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City Council Minutes 2014 08-12-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,AUGUST 12,2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Absent Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present (called in) Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson,Deputy Chief of Police Hilt,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Teeling requested that Item#I under Economic Development, (2014-24),be moved to right before Mayor's Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Brian Pardo,Factory Director of Wrigley in Yorkville, is excited about Wrigley being on the agenda for the skittles factory expansion. He has worked hard with the City to make this happen. CONSENT AGENDA 1. Monthly Treasurer's Report for June 2014(ADM 2014-46) 2. Resolution 2014-18 Approving Amendments to the United City of Yorkville Employee Manual- authorize Mayor and City Clerk to execute(ADM 2014-50) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye, Funkhouser-aye, Teeling-aye,Kot-aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$624,961.69. REPORTS ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2014-34 Allowing the Keeping of Honeybees in One-and Two-Family Residence and Business Districts Subject to Certain Regulations as Permitted Accessory Uses (EDC 2014-24) The Minutes of the Reeular Meetine of the City Council—Aueust 12,2014—Paae 2 of 5 Mayor Golinski entertained a motion to approve an ordinance allowing the keeping of honeybees in one- and two-family residence and business districts subject to certain regulations as permitted accessory uses and authorize the Mayor and City Clerk to execute. So moved by Alderman Teeling; seconded by Alderman Frieders. Discussion occurred between Alderman Kot and Community Development Director Barksdale-Noble in regards to the approval process and how things are handled if an issue comes up after approval.Also discussion about a complementary notice to neighbors and what role that plays in the approval process. Alderman Colosimo asked the procedure if someone is not doing what they are supposed to. Community Development Director Barksdale-Noble stated it is the same process with any building permit. City Attorney Orr discussed City code. Mayor Golinski said Alderman Koch was opposed to this ordinance in its current form.Mayor Golinski read a statement from Alderman Koch. (See attached). Motion approved by a roll call vote. Ayes-5 Nays-2 Spears-nay, Colosimo-nay, Funkhouser-aye, Milschewski-aye, Teeling-aye,Kot-aye,Frieders-aye MAYOR'S REPORT Appointment to Library Board (CC 2014-71) Mayor Golinski entertained a motion to approve the Mayor's appointment of Kate Elder to the Library Board to serve a term expiring on April 30,2016. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Kot-aye,Frieders-aye, Spears-aye Appointment to Police Pension Fund Board (CC 2014-72) Mayor Golinski entertained a motion to approve the Mayor's appointment of Joseph T. Gillespie to the Police Pension Fund board to serve a term expiring on April 30,2016. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye, Teeling-aye, Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye Ordinance 2014-35 Establishing Special Service Area Number 2014-1 (1700 Cannonball Trail) (CC 2014-73) Mayor Golinski entertained a motion to approve an ordinance establishing special service area number 2014-1 in the United City of Yorkville,Kendall County, Illinois(1700 Cannonball Trail)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Alderman Frieders would like the builders of this building to handle the Cannonball Trail improvements. The property has been kept immaculate.Alderman Colosimo received two calls from residents concerned about an SSA.He clarified that this SSA is not going to a residential area. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye Route 47 Improvements—Sanitary Sewer Lining—Change Order No. 1 (CC 2014-74) Mayor Golinski entertained a motion to approve change order No. 1 authorizing an increase in the amount of$58,866.00 and authorize the Mayor to execute. So moved by Alderman Kot; seconded by Alderman Colosimo. Alderman Funkhouser clarified the change from the original contract.Public Works Director Dhuse said the biggest issue was the City didn't remove the man hole.Alderman Teeling doesn't remember this change order coming to Public Works. City Administrator Olson stated it was time sensitive. Alderman Frieder's concern was the original bid was one amount and it was going to be tripled with no explanation. He asked if next time Public Works Director Dhuse could say what the description of the project is. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye The Minutes of the Regular Meeting of the City Council—August 12,2014—Page 3 of 5 Ordinance 2014-36 Approving an Economic Incentive Agreement by and between the United City of Yorkville and Wm.Wrigley,Jr. Company (CC 2014-75) Mayor Golinski entertained a motion to approve an ordinance approving an economic incentive agreement by and between the United City of Yorkville,Kendall County, Illinois and Wm. Wrigley, Jr. Company and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Funkhouser. Mayor Golinski said Yorkville is happy to be the Midwest home of Skittles.Alderman Kot said this is a great opportunity to bring good paying jobs to the area.Alderman Funkhouser never saw the report on wages. City Administrator Olson said it could be found on page 113 and 114. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye Resolution 2014-19 Approving Salt Purchase and Salt Brine Making and Application Equipment (CC 2014-76) Mayor Golinski entertained a motion to approve a resolution approving salt purchase and salt brine making and application equipment and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Mayor Golinski asked Public Works Director Dhuse to give a quick rundown. Alderman Frieders and Public Works Director Dhuse discussed this issue.Alderman Colosimo appreciates everything Public Works Director Dhuse did putting together the information.He will support option C.Alderman Teeling wondered how this would affect the group the City has with the County and municipalities. Public Works Director Dhuse said the City still has that group.Next year will be touchy. The City still has a thousand tons of storage but no salt except for about 100 or 200 pounds.Alderman Teeling stated so the City still pays every year.Public Works Director Dhuse thinks this is year four out of five. The City will be paid off after the fifth year. Then the City will pay a$250 annual maintenance fee. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye,Kot-aye Plano Waste Transfer Station Siting Application (CC 2014-77) Mayor Golinski said Plano is looking to fund a waste transfer station.The question to the City is does Yorkville want to be part of the citing process.The City has to apply by August 15,2014 if Yorkville wants its voice heard.Alderman Colosimo thinks the Council has an obligation to the residents of Yorkville to be involved.Alderman Frieders carbon copied those exact sentiments. Alderman Funkhouser conquers. City Administrator Olson figured the main issue would be the traffic through town. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Comprehensive Plan RFP—Contract Award (EDC 2014-28) Mayor Golinski entertained a motion to accept proposal and award contract for the comprehensive plan update to the Lakota Group in an amount not to exceed$111,336.00. So moved by Alderman Frieders; seconded by Alderman Funkhouser. Alderman Frieders said the comprehensive plan he saw,after elected,was the second most boring document he had ever touched. His concerns were that nobody would ever read it and it wouldn't make sense.After looking through the pitch document,he thinks it actually looks pretty exciting and he is looking forward to seeing the finished product.Alderman Colosimo was impressed with the presentation at EDC and is excited that there is a forward thinking plan. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Kot-aye,Frieders-aye, Spears-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2014-37 Amending the Compensation of Elected Officials The Minutes of the Regular Meetine of the City Council—Aueust 12,2014—Page 4 of 5 (ADM 2014-51) Mayor Golinski entertained a motion to approve an ordinance amending the compensation of elected officials and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Frieders. Alderman Spears doesn't agree with amending the compensation of elected officials.Alderman Teeling thinks this is a fine way to handle it.Alderman Kot agrees with Alderman Teeling.He wanted to be clear that the Alderman can't vote to change their own benefits.This will take effect, if voted in,after someone's term expires.He will support this. n Motion approved by a roll call vote. Ayes-6 Nays-1 Funkhouser-aye,Milschewski-aye, Teeling-aye, Kot-aye,Frieders-aye, Spears-nay, Colosimo-aye PARK BOARD Intergovernmental Cooperative Agreement of the Yorkville Community Unit School District#115 and the City (CC 2014-78 ) Mayor Golinski entertained a motion to approve the intergovernmental cooperative agreement of the Yorkville Community School District# 115 and the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Kot. Director of Parks and Recreation Evans gave the Council a brief synopsis on this issue.Alderman Colosimo's biggest concern is the disparity in the budget. Right now the City is putting in 52%more of the City's officer's salaries compared to the rent that the City is paying. He asked how does the City close that gap.Director of Parks and Recreation Evans discussed this issue. Mayor Golinski said the school district is doing an evaluation of what the true cost is of the rent facilities. City Administrator Olson said the City would immediately reconcile after they finish the report. The agreement the City drafted is for three years. If it came to a number that was greater than 20%,after they included their fee changes,the City can then say it doesn't meet the spirit of the agreement.Alderman Colosimo asked if it can be reduced from three years to one or two.The answer was yes. Director of Parks and Recreation Evans said initially the City presented a suspension of the agreement for one year. School staff hesitated for staff wanted to see how this goes for a year before making an agreement. That was the City's worst fear. City n Administrator Olson said term wasn't the issue. Term is making sure that the City has right of first refusal for the different facilities.Alderman Colosimo's point is if the City agrees to three years and this is passed,then the City doesn't get the use for the park. The City is stuck providing services for three years while the City is not getting what it needs in return. What is the City's recourse if the City has already answered the agreement? City Administrator Olson said if the cost analysis goes outside 20%the City would be able to say the agreement isn't being adhered to. City Administrator Olson thinks the longer the initial term is the better it is for the City. This would give the City the right of official refusal. Alderman Funkhouser thinks if the City does a three year term it should reviewed every year. Then the agreement could be amended at that time. He doesn't like that the City is a fourth tier group to the school district. This could be problematic to the City if the school district has others it wants to put in. The memo mentioned changing programming to achieve that target of what the school district would consider priority. The City is not a priority group to them. He doesn't think the City should have to change its programming to meet that priority use. This is not honoring that collective agreement that the City and school district has had the past year. The school board needs to work with the City on trying to get the City as a priority user.Alderman Kot said it is important to be an equal partner in this agreement.He likes the idea of redoing it annually.He will not support it. City Administrator Olson said the City can reduce the term otherwise. That is the best intent. If the City needs breech provisions and annual reviews then the City can add those in and bring them back at a later date for approval. The intent is to get everybody on the same page on this side of the agreement to be able to say to the school district that the City wants to renew with the same terms.Alderman Colosimo asked City Administrator Olson what he recommended for the priority agreement and he answered absolutely right of first refusal. City Administrator Olson said the City can bring it back with some changes on revenue breech provisions and have an annual review. Mayor Golinski asked if the Council members were generally in favor of this type of agreement.He asked if the Council wants to trade police services for gym space.Alderman Funkhouser said if it is an equal trade yes. If not then no.The school board will actually have to work with the City or will have to pay for the services the City is providing to them.Alderman Colosimo agrees and said if it is a 52%disparity then the City and school district goes their separate ways. The City pays them and the school district pays the City for the police officers.Mayor Golinski said then the City is dropped to the fourth tier.Alderman Colosimo asked if the City had difficulty getting the space it requests.Director of Parks and Recreation Evans said it has been a very good relationship between the school district and City. The school district guaranteed the City that it would be the same as last year.The fear was that without an agreement then the school district moves forward with a new way of using the facilities.Now a president is set.Mayor Golinski asked City Administrator Olson his recommendation. He thought the Council had given him direction to change revenue breech provisions, strengthen the analysis of the cost sharing,review every year with an opt out,and have it as long term as possible.His recommended tabling it to committee or of the Re ular Meetin of the City Council—Au ust 12 2014—Page 5 of 5 The Minutes � � tv � � City Council in the future month. In the mean time notify the school district of the provisions the City would like to see. Hopefully the school district will take it up on their end.Mayor Golinski doesn't believe it is the superintendent or school board's intent to force the City out. Mayor Golinski entertained a motion to table the intergovernmental cooperative agreement of the Yorkville Community Unit School District#115 and the City and bring it back to City Council in two weeks. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT No report. STAFF REPORT Parks And Recreation Services Survey City Administrator Olson said there is a Parks and Recreation services survey online. Senior Fashion Show Mayor Golinski said September 21, 2014 is the Senior Fashion Show. He will be participating. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski stated the Council will go into Executive Session for the purpose of 1.Litigation The City Council entered Executive Session at 7:58 p.m. The City Council returned to regular session at 8:40 p.m. CITIZEN COMMENTS Jackie,resident, discussed concern about graffiti. She asked if there is a plan to reduce vandalism. Mayor Golinski and City Administrator Olson discussed this.Alderman Milschewski asked if the City has an active neighborhood watch and that was discussed among City Administrator Olson,Alderman Milschewski, and Alderman Frieders. Jesus Alaniz, Colonial Parkway, discussed the vandalism in Yorkville. Alderman Kot said there is a difference between a gang problem or having taggers. The deterrent will be once a person is caught.Alderman Colosimo said that is the reason the City needs to catalogue it to figure out if it is gang related or kids being artistic. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:51 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville,Illinois REGULAR CITY COUNCIL MEETING Public Comment c o PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: a o SIGNIN