available at the Office of the City Clerk, Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois 60560 during the hours of 9:00 AM until 4:00 PM, Monday through Friday. Proposals must be submitted to the attention of the Director of Parks and Recreation at the above address no later than _____ AM on _____, _____, 2014 (the closing date). Proposals received after the closing date will not be accepted and will be returned to the Proposer. Proposals must include the following information: 1) What type of business does the Proposer intend to operate (i.e., restaurant, sandwich shop, coffee shop, concession stand, etc.); 2) Proposed days of operation; 3) Proposed hours of operation; 4) Proposed months of operation; 5) The goods that the Proposer intends to offer for sale, including an estimate of the price that the Proposer will charge for each type of goods; 6) Experience of the Proposer in operating the particular type of business that the Proposer intends to operate. All costs incurred in the preparation, submission, and/or presentation of any Proposal including any Proposer’s travel or personal expenses will be the sole responsibility of the Proposer and will not be reimbursed by the City. A Proposal that is in the possession of the City may be altered by a letter bearing the signature and name of the Proposer, provided that such letter is received by the Director of Parks and Recreation prior to the closing date. Telephone, e-mail and verbal alterations of a Proposal will not be accepted. General questions regarding this Request for Proposals shall be directed to Timothy Evans, Director of Parks and Recreation, at 630-553-4357. All detailed questions concerning the actual specifications are to be forwarded in writing via fax to __________ not less than ten (10) business days prior to the scheduled closing date. No oral or telephone interpretations of specifications shall be binding upon the City. The person submitting the Proposal shall at all times observe and conform to all laws, ordinances, rules and regulations of the federal government, the State of Illinois, and the City which may in any manner affect the preparation or the performance of the contract. LICENSE AGREEMENT This LICENSE AGREEMENT (the “Agreement”) entered into this _____ day of __________, 2014, by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation (hereinafter referred to as the “City”), and __________, ___________ (hereinafter referred to as the “Licensee”). WITNESSETH: WHEREAS, the City is a duly organized and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois and the owner of property located at 131 East Hydraulic Street, Unit C, Yorkville, Illinois (the “Premises”); and, WHEREAS, the City and the Licensee desire to enter into this License Agreement for the operation of _______________. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Licensee agree as follows: I. TERMS AND CONDITIONS 1. CITY ORDINANCES The Licensee will strictly comply with all ordinances of the United City of Yorkville and laws of the State of Illinois. 2. USE OF CITY'S NAME The Licensee is specifically denied the right of using in any form or medium the name of the City for public advertising unless express permission is granted by the City. 3. INDEMNITY AND HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Licensee shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Licensee, its agents, its employees, or any other person using the Premises, and the Licensee shall at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Licensee shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Licensee to indemnify the City for its own negligence. The Licensee shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Licensee, its agents, its employees, or any other person using the Premises. 4. INSURANCE REQUIREMENTS 4.1. Prior to the effective date of this Agreement, the Licensee shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by the Licensee, or by anyone employed by the Licensee, or by anyone for whose acts the Licensee may be liable. Such insurance required of the Licensee shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City: Workers Compensation $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Umbrella Liability $3,000,000 4.2. The Licensee shall have its Comprehensive General Liability (including products/completed operations coverage), Employers Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed, including but not limited to claims for bodily injury or death brought against the City by the Licensee and/or the Licensee’s employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non- Contributory. 4.3. The Licensee shall maintain in effect all insurance coverages required by this Agreement at its sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M. Best rating of no less than A- VIII. In the event that the Licensee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Licensee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 4.4. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five (5) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to the City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise the Licensee of any deficiencies in such documents, and receipt thereof shall not relieve the Licensee from, nor be deemed a waiver of the right to enforce the terms of, the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 5. SUBLETTING OF AGREEMENT The Licensee shall not sublet the Premises or any portion of it, nor shall the Licensee assign this Agreement or any interest in it; any attempted assignment of this Agreement or subletting of the Premises shall be of no force or effect, and shall confer no rights upon any assignee or sublicensee. 6. TERM OF AGREEMENT The term of this Agreement shall be from _________, 2014 until __________, _____, with the City having an option to exercise two, two-year option terms. The Licensee may negotiate in good faith, on request of the City, for an extension to this Agreement, provided that the extension is approved by the City Council no later than one hundred twenty (120) days before the termination of the existing Agreement. 7. TERMINATION OF AGREEMENT The City reserves the right to terminate the whole or any part of this Agreement, upon thirty (30) days written notice to the Licensee, in the event of default by the Licensee. Default is defined as failure of the Licensee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Licensee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Licensee. 8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY The relationship between the City and _________ is that of a Licensor and a Licensee. 9. GOVERNING LAW This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 10. WAIVER OF LICENSE BREACH The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 11. AMENDMENT This Agreement will not be subject to amendment unless made in writing and signed by all parties. 12. SEVERABILITY OF INVALID PROVISIONS If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, it will not invalidate the entire Agreement, but it will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 13. NOTICE Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 Notices shall be addressed to the Licensee as follows: _________________________ _________________________ 131 East Hydraulic Street, Unit C Yorkville, IL 60560 14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT 14.1. In general terms, the City is seeking to grant the Licensee the exclusive privilege of operating ________________ in Unit C of the premises generally located at 131 East Hydraulic Street in Yorkville. 14.2. The City shall have the right to enter and to inspect the Premises at all times, without any prior notice to the Licensee. 14.3. The Licensee expressly acknowledges that the City has reserved the right to use the conference room located at the Premises upon providing, either verbally or in writing, the Licensee with two weeks’ notice. 14.4. The Licensee shall be responsible for all taxes and personal property, and maintenance work on the Premises and for maintaining the hot water heater that serves the Premises (the “Hot Water Heater”), which is located in Unit A of 131 East Hydraulic Street, Yorkville, Illinois. Any capital improvements done on the Premises over $5,000 in value, including any maintenance to, repairs of, or replacement of the Hot Water Heater, other than the initial improvements, shall be approved by the Park Board prior to commencement. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the Premises and the Hot Water Heater, including maintenance and repairs. If any component of the Premises or the Hot Water Heater is in need of repair or replacement, and the repair or replacement is greater than $500, then the City shall be responsible for the replacement of said component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component. The preceding sentence does not apply to any capital improvements initiated and installed by the Licensee as a result of the renovation of the Premises, or to any repairs or replacements that are necessary because of any damage to or destruction of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois caused by or resulting from the actions or omissions of the Licensee. Any capital improvements done on the Premises of $5,000 or less, including any maintenance to, repairs of, or replacement of the Hot Water Heater, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. For all determinations made on the 50% repair/replacement cost above, the Licensee shall require no less than three bids from qualified contractors for all repair and replacement quotes. 14.5. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Licensee shall be informed of the outcome of said inspection. The Licensee shall be responsible for returning the Premises to its original state, subject to the discretion of the Park Board. 14.6. The Licensee does not have exclusive rights to all concession operations within the park, but rather, only to the specific operation at the Premises. 14.7. The Licensee shall be permitted to operate a business offering the following goods and services in the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 14.7.1.1. _________________________ 14.8. The Licensee shall be permitted to sell alcoholic beverages at the Premises, provided that the City has issued the Licensee a liquor license for the Premises and the License maintains said liquor license while this Agreement remains in effect. 14.9. The Licensee expressly acknowledges that it may rent Riverfront Park free of charge only two times in each license year. If the Licensee desires to rent Riverfront Park more than two times in a license year, it must apply for such rental by filling out and submitting a City Park’s rental form and paying the applicable rental fee. 14.10. The City agrees to furnish to the Licensee access to City water and sewer utilities. The Licensee is responsible for applicable usage payments for all utilities (sewer, water, natural gas electricity, phone, internet, etc.), and is responsible for costs associated with utility connections and upgrades, including metering of the portion of the building to be used. The City shall furnish to the Licensee bi-monthly utility bills for water and sewer services. The Licensee expressly agrees to divide the monies owned for any natural gas bill between it and the Licensee of Units A and B based on the total square footage of each Licensee’s respective unit(s). 14.11. If the Licensee chooses not to occupy the Premises through the winter months, the Licensee shall take all necessary precautions and measures to properly winterize the Premises. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 60 degrees Fahrenheit to protect the Premises from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. The Licensee is expressly prohibited from shutting-off utilities at the Premises or placing said utilities on snow bird operations at any time during the term of this Agreement. 14.12. The Licensee expressly agrees to be responsible for any and all damage to and/or destruction of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois occurring during the term of this Agreement and caused by or resulting from the actions or omissions of the Licensee. The Licensee agrees to repair and replace said damaged or destroyed portions of the Premises, the Hot Water Heater, and/or Units A and B of 131 East Hydraulic Street, Yorkville, Illinois, at the Licensee’s sole expense, in accordance with all ordinances of the City and while this Agreement remains in effect. 15. PAYMENTS AND OTHER REPORTS TO THE CITY 15.1. The Licensee is required to submit certain payments, forms, financial statements, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in a breach of the Agreement. 15.2. The Licensee, at minimum, shall make payments equivalent to 5% of the annual sum of the total adjusted gross receipts. The Licensee shall make said payment prior to February 1 of each year. 15.3. The Licensee shall make payments for the privilege of using the Premises of $250.00 per month for each month through the term of the Agreement, due prior to the first of each calendar month. 15.4. The Licensee shall provide the City with a security deposit in the amount of $1,500.00, to be due to the City prior to the start of the agreement term. Said deposit shall be held until after the end of the term of the Agreement, and will be used to offset any damage to the Premises. 15.5. The Licensee shall provide to the City, prior to the start of the Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as an additional insured on all policies. 15.6. Failure to meet any deadline for payment will result in an interest charge of 10% on said late payment. 15.7. The Licensee is required to submit to the Director of Parks and Recreation an annual concession financial statement by January 30 of each year. 16. PRINCIPAL CONTACT FOR THE CITY The principal contact for the City that will coordinate assistance to the Licensee will be Tim Evans, Director of Parks and Recreation. 17. EMPLOYEES The Licensee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this Agreement; and to provide neat, orderly and courteous personnel. The Licensee agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing his or her duties under this Agreement. The Licensee also agrees to ensure that each employee driving a vehicle shall at all times carry a valid operator’s license for the type of vehicle he/she is driving. The Licensee’s employees will be attired, at all times, in a professional-type manner. 18. ACCIDENT PREVENTION Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 19. TAXES, LICENSES & PERMITS The Licensee shall pay all sales, use, property, income and other taxes that are lawfully assessed against the City or the Licensee in connection with the Premises and the work included in this Agreement, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Licensee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this Agreement. 20. DEFAULT If the Licensee fails to observe any portion of this License Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the Premises, that this Agreement shall be in default if the Licensee does not take action to remedy the lack of observance within twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the Licensee has not made the necessary corrections, the City shall take such steps as are necessary to provide such services. The Licensee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City’s designated representative, the City shall have the right to take over all equipment and facilities of the Licensee. 21. CERTIFICATIONS 21.1. The Licensee makes the following certifications as required by law: 21.1.1. The Licensee certifies that it is not barred from bidding or contracting with any unit of State or local government as a result of a violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting; and, 21.1.2. The Licensee swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois Complied Statutes; and, 21.2. The Licensee shall at all times abide by all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be executed by their duly authorized officers on the day and year first hereinabove written. UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS By: ________________________________ Its: ________________________________ Attest: ______________________________ City Clerk ___________________________________ By: ________________________________ Its: ________________________________ Attest: ______________________________ Secretary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number PKBD #2 Tracking Number CC 2014-93 Stephen G. Bridge Park – Baseball Diamond Safety Nets Request for Proposal – Contract Award City Council – October 28, 2014 See attached memo. Tim Evans Parks and Recreation Name Department Summary Two bid proposals were received, opened and tabulated at 11:00 a.m., Oct. 3, 2014 for three ball field safety netting work to be done at the Steven G. Bridge Park. A representative from Northern Illinois Fence, Inc. and Park and Recreation Department staff were in attendance. For your information and records, attached is the request for proposal, with the bid tabulation following: 1) Golf Range Netting, Inc. - $118,000.00 2) Northern Illinois Fence, Inc. - $72,485.00 Background Steven G. Bridge Park, located at 3651 Kennedy Road (corner of Kennedy and Galena Rd. at the intersection of Mill St.) contains a three field, lighted ball complex with a concession stand, baseball-themed playground structure and parking lot. Also included in this area are naturalized detention basins for storm water mitigation. Since its opening, the park has become one of the main locations for youth baseball and softball, youth baseball tournaments and adult softball. The Parks and Recreation Department has maintained the complex since its opening. With the playground located in the middle of the three ball fields, it has become an unsafe area for kids who want to use the baseball-themed play structure during practices or games. Additionally, numerous cars parked near the ball fields have been damaged over the years from foul balls hitting the vehicles. Staff has determined that the safety netting is needed on all three ball fields to prevent possible, future injuries or damages to vehicles. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Scott Sleezer, Superintendent of Parks Shay Remus, Superintendent of Recreation Date: October 22, 2014 Subject: Steve G. Bridge Park Improvements Recommendation Financing for this project is budgeted for in the Parks and Recreation portion of the Vehicle and Equipment Capital Fund. Staff recommends the acceptance of the bid and approval of award be made to the low bidder, Northern Illinois Fence, Inc., in the amount of $72,485.00. Staff seeks City Council approval of Northern Illinois Fence, Inc. bid to add ball field safety netting at Steve G. Bridge Park. UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT REQUEST FOR PROPOSALS FOR INSTALLATION OF THIRTY FEET (30’) TALL BASEBALL DIAMOND SAFETY NETS AT STEVEN G. BRIDGE PARK (3651 KENNEDY RD.) September 2014 800 Game Farm Road Yorkville, IL 60560 United City of Yorkville, Illinois Request For Proposals The United City of Yorkville, Illinois will accept proposals for: Installation of thirty feet (30’) tall baseball diamond safety nets above existing sideline and backstop fences for three baseball diamonds at Steven G. Bridge Park, located at 3651 Kennedy Road, Yorkville, IL 60560. Specifications and all contract documents are available at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois 60560 during the hours of 9:00 AM until 4:00 PM, Monday through Friday. Prices quoted must be valid for a minimum of 90 days from the date received. Proposals will be received at the United City of Yorkville, at the above address until 11:00 AM on Friday, October 3, 2014 (the closing date). Persons submitting proposals are advised of the following requirements of this contract by the boxes checked below: [] 1. performance bond on award of contract, and [] 2. labor and material payment bond on award of contract General questions regarding this Request for Proposals shall be directed to Timothy Evans, Director of United City of Yorkville Parks and Recreation Department at 630-553-4357. All detailed questions concerning the actual specifications are to be forwarded in writing via fax to 630-553-4360 not less than ten (10) business days prior to the scheduled closing date. The person submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of the performance of the contract. SPECIFICATIONS AND PLANS Vendor agrees to provide labor and material for installation of approximately: 1. 680’ of baseball netting at three (3) existing baseball diamonds. 2. Top of nets will be approximately thirty feet (30’) in air with bottom of nets being no more than eight feet ( 8’) above grade. 3. Nets will be supported on a cable system that is held up by metal post setting with concrete footings. 4. Bottom of nets will be tied to existing fence. Nets at backstops will start at fifteen feet (15’) above grade. 5. Nets will handle up to a 90 mph wind load. Scope of work Scope of work includes: - Prevailing wage and certified payroll - Public utility locates - Use of a lift for the safe installation of cabling and nets - 1 mobilization of equipment to site - Use of UV protected materials for long life of materials - All saw cuts/core cuts into existing concrete surfaces for installation of support poles - All patch work to refinish any concrete surface getting a hole in it for support of new nets UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS 1. Persons Submitting Proposals Qualifications: If requested, the interested Person submitting the proposal must provide a detailed statement regarding the business and technical organization of the Person submitting the proposal that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their proposed subcontractors will be considered in making awards. If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the work, and it shall be taken into consideration in awarding the Contract. The City may make such investigations as it deems necessary, and the Person submitting the proposal shall furnish to the City all such information and data for this purpose as the City may request. A responsible Person submitting the proposal is one who meets all of the following requirements:  Have adequate financial resources or the ability to secure such resources.  Have the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed Contract.  Is able to comply with the required performance schedule or completion date, taking into account all existing commitments.  Has a satisfactory record of performance, integrity, judgment, and skills.  Is qualified and eligible under all applicable laws and regulations. If the Person submitting the proposal possesses a current Illinois Department of Transportation “Certificate of Eligibility” with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons Submitting Proposals Qualification requirements. 2. Basis of Payment: the Contractor shall submit with each payment request the Contractor’s Partial Waiver of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor’s work, less retainage, included on the previous payment request. The Contractor’s request for final payment shall include the Contractor’s Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not previously been submitted. 3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien and surety. Approval of the final pay estimate by the Director of Parks and Recreation shall constitute acceptance of the project by the United City of Yorkville, and written notice of such action shall be given to the Contractor. The date of approval of the final pay estimate shall be the Date of Acceptance, and shall also be the date of the Start of Guarantee. Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance with the foregoing procedure for entire project acceptance, with the exception that the pay estimate for the quantities of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the case of the City’s acceptance of any portion of the work as may be required because of the inclusion of a Date of Substantial Completion requirement, or for other reasons as may be agreed to by the United City of Yorkville, such partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written notice of partial acceptance which shall be provided to the Contractor by the Director of Parks and Recreation. 4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting there from, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements, if required. Unless otherwise amended in writing by the Director of Parks and Recreation, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the corporate authorities of the United City of Yorkville. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 6. Notification of Work: The Contractor shall notify the City’s Director of Parks and Recreation 48 hours prior to commencement of work. 7. Cleaning: During construction, the Contractor and his subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during construction to the satisfaction of the Director of Parks and Recreation. 8. Restoration: the calculation of quantities and limits of Restoration which will be allowed for payment will be in accordance with the “Standard Specifications.” Restoration, fill sand, stone, etc., required outside of the limits as indicated in the Contract Documents will be considered incidental to the Contract. The Contractor shall at all times maintain all equipment and materials within the limits of restoration as specified. 9. Removal and Replacement: all removal and replacement items will be marked and measured for payment prior to removal by the Contractor. Any removal beyond these lines will be replaced to the satisfaction of the Director Parks and Recreation with no additional compensation. 10. Business/Resident Notification: The Contractor shall not close any street or private driveway without the consent of the Director of Parks and Recreation, and the proper notification of the affected business/resident. 11. Use of Fire Hydrants: no fire hydrants shall be used to obtain water for non-emergency use. Water can be purchased and obtained at the City’s Public Works Building. UNITED CITY OF YORKVILLE, ILLINOIS GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms – All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces. All proposal forms may be obtained from the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois 60560 and when completed delivered to the same Office prior to the proposal closing date and time. Persons submitting proposals may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal – Proposals must be submitted to the attention of the Director of Parks and Recreation at the above address no later than 11:00 AM on Friday October 3, 2014. 3. Examination of Proposal Forms, Specifications, and Site – The person submitting the proposal shall carefully examine the proposal forms which may include the request for proposal, instruction to Persons submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the correctness of same. The person submitting the proposal will examine the site and the premises and satisfy themselves as to the existing conditions under which the person submitting the proposal will be obligated to operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional moneys will be added to the contract. The successful person submitting the proposal must notify all utility companies that are a part of J.U.L.I.E. of the responsibility of each utility company to locate its utilities. The submission of the proposal shall be considered conclusive evidence that the person submitting the proposal has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the person submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work – The person submitting the proposal shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The person submitting the proposal shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The person submitting the proposal shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The person submitting the proposal is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Completeness – All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the person submitting the proposal. 6. Error in Proposals – When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal preparation. Erasures in proposals must be explained over signature of person submitting the proposal. 7. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Director of Parks and Recreation prior to the specified time of closing. 8. Person Submitting the Proposal Interested in More than One Proposal – Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons submitting proposals or from submitting a proposal directly for the work, materials, or supplies. 9. Person Submitting the Proposal’s Qualifications – No award will be made to any person submitting the proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to the City all information and data the City may request for the purpose of investigation. 10. Proposal Award for All or Part – Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make award on all items, or any of the items, according to the best interests of the City. 11. Samples – Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the person submitting the proposal within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of proposals. 12. Equipment or Materials – Each person submitting the proposal shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials proposals must be of current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate proposal. The brand name and/or manufacturer of each item proposed must be clearly stated in the proposal. Guarantee and/or warranty information must be included with this proposal. 13. Toxic Substance – Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to handle, the supplier shall provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid (Material Safety Data Sheet). 14. Delivery – Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the person submitting the proposal, with concurrence by the City, for receipt of the materials. The materials must be delivered where directed. 15. Estimated Proposal Quantities – On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item, unless otherwise agreed upon. 16. Trade Names – Alternative Proposal – When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the person submitting an alternative shall identify that item. If the specifications state “or equal” proposals on other items will be considered provided the person submitting the proposal clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. Persons submitting proposals which deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Persons submitting proposals wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 17. Price – Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful person submitting the proposal with its tax exemption number. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 18. Consideration of Proposal – No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses and adequate insurance to comply with the terms of these specifications and contract documents. 19. Execution of Contract – The successful person submitting the proposal shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Persons submitting proposals, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful person submitting the proposal. 20. Performance and Labor and Material Payment Bonds – Unless specifically waived or amended in the Special Conditions, the successful person submitting the proposal shall furnish at the time of execution of the contract a performance bond for the full amount of the contract acceptable in form and surety to the City to guarantee the completion of any work to be performed by the contractor under the contract. Unless specifically waived or amended in the Special Conditions, the successful person submitting the proposal shall furnish at the time of execution of the contract a bond for the full amount of the contract acceptable in form and surety to the City conditioned upon the faithful performance and completion of the contract, payment of material used in such work, and for all labor performed in such work including by subcontractors. In the event that the person submitting the proposal fails to furnish the bonds within 14 days after notification of the award, then the proposal guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the person submitting the proposal's failure to furnish the bonds. 21. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 22. Prevailing Wage – Not less than the prevailing rate of wages as established by the City shall be paid by the Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling the United City of Yorkville at 630-553-4350. The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a Class B misdemeanor. Each month's certified payroll(s) must be filed with the City before the end of the next month or prior to payment by the City for work that includes that payroll. 23. Compliance with the Substance Abuse Prevention on Public Works Projects Act – The Contractor and its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820 ILCS 265/1 et seq.) and prior to commencing work on a “public works” project (as defined in the Prevailing Wage Act) file with the City its program to comply with the Act or file that portion of its collective bargaining agreement that deals with the matters covered by the Act. 24. Equal Employment Opportunity – During the performance of the contract and/or supplying of materials, equipment, and suppliers, person submitting the proposal must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. 25. Contract Alterations – No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 26. Notices – All notices required by the contract shall be given in writing. 27. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 28. Indemnity – To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 29. Insurance – In submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for person submitting the proposal’s type of business. In addition, the person submitting the proposal is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 30. Default – The City may terminate a contract by written notice of default to the Contractor if: a. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal, or b. fails to make progress so as to endanger performance of the contract, or c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 31. Inspection – The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 32. Supplementary Conditions – Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Person submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take precedence. 33. Permits and Licenses – The successful person submitting the proposal and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 34. Person submitting the proposal's Certification – - In compliance with the Illinois State Law that requires each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating and that it is not delinquent in its taxes, the person submitting the proposal shall file with its proposal the attached Proposal Certification. 35. Change Orders – After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the person submitting the proposal must be the result of an approved change order first ordered by the Director of the lead department and approved by the City Administrator and/ or City Board. 36. Time of Completion – The successful person submitting the proposal shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal. 37. Payment – Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 38. Guarantees and Warranties – All guarantees and warranties required shall be furnished by the successful person submitting the proposal and shall be delivered to the City before final payment on the contract is issued. 39. Waiver of Lien – where applicable a waiver of lien and contractor’s affidavit must be submitted by the successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. UNITED CITY OF YORKVILLE, ILLINOIS INSURANCE REQUIREMENTS Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. 1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insured Endorsement CG 2026, CG 2010. B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with subcontractors and projects that are inherently dangerous). C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto." D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability insurance. E. Builder Risk Property Coverage with City as loss payee. 2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope: A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury and property damage. C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $1,000,000 per accident. E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during construction, renovation, or repair of a structure.) F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the City as an additional insured. 3. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 4. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: A. General Liability and Automobile Liability Coverages 1. The City, its officials, agents, employees, and volunteers are to be covered as additional insured’s as respects: liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against who claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and volunteers as additional insured’s. 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. B. All Coverages Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 5. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of Illinois. 6. VERIFICATION OF COVERAGE Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and volunteers as additional insured’s, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and endorsements. 7. SUBCONTRACTORS Contractor shall include all subcontractors as insured’s under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 8. ASSUMPTION OF LIABILITY The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 9. INDEMNITY/HOLD HARMLESS PROVISION To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 10. ADDITIONAL INSURED ENDORSEMENT The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" shall mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured Contractor and the Additional Insured. PROPOSAL Note: The Person submitting the proposal must complete all portions of this Proposal Sheet The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. The undersigned Person submitting the proposal certifies that they are not barred from entering into a contract as a result of a conviction for the violation of state laws prohibiting proposal rigging or proposal rotating (720 ILCS 5/33E-1, et seq.) and is not delinquent in any taxes to the Illinois Department of Revenue (65 ILCS 5/11- 42.2-1). It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than forty-five (45) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Company Name: _______________________________________________________________ Proposal Details: (Insert Proposal Form) ___ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. ___ Our firm will comply with the Prevailing Wage requirements as outlined in section entitled “A. General Conditions” and Public Act 095-0635. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? _____ _____ OR NO PROPOSAL – Keep our company on your Persons submitting proposals List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Persons submitting proposals List ______________________________ Signature ______________________________ Date I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that The Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program ________________________________________ ____________________________________ Firm Name Signed Name and Title ________________________________________ ____________________________________ Street Address Print Name and Title ________________________________________ ____________________________________ City State Zip E-mail Address ________________________________________ ____________________________________ Phone Number Fax Number ________________________________________ Date UNITED CITY OF YORKVILLE 800 Game Farm Road YORKVILLE, ILLINOIS 60560 CONTRACT THIS CONTRACT made this _____ day of ______________, 201_, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and _________________________________________ located at _________________________ hereinafter called the “Contractor”. WITNESSETH: WHEREAS, the Owner has heretofore solicited Proposals for all labor and materials necessary to complete the work specified in the ______________________________________; WHEREAS, the Owner has found that the Contractor is the lowest responsible person submitting the proposal for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the _______________________ in accordance with the conditions and prices stated in the Request for Proposal, Instructions to Persons submitting proposals – General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Proposal, and Detail Exception Sheet all of which are made a part hereof and herein called the “Contract Documents”. 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ Director of Parks and Recreation CONTRACTOR: By: __________________________________ Signature __________________________________ Print Name and Title ADVERTISMENT FOR BIDS United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 The United City of Yorkville is accepting sealed contract bids for Installation of thirty feet (30’) tall baseball nets above existing sideline and back stop fences on three (3) ball field diamonds at Steven G. Bridge Park, located at 3651 Kennedy Road, Yorkville, IL 60560. Bids will be received by Tim Evans, Director of Parks and Recreation, at the office of the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois 60560 until 11:00 a.m., local time, Friday Oct. 3, 2014. Copies of the contract documents may be obtained at the following location: United City of Yorkville 800 Game Farm Rd. Yorkville, Illinois 60560 630.553.4350