City Council Minutes 2014 08-26-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED_CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,AUGUST 26,2014
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward 11 Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present (called in)
Teeling Present
Also present: City Clerk Warren,Attorney Binninger,City Administrator Olson,Police Chief Hart,
Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI
Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and
Recreation Evans
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Frieders requested that Item#9 on the consent agenda,ordinance amending the code of
ordinances regulating on-street parking(CC 2014-59),be moved to the regular agenda under the Public
Works Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Michael Rennels,program director for the consortium,discussed the Southwest Fox Valley Cable and
Telecommunications Consortium resolution. He urged the Council to pass this resolution.
Barry Groesch,past employee of the Yorkville Police Department, encouraged the Council to pass the
resolution in regards to the Southwest Fox Valley Cable and Telecommunications Consortium.
CONSENT AGENDA
1. Water Department Reports for May and June 2014 (PW 2014-58)
2. Baseline Road Improvements(PW 2014-59)
a. Engineering Agreement with EEI—authorize Mayor and City Clerk to execute
b. MFT Resolution 2014-20—authorize Mayor and City Clerk to execute
3. 2014 MFT Program(PW 2014-60)
a. 2014 MFT Bid Award—accept bid and award contract to "D"Construction, Co., in an
amount not to exceed$282,881.37
b. MFT Supplemental Resolution 2014-21—authorize the Mayor and City Clerk to execute
4. Walsh Drive Drainage Improvements—Bid Award—accept base bid,plus alternative I and
award contract to Len Cox and Sons Excavating, in an amount not to exceed$105,989.00 (PW
2014-61)
5. Sunflower/Greenbriar Pond Naturalization—Bid Award—accept bid for Sunflower Estates and
Greenbriar Pond Improvements and award contract to Encap Inc., in an amount not to exceed
$96,843.50(PW 2014-62)
6. Raintree Village Units 4, 5 and 6—Completion of Improvements—Encap Proposal—accept
proposal and award contract to Encap, Inc., in an amount not to exceed$40,550.00(PW 2014-
63)
The Minutes of the Regular Meeting of the City Council—August 26 2014—Pale 2 of 5
7. Route 34—Western Section Trail Locations—authorizes staff to recommend that the trail
location between Cannonball Trail and Center Parkway be shifted to the north side of Route 34
(PW 2014-64)
8. Ordinance 2014-38 Amending the Code of Ordinances Regulating On-Street Parking(Parking
Restrictions in Windett Ridge Subdivision)—authorize Mayor and City Clerk to execute (PW
2014-37)
9. Ordinance 2014-39 Amending the Code of Ordinances Regulating On-Street Parking(Parking
Restrictions near Cannonball Ridge Park)—authorize Mayor and City Clerk to execute(CC 2014-
60)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Colosimo; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye,
Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council Meeting—July 22, 2014(CC 2014-79)
Mayor Golinski entertained a motion to approve the minutes of the regular City Council Meeting of July
22,2014 as presented. So moved by Alderman Frieders; seconded by Alderman Milschewski.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$833,395.77.
REPORTS
MAYOR'S REPORT
Resolution 2014-22 Authorizing the Southwest Fox Valley Cable and Telecommunications
Consortium as Agent for Purposes of Negotiating
Cable Franchise Renewal Terms
(ADM 2014-49)
Mayor Golinski entertained a motion to approve a resolution authorizing the Southwest Fox Valley Cable
and Telecommunications Consortium as agent for purposes of negotiating cable franchise renewal terms
and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by
Alderman Kot.
Mayor Golinski said this is to decide who is negotiating on the City's behalf.The big question is,does the
City want to remain in the consortium.Alderman Frieders top questions are about the live stream option
and knowing the City is getting its money's worth. He doesn't know what questions to ask to get those
answers. The City has already made the investment.Yorkville should try to figure out a way to utilize it
to the City's fullest extent.Alderman Funkhouser asked does Yorkville want the consortium to act as the
City's agent for the franchise. Alderman Teeling asked if the City can still negotiate with the consortium.
City Administrator Olson said yes.Mayor Golinski asked if the City negotiated on its own,would the
City be looking to implement the peg fee. City Administrator Olson said not necessarily.
Alderman Colosimo asked if the City gives its rights to a third party to negotiate, couldn't the fee get
negotiate into the agreement.The answer was yes. City Administrator Olson said it would be beneficial to
negotiate with the cable consortium, if concerned about the fee. It would actually make more sense to
approve the resolution and have the cable consortium act as the City's negotiating agent.Alderman
Colosimo said the issue is who is negotiating on behalf of Yorkville. He doesn't like the fact that the City
is delegating its authority to a third party to negotiate on behalf of the City. City Administrator Olson said
if the Council votes this down,yet wants to participate in the cable consortium,then it would be the City
and the cable consortium on one side of the table. Comcast would be on the other side.Mayor Golinski
asked what all the other consortium members are doing. Mr.Rennels answered. City Administrator Olson
said North Aurora is expected to approve a six month extension to their franchise agreement. Comcast has
verbally committed to extending with Yorkville,too.Alderman Colosimo asked does every municipality
n contributes proportionally or is it based on population. Mayor Golinski said it is based on the towns
subscribers base.Mayor Golinski sees great value in the public access part. He feels the City should stay
part of the consortium and let them negotiate on the City's behalf. Mayor Golinski stated the Council has
three choices. It can vote the resolution up, down, or table it.The cable consortium's time line was
discussed. Comcast would like the cable consortium to move along. Comcast will not negotiate with the
cable consortium on the City's behalf until Yorkville passes this.
Motion approved by a roll call vote. Ayes-7 Nays-1
Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-nay,
Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye
The Minutes of the Reeular Meetine of the City Council—Aulzust 26,2014—Page 3 of 5
PUBLIC WORKS COMMITTEE REPORT
Ordinance Amending the Code of Ordinances Regulating On-Street Parking
(Parking Restrictions in Whispering Meadows)
(CC 2014-59)
Mayor Golinski entertained a motion to approve an ordinance amending the code of ordinances regulating
on-street parking(parking restrictions in Whispering Meadows)and authorize the Mayor and City Clerk
to execute. So moved by Alderman Teeling; seconded by Alderman Frieders.
Alderman Frieders received one opposing opinion from a resident that lives in one of the houses that face
n the baseball field.This family was opposed to the restriction for they have two disabled family members.
They made their home as handicap accessible as possible. This could be a problem for that resident.
Alderman Frieders gathered background information from police reports of parking calls.The majority
of the reports were on the south side of Faxon. The only attention to this issue has been by himself or a
member of the HOA board. They all seem to be of the same opinion that there is a lot of parking on that
street and something should be done.At the time Alderman Frieders agreed,but has changed his opinion
after hearing from the resident.He wants to think about it. He thinks it makes sense to table it for the next
eight months.Alderman Funkhouser was prepared to move forward with approving the restriction. Once
these issues came up,he decided to wait, also. His thought is to table this till spring.Alderman Kot asked
if this is a public safety issue. City Administrator Olson answered his question.Alderman Kot puts a lot
of weight on the public safety aspect of this issue. If there is an issue with emergency vehicles then he
doesn't think tabling this is the right thing to do.Alderman Frieders stated there was a public safety
question in regards to fire trucks and ambulances getting into that area.There is another way to get into
that part of the neighborhood. The other issue is double sided parking during baseball games. This park is
not used often. The only time Alderman Frieders has seen double sided parking on that street is during
baseball games.Alderman Funkhouser pointed out that this street is the same width as any new streets
that have been built.He is not comfortable putting in a restriction that is not being asked for by anyone on
that street.Alderman Colosimo agrees with Alderman Funkhouser and will not support it.
Alderman Colosimo made a motion to table Ordinance Amending the Code of Ordinances Regulating
On-Street Parking to April 2015; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye,Kot-aye,Frieders-aye, Spears-aye,
Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Intergovernmental Cooperative Agreement of the Yorkville
Community School District#115 and the City
(CC 2014-78 )
Mayor Golinski entertained a motion to approve the intergovernmental cooperative agreement of the
Yorkville Community School District# 115 and the United City of Yorkville and authorize the Mayor
and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders.
Mayor Golinski spoke with Superintendent Shimp.Yorkville School District is working through the
facility use study to see what it costs the districts to rent out facilities. Superintendant Shimp would like
the City to hold off until that is completed.Mayor Golinski talked to Director of Parks and Recreation
Evans and everything is set for this year's gym space. Superintendent Shimp reiterated that the district is
not trying to push the City out. The City and district have been working on a hand shake for the last three
years. Mayor Golinski doesn't mind waiting until the district finishes. Superintendent Shimp told him that
the district has no problem giving the City a high priority usage agreement. The district wants to work
through its scheduling process and find out the cost.Alderman Colosimo asked if the City has reviewed
the numbers to see what it costs to provide services to the district.Alderman Funkhouser discussed the
situation with the district.He feels the agreement is becoming more disproportional benefiting the district.
Mayor Golinski asked Alderman Milschewski if the City should pass the agreement or wait. She is split
on that decision, but feels the City should be prepared.Alderman Kot's concern is that the district won't
do anything for a year.He supports the agreement but not the year wait.Alderman Koch said the City
needs an agreement for this year.He also believes it should be a longer agreement.Alderman Kot agrees
that something should be in writing. He asked if the City doesn't have first refusal who does. City
The Minutes of the Regular Meeting of the City Council—August 26 2014—Page 4 of 5
Administrator Olson said it would go by the district's current facility lease policy. The City is number
two. The school district has not approved any priority one agreements.
Alderman Funkhouser said the issue is that these two organizations are working on a hand shake
agreement. The district changed the City's priority agreement last year while the City had this agreement.
The district put the City down to priority four for next year. The City and district have a difference of
opinion as to what recreation is verses competitive athletics. Indicators point to the district trying to push
the City out.He is not comfortable moving forward on a hand shake agreement.He would like a one year
agreement. It gives the City security and brings it back to the negotiating table next year.He is the liaison
and will be at the committee and school board meetings. If this is passed he will make sure every school
board member knows about this issue and will make this agreement work for the City.Alderman
Milschewski agrees with Alderman Funkhouser.A message should be sent to the district that the City
wants to get the agreement done. There was discussion between Alderman Teeling and Alderman
Colosimo about the payment for recreation and where that money should go.Mayor Golinski asked
Police Chief Hart how the agreement came about where the City traded police officers for space.Police
Chief Hart stated ten years ago the district paid for half of the officers' salaries. That went away due to
negotiations.Public Works Director Dhuse stated the police officers were on a grant to the schools and
when the grant ran out it was decided to go 50/50 on the police officers salaries.
Alderman Frieders deferred to Alderman Funkhouser on this decision. The district has a good portion of
property which holds a lot of weight. The City has many officers which holds a lot of weight. These
officers are doing the district a service. He would rather have the worth of the City services and have the
school districts value.Then negotiate on that. The City should be paying for the schools and property.
The district should be paying for police officers.Alderman Colosimo said from an accounting perspective
it will give the City a truer idea of the City's police and recreation budget. In essence public safety is
subsidizing recreation. From a public safety perspective he wants it clear what is coming in from public
safety and that it is being used for public safety.A number one priority of City government is public
safety.Alderman Funkhouser would eventually like to see the City charge the district.Right now it is the
way it should be. The sentiment is that the City should account for the expenses of the police department.
The City should also account for the revenues and expenses of the parks and recreation department. It is
going to have a negative impact on the parks and recreation department and a positive impact on the
police department budget.For the short term,he wants to see the City move forward with the agreement.
In the long term the City has to make a bigger decision.Alderman Kot said the City needs this agreement.
He will vote in favor of this because it puts the ball in the district's court.He hopes the two units can
improve its spirit of cooperation.Mayor Golinski thinks there is a spirit of cooperation.Director of Parks
and Recreation Evans agrees. Alderman Colosimo's concern is if the City calls somebody and nothing is
done then how will the City respond.
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye
PLAN COMMISSION
Peaceful Pathways Montessori School—1.5 Mile Review
(PC 2014-15)
Mayor Golinski stated the memo in the packet was very thorough.Alderman Colosimo thinks this school
will be a great asset to Yorkville. Alderman Frieders supports this.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
Route 47 Update
Public Works Director Dhuse gave an update on Route 47. On September 4, 2014 West Somonauk Street
will be closed for intersection repairs.The road can be closed up to thirty days. The district has been
alerted. He asked everyone to use Route 34 Game Farm Road access. The state is providing flaggers at
Center Street for two hours in the morning and two hours in the afternoon.Alderman Milschewski asked
what the City is doing for other side streets. Public Works Director Dhuse answered.Alderman Colosimo
asked if the City could put up sign posts stating yielding to pedestrians. Public Works Director Dhuse will
The Minutes of the Regular Meeting of the City Council—August 26,2014—Page 5 of 5
be borrowing those.Alderman Kot asked where pedestrian crosswalks would be located on Route 47.
Public Works Director Dhuse said eventually crosswalks will be at each block.At the moment the
crosswalks will be at Center Street,Van Emmon and Hydraulic.
Hometown Days
Director of Parks and Recreation Evans said Hometown Days is this weekend. It starts on Thursday at
5:00 p.m. Mayor Golinski mentioned there is a new layout for Hometown Days this year.
ADDITIONAL BUSINESS
Downtown Side Walk Completion
Alderman Funkhouser discussed the completion of the downtown sidewalks. Public Works Director
Dhuse has been told that before the traffic is flipped the sidewalks on the east side should be completed.
When traffic is flipped then the west side should be open. The plan is to have the south side finished by
the end of September.Alderman Milschewski mentioned the safety of students walking back and forth.
Parking Lot By Cobblestone
Mayor Golinski asked if the parking lot by Cobblestone was complete. Public Works Director Dhuse
stated that EEI is putting together a formal punch list.
Somonauk And Route 47
Alderman Frieders and Public Works Director Dhuse discussed the height of Somonauk and Route 47.
Bump On Fox Street
Mayor Golinski wanted Public Works Director Dhuse to remind staff to fix the large bump on Fox Street.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
Jesus Alaniz, Colonial Parkway, discussed the issue between Yorkville Community Unit School District
#115 and the Yorkville Police Department.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:23 p.m.
Minutes submitted by:
Beth Warren,
City Clerk,City of Yorkville,Illinois
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