Loading...
City Council Minutes 2014 08-26-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED_CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,AUGUST 26,2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward 11 Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present (called in) Teeling Present Also present: City Clerk Warren,Attorney Binninger,City Administrator Olson,Police Chief Hart, Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Frieders requested that Item#9 on the consent agenda,ordinance amending the code of ordinances regulating on-street parking(CC 2014-59),be moved to the regular agenda under the Public Works Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Michael Rennels,program director for the consortium,discussed the Southwest Fox Valley Cable and Telecommunications Consortium resolution. He urged the Council to pass this resolution. Barry Groesch,past employee of the Yorkville Police Department, encouraged the Council to pass the resolution in regards to the Southwest Fox Valley Cable and Telecommunications Consortium. CONSENT AGENDA 1. Water Department Reports for May and June 2014 (PW 2014-58) 2. Baseline Road Improvements(PW 2014-59) a. Engineering Agreement with EEI—authorize Mayor and City Clerk to execute b. MFT Resolution 2014-20—authorize Mayor and City Clerk to execute 3. 2014 MFT Program(PW 2014-60) a. 2014 MFT Bid Award—accept bid and award contract to "D"Construction, Co., in an amount not to exceed$282,881.37 b. MFT Supplemental Resolution 2014-21—authorize the Mayor and City Clerk to execute 4. Walsh Drive Drainage Improvements—Bid Award—accept base bid,plus alternative I and award contract to Len Cox and Sons Excavating, in an amount not to exceed$105,989.00 (PW 2014-61) 5. Sunflower/Greenbriar Pond Naturalization—Bid Award—accept bid for Sunflower Estates and Greenbriar Pond Improvements and award contract to Encap Inc., in an amount not to exceed $96,843.50(PW 2014-62) 6. Raintree Village Units 4, 5 and 6—Completion of Improvements—Encap Proposal—accept proposal and award contract to Encap, Inc., in an amount not to exceed$40,550.00(PW 2014- 63) The Minutes of the Regular Meeting of the City Council—August 26 2014—Pale 2 of 5 7. Route 34—Western Section Trail Locations—authorizes staff to recommend that the trail location between Cannonball Trail and Center Parkway be shifted to the north side of Route 34 (PW 2014-64) 8. Ordinance 2014-38 Amending the Code of Ordinances Regulating On-Street Parking(Parking Restrictions in Windett Ridge Subdivision)—authorize Mayor and City Clerk to execute (PW 2014-37) 9. Ordinance 2014-39 Amending the Code of Ordinances Regulating On-Street Parking(Parking Restrictions near Cannonball Ridge Park)—authorize Mayor and City Clerk to execute(CC 2014- 60) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye, Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council Meeting—July 22, 2014(CC 2014-79) Mayor Golinski entertained a motion to approve the minutes of the regular City Council Meeting of July 22,2014 as presented. So moved by Alderman Frieders; seconded by Alderman Milschewski. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$833,395.77. REPORTS MAYOR'S REPORT Resolution 2014-22 Authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as Agent for Purposes of Negotiating Cable Franchise Renewal Terms (ADM 2014-49) Mayor Golinski entertained a motion to approve a resolution authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as agent for purposes of negotiating cable franchise renewal terms and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Kot. Mayor Golinski said this is to decide who is negotiating on the City's behalf.The big question is,does the City want to remain in the consortium.Alderman Frieders top questions are about the live stream option and knowing the City is getting its money's worth. He doesn't know what questions to ask to get those answers. The City has already made the investment.Yorkville should try to figure out a way to utilize it to the City's fullest extent.Alderman Funkhouser asked does Yorkville want the consortium to act as the City's agent for the franchise. Alderman Teeling asked if the City can still negotiate with the consortium. City Administrator Olson said yes.Mayor Golinski asked if the City negotiated on its own,would the City be looking to implement the peg fee. City Administrator Olson said not necessarily. Alderman Colosimo asked if the City gives its rights to a third party to negotiate, couldn't the fee get negotiate into the agreement.The answer was yes. City Administrator Olson said it would be beneficial to negotiate with the cable consortium, if concerned about the fee. It would actually make more sense to approve the resolution and have the cable consortium act as the City's negotiating agent.Alderman Colosimo said the issue is who is negotiating on behalf of Yorkville. He doesn't like the fact that the City is delegating its authority to a third party to negotiate on behalf of the City. City Administrator Olson said if the Council votes this down,yet wants to participate in the cable consortium,then it would be the City and the cable consortium on one side of the table. Comcast would be on the other side.Mayor Golinski asked what all the other consortium members are doing. Mr.Rennels answered. City Administrator Olson said North Aurora is expected to approve a six month extension to their franchise agreement. Comcast has verbally committed to extending with Yorkville,too.Alderman Colosimo asked does every municipality n contributes proportionally or is it based on population. Mayor Golinski said it is based on the towns subscribers base.Mayor Golinski sees great value in the public access part. He feels the City should stay part of the consortium and let them negotiate on the City's behalf. Mayor Golinski stated the Council has three choices. It can vote the resolution up, down, or table it.The cable consortium's time line was discussed. Comcast would like the cable consortium to move along. Comcast will not negotiate with the cable consortium on the City's behalf until Yorkville passes this. Motion approved by a roll call vote. Ayes-7 Nays-1 Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-nay, Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye The Minutes of the Reeular Meetine of the City Council—Aulzust 26,2014—Page 3 of 5 PUBLIC WORKS COMMITTEE REPORT Ordinance Amending the Code of Ordinances Regulating On-Street Parking (Parking Restrictions in Whispering Meadows) (CC 2014-59) Mayor Golinski entertained a motion to approve an ordinance amending the code of ordinances regulating on-street parking(parking restrictions in Whispering Meadows)and authorize the Mayor and City Clerk to execute. So moved by Alderman Teeling; seconded by Alderman Frieders. Alderman Frieders received one opposing opinion from a resident that lives in one of the houses that face n the baseball field.This family was opposed to the restriction for they have two disabled family members. They made their home as handicap accessible as possible. This could be a problem for that resident. Alderman Frieders gathered background information from police reports of parking calls.The majority of the reports were on the south side of Faxon. The only attention to this issue has been by himself or a member of the HOA board. They all seem to be of the same opinion that there is a lot of parking on that street and something should be done.At the time Alderman Frieders agreed,but has changed his opinion after hearing from the resident.He wants to think about it. He thinks it makes sense to table it for the next eight months.Alderman Funkhouser was prepared to move forward with approving the restriction. Once these issues came up,he decided to wait, also. His thought is to table this till spring.Alderman Kot asked if this is a public safety issue. City Administrator Olson answered his question.Alderman Kot puts a lot of weight on the public safety aspect of this issue. If there is an issue with emergency vehicles then he doesn't think tabling this is the right thing to do.Alderman Frieders stated there was a public safety question in regards to fire trucks and ambulances getting into that area.There is another way to get into that part of the neighborhood. The other issue is double sided parking during baseball games. This park is not used often. The only time Alderman Frieders has seen double sided parking on that street is during baseball games.Alderman Funkhouser pointed out that this street is the same width as any new streets that have been built.He is not comfortable putting in a restriction that is not being asked for by anyone on that street.Alderman Colosimo agrees with Alderman Funkhouser and will not support it. Alderman Colosimo made a motion to table Ordinance Amending the Code of Ordinances Regulating On-Street Parking to April 2015; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Intergovernmental Cooperative Agreement of the Yorkville Community School District#115 and the City (CC 2014-78 ) Mayor Golinski entertained a motion to approve the intergovernmental cooperative agreement of the Yorkville Community School District# 115 and the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Mayor Golinski spoke with Superintendent Shimp.Yorkville School District is working through the facility use study to see what it costs the districts to rent out facilities. Superintendant Shimp would like the City to hold off until that is completed.Mayor Golinski talked to Director of Parks and Recreation Evans and everything is set for this year's gym space. Superintendent Shimp reiterated that the district is not trying to push the City out. The City and district have been working on a hand shake for the last three years. Mayor Golinski doesn't mind waiting until the district finishes. Superintendent Shimp told him that the district has no problem giving the City a high priority usage agreement. The district wants to work through its scheduling process and find out the cost.Alderman Colosimo asked if the City has reviewed the numbers to see what it costs to provide services to the district.Alderman Funkhouser discussed the situation with the district.He feels the agreement is becoming more disproportional benefiting the district. Mayor Golinski asked Alderman Milschewski if the City should pass the agreement or wait. She is split on that decision, but feels the City should be prepared.Alderman Kot's concern is that the district won't do anything for a year.He supports the agreement but not the year wait.Alderman Koch said the City needs an agreement for this year.He also believes it should be a longer agreement.Alderman Kot agrees that something should be in writing. He asked if the City doesn't have first refusal who does. City The Minutes of the Regular Meeting of the City Council—August 26 2014—Page 4 of 5 Administrator Olson said it would go by the district's current facility lease policy. The City is number two. The school district has not approved any priority one agreements. Alderman Funkhouser said the issue is that these two organizations are working on a hand shake agreement. The district changed the City's priority agreement last year while the City had this agreement. The district put the City down to priority four for next year. The City and district have a difference of opinion as to what recreation is verses competitive athletics. Indicators point to the district trying to push the City out.He is not comfortable moving forward on a hand shake agreement.He would like a one year agreement. It gives the City security and brings it back to the negotiating table next year.He is the liaison and will be at the committee and school board meetings. If this is passed he will make sure every school board member knows about this issue and will make this agreement work for the City.Alderman Milschewski agrees with Alderman Funkhouser.A message should be sent to the district that the City wants to get the agreement done. There was discussion between Alderman Teeling and Alderman Colosimo about the payment for recreation and where that money should go.Mayor Golinski asked Police Chief Hart how the agreement came about where the City traded police officers for space.Police Chief Hart stated ten years ago the district paid for half of the officers' salaries. That went away due to negotiations.Public Works Director Dhuse stated the police officers were on a grant to the schools and when the grant ran out it was decided to go 50/50 on the police officers salaries. Alderman Frieders deferred to Alderman Funkhouser on this decision. The district has a good portion of property which holds a lot of weight. The City has many officers which holds a lot of weight. These officers are doing the district a service. He would rather have the worth of the City services and have the school districts value.Then negotiate on that. The City should be paying for the schools and property. The district should be paying for police officers.Alderman Colosimo said from an accounting perspective it will give the City a truer idea of the City's police and recreation budget. In essence public safety is subsidizing recreation. From a public safety perspective he wants it clear what is coming in from public safety and that it is being used for public safety.A number one priority of City government is public safety.Alderman Funkhouser would eventually like to see the City charge the district.Right now it is the way it should be. The sentiment is that the City should account for the expenses of the police department. The City should also account for the revenues and expenses of the parks and recreation department. It is going to have a negative impact on the parks and recreation department and a positive impact on the police department budget.For the short term,he wants to see the City move forward with the agreement. In the long term the City has to make a bigger decision.Alderman Kot said the City needs this agreement. He will vote in favor of this because it puts the ball in the district's court.He hopes the two units can improve its spirit of cooperation.Mayor Golinski thinks there is a spirit of cooperation.Director of Parks and Recreation Evans agrees. Alderman Colosimo's concern is if the City calls somebody and nothing is done then how will the City respond. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye PLAN COMMISSION Peaceful Pathways Montessori School—1.5 Mile Review (PC 2014-15) Mayor Golinski stated the memo in the packet was very thorough.Alderman Colosimo thinks this school will be a great asset to Yorkville. Alderman Frieders supports this. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT Route 47 Update Public Works Director Dhuse gave an update on Route 47. On September 4, 2014 West Somonauk Street will be closed for intersection repairs.The road can be closed up to thirty days. The district has been alerted. He asked everyone to use Route 34 Game Farm Road access. The state is providing flaggers at Center Street for two hours in the morning and two hours in the afternoon.Alderman Milschewski asked what the City is doing for other side streets. Public Works Director Dhuse answered.Alderman Colosimo asked if the City could put up sign posts stating yielding to pedestrians. Public Works Director Dhuse will The Minutes of the Regular Meeting of the City Council—August 26,2014—Page 5 of 5 be borrowing those.Alderman Kot asked where pedestrian crosswalks would be located on Route 47. Public Works Director Dhuse said eventually crosswalks will be at each block.At the moment the crosswalks will be at Center Street,Van Emmon and Hydraulic. Hometown Days Director of Parks and Recreation Evans said Hometown Days is this weekend. It starts on Thursday at 5:00 p.m. Mayor Golinski mentioned there is a new layout for Hometown Days this year. ADDITIONAL BUSINESS Downtown Side Walk Completion Alderman Funkhouser discussed the completion of the downtown sidewalks. Public Works Director Dhuse has been told that before the traffic is flipped the sidewalks on the east side should be completed. When traffic is flipped then the west side should be open. The plan is to have the south side finished by the end of September.Alderman Milschewski mentioned the safety of students walking back and forth. Parking Lot By Cobblestone Mayor Golinski asked if the parking lot by Cobblestone was complete. Public Works Director Dhuse stated that EEI is putting together a formal punch list. Somonauk And Route 47 Alderman Frieders and Public Works Director Dhuse discussed the height of Somonauk and Route 47. Bump On Fox Street Mayor Golinski wanted Public Works Director Dhuse to remind staff to fix the large bump on Fox Street. EXECUTIVE SESSION None. CITIZEN COMMENTS Jesus Alaniz, Colonial Parkway, discussed the issue between Yorkville Community Unit School District #115 and the Yorkville Police Department. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:23 p.m. Minutes submitted by: Beth Warren, City Clerk,City of Yorkville,Illinois i I i I REGULAR CITY COUNCIL MEETING Public Comment aoJ PLEASE PRINT NAME: SUBDIVISION OR BUSINESS : 1 `E / f SIGNIN I i I I I i I