City Council Packet 2015 03-24-15
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 p.m.
Tuesday, March 24, 2015
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Carlo Colosimo Jackie Milschewski Chris Funkhouser Rose Ann Spears
Ken Koch Larry Kot Joel Frieders Diane Teeling
Establishment of Quorum:
Amendments to Agenda:
Presentations:
Public Hearings:
1. PC 2015-01 Castle Bank Trust #2838, petitioner, has filed an application with the United City of
Yorkville, Kendall County, Illinois, requesting amendment to the Heartland Subdivision PUD to permit
the installation of a thirteen feet (13’) high and seven feet (7’) wide freestanding business monument
sign to serve as the only freestanding business signage for the future users of Lots 1, 4, 5 and 6 in the
Heartland Business Center development. The real property is located at 720 E., 724 E., and 712 E.
Veterans Parkway in Yorkville, Illinois.
Citizen Comments on Agenda Items:
Consent Agenda:
1. PS 2015-09 Request to Dispose of Handguns and Rifles - authorize Police Department to dispose of 36
Glock 22 pistols and 7 patrol rifles.
2. ADM 2015-08 Monthly Treasurer’s Report for February 2015
3. ADM 2015-10 Resolution Approving an Agreement for Printing and Mailing Services for Utility Bills
with Sebis Direct, Inc. - authorize the Mayor and City Clerk to execute
Minutes for Approval:
Bills for Payment (Informational): $1,117,689.37
Mayor’s Report:
1. CC 2015-19 Proclamation for National Service Recognition Day
2. CC 2015-20 Ordinance Establishing Special Service Area Number 2014-2 (2800 State Route 47 –
Wrigley)
3. CC 2015-21 MFT General Maintenance Appropriation Resolution for FY 16
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
March 24, 2015
Page 2
Public Works Committee Report:
Economic Development Committee Report:
1. CC 2015-22 Ordinance Terminating the “B.U.I.L.D.” Program
2. PC 2015-02 Ordinance Approving the Third Amendment to the Annexation Agreement of Yorkville
Farms Development (Prestwick of Yorkville Subdivision)
Public Safety Committee Report:
1. PS 2015-10 Ordinance Amending the Requirements for a Micro-Distillery
Administration Committee Report:
1. ADM 2015-11 Benefit Insurance Program Renewal – FY 16
Park Board:
1. CC 2015-23 New Parks and Recreation Department Logo
2. CC 2015-24 Bicentennial Riverfront Park Playground Structure RFP Results
3. CC 2015-25 Ordinance Approving a License Agreement by and between the United City of Yorkville
and The Yak Shack LLC (301 E. Hydraulic)
Plan Commission:
Zoning Board of Appeals:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Mayor’s Report (cont’d):
4. CC 2015-16 Ordinance Approving Fiscal Year 2015-2016 Budget
Additional Business:
Executive Session:
1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for
purposes of approval by the body of the minutes or semi-annual review of the minutes.
2. For litigation, when an action against, affecting, or on behalf of the particular body has been filed and is
pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting.
Citizen Comments:
Adjournment:
City Council Agenda
March 24, 2015
Page 3
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: April 15, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Spears Finance Library
Vice-Chairman: Alderman Milschewski Administration
Committee: Alderman Funkhouser
Committee: Alderman Frieders
ECONOMIC DEVELOPMENT: April 9, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Koch Community Development Plan Commission
Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp.
Committee: Alderman Colosimo Kendall Co. Plan Commission
Committee: Alderman Frieders
PUBLIC SAFETY: April 2, 2015 – 6:30 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Colosimo Police Human Resource Comm.
Vice-Chairman: Alderman Spears School District
Committee: Alderman Kot
Committee: Alderman Funkhouser
PUBLIC WORKS: April 21, 2015 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Teeling Public Works Park Board
Vice-Chairman: Alderman Kot Engineering YBSD
Committee: Alderman Milschewski Parks and Recreation
Committee: Alderman Koch
2014/2015 City Council Goals – City Council
Goal Priority Staff
“Staffing” 6 All Departments
“Vehicles and Small Equipment” 9 All Departments
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, March 24, 2015
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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PUBLIC HEARINGS:
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1. PC 2015-01 Amendment to the Heartland Subdivision PUD for the installation of business signage.
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CITIZEN COMMENTS ON AGENDA ITEMS:
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CONSENT AGENDA:
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1. PS 2015-09 Request to Dispose of Handguns and Rifles
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. ADM 2015-08 Monthly Treasurer’s Report for February 2015
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. ADM 2015-10 Resolution Approving an Agreement for Printing and Mailing Services for Utility Bills
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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BILLS FOR PAYMENT:
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1. Bills for Payment (Informational)
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2015-19 Proclamation for National Service Recognition Day
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2015-20 Ordinance Establishing Special Service Area Number 2014-2 (2800 Route 47 – Wrigley)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2015-21 MFT General Maintenance Appropriation Resolution for FY 16
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
ECONOMIC DEVELOPMENT COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. CC 2015-22 Ordinance Terminating the “B.U.I.L.D.” Program
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. PC 2015-02 Ordinance Approving Third Amendment to the Annexation Agreement of Yorkville Farms
Development (Prestwick of Yorkville Subdivision)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PUBLIC SAFETY COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. PS 2015-10 Ordinance Amending the Requirements for a Micro-Distillery
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
ADMINISTRATION COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. ADM 2015-11 Benefit Insurance Program Renewal – FY 16
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PARK BOARD:
-----------------------------------------------------------------------------------------------------------------------------------------
1. CC 2015-23 New Parks and Recreation Department Logo
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2015-24 Bicentennial Riverfront Park Playground Structure RFP Results
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2015-25 Ordinance Approving a License Agreement with The Yak Shack for 301 E. Hydraulic
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
MAYOR’S REPORT (cont’d:
-----------------------------------------------------------------------------------------------------------------------------------------
4. CC 2015-16 Ordinance Approving Fiscal Year 2015-2016 Budget
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memo.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Hearing #1
Tracking Number
PC 2015-01
Heartland Business Center – PUD Amendment (Sign)
CC/March 24, 2015
05/28/2013
Approval of PUD Amendment for Sign
PC #1
Majority
Vote
PUBLIC HEARING for Planned Unit Development (PUD) Amendment approval
for the installation of a proposed new multi-tenant monument sign on Lot 1.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
BACKGROUND & REQUEST:
The applicant, Castle Bank Trust #2838 (Veterans Way, LLC), is requesting an amendment to the
Heartland Subdivision Planned Unit Development to permit the installation of a thirteen foot (13’) tall monument
sign with an electronic message center (EMC) panel to serve as the sole outdoor tenant signage for future users of
the undeveloped lots 1, 4, 5 and 6 in the Heartland Business Center development.
The approximately 10-acre overall development, which has a strip center and various outlots, is zoned B-
3 General Business District (formerly Service Business District) and approved as a Planned Unit Development
(PUD) in 2005 via Ordinance 2005-05 (see attached). While the original Annexation and PUD Agreement for the
development did not address specific signage criteria, a subsequent PUD amendment approved in May 2013
allowed for the increase in sign height of an existing ground mounted tenant sign from 18’-8” to 24’-8” which is
located off of Veterans Parkway on Lot 2.
According to the applicant, the proposed new additional tenant sign is needed to provide adequate
business identification for the remaining undeveloped outlots in the rear of the business center (712 E., 720 E. and
724 E.) as these lots are not immediately adjacent to a major roadway; as well as provide increased visibility
along US Route 34 for the Mike and Denise Pizza Pub located in the strip center, who plans to purchase Lot 1
where the proposed new sign will be located.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: March 18, 2015
Subject: PC 2015-01 Heartland Business Center PUD Amendment for Signage
712 - 724 E. Veterans Parkway
Proposed New Multi-Tenant Monument Sign
PROPOSED SIGNAGE:
As previously mentioned, the proposed new tenant monument sign will be located on Lot 1 of the
business center off of Veterans Parkway (US Route 34) and perpendicular to the roadway (see illustrated
rendering below). By staff’s estimation, the proposed new sign will be located approximately one-hundred and
fifteen feet (115’-0”) to the east of the existing Heartland Business Center development sign and separated by the
existing driveway entrance into the development.
The double-faced internally-illuminated monument sign will have an overall height of 13 feet and a
maximum with of 7 feet. Included in the sign, will be an approximately twenty-four (24) square foot electronic
message center (LED) color display. The foundation of the monument sign has been designed with cast stone
cladding and finished with a complementary metal cap. The exterior of the sign will be fabricated of aluminum
and steel
Aside from the LED display, the proposed new sign will consist of four (4) tenant panel areas on the
lower portion of the sign with an approximate area of thirty-two (32) square feet. The total overall sign area will
be approximately sixty-four (64) square feet.
The additional tenant sign panels will be fabricated out of white acrylic with the copy applied to the
surface, similar to that of the existing Heartland Center development sign.
STAFF ANALYSIS:
The intent of a Planned Unit Development (PUD) is to provide flexibility from the rigidity of the
conventional zoning/bulk/signage regulations, if there is a greater benefit to the property and the City as a whole.
The applicant believes there is a greater benefit to one of the existing in-line commercial users, Mike and Denise’s
Pizza Pub, and to the future tenants of the remaining undeveloped outlots in the Heartland Commercial Center,
should they be permitted to construct the additional tenant monument sign, as it will create needed visibility for
those businesses which do not have frontage along Veterans Parkway (US Route 34).
The following table compares the proposed new sign and the existing sign with the current sign ordinance
regulations:
PERMITTED SIGN
REQUIREMENTS
EXISTING RECENTLY
APPROVED SIGN
PROPOSED NEW SIGN
SIGN AREA
(Section 10-20-9-A-1)
• Max. 32 square feet for lots
less than three (3) acres
• Max. 64 square feet for lots
three (3) or more acres.
• Approx. 148 square feet • Approx. 64 square feet
SIGN HEIGHT
(Section 10-20-9-A-1) • Max. 12 feet in height • 24 feet 8 inches • Approx. 13 feet in height
ELECTRONIC
MESSAGE SIGNS
(Section 10-20-9-A-3)
• Max. 75 sq. ft. for
Commercial PUD.
• Max. 32 sq. ft. for single or
multi-tenant building.
adjacent to major arterial
• Max. 24 sq. ft for multi-
tenant building not adjacent
to major arterial.
• Not applicable • Approx. 32 square feet
SIGN SEPARATION
(Section 10-20-9-A-1)
• On lots 3 acres or larger with
street frontage in excess of
800’ with 2 entrances/exits at
least 600’ apart may have 2
freestanding signs.
• Not applicable
• Overall development 10
acres. Individual lots less
than 3 acres.
• Approx. 375 feet of frontage
along US Route 34.
• Approx. 115 feet between
existing and proposed signs.
YARD
REQUIREMENTS
(Section 10-20-6-C)
• Located at least 5’ from any
driveway and lot line.
• Signs taller than thirty inches
(30”) shall not be located
within that part of the yard or
open area of a corner lot
included within a triangular
area twenty-five feet (25’)
from the point of intersection
of two street right of way
lines forming a corner (line-
of-sight).
• Located within the front
yard approx. eleven feet
(11’) from the lot line and
more than five (5) feet
from a driveway or drive
aisle.
• Not located within a line-
of-sight.
• Located within the front yard
and at least five (5) feet from
a driveway or drive aisle and
lot line.
• Not located within a line-of-
sight.
In staff’s review of the proposed PUD amendment, consideration was given to the following:
1. The future utilization of Lot 1 as a potential development site for a commercial outlot.
a. Due to the size and configuration of Lot 1, it is unlikely that this parcel will ever be developed as
a commercial outlot.
b. Therefore, it would best be utilized as green space/buffer between the adjacent commercial
property to the east or for future additional parking.
2. The relationship the in-line user, Mike and Denise’s Pizza Pub, has to Lot 1 (where the sign will be
located); to the rear undeveloped lots; and to the commercial development overall.
a. For the reasons stated above, the owners of Mike and Denise’s Pizza Pub have decided to
purchase Lot 1 in hopes of securing land for needed signage along US Route 34.
b. While this may be considered off-site signage, it is staff’s position that the center be viewed as a
whole and that the future developers of the remaining rear three (3) outlots would also seek
signage along the US Route 34, the nearest major arterial roadway, for increased visibility which
cannot be met with the existing one (1) monument sign.
3. The proposed location of the new sign and its proximity to the existing, recently modified, multi-tenant
monument sign which primarily provides sign space for retail strip portion of the development (728 E.
Veterans Parkway).
a. As previously stated, the proposed new sign will be located approximately 115 feet to the east of
the existing recently modified multi-tenant monument sign. While the ordinance allows for up to
2 signs for lots that have a minimum of 800 feet linear frontage and two entrances, the Heartland
Business Center development has approximately 375 feet of linear frontage and only one entrance
along such frontage.
b. It is, however, general planning practice to permit a minimum distance of 100 feet in between
ground mounted freestanding signs in suburban commercial settings. Given the smaller sign size
of the proposed new sign in comparison with the recently modified existing sign, staff is not
concerned that the addition of this new sign will have a significant “crowding affect” along this
major arterial.
c. Additionally, if Lot 1 were to develop as originally planned, the commercial user would have also
been allowed to install a freestanding ground-mounted sign.
4. How the proposed sign deviates, if any, from the permitted sign requirements of the ordinance.
a. Overall, the proposed new multi-tenant monument sign deviates only with regards to sign height
by one (1) foot. As permitted, the sign would be allowed to be twelve feet (12’) in height where
the proposed new sign is thirteen feet (13’). Staff feels this is acceptable, as the adjacent existing
multi-tenant monument sign is almost double in height of the proposed sign.
STAFF COMMENTS:
This request was discussed at the March 3, 2015 Economic Development Committee (EDC) meeting.
During that meeting staff’s analysis and above-recited considerations were taken into account, and it was the
opinion of the EDC to recommend approval of the requested amendment for the proposed new ground-mounted
tenant sign for the Heartland Meadows Business Center. The petitioner and staff will be available at Tuesday
night’s meeting to answer any questions the City Council and public may have at that time regarding this item.
LOTS 1, 4, 5, AND 6 IN HEARTLAND CENTER RE-SUBDIVISION OF LOT 3 IN
HEARTLAND CENTER SUBDIVISION UNIT 1 ACCORDING TO THE PLAT THEREOF
RECORDED APRIL 8, 2005 AS DOCUMENT #200500009772 AND CERTIFICATE OF
CORRECTION RECORDED OCTOBER 8, 2008 AS DOCUMENT #200800022051 IN THE
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
BEFORE
THE UNITED CITY OF YORKVILLE
CITY COUNCIL
PC 2015-01
NOTICE IS HEREWITH GIVEN THAT Castle Bank Trust #2838, petitioner, has filed
an application with the United City of Yorkville, Kendall County, Illinois, requesting
amendment to the Heartland Subdivision PUD to permit the installation of a thirteen feet
(13’) high and seven feet (7’) wide freestanding business monument sign to serve as the
only freestanding business signage for the future users of Lots 1, 4, 5 and 6 in the
Heartland Business Center development. The real property is located at 720 E., 724 E.,
and 712 E. Veterans Parkway in Yorkville, Illinois.
The legal description is as follows:
LOTS 1, 4, 5, AND 6 IN HEARTLAND CENTER RE-SUBDIVISION OF LOT 3 IN
HEARTLAND CENTER SUBDIVISION UNIT 1 ACCORDING TO THE PLAT THEREOF
RECORDED APRIL 8, 2005 AS DOCUMENT #200500009772 AND CERTIFICATE OF
CORRECTION RECORDED OCTOBER 8, 2008 AS DOCUMENT #200800022051 IN THE
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
PIN#’s 02-28-253-010; 02-28-436-003; 02-28-436-002; and 02-28-253-013
The application materials, including a depiction of the proposed sign, for the proposed
PUD Amendment are on file with the City Clerk.
NOTICE IS HEREWITH GIVEN THAT the City Council for the United City of
Yorkville will conduct a public hearing on said application on Tuesday, March 24, 2015
at 7 p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road,
Yorkville, Illinois 60560.
The public hearing may be continued from time to time to dates certain without further
notice being published.
All interested parties are invited to attend the public hearing and will be given an
opportunity to be heard. Any written comments should be addressed to the United City
of Yorkville City Clerk, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be
accepted up to the date of the public hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County,
Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #1
Tracking Number
PS 2015-09
Request to Dispose of Handguns and Rifles
City Council – March 24, 2015
The Yorkville Police Department is seeking permission to dispose of several
handguns and rifles that have exceeded their normal life span. See attached memo
for more details.
Chief Rich Hart Police
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #2
Tracking Number
ADM 2015-08
Monthly Treasurer’s Report for February 2015
City Council – March 24, 2015
Majority
Approval
Rob Fredrickson Finance
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
CA #3
Tracking Number
ADM 2015-10
Outsourcing of Utility Bill Printing
City Council – March 24, 2015
See attached.
Rob Fredrickson Finance
Name Department
In an effort to enhance the speed and efficiency by which utility bills are printed and mailed to residents,
staff has contacted several firms for proposals regarding the outsourcing of the City’s bi-monthly regular
utility billing run. Currently staff spends anywhere from 180 hours (normal run) to 360 hours
(breakdown in copier or folding machine) per year to produce the bills in-house. By outsourcing the
production of the bills, management believes that number can be reduced to approximately 30 hours per
year for the Utility Billing Clerk only, thereby allowing other Finance and Administrative staff to focus
on more value added activities.
Proposals were solicited from the following firms: Creekside Printing, SEBIS Direct, Third Millennium
& Associates (TMA) and BFC Printing. Please see Exhibit B for an analysis of estimated utility billing
printing costs for each vendor based on an average bi-monthly run cycle of 6,000 bills.
After review of the proposals, it is the recommendation of staff that the City accept the proposal received
from SEBIS Direct, Inc. As shown on the aforementioned analysis (Exhibit B), SEBIS is the low cost
provider of utility billing printing services, with an estimated cost per bill of $0.122 and a total annual
cost of $4,374 (which would be allocated between the General, Water & Sewer Funds). SEBIS’s
production process, through the use of their eDocument Direct system, is summarized below:
City staff transmits billing information from the MSI Utility Billing module directly to SEBIS via
the internet.
SEBIS prepares a draft of the bills and notifies the City via e-mail that they are ready to be
reviewed and approved.
The City reviews the bills on-line, via the Access-Direct system, and approves the bills for
production.
Once approved, SEBIS will print, assemble and mail out the bills. City staff will be able to
download pdf copies of the printed bills, along with a variety of other reports relating to
production and postage information.
The current formatting of the City’s utility bill would remain unchanged; however, SEBIS has told staff
that it will provide the City with several formatting options (at no additional cost), should the City want to
revise its bill face at a later time. In addition, postage for the utility bills will be automated through the
USPS Centralized Account Processing System (CAPS), eliminating the need for manual checks. There
are no initial set-up costs for SEBIS, however, MSI would charge a one-time fee of approximately $600
in order to adjust the existing module to allow for utility bills to be printed by a third party.
A resolution approving the contract with SEBIS Direct (Exhibit A), along with an analysis of printing
costs (Exhibit B), SEBIS’s proposal (Exhibit C) and eDocument Direct information (Exhibit D), and the
remaining proposals from Creekside (Exhibit E-1), TMA (Exhibit E-2) and BFC (Exhibit E-3) have been
attached for your review and consideration.
Memorandum
To: Administration Committee
From: Rob Fredrickson, Finance Director
Date: March 11, 2015
Subject: Outsourcing of Utility Bill Printing
Resolution No. 2015-______
Page 1
Resolution No. 2015-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS
APPROVING AN AGREEMENT FOR PRINTING AND MAILING SERVICES
FOR UTILITY BILLS WITH SEBIS DIRECT, INC.
Whereas, the United City of Yorkville (the “City”) is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
Whereas, SEBIS Direct, Inc. has submitted a proposal to the City for the printing
and mailing of the City’s utility bills; and,
Whereas, the Mayor and City Council have determined that it is in the best
interest of the City to exempt from the bidding requirements pursuant to Section 1-7-3
B3a(16) of the Yorkville City Code and enter into an agreement with SEBIS Direct, Inc.
for utility bill printing and mailing.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the AGREEMENT FOR PURCHASE OF PRINTED PRODUCTS
AND ELECTRONIC PRINTING AND MAILING SERVICES, between SEBIS Direct, Inc
and the United City of Yorkville, attached hereto and made a part hereof by reference as
Exhibit A, is hereby approved and Rob Fredrickson, Finance Director, be and is hereby
authorized to execute said Agreement on behalf of the City.
Section 2: This Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois
this _____ day of _______________ 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Resolution No. 2015-______
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of _______________ 2015.
______________________________
MAYOR
AGREEMENT FOR PURCHASE OF PRINTED PRODUCTS
AND
ELECTRONIC PRINTING, AND MAILING SERVICES
BETWEEN:
SEBIS DIRECT, INC.
("SEBIS)
AND
Yorkville, Illinois
("Yorkville")
TERMS AND CONDITIONS
THIS AGREEMENT is made by and between SEBIS DIRECT, INC. ("SEBIS"), with its principal place of business at 6516
WEST 74th STREET, BEDFORD PARK, IL 60638 and the United City of Yorkville, Illinois ("Yorkville"), with its
principal place of business at 800 Game Farm Road, Yorkville, IL 60560
SEBIS designs, procures, warehouses and ships certain products and provides services used in the Yorkville's business. And,
SEBIS and Yorkville desire to enter into this Agreement which shall serve as a blanket agreement for the design, procurement, storage
and distribution of products and the provision of services. It is intended that the terms and conditions of this Agreement take preference
over the terms or conditions of any purchase order or other document, unless such orders or documents are signed by both parties.
In consideration of the statements set forth above, which are incorporated into this Agreement, and of the mutual promises
and agreements contained below, the parties agree as follows:
1. DEFINITIONS 1.1 Electronic Printing and Mailing "Electronic Printing and Mailing" shall include the production of business forms
or stock, printing of Yorkville supplied information, computer processing, lettershop conversion to U.S. Postal specifications, delivery of
mail to the U.S. Postal system, web development and electronic bill payment processing ("EBPP"). Electronic Printing and Mailing does
not include mailing costs (postage).
1.2. Components: "Components" shall be defined as the items other than business forms (i.e., envelopes, publications, insert
materials, etc.) that are necessary to produce the finished Product.
2. PRODUCT SEBIS agrees to provide and Yorkville agrees to purchase, accept and pay for Product in the dollar value or
quantities, and according to the specifications as described in Schedule A ("Proposal").
3. SERVICES Yorkville shall supply SEBIS with data meeting the specifications established in Schedule A ("Proposal"). After receipt
of this data, SEBIS agrees to provide Yorkville with the following Services ("Services"):
3.1 Product Design and Analysis SEBIS will review and analyze Yorkville Product for design improvements, recommended
consolidation and quantities, and other ideas which may result in the reduction of the overall cost of use for Yorkville.
3.2 Warehousing Components SEBIS will store Yorkville supplied Components (other than publications) in quantities not to exceed a
six (6) month's supply.
3.3 Delivery Schedule and Data Review All dates for the furnishing of Products and Services including shipment or delivery of
Products are based upon the Checklist / Time Schedule provided in advance by Yorkville or by SEBIS.
3.4 Miscellaneous Services SEBIS will provide other Services to Yorkville as reasonably requested and as provided for in Schedule A
("Proposal").
4. PRICE 4.1 Rates and Fees; Taxes The rates and fees for SEBIS Product, Components and Services related to Electronic
Printing / Mailing Services and Electronic Bill Payment Processing in effect during the term of this Agreement, unless changed pursuant
to Paragraph 4.2 below, is as outlined in Schedule A ("Proposal"). The rates and fees set forth in Schedule A do not include any
provision for sales, use excise, occupation, privilege, value added or similar taxes, and Yorkville shall be responsible for the payment of
any such taxes as may be applicable to the rendering of Services.
4.2 Increases in SEBIS Costs SEBIS may increase the purchase price of its PRODUCT, Components or Services if the cost of
manufacturing the Product and Components or providing the Services increases as a result of any mill increase in the price of paper to
Sebis.
SEBIS may also revise prices if the quantity of records provided by Yorkville varies by more than ten percent (10%) above or below the
quantity identified in Schedule A ("Proposal"), if the file layout changes, or, if the Components of Product or Services has changed.
Any purchase price changes for the above reasons shall become effective thirty (30) days after written notice is received by Yorkville.
All invoice prices for forms and services shall equal those prices in effect at the time of the underlying order.
4.3 Payment Terms Unless SEBIS has otherwise agreed in writing, Yorkville will incur a 2 ½ % financing charge per month for those
invoices not paid within the specified payment terms as listed in Schedule A ("Proposal"). Any changes to financing rates shall become
effective thirty (30) days after written notice is received by Yorkville.
4.4 Billing Yorkville agrees to pay, for Product, Components, Services, freight (F.O.B. SEBIS warehouse or facility), and other items
produced or procured by SEBIS for Yorkville as specified in Schedule A ("Proposal").
4.5 Freight SEBIS uses various types delivery services. Only at Yorkville'S request and expense will SEBIS obtain additional shipping
insurance for the delivery of inbound / outbound Yorkville materials. In the event additional insurance was not requested by Yorkville,
SEBIS shall not be held liable for any claims, damages, loss or shortages incurred during the transition of such materials.
4.6 Pre-Payment of Postage Yorkville agrees to pay for postage in advance of any scheduled mailing produced / delivered by SEBIS.
SEBIS does not advance payment for postage and shall not be held liable for mailing delays attributed to lack of Yorkville postage
funds.
5. PROOFS Proofs shall be submitted by SEBIS to Yorkville prior to final production. SEBIS shall not be held liable for errors if the
work is produced per Yorkville'S approval or if changes are communicated verbally. SEBIS shall not be held liable for errors if Yorkville
has not requested or has refused to accept proofs, including subsequent or final changes, or has failed to return proofs with indication
of changes or has instructed SEBIS to proceed without submission of final proofs. Upon final written approval of proofs from Yorkville,
Yorkville will assume ALL responsibility and costs incurred for any errors that would necessitate a rerun of Yorkville'S order.
6. TERM AND TERMINATION 6.1 Term The term of this Agreement shall begin effective as of the date hereof and shall continue
until terminated by the COMPANY upon written notice to SEBIS, or by SEBIS upon thirty (30) days prior written notice to the
COMPANY.
6.2 Termination At the time of the natural expiration, termination, cancellation or any other discharge of this Agreement, Yorkville
shall pay for any materials, Components, or finished Product that are in SEBIS' possession and SEBIS shall forward the same to
Yorkville. These materials, Components, or finished Product shall be paid for by Yorkville at the price referenced in Schedule A
("Proposal"). In addition, Yorkville shall be invoiced, and shall pay such invoice, for any flat-rate programming or set-up charges
incurred by SEBIS. All orders from Yorkville received prior to notice of termination shall be completed by SEBIS and paid for by
Yorkville.
6.3 Default If either party materially breaches its obligations resulting from this Agreement, the other party has a right to terminate
this Agreement upon giving written notice to the other party at least thirty (30) days prior to the effective date of termination. If such a
breach is not cured within thirty (30) days from the receipt of such notice, at the expiration of said thirty (30) day period this Agreement
and all rights granted hereunder shall terminate, without prejudice, to the non-breaching party's rights, including the right to collect
monies due or to become due under this Agreement.
6.4 Termination Without Cause Either party may terminate this Agreement for any reason upon giving written notice to the other
party at least ninety (90) days prior to the effective date of termination.
7. WARRANTY Sebis warrants that it will maintain consistent standards of quality and workmanship. There are no other warranties
or representations which have been made by Sebis or relied upon by Yorkville.
8. LIMITS OF LIABILITY SEBIS' liability for damaged Yorkville materials shall be limited to the replacement cost; and SEBIS shall
have no liability for missed production schedules resulting, directly or indirectly, from unforeseen delays.
9. CONFIDENTIALITY SEBIS agrees that it recognizes the sensitivity of the names, addresses and Yorkville data it may receive
from Yorkville in connection with performing services. SEBIS further agrees that: (a) such information is the property of the Yorkville;
(b) it will keep such information confidential and will not disclose the same to any third party; (c) it will only use such information as
required to perform services under this Agreement.
The above restrictions shall not apply if Yorkville makes public any such information or any such information becomes public
knowledge not as a result of any action by SEBIS or if SEBIS is required to provide any such information pursuant to any law or court
order.
10. PROPRIETARY INFORMATION SEBIS acknowledges that its employees, agents, independent contractors and representative
may be informed of, and have access to Yorkville systems, processes, formats and materials (collectively "Proprietary Information").
SEBIS acknowledges and agrees that said Proprietary Information shall remain the exclusive property of the Yorkville to be held in trust
and solely for the Yorkville'S benefit. SEBIS agrees not to disclose, directly or indirectly, to a third party any such Proprietary
Information without the prior written consent of the Yorkville.
Upon termination of this agreement, SEBIS shall return to the Yorkville all Proprietary Information without copies being retained by
SEBIS.
11. EMPLOYEE CONFIDENTIALITY AND NON-COMPETITION AGREEMENT Yorkville agrees that it will refrain from hiring,
soliciting for employment, or otherwise attempting or seeking to employ, directly or indirectly, any current or future SEBIS employee for
a period of two (2) years following the separation of such individual from employment with SEBIS.
12. ASSIGNMENT AND WAIVER This Agreement shall be binding upon and inure to the benefit of Yorkville and SEBIS, their
successors and assigns, provided, however, that this Agreement is not assignable by either party without the written consent of the
other, which consent shall not be withheld unreasonably. SEBIS may utilize subcontractors to provide any of the Services, provided
that SEBIS shall be responsible for the performance, in accordance with the terms of this Agreement, of all subcontractors used by it.
No waiver by either SEBIS or Yorkville of any default or breach hereunder shall establish a course of performance or constitute a
waiver of any other default or breach and shall not prelude either party from thereafter requiring strict compliance with the terms of this
Agreement.
13. FORCE MAJEURE SEBIS shall not be liable for any delay in performance or inability to perform due to Force Majeure. "Force
Majeure" means any act, omission or occurrence beyond SEBIS' reasonable control, including any act of omission of any civil or
military authority, act of God, act or omission of Yorkville, fire, strike or other labor disturbance, major equipment failure, fluctuation or
nonavailability of electrical power, heat, light, air conditioning or telecommunications equipment, or any act, omission or occurrence
beyond SEBIS' reasonable control, irrespective of whether similar to the foregoing enumerated acts, omissions or occurrences. If
SEBIS' performance is delayed by Force Majeure the time for performance shall be extended for a period of time equal to the period of
time of the delay.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ___________ day of _________________, 20______.
SEBIS:Yorkville:
BY: _____________________________________________BY:____________________________________________
Title: ____________________________________________ Title:___________________________________________
Date:____________________________________________Date:___________________________________________
United City of Yorkville, Illinois
Schedule A
Set-up and continuously produce all document compositions, data transformations, postal processes and imaging
processes. Prices are valid for a minimum of two years. Quantity is 36,000 documents per year.
The cost per bill is 11.9 cents each or $119.00 per 1,000 documents. If the monthly mailing quantity is 3,000 the
Sebis investment would be 11.9 X 3,000 = $357.00 plus 15.00 which equals $372.00 per month. NCOA may add $4.50
per month if the change of address rate is 1%. All charges are based on usage so will increase or decrease based on
the real usage.
The additional insert prices are 3.2 cents for a one sided sheet and 4 cents for a two sided insert. For a typical month the
one sided insert will add $96.00 for a 3,000 bill mailing or $120.00 for a two sided insert into a 3,000 bill mailing.
Paper Billing
Initialization of Document Direct (paper billing):$495.00 waived for Yorkville
Print and mail bills / statements
Includes paper, two sided bill, outer window envelope, reply envelope.
Run charge of 15.00 flat and
$87.00/M including full color
#10 outer envelope $17.00/M
#9 reply envelope $15.00/M
One sided additional insert up to full color $32.00/M
Two sided additional insert up to full color $40.00/M
NCOALink
address updates
Address correction data provided to Yorkville
$0.15 per update, estimated 1% changes
per batch.
Prevailing Programming Rate (program changes after initial set up)$125.00 / hour
Terms: Net 30 days. All postage is payable and held at Sebis in advance of use.
Prices do not include shipping or postage.
Vendor:Creekside Printing
Third Millennium &
Assoc (TMA)SEBIS BFC Printing
Cost per Utility Bill 0.127$ 0.200$ 0.122$ 0.208$
Cost per Billing Run 762.00$ 1,200.00$ 729.00$ 1,248.00$
Annualized Cost 4,572.00$ 7,200.00$ 4,374.00$ 7,488.00$
Insert - 1 sided 0.050$ 0.046$ 0.032$ 0.017$
Cost per Billing Run 300.00$ 275.00$ 192.00$ 100.10$
Insert - 2 sided 0.050$ 0.046$ 0.040$ 0.017$
Cost per Billing Run 300.00$ 275.00$ 240.00$ 100.10$
2 Inserts - 1 sided 0.080$ 0.092$ 0.080$ 0.027$
Cost per Billing Run 480.00$ 550.00$ 480.00$ 163.80$
Initial Set-Up Fee 100.00$ -$ -$ 500.00$
Utility Bill Production Outsourcing Analysis
United City of Yorkville, Illinois
Set-up and continuously produce all document compositions, data transformations, postal processes and
imaging processes. Prices are valid for a minimum of two years. Quantity is 36,000 documents per year.
The cost per bill is 11.9 cents each or $119.00 per 1,000 documents. If the monthly mailing quantity is 3,000 the
Sebis investment would be 11.9 X 3,000 = $357.00 plus 15.00 which equals $372.00 per month. NCOA may
add $4.50 per month if the change of address rate is 1%. All charges are based on usage so will increase or
decrease based on the real usage.
The additional insert prices are 3.2 cents for a one sided sheet and 4 cents for a two sided insert. For a typical
month the one sided insert will add $96.00 for a 3,000 bill mailing or $120.00 for a two sided insert into a 3,000
bill mailing.
Paper Billing
Initialization of Document Direct (paper billing):$495.00 waived for Yorkville
Print and mail bills / statements
Includes paper, two sided bill, outer window envelope, reply
envelope.
Run charge of 15.00 flat and
$87.00/M including full color
#10 outer envelope $17.00/M
#9 reply envelope $15.00/M
One sided additional insert up to full color $32.00/M
Two sided additional insert up to full color $40.00/M
NCOALink
address updates
Address correction data provided to Yorkville
$0.15 per update, estimated 1%
changes per batch.
Prevailing Programming Rate (program changes after initial set up)$125.00 / hour
Terms: Net 30 days. All postage is payable and held at Sebis in advance of use.
Prices do not include shipping or postage.
Client References
Ms. Stephanie Masson
Assistant Financial Director
Village of Park Forest
350 Victory Drive
Park Forest, IL 60466
708-283-5626
smasson@vopf.com
Utility Billing - $20,000.00 annual revenue
Mr. John Harrington
Finance Director
Village of Minooka
121 East McEvilly Road
Minooka, IL 60447
815-828-3175
john.harrington@minooka.com
Utility Billing - $8,000.00 annual revenue
Ms. Joanne Suczynski
Budget Director
Village of Oak Lawn
9446 S Raymond Ave.
Oak Lawn, IL 60453
708-499-7062
jsuczynski@oaklawn-il.gov
Utility Billing - $16,400.00 annual revenue
Mr. Glenn Santa Cruz
Executive Director of Information Technology
DailyAccess Corporation
307 University Boulevard North
Building 3, Suite 1500
Mobile, AL 36688
251-665-1915
glenn.santacruz@dailyaccess.com
Retirement plan benefits administrator - $177,000.00 annual revenue
“Best Technology relationship in the history of the company, fast response, collaborative process”
Glenn Santa Cruz, Executive Director of Information Technology
Out of respect for our clients, Sebis requests that these references be contacted as a due diligence task and
only if the proposal is substantially acceptable to the United City of Yorkville.
6516 West 74th Street, Bedford Park, IL 60638
1100 Valley Belt Road, Brooklyn Heights, OH 44131
phone: 312-243-9300 ext. 41
email: dave@sebis.com
eDocument-Direct Overview
To: Rob Fredrickson, Director of Finance
Organization:United City of Yorkville, Illinois
From:David Brady
Subject:Utility Billing
Date:01/16/15
Service Summary
Dear Rob,
It was good to meet you on Tuesday. Sebis Direct proposes that Yorkville adopt Sebis' eDocument-Direct for the
production of your water bills. Sebis is your best value for billing applications. There is no set-up cost and a free bill re-
design if you'd like. You can also utilize the system to add messaging, usage graphs, and color at no additional cost.
The following benefits are provided:
Single System
The eDocument-Direct system is a single system that can modernize and produce every document that Yorkville
requires, including paper document production, electronic rendering, repositories and electronic delivery and
payment solutions. The entire process, both electronic and paper is produced and managed on one single
system.
Two Locations
Sebis' headquarters is located in a 70,000 square foot building in Bedford Park, Illinois. This is within 1000 ft of
the USPS South Suburban Process and Distribution Center. (P&DC). The second facility is located in Brooklyn
Heights, OH. Both facilities are fully capable of running all of the activity proposed.
Full Color Press Eliminating Pre-Printed and Perforated Forms
Statements will be printed using modern black and full color digital pressed. No perforated paper or separator
sheet form inventories will be required. All document output is dynamically produced (including perforations) using
an integrated full color digital press line.
On-Line Controls
The Access-Direct application provides true document management and control In addition, the system provides
all of the compliance, reporting, reproducing and ultimately destruction of all documents and production history.
This outstanding application also provides on-line reporting of all process metrics, item inventories and postage.
The system also provides a complete archive of all document processes, process controls and document activity.
24x7 Access and Technical Account Management
Customer service includes 24x7 access to reports and archives as well as dedicated Technical Account
Management with primary and backup personnel.
Automated Processes
Highly automated production systems that operate around the clock. Processes are automatically started within
minutes of the arrival of Yorkville data. We have worked with MSI on multiple conversions.
The approach and execution of this project will be collaborative. Yorkville bills and related communications will be
world-class in every aspect from print quality, efficiency, change management, records management and
compliance.
Thank you for your time and attention to this information.
David Brady
Manager – Public Sector
PS I have enclosed some current references as well as the quotation you requested. Let me know if you can come out for
the tour.
Utility Billing Production Agreement
Third Millennium Associates, Inc.
and the United City of Yorkville
This agreement, which is of three years duration, will automatically renew after the original three-year
period and annually thereafter unless either party provides to the other party written notice of
cancellation at least 120 days prior to the agreement anniversary. The minimum renewal or extension
will be 1 (one) year. This production agreement, which is entered into this 13th day of March 2014 by
and between Third Millennium Associates, Inc. (hereinafter referred to as “TMA”) and the United City
of Yorkville, (hereinafter referred to as “UNITED CITY”). For consideration of payment, TMA will
provide to UNITED CITY, Information technology services, laser imaging and mailing services for the
purpose of rendering Utility billing invoices and other items as detailed on the attached Schedule “A”.
1. Pre-agreement Confidentiality
Confidentiality and non-disclosure are defined by mutual agreement between TMA and UNITED
CITY per the attached agreement document dated and signed on the 13th day of March, 2014 by TMA
and UNITED CITY. Also refer to paragraph 10 of this agreement.
2. Pricing Structure
The prices on which products and services will be provided by TMA to UNITED CITY are set forth on
the attached Schedule B.
3. Postage Cost
Postage costs are not included in the attached listed prices and will be paid by UNITED CITY directly
to the USPS via C.A.P.S. (Centralized Account Processing System). The United City will be required
to open and maintain a C.A.P.S. account. TMA will provide the 3602 document for your review, with
the monthly postage required for your Utility bills and / or other TMA imaged mailing on behalf of
UNITED CITY. UNITED CITY will pay the estimated monthly postage directly to the USPS, via the
C.A.P.S. system. The USPS will report directly to UNITED CITY all amounts charged to the
UNITED CITY postal account. In addition, TMA will open a first class Pre-Sort Permit on your behalf,
the cost of which will be billed to the United City via Invoice.
4. Payment Terms
Products and services provided by TMA shall be cumulatively billed on a monthly basis. The TMA
Invoice format shall detail each individual mailing and the dates of the provided service. All correctly
rendered TMA monthly invoices shall be paid by UNITED CITY in accordance with the Illinois
Prompt Payment Act.
5. TMA Quality Commitment
TMA guarantees that it will maintain consistent standards of quality workmanship and warrants the
accurate and timely processing, printing and mailing of the document as outlined in paragraph seven
(7) and that its products and services will be free from defect in materials and workmanship. TMA
does not warrant that the document contents are fit, legally or otherwise, for their intended purpose or
use.
6. Limits of Liability
TMA agrees to use all reasonable efforts to provide timely services, but will not be held liable for
errors of omission resulting from inaccuracies or defects in any UNITED CITY billing data file, or for
errors, omissions or delays resulting from improper input and output data controls and procedures used
by UNITED CITY or given to TMA by UNITED CITY.
TMA shall not be held responsible for any loss or delay or any default caused by acts of God or any
other circumstances outside TMA’s control which includes but is not limited to fire, flood, or labor
from usual sources of supply, government restrictions, or electrical, mechanical or computer software
failure that is unavoidable or beyond reasonable control of TMA. TMA agrees to use all reasonable
efforts to provide timely production services at an alternate site in the event that their production site is
unusable due to the aforementioned acts of God or any circumstances outside TMA’s control.
TMA’S maximum liability for any and all claims arising from the performance of its obligations shall
not exceed the purchase price of the services provided.
7. Division of Responsibilities
7A. TMA Responsibilities
7A-1. To write the software required to convert the UNITED CITY Utility billing file
to the required laser image format.
7A-2. To write software that will allow UNITED CITY’S Utility billing files to be
processed through Postal software for the purpose of reducing UNITED CITY’S
postage to the minimum allowable postage piece rate.
7A-3. To procure all materials required to produce and to mail the Utility bills. This
includes the Utility billing invoice, the No.10 window envelope and the No.9
courtesy reply envelope. TMA will not guarantee the performance of materials
not produced by TMA.
7A-4. TMA will notify UNITED CITY of the availability of record count and control
totals for the Utility billing file no later than four (4) hours after receipt of the
file.
7A-5 TMA will laser image and mail all UNITED CITY Utility bills within forty-
eight (48) post office operating hours after receipt of UNITED CITY control
total / record count sign off. Failing to do so will cause TMA a monetary
penalty. The penalty is calculated by multiplying the late billing file’s dollar
value, times UNITED CITY’S Bank daily earnings credit rate, times the number
of day(s) late.
7A-6. TMA will provide our employees the training to ensure the confidentiality of
UNITED CITY information.
7A-7. TMA will maintain effective and timely communications with UNITED CITY in
all matters pertaining to the responsibilities listed herein.
7B. UNITED CITY Responsibilities
7B-1. To provide TMA, at the project initiation, with consistently populated Utility
billing files with all the applicable billing business rules and all of the Utility
billing variations and exceptions for the purpose of laser imaging Utility bills.
Any subsequent billing file changes, billing business rules changes or additional
changes and or variations will be billed to client at the prevailing programming
rates. UNITED CITY ERP Utility Billing software upgrades, UNITED CITY
ERP Utility Billing Software conversions or UNITED CITY ERP Utility Billing
file layout changes, or corrupt data from the UNITED CITY ERP Utility Billing
Software causing TMA to change programming to accept these modified or
corrupt files, troubleshoot these corrupt files or fix these files will be billed to
the UNITED CITY at the prevailing programing rates.
7B-2. To provide to TMA a three (3) hour response via the TMA Gateway verifying
the record count and control totals as stated in 7A-4.
7B-3. To maintain a C.A.P.S. postal account.
7B-4. To pay all correctly rendered TMA invoices in accordance with the Illinois
Prompt Payment Act.
8. Price Changes
The prices listed on Schedule B shall be subject to review each year on the anniversary date of this
agreement. That review shall determine if there were any increases or decreases in the cost of paper,
production, transportation or any other cost component of the herein contained products and/or
services. Prices may also be reviewed if the agreement quantity as stated in SCHEDULE “B” varies by
more than ten percent.
TMA must provide third-party documentation of cost increases to UNITED CITY. That
documentation shall consist of letters of price increase or decrease from paper mills, articles from the
Wall Street Journal or any other legitimate and universally accepted source. In the absence of the
above documentation, the (J.P. Morgan-Chase Chicago area consumer price index) will be used as the
source of price increase or decrease.
9. Renegotiations and Cancellation
In the event either party is in breach of any of the terms contained herein, the non-breaching party shall
give written notice of said breach to the breaching party. The breaching party shall have ten (10) days
to cure the breach. In the event said breach is not cured within ten (10) days of notice, the non-
breaching party may then give thirty (30) days written notice of cancellation of this Agreement.
10. Post-agreement Confidentiality
In the event of cancellation or expiration of this agreement, TMA shall return to UNITED CITY all
materials and information pertaining to the performance of this agreement. These materials shall
include, but are not limited to, all electronic media, all printed material, all notes, memos or other
sources of UNITED CITY confidential information.
In no instance, prior to, during, or after the conclusion of this agreement, shall TMA offer for sale or in
any other manner disclose to any third party the UNITED CITY document file or any other such
UNITED CITY files, whether written or in electronic media format.
11. Materials Production
Prior to materials production runs, TMA will notify UNITED CITY in writing of the items to be
produced, production quantities planned and the estimated period of materials consumption. TMA will
base its materials production quantities on projections using current semi-annualized Utility billing
volume.
Any materials (i.e., non imaged forms, envelopes, etc.) that have been produced specifically and
exclusively for UNITED CITY’S use will be paid for by UNITED CITY and at UNITED CITY’S
written request will be returned by TMA to UNITED CITY upon cancellation or expiration of this
agreement.
12. Other Provisions
This agreement constitutes the entire agreement between the parties pertaining to the subject matter
hereof and supersedes all prior agreements. No amendment, supplement, modification, waiver or
termination of this agreement shall be binding unless executed in writing by the party to be bound
thereby. No waiver of any of the provisions of this agreement shall be deemed or shall constitute a
waiver of any other provision of this agreement, whether or not similar, nor shall such waiver
constitute a continuing waiver unless otherwise expressly provided.
This agreement shall be construed and interpreted according to the laws of the State of Illinois.
If any provision, clause or part of this agreement, or the application thereof under certain circumstances
is held illegal or unenforceable, the remainder of this agreement, or the application of such provision,
clause or part under certain circumstances, shall not be affected thereby.
IN WITNESS WHEREOF, the duly authorized representatives of the parties have executed the
Agreement effective as of the date last written below.
AUTHORIZATION
THIRD MILLENNIUM ASSOCIATES, INC.
Signature:
Name: Lance Leader
Title: President
Date: March 13, 2014
UNITED CITY OF YORKVILLE
Signature:
Name: Rob Fredrickson
Title: Finance Director
Date:
Schedule A
Materials to be provided by TMA:
M1. 8 1/2 X 11” Utility bill printed two colors on the face and one color on the back. Paper is 20lb.
MOCR bond, with a cross perforation to create the remittance portion of the document.
M2. No.10 window envelope printed one color on the face. Paper is 24 lb. white-wove.
M3. No.9 courtesy reply envelope printed one (1) color on the face. Paper is 24 lb. white-wove.
M4. With mutual agreement, UNITED CITY may authorize TMA to provide certain materials for
new projects or variations of the billing project. These material descriptions may be attached
to, and become a part of Schedule “A”.
Services to be provided by TMA:
S1. To write UNITED CITY Utility billing file conversion software that will allow the laser
imaging of UNITED CITY Utility bills per the charges stated in Schedule “B”.
S2. To write the required software that will allow UNITED CITY’S billing file to be processed by
TMA postal software.
S3. To process the UNITED CITY data file using TMA postal sort application software to reduce
the UNITED CITY’S postage rate to the minimum automation rate amount allowed by the
USPS.
S4. To laser image UNITED CITY Utility bills in quantities and frequencies as stated in schedule
“B” of this agreement.
S5. To insert, seal, tray, sleeve, band, label, palletize and prepare USPS form 3602 and deliver to
the US Post office all pieces laser imaged with respect to item S4.
S6. To insert additional pieces into the outgoing No.10 billing envelope as directed by UNITED
CITY per the conditions and charges as stated in Schedule “B” of this agreement.
S7. With mutual written agreement, UNITED CITY may authorize TMA to provide additional
services and / or products for new projects or variations of this billing project. These service
descriptions may be attached to, and become a part of Schedule “A”.
SCHEDULE B - Pricing
The prices contained herein are based on an average annual usage of 36,000 Utility bills. Any variance
in the above quantities in excess of ten (10) percent per agreement year will be cause for a price review.
There will be no more than one production run per month for the above stated item. Each Utility
billing unit shall consist of the components described in Schedule A.
1B. UNITED CITY Utility bills will be laser imaged and mailed at a cost of 20 cents per Utility bill
(excluding postage). Prices are based on a bi-monthly billing cycle. Every other month TMA
will bill 6,000 utility accounts in one production run. There is a one-time billing sys tem set up
charge of $2,695 in accordance with section 7B-1. This set up fee is waived per Lance
Leader. This Utility bill set-up fee pays for a complete pre-production test of all systems and
components. Included are all Schedule “A” items and printed matter proofs. Also included are
the consulting services to coordinate Harris software, Bank and TMA software during the
implementation. Extensive software tests to insure data input and output integrity. TMA,
Harris and UNITED CITY shall develop an edit process to verify all record counts and various
control totals. The above procedures will allow each party to comply with their responsibilities
as stated in Paragraph seven (7).
There will be a $25.00 fee per production run if you chose to laser image late notices and / or
shut-off notices as an additional and separate run each month.
Should UNITED CITY require changes to the Regular utility bills, or require the addition of
past-due or shut-off notices to be designed and implemented and a later time than initial
implementation, these set-ups will be quoted at the time of work and our prevailing
programming rates.
2B. There will be a minimum charge of $100 per month on items that do not total this in a single
month.
3B. The TMA PDF electronic utility bill archival/Adobe Acrobat retrieval system will be provided
with no cost to UNITED CITY.
4B. A separate insertion charge will be applied for any additional item inserted into the out-going
billing envelope. Insertion items must physically qualify for use on our insertion equipment.
The insertion charge is 2 cents per item. This charge does not include the cost of supplying the
additional item(s) to be inserted.
5B. Should UNITED CITY choose to provide the printed item to be inserted, there will be a $95
flat handling charge added to the insertion cost of the item being provided. The insertion cost of
a UNITED CITY provided insert will be 3.0 cents per item. The cartons should be properly
labeled on the outside showing full product description and quantity contained therein. Each
shipment must also contain a packing list with product description and quantity contained in
each carton, total cartons and total weight. The item must be properly packaged, folded and
oriented for use on a high speed multi-station inserter.
6B. With mutual written agreement, UNITED CITY may authorize TMA to provide certain
products and services for new or revised projects. The TMA pricing structure for these projects
may be attached to, and become a part of, Schedule “B”.
svogg@bfcprint.com c: (847) 372-0800
BFC Estimate
To: City of Yorkville From: Steve Vogg
Attn: Rob Fredrickson Date: March 4, 2015
Phone: 630-553-8534 Page: 1
Email: rfredrickson@yorkville.il.us Re: Utility Bill
#10 Window Envelopes
Standard window, 24# White Wove with corner print only, black
#9 BRE
24# White Wove, face print, black
Statement Master (back side)
8.5 x 11, 50# Soporset Offset, 1/0 black, no bleeds, w/horizontal perf
Variable Image Statement on Master
1/0 black
Variable Statement (2 sides)
8.5 x 11, 50# Soporset Offset, 1/1 black, no bleeds, w/horizontal perf
Mail Fulfillment
Insert statement and BRE into #10 window envelope, seal and mail
6,000 12,000 18,000 36,000
per cycle
(6,000)
BRE $214.50 $326.30 $465.40 $859.30 $143.22
#10 $217.10 $347.10 $504.40 $943.80 $157.30
Variable Statement
(2 sides) $734.50
Master $973.70 $162.28
Master + Variable $403.00
Mail Fulfillment $384.80
Full + 1 piece (add) $100.10
Full + 2 piece (add) $163.80
Intial programming
and template creation
(one time charge) $500
Monthly/fulfillment
Variable Statement $1,419.82
Master + Variable $1,250.60
Postage and Applicable taxes not included
Postage must be paid before mailing
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Bills for Payment
Tracking Number
Bills for Payment (Informational): $1,117,689.37
City Council – March 24, 2015
None – Informational
Amy Simmons Finance
Name Department
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Page 4 of 37
01
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01
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Page 6 of 37
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Page 7 of 37
01
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1
1
0
AD
M
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R
A
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12
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Page 8 of 37
01
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Page 10 of 37
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Page 13 of 37
01
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Page 15 of 37
01
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Page 16 of 37
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Page 17 of 37
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01
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01
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Page 21 of 37
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Page 22 of 37
01
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Page 24 of 37
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Page 25 of 37
01
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Page 27 of 37
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Page 28 of 37
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Page 29 of 37
01
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01
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Page 31 of 37
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Page 32 of 37
01
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AD
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01
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227,376.88$ Page 36 of 37
ACCOUNTS PAYABLE DATE
Manual Check Register 03/10/2015 $30,000.00
Manual Check Register 03/11/2015 $267,528.23
City Check Register 03/24/2015 $592,784.26
SUB-TOTAL: $890,312.49
BiWkl 03/13/2015 $22737688
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, March 24, 2015
PAYROLL
Bi - Weekly 03/13/2015 $227,376.88
SUB-TOTAL: $227,376.88
TOTAL DISBURSEMENTS:$1,117,689.37
Pa
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #1
Tracking Number
CC 2015-19
Proclamation for National Service Recognition Day
City Council – March 24, 2015
None
Mayor Gary J. Golinski
Name Department
UNITED CITY OF YORKVILLE
Proclamation
WHEREAS, service to others is a hallmark of the American character, and central to
how we meet our challenges; and
WHEREAS, national service expands economic opportunity by creating more
sustainable, resilient communities and providing education, career skills, and
leadership abilities for those who serve; and
WHEREAS, national service participants serve in more than 60,000 locations across the
country, bolstering the civic, neighborhood, and faith‐based organizations that are so
vital to our economic and social well‐being; and
WHEREAS, national service participants increase the impact of the organizations they
serve with, both through their direct service and by recruiting and managing millions
of additional volunteers; and
WHEREAS, national service represents a unique public‐private partnership that
invests in community solutions and leverages non‐federal resources to strengthen
community impact and increase the return on taxpayer dollars; and
WHEREAS, national service participants demonstrate commitment, dedication, and
patriotism by making an intensive commitment to service, a commitment that remains
with them in their future endeavors; and
WHEREAS, the Corporation for National and Community Service shares a priority
with mayors nationwide to engage citizens, improve lives, and strengthen
communities; and is joining with the National League of Cities, City of Service, and
mayors across the country to recognize the impact of service on the Mayors Day of
Recognition for National Service on April 7, 2015.
THEREFORE, BE IT RESOLVED that I, Gary J. Golinski, Mayor of the United City of
Yorkville, do hereby proclaim April 7, 2015, as National Service Recognition Day, and
encourage residents to recognize the positive impact of national service in our city; to
thank those who serve; and to find ways to give back to their communities.
Dated this 24th day of March, 2015, A.D.
_______________________________
Gary J. Golinski, Mayor
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
A public hearing was conducted by the City Council on January 13, 2015 which required a sixty
(60) day waiting period prior to approval of the ordinance establishing the SSA. Please find
attached the establishing ordinance and previous staff memos.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #2
Tracking Number
CC 2015-20
Wrigley Site Expansion – Proposed Dormant SSA
City Council – March 24, 2015
CC 1/13/15
Public Hearing
PW 2014-88
Ordinance for a dormant Special Service Area for the Wrigley expansion.
Brad Sanderson Engineering
Name Department
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-___
AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2014-2
IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
(2800 State Route 47 - Wrigley)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is
a duly organized and validly existing non home-rule municipality authorized pursuant to
Article VII of the Constitution of the State of Illinois; and,
WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970
Constitution of the State of Illinois, the City is authorized to create special service areas in
and for the City that are further established “in the manner provided by law;” and,
WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax
Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the
City may establish special service areas to levy taxes in order to pay for the provision of
special services to areas within the boundaries of the City; and,
WHEREAS, Section 606 of Article 6 of the City’s Stormwater Control Ordinance
requires for the approval of a Stormwater Management Permit the establishment of a
special service area as a backup means of providing for the long term maintenance of
stormwater facilities in the event that the entity responsible for the maintenance fails to
perform its maintenance responsibilities; and,
WHEREAS, the owner of record of the real property hereinafter described have
presented plans for the development of its property for expansion of its industrial facility
and pursuant to the City’s Stormwater Control Ordinance described above must provide
storm water management for the property and there must be a backup mechanism for
payment of any and all costs of continued maintenance, repair and reconstruction of the
storm water system located within and serving the property, all as hereinafter described;
and,
WHEREAS, it is in the public interest that a special service area be established for
the property hereinafter described for the purposes set forth herein and to be known as
Special Service Area 2014-2.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: Establishment. That it is in the public interest that Special Service
Area 2014-2 is herby established as a special service area for the purposes set forth herein
and consisting of the area legally described and with Property Index Numbers as stated in
Exhibit A, attached hereto and made a part hereof by this reference, (hereinafter the
“Area”).
Ordinance No. 2015-___
Page 2
Section 2: Area. That said Area is compact and contiguous and is totally within the
corporate limits of the City and an accurate map of the property within Special Service
Area 2014-1 is attached hereto and made a part hereof as Exhibit B.
Section 3: Purpose. That said Area will benefit specifically from the municipal
services to be provided and that such services are in addition to those municipal services
provided to the City as a whole, and unique and in the best interests of Special Service
Area 2014-2. The City’s levy of special taxes against said Area shall be for the
management of storm water special services in the Area including:
(1) the cleaning and dredging of storm water detention and retention ponds and
basins, drainage swales and ditches;
(2) the maintenance and care, including erosion control of the property surrounding
such detention and retention ponds and basins, drainage swales and ditches;
(3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and
other conduit, and appurtenant structures; and
(4) the administrative costs incurred by the City in connection with the above in the
event the Owners or their association, if any, fail to satisfactorily undertake the
aforesaid ongoing maintenance, repair and reconstruction in compliance with the
ordinances of the City and the Yorkville City Code.
Section 5: Hearing. That a public hearing was held on the 13th day of January
2015 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville,
Illinois, to consider the creation of Special Service Area 2014-2 in the Area and to consider
the levy of an annual tax as further described in Section 7.
Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was
published at least once not less than fifteen (15) days prior to the public hearing specified
in Section 5 above, in a newspaper of general circulation in the City. In addition, notice
was given by depositing the notice in the United States mail addressed to the person or
persons in whose name the general taxes for the last preceding year were paid on each lot,
block, tract or parcel of land lying within the proposed special service area. This notice
was mailed not less than ten (10) days prior to the time set for the public hearing. In the
event taxes for the last preceding year were not paid, the notice shall be sent to the person
last listed on the tax rolls prior to that year as the taxpayer of record.
Section 7: Objectors. That all interested persons, including all persons owning
taxable real property located within Special Service Area 2014-2, were heard at the public
hearing held on January 13, 2015. That no objections were filed with the City Clerk within
sixty (60) days following the final adjournment of the public hearing objecting to the
creation of the Special Service Area 2014-2 or the levy of an annual tax in Special Service
Area 2014-2.
Section 7: Tax. That there shall be levied in such years as the corporate authorities
may hereafter determine to be appropriate, a direct annual tax that in the initial year shall
not exceed $1.10 for every $100.00 of equalized assessed value of property in Special
Service Area 2014-2 and the maximum rate of such taxes to be extended in any year within
Ordinance No. 2015-___
Page 3
the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the
annual cost of providing such special services that shall be in addition to all other taxes
permitted by law.
Section 8: Recording. The City Clerk shall file within 30 days of the adoption of
this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the
County Clerk of Kendall County and with the Kendall County Recorder’s Office.
Section 9: This Ordinance shall be in full force and effect upon its passage,
approval, and publication in pamphlet form as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this _____ day of ____________________, 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH _______
JACKIE MILSCHEWSKI ________ LARRY KOT _______
JOEL FRIEDERS ________ CHRIS FUNKHOUSER _______
ROSE ANN SPEARS ________ DIANE TEELING _______
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of ____________________, 2015.
______________________________
MAYOR
Ordinance No. 2015-___
Page 4
EXHIBIT A
LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS
THAT PART OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 37
NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS
FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF THE
EASTERLY RIGHT-OF-WAY LINE OF ILLINOIS STATE ROUTE 47, PER
DOCUMENT 911532, EXTENDED SOUTHERLY WITH THE CENTERLINE OF
CANNONBALL TRAIL (COUNTY ROAD NO. 10), PER DOCUMENT 99890;
THENCE NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, ALONG SAID
SOUTHERLY EXTENSION AND SAID EASTERLY RIGHT-OF-WAY LINE, 1415.81
FEET FOR A POINT OF BEGINNING; THENCE CONTINUING ALONG SAID
EASTERLY RIGHT-OF-WAY LINE, NORTH 07 DEGREES 55 MINUTES 11
SECONDS WEST, 328.08 FEET TO A POINT OF CURVATURE; THENCE
CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, 594.67 FEET,
ALONG A TANGENTIAL CURVE TO THE LEFT, HAVING A RADIUS OF 9596.90
FEET, A CHORD THAT BEARS NORTH 09 DEGREES 41 MINUTES 42 SECONDS
WEST AND A CHORD OF 594.57 FEET TO THE NORTHERLY LINE OF THE
LANDS DESCRIBED IN DOCUMENT 200500028756; THENCE NORTH 82
DEGREES 06 MINUTES 06 SECONDS EAST, ALONG SAID NORTHERLY LINE,
735.83 FEET; THENCE NORTH 22 DEGREES 06 MINUTES 16 SECONDS EAST,
500.00 FEET; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST,
420.00 FEET; THENCE SOUTH 07 DEGREES 53 MINUTES 44 SECONDS EAST,
1920.26 FEET TO THE EASTERLY EXTENSION OF THE SOUTHERLY MOST LINE
OF SAID LANDS; THENCE SOUTH 82 DEGREES 06 MINUTES 06 SECONDS
WEST, 800.63 FEET TO THE SOUTHERLY MOST CORNER OF SAID LANDS;
THENCE NORTH 07 DEGREES 53 MINUTES 54 SECONDS WEST, ALONG A
WESTERLY LINE OF SAID LANDS, 366.26 FEET; THENCE NORTH 74 DEGREES
53 MINUTES 54 SECONDS WEST, 637.00 FEET TO SAID POINT OF BEGINNING,
ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
Property Index Number: 02-16-300-009 and 02-16-300-008
Common Address: 2800 State Route 47 Yorkville, Illinois 60560
Ordinance No. 2015-___
Page 5
EXHIBIT B
Area map of Special Service Area 2014-2
Ordinance No. 2015-___
Page 6
EXHIBIT C
Copy of the Public Hearing Notice
Background
The City Council previously approved the scheduling of the Public Hearing at their November
25, 2014 Meeting. Please refer to previous memo for further background information.
Staff Comments/Recommendation
The property owner has been notified of the public hearing for the proposed consideration of the
establishment of the dormant Special Service Area and publication of the hearing notice was
printed in the December 25, 2014 edition of the Kendall County Record. Staff is recommending
to proceed with the public hearing.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: January 7, 2015
Subject: Wrigley –Back-up SSA Creation
Project Summary
As you know, the Wrigley site is undergoing a major expansion. The expansion of the site
required compliance with the City’s Storm water Ordinance. This included the creation of a new
storm water management facility and the expansion of the existing facility. Accordingly, per
Article 6 - Long Term Maintenance a condition of approval for any new storm water
management facility is the establishment of a long term funding source in the form of a dormant
(back-up) Special Service Area should the entity having primary responsibility of the property
fails to adequately maintain the facility. The Wrigley site is illustrated on the attached aerial
map.
Also in this regard, the property owner is required to grant a separate Plat of Easement for
perpetual access to the storm water basin should future maintenance by the City be required. A
copy of the draft easement is attached.
Proposed Dormant Special Service Area
As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA)
prepared by the City Attorney establishes a backup mechanism for payment for future and
continued maintenance, repair and reconstruction of the storm water basin in the event the
property owner fails to do so. The proposed SSA will consist only of the subject property and
shall cover costs related to (1) the cleaning and dredging of the storm water detention and
retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including
erosion control of the property surrounding such detention and retention ponds and basins,
drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain
tile, pipes and other conduit, and appurtenant structures; (4) the care, maintenance and
restoration of wetland areas; and (5) the administrative costs incurred by the City in connection
with the above in the event the Owners or their association, if any, fail to satisfactorily undertake
the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances
of the City and the Yorkville City Code.
Should the property owner fail to maintain the basin, the subject property will be levied a tax not
to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via
real estate taxes.
Staff Comments/Recommendation
There are two action items at this point. One is to establish the Public Hearing Date for the SSA.
Staff is seeking permission to schedule the Public Hearing. The second item is the acceptance of
the grant of easement from the property owner. Staff is recommending acceptance of the
easement.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: November 11, 2014
Subject: Wrigley Site Expansion –Back-up SSA Creation
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WRIGLEY MANUFACTURING COMPANY UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS
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Dial 811 or 1-800-892-0123
Know what's below.
Call before you dig.
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO. 2014-51
AN ORDINANCE PROPOSING THE ESTABLISHMENT OF
SPECIAL SERVICE AREA NUMBER 2014-2
IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,
AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH
Wrigley)
Passed by the City Council of the
United City of Yorkville, Kendall County,Illinois
This 25`x'day of November, 2014
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville, Kendall
County,Illinois on December 3, 2014.
Ordinance No. 2014-, [
AN ORDINANCE PROPOSING THE ESTABLISHMENT OF
SPECIAL SERVICE AREA NUMBER 2014-2
IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS
AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH
Wrigley)
BE IT ORDAINED, by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows:
Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the
City") is a duly organized and validly existing non home-rule municipality authorized
pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and
pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5
et seq. (the "Tax Law"), to levy taxes in order to pay for the provision of special services to
areas within the boundaries of the City.
Section 2: Yorkville City Code. That Section 606 of Article 6 of the City's
Stormwater Control Ordinance requires for the approval of a Stormwater Management
Permit the establishment of a special service area as a backup means of providing for the
long term maintenance of stormwater facilities in the event that the entity responsible for
the maintenance fails to perform its maintenance responsibilities; and,
Section 3: Findings. The Mayor and City Council of the City finds as follows:
A. That the owners of record (the "Owners") of the real property legally described
in Exhibit A, attached hereto and made a part hereof(the "Subject Property"),
have presented plans for a facility expansion of the Subject Property and
pursuant to Section 2 above must provide storm water management and there
must be a backup mechanism for payment of any and all costs of continued
maintenance, repair and reconstruction of the storm water system located within
and serving the Subject Property, all as hereinafter described; and,
B. That it is in the public interest that the Mayor and City Council of the City
consider the creation of a special service area for the Subject Property; and,
C. That the proposed special service area is compact and contiguous; and,
D. The municipal services to be provided in the event the special service area is
established are in addition to the municipal service provided to the City as a
whole and the proposed special service area will benefit from the special
municipal services to be provided.
Section 4: Proposal. The City agrees to proceed to consider the establishment of a
special service area for the Subject Property as Special Service Area 2014-2 for the
purpose of payment of the costs of the management of storm water which directly affects
the Subject Property, including (1) the cleaning and dredging of storm water detention and
retention ponds and basins, drainage swales and ditches; (2) the maintenance and care,
including erosion control of the property surrounding such detention and retention ponds
Ordinance No. 2014-51
Page 2
and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of
storm sewers, drain tile, pipes and other conduit, and appurtenant structures; (4) the care,
maintenance and restoration of wetland areas; and (5) the administrative costs incurred by
the City in connection with the above in the event the Owners fail to satisfactorily
undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with
the ordinances of the City and the Yorkville City Code.
Section 5: Public Hearing. A public hearing shall be held on January 13, 2015 at
7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to
consider the creation of the United City of Yorkville Special Service Area Number 2014-2
in the Subject Territory.
At the hearing, the following method of payment of the special City services to be
provided within the proposed special service area will be considered: the levy of a tax by
the City on each parcel of property in the proposed special service area, sufficient to
produce revenues to provide special municipal services to the proposed special service
area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00
of equalized assessed value and the maximum rate of such taxes to be extended in any year
within the proposed special service area shall not exceed $ 1.10 for every $100.00 of
equalized assessed value.
Section 6: Notice of Public Hearing. Notice of hearing shall be published at least
once not less than fifteen (15) days prior to the public hearing specified in Section 5 above,
in a newspaper of general circulation in the City. In addition, notice shall be given by
depositing the notice in the United States mail addressed to the person or persons in whose
name the general taxes for the last preceding year were paid on each lot, block, tract or
parcel of land lying within the proposed special service area. This notice shall be mailed
not less than ten (10) days prior to the time set for the public hearing. In the event taxes
for the last preceding year were not paid, the notice shall be sent to the person last listed on
the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially
the form set forth in Exhibit B attached hereto and made a part of this Ordinance.
Section 7: Effective Date. This Ordinance shall be in full force and effect from and
after its passage and approval in the manner provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of A em 2014.
CZI/I
CITY CLERK
Ordinance No.2014-rJ
Page 3
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT I
CHRIS FUNKHOUSER l JOEL FRIEDERS
ROSE ANN SPEARS DIANE TEELING
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this I day of bEC61V?8&k , 2014.
IM APR
Ordinance No. 2014-51
Page 4
EXHIBIT A
LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS
THAT PART OF THE NORTHWEST QUARTER OF SECTION 16, TOWNSHIP 37
NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS
FOLLOWS: COMMENCING AT THE POINT OF INTERSECTION OF THE
EASTERLY RIGHT-OF-WAY LINE OF ILLINOIS STATE ROUTE 47, PER
DOCUMENT 911532, EXTENDED SOUTHERLY WITH THE CENTERLINE OF
CANNONBALL TRAIL(COUNTY ROAD NO. 10), PER DOCUMENT 99890;
THENCE NORTH 07 DEGREES 55 MINUTES 11 SECONDS WEST, ALONG SAID
SOUTHERLY EXTENSION AND SAID EASTERLY RIGHT-OF-WAY LINE, 1415.81
FEET FOR A POINT OF BEGINNING; THENCE CONTINUING ALONG SAID
EASTERLY RIGHT-OF-WAY LINE,NORTH 07 DEGREES 55 MINUTES 11
SECONDS WEST, 328.08 FEET TO A POINT OF CURVATURE; THENCE
CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE, 594.67 FEET,
ALONG A TANGENTIAL CURVE TO THE LEFT, HAVING A RADIUS OF 9596.90
FEET, A CHORD THAT BEARS NORTH 09 DEGREES 41 MINUTES 42 SECONDS
WEST AND A CHORD OF 594.57 FEET TO THE NORTHERLY LINE OF THE
LANDS DESCRIBED IN DOCUMENT 200500028756; THENCE NORTH 82
DEGREES 06 MINUTES 06 SECONDS EAST, ALONG SAID NORTHERLY LINE,
735.83 FEET; THENCE NORTH 22 DEGREES 06 MINUTES 16 SECONDS EAST,
500.00 FEET; THENCE NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST,
420.00 FEET; THENCE SOUTH 07 DEGREES 53 MINUTES 44 SECONDS EAST,
1920.26 FEET TO THE EASTERLY EXTENSION OF THE SOUTHERLY MOST LINE
OF SAID LANDS; THENCE SOUTH 82 DEGREES 06 MINUTES 06 SECONDS
WEST, 800.63 FEET TO THE SOUTHERLY MOST CORNER OF SAID LANDS;
THENCE NORTH 07 DEGREES 53 MINUTES 54 SECONDS WEST, ALONG A
WESTERLY LINE OF SAID LANDS, 366.26 FEET; THENCE NORTH 74 DEGREES
53 MINUTES 54 SECONDS WEST, 637.00 FEET TO SAID POINT OF BEGINNING,
ALL IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS.
Permanent Tax Index Number: 02-16-300-009 and part of 02-16-300-008
Common Address: 2800 State Route 47, Yorkville, Illinois 60560
EXHIBIT B
Notice of Hearing
United City of Yorkville, Illinois
Special Service Area Number 2014-2
Notice is Hereby Given that on January 13, 2015, at 7:00 p.m. in the City Hall
building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United
City of Yorkville (the "City") to consider forming a special service area to be called
Special Service Area 2014-2 consisting of the following described real property legally
described as:
THAT PART OF THE NORTHWEST QUARTER OF SECTION 16,TOWNSHIP 37 NORTH,RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT
THE POINT OF INTERSECTION OF THE EASTERLY RIGHT-OF-WAY LINE OF ILLINOIS STATE
ROUTE 47,PER DOCUMENT 911532,EXTENDED SOUTHERLY WITH THE CENTERLINE OF
CANNONBALL TRAIL(COUNTY ROAD NO. 10),PER DOCUMENT 99890; THENCE NORTH 07
DEGREES 55 MINUTES 11 SECONDS WEST,ALONG SAID SOUTHERLY EXTENSION AND SAID
EASTERLY RIGHT-OF-WAY LINE, 1415.81 FEET FOR A POINT OF BEGINNING; THENCE
CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE,NORTH 07 DEGREES 55
MINUTES 11 SECONDS WEST,328.08 FEET TO A POINT OF CURVATURE; THENCE
CONTINUING ALONG SAID EASTERLY RIGHT-OF-WAY LINE,594.67 FEET,ALONG A
TANGENTIAL CURVE TO THE LEFT,HAVING A RADIUS OF 9596.90 FEET,A CHORD THAT
BEARS NORTH 09 DEGREES 41 MINUTES 42 SECONDS WEST AND A CHORD OF 594.57 FEET TO
THE NORTHERLY LINE OF THE LANDS DESCRIBED IN DOCUMENT 200500028756; THENCE
NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST,ALONG SAID NORTHERLY LINE,735.83
FEET; THENCE NORTH 22 DEGREES 06 MINUTES 16 SECONDS EAST,500.00 FEET; THENCE
NORTH 82 DEGREES 06 MINUTES 06 SECONDS EAST,420.00 FEET; THENCE SOUTH 07
DEGREES 53 MINUTES 44 SECONDS EAST, 1920.26 FEET TO THE EASTERLY EXTENSION OF
THE SOUTHERLY MOST LINE OF SAID LANDS; THENCE SOUTH 82 DEGREES 06 MINUTES 06
SECONDS WEST, 800.63 FEET TO THE SOUTHERLY MOST CORNER OF SAID LANDS; THENCE
NORTH 07 DEGREES 53 MINUTES 54 SECONDS WEST,ALONG A WESTERLY LINE OF SAID
LANDS,366.26 FEET; THENCE NORTH 74 DEGREES 53 MINUTES 54 SECONDS WEST,637.00
FEET TO SAID POINT OF BEGINNING,ALL IN THE UNITED CITY OF YORKVILLE,KENDALL
COUNTY,ILLINOIS.
Permanent Tax Index Number: 02-16-300-009 and part of 02-16-300-008
Common Address: 2800 State Route 47, Yorkville, Illinois 60560
The general purpose of the formation of the Special Service Area 2014-2 is to provide
special governmental services serving the Special Service Area that may include:
1) the cleaning and dredging of storm water detention and retention ponds
and basins, drainage swales and ditches;
2) the maintenance and care, including erosion control of the property
surrounding such detention and retention ponds and basins, drainage
swales and ditches;
3) the maintenance, repair and replacement of storm sewers, drain tile,
pipes and other conduit, and appurtenant structures;
4) the care, maintenance and restoration of wetland areas; and
5) the administrative costs incurred by the City in connection with the
above (collectively, the "Services") within the Special Service Area.
All interested persons, including all persons owing taxable real property located
within Special Service Number 2014-2 will be given an opportunity to be heard and file
written objections regarding the formation of and the boundaries of the Special Service
Area and may object to the formation of the area and the levy of taxes affecting said area.
It is proposed that to pay for such Services the City shall levy an annual tax not to
exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special
Service Area to pay the annual cost of providing such Services. The proposed amount of
the tax levy for the initial year for which taxes will be levied within the special service area
will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special
Service Area bonds will be issued.
At the hearing, all interested persons affected by the formation of such Special
Service Area, including all persons owning taxable real estate therein, will be given an
opportunity to be heard. The hearing may be adjourned by the Mayor and City Council
without notice other than a motion to be entered upon the minutes of its meeting fixing the
time and place of its adjournment.
If a petition signed by at least 51% of the electors residing within the Special
Service Area and by at least 51% of the owners of record of the land included within the
boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days
following the final adjournment of the public hearing objecting to the creation of the
Special Service Area or the levy of an annual tax in the area, no such area may be created,
or no such levy may be made within the next two years.
Dated this_day of 2014
Beth Warren
City Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #3
Tracking Number
CC 2015-21
MFT General Maintenance Appropriation Resolution for FY 16
City Council – March 24, 2015
Eric Dhuse Public Works
Name Department
All,
I have attached the annual MFT general maintenance appropriation for the fiscal year 16. This
includes salt, cold patch, hot patch, signs, and electricity and maintenance for our street light
system. At this time, I am planning on utilizing the state bid for salt if it is available. If not, we
will have to go to bid on the private market again, like last year.
I would ask that this be placed on the March 17, 2015 public works committee agenda for
discussion. If you have any questions or need more information, please let me know.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: March 9, 2015
Subject: Yearly MFT appropriation
Printed 3/10/2015 BLR 14230 (Rev. 07/15/13)
Resolution for Maintenance of
Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
United City of Yorkville , Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2015
(Date)
to April 30, 2016 .
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Ottawa , Illinois.
I, Beth Warren Clerk in and for the United City
(City, Town or Village)
of YOrkville , County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council at a meeting on March 24, 2015
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
(SEAL) Clerk
(City, Town or Village)
Approved
Regional Engineer
Department of Transportation
Date
Local Public Agency:
County:
Maintenance Period
Municipal Estimate of
Maintenance Costs
Kendall
5/1/2015to4/30/2016Section Number:
Estimated Cost of Maintenance Operations
15-00000-00-GM
United City of Yorkville
Maintenance
Maint.
Group
Insp.
Req.
For Group I, IIA, IIB, or IIIEst Total
Operation UnitItemOperation
Cost
Bituminous PatchingIIABituminous Cold PatchTon90.00110.00 9,900.00 9,900.00
(No. Description)ItemUnitQuantityPriceCost
14,000.00 14,000.00
-
Surface Hot MixTon200.0070.00
7,500.00 7,500.00
Sign Posts and AnchorsEA100.0040.00 4,000.00 4,000.00
Signs, Posts, and HardwareIIAVarious SignsEA150.0050.00
3,750.00 3,750.00
-
Brackets and HardwareEA75.0050.00
150,000.00 150,000.00
-
Snow RemovalIBulk Rock SaltTON1500.00100.00
7,750.00 7,750.00
Bulk Rock Salt Storage-
Salt Storage RentalIBuilding Space Rental forLS1.007,750.00
-
Maintenance and operation of anIElectricity- 103,500.00
- 10,000.00
-
existing street light systemIIAMaintenance such as bulbs,
-
-
-
-
-
-
arms, poles, wire, tape, -
ballasts, photocells, lenses,
couplers, housings, frames.
Printed on 3/10/2015 11:59 AM
BLR 14231(Rev 02/18/14)
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspections
Submitted:Approved:
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total Estimated Maintenance Operation Cost310,400.00
Estimated CostMFT PortionOther Funds
Totals:
Maintenance
Maint Eng
Date Date
Municipal OfficialTitleRegional Engineer
Total Estimated Maintenance Engineering Cost-
Total Estimated Maintenance Cost310,400.00
-
-
-
-
Printed on 3/10/2015 11:59 AM
BLR 14231(Rev 02/18/14)
Page 1 of 1 BLR 11310 (Rev. 7/05)
Printed on 3/10/2015 12:00:39 PM
Special Provisions
The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted
January 1, 2012 , the latest edition of the “Manual on Uniform Traffic Control Devices for Streets
and Highways”, and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the
Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to
and govern the construction of 15-00000-00 GM , and in case of conflict with any part, or
parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.
Bituminous patching - The United City of Yorkville will use an N-30 or N-50 surface course mix on all patches throught the city.
All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge Construction
adopted January 1, 2012.
DATE REVISIONS
Illinois Department of Transportation
ENGINEER OF DESIGN AND ENVIRONMENT
APPROVED
APPROVED
ENGINEER OF OPERATIONS
I
S
S
U
E
D
1
-
1
-
9
7
*
January 1,
January 1,
Orange Orange
(
1
0
0
)
4
(
5
0
)
2
(
1
5
0
)
6
(
7
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-
1
0
0
)
3
-
4
(
4
5
0
-
9
0
0
)
1
8
-
3
6
(
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9
0
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2
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(
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)
2
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(
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)
m
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n
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2
4
(
6
0
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)
(
9
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)
3
6
min.
18 (450)
min.
24 (600)
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.
3
6
(
9
0
0
)
m
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n
.
5
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(
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9
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(
3
0
0
)
1
2
(
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0
)
8
(
9
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)
3
6
min.
3 (75)
(100)
4
(100)
4
(100)
4
(100)
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(200-300)
8-12
(100)
4
(100)
4
POST MOUNTED
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4-6 (100-150)
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unless otherwise shown.
All dimensions are in inches (millimeters)
pavement surface.
All heights shown shall be measured above the
CONE REFLECTORIZED CONE FLEXIBLE DELINEATOR VERTICAL PANEL DRUM
TYPE I BARRICADE TYPE II BARRICADE TYPE III BARRICADE
BARRICADE
DIRECTION INDICATOR VERTICAL BARRICADE
GENERAL NOTES
1-1-15
(Sheet 1 of 3)
DEVICES
TRAFFIC CONTROL
STANDARD 701901-04
CHANNELIZING BARRICADE
DETECTABLE PEDESTRIAN
m
a
x
.
2
(
5
0
)
2015
2015
min.
4’ (1.2 m)
m
i
n
.
3
6
(
9
0
0
)
(
2
0
0
-
3
0
0
)
8
-
1
2
*
**
**
*
*
Warning lights (if required)*
1-1-14
speed zone signs.
Added highway construction
Modified flagger sign height.
PHOTO ENFORCED plaque.
sheet 2. Added note reg.
Revised two sign numbers on
NEXT X MILES
CONSTRUCTION
ROAD
CONSTRUCTION
END
(IF SPECIFIED)
SIGN
STOP SLOW
Illinois Department of Transportation
ENGINEER OF DESIGN AND ENVIRONMENT
APPROVED
APPROVED
ENGINEER OF OPERATIONS
I
S
S
U
E
D
1
-
1
-
9
7
January 1,
January 1,
**
flashing light
Type B monodirectional
wood post
Metal or
6’ (1.8 m) urban
4’ (1.2 m) rural
7’ (2.1 m) min. urban
5’ (1.5 m) min. rural
of pavement
Elevation of edge
E
d
g
e
o
f
p
a
v
e
m
e
n
t
embedment
5’ (1.5 m) min.
of curb
or face
pavement
Edge of
of pavement
Elevation of edge
m
i
n
.
*
*
*
1
2
(
3
0
0
)
***
Orange flags
18x18 (450x450)
lane highways.
Dual sign displays shall be utilized on multi-
within 2 miles (3200 m).
the end of the job unless another job is
END CONSTRUCTION sign shall be erected at
ject limits.
be placed 500’ (150 m) in advance of pro-
ROAD CONSTRUCTION NEXT X MILES sign shall
2 miles (3200 m) or more in length.
This signing is required for all projects
(1.8 m - 3.6 m)
6’ - 12’
edge of the paved shoulder.
face of curb or 6’ (1.8 m) to the outside
this dimension shall be 24 (600) to the
When curb or paved shoulder are present**
8 (200) Federal series C
(15)
FRONT SIDE REVERSE SIDE
(513)
20
(
1
0
0
)
4
(
1
2
5
)
5 (
9
0
)
3
(600)
24
(125)
5
(175)
7
(400)
16
(
1
7
5
)
7
(
1
2
5
)
5
(
6
0
0
)
2
4
(600 - 3 m)
24 - 10’
m
i
n
.
8
’
(
2
.
4
m
)
7 (180) Federal series B
R
.1
(4
0
)
POST MOUNTED SIGNS
SIGNS ON TEMPORARY SUPPORTS
HIGH LEVEL WARNING DEVICE
WORK LIMIT SIGNING
FLAGGER TRAFFIC CONTROL SIGN (Sheet 2 of 3)
DEVICES
TRAFFIC CONTROL
STANDARD 701901-04
2015
2015
(
1
.
8
m
-
2
.
1
m
)
6
’
-
7
’
completely above the devices.
shall be sufficient to be seen
behind other devices, the height
be 5’ (1.5 m) min. If located
four days, this dimension shall
When work operations exceed
W21-Ill5(0)-3618
R2-1-3648
R10-I108p-3618
END
WORK ZONE
SPEED LIMIT
G20-I103(0)-6036
MINIMUM
$XXX FINE
LIMIT
SPEED
XX
ZONE
WORK
ENFORCED
PHOTO
SPEED ZONE SIGNS
HIGHWAY CONSTRUCTION
above sign assembly is used.
This sign shall be used when the
R2-I106p-3618
or as allowed by District Operations.
Sign assembly as shown on Standards
G20-I104(0)-6036 G20-I105(0)-6024
****
****
under the juristiction of the State.
R10-I108p shall only be used along roadways
ROAD
CLOSED
ROAD CLOSED
TO
THRU TRAFFIC
ROAD CLOSED
TO
THRU TRAFFIC
Illinois Department of Transportation
ENGINEER OF DESIGN AND ENVIRONMENT
APPROVED
APPROVED
ENGINEER OF OPERATIONS
I
S
S
U
E
D
1
-
1
-
9
7
January 1,
January 1,
min.
4’ (1.2 m)min.
5’ (1.5 m)
m
i
n
.
(
6
0
0
)
2
4
m
i
n
.
6
’
(
1
.
8
m
)
m
i
n
.
7
’
(
2
.
1
m
)
m
i
n
.
3
0
(
7
5
0
)
m
i
n
.
4
’
(
1
.
2
m
)
m
i
n
.
7
’
(
2
.
1
m
)
min.
8’ (2.4 m)
24 (600) |
3
(
9
0
)
|
Weep holes
T
r
a
f
f
i
c
(8 m)
25’
(8 m)
25’
(8 m)
25’
(60 m) |
200
(60 m) |
200
(60 m) |
200
warning signs
advance
Construction
flasher
Type A
max.
6 (150)
max.
6 (150)
Pavement
R11-2
max.
6 (150)
shoulder
Edge of
ROAD CLOSED TO ALL TRAFFIC
in front of the barricade.
NCHRP 350 temporary sign support directly
available, the sign may be mounted on an
sign panel which meets NCHRP 350 is not
If a Type III barricade with an attached
on the back side of the barricades.
Reflectorized striping may be omitted
stepped or smooth
Face may be
Traffic
Epoxy channels
1 (45) |
3 (90) |
(8 m)
25’
(1.5 m)
5’
min.
12 (300)
min.
12 (300)
1
0
0
’
(
3
0
m
)
m
a
x
.
3
0
’
(
9
.
1
m
)
m
i
n
.
flasher
Type A
R11-4
Pavement
ROAD CLOSED TO THRU TRAFFIC
directly in front of the barricade.
on NCHRP 350 temporary sign supports
not available, the signs may be mounted
sign panel which meets NCHRP 350 is
Type III barricade with an attached
both sides of the barricades. If a
Reflectorized striping shall appear on
MOUNTED
ROOF
TYPE A
MOUNTED
ROOF OR TRAILER
TYPE B
MOUNTED
TRAILER
TYPE C
ARROW BOARDS
PLAN
SECTION A-A TYPICAL INSTALLATION
TEMPORARY RUMBLE STRIPS
TYPE III BARRICADES CLOSING A ROAD
TYPICAL APPLICATIONS OF
(Sheet 3 of 3)
DEVICES
TRAFFIC CONTROL
(
1
3
)
|
A
A
2015
2015
STANDARD 701901-04
I
I
I
I
DATE REVISIONS
I
Illinois Department of Transportation
ENGINEER OF DESIGN AND ENVIRONMENT
APPROVED
I
S
S
U
E
D
1
-
1
-
9
7
APPROVED January 1,
January 1,
2011
2011
4 3
1
2
2
111
1 1
max.
100’ (30 m)
R11-2
min.
100’ (30 m)
W20-1(0)-48
Or
W20-I103(0)-48
W20-4(0)-48
Type l or Type ll barricades
Type lll barricades
W20-3(0)-48
W20-1(0)-48
W20-I103(0)-48 Or
Type l or Type ll Barricades
(
6
0
m
)
2
0
0
’
W20-4(0)-48
projects
and utility
maintenance
For
W20-1(0)-48
projects
construction
contract
For
W20-I103(0)-48
Or
One way / one lane operation
SIGN SPACING
Posted Speed Sign Spacing
55
50-45
<45
500’ (150 m)
350’ (100 m)
200’ (60 m)
Work area
(not required for moving operations)
Cone, drum or barricade
Flagger with traffic control sign
Sign on portable or permanent support
Barricade or drum with flashing light
Type III barricade with flashing lights 20’ (6 m) centers.
Cones, drums or barricades at
may be doubled.
used. the interval between devices
Type I or Type II barricades are
at 50’ (15 m) centers. When drums or
(75 m). Additional cones may be placed
Cones at 25’ (8 m) centers for 250’
For approved sideroad closures.
for distances.
Refer to SIGN SPACING TABLE1
2
3
4 unless otherwise shown.
All dimensions are in inches (millimeters)
of one traffic lane in an urban area.
encroach on the pavement requiring the closure
activities
night, any vehicle, equipment, workers or their
This Standard is used where at any time, day or
1-1-11
SYMBOLS
GENERAL NOTES
2L, 2W, UNDIVIDED
URBAN LANE CLOSURE,
STANDARD 701501-06
ENGINEER OF SAFETY ENGINEERING 1-1-09
Corrected sign No.’s.
English (metric).
Switched units to
Revised flagger sign.
W20-7(O)-48
W20-7(O)-48
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ONE LANE
ROAD
AHEAD
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ROAD
CLOSED
ROAD
CLOSED
AHEAD
ONE LANE
ROAD
AHEAD
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Proposed request from Economic Development Committee to eliminate the B.U.I.L.D. Program
effective immediately instead of its set end date of June 30, 2015, per Ordinance 2014-03.
Only the rebate portion of the Ord. 2014-03 is proposed for elimination, per the attached draft
ordinance, with the building permit fee reduction and delay of permit fee payment remaining.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
EDC #1
Tracking Number
CC 2015-22
Proposed Elimination of the B.U.I.L.D. Program
City Council – March 24, 2015
2/11/2014
B.U.I.L.D. Program Extension
Majority
Vote
Proposed immediate elimination of the B.U.I.L.D. program effective March 24, 2015.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Summary
Consideration of an ordinance terminating the BUILD program immediately.
Background
This item was discussed briefly at the March EDC meeting. At that meeting, the Committee
discussed the merits of ending the BUILD program immediately, rather than allowing it to expire in
June 2015 (provided by ordinance). The discussion focused on the concept that an earlier termination
allows us to capture more revenue for the water and sewer funds, potentially allowing us to reduce our
water and sewer rate proposals in the FY 16 budget.
As a result of the discussion at EDC, staff reached out to a few developers to gauge the impact of
an early termination of the program. As expected, all of them expressed opposition to the termination at
any date. A few of them brought up that an early termination would likely result in the cancellation of
contracts in the pipeline, which would have a suppressing effect on the local homebuilding economy in
the short term. A few of the builders mentioned that they had already started to plan for the termination
of the BUILD program in June 2015.
Between Ryland, McHugh, Pulte, Meadowbrook and Tim Greyer, we have 30-35 new housing
starts expected between now and June 30. Only a small handful of those 35 have signed contracts,
meaning a large majority would be at risk for loss if the program was terminated immediately.
Recommendation
While the potential foregone revenue of $100,000 to $150,000 by leaving the BUILD program in
place would be welcome in all of the various capital funds throughout the City, we would be likely to
lose a majority of that through early termination of the BUILD program and lost contracts. Staff
recommends against the ordinance to terminate the BUILD program immediately.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: March 19, 2015
Subject: Early termination of the BUILD program
Ordinance No. 2015-____
Page 1
Ordinance No. 2015-_____
ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
TERMINATING THE “B.U.I.L.D.” PROGRAM
WHEREAS, in 2012, the Mayor and City Council of the United City of Yorkville (the
“Corporate Authorities”) established a new residential stimulus program in order to spur
residential development in the City to be known as “Buyers of Undeveloped Infill Lot Discount”
(in short, “B.U.I.L.D.”); and,
WHEREAS, the B.U.I.L.D. program had two components: (i) delayed and reduced
permit and impact fees; and, (ii) a residential permit fee rebate of $5,000 on the condition that
the homebuyer intended the residence to be such homebuyer’s permanent residence and the
builder/developer matched the City’s rebate dollar for dollar (the “Rebate Component”); and,
WHEREAS, the B.U.I.L.D. program was implemented and found to have a positive
impact on residential development so that it was extended in 2013 and 2014; and,
WHEREAS, given the better economic climate of 2015, the Corporate Authorities have
determined that the Rebate Component is no longer necessary to spur residential development
and, therefore, intends to discontinue the Rebate Component of B.U.I.L.D. as of the date hereof.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, that the Rebate Component of the B.U.I.L.D.
program is hereby discontinued; and, the City Administrator is hereby authorized to direct all
City staff that no new applications for the Rebate Component of the B.U.I.L.D. program are to
be accepted as of the date hereof.
Ordinance No. 2015-____
Page 2
This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2015.
____________________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2015.
____________________________________
MAYOR
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO. 2014-03
ORDINANCE EXTENDING A RESIDENTIAL CONSTRUCTION INCENTIVE PROGRAM
Passed by the City Council of the
United City of Yorkville,Kendall County, Illinois
This 11`"day of February, 2014
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville,Kendall
County,Illinois on February 21, 2014.
Ordinance No. 2014-0.3
ORDINANCE EXTENDING A RESIDENTIAL CONSTRUCTION INCENTIVE PROGRAM
WHEREAS, in order to spur residential development in the United City of Yorkville, a
comprehensive incentive and stimulus program known as "Buyers of Undeveloped Infill Lot
Discount" (in short, "B.U.I.L.D.") was implemented in 2012 and included two components: (i)
delayed and reduced building permit and impact fees; and (ii) a residential building permit fee
rebate, all as hereinafter set forth; and,
WHEREAS, the Mayor and City Council have reviewed the results of the B.U.I.L.D.
program and have determined that it is in the best interest of the City and its future growth to
extend this program with certain changes as hereinafter set forth.
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. Delayed and Reduced Payment of Permit and Impact Fees. Notwithstanding
any ordinances, resolutions, motions, regulations or policy applicable to residential development
prior to this date, the following regulations are hereby adopted:
a. Building permit and impact fees shall be due and payable in full at the time of the
issuance of a certificate of occupancy on the condition that the certificate of
occupancy is issued within one year of the date of the issuance of the building permit;
and,
b. The Municipal Fee heretofore set of$5,509.00 per unit shall be reduced to $1,759.00
per unit.
Section 2. Residential Building Permit Fee Rebate. Building permit fees up to $5,000
shall be rebated from the fees listed and in the order listed on exhibit A attached hereto, to new
Ordinance No.2014-0 3
Page 2
homebuyers applying for a building permit on or before June 30, 2015 on the condition that the
homebuyer intends the home to be such buyer's permanent residence and the developer/builder
agrees to match the City's rebate dollar for dollar.
Section 3. Ordinance Number 2012-03, adopted on January 10, 2012, Ordinance Number
2012-21, adopted on July 24, 2012 and Ordinance 2013-17, adopted on March 26, 2013 are
hereby repealed.
Section 4. This Ordinance shall be in full force and effect immediately upon its passage
by the Mayor and City Council and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of — A.D. 2014.
kLzf24
CITY CLERK
CARLO COLOSIMO A KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT
CHRIS FUNKHOUSER JOEL FRIEDERS
ROSE ANN SPEARS A/ DIANE TEELING
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this
9 day of FEBRvAR y A.D. 2014.
MA VOR
Ordinance No. 2014-Q 3
Page 3
EXHIBIT A
Permit Fee Schedule:
1
Sewer Connection Fee-Capital
Sewer Connection Fee-Operations
2 Water Connection Fee
3 Building Capital Fee
4 Public Works Capital Fee
Building Permit- Square Footage5
Building Permit Fee
6 Public Walks/Drive Inspect Fee
7 Engineering Capital Fee
8 Police Capital Fee
9 Parks and Rec Capital Fee
10 Plumbing Inspection
11 Water and Sewer Inspection Fee
12 Water Meter Cost
13 Parks Land Cash
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
EDC #2
Tracking Number
PC 2015-02
Prestwick of Yorkville (Yorkville Christian School) – Amended Annexation Agreement
City Council – March 24, 2015
3-10-15
Public Hearing
PH #1
Majority
Vote
Request for 3rd amendment to the Prestwick of Yorkville Annexation Agreement
Krysti J. Barksdale-Noble Community Development
Name Department
CITY COUNCIL PUBLIC HEARING:
The City has received an application from John and Michelle Stewart, petitioners, seeking an
amendment to the Yorkville Farms Development Annexation Agreement (Prestwick of Yorkville
Subdivision) for the extension of payment due date for certain land cash fees.
BACKGROUND & REQUEST:
As the Mayor and City Council will recall, in October 2013 the City Council approved an
amendment to the Prestwick of Yorkville’s Annexation Agreement (Ord. 2013-56) to allow for the
re-platting of Unit 2 within the subdivision to accommodate a proposed new high school. There was
also a subsequent second (2nd) amendment to the annexation agreement in May 2014, pertaining to
the requirements for security to ensure completion of roadway improvements. However, within the
first amended agreement, the City authorized a reduced land cash valuation for the property from
$101,000 per acre of improved land to $30,000 per acre of approved land based upon comparable
sales within the area and recent appraisal reports.
Per Exhibit C of the first amended annexation agreement, the owners, John and Michelle
Stewart, were required to provide 10.05 acres of land for park development of which 6.67 acres were
dedicated. The remainder 3.38 acres of land was to be satisfied with payment of fees totaling
$101,400.00 paid in thirds. The first 1/3rd payment of $33,800 was to be paid on the one year
anniversary of the date of approval of the amended agreement which occurred on October 8, 2014.
Staff contacted Michelle Stewart on that date to request payment and a subsequent letter of default
was mailed; however, the owner cited slow sales in the residential portion of the development (Unit
1) has left them with limited resources to fulfill this obligation at this time and requested an extension
of payment out another three (3) years for the first installment (October 8, 2017) and four (4) years
for the second installment (October 8, 2018).
PROPOSED ANNEXATION AGREEMENT AMENDMENT:
Subsection (d) of Paragraph 11 of Exhibit C of the first amended annexation agreement has
been revised to read as follows:
“(d) (i) Within thirty (30) days of receipt of an invoice from the City, payment of an amount
equal to one-third (1/3) of the total amount due less the cost incurred by the Owner for the
paving of the parking lot adjacent to the park;
(ii) Payment of one-third (1/3) shall be due on the fourth year anniversary (October 8, 2017)
of the date of approval of the First Amendment (October 8, 2013) by the City Council; and,
(iii) Final one-third (1/3) payment shall be due on the fifth year anniversary (October 8,
2018) of the date of approval of the First Amendment (October 8, 2013) by the City Council.
Memorandum
To: City Council
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: February 26, 2015
Subject: PC 2015-07 Prestwick of Yorkville – Yorkville Christian School
Request for Extension of Payment for Land Cash Fees
All other provisions of the original, first and second amended annexation agreements will
remain in effect.
STAFF COMMENTS:
Staff is supportive of the proposed amended annexation agreement as the developer is
actively marketing the residential portion of the development and hopes to have additional funds
from the sale of those lots to fulfill the land cash obligation.
Should the City Council have question regarding this matter, staff and the Petitioner will be
available at Tuesday night’s meeting.
Attachments:
1. Draft 3rd Amendment to Annexation Agreement
2. Ordinance No. 2013-56 1st Amended Annexation Agreement
3. Ordinance No. 2014-26 2nd Amended Annexation Agreement
4. Copy of Petitioners’ Amended Annexation Agreement Application
5. Copy of Public Notice
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING THE THIRD AMENDMENT TO THE ANNEXATION
AGREEMENT OF YORKVILLE FARMS DEVELOPMENT
AND THE UNITED CITY OF YORKVILLE
(Prestwick of Yorkville Subdivision)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, on April 26, 2005, the Mayor and City Council of the City (the “Corporate
Authorities”) entered into an annexation agreement with the Owner of record of Yorkville Farms
Development, LLC (Prestwick of Yorkville Subdivision) (the “Original Agreement”); and,
WHEREAS, pursuant to Ordinance No. 2013-56, adopted by the Corporate Authorities
on October 8, 2013, the City and John and Michelle Stewart (the “Owners”), as successors to the
original owners, entered into a first amendment to the Original Agreement (the “First
Amendment”); and,
WHEREAS, the Owners and the City further amended the Original Agreement in 2014
pertaining to requirements for security to ensure completion of certain roadway improvements;
and,
WHEREAS, the Owners have requested an extension of the payment timeline for the
payment of Park Fees set forth in Exhibit C of the First Amendment, which request the Corporate
Authorities is willing to grant in accordance with the terms and conditions set forth in the Third
Amendment to the Annexation Agreement of Yorkville Farms Development and the United City
of Yorkville (Prestwick of Yorkville Subdivision) (the “Third Amendment”); and,
WHEREAS, all notices required by law relating to the Third Amendment have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of the
Illinois Compiled Statutes; and,
WHEREAS, as required by the Illinois Municipal Code, the Corporate Authorities duly
fixed the time and the place for a public hearing on the Third Amendment, and pursuant to legal
notice, held said hearing on March 10, 2015 all as required by the provisions of the Illinois
Compiled Statutes and the City’s Ordinances.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated and made a part of this Ordinance.
Ordinance No. 2015-___
Page 2
Section 2. The Third Amendment to the Annexation Agreement of Yorkville Farms
Development and the United City of Yorkville (Prestwick of Yorkville Subdivision), attached
hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby
authorized to execute and deliver said Third Amendment on behalf of the City.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, A.D. 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2015.
______________________________
MAYOR
Attest:
___________________________________
CITY CLERK
THIRD AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
(Prestwick of Yorkville Subdivision)
This Third Amendment to the Annexation Agreement of Yorkville Farm Development
(Prestwick of Yorkville Subdivision) (the "Third Amendment"), is made and entered into this
___, day of _________, 2015, by and between the United City of Yorkville, Kendall County,
Illinois, a municipal corporation (the “City”), and the owners of record, John C. Stewart and
Michelle L. Stewart (the “Owner” or “Developer” or “Owner/Developer”).
WITNESSETH
WHEREAS, the Owner owns fee simple title to the real property, is legally described on
Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter the
“Property”); and,
WHEREAS, on April 26, 2005, the Mayor and City Council of the City (the “Corporate
Authorities”) entered into An Annexation Agreement with the Owner of record of Yorkville
Farms Development, LLC (Prestwick of Yorkville Subdivision) (the “Original Agreement”);
and,
WHEREAS, on October 8, 2013, the Corporate Authorities approved the First
Amendment to the Original Agreement (the “First Amendment”) which among other things,
specified that the Developer was required to pay revised School Fees and Park Fees as itemized
on Exhibit C attached thereto; and,
WHEREAS, the Owner and the City further amended the Original Agreement in 2014
pertaining to requirements for security to ensure completion of certain roadway improvements
(the “Second Amendment”); and,
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WHEREAS, Owner has filed with the Clerk of the City, a duly and properly executed
Application to Amend Annexation or Planned Unit Development Agreement, pursuant to and in
accordance with the provisions of the Illinois Municipal Code, specifically Section 5/11-15.1-3
and the City Code, requesting an extension of the payment timeline for the payment of Park Fees
set forth in Exhibit C of the First Amendment; and,
WHEREAS, the Corporate Authorities are willing to grant an extension of the payment
timeline for said Park Fees subject to the terms and conditions hereinafter set forth; and,
WHEREAS, all notices required by law relating to this Third Amendment have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of the
Illinois Compiled Statutes; and,
WHEREAS, as required by the Illinois Municipal Code, the Corporate Authorities duly
fixed the time and the place for a public hearing on this Third Amendment and pursuant to legal
notice held such hearing thereon all as required by the provisions of the Illinois Compiled
Statutes and the City’s Ordinances.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the parties agree as follows:
Section 1. The foregoing Preambles are hereby adopted as if fully restated herein.
Section 2. Subsection (d) of Paragraph 11 of Exhibit C of the First Amendment is hereby
amended to read as follows:
“(d) (i) Within thirty (30) days of receipt of an invoice from the City,
payment of an amount equal to one-third (1/3) of the total
amount due less the cost incurred by the Owner for the paving
of the parking lot adjacent to the park;
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(ii) Payment of one-third (1/3) shall be due on the fourth year
anniversary (October 8, 2017) of the date of approval of the
First Amendment (October 8, 2013) by the City Council; and,
(iii) Final one-third (1/3) payment shall be due on the fifth year
anniversary (October 8, 2018) of the date of approval of the
First Amendment (October 8, 2013) by the City Council.”
Section 3. All other terms and conditions of the Original Agreement as amended by the
First Amendment and the Second Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands on this _____ days
of _____________________, 2015.
United City of Yorkville, an Illinois municipal
Corporation
By:
Mayor
Attest:
City Clerk
John C. Stewart
By:
Michelle C. Stewart
By:
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RECORDED : 10/30/2013 12 ; 37 PN
ORDT : 64. 00 RHSPS FEE : 10 . 00
PRICES : 1
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UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO , 2013-56
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS , j
APPROVING THE FIRST AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT — PRESTWICK OF YORKVILLE SUBDIVISION
YORKVILLE CHRISTIAN SCHOOL SUBDI VISION)
The Prestwick of Yorkville Subdivision Annexation Agreement was
recorded on December 19 , 2005 as Document #200500039118 .
Passed by the City Council of the
United City of Yorkville, Kendall County, Illinois
This 8"' day of October, 2013
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Prepared by and Return to :
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville, Kendall
County, Illinois on October 16, 2013 .
Ordinance No . 2013-
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS , APPROVING THE FIRST AMENDMENT TO THE ANNEXATION AGREEMENT
OF YORKVILLE FARMS DEVELOPMENT — PRESTWICK OF YORKVILLE SUBDIVISION
Yorkville Christian School)
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WHEREAS , the United City of Yorkville (the " City") is a duly organized and validly existing
non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970
and the laws of the State; and,
WHEREAS , the City and John and Michelle Stewart (the " Owner") , as successors to the
original owners , desire to amend the Annexation Agreement, to provide for the resubdivision of Lot 358
for a private high school, amend the required donations and contributions and seek exceptions to the
Zoning Ordinance; and,
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WHEREAS , a public hearing was conducted by the Mayor and City Council (the "Corporate
Authorities") on the amended annexation agreement on August 27 , 2013 , and all notices required by law
have been given by the City and Owner; and,
WHEREAS, the statutory procedures provided in Section 11 - 15 . 1 - 1 of the Illinois Municipal
Code for the execution of the amended annexation agreement have been fully complied with; and,
WHEREAS , the Corporate Authorities have concluded that the approval and execution of the
proposed First Amendment to the Annexation Agreement is in the best interests of the health, safety, and
welfare of the City.
WHEREAS , the City and Owner desire to proceed in accordance with the terms and conditions
as set forth in the First Amendment to the Annexation Agreement,
NOW, THEREFORE , BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows :
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Section 1 : The above recitals are incorporated and made a part of this Ordinance.
Section 2 : The First Amendment to the Annexation Agreement of Yorkville Farms Development
and the City of Yorkville (Prestwick of Yorkville Subdivision) attached hereto and made a part hereof by
reference as Exhibit A is hereby approved ; and the Mayor and City Clerk are hereby authorized and
directed to execute and deliver same.
Section 3 : This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law .
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Passed by the City ouncil of the United City of Yorkville, Kendall County, Illinois this _day
of 2013 .
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CITY CLERK
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Ordinance No. 2013 - SO
Page 2
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ROSE ANN SPEARS DIANE TEELING
KEN KOCH JACKIE MILSCHEWSKI
CARLO COLOSIMO JOEL FRIEDERS
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CHRIS FUNKHOUSER LARRY KOT
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Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 10 day of i
2013 .
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Ordinance No. 2013 - J(O
Page 3
STATE OF ILLINOIS
SS
COUNTY OF KENDALL
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FIRST AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
PRESTWICK OF YORKVILLE SUBDIVISION)
This First Amendment to the Annexation Agreement (the "AMENDMENT"), is made
and entered into this 19 day of 20139
by and between the UNITED CITY OF YORKVILLE, a municipal corporation (the
CITY"), and the owner of record John C . Stewart and Michelle L. Stewart, ("OWNER"
or "DEVELOPER" or "OWNER/DEVELOPER') .
WITNESSETH
WHEREAS , OWNER owns fee simple title to the real property which is legally
described in Exhibit "A" attached hereto, consisting of approximately 190 acres, more or
less (hereinafter "PROPERTY");
WHEREAS , on April 26, 2005 , the CITY annexed and zoned the PROPERTY in
an R-2 Single Family Residence District in accordance with the terms of the "Annexation
Agreement of Yorkville Farms Development and The United City of Yorkville"
AGREEMENT") ;
WHEREAS , the original owner and developer under the Agreement was unable to
complete the development of the PROPERTY;
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WHEREAS , the Final Plat for Unit 1 of the Property was recorded and the
improvements required under Unit 1 were substantially completed;
WHEREAS , the Final Plat for Unit 2 was not recorded;
WHEREAS , the OWNER/DEVELOPER subsequently acquired the PROPERTY,
described in Exhibit "A" to the AMENDMENT;
WHEREAS , the OWNER/DEVELOPER desires to amend the AGREEMENT to
provide for a re-subdivision of Lot 358 for a private high school; amend the donations
and contributions; and seek other exceptions to the Zoning Ordinance;
WHEREAS , R-2 Zoning under the CITY' s ordinances allows for a school as a
permitted use;
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WHEREAS, all notices required by law relating to this AMENDMENT have been
given to the persons or entities entitled thereto, pursuant to the applicable provisions of
the Illinois Compiled Statues;
WHEREAS, the Corporate Authorities of the CITY have duly fixed the time for a
public hearing on this AMENDMENT and pursuant to legal notice have held such j
hearing thereon all as required by the provisions of the Illinois Compiled Statues;
WHEREAS , the Corporate Authorities have duly held all public hearings
relating to AMENDMENT all as required by the provisions of the CITY' s Ordinances
and Illinois Compiled Statues;
WHEREAS , in accordance with the powers granted to the CITY by the provisions
of 65 ILCS 5/11 - 15 . 1 - 1 through 15 . 1 -5 (2002), inclusive, relating to annexation
agreements, the parties hereto wish to enter into this binding AMENDMENT of the
AGREEMENT and to provide for various other matters related directly or indirectly to
amending the annexation of the PROPERTY, as authorized by, the provisions of said
statutes;
WHEREAS , pursuant to due notice and publication in the manner provided by
law, the Plan Commission of the CITY have had such public hearing and have taken all
Ruther action required by the provisions of 65 ILCS 5/11 - 15- 1 . 3 (2002) and the
ordinances of the CITY relating to the procedure for authorization, approval and
execution of the subdivision of Lot 358 by the CITY.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid
statutes of the State of Illinois, the parties agree as follows:
1 . AMENDMENT TO AGREEMENT.
OWNER has filed with the Clerk of the CITY a duly and properly executed
Application to Amend Annexation Agreement pursuant to, and in accordance with the
provisions of 65 ILCS 5/7- 1 - 1 et seq. (2002) . CITY agrees to adopt any necessary
ordinances to amend the AGREEMENT as soon as reasonably practical. To the extent
there is a conflict between the terms of the AMENDMENT and the AGREEMENT, the
terms of the AMENDMENT shall control.
2 . ZONING. That said paragraph be amended as follow:
A. PROPERTY shall be developed in substantial compliance with the ordinances
of the CITY in effect at the time of passage of this AMENDMENT to AGREEMENT
except as modified by said AMENDMENT.
B . The CITY shall approve the revised final plat of subdivision of Lot 358 in
Prestwick of Yorkville, Unit 1 , prepared by HR Green dated July 2, 2013 , last revised
September 9, 2013 , attached hereto as Exhibit B .
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3 . Paragraph 5 DONATIONS AND CONTRIBUTIONS . be amended as follows :
A. DEVELOPER shall receive a credit against all City and County road impact
fees for the improvements by the DEVELOPER to 11 Route 126 at Penman Road, Ashley
Road and Route 126 intersection and Ashley Road improvements adjacent to the
PROPERTY.
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B . DEVELOPER shall pay revised school and park land-cash fees or provide land
dedication as required under the terms of this AMENDMENT and Exhibit C attached
hereto .
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4. Paragraph 6 SECURITY INVESTMENTS .Amend by providing an additional
paragraph to read as follows:
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OWNER/DEVELOPER has provided CITY with a Subdivision Bond for the
Prestwick Subdivision in the amount of One-Million Eight-Hundred Seventy-Nine
Thousand Six Hundred Eighty-Four and 00/ 100 ' s Dollars ($ 1 , 879,684 . 00) . CITY agrees
to reduce said bond so as not to bond for street parkway/trees and public side-walk
improvements. CITY agrees to instead obtain any surety needed for such improvements
from the builder of the home on each lot.
Developer will provide any required security for the high school improvements,
including roadways.
5 . Paragraph 9 AMENDMENTS TO ORDINANCES . Amend to read as follows :
CITY agrees to amend the five (5) years where referenced throughout said
paragraph to ten ( 10) years, said ten (10) years commencing from the approval date of
this AMENDMENT.
6 . Paragraph 11 FEES AND CHARGES . Shall be revised as follows :
Notwithstanding the provisions of the AGREEMENT the fees due and owing to
the CITY for those fees and amounts shall be set forth in the revised Exhibit C attached
hereto and made a part of this AMENDMENT.
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The Owner acknowledges that the donations contained in this Agreement, and the
City Code, are made voluntarily by the OWNER, and the OWNER hereby waives for
itself and its successors and assigns the right to contest at any time in the future, the
validity or the amount of the donations.
T Paragraph 18 NOTICES AND REMEDIES . Shall be amended as follows :
City Attorney: Kathleen Field-Orr & Associates
53 W. Jackson Boulevard, Suite 964
Chicago, Illinois 60604
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Developer:John C. Stewart and Michelle L. Stewart
3874 N. IL Route 71
Sheridan, IL 60118
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Developer Attorney:
John F. Philipchuck
Dommermuth, Cobine, West, Gensler,
Philipchuck, Corrigan and Bernhard, Ltd.
111 E. Jefferson Ave. , Suite 200
Naperville, IL 60540
Telephone: 630-355-5800
Facsimile: 630-355-5976
81 Paragraph 22 GENERAL PROVISIONS .
H. Term of Agreement Shall be amended as follows :
The term of this AGREEMENT shall be twenty (20) years.In the event that a
permit for construction is issued within said twenty-year period all of the terms of this
AGREEMENT for that permit shall remain enforceable despite said time limitation,
unless modified by written agreement of the CITY and OWNER/DEVELOPER.
9 . Add an additional paragraph 24.SCHOOL PROPERTY.
OWNER/DEVELOPER intends to develop the re-subdivided Lot 358 to
accommodate an approximately 32 acre site for a private high school. CITY agrees that
the existing R-2 One-Family Residence allows as a permitted use schools; including
denominational or private, elementary and high, including playgrounds, garages for
school buses and athletic fields.In addition, the CITY agrees to permit the following
accessory and auxiliary uses all as permitted uses:
Retail store, not to exceed 3 ,000 square feet, to be located completely within the i
school building and selling school supplies, plants and produce grown on the
property, and spirit wear. Plants and produce may be sold seasonally outside.
Equestrian/riding arena; temporary stabling used solely for intramural and
extramural sports and tournaments defined as programs between the students of
Yorkville Christian School and other high schools in sanctioned division, region,
state or national competitions
Electronic scoreboard; permanent and temporary sponsor signage; athletic field
lighting; outdoor public address system
Outdoor parking and storage of farming machinery; grain bins; greenhouses
Concession/restroom buildings serving outdoor athletic venues
Perpendicular street parking along Mustang Way serving the athletic fields
School bus parking and garage
157226/3 4 I
All such ancillary and accessory uses are limited to those stated above and are subject to
the United City of Yorkville zoning regulations.
10. Add an additional paragraph 25. PARKING FOR HIGH SCHOOL.
CITY recognizes that the enrollment of the high school student population will
increase slowly over time, therefore CITY agrees to allow the school to open with forty
percent (40%) of the required parking in place and the remaining sixty percent (60%) to
be land banked and installed as determined by the CITY.
11. Add an additional paragraph 26. DEVELOPMENT NAME CHANGE.
CITY agrees to allow OWNER/DEVELOPER to change the name of the
development to Ashley Pointe.
12. Add an additional paragraph 27. SITE DEVELOPMENT.
CITY agrees to issue a site development permit to the DEVELOPER prior to final
engineering approval, for mass grading work on the PROPERTY.
CITY further agrees to issue, upon submittal and approval of the proper plans, a
building foundation only permit on the proposed School Property.
13. Add an additional paragraph 28. PARK SITE
DEVELOPER agrees to construct a paved area at a size, and in a location of the
CITY'S choosing to accommodate vehicular parking on Lot 359, the future Park Site.
DEVELOPER shall be given a credit against remaining park fees owed the CITY for the
PROPERTY after the lot 359 Park Site dedication.
IN WITNESS WHEREOF,the parties have hereunto set their hands on this
day of 0C IO8EP- 2013.
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CITY: OWNER/DEVELOPER:
UNITED CITY OF YORKVILLE JOHN C. STEWART AND
MICHELLE L. STEWART
By: k
ayor John C. Stewart
Attest:
City Clerk Mch-Wef. Mewart
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Prepared By:
John F. Philipchuck
Dommermuth, Cobine, West, Gensler,
Philipchuck, Corrigan and Bernhard, Ltd.
111 E. Jefferson Ave. , Suite 200
Naperville, IL 60540
630-355-5800
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EXHIBIT INDEX TO THE AMENDMENT
EXHIBIT A REVISED LEGAL DESCRIPTION
EXHIBIT B FINAL PLAT
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EXHIBIT C FEES
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157226/3 7
ffiIBITAA
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UNIT ONE:
LOTS 1 THROUGH 10, INCLUSIVE, LOTS 12 THROUGH 41 , INCLUSIVE, LOTS 43 THROUGH
50, INCLUSIVE, LOTS 52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE,
LOTS 357 THROUGH 363, INCLUSIVE, AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 11
BEING A SUBDIVISION OF PART OF SECTIONS 3 & 10, TOWNSHIP 36 NORTH, RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF
RECORDED OCTOBER 31 , 20065 AS DOCUMENT NUMBER 200600035287, IN THE UNITED
CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF
THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS : COMMENCING AT THE
NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE
SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST
HALF OF SAID SECTION 10, 1776. 14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH
54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283 .00 FEET AND A CHORD BEARING
OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31 .79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283 .00 FEET AND A
CHORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC j
LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST, 0 .59
FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00
FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST, AN
ARC LENGTH OF 35 .22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST,
70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF
265 .00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS
WEST, AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 15
SECONDS EAST, 145 .79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS
WEST, 61 . 16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26
FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116 .69 FEET; THENCE
SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63
DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59
MINUTES 45 SECONDS EAST, 111 .92 FEET; THENCE SOUTH 29 DEGREES 23 MINUTES 15
SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST,
90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET, THENCE SOUTH
88 DEGREES 40 MINUTES 53 SECONDS EAST, 88 .65 FEET; THENCE SOUTH 88 DEGREES 00
MINUTES 08 SECONDS EAST, 85 . 86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10
SECONDS EAST, 238 . 13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS j
EAST, 13 .20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST, 288.09
FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE
SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A
CHORD BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC
LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST,
216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET;
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THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST, 106.45 FEET; THENCE SOUTH
10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11 DEGREES 14
MINUTES 44 SECONDS WEST, 80,00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58
SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST,
71 .04 FEET; THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71 .04 FEET;
THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH
28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00 FEET; THENCE SOUTH 27 DEGREES 34
MINUTES 17 SECONDS EAST, 87.88 FEET; THENCE SOUTH 15 DEGREES 28 MINUTES 24
SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST,
52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01
DEGREES 32 MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST j
QUARTER, 74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER;
THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST, ALONG THE EAST LINE OF
THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET TO THE SOUTHEAST
CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. STEWART BY DOCUMENT
NO. 72-5656o THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE
SOUTH LINE OF SAID LANDS PER DOCUMENT NO, 72-5656, 2655.55 FEET TO THE
SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO, 72-5656, SAID POINT BEING
ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, AND 1876 .91
FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST LINE) THE POINT OF
BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG THE
WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF
BEGINNING,_ IN THE TOWNSHIP OF KENDALL, KENDALL COUNTY, VQSx`.' _ ; „
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EXHIBIT C
ASHLEY POINTE
FEES PER UNIT
A paid receipt f-om the School District Office, 602-A Center Parkway, Yorkville, Illinois,
must be presented to the City prior to issuance ofpermit
3 ,000. 00
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Separate Yorkville Bristol Sanitary District fee — made payable to Y.B. S.D. 1 ,400. 00
United City of Yorkville Fees
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1 .Building Permit
Cost $ 650. 00 plus $0 .20 per square foot 650+$0 .20(SF)
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2.Water Connection Fees SF and DU 3 ,700
2+ Bed Att N/A
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3 .Water Meter Cost Detached Units 475
Attached Unit N/A
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4.City Sewer Connection Fees 2,000
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5 .Water and Sewer Inspection Fee 25
6.Public-Walks/Driveway Inspection Fee 35
7 .Development Fees
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Public Works 700
Police 300
Building 150
Library (see note "d " below) 500 * $250
Parks & Recreation 50
Engineering 100 j
Bristol-Kendall Fire (see note "c " below) 1000 * $500
8 .School Fees (see note "a " below)
a. School Fee payments are estimates based upon projected residential
lot numbers and shall be recalculated based upon the total number of
residential lots that are final platted.
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157226/3 12
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9 .All Road Contributions N/A; to be satisfied by improvements to
Penman/Rt. 126; Ashley Road/Rt. 126; and Ashley Road Improvements
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10 . Weather Warning Siren Fee (see note "b " below) 75/acre
11 . Park Fees .
a. Value per acre — $30,000
b.Acres required: 10. 05 total acres
6. 67 acres dedicated
3 . 38 acres unsatisfied
This acreage is based upon current projected residential lot numbers
and shall be recalculated based upon the total number of residential
lots that are final platted.
i
C* . Actual cost of paving parking lot as evidenced by paid invoices shall
be deducted from total amount due.
d.i) Payment of one-third ( 1 /3) of the amount due after credit for
parking lot paving shall be due within thirty (30) days of receipt of an
invoice from the City;
ii) Payment of one-third ( 1 /3)shall be due on the one year
anniversary of the date of approval of this First Amendment by the f
City Council; and,
iii)Final one-third (1 /3) payment shall be due on the second year
anniversary of the date of approval of this First Amendment by the
City Council.
Notes :
a. School fees are $ 1 ,792 . 68 per lot, payable at building permit.
b . 75/acre x 193 . 81 = $ 14, 535 . $ 54.25/lot payable at building permit.
c. 50% of BKFD fee for Unit 1 paid ($52,000) . Remaining lots in Unit 1 ,
104) pay $500/lot at building permit. All remaining lots in future
units pay $ 1 ,000/lot at building permit.
d. 50% of library fee for Unit 1 paid ($26,000) . Remaining lots in Unit
1 ( 104) pay $250. 00/lot at building permit. All remaining lots in
future units pay $500/lot at building permit.
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157226/3 13
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156567_2.xls
YORKVILT_F LAND/CASH CALCULATION SHEET
CLIENT /PROJECT: STEW,ART/ASHLEYPUINTE
TABLE OF ESTIMATED ULTIMATE POPULATION FMDWELUNG UNIT
Elementary junior High High School
Pra-Sdtool Grades KS- I Grades K4 Grades.=-12 Adults Total PerE'OF UND'104Years:-. 5-12Years 11-13 Years 14-17'Years 18'yoars + Dwelling UnitDetached:Slrigle:Famiy
2 Bedroom X0102 = 0.000 x0:191 = 0.000 x0.054 = 0.000 x0;057 = 0.000 x1.694= 0.000 x2098 =DODO03.$edroom x0:254 =0.000 x0:440= 0.000 x0,126.= 0.060 0.000 x1.921 = 0.000 x2.920 =0.0002684rBedroomx0:413 = 710:684 x.0.665 = . 178.220 x,0190:= .50:920 x0.34 =91,120 x2.142= 574.056 x3.75 =1005.0005Bedroomx0;236 =0,000 x0.488 = 0.000 x'0:139.= 0.000 x0.249 = 0.000 x2.637= 0.000 x3.749 =01000268TotalUnits'
Attached Single'Family
1 Bedroom 10, 0.000 x.0.064= 0:000 x0:018 = 0.000 x0.037 = 0.000 x1:068 = 0.000 x.1.187 =0.0000
2:Bedroom x0,092 = 0.000 x0:198 = 0:000 x.0.056-= 0.000 x0.074 = 0.000 x1:776 = 0.000 x2.196 =0.0003.Bedroom - x.0.231 = O.ODO . x'0298:= 0.000 x0.085:= 0,000 x0:103 = 0.000 x1.805= 0.000 x2.522 =0.0004.Bedroom. x.0:332,= 0.000 x0:452 = 0:000 x0:13= 0000 x0;205 = 0.000 x
2.243:= 0.000 x3.362=0.0000TotalUnits
Apartments
Efficiency 0 0.000 X0.064 = 0:000 0.018 = 01000 x'
0.037 = 0.000 x1.36 = 0.000 F1.479 0.0001 'Bedroom 0 0:000 x:0.640 = 0:000 x0:18 = 0.000 z0.038= 0.000 x 1749 = 0.000 0.00002Badroomx
0:042-= 0.000 x:0.16= 0.000 x0:045= 0;000 x'0.079 = 0.000 x1:614 = 0.000 0.0003:Bedroom x-0.050 = 0.000 x0.339= 0:000 x.0;096= 0.000 x0.153 = 0:000 x2;499= 0.000 0.0000TotalUnits:
People-.Produced.Total= 110:684 Otal = 7$;220 otal = 50.920 Total = 91,120 Total = 574.056 Grand Total 1005.000
Land .Value Assam tion Total Land Donation for School 16.014617 Total Cash Equivalent (School):
ds
480,439 00;;030DOY00 Total Land Donation for Pa 1'
0.050000 Total Cash ivalcnt ark): 301 S00 00
Total Land OnlyDonatioaRcquircd: 26:064617 Total Cash Only Donation Re Mred: 5781,939140071
DnrnmPrrnl rfh 2nhinu'U/nc1
tenter Philipchuck
orrigan and Bernhard, Ltd.
Prepared
9/1.
7/2013 Page 1
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156567_2.xls
ANALYSIS OF ACTUAL AMOUNTS OWED
PARKDONATION
Additional Donation R uiredPerWorksheet 10:050000 Acres
ActualPark Dedication 6.670000 Acres
Total Amount of Park Unsatisfied by Donation 3.380000 Acres
Land Value perAgreement 30000'Obi%
Unsatisfied Park Contribution 3.380000
Donanon Required jor'Park 10t ",4,00 00'
To;bcsatirfied_by parking lot credit/caslh
Toral Addidonal Cash Donation Requiredfor Park 0.00
SCHOOL DONATION Pre,Scbool added to Elementary Students)
Estimated children per
schooLclassification-
maximum school classifi-
cation reccomendation
x miaimum:reccomcadation
per classification
of school size
288904000 x 7.25 Acres 6:514942
321 .5
50:920000
429:88
x 15.92 Acres 3.885750
91.120000.
590
x 49.30 Acres 7,613925
16.014617
vvuuim vv=s%
Gensler Philipchuck Prepared
Corrigan and Bernhard, Ltd.9117/2013 Page 2
m
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156567 2.xls
Dommermuth Cobine West
Gensler Philipchuck
Prepared
Corrigan and Bernhard.- Ltd.
9H 7/2013
Page 3
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DonationRe uired Per Worksheet 16.014617 Acres
Actual School Dedication 0:000000 Acres
Total Amount ofSchoolUnsatisfied.b Donation 16.014617 Acres
Land ValuePerA ent 30'000:00:'
Unsatisfied School Contribution 16.014617
Total Cash D maBon Requiredfor School M 'i$480 390011,
Cash Payment for each lot at building permit 51"192s68i'
Dommermuth Cobine West
Gensler Philipchuck
Prepared
Corrigan and Bernhard.- Ltd.
9H 7/2013
Page 3
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20150000162a
DEDID I E
GILLETTE
KENDALL COUNTY, IL
RECORDED: 2/3/2815 1:52 PH
ORDI: 53.88 RHSPS FEE: 18.88
PAGES: 8
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
ORDINANCE NO. 2014-26
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING THE SECOND AMENDMENT TO THE ANNEXATION AGREEMENT
FOR THE YORKVILLE FARMS DEVELOPMENT
ASHLEY POINTE SUBDIVISION fka PRESTWICK OF YORKVILLE)
The Prestwick of Yorkville Subdivision Annexation Agreement was recorded on December 19,2005 as Document
200500039118 and the First Amendment to the Annexation Agreement of Yorkville Farms Development—
Prestwick of Yorkville Subdivision was recorded on October 30,2013 as Document#201300022150.
Passed by the City Council of the
United City of Yorkville,Kendall County, Illinois
This 27`x'day of May, 2014
Prepared by and Return to:
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Published in pamphlet form by the
authority of the Mayor and City Council
of the United City of Yorkville,Kendall
County,Illinois on December 3,2014.
Ordinance No. 2014- 2l
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
APPROVING THE SECOND AMENDMENT TO THE ANNEXATION AGREEMENT
FOR THE YORKVILLE FARMS DEVELOPMENT
ASHLEY POINTE SUBDIVISION fka PRESTWICK OF YORKVILLE)
WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing
non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970
and the laws of the State; and,
WHEREAS, the City and John and Michelle Stewart (the "Owners"), as successors to the
original owners, entered into a First Amendment to the Annexation Agreement of Yorkville Farms
Development pursuant to Ordinance 2013-56, adopted October 8, 2013: and,
WHEREAS, the Owners, have requested to further amend the Annexation Agreement, to reduce
the security requirements for school improvements and roadways; and,
WHEREAS, the City and Owners desire to proceed as requested in accordance with the terms
and conditions as set forth in the Second Amendment to the Annexation Agreement.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows:
Section 1: The above recitals are incorporated and made a part of this Ordinance.
Section 2: That the Second Amendment to the Annexation Agreement of Yorkville Farms
Development and The City of Yorkville (Prestwick of Yorkville Subdivision) attached hereto and made a
part hereof by reference is hereby approved, and, the Mayor and City Clerk are hereby authorized and
directed to execute and deliver same.
Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day
of 1v r 12014.)
Z&
CITY CLERK
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI LARRY KOT
CHRIS FUNKHOUSER JOEL FRIEDERS
ROSE ANN SPEARS DIANE TEELING
Ordinance No. 2014-0?
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 1 day of
DECEM BER, 2014.
M R
Ordinance No.2014-12?—(0
Page 3
SECOND AMENDMENT TO THE ANNEXATION AGREEMENT OF
YORKVILLE FARMS DEVELOPMENT AND THE UNITED CITY OF YORKVILLE
Prestwick of Yorkville Subdivision)
This Second Amendment to the Annexation Agreement of Yorkville Farm Development
Prestwick of Yorkville Subdivision) (the "Amendment"), is made and entered into this o?7, day
of MAY , 2014, by and between the United City of Yorkville, a Kendall County, Illinois, a
municipal corporation (the "City"), and the owner of record John C. Stewart and Michelle L.
Stewart ("Owner" or"Developer" or"Owner/Developer").
WITNESSETH
WHEREAS, Owner owns fee simple title to the real property which is legally described
in Exhibit A attached hereto, consisting of approximately 190 acres, more or less (hereinafter
Property"); and,
WHEREAS, on April 26, 2005, the Mayor and City Council (the "Corporate
Authorities") entered into An Annexation Agreement of Yorkville Farms Development (the
Original Agreement") which provided for the zoning of the Property as R-2 Single Family
Resident District established the required infrastructure and public improvements deemed
necessary to serve the Property when developed, and set forth the required donations, fees and
security to guarantee the completion and maintenanc3e of the public improvements; and,
WHEREAS, on October 8, 2014, the Corporate Authorities approved the First
Amendment to the Annexation Agreement of Yorkville Farms Development and the United City
of Yorkville (Prestwick of Yorkville Subdivision) (the "First Amendment") which among other
things, approved a revised plat of subdivision; established permitted uses for a portion of the
Property to be developed as a school, changed the name of the Subdivision to Ashley Pointe; and
1
revised the security requirements of the Owner/Developer to include security for the school
improvements including roadways; and,
WHEREAS, the Owner/Developer has now requested a reduction of the security
requirements of the Owner/Developer to include security for the school improvements including
roadways; and,
WHEREAS, the Owner/Developer has now requested a reduction of the security
requirement for the roadways which the Corporate Authorities are willing to grant subject to the
terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual covenants, agreements and
conditions herein contained, and by authority of and in accordance with the aforesaid statutes of
the State of Illinois, the parties agree as follows:
Section 1. The foregoing Preambles are hereby adopted as if fully restated herein.
Section 2. Paragraph 4 of the First Amendment amending Paragraph 6 of the Original
Agreement stating that "the Developer will provide any required security for the high school
improvements, including roadways" is further amended by adding the following additional
paragraph:
The Developer acknowledges its responsibility for all required
security for the high school improvements, including roadways;
provided, however, the City agrees to release to the
Developer/Owner any security for the roadway improvements
related to the Route 126 intersection held by the City upon written
acknowledgement by the Owner/Developer that it understands and
agrees that no certificate of occupancy for the school or any other
structure constructed on the Property shall be issued by the City until
such time as the Owner/Developer has deposited sufficient security
for the roadway improvements related to the Route 126 intersection
with the Illinois Department of Transportation ("IDOT") and the
City has received confirmation from IDOT of the receipt of such
security."
2
Section 3. All other terms and conditions of the Original Agreement as amended by the
First Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands on this days
of -Dc`CEM 2014.
United City of Yorkville,an Illinois municipal
Corporation
f
By: Am "odmi
Mayo
Attest:
City Clerk
John C. Stewart
By:
Michelle ,Stewart
By:
3
EMBITPA
UNIT ONE:
LOTS 1 THROUGH 10,INCLUSIVE,LOTS 12 THROUGH 41,INCLUSIVE,LOTS 43 THROUGH
50,INCLUSIVE,LOTS 52 THROUGH 63,INCLUSIVE,LOT 65 THROUGH 108,INCLUSIVE,
LOTS 357 THROUGH 363,INCLUSIVE,AND LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1,
BEING A SUBDIVISION OF PART OF SECTIONS 3&10,TOWNSHIP 36 NORTH,RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN,ACCORDING TO THE PLAT THEREOF
RECORDED OCTOBER 31,2006,AS DOCUMENT NUMBER 200600035287,IN THE UNITED
CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS.
S 'IWE
THAT PART OF THE EAST HALF OF SECTION 10,TOWNSHIP 36 NORTH,RANGE 7 EAST OF
THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE
NORTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 10;THENCE
SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST ALONG THE WEST LINE OF THE EAST
HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF BEGINNING; THENCE SOUTH
54 DEGREES 40 MINUTES 34 SECONDS EAST,258.23 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD BEARING
OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST,AN ARC LENGTH OF 31.79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST,269.09 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A
CHORD BEARING OF NORTH 68 DEGREES 21 MINUTES 45 SECONDS EAST,AN ARC
LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES 02 MINUTES 05 SECONDS EAST,0.59
FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 25.00
FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS EAST,AN
ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST,
70.00 FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF
265.00 FEET AND A CHORD BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS
WEST,AN ARC LENGTH OF 0.73 FEET; THENCE SOUTH 75 DEGREES 55 MINUTES 35
SECONDS EAST,145.79 FEET, THENCE SOUTH 00 DEGREES 43 MINUTES 57 SECONDS
WEST,61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST,37.26
FEET; THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST,116.69 FEET; THENCE
SOUTH 81 DEGREES 47 MINUTES 13 SECONDS EAST,153.95 FEET; THENCE SOUTH 63
DEGREES 29 MINUTES 31 SECONDS EAST, 112.02 FEET; THENCE SOUTH 45 DEGREES 59
MINUTES 45 SECONDS EAST, 111.92 FEET; THENCE SOUTH 29 DEGREES 23 MINUTES 15
SECONDS EAST,55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45 SECONDS EAST,
90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES-33 SECONDS EAST,88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST,88.65 FEET; THENCE SOUTH
88 DEGREES 40 MINUTES 53 SECONDS EAST,88.65 FEET; THENCE SOUTH 88 DEGREES 00
MINUTES 08 SECONDS EAST,85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10
SECONDS EAST,238.13 FEET; THENCE NORTH 04 DEGREES 45 MINUTES 16 SECONDS
EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44 SECONDS EAST,288.09
FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET; THENCE
SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A
CHORD BEARINCJ,OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST,AN ARC
LENGTH OF 46.60 FEET; THENCE NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST,
216.00 FEET; THENCE SOUTH 10 DEGREES 59 MINUTES 02 SECONDS EAST, 106.45 FEET;
THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST,106.45 FEET;THENCE SOUTH
10 DEGREES 43 MINUTES 58 SECONDS WEST,86.80 FEET;THENCE SOUTH 11 DEGREES 14
MINUTES 44 SECONDS WEST,80.00 FEET,THENCE SOUTH 07 DEGREES 24 MINUTES 58.
SECONDS WEST,72.99 FEET;THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST,
71.04 FEET,THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST,71.04 FEET;
THENCE SOUTH 27 DEGREES 45 MINUTES 40 SECONDS EAST,77.42 FEET;THENCE SOUTH
28 DEGREES 15 MINUTES 03 SECONDS EAST,80.00 FEET;THENCE SOUTH 27 DEGREES 34
MINUTES 17 SECONDS EAST,87.88 FEET;THENCE SOUTH 15 DEGREES 28 MINUTES 24
SECONDS EAST,106.01 FEET;THENCE SOUTH 01 DEGREES 42 MINUTES 03 SECONDS EAST,
52.39 FEET;THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST,84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10;THENCE SOUTH 01
DEGREES 32 MINUTES 43 SECONDS EAST,ALONG TEE EAST LINE OF SAID NORTHEAST
QUARTER,74.63 FEET TO THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER;
THENCE SOUTH 01 DEGREES 27 MINUTES 24 SECONDS EAST,.ALONG THE EAST LINE OF
THE SOUTHEAST QUARTER OF SAID SECTION 10,1006,36 FEET TO THE SOUTHEAST
CORNER OF LANDS CONVEYED TO ROBERT M.AND ELAINE E.STEWART 13Y DOCUMENT
NO.72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST,ALONG THE
SOUTH LINE OF SAID LANDS PER DOCUMENT NO.72-5656,2655.55 FEET TO THE
SOUTHWEST CORNER OF SAID LANDS PER DOCUMENT NO.72-5656,SAID POINT BEING
ON THE WEST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10,AND 1876.91
FEET SOUTHERLY OF(AS MEASURED ALONG SAID WEST LINE)THE POINT OF -
BEGINNING;.THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST,ALONG THE
WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF
BEGINNING,IN THE TOWNSHIP OF KENDALL,KENDALL COUNTY,
i,n.i
NOTICE OF PUBLIC HEARING
TO BE HELD TUESDAY, MARCH 10, 2015
AT 7:00 P.M. AT CITY HALL
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, ILLINOIS
NOTICE IS HEREBY GIVEN a public hearing shall be held on a third amendment to that
certain Annexation Agreement (Prestwick of Yorkville Subdivision) dated April 26, 2005, as amended
May 27, 2014, by and among Yorkville Farms Development, LLC. (Owner/Developer), an Illinois
Limited Liability Corporation, and the United City of Yorkville, Kendall County, Illinois, on March 10,
2015 at 7:00 p.m. at City Hall at the United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois
for the purpose of amending the schedule of payment for required land cash fees by the
Owner/Developer for the fulfillment of park land donations.
Legal Description:
UNIT 1:
LOTS 1 TROUGH 10, INCLUSIVE, LOTS 12 TROUGH 41, INCLUSIVE, LOTS 43 THROUGH 50, INCLUSIVE, LOTS
52 THROUGH 63, INCLUSIVE, LOT 65 THROUGH 108, INCLUSIVE, LOTS 357 THROUGH 363, INCLUSIVE, AND
LOT 365 IN PRESTWICK OF YORKVILLE UNIT 1, BEING A SUBDIVISION OF PART OF SECTIONS 3 & 10,
TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT
THEREOF RECORDED OCTOBER 31, 2006, AS DOCUMENT NUMBER 200600035287, IN THE UNITED CITY OF
YORKVILLE, KENDALL COUNTY, ILLINOIS.
UNIT 2:
THAT PART OF THE EAST HALF OF SECTION 10, TOWNSHIP 36 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE
NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32 MINUTES 35 SECONDS EAST
ALONG THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1776.14 FEET FOR THE POINT OF
BEGINNING; THENCE SOUTH 54 DEGREES 40 MINUTES 34 SECONDS EAST, 258.23 FEET; THENCE
NORTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD
BEARING OF NORTH 38 DEGREES 32 MINUTES 30 SECONDS EAST, AN ARC LENGTH OF 31.79 FEET;
THENCE NORTH 41 DEGREES 45 MINUTES 34 SECONDS EAST, 269.09 FEET; THENCE NORTHEASTERLY
ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 283.00 FEET AND A CHORD BEARING OF NORTH 68
DEGREES 21 MINUTES 45 SECONDS EAST, AN ARC LENGTH OF 262.80 FEET; THENCE SOUTH 85 DEGREES
02 MINUTES 05 SECONDS EAST, 0.59 FEET; THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT
WITH A RADIUS OF 25.00 FEET AND A CHORD BEARING OF NORTH 54 DEGREES 36 MINUTES 04 SECONDS
EAST, AN ARC LENGTH OF 35.22 FEET; THENCE SOUTH 75 DEGREES 45 MINUTES 48 SECONDS EAST, 70.00
FEET; THENCE SOUTHERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 265.00 FEET AND A CHORD
BEARING OF SOUTH 14 DEGREES 09 MINUTES 29 SECONDS WEST, AN ARC LENGTH OF 0.73 FEET; THENCE
SOUTH 75 DEGREES 55 MINUTES 15 SECONDS EAST, 145.79 FEET; THENCE SOUTH 00 DEGREES 43 MINUTES
57 SECONDS WEST, 61.16 FEET; THENCE SOUTH 29 DEGREES 47 MINUTES 52 SECONDS EAST, 37.26 FEET;
THENCE NORTH 76 DEGREES 49 MINUTES 03 SECONDS EAST, 116.69 FEET; THENCE SOUTH 81 DEGREES 47
MINUTES 13 SECONDS EAST, 153.95 FEET; THENCE SOUTH 63 DEGREES 29 MINUTES 31 SECONDS EAST,
112.02 FEET; THENCE SOUTH 45 DEGREES 59 MINUTES 45 SECONDS EAST, 111.92 FEET; THENCE SOUTH 29
DEGREES 23 MINUTES 15 SECONDS EAST, 55.65 FEET; THENCE NORTH 78 DEGREES 20 MINUTES 45
SECONDS EAST, 90.04 FEET; THENCE NORTH 82 DEGREES 41 MINUTES 33 SECONDS EAST, 88.65 FEET;
THENCE NORTH 87 DEGREES 00 MINUTES 20 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 40
MINUTES 53 SECONDS EAST, 88.65 FEET; THENCE SOUTH 88 DEGREES 00 MINUTES 08 SECONDS EAST,
85.86 FEET; THENCE SOUTH 83 DEGREES 43 MINUTES 10 SECONDS EAST, 238.13 FEET; THENCE NORTH 04
DEGREES 45 MINUTES 16 SECONDS EAST, 13.20 FEET; THENCE NORTH 11 DEGREES 14 MINUTES 44
SECONDS EAST, 288.09 FEET; THENCE NORTH 62 DEGREES 41 MINUTES 24 SECONDS EAST, 127.61 FEET;
THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT WITH A RADIUS OF 267.00 FEET AND A CHORD
BEARING OF SOUTH 22 DEGREES 18 MINUTES 37 SECONDS EAST, AN ARC LENGTH OF 46.60 FEET; THENCE
NORTH 72 DEGREES 41 MINUTES 23 SECONDS EAST, 216.00 FEET; THENCE SOUTH 10 DEGREES 59
MINUTES 02 SECONDS EAST, 106.45 FEET; THENCE SOUTH 01 DEGREES 40 MINUTES 08 SECONDS WEST,
106.45 FEET; THENCE SOUTH 10 DEGREES 43 MINUTES 58 SECONDS WEST, 86.80 FEET; THENCE SOUTH 11
DEGREES 14 MINUTES 44 SECONDS WEST, 80.00 FEET; THENCE SOUTH 07 DEGREES 24 MINUTES 58
SECONDS WEST, 72.99 FEET; THENCE SOUTH 05 DEGREES 14 MINUTES 55 SECONDS EAST, 71.04 FEET;
THENCE SOUTH 18 DEGREES 06 MINUTES 54 SECONDS EAST, 71.04 FEET; THENCE SOUTH 27 DEGREES 45
MINUTES 40 SECONDS EAST, 77.42 FEET; THENCE SOUTH 28 DEGREES 15 MINUTES 03 SECONDS EAST, 80.00
FEET; THENCE SOUTH 27 DEGREES 34 MINUTES 17 SECONDS EAST, 87.88 FEET; THENCE SOUTH 15
DEGREES 28 MINUTES 24 SECONDS EAST, 106.01 FEET; THENCE SOUTH 01 DEGREES 42 MINUTES 03
SECONDS EAST, 52.39 FEET; THENCE NORTH 88 DEGREES 28 MINUTES 09 SECONDS EAST, 84.51 FEET TO
THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 10; THENCE SOUTH 01 DEGREES 32
MINUTES 43 SECONDS EAST, ALONG THE EAST LINE OF SAID NORTHEAST QUARTER, 74.63 FEET TO THE
SOUTHEAST CORNER OF SAID NORTHEAST QUARTER; THENCE SOUTH 01 DEGREES 27 MINUTES 24
SECONDS EAST, ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 10, 1006.36 FEET
TO THE SOUTHEAST CORNER OF LANDS CONVEYED TO ROBERT M. AND ELAINE E. STEWART BY
DOCUMENT NO. 72-5656; THENCE SOUTH 88 DEGREES 04 MINUTES 01 SECONDS WEST, ALONG THE SOUTH
LINE OF SAID LANDS PER DOCUMENT NO. 72-5656, 2655.55 FEET TO THE SOUTHWEST CORNER OF SAID
LANDS PER DOCUMENT NO. 72-5656, SAID POINT BEING ON THE WEST LINE OF THE SOUTHEAST
QUARTER OF SAID SECTION 10, AND 1876.91 FEET SOUTHERLY OF (AS MEASURED ALONG SAID WEST
LINE) THE POINT OF BEGINNING; THENCE NORTH 01 DEGREES 32 MINUTES 35 SECONDS WEST, ALONG
THE WEST LINE OF THE EAST HALF OF SAID SECTION 10, 1876.91 FEET TO THE POINT OF BEGINNING, IN
THE TOWNSHIP OF KENDALL, KENDALL COUNTY, ILLINOIS, AND CONTAINING 110.29 ACRES OF LAND
MORE OR LESS.
The public hearing may be continued from time to time without further notice being published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be
heard. Any written comments should be addressed to the United City of Yorkville City Clerk, City
Hall, 800 Game Farm Road, Yorkville, Illinois 60560, and will be accepted up to the date of the public
hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Safety #1
Tracking Number
PS 2015-10
Ordinance Amending Liquor Code re: Micro-Distillery Class
City Council – March 24, 2015
Jan 2015
License class approved
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of an ordinance amending the liquor code for micro-distilleries to allow limited
on-site retail sales.
Background
This item was discussed at the March Public Safety Committee meeting. At that meeting, the
committee had some question over the intent of paragraph D in the proposed ordinance. The intent of
the ordinance, as drafted, is as follows:
1) To directly permit a distillery to sell their product at retail for off-site premises consumption.
This authority was indirectly and vaguely referenced in the original, approved ordinance. We are
making it an express authority in this ordinance.
2) To directly permit a distillery to sell their product at retail (i.e. a mixed drink or straight pour) for
on-site premises consumption, subject to a Special Events Liquor License authorized by the
Liquor Commissioner. This authority already exists through the Special Events Liquor License
authority, but the reference in the original, approved micro-distillery ordinance to all on-site
consumption being expressly prohibited except for sampling created some confusion for both
staff and potential applicant. The intent is to make it clear that the only on-site consumption
being permitted is sampling (in accordance with the provisions in the ordinance) or as
specifically authorized by a Special Events Liquor License.
Recommendation
Staff recommends approval of the ordinance.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: March 19, 2015
Subject: Ordinance amending the liquor code re: micro-distillery class
Summary
Approval of an ordinance amending the micro-distillery liquor license class to allow limited
retail sales of liquor produced by a micro-distillery.
Background
This item was last discussed by the City Council in January. The City Council approved an
ordinance creating the liquor license classification of “micro-distillery”, which allowed a distillery to
permit on-site sampling of liquor it has produced on-site. Since that meeting, the interested micro-
distillery has indicated they would like to sell bottles of their product in their tasting room, in accordance
with their state liquor license. Staff felt that was a reasonable request and has drafted an ordinance
permitting on-site retail sale of a micro-distillery’s product.
Recommendation
Staff recommends approval of the attached ordinance.
Memorandum
To: Public Safety Committee
From: Bart Olson, City Administrator
CC:
Date: February 26, 2015
Subject: Ordinance Amending Liquor Code re: Micro-Distillery Class
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-___
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS
AMENDING THE REQUIREMENTS FOR A MICRO-DISTILLERY
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to section 5/4-1 of the Liquor Control Act of 1934, as amended,
(235 ILCS 5/1-1 et seq.) the corporate authorities have the power to determine the regulations for
the sale and consumption of alcoholic beverages in the City; and in addition pursuant to its
powers to protect the public’s health, welfare and safety this Ordinance is hereby adopted.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: Chapter 3, Section 3-3-4, Subsection A(4) of the Yorkville City Code is
hereby amended by amending paragraphs a. through d. for a MD Micro-Distillery license as
follows:
“MD Micro-distillery.
a. A MD micro-distillery license authorizes the on-site production, sale, and
consumption of specified types of alcoholic liquor, as determined by the
local liquor control commissioner, in quantities not to exceed fifteen
thousand (15,000) gallons per year. The production, sale, and
consumption of such alcoholic liquor shall be subject to the restrictions
contained in this chapter and the State of Illinois Liquor Control Act, as
amended.
b. A micro-distiller shall obtain, prior to the issuance of its Class MD license,
a valid craft distiller license issued by the State of Illinois. All products
produced and stored on the licensed premises must be registered with the
Illinois Liquor Control Commission.
c. Sale for off-premise consumption. The production and sale of alcoholic
liquor for consumption off the premise is permitted. Such sales shall be in
containers containing not less than three hundred seventy-five milliliters
(375 ml) in volume.
d. Sale for on-premise consumption. The production and sale of alcoholic
liquor for consumption on the licensed premise is permitted only with the
granting of a SE Special Events license, or sampling shall be allowed
pursuant to the following conditions:
Ordinance No. 2015-___
Page 2
(1) Sampling is permitted without a charge and only in conjunction
with pre-scheduled guided tours of the licensed premises or as
scheduled during regular business hours. Such tours must be for
the sole purpose of promoting the sale of the alcoholic liquor
produced and stored on the licensed premises.
(2) All sampling shall be attended and supervised by a BASSET-
certified site manager and only in a designated on-site accessory
tasting room.
(3) Licensees shall not provide more than three (3) free samples, each
of which shall not exceed one-quarter (¼) fluid ounce, to any
person in a single day.
(4) Sampling shall be subject to such further regulations as deemed
necessary from time to time by the local liquor control
commissioner.”
Section 2: This Ordinance shall be in full force and effect after its passage, publication,
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________, 2015.
______________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________, 2015.
____________________________________
Mayor
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
ADM #1
Tracking Number
ADM 2015-11
Benefit Insurance Program Renewal
City Council – March 24, 2015
N/A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Review and recommendation of the City’s health insurance plans for FY 16.
Background
The Administration Committee reviewed this item at the March 18th meeting. At that meeting,
the committee agreed with the staff recommendations for health, dental, vision and life insurance
policies as recommended in the March 12th memo (attached). However, through negotiation, some of
the proposals are slightly less than the amounts in the March 12th memo. Additionally, we are waiting
for a negotiated proposal from Guardian for a vision plan. We will present that quote in a supplemental
packet or verbally at the meeting.
Employee contribution amounts are included in the attached tables. All percentages are the same
as last year, except the police union amounts, which are increasing per their contract.
Recommendation
Staff recommends approval of the insurance packages as narrated in the March 12th memo, and
the employee contribution amounts for health insurance as listed in the attached table.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: March 19, 2015
Subject: Health insurance renewal
Summary
Review and recommendation of the City’s health insurance plans for FY 16.
Background
The staff met with the City’s insurance broker, Joe Liberty of Better Business Planning on March
3rd to review the City’s FY 16 health, dental, vision and life insurance bids. They are as follows:
Life insurance
Guardian (the City’s current life insurance provider) came in with the lowest rate among its
competitors. The FY 16 price for life insurance will be $9,705, which is an 11% increase over the City’s
FY 15 figures of $8,729. The term of the policy is for one year.
Vision insurance
EyeMed (the City’s current vision insurance provider) came in with the lowest rate among its
competitors. The FY 16 price for vision insurance will be $14,696, which is a 35% increase over the FY
15 rate of $10,865. However, the City’s prior vision insurance policy contained a four year term with a
four year rate lock, so the rate had not been adjusted since FY 12. The term of the new policy is for four
years, and contains a rate lock.
Dental insurance
The City currently contracts with Guardian for dental services, for an annual premium of
$99,828. Due to our claims last year, this year’s quote from Guardian increased 15% to $114,802.
While this is higher than our budgeted amount (8%), it is the cheapest among competitors offering the
same plan. At this time, we do not recommend reducing dental benefits, and thus we recommend
accepting the Guardian renewal of $92,794.
Health insurance
The City currently offers an HMO and two PPO plans to employees. All three plans are through
Blue Cross Blue Shield. The total cost to the City for health insurance runs between $1,292,563 to
$1,507,843 per year, with the variance due to employees’ usage of the HRA debit card under both PPO
plans. The initial renewal for the year came back at 7.2% aggregate increase (3.6% from HMO, 8.9%
for PPO1, and 17.1% from PPO2). However, the final proposal from BCBS came back at a 5.2%
aggregate increase (1.6% for HMO, 6.8% for PPO1, 14.9% for PPO2). The FY 16 budget proposal
Memorandum
To: Administration Committee
From: Bart Olson, City Administrator
CC:
Date: March 12, 2015
Subject: Health insurance renewal
includes an 8% aggregate increase. Assuming employees use the HRA debit cards at the same rate as
they did in FY 15, the City looks to be $28,000 below budget city-wide for health insurance.
In the past few years, we’ve seen wild swings in health insurance premiums from one year to the
next – mainly from large and numerous claims. Two years ago, we introduced the second, less-rich PPO
plan that was offered to employees at a reduced rate. This second PPO plan saves the City and the
employees compared to the initial PPO plan. This year, we had less claims and a more reasonable
renewal rate. So, we are recommending staying with our existing HMO and PPO plans and accepting
the BCBS renewal rate. Additionally, we are considering offering a second HMO plan, labeled as BA
HMO NHHB19C. This less rich HMO will plan will be offered a lower employee contribution rate, and
will save the City anywhere from $150 to $500 per employee per year. Staff had some questions for the
broker on this second HMO plan that were unable to be answered by time of packet creation. More
information will be presented at the meeting.
Information on employee contribution amounts was not available at time of packet creation.
Handouts will be provided at the meeting.
20
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to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a substitute for the
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Page 4 of 38
DE
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In
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to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a substitute for the
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Page 5 of 38
DE
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$596.97$1,275.90$1,253.14$1,932.05$120,631$1,447,57612.0%
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Em
b
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d
d
e
d
$0
/
$
0
1
0
0
%
$
1
,
5
0
0
/
$
3
,
0
0
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$2
5
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D
a
y
(5
d
a
y
m
a
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)
$1
5
0
$
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$
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0
$
8
/
$
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$
7
5
/
$
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5
0
$591.33$1,263.87$1,241.34$1,913.86$119,495$1,433,93810.9%
BL
U
E
A
D
V
A
N
T
A
G
E
H
M
O
VA
L
U
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C
H
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V
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2
C
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Em
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$0
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0
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$
6
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0
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0
$5
0
0
/
D
a
y
(3
d
a
y
m
a
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)
$2
5
0
$
4
0
/
$
6
0
$
8
/
$
3
5
/
$
7
5
/
$
1
5
0
$568.71$1,215.51$1,193.84$1,840.61$114,922$1,379,0646.7%
No
B
e
n
e
f
i
t
PREMIUM
%
CHANGE FROM CURRENTRATES
No
B
e
n
e
f
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t
No
B
e
n
e
f
i
t
Pr
o
v
i
d
e
r
Ne
t
w
o
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k
N
a
m
e
No
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n
e
f
i
t
No
B
e
n
e
f
i
t
De
d
u
c
t
i
b
l
e
Ac
c
u
m
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a
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n
%
IN
-
N
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T
W
O
R
K
O
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T
-
O
F
-
N
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T
W
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ME
M
B
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S
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P
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(
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c
b
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$$
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$,
$
,
(3
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ay
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)
$
$$$$$$$568.71$1,215.51$1,193.84$1,840.61$114,922$1,379,0646.7%
BA
H
M
O
V
C
N
H
V
B
V
0
3
C
*
"B
l
u
e
A
d
v
a
n
t
a
g
e
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M
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"
Em
b
e
d
d
e
d
$0
/
$
0
1
0
0
%
$
3
,
0
0
0
/
$
6
,
0
0
0
$7
5
0
/
D
a
y
(3
d
a
y
m
a
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)
$3
0
0
$
5
0
/
$
7
0
$
8
/
$
3
5
/
$
7
5
/
$
1
5
0
$547.32$1,169.81$1,148.98$1,771.43$110,602$1,327,2242.7%
BL
U
E
E
D
G
E
H
S
A
P
P
O
P
L
A
N
S
BE
H
S
A
P
P
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S
9
1
6
0
5
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P
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A
g
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g
a
t
e
$1
,
5
0
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$
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,
0
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0
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$
3
,
0
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0
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$
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,
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Co
m
b
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e
d
w
i
t
h
I
n
-
Ne
t
w
o
r
k
80
%
Co
m
b
i
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d
w
i
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n
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Ne
t
w
o
r
k
De
d
.
,
t
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n
0
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D
e
d
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,
t
h
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1
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,
t
h
e
n
0
%
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e
d
.
,
t
h
e
n
2
0
%
$649.66$1,388.54$1,363.78$2,102.65$131,282$1,575,38421.9%
BE
H
S
A
P
P
O
N
P
S
9
3
5
0
5
"P
P
O
"
A
g
g
r
e
g
a
t
e
$1
,
5
0
0
/
$
3
,
0
0
0
8
0
%
$
3
,
0
0
0
/
$
6
,
0
0
0
$
3
,
0
0
0
/
$
6
,
0
0
0
6
0
%
$
6
,
0
0
0
/
$
1
2
,
0
0
0
De
d
.
,
t
h
e
n
2
0
%
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e
d
.
,
t
h
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n
1
0
%
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d
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,
t
h
e
n
2
0
%
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e
d
.
,
t
h
e
n
2
0
%
$606.53$1,296.35$1,273.24$1,963.04$122,566$1,470,78713.8%
BE
H
S
A
P
P
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N
P
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T
1
V
0
7
"P
P
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"
E
m
b
e
d
d
e
d
$2
,
6
0
0
/
$
5
,
2
0
0
1
0
0
%
$
2
,
6
0
0
/
$
5
,
2
0
0
$
5
,
2
0
0
/
$
1
0
,
4
0
0
8
0
%
$
1
0
,
4
0
0
/
$
2
0
,
8
0
0
De
d
.
,
t
h
e
n
0
%
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e
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.
,
t
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n
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,
t
h
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n
0
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e
d
.
,
t
h
e
n
0
%
$601.27$1,285.12$1,262.20$1,946.03$121,503$1,458,04112.8%
BE
H
S
A
P
P
O
N
P
S
C
1
8
0
7
"P
P
O
"
A
g
g
r
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g
a
t
e
$2
,
5
0
0
/
$
5
,
0
0
0
1
0
0
%
$
5
,
0
0
0
/
$
1
0
,
0
0
0
Co
m
b
i
n
e
d
w
i
t
h
I
n
-
Ne
t
w
o
r
k
80
%
Co
m
b
i
n
e
d
w
i
t
h
I
n
-
Ne
t
w
o
r
k
De
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
e
n
0
%
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e
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
e
n
0
%
$591.80$1,264.88$1,242.34$1,915.38$119,590$1,435,07911.0%
BE
H
S
A
P
P
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N
P
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T
2
9
0
H
"P
P
O
"
A
g
g
r
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g
a
t
e
$2
,
6
0
0
/
$
5
,
2
0
0
9
0
%
$
3
,
5
0
0
/
$
7
,
0
0
0
$
6
,
0
0
0
/
$
1
2
,
0
0
0
7
0
%
$
1
0
,
5
0
0
/
$
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1
,
0
0
0
De
d
.
,
t
h
e
n
1
0
%
D
e
d
.
,
t
h
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n
1
0
%
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e
d
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,
t
h
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n
1
0
%
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e
d
.
,
t
h
e
n
1
0
%
$590.19$1,261.41$1,238.94$1,910.15$119,263$1,431,15810.7%
BE
H
S
A
P
P
O
N
P
E
T
3
Y
0
5
"P
P
O
"
E
m
b
e
d
d
e
d
$2
,
6
0
0
/
$
5
,
2
0
0
8
0
%
$
5
,
2
0
0
/
$
1
0
,
4
0
0
$
5
,
2
0
0
/
$
1
0
,
4
0
0
6
0
%
$
1
0
,
4
0
0
/
$
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0
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8
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d
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,
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h
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n
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1
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t
h
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n
2
0
%
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d
.
,
t
h
e
n
2
0
%
$544.68$1,164.17$1,143.42$1,762.89$110,069$1,320,8252.2%
BE
H
S
A
P
P
O
N
P
S
E
1
A
0
7
"P
P
O
"
A
g
g
r
e
g
a
t
e
$3
,
5
0
0
/
$
7
,
0
0
0
1
0
0
%
$
5
,
8
0
0
/
$
1
1
,
6
0
0
Co
m
b
i
n
e
d
w
i
t
h
I
n
-
Ne
t
w
o
r
k
80
%
Co
m
b
i
n
e
d
w
i
t
h
I
n
-
Ne
t
w
o
r
k
De
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
e
n
0
%
$538.39$1,150.72$1,130.19$1,742.52$108,797$1,305,5621.0%
BE
H
S
A
P
P
O
N
P
S
C
3
8
0
5
"P
P
O
"
A
g
g
r
e
g
a
t
e
$2
,
5
0
0
/
$
5
,
0
0
0
8
0
%
$
5
,
0
0
0
/
$
1
0
,
0
0
0
$
5
,
0
0
0
/
$
1
0
,
0
0
0
6
0
%
$
1
0
,
0
0
0
/
$
2
0
,
0
0
0
De
d
.
,
t
h
e
n
2
0
%
D
e
d
.
,
t
h
e
n
1
0
%
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e
d
.
,
t
h
e
n
2
0
%
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d
.
,
t
h
e
n
2
0
%
$526.67$1,125.67$1,105.59$1,704.58$106,428$1,277,140-1.2%
No
B
e
n
e
f
i
t
BE
H
S
A
P
P
O
N
P
S
E
3
A
0
5
"P
P
O
"
A
g
g
r
e
g
a
t
e
$3
,
5
0
0
/
$
7
,
0
0
0
8
0
%
$
5
,
8
0
0
/
$
1
1
,
6
0
0
$
7
,
0
0
0
/
$
1
4
,
0
0
0
6
0
%
$
1
1
,
6
0
0
/
$
2
3
,
2
0
0
De
d
.
,
t
h
e
n
2
0
%
D
e
d
.
,
t
h
e
n
1
0
%
D
e
d
.
,
t
h
e
n
2
0
%
D
e
d
.
,
t
h
e
n
2
0
%
$482.84$1,031.99$1,013.59$1,562.74$97,572$1,170,862-9.4%
BL
U
E
E
D
G
E
S
E
L
E
C
T
H
S
A
P
P
O
P
L
A
N
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(
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t
i
l
i
z
i
n
g
a
s
m
a
l
l
e
r
P
r
o
v
i
d
e
r
n
e
t
w
o
r
k
)
BE
S
H
S
A
P
P
O
N
B
S
C
1
8
0
7
"B
l
u
e
C
h
o
i
c
e
P
P
O
"
Ag
g
r
e
g
a
t
e
$2
,
5
0
0
/
$
5
,
0
0
0
1
0
0
%
$
2
,
5
0
0
/
$
5
,
0
0
0
$
5
,
0
0
0
/
$
1
0
,
0
0
0
7
0
%
$
5
,
0
0
0
/
$
1
0
,
0
0
0
De
d
.
,
t
h
e
n
0
%
D
e
d
.
,
t
h
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n
0
%
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e
d
.
,
t
h
e
n
0
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e
d
.
,
t
h
e
n
0
%
$450.62$963.15$945.95$1,458.50$91,063$1,092,756-15.5%
BE
S
H
S
A
P
P
O
N
B
S
C
3
8
0
5
"B
l
u
e
C
h
o
i
c
e
P
P
O
"
Ag
g
r
e
g
a
t
e
$2
,
5
0
0
/
$
5
,
0
0
0
8
0
%
$
5
,
0
0
0
/
$
1
0
,
0
0
0
$
5
,
0
0
0
/
$
1
0
,
0
0
0
5
0
%
$
1
0
,
0
0
0
/
$
2
0
,
0
0
0
De
d
.
,
t
h
e
n
2
0
%
D
e
d
.
,
t
h
e
n
2
0
%
D
e
d
.
,
t
h
e
n
2
0
%
D
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d
.
,
t
h
e
n
2
0
%
$400.16$855.29$840.03$1,295.15$80,865$970,375-24.9%
●
T
h
i
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b
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f
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to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a substitute for the
of
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Page 8 of 38
EMPLOYEEEMPLOYEE EMPLOYEEFAMILYTOTAL & SPOUSE& CHILDREN 08511226 041542952 021003 TOTAL:142154181
DE
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$497.57$1,086.28$1,041.25$1,629.96$69,718$836,620-
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(In-Network)RATESPREMIUM
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Ded., then 20%$415.50$907.10$869.48$1,361.08$1,738$20,857
To
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, ER & OV Copays (but not Rx Copays).TOTAL:$107,714$1,292,563-
AN
N
U
A
L
REIMBURSEMENT LIABILITY:$3,000$6,000$6,000$6,000$215,280 TOTAL COSTS:$1,507,843-ANNUAL REIMBURSEMENT LIABILITY BASED ON 69% OF MAXIMUM LIABILITY*
TO
T
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L
H
S
A
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2014 BASED ON YEAR END ENROLLMENT:$330,000 ACTUAL PAID CLAIMS (01/01/14 - 12/31/14):$227,435 PERCENTAGE REIMBURSED IN PRIOR YEAR (2014):69%
NE
G
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f
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t
To
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u
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t
r
a
t
e
t
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p
c
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p
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p
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r
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w
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t
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C
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t
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D
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d
u
c
t
i
b
l
e
,
p
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r
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c
c
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re
n
c
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d
e
d
u
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t
i
b
l
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s
,
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&
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p
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r
a
s
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p
a
r
a
t
e
O
O
P
L
i
m
i
t
)
TOTAL:$113,311$1,359,7325.2%
AN
N
U
A
L
REIMBURSEMENT LIABILITY:$3,000$6,000$6,000$6,000$215,280 TOTAL COSTS:$1,575,0124.5%ANNUAL REIMBURSEMENT LIABILITY BASED ON 69% OF MAXIMUM LIABILITY*
IM
P
O
R
T
A
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T
N
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:
●
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.
Page 9 of 38
FY
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(c
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AYMENTS(IN / OUT)(IN / OUT)(IN / OUT)(IN / OUT)
IN
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:
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Y
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Y
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PR
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100%100% / 100%
BA
S
I
C
S
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R
V
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C
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S
:
80
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MA
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OR
T
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EN
D
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D
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T
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S
L
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V
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L
:
BA
S
I
C
B
A
S
I
C
B
A
S
I
C
B
A
S
I
C
B
A
S
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C
B
A
S
I
C
B
A
S
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C
B
A
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foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a substitute for the official carrier quote, proposal,
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CURRENT RENEWAL
EXAM COPAY:$10$10$10$10
LENS COPAY:$25$25$25$25
FRAMES BENEFIT:
$130 allowance,
20% off balance
over $130
(In-network)
$130 allowance,
20% off balance
over $130
(In-network)
$100 allowance for
standard frames;
10% off retail price
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for premium frames
(In-network)
$130 allowance,
20% off balance
over $130 except at
Costco
(In-network)
CONTACTS BENEFIT:$130 allowance
(In-network)
$130 allowance
(In-network)
$80 allowance
(In-network)
$130 allowance
(In-network)
EXAM FREQUENCY:12 MONTHS12 MONTHS12 MONTHS12 MONTHS
LENS FREQUENCY:12 MONTHS12 MONTHS12 MONTHS12 MONTHS
FRAMES FREQUENCY:24 MONTHS24 MONTHS24 MONTHS24 MONTHS
LASER VISION DISCOUNT?:YESYESYESYES
EMPLOYEE RATE:15 $4.59$6.21$4.26$10.29
EMPLOYEE & SPOUSE RATE:20 $8.72$11.79$8.31$20.62
EMPLOYEE & CHILD(REN) RATE:6 $9.18$12.41$9.31$17.45
FAMILY RATE:45 $13.49$18.25$13.44$28.78
TOTAL ENROLLED:86
MONTHLY PREMIUM:$905$1,225$891$1,967
ANNUAL PREMIUM:$10,865$14,696$10,689$23,599
VARIANCE FROM CURRENT:-35.3%-1.6%117.2%
RATE GUARANTEE:-48 MONTHS24 MONTHS24 MONTHS
PLEASE NOTE: This benefit summary/comparison contains a general description of certain benefits & quoted costs and does
not set forth the procedures, limitations and exclusions or final rates applicable to each policy. This benefit summary/comparison is
intended to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a
substitute for the official carrier quote, proposal, plan certificate and/or booklet.to each policy. This benefit summary/comparison is
intended to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a
substitute for the official carrier quote, proposal, plan certificate and/or booklet.
■ Some carriers can have a waiting period and/or frequency limit imposed for certain services.
VISION ANALYSIS
IMPORTANT REMINDERS:
CURRENT RENEWAL
BENEFIT AMOUNT: *$50,000$50,000$50,000$50,000
MAXIMUM (if multiple of Salary): **----
GUARANTEE ISSUE LIMIT: ***$50,000$50,000$50,000$50,000
DEPENDENT COVERAGE?:YESYESYESYES
SPOUSE AMOUNT:$10,000$10,000$10,000$10,000
CHILD(REN) AMOUNT:$2,500$2,500$2,500$2,500
REDUCTION SCHEDULE
BENEFIT AT AGE 65:$32,500$32,500$32,500$32,500
BENEFIT AT AGE 70:$25,000$25,000$25,000$25,000
BENEFIT AT AGE 75:No Further ReductionNo Further ReductionNo Further ReductionNo Further Reduction
BENEFIT AT AGE 80:
BENEFIT AT AGE 85:
# OF EMPLOYEES:81818181
TOTAL VOLUME: *$4,050,000$4,050,000$4,050,000$4,050,000
LIFE/AD&D RATE / $1,000:0.1400.1600.1850.158
# OF DEPENDENT UNITS:71717171
DEPENDENT LIFE UNIT RATE:$2.23$2.23$0.96$2.96
MONTHLY PREMIUM:$725$806$817$850
ANNUAL PREMIUM:$8,704$9,676$9,809$10,204
VARIANCE FROM CURRENT:-11.2%12.7%17.2%
RATE GUARANTEE:-12 MONTHS24 MONTHS24 MONTHS
*
**
***
PLEASE NOTE: This benefit summary/comparison contains a general description of certain benefits & quoted costs and does not
set forth the procedures, limitations and exclusions or final rates applicable to each policy. This benefit summary/comparison is
intended to foster discussion regarding policy highlights and is created for informational purposes only and is not intended as a
substitute for the official carrier quote, proposal, plan certificate and/or booklet.
Life/AD&D Benefit amounts in excess of $50,000 are taxable to the employee's estate unless the premium paid for Benefit amounts in
excess of $50,000 are calculated as imputed income to the employee. Please consult your tax advisor.
Benefit amounts that an employee may be eligible for beyond the "Guarantee Issue limit" will require underwriting approval following the
completion of a Health Statement by the employee.
The Life/AD&D Benefit amount will be less for those employees at an age where the Reduction Schedule begins, however the above volume
only calculates the full benefit amount for all employees regardless of their age.
LIFE ANALYSIS
IMPORTANT REMINDERS:
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PKBD #1
Tracking Number
CC 2015-23
New Parks and Recreation Department Logo
City Council – March 24, 2015
None - Informational
See attached information.
Tim Evans Parks and Recreation
Name Department
Summary
An update on the Parks and Recreation Department logo
Background
Attached is the new Parks and Recreation logo which was approved by the Park Board at their
March meeting. As part of the ongoing evolution of the department's brand and as the
department has grown and changed over the years, staff and the Board felt it was time for an
update. We have refreshed our logo to reflect who we are today and to symbolize our dynamic
future. We are proud of our rich history so our new logo retains core elements of the previous
logo, including the tree and swing set, which represents both Parks and Recreation, with updated
versions of each. The river at the bottom of the logo has been added, representing the Fox
River and the large role that it plays in the identity of the United City of Yorkville and the
residents we serve.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: March 15, 2015
Subject: New Parks and Recreation Department Logo
New Logo
Previous Logo
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PKBD #2
Tracking Number
CC 2015-24
Riverfront Park Playground Structure – RFP Results
City Council – March 24, 2015
Majority
Approval
See attached information.
Tim Evans Parks and Recreation
Name Department
Summary
A review of the Bicentennial Riverfront Park playground structure request for proposals results
Background
In May, 2013, the United City of Yorkville Parks and Recreation Department was awarded an
Open Space Lands Acquisition and Development (OSLAD) grant to further develop Bicentennial
Riverfront Park. As part of the grant, improvements to the park included a new nature-themed
playground. In January 2015, Park Board recommended and City Council approved a Bicentennial
Riverfront Park Playground Structure Request for Proposal (RFP). The RFP closed on Friday,
February 27, 2015 with seven manufacturers submitting seventeen playground proposals.
At their March, 2015 meeting, the Park Board reviewed all of the proposals submitted. After a lengthy
discussion, the Board thought highly of the two (2) Burke’s Premier Playground Environments
playground structure proposals. After further discussion, the Board approved a recommendation to
City Council of the Burke’s playground proposal, #129-84983-1, contingent that the grant is
reinstated. Attached is a brief description of the two Burke’s playground structure proposals as well as
all of the proposals that were submitted.
Recommendation
Additional analysis, and design boards, will be verbally presented at the meeting. Staff is seeking City
Council to approve Park Board’s recommendation to finalize a playground proposal with the Burke
Playground proposal #129-84983-1, subject to the grant being reinstated.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: March 15, 2015
Subject: Bicentennial Riverfront Park Playground Structure
Review of Proposals Results
Riverfront Playground Park Board Recommendation
Vendor Option #Proposal # 5-12 Play structure Swings Independent Piece Total Cost
1 Burke Play Illinois #1 # 129-84983-1 Included Included Included $83,420.00
2 Burke Play Illinois #2 Pirate # 129-85023-1 Included Included Included $87,075.00
Burke Playground Proposal # #129-84983-1 and Park Board Recommendation #1
Burke Playground Proposal # 129-85023-1 and Park Board Recommendation #2
Riverfront Playground RFP Results
Vendor Option #5-12 Playstructure Swings Independent Piece Independent Piece Total Cost
1 Nutoys Landscape Structures #1 Included Included Included $90,000.00
2 Nutoys Landscape Structures #2 Included Included Included $90,000.00
3 Burke Play Illinois #1 Included Included Included $83,420.00
4 Burke Play Illinois #2 Pirate Included Included Included $87,075.00
5 Zenon Playcraft #1 $69,675.00 $4,489.00 $1,994.00 $6,558.00 $80,729.00
6 Zenon Playcraft #2 $104,396.00 $4,489.00 $90,000.00
7 Zenon Playcraft #3 $88,889.00 $4,489.00 $81,187.00
8 Play & Park Structures #1 Included Included $86,176.32
9 Play & Park Structures #2 Included Included $88,916.96
10 Parkreation Little Tikes #1 $85,648.00 $3,847.00 $89,495.00
11 Parkreation Little Tikes #2 $61,861.00 $3,847.00 $24,000.00 2-5 yrs unit $89,528.00
12 Parkreation Little Tikes #3 $72,712.00 $3,847.00 $2,806 and $1,663 $3,562 and $4,469 $85,212.00
12 Parkreation Little Tikes #4 $78,515.00 $3,847.00 $4,305 and $7,960 $2,409 and $3,847 $97,036.00
14 Team Reil Miracle #1 $69,476.00 $4,850.00 $7,700 $7,974.00 $90,000.00
Log benches not included $2,450 each
15 Team Reil Miracle #2 $85,150.00 $4,850.00 $90,000.00
Log benches not included $2,450 each
16 Cunningham Game Time #1 Included Included Included Included $89,659.09
17 Cunningham Game Time #2 Included Included Included Included $89,806.97
1
United City of Yorkville, Illinois
800 Game Farm Road, Yorkville, Illinois 60560
Request for Proposals
The United City of Yorkville, Illinois will accept proposals for:
A nature-themed playground structure in Riverfront Park within a budgeted amount.
Proposals will be received at the Office of the Director of Parks and Recreation, at 800 Game
Farm Road, Yorkville, Illinois 60560 until 1:00 PM on Friday February 27, 2015 (the closing
date). The City of Yorkville plans to install the equipment itself.
General questions regarding this Request for Proposals shall be directed to Timothy Evans,
Director of Parks and Recreation at 630-553-4357. All detailed questions concerning the actual
specifications are to be forwarded by email to tevans@yorkville.il.us not less than ten (10)
business days prior to the scheduled closing date.
The person or firm submitting the proposal shall at all times observe and conform to all laws,
ordinances, and regulations of the Federal, State, and City which may in any manner affect the
proposal.
2
SPECIFICATIONS
Design:
Riverfront Park playground will be a nature themed design. This playground will be replacing a
very popular playground that was removed a few years ago. The colors should be
monochromatic with the existing park. This playground area will be accessed on both the east
and west ends. ADA transfer platform or ramping should be located on the east end of the site.
The City plans to install the equipment itself.
1. General:
a. The overall playground shall be 100% ADA accessible. The playground
equipment shall meet all current ADA standards.
b. Ramps allowing wheel chairs to access the decks are desired.
2. Main Play Structure:
a. Age 5-12 appropriate play structure shall vary in height, and will offer
adventurous challenge(s) getting from ground to deck and deck to deck
throughout the structure.
b. Themed roofs and playground panels are desired.
c. All decks and stairs must be made from vinyl coated perforated metal (or
similar).
d. Posts shall be 5” O.D. powder coated steel (or similar).
e. Designs shall meet all ADA requirements.
3. Independent Play Pieces:
a. One bay of tot swings (2 seats) and one bay of belt swings (2 seats) on arch
posts in the designated play area.
b. Each unit shall be made of powder-coated (or similar) steel posts.
3
General Specifications:
1. All specifications shall be treated as “or approved equals” for the purpose of this RFP.
It is the intent of the specification to give physical and thematic (design) criteria so as to
give each bidder the opportunity to submit a proposal, which closely adheres to the
design intent of the proposed park development. It is not intended to exclude any
manufacturer representative of a specific manufacturer from submitting a proposal.
2. QUALITY SYSTEM CERTIFICATION: The quality system of the manufacturer
shall be certified to ISO 9001.
3. Support post for the structure shall be 5” O.D. or greater aluminum or steel, powder-
coated finish with solid aluminum or steel caps.
4. Fasteners shall be stainless steel or corrosion-resistant and shall be tamper resistant.
5. Colors will be selected by the Owner, and shall be in keeping with the “Nature
Theme” as previously described in this RFP.
6. Plastic parts shall be a UV stabilized, flame retardant HDPE, LDPE, or a solid PVC
type product.
7. Rotationally molded products shall be of a double wall construction, LDPE.
8. All welds shall be solid, prepared, and powder-coated as the rest of the metal products
on the structure.
Safety Standards and Guidelines:
1. All Public playground equipment supplied shall meet all applicable provision of the
current “Handbook for Public Playground Safety” published by the Consumer Product Safety
Commission (CPSC), and of ASTM F 1487-11 “Standard Consumer Safety Performance
Specification for Playground Equipment for Public Use,” published by the American Society for
Testing and Materials (ASTM). Products bearing the certification seal of the International Play
Equipment Manufacturers Association (IPEMA) have received written validation of compliance
with ASTM F1487-11.
Accessibility Standards and Submittal Requirements:
1. In order to ensure that each submitted proposal complies with Accessibility
Requirements as set forth in ADA Accessibility Guidelines (ADAAG), Each submittal shall be
accompanied by a calculation demonstrating how the ratio and number of ground level vs.
elevated components of the composite (main) structure complies with those requirements
as set forth in the ADAAG (latest version). The swing should not be included in the
calculation.
4
Warranty:
1. LIMITED LIFETIME WARRANTY on all aluminum deck posts, steel deck posts, the
post fastening system, and associated fastening hardware against structural failure caused
by corrosion or deterioration from exposure to weather, or defective materials or
defective workmanship.
2. LIMITED FIFTEEN (15) YEAR WARRANTY on vinyl coated components against
structural failure caused by corrosion, defective materials, or defective workmanship.
3. LIMITED TEN (10) YEAR WARRANTY on all steel play system components
including railings, climbers, and rungs against structural failure caused by defective
materials or defective workmanship.
4. LIMITED TEN (10) YEAR WARRANTY on all PVC, HDPE, and Low Density
polyethylene plastic components against structural failure caused by defective materials
or defective workmanship.
Budget:
1. The budget price for all equipment is $90,000.00 for the age 5-12 play structure,
and/or any additional independent play pieces. The prices submitted shall include delivery, but
shall not include installation. The City plans on installing the equipment itself. The price for
each component listed in the proposal shall include delivery as if it will be delivered separately
from others and selected as an individual item.
Conditions:
1. This site is subject to space constraints. All equipment and use zones must fit within
the fixed border of 45’ north/ south by 100’ east/west. The swings should be located on the west
side. If your site proposal does not fit the space constraints call out the need for site
modifications and staff will work with the manufacturer to alter the site (if possible).
Playground Equipment Selection:
1. The City of Yorkville Park Board and Staff will select manufacturers, which in its
opinion, best meets the intention of the design and budget. The selected proposals may
be required to adjust the design to accommodate design and budget constraints at the
direction of the City. The successful proposal will then be specified as “or approved
equal” in the construction documents (for general construction) for the project.
2. The City reserves the right to select equipment from different manufacturers to best
fulfill the project goals. However, the play structure (as a whole) must be from one
manufacturer and the swings (as a whole) from either the same manufacturer or a
different one.
5
Approved Equals:
1. All specifications shall be treated as “or approved equals” for the purpose of this RFP.
6
UNITED CITY OF YORKVILLE, ILLINOIS
SPECIAL CONDITIONS
1. Persons submitting proposals Qualifications. If requested, the interested Person
submitting the proposal must provide a detailed statement regarding the business and technical
organization of the Person submitting the proposal that is available for the work that is
contemplated. Information pertaining to financial resources, experiences of personnel,
previously completed projects, plant facilities, and other data may also be required to satisfy the
City that the Person submitting the proposal is equipped and prepared to fulfill the Contract
should the Contract be awarded to him.
2. General Guarantee: Neither the final certificate of payment nor any provision in the
Contractor Documents, nor partial or entire occupancy of the premises by the City, shall
constitute an acceptance of work not done in accordance with the Contract Documents or relieve
the Contractor of liability in respect to any express warranties or responsibility for faulty
materials or workmanship. The Contractor shall remedy any defects in the work and pay for any
damage to other work resulting therefrom, which shall appear within a period of one (1) year
from the date of final acceptance of the work unless a longer period is specified. The United
City of Yorkville will give notice of observed defects with reasonable promptness.
Unless otherwise amended in writing by the Director of Parks and Recreation, the date of the
Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of
Acceptance of the entire project.
UNITED CITY OF YORKVILLE, ILLINOIS
GENERAL CONDITIONS
These General Conditions apply to all proposals requested and accepted by the City and become
a part of the contract unless otherwise specified. Persons submitting proposals or their
authorized representatives are expected to fully inform themselves as to the conditions,
requirements, and specifications before submitting proposals. The City assumes that submission
of a proposal means that the person submitting the proposal has familiarized himself with all
conditions and intends to comply with them unless noted otherwise.
1. Forms – All proposals must be submitted on the forms provided, complete with all blank
spaces filled in and properly signed in ink in the proper spaces. All proposal forms may be
obtained from the Office of the Director of Parks and Recreation, 800 Game Farm
Road, Yorkville, Illinois 60560 and when completed delivered to the same Office prior to
the proposal closing date and time. Persons submitting proposals may attach separate
sheets for the purpose of explanation, exception, or alternative proposal and to cover
required unit prices.
7
2. Submittal of Proposal – Proposals must be submitted to the attention of the Director of
Parks and Recreation.
3. Completeness – All information required by the Request for Proposal must be supplied to
constitute a responsive proposal. The Person submitting the proposal shall include the
completed Proposal Sheet. The City will strictly hold the person submitting the proposal to
the terms of the proposal. The proposal must be executed by a person having the legal
right and authority to bind the person submitting the proposal.
4. Error in Proposals – When an error is made in extending total prices, the unit proposal
price and/or written words shall govern. Otherwise, the person submitting the proposal is
not relieved from errors in proposal preparation. Erasures in proposals must be explained
over signature of person submitting the proposal.
5. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part
thereof may be granted if the request is received by the Director of Parks and Recreation
prior to the Closing Date.
6. Person submitting the proposal Interested in More than One Proposal – Unless
otherwise specified, if more than one proposal is offered by any one party, by or in the
name of his or their agent, partner, or other persons, all such proposals may be rejected. A
party who has quoted prices on work, materials, or supplies to other Persons submitting
proposals is not thereby disqualified from quoting prices to other Persons submitting
proposals or from submitting a proposal directly for the work, materials, or supplies.
7. Proposal Award for All or Part – Unless otherwise specified, proposals shall be
submitted for all of the work or items for which proposals are requested. The City reserves
the right to make award on all items, or any of the items, according to the best interests of
the City.
8. Samples – Samples or drawings requested shall be delivered and removed at no cost to the
City. The City shall not be responsible for damage to samples. Samples shall be removed
by the person submitting the proposal within thirty (30) days after notification. Samples
must be submitted prior to the time set for the opening of proposals.
9. Equipment or Materials – Each person submitting the proposal shall submit catalogs,
descriptive literature, and detailed drawings necessary to fully describe those features or the
material or work not covered in the specifications. The parts and materials proposals must
be of current date (latest model) and meet specifications. This provision excludes surplus,
remanufactured, and used products except as an alternate proposal. The brand name and/or
manufacturer of each item proposed must be clearly stated in the proposal. Guarantee
and/or warranty information must be included with this proposal.
8
10. Toxic Substance – Prior to delivery of any material which is caustic, corrosive, flammable
or dangerous to handle, the supplier shall provide written directions as to methods of
handling such products, as well as the antidote or neutralizing material required for its first
aid (Material Safety Date Sheet).
11. Delivery – Where applicable all materials shipped to the City must be shipped F.O.B.
delivered, designated location, Yorkville, Illinois. If delivery is made by truck,
arrangements must be made in advance by the person submitting the proposal, with
concurrence by the City, for receipt of the materials. The materials must be delivered
where directed.
12. Trade Names – Alternative Proposal – When an item is identified in the specifications by
a manufacturer’s or trade name or catalog number, the person submitting an alternative
shall identify that item.
If the specifications state “or equal” proposals on other items will be considered provided
the person submitting the proposal clearly identifies in his proposal the item to be
furnished, together with any descriptive matter which will indicate the character of the
item.
Persons submitting proposals which deviate from these specifications, but which they
believe are equivalent, are requested to submit alternate proposals. However,
ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND
DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The
proposal must be accompanied by complete specifications for the items offered. Persons
submitting proposals wishing to submit a secondary proposal must submit it as an alternate
proposal.
The City shall be the sole and final judge unequivocally as to whether any substitute from
the specifications is of equivalent or better quality.
13. Price – Unit prices shall be shown for each unit on which there is a proposal as well as the
aggregate price and shall include all packing, crating, freight and shipping charges, and
cost of unloading at the destination unless otherwise stated in the proposal.
Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law,
from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use
Tax and Federal Excise Tax. The City will supply the successful person submitting the
proposal with its tax exemption number.
Cash discounts will not be considered in determining overall price, but may be used in an
overall evaluation.
14. Consideration of Proposal – No proposal will be accepted from or contract awarded to
any person, firm or corporation that is in arrears or is in default to the City upon any debt or
9
contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had
failed to perform faithfully any previous contract with the City.
15. Execution of Contract – The successful person submitting the proposal shall, within
fourteen (14) days after notification of the award: (a) enter into a contract in writing with
the City covering all matters and things as are set forth in the specifications and his
proposal and (b) carry insurance acceptable to the City, covering public liability, property
damage, and workmen’s compensation.
After the acceptance and award of the proposal and upon receipt of a written purchase
order executed by the proper officials of the City, this Instruction to Persons submitting
proposals, including the specifications, will constitute part of the legal contract between the
United City of Yorkville and the successful person submitting the proposal.
16. Compliance with All Laws – All work under the contract must be executed in accordance
with all applicable federal, state, and local laws, ordinances, rules, and regulations which
may in any manner affect the preparation of the proposal or performance of the contract.
17. Equal Employment Opportunity – During the performance of the contract and/or
supplying of materials, equipment, and suppliers, person submitting the proposal must be in
full compliance with all provisions of the Acts of the General Assembly of the State of
Illinois relating to employment, including equal opportunity requirements.
18. Contract Alterations – No amendment of a contract shall be valid unless made in writing
and signed by the City Administrator or his authorized agent.
19. Notices – All notices required by the contract shall be given in writing.
20. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any
other person, firm, or corporation without the previous written consent of the City
Administrator. Such assignment shall not relieve the Contractor from his obligations, or
change the terms of the contract.
21. Insurance – In submission of a proposal, the person submitting the proposal is certifying
that he has all insurance coverages required by law or would normally be expected for
person submitting the proposal’s type of business. In addition, the person submitting the
proposal is certifying that he has or will obtain at least the insurance coverages on the
attached Insurance requirements.
22. Inspection – The City shall have a right to inspect, by its authorized representative, any
material, components, or workmanship as herein specified. Materials, components, or
10
workmanship that has been rejected by the authorized representative as not in accordance
with the terms of the specifications shall be replaced by the Contractor at no cost to the
City.
23. Supplementary Conditions – Wherever special conditions are written into the
specifications or supplementary conditions which are in conflict with conditions stated in
these Instructions to Person submitting the proposal, the conditions stated in the
specifications or supplementary conditions shall take precedence.
11
PROPOSAL
Note: The Person submitting the proposal must complete all portions of this Proposal.
The undersigned, having examined the specifications, and all conditions affecting the
specified project, offer to furnish all services, labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all proposals and to waive
any irregularities and that the prices contained herein will remain valid for a period of not
less than ninety (90) days.
I (We) propose to complete the following project as more fully described in the specifications
for the following:
Play Structure:
1. Furnish and deliver ages 5-12 play structure
Discount % = $ $_____________
2, Furnish and deliver independent play piece
Discount %=$ $_____________
3. Furnish and deliver independent play piece
Discount %=$ $_____________
SUBTOTAL: $_____________
Miscellaneous Qty:
1. Other themed item (i.e. bench, bike rack,
trash receptacle, etc.) _____ $_____________
2. Other themed item (i.e. bench, bike rack,
trash receptacle, etc.) _____ $_____________
Notes to Design and Proposal:
12
I, ____________________________, do represent that I am (title)
___________________ of (company) ________________________________, and that
the attached submittal complies in all respects with the safety and accessibility standards
as set forth in this request for proposals either by inclusion or by reference. Please
attach required submittals and any additional supporting information.
___ Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted
and that the prices quoted are not subject to change; and that
The Person submitting the proposal is not barred by law from submitting a proposal to the
City for the project contemplated herein because of a conviction for prior violations of
either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS
5/33-4 (Proposal Rotating); and that
The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS
580/1, et seq., and that
The Person submitting the proposal certifies they have a substance-abuse program and
provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and
that
The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775
ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment
policies and program.
_____________________________________ _______________________________
Firm Name Signed Name and Title
_____________________________________ ____________________________________
Street Address Print Name and Title
_____________________________________ ____________________________________
City State Zip E-mail Address
______________________________________ ____________________________________
Phone Number Fax Number
Date: _____________________________________
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
PKBD #3
Tracking Number
CC 2015-25
301 E. Hydraulic – License Agreement
City Council – March 24, 2015
Majority
Approval
See attached information.
Tim Evans Parks and Recreation
Name Department
Summary
A review of the 301 E. Hydraulic Avenue license proposal
Background
In January, 2015, the Park Board and City Council approved a Request for Proposals (RFP)
concerning the 301 E. Hydraulic Ave. license property. The RFP was distributed to potential
vendors and posted publicly shortly thereafter, with proposals due by Friday, February 27, 2015.
Attached is the one (1) proposal submitted for the licensing of the Riverfront Building at 301 E.
Hydraulic Avenue. In brief, details of that proposal follow:
1) Yak Shack
a. Renting, selling and instruction in the proper use of all makes and designs of
paddling equipment. Accessories and souvenirs will also be available for purchase
at this location.
b. Monthly rent of $500.
c. Security Deposit of $1,000.
d. Maximum total payment to the City of $6,000 per year.
e. Has been operating a profitable in-home business for the past four (4) years.
f. Hours of Operation:
i. Spring/Summer/Fall Months: Monday – Sunday, 8am – Sunset.
ii. Winter Months: 9am – 5pm.
Recommendation
Additional analysis will be presented verbally at the meeting. Staff seeks City Council approval
of the Park Board recommendation to approve a two (2) year license agreement with Yak Shack
for the 301 E. Hydraulic Ave. license property.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: March 15, 2015
Subject: 301 E. Hydraulic Avenue License Proposal
Proposal for the license
of use for the building at
301 East Hydraulic Ave.
Yorkville, Illinois
It is the intent of Yak Shack LLC to use the building for the purpose of renting,
selling and instruction in the proper use of all makes and designs of paddling equipment.
Accessories and souvenirs will also be available for purchase at this location.
The price of services and goods will range between $5.00 and $1,100.
It is the intent of the Yak Shack to operate between the hours of 8:00 a.m. and
sunset during those months that weather permits the rental operations to occur. During
the cold weather months the retail operations will be from 9:00 a.m. until 5:00 p.m.
The four years the Yak Shack has been in operation it has been profitable. It is the
belief of management that the opportunity that a brick and mortar location offers will
greatly increase the rental business. The education and recreation that kayaking offers,
should also draw customers to the other local retailers.
These reasons are why, should license be granted, The Yak Shack would like to
open in Yorkville.
Regards,
Jeffery S. Brown
Owner / Manager
Yak Shack LLC.
(630) 479-8074
LICENSE AGREEMENT
This LICENSE AGREEMENT (the “Agreement”) is made and entered into this _____
day of __________, 2015, by and between the United City of Yorkville, Kendall County,
Illinois, an Illinois municipal corporation (hereinafter referred to as the “City”), and The Yak
Shack LLC, an Illinois limited liability company (hereinafter referred to as the “Licensee”).
WITNESSETH:
WHEREAS, the City is a duly organized and validly existing non home-rule municipality
of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois
and the owner of property located at Riverfront Park, 301 East Hydraulic Avenue, Yorkville, and
commonly known as the Riverfront Building (the “Premises”); and,
WHEREAS, the City and the Licensee desire to enter into this License Agreement for the
operation of a business on the Premises to sell and rent kayak paddling equipment, sell kayaking
accessories and souvenirs, and provide instruction as to the proper use of kayak paddling
equipment.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the City and the Licensee agree as follows:
I. TERMS AND CONDITIONS
1. CITY ORDINANCES
The Licensee will strictly comply with all ordinances of the United City of
Yorkville and laws of the State of Illinois.
2. USE OF CITY'S NAME
The Licensee is specifically denied the right of using in any form or medium the
name of the City for public advertising unless express written permission is
granted by the City.
3. INDEMNITY AND HOLD HARMLESS AGREEMENT
To the fullest extent permitted by law, the Licensee shall indemnify, keep and
save harmless the City and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses,
which may arise directly or indirectly from any negligence or from the reckless or
willful misconduct of the Licensee, its agents, its employees, or any other person
using the Premises, and the Licensee shall at its own expense, defend and pay all
charges of attorneys incurred by the City and all costs and other expenses arising
therefrom or incurred in connection therewith, and, if any judgment shall be
rendered against the City in any such action, the Licensee shall, at its own
expense, satisfy and discharge the same. This Agreement shall not be construed
as requiring the Licensee to indemnify the City for its own negligence. The
Licensee shall indemnify, keep and save harmless the City only where a loss was
caused by the negligent, willful or reckless acts or omissions of the Licensee, its
agents, its employees, or any other person using the Premises.
4. INSURANCE REQUIREMENTS
4.1. Prior to the effective date of this Agreement, the Licensee shall procure,
maintain and pay for such insurance as will protect against claims for bodily
injury or death, or for damage to property, including loss of use, which may arise
out of operations by the Licensee, or by anyone employed by the Licensee, or by
anyone for whose acts the Licensee may be liable. Such insurance required of the
Licensee shall not be less than the greater of coverages and limits of liability
specified below or coverages and limits required by law unless otherwise agreed
to by the City:
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Umbrella Liability $3,000,000
4.2. The Licensee shall have its Comprehensive General Liability (including
products/completed operations coverage), Employers Liability, and
Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its
officers, officials, employees and volunteers" as "additional insureds" with respect
to liability arising out of operations performed, including but not limited to claims
for bodily injury or death brought against the City by the Licensee and/or the
Licensee’s employees, however caused, related to the performance of operations
under this Agreement. Such insurance afforded to the City shall be endorsed to
provide that the insurance provided under each policy shall be Primary and Non-
Contributory.
4.3. The Licensee shall maintain in effect all insurance coverages required by this
Agreement at its sole expense and with insurance carriers licensed to do business
in the State of Illinois and having a current A.M. Best rating of no less than A-
VIII. In the event that the Licensee fails to procure or maintain any insurance
required by this Agreement, the City may, at its option, purchase such coverage
and deduct the cost thereof from any monies due to the Licensee, or withhold
funds in an amount sufficient to protect the City, or terminate this Agreement
pursuant to its terms.
4.4. All insurance policies shall contain a provision that coverages and limits
afforded hereunder shall not be canceled, materially changed, non-renewed or
restrictive modifications added, without thirty (30) days prior written notice to the
City. Renewal certificates shall be provided to the City not less than five (5) days
prior to the expiration date of any of the required policies. All Certificates of
Insurance shall be in a form acceptable to the City and shall provide satisfactory
evidence of compliance with all insurance requirements. The City shall not be
obligated to review such certificates or other evidence of insurance, or to advise
the Licensee of any deficiencies in such documents, and receipt thereof shall not
relieve the Licensee from, nor be deemed a waiver of the right to enforce the
terms of, the obligations hereunder. The City shall have the right to examine any
policy required and evidenced on the Certificate of Insurance.
5. SUBLETTING OF AGREEMENT
The Licensee shall not sublet the Premises or any portion of it, nor shall the
Licensee assign this Agreement or any interest in it; any attempted assignment of
this Agreement or subletting of the Premises shall be of no force or effect, and
shall confer no rights upon any assignee or sublicensee.
6. TERM OF AGREEMENT
The term of this Agreement shall be from April 1, 2015 until March 31, 2017,
with the City having an option to exercise two, two-year option terms. The
Licensee may negotiate in good faith, on request of the City, for an extension to
this Agreement, provided that the extension is approved by the City Council no
later than one hundred twenty (120) days before the termination of the existing
Agreement.
7. TERMINATION OF AGREEMENT
The City reserves the right to terminate the whole or any part of this Agreement,
upon thirty (30) days written notice to the Licensee, in the event of default by the
Licensee. Default is defined as failure of the Licensee to perform any of the
provisions of this Agreement or failure to make sufficient progress so as to
endanger performance of this Agreement in accordance with its terms. In the
event that the Licensee fails to cure the default upon notice, and the City declares
default and termination, the City may procure, upon such terms and in such
manner as the City may deem appropriate, supplies or services similar to those so
terminated. Any such excess costs incurred by the City may be set-off against
any monies due and owing by the City to the Licensee.
8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY
The relationship between the City and The Yak Shack LLC is that of a Licensor
and a Licensee.
9. GOVERNING LAW
This Agreement will be governed by and construed in accordance with the laws of
the State of Illinois without regard for the conflict of laws provisions. Venue is
proper only in the County of Kendall and the Northern District of Illinois.
10. WAIVER OF LICENSE BREACH
The waiver by one party of any breach of this Agreement or the failure of one
party to enforce at any time, or for any period of time, any of the provisions
hereof will be limited to the particular instance and will not operate or be deemed
to waive any future breaches of this Agreement and will not be construed to be a
waiver of any provision except for the particular instance.
11. AMENDMENT
This Agreement will not be subject to amendment unless made in writing and
signed by all parties.
12. SEVERABILITY OF INVALID PROVISIONS
If any provisions of this Agreement are held to contravene or be invalid under the
laws of any state, country or jurisdiction, it will not invalidate the entire
Agreement, but this Agreement will be construed as if not containing the invalid
provision and the rights or obligations of the parties will be construed and
enforced accordingly.
13. NOTICE
Any notice will be in writing and will be deemed to be effectively served when
deposited in the mail with sufficient first class postage affixed, and addressed to
the party at the party's place of business.
Notices shall be addressed to the City as follows:
Director of Parks and Recreation
City of Yorkville
800 Game Farm Road.
Yorkville, IL 60560
Notices shall be addressed to the Licensee as follows:
Jeffery S. Brown
The Yak Shack LLC
193 West Park Avenue, Unit B
Sugar Grove, IL 60554
14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT
14.1. In general terms, the City grants the Licensee the exclusive privilege of
operating a business on the premises generally located at 301 East Hydraulic
Avenue in Yorkville for the purpose of selling and renting kayak paddling
equipment, selling kayaking accessories and souvenirs, and providing instruction
as to the proper use of kayak paddling equipment.
14.2. The City shall have the right to enter and to inspect the Premises at all
times, without any prior notice to the Licensee.
14.3. The Licensee shall be responsible for all taxes and personal property, and
maintenance work on the Premises. Any capital improvements done on the
Premises over $5,000 in value, other than the initial improvements, shall be
approved by the Park Board prior to commencement. For the purposes of this
Agreement, maintenance work shall include regular upkeep of all components of
the Premises, including maintenance and repairs. If any component of the
Premises is in need of repair or replacement, and the cost of the repair or
replacement is greater than $500, then the City shall be responsible for the
replacement of said component, provided the cost of repair of the component is
greater than 50% of the cost of replacing the component. The preceding sentence
does not apply to any capital improvements initiated and installed by the Licensee
as a result of the renovation of the Premises, or to any repairs or replacements that
are necessary because of any damage to or destruction of the Premises caused by
or resulting from the actions or omissions of the Licensee. Any capital
improvements done on the Premises of $5,000 or less, other than the initial
improvements, shall be approved by the Director of Parks and Recreation prior to
commencement. Any capital improvements must be inspected by the City and all
work and contractors must be licensed, bonded, and insured. For all
determinations made on the 50% repair/replacement cost above, the Licensee
shall require no less than three bids from qualified contractors for all repair and
replacement quotes.
14.4. At the end of the agreement term, the City shall conduct an inspection of
the Premises, and the Licensee shall be informed of the outcome of said
inspection. The Licensee shall be responsible for returning the Premises to its
original state, subject to normal wear and tear and the discretion of the Park
Board.
14.5. The Licensee does not have exclusive rights to all kayak rental and sale and
kayaking instruction operations within the park, but rather, only to the specific
operation at the Premises.
14.6. The Licensee shall be permitted to operate a business offering the following
goods and services on the premises defined herein, without further action by the
City, and all other uses and operations must be approved by the City:
14.6.1.1. Rental and purchase of kayak paddling equipment.
14.6.1.2. Purchase of kayaking accessories and souvenirs not otherwise
prohibited by this Agreement or by the Riverfront Park rules.
14.6.1.3. Group and/or personal instruction as to the proper use of kayak
paddling equipment.
14.7. The Licensee has the right to install a webcam within Riverfront Park. Said
installation must be in accordance with City codes and must be located within the
premises contained within this Agreement, unless otherwise agreed to by the
Director of Parks and Recreation. The Licensee has the option to participate in
funding a City-operated webcam within the park.
14.8. The Licensee shall open daily for accommodation of Riverfront Park
patrons, special events, and other users of Riverfront Park. From April through
October, daily operating hours will be from 8:00 a.m. to sunset Monday through
Sunday. From November through March, daily operating hours will be from 9:00
a.m. to 5:00 p.m. Monday through Sunday. The Licensee agrees to open its
business located on the Premises, upon request by the City, for special functions
or events at Riverfront Park. The Licensee will be allowed to use discretion
regarding closing during periods of non-activity with approval from the Director
of Parks and Recreation or his/her designee.
14.9. The City agrees to furnish to the Licensee access to City water and sewer
utilities. The Licensee is responsible for applicable usage payments for all
utilities (sewer, water, natural gas, electricity, phone, internet, etc.). The Licensee
is responsible for costs associated with utility connections and upgrades.
14.10. If the Licensee chooses not to occupy the Premises through the winter
months with the approval of the City, the Licensee shall take all necessary
precautions and measures to properly winterize the Premises. These
precautionary measures shall include, but not be limited to, maintaining a
minimum level of heat no less than 60 degrees Fahrenheit to protect the Premises
from extreme freezing conditions. If alternative methods of winterizing are to be
utilized, those methods shall be subject to approval from the property owner. The
Licensee is expressly prohibited from shutting-off utilities at the Premises or
placing said utilities on snow bird operations at any time during the term of this
Agreement.
14.11. The Licensee expressly agrees to be responsible for any and all damage to
and/or destruction of the Premises occurring during the term of this Agreement
and caused by or resulting from the actions or omissions of the Licensee. The
Licensee agrees to repair and replace said damaged or destroyed portions of the
Premises, at the Licensee’s sole expense, in accordance with all ordinances of the
City and while this Agreement remains in effect.
15. PAYMENTS AND OTHER REPORTS TO THE CITY
15.1. The Licensee is required to submit certain payments, forms, and other items
on a timely basis. Failure to submit any of the required items in a timely fashion
may result in a breach of the Agreement.
15.2. The Licensee shall make payments for the use of the Premises of $500.00
per month for each month through the term of the Agreement, due prior to the
first of each calendar month.
15.3. The Licensee shall provide the City with a security deposit in the amount of
$1,000.00, to be due to the City prior to the start of the agreement term. Said
deposit shall be held until after the end of the term of the Agreement, and will be
used to offset any damage to the Premises and to offset any attorney’s fees and
costs incurred by the City to enforce the terms of this Agreement.
15.4. The Licensee shall provide to the City, prior to the start of the Agreement,
confirmation of insurance coverage for the Premises and the operations of the
business for the entire term, with the City named as an additional insured on all
policies.
15.5. The Licensee shall provide to the City, prior to the start of the Agreement,
confirmation of business interruption insurance coverage for the operations for the
entire term of the Agreement. In the event that the City is the cause of the
business interruption and agrees to credit the Licensee an amount to offset the
business interruption, said amount will be credited against the security deposit or
future payments, at the City’s discretion.
15.6. Failure to meet any deadline for payment will result in an interest charge of
10% per month on said late payment.
16. PRINCIPAL CONTACT FOR THE CITY
The principal contact for the City that will coordinate assistance to the
Licensee will be Tim Evans, Director of Parks and Recreation.
17. EMPLOYEES
The Licensee shall undertake to perform all services rendered in a neat, orderly
and efficient manner; to use care and diligence in the performance of this
Agreement; and to provide neat, orderly and courteous personnel. The Licensee
agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or
drugs which impair the ability of the employee or agent to safely and adequately
perform his or her job while on duty or in the course of performing his or her
duties under this Agreement. The Licensee also agrees to ensure that each
employee driving a vehicle shall at all times carry a valid operator’s license for
the type of vehicle he/she is driving. The Licensee’s employees will be attired, at
all times, in a professional-type manner.
18. ACCIDENT PREVENTION
Precaution shall be exercised at all times for the citizens, employees and
property. The safety provisions of all applicable laws and building and
construction codes shall be observed. Machinery, equipment and all hazards shall
be guarded or eliminated in accordance with safety provisions.
19. TAXES, LICENSES & PERMITS
The Licensee shall pay all sales, use, property, income and other taxes that
are lawfully assessed against the City or the Licensee in connection with the
Premises and the work included in this Agreement, and shall obtain and pay for
all licenses, permits, certificates of authority, and inspections required for the
work. The Licensee shall furnish to the City satisfactory evidence that it has all
permits, licenses, and certificates of authority required to operate for the term of
this Agreement.
20. DEFAULT
If the Licensee fails to observe any portion of this Agreement and there has not
been sufficient cause to justify such lack of observance, the City shall serve
notice, either personally or by affixing such notice to the Premises, that this
Agreement shall be in default if the Licensee does not take action to remedy the
lack of observance within twenty-four (24) hours of said notice. If at the end of
the twenty-four (24) hour period, the Licensee has not made the necessary
corrections, the City shall take such steps as are necessary to provide such
services. The Licensee will be liable for any costs of such steps from the date of
the notice of default. If deemed necessary by the City’s designated representative,
the City shall have the right to take over all equipment and facilities of the
Licensee. The Licensee shall pay any and all attorney’s fees and costs incurred
by the City in the event of default.
21. CERTIFICATIONS
21.1. The Licensee makes the following certifications as required by law:
21.1.1. The Licensee certifies that it is not barred from bidding or
contracting with any unit of State or local government as a result of a
violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the
Illinois Complied Statutes regarding criminal interference with public
contracting; and,
21.1.2. The Licensee swears under oath that it is not delinquent in the
payment of any tax administered by the Illinois Department of Revenue as
required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois
Complied Statutes; and,
21.2. The Licensee shall at all times abide by all applicable federal, state, and
City laws, ordinances, rules and regulations which may in any manner affect the
performance of this Agreement.
IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be
executed by their duly authorized officers on the day and year first hereinabove written.
UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
By: ________________________________
Its: ________________________________
Attest: ______________________________
City Clerk
THE YAK SHACK LLC
By: ________________________________
Its: ________________________________
Attest: ______________________________
Secretary
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-___
AN ORDINANCE APPROVING A LICENSE AGREEMENT
by and between
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
and
THE YAK SHACK LLC
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City owns property located at Riverfront Park, 301 East Hydraulic
Avenue, in the City, and commonly known as the Riverfront Building (the “Premises”); and,
WHEREAS, The Yak Shack LLC, an Illinois limited liability company (the “Licensee”),
desires to enter into a license agreement with the City for the operation of a business on the
Premises to sell and rent kayak paddling equipment, sell kayaking accessories and souvenirs, and
provide instruction as to the proper use of kayak paddling equipment; and,
WHEREAS, after due consideration of written proposals for the operation of a business
at the Premises, the City is willing to grant the Licensee a license to operate the abovementioned
business on the Premises subject to the terms and conditions set forth in the License Agreement
by and between the City and the Licensee.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The above recitals are incorporated and made a part of this Ordinance.
Section 2. The License Agreement by and between the United City of Yorkville, Kendall
County, Illinois and The Yak Shack LLC, an Illinois limited liability company, attached
hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby
authorized to execute and deliver said Agreement on behalf of the City.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication in pamphlet form as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of ____________________, A.D. 2015.
______________________________
CITY CLERK
Ordinance No. 2015-___
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _______________, 2015.
______________________________
MAYOR
Attest:
___________________________________
CITY CLERK
Published in pamphlet form:
_________________, 2015
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #4
Tracking Number
CC 2015-16
Ordinance Approving the 2015-2016 Fiscal Budget
City Council – March 24, 2015
Majority
Approval
Consideration of the FY 16 Budget Proposal.
Bart Olson Administration
Name Department
Summary
Review of FY 16 budget discussion, recommended changes to budget proposal, and approval of
the FY 16 budget.
Background
This item was last discussed at the March 10th City Council meeting. At that meeting, the City
Council discussed the various components of the FY 16 budget proposal. Since that meeting, there are
no substantial updates to the budget proposal or the specific items discussed (Countryside, YEDC,
IMET loss, AACVB).
Finance Director Fredrickson has included a narrative memo of staff initiated budget proposal
amendments. As in prior years, we have drafted the motion for the meeting to incorporate these items.
Additionally for your use, we have drafted a budget ordinance that is blank and one that includes all of
the current fund totals, assuming the budget is adopted as is presented (document plus changes narrated
in memo).
Recommendation
The FY 16 budget must be approved before April 30th. Staff recommends approval of the FY 16
budget proposal, as amended by the adjustments listed in the supplemental memo. The motion for
budget approval is drafted to incorporate the budget adjustments. If the City Council further amends the
budget proposal at this City Council meeting, staff will update the fund totals accordingly. If the City
Council chooses to defer approval to a future meeting, we will update the memo, motions and ordinance
according to the City Council’s direction.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: March 19, 2015
Subject: FY 16 budget
Please see below for a listing of management recommended adjustments to the Fiscal Year 2016 Budget
document.
Budget Adjustment #1
Projected Fiscal Year 2015 interest payments on the 2005A (Debt Service Fund) and 2005C (Water Fund)
bonds have been reduced as a result of last summer’s bond refundings. Actual FY 2015 interest expense
for the 2005A bond was $56,790, which is $47,789 less than budgeted. Due to this reduction in interest
expense, the General Fund transfer to the Debt Service Fund can be reduced by $47,789 as well, thereby
increasing fund balance in the General Fund by $39,144 in FY 2015 and $8,645 in FY 2016.
Additionally, interest expenses for the 2005C bond was $13,110 less than initially budgeted in FY 2015,
resulting in an increase to the fund balance equivalency of the Water Fund by that same amount.
Budget Adjustment #2
The last line item on page 75 of the FY 2016 Budget Draft document was incorrectly labeled “Transfer to
General” instead of “Transfer to City-Wide Capital”. The FY 2015 Projected amount of $6,825 was
transferred to the Motor Fuel Tax Fund in order to reimburse that Fund for costs incurred in FY 2012 for
the River Road Bridge project. This adjustment has no effect on fund balance.
Budget Adjustment #3
On page 89 of the FY 2016 Budget Draft document, principal and interest payments for IEPA Loan L17-
115300 were incorrectly shown under IEPA Loan L17-013000. This adjustment has no effect on fund
balance.
Budget Adjustment #4
This adjustment adds in the annual developer commitment expense due to Lennar Communities of
Chicago for sanitary sewer improvements made in the Raintree Village subdivision. Since no payment
was made in FY 2014, a double payment will be made in the current fiscal year. In subsequent fiscal
years payments will be made annually, increasing each year based on the City’s sewer maintenance fee
rate structure. In total this adjustment decreases fund balance equivalency in the Sewer Fund by
$228,716, with an average reduction of approximately $33,000 a year from FY 2016 through FY 2020.
A detailed itemization showing each budgetary adjustment can be found on page one of the attached
Budget Adjustment Worksheet. The overall effect of the adjustments on fund balance is presented on
page two and total adjusted fund balance is presented on page three. Staff recommends that the above
adjustments be incorporated into the final Fiscal Year 2016 Budget document.
Memorandum
To: Mayor and City Council
From: Rob Fredrickson, Finance Director
Date: March 18, 2015
Subject: Fiscal Year 2016 Budget Document Adjustments
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3
Ordinance No. 2015-____
Page 1
ORDINANCE NO. 2015-_____
ORDINANCE APPROVING THE 2015-2016 FISCAL BUDGET
FOR THE UNITED CITY OF YORKVILLE
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
have duly held all Public Hearings, allowed public input, and have duly considered
formation of a budget for the 2015-2016 Fiscal Year; and
WHEREAS, a tentative budget was duly announced and available for examination at
the City offices of the UNITED CITY OF YORKVILLE; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
deem it in the best interest of the City for the orderly operation thereof to pass and
approve the 2015-2016 Fiscal Year Budget being submitted on March 24, 2015 at its
regular City Council Meeting:
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the 2015-2016 Budget totaling
$_______________ including the amounts of $___________ General Fund, $_________
Motor Fuel Tax Fund, $________ Vehicle & Equipment Fund, $_________ Sewer Fund,
$_________ Water Fund, $_________ City-Wide Capital Fund, $_______ Debt Service
Fund, $_______ Land Cash Fund, $_________ Parks & Recreation Fund, $________
Library Operations Fund, $_______ Library Debt Service Fund, $______ Library Capital
Fund, $______ Countryside TIF Fund, $_______ Downtown TIF Fund, $______
Sunflower SSA Fund, and $______ Fox Hill SSA Fund is hereby adopted for the 2015-
2016 Fiscal Year, as presented.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 24th day of March, A.D. 2015.
______________________________
CITY CLERK
Blank Ordinance
Ordinance No. 2015-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 24th day of March, A.D. 2015.
______________________________
MAYOR
Ordinance No. 2015-____
Page 1
ORDINANCE NO. 2015-_____
ORDINANCE APPROVING THE 2015-2016 FISCAL BUDGET
FOR THE UNITED CITY OF YORKVILLE
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
have duly held all Public Hearings, allowed public input, and have duly considered
formation of a budget for the 2015-2016 Fiscal Year; and
WHEREAS, a tentative budget was duly announced and available for examination at
the City offices of the UNITED CITY OF YORKVILLE; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
deem it in the best interest of the City for the orderly operation thereof to pass and
approve the 2015-2016 Fiscal Year Budget being submitted on March 24, 2015 at its
regular City Council Meeting:
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the 2015-2016 Budget totaling
$36,969,901 including the amounts of $14,190,635 General Fund, $871,497 Motor Fuel
Tax Fund, $616,130 Vehicle & Equipment Fund, $2,941,087 Sewer Fund, $7,949,715
Water Fund, $5,715,399 City-Wide Capital Fund, $310,775 Debt Service Fund, $580,832
Land Cash Fund, $1,795,940 Parks & Recreation Fund, $716,122 Library Operations
Fund, $749,846 Library Debt Service Fund, $11,895 Library Capital Fund, $96,571
Countryside TIF Fund, $356,030 Downtown TIF Fund, $37,594 Sunflower SSA Fund,
and $29,833 Fox Hill SSA Fund is hereby adopted for the 2015-2016 Fiscal Year, as
presented.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 24th day of March, A.D. 2015.
______________________________
CITY CLERK
Ordinance with amounts, including amendments
Ordinance No. 2015-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 24th day of March, A.D. 2015.
______________________________
MAYOR
United City of Yorkville, Illinois
Fiscal Year 2016 Budget
May 1, 2015 to April 30, 2016
Elected Officials
Mayor: Gary J. Golinski
1st Ward Alderman: Carlo Colosimo
1st Ward Alderman: Ken Koch
2nd Ward Alderman: Jackie Milschewski
2nd Ward Alderman: Larry Kot
3rd Ward Alderman: Joel Frieders
3rd Ward Alderman: Chris Funkhouser
4th Ward Alderman: Rose Spears
4th Ward Alderman: Diane Teeling
City Clerk: Beth Warren
Administration
City Administrator: Bart Olson
Director of Finance/Deputy Treasurer: Rob Fredrickson
Director of Public Works: Eric Dhuse
Chief of Police: Rich Hart
Director of Community Development: Krysti Barksdale-Noble
Director of Parks & Recreation: Tim Evans
Library Director: Michelle Pfister
Purpose:
Please accept this report and budget spreadsheet as proposal for the FY 16 budget. The budget
proposed for approval by the City Council is for expenses and revenues scheduled to be spent and
collected, respectively, between May 1, 2015 and April 30, 2016.
Background and “the big picture”:
The City Council last discussed a comprehensive budget proposal in April 2014, when we
approved the FY 15 budget, with additional information for FY 16, FY 17, FY 18, and FY 19. This
approval represented the third five year budget for the City, and we return to a five year-budget again
this year.
Last year’s budget discussion focused on the long-term stability of the general fund, and the
ongoing discussion of capital projects associated with the Road to Better Roads project. The water and
sewer funds were shored up in the short term through long-term rate adjustments. The general fund was
left with note to reexamine figures as the FY 14 audit was completed.
As discussed in the water fund discussion throughout this budget memo, the City’s rate increases
last year were met with an unseasonably cool and wet summer, both of which caused lower than average
usage rates. As a result, the stability of the water fund is back under discussion in this year’s budget
proposal.
In past year’s budget proposals, we’ve forecasted fiscal distress 3-5 years in the future, almost
every year. In this year’s budget proposal, that fiscal distress did not continue to stay 3-5 years in the
future. We are looking at significant issues beginning at the end of fiscal year 2017. Without
addressing any of the issues with LGDF reductions at the state level, the City will be looking at
potentially significant cuts in FY 17 if revenue projections turn out to be true. To illustrate the non-
movement of the City’s fiscal distress from last year’s budget proposal to this one, I present the
following charts:
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC: Department Heads
Date:
Subject: FY 16 budget narrative
1
(2,000,000)
(1,500,000)
(1,000,000)
(500,000)
-
500,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
General Fund -Surplus(Deficit) Comparison
FY 15 Budget FY 16 Budget
(500,000)
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
General Fund -Fund Balance Comparison
FY 15 Budget FY 16 Budget
2
Finally, this year’s biggest discussion will likely occur around the aging and deteriorating
infrastructure in the Countryside subdivision. In short, Countryside’s entire roadway and water system
needs to be replaced to the tune of around $8,000,000. Roadways are at the end of their useful lifespan,
and may not make it through another snow-plow season. Watermain breaks in the subdivision occur at a
rate over 3x as frequent as what industry standards would consider the threshold to replace a water main.
While the City has $1.4m in bond proceeds leftover from the Game Farm project bond (due to the
project coming in under estimate), the remaining $6.6m in infrastructure must be funded with a
corresponding revenue increase. This issue is studied in depth in the Items of Note section below.
(7,000,000)
(6,000,000)
(5,000,000)
(4,000,000)
(3,000,000)
(2,000,000)
(1,000,000)
-
1,000,000
2,000,000
3,000,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Aggregate City Budget -Surplus(Deficit)
Comparison
FY 15 Budget FY 16 Budget
(2,000,000)
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
Aggregate City Budget -Fund Balance
Comparison
FY 15 Budget FY 16 Budget
3
Changes in budgeting
Last year’s budget narrative memo included a year-by-year breakdown of changes between what
was being proposed in the FY 15 budget proposal, and what had been proposed for the same fiscal year
as part of the FY 14 budget proposal. We move away from that structure this year, as only a few
significant changes are proposed. For each fiscal year, we will discuss the fiscal snapshot of the general
fund, water fund, sewer fund, and aggregated budget and highlight significant capital improvements.
There are no significant changes in budget format from last year to this year.
4
Year-by-year summary, FY 15 projections
The outlook for FY 15 has modestly improved since the FY 15 budget was approved in April
2014. We now expect the general fund to run a surplus of $200,000 instead of $156,000. Increases in
revenue projections (garbage surcharge, sales taxes) have been offset by increases in expenditures
related to the proposed write down of IMET restricted funds (explained in the Items of note section
below). This modest improvement puts fund balance at 29.6% heading into FY 16.
The outlook for the water fund is negative. The City saw a significant reduction in the amount of
water used in FY 15 from historical averages, resulting in a major shortfall in the fund. Additionally,
the City saw a total shift away from regular building permits to BUILD-incentive program permits in FY
15, which means far less revenue in water connection fees than projected. Assuming expenditures stay
on projection, the water fund is looking at a $529,000 deficit for FY 15 when our original budget
proposal only showed a $254,000 deficit. This leaves our water fund balance at 26% in FY 15, and sets
us up for a more difficult discussion regarding water revenues in FY 15 (explained in Items of note
section below).
The outlook for the sewer fund is slightly more negative than expected but sustainable. Without
the large revenue swings seen in the water fund and a healthy fund balance, the sewer fund is able to
absorb a larger than expected deficit. The larger deficit is related to the IMET funds, some additional
Route 47 sewer work and the higher price of the City’s vactor truck.
The aggregate budget outlook is stable. A modest projected improvement of ~$700,000 is
caused by improvements in the General Fund and deferred capital improvements in MFT and City-wide
Capital. We expected to sit at an aggregate fund balance of $11.6m and project to be at ~$12.3m at FYE
15.
All capital projects discussed in the FY 15 budget and its amendments have continued without
major change. The Road to Better Roads program, Downtown Parking Lot, Game Farm Road
engineering, Route 47 expansion, Cannonball LAFO resurfacing, Kennedy Road engineering,
Greenbriar and Sunflower pond naturalization, Sunflower drainage improvements, Riverfront Park grant
project, and Grande Reserve Park B are all progressing as expected. Route 34 improvements are on a
slightly delayed schedule and Baseline Road bridge repairs ended up being significantly more expensive
than planned and need to be reevaluated.
5
Year-by-year summary, FY 16 proposed budget
General Fund
Surplus (Deficit) $1,357
Fund Balance 29%
Notes –
1) 3.25% merit increases for staff
2) No new staff, including police officers
Water Fund
Surplus (Deficit) ($206,196)
Fund Balance 7%
Notes
3) Effective fund balance is 15%, as the 7% calculation includes $4m worth of
bond proceeds related to Countryside.
4) Includes proposal to offset FY 15 revenue shortfall with $1.25 increase in
WINF Fee per month, and proposal to fund Countryside watermain
improvements with additional $3 increase in WINF Fee per month.
5) Funds Countryside watermain improvements for most of subdivision through
issuance of debt.
6) Includes well rehabilitations for Well 4, Well 7, Well 8 and Well 9, on
recommendation from staff.
Sewer Fund
Surplus (Deficit) ($391,842)
Fund Balance 50%
Notes
7) Contains proposal to do additional sewer improvements funded entirely by
YBSD. While YBSD has not formally reviewed the project scope, they have
expressed interest in reducing I&I in town.
Aggregate Budget
Surplus (Deficit) ($5,590,237)
Fund Balance $6,700,046
Notes
8) Major deficit due to spend down of Game Farm and Somonauk bond proceeds
Capital Projects List
Public Works Material Storage Building (funded by DCEO grant), Baseline Road Bridge,
Road to Better Roads program, Wrigley EDP intersection improvements (funded by IDOT
grant), Beecher and Corneils Road improvements (funded by settlement proceeds), Downtown
streetscape improvements, Game Farm and Somonauk Rd improvements, Countryside roadway
and water main improvements, comprehensive water system study, Well 8 rehabilitation, Bristol
Bay regional park improvements (funded by IDNR grant), Riverfront Park improvements
(funded by IDNR grant), Grande Reserve Park A (required by IDNR grant agreement), and
Blackberry Creek nature preserve (required by IDNR grant agreement).
6
Year-by-year summary, FY 17 projections
General Fund
Surplus (Deficit) ($521,902)
Fund Balance 23%
Notes –
1) Undetermined merit increases for staff
2) No new staff
3) Transfer to debt service increases modestly, due to rollback of non-abated
property taxes
Water Fund
Surplus (Deficit) $281,886
Fund Balance 24%
Notes
4) No major initiatives
Sewer Fund
Surplus (Deficit) ($388,677)
Fund Balance 36%
Notes
5) No major initiatives
Aggregate Budget
Surplus (Deficit) ($789,618)
Fund Balance $5,910,428
Notes
6) Major issue involves correcting General Fund structural deficit
Capital Projects List
Road to Better Roads, Kennedy Road multi-use path construction (funded by IDOT
grant), Route 34 east expansion commencement, and Bristol Bay regional park completion.
7
Year-by-year summary, FY 18 projections
General Fund
Surplus (Deficit) ($904,844)
Fund Balance 17%
Notes
1) Undetermined merit increases for staff
2) No new staff
3) Increase in transfer to debt service to offset rollback of non-abated property
taxes
Water Fund
Surplus (Deficit) ($171,192)
Fund Balance 17%
Notes
4) Rehabilitation of Well 7
5) Commencement of Route 71 water main relocation
Sewer Fund
Surplus (Deficit) ($394,208)
Fund Balance 23%
Notes
6) No major initiatives
Aggregate Budget
Surplus (Deficit) ($2,092,709)
Fund Balance $3,817,719
Notes
7) Major issue involves correcting General Fund structural deficit
8) $3,000,000 fund balances represents significant fiscal distress
Capital Projects List
Road to Better Roads, Route 71 expansion, Route 34 eastern expansion, Kennedy Road
multi-use path completion, Well 7 rehabilitation, and Route 71 water main relocation.
8
Year-by-year summary, FY 19 and FY 20 projections
General Fund FY 19 FY 20
Surplus (Deficit) ($1,255,986) ($1,659,171)
Fund Balance 8% -1.7%
Notes
1) Undetermined merit increases for staff
2) No new staff
Water Fund
Surplus (Deficit) ($381,175) ($537,100)
Fund Balance 7% -5%
Notes
3) Rehabilitation of Well 4 and Well 9
4) Completion of Route 71 water main relocation
Sewer Fund
Surplus (Deficit) ($403,742) $128,880
Fund Balance 9% 16%
Notes
5) No major initiatives
Aggregate Budget
Surplus (Deficit) ($2,241,916) ($2,292,759)
Fund Balance $1,575,803 ($716,956)
Notes
6) Major issue involves correcting General Fund structural deficit
7) $3,000,000 fund balances represents significant fiscal distress
Capital Projects List
Road to Better Roads, Well 4 rehabilitation, Well 9 rehabilitation, and Route 71
watermain relocation completion.
9
Items to note – big picture
Items to note – State Budget Proposal
On February 18, 2015, Governor Rauner made his FY 16 State budget address. Among his
initiatives is a proposal to cut the disbursements of income tax to municipalities (LGDF) by 50%. For
us, this represents an $800,000 annual reduction, or around 5.5% of our total revenues. This is
especially concerning given the City’s five-year fiscal outlook. Since FY 11, the City has made major
progress in stabilizing our long-term outlook. Now, a couple years into figuring out how to fund our
ongoing capital projects and faced with a structural deficit in FY 17 through FY 20, the City faces
additional responsibilities via the Governor’s proposal.
Because of the timing of the budget speech, staff has not fully vetted options for addressing the
Governor’s proposed cuts. Additionally, the early indication is that the proposal is going to meet some
stiff resistance from the veto-proof Democratic majorities in the Senate and House, the IML, and all
regional Councils of Governments. Any cut to LGDF would have to be met with serious consideration
over staff cuts, benefit reorganization, project deferrals, service cuts, use of fund balance, and fee and
tax increases.
Items to note – Capital Projects
The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly
within the City’s control (road, water and sewer improvements), some are within the State’s control
(Route 71 expansion) and others are dependent upon a variety of factors (Well No. 6 and Water
Treatment Plant due when City hits 25,000 population). The biggest discussion the City is faced with is
how to balance the maintenance needs of existing infrastructure against the concerns by residents against
higher taxes and fees both in the present and future.
An outline of the proposed yearly capital projects are included in the year-by-year summaries
above. In general, we are proposing to fund more projects in FY 16 than we funded in FY 14 and FY 15
combined.
10
Items to note – Capital Projects, Road to Better Roads
The City Council’s main focus for capital projects has been pavement rehabilitation via the Road
to Better Roads program. In summer 2013, the first year of the Road to Better Roads program resulted
in a $950,000 total investment in roadway projects. In Summer 2014, the City spent over $1.2 million
between pavement, water, and sewer. In Summer 2015, we are proposing over $1.3 million in Road to
Better Roads projects, along with an additional Countryside infrastructure rehabilitation project of
approximately $6 million.
Out of our annual Road to Better Roads budget, $800,000 is allocated to pavement
improvements. This is still far short of our $2 million annual target to keep our road system from
deteriorating. As part of this budget proposal, staff is updating the roadway scores based on work
completed by the City in the past few years. This update will be used as part of our FY 17 and beyond
Road to Better Roads schedule. In the meantime, the current five-year Road to Better Roads plan is
attached and summarized below:
FY 2016
Van Emmon Street, Ridge St, Washington St, Morgan St, State St
Alternate bids including Blaine St Dolph St, W Orange St.
FY 2017
King St, Church St, Sanders Ct, Appletree Ct, Diehl Farm Rd
FY 2018
W Washington St, W Fox St, E Orange St
FY 2019
E Spring St, TBD
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
Actual Budget Proposed
FY 2014 FY 2015 FY 2016
Capital Budget Comparison
11
FY 2020
TBD
Items to note – Capital Projects, unfunded
1) Sycamore Road and Route 34 traffic signal (City-wide Capital Fund)
a. A temporary signal has been installed at this intersection since 2008. Original agreement
with IDOT said that a permanent signal was supposed to be installed by 2010. Agreement
was extended through 2013, at the request of the City. Permanent intersection
improvements, when constructed will be three sides (two on Route 34, one on Sycamore
Road). If the Sexton property (to the north) ever develops, that landowner will have to
completely redo the intersection improvements to accommodate a fourth leg. Each year the
temporary improvement agreement remains in place, we are responsible for 100%
maintenance of the signal. Since the signal is temporary, it is not in good condition four
years later, and is expensive to maintain each year ($10,000). There is a chance that IDOT
would force us to either put in the permanent intersection improvements or take down the
temporary. More than 21,000 vehicles per day traverse this intersection on Route 34, and
900 of them use the Sycamore Road leg of the intersection.
b. Cost estimate – $250,000. We have not proposed to install this signal within the five year
budget, because we expect IDOT to come through and widen Route 34 near this intersection
in the next five years. When that occurs, IDOT will pay for 67% of the overall intersection
improvements and will continue to pay for 67% of the annual maintenance costs of the traffic
signals. Currently, the City pays for 100% of the annual maintenance costs.
2) Beecher Center Maintenance (City-wide Capital Fund)
a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life span
should have been 15 years. A complete replacement for the existing units is $400,000,
because it is under the roof (the roof would have to be rebuilt). Even if individual
components of the unit go out, we would not be able to replace them because nobody makes
replacement parts for the HVAC unit. One possible thought by staff, should this project
become a necessity, is to spend an additional $250,000 ($650,000 total) and have the HVAC
unit installed on the ground near the building, have new ducts run, and update the kitchen in
the facility (economies of scale to do the projects all at once). If the HVAC unit were
installed on the ground, as opposed to on the roof, we could save the roof replacement costs
in the future when the HVAC unit has to be replaced again.
b. Cost estimate - $400,000 or $650,000, whenever the HVAC breaks or we think we should
replace it.
3) South Main St water main replacement (Water Fund)
a. 80+ year old water main in the area near Van Emmon Road and Beecher St. This main
services over 30 homes directly, many more indirectly. Fire protection is diminished due to
low water pressure.
b. Cost estimate - $200,000.
4) Elizabeth St water main replacement (Water Fund)
a. 60 year old water main on Elizabeth Street. This main services over 24 homes directly, and
many more indirectly. Fire protection is diminished due to low water pressure.
b. Cost estimate - $175,000.
12
5) Orange Street water main replacement (Water Fund)
a. Water main replacement near Orange Street and Olsen Street, which will tie to dead end
mains together. Connecting two dead ends in a loop will improve fire protection and water
quality.
b. Cost estimate - $60,000.
6) Olsen Street water main replacement (Water Fund)
a. 60+ old year water main in the area near Orange St. from South Main Street to Mill Street.
Fire protection is diminished due to low water pressure.
b. Cost estimate - $150,000.
7) Washington Street water main replacement (Water Fund)
a. 80+ year water main in the area of E Washington Street. Replacement would improve fire
protection and flow of water.
b. Cost estimate - $150,000.
8) SCADA sewer monitoring system (Sewer Fund)
a. The City has SCADA systems on its water facilities, which allows for remote monitoring and
control of industrial facilities. Installing this on our sewer lift stations and pump stations
would improve safety and prevent backups.
b. Cost estimate - $90,000.
9) River Road sewer replacement (Sewer Fund)
a. Replace and move a sanitary sewer that is currently under a resident’s garage near the Fox
River on River Road. If the sewer breaks before we replace it, we will have to tear down and
replace a garage. If we move the sewer before it breaks, we save garage replacement costs in
the future.
b. Cost estimate - $100,000.
10) Bristol Bay intersection improvements (City-wide Capital Fund)
a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is
responsible for intersection improvements at Route 30 and Route 47, Galena Road and Route
47, and at Bristol Bay Drive and Route 47. The total cost of these three improvements is
over $3.3 million. The intersection improvements at Route 47 intersections of Galena Road
and Route 30 are $1.224 million and $701,000 respectively. The remaining $1.4 million is
associated with the additional subdivision entrance and traffic signal at Bristol Bay Drive.
b. Cost estimate - $3.329 million in total.
11) Beecher Center Park (Vehicle & Equipment Fund – Park Capital)
a. The playground equipment at Beecher Center Park is closely approaching the end of its
useful life span. Last year, we estimated that the equipment would need to be removed in FY
14 or FY 15. Based on our most recent assessment of the playground, we anticipate that the
equipment would not need to be removed until FY 18 or FY 19.
b. Cost estimate – policy decision
13
12) Fox Hill water and sewer recapture (Water Fund and Sewer Fund)
a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out to the
Fox Hill subdivision. This original cost for water and sewer oversizing was $807,000.In the
recapture agreement for these projects, the City agreed to compound interest with final
payback by the City due in 2023. If a developer develops in the recapture area prior to 2023,
the City has the right to charge the developer their portion of the recapture fee (which then
gets forwarded to the Fox Hill developer).
b. Cost estimate – At FYE 2015, total amount will be $1.781 million. The original principal on
this obligation was $807,847, meaning we have racked up $973,386 in interest in 11 years.
13) Public Works building maintenance issues
a. The Public Works building at Tower Lane was built in the 70s, and was originally designed
as a pole barn-style garage. It has been remodeled several times throughout the past 40
years. The City has 2 acres of vacant land at the Wolf Street property, which could serve as a
location for a replacement building.
b. Cost estimate - The office area of the building could be rebuilt for $120,000 ($100 / sf). The
garage could be torn down and rebuilt with a new pole barn building for around $200,000.
Construction of a new building would run upwards of $1,000,000.
14) Emerald Ash Borer Tree replacements
a. The City has removed 1,600 trees in the parkways that have been impacted by the Emerald
Ash Borer. This number does not include any trees throughout the City that are on private
property. We currently replace 50 trees per year under our Parkway Tree Program, and we
could expand that number to 100 if desired. Alternatively, we could go out to bid for the
procurement and installation of hundreds of trees.
b. Cost estimate - $300 per tree with outsourced installation included.
15) Quiet Zones – Mill Road, Kennedy Road
a. We’ve received complaints about train horns at the Mill Road and Kennedy Road crossings
for the past several years. These crossings are 0.75 miles apart, meaning that they would
have to be completed in tandem to have an effect of complete train horn silence. The process
to initiate a quiet zone has been talked about for a number of years, and ultimately the hang-
up involves funding the crossing improvements. The quiet zone process has to be reviewed
and approved by the Federal Railroad Administration (FRA) and they require any number of
upgrades to the crossing to achieve a safety level based on the layout of the crossing, the
amount of trains, the speed of the trains, the amount of cars, accident history, etc. It is a very
time intensive and costly process, unfortunately. Our City engineers have completed them in
other towns and they can run anywhere from $100,000 to $1,000,000 per intersection and
usually take 12-18 months to complete.
b. Cost estimate – $200,000 to $2,000,000 gross, with potential 80% funding available through
state grants.
16) Quiet Zones – Poplar Drive, River Birch Lane, Morgan St, Adams St, State St, S Main St, Route 47,
Heustis St, Mill St, Van Emmon Park private driveway
a. Same explanation as the previous item, except there are 10 crossings within a 1.8 mile
section of railroad track. Poplar (River’s Edge) and River Birch Lane (White Oak Estates)
are somewhat removed from the downtown crossings, but are 0.75 miles apart. River Birch
Lane and Morgan Street (the most western downtown crossing) are only 0.33 miles apart.
14
b. Cost estimate - $100,000 to $1,000,000 per intersection, with potential for 80% grant funding
and $50,000 to $70,000 per closed intersection.
17) Mill Road improvements
a. One of the worst rated roads for surface conditions, partially due to its uneven surface,
narrow footprint, and antiquated rail crossing.
b. Cost estimate - $2,850,000 for mill and overlay of existing roadway and crossing
improvements.
18) Baseline Road
a. One of the worst rated roads in the City.
b. Cost estimate - $560,000
19) Well No. 6 and Water Treatment Plant
a. Once the City reaches a population of 25,000, we will need an extra well and water treatment
plant in order to keep adequate water supply and pressure throughout town. The City has
planned for this well and treatment facility to be sited at the Bristol Bay water tower, but
would need to update the plans for the facility (it would mimic the Grande Reserve facility).
b. Cost estimate - $4,850,000, anticipated for FY 19 and FY 20.
Items to note – Economic Development
The YEDC Executive Director has informed the YEDC Board of her future retirement in 2016.
The Board is discussing their recruitment of the next Director and the status of the organization overall.
In the past few years, the YEDC Board and its executive members ($5,000 per seat) has seen a fair
amount of turnover, leading to instability in the organization’s budget. While the YEDC has picked up
members from the recession years, membership is still below its peak pre-recession levels.
As a result of the ongoing budget discussions, the YEDC will be asking the City for additional
funding in FY 16 to bridge the potential hire of the successor Executive Director. While the YEDC’s
plan of action has not been finalized, it is thought that they will keep both the successor and existing
Directors on payroll for an intermediate transition period. The YEDC Executive Board has committed
to and paid $6,000 in their annual dues effective in 2015. This is a permanent increase of $1,000 (or
20%). The Executive Board felt that this would be a way they could lead by example, and to
demonstrate their commitment to the corporation.
As the largest contributor to the YEDC, the City has a major policy decision to make. This
decision is outlined below – but the budget impacts are likely to be much greater in FY 16 regardless of
City choice. For this reason, we have recommended that the FY 16 appropriation for economic
development be significantly increased.
The City of St. Charles considered a similar policy question in 2009; their City Council analysis
memo is attached for your use. The second page of the memo, which lists the various functions of
economic development staff, is totally applicable to our discussion. I am not aware of many
municipalities changing their economic development method since 2009 (besides Oswego, which is not
listed in the memo), so the third page’s list of economic development methods is still valid and
applicable to our discussion. Pages 4 through 8 of their memo outlines the City Administrator’s
15
recommendation on the various options, and it is attached simply as a frame of reference for their
discussion. However, Yorkville’s analysis is as follows:
1) Keep the participation in the YEDC as a public-private partnership (regardless of funding
amount).
a. Pros –
i. Economic Development functions for the City are offset by the private sector.
ii. YEDC meetings give the business community a standing, formal platform to
interact with the Mayor on community and economic development issues.
iii. As largest contributor, City has major say over operation of the YEDC.
iv. Arms length discussions about confidential proposals can occur – businesses may
feel more comfortable to discuss private information with YEDC as opposed to
City.
v. YEDC is not subject to FOIA laws, giving businesses greater security over their
confidential business information.
b. Cons –
i. Director and organization is actually controlled by a majority vote of the board.
ii. Even though the City is the major contributor, the Board could guide the
organization independently or against the City’s wishes.
iii. Membership based organization could lead to feeling that organization is only
advocating for its paying members, rather than the community as a whole.
iv. Director spends a fair amount of time fundraising, instead of recruiting or
retaining businesses.
2) Hire an in-house economic development staff member (under Community Development)
a. Pros –
i. Total City control over economic development operations.
ii. City employee would be advocating for interests for the entire community.
iii. City employee would have to disclose conflicts of interest, secondary
employment, and statements of economic interest.
iv. FOIA allows for exemptions for confidential or proprietary business information.
v. Business recruitment and planning staff could work closely together to resolve
issues before the business selects a property to develop upon or to move into.
b. Cons –
i. City is on the hook for 100% of salary, benefits, pensions, and operational costs
for the employee. In Oswego, this cost ends up being around $190,000 annually.
ii. Businesses may be less likely to share information with the City under fear or
public release through FOIA.
iii. Clerk’s Office would have to spend more time responding to more complex
FOIAs.
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3) Bring economic development functions in-house (current employees in Community
Development)
a. Pros –
i. No major incremental cost, as compared to hiring a new staff member
ii. [All of the same pros as hiring an in-house economic development staff]
b. Cons –
i. Stretches Community Development staff very thin, as compared to hiring a new
staff member
ii. [All of the same cons as hiring an in-house economic development staff]
Items to Note – Police Officers
The FY 15 five-year budget proposal included two new police officers in May 2015 (FY 16).
This would have brought the City up to 32 sworn officers, allowing the City to have a staffing count
above regional averages and to run a designated traffic unit during peak travel hours.
The City’s five year budget outlook in FY 15 had stable years in FY 15, and FY 16, moderate
fiscal distress in FY 17, and a major imbalance in FY 18 and FY 19. In past years, we have forecasted
this same window of distress (2-3 years in the future), but this is the first year where our window did not
remain in the future.
Given the shortened window for fiscal stability, and the possibility that local revenues at the state
level could be swept, staff is proposing to shelve the two officers for FY 16. At 30 sworn officers, the
City is still at regional averages, and is significantly better staffed than during the recession. Staff
proposes to re-examine this proposal in October 2015, which will give us a full picture of the City’s FY
15 finances and the state’s budget administration.
Items to note – Countryside infrastructure
Countryside roadways are among the worst rated roads in the City. All roads in the subdivision
have passed or are approaching the point where a total reconstruction is necessary. Staff has looked at
the surface course of the roadways and we do not think that some of the roads will make it through the
next two next winters. These roads were not included in past year’s budget proposals given the
enormous cost of replacing all roads within the subdivision. With this year’s budget proposal, we have
$1,400,000 leftover from the bond issuance related to Game Farm Road that must be spent on roads
somewhere in the City.
The City averages 12 watermain breaks each year. Of this amount, more than 24% occur in
Countryside. The industry standard for watermain breaks per 100 miles considered unacceptable and in
need of replacing is 25 per 100 miles. The Countryside subdivision water mains have a rate of breaks at
90 per 100 miles, over 3.6x the accepted average.
Unfortunately, the cost to replace all roads in the subdivision is ~$2,200,000, and the cost to
replace all watermains in the subdivision is over $5,500,000. While we could dedicate $1.4m in road
bond funds, the remaining $800,000 in road costs would mean a significant increase in our annual Road
to Better Roads project budget. A more realistic approach would be to maximize our roadway
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improvements with existing funds and replace watermains under those roads only. Should the City
Council proceed with funding Countryside infrastructure improvements, staff will make more detailed
recommendations on which roads can be funded. The most likely scenario, given the City’s bond levels,
would be to fund about 75% of the infrastructure through a bond issuance of around $4.25m, and figure
out how to fund the remaining 25% in a future budget year. Any bond for Countryside infrastructure
would have to be paid for with an increase in a stable revenue source, such as the WINF Fee.
Finally, the engineering work for the infrastructure in the subdivision will take months to
complete, meaning construction on the majority of the infrastructure will not occur until Spring 2016.
Items to note – water fund
The City Council approved a three year water rate structure in April 2014. In FY 15, the water
rate is $14 bi-monthly for the first 350 cubic feet of usage and $2.97 for each 100 cubic feet thereafter.
In FY 16, the water rate will be $15 bi-monthly for the first 350 cubic feet of usage and $3.65 for each
100 cubic feet thereafter. In FY 17, the water rate is set to be $17 bi-monthly for the first 350 cubic feet
of usage and $4.30 for each 100 cubic feet thereafter.
With the FY 15 rate structure, the City was projecting a FY 15 water sales total of just over
$2.12m. Water usage being equal from year to year, we expected an increase of $360,000 over FY 14
figures. The current FY 15 revenue projections are only $1.95 million, a shortfall of around $175,000
per year. This is great from a long-term perspective, as reduced water consumption will save residents
money through deferred capital infrastructure upgrades and expansion. However, this is not sustainable
in the short term, as water fund deficits will occur.
The fiscal health of the water fund, an enterprise fund, requires that additional revenue be raised
to match expenses. The discussion last year first started on ways to cut costs within the water fund.
This discussion first started with existing debt service (the funds largest expense), to capital projects, to
personnel staffing levels, and to department operation costs. While modest savings can be made in
operational costs, these will not significantly impact the massive structural imbalance of the fund caused
by past infrastructure expansion (debt service), the need for current projects (capital costs), and revenue
shortfalls caused by low usage totals. Thus, rates must continually be addressed each year.
The FY 15 budget proposal called for water fund reserves of between 21% and 44%, right within
the range of acceptability of the City’s old fund balance policy (15% to 25%) and new fund balance
policy (minimum 30%). Without addressing the Countryside water infrastructure bond (entirely offset
through imposition of a flat fee), the revenue shortfalls in the water fund caused by decreased demand
put the water fund at 7% in FY 16, temporarily increasing to 19% in FY 17, decreasing back to 7% in
FY 18, and then cratering in FY 19 and FY 20 to a negative fund balance. According to the City’s new
fund balance policy, the water fund must raise back to 25% in FY 16, which would require an additional
$1.372m in revenue in FY 16 alone. That figure is on top of the rate increases approved by City Council
in April 2014. Given the discussion of the rate increase in April 2014 (which was projected to add
$360,000 between FY 14 and FY 15), we are exploring all long-term budget options. In the short term,
the City would have to increase the water infrastructure fee an additional $8.50 per billing cycle per
customer to make up the lost revenue.
While a sizable percentage of usage will be caused by the price sensitivity of residents, we feel
that weather patterns during the summer are more likely to be a bigger factor. Because of this, we are
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proposing the following rate and fee structure and acknowledging the financial risk of the usage
variable:
- Cease the BUILD program in June 2015. The program has correlated with a modest bump in
building permits, but is clearly not impacting totals to a degree that justify its lost revenue. This
would result in a positive financial swing of $70,000 assuming the regional housing economy
continues to grow moderately.
- Set the monthly WINF Fee back to $8.25, up from $4 in FY 15. Of this $8.25, $4 would be
related to long-term debt payments, $3 related to debt service associated with Countryside
watermain improvements, and $1.25 related to bridging the revenue shortfall from usage figures
in FY 15. This would result in a bi-monthly billing WINF Fee of $16.50. This additional $1.25
per month would generate approximately $105,000 annually.
- Increase the base usage amount from a bi-monthly figure in FY 16 from the scheduled amount of
$15 to $16. This would result in an increase of $0.50 per user per month, and would generate
approximately $40,000 annually.
Adding these policy recommendations together, the City would be looking at a probable revenue
increase of $215,000 from FY 15 to FY 16, and would be at risk for a shortfall of $200,000 if usage
statistics stay at FY 15 levels. We think that the unseasonably cold Summer 2014 weather patterns
resulted in suppressed usage:
FY 2013 water usage total 66,300,000 cu. ft.
FY 2014 water usage total 62,700,000 cu. ft.
FY 2015 water usage total 58,300,000 cu. ft. (estimate)
Items to note – IMET Loss on Investment in FY 15
The City has participated in the Illinois Metropolitan Investment Fund (IMET) since June 2011.
In late 2014, IMET notified all participants that it had been defrauded in the amount of $50.4m. As a
result, around 2.8% of IMET’s portfolio was compromised and $320,000 in funds held in Yorkville’s
name were restricted for withdrawal. At the time, the City chose to withdraw all other funds from
IMET and placed those funds in collateralized accounts with Old Second and Castle Bank.
The alleged fraudster is currently facing federal charges and the recovery process has been
underway for months by IMET and its partners. As seized assets are liquidated, the City receives a
percentage of funds. To date, the City has received one disbursement of funds totaling $5,500.
Staff recommends writing off the loss of investment in line-items titled “loss of investment”
throughout the budget. This process is similar to a bad debt write-off, but has its own line-item for
transparency purposes. The line-items are included within the Admin Services Dept (general fund),
MFT, City-Wide Capital Fund, Parks and Recreation Capital portion of the Vehicle & Equipment Fund,
Water Fund, Sewer Fund, and Library Fund.
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Items to note – reduction in property taxes
In accordance with last year’s budget proposal, we propose to continue the City’s previously
planned drawdown of non-abated property taxes (attached on page 116). As a reminder:
1) We propose no change to the past policy decision that the City’s general fund property taxes be
increased 1-2% each year depending on consumer price index (CPI) amounts and new
construction, under tax cap rules.
2) The City’s non-abated property taxes will continue to be rolled back each year, until they are
eliminated in FY 19.
3) The Library’s operational levy will continue to be impacted by the 3-year rolling average of
property value assessments. Unlike last year, the city-wide EAV is expected to increase slightly
in FY 16, resulting in a modest increase in Library property taxes. The concept of including the
Library property tax in the reduction plan may need to be revisited next year if the EAV outpaces
the inflation limits imposed by the property tax cap.
4) The Library’s construction bond property taxes continue to increase at a marginal rate in
accordance with the debt service schedule for the bonds.
Combining all four line-items above, all property taxes are expected to be:
i. 1% reduction in FY 16 (levy and abatement ordinances already approved)
ii. 1% reduction in FY 17
iii. 1% reduction in FY 18
iv. 0.69% increase in FY 19
v. 2% increase in FY 20
Items to note - City Council goals
The City Council passed a list of 19 goals, ranked in order of importance. With the City’s fund
balance addressed in FY 13, and police staffing levels addressed in FY 14 and FY 15 the City Council
focused on infrastructure and economic development in FY 16.
Even though this budget proposal stops short of hiring the final two police officers originally
scheduled for FY 16, we do not think that development should change the focus on the other goals. As
noted in the section above, we think it is prudent to readdress this decision in October 2015.
South Side Economic Development
The south side market study is in its final stages in January 2015, and the recruitment contract
runs through mid-late 2015. We propose no further action as part of the FY 16 budget proposal.
Revenue Growth (Industrial/Commercial Incentives)
Most of this goal will involve studying incentive best practices in other municipalities. We think
most of this work can occur in-house, and so no specific budget proposal is presented.
Downtown planning and development
The Downtown TIF fund is incurring a modest deficit in FY 16 as a result of the downtown
streetlight project. As a result, no major projects are proposed in the five year budget. However, a few
of the downtown property owners are discussing the reformation of a downtown business owners group.
Should this group form and meet, the City should look at interfacing with this group. The City’s main
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interest should be to redesign the east-alley parking lot to accommodate business use of their eastern
entrances and a joint refuse facility.
Countryside Infrastructure
Discussed in detail above, we propose to tackle a majority of the pavement and water repairs in
FY 16 through issuance of an alternative revenue bond.
Vehicle Replacement
Each department is reviewing their maintenance costs and vehicle inventory. Staff will be
revising the vehicle and equipment fund in FY 17 in order to better track equipment life expectancy and
funding requests.
Staffing
Several of the departments submitted requests for new staffing in the FY 16 budget proposal.
Unfortunately, none of them made the cut for the budget proposal, given the medium term financial
outlook for the City. City staff will continue to analyze requests for proposals that have the potential to
save the City money and City staff members’ time - specifically, proposals for fleet maintenance,
buildings and ground maintenance, purchasing, and other consolidation options with Oswego and
Montgomery. Also, staff would propose that the police officers scheduled to be hired in FY 16 but
removed due to budget concerns be the first proposal considered should the FY 15 audit include
favorable information.
Capital Infrastructure
This goal will be satisfied with the ongoing discussion on the capital infrastructure plan.
Automation and Technology
Each of the departments have minor to moderate automation and technology upgrades in their
operations budgets. The biggest impact will be seen when the new City website comes online in May
2015. Staff would propose to leverage the new website’s capabilities to automate more City services,
including citizen request tracking and resident notifications.
Road Study (Update & Refresh)
The Public Works Department and EEI are working on an update of the road scores, based on
work completed by the City since the original study. This will provide us with a mid-level analysis of
the overall condition of the City road system and will aide in our decision making regarding our Road to
Better Roads program in FY 17 and beyond.
Municipal Facilities Master Plan Update
Given the City’s short-term financial outlook, staff does not propose and formal plan update in
the near term. Staff will continue to evaluate existing facilities and future locations for facilities.
Other goals
Staff will continue to work on the remaining goals and will provide updates as action plans are
created. The Comprehensive Plan Update continues in FY 16, and the School Intergovernmental
Agreement will be in front of the City Council in FY 15. Also, the FY 16 budget proposal includes the
property tax reduction plan approved by the City a few years ago.
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Items to note – bond ratings and refinancings
When S&P released its review of the City’s bond rating in December 2013, they noted
“Yorkville’s strong budgetary flexibility and very strong liquidity” as a reason for the four-level rating-
upgrade. As we stated in last year’s budget memo, it is paramount to budget for positive outcomes and
then operate in a manner which achieves those outcomes. By doing so, we’ve improved the bond rating,
which saves us money whenever we issue debt or refinance.
In this year’s budget, we are not proposing any refinancing that will have any direct financial
impact on the City. The primary reason is that we receive favorable interest rates if we issue less than
$10 million in any debt each year (bank qualification), and we feel that the Countryside watermain
project and Kendall Marketplace development-related bonds should be issued prior to any refinancing.
While the Kendall Marketplace refinancing will not ultimately impact the City’s debt capacity, it will
make the project more economically viable in the short- and long-term. Subject to market conditions at
the beginning of calendar year 2016, we would look to refinance the 2004C and 2005 bonds.
Items to note – engineering department cost analysis
We have been reviewing engineering department costs since choosing to outsource in 2011. In
summary, EEI is around $70,000 cheaper per year for the City than in-house staff. That calculation is
based upon:
1) In FY 10, our engineering department had 5 employees and the cost of the department was
about $535,000.
2) In FY 14, our outsourced costs were $466,000
a. $263,353 for routine engineering
b. $203,000 for subdivision inspections
3) In my opinion, there is more engineering work in FY 15 than there was in FY 10.
On a related note, EEI is billing out about $161,000 per year to developers that is being
reimbursed to the City, and an additional $630,000 in gross project expenses for capital projects (net
$321,000) that the City would not have been able to complete with in-house staff.
Items of note – vehicle replacement schedule
We have proposed replacement of three older squad cars per year, with the intent to get on a
60,000 mile replacement schedule. Based on an analysis completed by City staff last year, the threshold
for maintenance costs outweighing new car replacement costs is 60,000 miles. The police department
currently has 20 squad cars and 1 motorcycle. Of the 20 squad cars, only 6 cars are less than 60,000
miles. We are proposing to exchange three of the older cars each year for new cars, and to trade in the 6
cars that currently have less than 60,000 miles as they approach 60,000 miles.
All of the expenses for the squad cars are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of the police department (and
all other departments), we are showing the gap between the cost of the police cars and the available
impact fees in the vehicle and equipment fund as a chargeback expense in the corresponding
department’s general fund section and a revenue line-item in the vehicle and equipment fund. In
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essence, we are transferring money from the general fund to the vehicle fund for the costs of the
vehicles.
The small picture – items of note in the general fund
Please accept the following information as discussion on individual line-items within the budget.
These individual line-items may change between now and the date of approval based on City Council
direction or staff recommendation (due to new information). Revenues are listed as “R#”, and
expenditures are listed as “E#”.
R1) Property Taxes – Corporate Levy 01-000-40-00-4000
a. We propose that the City corporate levy will increase in FY 17 (2%), decrease in FY 18 (-
4%) and FY 19 (-2%), before increasing again in FY 20 (2%)). This line item does not
include police pension, bond-related, library operations, and library debt service taxes. As
discussed during the tax levy proposal, the City expects total property taxes to decrease each
year through FY 18.
R2) Property Taxes – Police Pension 01-000-40-00-4010
a. The FY 15 amount exceeded our actuarial recommendation by $52,731. The excess funds
were used to pay down our net pension obligation (NPO). The new estimated NPO amount
is approximately $600,000 at FYE 15. Future years funding amounts are estimates only, and
will be analyzed each year by the City’s actuary.
R3) Municipal Sales Tax 01-000-40-00-4030
a. Based on current trends in municipal sales tax collections, we are projecting increases in
sales tax collections of approximately 2% per year through FY 20. This line item will have to
be revisited each year, as sales tax collections are highly volatile and subject to economic
fluctuations.
R4) Non-Home Rule Sales Tax 01-000-40-00-4035
a. We have budgeted for the same growth trends in non-home rule sales taxes as for municipal
sales taxes.
R5) Video Gaming Tax 01-000-40-00-4055
a. The budgeted amount represents the amount of revenue expected to be generated from the
video gaming machines at Rosati’s and Java Jills.
R6) Amusement Tax 01-000-40-00-4060
a. This is the 3% tax charged on all amusement devices and tickets within the City. The
maximum amount allowable under law for this tax is 5%. The majority of this line-item is
generated by Raging Waves, which has a large percentage of out-of-town visitors. The
second largest contributor to this amount is NCG Movie Theater, although this amount
currently has no net impact on the budget, as we are rebating 100% of the amusement tax to
the movie theater developer until we rebate $200,000 total. At that point, the rebate drops to
50% for 10 years from the development agreement.
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R7) Admissions Tax 01-000-40-00-4065
a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation
agreement. This amount is remitted to Raging Waves to offset their on-site infrastructure
costs.
R8) State Income Tax 01-000-41-00-4100
a. This line-item is based on our population, and estimates of state revenues put forth by the
Illinois Municipal League. We are projecting to receive $1,620,000 by the end of FY 15. For
a variety of historical and political reasons, we do not think the State will succeed in a
proposal to reduce the local share of state income taxes. However, the state is facing a large
budget deficit and Governor Rauner may be more likely to take an aggressive approach to
solving the budget deficit than Governor Quinn was. Therefore, we have budgeted for
$1.620m for each year going forward (no increase).
R9) Building Permits 01-000-42-00-4210
a. Revenue figures within this line-item are budgeted at $150,000 which will help offset costs
associated with the Chief Building Official’s salary, the Building Department Receptionist’s
salary, the part time Code Enforcement Officer’s salaries, and the cost of outsourced
inspections. If during the year, all those costs are met, any excess building permit revenue
will be transferred into the City-Wide Capital fund for the use of one-time capital expenses.
This prevents us from using one-time revenues for operating costs in the future. The
“surplus” building permit revenues are currently denoted in the City-wide capital fund budget
under line-item 23-000-42-00-4210.
R10) Reimbursement – Engineering Expenses 01-000-46-00-4604
a. Revenue figures within this line-item will offset the line item for engineering expenses in
order to net out the engineering services to equal the $240,000 contract amount.
E1) Salaries – All Departments Multiple #’s
a. We are proposing a 3.25% increase in individual full-time salaries for FY 16. We have
budgeted for reasonable, but undetermined, salary increases in FY 17 through FY 20.
E2) Health Insurance – All Departments Multiple #’s
a. We are assuming an 8% increase in health insurance costs each year through FY 20. The
actual yearend figures may fluctuate based on employees changing health plans and/or the
changes in overall rates.
E3) IMRF – All Departments Multiple #’s
a. While the IMRF fund is very well funded compared to other state-wide pension funds, we are
budgeting conservative increases in the employer contribution rates each year for FY 17
through FY 20.
E4) Training and Travel – All Departments Multiple #’s
a. The same training and conference levels are proposed as last year. Department heads have
been asked to budget for attendance at one national level or state conference per year to keep
up to date with the latest trends in management and government. Increases in individual line-
items reflect this request of the department heads.
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E5) Commodity Assumptions – All Departments Multiple #’s
a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are
not based on any particular estimate of the details of the line-item, except where specifically
noted in this budget section. From a conservative budgeting principle, we are purposefully
trying to overestimate costs to hedge on unanticipated price increases on everything from
gasoline to office cleaning.
E6) Professional Services – All Departments Multiple #’s
a. Professional services expenditures vary in each department and can be for a variety of
services. For each department, we’ve included a brief sampling of the expenses coded out of
this line-item. Full expense reports for any line-item can be obtained from the Finance
Department at any time.
b. Administration – Expenses for the minute taker, AT&T Maintenance, and safe deposit box.
Finance – Fees for municipal aggregation, utility billing, bond renewal, and the annual
accounting software maintenance agreement.
c. Police – Expenses for onsite shredding, Laserfiche, RADAR Certifications, and Searches.
d. Community Development – Access to Kendall County Community Data and Yorkville
Zoning Revision public engagement project.
e. Street Operations – CDL Licensing, drug screenings, and to public the RFP for Ash tree
removal.
f. Water Operations – Electronic meter reading services, and utility billing fees.
g. Sewer Operations – Employment ads and utility billing.
h. Parks - Copier charges, Illinois Parks and Recreation Association membership, and
employment ads.
i. Recreation – Referees, Ribs on the River website hosting, copier costs, and minute taker fees.
j. Library – Elevator maintenance, pest control, copier charges, sound system maintenance, fire
alarm repair, and minute taker fees.
E7) Salaries – City Treasurer 01-110-50-00-5004
a. We have budgeted a full treasurer salary for the entire five-year budget
E8) Salaries – Administration 01-110-50-00-5010
E9) Part-Time Salaries 01-110-50-00-5015
a. We propose to keep part-time salary in place for an undergraduate or graduate student
through FY 20. We have removed the proposal for a management analyst.
E10) 4th of July Contribution 01-110-54-00-5436
a. This line-item was approved by the City Council in FY 14. Most of the assistance has
occurred out of the Parks and Recreation Department, so we propose to include any 4th of
July related expenses out of the Recreation budget.
E11) Auditing Services 01-120-54-00-5414
a. We have completed three years of our contract with Lauterbach and Amen, the budgeted
amounts for the next two fiscal years reflect the remainder of the five year contract.
E12) Salaries – Police Officers 01-210-50-00-5008
a. In last year’s budget proposal, we had two officers scheduled for FY 16, bringing us to 32
sworn officers. This would have brought us slightly above regional staffing levels and would
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have allowed a fully staffed patrol department. Due to the long term budget picture, we do
not recommend hiring any additional police officers in FY 16. This will leave us at 30 sworn
officers (slightly below the regional average, but above the Midwest average). If the budget
projections turn out better than expected in FY 16, we would recommend that the two hires
be reinstated.
E13) Police Commission 01-210-54-00-5411
a. The spikes in the Police Commission line-item represent applicant testing years.
E14) Vehicle and Equipment Chargeback 01-210-54-00-5422
a. All of the expenses for new squad cars are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of the police
department (and all other departments), we are showing the gap between the cost of the
police cars and the available impact fees in the vehicle and equipment fund as a chargeback
expense in this line-item.
E15) Legal Services 01-210-54-00-5466
a. The proposed increase in this line item represents the expenses regarding union contract
negotiation. This also assumes that negotiations without the use of outside counsel will not
Municipality Population Total Officers Officers per 1,000
Aurora 199,765289 1.45
Batavia 26,045 40 1.54
Carpentersville 38,080 60 1.58
East Dundee 2,888 11 3.81
Elburn 5,662 7 1.24
Elgin 109,155180 1.65
Geneva 21,717 36 1.66
Gilberts 6,952 8 1.15
Hampshire 5,619 11 1.96
North Aurora 16,930 28 1.65
Sleepy Hollow 3,339 7 2.10
St. Charles 33,302 49 1.47
Sugar Grove 9,090 13 1.43
West Chicago 27,286 49 1.80
West Dundee 7,405 19 2.57
Winfield 9,145 16 1.75
Average 32,649 51 1.80
Midwest (10,000 - 25,000)33,961,20013,228 1.70
Total Illinois 11,569,09326,945 2.33
National (10,000 - 25,000)27,664,12451,253 1.85
Yorkville (Current)16,921 28 1.65
Yorkville (FY 15)16,921 30 1.77
Yorkville (FY 16)16,921 32 1.89
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work. All arbitration related legal costs will be borne by the Special Counsel line-item in the
Admin Services department fund.
E16) Professional Services 01-220-54-00-5462
a. This line-item contains funds for the remainder of the Comprehensive Plan (through FY 17),
and an ongoing retail recruitment contract with The Retail Coach. While the current contract
must be renewed year-to-year, we recommend budgeting for the ongoing extension of the
contract.
E17) Economic Development 01-220-54-00-5486
a. The YEDC is going through a large restructuring of its board composition and members, and
will be seeking additional funds from the City in the near term. For reasons discussed above
in the Items to Note – Economic Development Section, we recommend budgeting $75,000
minimum for economic development activities.
E18) Vehicle & Equipment Chargeback 01-410-54-00-5422
a. All of the expenses for new street operations vehicles are located in the vehicle and
equipment fund, as they are a capital cost. However, to adequately portray the cost of
operations of street operations (and all other departments), we are showing the gap between
the cost of these vehicles and the available impact fees in the vehicle and equipment fund as
a chargeback expense in this line-item.
E19) Mosquito Control 01-410-54-00-5455
a. The line-item expense for mosquito control represents treatment of stormsewer inlets only.
E20) Tree & Stump Removal 01-410-54-00-5458
a. The largest ash trees have been removed, and the majority of costs for the project incurred in
FY 15. This line-item drops back down to $20,000 per year starting in FY 16. This does not
include any replacement of trees.
E21) Hanging Baskets 01-410-56-00-5626
a. The hanging basket replacement program was originally postponed because of the Route 47
project. We are proposing to re-implement this program in FY 2017 (summer 2016), which
will be funded through donations. These donations will be taken out of the donations revenue
line-item.
E22) Garbage Services – Senior Subsidies 01-540-54-00-5441
a. This line item represents the continued implementation of the phase out of a portion of the
senior garbage subsidy. The FY 15 estimates ended up being very accurate. In FY 16 and
beyond the subsidy will be 20% for all seniors and 50% for all seniors on the Circuit Breaker
program, and those amounts will hold through FY 2020. Currently, we have 695 senior
accounts and 16 circuit breaker senior programs.
E23) Amusement Tax Rebate 01-640-54-00-5439
a. As part of the Countryside redevelopment project incentives, the City is refunding a portion
of the amusement tax to the Movie Theater developer. This amount should equal the amount
of amusement tax generated by the Movie Theater up to $200,000. All further proceeds will
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be rebated at 50%.
E24) KenCom 01-640-54-00-5449
a. The City’s FY 15 contribution ended up being far less than our worst case projections. The
new figures in FY 16 through FY 20 are based off of the actual FY 15 contribution.
E25) Information Technology Services 01-640-54-00-5450
a. This line-item covers all consultant costs and equipment purchases for IT in all departments.
We are still recommended outsource of IT services, as consultant costs currently make up
only $23,000 of the entire line-item.
E26) Engineering Services 01-640-54-00-5465
a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes
$240,000 of contract-related expenses, $175,000 worth of subdivision-infrastructure
inspection related expenses, and $50,000 in reimbursable development work. For reasons
explained in the Items to Note section, we still recommend the City outsource its engineering
work for the foreseeable future.
E27) Business District Rebate 01-640-54-00-5493
a. Currently, this expenditure line-item corresponds with a revenue line-item of the same
amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall
Crossing and the downtown business district.
E28) Admissions Tax Rebate 01-640-54-00-5494
a. Currently, this expenditure line-item corresponds with a revenue line-item of the same
amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 2022.
E29) Contingencies 01-640-70-00-7799
a. Pursuant to the City’s revised fund balance policy, we have eliminated funding for this line-
item. Our fund balance serves as a contingency fund and a line item for contingencies serves
as a duplication of efforts.
E30) Transfer to CW Municipal Building 01-640-99-16-9923
a. This transfer will directly correspond with expenditures for maintaining and improving
municipal buildings.
E31) Transfer to Citywide Capital 01-640-99-23-9923
a. No transfers will be needed to Citywide Capital through FY 2020, unless additional capital
projects are added.
E32) Transfer to Debt Service 01-640-99-00-9942
a. This line-item represents the gap between property taxes associated with the 2005A bond and
the debt service for that bond. The property taxes on the 2005A bond are scheduled to be
decreased beginning in FY 16 and will be totally eliminated in FY 19.
E33) Transfer to Sewer 01-640-99-00-9952
a. This line-item represents the City’s transfer of non-home rule sales tax dollars being
transferred into the sewer fund to pay for the yearly debt service on the 2011 refinancing
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bond.
E34) Transfer to Parks and Recreation 01-640-99-00-9979
a. This line-item represents the City’s operational transfer to fund Parks and Recreation
expenses.
E35) Transfer to Library Operations 01-640-99-00-9982
a. This line-item transfer also covers liability and unemployment insurance for the library.
The small picture – all other funds
Fox Hill SSA
E1) Trail Maintenance 11-111-54-00-5417
a. This one-time expense for trail sealing coating and patching will be completed in 2015, and
will be paid off from an SSA tax levy of an estimated $32 per home per year through FY 2025.
The levy amount will be reviewed each year.
Sunflower SSA
E1) Pond Maintenance 12-112-54-00-5416
a. This one-time expense represents naturalization of the three detention basins found in the
Sunflower SSA. This project was authorized in FY 15, and will be completed in FY 16. This
expense will be paid back through an SSA tax levy of an estimated $159 per year through FY
25. The levy amount will be reviewed each year.
Motor Fuel Tax Fund
R1) Illinois Jobs Now Proceeds 15-000-41-00-4172
a. The City received the final of five supplemental MFT disbursements from IDOT in FY 15.
We do not expect to receive additional disbursements in the future.
E1) Material Storage Building Construction 15-155-60-00-6003
a. This line-item expenditure for construction of a replacement material storage building is
offset by a state grant. Construction of the new building is expected in Summer 2015.
E2) Baseline Road Bridge Repairs 15-155-60-00-6004
a. The estimate to repair the bridge came back at $160,000. Baseline Road Bridge carries 1,650
vehicles every day on average. In comparison, River Road Bridge carried 4,400 vehicles per
day. There are only a handful of houses on Baseline Rd, and none of them are in City-limits.
In short, Baseline Road carries regional traffic. This entire bridge structure will be ripped out
and replaced in the Route 47 expansion adjacent to the bridge. This construction is expected
to occur in the next 5-7 years, but is dependent upon the state capital budget. Given the
City’s financial outlook, we recommend spending $30,000 to $50,000 to close the roadway
until the State is ready to expand Route 47. At that time, the project costs will be shared with
the State.
E3) Route 47 Expansion 15-155-60-00-6079
a. Per the City’s intergovernmental agreement with IDOT, MFT related Route 47 project
expenses were spread over the ten fiscal years. By April 2015 the City will have made 31 of
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its 120 payments.
City-Wide Capital Fund
R1) Federal Grant – ITEP Downtown 23-000-41-00-4161
a. This funding is for the streetlight project in the downtown. Phase 1 and 2 engineering should
be completed in FY 15 and construction should be completed in FY 16 (fall of
2015).Therefore, we are expecting reimbursement for this project in FY 15 and FY 16.
R2) State Grants – EDP Wrigley 23-000-41-00-4188
a. This line-item represents the 100% state grant for the intersection improvements at Route 47
and the Wrigley factory.
R3) Building Permits 23-000-42-00-4210
a. Any excess of building permit revenues over the cost of building department operations will
be placed in this line item. In order to budget conservatively, we are leaving this number at
zero.
R4) Road Infrastructure Fee 23-000-44-00-4440
a. We are not proposing any change to the Road Infrastructure Fee through FY 20. This is
something which can and will be reevaluated each year, as the sunset date for the
infrastructure fee is April 30, 2014.
R5) Transfer from General – CW B&G 23-000-49-16-4901
a. This transfer from the General fund is to pay for municipal building expenditures and
supplies. These costs were formerly paid for out of the street operations budget.
R6) Transfer from General – CW Capital 23-000-49-23-4901
a. This transfer is made from the General Fund to fund various City-wide Capital projects. We
do not project any transfers through FY 20.
E1) Property & Building Maintenance Services 23-216-54-00-5446
E2) Property & Building Maintenance Supplies 23-216-56-00-5656
a. These were formerly line items for maintenance in the street department and have been
moved into the city-wide capital fund.
b. For the services line-item above, we have included $30,000 for new City Hall carpet (safety
related) and $25,000 for Beecher Center kitchen improvements (code deficiencies). These
projects were expected to occur in FY 15, but were not completed in time.
E3) Beecher and Corneils Road 23-230-60-00-6008
a. This line-item represents the Beecher and Corneils Road improvements funded by the
settlement agreement with ComEd.
E4) Road to Better Roads Program 23-230-60-00-6025
a. This line item represents the pavement portion of the total road to better roads expenditures.
Between this line item and others, we have $1.3 million in project funding.
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E5) Sidewalk Construction 23-230-60-00-6041
a. This represents the City initiated sidewalk replacement program. Instead of doing small areas
throughout the City, we will take a lump sum of funding and replace entire blocks in the City
each year. Contrary to how we select roads for rehab, sidewalks will be completed on a
worst-first basis, as there is no cost efficiency to be achieved through data collection.
E6) Downtown Streetscape Improvement 23-230-60-00-6048
a. This represents the expense for the street lighting project. Phase 1 and 2 engineering should
be completed in FY 15 and construction should be completed in FY 16 (fall of 2015).
Construction funding is included in the Downtown TIF fund.
E7) Route 71 (RT 47- RT 126) Project 23-230-60-00-6058
a. IDOT has approved engineering, bridge replacement and reconstruction of 1.5 miles of
roadway with additional lanes in their five year plan. They have budgeted to begin the land
acquisition process for this project in FY 15. This project is scheduled to begin in FY 18,
which is a delay from last year’s budget proposal. Construction is anticipated to take 2.5
years to complete.
E8) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059
a. IDOT has approved engineering, bridge replacement and reconstruction of 3.5 miles of
roadway with additional lanes in their five year plan. They are trying to bid the project in
2015 and would begin construction in 2016.
E9) Game Farm Rd Project 23-230-60-00-6073
a. This project will start construction in April 2015, and should be complete by December 2015.
This puts the majority of the cost in FY 16. We are only showing the net cost of this project
in this line-item, as opposed to the gross cost. The construction billing for this project is
processed by the state, and the state will only invoice the City for the local share of the
project.
E10) Countryside Improvements 23-230-60-00-6082
a. As explained in the Items of Note section above, the roads in Countryside are severely
deteriorated and in need of total replacement. This line-item would contain all pavement
related expenses in the Countryside subdivision.
E11) Kennedy Rd Bike Trail 23-230-60-00-6094
a. This line-item contains the gross expenses from the construction of the trail. We have
changed our budgeting assumption in this year’s proposal to reflect that the City will not pay
for any of the net costs of the project. We are now assuming that the Push for the Path group
will continue to hit their fundraising objectives, as they have already surpassed their own
goals. Reimbursement monies received from Push for the Path will be recorded in revenue
line item 23-000-48-00-4860.
E12) Principal Payment 23-230-81-00-8000
E13) Interest Payment 23-230-81-00-8050
a. This line-item contains the debt service for a 20-year bond associated with the Game Farm
Road project.
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E14) Principal Payment 23-230-97-00-8000
a. This line-item represents the City’s 6-year payback of River Road Bridge expenses to
Kendall County at 0% interest. The final costs of the project ended up being significantly less
than both the County and City predicted, and the project was closed out in FY 15. With final
costs known, the repayment amount was recalibrated for FY 16.
Vehicle and Equipment
R1) Police Chargeback 25-000-44-00-4420
R2) Public Works Chargeback 25-000-44-00-4421
R3) Parks & Recreation Chargeback 25-000-44-00-4427
a. As discussed in the general fund line-item narrative, these line-items represent transfers from
the general fund and parks and recreation fund to cover the gap between vehicle purchases
and available funds in the respective departments.
R4) Sales of Capital Assets – PW Capital 25-000-49-00-4921
a. This line-item represents sale of a 2003 truck, estimated at $35,000.
E1) Equipment 25-205-60-00-6060
E2) Vehicles 25-205-60-00-6070
a. Our current vehicle replacement strategy is to replace three squad cars per year. These lines
items reflect the cost to replace and retrofit three squad cars each year. In FY 16, the amounts
reflect two SUVs and one car, and in all other years the amounts reflect three cars.
E3) Vehicles 25-215-60-00-6070
a. This line-item represents the purchase of a new six wheeler dump truck and a one-ton pickup
truck with snowplow.
E4) Principle Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000
E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050
a. These line-items cover the annual purchase installment payments to the property seller for
the Public Works south building.
E6) Equipment 25-225-60-00-6060
a. This line-item contains the purchase of two new mowers ($11,000 each), a new trailer
($6,000), a new paint sprayer ($15,000) and a used small paver ($35,000). The used small
paver will allow us to repave multi-use paths and parking lots in-house. Most of this line-
item is being offset by the use of leftover Raintree parks development funds. These funds
were given by the developer to the City to complete public improvements to park sites. All
of the improvements are complete.
E7) Trail Improvements 25-225-60-00-6068
a. This line-item will be used for asphalt and other paving-related materials, associated with the
purchase of the used paver. With this amount of funds, staff will be able to pave trails in
Bridge Park and parking areas around the storage garage at Bridge Park.
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E8) Vehicles 25-225-60-00-6070
a. This line item expenditure represents the purchase of a new utility van to replace a 1999
utility van.
Debt Service Fund
R1) Property Taxes - 2014B Bond 42-000-40-00-4000
a. This line-item represents the non-abated property taxes associated with the refinance of the
in-town road program bond, in the amount and duration approved by City Council during last
year’s budget discussion. These property taxes are scheduled to be eliminated in FY 19.
Water Fund
R1) Water Sales 51-000-44-00-4424
a. As discussed in the Items to Note section above, the volume of water sold in FY 15 was
below our projections which caused a shortfall in this line-item in FY 15. The FY 16 through
FY 20 projections are based off of this new, lower volume assumption with the rates as
proposed above in the Items of Note section.
R2) Water Infrastructure Fee 51-000-44-00-4440
a. In accordance with the Items to Note section on Countryside and the Water Fund, we propose
increasing the water infrastructure fee from $4 per month to $8.25 per month through FY 20.
This incremental $4.25 charge will wholly offset the cost of the Countryside water project
and partially offset the revenue shortfall from FY 15.
R3) Water Connection Fees 51-000-44-00-4450
a. For FY 16, we expect 65 new housing starts. Each subdivision has its own water
connection fee amount, depending on when the subdivision was annexed. We are also
expecting the BUILD program to end in the summer of 2015.
R4) Rental Income 51-000-48-00-4820
a. This line-item contains rental and lease fees from various cellular and internet antennas on
City water towers.
E1) Engineering Services 51-510-54-00-5465
a. As presented to the City Council by EEI, staff recommends undertaking a formal,
comprehensive study of the City’s water system. This will result in a number of useful
administrative, planning, and economic development deliverables. Most importantly, it will
allow us to start a long-term discussion within the region about our long-term water supply.
E2) Well Rehabilitations 51-510-60-00-6022
a. In order to prevent well breakdowns and water supply and quality issues, each City well
needs to be rehabilitated every 7-10 years. Each of the wells proposed in FY 16, FY 18, FY
19, and FY 20 will be either behind or on schedule for rehabilitation.
E3) Road to Better Roads Program 51-510-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for water
infrastructure as part of the program through FY 20.
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E4) Route 71 Watermain Relocation 51-510-60-00-6066
a. This project’s timeline has been delayed by IDOT by a couple years. Accordingly, we have
moved the expenditures, and we do not expect IDOT to review our extended repayment plan
request for a few more years.
E5) Route 47 Expansion 51-510-60-00-6079
a. This line-item represents all water related utility costs associated with the Route 47
expansion project. These amounts are scheduled in equal annual payments for 10 years. By
April 2015 the City will have made 31 of its 120 payments.
E6) Countryside Pky Improvements 51-51-510-60-00-6082
a. This line-item funds the replacement of Countryside water mains in accordance with the
2015 bond.
E7) 2015 Bond Principal 51-510-77-00-8000
E8) 2015 Bond Interest 51-510-77-00-8050
a. These two line-items represent the debt service payments associated with the Countryside
water main project.
Sewer Fund
R1) Sewer Maintenance Fees 52-000-44-00-4435
a. The bi-monthly sewer maintenance fee for FY 16 is $19.10, authorized by ordinance in April
2014.
R2) Sewer Infrastructure Fee 52-000-44-00-4440
a. No change in the sewer infrastructure fee is proposed in FY 16. It is currently $4 per unit per
month.
R3) Reimb – I&I Reductions 52-000-46-00-4625
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related
improvements to the City’s sewer system. YBSD has indicated a preliminary willingness to
undertake an undetermined amount of I&I improvements in order to mitigate capacity issues
at the sanitary district plant. This line-item will wholly offset the corresponding expenditure
line-item. If YBSD declines to fund I&I improvements, we will zero out the expenditures.
R4) Transfers from General Fund 52-000-49-00-4901
a. This line-item represents the non-home rule sales tax transfers from the general fund, used to
offset the 2011 Refinancing Bond.
E1) Road to Better Roads Program 52-520-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for sewer
infrastructure as part of the program through FY 20.
E2) Sanitary Sewer Lining 52-520-60-00-6028
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related
improvements to the City’s sewer system. It will offset with the revenue line-item above.
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Land Cash Fund
R1) OSLAD Grant – Riverfront Park 72-000-41-00-4175
a. Most of the park components will be installed by the end of 2015, and we are forecasting that
reimbursement will be received in FY 16.
E1) Mosier Holding Costs 72-720-60-00-6032
a. The City is the process of taking title to all of the Mosier property. The FY 16 invoice
represents the final invoice for holding. It is possible that the actual invoice will be lower
due to proration.
E2) Riverfront Park 72-720-60-00-6045
a. This expenditure coincides with an OSLAD grant the City received last year to complete
Riverfront Park. Construction of the park is expected to be completed by the end of FY 16.
E3) Grande Reserve Park A 72-720-60-00-6046
a. Grande Reserve Park A must be completed within 2 years of the start of construction,
pursuant to OSLAD grant agreement for Raintree Park B. Grande Reserve Park A was used
as the local match in that OSLAD grant projects.
E4) Raintree Park C 72-720-60-00-6049
a. The costs for construction of Raintree Park C are paid for by the IMET Raintree Escrow
account. This account holds funds given to the City by the Raintree developer in exchange
for the City taking on public improvements in the subdivision.
Parks and Recreation Fund
R1) Child Development 79-000-44-00-4403
a. Child development and preschool classes’ enrollment is increasing, causing us to increase
our revenue projections.
R2) Rental Income 79-000-48-00-4820
a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront
Park, and the cell tower lease at Wheaton Woods Park. We expect a dip in FY 16 due to the
closure of River City Roasters and Geneva Kayak.
R3) Park Rentals 79-000-48-00-4825
a. The revenue generated by this line item is primarily from baseball and soccer field rentals for
tournaments, daily field usage and individual park rentals.
R4) Hometown Days 79-000-48-00-4843
a. In FY 15, Hometown Days took a hit due to unanticipated weather issues. Overall, the
revenue generated by Hometown Days can fluctuate year over year due to weather incidents.
We are budgeting for Hometown Days to return their normal level of revenue collection in
FY 16.
E1) Vehicle & Equipment Chargeback 79-790-54-00-5422
a. All of the expenses for parks vehicles are located in the vehicle and equipment fund, as they
are a capital cost. However, to adequately portray the cost of operations of park operations
35
(and all other departments), we are showing the gap between the cost of these vehicles and
the available impact fees in the vehicle and equipment fund as a chargeback expense in this
line-item.
Countryside TIF Fund
R1) Property Taxes 87-000-40-00-4000
a. We expect the first full year of property taxes for the movie theater in FY 16.
Downtown TIF Fund
E1) Legal Services 88-880-54-00-5466
a. This line item represents any legal services used by the City in relation to TIF projects or
incentive agreements.
E2) TIF Incentive Payout 88-880-54-00-5425
a. It is difficult to estimate how much, if any TIF incentive payouts will occur over the next
fiscal years. Any developer initiated TIF incentive agreement must be deemed appropriate
for allocation of TIF funds and passed by the City Council.
E3) Project Costs 88-880-60-00-6000
a. This line-item is for minor City-initiated projects within the TIF districts. This can be
anything from streetscape aesthetic improvements, to repairs on public buildings.
E4) Downtown Streetscape Improvements 88-880-60-00-6048
a. This represents the expense for the street lighting project. Construction should be completed
in FY 16.The completion of this project should have a direct effect on property tax values in
the TIF district over the next few years.
E5) Route 47 Expansion 88-880-60-00-6079
a. This line-item represents various improvements within the TIF district associated with the
Route 47 expansion project. These amounts are scheduled in equal annual payments to be
made over a 10 year period. By April 2015 the City will have made 31 of its 120 payments.
Cash Flow – Surplus (Deficit)
This section of the budget shows the surpluses and deficits for every fund in the entire budget,
and can be used to see the City’s “overall budget” performance. The total at the bottom of the column
for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. As
stated in the big picture narrative, we are recommending five years of total budget deficit In FY 16
through FY 19, deficits in the general fund and the city-wide capital fund are caused by large amounts of
capital projects and very conservative revenue projections. As we stated earlier in this memo, these
amounts are highly speculative and variable.
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Cash Flow – Fund Balance
This section of the budget is a parallel section to the “Cash Flow – Surplus (Deficit)” section
above. The only difference between that section and this one is that this section adds in the fund balance
amounts for each fund at the end of the fiscal year.
As we discussed in the big picture narrative, the general fund fund balance is relatively stable
until FY 18. The water fund fund balance equivalency will remain stable only if the City’s usage
volumes increase to historical averages and the City implements the higher WINF Fee to offset the
revenue shortfalls in FY 15. The sewer fund fund balance equivalency is drawn down over the next five
fiscal years, resting at 16% fund balance in FY 20.
The total at the bottom of each column represents the City’s overall aggregate fund balance.
As we stated above and in last year’s budget narrative, $3 million is the threshold for severe fiscal
problems. Last year, we projected to hit that mark in FY 18 and that remains unchanged this year.
Allocated Items – Aggregated
This section carries forward from last year, and contains aggregate costs from all
departments, including liability insurance, employee health, dental and vision insurance, property taxes,
non-abated property taxes, building permit revenue, employee salaries, Route 47 construction costs, etc.
37
a y R R
B N S F R R
Rob Roy Creek
Rob Roy Creek
F o x R i v e r
Rob Roy Creek
R o b R o y C ree k
B la c k b e rr y C r e e k
Blackberry Creek
F o x R i v e r
B l a c k b e r r y C reek
B l a c k b e r r y C r e e k
Fox River
M o
F o x R i v e r
Fox River
Eldamain Rd
S
B
r
i
d
ge
S
t
Beecher Rd
P a r k s i d e L n
S Main St
G r e e n fi e l d T u r n
N R o y
F a i r h a v e n Dr
Walsh Cir
Naw akw a L n
S u m a c D r
Yellowstone Ln
N o r w a y C i r
W
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Kelly Ave
Iroqois Ln
Deer St
Aspen Ln
T w i n l e a f T r l
E Barberry Cir
R
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Prairie Ln
W o o d S age
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W
R
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Illini Dr
T a u s Cir
Bruell St
Marketview Dr
M
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k
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Homestead Dr
Game Farm Rd
Freemont St
Arrowhead Dr
W
Kendall D
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W Kendall Dr
D
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H a y d e n D r
McHugh Rd
Center Pkwy
K e n n e d y R d
J o h n S t
Carolyn Ct
Wacker Dr
Corneils Rd
Cannonball
Va n E m m o n R d
Cannonball Trl
Pavillion Rd
Tu
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W F o x S t
Faxon Rd
Windett Ridge Rd
Country Hills Dr
E
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Prairie Cro ssing Dr
Mill St
Wa
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Dr
Hawk Hollow Dr
H a m p t o n L n
E Van Emmon St
R
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Hillside Dr
Poplar Dr
Highview Dr
Autumn Creek
B
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M c M urtrie Way
K
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Alice Ave
R
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Crooked Creek Dr
S u t t o n St
Gr e en B riar R d
Western Ln
Fairfield Ave
aple Ln
Lillian Ln
Heustis St
E Countryside Pkwy
Quinsey Ln
E
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Commercial Dr
W Madison St
W Ridge St
E Fox St
K
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High Ridge Ln
C oach Rd
P e n man Rd
S Royal Oak
Shad o w Wood Dr
Colonia l Pkwy
E Washington St
Bea v e r S t
Ridge St
Teri Ln
E Veterans Pkwy
Northland Ln
Wheaton Ave
G o l d e n r o d D r
E l d e n D r
F
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D
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R i v e r B ir c h Dr
Lauren Dr
W Van Emmon St
E lizabe th St
River Birch Ln
Morgan St
Wooden Bridge Dr
We
st St
M anchester Ln
O a k S t
Adrian St
Coral Dr
W i n t e r b e r r y D r
B
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W
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W
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Bristol Av
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Drayto
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Appletree Ct
Fox
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Omaha
Dr
H a r v e s t T rl
Cedar Ct
B
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Colton St
P i n e C t
Denise Ct
Ga
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Bristol Ri
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J o n a than Dr
W
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A
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H on e y s u c k l e L n
E Elm St
W Veterans Pkwy
C
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Gawne Ln
K a t e D r
Blaine St
S
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Yorkville Rd
G oldfinch Ave
Garden S t
C l a re m o n t Ct
Boomer Ln
C
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D
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A
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We s tw i n d D r
Woodland Dr
Walnut St
Woodworth St
Hunt St
Jackson St
Tremont Ave
S P a r k D r
B o n nie L n
N Park Dr
North St
C a n a r y A ve
W
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Dalton Ave
C hally Dr
Division St
South St
Aubur
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Wolf St
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S a ge Ct
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W John St
Behrens St
S u n n y D e ll Ct
P
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Walter St
A n d r e a C t
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Winte r t h u r Grn
F a w n R i d g e C t
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Spruce Ct
Strawberry Ln
W Dolph St
Mistwood Ct
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Mul h e r n C tE B l a c k b e r r y L n
Naden Ct
Tower Ln
H i c k o r y C t
Red Tail Ln
Chestnut Cir
E Kendall Dr
Liberty St
P o w e r s C t
B l u e s t e m D r
Q u i n s e y L n
Birch Ct
Norton Ln
R iv e r R d
R e n a Ln
S Main St
W Fox St
Church St
Haley Ct
Wells St
Fir Ct
Cannonball Trl
E Main St
Wals
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D
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J
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W S o mo n a u k St
El
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C a n n o n b a l l Tr l
F o x R d
W Veterans Pkwy
Mil
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S Bridge St
Jefferson St
State St
State St
Madison Ct
E Orange St
Olsen St
Illini Ct
W W a s h i n g t o n S t
W Dolph St
W Orange St
W Washington St
W Beecher St
R
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Hawthorne Ct
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B u r n i n g B u s h Dr
Spi c e b u s h Ct
Deer St
West
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W Center St
E Center St
W Som o na uk S t
W Spring St
W Main St
River Rd
N Bridge St
E Spring St
E Park St
E S o monauk St
Sanders Ct
Worsley St
E Main StOakwood St
Freemont St
Martin Ave
Victoria Ave
Marie Ave
Heritage Dr
H e a rtl a n d Dr
Stillwa
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C
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Omaha Dr
Redwood Dr
G
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E Spring St
E Spring S
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C e n t ra l D r
Acorn Ln
R iv e r si d e R d
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Landmark Ave
M c H u g h R d
Tuma Rd
Carpenter St
Menard Dr
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Independen c e B l v d
John St
Hic
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Meadowview Ln
Canyon Trl
Canyon Trl Ct
White Plains Ln
Alan Dale Ln
Faxon Rd
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Caledonia Dr
Caledonia Dr
Fontana Dr
Pinewood Dr
Nathan Dr
Gabriel Dr
Corneils Rd
Corneils Rd Corneils Rd Corneils Rd
H u n t e r Ln Charity Ln
Pl
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St
Grove St
Cross St
Main St
K e n n e d y Rd
Lakevie
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Bell St
Chestnut Ct
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Leisure St
Pleasure Dr
Georgeanna St
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John St
Sequ o i a C ir
C h e s t nut LnC
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White Pine Ct
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Cypre s s L n
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Madden Ct
Cobalt Dr
M e a d o w l a r k L n
MeadowlarkCt
Greenfield T urn
S u n n y D e l l
L nHazeltine W a y
St Jose p h s W a y
Waverly Cir
Blueberry
Hill
Hearthstone Ave
Hartfield Ave
Bra e m o r e Ln
Ash w o r t h L n
Fairfax W ay
Fitzhugh Turn
Wilton Ct
H ill v i e w C t
L a k e sid e C t
Eldamain Rd
Eldamain Rd
P
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l
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R
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N
B
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S
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Beecher Rd
N Bridge St
Schoolhouse Rd
I l l i n o i s R o u t e 7 1
Illin ois R o u te 7 1
Ca n n o n b all Trl
Trilliu
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Meadow Rose Ln
Candleberry Ct
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Wren Rd
Prestwick L
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S h etla n d L n
Shetla
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C
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Gleneagles L
CallandWhitekirk L n
E Hydraulic Ave
N Conover Ct
S Conover Ct
Schoolhouse Rd
B ator StDydyna C t B e nja m in S t
Rodak St
Benjamin St
Tomasik Ct
Bu h r m a s t e r Ct
Ryan Dr
Longview Dr
L
a
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r
W
a
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Sunset Ave
W Hydraulic Ave
W Hydraulic Ave
R y a n C t
Identa R
d
Isa
bel
Dr
Erica Ln
Blackberry Shore Ln
G ille s pie L n
Edward Ln
Edward Ln Isabel Dr
Beecher Rd
Purcell St
N Carly Cir
S Carly Cir
C
a
rl
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D
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Carl y C t
P
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i
c
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C
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C
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Division St
Swan s o n L n
Prairie Pointe Dr
Fountainview
Dr
EXHIBIT A
RECOMMENDED 5-YEAR PLAN
DATE:
PROJECT NO.:
FILE:
BY:
MARCH 5, 2014
YO1123
YO1123-5 YEAR PLAN (REVISED 3-5-14).MXD
KKP
PAVEMENT MANAGEMENT
SYSTEM
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2011\YO1123
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
YEAR OF IMPROVEMENT
2013 (Completed)
2014
2015
2016
2017
2018
Non Programmed
2/19/15
COUNTRYSIDE WATER MAIN AND STREET REHABILITATION - ALL STREETS
PRELIMINARY COST ESTIMATES
UNITED CITY OF YORKVILLE
KENDALL COUNTY, IL
No.LOCATIONRoad ScoreSTREET REHABWATER MAIN REHABTOTAL COST
1CONOVER COURT65$76,000$198,680$274,680
2POWERS COURT67$42,700$143,800$186,500
3CENTER PARKWAY67$507,300$808,100$1,315,400
4WEST KENDALL / ANDERSON COURT69$494,300$1,232,270$1,726,570
5STRAWBERRY LANE71$105,700$218,090$323,790
6EAST KENDALL73$259,700$620,130$879,830
7COUNTRYSIDE PARKWAY76$392,300$537,940$930,240
8DICKSON COURT78$80,700$236,680$317,380
9BLACKBERRY LANE / BLACKBERRY COURT82$183,900$481,660$665,560
10NADEN COURT86$51,100$140,870$191,970
11PALMER COURT86$60,500$129,900$190,400
12MULHERN COURT86$40,500$132,260$172,760
13REAR YARD WATER MAIN-$0$683,670$683,670
SUB-TOTAL $2,294,700$5,564,050$7,858,750
C:\Users\bolson\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\PX7UUJ88\[Street and Watermain PCE Summary (2).xlsx]SUMMARY - All
Other
Inter-Licenses &Fines &Charges Investment Reimb-Miscel-Land Financing Fund
FUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources Total
General Fund 10,229,937 2,178,100 198,000 160,250 1,319,950 4,000 80,000 22,500 - 7,900 14,200,637
Special Revenue Funds
Motor Fuel Tax - 483,500 - - - 500 - - - - 484,000
Parks and Recreation - - - - 325,000 400 - 181,000 - 1,076,831 1,583,231
Land Cash - 400,000 - - - - - - 30,500 - 430,500
Countryside TIF 100,000 - - - - - - - - - 100,000
Downtown TIF 65,000 - - - - 50 - - - - 65,050
Fox Hill SSA 7,073 - - - - - - - - - 7,073
Sunflower SSA 18,608 - - - - - - - - - 18,608
Debt Service Fund 165,527 - 4,500 - - - - - - 140,748 310,775
Capital Project Funds
Municipal Building - - - - - - - - - - -
Vehicle & Equipment - - 49,275 12,750 373,063 250 - 1,000 - 36,000 472,338
City-Wide Capital - 776,938 17,500 - 680,000 1,000 67,700 - - 62,000 1,605,138
Enterprise Funds
Water - - - - 3,310,437 500 - 56,307 - 4,376,275 7,743,519
Sewer - - - - 1,180,200 1,500 200,000 - - 1,134,654 2,516,354
Recreation Center - - - - - - - - - - -
Library Funds
Library Operations 635,000 22,450 - 9,300 11,500 1,500 - 7,500 - 34,168 721,418
Library Debt Service 749,846 - - - - 30 - - - - 749,876
Library Capital - - 20,000 - - 20 - - - - 20,020
TOTAL REVENUES 11,970,991 3,860,988 289,275 182,300 7,200,150 9,750 347,700 268,307 30,500 6,868,576 31,028,537
United City of Yorkville
Revenues by Category
Fiscal Year 2016
38
Other
Contractual Capital Debt Financing Fund
FUND Salaries Benefits Services Supplies Outlay Service Uses Total
General Fund 4,113,253 2,545,610 4,807,155 284,861 - - 2,448,401 14,199,280
Special Revenue Funds
Motor Fuel Tax - - 117,210 203,000 551,287 - - 871,497
Parks and Recreation 863,762 382,912 234,780 314,486 - - - 1,795,940
Land Cash - - - - 580,832 - - 580,832
Countryside TIF - - 3,140 - - 93,431 - 96,571
Downtown TIF - - 27,860 - 328,170 - - 356,030
Fox Hill SSA - - 29,833 - - - - 29,833
Sunflower SSA - - 37,594 - - - - 37,594
Debt Service Fund - - 525 - - 310,250 - 310,775
Capital Project Funds
Municipal Building - - - - - - - -
Vehicle & Equipment - - 24,167 2,000 516,929 73,034 - 616,130
City-Wide Capital - - 86,025 27,500 5,223,639 375,735 2,500 5,715,399
Enterprise Funds
Water 411,332 240,029 816,370 302,995 4,948,544 1,230,445 - 7,949,715
Sewer 205,003 127,049 82,845 92,610 459,015 1,865,399 76,275 2,908,196
Recreation Center - - - - - - - -
Library Funds
Library Operations 397,860 171,013 128,249 19,000 - - - 716,122
Library Debt Service - - - - - 749,846 749,846
Library Capital - - 3,500 8,395 - - - 11,895
TOTAL EXPENDITURES 5,991,210 3,466,613 6,399,253 1,254,847 12,608,416 4,698,140 2,527,176 36,945,655
Fiscal Year 2016
United City of Yorkville
Expenditures by Category
39
FY 2015
FY 2013FY 2014AdoptedFY 2015FY 2016FY 2017FY 2018FY 2019FY 2020
FUND ActualActualBudgetProjectedProposedProjectedProjectedProjectedProjected
General Fund 4,223,820 3,860,581 3,874,053 4,061,461 4,062,818 3,540,916 2,636,072 1,380,086 (279,085)
Special Revenue Funds
Motor Fuel Tax 1,162,506 1,030,456 620,347 977,153 589,656 343,076 189,518 36,064 -
Parks and Recreation 320,370 546,485 286,717 482,100 269,391 277,627 286,803 296,534 306,857
Land Cash 121,420 187,984 (145,213) (34,835) (185,167) 145,333 175,833 206,333 236,833
Countryside TIF 1,572,335 (534,087) (604,070) (598,388) (594,959) (616,887) (638,815) (660,743) (917,671)
Downtown TIF 216,937 231,529 265,260 232,931 (58,049) (33,284) (8,629) 21,026 50,581
Fox Hill SSA 15,124 11,134 154 15,067 (7,693) (5,695) (3,951) (2,473) (1,275)
Sunflower SSA 7,740 2,574 (18,345) (30,994) (49,980) (41,699) (34,024) (26,985) (20,614)
Debt Service Fund 12,046 5,319 6,207 - - - - - -
Capital Project Funds
Municipal Building (571,615) - - - - - - - -
Vehicle & Equipment 175,588 147,746 - 142,568 (1,224) (918) (612) (306) -
City-Wide Capital 328,726 676,555 4,662,971 4,974,078 863,817 605,856 94,303 - -
Enterprise Funds *
Water 1,526,679 1,350,923 976,762 821,093 614,897 896,783 725,591 344,416 (192,684)
Sewer 2,993,332 2,879,170 1,959,540 1,856,548 1,464,706 1,076,029 681,821 278,079 406,959
Recreation Center (300,420) - - - - - - - -
Library Funds
Library Operations 446,136 471,076 354,783 387,693 392,989 402,401 407,280 401,908 390,518
Library Debt Service - - 30 - 30 30 30 30 30
Library Capital 15,689 26,870 - (8,135) (10) - - - -
Totals 12,266,413 10,894,315 12,239,196 13,278,340 7,361,222 6,589,568 4,511,220 2,273,969 (19,551)
*Fund Balance Equivalent
United City of Yorkville
Fund Balance History
Fiscal Years 2013 - 2020
40
FY 2015
FY 2013 FY 2014 Adopted FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 13,314,810 13,445,145 13,726,625 13,917,067 14,200,637 14,310,727 14,469,180 14,631,787 14,748,863
Special Revenue Funds
Motor Fuel Tax 518,843 815,699 483,000 947,711 484,000 454,000 454,000 454,000 454,000
Parks and Recreation 1,438,559 2,289,916 1,765,856 1,784,256 1,583,231 1,859,084 1,921,193 1,986,621 2,056,034
Land Cash 468,768 137,602 73,000 161,860 430,500 430,500 30,500 30,500 30,500
Countryside TIF 2,132 1,237,149 20,000 9,295 100,000 100,000 100,000 100,000 100,000
Downtown TIF 45,408 71,006 85,075 60,077 65,050 70,050 70,050 75,050 75,050
Fox Hill SSA 3,796 3,787 8,536 8,536 7,073 7,073 7,073 7,073 7,073
Sunflower SSA 7,544 7,469 17,416 17,417 18,608 20,392 20,392 20,392 20,392
Debt Service Fund 429,531 322,226 332,179 2,739,524 310,775 320,675 320,275 324,775 324,075
Capital Project Funds
Municipal Building 12,859 575,545 - - - - - - -
Vehicle & Equipment 112,156 305,427 434,553 481,460 472,338 258,507 258,507 258,507 258,507
City-Wide Capital 633,742 1,552,624 6,549,840 6,821,507 1,605,138 1,170,900 917,900 762,000 762,000
Enterprise Funds
Water 3,104,339 2,587,877 2,839,226 2,590,912 7,743,519 3,786,215 3,786,164 3,791,136 3,921,516
Sewer 1,649,995 2,389,613 2,385,472 2,393,576 2,516,354 2,539,692 2,567,586 2,589,822 2,616,450
Recreation Center 511,086 534,506 - - - - - - -
Library Funds
Library Operations 789,584 741,392 732,685 714,776 721,418 721,718 728,732 730,867 738,130
Library Debt Service 797,309 767,720 731,351 731,321 749,876 752,771 760,396 792,101 797,013
Library Capital 35,208 53,666 20,020 20,010 20,020 20,010 20,010 20,010 20,010
TOTAL REVENUES 23,875,669 27,838,369 30,204,834 33,399,305 31,028,537 26,822,314 26,431,958 26,574,641 26,929,613
United City of Yorkville
Revenue Budget Summary - All Funds
Fiscal Years 2013 - 2020
41
FY 2015
FY 2013 FY 2014 Adopted FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 10,361,617 13,808,392 13,570,012 13,716,187 14,199,280 14,832,629 15,374,024 15,887,773 16,408,034
Special Revenue Funds
Motor Fuel Tax 281,196 947,751 863,499 1,001,014 871,497 700,580 607,558 607,454 490,064
Parks and Recreation 1,398,256 2,063,804 1,911,447 1,848,641 1,795,940 1,850,848 1,912,017 1,976,890 2,045,711
Land Cash 52,570 71,037 406,850 384,679 580,832 100,000 - - -
Countryside TIF 307,670 3,343,572 91,398 73,596 96,571 121,928 121,928 121,928 356,928
Downtown TIF 86,425 56,411 52,788 58,675 356,030 45,285 45,395 45,395 45,495
Fox Hill SSA 5,743 7,776 19,603 4,603 29,833 5,075 5,329 5,595 5,875
Sunflower SSA 11,992 12,635 35,985 50,985 37,594 12,111 12,717 13,353 14,021
Debt Service Fund 504,996 328,954 330,354 2,744,843 310,775 320,675 320,275 324,775 324,075
Capital Project Funds
Municipal Building 5,100 3,930 - - - - - - -
Vehicle & Equipment 291,163 333,269 559,202 486,638 616,130 258,201 258,201 258,201 258,201
City-Wide Capital 386,213 1,204,795 2,579,272 2,523,984 5,715,399 1,428,861 1,429,453 856,303 762,000
Enterprise Funds
Water 2,878,499 2,763,633 3,093,781 3,120,742 7,949,715 3,504,329 3,957,356 4,172,311 4,458,616
Sewer 1,660,200 2,503,777 3,217,226 3,416,198 2,908,196 2,928,369 2,961,794 2,993,564 2,487,570
Recreation Center 591,504 234,086 - - - - - - -
Library Fund
Library Operations 732,279 716,452 783,453 798,159 716,122 712,306 723,853 736,239 749,520
Library Debt Service 795,488 767,720 731,321 731,321 749,846 752,771 760,396 792,101 797,013
Library Capital 26,312 42,484 55,015 55,015 11,895 20,000 20,010 20,010 20,010
TOTAL EXPENDITURES 20,377,223 29,210,478 28,301,206 31,015,280 36,945,655 27,593,968 28,510,306 28,811,892 29,223,133
United City of Yorkville
Expenditure Budget Summary - All Funds
Fiscal Years 2013 - 2020
42
BeginningBudgetedBudgeted SurplusEnding
FUND Fund BalanceRevenuesExpenditures(Deficit)Fund Balance
General Fund 4,061,461 14,200,637 14,199,280 1,357 4,062,818
Special Revenue Funds
Motor Fuel Tax 977,153 484,000 871,497 (387,497) 589,656
Parks and Recreation 482,100 1,583,231 1,795,940 (212,709) 269,391
Land Cash (34,835) 430,500 580,832 (150,332) (185,167)
Countryside TIF (598,388) 100,000 96,571 3,429 (594,959)
Downtown TIF 232,931 65,050 356,030 (290,980) (58,049)
Fox Hill SSA 15,067 7,073 29,833 (22,760) (7,693)
Sunflower SSA (30,994) 18,608 37,594 (18,986) (49,980)
Debt Service Fund - 310,775 310,775 - -
Capital Project Funds
Municipal Building - - - - -
Vehicle & Equipment 142,568 472,338 616,130 (143,792) (1,224)
City-Wide Capital 4,974,078 1,605,138 5,715,399 (4,110,261) 863,817
Enterprise Funds *
Water 821,093 7,743,519 7,949,715 (206,196) 614,897
Sewer 1,856,548 2,516,354 2,908,196 (391,842) 1,464,706
Recreation Center - - - - -
Library Funds
Library Operations 387,693 721,418 716,122 5,296 392,989
Library Debt Service - 749,876 749,846 30 30
Library Capital (8,135) 20,020 11,895 8,125 (10)
Totals 13,278,340 31,028,537 36,945,655 (5,917,118) 7,361,222
*Fund Balance Equivalent
United City of Yorkville
Fiscal Year 2016 Budget
Fund Balance Summary
43
FY
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5
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1
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75
FY 2015
FY 2013FY 2014AdoptedFY 2015FY 2016FY 2017FY 2018FY 2019FY 2020
ActualActualBudgetProjectedProposedProjectedProjectedProjectedProjected
Revenue
Licenses & Permits 84,459 76,414 49,275 49,275 49,275 49,275 49,275 49,275 49,275
Fines & Forfeits 16,739 8,253 10,750 12,750 12,750 12,750 12,750 12,750 12,750
Charges for Service 6,725 157,495 262,078 257,439 373,063 194,232 194,232 194,232 194,232
Investment Earnings 567 446 450 275 250 250 250 250 250
Reimbursements - 50,000 50,000 99,000 - - - - -
Miscellaneous 966 4,994 1,000 1,721 1,000 1,000 1,000 1,000 1,000
Other Financing Sources 2,700 7,825 61,000 61,000 36,000 1,000 1,000 1,000 1,000
Total Revenue 112,156 305,427 434,553 481,460 472,338 258,507 258,507 258,507 258,507
Police Capital Expenditures
Contractual Services 17,710 22,521 17,667 17,667 17,667 17,667 17,667 17,667 17,667
Capital Outlay 145,176 93,750 110,000 112,242 204,000 159,000 159,000 159,000 159,000
Sub-Total Expenditures 162,886 116,271 127,667 129,909 221,667 176,667 176,667 176,667 176,667
Public Works Capital Expenditures
Contractual Services 26,198 26,929 6,500 5,039 6,500 6,500 6,500 6,500 6,500
Supplies - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Capital Outlay - 48,689 160,000 160,000 185,000 - - - -
Vehicle and Equipment Fund (25)
This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. This fund primarily derives its revenue from
monies collected from building permits and development fees. The revenue is used to purchase vehicles and equipment for use in the operations of the Police, Public Works and Parks
& Recreation Departments.
CaptaOutay 8,689 60,000 60,000 85,000
Debt Service 82,295 76,054 70,816 70,816 70,815 70,815 70,815 70,815 70,815
Sub-Total Expenditures 108,493 151,672 239,316 237,855 264,315 79,315 79,315 79,315 79,315
Parks & Rec Capital Expenditures
Contractual Services - 800 - 2,705 - - - - -
Capital Outlay 17,284 12,143 140,000 113,950 127,929 - - - -
Debt Service - 2,383 2,219 2,219 2,219 2,219 2,219 2,219 2,219
Other Financing Uses 2,500 50,000 50,000 - - - - - -
Sub-Total Expenditures 19,784 65,326 192,219 118,874 130,148 2,219 2,219 2,219 2,219
Total Expenditures 291,163 333,269 559,202 486,638 616,130 258,201 258,201 258,201 258,201
Surplus (Deficit)(179,007) (27,842) (124,649) (5,178) (143,792) 306 306 306 306
Police Capital Fund Balance 106,687 39,371 - (11,730) - - - - -
Public Works Capital Fund Balance22,399 74,302 - 27,899 - - - - -
Parks & Rec Capital Fund Balance 46,502 34,073 - 126,399 (1,224) (918) (612) (306) -
Ending Fund Balance 175,588 147,746 - 142,568 (1,224) (918) (612) (306) -
($50)
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$50
$100
$150
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Th
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Fund Balance
76
FY
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