City Council Minutes 2014 10-14-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,OCTOBER 14,2014
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
n City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present (called in)
Teeling Present
Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson,Director of Parks and Recreation Evans
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Audit Presentation—for the Fiscal Year Ended April 30,2014
Mayor Golinski said the City has an audit presentation for the its comprehensive annual financial report.
Jamie Wilkey, auditor with Lauterbach&Amen,LLP,gave an overview. City Administrator Olson gave
a power point presentation on the audit.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Robyn Sutcliff,Foxy's Ice Cream,gave an overview of Foxy's hours, sales,and events. She appreciates
the Council considering the contract terms from rent to license.
CONSENT AGENDA
1. Monthly Treasurer's Report for July and August 2014(ADM 2014-59)
2. Ordinance 2014-46 Authorizing the First Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1, 2014 and Ending on April 30,2015 (Greenbriar Pond Naturalization)—
authorize Mayor and City Clerk to execute(ADM 2014-62)
3. Resolution 2014-25 Approving a Merchant Transaction Processing Agreement with TSYS
Merchant Solutions,LLC and First National Bank of Omaha for Credit Card Processing-
authorize Mayor and City Clerk to execute (ADM 2014-63)
Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman
Teeling; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye,
Funkhouser-aye,Koch-aye, Kot-aye,Teeling-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—September 9,2014(CC 2014-86)
2. Minutes of the Regular City Council—September 23,2014(CC 2014-87)
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
September 9,2014 and September 23,2014 as presented. So moved by Alderman Kot; seconded by
Alderman Koch.
Alderman Colosimo wanted the district changed to the 50th from the 15th district under Valerie Burd's
comments on the September 23,2014 minutes.Alderman Frieders wanted Cannonball Road changed to
The Minutes of the Regular Meeting of the City Council—October 14,2014—Page 2 of 4
Cannonball Trail on the September 9,2014 minutes.Alderman Frieders also mentioned that the poem that
was read by one of his constituents was written by him.
Corrected Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$1,763,017.13.
REPORTS
MAYOR'S REPORT
Appointment of Freedom of Information Officer—Eivilyn Lopez
(CC 2014-88)
Mayor Golinski entertained a motion to approve the Mayor's appointment of Eivilyn Lopez as a freedom
of information officer. So moved by Alderman Frieders; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-8 Nays-0
Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye,
Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye
ComEd Settlement Agreements
(CC 2014-89)
Resolution 2014-26 Approving a General Release by and between the City and the
Commonwealth Edison Company(Beecher Road)
Mayor Golinski entertained a motion to approve a resolution approving a general release by and between
the City and the Commonwealth Edison Company(Beecher Road)and authorize the Mayor and City
Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye,
Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye
Resolution 2014-27 Approving a General Release by and between the City and the
Commonwealth Edison Company(Corneils Road)
Mayor Golinski entertained a motion to approve a resolution approving a general release by and between
the City and the Commonwealth Edison Company(Corneils Road)and authorize the Mayor and City
Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Teeling-aye,Koch-aye,Kot-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance Adopting New Construction Builder Incentive Programs
(EDC 2014-12)
Mayor Golinski entertained a motion to table to the October 28,2014 City Council meeting the
construction builder incentive programs. So moved by Alderman Koch; seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
License Agreements for Riverfront Buildings
(CC 2014-90)
Ordinance 2014-47 Approving a License Agreement with White Water Ice Cream,Inc.
d/b/a Foxy's Ice Cream
r
I
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The Minutes of the Regular Meeting of the City Council—October 14,2014—Page 3 of 4
I
Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and
between the City and White Water Ice Cream, Inc. d/b/a Foxy's Ice Cream and authorize the Mayor and
City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Funkhouser.
Alderman Milschewski asked if everything stays the same. City Administrator Olson said all the terms of
the agreement stay the same.Alderman Milschewski asked if Geneva Kayak was open last year. Director
of Parks and Recreation Evans said yes. She asked if Geneva Kayak is interested in continuing there.
Director of Parks and Recreation Evans said no.Alderman Funkhouser said within the agreement there is
a section that has a security deposit.He asked if for an existing user would the security deposit still be
required or would that be waved.As far as City Administrator Olson knows the current tenants have
posted a security deposit as part of the lease agreement. It should be the same dollar amount and should
just transfer over. City Administrator Olson asked Director of Parks and Recreation Evans if he knew
what the dollars numbers were off the top of his head.Director of Parks and Recreation Evans answered.
I
Motion approved by a roll call vote. Ayes-8 Nays-0
Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye
Ordinance 2014-48 Approving a License Agreement with Specialty Expeditions,Inc.
d/b/a Geneva Kayak Center
!, Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and
between the City and specialty expeditions,Inc. d/b/a Geneva Kayak Center and authorize the Mayor and
City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Frieders.
Alderman Funkhouser and City Administrator Olson discussed tours through Adventure Travel Programs.
I
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye,
Kot-aye,Frieders-aye, Spears-aye,Colosimo-aye
Bristol Bay 65 Professional Services Agreement with EEI
(CC 2014-91)
Mayor Golinski entertained a motion to approve a professional services agreement for Bristol Bay 65
n Park improvements between the City and Engineering Enterprises,Inc. and authorize the Mayor and City
Clerk to execute. So moved by Alderman Koch; seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes-8 Nays-0
Teeling-aye,Koch-aye,Kot-aye,Frieders-aye,
Spears-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Golinski entertained a motion to go into Executive Session for the purpose of
1. For the appointment, employment, compensation, discipline,performance,or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity.
The Minutes of the Regular Meetine of the City Council—October 14,2014—Page 4 of 4
The City Council entered Executive Session at 7:39 p.m.
The City Council returned to regular session at 7:56 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 7:57 p.m.
Minutes submitted by:
Beth Warren,
City Clerk,City of Yorkville,Illinois
n
10/14/2014
1
United City of Yorkvilley
Audit Overview
City Council
October 14, 2014
Another award
3rd time
Certificate of Achievement for
Excellence in Financial Reporting Award
by the Government Finance Officers Association
of the US and Canada in FY 13
10/14/2014
2
General Fund
Fund Balance History
7
ns
2
3
4
5
6
Mi
l
l
i
o
n
-1
0
1
FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14
General Fund Budget
Surplus/Deficit
$4
ns
($1)
$0
$1
$2
$3
Mi
l
l
i
o
n
($3)
($2)
FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14
10/14/2014
3
Revenue Line-ItemBudgeted AmountActual Amount
Revenue performance
Page 70 of paper copy, page 107 of pdfcopy
Property Tax$2,850,154$2,725,879
SalesTax (local)$2,449,250$2,586,460
Sales Tax(non-home rule)$1,800,000$1,986,566
UtilityTax $880,000$926,857
IncomeTax$1,550,000$1,613,102
Use Tax$250,000$296,298
CircuitCourt Fines$70,000$45,653
PoliceTows$80,000$85,656
TelecomTax$520,200$474,179
DepartmentBudgeted ExpensesActual Expenses
Adiitti 807387 728145
Controlling costs
Page 72 of paper copy, page 109 of pdf copy for general fund
Page 80 for Library, Page 83 for Parks and Rec, Page 108 for water / sewer
Administration 807,387 728,145
Finance341,395327,689
Police4,140,0473,812,134
Community Development412,328407,537
Public Works / Streets932,505915,254
AdminServices2,297,7582,697,148
LibraryOperations809,464737,191
Parks813,165818,636
Recreation828,926756,125
SewerOperations452,240385,897
Water Operations1,341,3591,308,432
10/14/2014
4
General Fund Performance
BudgetedActualVariance
Revenues13,004,23913,442,672438,433
Expenditures(10,103,920)(10,017,702)86,218
NetTransfers(3,793,423)(3,788,209)5,214
Surplus(Deficit)(893,104)(363,239)529,865Surplus(Deficit)(893,104)(363,239)529,865
Engineering Costs
FY 10, 5 FTE in-house for $535,000
FY 14 outsource for $466000FY 14, outsource for $466,000
$263,353 of routine engineering
$203,000 for subdivision inspections
Additional $161,000 in reimbursed development work ($0 net cost to City)
Additional $630,000 gross in project expenses ($321,000 net cost to City)
These items would not likely have been handled by in-house employees
10/14/2014
5
REC Center closeout
Total fund deficit equity ($489,043)
$100,000 for lease termination fee
$77,579 deficit in FY 09
$50,240 deficit in FY 10
$67,272 deficit in FY 11
$24,913 deficit in FY 12 (decision year)$,(y)
$80,418 deficit in FY 13
$88,623 deficit in FY 14
Fund Balance –different types
Paper page 7, pdfpage 39 -fund
balance amounts
Paper page 47, pdf page 81 –
definition of fund balance
classifications
Nonspendable for prepaids Nonspendable for prepaids
FY 15 expenditures
Unassigned for anything
10/14/2014
6
Pensions
Paper pages 52 –61, pdfpages 86-95
IMRF –state controlled and City is
compliant
Police –City controlled and City is
actuarially compliant and paid down actuarially compliant and paid down
portion of net pension obligation (NPO)
in FY 14
Other items of note
Long term debt summary on paper
pages 36-45 and pdfpages 70-80
Debt service schedules on paper pages
113-128 and pdfpages 160-175
Developer commitment narratives Developer commitment narratives
start on paper page 49, pdfpage 83
10/14/2014
7
Other items of note
Statistical Section
Pages 129 -138 and pdf pages 178-
187
Historical Trends covering:
City Finances
Revenue & Debt CapacityRevenue & Debt Capacity
Demographic & Economic Information
Operating Information
Historical Trends
General Government
4
5
6
Mi
l
l
i
o
n
s
3
2005200620072008200920102011201220132014
10/14/2014
8
Historical Trends
Public Safety
2
3
4
Mi
l
l
i
o
n
s
1
2005200620072008200920102011201220132014
Historical Trends
Community Development
200
300
400
500
600
Th
o
u
s
a
n
d
s
0
100
2005200620072008200920102011201220132014
10/14/2014
9
Historical Trends
Public Works
3
4
5
Mi
l
l
i
o
n
s
1
2
2005200620072008200920102011201220132014
Other items of note
Statistical Section
Paper page 139, pdfpage 188,
bkd f lt idtil breakdown of largest non-residential
properties
Paper pages 148-151, pdfpages 201-
204 breakdown of historical debt levels
Paper page 155, pdfpage 208
breakdown of largest employers
10/14/2014
10
Other items of note
Statistical Section
Paper pages 156-157, pdfpages 209-210 employee countsemployee counts
75 full-time employees in 2014
96 full-time employees in 2008
73 full-time employees in 2005
Paper pages 158-162, pdfpages 211-215 miscellaneous service data
Traffic violations
Permits issued
Streets resurfaced, in miles
Street inventory
New housing starts per year
Total EAV breakdown by year
700
ns
200
300
400
500
600
Mi
l
l
i
o
Railroad
Industrial
Commercial
Residential
Agriculture
0
100 Agriculture
10/14/2014
11
Property Tax Rate
$12
$4
$6
$8
$10 Yorkville Public Library
Waubonsee Community College
District #516
Yorkville -Bristol Sanitary District
Bristol -Kendall Fire District
Bristol Township
$0
$2
Kendall County Forest Preserve
Kendall County
Yorkville Community Unit School
District #115
Management Letter
Current year, Recommendation #1
New GASB Statement No. 67
Enhanced note disclosure in the CAFR
regarding Police Pension Fund activities
More descriptive investment policies
How rates of returns are calculated
between different asset classes
Will be implemented in FY 2015 by City
staff and Police Pension Fund Board
10/14/2014
12
Management Letter
Current year, Recommendation #2
Library and Countryside TIF were
over budget
Both overages were caused by
issuance costs associated with bond
refinancingsrefinancings
Management Letter
Prior Year, Recommendation #1
GASB Statement No. 61
Statement modifies criterion regarding
Component Units (Library)
City implemented this in FY 14
10/14/2014
13
Management Letter
Prior year, Recommendation #2
Funds with deficit equity
REC Center fund
Closed
Municipal Building fund
Closed
Countryside TIF –new issue
Policy Decision by City Council to disburse
incentive
Management Letter
Prior year, Recommendation #3
Funds not in compliance with fund
balance
REC Center fund
Closed
10/14/2014
14
Management Letter
Prior year, Recommendation #4
Fund consolidation
We collapsed Police Capital, Public
Works Capital, and Parks and
Recreation Capital Funds into a new
fund called the Vehicle and fund called the Vehicle and
Equipment Fund in FY 14
Upcoming
2014 Tax Levy discussion
Tax levy estimate approval
October 16 Administration Committee
October 28 City Council meeting
Public Hearing
November 10 (Monday)City Council meeting
Discussion and potential voteDiscussion and potential vote
November 25 City Council or
December 9 City Council or
December 23 City Council
10/14/2014
15
Upcoming
FY 16 Budget rollout
November 8 goal setting sessionNovember 8 goal setting session
Nov-Dec budget preparation
January 15, 2015 finalized
January 27, 2015 City Council presentation
February 10, 2015 City Council presentation
February 24, 2015 City Council presentation
March 10, 2015 public hearing
Dii d ttil tDiscussion and potential vote
March 24, 2015 City Council or
April 14, 2015 City Council or
April 28, 2015 City Council
REGULAR ftUNClL MEET-MG
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