Library Board Packet 2015 02-09-15 Agenda
Yorkville Public Library/ Historical Meeting Room
Board of Trustees
February 9, 2015 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
S. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Building Siding
Coffee Shop Update
Library Survey Report
Disaster Plan Security/Safety Policy
13. New Business PrairieCat Express Lane$3000- License
14. Executive Session (if needed)
1. For the appointment,employment,compensation,discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, January 12, 2015, 7pm
902 Game Farm Road—Library Historic Wing
The meeting was called to order at 7:03pm by President Beth Gambro.
Roll Call: Sandy Lindblom-yes, Barb Johnson-yes, Beth Gambro-yes, Russ Walter-yes,
Kate Elder-yes, Judy Somerlot-yes,
Absent: Jo Ann Gryder, Carol LaChance, Susan Chacon
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors:
Ms. Gambro recognized Mr. Fredrickson.
Amendments to the Agenda: None
Minutes: December 8, 2014
The minutes were approved as read on a motion by Ms. Johnson and second by Ms. Somerlot.
Unanimous voice vote approval.
Correspondence:
A letter was received from the Secretary of State notifying the Board that a$21,151.25 per capita grant
was awarded to the library. It must be spent by August 15, 2016.
Correspondence was also received from the State's Attorney's office following up on the alleged Open
Meetings Act violation of the August 11, 2014 Executive Session. The Session was re-done and no
further action will be taken by the State's Attorney's office. It was briefly discussed what action could
be taken if the violation was not rectified.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Budget Report
Ms. Lindblom reported that the budget is at 67% of the FY, and 94.8%of total revenues. She said the
following are below 67%: personal property taxes, subscription cards, investments and DVD rentals.
Page 1 of 4
Expenditures showed full-time salaries are under budget. The Outside Repair and Maintenance is at
361.6%of the budget. The agent fees on investments were up,however, Mr. Fredrickson said it was a
matter of timing and the figures shown are the final cost.
Ms. Somerlot asked what is included in operating supplies. This is for maintenance/custodians and was
slightly over budget. Ms. Pfister will ask the custodians to be aware of paper product spending.
Computer equipment and software in the amount of$2,126 will be moved to development fees as it
was mis-classified.
Development fees of$3,150 were received,putting this category at 99% of the budget.
The amount spent on books YTD is $8,181.
Check Register
Ms. Lindblom highlighted some of the monthly expenses. Other noteworthy expenditures included an
annual State-required elevator inspection at a cost of$539. Ms. Pfister also noted that Trico had to be
called to re-start mechanical equipment after power was shut off for three hours due to the Game Farm
Road project.
The check register total is $15,035.43.
Other
The Gifts and Memorials totaled $2,749.10 and is mostly for the Mini-Golf event.
Cash Statement
The total reserve amount is$334,000.
Payment of Bills
A motion was made by Ms. Somerlot and seconded by Mr. Walter,to pay the bills as follows:
Bills: $21,946.45
Payroll: $34,350.38
TOTAL: $56,296.83
Roll call: Johnson-yes, Gambro-yes, Walter-yes, Elder-yes, Somerlot-yes, Lindblom-yes.
Passed 6-0.
Report of the Library Director:
1. Ms. Pfister reported the monthly statistics
2. Patrons likes the Omni system and requested this system be retained
3. Chicago Area Lego Users Group will bring in traveling display and'kid'table,February 7th
4. Flier was put together by Shelley for January/February activities
5. Invitations were sent regarding library open house January 17th, City Council and Mayors,past
and present, were invited. Friends of Library have done much to help.
6. Anniversary bench ordered by Friends should arrive this week
7. A booklet for the 100-year anniversary was compiled
8. Had many holiday parties for adult and kid programs
Page 2 of 4
9. "Bring Your Own Device"help session was not as successful as hoped.
10. Young adult group had pizza party paid for by library employees
11. 112 people attended the Polar Express Christmas program
12. Jean&Jim Birch gave $200 to the library
13. The children's library had a 10-book challenge for K-6
14. Website is now working, agenda is posted and minutes will be posted when approved
15. Jason of Kendall County Health Dept. spoke to staff about any possible issues
16. Bart Olson contacted Michelle asking for a Board member to be part of City steering committee
for planning. Russ Walter volunteered.
17. Have broken water pipe in bathroom
18. Have broken window on inside of double pane window
Report from Friends/Judy Somerlot
1. Held practice run for mini-golf event, took less than 2 hours. Appreciated Michelle's help in
opening up and locking up, etc.
2. Have great prizes for golf event, Jiffy Lube was very generous giving car washes,packages of
various services. Other gift cards, gifts were also given by businesses.
3. Ozzie the Kane County Cougar mascot will be present
City Council Liaison: None
Standinz Committees:
Policy
Trustee Johnson reported the Policy Committee had met to review the library service policy regarding
programs. It was recommended by Library Director Pfister to give cardholders first chance at
programs. The Policy Committee proposed amended verbage to give library cardholders the first
opportunity to register for library programs. Ms. Johnson made a motion to adopt the policy with the
amended sentence and Ms. Lindblom seconded the motion. Unanimous voice vote approval.
Personnel
President Gambro reminded the Personnel committee that the Library Director evaluation needs to be
done in March. That committee will meet early in March.
Unfinished Business:
Building Siding
No new information at this time.
Coffee Shop Update
No new information at this time.
Library Survey Report
Sandy, Susan and Michelle met to evaluate the recent library survey. Ms. Lindblom reported there
were 178 responses with positive comments about the building and staff. Many comments were
received suggesting extension of library hours by shifting times with possible Tuesday morning closure
to allow for more evening hours. Additional books were also desired and respondents were very
pleased with the inter-library loan program. The Board questioned whether or not the hours should be
Page 3 of 4
adjusted. Ms. Somerlot asked how many of the respondents listed the hours as an issue. She said if
there is a large proportion,then the Board needs to be responsive to those needs. Ms. Pfister stated that
the library does not open until l Oam and many programs are held in the morning. She said that if
hours are shifted,patrons will be unhappy with the changes. The survey results requested more hours
after 7pm and also preferred Saturday over Sunday.
Chairman Gambro requested a recommendation based on the survey and said the Board should be
responsive. Ms. Elder will draft a response on behalf of the committee. A suggestion was made to use
volunteers or teens,however, it was noted that extensive training would be needed and there might be
reliability challenges. Ms. Lindblom suggested an article in the newspaper to show the Board did
consider the survey and state that due to financial constraints changes cannot be implemented at this
time.
Disaster Plan Security/Safety Policy
Ms. Elder said she will present a more formal update at a future meeting.
New Business:
Review Executive Session Minutes
President Gambro made a motion to go into Executive Session and Ms. Johnson seconded the motion:
For the discussion of minutes lawfully closed under this Act,whether for the purposes of
approval by the body of the minutes or semi-annual review of the minutes as mandated by
Section 2.06.
Roll call: Gambro-yes, Walter-yes, Elder-yes, Somerlot-yes, Lindblom-yes, Johnson-yes
The Executive Session began at 8:02pm and concluded at 8:18pm.
New Business cont.:
Ms. Somerlot moved to release Executive Session minutes for the following dates: February 8,2010,
May 9, 2011 and January 9,2012. Ms. Johnson seconded the motion. The motion was approved
unanimously by voice vote.
Ms. Lindblom moved to keep"Packet 2" sealed and added to"Packet I". Ms. Somerlot seconded the
motion and the motion was approved by unanimous voice vote.
Adiournment•
There was no further business and the meeting adjourned at 8:19pm on a motion and second by Ms.
Johnson and Mr. Walter, respectively. Unanimous voice vote approval.
Minutes respectfully submitted by
Marlys Young
Page 4 of 4
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103887 ACI ACI SYSTEM CORP
E02760 02/01/15 01 FEB 2014 ALARM MONITORING 82-820-54-00-5462 299.40
INVOICE TOTAL: 299.40 *
CHECK TOTAL: 299.40
103888 ALLVAC MICHAEL C. GOLICH
13726 01/17/15 01 VACUUM REPAIRED 82-820-54-00-5495 74.37
INVOICE TOTAL: 74.37 *
CHECK TOTAL: 74.37
103889 ATT AT&T
312Z891936-0115 01/16/15 01 DISCONNECTION CREDIT 82-820-54-00-5440 -9.17
INVOICE TOTAL: -9.17
6305534354-0115 01/25/15 01 01/25-02/24 SERVICE 82-820-54-00-5440 554.35
INVOICE TOTAL: 554.35 *
CHECK TOTAL: 545.18
103890 ATTLONG AT&T LONG DISTANCE
828932136-8-1214 01/01/15 01 DECEMBER 2014 LONG DISTANCE 82-820-54-00-5440 129.89
INVOICE TOTAL: 129.89 *
CHECK TOTAL: 129.89
103891 AUGUSTIS SHELLY AUGUSTINE
012315 01/23/15 01 OMNI CONSORTIUM MEETING 82-820-54-00-5415 39.03
02 MILEAGE REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 39.03
CHECK TOTAL: 39.03
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 1 of 8
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103892 BAKTAY BAKER & TAYLOR
2030190818 01/08/15 01 BOOKS 84-840-56-00-5686 416.90
INVOICE TOTAL: 416.90 *
2030197300 01/08/15 01 BOOKS 84-840-56-00-5686 267.43
INVOICE TOTAL: 267.43 *
2030220819 01/15/15 01 BOOKS 84-840-56-00-5686 398.70
INVOICE TOTAL: 398.70 *
CHECK TOTAL: 1,083.03
103893 BUGGITER BUG GIT-ERS LLC
2425 01/14/15 01 BIMONTHLY PEST CONTROL 82-820-54-00-5462 75.00
INVOICE TOTAL: 75.00 *
CHECK TOTAL: 75.00
103894 CAMBRIA CAMBRIA SALES COMPANY INC.
35872 01/06/15 01 ICE MELT 82-820-56-00-5620 33.98
INVOICE TOTAL: 33.98
CHECK TOTAL: 33.98
103895 EBSCO EBSCO INDUSTRIES, INC.
1000007704 11/10/14 01 10/2014-09/2015 NOVELIST 82-820-54-00-5460 1,150.00
02 ONLINE SUBSCRIPTION RENEWAL ** COMMENT **
INVOICE TOTAL: 1,150.00
CHECK TOTAL: 1,150.00
103896 KONICAMI KONICA MINOLTA BUSINESS
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 2 of 8
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103896 KONICAMI KONICA MINOLTA BUSINESS
9001061511 01/03/15 01 10/04/14-01/03/15 COPIER 82-820-54-00-5462 4.11
02 CHARGES ** COMMENT **
INVOICE TOTAL: 4.11 *
9001063151 01/04/15 01 10/05/14-01/04/15 MAINTENANCE 82-820-54-00-5462 681.95
02 CHARGES ** COMMENT **
INVOICE TOTAL: 681.95 *
900109127 01/18/15 01 12/19/14-01/18/15 COPIER 82-820-54-00-5462 5.05
02 CHARGES ** COMMENT **
INVOICE TOTAL: 5.05 *
CHECK TOTAL: 691.11
103897 LLWCONSU LLW CONSULTING INC.
10360 01/26/15 01 JAN.2014 ONSITE CONSULTING 82-820-54-00-5468 1,140.00
INVOICE TOTAL: 1,140.00 *
CHECK TOTAL: 1,140.00
103898 MENLAND MENARDS - YORKVILLE
96333 01/07/15 01 BULBS 82-820-56-00-5620 44.94
INVOICE TOTAL: 44.94 *
96338 01/07/15 01 MERCHANDISE RETURN CREDIT 82-820-56-00-5620 -44.94
INVOICE TOTAL: -44.94 *
96340 01/07/15 01 BULBS 82-820-56-00-5620 38.94
INVOICE TOTAL: 38.94 *
96566 01/09/15 01 BALLAST 82-820-56-00-5620 44.97
INVOICE TOTAL: 44.97 *
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 3 of 8
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103898 MENLAND MENARDS - YORKVILLE
96859 01/12/15 01 BULBS 82-820-56-00-5620 31.92
INVOICE TOTAL: 31.92 *
97071 01/14/15 01 SWITCH, RANGE TESTER 82-820-56-00-5620 14.87
INVOICE TOTAL: 14.87 *
98451 01/27/15 01 EXTENSION CORD 82-820-56-00-5620 23.58
INVOICE TOTAL: 23.58 *
CHECK TOTAL: 154.28
103899 MIDWTAPE MIDWEST TAPE
92470427 12/31/14 01 DVDS 82-820-56-00-5685 22.99
INVOICE TOTAL: 22.99 *
92493502 01/12/15 01 AUDIO BOOK 84-840-56-00-5683 14.99
02 DVDS 84-840-56-00-5685 72.97
INVOICE TOTAL: 87.96 *
92501278 01/15/15 01 DVDS 82-820-56-00-5685 40.98
INVOICE TOTAL: 40.98 *
92508751 01/19/15 01 DVD 82-820-56-00-5685 23.99
INVOICE TOTAL: 23.99 *
CHECK TOTAL: 175.92
103900 NICOR NICOR GAS
91-85-68-4012 8-1214 01/08/15 01 12/05-01/07 902 GAME FARM RD 82-820-54-00-5480 2,066.44
INVOICE TOTAL: 2,066.44 *
CHECK TOTAL: 2,066.44
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 4 of 8
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: S
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103901 ORIENTAL ORIENTAL TRADING CO INC
669802049-01 01/21/15 01 VALENTINE CRAFT SUPPLIES 82-820-56-00-5671 58.49
INVOICE TOTAL: 58.49
CHECK TOTAL: 58.49
103902 OVERDRIV OVERDRIVE
H-0025995 01/01/15 01 ANNUAL SUBSCRIPTION AND 84-840-54-00-5460 3,000.00
02 MAINTENANCE RENEWAL ** COMMENT **
INVOICE TOTAL: 3,000.00
CHECK TOTAL: 3,000.00
103903 RJKUHN R.J. KUHN INC.
0000019643 01/30/15 01 DRINKING FOUNTAIN REPAIR 82-820-54-00-5495 163.86
INVOICE TOTAL: 163.86 *
CHECK TOTAL: 163.86
103904 SOUND SOUND INCORPORATED
D1296746 01/07/15 01 01/05/15 SERVICE CALL FOR 82-820-54-00-5462 142.00
02 CAMERAS IN IT ROOM ** COMMENT **
INVOICE TOTAL: 142.00 *
R132996 01/12/15 01 FEB.1-APR.30 MAINTENANCE 82-820-54-00-5462 797.19
02 CONTRACT CHARGE ** COMMENT **
INVOICE TOTAL: 797.19
CHECK TOTAL: 939.19
103905 THYSSEN THYSSENKRUPP ELEVATOR CORP
3001575325 02/01/15 01 FEB.2014 ELEVATOR MAINTENANCE 82-820-54-00-5462 239.40
INVOICE TOTAL: 239.40 *
CHECK TOTAL: 239.40
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 5 of 8
DATE: 02/04/15 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 12:54:39 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 02/09/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
103906 TRICO TRICO MECHANICAL SERVICE GROUP
3543 01/10/15 01 12/30/14 HEAT REPAIR 82-820-54-00-5462 1,367.74
INVOICE TOTAL: 1,367.74
CHECK TOTAL: 1,367.74
103907 VISA VISA
013115-LIB 01/26/15 01 CARAF 82-820-56-00-5610 32.31
02 DESKTOP MEMORY MODULE 84-840-56-00-5635 202.68
03 5 ROLLS OF STAMPS 82-820-54-00-5452 245.00
04 01/10-02/09 INTERNET 82-820-54-00-5440 129.85
INVOICE TOTAL: 609.84
CHECK TOTAL: 609.84
103908 WAREHOUS WAREHOUSE DIRECT
2580884-0 01/22/15 01 PAPER, STAMP PAD 82-820-56-00-5610 144.61
INVOICE TOTAL: 144.61 *
2588433-0 01/29/15 01 PAPER 82-820-56-00-5610 20.08
INVOICE TOTAL: 20.08 *
CHECK TOTAL: 164.69
103909 YORKGLAS YORKVILLE GLASS & MIRROR
5831 01/26/15 01 GLASS REPAIR 82-820-54-00-5495 175.00
INVOICE TOTAL: 175.00 *
CHECK TOTAL: 175.00
103910 YOUNGM MARLYS J. YOUNG
011215 01/28/15 01 JAN.12, 2014 MEETING MINUTES 82-820-54-00-5462 66.75
INVOICE TOTAL: 66.75 *
CHECK TOTAL: 66.75
TOTAL AMOUNT PAID: 14,442.59
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 6 of 8
YORKVILLE PUBLIC LIBRARY
PAYROLL SUMMARY
January 2, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 14,051.89 - 14,051.89 819.71 1,050.52 15,922.12
TOTALS $ 14,051.89 $ - $ 14,051.89 $ 819.71 $ 1,050.52 $ 15,922.12
PAYROLL SUMMARY
January 16, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 13,664.15 - 13,664.15 819.71 1,020.82 15,504.68
TOTALS $ 13,664.15 $ - $ 13,664.15 $ 819.71 $ 1,020.82 $ 15,504.68
PAYROLL SUMMARY
January 30, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 14,554.08 - 14,554.08 819.70 1,113.42 16,487.20
TOTALS $ 14,554.08 $ - $ 14,554.08 $ 819.70 $ 1,113.42 $ 16,487.20
TOTAL PAYROLL $ 47,914.00
Page 7 of 8
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YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, February 09, 2015
ACCOUNTS PAYABLE
Library Check Register 02/09/2015 $14,442.59
Guardian-January 2015 life insurance 01/13/2015 $73.01
Guardian-January 2015 dental insurance 01/13/2015 $372.24
Eye Med-January 2015 Vision Ins. 01/13/2015 $40.11
DAC-Dec. 2014 HRA Fees 01/26/2015 $15.00
IPRF-Feb. 2014 Worker's Comp. ins. 01/27/2015 $922.78
Call One-Dec. 2014 Service 01/27/2015 $58.62
BCBS-Feb. 2014 Health Insurance 01/27/2015 $4,843.77
Glatfelter Liability Ins.- Installment#1 01/27/2015 $3,048.66
TOTAL BILLS PAID: $23,816.78
PAYROLL DATE
Bi-weekly 01/02/2015 $15,922.12
Bi-weekly 01/16/2015 $15,504.68
Bi-weekly 01/30/2015 $16,487.20
TOTAL PAYROLL: $47,914.00
TOTAL DISBURSEMENTS: $71,730.78
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
- FOR THE MONTH ENDING.JANUARY 31,2015
%o/Fixaf Yea eSS 1716 7S% 3371 -JJ% JO% Sd% 677{ 7J% Yti[•tsOe4latW PISCALY .757E
ACCOUNT NUMBER DESCRIPTION 71,•1/ JuaU J U A A•11 eb{bel/- OgeUst•11 11m76sba-i{ bssil Jww S leMtr BIIDCI7' 14otDSAtst.
LIBRARY OPERATIONS REVENUES
Taxes
82-00040-00-4000 PROPERTY TAXES 85,280 227,778 1 10,533 1 30,669 1 253.244 1 12,675 6,771 - - 626,950 646 010 97.05
lnfcr}orrernmenfal -
82-00041-00-4120 PERSONAL PROPERTY TAX 912 - - 919 99 - 910 1 242 808 3,890 5.000 77.79%
82-000-41.00-4170 ST.ATEGRANTS 21,151 1 _ _ _ _ - _ - - 21,151 1 17,200 122.97°/
Fines A Forfeits -
92-0004 3-00-43 30 LIBRARY FINES 579 960 750 708 855 795 720 555 673 6,597 9,300 70.93%
Charges for Service
82-00044-004401 LIBRARY SUBSCRIPTION CARDS 920 1,204 323 120 1,301 468 - 148 694 5,179 10.000 51.79%
82-00044-00-4422 COPY FEES 169 214 269 332 263 202 208 217 202 2,075 3,000 69.17%
82.00044-00-4439 PROGRAM FEES 43 116 127 119 95 95 69 101 94 859 1,000 85.93%
In-siment F.anfin.r 92-00045-00-4500 INVESTMENT EARNINGS 105 103 118 121 119 129 30 27 18 771 1,300 59.33%
iscellaneous -
82-00046-00-4690 REIMB-MISCELLANEOUS - - - 2,115 - 5,693 - 7,808 - 0.00%
82-00048-004820 RENTAL INCOME 200 265 200 100 100 100 200 105 150 1,420 2,000 71.00%
82-00048-00-4824 DVD RENTAL INCOME 304 416 427 392 287 251 389 298 341 3,105 5,000 6109%
82-00048-004850 MISCELLANEOUS INCOME 42 29 70 7 27 126 16 28 l l l 456 500 91,21%
Other Financing Sources
82-00049-00-4901 TRANSFER FROM GENERAL 4,408 1,786 4,081 1,786 1,786 1,787 977 965 4,474 22,051 32,375 68.11%
TOTAL REVENUES:LIBRARY 114,111 232,872 1 17,817 3{,{51 1 258,077 1 19,653 9,381 8,381 7,561 702,312 732,685 95.85%
LIBRARY OPERATIONS EXPENDITURES
Salaries&Wages
82.820-50-00-5010 SALARIES&WAGES I ,707 20,800 21.145 22,540 15,027 1 15,027 1 15,027 15,027 22,540 1 165,839 252,540 65.67%
82-820-50-00.5015 PART-TIME SALARIES 13,554 13.185 14,005 1 23,347 1 15,246 16,126 15,018 15,306 19,730 145,516 195,000 74.62%
1
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE MONTH ENDING JANUARY 31,201.5
%.fFi-IY.or 8Y. 17% 25% - ss% 4A 50% 3806 67% 7596 tItt4 FIBCALY&O2633
CCOUNT NUMBER DESCRRT10N 14 .heald U Aa 1.16 bfrU 4 NsrsbnU DrtrflEii1M14 of -13 - Yfgk ... %f1Uad�e1.
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,174 2,417 2,457 2,619 1,746 1,746 1,746 1,746 2,459 19,110 30,117 63.45%
82-820-52-00-5214 PICA CONTRIBUTION 2,404 2,536 2.640 3,461 2,267 2.334 2,250 2,272 3,185 23,349 33,484 69.73%
82-820-52-00-5216 GROUP HEALTH INSURANCE 16,278 8,044 2,700 5,743 5,783 4,570 4,652 4,232 5,486 57,488 101,904 56.41:6
82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 34 34 34 34 34 34 34 329 559 58]71/0
82-820-52400-5223 DENTAL INSURANCE 505 505 368 372 372 372 372 372 372 3,611 1 5,347 67.54%
82-820-52-00-5224 VISION INSURANCE S4 54 - 27 40 40 40 40 40 334 662 50.51%
82-820-52-00.5230 UNEMPLOYMENT INSURANCE - - - - - - - - - - 2.500 0.00%
92-820-52-00-5231 LIABILITY INSURANCE 6,703 1,786 1.786 1,786 1,786 1,787 977 965 4,474 22,051 29,875 73.81%
Contractual Services
82-820-54-00-5412 TRAINING&CONFERENCES - 40 - - - - 20 13 - 73 500 14.60%
82-820-54-00-5415 TRAVEL&LODGING - 54 - - 37 142 - - 232 600 38.691/
82-820-54-00-5426 PUBLISHING&ADVERTISING - - - - - 47 - - 47 100 46.76%
82-820-54-00-5440 TELECOMMUNICATIONS - 819 820 928 1.070 974 1,078 696 1,494 7,879 11,000 71.63%
82-820-54-00-5452 POSTTAGE&SHIPPING - 8 - - - 202 - - - 210 500 41.93%
82-820-54-00-5460 DUES&SUBSCRIPTIONS - 48 - 862 289 1,125 - 5,540 - 7,864 12,000 65.53%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,084 1,126 2,812 3,913 1,076 1,722 3,159 1,457 3,827 20,176 29,000 69.57%
82-820-54-00-5466 LEGAL SERVICES - - - 975 - - - 975 2,000 4875%
82420-54-00-5468- AUTOMATION 2,342 1,641 3,391 2,640 3,391 840 720 3,526 18,492 35,000 52.83%
82-820-54-00-5480 UTILITIES - - 667 380 307 - 828 646 1,421 4,248 14,490 29.32%
82.820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 1,165 451 6,580 2,824 425 1,935 4,704 - 18,084 5.000 361.67%
82-820-S4-00-S49R PAYING AGENT FEES - 1.100 589 - - - - - 1,689 2,275 74.22%
Su lies
92-820-56-00-5610 OFFICE SUPPLIES 140 667 447 - 30 2,229 295 8 265 4,081 8,000 51.01%
82-820-56-00.9620 OPERATING SUPPLIES - - 678 1,113 509 1.758 1,350 34 1,206 602 7,249 8,000 90.62%
82-820.56-00-5635 COMPUTER EQUIPMENT.@ SOFTWARE - - - - - - - 2.126 - 2,126 - 0.00%
92-820-56-00-9671 LIBRARY PROGRAMMING - 78 250 32 48 65 36 107 90 707 1,000 70.68%
82-820-%-00-5685 DVD'S - - 144 1 65 - - 275 182 158 824 2,000 41.18%
(•a ital(hill. - ,. :.
82-820.60-00-6020 BUILDINGS&STRUCTURES - - - 22,323 (13.988 - - - - 8,334 - 0.00%
TOTAL FUND REVENUES 114,114 232,0'12 19,i1i 14,154, 250,6'17 19,615'3 -- f,3111 01301 7$W-
TOTAL FUNDPXPBNDITURES 63983 54483 Si,S02 100/476 Jt.311: 53,603 #1St $739E 69/765 54016 it3 3fS 69.04'/.
FUND SURPLUS(DEFICIT) 30126 113,!14 jyeh (61032) 91f,72ti 533,4500 (3lk14f1 {4#1n tg 161,397 Gjv1
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE MONTH ENDING JANUARY 31,2015
75% 33 J2% 50% 589 67% Jn15%1S Y 9C=2015
ACOUNTNUMBER DESCRHMON %A4 J, U h U A4 % 11 OtWMN14 N.,mb 14 Mm69•I4
fA%t slld(et
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 98,993 264,404 12,226 35,601 293,965 14,713 7,860 - 727,762 731,321 99.51%
83-00045_00-4500 INVESTMENT EARNINGS _ _ _ _ _ I I 1 1 0 2 30 8.10%
TOTAL REVENUES:LIBRARY DEBT SERVICE 98,993 264,404 12,226 35,601 293,965 14,713 7,861 1 0 727,764 731,351 99.51
LIBRARY DEBT SERVICE EXPENDITURES
1006 Bond - -
83-830-84-00.8000 PRINCIPAL PAYMENT - _ _ _ - 50,000 50,000 1 50,000 1 100.00%
83-830-84-00-8050 JINTEREST PAYMENT - 17,244 - - - - - 17,244 - 34,488 1 34,488 100.00%
2013 Re/nndin Bone
83-830-99-00-8000 PRINCIPAL PAYMENT _ _ _ _ _ _ _ 455,0001 - 455,000 1 455,000 1 100.00%
83-830-99-00-8050 INTEREST PAYMENT - 95,916 - - - - - 95,916 - 191,832 1 191.833 1 100.00%
TOTAL FUND REVENUES 98,993 264,404 12,226 35,601 293,965 14,713 7,861 1 0 727,764 931,351 99.91%/.
TOTAL FUND EXPENDITURES - 113,160 - 618;160 - 731,120 13021 100.00'/%
FUND SURPLUS(DEFICIT) 98,993 151,244 12,226 35,601 293963 14,713 7,861 (618,159) 0 (3,556) 30 -
LIBRARY CAPITAL REVENUES
84-00042-00-4214 DEVELOPMENT FEES 2,000 2,000 550 1,150 3,150 2,300 3,500 3,150 1,500 21,300 20,000 106.50%
84-10045-00-4500 INVESTMENT EARNINGS I I I I I I 1 1 1 9 20 43.10%
TOTAL REVENUES:LIBRARY CAPITAL 2,001 2,001 551 3,151 3,151 2,301 3,501 3,151 1.501 21,309 20,020 106.44%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS _ _ _ _ _ _ _ _ _ _ 3,500 0.00%
84-840-s6-00-5635 COMPUTER EQUIPMENT A SOFTWARE - 481 6,963 - 1,450 - 1,450 1,464 768 12,576 - 0.00%
84-840•s6-00-5683 AUDIO BOOKS 70 - 33 120 258 800 491 183 109 2,064 - 0.00%
84-840-56-00-5684 COMPACT DISCS 8:OTHER MUSIC - - _ _ _ _ _ _ _ - - 0.00%
84-840.%-00-5685 DVD;S 23 24 40 112 81 300 228 126 934 - 0.00%
84-840-56-00-5686 BOOKS - 1,390 927 1 180 908 1 2,375 2,027 1 1,075 2,354 11,235 51,515 21.81%
TOTAL FUND REVENUES 2401 2,601' 155E 915[ 3-fiLl ,r,.51,= 13if51,8d9 t8i020 10614'R
TOTAL FUND EXPENDITURES 93 1,x95 - 7,961' . /12 8,6 7• 8,495 . .,.0340 2,950 .3,151. 861809 SS,QIS 48.73%
FUND SURPLUS(DEFICIT) 1,908 101 (7413) 2,739 454 301 (t A5i) (S Sbb)
t
t
DATE: 02/06/2015 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:13:43 GENERAL LEDGER ACTIVITY REPORT F-YR: 15
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 09
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
-----------------------------------------------------------------------------------------------------------------------------------------------------
62-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
-----------------------------------------------------------------------------------------------------------------------------------------------------
01 05/01/2014 BEGINNING BALANCE 2,479,15
AP-140512 05/07/2014 01 BOOKS BAKER & TAYLOR 103683 2029252975 257,26
05/07/2014 02 BOOKS BAKER & TAYLOR 103683 2029289751 232.77
05/07/2014 03 BOOKS BAKER & TAYLOR 103683 2029295727 368.65
05/07/2014 04 DVDS & AUDIO BOOKS MIDWEST TAPE 103685 91757589 85.97
GJ-140530LB 06/02/2014 10 MAY DEPOSITS 175.00
---------------------------------
TOTAL PERIOD 01 ACTIVITY 944.65 175.00
02 AP-140609 06/04/2014 01 BOOKS BAKER & TAYLOR 103698 2029367418 233.53
06/04/2014 02 AMERICAN FLAG DEMCO, INC. 103702 5292747 103.67
GJ-140630LB 06/30/2014 10 JUNE DEPOSITS 100.00
---------------------------------
TOTAL PERIOD 02 ACTIVITY 337,20 100.00
03 AP-140714 07/09/2014 01 BOOKS BAKER & TAYLOR 103717 2029430055 127,12
07/09/2014 02 BOOKS BAKER & TAYLOR 103717 2029494885 84.56
07/09/2014 03 SUBSCRIPTION RENEWAL WEST PUBLISHING CORP 103729 829750271 78.00
GJ-140731LB 08/01/2014 10 JULY DEPOSITS 249.17
---------------------------------
TOTAL PERIOD 03 ACTIVITY 289.68 249.17
04 AP-140811 08/04/2014 01 BOOKS BAKER & TAYLOR 103744 2029586689 45.67
08/04/2014 02 DVD MIDWEST TAPE 103752 91992267 22.99
08/04/2014 03 08/23 MAGIC PERFORMANCE ROB THOMPSON 103759 082314 250.00
08/04/2014 04 BANNER VISA 103763 072714-LIB 49,17
---------------------------------
TOTAL PERIOD 04 ACTIVITY 367,83 0.00
05 AP-140908 09/04/2014 01 BOOKS BAKER & TAYLOR 103773 2029656531 96.24
09/04/2014 02 BOOKS BAKER & TAYLOR 103773 2029675786 144.17
09/04/2014 03 GIFT CARDS FOR SUMMER READING VISA 103786 082714-lib 100.00
09/04/2014 04 BOOK VISA 103786 082714-lib 15.08
GJ-140930LB 10/01/2014 10 SEPTEMBER DEPOSITS 325.00
---------------------------------
TOTAL PERIOD 05 ACTIVITY 355.49 325.00
06 AP-141013 10/08/2014 01 BOOKS BAKER & TAYLOR 103794 2029800536 288.66
GJ-141031LB 11/03/2014 10 OCTOBER DEPOSITS 1,750.00
---------------------------------
TOTAL PERIOD 06 ACTIVITY 288.66 1,750.00
07 GJ-141130LB 12/03/2014 10 NOVEMBER DEPOSITS 2,415.00
AP-41110L 11/04/2014 01 BOOKS BAKER & TAYLOR 103820 2029863540 304.22
11/04/2014 02 BOOKS BAKER & TAYLOR 103820 2029928805 157.70
---------------------------------
TOTAL PERIOD 07 ACTIVITY 961.92 2,415.00
08 AP-141208 12/03/2014 01 BOOKS BAKER & TAYLOR 103844 2029994094 348.79
12/03/2014 02 ALL STEEL BENCH WITH PLAQUE NUTOYS LEISURE PRODU 103855 101414 1,550.00
GJ-141231LB 01/05/2015 10 DECEMBER DEPOSITS 200.00
---------------------------------
TOTAL PERIOD 08 ACTIVITY 1,898.79 200.00
09 AP-150112 01/07/2015 01 BOOKS BAKER & TAYLOR 103870 2030058592 354.74
GJ-150131LB 01/30/2015 10 JANUARY DEPOSITS 20.00
---------------------------------
TOTAL PERIOD 09 ACTIVITY 354.74 20.00
TOTAL ACCOUNT ACTIVITY 5,298.96 5,234.17
ENDING BALANCE 2,414.36
DATE: 02/06/2015 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:13:43 GENERAL LEDGER ACTIVITY REPORT F-YR: 15
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 09
PER. JOURNAL_# ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT------------CREDIT
---------------------------------------------------------------------------------------------------------------------------------- -
GRAND TOTAL 0.00 2,414.36
TOTAL DIFFERENCE 0.00 2,414.36
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF JANUARY 31, 2015
FISCAL YEAR 2015
May June July August September October November December January February March April
2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015
.ibrary Operations Old Second S 97,155 $ 45,816 $ 273,959 $ 218,173 S 184,510 $ 139,225 S 421,327 S 370,600 $ 308,123 $ $ S
Building Old Second 27,535 26,885 21,473 21,061 21,516 21,192 19,525 23,226 19,870
Development Fees
,ibrary Operations IMET 335,070 335,168 335,272 335,383 335,492 335,610 9,316 9,317 9,317
Reserve
ibrary Operations Illinois Funds 106,432 334,212 10,533 41,202 294,447 307,125 313,899 313,903 313,906 -
Library Debt Illinois Funds 0 0 0 0 58,357 73,070 80,931 13,688 13,688 -
Service
ibrary Operations Earthmover 25 25 25 25 25 25 25 25 25
Total: $ 566,217 S 742,106 $ 641,261 S 615,845 S 894,346 S 876,246 $ 845,022 S 730,759 S 664,929 S $ $
PAYROLL
1ST PAY PERIOD $ 18,353 1$ 20,4201$ 23,649 $ 17,0881$ 17,012 S 17,521 S 17,194 $ 16,714 $ 15,922 S S $
2ND PAY PERIOD 18,486 18,518 16,597 17,204 17,273 17,712 16,846 17,637 15,505
3 R PAY PERIOD 17,676 16,487 -
Total S 36 839 S 38,938 S 40 247 S 51,967 $ 34,285 $ 35,233 $ 34,041 S 34,350 $ 47,914 S $ $
January 2015
Transaction Location by Transaction Type January 2015
Date: January 2015, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types
AN check-out Check- AN Holds . HOW$ Ct ak-Ms Usage
7raratacttons Rsriewaa Dubs Fused Filled
or o r nh f i u
Yodmile c
Ubrary-YKBB-
8 yk 14,604 7,116 6,246 870 419 1,723 5,346 0
Yorkville lent 694 items to other libraries.
Yorkville borrowed 1423 items from other libraries.
477 items were checked out to reciprocal borrowers.
166 items were added.
95 new patrons were added.
622 a-books were checked out from OMNI.
110 a-audio books were checked out from OMNI.
There were 184 OMNI users in Jan.
10 a-books were checked out from Illinois a-read
There were 11 Illinois a-read users in Jan.
January
Public Relations Articles—Photos- Kendall Country Record - Beacon News
Sun Times-Web Site- Facebook WSPY T.V and Radio
Meetings,Workshop Staff Meeting - Jason Andrade Kendall County Health Dept.
PrairieCat Delegates Assembly Meeting - Pfister
Programs,Activities Number Attending
Adult Programs Adult Book Discussion 6
Lunch Time Book Club 8
Men's Book Club 7
Friends Meeting 12
Threads and More 13
EBook Drop-in(2 Times) 5
Affordable Care Act 12
Birthday Celebration 85
Young Adult Programs Teen Meeting-TAG 32
Teen Writing Group (2 Times) 14
Writing Group 15
Children Programs Panera Story Time 30
Tots and Toddlers(4 times) 51
Book Activity (K-1 s`) 5
Evening Story Time 1
Read with Paws 8
Book Activity ((Kdg— 1) 5
Jr Women's Story Time 9
The Lemonade War Book 18
Afternoon Read 8
Pop Corn Book Club 4
Spanish Story Time -Jennifer Black 6
Family Read Night-Reading Specialists Yorkville
School District 115 1
On the Move (2 Times) 18 months to 5 years old
Emily Weber—YPAC 14
4H Wire for the Wind 10
4H Insects 5
4H Biofuel 9
4H Bridge Burst 12
Mini Golf 256
Head Start Visit 47
Patron Count 6,052
Meeting Room Library 12 Rent 2 City 4
Teens Volunteers Breanna English, Jaz nin Filippi, Lexi Weiss,
Morgan List, Michelle Krush, Juleah Richardson
Anna Halsey—5 Teens decorated a Mine Golf hole.
Adult Volunteers Laura Mackley Writing Group,JoAnn Britton is presenting
all the 4H Programs
Friends cleaning children's shelves
Gifts and Memorials
PRAIRIECAT
Express Lane
Library Participation Agreement
Express Lane is Innovative's self-checkout module that interfaces with Sierra and
eCommerce. Because of direct interfacing with Sierra, features include display of the
patron name, library-provided graphics and text, and the printing of
receipts. Patrons are shown more information about their checkout session and a
counter keeps track of the number of checkouts performed. The library can also opt
to display information on the patron's account -- the number of checkouts and
overdues, holds and items on the holdshelf, and amount owed. Once integration with
eCommerce is complete, patrons can choose to pay fines/bills directly over an
Express Lane workstation. Express Lane is a software only license; participating
libraries are responsible for provision and maintenance of their own hardware
including peripherals such as printers.
Pricing for Express Lane is by Individual Library and Workstation License:
• Per library: Cost for station #1 - $3,000, station #2 - $1,800, station #3+ -
$1,200.
• PRCAT will be billed for each library when order placed, annual maintenance,
would apply after year 1.
• Annual maintenance for year 2 and successive years is: station #1 would be
$360, station #2 would be $216 and station #3+ would be $144.
• PrairieCat will bill individual libraries for the initial license purchase, and then
for year 2 and subsequent years for ongoing maintenance costs.
• This pricing is guaranteed by Innovative for three years; renewable upon
mutual agreement between PrairieCat and Innovative.
By completing and submitting this participation agreement, the library acknowledges
they are opting to purchase an Express Lane workstation license(s) and will
reimburse PrairieCat for the initial license cost, per workstation, and the ongoing
maintenance costs (per workstation) for year 2 and successive years.
Library Name:
# of Express Lane workstation licenses:
License cost for station #1 - $3,000, station #2 - $1,800, station #3+ - $1,200
Annual maintenance for year 2 and successive years: station #1 - $360,
station #2 - $216, station #3+ - $144
Purchase authorized by:
(please print)
Purchase authorized by:
(signature)
PO# (if applicable):
220 W. 23rd Avenue
Coal Valley, IL 61240
(309) 799-3155
http://support.prairiecat.info