Public Safety Minutes 2004 12-09-04 Page 1 of 5
APPROVED WITH CORRECTIONS
1/13/2005
UNITED CITY OF YORKVILLE
PUBLIC SAFETY COMMITTEE MEETING
Thursday,December 9,2004
6:30 PM
City Conference Room
In Attendance:
Building Inspector,Bill Dettmer
Chairman Alderman Larry Kot
Police Chief Harold Martin
Alderwoman Wanda Ohare
Alderwoman Rose Spears
The meeting was called to order at 6:30 p.m.
1. Approval/Correction of Minutes: August 26,2004 and October 14,2004:
Alderman Kot found a couple of corrections in the minutes for August 26, 2004.
The minutes were moved on with August 26, 2004 approved with corrections and
October 14,2004 approved as submitted.
2. Police Reports—November 2004: Chief Martin stated to the Committee that
Molly Batterson continued to track the profiling report for the City. He pointed
out that the last page of the report the dates were left out and he stated that was a
total to date of what has been tracked. The dates will be added when he gets back
with Molly Batterson to let her know this is needed. Alderman Kot asked if it
was proper to do a press release on this subject to let the public know that the City
is not doing anything wrong. Chief Martin stated IDOT is still correlating
everything still and he will let the Committee know when it is proper to release
this information. Alderman Kot stated that he wanted to let the Department know
they are doing a good job and the public should know this as well.
Chief Martin stated that the rest of the reports were the standard that is always
submitted. He did indicate that the individual case report was not finished yet for
this month was not completed due to other work that had to be done first. The
report does take approximately 6 hrs to do every month. This will come with next
months reports. The Committee agreed that was okay and will look for it at next
months meeting. The reports will go on to COW.
3. Generator Update: Chief Martin stated that the generator is here and sitting on
the slab now. They are trying to get it in place by the 3'd or 4"`week of
December. There will be a test run before the project is finished. The Committee
had no questions on this issue.
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7. Fireworks Ordinance: (The Committee moved to this item to let the Building
Inspector speak and be able to go home for the evening.) Alderman Kot reminded
the Committee that Mr. Dettmer had spoken before the Committee back in August
on this issue and the Committee felt at that time that this ordinance did need to be
in place to restrict the sale of fireworks in the City of Yorkville.
Mr. Dettmer stated that he does have the Ordinance written and looked over by
the Attorney. He stated that the copy the Committee has received does have some
errors and will have these fixed by the Attorney before putting in place. The
Committee agreed that the errors did need fixing and agreed to what Mr. Dettmer
is going to be requesting the Attorney to change.
Mr. Dettmer did explain to the Committee again to the reasoning again of why
they all felt this ordinance needed to be in place. There will be no more tents or
sales at any business of fireworks in the City of Yorkville. Chief Martin
explained that it will not be illegal for residents to have or use any legal fireworks
in the City;this is just the sale of fireworks in Yorkville.
The Committee agreed to have Mr. Dettmer get the title and the few errors of the
writing of the ordinance before them this evening corrected and this will go on to
COW. They have also asked Mr. Dettmer to speak at the COW meeting this goes
to explain to all the importance of this ordinance being put in place. Mr.Dettmer
stated he would be honored to speak and push this forward and will place the
cleaned up copies in the Committee's boxes when completed being corrected.
This will go to 12/21/04 COW if that agenda is not overwhelmed.
4. Proposal to Purchase Digital Video Recording for Squad Cars: Chief Martin
stated that the Department currently has the VHS tapes in the squad cars. There
are a number of reasons they are looking at using the DVD instead.
• Technology for VHS is outdated now and soon will probably not be
available.
• They have found one system that the Department likes and found that
Aurora Police Department currently has 42 units in place and Midland,TX
has 38 units in place.
• VHS takes up a lot of space that the Officers could be using and the DVD
units would be behind the front passenger seat. This leaves it accessible to
the Officers in the car. (The unit is fully protected from any damage the
person in the back could try to cause.)
As far as the cost the unit does have a one time cost for installation with the first
vehicle having this installed. It would have a total cost of$11,415.00 to install in
the first vehicle and$6,000.00 cost per vehicle after that. With the first
installation there would be a software license for two vehicles included which will
save the City$900.00 on the second installation of the DVD system to the squad
car.
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Chief Martin went on to explain of the problems that the Department is currently
having with the upkeep on the current VHS systems they are using. The audio
and picture will be clearer and distinct which will be very beneficial. He stated
this is the same system they currently use in the NASCAR.
Chief Martin stated they currently have the funds for the system to be started to be
installed. During the next budget year they will look to have this installed in 2-3
units initially. The money would come from the build out line item.
Alderman Kot asked Chief Martin to put together a phasing plan for the
Committee to look over and to have to show COW when it moves on for
approval. Alderwoman Ohare asked that he include figures to show the time and
cost of the current VHS system that is in place to show the need.
Chief Martin stated to the Committee that he could get that plan together to show
them and he will also look into getting a discount rate if the Department could get
a large quantity of squads doing this at once.
Chief Martin pointed out that this will save on storage space needed and the fact
that the constant recording the DVD does if there were a squad in an accident it
would be very beneficial. Alderwoman Spears heard in Aurora that having the
constant recording was beneficial to them for being accused of wrong doing.
Chief Martin also they will look into the policy changes that will go along with
this change of the recording system. He stated it will be basically the same as the
Department has now.
The Committee agreed that Chief Martin should get together a phase in plan,time
and cost of VHS system all for justification. This will come back to Public Safety
Committee in January and then on to COW.
5. Liquor Ordinance Update& 6. Look at Raising the$250, 1"Time Offenders
Fee for Alcohol License Holders: Both of these items were tabled due to
Attorney Kramer will be turning these issues over to Attorney John Wyeth to
handle in his place. Chief Martin will look into having Mr. Wyeth at the next
Public Safety meeting to finalize these items.
8. Business Registration Update/Alarm Response Update: This item was tabled
as well until 1/13/05 due to Attorney John Wyeth taking over.
9. K-9 Dog Run Update: Chief Martin stated that the run is up but there is no
permanent shelter up yet due to the rain they have had in the area delaying that
part. He stated it will probably be completed in the final week of December.
10.Police Cadet Update: Chief Martin informed the Committee that they are still
working on this item. He is hoping to have Jon Helland hereon 1/13/04 to speak
to the Committee on this item.
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11. COPS Universal Hiring Process Grant Update: Alderman Kot stated that they
have not yet been accepted,but the City is still in the running. They make their
decision twice a year and funds are low with this Grant. Chief Martin stated this
is the second time Yorkville has been looked over for waiting again.
12.Meeting Date/Time Memo: Taken off of agenda. Alderman Kot re-informed
all that Public Safety will stay at the second Thursday of the month at 6:30 pm.
13.Thor Guard Lightning Detector Update: Chief Martin stated they just had it
repaired and ready to go for spring when it will be turned back on for use.
14. Crossing Guard Update—Route 126& Mill: Chief Martin stated that they
have the guard in place and the hours did change on the guards. They have a
revised budget for this change and are taking the money from contingency to
cover the increase. All the guards have raincoats,signs, signs with flashers
provided by the Police Department. The school district is completely satisfied.
Chief Martin added that the Department has provided an Officer at the new school
in the morning and afternoon to direct the traffic in the area This is needed due
to one way in and out. Chief Martin stated this could be eased in the area if more
of the kids were riding on the buses.
15.Request for Supervisor's Position: This is on to COW for 12/21/04 with full
Committee consent. This was discussed at last months meeting.
16.Projection of Needed Staff Increases for Fiscal 2005/2006: Chief Martin stated
this was a memo explaining to the Committee of his intents of what the
Department will need next year to stay with the growing population of the City.
He said that with the increase he is requesting there will be in place for every shift
3 Officers with 1 Sergeant except vacations or sick time. As far as the office they
will be adding one P/T position which is already approved. In the future he will
be adding this to F/T position.
The Committee agreed they should be prepared for handling the growing
population instead of trying to play catch up later on. Alderman Kot asked to
have this in order for when the budget time begins and hope it all can be funded.
This will not go to COW yet, Chief Martin will bring his temporary budget to this
Committee to look over and then it will all go on to COW at a later date.
17.Additional Business:
• Alderwoman Spears stated she noticed a lot of kids crossing Route 34 in
front of McDonald's after school. They are stopping in the median some
times as well. She doesn't know what could be done about this,but it
worries her. They agreed they could educate the parents about working
with their kids on this. They feel if they start with jay-walking tickets it
would have to be done under ordinance. Chief Martin will research that.
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The meeting was adjourned at 7:15 p.m.
Minutes by: Sheila Teausaw
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