City Council Minutes 2014 11-08-14 special meeting MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CONFERENCE ROOM,
800 GAME FARM ROAD ON
SATURDAY,NOVEMBER 8,2014
Mayor Golinski called the meeting to order at 9:01 a.m.
ROLL CALL
n City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Spears Present(called in)
Teeling Present(arrived at 9:21 and left at 10:27)
Also present: City Clerk Warren,City Administrator Olson,Police Chief Hart,Public Works Director
Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director
Barksdale-Noble,Building Code Official Ratos, Superintendent of Parks Sleezer, Superintendent of
Recreation Evans, and Administrative Intern Lopez
QUORUM
A quorum was established.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
BUSINESS—Goal Setting Session
/1 Mayor Golinski said the business of the day is goal setting for the upcoming year.He said City
Administrator Olson will lead the discussion. He will start off with the goals from last year and what was
and was not accomplished.
Administrator Olson wrote last year's goals on the board and listed off what the City
accomplished. He marked yes and no by each one.
1. Police staffing levels-Yes
2. South side economic development-No
3. Downtown planning and development-No
4. Automation and technology-No
5. Capital infrastructure plan funding-Yes
6. Staffing-No
7. Long-term debt reduction-No
8. Employee salary survey-No
9. Vehicles and small equipment-Yes
10. Decrease property taxes-Yes
11. Comprehensive plan implementation-Yes
12. Building maintenance needs-No
13. Beecher center and park-No
14. Sell assets-No
15. Increased special events-Yes
16. Park acquisitions-No
17. Park development-No
18. Trees-No
19. Sidewalk funding-No
20. Empty commercial storefronts-No
The 2014/2015 goals were then discussed among the aldermen:
1. Vacant Storefronts
2. Downtown planning
3. Sell or utilize assets(Jail and Caboose)
4. Old Jail(engineering study)
5. South side economic development
The Minutes of the Special Meetim!of the City Council—November 8,2014—Page 2 of 2
6. Streaming meetings
7. Employee salary survey
8. Staffing
9. Vehicle replacement program(lease verses buy)
The Department Heads discussed their priorities for 2014/2015 fiscal year.
Public Works Director Dhuse said the biggest issue was Countryside infrastructure. Other issues for
Public Works were staffing,water meter readers,mechanics,building and grounds, and Public Works
facility.Police Chief Hart said the Police Department achieved their staffing goals last year. Some other
issues are getting the civilian end caught up with the officer end.The Police Department is down three
civilians. In the future building needs are going to need to be discussed.Police Chief Hart said the biggest
expenditure in the general fund is a request he put in for purchase of new pistols throughout the whole
department. He asked for increase in part time salaries. The issues for the 2014/2015 year are the clerks,
logistics staff, and fleet. Superintendent of Parks Sleezer discussed maintenance staff,park replacement,
and Public Works building. Superintendent of Recreation Evans discussed Rec facility,master facilities
plan,and old post office parking.EEI Engineer Sanderson discussed water works planning. Building
Code Official Ratos discussed 2 x PT inspections, administration staff,and fleet. Community
Development Director Barksdale-Noble discussed file storage,PT planning tech, and GIS. Finance
Director Fredrickson discussed the outsourcing the printing of utility bills and revenue.
It was decided that rating the priorities like last year using the 5,4, 3,2, 1 plan was a good idea. City
Administrator Olson started an automation list acknowledging staffing. The big thing the Council talked
about for next year's budget proposal was revenue growth.
1.Revenue Growth-68
2. South side economic development-57
3. Downtown-53
4. Staffing-35
5.Automation and technology-26
6. Countryside infrastructure-26
7.Vehicle Replacement-26
8.Road study update-24
9. Municipal facilities master plan-20
10. Capital infrastructure plan funding- 19
11.Building maintenance needs-9
12.Employee salary survey -7
13.Long term debt reduction-2
14. Park development-2
15. Comprehensive plan implementation-2
16. Decrease property taxes- 1
17. Sidewalk funding- 1
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 11:31 a.m.
Minutes submitted y:
Beth Warren,
City Clerk, City of Yorkville, Illinois
n