Library Board Packet 2015 01-12-15 Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
January 12 , 2015 - 7 : 00 P.M.
902 Game Farm Road
1 . Roll Call
2. Recognition of Visitors
I
3. Amendments to the Agenda
i
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
i
8. Report of the Treasurer Financial Statement
Payment of Bills
i
9. Report of the Library Director Statistics
i
10. City Council Liaison
11 . Standing Committees Policy
Personnel
Finance
Community Relations j
i
12. Unfinished Business Building Siding
Coffee Shop Update
Library Survey Report
Disaster Plan Security/Safety Policy
Program Policy
13. New Business Review Executive Session
14. Executive Session
1 . For the discussion of minutes lawfully closed under this Act, whether for the
purposes of approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06.
2. For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
15. New Business (cont' d) Release of Executive Session Minutes
16. Adjournment
i
I
i
i
DRAFT
Yorkville Public Library
Board of Trustees
Monday, December 8 , 2014 , 7pm
902 Game Farm Road — Library Historic Wing
The meeting was called to order at 7 : 00pm by Vice-President Barb Johnson
Roll Call: Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb
Johnson-yes, Jo Ann Gryder-yes, Russ Walter-yes, Kate Elder (arr. 7 : 01 pin)
Absent : Beth Gambro
I
i
Others Present.
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
City Liaison/Alderman Carlo Colosimo
I
Recognition of Visitors .
Ms . Johnson welcomed the guests .
i
Amendments to the Agenda : None
Minutes *. November 10, 2014
The previous meeting minutes were 'approved as presented on a motion by Ms. Gryder and second by
Ms . LaChance. Approved on a voice vote.
Correspondence: A thank-you card was read by Ms . Pfister.
Public Comment: None
i
Staff Comment: None
Report of the Treasurer:
Check Register
Treasurer Lindblom highlighted some of the invoices and noted that additional bills will be received
from Trico. The last payment to Weblinx (the website developer), will be held until the website is
complete. The total of the check register is $22, 153 . 31 .
I
Budget Report
The remainder of the property tax was received for a total of $626,950, but about $20,000 short of the
annual budgeted amount. Ms. Lindblom also reported the Outside Repair on page 2 is far over budget,
Page 1 of 4
i
I
$3 , 500 in development fees was received and also mentioned the Memorials and Gifts. Finance
Director Fredrickson offered the following comments : the revenue is slightly below budget, there will
be a savings due to an employee retiring, there will be a surplus, the group insurance is below budget
and a slight increase in building permits is expected for next year.
Cash Statement
Ms . Lindblom noted that the IMET funds were moved to Old Second Bank.
i
Payment of Bills
Ms . Somerlot made a motion to pay the bills as follows and Ms . Gryder seconded the motion :
Bills : $285613 . 15
Payroll : $34,040 .60
TOTAL: $62,653.75
Roll call : Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Walter-yes, Elder-yes, LaChance-
yes, Chacon-yes . Passed 8-0.
Report of the Library Director:
1 . Reported library stats for month
2 . Poinsettia received from Library Attorney
3 . Friends of the Library hosted luncheon for the staff
4 . Friends working diligently on the 100-year celebration with kickoff January 17th . Invitations
will be sent to Library Trustees and continental breakfast will be served, will have open house
and other activities . Friends will be stationed at various locations to explain items. Library
employee Shelley's husband built a 'birthday cake' for celebration and it will be used in the
parade and at mini-golf event. Monthly celebratory activities to be held.
5 . Adult programs included "Bring Your Own Device" and "Senior Computer Help"
6 . Friends sponsored "Organizing for the Holidays" with 15 people in attendance
7 . Teens worked on mini golf hole (medieval theme), library custodians also decorating a hole
8 . Gifts/ Memorial money from speaker at Yorkville Garden Club who donated fee
96 $ 100 donation received from Eleanora Feltz
I
Friends of the Library Report by Judy Somerlot:
Ms . Somerlot reported the Friends already have $2,700 in cash contributions for mini-golf and will
only have about $ 100 in expenses compared to construction costs for first event Last year there was a
profit of $2,990. All profit goes to children's programs and books. Many volunteers have signed up
and all golf holes are sponsored including one by Colosimo Law Office. The event is January 25th j
i
Ms. Somerlot also said many people have asked if another Trivia Night will be held and she asked for j
the Board's input. She said the Friends would organize that event if the Board supported the effort.
City Council Liaison :
Alderman Colosimo said reconstruction will begin on Game Farm Road and utility work has already
begun. He also said Rt. 34 and 47 should be done late next year, the Council has approved a
preliminary budget that includes expansion of Rt. 34 to Orchard and 4 lanes will be built to Plano .
I
i
Page 2 of 4
i
'I
j
Standing COII1Hrilttees :
Policy
Ms . Gryder said the Policy committee should meet in January to review the disaster plan and the entire
policy book for any needed updates .
Unfinished Business :
Building Siding
Mr. Walter had nothing new to report. Ms. Gryder said she put together the details of the negotiations
with the architect and the siding. She said many times it was mentioned that the architect pushed for a
certain siding and a special order color and she suggested the Board should ask the Attorney to review
the materials to see if there is a case for lawsuit. Although the Board at that time voted and approved
the siding, the Hardie siding was questioned several times as to the durability. It was noted the Board
also approved the final color and it was known that it would need to be reapplied every two years . Ms .
Somerlot pointed out that the architect could say the library did not maintain the siding every two
years. Ms. Johnson said if the Board files a lawsuit, it would be difficult to afford a lawsuit in addition
to painting the building at this time . A lawsuit would need to done on contingency--no payment unless
the lawsuit is won, according to Ms . Gryder. Mr. Walter asked if the City Attorney could give an
opinion, however, Mr. Colosimo pointed out that the Board has always used their own attorney.
In summary, the Board decided Trustee Gryder should finish the document notebook and provide
further details to the Board. Since there has been no progress on an RFP, Ms. Somerlot asked if Mr.
Dhuse would be able to provide an opinion as to the type and amount of paint needed, equipment
needed, etc . Ms . Lindblom noted that Mr. Lindblom does not feel the entire building needs to be
repainted at this time, only the front. It was questioned if Mr. Lindblom could provide the specs for an
RFP. At this time, there are two bids for painting-each over $25 ,000 for the entire building. It was
decided to take no action until spring.
Website Update
Mr. Walter reported the website is done, however, not yet running through the City website. It can be j
visited at yorkvillepubliclibrary. com .
i
Coffee Shop Update
Trustee Elder said she had contacted the coffee bar company mentioned last month, but hopes to have
more information for the next meeting. Ms . Gryder looked at the Ace Coffee Bar website and they use
machines. She suggested meeting with the Sugar Grove library personnel in January for further
information.
Library Survey Report '
Ms . Lindblom said a date will be set for the committee to meet and report back to the Board.
Disaster Plan Security/Safety Policy
Ms . Elder completed the survey on the Red cross website and presented the following topics for
discussion:
1 . HVA—Hazard Vulnerability Assessment—comprehensive plans for the library
2 . Electronic storage (on or off-site storage) of business information—emergency info for
employees is at City and library. Server here only controls public computers
3 . Business continuity plan?? Example : If several employees are sick, how would library
operate? Page 3 of 4
i
i
j
4 . Conduct emergency preparedness plans as part of programming.
5 . Document business functions, implement emergency response plans, evacuation of library. It
was noted the Fire and Police Departments, Sheriffs Dept. and FEMA also have programs.
6 . Table-top exercises recommended for hypothetical situations
7 . Need to look at lockdown policy/electronic door locking system
8 . Ms. Elder will look at NIMS (National Incident Management System training (free on-line
courses .
New Business :
Approve Budget 2015-16
Finance Committee Chairperson Chacon said the proposed FY 2016 revenue is projected to be
$721 ,418 . She noted that the salaries and wages decreased slightly and the most notable change is an
increase in Outside Repair and Maintenance to $20,000 to come from savings. No other items were cut
and there is no line item for books . The only other area that could possibly be cut would be employees
or their hours, but the Board opted not to do that at this time. Mr. Fredrickson added that the Fund
Balance is 50%.
A motion was made by Ms . Lachance to approve the budget as presented and Mr. Walter seconded the
motion.
Roll call vote : Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Walter-yes, Elder-
yes, LaChance-yes , Passed 8-0.
i
Install New Hot Water Pipe — Trico $4,205.00
New Chiller Pump — Trico $6,693.00
Ms. Pfister reported that the hot water pipe was approved informally last month and needed to be added
to this month's agenda for formal approval. Since that time, a small explosion occurred in a chiller
pipe that now needs to be replaced. This item was turned into insurance and the library should be
reimbursed for all but the $ 1 ,000 deductible.
A motion was made by Mr. Walter to approve Trico to install the above pipes in the amounts of $4,205
and $6,693 . The motion was seconded by Ms. Gryder.
Roll Call vote : LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, j
Walter-yes, Elder-yes. Passed 8 -0 .
Program Policy
Trustee Gryder presented a proposed addition to the Programing Policy at the suggestion of Mr. Pfister
and the staff. The addition would read "Yorkville Library card holders will be given first opportunity
to register for a program. " Ms. Gryder moved to add this statement to the policy. Ms . LaChance
seconded the motion. Ms . Pfister said cardholders would have 4-5 days to register for a program and
then it would be opened to non-cardholders. Since the Board felt the existing language was somewhat
confusing, Ms. Gryder withdrew her motion and the proposal will be sent back to the policy committee j
for rewording. This addition was prompted by entire programs being filled with non-cardholders in a
few instances. Ms. Pfister said the programs should be available for taxpayers first.
Additional Business : None
Adjournment:
There was no further business and the meeting was adjourned at 8 : 07pm.
I
i
DATE : 01 / 07 / 15 UNITED CITY Or YORKVILLE PAGE : 1
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP2IS000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103867 ACI ACI SYSTEM CORP
E02642 01 / 01 / 15 01 RADIO RENTAL , SERVICE & 82 - 820 - 54 - 00 - 5462 827 . 40
02 MONITORING * * COMMENT * *
INVOICE TOTAL : 827 . 40
CHECK TOTAL : 827 . 40
103868 ATT AT &T
312Z891936 - 1214 12 / 16 / 14 01 12 / 16 - 01 / 15 SERVICE 82 - 820 - 54 - 00 - 5440 275 . 17
INVOICE TOTAL : 275 . 17
6305534354 - 1114 11 / 25 / 14 01 11 / 25 - 12 / 24 SERVICES 82 - 820 - 54 - 00 - 5440 446 . 27
INVOICE TOTAL : 446 . 27
6305534354 - 1214 12 / 25 / 14 01 12 / 25 - 01 / 24 CHARGES 82 - 820 - 54 - 00 - 5440 439 . 83
INVOICE TOTAL : 439 . 83
CHECK TOTAL : 1 , 161 . 27
103369 ATTLONG AT &T LONG DISTANCE
828932136 - 1114 12 / 01 / 14 01 NOVEMBER LONG DISTANCE 82 - 820 - 54 - 00 - 5440 144 . 13
INVOICE TOTAL : 144 . 13
CHECK TOTAL : 144 . 13
103870 BAKTAY BAKER & TAYLOR
2030058592 12 / 01 / 14 01 BOOKS 82 - 000 - 24 - 00 - 2480 354 . 74
INVOICE TOTAL : 354 . 74
2030092158 12 / 10 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 125 . 61
INVOICE TOTAL : 125 . 61
2030117998 12 / 16 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 421 . 40
INVOICE TOTAL : 421 . 40
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
1 /7
DATE : 01 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103870 BAKTAY BAKER & TAYLOR
2030129293 12 / 19 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 990 . 57
INVOICE TOTAL : 990 . 57
2030138160 12 / 23 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 270 . 32
INVOICE TOTAL : 270 . 32
2030152237 12 / 26 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 340 . 99
INVOICE TOTAL : 340 . 99
2030159959 12 / 26 / 14 01 BOOKS 84 - 840 - 56 - 00 - 5686 205 . 30
INVOICE TOTAL : 205 . 30
CHECK TOTAL : 2 , 708 . 93
103871 CAMBRIA CAMBRIA SALES COMPANY INC .
35823 12 / 16 / 14 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 188 - 22
02 GLOVES , FEATHER DUSTERS * * COMMENT * *
INVOICE TOTAL : 188 . 22 *
35828 12 / 18 / 14 01 GARBAGE CAN LINERS 82 - 820 - 56 - 00 - 5620 50 . 50
INVOICE TOTAL : 50 . 50 *
CHECK TOTAL : 238 . 72
103872 FVFS FOX VALLEY FIRE & SAFETY
880922 12 / 26 / 14 01 FIRE ALARM INSPECTION 82 - 820 - 54 - 00 - 5462 10001 . 00
INVOICE TOTAL : 11001 . 00 *
CHECK TOTAL : 1 , 001 . 00
103873 KONICAMI KONICA MINOLTA BUSINESS
9001009178 12 / 18 / 14 01 11 / 196 - 12 / 18 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 6 . 20
INVOICE TOTAL : 6 . 20 *
CHECK TOTAL : 6 . 20
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
1 /7
DATE : 01 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103874 LLWCONSU LLW CONSULTING INC .
10358 12 / 29 / 14 01 DECEMBER ONSITE COMPUTER 82 - 820 - 54 - 00 - 5462 1 , 140 . 00
02 SUPPORT * * COMMENT * *
INVOICE TOTAL : 1 , 140 . 00
CHECK TOTAL : 1 , 140 . 00
103875 MIDWTAPE MIDWEST TAPE
92408044 12 / 05 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 39 . 98
02 DVDS 84 - 840 - 56 - 00 - 5685 125 . 93
INVOICE TOTAL : 165 . 91
92425842 12 / 12 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 53 . 96
02 DVDS 82 - 820 - 56 - 00 - 5685 33 . 96
INVOICE TOTAL : 87 . 94
92441786 12 / 18 / 14 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 14 . 99
02 DVDS 82 - 820 - 56 - 00 - 5685 74 . 96
INVOICE TOTAL : 89 . 95
92456647 12 / 24 / 14 01 DVDS 82 - 820 - 56 - 00 - 5685 9 . 98
INVOICE TOTAL : 9 . 98
92464859 12 / 30 / 14 01 DVDS 82 - 820 - 56 - 00 - 5685 38 . 98
INVOICE TOTAL : 38 . 98
CHECK TOTAL : 392 . 76
103876 NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 1114 12 / 08 / 14 01 11 / 04 - 12 / 05 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 11420 . 76
INVOICE TOTAL : 1 , 420 . 76
CHECK TOTAL : 11420 . 76
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
1 /7
DATE : 01 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103877 ORIENTAL ORIENTAL TRADING CO INC
668793557 - 01 11 / 25 / 14 01 CRAFT SUPPLIES 82 - 820 - 56 - 00 - 5610 50 . 25
INVOICE TOTAL : 50 . 25 *
CHECK TOTAL : 50 . 25
103878 PRAIRCAT PRAIRIECAT
3487 01 / 01 / 15 01 1ST QUARTER E - READER FEES 82 - 820 - 54 - 00 - 5468 92 . 77
INVOICE TOTAL : 92 . 77 *
3572 01 / 01 / 15 01 QUARTERLY PARTICIPATION FEES 82 - 820 - 54 - 00 - 5468 3 , 432 . 87
INVOICE TOTAL : 3 , 432 . 87
CHECK TOTAL : 3 , 525 . 64
103879 TARGET TARGET BANK
120914 12 / 09 / 14 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 90 . 05
INVOICE TOTAL : 90 . 05 *
121714 12 / 17 / 14 01 FOLDERS , HIGHLIGHTERS , PENS , 82 - 820 - 56 - 00 - 5610 77 . 49
02 BINDER , CALENDAR , TISSUE PAPER * * COMMENT * *
03 PENCILS * * COMMENT * *
INVOICE TOTAL : 77 . 49 *
CHECK TOTAL : 167 . 54
103880 THYSSEN THYSSENKRUPP ELEVATOR CORP
3001497052 01 / 01 / 15 01 JAN . 2015 ELEVATOR MAINTENANCE 62 - 820 - 54 - 00 - 5462 239 . 40
INVOICE TOTAL : 239 . 40 *
6000106449 12 / 11 / 14 01 SAFETY INSPECTION 82 - 820 - 54 - 00 - 5462 300 . 00
INVOICE TOTAL : 300 . 00 *
CHECK TOTAL : 539 . 40
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
in
DATE : 01 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103881 TRICO TRICO MECHANICAL SERVICE GROUP
3540 12 / 26 / 14 01 POWER OUTAGE REPAIR 82 - 820 - 54 - 00 - 5462 250 . 00
INVOICE TOTAL : 250 . 00
CHECK TOTAL : 250 . 00
103882 VISA VISA
122814 - LIB 12 / 28 / 14 01 12 / 10 - 01 / 09 INTERNET CHARGES 82 - 820 - 54 - 00 - 5440 129 . 85
02 HOSTING UPGRADE TO HOST NEW 84 - 840 - 56 - 00 - 5635 225 . 36
03 WEBSITE * * COMMENT * *
INVOICE TOTAL : 355 . 21
CHECK TOTAL : 355 . 21
103883 WAREHOUS WAREHOUSE DIRECT
2543008 - 0 12 / 17 / 14 01 MARKERS , NOTE PADS , LABELS 82 - 820 - 56 - 00 - 5610 137 . 32
02 INK CARTRIDGES , TONER 84 - 840 - 56 - 00 - 5635 542 . 34
INVOICE TOTAL : 679 . 66
CHECK TOTAL : 679 . 66
103884 YORKACE YORKVILLE ACE & RADIO SHACK
155086 12 / 26 / 14 01 MOP 82 - 820 - 56 - 00 - 5620 19 . 99
INVOICE TOTAL : 19 . 99
CHECK TOTAL : 19 . 99
103885 YOUNGM MARLYS J . YOUNG
120814 12 / 30 / 14 01 DEC . B MEETING MINUTES 82 - 820 - 54 - 00 - 5462 63 - 00
INVOICE TOTAL : 63 . 00
CHECK TOTAL : 63 . 00
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
1 /7
DATE : 01 / 07 / 15 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 13 : 54 : 42 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 01 / 12 / 15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
103886 YOURCARP YOUR CARPENTER & HANDYMAN
178803 12 / 04 / 14 01 CLEAN GUTTERS , EXTERNAL WINDOW 82 - 820 - 56 - 00 - 5620 343 . 57
02 REPAIR , INSTALL BANNER HOOKS * * COMMENT * *
INVOICE TOTAL : 343 . 57
CHECK TOTAL : 343 . 57
TOTAL AMOUNT PAID : 15 , 035 . 43
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
1 /7
C pT
EST. - il '--H_7
LE t�
Y RKVILLE PUBLIC LIBRARY
PAYROLL SUMMARY
December 5 , 2014
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 14 , 737 . 84 - 14 , 737 . 84 873 . 05 11102 . 98 16 , 713 . 87
TOTALS $ 14, 737 . 84 $ - $ 14, 737 . 84 $ 873 . 05 $ 17102 . 98 $ 16, 713 . 87
PAYROLL SUMMARY
December 19 , 2014
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 15 , 594 . 92 - 157594 . 92 873 . 05 11168 . 54 17 , 636 . 51
TOTALS $ 15 , 594 . 92 $ - $ 15 , 594 . 92 $ 873 . 05 $ 1 , 168 . 54 $ 17 , 636 . 51
TOTAL PAYROLL 349350 .38
, /7
i
i
Id
uL
EST. 1836
' hel
wnr c`m.,n, �0
fL E
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
i
Monday, January 12 , 2015
ACCOUNTS PAYABLE
Library Check Register 01/12/2015 $ 15, 035 . 43
i
Guardian - December 2014 life insurance 12/09/2014 $ 73 .01
Guardian - December 2014 dental insurance 12/09/2014 $ 372 . 24
Eye Med - December 2014 Vision Ins . 12/09/2014 $40 . 11 j
IPRF - Jan . 2014 Worker' s Compr ins . 12/09/2014 $ 965 . 16
Call One - Oct . 2014 Service 12/09/2014 $ 37 . 40
Call One - Nov . 2014 Service 12/22/2014 $ 61 . 55
i
Mesirow- Liability Ins . 12/31/ 14-04/30/15 Service Fee 12/22/2014 $ 502 . 78
DAC - Nov . 2014 HRA Fees 12/26/2014 $ 15 . 00
BCBS - Jan . 2014 Health Insurance 12/22/2014 $ 4, 843 . 77
TOTAL BILLS PAID : $ 21, 946 . 45
PAYROLL DATE
Bi -weekly 12/05/2014 $ 16, 713 . 87
Bi -weekly 12/ 19/2014 $ 17, 636 . 51
TOTAL PAYROLL: $ 34, 350 . 38
i
I
i
,TOTAL DISBURSEMENTS : $ 56, 296983
i
i
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF DECEMBER 31 , 2014
FISCAL YEAR 2015
May June July August September October November December January February March April
2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015
Library Old Second $ 975155 $ 459816 $ 273,959 $ 2189173 $ 184,510 $ 139,225 $ 421,327 $ 370,600 $ $ $ $
Operations
Building Old Second 27,535 26,885 21,473 21,061 21,516 21,192 19,525 23,226
Development Fees
Library
Operations IMET 335,070 335, 168 335,272 335,383 335,492 335,610 9,316 9,317
Reserve
Library Illinois Funds 106,432 334,212 10,533 41,202 294,447 307, 125 313,899 313,903
Operations
Library Debt Illinois Funds 0 0 0 0 58,357 73,070 80,931 13,688
Service
Library
Earthmover 25 25 25 25 25 25 25 25
Operations - '
Total: $ 566,217 $ 742,106 $ 641,261 $ 615,845 $ 894,346 $ 876446 $ 845,022 $ 730,759 $ - $ - $ - $ -
PAYROLL
1ST PAY PERIOD $ 18,353 $ 20,420 $ 23,649 $ 17,088 $ 17,012 $ 17,521 $ 17,194 $ 16,714 $ $ 1 $ $
2ND PAY PERIOD 18,486 18,518 16,597 17,204 17,273 17,712 16,846 17,637 - -
3RD PAY PERIOD 17,676
Total $ 36,839 $ 38,938 $ 40,247 $ 517967 1 $ 34,285 1 $ 35,233 1 $ 34,041 1 $ 34,350 $ - $ -
DATE : 01 / 08 / 2015 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 18 : 00 : 02 GENERAL LEDGER ACTIVITY REPORT F-YR : 15
ID : GL440000 . WOW
ACTIVITY THROUGH FISCAL PERIOD 08
PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82 - 000 - 24 - 00 -2480 ( L ) ESCROW - MEMORIALS & GIFTS
O1 05 / 01 / 2014 BEGINNING BALANCE 21479 . 15
AP - 140512 05 / 07 / 2014 01 BOOKS BAKER & TAYLOR 103683 2029252975 257 . 26
05 / 07 / 2014 02 BOOKS BAKER & TAYLOR 103683 2029289751 232 . 77
05 / 07 / 2014 03 BOOKS BAKER & TAYLOR 103683 2029295727 368 . 65
05 / 07 / 2014 04 DVDS & AUDIO BOOKS MIDWEST TAPE 103685 91757589 85 . 97
GJ- 140530LB 06 / 02 / 2014 10 MAY DEPOSITS 175 . 00
TOTAL PERIOD O1 ACTIVITY 944 . 65 175 . 00
02 AP- 140609 06 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103698 2029367418 233 . 53
06 / 04 / 2014 02 AMERICAN FLAG DEMCO , INC . 103702 5292747 103 . 67
GJ- 140630LB 06 / 30 / 2014 10 JUNE DEPOSITS 100 . 00
TOTAL PERIOD 02 ACTIVITY 337 . 20 100 . 00
03 AP - 140714 07 / 09 / 2014 01 BOOKS BAKER & TAYLOR 103717 2029430055 127 . 12
07 / 09 / 2014 02 BOOKS BAKER & TAYLOR 103717 2029494885 84 . 56
07 / 09 / 2014 03 SUBSCRIPTION RENEWAL WEST PUBLISHING CORP 103729 829750271 78 . 00
GJ- 140731LB 08 / 01 / 2014 10 JULY DEPOSITS 249 . 17
TOTAL PERIOD 03 ACTIVITY 289 . 68 249 . 17
04 AP- 140811 08 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103744 2029586689 45 . 67
08 / 04 / 2014 02 DVD MIDWEST TAPE 103752 91992267 22 . 99
08 / 04 / 2014 03 08 / 23 MAGIC PERFORMANCE ROB THOMPSON 103759 082314 250 . 00
08 / 04 / 2014 04 BANNER VISA 103763 072714 -LIB 49 . 17
TOTAL PERIOD 04 ACTIVITY 367 . 83 0 . 00
05 AP- 140908 09 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103773 2029656531 96 . 24
09 / 04 / 2014 02 BOOKS BAKER & TAYLOR 103773 2029675786 144 . 17
09 / 04 / 2014 03 GIFT CARDS FOR SUMMER READING VISA 103786 082714 - lib 100 . 00
09 / 04 / 2014 04 BOOK VISA 103786 082714 - lib 15 . 08
GJ- 140930LB 10 / 01 / 2014 10 SEPTEMBER DEPOSITS 325 . 00
TOTAL PERIOD 05 ACTIVITY 355 . 49 325 . 00
06 AP - 141013 10 / 08 / 2014 01 BOOKS BAKER & TAYLOR 103794 2029800536 286 . 66
GJ- 141031LB 11 / 03 / 2014 10 OCTOBER DEPOSITS 11750 . 00
TOTAL PERIOD 06 ACTIVITY 288 . 66 11750 . 00
07 GJ- 141130LB 12 / 03 / 2014 10 NOVEMBER DEPOSITS 2 , 415 . 00
AP - 41110L 11 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103820 2029863540 304 . 22
11 / 04 / 2014 02 BOOKS BAKER & TAYLOR 103820 2029928805 157 . 70
TOTAL PERIOD 07 ACTIVITY 461 . 92 21415 . 00
08 AP - 141208 12 / 03 / 2014 01 BOOKS BAKER & TAYLOR 103844 2029994094 348 . 79
12 / 03 / 2014 02 ALL STEEL BENCH WITH PLAQUE NUTOYS LEISURE PRODU 103855 101414 11550 . 00
GJ- 141231LB 01 / 05 / 2015 10 DECEMBER DEPOSITS 200 . 00
TOTAL PERIOD 08 ACTIVITY 1 , 898 . 79 200 . 00
TOTAL ACCOUNT ACTIVITY 4 , 944 . 22 5 , 214 . 17
ENDING BALANCE 21749 . 10
GRAND TOTAL 0 . 00 21749 . 10
TOTAL DIFFERENCE 0 . 00 21749 . 10
December 2014
Transaction Location by Transaction Type
Date: December 2014, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types
Check-out
All + Check- All Holds Holds
Transactions outs Renewals Placed Filled Check-ins Usage
Yorkville Public
Renewals
Library-YKBB- yk 13,914 6,471 5,220 1,251 348 1,189 5,906 0
3
Yorkville lent 539 items to other libraries.
Yorkville borrowed 985 items from other libraries.
229 Items were checked out to reciprocal borrowers.
307 items were added.
74 patrons were added.
571 a-books were checked out.
95 e-audiobooks were checked out.
There were 163 Yorkville OMNI users in December.
i
December
Public Relations Articles — Photos - Kendall Country Record - Beacon News
Sun Times- Web Site- Facebook
Meetings, Workshop Staff Meeting
Programs, Activities Number Attending
Adult Programs Adult Book Discussion 6
Lunch Time Book Club
Men' s Book Club
Friends Meeting/Christmas Lunch for Staff 20
Threads and More 13
EBook Drop-in (2 Times) 5
Affordable Care Act 12
Young Adult Programs Teen Meeting -TAG (Christmas Party) 45
Teen Writing Group (2 Times) 14
Author Book Signing — Libby Wheeler 22
Children Programs Panera Story Time (2 times) 63
Tots and Toddlers (4 times) 52
Book Activity (K- 1 ") 5
Evening Story Time 2
Read with Paws 8
Book Activity ((Kdg — 1 ) 8
Jr Women' s Story Time 9
The Lemonade War Book 16
Afternoon Read 4
Spanish Story Time (2 times) Jennifer Black 15
On the Move (2 Times) 18 months to 5 years old
Emily Weber — YPAC
Polar Express Christmas Program 37
Santa Visit / Bree Weiss Santa' s Elf 112
Board Games 5
Make and Take Ornaments (2 Days) 122
Patron Count 6,498
I
Meeting Room Library 7 Rent 4 City
Teens Volunteers Breanna English, Jazmin Filippi, Lexi Weiss,
Morgan List , Michelle Krush, Juleah Richardson
Adult Volunteers Laura Mackley Writing Group
Friends cleaning children' s shelves
Gifts and Memorials James and Jean Birch $200
I
i
i
Upcoming Adult Programs at the
-Eed
PUBLIC LIBMRY Yorkville Public Library Jan & Feb. 2015
902 Game Fami Rd-Yorkville,IL 60560-(630)553-4345-wNvw.yorkville.tib.il.us
Lunch Bunch Book Club - Noon 'Threads & More"Group -10:00-12:00
Meets on the 1 st Tue of each month
Meets on the 2nd Wed of each month.
Jan 14 Lost Lake by Sarah Addison Allen Jan 6 & Feb 3
Feb 1 1 Dog's Purpose by W. Bruce Cameron This group is a combination of
- -- people who like to knit,crochet,quilt,
sew,or needlepoint. No registration
A
DOG'S U• needed. Just bring your unfinished
Purpose . �^
project to work on during the meeting.
This is a great time to meet fellow"threaders"for a creativity
blast!
Evening Adult Book Club- 7:00 pm Drop in Job Search and Resume Help
Meets on the 2nd Thurs of each month. Thursday,Jan 8 & Feb. 12 2:00-4:00
Jan 8 Under and alone by William Queen Do you need assistance exploring job opportunities on-line
Feb 12 Stoner by John Williams or does your resume need enhancing?
ILLINOIS Drop in for one-on-one assistance
-®..�.� .%,,_workNet'
MIIMIIII�RRp'-�Y�. CENTER through a partnership with the Illinois
IM f1�y�AlBME WorkNet Center in Yorkville.
1" No registration required.
eBook Drop-In Help
Tue Jan 6 & 20 2:00-4:00
Men's Book Club - 7:00 pm Tue Feb. 10 & 24 2:00-4:00
Meets on the 3rd Thurs of each month. Kindle users bring your
Jan 15 1 Am Malala b Malala Yousafzai Amazon account password.
y Tablet users must be able to
Feb. 19 The Road by Cormac McCarthy download apps to your device.
Mini Golf FUN Raiser in the Library
Sat Jan 25 11:00-4:00
- Come play 18 holes of mini-golf throughout
both floors of the library.
This program is for all ages.
i
100th Birthday Kickoff Celebration Below Stairs:Meet the kitchen maid whose
Sat Jan 17 9:30 - 11:00 memoir helped inspire Downton Abbey
Join us as we kick off our Tue Feb 10 7:00
year long celebration of What was life really like for the
the Library's 100 years of servants who worked below _
service with a comple- stairs in the era of Downton
r' mentary light breakfast, Abbey? In this program, Brit-
entertainment, and redis- ish servant Margaret Powell _
cover why the library has introduces life below stairs in to
been the heart of this stately English homes in the
community for 100 years. early 1920s
I
i
4
Chicago Area Lego Users Group
is coming to the
Yorkville Public Library!
I VE VNE MV0777
h
1►' r
TURD 9 FEBRURY ,
0'00 ° MIN [P.M.
11 Aht
i
J