Loading...
Public Safety Minutes 2004 12-09-04 Page 1 of 5 APPROVED WITH CORRECTIONS 1/13/2005 UNITED CITY OF YORKVILLE PUBLIC SAFETY COMMITTEE MEETING Thursday,December 9,2004 6:30 PM City Conference Room In Attendance: Building Inspector,Bill Dettmer Chairman Alderman Larry Kot Police Chief Harold Martin Alderwoman Wanda Ohare Alderwoman Rose Spears The meeting was called to order at 6:30 p.m. 1. Approval/Correction of Minutes: August 26,2004 and October 14,2004: Alderman Kot found a couple of corrections in the minutes for August 26, 2004. The minutes were moved on with August 26, 2004 approved with corrections and October 14,2004 approved as submitted. 2. Police Reports—November 2004: Chief Martin stated to the Committee that Molly Batterson continued to track the profiling report for the City. He pointed out that the last page of the report the dates were left out and he stated that was a total to date of what has been tracked. The dates will be added when he gets back with Molly Batterson to let her know this is needed. Alderman Kot asked if it was proper to do a press release on this subject to let the public know that the City is not doing anything wrong. Chief Martin stated IDOT is still correlating everything still and he will let the Committee know when it is proper to release this information. Alderman Kot stated that he wanted to let the Department know they are doing a good job and the public should know this as well. Chief Martin stated that the rest of the reports were the standard that is always submitted. He did indicate that the individual case report was not finished yet for this month was not completed due to other work that had to be done first. The report does take approximately 6 hrs to do every month. This will come with next months reports. The Committee agreed that was okay and will look for it at next months meeting. The reports will go on to COW. 3. Generator Update: Chief Martin stated that the generator is here and sitting on the slab now. They are trying to get it in place by the 3'd or 4"`week of December. There will be a test run before the project is finished. The Committee had no questions on this issue. 1 Page 2 of 5 7. Fireworks Ordinance: (The Committee moved to this item to let the Building Inspector speak and be able to go home for the evening.) Alderman Kot reminded the Committee that Mr. Dettmer had spoken before the Committee back in August on this issue and the Committee felt at that time that this ordinance did need to be in place to restrict the sale of fireworks in the City of Yorkville. Mr. Dettmer stated that he does have the Ordinance written and looked over by the Attorney. He stated that the copy the Committee has received does have some errors and will have these fixed by the Attorney before putting in place. The Committee agreed that the errors did need fixing and agreed to what Mr. Dettmer is going to be requesting the Attorney to change. Mr. Dettmer did explain to the Committee again to the reasoning again of why they all felt this ordinance needed to be in place. There will be no more tents or sales at any business of fireworks in the City of Yorkville. Chief Martin explained that it will not be illegal for residents to have or use any legal fireworks in the City;this is just the sale of fireworks in Yorkville. The Committee agreed to have Mr. Dettmer get the title and the few errors of the writing of the ordinance before them this evening corrected and this will go on to COW. They have also asked Mr. Dettmer to speak at the COW meeting this goes to explain to all the importance of this ordinance being put in place. Mr.Dettmer stated he would be honored to speak and push this forward and will place the cleaned up copies in the Committee's boxes when completed being corrected. This will go to 12/21/04 COW if that agenda is not overwhelmed. 4. Proposal to Purchase Digital Video Recording for Squad Cars: Chief Martin stated that the Department currently has the VHS tapes in the squad cars. There are a number of reasons they are looking at using the DVD instead. • Technology for VHS is outdated now and soon will probably not be available. • They have found one system that the Department likes and found that Aurora Police Department currently has 42 units in place and Midland,TX has 38 units in place. • VHS takes up a lot of space that the Officers could be using and the DVD units would be behind the front passenger seat. This leaves it accessible to the Officers in the car. (The unit is fully protected from any damage the person in the back could try to cause.) As far as the cost the unit does have a one time cost for installation with the first vehicle having this installed. It would have a total cost of$11,415.00 to install in the first vehicle and$6,000.00 cost per vehicle after that. With the first installation there would be a software license for two vehicles included which will save the City$900.00 on the second installation of the DVD system to the squad car. 2 Page 3 of 5 Chief Martin went on to explain of the problems that the Department is currently having with the upkeep on the current VHS systems they are using. The audio and picture will be clearer and distinct which will be very beneficial. He stated this is the same system they currently use in the NASCAR. Chief Martin stated they currently have the funds for the system to be started to be installed. During the next budget year they will look to have this installed in 2-3 units initially. The money would come from the build out line item. Alderman Kot asked Chief Martin to put together a phasing plan for the Committee to look over and to have to show COW when it moves on for approval. Alderwoman Ohare asked that he include figures to show the time and cost of the current VHS system that is in place to show the need. Chief Martin stated to the Committee that he could get that plan together to show them and he will also look into getting a discount rate if the Department could get a large quantity of squads doing this at once. Chief Martin pointed out that this will save on storage space needed and the fact that the constant recording the DVD does if there were a squad in an accident it would be very beneficial. Alderwoman Spears heard in Aurora that having the constant recording was beneficial to them for being accused of wrong doing. Chief Martin also they will look into the policy changes that will go along with this change of the recording system. He stated it will be basically the same as the Department has now. The Committee agreed that Chief Martin should get together a phase in plan,time and cost of VHS system all for justification. This will come back to Public Safety Committee in January and then on to COW. 5. Liquor Ordinance Update& 6. Look at Raising the$250, 1"Time Offenders Fee for Alcohol License Holders: Both of these items were tabled due to Attorney Kramer will be turning these issues over to Attorney John Wyeth to handle in his place. Chief Martin will look into having Mr. Wyeth at the next Public Safety meeting to finalize these items. 8. Business Registration Update/Alarm Response Update: This item was tabled as well until 1/13/05 due to Attorney John Wyeth taking over. 9. K-9 Dog Run Update: Chief Martin stated that the run is up but there is no permanent shelter up yet due to the rain they have had in the area delaying that part. He stated it will probably be completed in the final week of December. 10.Police Cadet Update: Chief Martin informed the Committee that they are still working on this item. He is hoping to have Jon Helland hereon 1/13/04 to speak to the Committee on this item. 3 r Page 4 of 5 11. COPS Universal Hiring Process Grant Update: Alderman Kot stated that they have not yet been accepted,but the City is still in the running. They make their decision twice a year and funds are low with this Grant. Chief Martin stated this is the second time Yorkville has been looked over for waiting again. 12.Meeting Date/Time Memo: Taken off of agenda. Alderman Kot re-informed all that Public Safety will stay at the second Thursday of the month at 6:30 pm. 13.Thor Guard Lightning Detector Update: Chief Martin stated they just had it repaired and ready to go for spring when it will be turned back on for use. 14. Crossing Guard Update—Route 126& Mill: Chief Martin stated that they have the guard in place and the hours did change on the guards. They have a revised budget for this change and are taking the money from contingency to cover the increase. All the guards have raincoats,signs, signs with flashers provided by the Police Department. The school district is completely satisfied. Chief Martin added that the Department has provided an Officer at the new school in the morning and afternoon to direct the traffic in the area This is needed due to one way in and out. Chief Martin stated this could be eased in the area if more of the kids were riding on the buses. 15.Request for Supervisor's Position: This is on to COW for 12/21/04 with full Committee consent. This was discussed at last months meeting. 16.Projection of Needed Staff Increases for Fiscal 2005/2006: Chief Martin stated this was a memo explaining to the Committee of his intents of what the Department will need next year to stay with the growing population of the City. He said that with the increase he is requesting there will be in place for every shift 3 Officers with 1 Sergeant except vacations or sick time. As far as the office they will be adding one P/T position which is already approved. In the future he will be adding this to F/T position. The Committee agreed they should be prepared for handling the growing population instead of trying to play catch up later on. Alderman Kot asked to have this in order for when the budget time begins and hope it all can be funded. This will not go to COW yet, Chief Martin will bring his temporary budget to this Committee to look over and then it will all go on to COW at a later date. 17.Additional Business: • Alderwoman Spears stated she noticed a lot of kids crossing Route 34 in front of McDonald's after school. They are stopping in the median some times as well. She doesn't know what could be done about this,but it worries her. They agreed they could educate the parents about working with their kids on this. They feel if they start with jay-walking tickets it would have to be done under ordinance. Chief Martin will research that. 4 r Page 5 of 5 The meeting was adjourned at 7:15 p.m. Minutes by: Sheila Teausaw 5