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City Council Minutes 1974 05-23-74 FORM 601-49 0 U.S.A. MAY 23, 1974 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND ALDERMEN OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, ILLINOIS HELD AT THE CITY HALL ON MAY 23, 1974 AT 8:00 PM. City Clerk Brant called the meeting to order in the absence of Mayor Coleman and as] for a motion appointing a mayor pro tem. Ald. Thanepohn moved Ald. Madden serve as mayor pro tem, seconded by Ald. Simmons, motion carried. Mayor pro tem Madden askei all present to stand and give the Pledge of Allegiance to the flag. He, then, direc- ed the Clerk to take roll. The following Aldermen were present: 1st Ward-Madden 2nd Ward-Hanback 3rd Ward-Ellis-absent Wolff Thanepohn Simmons Mayor pro tem Madden asked for introduction of guests. Mayor pro tem Madden direetec the Clerk to read the minutes of the last meeting. Ald. Wolff moved to accept the minutes as printed, seconded by Ald. Thanepohn, motion carried. Attorney's Report-Attorney Tom Grant reported he had written a letter to Standard 0: Co. in regard to the ordinance violation of the Golf Range sign posted at Bob's Seri Station and would report again on the matter at the next meeting. Mayor's Report-Mayor pro tem Madden read a copy of a letter Senator Mitchler had written to the Illinois Commerce Commission in regard to the poor condition of the railroad tracks and crossings in town. He also read a letter to Jeff Ferren of the Kendall Co. Record from the Illinois Commerce Commission stating the railroad had been notified to give this matter immediate attention. Ald. Thanepohn stated the tracks were being worked on this week. . . For recording secretary for the Plan Commission Betty Houston is being nominated by Mayor Coleman. Ald. Thanepohn moved to accept the nomination of Betty Houston as recording secretary for the Plan Com- mission at the same salary as previously paid. Roll call. vote: Madden-aye; Wolff- aye; Hanback-aye; Thanepohn-aye; Simmons-aye. Motion passed unanimously. . . Mayor pro tem Madden read a letter from Charles Garrison, Superintendent of Schools, Unit District 115, stating ..the Board of Education plans to build an additional storage building for buses. This would come within 50 of the lot owned by Mr. & Mrs. Ed Foley, which is on the south side of the existing bus parking area. The area will be totally enclosed with a chain link fence with the hope this will eliminate the many problems of vandalism, etc. They also request waiver of the building permit fee. Discussion. Ald. Thanepohn moved this matter be referred to the Building and Zoning Committee for study with a report at the next meeting. Seconded by Ald. Han- back, motion carried. Plan Commission Report-Mayor pro tem Madden reviewed the letter from the Ottawa Service Corp. requesting a one-year extension on the preliminary plan for Unit 1 Williamsport Subdivision because of the sanitary district improvements. Ald. Thane- pohn moved to grant the extension of one year, July 25, 1975, to the Ottawa Service Corp., seconded by A1dWolff, motion carried. Ald. Ellis arrived 8:40 P.M. Mayor pro tem Madden gave a verbal report on the Zoning Board of Appeals meeting in regard to consideration of the petition of Ingemunson, Bassak, Langland and Anderson to rezone from residential to B1, office use only, the Clark residence. Attorney Ingemunson appeared before the board and withdrew the petition, therefore, no action was taken. Next on the agenda was the petition of Glen Davidson on property at Somonauk and Bridge. There was quite a bit of discussion with approximately 24 peop in the audience. Some thought that it had been advertised incorrectly and a motion was passed that the hearing be re-advertised and have another hearing on July 27th. FORM 601-49 ® U.S.A. MAY 23, 1874 Since there are new members on the Board, a meeting has been set with the Plan Com- mission for the 28th. Old Business: Mayor pro tem Madden presented a written bid for the 7 h.p. riding mower from Walter J. Olson for $225.00 and he had received a verbal bid of $100.00 for the mower. Ald. Hanback moved to accept the bid for $225.00 from Walter J. Olson, seconded by Ald. Ellis, roll. call vote: Madden-aye; Wolff-aye; Hanback-aye; Thanepohn-aye; Ellis-aye; Simmons-aye. Motion passed unanimously. Committee Reports-Streets and Alleys-Ald. Ellis reported he had not been able to col tact Mr. Anderson, City Engineer, relative to a more definite report on the street work. A lot of telephone calls have been received about water in basements since the 47111 rainfall last week. Supt. Pfister gave a report on the basements the city has pumped out and the sewers that were plugged due to the excessive rainfall. Water-Mayor pro tem Madden read the resignation of Rick Pfister, Superintendent of Public Works. He will begin working for the Yorkville Bristol Sanitary District Jull 1, 197+. Ald. Ellis moved to regretfully accept the resignation of Rick Pfister an( the council wishes him luck in his new job. Ald. Thanepohn seconded the motion and also expressed his regret in seeing him go. Motion carried. Ald. Ellis suggested the council give a lot of thought to the needs of the city in regard to this vacanc; such as a building inspector, etc. and not carelessly fill the position. Mayor pro tem Madden referred the matter the Mayor Coleman. Police and Fire-Ald. Thanepohn reported a meeting will be held June 5th at 8:00 P.M, at City Hall. Trees and Parks Ald. Hanback reported the committee recommends the Boy Scouts be allowed to use the city park for a week-end in August. Ald. Hanback reported on the June 16th clean up of the river. It will be necessary to have some heavy equipment to pull. out the trees and up on the shore so chain saws can be used to cut up the trees, and they are trying to get one large truck from a construction company. The committee is asking for $1,000 to use if necessary for the Sunday Clean-up if these services are not donated. Ald. Hanback moved that the committee be allowed to use up to $1,000 that day if necessary, seconded by Ald. Ellis. Discussion. Roll Call vote: Madden-aye; Wolff-aye; Hanback-aye; Thanepohn-aye; Ellis-aye; Simmons-aye: motion passed unanimously. Ald. Hanback moved that the Boy Scounts be allowed to of the city park for a week-end some time in August, seconded by Ald. Wolff, motion carried. Future Planning-Ald. Thanepohn asked about the census. Ald. Ellis stated it might be worthwhile to check to see if there is a number set of increases in city population to get an increase in MFT funds. The committee will look into this. Public Property & Buildings-Ald. Simmons reported the committee is working on the remodeling of the P.D. Building and Zonin -Ald. Madden reported on the agenda of the Plan Commission's next meeting. 5.01 Wildwood Subdivision, 5.02 Brian Mulhern, Countryside Center, PUD, 5.03 Color slides on city planning. A check in the amount of $360 has been recei.vec from Brian Mulhern, which is the fee according to our new zoning ordinance. Finance and Audit-Ald. Thanepohn reported a meeting had been held and the appropria- tion ordinance had been revised. Copies will be given to each of the aldermen and resented at the next meeting. Ald. Thanepohn had a bulletin on Flood Insurance fox 1975 and will write to the Governor's Task Force to get full details. The Revenue Sharing Planned Use Report must be filled out and filed by June 24th. He will meet with Mayor Coleman on this. Library-Ald. Madden will check with the man who is to put in the new sidewalk at the library again. -3- FORN 601-49 ® U.S.A. MAY 2a 147+ YBS Board-Ald. Wolff reported he attended the last meeting and there are a lot of storm sewers that are going to have to be disconnected especially on Main St. The Board asks that the Village does not take any more new annexations as the sanitary system will be near capacity when it opens. Ald. Ellis reviewed the letter from Robert Anderson, city engineer, regarding flood problems on West Elizabeth and West Washington Streets. If an extensive storm sewe: system is installed it would probably be in the range of $450,000 to $500,000. To eliminate immediate problems, a storm sewer could be installed to route flow from ti south to the north side of Elizabeth St. at a cost of approximately $7,500 to $10,01 Regarding the problem of Washington Street, the original plans called for.:a=72" x 4 oval arch-culvert to carry water under the street. It appears that facility was nev, installed. As a result, even moderate rains cause surface water to rush down the valley, cross the street and between the houses. If the water shed were to remain agriculture the culvert, as designed, would be suitable to handle the flow from a severe storm. However, if the water shed would be developed residential then the cu vert would be unsuitable. To provide adequate protection, the facility would be ap- proximately 600, long and cost approximately $45,000 to $55,000. Legislation passed this year, requires a developer to install storm water holding ponds at the site of each development. Discussion. Ald. Thanepohn suggested sending a copy of the letter to the Plan Commisson. Discussion on other problems of water in the city. Ald. Madden asked each alderman to give a lot of consideration and thought in cases where petitions come in for or against something. He fee's they carry more power than they should. Discussion. Ald. Wolff moved to adjourn at 9:30 P.M., seconded by Ald. Simmons, motion carried. J es J. B t, City Clerk JJB n-b