Resolution 2014-28 Resolution No. 2014-is
A RESOLUTION OF THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS
FOR THE REDESIGN OF A CITY WEBSITE
WHEREAS, the United City of Yorkville, Kendall County, Illinois ("City") is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State and a duly constituted
public agency of this State; and,
WHEREAS, the City requested proposals for services to provide a complete web site
content management system and ancillary services including date conversion, system integration,
hosting services, training of staff and ongoing technical support for improvements to the City's
website located at www.yorkville.il.us; and,
WHEREAS, in response to the City's request for proposals, Civic Plus of Manhattan,
Kansas,provided a proposal to provide such services which met all of the criteria and experience
believed necessary to undertake the redesign of the City's website in accordance with the terms
and conditions as set forth in the Project Development Agreement attached hereto.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville,Kendall County,Illinois, as follows:
Section 1. The Project Development by and between the City and Icon Enterprises, Inc. d/b/a
Civic Plus in the form attached hereto and made a part hereof is hereby approved
and the City Administrator is hereby authorized to execute on behalf of the City.
Section 2. If any section, paragraph, clause, or provision of this Resolution shall be held
invalid, the invalidity of such section, paragraph, clause, or provision shall not
affect any of the other provisions of this Resolution.
Resolution No.2014- ag
Page 1
Passed by the City Council of the United City of Yorkville,Kendall County,Illinois this
day of Q beil 2014.
City Clerk
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT
CHRIS FUNKHOUSER JOEL FRIEDERS
ROSE ANN SPEARS ` DIANE TEELING
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this
o?.R day of QC7D6+8A 2014.
b
Mayor
Resolution No.2014-a8
Page 2
Cp Service& License Agreement for Yorkville, IL
Project Development
Organization United City of Yorkville URL http://www.yorkville.il.us
Street Address 800 Game Farm Rd.
Address 2
City Yorkville State IL Postal 60560
Code
CivicPlus provides telephone support for all trained clients from lam—7pm Central Time,Monday-Friday(excluding holidays).Emergency
Support is provided on a 24!7/365 basis for representatives named by the Client.Client is responsible for ensuring CivicPlus has current
updates.
Emergency Contact&Mobile Phone Bart Olson
Emergency Contact&Mobile Phone Rob Fredrickson
Emergency Contact&Mobile Phone Rich Hart
Billing Contact Rob Fredrickson E-Mail Fredrickson@yorkville.il.us
Phone (630)553-8534 Ext. Fax
Billing Address 800 Game Farm Rd.
Address 2
city Yorkville ST IL Postal 60560
Code
Tax ID# 36-6006169 Sales Tax E9995-8945-06
Exempt#
Billing Terms ARccount Bryan Hahlbeck
Info Required on Invoice(PO or Job#) Website
Contract Contact Bart Olson Email bolson @yorkville.il.us
Phone (630)553-8537 Ext. Fax
Project contact Bart Olson Email bolson @yorkville.il.us
Phone (630)553-8537 Ext. Fax
Terms &Conditions
Client Deliverable
1. Icon Enterprises, Inc.,d/b/a CivicPlus("CivicPlus")will create a unique website for the United City of Yorkville("Client')
htta://www.yorkvilie.i1.usthat includes all functionality and hosting as defined in Exhibit A—CivicPlus Project Deliverables,
attached hereto.
2. After 48 consecutive months under these terms and associated pricing, Client becomes fully eligible for a CP Basic Redesign
at no additional cost. See Exhibit B for complete details.
Additional Services
3. Client may contract with CivicPlus for additional Consulting,Website Design, Setup, Programming,site modification,Training
services(Project Development Services), additional Graphic Design, or content from other URLs and/or intranet sites for that
exceed those defined in Exhibit A.CivicPlus will invoice Client at the completion of the service and prior to project Go-Live.
Exhibit A 1 of 4
CivicPlus-317 Houston St.,Suite E•Manhattan,KS 66502-www.CivicPlus.com
Toll Free 888-228-2233-Accounting Ext.291 •Support Ext.307-Fax 785-587-8951
C;) Service & License Agreement for Yorkville, IL
Services that involve billable time beyond the contracted amount will be documented and invoiced.Written approval by the
Client is necessary before billable time is incurred.
4. Client may contract with CivicPlus for additional Annual Services that exceed those defined in Exhibit A and CivicPlus will
invoice Client for additional Annual Services upon completion of the service and prior to project Go-Live. Product Suites or
modules that incur additional usage fees may be purchased and activated at any time.
5. Client may contract with CivicPlus for the migration of Agendas&Minutes beyond the included Agenda&Minutes migration
for an additional fee. Client may also contract with CivicPlus for the conversion of Agendas&Minutes to Microsoft Word or
PDF for a conversion fee of$4,500.
6. Acceptance of this Agreement signifies Client's approval of any billable time specifically related to training services as detailed
in Exhibit A,wherein a stated number of attendees is specified. Coverage for additional attendees not covered under this
agreement is billed at a per diem rate specified in Exhibit A.
Billing&Payment Terms
7. As detailed in Exhibit A.1 —Project Development Scope of Work,one half of the Total Fee will be billed upon completion of
Phase 2:Website Layout.The remainder of the Total Fee and any additional Project Development services will be invoiced
after Phase 4: Customized Website Training has been completed.Acceptance of the timeline established with the CivicPlus
project manager indicates the acceptance of the billing milestones.
8. The Client shall acknowledge project completion and acceptance notification prior to project go-live.The date may be
extended if material system or operational failures are encountered.Immediately after completing training the final bill for the
project development services will be billable and payable.All Parties agree that the website will not go-live until the project is
accepted in writing by the Client.
9. Total First Year invoices are due by the first of the following month, but no later than 30 days from invoice date. Project
Development will be discontinued if payment is not made within 30 days after the invoice due date.
10. Invoicing for Year 2 Annual Services begins one(1)year from contract signing.
11. Annual Services invoices may be prorated in order to correlate with the Client's budget year,and are invoiced prior to the year
of service.
12. After project go-live, if the Client's account exceeds 60 days past due, Support will be discontinued until the Client's account is
made current. If the Client's account exceeds 90 days past due,Annual Services will be discontinued until the Client's account
is made current. Client will be given 30 days notice prior to discontinuation of services for non-payment.
13. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged
a$5.00 convenience fee.
14. Unless otherwise limited by law,a finance charge of 2.9 percent(%) per month or$5.00,whichever is greater,will be added to
past due accounts. Payments received will be applied first to finance charges,then to the oldest outstanding invoice(s).
15. Provided the Client's account is current,at any time the Client may request an electronic copy of the website graphic designs,
the page content,all module content,all importable/exportable data,and all archived information("Customer Content"). Client
agrees to pay$250 per completed request. Provided the Client's account is current, upon termination of services Client may
request a complimentary electronic copy of website Customer Content.
16. Client acknowledges and agrees that certain services for which Client is contracting hereunder may be rendered by or with
third-party providers under contract with CivicPlus,and thus the cost of such services hereunder is dependent upon the
financial arrangements between CivicPlus and such third-party providers. Client acknowledges and agrees that the price to
Client for the services hereunder may be reasonably adjusted at any time,at CivicPlus'sole discretion,to reflect an increase in
cost to CivicPlus as a result of its financial arrangement with a third-party provider. Client acknowledges and agrees that this
Agreement as so modified will continue in full force and effect as otherwise provided herein,and that Client will pay any such
increased price according to such other payment terms hereof.
Agreement Renewal
17. This contract shall remain in effect for a period of four year(48 months)from signing. In the event that neither party gives 60
days' notice prior to the end of the initial or any subsequent term,this Agreement will automatically renew for an additional
contract term.After 48 consecutive months under the terms of this contract and associated pricing,Client will be fully eligible
for a CP Basic Redesign at no additional cost.
Exhibit A 2 of 4
CivicPlus•317 Houston St.,Suite E Manhattan, KS 66502•www.CivicP[us.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
Cp Service& License Agreement for Yorkville, IL
18. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days written
notice prior to the contract renewal date.
19. In the event of early termination of this Agreement by the Client, Client forfeits eligibility for the CP Basic Redesign and all
funds applied to such eligibility and payment for services rendered is due within 15 days of termination.
20. Starting in Year 5,each year this Agreement is in effect,a technology investment and benefit fee of 2.5 percent(%)of the total
Annual Services costs will be applied.
Support
21. CivicPlus will provide unlimited telephone support Monday-Friday, 7:00 am—7:00 pm(Central Time)excluding holidays,for all
trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client.Client is
responsible for providing CivicPlus with contact updates.
22. Support includes providing technical support of the GCMS®software, application support(pages and modules), and technical
maintenance of Client's website. CivicPlus support does not include support of 3`d party applications. Following initial setup,
additional page design,graphic design, user training,site modification,and custom programming may be contracted
separately for an additional fee.
23. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will,without additional charge
to the Client,take action to correct any problems or defects discovered in the GCMS®software and reported to CivicPlus by
the Client,such warranty to include ongoing maintenance upgrades and technical error correction.
24. CivicPlus provides online website statistics software at no extra charge. If Client desires to use other website statistic software,
CivicPlus will provide the necessary log file access.
Marketing
25. Client will work with the CivicPlus Marketing Department to make a reasonable attempt to gather information and meet
deadlines associated with website award contest entries throughout the term of this agreement,and to create a case study
related to their website.
26. Client permits CivicPlus to include an example of the Client's home page and a link to the Client's website on the CivicPlus
corporate website.
27. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in
conjunction with their project Go-Live date. Client will provide CivicPlus with contact information for local and regional media
outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement.
28. Client allows CivicPlus to display a"Government Websites by CivicPlus"insignia,and web link at the bottom of their web
pages. Client understands that the pricing and any related discount structure provided under this agreement assumes such
perpetual permission.
Intellectual Property,Ownership&Content Responsibility
29. Upon full and complete payment of submitted invoices for the Project Development and launch of the website, Client will own
the Customer Content.
30. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and
content administration.Client,not CivicPlus,shall have sole responsibility for the accuracy,quality, integrity, legality, reliability,
appropriateness,and intellectual property ownership or right to use of all Customer Content.
31. Client shall not(i)license,sublicense,sell, resell,transfer,assign,distribute or otherwise commercially exploit or make
available to any third party the GCMS®software in any way; (ii)modify or make derivative works based upon the GCMS®
software; (iii)create Internet"links"to the GCMS®software or"frame"or"mirror"any GCMS®administrative access on any
other server or wireless or Internet-based device;or(iv)reverse engineer or access the GCMS®software in order to(a) build
a competitive product or service, (b)build a product using similar ideas,features,functions or graphics of the GCMS®
software,or(c)copy any ideas,features,functions or graphics of the GCMS®software.
32. The CivicPlus name,the CivicPlus logo,and the product and module names associated with the GCMS®software are
trademarks of CivicPlus,and no right or license is granted to use them.
Indemnification
33. CivicPlus shall defend,indemnify and hold harmless the Client, its partners, employees,and agents from and against any and
all lawsuits, claims,demands,penalties, losses,fines,liabilities,damages, and expenses including attorney's fees of any kind,
without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or
Exhibit A 3 of 4
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPfus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
C;) Service&License Agreement for Yorkville, IL
otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this
Agreement.This section shall not apply to the extent that any loss or damage is caused by the negligence or willful
misconduct on the part of the Client. If Client and CivicPlus are both negligent, damages shall be apportioned in accordance
with the percentage of negligence of each party.This paragraph is not intended to benefit entities not a party to this contract.
34. CivicPlus agrees throughout the term of this agreement to maintain insurance no less than the amount specified in Exhibit D,
attached hereto.
Liabilities
35. CivicPlus will not be liable for any act,omission of act, negligence or defect in the quality of service of any underlying carrier or
other service provider whose facilities or services are used in furnishing any portion of the service received by the Client.
CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any
entity other than CivicPlus that furnishes services,facilities or equipment used in connection with CivicPlus services or
facilities.
36. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties,
including any warranties regarding merchantability or fitness for a particular cause.
Force Majeure
37. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if
the delay or failure to perform is occasioned by force majeure, meaning any act of God,storm,fire,casualty, unanticipated
work stoppage,strike,lockout, labor dispute, civic disturbance,riot,war, national emergency,act of Government,act of public
enemy,or other cause of similar or dissimilar nature beyond its control.
Taxes
38. It is CivicPlus'policy to pass through sales tax in those jurisdictions where such tax is required. If the Client is tax-exempt,the
Client must provide CivicPlus proof of their tax-exempt status,within fifteen (15)days of contract signing,and this agreement
will not be taxed. If the Client's state taxation laws change,the Client will begin to be charged sales tax in accordance with
their jurisdiction's tax requirements and CivicPlus has the right to collect payment from the Client for past due taxes.
Acceptance
CivicPlus hereby restates the statements made on Exhibit C as fully set forth herein.
We,the undersigned,agreeing to the conditions specified in this document, understand and authorize the provision of services
outlined in this Agreement.
Client Date
10 - 'Z-7 -
CiviclPlus Date
Sign and e-mail or Fax this Copy And–Mail Two(2)Signed Originals
Attn:Contract Manager CivicPlus Contract Manager
Email:SalesCoordinators @CivicPlus.com 317 Houston St.,Suite E
Fax:785-587-8951 Manhattan, KS 66502
We will e-mail or fax a counter-signed copy of the contract back to you so we can begin your project. Upon receipt of two signed
originals,we will counter-sign and return one copy for your files.
--Remainder of this page left intentionally blank—
Exhibit A 4 of 4
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
C;) Service&License Agreement for Yorkville, IL
Exhibit A - CivicPlus Project Deliverables
All Quotes are in US Dollars and Valid for 30 Days from October 21,2014.
Project Development and Deployment
Initial GCMS®upgrades,maintenance, support and hosting—no additional cost $33,226
j Server Storage not to exceed 40 GB
Employee Discount -$4,984
Total Fees Year 1 $28,242
Fees Year 2-4 $3,927 per year
1 1
5 Year Annual Services(Continuing GCMS®System Enhancements, Maintenance,
Support and Hosting) $4,025
subject to annual 2.5%increase
--Remainder of this page left intentionally blank--
Exhibit A 1 of 5
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
C;) Service&License Agreement for Yorkville, IL
Project Development Scope of Work
Kick-Off Meeting
Deliverable: Project Timeline,training jump start and worksheets
CivicPlus will: Yorkville will:
• assign a project manager to this project • review and approve of project plan within 5 business
• conduct a Project kickoff to review awarded days
contract if modifications are required after the review of the
• establish communication plan for the duration of initial project plan,the City has 10 business days to
the project effort address the modifications and come to a
• work with the City to identify all key internal and consensus.
external project stakeholders approve the project plan(limited to two reviews)
• develop project plan and timeline prior to proceeding with the project.
• provide Project Management and Support complete the following prior to Phase 1:
Functionality and Design Form,Web Team Form
and Content Form
• update the current primary live website content and
delete any pages from the website that are no
longer wanted or needed.
Phase 1:Website Optimization
Deliverable: Needs assessment, best practices and worksheets
CivicPlus will: Yorkville will:
• provide communication support to the City,key • gather statistics from the current website from the
stakeholders and personnel via weekly status past 12 months and provide to CivicPlus
reports and via phone when required 0 collect pictures to be used in the overall design of
the new website and provide to CivicPlus
• review the goals and expectations submitted on
the forms the City completed to ensure the City's provide a MS Word document template that features
needs are clearly understood your branding/logo and provide to CivicPlus.
• conduct a presentation of findings and
• compile a list of all divisions and/or departments
recommendations to key project stakeholders within the organization and provide to CivicPlus
• submit a list of third-party and in-house developed
applications presently being utilized on the current
website and provide to CivicPlus
• pull a site map or outline of the current website's
navigational structure and provide to CivicPlus
• a list of any content on the current primary website
that must remain as is(verbatim) because of legal
requirements
Phase 2:Website Layout
Deliverable:Website layout and mood board will be presented for your approval
CivicPlus will: Yorkville will:
• present one custom layout and one mood 0 approve one layout and the mood board
board based on the goals determined in the 0 review marketing packet material and
previous phase.The presented layout will guidelines
show the placement of the navigation and 0 will provide CivicPlus will all the necessary DNS
functionality.The mood board will reflect the items identified for the website
color and imagery that will represent the tone 0 1St billing milestone approved
of the design
• begin development of the website design
upon layout and mood board approval
Exhibit A 2 of 5
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
Service& License Agreement for Yorkville, IL
Phase 3:Website Reveal
Deliverable:Completed website design and navigation structure will be presented.You will be able to
propose changes at this time.
CivicPlus will: Yorkville will:
• present a fully functional website 0 evaluate the website design and content and
• migrate all content pages from provide CivicPlus with feedback
http://www.vorkville.il.us to the new website. 0 collaborate with CivicPlus on proposed
• After the City approves the design,content changes
and functionality CivicPlus will conduct a 0 revise the design as many times as deemed
review of the website to ensure the statement necessary, up to the deadline set by the City
of work is met and CivicPlus during the Kick-off meeting
• work with the City to prepare for training If design changes are requested after the set
• migrate current plus the past three years date,the project's go live will be adjusted
Agendas&Minutes in Microsoft Word.DOC
or Adobe PDF format
Phase 4: 3 Days of Customized On-Site Implementation Training for up to 12 employees
Quote includes travel expenses($80 per person per day for the 13th attendee and beyond)
Deliverable:Train System Administrator(s)on GCMS®Administration, permissions,setting up groups
and users, module administration. Basic User training on pages,module entries,applying modules to
pages.Applied use and usability consulting to result in effective communication through your website.
CivicPlus will: Yorkville will:
• provided training to the City before the provide a location for training in the City with
website goes live internet access
• train up to 12 City staff members based on 0 provide computers for staff to be trained on
internal daily task and workflow 0 2nd billing milestone approved
• train staff members on how to use the
GCMS®, update content pages and modules
• provide access to training online training
manuals and videos for the City staff
Phase 5: Go Live
Deliverable:Custom website launched to the public.
CivicPlus will: Yorkville will:
• fix system issues and bugs that the City finds 0 have about three weeks to test and update the
• CivicPlus'Quality Control team will complete final site
a final spelling and links check 0 notify CivicPlus on any system issues or bugs
• redirect the domain name to the newly that CivicPlus needs to fix
developed website when the City signs off on
the project
Project Enhancements:
Google Translation Tool
Responsive Website Design
Links or Wrames as needed for current online services
Phase 1: Content Consultation Two days on-site, up to six departments per day. Quote includes travel
expenses.
A consultation package concentrating on evaluating current website content and making recommendations for
improved content development, presentation and maintenance.
Deliverable:A comprehensive report on evaluation of current content(placement,length, style and
effectiveness), recommendations for improvement or creation of new content, a follow-up report reviewing
the results of implemented suggestions.
Exhibit A 3 of 5
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
pService& License Agreement for Yorkville, IL
Project Development and Deployment Includes the Following:
Modules Functionality
• Agenda Center Action Items Queue
• Alerts Center&Emergency Alert Notification Audit Trail/History Log
• Archive Center . Automated PDF Converter
• Bid Postings . Automatic Content Archiving
• Blog Dynamic Breadcrumbs
• Business/Resource Directory Dynamic Sitemap
• Calendar Expiring Items Library
• Carbon Calculator Graphic Link Administration
• Citizen Request TrackerT"^ (5 users) Links Redirect and Broken Links Finder
• Community Connection Menu Management
• Community Voice TM Mouse-over Menu Structure
• Document Center MuniMobileTA4 (Mobile Website Browsing)
• ePayment Center Online Editor for Editing and Page Creation (WYSIWYG)
• Facilities&Reservations Online Web Statistics
• Frequently Asked Questions Printer Friendly/Email Page
• Forms Center . Rotating Content
• Healthy City RSS
• Intranet Site Layout Options
• Job Postings Site Search&Entry Log
• My Dashboard . Slideshow
• News Flash • Social Media Integration (Facebook, Share and Twitter)
• Notify Me@ email and 500 SMS subscribers • User&Group Administration Rights
• Online Job Application with 1 Generic Application • Web Page Upload Utility
• Opinion Poll • Website Administrative Log
• Photo Gallery
• Quick Links
• Real Estate Locator
• Spotlight
• Staff Directory
Support Maintenance of CivicPlus Hosting
Application&Modules
7 a.m.—7 p.m. (CST) Monday—Friday Install Service Patches for OS Shared Web/SQL Server
(excluding holidays) System Enhancements DNS Consulting&Maintenance
24/7 Emergency Support Fixes Monitor Bandwidth-Router Traffic
Dedicated Support Personnel Improvements Redundant ISP
2-hour Response During Normal Hours Integration Redundant Cooling
Usability Improvements Testing Diesel Powered Generator
Integration of System Enhancements Development Daily Tape Backup
Proactive Support for Updates& Fixes Usage License Intrusion Detection& Prevention
Online Training Manuals Antivirus Protection
Monthly Newsletters Upgrade Hardware
Phone Consulting
CivicPlus Connection
Exhibit A 4 of 5
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
C;) Service& License Agreement for Yorkville, IL
Yorkville RFP Scope of Services
1. The vendor proposal shall provide for a complete web site content management system software package to support up to 5
concurrent users.
2. The vendor proposal shall provide for ancillary services associated with the conversion of existing web pages and content into
the new content management system including, but not limited to,any work necessary to ensure post-installation ADA
compliance,and metadata classification of web server content.This includes integration with the City's current Laserfiche
webportal and compatibility with an online live video streaming software package.
3. The proposal must include a responsive design component,to allow for a more user friendly version of the website when
viewed by a mobile device.
4. The vendor proposal will include pre-installation advisory services regarding any IT infrastructure accommodations the City will
make to implement the new content management system.
5. The vendor proposal will include on-call installation and technical support services during the anticipated 90 day"deployment
phase"of the project.
6. The City desires,but does not require,web analytics that will track new and returning visitors per day,week, month or year or
identify the most frequently requested web pages on the site.
7. The City also desires, but does not require,a reduced cost or option plan which allows the City to redesign their website in a
future year.
Exhibit A 5 of 5
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
CP Service&License Agreement for Yorkville, IL
Exhibit B- Redesign Details
CivicPlus Project Development . . - of Services for
CP Basic Redesign
• New design
• Redevelop banner
• Redevelop navigation method (may choose top drop-down or other options)
• Design setup-wireframe
• Redevelop graphic elements of website (Newsflash, FAQs, Calendar, etc.)
• Project Management
• Testing
• Review
• Content Migration—Includes retouching of all existing published pages to ensure proper formatting, menu
structure, and application of new site styles. Note: Content will not be rewritten, reformatted or pages broken up
(shortened or re-sectioned)
• Site styles and page layouts will be touched so all pages match the new design and migrate cleanly
• Spelling and broken links will be checked and reported if unable to correct
Exhibit B 1 of 1
CivicPlus-317 Houston St.,Suite E-Manhattan,KS 66502-www.CivicPlus.com
Toll Free 888-228-2233-Accounting Ext.291 -Support Ext.307-Fax 785-587-8951
C;) Service& License Agreement for Yorkville, IL
Exhibit C—Yorkville Terms and Conditions
1. CivicPlus certifies that it is not barred from bidding or contracting with the City as a result of a violation of either Paragraph
33E-3 or 33E-4 of Act 5,Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting;
2. CivicPlus is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by
Chapter 65,Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes;
3. CivicPlus states that it has a written sexual harassment policy as required by the Illinois Human Rights Act(775 ILCS 5/2-
105(A)(4),a copy of which shall be provided to the City upon request;and
4. CivicPlus complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order
No. 11246, U.S.C.A. Section 2000e n. 114(September 24, 1965).
Exhibit C 1 of 1
CivicPlus•317 Houston St.,Suite E•Manhattan,KS 66502•www.CivicPlus.com
Toll Free 888-228-2233•Accounting Ext.291 •Support Ext.307•Fax 785-587-8951
C;) Service& License Agreement for Yorkville, IL
Exhibit D—CivicPlus Insurance Coverage
CivicPlus certifies that has all of the insurance coverage required by law that would normally be expected for the work to be
performed.
CERTIFICATE OF LIABILITY INSURANCE 504/22/201"4'
THIS CERTIFICATE IS ISSUED AS A MATTER OF NtFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($). AUTHORtZE0
REPRESENTATIVE OR PRODUCER,AHD THE CERTIFICATE HOLDER.
IMPORTANT: N 1111e eerllrleale hDlCer Is an ADDITIONAL INSURED,the p"ey(Ne)muel be e1WO1ew1. V SUBROGATION 13 WAIVED,aualeet t4
the WINS and eof (bone Of the potty,C9dab1 poffelee May rep"an#00101 00100t. A staIa e1$on thle Certlneate DO06 1191 of nuf rVft 10 no
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000OAr!%1 CONTMT Brooke Steiner
Charlson-Wilson Insurance Iha1e (765)537-1600 "L'1 ImaaaT.l4sT
555 Poyata Avenue, Suite 205 bsteinert)aharlsoarilson_coa
P.O. Box 1989 two s
Manhattan ICS 66505-1989 aN1AOA Sentinel Insurance Coop LTD 1000
WO&AVID TNwfeo1win City Fire Insurance Co. 9459
ICON ENTERPRISES INC D/B/A NZTWORK PLUS AND *am wcHartford Insurance Group 9682
317 HOUSTON STREET OHOJM D;
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!MANHATTAN KS 66502 P.
COVERAGES CERTIFICATE NUMBER:2014-15 Hasten Celt REVISION NUMBER:
T!#S IS To CEA k IFS'THAT THE rMJCIE$OF*4URANCE LISTED BELOW 4AYE BEEN ISSUED TO 1 HE INSURED WAED ABOVE FOR 7t£POLICY P!MCO
INDICATED. NOTINITH,3TANDMK>ANY REQUIRIMW TERM OR SON OF ANY CONTRACT OR OTHER DOCUMEW WITH RESPECT TO YfF"THIS
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EXCLIJOONS AND CONDITIONS OF SUCH POLICIES.LU T 8 SHOWN MAY HAVE BEEN REDUCED BY PAID GUARS.
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CERTllaCATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUCIEe BE CANCELLED BEFORE
THE EXPIRATION DATE TMMEOP, NOTICE WILL BE DELIVERED IN
***FOR INFORMATIONAL PURPOSES ONLY ACCORDANCE WITH THE POLICY PROY310148.
PLEASE CONTACT AGM TO BE LISTED AS
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CERTIFICATE HOLDER*** CITMDAQeD MOMflefT?ITATNE
Brooke Steiner/TAL a"t'c'—
ACORD 23(2010/85) M 991!8-2010 ACORD CORPORATION.All lights reserved.
IN5025 C9raTCmos Tho ArORn namr mW Inm wo ronktacrd mark,.nt ArnRn
Exhibit D 1 of 1
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