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Library Board Packet 2015 03-09-15 i 1 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees March 9, 2015 = 7 : 00 P.M. 902 Game Farm Road 10 Roll Call 2 . Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 90 Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations I 12. Unfinished Business Building Siding Coffee Shop Update j Library Survey Report Disaster Plan Security/Safety Policy 13. New Business Replace the Trim on the Outside of the Historical Meeting Room i 14. Executive Session (if needed) I 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, N ncluding hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . Adjournment i i i I i I DRAFT Yorkville Public Library Board of Trustees Monday, February 9, 2015 , 7pm 902 Game Farm Road — Library Historic Wing i The meeting was called to order at 7 : OOpm by Board President Beth Gambro . Roll Call: Beth Gambro-yes, Russ Walter-yes, Kate Elder-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes Absent: Carol LaChance, Susan Chacon Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson Tony Scott, Kendall County Record Recognition of Visitors : Ms. Gambro welcomed the guests. Amendments to the Agenda: Ms . Gambro said the Board would have an Executive Session at the end of the regular session. Minutes : January 12, 2015 I The previous meeting minutes were approved as presented on a motion by Ms. Somerlot and second by Ms. Johnson. Approved on a voice vote. Correspondence: Ms . Pfister said she had received a second letter regarding the State per capita grant award. Public Comment: None Staff Comment: None Report of the 'Treasurer: Check Register Treasurer Lindblom reviewed some of the invoices and noted that two of them were charges incurred due to the power being turned off for the Game Farm road re-construction. The total of the register is $ 143442 . 59 . i There were three payrolls in this time period. The total disbursements were $71 ,730 . 78 . i Page 1 of 5 Budget Report Ms . Lindblom said the budget is at 73 % of the year and that $ 808 in property tax was received. The subscription cards increased significantly with a total of $694 . The total revenue received was $7, 564 or 96% of the budgeted amount. She said the Outside Repair and Maintenance continues high at 362% of the budget. Development fees of $ 1 , 500 were received. The Memorials and Gifts has a balance of $2,414. 36, most of which is for the mini-golf. Cash Statement Treasurer Lindblom said most of the money from "Library Operations Reserve" was transferred to "Library Operations". Mr. Fredrickson said $334,000 is the approximate amount in the reserve fund and some money remains in IMET. Payment of Bills Trustee Johnson moved to pay the bills as follows and Trustee Gryder seconded the motion : Bills : $23581638 Payroll : $475914 .00 TOTAL : $71 ,730 . 78 Roll call : Walter-yes, Elder-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes . Passed 7-0 . Report of the Library Director: 1 . Ms . Pfister reported the January statistics for check-outs, e-books, etc. Slie also said that patrons prefer the Omni system because of a larger choice and audio books, etc. 2 . Library employees Shelley and Dixie were on WSPY TV and mini-golf was also featured 3 . The library 100-year celebration kick-off had 85 attendees . The Friends and Master of Ceremonies Judy Somerlot did amazing jobs ! 4 . 256 participated in mini-golf event 5 . Children's programs well-attended 6 . New program "Family Reading Night", one family attended 7. A high school class came to the library for their class 8 . 4-H group did four programs 9 . Library closed on February 2nd due to snow (attempted to open, however, City website showed all buildings closed) . Back door would not lock when Michelle left, locksmith came next day, door malfunctioned due to cold. Friends of the Library Report by Judy Somerlot: 1 . Mini-golf decorations were outstanding, clowns and Cougar's mascot Ozzie were present. Normal charge for Ozzie is $ 50/hour, however, they will not charge library and Ozzie has already committed to appear next year at no charge ! 2 . 3 8 volunteer's helped with event 3 . Took in $4,225 , had $ 100 in expenses and made approximately $4, 100 4 . Library has received $2, 500 from mini-golf event 5 . At their meeting, the Friends approved $ 1 , 500 each for kids' and adult programs, $ 1 ,600 for adult book purchase, $ 1 , 700 for adult programs 6 . Friends will begin to track volunteer time in the event a grant becomes available City Council Liaison : None i i Page 2 of 5 i Standing Committees : None i Unfinished Business : Building Siding Ms . Gryder compiled a notebook of correspondence and other documents regarding the ongoing building siding issue. She drafted a letter for a library attorney review to determine possible litigation. She then made a motion to present this notebook of information to the attorney for his review to determine if there is cause for action regarding the Hardie siding and the ongoing deterioration of the paint. Ms . Johnson seconded this motion. In discussion, Ms. Somerlot asked about language regarding the need for painting after two years. i Although Ms. Gryder did not find evidence regarding this, Mr. Walter thought it was part of the construction notes . Ms. Somerlot said that commitment was not honored. I Ms . Johnson questioned the cost of sending this information to the attorney. If approved by the Board, Ms. Gryder suggested asking Michelle to call the attorney to inquire about the cost and said perhaps the attorney would take the case on contingency. Ms . Gryder added that a settlement might be offered as they do not want this type of lawsuit to hurt their reputation. Ms. Somerlot said she would be in favor of legal review at no cost, but she reiterated that the building had not been painted as recommended and the contract was signed at the time of construction. At this time, Ms. Gryder withdrew her previous motion and amended it to say that she recommended having attorney review if there no cost for the review. Ms. Johnson seconded the amended motion. Ms . Gambro added that the Board has not had anyone with specific expertise look at the information and said perhaps it's worthwhile to do so. It was noted there is still $ 1 ,000 in the legal budget, . There was a voice vote with all Board members except Ms. Lindblom, in favor of the motion. Ms . Pfister offered to fax the cover sheet/letter that Ms. Gryder drafted and ask what it would cost for a review to determine if the library has a case. Michelle will report back to the Board. Coffee Shop Update The committee met, however, the coffee shop owners did not attend. In the meantime, the committee will check on possible zoning restrictions and will contact Starbucks and Panera regarding carts they might bring to a business . The historic room and the hallway adjoining the courtyard entry were discussed as possible locations . The committee will meet again in March. j i Library Survey Report Ms. Elder compiled the survey results into a PowerPoint presentation and tallied the answers into percentages based on the number of people who answered the question. She said 178 people completed the survey and in general, they were very happy with the library and staff. There was discussion regarding patron desire for print books vs . digital . Ms . Lindblom said she was concerned about the survey not showing the public wanted more books. Also discussed again was a possible change of hours to accommodate working people. Ms. Gryder said people can acclimate to new hours and a change should be considered. i Page 3 of 5 i Ms . Elder said the summary was a tool for drafting an article for the newspaper to thank the public for taking the survey and possible action regarding their concerns . When asked about City surveys, Mr. Fredrickson said that no formal article is submitted to the newspaper, but the results are presented at a Council meeting. The Board also had some concern about the percentages being misleading. Details and facts will be verified and then emailed to all Board members. Ms . Gambro suggested the survey results and positive comments be placed on the TV near the reception desk and on the website. After the survey results are verified, a recommendation is requested from the committee. Disaster Plan Security/Safety Policy Ms . Elder said she will continue to reach out to Joe Gillespie at the County. This item will come back for further discussion. I New Business : PrairieCat Express Lane $3,000 — License Ms . Pfister said only one of the three original book check-outs is now functional on the 8-year old system. It has security tags that eventually will become obsolete. Ms. Pfister noted that librarians can still check out books for patrons, but the new system provides privacy. i Prairie Cat has offered an Express Lane self-checkout system which includes the software, license and maintenance. The first license is $3 ,000 for one year and then $363 per year thereafter. The library would also need to purchase a computer and scanner for each checkout system. Ms. Pfister said the system is good and there is money in the automation budget. She recommends buying just one at this time, however, Ms. Lindblom recommended buying a second unit since that price would be $ 1 , 800 . Ms . Somerlot asked if a receipt printer is part of the package, however, it is not and the library would have to purchase one. Ms . Gambro noted that $3 ,000 is for the license only and the rest of the equipment would be approximately $ 1 ,200 for a total of $4,200 for one unit. Board members said this system would be a nice perk, however, not a priority. Ms. Somerlot said the self-checkouts were very popular at the Denver library where she was employed. Since 14 libraries are ordering these items very soon, Ms. Pfister will ascertain if a purchase decision can wait until March. I A motion was made by Ms . Somerlot to approve spending $3 ,000 for a Prairie Cat Express Lane license. Ms. Gryder seconded the motion and noted that Michelle is allowed to spend $ 1 , 800 without Board approval. Discussion included whether or not this system takes priority over buying new computers . Ms. Gryder feels it is a priority, that other libraries have this system and it is important for automation. Ms. Gambro commented that the library should have the system and the automation could allow staff to be better utilized. Roll call vote : Elder-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter- yes. Passed 7-0 , Page 4 of 5 i II Executive Session : Ms . Lindblom made a motion to move to Executive Session for the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Ms . Somerlot seconded the motion. Roll call : Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, Elder-yes . Passed 7-0 . i Executive Session began at 8 : 32pm and ended at 8 : 56 on a motion by Ms . Gryder and second by Mr. Walter. President Gambro announced that no action would be taken on the matter discussed . Additional Business : None Adjournment: There was no further business and the meeting was adjourned at 8 : 56pm on a motion by Ms . Lindblom and second by Mr. Walter. Minutes respectfully submitted by Marlys Young, Minute Taker i j i i I I i I I I i i I i i i I DATE : 03 / 03 / 15 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 04 : 33 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103911 ATTLONG AT &T LONG DISTANCE 828932136 - 0115 02 / 01 / 15 01 JANUARY 2015 LONG DISTANCE 82 - 820 - 54 - 00 - 5440 146 . 49 INVOICE TOTAL : 146 . 49 CHECK TOTAL : 146 . 49 103912 BAKTAY BAKER & TAYLOR 2030261167 01 / 28 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 263 . 49 INVOICE TOTAL : 263 . 49 2030277602 02 / 02 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 504 . 16 INVOICE TOTAL : 504 . 16 2030285972 02 / 04 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 258 . 20 INVOICE TOTAL : 258 . 20 CHECK TOTAL : 1 , 025 . 85 103913 CAMBRIA CAMBRIA SALES COMPANY INC . 36007 02 / 09 / 15 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 723 . 68 02 GARBAGE BAGS , SOAP, WINDOW * * COMMENT * * 03 CLEANER , WINDEX , DOOR STOPS * * COMMENT * * INVOICE TOTAL : 723 . 68 CHECK TOTAL : 723 . 68 103914 CHITRIB CHICAGO TRIBUNE - 10394737 - 013115 01 / 31 / 15 01 SUBSCRIPTION THRU 8 / 21 / 15 82 - 820 - 54 - 00 - 5460 240 . 50 INVOICE TOTAL : 240 . 50 CHECK TOTAL : 240 . 50 103915 EBERHARM MARIANNE EBERHARDT 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 1 of 7 DATE : 03 / 03 / 15 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 13 : 04 : 33 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103915 EBERHARM MARIANNE EBERHARDT 021115 02 / 11 / 15 01 BOOK FAIR MILEAGE 82 - 820 - 54 - 00 - 5415 43 . 61 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 43 . 61 CHECK TOTAL : 43 . 61 103916 JEWEL JEWEL 020314 02 / 03 / 14 01 STORY TIME SUPPLIES 82 - 820 - 56 - 00 - 5671 13 . 00 INVOICE TOTAL : 13 . 00 060614 06 / 06 / 14 01 STORY TIME SUPPLIES 82 - 820 - 56 - 00 - 5671 31 . 86 INVOICE TOTAL : 31 . 86 062314 06 / 23 / 14 01 STORY TIME SUPPLIES 82 - 820 - 56 - 00 - 5671 10 . 00 ' .INVOICE TOTAL : 10 . 00 CHECK TOTAL : 54 . 86 103917 KONICAMI KONICA MINOLTA BUSINESS 9001171115 02 / 18 / 15 01 SERVICE FROM 1 / 19 /15 - 2 / 18 / 15 82 - 820 - 54 - 00 - 5462 6 . 27 INVOICE TOTAL : 6 . 27 CHECK TOTAL : 6 . 27 103918 LLWCONSU LLW CONSULTING INC . 10362 03 / 02 / 15 01 ON SITE SUPPORT 2 / 9 / 15 & 82 - 820 - 54 - 00 - 5462 720 . 00 02 2 / 23 / 15 * * COMMENT * * INVOICE TOTAL : 720 . 00 CHECK TOTAL : 720 . 00 103919 MENLAND MENARDS - YORKVILLE 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 2 of 7 DATE : 03 / 03 / 15 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 13 : 04 : 33 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103919 MENLAND MENARDS - YORKVILLE 01037 02 / 20 / 15 01 PAPER TOWEL , BATTERIES , 82 - 820 - 56 - 00 - 5610 65 . 91 02 SWIFFER , CLOROX * * COMMENT * * INVOICE TOTAL : 65 . 91 CHECK TOTAL : 65 . 91 103920 MIDWTAPE MIDWEST TAPE 92542165 02 / 03 / 15 01 DVDS 82 - 820 - 56 - 00 - 5685 45 . 98 INVOICE TOTAL : 45 . 98 92558533 02 / 07 / 15 01 DVD ' S 82 - 820 - 56 - 00 - 5685 22 . 99 INVOICE TOTAL : 22 . 99 92560867 02 / 09 / 15 01 AUDIO BOOK . 84 - 840 - 56 - 00 - 5683 38 . 99 02 DVD 84 - 840 - 56 - 00 - 5685 14 . 99 INVOICE TOTAL : 53 . 98 92567311 02 / 10 / 15 01 DVD ' S 82 - 820 - 56 - 00 - 5685 22 . 99 INVOICE TOTAL : 22 . 99 92579493 02 / 13 / 15 01 DVD ' S 82 - 820 - 56 - 00 - 5685 46 . 98 INVOICE TOTAL : 46 . 98 92598437 02 / 20 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 74 . 98 02 DVD ' S 84 - 840 - 56 - 00 - 5685 58 . 97 INVOICE TOTAL : 133 . 95 * ' 92614190 02 / 26 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 118 . 97 02 DVD ' S 84 - 840 - 56 - 00 - 5685 46 . 97 INVOICE TOTAL : 165 . 94 CHECK TOTAL : 492 . 81 103921 NICOR NICOR GAS 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 3 of 7 DATE : 03 / 03 / 15 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 13 : 04 : 33 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103921 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0115 02 / 11 / 15 01 902 GAME FARM RD 1 / 7 / 15 - 2 / 5 / 15 82 - 820 - 54 - 00 - 5480 1 , 763 . 48 INVOICE TOTAL : 1 , 763 . 48 CHECK TOTAL : 11763 . 48 103922 OUTSOURC OUTSOURCE SOLUTIONS GROUP , INC 24818 02 / 19 / 15 01 COMPUTER & MONITOR 82 - 820 - 54 - 00 - 5468 747 . 85 INVOICE TOTAL : 747 . 85 CHECK TOTAL : 747 . 85 103923 RJKUHN R . J . KUHN INC . 0000019677 02 / 05 / 15 01 REPAIRED BROKEN PIPE DUE TO 82 - 820 - 54 - 00 - 5495 1 , 742 . 02 02 WEATHER * * COMMENT * * INVOICE TOTAL : 1 , 742 . 02 0000019720 02 / 11 / 15 01 SERVICE ON 1 / 8./ 15 & 1 / 16 / 15 82 - 820 - 54 - 00 - 5495 432 . 00 INVOICE TOTAL : 432 . 00 CHECK TOTAL : 21174 . 02 103924 SOUND SOUND INCORPORATED R133587 02 / 12 / 15 01 MARCH SILVER SERVICE 82 - 820 - 54 - 00 - 5462 291 . 00 02 AGREEMENT * * COMMENT * * INVOICE TOTAL : 291 . 00 * CHECK TOTAL : 291 . 00 103925 TRICO TRICO MECHANICAL SERVICE GROUP 3581 02 / 21 / 15 01 HVAC SERVICE ON 2 / 5 / 15 82 - 820 - 54 - 00 - 5462 250 . 00 INVOICE TOTAL : 250 . 00 * CHECK TOTAL : 250 . 00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 4 of 7 DATE : 03 / 03 / 15 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 13 : 04 : 33 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 03 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103926 VISA VISA 022815 - LIB 02 / 28 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 53 . 88 02 BOOKS 84 - 840 - 56 - 00 - 5686 90 . 20 03 BARCODE READER 84 - 840 - 56 - 00 - 5686 241 . 18 04 BANNER 84 - 840 - 56 - 00 - 5686 40 . 26 INVOICE TOTAL : 425 . 52 CHECK TOTAL : 425 . 52 103927 YOUNGM MARLYS J . YOUNG 022415 02 / 24 / 15 01 FEBRUARY 9 . 2015 MEETING 82 - 820 - 54 - 00 - 5462 83 . 25 INVOICE TOTAL : 83 . 25 CHECK TOTAL : 83 . 25 TOTAL AMOUNT PAID : 91255 . 10 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 7 YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY February 13, 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 14 , 451 . 38 - 147451 . 38 819 . 70 11081 . 06 16 , 352 . 14 TOTALS $ 14,451 .38 $ - $ 145451 .38 $ 819.70 $ 1 ,081 .06 $ 169352. 14 PAYROLL SUMMARY February 27, 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 14 ,276 . 90 - 143276 . 90 819 . 70 11067 .73 16 , 164 . 33 TOTALS $ 14,276. 90 $ - $ 141276:90 $ 819.70 $ 17067.73 $ 16, 164.33 TOTAL PAYROLL $ 329516.47 Page 6 of 7 ' J� VOO EST. 1836 ®� <tE X YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, March 09, 2015 i ACCOUNTS PAYABLE Library Check Register 03/09/2015 $9, 255 . 10 i Guardian - February 2015 life insurance 02/10/2015 $ 73 . 01 Guardian - February 2015 dental' insurance 02/10/2015 $ 372 . 24 Eye Med - February 2015 Vision Ins . 02/10/2015 $4,011 . 00 IPRF - March 2014 Worker's Comp . ins . 02/10/2015 $ 922 . 78 BCBS -March 2014 Health Insurance 02/24/2015 $4, 843 . 77 Glatfelter Liability Ins . - Installment #2 02/24/2015 $ 968 . 14 DAC -January 2015 HRA Fees 02/25/2015 $ 12 . 00 Comcast - January Internet Fees 02/25/2015 $ 129 . 85 TOTAL BILLS PAID $ $ 20,587 . 89 PAYROLL DATE Bi-weekly 02/13/2015 $ 16, 352 . 14 Bi-weekly 02/27/2015 $ 16, 164. 33 j I TOTAL PAYROLL: $ 32,516 . 47 TOTAL DISBURSEMENTS : $ 53, 10436 i i i i I Page 7 of 7 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING FEBRUARY 28, 2015 % ofFiaca/Year 8% 17% 25% 33% 42% Je% 58% 67% 73% 83% YaaFt -DaM Totals FISCALYEAR2615 IACCOUNT NUMBER DESCMMON May-14 June-14 Jni -14 Au t-14 Se tvmber-14 Oember.14 NovembaM4 December-14 Jvtmv -15 Febme -15 ToMiv BUDGET < . % ol eudE°< LIBRARY OPERATIONS REVENUES Taxes 82-000.40-00-4000 PROPERTY TAXES 85,286 227,778 1 10,533 30.669 253,244 12.675 6,771 - - - 626,950 646,010 97.05% Inter ovemmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 912 - 919 99 - 910 - 242 809 - 3,890 5,000 77.79°/ 82-000-41.00-4170 STATE GRANTS 21,151 - - - - - - - - - 21,151 17,200 122.97°/ Fines & Forfeits 82-000.43-00.4330 LIBRARY FINES 579 960 750 708 855 795 720 555 673 606 7,203 9,300 77.45% Clmr es or Service 82-400-44.00.4401 LIBRARY SUBSCRIPTION CARDS 920 1,204 323 120 1,301 468 - 148 694 432 • 5,611 10,000 SG. I l%a 82.000.44-00.4422 COPY FEES 169 214 269 332 263 202 208 217 202 249 2,324 3,000 77.47% 82-000-44-00-4439 PROGRAM FEES 43 116 127 119 95 95 69 101 94 67 926 1.000 92.63% Investment Eamin s 82-000-45-00.4500 INVESTMENT EARNINGS 105 103 118 121 119 129 30 27 18 15 786 1,300 60.47% Miscellaneous 82-000-46-00-4690 REIMB • MISCELLANEOUS - - - - - 2, 115 - 5,693 - - 7,808 - 0.00% 82.000-48-00-4820 RENTAL INCOME 200 265 200 100 100 100 200 105 150 100 11520 2,000 76.00% 82-000.48-004824 DVD RENTAL INCOME 304 416 427 392 287 251 389 298 341 288 3,393 5,000 67.85% 82-000.48-0011850 MISCELLANEOUS INCOME 42 29 70 7 27 126 16 28 111 42 498 500 99.53% Other Financin Sources 82-000.49-00-0901 TRANSFER FROM GENERAL 4,408 1,786 4,081 1,786 1,786 1,787 977 965 41474 1,89 ( 23,942 32,375 73.95% TOTAL REVENUES: LIBRARY 114,114 232,872 17,817 34,454 258,077 19,653 99381 8,381 7,564 3,689 706,001 732,685 96.36 LIBRARY OPERATIONS EXPENDITURES ,Solones & Wages 82-820-50.00-5010 SALARIES & WAGES 18,707 20,800 21,145 22,540 15,027 15,027 15,027 15,027 22,540 15,027 180,865 252,540 71.62% 82-820.50-00-5015 PART-TIME SALARIES - 13,554 13,185 14,005 23,347 15,246 16,126 15,018 15,306 19,730 13,702 159,216 195,000 81 .65% Benefits 82-820-52-00.5212 RETIREMENT PLAN CONTRIBUTION 2, 174 2,417 2,457 21619 1,746 1,746 1,746 1,746 2,459 1,639 20,750 30, 117 68.90% 82-820-52-00.5214 FICA CONTRIBUTION 21404 2,536 2,640 3,461 2,267 2,334 2,250 2,272 31185 2,149 25,498 33,484 76. 15% 82-820-52-00-5216 GROUP HEALTH INSURANCE 16,278 8,044 2,700 5,743 51783 4,570 41652 41232 51486 61115 63,603 101,904 62.41% 82-820-52-00.5222 GROUP LIFE INSURANCE 44 44 34 34 34 34 34 34 34 34 363 559 64.94% 82-820-52-00-5223 DENTAL INSURANCE 505 505 368 372 372 372 372 372 372 372 3,983 5,347 74.50% 82-820-52-00-5224 VISION INSURANCE 54 54 - 27 40 40 40 40 40 40 374 662 56.57% 82-820.52-00-5230 UNEMPLOYMENT INSURANCE - - - - - - - - - - 2,500 0.00% 82.820-52-00-5231 LIABILITY INSURANCE 6,703 1,786 1,786 1,786 1,786 1,787 977 965 4,474 1,891 23,942 29,875 80. 14% Contractual servrees 82-820-54-00-5412 TRAINING & CONFERENCES - 40 - - - - 20 13 - - 73 500 14.60% 1 <\ YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING FEBRUARY 28, 2015 8� % ofFacal Year d% 17% 15% 33% 419 50% 58% 67% 75% 83% Year-to-Date Totals FISCAL YEAR 2015 NT ACCOU NUMBER DESCRIPTION Me •14 Jmv 14 J .14 Au t-14 September-14 October-14 Noravber-14 DemmMr-14 Jame -Is Fabroe ryls Totals BUDGET % of Bodpt 82.820-54-00-5415 TRAVEL & LODGING - 54 - - - 37 1 142 - - 39 271 600 45.20% 82-820-54.00.5426 PUBLISHING & ADVERTISING - - - - - 47 - - - - 47 100 46.76% 82.820-54.00-5440 TELECOMMUNICATIONS - 819 820 928 11070 974 11078 696 11494 935 8,814 11,000 80. 12% 82-820-54-00-5452 POSTAGE & SHIPPING - 8 - - - 202 - - - 245 455 500 90.93% 82.820-54-00-5460 DUES & SUBSCRIPTIONS - 48 - 862 289 1, 125 - 5,540 - 1, 150 9,014 12,000 75. 11% 82-820-54-00-5462 PROFESSIONAL SERVICES 1,084 1,126 2,812 3,913 11076 1,722 3,159 1,457 3,827 2,629 22,805 29,000 78,64% 82-820-54-00-5466 LEGAL SERVICES - - - 975 - - - - - - 975 2,000 48.75% 82-820-54-00.5468 AUTOMATION 2,342 - 1,641 31391 2,640 3,391 840 720 31526 21250 20,742 35,000 59.26% 82-820-54-00-5480 UTILITIES - - 667 380 307 - 828 646 1,421 2,066 6,314 14.490 43.58% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 1,165 451 6,580 2,824 425 " 1.935 4,704 - (38) 18,046 5,000 360.92% 82-820-54-00-5498 PAYING AGENT FEES - - 1,100 589 - - - - - - 1,689 2,275 74.22% Supplies 82-820-56.00-5610 OFFICE SUPPLIES 140 667 447 - 30 2,229 295 8 265 197 4,278 8,000 53.48% 82-820-56-00-5620 OPERATING SUPPLIES - 678 1,113 508 1,758 1,350 34 1,206 602 578 7,828 8,000 97.85% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - 21126 - (2,126) - - 0.00% 82.820.56-00-5671 LIBRARY PROGRAMMING - 78 250 32 48 65 36 107 90 58 765 1.000 76.52% 82-820-56-00-5685 DVD'S - - 144 65 - - 275 182 158 88 912 2,000 45.58% Capital Outlay 82-820-60.00-6020 BUILDINGS & STRUCTURES - - - 22,323 (13,988) - - - - 8,334 TOTAL FUND REVENUES 114,114 232,872 17,817 1 34,454 258,077 . ....19,653 .9,381 8,381 7,564 : 3,689 706,001 ".732,685 . .%.36% TOTAL FUND EXPENDITURES 63,988 54,053: 54,581 - 100,476 38,356 :53,603 ' -:481758 57,398 69703 49,042 - 589t958 783,453 ...75.30% FUND SURPLUS (DEFICIT) 50,126 . 178,819 (36,764) .:(66,022) -;219,721 1 (330950) -,(39,377) (49,(117) (62,139) (45,353] -1169043 (50,768) BEGINNING FUND BALANCE 471,076 FUND SURPLUS (DEFICIT) 1169043 ENDING RESERVED FUND BALANCE 334,000 ENDING UNRESERVED FUND BALANCE 253,119 ENDING TOTAL FUND BALANCE 587,119 LIBRARY DEBT SERVICE REVENUES 83-000 40-00-4000 PROPERTY TAXES 98,993 264,404 12,226 35,601 293,965 14,713 7,860 - - - 727,762 731,321 99.51% 83-000145-00-4500 INVESTMENT EARNINGS - - - - - 1 1 1 0 0 3 30 8.57% TOTAL REVENUES: LIBRARY DEBT SERVICE 98,993 264,404 12,226 35,601 293,965 14,713 7,861 1 0 0 727,764 731,351 99.51 2 YORKVILLE PUBLIC LIBRARY - ,� BUDGET REPORT FOR THE MONTH ENDING FEBRUARY 28, 2015 % ofFucal Year 8% U% 259 33% 42% 50% 58% 67% 75% 83% Yearvt Dofe Tobin FLSCALYEAR2015 1ACCOUNT NUMBER DESCRIPTION May-14 Jwe•14 Jul d4 Au W4. September-14 October-14 Novrmben14 December-14 Jeaw -15 Febms -15 Tobin BUDGET 5 R of Budget LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 50,000 1 50,000 50,000 1 100.00% 83-830-84-00-8050 INTEREST PAYMENT - 17,244 - - - - - 17,244 - - 34,488 34.488 100.00% 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 455,000 - - 455,000 455,000 100.00% 63-830-99.00-8050 INTEREST PAYMENT - 95,916 - - - - - 95.916 - - 191,833 191.833 100.00% TOTAL FUND REVENUES 98,993 264¢04 12,226 35,601 293,965 14,713 701 1 1 0 ON 7279764 . ..731,351 99.51% TOTAL FUND EXPENDITURES - 1136160 - - - - - 618,160 . - - 731,320 - . . 731,321 100.00% FUND SURPLUS (DEFICIT) 98,993 151,244 12,226 3501 293,965 14,713 701 1 (618,159) 0 1 0 (31556) ' ' 30 LIBRARY CAPITAL REVENUES 84-00042-00-4214 DEVELOPMENTFEES 2,000 2,000 550 3,150 3,150 2,300 3,500 3, 150 1,500 1,150 22,450 20,000 112.25% 84-000.45-00-4500 INVESTMENT EARNINGS 1 I I 1 l I 1 l 1 I 9 20 46.25% TOTAL REVENUES: LIBRARY CAPITAL 21001 21001 551 3,151 3,151 2,301 3,501 31151 1,501 11151 229459 20,020 112.18% LIBRARY CAPITAL EXPENDITURES 84.840-54-00.5460 E-BOOK SUBSCRIPTIONS - - - - - - - - - 31000 3,000 3,500 0.00% 84-840-56.00-5635 COMPUTER EQUIPMENT & SOFTWARE - 481 6,963 - 1,450 - 1,450 1 ,464 768 2,329 14,904 - 0.000/0 84-840-56-00-5683 AUDIO BOOKS 70 - 33 120 258 800 491 183 109 15 2.079 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - - - - 0.00% 84-840.56-00-5685 DVD'S 23 24 40 112 81 300 - 228 126 73 1,007 - 0.00% 84-840-56-00-5686 BOOKS - 1,390 927 180 9081 2,375 2,027 1,075 2.354 1,083 12,318 51,515 23.91% TOTAL FUND REVENUES 2,001 2,001 551 3,151 3,151 2,301 3,501 3,151 11501 1115I+. 22,459 x20,020 112.18 TOTAL FUND EXPENDITURES 93 11895 7,964 412 2,697 3,475 3,968 2,950 3,357 6,5001 33,308 :55,015 60.54% FUND SURPLUS (DEFICIT) 1,908 106 (7,413) 2,739 454 (11174) (467) 201 1 (19856) (5,349) (10,849) (34,995) 3 DATE : 03 / 06 / 2015 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 54 : 45 GENERAL LEDGER ACTIVITY REPORT F-YR : 15 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 10 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2014 BEGINNING BALANCE 2 , 479 . 15 AP- 140512 05 / 07 / 2014 01 BOOKS BAKER & TAYLOR 103683 2029252975 257 . 26 05 / 07 / 2014 02 BOOKS BAKER & TAYLOR 103683 2029289751 232 . 77 05 / 07 / 2014 03 BOOKS BAKER & TAYLOR 103683 2029295727 368 . 65 05 / 07 / 2014 04 DVDS & AUDIO BOOKS MIDWEST TAPE 103685 91757589 85 . 97 GJ- 140530LB 06 / 02 / 2014 10 MAY DEPOSITS 175 . 00 TOTAL PERIOD O1 ACTIVITY 944 . 65 175 . 00 02 AP- 140609 06 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103698 2029367418 233 . 53 06 / 04 / 2014 02 AMERICAN FLAG DEMCO , INC . 103702 5292747 103 . 67 GJ- 140630LB 06 / 30 / 2014 10 JUNE DEPOSITS 100 . 00 TOTAL PERIOD 02 ACTIVITY 337 . 20 100 . 00 03 AP- 140714 07 / 09 / 2014 01 BOOKS BAKER & TAYLOR 103717 2029430055 127 . 12 07 / 09 / 2014 02 BOOKS BAKER & TAYLOR 103717 2029494885 84 . 56 07 / 09 / 2014 03 SUBSCRIPTION RENEWAL WEST PUBLISHING CORP 103729 829750271 78 . 00 GJ- 140731LB 08 / 01 / 2014 10 JULY DEPOSITS 249 17 TOTAL PERIOD 03 ACTIVITY 289 . 68 249 . 17 04 AP- 140611 08 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103744 2029586689 45 . 67 08 / 04 / 2014 02 DVD MIDWEST TAPE 103752 91992267 22 . 99 08 / 04 / 2014 03 08 / 23 MAGIC PERFORMANCE ROB THOMPSON 103759 082314 250 . 00 08 / 04 / 2014 04 BANNER VISA 103763 072714 - LIB 49 . 17 TOTAL PERIOD 04 ACTIVITY 367 . 83 0 . 00 05 AP - 140908 09 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103773 2029656531 96 . 24 09 / 04 / 2014 02 BOOKS BAKER & TAYLOR 103773 2029675786 144 . 17 09 / 04 / 2014 03 GIFT CARDS FOR SUMMER READING VISA 103786 082714 - lib 100 . 00 09 / 04 / 2014 04 BOOK VISA 103786 062714 - lib 15 . 08 GJ- 140930LB 10 / 01 / 2014 10 SEPTEMBER DEPOSITS 325 . 00 TOTAL PERIOD 05 ACTIVITY 355 . 49 325 . 00 06 AP- 141013 10 / 06 / 2014 01 BOOKS BAKER & TAYLOR 103794 2029800536 288 . 66 GJ- 141031LB 11 / 03 / 2014 10 OCTOBER DEPOSITS 1 , 750 . 00 TOTAL PERIOD 06 ACTIVITY 286 . 66 11750 . 00 07 GJ- 141130LB 12 / 03 / 2014 10 NOVEMBER DEPOSITS 21415 . 00 AP- 41110L 11 / 04 / 2014 01 BOOKS BAKER & TAYLOR 103820 2029863540 304 . 22 11 / 04 / 2014 02 BOOKS BAKER & TAYLOR 103820 2029928805 157 . 70 TOTAL PERIOD 07 ACTIVITY 461 . 92 21415 . 00 08 AP- 141208 12 / 03 / 2014 01 BOOKS BAKER & TAYLOR 103844 2029994094 348 . 79 12 / 03 / 2014 02 ALL STEEL BENCH WITH PLAQUE NUTOYS LEISURE PRODU 103855 101414 1 , 550 . 00 GJ- 141231LB 01 / 05 / 2015 10 DECEMBER DEPOSITS 200 . 00 TOTAL PERIOD 08 ACTIVITY 1 , 898 . 79 200 . 00 09 AP- 150112 01 / 07 / 2015 01 BOOKS BAKER & TAYLOR 103870 2030058592 354 . 74 GJ- 150131LB 01 / 30 / 2015 10 JANUARY DEPOSITS 20 . 00 TOTAL PERIOD 09 ACTIVITY 354 . 74 20 . 00 DATE : 03 / 06 / 2015 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 54 : 45 GENERAL LEDGER ACTIVITY REPORT F-YR : 15 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 10 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 10 GJ- 150228LB 02 / 26 / 2015 10 FEBRUARY DEPOSITS 5 , 100 : 50 TOTAL PERIOD 10 ACTIVITY 0 . 00 5 , 100 . 50 TOTAL ACCOUNT ACTIVITY 5 , 298 . 96 10 , 334 . 67 ENDING BALANCE 71514 . 86 GRAND TOTAL 0 . 00 71514 . 86 TOTAL DIFFERENCE 0 . 00 7 , 514 . 86 YORKVILLE PUBLIC LIBRARY CASH STATEMENT PVBLiC f IARARY AS OF FEBRUARY 28, 2015 FISCAL YEAR 2015 May June July August September October November December January February March April 2014 2014 2014 2014 2014 2014 2014 2014 2015 2015 2015 2015 Library Operations Old Second $ 97,155 $ 45,816 $ 273,959 $ 218,173 $ 184,510 $ 139,225 $ 421,327 S 370,600 $ 308,123 $ 268,046 $ - $ - Building Old Second 27,535 26,885 21,473 21,061 21,516 21,192 19,525 23,226 19,870 14,871 - Development Fees Library Operations IMET 335,070 335,168 335,272 335,383 335,492 335,610 9,316 9,317 9,317 9,300 - Reserve Library Illinois Funds 106,432 334,212 10,533 41,202 294,447 307,125 313,899 313,903 313,906 313,909 - Operations Library Debt Illinois Funds 0 0 0 0 58,357 73,070 80,931 13,688 13,688 13,688 - Service Library Earthmover 25 25 25 25 25 25 25 25 25 25 - Operations Total: $ 566,217 S 742,106 $ 641,261 $ 615,845 S 894,346 S 876,246 S 845,022 S 730,759 s 664,929 S 619,840 S S PAYROLL I"PAY PERIOD $ 18,353 $ 20,420 $ 23,649 $ 17,088 $ 2'PAYPERIOD 18,486 18,518 16,597 17,204 17,273 17,712 16,846 17,637 11,505 16,164 - 3�'PAY PERIOD Total S 36,839 $ 38,938 $ 40,247 S 51,967 $ 34,285 S 35,233 $ 34,041 $ 34,350 $ 47,914 S 32,516 S - $ - February 2015 Transaction Location by Transaction Type Date: February 2015, Location: All Locations, Patron Type: All Patron Types, Item Type: All Item Types All Check-out Check- Renewals All Holds Check- Usage Transactions + Renewals outs Holds Filled ins Placed or o r nh f i us Yorkville Public Library yk 149582 79114 59942 11172 360 , 19571 51537 0 - YKBB-3 Yorkville lent 652 items to other libraries in February. Yorkville borrowed 1,344 items from other libraries in February. 407 items were checked out to reciprocal borrowers. 344 items were added . 79 patrons were added . 536 a-books were checked out from OMNI . 108 a-audio books were checked out from OMNI . There were 172 OMNI users in February. There were 8 eRead Illinois users in February. 14 a-books were checked out from ERead Illinois. February Public relations Articles — Photos - Kendall Country Record - Beacon News Sun Times- Web Site —WSPY Meetings, Workshop Staff Meeting I Programs, Activities plumber Attending Adult Programs Adult Book Discussion 6 Lunch Time Book Club 8 Men' s Book Club 9 Friends Meeting 12 Threads and More 12 EBook Drop-in (2 Times) 6 Affordable Care Act 12 Sneeze, Wheeze and Itch (Morris Hospital) I Young Adult Programs Teen Meeting -TAG 22 Teen Writing Group (2 Times) 14 Writing Group 15 High School English Class (5 Visits) 360 I Children Programs Panera Story Time 15 j Tots and Toddlers 20 Book Activity (K— Is) 2 Evening Story Time 4 Read with Paws 12 Book Activity ((Kdg — 1 ) 5 Jr Women' s Story Time 4 The Lemonade War Book 18 Afternoon Read 11 Pop Corn Book Club 4 Spanish Story Time - Jennifer Black 9 Kindergarten Round-Up -Reading Specialists Yorkville School District 115 42 On the Move (2 Times) 18 months to 5 years old Emily Weber — YPAC 24 Make and Take Valentine Craft 64 Lego Program 300 Dance Party 29 4H Robotics 20 4H Bridge Bust 12 Patron Count-3 , 822 Meeting Room Library 10 - Rent 2 -City i I i Teens Volunteers Breanna English, Jazmin Filippi, Lexi Weiss, Morgan List, Michelle Krush, Juleah Richardson Anna Halsey Adult Volunteers Laura Mackley Writing Group, JoAnn Britton is presenting all the 4H Programs Friends cleaning children' s shelves I Gifts and Memorials Adopt-A- Magazine $ 100 . 00 Don and Carol Hirsch $ 100 .00 in Memory of Dr. Joseph Gruber $300 . 00 in Memory of Dr. Gruber — Linda Vigil I I I I i i i i I I i I I i I li