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Public Works Packet 2014 11-18-14 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, November 18, 2014 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: October 21, 2014 New Business: 1. PW 2014-82 Long Term Water Planning 2. PW 2014-83 Public Works Committee Meeting Dates for 2015 3. PW 2014-84 Cannonball Trail LAFO – Authorization of Contract Changes No. 1 4. PW 2014-85 Game Farm Road/Somonauk Street Improvements – IDOT Joint Agreement and Resolution 5. PW 2014-86 Resolution Regarding Night-Time Work for Reconstruction of Route 34 (Eldamain to Center Parkway) 6. PW 2014-87 IDOT Resolution for Highway Permit for Kendall Crossing – NCG Theater 7. PW 2014-88 Wrigley Site Expansion a. Ordinance Proposing Establishment of a Back-up SSA b. Ordinance Accepting a Plat of Easement for Stormwater Management 8. PW 2014-89 Heartland Meadows – Ordinance Proposing Establishment of a Back-up SSA 9. PW 2014-90 Ordinance Vacating a Portion of the Liberty Street Right-of-Way and a Portion of the Elm Street Right-of-Way (Heartland Meadows) 10. PW 2014-91 Walsh Drive Drainage Improvements – Change Order No. 1 11. PW 2014-92 Raintree Village Units 4, 5, and 6 – Completion of Improvements – Change Order No. 3 12. PW 2014-93 Kendall County Transportation Alternatives Program (KC-TAP) 13. PW 2014-94 Corneils and Beecher Road Improvements – Agreement with EEI 14. PW 2014-95 Route 34 Improvements ( Eastern Project) a. Agreement between State and City of Yorkville b. Resolution Approving Appropriation of Funds c. Ordinance Regulating Parking on US 34 d. Ordinance Regulating Encroachment on Public Right-of-Way United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Public Works Committee Agenda November 18, 2014 Page 2 Old Business: Additional Business: 2014/2015 City Council Goals – Public Works Committee Goal Priority Staff “Capital Infrastructure Plan Funding” 5 Bart Olson & Rob Fredrickson “City-wide Building Needs” 12 Eric Dhuse & Brad Sanderson “Beecher Center and Park Upgrades” 13 Eric Dhuse & Scott Sleezer “Replanting of Trees” 15 Eric Dhuse & Scott Sleezer “Residential Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson “Master Facility Planning” 20 Bart Olson & Eric Dhuse UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, November 18, 2014 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. October 21, 2014 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-82 Long Term Water Planning □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2014-83 Public Works Committee Meeting Dates for 2015 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-84 Cannonball Trail LAFO – Authorization of Contract Changes No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-85 Game Farm Road/Somonauk Street Improvements – IDOT Joint Agreement and Resolution □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-86 Resolution Regarding Night-Time Work for Reconstruction of Route 34 (Eldamain to Center) □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-87 IDOT Resolution for Highway Permit for Kendall Crossing – NCG Theater □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2014-88 Wrigley Site Expansion a. Ordinance Proposing Establishment of a Back-up SSA b. Ordinance Accepting a Plat of Easement for Stormwater Management □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2014-89 Heartland Meadows – Ordinance Proposing Establishment of a Back-up SSA □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2014-90 Ordinance Vacating a Portion of the Liberty Street ROW and a Portion of the Elm Street ROW □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2014-91 Walsh Drive Drainage Improvements – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2014-92 Raintree Village Units 4, 5, and 6 – Completion of Improvements – Change Order No. 3 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2014-93 Kendall County Transportation Alternatives Program (KC-TAP) □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2014-94 Corneils and Beecher Road Improvements – Agreement with EEI □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 14. PW 2014-95 Route 34 (eastern project) City – State Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – October 21, 2014 Public Works – November 18, 2014 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, October 21, 2014, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Diane Teeling Alderman Milschewski Alderman Ken Koch Alderman Larry Kot Other City Officials City Administrator Bart Olson Alderman Chris Funkhouser Engineer Brad Sanderson, EEI Other Guests: Attorney Dan Kramer The meeting was called to order at 6:00pm by Chairman Diane Teeling Citizen Comments: None Previous Meeting Minutes: September 16, 2014 The minutes were approved as presented. New Business Items #4 & #7 were moved up on the agenda. New Business: 4. PW 2014-76 Route 47 Easement (taken out of order) Mr. Sanderson said the easement was an agreement with a private landowner and IDOT following damage to their septic field during Rt. 47 construction. The resident will be connecting to city sewer and water and the resident will pay for the hookups. The committee approved this action. 7. PW2014-79 Blackberry Woods Acceptance and LOC Reduction (taken out of order) The developer is requesting acceptance of the paving and other work completed. Mr. Sanderson recommended acceptance and reduction of the letter of credit. The amount remaining will be $174,000 and the reduction will be done by staff after approval. The remainder of the money will be for underground work and landscaping. Page 2 of 3 1. PW 2014-73 Water Department Reports for July and August 2014 Mr. Dhuse said the reports were typical and are submitted to the EPA. No further comments. 2. PW 2014-74 Railroad Quiet Zone Initiative Mr. Sanderson referred to the memo in the packet and said there are two railways that affect the City: the trains running in the downtown and the trains on the north side of town. To be eligible for quiet zones, he said certain levels of improvements are necessary such as flashing lights, gates and warning time detections are required at each crossing. Other work and diagnostic meetings are also needed. The lights, gates and warning time detection cost approximately $250,000 to $500,000 per crossing. He noted there are many crossings in the downtown and some might need to be closed. Closing crossings sometimes leads to ICC funds, he said. Ms. Milschewski asked what prompted this initiative. Mr. Olson said there has been a modest increase in train traffic and also different engineers who sound horns in different manners. These factors have generated some of the complaints received. Alderman Milschewski said she could not support this due to the amount of money involved. She added that people are aware of the train tracks when they purchase their homes and that the money can be better spent on roads. Alderman Koch said people do not realize the cost. The committee agreed that by closing some of the downtown crossings, it would also limit the flow of traffic. Alderman Kot asked how far the City needs to be in the process to apply for funds. A diagnostic meeting would be needed and also engineering costs would affect the application for funds. ICC fund amounts are unknown. Alderman Kot said sometimes the City needs to be positioned to obtain grants and take the first step. Mr. Sanderson will try to get a more accurate cost estimate and determine how long the study is valid. This will come back for further discussion at the November meeting. 3. PW 2014-75 Kennedy Road Improvements – Change Order No. 1 This change order is decreasing by $43,000 and the project is nearly complete. This will move to the consent agenda. 5. PW 2014-77 Route 47 & Cannonball Trail Improvements – Supplemental Agreement with HR Green This is a change order with HR Green who performed some of the engineering and they have requested an additional $13,000. The project was to have started in 2012 and was delayed to 2013 due to utility work. Some work was done by contractors and Geneva Construction during “non-working” days (December through April) and HR Green had to be on site. The number of hours increased and pay increases occurred in this time as well. Mr. Sanderson said the funds are coming from Kendall Marketplace. The committee approved and this moves to the consent agenda. 6. PW 2014-78 2015 RTBR Program a. Ridge Street Water Main Improvements Agreement with EEI Mr. Sanderson discussed getting a jump start on next year's road projects with design in the winter and bids in the spring when bids are more competitive. The Ridge St. project will go out for bid in the Spring and work will begin then also. Page 3 of 3 b. 2015 Road Program Agreement with EEI State, Ridge, Washington and some of Van Emmon will be improved in FY 2015, but the engineering costs will be incurred this year and will be shifted between years, said Mr. Olson. Some side streets might be partially paved as well with the Rt. 47 project. It was noted that West Hydraulic will be paved as part of the MFT this year as very little pavement was left. This item moves to consent. 8. PW 2014-80 Skidsteer RFP Request Mr. Dhuse said he is seeking approval for skidsteer bids. Proceeds of $30,000 from the previous sale of a backhoe will also be used. The current machine is still in use, but careful planning is needed for its use each day. This moves to consent agenda. 9. PW 2014-81 Autumn Creek Parking Restrictions Some complaints were received regarding parking near the school and baseball field. There is a current seasonal restriction due to the field. Staff looked at traffic patterns and street width and recommended a parking ban on the west and south sides between Rt. 34 and Kennedy. If the committee approves the recommendation, residents would be invited to attend a meeting to give feedback. The committee was OK with this proposal and it will move to consent agenda. A letter will be sent to affected residents if the City Council endorses the proposal. In conjunction with this, Alderman Funkhouser noted that there was a proposed city-wide study on parking restrictions and asked about the progress. Staff has not been able to start a comprehensive study at this time, but ideas will be brought to committee on how to approach. Old Business: None Additional Business: Alderman Kot asked for an update on Rt. 47. Mr. Dhuse said the south side (south of river) is planned to be finished this year. Regarding the north side, Mr. Dhuse said the hope is to get to Park St. or have the southbound lane finished before winter. The westbound lane of Rt. 34 to Center Parkway should be paved and storm sewer will be installed soon. Mr. Kot said the drive is treacherous with the barricades and cones and Mr. Dhuse said the State will require the contractor to finish many items to make for a safer drive in the winter. Alderman Koch said potholes are also a concern for the winter. Mr. Kot said IDOT has been very responsive about potholes when he has reported them. IDOT has been grinding and paving problem areas in anticipation of potholes. Having four lanes open on Rt. 47 before winter, is in question, but Mr. Dhuse said he will attend an update meeting in two days. Alderman Koch reported that many “Green T Landscaping and Aeration” signs have been placed at locations throughout the City. Mr. Olson said such signs are not permissible on the right-of-way. There was no further business and the meeting was adjourned at 6:41pm. Minutes respectfully transcribed by Marlys Young Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2014-82 Long Term Water Planning Public Works – November 18, 2014 This item will be discussed at the Public Works meeting. Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2014-83 Meeting Dates for 2015 Public Works – November 18, 2014 Majority Committee approval Proposed Public Works meeting schedule for 2015. Lisa Pickering Administration Name Department The Clerk’s Office is in the process of publishing the City’s master meeting list for 2015. Listed below is a tentative schedule for the Public Works Committee meetings for 2015. The proposed schedule has the Public Works Committee meeting the 3rd Tuesday of each month at 6:00 p.m. Please discuss this schedule at the Public Works Committee meeting and decide if you have any changes to the dates or meeting time. Public Works Committee 3rd Tuesday – 6:00 pm at City Hall January 20 July 21 February 17 August 18 March 17 September 15 April 21 October 20 May 19 November 17 June 16 December 15 Memorandum To: Public Works Committee From: Lisa Pickering, Deputy Clerk Date: October 27, 2014 Subject: Public Works Committee Meeting Schedule for 2015 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number NB #3 Tracking Number PW 2014-84 Cannonball Trail LAFO PW Committee – November 18, 2014 Consideration of Approval Authorization Consideration Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2014-85 Game Farm Road and Somonauk Improvements PW Committee – November 18, 2014 Consideration of Approval Update and Agreement Consideration Brad Sanderson Engineering Name Department The purpose of this memo is to provide an update on the project as well as introduce the proposed IDOT Joint Agreement. The general work items and their associated status are listed below:  Land Acquisition Complete as of October 2  Phase II Engineering Final plans have been approved by IDOT  Private Utility Work Anticipated to Start in October  Bid Letting November 21, 2014  Construction Start March 2015  Construction Complete December 2015 As noted above, we have received the IDOT Joint Agreement for review. The agreement specifies the STP funding for the project, which is $2,343,512 for the construction phase. The balance of the project will be funded by local City funds. The agreement is consistent with our understanding of the STP funding available for this project and we are recommending approval at this time. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 2, 2014 Subject: Game Farm Road and Somonauk Street Improvements Resolution No. 2014-______ Page 1 Resolution No. 2014-____ A RESOLUTION APPROVING A LOCAL AGENCY AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND ILLINOIS DEPARTMENT OF TRANSPORTATION Game Farm Road – Somonauk Street Project M-8003(810) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City desires to enter into a Local Agency Agreement for Federal Participation with the State of Illinois through its Illinois Department of Transportation that will provide seventy percent of the funding for roadway improvements on Game Farm Road from US 34 to Somonauk Street and Somonauk Street from Game Farm Road to Illinois Route 47; and, WHEREAS, the Illinois Department of Transportation has proposed a Local Agency Agreement that will establish the cost sharing for this project with the City’s local share being $3,786,000; and, WHEREAS, the City to indicate the availability of funding for this project shall set aside those funds necessary from its Series 2014A General Obligation Alternate Revenue Source Bonds received by the City on August 5, 2014 in the amount of $4,257,989. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the Local Agency Agreement for Federal Participation for Job Number C-93-055-07 and Project Number M-8003(810), that is attached hereto and made a part hereof by reference as Exhibit A, between the State of Illinois acting by and through its Department of Transportation and the City be and is hereby approved and that Mayor Gary J. Golinski is hereby authorized to execute said Agreement on behalf of the City. Section 2: That the City hereby appropriates from its Series 2014A General Obligation Alternate Revenue Source Bonds the City’s local share of the project costs in the amount of $3,786,000 and any additional funds that may be required. Section 3: That this resolution shall be in full force and effect from and after its passage and approval according to law. Resolution No. 2014-______ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _______________ 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR Printed on 10/21/2014 Page 1 of 5 BLR 05310 (Rev. 07/11/14) Local Agency City of Yorkville State Contract x Day Labor Local Contract RR Force Account Local Agency Agreement for Federal Participation Section 03-00031-00-FP Fund Type STU ITEP and/or SRTS Number Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-93-055-07 M-8003(810) This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”. Location Local Name Game Farm Road/Somonauk Street Route FAU 1550 Length 0.95 Termini Game Farm Road from US 34 to Somonauk Street; Somonauk Street from Game Farm Road to IL 47 Current Jurisdiction City of Yorkville TIP Number 09-00-0028 Existing Structure No Project Description Roadway improvement will consist of full signalized intersections, five typical sections to accommodate a two-way left turn lane in the median, and proposed curb and gutter. Improvement also includes sidewalks, pavement reconstruction, pavement marking, storm sewer and driveway entrance replacements. Division of Cost Type of Work STU % % LA % Total Participating Construction 2,343,512 ( * ) ( ) 3,638,180 ( BAL ) 5,981,692 Non-Participating Construction ( ) ( ) 147,820 ( 100 ) 147,820 Preliminary Engineering ( ) ( ) ( ) Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 2,343,512 $ $3,786,000 $6,129,512 *70% STU funds NTE $2,343,512 NOTE : The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA’s total cost. Method of Financing (State Contract Work) METHOD A---Lump Sum (80% of LA METHOD Monthly Payments of METHOD C---LA’s Balance divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 10/21/2014 Page 2 of 5 BLR 05310 (Rev. 07/11/14) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 10/21/2014 Page 3 of 5 BLR 05310 (Rev. 07/11/14) (14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. ` Printed on 10/21/2014 Page 4 of 5 BLR 05310 (Rev. 07/11/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. To register or renew, please register at https://governmentcontractregistration.com/sam-registration.asp. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application Printed on 10/21/2014 Page 5 of 5 BLR 05310 (Rev. 07/11/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Name of Official (Print or Type Name) Erica J. Borggren, Acting Secretary Date By: Title (County Board Chairperson/Mayor/Village President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency’s TIN number i Michael A. Forti, Chief Counsel Date conducting business as a Governmental Entity. DUNS Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a lihiiauthorizing said appointed official to execute this agreement is required.required. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2014-86 Route 34 Improvements – Eldamain to Center PW Committee – November 18, 2014 Consideration of Approval Consideration of Resolution Brad Sanderson Engineering Name Department Attached, please find a resolution allowing night-time construction activity for the planned IDOT improvements along Route 34. This resolution sets conditions upon IDOT’s night-time construction activities and also waives existing City ordinances or resolutions that might limit IDOT’s ability to efficiently perform work. IDOT has requested that we approve this resolution at this time, prior to their planned Phase I Public Hearing. A similar resolution was requested by IDOT and approved by City Council for the Route 47 work. At the moment, IDOT is planning for construction to initiate in 2017. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 9, 2014 Subject: Route 34 Improvements – Eldamain to Center Resolution No. 2014-___ Page 1 Resolution No. 2014- _____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, REGARDING NIGHT-TIME WORK FOR RECONSTRUCTION OF US ROUTE 34 WHEREAS, the Illinois Department of Transportation (hereinafter identified as “IDOT”) has scheduled a roadway reconstruction project for US Route 34 between Eldamain Road and Center Parkway, currently scheduled to begin construction in 2017; and, WHEREAS, said roadway project is expected to result in significant traffic delays during construction; and, WHEREAS, IDOT has requested that the United City of Yorkville (the “City”) agree to allow night-time construction to reduce the impact on traffic and expedite the overall construction process; and, WHEREAS, the City believes that it would be in the best interests of residents to approve the request of the Illinois Department of Transportation and permit night-time construction in order to alleviate significant traffic problems during peak travel hours. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. In addition to conventional daytime construction, roadway construction related to the IDOT roadway reconstruction project for US Route 34 between Eldamain Road and Center Parkway shall also be allowed between the hours of 8 p.m. and 6 a.m. It is understood that this night-time construction may include the closure of one lane of through traffic or the closure of one or more side streets, during which time traffic will be detoured by signage or directed by flaggers. Resolution No. 2014-___ Page 2 Section 2. IDOT shall notify the Yorkville Police Department and residents within two blocks of said night-time work at least 24 hours before the work shall commence, and shall provide an estimate of how long the work shall last. Section 3. Any city ordinance or resolution dealing with working hours, noise, and/or lighting that may limit the efficiency and/or ability of IDOT to perform the night-time work is hereby waived for the duration of the IDOT roadway reconstruction project for US Route 34 between Eldamain Road and Center Parkway only. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ____ day of _________________, 2014. _________________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2014. ____________________________________ MAYOR Attest: ___________________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2014-87 Kendall Crossing – IDOT Permit PW Committee – November 18, 2014 Consideration of Approval Resolution Consideration Brad Sanderson Engineering Name Department Attached is a copy of a resolution that is required to finalize an IDOT Highway Permit for the proposed entrance to the Kendall Crossing Development located on IL Route 47. Also attached is a copy of the executed permit and bond provided by the developer. Please note that we have reviewed the proposed improvements and find them to be in agreement with City standards. We recommend approving and executing the resolution. If you have any questions or need additional information, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 10, 2014 Subject: Kendall Crossing - IDOT Permit Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #7 Tracking Number PW 2014-88 Wrigley Site Expansion PW Committee – November 18, 2014 Consideration of Scheduling a Public Hearing Backup SSA Brad Sanderson Engineering Name Department Project Summary As you know, the Wrigley site is undergoing a major expansion. The expansion of the site required compliance with the City’s Storm water Ordinance. This included the creation of a new storm water management facility and the expansion of the existing facility. Accordingly, per Article 6 - Long Term Maintenance a condition of approval for any new storm water management facility is the establishment of a long term funding source in the form of a dormant (back-up) Special Service Area should the entity having primary responsibility of the property fails to adequately maintain the facility. The Wrigley site is illustrated on the attached aerial map. Also in this regard, the property owner is required to grant a separate Plat of Easement for perpetual access to the storm water basin should future maintenance by the City be required. A copy of the draft easement is attached. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed SSA will consist only of the subject property and shall cover costs related to (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Staff Comments/Recommendation There are two action items at this point. One is to establish the Public Hearing Date for the SSA. Staff is seeking permission to schedule the Public Hearing. The second item is the acceptance of the grant of easement from the property owner. Staff is recommending acceptance of the easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 11, 2014 Subject: Wrigley Site Expansion –Back-up SSA Creation Ordinance No. 2014-____ Page 1 Ordinance No. 2014-____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-2 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Wrigley) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City’s Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Property”), have presented plans for a facility expansion of the Subject Property and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-2 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds Ordinance No. 2014-____ Page 2 and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above in the event the Owners fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on _____2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-2 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 3 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. ______________________________ MAYOR EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF THE EASTERLY RIGHT-OF-WAY LINE OF ILLINOIS STATE ROUTE 47, PER DOCUMENT 911532, EXTENDED SOUTHERLY WITH THE CENTERLINE OF CANNONBALL TRAIL (COUNTY ROAD NO. 10), PER DOCUMENT 99890; THENCE NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, ALONG SAID SOUTHERLY EXTENSION AND SAID EASTERLY RIGHT-OF-WAY LINE, 1415.81 FEET FOR A POINT OF BEGINNING; THENCE CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, 328.08 FEET TO A POINT OF CURVATURE; THENCE CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, 594.67 FEET, ALONG A TANGENTIAL CURVE TO THE LEFT, HAVING A RADIUS OF 9596.90 FEET, A CHORD THAT BEARS NORTH 09 DEGREES 41 MINUTES 42 SECONDS WEST AND A CHORD OF 594.57 FEET TO THE NORTHERLY LINE OF THE LANDS DESCRIBED IN DOCUMENT 200500028756; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST, ALONG SAID NORTHERLY LINE, 735.83 FEET; THENCE NORTH 22 DEGREES 06 MINUTES 16 SECONDS EAST, 500.00 FEET; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST, 420.00 FEET; THENCE SOUTH 07 DEGREES 53 MINUTES 44 SECONDS EAST, 1920.26 FEET TO THE EASTERLY EXTENSION OF THE SOUTHERLY MOST LINE OF SAID LANDS; THENCE SOUTH 82 DEGREES 06 MINUTES 06 SECONDS WEST, 800.63 FEET TO THE SOUTHERLY MOST CORNER OF SAID LANDS; THENCE NORTH 07 DEGREES 53 MINUTES 54 SECONDS WEST, ALONG A WESTERLY LINE OF SAID LANDS, 366.26 FEET; THENCE NORTH 74 DEGREES 53 MINUTES 54 SECONDS WEST, 637.00 FEET TO SAID POINT OF BEGINNING, ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: Common Address: EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-2 Notice is Hereby Given that on _____ 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-2 consisting of the following described real property legally described as: THAT PART OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF THE EASTERLY RIGHT-OF-WAY LINE OF ILLINOIS STATE ROUTE 47, PER DOCUMENT 911532, EXTENDED SOUTHERLY WITH THE CENTERLINE OF CANNONBALL TRAIL (COUNTY ROAD NO. 10), PER DOCUMENT 99890; THENCE NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, ALONG SAID SOUTHERLY EXTENSION AND SAID EASTERLY RIGHT-OF-WAY LINE, 1415.81 FEET FOR A POINT OF BEGINNING; THENCE CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, 328.08 FEET TO A POINT OF CURVATURE; THENCE CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, 594.67 FEET, ALONG A TANGENTIAL CURVE TO THE LEFT, HAVING A RADIUS OF 9596.90 FEET, A CHORD THAT BEARS NORTH 09 DEGREES 41 MINUTES 42 SECONDS WEST AND A CHORD OF 594.57 FEET TO THE NORTHERLY LINE OF THE LANDS DESCRIBED IN DOCUMENT 200500028756; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST, ALONG SAID NORTHERLY LINE, 735.83 FEET; THENCE NORTH 22 DEGREES 06 MINUTES 16 SECONDS EAST, 500.00 FEET; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST, 420.00 FEET; THENCE SOUTH 07 DEGREES 53 MINUTES 44 SECONDS EAST, 1920.26 FEET TO THE EASTERLY EXTENSION OF THE SOUTHERLY MOST LINE OF SAID LANDS; THENCE SOUTH 82 DEGREES 06 MINUTES 06 SECONDS WEST, 800.63 FEET TO THE SOUTHERLY MOST CORNER OF SAID LANDS; THENCE NORTH 07 DEGREES 53 MINUTES 54 SECONDS WEST, ALONG A WESTERLY LINE OF SAID LANDS, 366.26 FEET; THENCE NORTH 74 DEGREES 53 MINUTES 54 SECONDS WEST, 637.00 FEET TO SAID POINT OF BEGINNING, ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Number: Common Address: _____________________ Yorkville, Illinois 60560 The general purpose of the formation of the Special Service Area 2014-2 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and restoration of wetland areas; and (5) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-2 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this ___day of _____, 2014 Beth Warren City Clerk Ordinance No. 2014-____ Page 1 Ordinance No. 2014- _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ACCEPTING A PLAT OF EASEMENT FOR STORMWATER MANAGEMENT (Wrigley Expansion) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Mayor and City Council of the City have reviewed the attached Plat of Easement and find that its acceptance is in the best interest of the City; and, WHEREAS, The City has the authority to accept statutory dedications of property pursuant to the Plat Act (765 ILCS 205/0.01 et seq.). NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That the Mayor and City Clerk be and are hereby authorized to accept on behalf of the City the GRANT OF EASEMENT for stormwater management purposes dated June 17, 2014, prepared by H. R. Green, a copy of which is attached hereto and made a part hereof by reference. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Adopted by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, A.D. 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2014. _________________________ MAYOR SHEETIllinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com 1 OF 1 B r i d g e C a n n o n b a l l Faxon Beecher AliceAlan D a l e L illi a n E merald Orchid S u m a c Ridge CoralWest Western Bristol Ridge F a i r h a v e n E l d e n M c M ur t r i e Lauren BluestemRoyal Oaks T w i n l e a f Hunt PlumOak Caledonia High Ridge Northland Iroquois R e d b u d Blackberry Sh oreCanyon Autumn CreekNorth Boomer SouthHunterGrove Lexington Nathan Ye llowstone C o m m e r c i a l Sage M c H u g h Shadow Wood J o n a t h a n W i n t e r b e r r y Pinewood Division Catalpa C hristy Red Tail Main L a k e vie wAndrea P a t r i c i a Fontana A m a n d a D ov e r C o n c o r d Denise Norton Bazan CobaltMadden C h e s h i re 01,0002,000 Feet En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP DA T E : NO V E M B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s WRIGLEY MANUFACTURING COMPANY UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 1 4 1 6 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 1 6 - L O C A T I O N . M X D FI L E : ¨ 10050250 Ͳ R Dial 811 or 1-800-892-0123 Know what's below. Call before you dig. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #8 Tracking Number PW 2014-89 Heartland Meadows PW Committee – November 18, 2014 Consideration of Scheduling a Public Hearing Backup SSA Brad Sanderson Engineering Name Department Project Summary As you know, Heartland Meadows is a planned residential development. The development of the site required compliance with the City’s Storm water Ordinance. This included the creation of a new storm water management facility. Accordingly, per Article 6 - Long Term Maintenance a condition of approval for any new storm water management facility is the establishment of a long term funding source in the form of a dormant (back-up) Special Service Area (SSA) should the entity having primary responsibility of the property fails to adequately maintain the facility. The Heartland Meadows site is illustrated on the attached aerial map. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant SSA prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed SSA will consist only of the subject property and shall cover costs related to (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) and (5) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Staff Comments/Recommendation At this point, staff is seeking is seeking permission to schedule the Public Hearing. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 10, 2014 Subject: Heartland Meadows–Back-up SSA Creation Spring Park Bridge Walnut Elm McHugh Ja ckson Bristol Center Liberty King Georganna Colton Sunset West Church Martin Tower MarieMarketplaceVictoria App letree Game Farm Heritage P rairie 0300600 Feet En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n LOCATION MAP - SSA DA T E : NO V E M B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s HEARTLAND MEADOWS UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 3 4 3 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 3 / YO 1 3 4 3 _ A E R I A L . M X D FI L E : ¨ PHONE: (630) 552-4390 TEBRUGGE ENGINEERINGP.O. BOX 38, PLANO, IL 60545FAX: (630) 552-4392 6 Ordinance No. 2014-____ Page 1 Ordinance No. 2014-____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2014-3 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Heartland Meadows) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Yorkville City Code. That Section 606 of Article 6 of the City’s Stormwater Control Ordinance requires for the approval of a Stormwater Management Permit the establishment of a special service area as a backup means of providing for the long term maintenance of stormwater facilities in the event that the entity responsible for the maintenance fails to perform its maintenance responsibilities; and, Section 3: Findings. The Mayor and City Council of the City finds as follows: A. That the owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Property”), have presented plans for a residential development of the Subject Property and pursuant to Section 2 above must provide storm water management and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water system located within and serving the Subject Property, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Property; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 4: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Property as Special Service Area 2014-3 for the purpose of payment of the costs of the management of storm water which directly affects the Subject Property, including (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds Ordinance No. 2014-____ Page 2 and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owners fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 5: Public Hearing. A public hearing shall be held on _____2014 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2014-2 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 6: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 7: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, A.D. 2014. ______________________________ CITY CLERK Ordinance No. 2014-____ Page 3 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, A.D. 2014. ______________________________ MAYOR EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS THAT PART OF THE SOUTHWEST QUARTER OF SECTION 28, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN AND PART OF GALE' S ADDITION TO BRISTOL DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE NORTH LINE OF PARK STREET WITH THE EAST LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID EAST LINE; 80. 0 FEET; THENCE WESTERLY PARALLEL WITH SAID NORTH LINE 30.0 FEET TO THE CENTER LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID CENTER LINE 159.93 FEET; THENCE EASTERLY AT RIGHT ANGLES TO SAID CENTER LINE 210. 0 FEET FOR A POINT OF BEGINNING; THENCE NORTHERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 100. 0 FEET; THENCE WESTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 210.0 FEET TO SAID CENTER LINE; THENCE NORTHERLY ALONG SAID CENTER LINE 392.25 FEET TO THE CENTER LINE OF JACKSON STREET; THENCE EASTERLY ALONG SAID CENTER LINE 779.34 FEET TO THE WEST LINE OF A SUBDIVISION KNOWN AS " PRAIRIE PARK, YORKVILLE, KENDALL COUNTY, ILLINOIS"; THENCE SOUTHERLY ALONG SAID WEST LINE 308. 91 FEET TO AN ANGLE POINT IN SAID WEST LINE; THENCE SOUTHWESTERLY ALONG SAID WEST LINE 439.91 FEET TO A LINE DRAWN PARALLEL WITH AND 80.0 FEET NORTHERLY OF SAID NORTH LINE OF PARK STREET; THENCE WESTERLY ALONG SAID PARALLEL LINE 250. 93 FEET TO A LINE DRAWN SOUTHERLY PARALLEL WITH THE EAST LINE OF BRISTOL AVENUE FROM THE POINT OF BEGINNING THENCE NORTHERLY ALONG SAID PARALLEL LINE 260.41 FEET TO THE POINT OF BEGINNING IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. P.I.Ns 02- 28- 353- 011 and 02- 28- 376- 001 Common Address: EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2014-3 Notice is Hereby Given that on _____ 2014, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2014-3 consisting of the following described real property legally described as: THAT PART OF THE SOUTHWEST QUARTER OF SECTION 28, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN AND PART OF GALE' S ADDITION TO BRISTOL DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE NORTH LINE OF PARK STREET WITH THE EAST LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID EAST LINE; 80. 0 FEET; THENCE WESTERLY PARALLEL WITH SAID NORTH LINE 30.0 FEET TO THE CENTER LINE OF BRISTOL AVENUE; THENCE NORTHERLY ALONG SAID CENTER LINE 159.93 FEET; THENCE EASTERLY AT RIGHT ANGLES TO SAID CENTER LINE 210. 0 FEET FOR A POINT OF BEGINNING; THENCE NORTHERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 100. 0 FEET; THENCE WESTERLY AT RIGHT ANGLES TO THE LAST DESCRIBED COURSE 210.0 FEET TO SAID CENTER LINE; THENCE NORTHERLY ALONG SAID CENTER LINE 392.25 FEET TO THE CENTER LINE OF JACKSON STREET; THENCE EASTERLY ALONG SAID CENTER LINE 779.34 FEET TO THE WEST LINE OF A SUBDIVISION KNOWN AS " PRAIRIE PARK, YORKVILLE, KENDALL COUNTY, ILLINOIS"; THENCE SOUTHERLY ALONG SAID WEST LINE 308. 91 FEET TO AN ANGLE POINT IN SAID WEST LINE; THENCE SOUTHWESTERLY ALONG SAID WEST LINE 439.91 FEET TO A LINE DRAWN PARALLEL WITH AND 80.0 FEET NORTHERLY OF SAID NORTH LINE OF PARK STREET; THENCE WESTERLY ALONG SAID PARALLEL LINE 250. 93 FEET TO A LINE DRAWN SOUTHERLY PARALLEL WITH THE EAST LINE OF BRISTOL AVENUE FROM THE POINT OF BEGINNING THENCE NORTHERLY ALONG SAID PARALLEL LINE 260.41 FEET TO THE POINT OF BEGINNING IN THE CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. PINs: 02- 28- 353- 011 and 02- 28- 376- 001 Common Address: _____________________ Yorkville, Illinois 60560 The general purpose of the formation of the Special Service Area 2014-3 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2014-3 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this ___day of _____, 2014 Beth Warren City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #9 Tracking Number PW 2014-90 Heartland Meadows PW Committee – November 18, 2014 Consideration of Approval ROW Vacation Brad Sanderson Engineering Name Department Attached find one copy of a draft ordinance vacating public right-of-way as necessitated by the proposed development. The right-of-way is no longer necessary for the City and streets are no longer planned in the areas of proposed vacation. City staff has reviewed the documents and are recommending approval. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: October 28, 2014 Subject: Heartland Meadows Development Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, VACATING A PORTION OF THE LIBERTY STREET RIGHT-OF-WAY AND A PORTION OF THE ELM STREET RIGHT-OF-WAY WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is an Illinois non-home rule municipality organized under the Constitution and statutes of the State of Illinois; and, WHEREAS, Marker, Inc. has requested that a portion of the vacant right-of-way of Liberty Street adjacent to its property (the “Liberty Street Portion”) and a portion of the vacant right-of-way of Elm Street adjacent to its property (the “Elm Street Portion”) be vacated to assist in the development of its property as the Heartland Meadows Subdivision; and, WHEREAS, the Liberty Street Portion and the Elm Street Portion are within the corporate limits of the City and are within its jurisdiction; and, WHEREAS, pursuant to Section 11-91-1 of the Illinois Municipal Code the Mayor and the City Council (collectively, the “Corporate Authorities”) of the City have determined that the public interest will be subserved by vacating the Liberty Street Portion and the Elm Street Portion, all as depicted on the Plat of Vacation attached hereto as Exhibit A. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are fully incorporated into this Ordinance as if fully set forth in this Section. Section 2. The Corporate Authorities hereby vacate that portion of Liberty Street and that portion of Elm Street located in the United City of Yorkville, Kendall County, Illinois, as depicted on Exhibit A, legally described as: THAT PART OF THE SOUTHWEST QUARTER OF SECTION 28 TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF LOT 30 IN PRAIRIE PARK SUBDIVISION; THENCE SOUTH 83 DEGREES 59 MINUTES 57 SECONDS WEST, ALONG THE SOUTH LINE OF ELM STREET, 73.18 FEET TO THE WEST LINE OF SAID PRAIRIE PARK SUBDIVISION, SAID LINE ALSO BEING THE CENTER LINE OF LIBERTY STREET FOR THE POINT OF BEGINNING; THENCE NORTH 47 DEGREES 52 MINUTES 14 SECONDS EAST ALONG SAID WEST LINE, 80.86 FEET TO THE NORTH LINE OF ELM STREET; THENCE NORTH 83 DEGREES 59 MINUTES 57 SECONDS WEST, ALONG SAID NORTH LINE, 205.67 FEET TO THE WEST LINE OF SAID ELM STREET; THENCE SOUTH 06 DEGREES 21 MINUTES 47 SECONDS WEST, ALONG SAID WEST LINE, 60.00 FEET TO THE SOUTH LINE OF SAID ELM STREET; THENCE SOUTH 83 DEGREES 59 MINUTES 57 SECONDS EAST, ALONG SAID SOUTH LINE, 111.98 FEET TO THE WESTERLY LINE OF SAID LIBERTY STREET; THENCE SOUTH 47 DEGREES 52 MINUTES 14 SECONDS WEST, ALONG SAID WESTERLY LINE, 310.65 FEET TO A LINE DRAWN PARALLEL WITH AND 80.0 FEET NORTHERLY OF THE NORTH LINE OF PARK STREET; THENCE SOUTH 85 DEGREES 53 MINUTES 36 SECONDS EAST, ALONG SAID PARALLEL LINE, 41.54 FEET TO THE WESTERLY LINE OF Ordinance No. 2014-____ Page 2 SAID PRAIRIE PARK SUBDIVISION; THENCE NORTH 47 DEGREES 52 MINUTES 14 SECONDS EAST, ALONG SAID WEST LINE, 308.81 FEET TO THE POINT OF BEGINNING. ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. and hereby approve the Plat of Vacation prepared by Engineering Enterprises, Inc. dated September, 2014, attached hereto as Exhibit A and made a part hereof by reference. Section 3. That title to the portion of Liberty Street vacated herein and title to the portion of Elm Street vacated herein shall be acquired by the owner of the property adjacent to the vacated right-of-ways with Property Index Number 02-28-376-001. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, A.D. 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, A.D. 2014. ______________________________ MAYOR Attest: ___________________________________ CITY CLERK Published in pamphlet form: _________________, 2014 EXHIBIT A Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB # 10 Tracking Number PW 2014-91 Walsh Drive Drainage Improvements PW Committee – November 18, 2014 Consideration of Change Order Consideration of Change Order Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Len Cox & Sons Excavating entered into an agreement for a contract value of $105,989.00 for the above referenced project. The intent of this project is to complete all drainage improvements; specifically the installation of a large diameter culvert under Walsh Drive to alleviate residential flooding. Questions Presented: Should the City approve Change Order No. 3 which would decrease the contract amount by $36,982.00? Discussion: The following discussion points address the items listed on Change Order No. 1: 1) Items 1 through 10 and items 14 through 20 reflect the as-built field quantities. The majority are reductions. Deductions worth noting are items 1 and 6. The stabilized entrances that were planned as part of the design were not utilized during construction. Rather the equipment was able to navigate the site minimizing the areas of disturbance. Additions worth noting are items 14 through 16. Due to construction activities/movement of the contractor’s equipment necessary to complete the work, additional sidewalk, curb and pavement needed to be removed and replaced. Plan quantities only accounted for that in directly conflict with utility trenches. 2) Items 11 through 13 and items 21 through 22 reflect the increase from an 8” water main (plan) to a 12” water main (existing field conditions). The overall increase equates $2,540.00. The project is substantially complete. Change Order No. 1 will be the only change order presented for consideration. Action Required: Consideration of approval of Change Order No. 1 in the amount of $36,982.00 (deduct). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 18, 2014 Subject: Walsh Drive Drainage Improvements (continued) CO-01 CHANGE ORDER Order No. 1 Date: November 10, 2014 Agreement Date: September 3, 2014 NAME OF PROJECT: Walsh Drive Drainage Improvements OWNER: United City of Yorkville CONTRACTOR: Len Cox & Sons Excavating The following changes are hereby made to the CONTRACT DOCUMENTS: BASE BID 1) Deduction of STABILIZED CONSTRUCTION ENTRANCE 2 Each @ $3,500.00/Each ($7,000.00) 2) Deduction of FILTER BASKET 1 Each @ $200.00/Each ($200.00) 3) Addition of STONE RIPRAP, A, RR3 3 SY @ $69.00/SY $207.00 4) Deduction of STORM SEER, RCP, CLASS A, TYPE 1, 24” 9 Feet @ $68.00/Foot ($612.00) 5) Deduction of STORM SEER, RCP, CLASS A, TYPE 1, 30” 6 Feet @ $85.00/Foot ($510.00) 6) Deduction of RESTORATION 1,521 SY @ $13.00/SY ($19,773.00) ALTERNATE 1 (WALSH DRIVE OPEN CUT) 7) Addition of STONE RIPRAP, RR3 9 SY @ $69.00/SY $621.00 8) Deduction of STORM SEWER, RCP, CLASS A, TYPE 1, 12” 9 Feet @ $75.00/Foot ($675.00) 9) Deduction of STORM SEWER, RCP, CLASS A, TYPE 1, 30” (RUB. GASKET) 3 Feet @ $85.00/Foot ($255.00) 10) Deduction of STORM SEWER REMOVAL, 12” 130 Feet @ $22.00/Foot ($2,860.00) CHANGE ORDER NO. 1 Page 2 CO-02 11) Deduction of WATER MAIN REMOVAL, 8” 30 Feet @ $22.00/Foot ($660.00) 12) Deduction of WATER MAIN, DIP, CL 52, W/PE WRAP, 8” 30 Feet @ $78.00/Foot ($2,340.00) 13) Addition of DUCTILE IRON FITTINGS 164 LB @ $10.00/LB $1,640.00 14) Addition of COMB. CONCRETE CURB & GUTTER REM. & REPLACEMENT 35 Feet @ $85.00/Foot $2,975.00 15) Addition of SIDEWALK REMOVAL AND REPLACEMENT 300 SQ FT @ $12.00/SQ FT $3,600.00 16) Addition of PAVEMENT REMOVAL AND REPLACEMENT 18 SY @ $75.00/SY $1,350.00 17) Deduction of FOUNDATION MATERIAL 10 CU YD @ $48.00/CU YD ($480.00) 18) Deduction of RESTORATION 1,310 SY @ $11.00/ SY ($14,410.00) 19) Deduction of NON-SPECIAL NON-HAZARD SOIL WASTE DISPOSAL, TY 1 10 TON @ $75.00/TON ($750.00) 20) Deduction of NON-SPECIAL NON-HAZARD SOIL WASTE DISPOSAL, TY 2 10 TON @ $75.00/TON ($750.00) 21) Addition of WATER MAIN REMOVAL, 12” 30 Feet @ $30.00/Foot $900.00 22) Addition of WATER MAIN, DIP, CL 52, W/PE WRAP, 12” 30 Feet @ $100.00/Foot $3,000.00 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 105,989.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 105,989.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ (36,982.00) The new CONTRACT PRICE including this CHANGE ORDER will be $ 69,007.00 CHANGE ORDER NO. 1 Page 3 CO-03 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be November 14, 2014 (Date.) Justification: Items 1 through 20 are contract bid item that has final quantities that differ from the bid schedule. Items 21 and 22 were not included in the original bid but were necessary to complete the scope of work (in lieu of Items 11 and 12). Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Len Cox & Sons Excavating Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #11 Tracking Number PW 2014-92 Raintree Village Units 4, 5 & 6 – Completion of Improvements PW Committee – November 18, 2014 Consideration of Change Order Consideration of Change Order Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 3 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Builders Paving, LLC d/b/a Hardin Paving entered into an agreement for a contract value of $599,599.00 for the above referenced project. The intent of this project is to complete all outstanding public improvements, specifically the punch list items referenced in EEI’s letter dated May 31, 2013. The City entered into an agreement to complete the public improvements and is using bond proceeds ($1,109,463.00) to fund 100% of the engineering fees and construction costs. Questions Presented: Should the City approve Change Order No. 3 which would decrease the contract amount by $20,325.35? Discussion: The following discussion points address the items listed on Change Order No. 3: 1) Items 1 through 7 reflect the as-built field quantities. All are reductions in plan quantity with the exception of the chimney seals. During construction it was determined a total of 8 chimney seals were required (plan quantity = 5). 2) Item No. 8 reflects the time and material to reinstall and secure the plastic bags over hydrants that are not in operation (per plan). The original bags had to be removed in order to repaint the hydrants. Re-bagging the hydrants was not part of the contract; therefore the contractor was paid time and material to purchase and install the bags. The project is substantially complete. Change Order No. 3 is the last change order presented for consideration. Action Required: Consideration of approval of Change Order No. 3 in the amount of $20,325.35 (deduct). Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: November 18, 2014 Subject: Raintree Units 4, 5 & 6 –Completion of Improvements (continued) CO-01 CHANGE ORDER Order No. 3 Date: November 11, 2014 Agreement Date: May 2, 2014 NAME OF PROJECT: Raintree Village Units 4, 5 & 6 Completion of Improvements OWNER: United City of Yorkville CONTRACTOR: Builders Paving, LLC d/b/a Hardin Paving Services The following changes are hereby made to the CONTRACT DOCUMENTS: 1) Addition of CHIMNEY SEAL REPLACEMENT - SAN 3 EACH @ $360.00/EACH $1,080.00 2) Deduction of INLET BASKET PROTECTION 1 EACH @ $175.00/EACH ($175.00) 3) Deduction of FIRE HYDRANT REPAIR 1 EACH @ $5,000.00 ($5,000.00) 4) Deduction of HMA SURFACE REMOVAL – BUTT JOINT 100 SY @ $6.50/SY ($650.00) 5) Deduction of BITUMINOUS MATERIAL (PRIME COAT) 4,540 GAL @ $0.05/GAL ($227.00) 6) Deduction of HMA SURFACE COURSE, MIX C, N50 186.13 TON @ $58.50/SY ($10,888.60) 7) Deduction of UNIT 6 BUFFER AREA MAINTENANCE 1 LS @ $5,000.00/LS ($5,000.00) 8) Addition of BAG INACTIVE FIRE HYDRANTS Time and Material $535.25 Change of CONTRACT PRICE: Original CONTRACT PRICE: $ 599,599.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 676,522.16 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 20,325.35 The new CONTRACT PRICE including this CHANGE ORDER will be $ 656,196.81 CHANGE ORDER NO. 2 Page 2 CO-02 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be September 30, 2014 (Date.) Justification: Items 1 through 7 are contract bid items that have final quantities different from the bid schedule. Item 8 was not included in the original bid but was necessary to address outstanding issues in the field. Approvals Required: To be effective this order must be approved by the agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Builders Paving, LLC d/b/a Hardin Paving Services Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #12 Tracking Number PW 2014-93 TAP Grant Memo PW Committee – November 18, 2014 N/A N/A N/A N/A N/A Update on TAP Grant Application for 2015 Eivilyn Lopez Administration Name Department Summary Update on the 2014 KC-TAP grant program. Background This item was last presented to the Public Works Committee in December 2013. At that time, the committee was given an update by staff about the 2014 TAP grant program. Our application for the 2014 program was successful and we approved an intergovernmental agreement in May 2014 for $5,000 in funding. Kendall County has indicated they would be willing to consider an application each year of our payback on the Route 47 project, and encouraged us to resubmit this year. Applications are due by December 31st. City Council approval is not required due to the dollar amount of the grant and is not required as part of the grant approval process. Staff will submit an application to Kendall County prior to the deadline, unless directed otherwise. Recommendation This is an informational item. No City Council action is required. Memorandum To: Public Works Committee From: Eivilyn Lopez, Administrative Intern CC: Bart Olson, City Administrator Date: November 12, 2014 Subject: TAP Grant Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #13 Tracking Number PW 2014-94 Corneils and Beecher Rd Engineering Agreement Public Works – November 18, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for design and construction engineering for the resurfacing of Corneils Rd and Beecher Rd. Background The City Council approved a settlement agreement with ComEd for damage done by ComEd to Corneils Rd and Beecher Rd at the October 14 City Council meeting. The funds received from the settlement agreement will allow the City Council to resurface and spot patch the damaged sections of Corneils Rd and Beecher Rd. Attached is a contract with EEI for $46,496 to perform design and construction engineering for the Beecher and Corneils resurfacing project. The amount of funds received from ComEd will cover both the construction and engineering for the project. Recommendation Staff recommends approval of the attached engineering agreement. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 13, 2014 Subject: Corneils / Beecher Rd Engineering Agreement Corneils and Beecher Road Improvements United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment A. Design engineering for all roadways indicated on Attachment D will be provided; additionally construction engineering will be provided for all roadways on Attachment D that can be included without exceeding the Program budget. All Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment B. Design Engineering will be paid for as a Lump Sum in the amount of $20,325 and Construction Engineering will be paid for hourly at the actual rates for services to be performed, currently estimated at $22,074. The hourly rates for this project are shown in the attached 2013 Standard Schedule of Charges. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Corneils and Beecher Road Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status : The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Corneils and Beecher Road Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Corneils and Beecher Road Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Corneils and Beecher Road Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Scope of Services Attachment B: Estimated Level of Effort and Associated Cost Attachment C: Anticipated Project Schedule Attachment D: Location Map Attachment E: 2013 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2014. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Gary Golinski Brad Sanderson, P.E. Mayor Vice President _________________________________ ________________________________ Beth Warren Angie Smith City Clerk Executive Assistant Corneils and Beecher Road Improvements United City of Yorkville Kendall County, IL Professional Services Agreement - Design and Construction Engineering Attachment A – Scope of Services Design Engineering:  Coordinate and develop with City Staff the final scope of improvements  Obtain, review and inventory existing utility, roadway, right-of-way, ownership, soil data, etc.  Obtain utility information to identify potential conflicts  Obtain geotechnical site data, consisting of pavement cores taken every 300-500 feet; confirm pavement design and rehabilitation methodology  Prepare MFT Construction Section bid package, and ancillary documents, including: o BLR12210 - Cover o BLR12220 - Notice to Bidders o BLR12221 - Proposal o BLR12222 - Schedule of Prices o BLR12223 - Signatures o BLR12230 - Bid Bond Form o BLR12325 - Apprenticeship Certification o BC57 - Affidavit of Availability o Special Provisions o Prevailing Wage o Local Roads Special Provisions/Checksheets o District Special Provisions o Bureau of Design and Environment Special Provisions/Checksheets o City Provisions & Details o Existing/Proposed Typical Cross Sections o Plan View Exhibits (when necessary) o Profile View Exhibits (when necessary) o Cross sections at 50-100 foot intervals (when necessary) o Highway Standards  Coordinate City review, including revisions and approval  Prepare preliminary and final cost estimates  Prepare a final estimate of work days and construction schedule  Assist in bidding, contractor/bid evaluations, contract preparation and additional contract administration as required  Attend public meetings with Staff to review design progress  Attend the Pre-Construction Conference with the Contractor  Provide all bid packages in 8 ½” x 11½” format (11" x 17" for any required plan sheets in the bid package)  Provide planning/design/construction schedule and frequent updates regarding any potential items affecting the schedule Construction Engineering:  Provide resident engineering for on-site observation  Daily documentation of work tasks and calculation of installed pay items  Monitor adherence to specifications  Gather material inspection and coordinate any required testing on behalf of the City Corneils and Beecher Road Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering Attachment A - Scope of Services  Provide guidance to the contractor when questions arise during construction  Prepare/verify payment estimates  Gather certified payrolls and waivers of lien  Provide information to residents as required  Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate  Communicate activities with City weekly, or as required based on onsite activities AT T A C H M E N T B - E S T I M A T E O F L E V E L O F E F F O R T A N D A S S O C I A T E D C O S T PR O F E S S I O N A L E N G I N E E R I N G S E R V I C E S CO R N E I L S A N D B E E C H E R R O A D I M P R O V E M E N T S Un i t e d C i t y o f Y o r k v i l l e , I L EN T I T Y : ADMIN.WORK PR I N C I P A L S E N I O R S E N I O R S E N I O R I T E M C O S T WO R K IN P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T P R O J E C T C A D P R O J E C T H O U R P E R IT E M CH A R G E M A N A G E R E N G I N E E R E N G I N E E R M A N A G E R S U R V E Y O R I T E C H N I C I A N M A N A G E R T E C H N I C I A N A D M I N . S U M M . I T E M NO . W O R K I T E M H O U R L Y R A T E : $ 1 7 1 $ 1 5 0 $ 1 2 9 $ 1 1 7 $ 1 5 0 $ 1 2 9 $ 1 4 1 $ 1 5 0 $ 1 1 7 $ 7 8 FI N A L E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2 10 12 1,842$ 2. 2 P r o j e c t M e e t i n g s 2 2 2 6 900$ 2. 3 G e o t e c h n i c a l I n v e s t i g a t i o n ( C o o r d i n a t i o n , F i e l d W o r k , R e v i e w R e p o r t ) 2 2 4 558$ 2. 4 A n a l y z e / F i n a l i z e R o a d w a y R e h a b il i t a t i o n M e t ho d s 2 2 4 558$ 2. 5 P r i v a t e U t i l i t y C o o r d i n a t i o n 1 1 150$ 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 4 2 0 2 26 3,336$ 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 2 4 2 0 12 3 8 4,926$ 2. 8 S u b m i t P r e - F i n a l P l a n s t o U t i l i t i e s 1 1 150$ 2. 9 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s a n d B i d P a c k a g e - 9 0 % 4 2 0 12 3 6 4,584$ 2. 1 0 P r e p a r e E n g i n e e r ' s O p i n i o n o f P r o b a b l e C o n s t r u c t i o n C o s t - 9 0 % 4 6 10 1,374$ 2. 1 1 B i d d i n g a n d C o n t r a c t i n g 4 8 4 16 1,944$ - -$ Fi n a l E n g i n e e r i n g S u b t o t a l : 6 3 8 8 0 - - - - - 2 4 6 154 20,322$ CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 2 8 2 0 30 3,882$ 3. 2 C o n s t r u c t i o n L a y o u t 8 2 4 32 4,008$ 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n 4 1 2 1 0 0 116 14,184$ Co n s t r u c t i o n E n g i n e e r i n g S u b t o t a l : 6 2 8 - 1 4 4 - - - - - - 178 22,074$ PR O J E C T T O T A L : 1 2 6 6 8 0 1 4 4 - - - - 2 4 6 332 42,396 Pr i n t i n g = 1 0 0 $ 39,120$ Su p p l i e s & M i s c . = - $ -$ Ge o t e c h n i c a l ( R u b i n o ) = 2 , 0 0 0 $ 2,808$ Ma t e r i a l T e s t i n g ( R u b i n o ) = 2 , 0 0 0 $ 468$ 42,396$ DI R E C T E X P E N S E S = 4 , 1 0 0 $ 46,496$ G: \ P u b l i c \ Y o r k v i l l e \ 2 0 1 4 \ Y O 1 4 2 2 - P C o r n e i l s a n d B e e c h e r R o a d I m p r o v e m e n t s \ P S A \ [ A t t a c h m e n t B - F e e E s t i m a t e . x l s x ] F e e S u m m a r y TOTAL EXPENSES = EN G I N E E R I N G S U R V E Y I N G D R A F T I N G Engineering Expenses = DI R E C T E X P E N S E S LABOR SUMMARY PR O J E C T R O L E : Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WO R K Ye a r : IT E M M o n t h : NO . W O R K I T E M W e e k S t a r t i n g : 12 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 FI N A L D E S I G N E N G I N E E R I N G 2. 1 P r o j e c t M a n a g e m e n t a n d A d m i n i s t r a t i o n 2. 2 P r o j e c t M e e t i n g s 2. 3 G e o t e c h n i c a l I n v e s t i g a t i o n ( C o o r d i n a t i o n , F i e l d W o r k , R e v i e w R e p o r t ) 2. 4 A n a l y z e / F i n a l i z e R o a d w ay R e h a b i l i t a t io n M e t h o d s 2. 5 P r i v a t e U t i l i t y C o o r d i n a t i o n 2. 6 S i t e R e v i e w , I d e n t i f i c a t i o n o f R e q u i r e d I m p r o v e m e n t s 2. 7 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s - 5 0 % 2. 8 S u b m i t P r e - F i n a l P l a n s t o U t i l i t i e s 2. 9 P r e p a r e P r e - F i n a l P l a n s / E x h i b i t s a n d B i d P a c k a g e - 9 0 % 2. 1 0 P r e p a r e E n g i n e e r ' s O p i n i o n o f P r o b a b l e C o n s t r u c t i o n C o s t - 9 0 % 2. 1 1 B i d d i n g a n d C o n t r a c t i n g CO N S T R U C T I O N E N G I N E E R I N G 3. 1 C o n t r a c t A d m i n i s t r a t i o n 3. 2 C o n s t r u c t i n g L a y o u t 3. 3 O b s e r v a t i o n a n d D o c u m e n t a t i o n G: \ P u b l i c \ Y o r k v i l l e \ 2014\YO1422-P Corneils and Beecher Road Improvements\PSA\[Attachment C - Schedule.xls]Schedule Le g e n d Pr o j e c t M a n a g e m e n t & Q C / Q A P r e l i m i n a r y Me e t i n g ( s ) D e s i g n W o r k I t e m Bi d d i n g a n d C o n t r a c t i n g C o n s t r u c t i o n No v e m b e r Ma y 20 1 5 October Ja n u a r y F e b r u a r y M a r c h A p r i l J u n e J u l y A u g u s t S e p t e m b e r AT T A C H M E N T C : AN T I C I P A T E D P R O J E C T S C H E D U L E CO R N E I L S A N D B E E C H E R R O A D I M P R O V E M E N T S UN I T E D C I T Y O F Y O R K V I L L E , I L 20 1 4 De c e m b e r B N S F R R Corneils Br i dge Eldamain Beecher Alice Al a n D a l e F a x o n Cannonball Boombah Sumac Kennedy Ryan FairhavenElden Western Lauren M c M u r t r i e Osbr on T w i n l e af Caledonia R e d b u d Iroquois Canyon High Ridge Boomer Lexington Deames Nath a n Hof fman Commercial Gol d e n r o d Northland Pinewood Swanson Longview C a t a l p a H o n e y s u c k leHunter Red Tail Ov e r l oo k Pa t r i c i aAmandaDover Concor d Denise Nor ton Essex Faxon Cannonball Faxon En g i n e e r i n g E n t e r p r i s e s , I n c . 52 W h e e l e r R o a d Su g a r G r o v e , I l l i n o i s 6 0 5 5 4 (6 3 0 ) 4 6 6 - 6 7 0 0 / w w w . e e i w e b . c o n EXHIBIT D PROJECT LOCATION MAP DA T E : NO V E M B E R 2 0 1 4 Un i t e d C i t y o f Y o r k v i l l e 80 0 G a m e F a r m R o a d Yo r k v i l l e , I L 6 0 5 6 0 (6 3 0 ) 5 5 3 - 4 3 5 0 ht t p : / / w w w . y o r k v i l l e . i l . u s CO R N E I L S A N D B E E C H E R R O A D I M P R O V E M E N T S UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CO N S U L T I N G E N G I N E E R S NO . D A T E R E V I S I O N S PR O J E C T N O . : YO 1 4 2 1 PA T H : H: / G I S / P U B L I C / Y O R K V I L L E / 2 0 1 4 / YO 1 4 2 1 - L O C A T I O N . M X D FI L E : hhhää NORTH01,0002,000 FeetLegendProject Location Standard Schedule of Charges January 1, 2013 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171.00 Principal E-3 $171.00 Senior Project Manager E-2 $165.00 Project Manager E-1 $150.00 Senior Project Engineer/Planner/Surveyor II P-6 $138.00 Senior Project Engineer/Planner/Surveyor I P-5 $129.00 Project Engineer/Planner/Surveyor P-4 $117.00 Senior Engineer/Planner/Surveyor P-3 $108.00 Engineer/Planner/Surveyor P-2 $ 99.00 Associate Engineer/Planner/Surveyor P-1 $ 88.00 Senior Project Technician II T-6 $129.00 Senior Project Technician I T-5 $117.00 Project Technician T-4 $108.00 Senior Technician T-3 $ 99.00 Technician T-2 $ 88.00 Associate Technician T-1 $ 78.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $141.00 2 Man Field Crew with Standard Survey Equipment $219.00 1 Man Field Crew with RTS or GPS * $174.00 2 Man Field Crew with RTS or GPS * $252.00 Vehicle for Construction Observation $15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) *RTS = Robotic Total Station / GPS = Global Positioning System ATTACHMENT E Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #14 Tracking Number PW 2014-95 Route 34 (eastern project) City-State Agreement Public Works – November 18, 2014 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of a City-State agreement for Route 34 between Route 47 and Orchard Rd. Background This item was last discussed by the City Council in January 2012, when a letter of understanding between the City and IDOT was approved by both parties. The total estimate in 2012 was $230,200. IDOT is ready to bid out the project in the Spring, and is asking for the City to approve a formal agreement on the project. The updated cost estimate for the project is $284,142. In general, all line-items within the project have increased in cost since January 2012. The City has $230,200 approved in the FY 15 budget for this project. The current construction schedule is likely to take this project into the 2016 and 2017 construction seasons, which means the costs incurred by the City will be in FY 16, FY 17, and FY 18. Accordingly, the City will need to include costs for the Route 34 project in the FY 16 budget proposal. After approval of the Route 34 agreement, the City will pass an appropriation ordinance, an ordinance further prohibiting parking on Route 34, and an ordinance regulating use of the Route 34 right-of-way. The only unresolved part of this agreement is the remainder of the Route 34 trail, authorized by City Council via Resolution 2012-14 and representing a likely net increase to the above agreement by $45,000. The original Route 34 LOU from 2012 included a trail between Route 47 and Autumn Creek only. Subsequently, the City Council added in a trail to the entire Route 34 project (Route 47-Orchard Rd) in mid-2012. The draft agreement in the packet contains a trial between Route 47 and Autumn Creek only. Staff is unaware whether this is an oversight in the draft agreement, or if the Autumn Creek – Orchard Rd trail section will be constructed as a separate project. Recommendation Staff recommends approval of the Route 34 agreement. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 13, 2014 Subject: Route 34 Agreement 2012 MOU 2014 Agreement Sidewalk4,600$ ‐$ Shared Use Path42,000$ 46,000$ Combined Road Lighting58,000$ 75,000$ Pre‐emption Device20,000$ 26,000$ City utility relocation20,000$ 20,000$ Traffic signals55,600$ 80,080$ Engineering 30,000$ 37,062$ 230,200$ 284,142$ City Net Cost