Public Works Minutes 2014 11-18-14Page 1 of 4
APPROVED 12/16/14
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, November 18, 2014, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Diane Teeling
Alderman Jackie Milschewski
Alderman Larry Kot
Absent: Alderman Ken Koch
Other City Officials
Mayor Gary Golinski (left at 6:50pm)
City Administrator Bart Olson
Alderman Chris Funkhouser
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Attorney Dan Kramer
Jeff Freeman, EEI
The meeting was called to order at 6:01pm by Chairman Diane Teeling.
(Items #6 and #9 were moved forward on the agenda.)
New Business:
6. PW 2014-87 IDOT Resolution for Highway Permit for Kendall Crossing – NCG Theater
Mr. Olson said IDOT is now requiring the City to sign off on all new highway permits for all projects.
This resolution is for the right in/right out for the theater. Mr. Kramer said IDOT has said they will pay
for the improvements with no City responsibility and a letter was sent to EEI to guarantee that. The
committee approved this and it moves to the consent agenda.
9. PW 2014-90 Ordinance Vacating a Portion of the Liberty Street Right-of-Way and a Portion of
the Elm Street Right-of-Way (Heartland Meadows)
Mr. Kramer said this action is required by the PUD agreement. The committee agreed on this action
and it moves to the consent agenda.
Citizen Comments: None
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Previous Meeting Minutes: October 21, 2014
The minutes were approved as presented.
New Business:
1. PW 2014-82 Long Term Water Planning
Jeff Freeman of EEI was present to discuss water planning and a handout was given to the committee.
A recent study of the NE portion of Illinois showed that the water demand is exceeding the capacity of
the deep aquifer supplying the water. He said modifying demand is a first step to extend the resources.
Chairman Teeling asked how the plan would affect people who are on wells and if they draw from the
main aquifer. He said well logs would be obtained and be considered with the rest of the study.
Mr. Freeman noted that Plainfield now gets their water from Lake Michigan. He said it would be cost-
prohibitive at this time for Yorkville, but should be researched. The study suggests working with
Oswego and Montgomery and Mr. Olson has reached out to these towns regarding possible meetings.
Mr. Freeman added that Elgin and Aurora use Fox River water. Ms. Teeling asked if Joliet has done
any long-range planning since they use the deep aquifier. They have not taken any steps to draw water
from an alternate location.
The last comprehensive water report was done in 2000 and Mr. Freeman said it would take 9-12
months to do a water study for Yorkville. Alderman Kot inquired about possible state funding,
however, there would not be money/grants for the planning portion, but low-interest loans from IEPA
might be available. Alderman Milschewski asked if this has been budgeted. It is included in the 2016
budget based on staff recommendations and will have its own category.
In conclusion, committee members recommended inviting EEI to make a presentation to the full
Council at a future date.
2. PW 2014-83 Public Works Committee Meeting Dates for 2015
The committee approved the meeting dates as presented.
3. PW 2014-84 Cannonball Trail LAFO – Authorization of Contract Changes No. 1
Mr. Sanderson said the documents contain authorization for milling and re-surfacing which have been
completed. This is the balancing change order which increased the amount slightly to $2,500.33. This
should be the last change and he recommended approval. The committee agreed and it moves to
consent.
4. PW 2014-85 Game Farm Road/Somonauk Street Improvements – IDOT Joint Agreement and
Resolution
The joint agreement specifies the funding source and $2.3 million is available for the construction
process. Some utility work has begun and bids will be let at the end of the week. Construction should
start in March or April and finish in December. More detail will be available in the December Public
Works meeting.
Ms. Teeling said a resident had approached her about the disputed preservation of a tree on Game Farm
Rd. These inquiries should be forwarded to EEI. Ms. Milschewski also brought up an issue with the
busses on Game Farm Road near the cemetery, that go straight across the road to the new parking lot.
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Mr. Dhuse spoke with Mr. DeBolt at the school regarding signage. Mr. Sanderson also said EEI will be
meeting with the schools for their input prior to the road construction starting. This item moves to the
consent agenda.
5. PW 2014-86 Resolution Regarding Night-Time Work for Reconstruction of Route 34 (Eldamain
to Center Parkway)
IDOT has targeted this portion of Rte. 34 for 2017 and is seeking approval for night-time construction
prior to their Public Hearing. Area residents are given advance notice of any night-time work. The
committee was OK with this resolution and it will move to consent agenda.
7. PW 2014-88 Wrigley Site Expansion
a. Ordinance Proposing Establishment of a Back-up SSA
Mr. Sanderson said a stormwater detention facility has to be constructed to comply with a new County
ordinance. Approval is needed before a Public Hearing date can be set in January.
b. Ordinance Accepting a Plat of Easement for Stormwater Management
A grant of easement is also needed in the event the City ever needed to gain access for maintenance.
Mr. Sanderson said Wrigley will be expanding to the northeast and a railroad spur will be examined in
the long range planning. The committee recommended approval and it moves to consent.
8. PW 2014-89 Heartland Meadows – Ordinance Proposing Establishment of a Back-up SSA
A residential development is moving ahead and a stormwater basin must be created to follow the
ordinance. A Public Hearing will be set for January. Alderman Teeling asked if SSA's could have been
created in Windett Ridge where maintenance issues occurred. Mr. Dhuse said that subdivision had not
been accepted so an SSA could not be established. The committee recommended approval of the
ordinance and this moves forward to the consent agenda.
10. PW 2014-91 Walsh Drive Drainage Improvements – Change Order No. 1
This is the recently completed project for drainage issues and Mr. Sanderson said the project is mostly
complete. The change order reflects a decrease of about $37,000 since an alternate construction
entrance was used instead of building a new one. Alderman Kot inquired if the residents are aware of
the repairs made. Letters were sent to the residents and Mr. Dhuse said he has not received any
complaint calls since Spring. This moves to the consent agenda.
11. PW2014-92 Raintree Village Units 4, 5, and 6 – Completion of Improvements – Change Order
No. 3
This is a balancing change order with a decrease of about $20,000. Most of the work is done with
landscaping scheduled for next year. A “chimney seal” will be needed which keeps water out of the
sanitary manholes. These expenses will all come from bond money. This moves to consent agenda.
12. PW2014-93 Kendall County Transportation Alternatives Program (KC-TAP)
Mr. Olson said this is informational. Kendall County has notified the City of next year's TAP grant
program. The City submitted an application for a grant for $5,000 for the Rt. 47 project, sidewalks and
trails. Applications can be made each year and grant approval is expected for this year.
13. PW 2014-94 Corneils and Beecher Road Improvements – Agreement with EEI
This is an agreement with EEI to design and monitor the project construction. The amount is $46,496
and will be paid by funds received by ComEd. It is hoped construction will begin in May. This moves
to the consent agenda.
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14. PW 2014-95 Route 34 Improvements (Eastern Project)
Mr. Olson said this is the final agreement for the project and there will be an additional $45,000
expense for a shared-use trail that was omitted. He noted the costs had gone up since the original 2012
memorandum from $230,000 to $284,000. It moves forward to the full Council for approval.
Alderman Kot asked why the stoplight and road lighting costs had increased significantly in two years.
Mr. Dhuse thought that more recent prices had been included. The costs will be spread out over two
fiscal years. Mr. Olson said this project will be less complex than Rt. 47 and he will give an overview
at a future meeting.
Road medians were also discussed. Alderman Teeling asked if ground covers or rock gardens could be
used instead of grass which requires mowing. Any plantings need to be approved by IDOT and must
also be salt-tolerant.
Ms. Teeling also asked about the ordinance for parking included in this agreement. No parking will be
allowed, but the ordinance is part of the agreement. This moves to the consent agenda.
Old Business: None
Additional Business:
Alderman Milschewski noted that she had received an email from Vicky Coveny regarding the difficult
road conditions near her home due to the Rt. 47 construction. Ms. Coveny will be contacted with
alternatives. Mr. Dhuse gave a brief update of the construction progress. Ms. Milschewski also noted
an object protruding from the light pole on the bridge. It is conduit for the pole.
Alderman Teeling discussed the intersection of Rt. 47 and Countryside Parkway. She asked to have a
green light and arrow at the same time to move traffic more smoothly.
Potholes on Rt. 47 were brought up by Alderman Kot. He also asked about the theater entrance which
should be opened this year if concrete can be poured yet this winter. He also asked about the pile of
gravel by the lift station and the close proximity to the station. Mr. Dhuse said the pile is five feet from
the building and will be used for the northbound lanes.
Mr. Funkhouser said the daily lane changes and business entrances on Rt. 34 presented some
difficulties. He said the construction company was careless with the barricades and the signage was
lacking. He asked that they do a better job with the signs. Mr. Olson also suggested the businesses
should contact IDOT rep Julia Messina to voice their concerns. He said three businesses had contacted
Ms. Messina and him when their entrances were unexpectedly closed. Mr. Dhuse said one individual
is assigned to re-set barricades and cones hourly when they are hit by cars. Mr. Dhuse said the last Rt.
47 meeting for this year is scheduled for November 20th.
There was no further business and the meeting was adjourned at 7:35pm.
Minutes respectfully transcribed by Marlys Young, Minute Taker