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City Council Minutes 2014 10-14-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,OCTOBER 14,2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL n City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present (called in) Teeling Present Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Audit Presentation—for the Fiscal Year Ended April 30,2014 Mayor Golinski said the City has an audit presentation for the its comprehensive annual financial report. Jamie Wilkey, auditor with Lauterbach&Amen,LLP,gave an overview. City Administrator Olson gave a power point presentation on the audit. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Robyn Sutcliff,Foxy's Ice Cream,gave an overview of Foxy's hours, sales,and events. She appreciates the Council considering the contract terms from rent to license. CONSENT AGENDA 1. Monthly Treasurer's Report for July and August 2014(ADM 2014-59) 2. Ordinance 2014-46 Authorizing the First Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2014 and Ending on April 30,2015 (Greenbriar Pond Naturalization)— authorize Mayor and City Clerk to execute(ADM 2014-62) 3. Resolution 2014-25 Approving a Merchant Transaction Processing Agreement with TSYS Merchant Solutions,LLC and First National Bank of Omaha for Credit Card Processing- authorize Mayor and City Clerk to execute (ADM 2014-63) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Teeling; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye, Funkhouser-aye,Koch-aye, Kot-aye,Teeling-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—September 9,2014(CC 2014-86) 2. Minutes of the Regular City Council—September 23,2014(CC 2014-87) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of September 9,2014 and September 23,2014 as presented. So moved by Alderman Kot; seconded by Alderman Koch. Alderman Colosimo wanted the district changed to the 50th from the 15th district under Valerie Burd's comments on the September 23,2014 minutes.Alderman Frieders wanted Cannonball Road changed to The Minutes of the Regular Meeting of the City Council—October 14,2014—Page 2 of 4 Cannonball Trail on the September 9,2014 minutes.Alderman Frieders also mentioned that the poem that was read by one of his constituents was written by him. Corrected Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,763,017.13. REPORTS MAYOR'S REPORT Appointment of Freedom of Information Officer—Eivilyn Lopez (CC 2014-88) Mayor Golinski entertained a motion to approve the Mayor's appointment of Eivilyn Lopez as a freedom of information officer. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye ComEd Settlement Agreements (CC 2014-89) Resolution 2014-26 Approving a General Release by and between the City and the Commonwealth Edison Company(Beecher Road) Mayor Golinski entertained a motion to approve a resolution approving a general release by and between the City and the Commonwealth Edison Company(Beecher Road)and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye Resolution 2014-27 Approving a General Release by and between the City and the Commonwealth Edison Company(Corneils Road) Mayor Golinski entertained a motion to approve a resolution approving a general release by and between the City and the Commonwealth Edison Company(Corneils Road)and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye,Koch-aye,Kot-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance Adopting New Construction Builder Incentive Programs (EDC 2014-12) Mayor Golinski entertained a motion to table to the October 28,2014 City Council meeting the construction builder incentive programs. So moved by Alderman Koch; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD License Agreements for Riverfront Buildings (CC 2014-90) Ordinance 2014-47 Approving a License Agreement with White Water Ice Cream,Inc. d/b/a Foxy's Ice Cream r I �I The Minutes of the Regular Meeting of the City Council—October 14,2014—Page 3 of 4 I Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and between the City and White Water Ice Cream, Inc. d/b/a Foxy's Ice Cream and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Funkhouser. Alderman Milschewski asked if everything stays the same. City Administrator Olson said all the terms of the agreement stay the same.Alderman Milschewski asked if Geneva Kayak was open last year. Director of Parks and Recreation Evans said yes. She asked if Geneva Kayak is interested in continuing there. Director of Parks and Recreation Evans said no.Alderman Funkhouser said within the agreement there is a section that has a security deposit.He asked if for an existing user would the security deposit still be required or would that be waved.As far as City Administrator Olson knows the current tenants have posted a security deposit as part of the lease agreement. It should be the same dollar amount and should just transfer over. City Administrator Olson asked Director of Parks and Recreation Evans if he knew what the dollars numbers were off the top of his head.Director of Parks and Recreation Evans answered. I Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye Ordinance 2014-48 Approving a License Agreement with Specialty Expeditions,Inc. d/b/a Geneva Kayak Center !, Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and between the City and specialty expeditions,Inc. d/b/a Geneva Kayak Center and authorize the Mayor and City Clerk to execute. So moved by Alderman Kot; seconded by Alderman Frieders. Alderman Funkhouser and City Administrator Olson discussed tours through Adventure Travel Programs. I Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye, Kot-aye,Frieders-aye, Spears-aye,Colosimo-aye Bristol Bay 65 Professional Services Agreement with EEI (CC 2014-91) Mayor Golinski entertained a motion to approve a professional services agreement for Bristol Bay 65 n Park improvements between the City and Engineering Enterprises,Inc. and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Teeling-aye,Koch-aye,Kot-aye,Frieders-aye, Spears-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. For the appointment, employment, compensation, discipline,performance,or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. The Minutes of the Regular Meetine of the City Council—October 14,2014—Page 4 of 4 The City Council entered Executive Session at 7:39 p.m. The City Council returned to regular session at 7:56 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:57 p.m. Minutes submitted by: Beth Warren, City Clerk,City of Yorkville,Illinois n 10/14/2014 1 United City of Yorkvilley Audit Overview City Council October 14, 2014 Another award 3rd time Certificate of Achievement for Excellence in Financial Reporting Award by the Government Finance Officers Association of the US and Canada in FY 13 10/14/2014 2 General Fund Fund Balance History 7 ns 2 3 4 5 6 Mi l l i o n -1 0 1 FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14 General Fund Budget Surplus/Deficit $4 ns ($1) $0 $1 $2 $3 Mi l l i o n ($3) ($2) FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14 10/14/2014 3 Revenue Line-ItemBudgeted AmountActual Amount Revenue performance Page 70 of paper copy, page 107 of pdfcopy Property Tax$2,850,154$2,725,879 SalesTax (local)$2,449,250$2,586,460 Sales Tax(non-home rule)$1,800,000$1,986,566 UtilityTax $880,000$926,857 IncomeTax$1,550,000$1,613,102 Use Tax$250,000$296,298 CircuitCourt Fines$70,000$45,653 PoliceTows$80,000$85,656 TelecomTax$520,200$474,179 DepartmentBudgeted ExpensesActual Expenses Adiitti 807387 728145 Controlling costs Page 72 of paper copy, page 109 of pdf copy for general fund Page 80 for Library, Page 83 for Parks and Rec, Page 108 for water / sewer Administration 807,387 728,145 Finance341,395327,689 Police4,140,0473,812,134 Community Development412,328407,537 Public Works / Streets932,505915,254 AdminServices2,297,7582,697,148 LibraryOperations809,464737,191 Parks813,165818,636 Recreation828,926756,125 SewerOperations452,240385,897 Water Operations1,341,3591,308,432 10/14/2014 4 General Fund Performance BudgetedActualVariance Revenues13,004,23913,442,672438,433 Expenditures(10,103,920)(10,017,702)86,218 NetTransfers(3,793,423)(3,788,209)5,214 Surplus(Deficit)(893,104)(363,239)529,865Surplus(Deficit)(893,104)(363,239)529,865 Engineering Costs FY 10, 5 FTE in-house for $535,000 FY 14 outsource for $466000FY 14, outsource for $466,000 $263,353 of routine engineering $203,000 for subdivision inspections Additional $161,000 in reimbursed development work ($0 net cost to City) Additional $630,000 gross in project expenses ($321,000 net cost to City) These items would not likely have been handled by in-house employees 10/14/2014 5 REC Center closeout Total fund deficit equity ($489,043) $100,000 for lease termination fee $77,579 deficit in FY 09 $50,240 deficit in FY 10 $67,272 deficit in FY 11 $24,913 deficit in FY 12 (decision year)$,(y) $80,418 deficit in FY 13 $88,623 deficit in FY 14 Fund Balance –different types Paper page 7, pdfpage 39 -fund balance amounts Paper page 47, pdf page 81 – definition of fund balance classifications Nonspendable for prepaids Nonspendable for prepaids FY 15 expenditures Unassigned for anything 10/14/2014 6 Pensions Paper pages 52 –61, pdfpages 86-95 IMRF –state controlled and City is compliant Police –City controlled and City is actuarially compliant and paid down actuarially compliant and paid down portion of net pension obligation (NPO) in FY 14 Other items of note Long term debt summary on paper pages 36-45 and pdfpages 70-80 Debt service schedules on paper pages 113-128 and pdfpages 160-175 Developer commitment narratives Developer commitment narratives start on paper page 49, pdfpage 83 10/14/2014 7 Other items of note Statistical Section Pages 129 -138 and pdf pages 178- 187 Historical Trends covering: City Finances Revenue & Debt CapacityRevenue & Debt Capacity Demographic & Economic Information Operating Information Historical Trends General Government 4 5 6 Mi l l i o n s 3 2005200620072008200920102011201220132014 10/14/2014 8 Historical Trends Public Safety 2 3 4 Mi l l i o n s 1 2005200620072008200920102011201220132014 Historical Trends Community Development 200 300 400 500 600 Th o u s a n d s 0 100 2005200620072008200920102011201220132014 10/14/2014 9 Historical Trends Public Works 3 4 5 Mi l l i o n s 1 2 2005200620072008200920102011201220132014 Other items of note Statistical Section Paper page 139, pdfpage 188, bkd f lt idtil breakdown of largest non-residential properties Paper pages 148-151, pdfpages 201- 204 breakdown of historical debt levels Paper page 155, pdfpage 208 breakdown of largest employers 10/14/2014 10 Other items of note Statistical Section Paper pages 156-157, pdfpages 209-210 employee countsemployee counts 75 full-time employees in 2014 96 full-time employees in 2008 73 full-time employees in 2005 Paper pages 158-162, pdfpages 211-215 miscellaneous service data Traffic violations Permits issued Streets resurfaced, in miles Street inventory New housing starts per year Total EAV breakdown by year 700 ns 200 300 400 500 600 Mi l l i o Railroad Industrial Commercial Residential Agriculture 0 100 Agriculture 10/14/2014 11 Property Tax Rate $12 $4 $6 $8 $10 Yorkville Public Library Waubonsee Community College District #516 Yorkville -Bristol Sanitary District Bristol -Kendall Fire District Bristol Township $0 $2 Kendall County Forest Preserve Kendall County Yorkville Community Unit School District #115 Management Letter Current year, Recommendation #1 New GASB Statement No. 67 Enhanced note disclosure in the CAFR regarding Police Pension Fund activities More descriptive investment policies How rates of returns are calculated between different asset classes Will be implemented in FY 2015 by City staff and Police Pension Fund Board 10/14/2014 12 Management Letter Current year, Recommendation #2 Library and Countryside TIF were over budget Both overages were caused by issuance costs associated with bond refinancingsrefinancings Management Letter Prior Year, Recommendation #1 GASB Statement No. 61 Statement modifies criterion regarding Component Units (Library) City implemented this in FY 14 10/14/2014 13 Management Letter Prior year, Recommendation #2 Funds with deficit equity REC Center fund Closed Municipal Building fund Closed Countryside TIF –new issue Policy Decision by City Council to disburse incentive Management Letter Prior year, Recommendation #3 Funds not in compliance with fund balance REC Center fund Closed 10/14/2014 14 Management Letter Prior year, Recommendation #4 Fund consolidation We collapsed Police Capital, Public Works Capital, and Parks and Recreation Capital Funds into a new fund called the Vehicle and fund called the Vehicle and Equipment Fund in FY 14 Upcoming 2014 Tax Levy discussion Tax levy estimate approval October 16 Administration Committee October 28 City Council meeting Public Hearing November 10 (Monday)City Council meeting Discussion and potential voteDiscussion and potential vote November 25 City Council or December 9 City Council or December 23 City Council 10/14/2014 15 Upcoming FY 16 Budget rollout November 8 goal setting sessionNovember 8 goal setting session Nov-Dec budget preparation January 15, 2015 finalized January 27, 2015 City Council presentation February 10, 2015 City Council presentation February 24, 2015 City Council presentation March 10, 2015 public hearing Dii d ttil tDiscussion and potential vote March 24, 2015 City Council or April 14, 2015 City Council or April 28, 2015 City Council REGULAR ftUNClL MEET-MG k 0v tff PLEASE PRINT �4AW: SUBDIVISION OR BUSINESS: SIGNM