Administration Minutes 2014 07-17-14Page 1 of 3
APPROVED W/CORRECTIONS
9/25/14
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Thursday, July 17, 2014 6:30pm
City Hall Conference Room
Committee Members In Attendance:
Vice-Chairman Jackie Milschewski
Alderman Chris Funkhouser
Alderman Joel Frieders
Absent: Alderman Rose Spears
Other City Officials In Attendance:
Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Guests:
Tony Scott, Kendall County Record
The meeting was called to order at 6:30pm by Vice-Chairman Jackie Milschewski.
Citizen Comments: None
Minutes for Correction/Approval: June 19, 2014
Alderman Frieders asked for a correction to the word “codifies” on page 2, item #6. The
minutes were then approved as corrected.
New Business:
1. ADM 2014-45 Monthly Budget Report for June 2014
Mr. Olson said the sales tax are now on target for the annual budget estimate, following
some higher-revenue months.
In another matter, there was a settlement with AT&T regarding overcharges on mobile
phones or unauthorized charges to individuals. FY '14 excise tax will have to be repaid
to AT&T and will be done in 6 payments of about $6,000 to $8,000 per month starting in
August.
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Budget Questions from Aldermen Frieders & Funkhouser:
Mr. Frieders questioned the Moser land cash and asked why it is not spent. Mr. Olson
said it is a holding cost for CorLands, paid out once annually for donated land near
Blackberry Creek. The land is held in a trust by CorLands and can only used for a park.
A request has been made for the City to take title to the southern portion (30 acres) of the
land. An IDNR restriction does not allow the land to be used for anything except a park,
since a grant was received from the State.
Pdf page 25: Charges for computer equipment/supplies are at 400% due to purchase of
park protector software for workflow management.
PDF page 32: $325 for “block phone from placing” AT&T charges. Mr. Fredrickson
said some international calls had been made by someone who had gotten into the city
voice mail system. AT&T was requested to place a block on the phones and most of the
fraudulent charges have been reversed. Mr. Frieders asked if the new RFP for phones
includes safeguards against such action. They are already in place.
PDF page 14: Dues and Subscriptions are at 511%--these will be re-classed to
Professional Services and are for task force charges.
PDF page 14: A bulk ammo purchase was made and this line item is at 98% of budget.
The purchase also coincides with training exercises.
Alderman Funkhouser noted there is no revenue in FY '15 for the B.U.I.L.D. Program
and no line items. Mr. Olson said each subdivision has different fees and
revenue/expenses balance each other.
PDF page 23: Blackberry Woods land cash--estimated amount was $500, however, $568
is shown in this report. It is the cost of one building permit.
PDF page 24: revenues are higher for Parks due to the baseball game rentals
2. ADM 2014-46 Monthly Treasurer's Report for June 2014
Mr. Fredrickson presented the Treasurer's report for period ending June 30:
YTD Revenue: $6,151,888
YTD Expenses: $ 3,388,119
3. ADM 2014-47 Cash Statement for April 2014
For information, no questions.
4. ADM 2014-48 Bills for Payment
The following items were discussed:
Page 42: Wire Whiz: used for monitoring sewer lift stations and water pumps
Page 52: Kendall County Concrete expense for sidewalks, will be researched further
Page 49: DuPage Power Squadron for dirt, pertains to watermain break
Page 49: Alderman Frieders commented on the large amount spent on completing roads
in Kimball Hill.
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5. ADM 2014-49 Resolution Authorizing the Southwest Fox Valley Cable and
Telecommunications Consortium as Agent for Purposes of Negotiating Cable
Franchise Renewal Terms
Mr. Olson said a new cable franchise agreement is forthcoming. For the previous
agreement, the City used the Consortium as the negotiating agent with Comcast and the
new agreement would also authorize them to act on the City's behalf. He proposed to use
the Consortium again, however, the City can request components more beneficial to the
City. He said the franchise cost is already at the maximum allowed by State law.
Alderman Funkhouser said the original agreement was for 12 years and he asked about
the current terms. He also questioned a letter written by the Consortium attorney
advising not to switch Consortiums at this point. Mr. Funkhouser said this is a red flag
acknowledging that things need to be changed. He said he attended Consortium meetings
last year, but no changes have been made. Before the Consortium acts on the City's
behalf, he asked that by-laws be revised, insure the City is protected and make sure the
funding is in a business account rather than a personal account. He said the Directorship
changed last year and tracking the funds was very complicated. Staff will be asked to
research these various points and it will be brought back to the next committee meeting.
6. ADM2014-50 Employee Manual Amendments to Address Concealed Carry and
Medical Marijuana Laws
Mr. Olson said administrative revisions will be made to these amendments to insure that
no individual rights are being violated. Additional language was added regarding
marijuana use for medical reasons. Employees are allowed to bring a weapon to work if
it kept in their vehicle trunk. Alderman Funkhouser questioned one word of the verbage
and it will be revised. This will move to the consent agenda.
7. ADM 2014-51 Elected Officials Health Insurance and Compensation
Health insurance for Aldermen will be canceled after the next election. Alderman
Frieders said he was glad to see this since he thought it was viewed as an entitlement and
it involved tax dollars. Alderman Funkhouser asked for language that allows Alderman
to retain all insurances (medical, dental, vision, life) if they pay 100% of the cost. Mr.
Olson will check to see that the insurance carriers will allow this. Alderman would have
to work 30 hours a week to qualify and be responsible for an affidavit. This will move
forward to the regular Council agenda.
Old Business: None
Additional Business:
Alderman Frieders asked for a recycle bin in the conference room and Council Chambers.
Alderman Funkhouser said bins should be provided for all City festivals.
There was no further business and the meeting was adjourned at 7:07pm.
Minutes transcribed by Marlys Young, Minute Taker