Plan Commission Packet 2014 11-12-14
PLAN COMMISSION
AGENDA
Wednesday, November 12, 2014
Yorkville City Hall
Conference Room
800 Game Farm Road
Meeting Called to Order: 7:00 p.m.
Roll Call:
Previous meeting minutes: September 10, 2014
Citizen’s Comments
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Public Hearings
Old Business
New Business
1. PC 2014-19 Bryan and Lindsey Harl, petitioners, have filed an application with Kendall County
seeking a variance to construct an accessory structure that will be located within the150’ setback to
the centerline of the roadway. The property is located at 3416 Route 47.
- Action Item
1 ½ Mile Review (Variance)
2. PC 2014-20 Bridget Carlsen, petitioner, has filed an application with Kendall County seeking a
variance to construct an accessory structure that will be located within the150’ setback to the
centerline of the roadway. The property is located at 9950 Lisbon Road.
- Action Item
1 ½ Mile Review (Variance)
Additional Business
1. City Council Action Updates
The following item was presented to the City Council on September 23, 2014 and the following
vote(s) were issued:
a. PC 2014-14 Marker, Inc., Petitioner – Final Plat Approval of Units 1, 2 & 3 of Heartland
Meadows Subdivision (Final Plat)
2. 2015 Plan Commission Meeting Schedule
Adjournment
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PLAN COMMISSION
City Council Chambers
Wednesday, September 10, 2014 7:00pm
Commission Members in Attendance
Chairman Tom Lindblom Charles Kraupner
Deborah Horaz Jane Winninger
Jack Jones Jeff Baker
Art Prochaska James Weaver
Michael Crouch
City Staff
Krysti Barksdale-Noble, Community Development Director
Mr. Chris Heinen, City Planner
Other Guests
Dan Kramer, Attorney James Binninger, Attorney
Kurt Muth, EEI Engineer Morgan Noble
Don Hirsch, ZBA Reagan Goins, ZBA
Corey Johnson, ZBA
Meeting Called to Order
Chairman Tom Lindblom called the meeting to order at 7:00pm.
Roll Call
Roll call was taken and a quorum was established.
Ms. Barksdale-Noble said this was a joint meeting with Plan Commission and Zoning
Board of Appeals and she made introductions of the guests.
Minutes May 14, 2014 (Court Reporter transcript) and August 13, 2014
The Court Reporter's transcript of the May 14, 2014 Plan Commission meeting was
approved on a motion and second by Mr. Crouch and Mr. Kraupner, respectively.
Unanimous voice vote approval.
The August 13, 2014 Plan Commission minutes were approved as presented on a motion
by Mr. Jones and second by Mr. Prochaska. Unanimous voice vote approval.
Citizen’s Comments None
Page 2 of 3
Public Hearings
Old Business:
1. PC 2014-12 The Yorkville Community School District has filed an
application with the City of Yorkville requesting special use permit approval
for the construction and operation of a free standing wind turbine system
with a minimum height of seventy feet (70') to be installed at the Yorkville
Middle School. The real property is located at 920 Prairie Crossing Drive in
Yorkville.
Ms. Barksdale-Noble said staff asked that this matter be tabled indefinitely since the
petitioner has not submitted the necessary paperwork. The petitioner will re-submit and
re-publish. Commissioners Jones and Prochaska, moved and seconded respectively, to
table this item.
Roll call: Horaz-yes, Winninger-yes, Jones-yes, Baker-yes, Prochaska-yes, Weaver-yes,
Crouch-yes, Kraupner-yes, Lindblom-yes. Passed 9-0.
New Business
1. PC 2014-14 Marker Inc., petitioner has filed an application with the City of
Yorkville requesting Final Plat approval for Units 1, 2 and 3 of the Heartland
Meadows subdivision. The request will resubdivide an existing 7.9 acre-
parcel into 47 lots for the phased construction of the active-adult community
to be located south of Jackson Street and west of Freemont Street in
Yorkville.
Attorney Dan Kramer said this is a request for Final Plat approval for his client Marker
Inc. He said he had no objection to any staff recommendations and that engineers for
both sides have been working on modifications requested by the engineering firm. Mr.
Marker met with the Fire Department and worked out some building material changes.
The City has recommended approval of all 3 units.
Commissioner Prochaska made a motion as follows: In consideration of the proposed
Final Plat of Subdivision for the Heartland Meadows Subdivision, the Plan Commission
recommends approval of Units 1, 2 and 3 to the City Council as presented by the
Petitioner in a plan prepared by James M. Olson date stamped received July 21, 2014,
subject to review comments prepared by the City's Engineering Consultant, EEI, in a
letter date stamped August 11, 2014 as stated in a staff recommendation provided in a
memorandum dated September 2, 2014. Commissioner Jones seconded the motion.
Chairman Lindblom said his concern is that the petitioner and the Fire Department have
not yet reached a resolution on the materials for the side yard. Mr. Prochaska asked if
the City Council made this issue a stipulation in their recommendation of the preliminary
plat, which they did not. Mr. Lindblom said he had a discussion with the Mayor
regarding his concern and that the Mayor said there had been no discussion on the
materials issue, but there was discussion on the density.
Commissioner Jones inquired if the materials changes were incorporated into the
documents now. Ms. Barksdale-Noble said they are not and that the materials will be
voluntary and Fire Department recommendations are not mandatory, but will be
considered.
Page 3 of 3
Action Item
Roll call was then taken on the motion. Winninger-yes, Jones-yes, Baker-no,
Prochaska-yes, Weaver-no, Crouch-no, Kraupner-yes, Horaz-no, Lindblom-no. Motion
failed 5-4.
Additional Business
1. Plan Commission/Zoning Board of Appeals Joint Training Session
This joint training session was given by Attorney James Binninger who works with City
Attorney Kathleen Orr. The purpose was to present information regarding hearing
procedures, role and responsibility of both bodies and for reviewing variances, special
uses, PUD's and other. He said since Yorkville is a non-home rule city, they must follow
State Statutes. He covered a wide range of applicable topics.
2. Illinois American Planning Association (ILAPA) – 2014 APA Illinois Chapter
Conference in Evanston, IL October 1-3, 2014 Planning Officials Track
Ms. Barksdale-Noble said if any Plan Commission member wished to attend this
conference, they should let her know. The cost is $50. City Planner Chris Heinen will be
attending.
3. City Council Action Updates
Mr. Heinen reported that no action was needed for the Peaceful Pathways Montessori
School, since it was a 1.5 miles review, with no objections.
Adjournment
There was no further business and the meeting was adjourned at 8:35pm on a motion by
Mr. Crouch and second by Mr. Prochaska.
Respectfully transcribed by
Marlys Young, Minute Taker
Staff Recommendation Summary:
Staff has reviewed the memorandum from Kendall County Planning and Zoning and the
subsequent documents attached. This property is located within one and a half miles of the
planning boundary for Yorkville allowing us the opportunity to review and provide comments to
Kendall County. The petition is requesting a variance to construct an accessory structure that
will be located in the 150’ setback to the centerline of the roadway. The structure will be located
108’ from the current centerline of the roadway, resulting in a request for a 32’ variance (68’
from the property line).
The Comprehensive Plan designation for this property is Parks/Open Space. There is an
existing residential structure on the property and will not be affected as part of the Route 47
improvements. Staff has reviewed the petition and would support the petitioners’ variance
request. Staff will be available to answer any questions the Plan Commission may have
regarding the County Petition.
This item was delivered to the City on September 26, 2014 with feedback needed by
September 26, 2014. This item was heard and approved at the October 27, 2014 Kendall County
Zoning Board of Appeals meeting at the County Office Building.
Attachments:
1. Kendall County Planning and Zoning Memo with Attachments.
Memorandum
To: Plan Commission
From: Chris Heinen, Planner
CC: Bart Olson, City Administrator
Krysti Barksdale-Noble, Community Development Director
Date: October 22, 2014
Subject: Kendall County Case #14-32 – Bryan & Lindsey Harl -3416
Route 47
Staff Recommendation Summary:
Staff has reviewed the memorandum from Kendall County Planning and Zoning and the
subsequent documents attached. This property is located within one and a half miles of the
planning boundary for Yorkville allowing us the opportunity to review and provide comments to
Kendall County. The petition is requesting a variance to construct an accessory structure that
will be located in the 150’ setback to the centerline of the roadway. The structure will be located
80’ from the current centerline of the roadway, resulting in a request for a 70’ variance.
The Comprehensive Plan designation for this property is Neighborhood Retail. There is
an existing residential structure on the property and the new building will be used for personal
use for professional dog training. Staff has reviewed the petition and would support the
petitioners’ variance request. Staff will be available to answer any questions the Plan
Commission may have regarding the County Petition.
This item was delivered to the City on November 3, 2014 with feedback needed by
November 19, 2014. This item will be heard at the December 8th Zoning Board of Appeals
meeting at the Kendall County Office Building.
Attachments:
1. Kendall County Planning and Zoning Memo with Attachments.
Memorandum
To: Plan Commission
From: Chris Heinen, Planner
CC: Bart Olson, City Administrator
Krysti Barksdale-Noble, Community Development Director
Date: November 3, 2014
Subject: Kendall County Case #14-37 – Bridget Carlsen -9950 Lisbon
Road
1
Purpose
The purpose of this memorandum is to provide the Plan Commission with an update on the
action taken by the City Council on the items previously presented to and recommended by the Plan
Commission at a prior meeting.
City Council Action:
The City Council reviewed the Plan Commission’s recommendations regarding the following
items during their meeting held on September 23, 2014 made the following final determination as
indicated in their vote below:
1. PC 2014-14 Marker Inc., petitioner, has filed an application with the United City of Yorkville
requesting Final Plat approval for Units 1, 2 and 3 of the Heartland Meadows subdivision. The
request will resubdivide an existing 7.9-acre parcel into 47 lots for the phased construction of
the active-adult community to be located immediately south of Jackson Street and west of
Freemont Street, in Yorkville, Illinois.
Colosimo-aye; Koch-aye; Kot-aye: Milschewski-aye; Teeling-aye; Funkhouser-aye;
Frieders-aye; Spears-aye.
8 ayes; 0 nays.
Memorandum
To: Plan Commission
From: Chris Heinen, Planner
CC: Bart Olson, City Administrator
Krysti J. Barksdale-Noble, Community Development Director
Date: November 3, 2014
Subject: City Council Action Updates
The Clerk’s Office is in the process of publishing the City’s master meeting list for 2015. Listed
below is a tentative schedule for the Plan Commission meetings for 2015. The proposed
schedule has the Plan Commission meeting the 2nd Wednesday of each month at 7:00 p.m.
Please discuss this schedule at the Plan Commission meeting and decide if you have any changes
to the dates or meeting time.
Plan Commission Meeting 2nd Wednesday - 7:00 pm at City Hall
January 14 July 8
February 11 August 12
March 11 September 9
April 8 October 14
May 13 November 18* (3rd Wednesday, due to Nov. 11th holiday)
June 10 December 9
Memorandum
To: Plan Commission
From: Lisa Pickering, Deputy Clerk
Date: October 27, 2014
Subject: Plan Commission Meeting Schedule for 2015