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City Council Minutes 2015 02-24-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,FEBRUARY 24,2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present (called in) Teeling Present Also present: City Clerk Warren, City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Water Department Reports for September—December 2014(PW 2015-01) 2. Kennedy Road Widening—Change Order No.2-authorize increase in an amount not to exceed $12,984.00 and authorize the Mayor to execute (PW 2015-02) 3. MFT Resolution 2015-03 for 2015 Road to Better Roads Program-authorize Mayor and City Clerk to execute (PW 2015-03) 4. Corneils and Beecher Road Improvements—Bid Award-accept bid and award contract to Hardin Paving Services in an amount not to exceed$287,633.OO(PW 2015-04) 5. NPDES Annual Report(PW 2015-05) 6. Kennedy Road Shared-Use Path—IDNR Grant Application-authorize staff to submit a grant application (PW 2015-06) 7. Monthly Treasurer's Report for December 2014 and January 2015 (ADM 2015-02) 8. Ordinance 2018-08 Clarifying the Bond Requirements for Municipal Officers-authorize Mayor and City Clerk to execute(ADM 2015-05) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Teeling; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-1 Colosimo-aye,Milschewski-aye, Spears-aye,Frieders-aye, Funkhouser-nay, Koch-aye, Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—January 27,2015 2. Minutes of the Regular City Council—February 10,2015 Mayor Golinski entertained a motion to approve the minutes of the regular City Council of January 27, 2015 and February 10,2015 as presented. So moved by Alderman Colosimo; seconded by Alderman Milschewski. The Minutes of the Regular Meeting of the City Council—February 24,2015—Page 2 of 3 Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$974,063.51. REPORTS MAYOR'S REPORT Comprehensive Plan Steering Committee Appointments (CC 2015-14) Mayor Golinski entertained a motion to approve the Mayor's appointment of Erin-Mikal J. Dickens to the comprehensive plan steering committee as a resident representative. So moved by Alderman Frieders, seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye,Frieders-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD 131 E.Hydraulic,Unit C—RFP Results (CC 2015-15) Mayor Golinski entertained a motion to reject all proposals received pursuant to request for proposals for the operation of a food service business at 131 East Hydraulic Ave.Unit C,Yorkville,IL. So moved by Alderman Kot, seconded by Alderman Colosimo. There was discussion between Alderman Colosimo and Director of Parks and Recreation Evans as to what should be done. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye PLAN COMMISSION Ordinance 2015-09 Approving a Special Use for a Single-Family Apartment in a Business Building(711 N.Bridge Street) (PC 2014-21) Mayor Golinski entertained a motion to approve an ordinance approving a special use for a single-family apartment in a business building(711 N. Bridge Street)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo, seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye,Frieders-aye, Spears-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye Ordinance 2015-10 Approving the Rezoning to the A-1 Agricultural District of the Property Located at 2560 Cannonball Trail (PC 2014-22) Mayor Golinski entertained a motion to approve an ordinance approving the rezoning to the A-1 agricultural district of the property located at 2560 Cannonball Trail and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo, seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Spears-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye, Teeling-aye,Koch-aye,Kot-aye ZONING BOARD OF APPEALS The Minutes of the Reeular Meeting of the City Council—February 24,2015—Paee 3 of 3 No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Legislative Breakfast Mayor Golinski attended the legislative breakfast this morning. There were eleven state representatives and senators in attendance. The focus was on Governor Rauner's proposal to reduce local government distributive fund by the City's shared income tax by 50%. 5 K Run Walk Alderman Colosimo said the Kendall County Juvenile Justice Council and the Casa Kendall County are doing a 5K walk/run on April 18th, 2015. The proceeds will be divided up between the Kendall County Juvenile Justice Council,which runs programs for the high schools throughout the entire county, and Casa Kendall County,which are the court appointed special advocates who represent abuse and neglect of children in the court. It is$25 to participate. Sponsorships are available. He told how to register.These groups are hoping to make this an annual event. STAFF REPORT Game Farm Road EEI Engineer Sanderson gave a brief report on Game Farm Road. Mayor Golinski stated the street will be closed down for through traffic.EEI Engineer Sanderson said it will be closed till around mid June. PRESENTATIONS Fiscal Year 2016 Budget Presentation (CC 2015-16) City Administrator Olson gave the fiscal year 2016 budget presentation. The entire presentation will be presented in this one presentation.A public hearing will be held on March 10,2015. The budget has to be approved by April 30,2015. He talked about the big picture and the year by year overview. Even though ,—� the City does a five year budget,the City only approves the first year,which is fiscal year 16. Everything else beyond that is used for planning. (See attached.) ADDITIONAL BUSINESS Electronics Recycling Program Mayor Golinski brought up the electronics recycling program. This started out as a great idea and a great service to residents,but now has become a victim of its own success.He discussed the problems with this program. The City may need to look at other alternatives.He wanted to bring this to the City Council's attention. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:52 p.m. Minutes submitted by: vv � r-� Beth City Clerk, City of Yorkville, Illinois United City of Yorkvi Ie FY 16 Budget Presentation ` City Council February 24, 2015 Budget schedule One .presentation at City Council February 24, 2015. One mandated public hearing March 10, 2015- City Council must approve budget before April 30, 2015 Tonight's outline The Big Picture Year-by-year overview Items to note The small picture Fund overview Line-items of interest ,rl"-Rem i nder City Council approves the FY 16 budget proposal only FY 17 and beyond are planning tools 2/24/2015 How ! • things look? General Fund - Surplus(Deficit) Comparison 500,000 ____. ............... .... _ _.. _..... _.. (500,000) (1,000,000) (1,500,000) (2,000,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 • FY 15 Budget —1-FY 16 Budget 3 2/24/2015 How • • thin 9 s look? General Fund - Fund Balance Comparison 4,500,000 -- ................. 4,000,000 - 3,500,000 3,000,000 2,500,000 -._. _._.._..__......_-._.._._._..._.._.. 2,000,000 1,500,000 1,000,000 500,000 - (500,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 -M-FY 15 Budget -45-FY 16 Budget How • • things look? Aggregate City Budget - Surplus7eficit) Comparison 3,000,000 --- 2,000,000 ............................... 1,000,000 (1,000,000) (2,000,000) ...................._.__.__.....___.. ..........._. ........ (3,000,000) (4,000,000) -- - (5,000,000) (6,000,000) _...._.. ......... ____. (7,000,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 - FY 15 Budget -41-FY 16 Budget 4 How do things look? Aggregate City Budget- Fund Balance Comparison 14,000,000 12,000,000 4,000,000 (2,000,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 —0—FY 15 Budget -0—FY 16 Budget Fund Balance of General Find above 15% through FY 18, 9% in FY 19; '-2% in FY 19 Fund Balance in Water Fund fluctuates between 7% and 25°io until FY 20, but requires average water usage and modest increase in water.infrastructure fee to offset Countryside infrastructure Fund Balance in Sewer Fund drawn down to 9% m FY 19, then 16°lo in FY'ZO Revenue growth projections are-.minimal or none No personneLadditions Funding of mayor capital projects ' 2/24/7O15 FY 16 through FY 20 General Fund - Surplus(Deficit) Comparison FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 —N—FY 16 Budget FY 16 through FY 20 Water Fund - Fund Balance Equivalency (400,000) FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 ` ` � 2/24/2015 FY s through FY 20 Sewer Fund - Fund Balance Equivalency 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 _ ____._.............. 1,000,000 --------- 500,000 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Aggregate City Budget - Fund Balance Comparison 14,000,000 ........ ____ ___. __.... .. _. 12,000,000 Game Farm and Somonauk Bond proceeds 8,000,000 General Fund deficits 6,000,000 4,000,000 ......... ...._-.-.—. .___. __............. _ __._. ____. ...... .... 2,000,000 Fiscal distress (2,000,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 -0-FY 16 Budget 7 Long-term assumptions FY �6 through FY 20 3.25% merit increases for staff in FY 16 Modest, but undetermined increases each year thereafter Flo new staff through FY �n Two new police officers in FY 16 cut Admin. Analyst in FY 17 cut I Long-term assumptions _FY 16 through FY 2 0 8% increase in health insurance each year IMRF employer contribution rate modestly increases each year Long-term assumptions FY 16 through FY 20 Moderate amounts for professional development for all staff 'National and state conferences and seminars for management _ieadership and technical staff Graduated increases in commodity and contract prices each year- Gasoline Electricity Office cleaning Major initiatives FY 16 . Game Farm and Somonauk expansion Road to Better Roads Public Works material storage building (funded by state grant) Baseline Road Bridge closure Wrigley EDP intersection improvements (funded by state. grant) Major initiatives FY 16 (continued) Beecher and Corneils Rd rehab (funded by settlement proceeds) Downtown streetscape improvements Countryside was and watermain rehab Comprehensive water system study Well 8 rehabilitation Major initia fives 'fY 16 (continued) Bristol Bay regional; park improvements (funded by stategrant) Riverfront park improvements (funded by IDNR grand) Grande Reserve Park A improvements (required by state grant) Major initiatives FY 17 Road to Better Roads Kennedy Rd multi-use path (funded by state. grant and private funds) Route 34 east expansion Bristol Bay regional park improvements.. completed Major i n itiatives FY 18 Road to Better Roads Route 71 expansion-and watermain relocation Route 34 eastern expansion Kennedy Rd -multi-use path completion Well 7 rehabilitation 2/24/2015 Major FY • and FY 20 Road to Better Roads Well 4 rehabilitation Well • rehabilitation Route . a relocation completion Aggregate City Budget - Fund Balance Comparison 14,000,000 _.._. _. _ ____. ____ .._. ......... ... .. ........................ 12,000,000 Game Farm and Somonauk Bond proceeds 10,000,000 6,000,000 General Fund deficits 6,000,000 4,000,000 -_____...... _............. .................__.— _................. ........- 2,000,000 Fiscal distress (2,000,000) FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 -0-FY 16 Budget 12 . Items to Note Capital Budget Comparison State Budget Proposal Governor Rauner - cut LGDF by 50% Loss of over $800,000 for Yorkville Note.addressed in this budget proposal Democrats hold veto-proof majority in both houses, have expressed early opposition Rumor that LGDF target is actually 25% Items to= Note Capital Budget Amounts 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 Actual Budget Proposed FY 2014 FY 2015 FY 2016 Items to Note ..Road to Better Roads $1.3m annual project budget MFT, City-wide capital, water, sewer FY 16 roads already decided upon. .Van Emmon, Ridge, Washington, Morgan, State Alternate bids for Blaine, Dolph, W Orange FY 17 thro�igh FY 2Q roads being analyzed by staff Last year's schedule is in the budget memo Items to Note Unfunded Capital Projects Sycamore Rd and Rt 34 Traffic Signal $250,000 Beecher Center ;..$400,000-$750,000;" South Main St Water Main Replacement. $200,000 Elizabeth St Water Main Replacement $15,000 Orange St Water Main Replacement s6a;aoo Olsen St Water Main Replacement $150,000 Washington St Water Main Replacement $150,000 Items o note ' Unfunded Capital Projects SCADA Sewer System Monitoring $9o,aoo River Road Sewer Replacement see one $100,000 .Bristol Bay Intersection Improvement $3,300,000 Beecher Center Park Policy Decision Fox'Hil[ water and sewer recapture. Public Works Building Maintenance Emerald Ash Borer replacements $300/tree Items to note Unfunded Capital Projects .Quiet Zone - Mill Rd and Kennedy Rd $200 000 $Z,000,Q00 per intersection (grass) Quiet Zones - Popla'r Dr, River Birch Ln, Morgan St, Van Emmon park $100,000 - $1,ff00,000 per intersection (gross) Mill Rd Improvements $2,850,000 Baseline Rd $560,000 Well No. 6 and Water Treatment Plant $4,850,OOb'" Items to Note Economic Development YEDC Director `retiring in 2016 Membership at YEDC is down from peak levels (pre-recession) 1'EDC requesting more money from City in FY 16 and. beyond Items to ....Note Economic Development Keep YEDC partnership? Hire in-house staff? Bring economic development responsibilities in-house (no new staff)? Items to Note Police Officers Last year's budget proposal had two new officers for FY 16 Cut from this year's budget proposal, `' due to financial uncertainty Re-address after FY 15 audit Items to Note Countryside Infrastructure All roads and watermains in subdivision in need of total reconstruction Roads - $2,200,000 watermain - $s,500000 Specific recommendations.: under review Items to Note Countryside Infrastructure City has .:$1,400,000 in Game Farm bond proceeds that must be used on roads City has additional $4.25m in available bonding authority. in FY 16, .recommended to be used for-water improvements Items to Note Water Fund Bi-monthly rates approved in April 2014 FY 1°5 $14 + $2.9'7 per 100 cuff. FY 16 $15 +-$3..65 per 100 cu,ft. -Cold, wet summer and-rate increase -resulted in lower°usage volumes Items to..Note Water Fund FY 15 water sales Target $.2.,120,000 Projected $1,950,000 Loss $ 170,000 Good news - lower usage means long term savings. Bad news - lower usage meansJess short-term revenue, in a fund already struggling Tte m s to Note Water Fund Water Fund Plan .Cease the BUILD program in June 2015 Gain of$70,000 in revenue. Set the monthly WINF fee back to $8.25 in FY 16 ($4 in FY 15) $1.25 related to revenue shortfall $3 related to bonds for Countryside watermains Gain of $105,000 in revenue Bi-monthly amount of$16.'50 peruser Increase the base usagebi-monthiy,figure from $15 to $16 ($0:50 per month) Gain of$40,000 annually 2/24/2015 Items to Note IMET Loss on Investment IMET has restricted. $3.20,000 in .City funds=:for withdrawal, due to fraud claim City has received $.5,500 in reimbursements from sale of seized assets Sizable assets still to be liquidated City's financial policies indicate this should be written off in 'FY 15, which impacts fund balance Items. to .Note Property Taxes City and Library property tax line-items 1% reduction in FY 16 levy and abatement ordinances already approved by City Council 1% reduction in FY 17 1% reduction in FY 18 0.86% increase in.FY 19 2.3% increase in FY ZO 20 Items to Note City Council Goals South; side economic development Complete study and recruitment' efforts Revenue Growth (industrial/commercial incentives) In-house study uowntown planning and development Complete ITEP streetlight project Interface with downtown business group Items o Note City Council Goals Countryside infrastructure Formal proposal in FY' l'6 budget Vehicle replacement Revise vehicle and Equipment Fund in FY 17 Staffing All staffing requests denied in FY 16 budget 'proposal " Items to Note City Council Goals Capital infrastructure Continued discussion in budget proposal Automation and Technology New City website in May 2015 Minor initiatives in each department Road Study (Update & Refresh) Public Works and EEI updating scores based on work to be completed . Items to Node City Council Goals Municipal Facilities Master Plan Update No proposal Other goals Comprehensive Plan Update School Intergovernmental Agreement Items to Note Bond Ratings and Refinancings Kendall Marketplace refinancing of around $8.3m - not bank qualified Countryside issuance of around $4m Items to Note Engineering Dept Cost Analysis FY 10, 5 FTE-in-house for $535,000 FY 14, outsource for $466,00.0 $263,353 of routine engineering $203,000 for subdivision inspections Additional $161,00.0. in reimbursed development work ($0 net costto City) Additional $630,000 gross in project- expenses WA-1 0 net cost to :City) These item s woul not likely have been handled -; by in-house employees Genera I Fund Aggregate City Budget - Fund Balance Comparison 14,000,000 12,000,000 8,000,000 \� . .,, FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 0 General :Fund Revenues Property Taxes - Corporate Levy Modest increases and decreases to achieve aggregate property tax decrease; Property Taxes - Police Pension City Council policy to maximize this source to address net pension obligation Exceeded our actuarially recommended contributionby $52,000 in FY 15` General Fund Revenues Municipal Sales Tax and Non-Home Rule Sales Tax 2% annual growth projected Amusement Tax No growth.projected State Income Tax (LGDF) No growth projection Uncertainty of state budget situation General Fund Revenues Building permits Offsets building departmenfi expenditures remainder goes to capital Reimb - Engineeri'ng Expenses Revenues received from developers for City`engineering work - offsets expenditures in Admin Services Dept General Fund Expenses Administration City Treasurer, full salary... . . 4t" of July expenses moved to Parks and Recreation fund Finance Contract with auditors ends after FY 17 General Fund Expenses' Police No new police officers in budget proposal. 30 FT sworn officers at FYE '15 Vehicle chargeback to offset purchases in Vehicle and Equipment Fund Legal services spike to coincide.with police union contract negotiations Currently_being negotiated without . .attorneys General Fund Expenses Community Development Professional Services line-item includes ongoing recruitment contract with the .Retail Coach (year-to-year) Economic Development line-item increase allows City flexibility in decision making with YEDC ter i►�-house economic development General Fund Expenses Streets No change in mosquito control (storm sewer inlets only) Tree`& Stumpremoval provides ongoing ash tree removal ' Hanging baskets re-implemented in Summer 2016 Garbage services - senior subsidy 2 7 matches program authorized by City Council in .April 2014 Genera I Fund Expenses Admin Services Amusement tax rebate represents NCG partial rebate, per incentive agreement KenCom projections are very conservative IT Services still recommended to be outsourced Engineering still recommended to be outsourced SSA funds Fox Hi l l Trail sealing to be completed in 2015 2014 levy of s32"per home Sunflower Detention: basin naturalization to be completed ih 2015 2014 levy of $159 per home Motor Fuel Tax Fund Draw down entire`'fund through FY z0 Baseline Rd Bridge repairs $160,000 to repair the. bridge, .plus $550,000 to resurface roadway west of Rt 47 $50,000 to close the bridge City-wide- Capital Fund Offsetting revenue and expense line- items for: ITEP downtown streetlights Wrigley EDP intersection improvements Beecher= a'nd Corneils' Road rehab Road infrastructure fee tRINF) in pace through,FY 20 City-wide Capital Fund Property maintenance line-items include City Hall deferred improvements from FY 15 Route 34 eastern expansion in FY 16 and FY 17 Game Farm and 'Somonauk in FY 16 Net cost shown in the budget City-wide_Capital Fund Countryside road improvements Assuming staff recommendations are approved Game Farm bond repayment Vehicle and Equipment Three new squad cars per year One six-wheel dump truck and aone- ton pickup ruck with snowplow Mowers, trailer, paint sprayer, used small paver Offset by Raintree park development funds Vehicle and Equipment Trai( improvements Materials related. to used small paver purchase Allows for in-house trail and parking lot rehab New recreation utility van Debt Service Fund .General fund-related payback of old in-town road program bond Transfers off of non-abated property taxes in FY 19 Water Fund Water sales were Tess than expected Water infra ructure fee recommended to be increased from $4 pe'r month to $8.25 per month .$1.25 for revenue shortfall $3 for Countryside improvements Water Fund 65` new housing starts in FY 16 End of BUILD program proposed for June 2015 Comprehensive Water'System Study in FY 16 Identification of long- erm water source Well rehabilitations through FY 20 Water Fund Route` 71 watermain relocation delayed until FY �8 Countryside Parkway improvements and corresponding debt issuance $4.25m completes 75% of watermain Sewer Fund Rates approved in April 2014 FY 16 $19.10 bi-monthly FY 17 .$19.67 FY 18 $20.26 FY 19 $20.87. Sewer infrastructure fee' remains at $4 .per month through FY 20 Sewer Fund Offsetting line-items for YBSD reimbursements and I&I improvements YBSD has been verbally approached, indicated willingness 'to fund I&T improvements to increase capacity at plant Formal consideration in coming .months Land-cash Fund Offsetting line-items for: River-fr-ont Park improvements Bristol Bay Regional Park improvements City cost for improvements to Grande Reserve Park A and �rand� Reserve Park B Parks .:and Recreation Fund . Modest revenue increases on child development, due to higher enrollment Modest revenue decreases in rental income due to vacancy in Riverfront Park buildings Parks and Recreation Fund Expecting good weather for Hometown Days Countryside TIF Fund First full year of property taxes from NCG Theater in FY 16 First full year of property taxes from Lighthouse Academy in FY 17 Both expected to get us back above minimum TIF level, generate modest revenues towards deb obliga ions Downtown TIF Fund Actual TIF payouts are difficult to project Modest appropriation for. City-initiated projects in the downtown in "Project Costs" ITEP Streetlight project included within the..downtown streetscape .improvements City.out-of-pocket is contained within .TIF fund Budget schedule February 24 City Council presentation March 10 City Council Public hearing March 24 City Council 'April 14 City Council April 28 City Council Debate and potential approval Online Full budget proposal, including excel , r. spreadsheet, available at: 46 Al „arr http://www.yorkviIIe.iI.us/depts'_fin fy_budget.php a , REGULAR CITY COUNCIL MEETING PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: C 1 44 L-f 1 STGNIN